Loading...
HomeMy WebLinkAbout1981-08-11 Info PacketMr. Neal Berlin, City Manager City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Re: Iowa City Neighborhood Redevelopment Plan; Iowa Code Chapter 403 (1981) Dear Neal: Prior to leaving for Lincoln, Nebraska, Larry Chiat asked that Ken Haynie and I review the Iowa City Neighborhood Redevelopment Plan to determine whether or not the Plan meets the criteria of a "qualified urban renewal area", as defined in Iowa Code Section 419.17 (1981) for the purposes of allowing the City to issue Industrial Development Revenue Bonds to finance commercial projects located within the area of the Plan. Both Ken and I have reviewed the Plan and the proceedings of the City Council included in Larry Chiat's July 15, 1981 mailing to determine whether or not the plan was established in accordance with the provisions of Iowa Code Chapter 403 as it existed when the Plan was first put into effect. Based on our review of the Plan, the proceedings adopted by Iowa City to establish the Plan and Iowa Code Chapter 403 as it existed in 1976 and 1977 we concur with Bob Jansen's opinion that the Iowa City Neighborhood Redevelopment Plan is a "qualified urban renewal area" as defined in Iowa Code Section 419.17(3) (1981). The obvious impact of the Plan being a "qualified urban renewal area" is that all commercial enterprises which are located within the area of the Plan and which the City Council finds are consistent with the Plan may be financed with Industrial Development Revenue Bonds issued by the City pur- suant to,Iowa Code Chapter 419. Even though a commercial enterprise may be located within the area of and consistent with the Plan, the issuance of the Bonds to finance such a com- mercial enterprise remains a discretionary matter for the City to determine on a case by case basis. ►ass MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS - DES MOINES EC E1VE:: .l l�(, � o 1081 -' Paul F. Ahlets lames Evans Cooney Philip I. Dorweiler Kenneth H. Haynie AhlerS, Cooney, Darweiler, Haynie & Smith H. Richard Smith James L. KnmbKk Lawyers John F. McKinnev. I,. L. W. Rosebrook 300 Liberty Building Richard G. Sant, Sixth and Grand Edea, H. Bad, Morris E. Knopf Des Moines. Iowa 50309 Terry L. Monson Lana A. Coppock 15151 243-7611 Eli I. Wirtz David H. Luginbill Mark W. Barman Edward W. Rrmsburg Thomas E. Stanberry Richard W. Hoffmann July 27, 1 98 1 Randall H. 5"fani Elizabeth Gregg Kennedy Patna I. Martin Mr. Neal Berlin, City Manager City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Re: Iowa City Neighborhood Redevelopment Plan; Iowa Code Chapter 403 (1981) Dear Neal: Prior to leaving for Lincoln, Nebraska, Larry Chiat asked that Ken Haynie and I review the Iowa City Neighborhood Redevelopment Plan to determine whether or not the Plan meets the criteria of a "qualified urban renewal area", as defined in Iowa Code Section 419.17 (1981) for the purposes of allowing the City to issue Industrial Development Revenue Bonds to finance commercial projects located within the area of the Plan. Both Ken and I have reviewed the Plan and the proceedings of the City Council included in Larry Chiat's July 15, 1981 mailing to determine whether or not the plan was established in accordance with the provisions of Iowa Code Chapter 403 as it existed when the Plan was first put into effect. Based on our review of the Plan, the proceedings adopted by Iowa City to establish the Plan and Iowa Code Chapter 403 as it existed in 1976 and 1977 we concur with Bob Jansen's opinion that the Iowa City Neighborhood Redevelopment Plan is a "qualified urban renewal area" as defined in Iowa Code Section 419.17(3) (1981). The obvious impact of the Plan being a "qualified urban renewal area" is that all commercial enterprises which are located within the area of the Plan and which the City Council finds are consistent with the Plan may be financed with Industrial Development Revenue Bonds issued by the City pur- suant to,Iowa Code Chapter 419. Even though a commercial enterprise may be located within the area of and consistent with the Plan, the issuance of the Bonds to finance such a com- mercial enterprise remains a discretionary matter for the City to determine on a case by case basis. ►ass MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS - DES MOINES City of Iowa C..y MEMORANDUM DATE: July 31, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule August 3, 1981 Monday 1:30 - 3:30 P.M. SPECIAL INFORMAL COUNCIL MEETING 1:30 P.M. - Progress Report from Plaza Towers Associates 2:15 P.M. - Discuss Oakes Third Addition 2:45 P.M. - Council time, Council committee reports August -10, 1981 Monday 1:30 - 5:00 P.M. (times are tentative) 1:30 P.M. - Discuss zoning matters 2:00 P.M. - Council agenda, Council time, Council committee reports August 11, 1981 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers August 17, 1981 - Monday NO INFORMAL COUNCIL MEETING PENDING ITEMS Economic Development Program Meet with Parks and, Recreation Commission regarding parkland acquisition Meet with Resources Conservation Commission - August 24, 1981 Appointment to the Board of Adjustment - August 25, 1981 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES I� Mr. Neal Berlin July 27, 1981 Page 2 RECEIVED JUL 2 8 1881 If you have any questions concerning the use of Industrial Development Revenue Bonds for projects located within the area of the Plan or if we can be of any additional assistance to you in this matter, please do not hesitate to contact us. Very truly yours, AHLERS, COONE DORWEILE HA IE 6 SMITH By � Thomas E. Stanberry TES:er cc: Mr. Robert Jansen, City Attorney Ms. Rosemary Vitosh, Director of Finance Ms. Linda Woito, Assistant City Attorney Ms. Andrea Hauer, Planner MICROFILMED BY 'JORM MICRO_ LAB -CEDAR RAPIDS -DES MOINES L', i IN n ^ �RECFIVED JUL 2 7 UNITED STATES CONFERENCE OF MAYORS 16a) ENT STREET NORTHN%TbT WASHINGTON. D.C. 20006 TELEPHONE: (2021293-7330 July 22, 1981 Ms. Bette Meisel Senior Center Coordinator Senior Center 410 East Washington Iowa City, IA 52240 Dear Ms. Meisel: i We thought that you might appreciate receiving a copy of the attached article, "U.S. Mayors and Senior Centers", contained in the May/June 1981 issue of the National Council on the Aging's magazine, Perspective on Aging, including reference to the City of Iowa City. We appreciate your assistance in the development of background material for this article. While we submitted a number of photos to illustrate this story, NCOA's editing department did not include. We regret any inconvenience. Kind regardss! I ,i Larry McNickle Director, Aging Programs Attachment I i I I al$ _t i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS DES MOINES USourN a ors and older l pe ns and their concern Mayors for the total person. Marion Barry, Jr„ Mayor Washington, D. enlor CC enters Each community is different and develops services and prograrru to by Larry McNickle Older individuals and senior centers are increasingly recognized for their outstanding contributions by communities that benefit from them. The City of Minneapolis, Minnesota, last year held a luncheon—during Senior Center Week, the second week in May featured presentation oe certificates of merit to persons, agencies and centers for bettering life for the community and its elderly residents. And Minneapolis is not alone; many cities and towns sponsor similar events on an ongoing basis. Conversely, it is now not unusual for older senior center participants to pay tributes to their mayors, Such was the case with Mayor Charles Royer of Seattle, who received an award for his achievements on behalf of centers and older people. In Skokie, Illinois, the senior center was named the Albert J. Smith Activities in honor of the mayor. MAYOR LIONEL CADE of Compton, California, recently wrote to President Reagan urging his consideration for national recognition of senior centers, calling them an "American success story.".As chairman of the Aging Subcommittee of the U.S. Conference of Mayors, Mayor Cade was participating in a nationwide drive to have the second week in May, Older Americans Month designated Senior Center Week NCOA's Nation[ Institute of Senior Centers spearheaded the drive. Last year, numerous•mayors throughout the country participated in a similar effort by issuing local proclamations to recognize and honor the valuable contributions of senior centers to olderpersons and the entire community. While the mayoral proclamations differed in appearance, emphasis and language, they shared a theme that senior centers serve as community focal points and significantly contribute to the enrichment and involvement of the community's older residents. • Senior citizen centers, . ,have accomplished a great dal in the work for and with our senior citizens [and) the city wishes to express its gratitude and support for these worthy institutions, Louis D. Belcher, Mayor Ann Arbor, Michigan 14 PERSPECTIVE ON AGING • Senior centers seek to create an atmosphere that acknowledges the value of human life by working with the individual, the family and the community, Jake M. Godbold, Mayor Jacksonville, Florida [Many senior centers work) with older persons to create and support a sense of community [which is available] to the large community. All persons are urged to focus un the achievements of senior adults and to support programs to improve conditions for these stewards of our national heritage, Thomas D. Westfall, Mayor EI Paso, Texas The Long Beach Multi.Purpose Senior Center is creating an environment that acknowleges the dignity of human life; is a focal point for meeting the interests and needs of older persons and. . enables [them] to continue their involvement with the contributions to the total community, Thomas J. Clark, Former Mayor - Long Beach, California • The uniqueness of senior centers stems from their total concern for MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES reflen local experiences, cultures and conditions; likewise, the type and scope of services offered by senior centers vary tremendously from city to city, An estimated 8,000 senior centers in nearly every city throughout the nation differ from each other in design, program, management and funding. Senior centers originated with asingle center in New York City in the 1940s under the City Department of Welfare, but most began as private operations or as Part of other city programs. Gradually, the concept evolved to integrate basic services for older Persons such as nutrition, legal assistance and counseling or h--Ith service activities under one roof or as part of a network of services. Today senior centers in many cities offeran extensive array of support services. Multipurpose senior centers often serve as the focal point within a Particular community or section of the city to coordinate and deliver a wide range Of services by many public and private agencies, A few cities, such as Baltimore and Long Beach, California, have at least one major comprehensive multipurpose center that also serves its own community and coordinates the services of satellite centers in various neighborhoods within the city. Similarly, the involvement of mayors and city governments with senior centers varies dramatically among cities. In some, the senior centers are operated by the private senor and are its primary responsibility with limited city involvement; in others, the city funds, maintains and administers the senior center programs. But, generally, most cities have evolved a collaborative partnership approach between the city and private agencies. Typically, the city is active in establishing the facility while other private and public agencies actually maintain and operate the centers programs. While a few cities have utilized cit% general funds for construction Or renovation, most have used other funding sources, such as the city's share of Federal community development block IR17 grants, revenue sharing, Older Americans Act and economic development funds, as well as state monies. A few cities, such as Baltimore and Manitowoc, Wisconsin, have raised funds for centers through municipal bonds or special tax levels. Often, the city acquires the facility, such as a former school site in Kettering, Ohio, and leases the facility at nominal or no cost to a private agency. In Fort Worth, Texas, the city charges minimal rent for multipurpose centers; in Naperville, Illinois, the city leases the building to a center for a dollar per year, and, in Boise, Idaho, the city has given administrative and maintenance responsibility for the center to a private nonprofit corporation. In programs across the nation, there seems to be no consistent formula for success. Local conditions, experiences, resources, government, effort by private agencies and the driving force of a few dedicated individuals have created a variety of successful senior center programs. Each community develops its own senior center program and capacity, depending on local needs, resources and determination. Illustrations of the range and type of cities and mayoral role and involvement, include: • Berkeley, California, Allocates a half million dollars of city general funds as part of its 51.25 million program for older persons. Though a number of city offices have various programs for the elderly, including human services, parks and recreation and health, most direct services are delivered through the Office of Senior Programs responsible to the Office of Human Services and the city manager's office. Recently, at a cost of $3.5 million (primarily from block grants), Berkeley constructed three senior centers (11,000 to 20,000 square feet) as the focal points in central locations for the city's transportation, counseling and other social services. Each center has an advisory council to ensure effective and efficient delivery of services. Working with the Metropolitan Housing Authority, the city of Columbus, Ohio, has constructed and operates six senior citizen centers as part of housing complexes. The Columbus Recreation and Parks Department, designated as the area agency on aging, has contracted for the use of these facilities, expanding services to include nutrition, health assessment, outreach and legal programs. Through close coordination of the efforts of organizations that own facilities and those that operate the programs, Columbus can provide a maximum of services to its older residents. Plans are now under way for Columbus to operate a recently constructed state senior citizens center. • In 197 Iowa City purchased with block grant funds a historical post office for use as a senior center, encompassing the first comprehensive programs specifically developed to assist local older citizens. The Senior Center Commission was established by the city fathers to advise the city on development and operation of the center. Y Combining Economic Development Agency and municipal funds, Manati, Puerto Rico, constructed a one. level senior citizens center housing 16 residents with ambulatory services for another 34 persons. Located within walking distance of the area's largest shopping area, the center provides medical services and a nutrition program, plus recreational activities and transportation to and from the facility. On land adjacent to the center, the city plans to build a multistory housing complex for the elderly and handicapped, using funds from the section 202 Direct Loan Program. In 1965, Parma, Ohio, designed a senior center oroeram re mndht• s r 9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L'. iai9 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5CCO July 24, 1981 PRESS RELEASE Contact Person: Hugh Mose In FY81, Iowa City Transit buses carried more passengers than ever i before. Total boardings for the year were 2,155,000, up I approximately two percent over one year earlier. At the same time, evening ridership was up 10.7 percent and Saturday ridership increased 13.4 percent. Due to the 354 fare, which had gone into ' I effect shortly before the start of the fiscal year, revenue was up 32 percent. The overall increase in transit ridership, highlighted by i I substantial gains during off-peak periods, seems to be the result of several factors. Although extremely mild winter weather was responsible for ridership decreases averaging five percent during January, February, and March, apparently the completion of downtown street construction, the opening of the Old Capitol Center and other i retail stores, record enrollment at the University, and high gasoline prices boosted patronage enough to offset these losses. Because overall ridership increased slightly while revenues increased substantially, Iowa City Transit was able to recover about 43 percent of its operating expenses from the farebox. Although taxpayer support is still substantial, this revenue/expense ratio is one of the very highest in the industry. MICROFILMED BY 'JORM MICROLAB p CEDAR RAPIDS -DES Id01NE5 V:_ In addition to this high level of productivity, Iowa City Transit's other statistics were equally impressive. Thanks to the courtesy, skill, and professionalism of the Iowa City bus drivers, recorded complaints averaged fewer than one per each 12,000 passengers, and reportable accidents averaged fewer than one per 20,000 miles driven. Also, the skill and dedication of the dispatchers, staff, the mechanics, and the drivers resulted in over 99.9 percent of all scheduled trips being completed, and the vast majority being operated on time. From: Administrative Offices -O- _t MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES e City of Iowa Cly MEMORANDUM Date: July 27, 1981 To: City Council From: Karin Franklin, Planner Re: Oakes Third Addition Attached is a chronology of the review and discussion which has taken place at the Council and Commission level concerning the subdivision Dean Oakes Third Addition. Included are the initial staff report, relevant minutes of Council and Commission discussions, a sketch plan of the street layout, and the staff's response to the neighbors' objections. The major issues reviewed are the questions of sanitary sewer provision and secondary access to the development via Rita Linn Avenue. Since the Council meeting on July ,13, the engineering staff has met with the developer's engineer and an agreement has been reached on the location of the lift station and the design of the sewer system. The item which remains to be resolved at the Council level is that of a cost-sharing agreement on the trunk sewer line and the mechanism by which the City's share of the cost will be provided. tpS/l laaI i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES i i Oakes Third 10-20-80 l j 12-4-80 12-15-80 2-17-81 *2-23-81 3-24-81 5-29-81 7-2-81 7-13-81 7-14-81 i I I f I chronology of review by Planning & Zoning and City Council Filed preliminary plat. Review by Planning & Zoning; refer to Council for clarifi- cation of policy on lift stations (in packet 12/12/80 with memo from Assistant City Manager on lift station policy), Council - sewer plan discussion; memo from P&Z regarding lift station at Oakes Third noted. Planning & Zoning discussion of access question. Council discussion of lift station and secondary access (expanded minutes attached). A roval of lift station. Approval of street layout (sketch attached). Council approval of Res. 81-50, not to amend the Iowa City Comprehensive Plan .for Land Use, Trafficways & Community Facilities with regard to Foster Road. Revised plat submitted. Approved by P&Z subject to agreement on provision of 12" trunk sewer. Review by Council. Public discussion - neighborhood objection to development expressed. I aa� j MICROFILMED OY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES STAFF REPORT To: Planning & Zoning Commission Prepared by: Doug Boothroy Item: S-8014. Dean Oakes Third Date: December 4, 1980 Addition GENERAL INFORMATION Applicant: Dean G. Oakes Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive plan: Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: Transportation: Physical characteristics: R. R. 2 Iowa City, Iowa 52240 Preliminary plat'approval. To develop 33 single family lots. From Oakes Drive extended. Approximately 10.9 acres. Undeveloped and R1A. South — undeveloped and R1A. East - single family and RIA. West - undeveloped and RIA. North - undeveloped and RIA. Area is designated for a density of 2-8 dwellings units per acre. Provisions of the Subdivision Code and the Stormwater Management Ordinance. 12/4/80 12/19/80 Adequate water service Is available. Sanitary sewer service is not available. Vehicular access is from Oakes Drive. Developed is located within the Rapid Creek watershed. The topography is gently sloping to steep (2-16%). Mai I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Y h.� Air . 1 ANALYSIS Availability of sanitary sewer service and the design of the proposed subdivision are the two most critical problems which need to be resolved. Sanitary sewer service is not presently available to this development. In order to provide sewer service by gravity flow, it is necessary for the River Corridor Trunk Sewer to be extended north of I -BO and into the Rapid Creek watershed. Therefore, the developer has proposed the construction of a lift station (either public or private) in order to provide the necessary sewer service. The lift station would pump sewage from the Rapid Creek watershed into a different watershed served by the Northeast Trunk Sewer. Because the Northeast Trunk Sewer is sized to serve a particular watershed at a given population density, allowing the proposed development to pump additional sewage into this watershed would use some of its available gravity flow sewer capacity for development. Questions regarding the use of a lift station to serve this area was referred to the Engineering Division and it is their recommendation that the proposed lift station not be allowed. Attached to this staff report is a memo from Engineering explaining their recommendation. Also it should be pointed out, that the use of lift stations to encourage development is not consistent with the recommendations of the Comprehensive Plan. The Plan recommends that areas within the City that cannot be served by gravity flow sanitary sewer systems be developed at a low density, perhaps less than one dwelling unit per acre (i.e. use of septic systems). The design of the subdivision is not acceptable to the staff. As proposed, the development would not be conveniently accessible from major streets. The developer is planning to provide only one means of access (Oakes Drive) to the subdivision of approximately 33 single family lots. This access also necessarily serves Oakes First and Second Additions resulting in a total of 67 single family lots having only one access. Oakes Drive is not meant to serve as a collector street and is constructed with a paving width of 28 feet back -of -curb to back -of -curb. The design of the subject subdivision needs to account for its impact on the existing neighborhood and accessibility for emergency and service vehicles. Provisions need to be made to extend a street to Prairie du Chien Road at this time as to provide secondary access to the area. Also, streets should be stubbed out both to the north and to the south to provide better internal circulation within the neighborhood. Staff has prepared an alternative street system layout and will present the alternative at the Commission's meeting. Staff has not reviewed the subdivision as submitted for compliance with specific requirements of the Subdivision Code due to the major constraints discussed above. RECOMMENDATION Due to the unavailability of sanitary sewer to the development and the other constraints discussed above, it is the staff's recommendation that the preliminary plat be denied. iM4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES n 3 ATTACHMENTS Location map Memo from Engr. Div. ACCOMPANIMENTS Dean Oakes Third Addition Approved by ' D n Schmei er, Acting Director Departmen of Planning & Program Development j MICROFILMED BY `.JORM MICROLAB !y CEDAR RAPIDS -DES -MOINES e I F Iwr�ltsrerc eo *Tot" w&T!! aTj{ aft :.• FROV A. D O&icgs aw iV Qr0 ,i^� f FVTV<! no^* 11 11 oAKc♦ ��� Iv � ADDITION ODES F enoITION r 9 1 "s t u �4 84144 tLOGATIOA!_ MAS MICROFILMED BY JORM MICROLAB / CEDAR RAPIDS -DES 1401NES City of Iowa Cry MEMORANDUM Date: November 18, 1980 To: Doug Boothroy From: Denny Gannon f) (7 Re: Dean Oakes Third Addition In 1963, a Sanitary Sewer System Report was submitted by Veenstra & Kimm to the City of Iowa City. In that report, it was stated that an area of 135 acres located just south of Interstate 80 (which includes Dean Oakes Third Addition) drains to the north and a pumping station would be required at the time of development in order to provide sewer service. The station would discharge to the Northeast Trunk Sewer. This trunk sewer would also serve an additional 1,300 acres of gravity flow besides the aforementioned 135 acres of pumped flow. Since this 1963 study, businesses located outside the Northeast Trunk Sewer drainage area, as defined in the 1963 report, are now sewered by the Northeast Trunk Sewer. The businesses include ACT, Howard Johnson's, Sinclair gas station, and possibly in the future, the Highlander Inn. Therefore, with this extra flow, the Northeast Trunk Sewer will not be able to sewer the entire drainage area as defined in the 1963 report. In 1979, another study was submitted by Veenstra & Kimm to the City of Iowa City, entitled the Sanitary Sewerage System Facility Plan; it has been adopted by the City Council. In this report, the 135 acre area (which includes Dean Oakes Third Addition), which the 1963 study analyzed to be pumped into the Northeast Trunk Sewer, now is to be sewered by gravity by an entirely different sanitary sewer system - the River Corridor System. The owner of Dean Oakes Third Addition has requested division and future development to the north by a lift pump to the Northeast Trunk Sewer. Engineering is hereby the proposed lift station for the following reasons: to sewer this sub- station, which would recommending against The 1963 study included a lift station in this area to be pumped into the Northeast Trunk Sewer; however, since this report has been submitted, previously mentioned businesses, located outside the 1963 drainage area are now sewered by the Northeast Trunk Sewer, which therefore limits capacity. The remaining capacity should be provided for areas which can be sewered by gravity. 2. The 1979 study shows the area to be pumped, as defined in the 1963 study, to be sewered by gravity by the River Corridor System. 3. The City's policy of late has been to avoid lift stations due to the extensive maintenance problems involved with them. bcl/8 laal MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 MINUTES PLANNING AND ZONING COMMISSION DECEMBER 4, 1980 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ogesen, Jakobsen, Lehman, Vetter. MEMBERS ABSENT: Horton, Kammermeyer, Blum. STAFF PRESENT: Scholten, Boothroy, Tyler. RECOMMENDATIONS TO COUNCIL: C-8002. That approximately 22,000 square feet of the Jack Young tract, the portion on which the building and accessory parking would be located, be rezoned to R3A. The remainder of the tract will remain RIA. That the Council approve the adoption of an amendment to the sign ordinance to permit free-standing and monument signs to be located in the CBS zone. SUMMARY OF DISCUSSION: The Chairperson called the meeting to order. Minutes of November 10,•1980, were approved as circulated. Ogesen requested that the Commission be given copies of the section of the State code as mentioned in the minutes in relation to the Board of Adjustment's recommendation on the three prong test. Jakobsen asked if there was a conflict of opinion within the Legal Department over the preference of three prong tests in lieu of the test used in the State code. Scholten confirmed that different positions had been expressed by legal staff, but no definite position had been taken. Jakobsen stated that the Commission would ask Legal for a position on that section of the State code. SUBDIVISION ITEMS: S-8015. Public discussion of an application submitted by Dean G. Oakes for the pr urinary plat of Dean Oakes Third Addition located west of Dean Oakes First Addition; 45 -day limitation period: 12/4/80; 60 -day limitation period: 12/19/80. Jakobsen ascertained that the 45 -day limitation period had been waived. Discussion centered around a draft of a memo from P&Z to the City Council concerning the use of a lift station for future developments in the Oakes Drive area. (See attached memo.) Members stated that they felt that the issue was too complex for simply a memo and asked that members of the staff and perhaps even a member of the Commission be present when the issue was discussed with the City Council. Boothroy assured the Commission that a staffperson from planning would be present, as would a representative from Engineering and probably Mike Kammer of Shive-Hattery. iaal MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning and Zoning Commission December 4, 1980 Page 2 Members pointed out that a past study made in 1963 or 164 had indicated that the sewer in the area needed to be lifted to the sewer located along Highway 1. Further, that the study had made recommendations and explained possible impacts. The Commission was concerned that past conversations and informal agreements had lead the developer to believe that the north trunk sewer line" could be used for this development and that now the staff was recommending disallowing the use of said trunk line while the Council was considering allowing the Highlander usage, all of which are located outside the watershed in which the developments are proposed. Vetter asked what sewer the proposed condominium trailer court north of the Highlander was planning on using. Boothroy responded that he thought a given capacity had been determined for the Highlander lift station. Of that, a portion had been allocated to the Highlander which left a certain unused capacity. Mr. Jones, the potential developer of the trailer park, was hoping to use the remaining capacity. Boothroy stated that he would modify the memo by inserting a paragraph regarding the 1963 study and submit it to the Chairperson for her signature. Kammermeyer requested a copy of the memo be provided to the applicant. Anthony Fry, an adjacent property owner to the proposed subdivision, stated that he was in favor of increased sewer capacity to the subdivision. He noted that some of the houses in the area are on septic tanks and in the watershed on Prairie du Chien one can see discharge and film floating on the creek. He stated that he felt that people and the wildlife in the area would benefit from a better sewer. C-8002. Public discussion of a Council referral to consider the rezoning of ate. Young's property from R1A to R3A, located west of Taft Speedway in an area commonly referred to as the old Elk's country club. No limitation period. Boothroy reviewed that the Commission had discussed this case previously and based on a recommendation from staff and legal had made a recommendation to Council. Council referred the rezoning back to the Commission asking them to consider an alternative to RX Boothroy outlined four alternatives the Commission should consider: Zoning the land to RM20 per the proposed new Zoning ordinance. This would be somewhat complicated as the present ordinance would have to be amended in many sections. Furthermore, Council would have to set a public hearing. Scholten pointed out that if the density of the parcel is increased, it calls for a new public hearing. However, if the density is lowered, no Public hearing is required. 2. Zone the parcel R3A with the hope that the applicant will agree to develop only 22 units. 3. Zoning only a portion of the land RX The portion would have to be large enough to accommodate the 22 units plus accessory parking. This would be approximately 22,000 square feet in area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L", Iaal ..7 City of Iowa City MEMORANDUM DATE: December 4, 1980 TO: City Council / FROM: Planning & Zoning Commissi 'RE: Use of a Lift�Station�for FFure evelopments in the Oakes Drive r' e� Dean Oakes has submitted an application to the City to develop 33 single family lots located off Oakes Drive extended. Because this development is located in the Rapid Creek Watershed, it necessarily requires provision of sewer service via the use of a lift station. At one time, as proposed by the 1963 Sanitary Sewer Report submitted by Veenstra & Kimm, this area was to be sewered by lift station and use the Northeast Trunk Sewer. Subsequently, it has been City Council policy that the City will neither allow nor accept any new lift stations. This policy appears to be under consideration in regards to the proposed Highlander lift station. The Engineering Division has addressed the question of sewer capacity and lift station use for the subject area and recommend against allow- ing the developer to use capacity allocated to a different watershed now being served by Northeast Trunk Sewer (see attached memorandum). They recommend sewer service be provided to this area in conformance with the 1979 Sanitary Sewage System Facility Plan prepared by Veenstra & Kimm and adopted by the City Council. According to this plan, in lieu of using the Northeast Trunk Sewer, Mr. Oakes should seek sewer service from a different sanitary sewer system - the River Corridor System. Therefore, development would not occur with City sewer service in the immediate future and the preliminary plat of Oakes Third Addition would need to be substantially revised to re- flect either a septic system density or denied by this body because of the lack of sewer service. The Commission is interested as to whether or not the Council's Policy has changed regarding use of lift stations and particularly in reference to the development of this area of the City. We re- spectfully await your reply on this matter before further consid- eration of the preliminary plat of Oakes Third Addition. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 2. Boothroy presented a sketch plan of the Oakes Third Addition area for the Commission's information. The Commission felt that the .,pj.an adeouately addressed the question of secon ar access and d'not be a subs for Foster oa ur er discussion o action taken. There being no further business, the meeti g a djou ed. ` Prepared by: \ Douglas oot roy Senior P nner M taxi j MICROFILMED BY 'JORM MICROLAB tt`.DAR RAPIDS -DES MOINES r q._ iia _ m� i INFORMAL COUNCIL MEETING FEBRUARY 23, 1981 (EXPANDED MINUTES) DISCUSSION RELATING TO OAKES ADDITION SEWER Discussion of development of this area in the context of the Comprehensive Plan and the sequencing outlined there. Oakes' property is in the area outlined for Phase III development because of sewerage problems. Neuhauser: City has discouraged lift station. Balmer: Contiguous development within existing City boundaries is desirable, therefore, an exception should be made in this case, allowing for a lift station. Perret: Questioned staging of development. Erdahl: .Questioned consistency of lift station in context of the facilities pl an. Neuhauser: Development dependent on individual developers who may not be willing or able to develop within sequence. City may need to 1 make accommodations within plans to allow development. I I Consensus: A lift station should be allowed given that this developer is ready to proceed with developing an area within the City limits, which is contiguous to other development. STREETS (Foster Road) Boothroy: Related history of Foster Road issue. After submission of Oakes Second, property owners in area requested an amendment to the Comprehensive Plan, deleting Foster Road from the plan. Planning and Zoning recommended that no amendment be made and that Foster Road roughly follow the alignment of the plan with a jog at Prairie du Chien. The question of exactly where Foster Road would be east of Prairie du Chien was not resolved. Oakes Third was submitted with two cul -desacs. A need for secondary access was perceived by the staff. The question of Foster Road was not addressed and any secondary access was not seen as an alternative to Foster Road. (A sketch of plan was presented.) The sketch plan was taken to Planning and Zoning February 17. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES iaaV p j i The staff had recommended looking at a series of collector streets for this area rather than an east -west arterial. Planning and Zoning was adamant in stressing the need to maintain Foster Road on the Comprehensive Plan map with the intent of eventual construction. Roberts: Both the proposed collector and Foster Road are necessary. Sketched plan is the best solution offered yet. Concurrence by other Council members. Discussion of costs of building Foster Road across the ravine. Boothroy pointed out condemnation costs would be incurred. Discussion of size of streets and ability of City to pay for overwidth. Requirement of 31 feet rather than 36 feet seen as a compromise. Consensus: The Council is not willing to revise the Comprehensive Plan to delete Foster Road, however, the future may show that Foster Road to the east of Prairie du j Chien is .not necessary. If development occurs in the area and warrants construction of the road, it will be built. + The concept of the collector street for Oakes Third is acceptable to the Council i. and no more work need be done in that area. I. Staff was directed to look at property questions for Foster Road west of Prairie du Chien. j • i Iaa.i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES A Y R -i INFORMAL COUNCIL DISCUSSION FEBRUARY 23, 1981 INFORMAL COUNCIL DISCUSSION: February 23, 1981, at 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presidinq. COUNCILME14BERS PRESENT: Balmer, Roberts, Neuhauser, Perret, Lynch, Erdahl, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED, Reel @81-5, Side 1, 1-2444. APPLICATIONS TO PLANNING AND ZONING Boothroy, Schmeiser, Schmadeke, Farmer 1-650 Spring Valley Subd. Prel. 8 Final Boothroy noted previous concern over adequate access. As Coralville had requested an indication from the Council on a recommendation, the concensus was to deny Part I and approve Part II as recommended by Planning and Zoning and Staff. Linder Valley Subdivision Prel. Johnson County is waiting for the City's recommendation. The applicant was willing to provide an access along the East property line for future extension of the Street. The County Board of Health has approved a redrawing -of lot sizes which will allow use of septic tanks. Council discussed the requirement for provision of rural development standards for the streets and decided to require compliance from this Subdivision, but asked for relooking at the standards for the streets. River Crest Estates/Deer Hill Estates Dr. Hershfield and Dennis Sauegling present. Aitiinughihis sabvision is within the Iowa City area of juris- diction, the likelihood of annexation is very remote (30 years), as the area -is north of the Iowa River. Dedication for future easements and detention basin will be provided. The letters regarding the water distri- bution system and storm water management have been received. After further discussion of requiring of rural development standards for the proposed private drive, Council asked that the matter be removed from the County's agenda. Staff will come back with recommendations for revision of rural development standards for Council discussion on March 9th. OAKES SUBDIVISION Oakes present. Mayor Balmer called attention to memo 650'-820 fromchma eTe, 2/19, regarding lift station for Oakes Subdivision drainage area. Schmadeke noted that this area wI 1 always need a lift station. There will be no provision of sewer north of Interstate 80 for 40 years. There is enough land within the City limits now for 200,000 population. By using Prairie du Chien Sewer to connect to the River Corridor System, the capacity will be exceeded for the Prairie du Chien Sewer. It handles 68 acres now, would increase to capacity for 230 acres. The Prairie du Chien sewer will need to be upgraded in the future anyway. A lift station has a life of 20 years, is paid for by the subdivider and will be the City's responsibility after 20 years. The Mayor noted that a majority agreed to use of the lift station, Perret 8 Erdahl objecting. FOSTER ROAD East of Prairie du Chien Road. The Planning and Zoning Comm. 820-1030 recommend -ed not amending the Comprehensive Plan Map, leaving Foster Road in, but agreed to an offset at Prairie du Chien. Boothroy presented a preliminary sketch for Oakes Third Addition showing access to Prairie du Chien thru Lot 7, and northerly alignment for Foster Road. This concept MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r Page 2 Informal Council February 23, 1981 was agreeable tD COItnGjj. They did not wish to amend the Comprehensive PT Map by deletion of Foster Road. The sketch as discussed was filed with the City Clerk. Oakes expressed concern that they would be providing a short-cut thru their subdivision. Alternatives regarding purchase of property for the Dubuque/Prairie du Chien portion will be provided soon. TRANSIT ISSUES Mose, Lundell Washin ton Street Transit Interchange The Mayor reported that he did not favor t e recommen - on from the City Manager and Transit Manager to close Washington St. to automobile traffic in front of the Mall. A majority of Councilmembers agreed. Representatives from Downtown Association, Lehman and Crum, asked consideration to leave the street open, and offered other suggestions. Parking enforcement and use of island by passengers was discussed. Council was urged to view the problem area at 5 P.M. Staff was requested to look at operational procedures and report on practical alternatives to minimize the problems. A representative for the bus drivers noted their preference for closure of the street to automobiles. Lundell called attention to a study by graduate students of the problem. Small Buses Mose summarized conclusions shown in charts submitted with FIS memo. Hours for drivers on most routes are either 6AM to 2PM or 2PM to IOPM. Councilmembers discussed use of small buses with the large buses at peak hour, 4PM, and running until 6:30 when large buses would stop, small buses continuing to IOPM. If small buses were decided on, Council favored purchase of good quality buses. Funding alternatives were suggested. Staff will report on alternatives for funding using the small buses and prepare a budget. CapitalImprovements Projects Accessible Vans Page 40 CIP. It was noted that the University would like to get out of providing accessible vans for the students. This item will remain in the CIP. New Transit Garage Concensus was to move this item up to FY84. Bus Fleet Ex ansion/Re lacement Buses have not converted to natural gas use. Deese Is used in summer and 712 used in winter, for a savings of $30,000. This item will remain in the CIP. MANAGEMENT ADVISORY PANEL City Manager Berlin asked if Council had any add- itions to the agenda ist of panel priorities and procedures. Regarding N2, Discussion of Council Salaries, Neuhauser stated that she would not support a raise for Councilmembers, but would support a decrease; and would support a raise for the Mayor because of the number of hours worked by a Mayor, but would limit the term to be served. She also opposed the proposed raise for the County Supervisors. After discussion, the Mayor advised that a majority of Councilmembers were not in favor of an increase in Council salary. However, Perret will appear before the Management Advisory Panel regarding the issue. 1030-1447 1447-1990 APPOINTMENTS Mayor's Youth Employment Board, Council agreed to appoint 1990-2080 Dave Bay ess; to Committee on Community Needs, Sandra Lockett, Janet Cook, and reappoint Pat (Cora) McCormick; to Broadband Telecommunications Conan., William Terry and Nicholas Johnson. laa-1 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES I ),­ --I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS[ DES MOINES 3f Fy1TA Vov ----------------- ------------ --I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS[ DES MOINES �w TO: Iowa City City Council and Iowa City Planning and Zoning Commission RE: The proposed Dean Oakes 3rd Addition The citizens of northeast Iowa City, residing principally on Prairie du Chien Road, Caroline Court, Caroline Avenue, Buresh Road, Oakes Drive, Bristol Drive and Old North Dubuque Road, hereby formally protest the construction of the proposed East Rita Linn Avenue. (A list of signatures, attached to this document, is presented for the Council's consideration.) Further, the citizens of the above mentioned area, wish to make known diverse questions and concerns in regard to the proposed Dean Oakes 3rd Addition. These questions are presented to the Council for clarification and consideration. A. Traffic 1. Three year old traffic studies show 1900 vehicles per day at the south end of Prairie du Chien Road and 1300 at the north end. Since the Foster Road ex- tension is already scheduled to connect North Dubuque Road and Prairie du Chien Road, the construction of a second new street, connecting Prairie du Chien Road and the Oakes Addition area,,would substantially increase the traffic flow i on a street populated by families with small children. Speed studies done in I 1978 already show an 85th percentile speed of 34 m.p.h. according to Traffic i � Engineering. The street is presently signed for 25 m.p.h. In addition, Prairie du Chien Road already serves as a direct route to the Coralville Be- servoir and the addition of further collector streets can only serve to increase traffic on an already heavily traveled roadway. . 2. In looking ahead to the increased traffic on Prairie du Chien Road, is the City contemplating widening that street? At present, Prairie du Chien is a 28 foot street and the proposed East Rita Linn Avenue is to be a 31 foot street. We question the logic of connecting a large street to one already so heavily used. 3. In view of the Foster Road extension, will not the addition of East Rita Linn Avenue, and its' future link -up with Old N. Dubuque Road, create a safety hazard where traffic jogs south down Prairie du Chien Road? Further, will the increased traffic flow create what amounts to an internal arterial road, remin- iscent of the Foster Road Beltway concept? 4. The citizens are also concerned with the increased pollution, both noise and air, that the increased traffic flow will bring to an area of quiet, residential homes. 7/81 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Proposed Dean Oakes 3rd Addition Page 2 5. Secondary Access. We recognize the need of a development for some means of secondary access. However, we believe this can be accomplished without extending East Rita Linn Avenue to Prairie du Chien Road. Such a plan would greatly temper the previously described traffic problems. Access could be gained through the proposed Perry Road, to connect north, west, and then south to Old North Dubuque Road and delivering traffic to North Dodge Street. We recommend that the Council reconsider Mr. Oakes' earlier proposals in which a street loop was included in the plat, rather than East Rita Linn Avenue. . I I t I I I j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES 1 Proposed Dean Oakes 3rd Addition Page 3 B. Sewer 1. Lift station - The council has already agreed to assume the operation and maintenance costs of a lift station to be constructed by the developer. In taking this action, the Council runs contrary to previous City policy, the re- commendation of the City Engineer and the Planning and Zoning Commission. Can the City afford to establish such a potentially costly precedent, particularly in view of its tight financial condition? P 2. The City Engineering staff has recommended a revision of the Dean Oakes 3rd Addition preliminary plat to include a 12 inch sewer trunk extending south from the proposed lift station, thru the area of a proposed storm water management basin, to the southern boundary of Mr. Oakes' property. The sewer would be lifted to the level of Prairie du Chien Road, where it would connect with an existing 8 inch sewer and flow into the new River Corridor Sewer. According to the City Engineer, while the existing sewer west of Prairie du Chien Road can ! t handle Oakes' 3rd Addition, it would require upgrading at such time as areas adjacent to the 3rd Addition are developed. This represents a further expense to the City that should be considered. 3. The Council is currently considering cost-sharing with Mr. Oakes on the 12 inch trunk sewer. We request the Council to clarify this matter as to the asse- went of the costs involved. Further, since the 12 inch sewer is intended in part, to provide sewerage for future developments south of Mr. Oakes' property, we recommend that the appropriate property owners be included in any cost-sharing discussions. I 4. If an agreement cannot be reached on construction of the 12 inch trunk sewer, we request the Council to deny the preliminary plat of the Dean Oakes 3rd Addition, since future development in the area and a pollution problem upstream, requires that the plat be properly sewered. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES Proposed Dean Oakes Ird Addition Page 4 C. Zoning 1. Several citizens have expressed concern over the future development of the area immediately west of the Oakes 3rd Addition, designated on the plat as "Future P.A.D." Specifically, it is feared that superimposing a P.A.D. on an area zoned RIA may allow the construction of attached townhouses and of condo- miniums. The residents feel that such dwellings would constitute multiple - family housing, despite the RIA designation, and that such dwellings would be inappropriate in a residential area. We request that Council provide a clarifi- cation of this concern. r D. Environment/Ecology 1. Finally, we believe the loss of the natural environment in the ravine bordering the 3rd Addition, is at odds with the City's development policy as expressed in the proposed Comprehensive Plan. The area in question abounds with wildlife, including deer, possums, raccoon and some thirty species of birds. According to the map of the Comprehensive Plan, the City had considered this area as'a potential park site. Construction of East Rita Linn Avenue across this ravine would create an obstruction to the flow of wildlife in and out of the area. Allowing future developments into the ravine would destroy any po- tential as a future park site,. which could serve the entire mortheast area as development progresses. We very much support the preservation of this green space and would look favorably upon a plan that would eliminate the connection of East Rita Linn with Prairie du Chien Road while ensuring the future of this natural area. I ..... iaal i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES ..7 City of Iowa City MEMORANDUM Date: July 23, 1981 To: City Council From: Don Schmeiser„Director, Planning & Program Development Re: Response to Questions Posed by Stephen Baker, 7/14/81, Regarding Oakes Third Addition A. TRAFFIC 1. Increased traffic on Prairie du Chien (Baker) With the development of Oakes Third Addition, traffic in the area will increase proportionally. However, whether that traffic will consist of locally -generated (neighborhood) trips, or will consist of through -traffic is not absolutely clear. It is the staff's opinion that construction of Rita Linn alone will increase traffic on Prairie du Chien, to the extent that a portion of the residents of the development use Prairie du Chien to leave the area. However, this increase may be modified by the availability of Rita Linn as an alternative route to Prairie du Chien for traffic north of the intersection of these roads destined for the. Hy -Vee. 2. In looking ahead to the increased traffic on Prairie du Chien Road, is the City contemplating widening that street? At present, Prairie du Chien is a 28 foot street and the proposed East (sic) Rita Linn Avenue is to be a 31 foot street. We question the logic of connecting a large street to one already so heavily used. (Baker) Although Rita Linn Avenue would be 31 feet wide as proposed, parking would be allowed on one side of the street, creating thereby a street with an equivalent flow capacity to the 28 foot Prairie du Chien where no parking is allowed. There are questions at this time as to whether the City can afford the extra width cost. It may be necessary to require only 28 feet of paving on Rita Linn and not allow on -street parking. There are no plans in the near future to widen Prairie du Chien. 3. In view of the Foster Road extension, will not the addition of East (sic) Rita Linn Avenue, and its future link -up with Old N. Dubuque Road, create a safety hazard where traffic jogs south down Prairie du Chien Road? Further, will the increased traffic flow create what amounts to an internal arterial road, reminiscent of the Foster Road beltway concept? (Baker) The Foster Road extension will enter Praire du Chien north of St. Ann's Drive and will be approximately 1,000 feet from the proposed Rita Linn Avenue. This distance is roughly equivalent I AR I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 2 to over three city blocks and should not create a safety hazard with traffic turning. If the traffic flow on Rita Linn ever reached a volume approaching that of an arterial, Foster Road or a comparable trafficway would be provided. The City Council has formally reiterated its commitment to retaining Foster Road in the Comprehensive Plan (Resolution 81-50), and has informally (2/23/81) agreed that when and if the need arises, a road will be built. There has never been any attempt on the part of the Planning and Zoning Commission or the City Council to substitute a collector - Rita Linn, for an arterial - Foster Road. 5. Proposal for a loop road which would not cross the ravine. (Baker) The street layout proposed on the plat provides for the distribution of traffic flow through alternative entrances and exits to Prairie du Chien or N. Dubuque Road from within the developing area. This layout also allows alternative entrances for emergency vehicles to the development from two arterials - Prairie du Chien and Route 1. With the ability to " exit onto Prairie du Chien, a more direct access to the local school is provided for the new area. Likewise, the neighborhood which will be created by the development will more easily blend with the existing neighborhoods, under the platted proposal. A loop would concentrate traffic flow, would provide access to and from only one major roadway - Route 1, would necessitate a circuitous route to the school, and would effectively cut off the newer development. B. SEWER 1. Cost-sharing of the 12 inch trunk sewer. (Baker) The cost-sharing approach has been given tentative endorsement by some members of the Council. Further discussion will take place at the next informal meeting of the Council. The mechanism by which the City's share of the cost will be provided has not yet been determined. Assessment of property owners according to acreage served may be one possibility. C. ZONING 1. The possiiblity of multifamily residences in the ravine immediately west of Oakes Third. (Baker) The developer has been requested to include this parcel of land in the proposed subdivision as one lot. At some future date, that lot could be subdivided further, requiring the review i oat I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .7. • ~ 3 procedure used currently for Oakes Third, if more than one split were made. If a PAD (Planned Area Development) were proposed in that area, a review process involving public discussions and public hearings before the Planning and Zoning Commission and the City Council would be required. Under a PAD, although multi -family dwellings may be built in a single-family zone, the overall density of dwelling units cannot exceed that of the underlying zone. D. ENVIRONMENT/ECOLOGY 1. Concern for loss of the natural environment in the ravine. (Baker) The neighborhood park designations on the Comprehensive Plan are "floating markers", i.e., it was not intended that the parks would be sited exactly where the circles are placed on the map, but that the general area would one day have a park. One of the purposes of a PAD is to allow flexibility of design in areas which have rough terrain, or encompass land which is particularly fragile or unique. The use of a PAD on the Oakes property would enable development to take place in clusters on the ridges, thereby preserving the environmentally sensitive areas of the ravines. f bdw/sp i t j I j MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS•DES MOINES 1- ]- - --.est a _ (_ V%- S M T w TH F S R 3 y 5- 4 7 r BAM-Magistrate LOAM -Staff Meeting BAM-Magistrate 8 Court (Chambers) 2PM-Brd of Supv/ (Conf Room) Court (Chambers) 1:30PM-Special Council (Conf Rm) 12noon-CCN (Rec Ctr 1:30PM-Senior Ctr Informal Council (Conf. Room) 3:30PM-Mgm Adv Panel Subcommitte 3:30PM-(lousing Conur7:30PM-Formal Comm (Conf Room) 7:3OPM-Informal (Conf Room) (Conf Room) P&Z (Chambers) P&Z (Conf Room) 7:30PM-Riverfront Comm (Conf Room) ro // /oz /3 I$r 8AM-Magistrate LOAM -Staff MeetingBAM-Magistrate Court (Chambers) (Conf Room) Court (Chambers) '- ' 1:30PM-informal 4:3OPM-Resources 8AM-11ousing Appeal I Council (Conf Rm) Conservation Comm Board (Conf Room) (Conf Room) 7:30PM-Council 4:3OPM-Board of (Chambers) 7PM-Parks &Rec Adjustment (Chamb) Comm (Rec Center) 77 I I BAM-MagistrateLOAM-Staff Court (Chambers) Meeting SAM -Magistrate 4PM-Broadband (Conf Room) Court(Chambers)7:3OPM-Informal Telecommunication P&Z (Conf Room) Commission (Conf Room) 7:3OPM-Formal P&Z (Chambers) i .._ .._...._.y _ _ _ �.._...... AS- z6 �r _ sg ...__ �.� .__. zy -- BAM-Magistrate Court (Chambers) LOAM -Staff Meeting BAM-Magistrate 4;30PM-Resources (Conf Room) Court (Chambers) j 1:30PM7Informal Council (Conf Rm) Conservation Comm (Conf Room) 4PM-Library Board (Bd Mtg Room) 7:30PM-human Right 7:30PM-Council Comm (Conf Room) (Chambers) 7:30PM-Airport Co (Conf Room) 30 31 BAM-Magistrate Court (Chambers) 7:30PM-Informal P&Z (Conf Room) .. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa Ci.j MEMORANDUM DATE: August 7, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule Aust 10, 1981 Monday. NO INFORMAL COUNCIL MEETING August 11, 1981 Tuesday 7:00 P.M. - Informal Council Meeting - Conference Room 7:00 P.M. - Discuss zoning matters 7:15 P.M. - Council agenda, Council time, Committee Reports 7:30 P.M. - Regular Council Meeting - Council Chambers August 17, 1981 Monday NO INFORMAL COUNCIL MEETING I August 24, 1981 Monday 1:30 - 5:00 P.M. (times are tentative) 1:30 P.M. - Discuss zoning matters 2:00 P.M. - Council agenda, Council time, Council committee reports 2:25 P.M. - Consider appointment to the Board of Adjustment 2:30 P.M. - Meet with Resources Conservation Commission August 25, 1981 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING ITEMS Economic Development Program Meet with Parks and Recreation Commission regarding parkland acquisition Appointment to the Human Rights Commission - September 22, 1981 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L. /a23 �1 .7 City of Iowa City MEMORANDUM DATE: August 5, 1981 TO: CityCou cil FROM: Ci a ager RE: Absences from Board/Commission Meetings In the past there have been occasions when members of boards/commissions have been absent from several meetings, have moved from the City, or have taken extended leaves. These absences have created problems for members of the boards/commissions and the staff. Under the current code provisions, there have been difficulties in removing the person from the board/commission. The attached proposed ordinance provides that if a board or commission member is absent from three consecutive meetings for unexplained or unexcused reasons, such absences may be considered reason for removal by the City Council. The chairperson shall inform the City Council of these absences. If this ordi— nance meets with your approval, it will be placed on the Council agenda for consideration at a later date. i • f i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIUS•DES 1401NES I aa3�. L - , A • - V; - ORDINANCE NO. AN ORDINANCE AMENDING SECTION 2-100 OF P CHAPTER 2, THE AD14INISTRATIVE CODE OF THE / I CITY OF IOWA CITY, REGARDING ABSENCES FOR I, /\ BOARDS AND COMMISSIONS. 11V SECTION 1. PURPOSE. The purpose of this amendment is to provide for removal of board members or commissioners for unexplained absences from regular meetings. SECTION 2. AMENDMENT. Section 2-100. Membership, Compensation and Tenure is hereby amended by adding the following: Three consecutive unexplained/unexcused absences of a Commission or board member from ' regular meetings may be cause for removal of said member. The Chairperson of the board or commission shall inform the City Council of any unexplained/unexcused absences of members. SECTION I REPEALER. All ordinances and parts of ordinances in conflict with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such ajudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid 0 or unconstitutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and approved this MAYOR ATTEST: CITY CLERK Reeeivad A Approved By The Legal Department tr.� 7- ?n _ R i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _q— iaa3a City of Iowa Cay MEMORANDUM Date: August 6, 1981 To: City Council From: Neal G. Berlin, City Manager Re: Reprecincting The City has been advised (see attached letter) that "new precincts establised using the 1980 Census figures need not be used for any election held in 1981." Since a state reapportionment plan for the 1980's has not yet been adopted and due to the extreme delay before such a plan will have been adopted, it would seem prudent to defer establishment of new precincts until after the fall elections. This would eliminate any uncertainty on the part of individuals now anticipating running for elections. Therefore, unless otherwise directed by the Council, the staff will proceed with the development of a reprecincting plan for consideration after fall elections. bdw/sp MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES Iaaq R .lf.I /f (r���p $Tfatc Of 3010 a.\ MARY IANC OOELL Agnrretarp of 6tate =' S[CRETART Or STATE acs jtloincs July 28, 1981 GREETINGS TO ALL CITIES OF 3,500 POPULATION OR MORE: The Iowa Legislature will be convening in special session soon for the purpose of adopting a reapportionment plan for the 1980's. After a plan has been adopted, the city council of every Iowa city with a population of 3,500 or more must establish more than one voting precinct in accordance with the provisions of sections 49.3 and 49.5, 1981 Code of Iowa. Section 49.7 of the Code provides in part that "Each ... city council shall notify the state commissioner (secretary of state) and the commissioner (county auditor) whenever the boundaries of election precincts are changed and shall provide a map delineating the new boundary lines. Upon failure of any . city council to make the required changes by the dates established by this section (December 31), the state commissioner shall make or cause to be made the necessary changes as soon as possible, and shall assess to the ... city ..., the expenses incurred in so doing." j House File 816 which was adopted by the last session of the Legislature provides that the new precincts established using the 1980 census figures need not be used for any election held in 1981. If we can be of any assistance to you in drawing your new precinct boundaries, please call us at (515)281-5865 or write to the office of the Secretary of State, State Capitol Building, Des Moines, Iowa, 50319. MJO/lw Sincerely, E�J a a dell Secretary of State i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Iao August 3, 1981 Mr. Bruce R. Glasgow, President Plum Grove Acres, Inc. 834 N. Johnson Street Iowa City, Iowa 52240 Dear Mr. Glasgow: Thank you for your letter of July 9, 1981, concerning the Scott Boulevard land acquisition. The City appreciates your cooperation in transferring the necessary right-of-way for this improvement. You have already received the revised agreement. It is clearly my understanding of the discussion which you had with the City Council in January 1980, that the City Council was going to proceed with this section'of Scott Boulevard with the understanding that the City Council generally concurred with the concept of your development for that area. While there were some specific questions about the distance to which the development should extend to the east and the specific Configuration of the development, the City Council generally was in accord with your proposal. Now with the planned construction of this portion of Scott Boulevard, I trust that you will submit the proposal for review by the Planning i and Zoning Commission. If I can be of assistance to you, please contact me. i Sincerely yours, i Neal G. Berlin City Manager tp4/9 cc: City Council City Attorney Don Schmeiser Jaws i MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES MOINES -.7 3" - City of Iowa City MEMORANDUM DATE: August 3, 1981 TO: City Council FROM: Assistant City Manager RE: Visit from Department of Transportation Representative The Kansas City office of the Department of Transportation has informed us that Ms. Patricia Keyes, Representative of the Secretary, will be visiting this area on August 12. She would like to meet with Iowa City officials at 2:15 P.M. to discuss .any transportation problems that we have. Mayor Balmer, Dale Helling, John Lundell, and Hugh Mose will be attending this meeting. All Council members are invited to attend. The meeting will be in the Conference Room. Please let Lorraine know by Monday, August 10, if you plan to attend. Arrangements will be made to take minutes if more than three Council members are present. Y MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 140INES 1aa4' I -11 -. City of Iowa G .y MEMORANDUM TO: City Council FROM: Assistant City Manager RE: Regular Council Meeting August 7, 1981 Below is a calendar for the remainder of 1981 showing a proposed change in your regular meeting schedule. change effective November Note the meeting dates (circled) 1, 1981, in that the November would 3 meeting would be raved back to November 10, and then meetings would take place every other Tuesday thereafter. OCTOBER NOVEMBER SMTWT F S SMTWT F S 1 2 3 1 24 5 G 7 4 5 6 7 8 910 8 91111 1213 14. 11.12 13 14 15 16 17 15 16 17 18 19 20 21 18191 2 21 22 23 24 22 2 2 25 26 27 28 25 26 27 28 29 30131 2930 DECEMBER SMTWTFS 1 2 3 4 5 G 718 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 29130 31 This schedule will eliminate the necessity for a meeting on Election Day, November 3, and will also eliminate the scheduled meeting during the week between Christmas and New Years, December 29. Unless there is Council objection, we will prepare the resolution necessary for formal approval and implementation of this schedule. ao�_7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ..7 City of Iowa C. MEMORANDUM Date: August 5, 1981 To: City Council / From: Dale Helling, Assistant City Manag Re: Old Library Building Attached to this memo is information which should answer questions previously raised by Council regarding the consequences of inclusion of the Old Library building on the National Register of Historic'Places. In addition, it should be noted that considerable tax incentives are available to a developer who would choose to retain that portion of the structure designated as an Historical Place and to preserve it as such. Based on the attached information, it does not appear that the marketability of that parcel for redevelopment would be adversely. restricted as a result of its inclusion in the National Register, unless that redevelopment involved the use of federal funds. bdw3/5 cc: Don Schmeiser Andrea Hauer MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES I aa -k I-) July 27, 1981 Mr. Adrian D. Anderson, Director State Historic Preservation Officer 26 East Market Street Iowa City, Iowa 52240 Dear Mr. Anderson: Your letter of July 17;'1981, regarding the consideration of the Iowa City Public Library for nomination to the National Register of Historic Places, has been received. Before the City can comment on this nomination, we would appreciate receiving further information indicating the implications of the inclusion of the Public Library on the National Register. Also, when available, I request that a copy of the nomination and other supporting information be sent to me. Your letter will be placed on the agenda for the City Council meeting of July 28, 1981, to inform the Council members of the possibility of this nomination. Sincerely yours, , John R. Balmer Mayor is MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES F I aIM, 91 j::_. RECEIVED JUL 3 0 1981 IOWA STATE HISTORICAL DEPARTMENT DIVISION OF HISTORIC PRESERVATION ADRIAN D. ANDERSON, DIRECTOR STATE HISTORIC PRESERVATION OFFICER July 29, 1981 John R. Balmer Mayor City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Dear Mayor Balmer: Your letter of July 27, 1981, to Adrian D. Anderson has been directed to me for response. Enclosed you will find a copy of the Iowa City Public Library nomination and materials explaining the National Register and related programs. If we may be of further assistance, please let us know. Sincerely, Ralph J. Christian Architectural Historian RJC/sag Enclosure 26 EAST MARKET STREET IOWA CITY, IOWA 52240 TELEPHONE (319) 353.4196/353-6949 MICROFILMED BY ,JORM MICROLAB CEDAR RAPIDS -DES MONIES r1� STATE HISTORICAL DEPARTMENT OF IOWA DIVISION OF HISTORIC PRESERVATION ADRIAN D. ANDERSON. DIRECTOR HISTORIC PRESERVATION OFFICER THE NATIONAL REGISTER OF HISTORIC PLACES: QUESTIONS AND ANSIVERS 1. What is the National Register of Historic Places? The National Register was established by Congress in 1966, as part of a National Historic Preservation Act, and is supervised in each state by a State Historic Preservation Officer. The Register is the official list of the nation's cultural resources considered worthy of preservation. The National Register seeks to recog- nize properties of historical, architectural and archaeological significance, through a program of registration, financial aid and incentive, and partial pro- tection from destruction by federally funded projects. This program is administered in Iowa by the Division of Historic Preservation, which has as its main concern the preservation of those buildings, structures, sites and objects which effectively illustrate the many facets of our history, local, state and national. 2. How does Iowa's National Register program work? The Division of Historic Preservation gathers information about historic properties in Iowa through professional surveys and research, and from material submitted by interested individuals, historical groups, and a variety of federal, state, and local agencies. Those properties for which sufficient information exists to determine their significance in terms of National Register criteria are submitted by the Division to a review body, made up of professionally qualified persons from around the state. This review committee considers each property submitted, and in a public meeting votes on the qualifications of each for the National Register. Nominations fok properties so approved are then made to the National Park Service in Washington, D.C. If the National Park Service approves a nomination, that property is listed in the National Register. 3. What about the rights of owners of properties listed in the National Register? National Register status in no way limits the right of an owner to preserve, alter, or even demolish his or her property. Owners are not required to do anything, or sign anything, or make any commitments regarding the use of their property, unless they have requested and received federal funds for preservation. If an owner receives federal funds for preservation, a covenant must be attached to the property title which guarantees that the property will be preserved for a certain number of years, depending upon the amount of funds received. 4. Do owners of National Register properties have to allow public access to the property? Definitely not. National Register status does not in any way alter the right of an owner to maintain his or her accustomed privacy. The National Register is not a tourist program, and any encouragement of visitors is strictly the choice of�Tit e property owner. If, however, (and ONLY IF) an owner obtains federal preservation iw.Jy MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES assistance involving exterior or interior the public right of way, the property must public visitation (depending on whether it is historically significant) on a minimum would specify which 12 days. S. 11hat about financial aid? improvements not appreciable from be opened for exterior or interior is the exterior or interior that of 12 days each year. The owner At the present time, there are three means by which financial incentive is given toward the preservation of National Register properties. A. National Register properties are eligible for federal matching grants-in- aid for preservation purposes. Applications may be made each year. Although funds are seldom sufficient to meet everyone's request, property owners are always welcome to apply. B. National Register status permits the owner to obtain FHA Title I home improvement loans of up to $15,000 and 15 years to pay back, so long as the proposed work would not destroy the historical integrity of the property. C. The Tax Reform Act of 1976 contains certain provisions which cover "any certified historic structure", which is defined as depreciable property which is 'either in the National Register, located within a National Register historic district and certified by the Secretary of the Interior as contributing to the district, or located within a locally -designated district established under a statute approved by the Secretary of the Interior. Under this Act, the destruc- tion of historic properties is discouraged, and their rehabilitation encouraged, through a variety of tax incentives. Additional information about these financial aspects of the National Register program may be obtained from the Division of Historic Preservation. 6. How are National Register properties protected? The powers of the Division of Historic Preservation are limited in this respect, to those projects which are funded, wholly or in part, by the federal government. Even then, the Division's power is that of review, rather than outright prohi- bition. Thus, National Register status does not mean that a property cannot be destroyed by a highway, by Urban Renewal, or some otpr project. It does mean that before a federal agency can be involved in any*Akth such a project, i.e. by finding, licensing or authorizing it, the federal agency must consider alternatives by which National Register properties might be saved from destruction. After the review process has been completed, the agency may choose to avoid the property, or it may decide to go ahead with the project, even if a National Register property is destroyed in the process. For additional information concerning the National Register of Historic, Places, please contact: Iowa State Historical Department Division of Historic Preservation 26 East Market Street Iowa City, Iowa 52240 319/353-6949; 319/353-4186 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES City of Iowa City MEMORANDT31, DATE: July TO: Neal Berlin, City Manager FROM: Chuck Schmadeke, Director of Public Works RE: Storm Sewer Pipe Entrances The near tragedy involving the young lad who was drawn into a storm sewer pipe along Highway #6 near Coralville recently during a heavy storm has drawn attention to the necessity of providing pipe guards at storm sewer pipe entrances. Pipe guards should be installed at entrances to closed storm sewer systems where there is no immediate outlet downstream. Public Works has identified five locations where this condition exists. They are: a 36" pipe at Highway #6 and Rocky Shore Drive, a 12" pipe west of Mt. Vernon Drive and north of Georgetown Circle, a 12" pipe on Muscatine Avenue near Williams Street, a 54" pipe west of First Avenue and north of Lower Muscatine Avenue, and a 48" pipe at Court Street and Scott Boulevard. Public Works will be installing pipe guards at the above locations in the near future. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I401NES aaq City of Iowa C. MEMORANDUM Date: August 3, 1981 To: Neal Berlin and City Council From: Charles J. Schmadeke 11 Re: Gilbert Street Railroad Crossing Improvements Questions have been raised by the Council regarding the above named project and why slab removal and replacement is required. The tracks at the crossing are on a shallow uphill grade from west to east through the crossing. When Gilbert Street was built in 1971, the new slab was not matched to the tracks at the gutters and the crown was left in. The result has been a rough ride, impossible to correct, because of the grade differential between the tracks and the roadway slabs. The plans call for removing the crown in the street, rematching the slab and the tracks and installation of a rubberized crossing. To get a good job removal of 50' of slab in each direction is necessary. New grades at both gutters and at the centerline were determined. These will ensure a better ride through the crossing. i bc3/6 i i I a3o i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES City of Iowa C.. ✓ MEMORANDUM Date: August 6, 1981 To: Neal Berlin and City Council y/ From: Frank Farmer, Assistant City Engineer, ` Re: Fill at End of Tower Court Attached is a letter from Nate Moore Jr. explaining the fill in the low area off the end of Tower Court. I have visited the site to see what has transpired and noted that Mr. Moore is not blocking the flow of storm water and has kept the fill on his or on Braverman's property. The Engineering Division will continue to monitor the project to see that the manholes are uncovered and that the storm water passage is maintained. Also attached is a sketch showing the lot lines, property owners and location of area being disturbed. cc: Chuck Schmadeke bj4/1 Ia31 MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS•DES 140INES . - 111_1i a _. _ _ —_ L _ ._ .._ _ Bpd i wl plot 9 c p V I c E !_ L IN COgIOpATCO 1000 MELROSE AVE. IOWA CITY, IOWA 32240 DIAL 22].]192 Jply 31, 19el City of Inwa City Itn,ir.eerinr. Dept. Inwa City, Iowa i 52290 ?`r. Frank Farmer: i Dear Frank: As you requested by telephone with Paul to day, I am writing this letter confirming last fall. our verbal conversation of f(j This is regarding Outlot A at the east end of Tower Court. We made arran3ements with Wolf Constniction Co. last fall to fill in the lower east half of my property, Ontlot A. This fill was to be broken concrete, sand, gravel, and dirt from .the University Hei?hts oavin- Droject. This whole lower area of Outlot A is all swamp. Erosion was ca-isinv the west half of ry oroperty and the storm sewer system to keen sliopina into the sully. I had to put in the Tower Court storm sewer system on this property already which was at my expense. All the concrete rip ran is being d+rmped on my property 1. and compacted by a bull dozer. We have permission from I Kent Preverman to drive over his property from nakcrest to allow access to this dlrrrping area. 'Then all the concrete is unlodded the area'will be j ready to receive donated dirt t^ cover the rip rap. wentually this oropert7 will probably have 2 horses with exposed basements. :re are aware that 2 of the manholes of the sanitary sewer are covered due to dirt fror the dnno tracks. These mahhnles will be located, exoosed, and the trade re-established at the same original level at the completion of the project if not sooner. =.11 the filled in area is approximately 5 to 10 feet back from my property lines. This was done so the City can extend the present concrete store sewer system when Kent Braver?an wants to fill in his pert of the swa=p. Yours tr•1 ly, r, \Tate ifo,)re Jr. 1a31 i MICROFILMED BY JORM MICROLAB .CEDAR RAPIDS -DES MOINES .1 V_. Y[LPOLL L4[ j MICROFILMED BY '.JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES L _ ,j - Jif . L.. .._1. .I City of Iowa Cay MEMORANDUM Date: August 4, 1981 To: City Councilmembers From: Lori Benz, Senior Center Program Specialist Re: Senior Center Grand Opening The grand opening of the Senior Center has been set for September 15, 16, and 17. The Senior Center Commission and the Council of Elders would like to extend an invitation to the Council to attend these events, particularly the dedication ceremony on September 15, which will begin at 2:00 p.m. A complete schedule of the three day event will be provided within the next two weeks. bdw2/3 B i a3 a - MICROFILMED BY 'JORM MICROLAB j1 UOAR RAPIDS•DES MOINES C. 1. � _ . .�. w _ _ _ A,_ _. �. . _ ��.-; L --•a _ _ _ . _ _- _ I. . J .._ --, SLI V - MINUTES OF STAFF MEETING July 29, 1981 Referrals from the Council meeting of July 28 were distributed for review and discussion (copy attached). Items for the agenda of August 11 include: Set public hearing on ordinance regarding water rates First consideration of water rates ordinance Public hearing on the definition of rooming houses Public hearing on mobile home parks Notice of bond sale Resolution adopting supplement 9 of the Code of Ordinances Resolution adopting the State policy for housing grievance procedures Amendment to Sign Ordinance, third consideration Congregate Meals contract The Director of Finance will be sending out forms next week for Capital Improve- ment Project proposals. The Assistant City Manager asked the staff to give the proposals some thought and also to discuss the subject with division heads. An all -day session is scheduled for September 9 at the Highlander. Department heads should determine whether or not division heads will attend. A meeting will be scheduled soon of people who are involved with collective bargaining. This will include the Fire Chief and the Police Chief plus any others who are interested and feel they have some input regarding the AFSC14E negotiations. This year's AFSCME negotiations will be limited since it is only for wage reopeners. The Assistant City Manager asked for suggestions regarding overall concerns. A brief discussion was held regarding the contract with Steven Rynecki as the City's negotiator. The Director of Human Relations advised the staff that when interviewing for the new assistant city attorney, the experience and interest in labor relations of the applicant is first on the list. The Director of Human Relations advised the staff that the memo regarding affirmative action goals will be furnished by Thursday afternoon. Tim Shields and Zona Burke from,the Institute of Public Affairs were present to continue the discussion regarding performance evaluations. This discussion is to give some guidance to the committee which will be working on this subject. The committee will be made up of Harvey Miller, Don Schmeiser, Anne Carroll, Glenn Siders and Nancy Heaton. Mr. Shields had distributed a paper titled Performance Evaluation System Assess- ment - City of Iowa City. Following are the separate topics from this paper, an outline developed by Mr. Shields during the discussion, and a summary of the discussion by the staff of each point. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 10133 V< _ July 29, 1981 Page 2 A. System Purpose/Objectives Rational Basis for Pay/Performance Decisions - lack of consistency in the departments - shared criteria - ranges - union Solutions - more dollars - define merit - merit increases decided at different times of year - ranges tied to performance measurement - new definition of pay range - guides for how people move through range - understanding of union connection - automatic increases - change perception - develop criteria for measuring performance - different at different levels - job specific aspects - flexibility Mr. Shields commented that he sensed some skepticism from the group as to what is going to be done. He encouraged the staff to give some guidance to the committee so that the staff would have a sense of ownership to the performance evaluation method. He recalled that at the previous meeting the problems of the staff were presented. This meeting is to suggest some solutions. It was mentioned that the department heads were criticized for giving all a 4.25% merit increase. If the staff is to evaluate people on the basis of performance, there must be some basis for telling a division head that he/she is getting less than 4.25% because of his/her performance. There needs to be a rational basis for pay increases. It was suggested that this be tied in with the goals and objectives of the division heads. It was also suggested that mention of below average performance should not wait until the once -a -year performance evaluation. The staff expressed a desire to see the committee come up with a good cost -of - living system. It was felt that the merit increase is often used to make up for a perceived inadequate cost -of -living increase which does not always make City salaries competitive with commercial firms. Even though this may be a national trend - salaries not keeping up with the cost of living - a number of the staff expressed a problem with not giving an employee a full merit increase for an average performance if the employee is not keeping up with the cost of living. Mr. Shields advised that the committee will not be able to deal with that overall issue. It was noted that the staff does not have any control over the cost -of - living increase which the City Council determines and that this amount has always been perceived as less than competitive. Therefore, it is felt the only alternative j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES V- L" '1 July 29, 1981- Page 981Page 3 for the staff is to use the merit increase to keep competitive. The problem of the concept of collective bargaining was mentioned. The pay plan now, as revised after the Hayes -Hill study, is fine but after union negotiations the entire plan may be out of line again if the City is forced to accept large increases for union employees and the Council grants what is perceived as a less -than - adequate increase for the administrative staff. The Director of Human Relations stated that a higher across-the-board raise could have been granted along with less merit, but she would not be in favor of confusing the two. It was again stated that the City is going to lose employees if the merit is not used to keep competitive. Money can be an effective motivator. It was suggested that the City take a look at the Civil Service pay ranges and method of handling merit increases and awards for longevity. Mr. Shields suggested that the committee investigate the whole relationship of compensation to performance appraisal, and also to examine the possibility of having merit increases staggered throughout the year so that they will not be considered automatic. The committee will have to look at the process and system and not amounts since that is something the staff cannot control. It was determined that the committee should address the evaluations criteria. B. Administration of System Long term guidelines - Education - group discussions - how-to sessions A long-term plan needs to be developed so that we will not have something that is constantly'changing. It was Mr. Shield's experience that it takes 18 months to three years for a new plan to work itself into a system. It was felt that the group would like to continue to be involved in the process. C. Use of the Evaluation Form - Form should be a format - Make certain that evaluator feedback occurs Differing opinions. were expressed about the presently -used form. Most felt that the self evaluation was very good but that it didn't mean a great deal without feedback from the evaluator. The Assistant City Manager suggested that is we weren't saddled with making so many evaluations at one time that perhaps the evaluation could be made more meaningful. D. Communication about Performance - Individual goals - discussed periodically - Weaknesses - methods to improve - Fully explain at beginning - including employees - specific training for evaluators MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ia33 K July 29, 1981 Page 4 It was felt that the system should encourage ongoing performance evaluations. Informal quarterly evaluations were suggested with a mixed response. It was suggested that when weaknesses are identified, the supervisor should also identify how the employee can be helped. The system should have as a goal to develop employees. It was also felt that when we have a new process, the intent is not fully explained at the beginning. Nancy Heaton was requested to inform other divisions heads that this work on performance evaluation process is going on. Prepared by: Lorraine Saeger j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES _ ia33 Informal and Regular Council Meetings DEPARTMENT REFERRALS July 28, 1981 DATE W 7 --I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES n_. . 1_._ _ .._.,._i` --L — -- --- L .� __ _. Arts DATE REFERRED COMMENTS/STAl1JS SMEC T RECD DUE F Item for Aug. 11 agenda - setting Water Rate Changes 7-28 Finance/ public hearing for Aug 25. Aug 25 agenda to have first consideration City Clerk �. Information to Council ASAP re Christmas Decorations 7-28 Assistant prior Council action. City Mgr Goal Setting 7-28 Assistant Set for Council on Monday during rAnnual City Mgr September. Report to Council re. problem e Flooding Problem 7-28 Public Wks raised in letter from area residents and identify solutions. Copy of Report to Council re. decision 7-28 Public Wks regarding distance from Gilbert crosalso reason for settling on Highways crossing. rAugust3 Items will be raised ref. (1) status of North Branch Dam and (2) status Meeting 7-28 City Mgr of Iowa-Illiniois franchise review. Report to Council re. dumping of 7-28 Public Wks concrete and construction in area of headwaters near Oakcrest. Discuss with City Manager and respond to letter from Mark Water billing procedures 7-28 Finance Hamer. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES n_. . 1_._ _ .._.,._i` --L — -- --- L .� __ _. Arts July 28, 1981 Page 2 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED TO DATE DUE W P COMMENTS/STATUS Water Rate Increase 7-28 Finance Memo to Council re. rationale for rate increases retroactive to July 1. Passed and adopted items 7-28 Lorraine Items: 9 (building code amendn,:_s); 21 (alley rededication); 22 (speed limit changes) MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES ..