HomeMy WebLinkAbout1981-08-25 ResolutionRESOLUTION NO. 81-219
RESOLUTION TO ISSUE. DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Dancing Permit as provided by law is hereby granted
to the following named person and at the following described
locations upon his filing an application, having endorsed
thereon the certificates of the proper city officials as to
having complied with all regulations and ordinances, and
having a valid Class "B" Beer Permit or liquor control license,
to wit:
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! Highlander Inn & Supper Club, Route 2
It was moved by Perret and seconded by Erdahl
that the Resolution as rea e a opted, and upon rol ca ere
were:
AYES: NAYS: ABSENT:
Balmer x
Lynch x
Erdahl x
Neuhauser x•
Perret x
Roberta x
Vevera x
Passed and approved this 25th day of August
1981 , r
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Attest:%%%pu_ ClAet!.
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RESOLUTION NO. 81-220
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and persons have made appli-
cation and paid the mulct tax required by law for the sale of
cigarettes and cigarette papers; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
the applications be granted and the City Clerk be and he/she
is hereby directed to issue a permit to the following named
persons and firms to sell cigarette papers and cigarettes:
Sinclair Marketing, Inc., Hwy. 1 & I-80
Quik Trip #548, 955 Mormon Trek
� Denny's University Phillipps 66, 25 W. Burlington
It was moved by
Perret and seconded byErdah_
that the Resolution as read be adopted, and upon roll call there
were:
AYES:
Balmer X
Lynch h x
Erdahl X j
Neuhau_ ser X
Perret X
Roberts_ X
Vevera X
Passed and approved this 25th day of Augustom,
19 81
'::'Mayor
Attest:
C ty Clerk
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RESOLUTION NO. 81-221
RESOLUTION ACCEPTING THE 1tORK
FOR THE IOWA CITY DOWNTOWN
ELECTRICAL REVISIONS, PHASE I
WHEREAS, the Engineering Department has recommended that the im-
provement covering the Iowa City Downtown Electrical Revisions,
Phase I
as included in a contract between the City of Iowa City and Town and
Country Electric of Iowa City, Iowa
dated _ F2bruary 3, 1981 , be accepted,
AND WHEREAS, the Council finds the improvement is in pace and does
comply with the requirements for such improvements,
AND WHEREAS, maintenance bonds have been filed,
NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa,
that said improvements be hereby accepted by the City of Iowa City, Iowa,
It was moved by P rret and seconded by Erdahl
that the resolution as re e a opts , and upon roll can there were:
AYES: NAYS: ABSENT:
BALMER x
' ERDAHL x
LYNCH x
NEUHAUSER x
PERRET x
ROBERTS x
VEVERA x
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Passed and approved this 25th day of August 1981.
;yor
ATTEST:
C ty Clerk �� %
By The Legal Uepart
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CITY
OF IOWA CITY
CIVIC CEVER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-500D
ENGINEER'S REPORT
October 18, 1981
Honorable Mayor and City Council
Iowa City
Iowa
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the improvements listed
below have been completed in substantial accordance with the plans
and specifications of the Engineering Division of the City of Iowa
City. The required maintenance bond is on file in the City Clerk's
office.
The Iowa City Downtown Electrical Revisions, Phase I, as
constructed by Town & Country Electric Company of Iowa
City, Iowa.
I hereby recommend that the above mentioned improvements be accepted
by the City of Iowa City.
Respectfully submitted,
CU Y.)J W.. 6� �x-
Charles J. Schmadeke, P.E.
Director f Public Works
D1 hael E. Kuchar ak
D rector of Hous ng & Inspection Services
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RESOLUTION NO, 81-222
RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
CIVIC CENTER ROOF REPAIR PROJECT
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECT-
ING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC
INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That a public hearing on the plans, specifications, form of contract, and
estimate of cost for the construction of the above-named project is to he held
on the 8th day of September , 19 81 , at 7;30 P.M. in the Council
Chambers, Civic Center, Iowa City, Iowa.
2. That the City Clerk is hereby authorized and directed to publish notice of
the public hearing for the construction of the above-named project in a newspaper
published at least once weekly and having a general circulation in the city, not
less than four (4) nor more than twenty, (20) days before said hearing. r
3. That the plans, specifications, form of contract, and estimate of cost for
the construction of the above-named project are hereby ordered placed on file
by the City Engineer in the office of the City Clerk for public inspection.
It was moved by Perret and seconded by Erdahl
that the Resolution as read be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT-
BALMER
ERDAHL
LYNCH
NEUHAUSER
PERRET
ROBERTS
VEVERA
Passed and approved this 25th day of August , 19. 81 .
, Mayor
ATTEST:72Z�a PWa44 ,, f Received :. Approv^d
City Cr`�`I -- By The Legal Departm
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RE. ":IVED AUG 2 0 1981
1.1. D. McGuire
234 Lowell
Iowa City, I4 52240
To the City Council;
During the City Council meeting cablecast 8/18/81, I`Ir Glenn Roberts
jexpressed his disappointment with the quality of the video of the cablecast
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council meetings.
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It seems that many people are unaware that the Council video work
is a huge job done on a volunteer basis by a relatively small core of
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dedicated people. They do not work with 56,000,000 worth of state-of-the-art
Hollywood equipment, but with the modest portable public -access equipment
owned by Hawkeye Cablevision.
Hr Roberts commented that some viewers may not shate his negative feelings,
but have not been as vocal as the complainers. I would like to make it clear
that I fall into that category, and feel strongly that these volunteers should
be commended for their dedication rather than be publicly humiliated by a council
member.
I think it is incumbent upon I•ir Roberts to apologize to the people who
have been putting in large amounts of their time and energy as volunteers, as
well as to those of us in the audience who do regularly watch the council meetings
on channel 29 and are aware that we can't expect polished studio -quality work from
a room that was obviously not designed as a studio.
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Sincerely,
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. Dewey !McGuire
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City of Iowa C1'1•
MEMORANDUM
Date: August 14, 1981
To: The Honorable Mayor and City Coun,41
From: James Brachtel, Traffic Engineer `
Re: Loading Zone on Jackson Street
As directed by Section 23-16 of the Municipal Code of Iowa City this is to
advise you of the following action:
ACTION:
Pursuant to Section 23-287 of the. Municipal Code of Iowa City the City
Traffic Engineer will direct that the signs on the south side of Jackson
Street which establish a loading zone be removed and be replaced with No
Parking Anytime signs. This action will occur on or shortly after August
31, 1981.
COMMENT:
This action is being taken to remove a loading zone which was installed in
1980 for commercial activity on the south side of Jackson Street. In the
intervening time the commercial enterprise has been sold and demolished
and is being replaced by a multiple -family dwelling. The No Parking
Anytime prohibition on the south side of Jackson Street is consistent with
prohibitions installed earlier to promote the City's snow removal
efforts.
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AUG1 L1 E D
ABBIE STOLFUS
CITY CLERK
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Furman Construction, Inc.
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2305 Cae Drive
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Iowa City, Iowa 52240
STAFF REPORT
To: Planning & Zoning Commission
Prepared by: Karin Franklin
Item: 5-8108. Linder Valley Subdivision Date: July 28, 1981
GENERAL INFORMATION
Applicant:
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Furman Construction, Inc.
2305 Cae Drive
Requested Action:
Iowa City, Iowa 52240
Purpose:
Final plat approval
Sevenlot
subdivision. residential
Location: '
North side of Linder Road West of
Prairie du Chien.
Size:
Existing Land Use and Zoning:
15.28 acres
Surrounding Land Use
Undeveloped and county RS
and Zoning:
North - undeveloped and county RS
East - undeveloped and county RS
South -
undeveloped, single
f and
Comprehensive Plan:
West RS
sin le family end county RS
The area is designated for
residential development
at a
density of one dwelling unit per
Applicable Regulations:
acre.
Requirements of the subdivision
code
and .stormwater management
ordinance.
45 -day Limitation Period:
8/24/81
60 -day Limitation Period:
9/8/81
SPECIAL INFORMATION
Public Utilities:'
Public utilities are not
presently available. Sanitary
sewers and water mains will be
Public Services:
privately owned.
Police protection will be
provided by Johnson County. Fire
protection will be provided by the
City
of Coralville.
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Transportation:
Physical Characteristics:
ANALYSIS
Vehicular access is north from
Linder Road.
The topography is gently sloping
to steep (2-25%).
The final plat for Linder Valley essentially conforms to the approved
preliminary plat. Three major concerns remained with approval of the
preliminary plat:
1. the conformance of road quality of Linder Valley Circle to the Rural
Development Standards of the City;
2. the provision of access to Linder Valley Circle from undeveloped property
to the east of the subdivision and adjacent to the Circle; and,
3. the provision of a stormwater management basin.
The interim policy for application of Rural Development Standards takes into
account the potential for .annexation of a given area and the subsequent
necessity for strict application of the maximum standards. Those areas where
annexation is not anticipated in ten years or less may meet less stringent
standards than those facing more immediate annexation. Linder Valley and the
surrounding area are not slated for annexation in the near future and therefore
may meet a minimum standard for rural streets (6 inches rolled stone base with a
chipseal surface 22 feet wide). This standard is met on the preliminary plat
design.
In the documents specifying future dedications, the extension of Linder Valley
Circle is provided for, dependent on annexation and at the City's discretion.
The document allows for a change in the Circle to facilitate extension of the
street in a northeasterly fashion to adjacent property. However, there is no
provision at this time for access from undeveloped property directly east of the
subdivision to Linder Valley Circle, prior to annexation. A public access
agreement would be advisable to insure an orderly street pattern for the area in
the future. This agreement would be consistent with the City's policy to
require the extension of streets, in new subdivisions within the city limits, to
adjacent undeveloped property. The agreement may stipulate that public access
be allowed only if development takes place on adjacent land, and that all
maintenance costs of the road be apportioned fairly among all property owners
who use the road as a means of access to Linder Road.
The final plat provides a stormwater management basin easement and the applicant
wishes to waive provision of the basin itself until annexation occurs, or the
land is re -subdivided, or 15 years has passed since approval of the final plat.
At any one of those times, if review of the situation shows that a basin is
necessary, the proposal states that the City will construct the basin and be
reimbursed by the property owners. The County has no stormwater management
ordinance at this time. In at least two other subdivisions located within its
two-mile extra territorial jurisdiction, the City has, in recent years, waived
the provision of the basin in lieu of an agreement to allow future construction,
as outlined above. Given the low density of this subdivision and the measures
outlined in the "Soil Conversation and Sediment Control Plan" submitted as
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required by the County, waiver of construction of the basin at this time is
reasonable.
RECOMMENDATION
The staff recommends deferral of the application until such time as a public
access agreement can be reached regarding Linder Valley Circle. With such an
agreement, approval is recommended subject to review of the legal papers and
attainment of the necessary signatures.
ATTACHMENTS_
I. Location map
2. Interim policy on Rural Development Standards
ACCOMPANIMENTS
Final plat of Linder Valley Subdivision
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Approved by: !'^�
a d Sc melserIrector '
Department of Planning &
Program Development
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LOCATION MAP S-8108 LINDER VALLEY
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LOCPAT I OIV MAP
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City of Iowa Caty
f MEMORANDUM --,
Date: April 3, 1981
To: City Cou '
From: Doug Boothr
Re: Interim Policy for Application of Rural Development
Standards
The City of Iowa City, in addressing itself to the application of
development standards for new developments located outside of the City
limits, but within the two mile extraterritorial control area, should
consider the following criteria:
1. The potential availability of City sewer service;
2. The potential for annexation within the next ten years.
3. The consistency with the Comprehensive Plan.
Three different levels of rural street improvement standards may be
applied to subdivisions upon the determination whether or not the above
criteria is satisfied.
Level 1: Full City standards should be applied to areas which have
immediate potential for annexation (less than ten years). This means an
urban cross-section with street construction of full depth concrete 28'
wide.
Level 2: A minimum rural development standard for streets should be
appTieato those areas of future potential annexation (beyond ten years).
This means a rural cross section with a 6" rolled stone base and chip seal
surface 22' wide.
Level 3: 'Present County local street improvement standards would be
applied to those areas outside the City's area of influence. This means a
rural cross section with 3" of crushed rock 22' wide.
Pursuant to current City policy, necessary assessment waivers for public
improvements upon annexation would be required at the time of development.
A full presentation of the above recommended standards will be made at the
Council's informal meeting on Monday, April 6.
cc: Neal Berlin
Don Schmeiser
Chuck Schmadeke
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RESOLUTION NO. 81-223
RESOLUTION APPROVING THE PRELIMINARY AND FINAL
LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN OF
HILLS BANK & TRUST COMPANY
WHEREAS, the owner, Hills Bank & Trust Company, has filed with the City Clerk of
Iowa City, Iowa, an application for approval of the preliminary and final Large
Scale Non -Residential Development Plan for the following described premises
located in Iowa City, Johnson County, Iowa, to -wit:
A tract of land in Government Lot 4 of Section 15, Township 79 North,
Range 6 West of the Fifth Principal Meridian.
Beginning at the northwest corner of Lot 2 of Southgate Addition, Part
1 in Iowa City, Iowa; thence South 78°27'00" East, 41.44 feet to the
Gilbert Street right-of-way; thence southwesterly 130.74 feet along a
829.55 foot radius curve concave northwesterly to a point on the west
line of said Lot 2 which lies South 30003'03" West, 130.61 feet of the
last described point; thence southwesterly 49.16 feet along a 829.55
foot radius curve concave northwesterly to a point which lies South
36°15'07" West, 49.15 feet of the last described point; thence South
37°57'37" West, 6.44 feet; thence southwesterly 218.61 feet along a
1100.83 foot radius curve concave southeasterly to a point which lies
South 32°16'16" West, 218.25 feet of the last described point; thence
South 89°58'49" West, 15.13 feet; thence South 87°43'30" West, 109.15
feet; thence North 2°22'15" West, 406.93 feet to the Highway 6 right-
of-way; thence South 85°04'50" East, 108.73 feet; thence South
78°27'00" East, 211.33 feet to the point of beginning.
Said tract contains 94,175 square feet more or less (2.16 acres).
WHEREAS, said property is owned by the above named party; and
WHEREAS, the Department of Planning and Program Development and the Public Works
Department have examined the proposed Large Scale Non -Residential Development
Plan and have recommended approval of same; and
WHEREAS, said Large Scale Non -Residential Development Plan has been examined by
the Planning and Zoning Commission and after due deliberation said Commission
has recommended that it be accepted and approved; and
WHEREAS, said Large Scale Non -Residential Development Plan is found to conform
with the requirements of the City Ordinances of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1. That the said plan is hereby approved as a Large Scale Non -Residential
Development.
2. That the said Large Scale Non -Residential Development shall conform with
all the requirements of the City of Iowa City, Iowa, pertaining to Large
Scale Non -Residential Developments.
3. That the City Clerk of the City of Iowa City, Iowa, is hereby authorized
and directed to certify a copy of this Resolution to the office of the
County Recorder of Johnson County, Iowa, after final passage and approval
as authorized by law.
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It was moved by Neuhauser and seconded by Perret that the
resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
x Erdahl
x Lynch
x Neuhauser
x Perret
x Roberts
x Vevera
Passed and approved this 25th day of August 1981.
AYOR
ATTEST:
CITY CLERK ae x
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STAFF REPORT
To: Planning & Zoning Commission Prepared by: Bruce Knight
Item: S-8107. Preliminary and final Date: August 6, 1981
LSNRD Plan of Hills
Bank & Trust Co.
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GENERAL INFORMATION
1
Applicant: Hills Bank & Trust. rn_
Requested action:
Purpose:
Location:
Size:
Comprehensive Plan:
Existing land use and zoning:
Surrounding land use and zoning:
Applicable regulations:
45 -day limitation period:
60 -day limitation period:
SPECIAL INFORMATION
Public utilities:
Public services:
Transportation:
Hills, Iowa
Approval of preliminary and final large
scale non-residential development
plan.
To construct the Iowa City branch -Hills
bank.
The southwest corner of Gilbert Street
and Highway 6.
2.17 acres.
Land consumptive commercial.
Vacant and M1.
North - Pleasant Valley and M2.
East - Country Kitchen and M1.
South - vacant and M2.
West - Iowa River.
Provisions of the LSNRD Regulations and
the Zoning Ordinance.
8/20/81.
9/4/81.
Adequate sewer and water service are
available.
Police and fire protection are
available; sanitary service will be by
private hauler.
Vehicular access is proposed from
Gilbert Street.
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Physical characteristics: The topography is nearly level.
ANALYSIS
The Hills Bank and Trust Company is proposing to construct an Iowa City branch
bank at the southwest corner of Gilbert Street and Highway 6. If the LSNRD plan
is approved, the applicant intends to begin construction in September 1981 and
to complete construction by June 1982. There are no public improvements
necessary for this project, and no dedications of land are required.
The staff, in its review of the proposed LSNRD plan, finds no major constraints
regarding the approval of the subject development.
RECOMMENDATION
The staff recommends that consideration of the preliminary and final Large Scale
Non -Residential Development plan be deferred. Upon resolution of the
deficiencies and discrepancies indicated below, it is the staff's
recommendation that the plan be approved.
DEFICIENCIES AND DISCREPANCIES
1. All parking spaces should be shown as 20 feet long.
2. Stacking spaces for external teller or customer service windows should be 9
feet wide.
3. One large right-of-way tree does not have sufficient island width; either a
larger island should be provided or a small tree planted.
4. The Development Site Plan should be titled "Preliminary and Final...".
5. The parking space lines should be shown for the proposed 10 staff parking
spaces.
6. There is an error in the curve data on the Existing Site Plan.
ATTACHMENTS
1. Location map.
2. Letter from applicant.
ACCOMPANIMENT
Preliminary and final LSNRD plan.
Approved by%����1��ijjl
Dofiald Scf)�)eiser, Director
Departments of Planning and
Program Development
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HILLS BANK & TRUST COMPANY
IOWA'S LARGEST RURAL BANK
Hate, IOWA 52235
JOHN 12. HUGHES TELEPHONE
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PRESIDENT July 10, 1981 319.879.2291
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City of Iowa City
Civic Center
Iowa City, Iowa 52240
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Dear Ladies and Gentlemen;
Mr. Roland C. Wehner has advised us that the Iowa City
ordinances require that we submit the following information I
to you in connection with our proposal to build an office
of our bank at the southwest corner of the intersection of
U. S. Highway 6 By -Pass and South Gilbert Street, the
address believed to be 1401 South Gilbert Street, Iowa City,
Iowa.
The information requested and submitted is as follows:
1. a copy of a Memorandum of Real Estate Contract dated
December 31, 1980 showing that the Hills Bank and Trust
Company has purchased this property from David Braverman
pursuant to a Real Estate Contract;
2, our proposal is to build a one story bank office of
approximately 7,800 square feet with a provision that
would enable us to add an addition of approximately 1,800
square feet in the future, should we elect to do so;
3. it is our hope to begin construction in September 1981
and to complete construction by June 1982;
A. there are no proposed dedications of land for public uses
involved in our proposal; and
5. all adjacent streets are already paved and no additional
streets are contemplated. Q
Sinc fel
DJ0, in R. Hughes
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ABBIE STMIUS, C`A.0
CITY CLERK (3)
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RESOLUTION NO. 81-224
RESOLUTION APPROVING THE PRELIMINARY PLAT OF BRYN MAWR
HEIGHTS ADDITION PART XIII, IOWA CITY, JOHNSON COUNTY,
IOWA.
WHEREAS, the owner, Bryn Mawr Heights Development Company, has filed
with the City Clerk of Iowa City, Iowa, an application for approval
aof
nd the preliminary plat of Bryn Mawr Heights Addition, Part XIII;
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WHEREAS, the Department of Planning and Program Development and the
Public Works Department have examined the proposed preliminary plat
I and have recommended approval of same; and
WHEREAS, the said preliminary plat has been examined by the Planning
and Zoning Commission and after due deliberation said Commission has
recommended that the plat be accepted and approved; and
WHEREAS, said preliminary plat is found to conform with all of the
requirements of the City ordinance of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA THAT SAID PLAT IS HEREBY APPROVED.
It was moved by Vevera and seconded by Roberts
that the resolution a— s read be adopted, and upon roll call there
were:
AYES: NAYS: ABSENT:
x
Balmer
X
Erdahl
x
Lynch
x
Neuhauser
x
Perret
x
Roberts
x
Vevera
Passed and approved this 25th day of August 1981.
�a AYOR
ATTEST: WA 1 •{1 1A ]7 (Qo•Ai Ty
CLERK -- J
Received 8 Approved
By The legal Department
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STAFF REPORT
To: Planning and Zoning Commission
Prepared by: Karin Franklin
Item: S-8110. Bryn Mawr Heights Addition Date: July 29, 1981
Part 13
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Existing land use and zoning:
Surrounding land use and zoning
Applicable regulations:
comprehensive Plan:
45 -.day limitation period:
60 -day limitation period:
SPECIAL INFORMATION
Public utilities:
Transportation:
Bryn Mawr Heights Development Co.
P. 0. Box 247
425 Highway 1 West
Iowa City, Iowa 52240
Preliminary plat
To develop one single-family lot, 18
two-family lots, and 11 multifamily
lots.
From Sunset Street and
Ashley Drive extended, west to include
16.22 acres.
Undeveloped - RIB, R2, and
R3.
North - single-family, RIB
East - single-family, R1B
South - undeveloped, RIA
and CH
West - undeveloped, RIA
Requirements of the Subdivision
Code and
the Stormwater Management Ordinance.
This area is designated to have 2-8
dwelling units per acre and 8-16
dwelling units per acre.
9/7/81
9/22/81
Adequate water and sewer service is
available.
Vehicular access is from
Sunset Street extended.
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Bryn Mawr Heights Development Co.
P. 0. Box 247
425 Highway 1 West
Iowa City, Iowa 52240
Preliminary plat
To develop one single-family lot, 18
two-family lots, and 11 multifamily
lots.
From Sunset Street and
Ashley Drive extended, west to include
16.22 acres.
Undeveloped - RIB, R2, and
R3.
North - single-family, RIB
East - single-family, R1B
South - undeveloped, RIA
and CH
West - undeveloped, RIA
Requirements of the Subdivision
Code and
the Stormwater Management Ordinance.
This area is designated to have 2-8
dwelling units per acre and 8-16
dwelling units per acre.
9/7/81
9/22/81
Adequate water and sewer service is
available.
Vehicular access is from
Sunset Street extended.
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Physical characteristics:
The proposed development is
within the Willow Creek
watershed and has a
topography that slopes gently from
two percent to 11 percent.
ANALYSIS
The preliminary plat submitted for Bryn Mawr Heights Part 13
he
necessary street and sewer extensions, conforms with the area rrequirementsprovide tof
the Zoning Ordinance, and conforms with the specifications of the Subdivision
Regulations and the Stormwater Management
Ordinance.
nt
9
DEFICIENCIES AND DISCREPANCIES
1. Increase the size of the storm sewers within the basin to 15 inches on lot
27 and to 12 inches on lot 23.
2. Provide a manhole at the angle point in the 15 inch storm sewer and a
bubble -up inlet at the juncture of the 48 inch and 12 inch storm sewer
lines.
RECOMMENDATION
The staff recommends approval of the preliminary plat subject to the resolution
of the deficiencies and discrepancies.
ACCOMPANIMENT ��
Preliminary plat Bryn Mawr Heights Addition, Part1 3.
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! Approved b
uon/scnmeiser, Director
Department of Planning and
Program Development
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LOCATION MAP BRYN MAWR HEIGHTS. PART XIII
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RESOLUTION NO. 81-225
RESOLUTION APPROVING THE PRELIMINARY PLAT OF DEAN OAKES THIRD
SUBDIVISION, IOWA CITY, JOHNSON COUNTY, IOWA.
WHEREAS, the owner, Dean G. Oakes, has filed with the City Clerk of Iowa
City, Iowa, an application for approval of the preliminary plat of Dean
Oakes Third Addition; and
WHEREAS, the Department of Planning and Program Development and the Public
Works Department have examined the proposed preliminary plat and have
recommended approval of same; and
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WHEREAS, the said preliminary plat has been examined by the Planning and
Zoning Commission and after due deliberation said Commission has
recommended that the plat be accepted and approved; and
WHEREAS, said preliminary plat is found to conform with all of the
requirements of the City ordinances of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
1. That said plat is hereby approved.
2. That the City will share in the cost of the 12 inch trunk sewer line
as outlined on the plat.
3. That Rita Linn Avenue will be a 28 foot paved surface with no on -
street parking.
It was moved by Roberts and seconded by Vevera the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
I x Balmer
x Erdahl
x Lynch
X Neuhauser
X Perret
x Roberts
x Vevera
i
Passed and approved this 25th day of August 1981.
ATTEST:
n 1 p ..
UITY CLERK
&Y R The
$ AP'provnd
���P8 ent
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RESOLUTION NO. 81-226
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LAFAYETTE'STREET
RAILROAD BRIDGE PROJECT
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECT-
ING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND
PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract,
and estimate of cost for the construction of the above-named project was published as
required by law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the plans, specifications, form of contract, and estimate of cost for
the construction of the above-named project are hereby approved.
2. That the amount of bid security to accompany each bid for the construction of
the above-named project shall be in the amount of 10% of bid payable to
Treasurer, City of Iowa City, Iowa.
3. That the City Clerk is hereby authorized and directed to publish notice for
the receipt of bide for the construction of the above-named project in a newspaper
published at least orae weakly and having &.general circulation in the city not less
than four (4) nor more than twenty (20) days before the date established for the receipt
of bids.
4.. That bids for the construction of the above-named project are to be received
by the City of iowa City, Iowa, at the Office of the City Clark, at the Civic Center,
until10:00 a.m. on the 16th day of September , 1981. Thereafter,
the bide will be opened by the 11
ty qj near' or hie dPCi gpPP and
thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said
bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City,
Iowa, at 7:30 p.m. an the 22nd day of September , 1981
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Resolution No. 51-226
It was moved by Neuhauser and seconded by LL n that
the Resolution as res e a op e , and upon roll ca ere were:
re:
AYES: NAYS: ABSENT:
x BALMER
x ERDAHL
x LYNCH
x NEUHAUSER
x PERRET
x ROBERTS
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x VEVERA
Passed and approved this 25th day of August 19 81, i
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ATTEST: w.)n.a��
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RESOLUTION NO. 81-227
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST AGREEMENTS WITH ALBERT N. AND WILFREDA A.
HIERONYMUS, OWNER AND LESLIE COLE, TENANT, CONCERNING
EXTENSION AND RELOCATION OF SCOTT BOULEVARD.
WHEREAS, it is in the public interest to extend and relocate certain portions
of Scott Boulevard right-of-way in Iowa City and Johnson County, Iowa; and
WHEREAS, it is necessary to acquire temporary construction easements on
property owned by Albert N. and Wilfreda A. Hieronymus and leased by Leslie
Cole, in order to construct said improvements; and
NOW,.THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the Mayor is authorized to sign and the City Clerk to attest
Agreements with Albert N. and Wilfreda A. Hieronymus, owner and l eslie Cole,
tenant.
It was moved by Neuhauser and seconded by Vevera
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x BALMER
x ERDAHL
x LYNCH
x NEUHAUSER
x PERRET
x ROBERTS
x VEVERA
Passed and approved this 25th day of August 1981.
ATTEST: �%l ,,jx �/ 1,47,�y .tfla „zr
City Clerk -
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Ily/TThe Legal DeperinMN
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WN m r� o i� c�••,� a �a i
THIS AGREMM is executed on this 10th day of Auqust, 1981, between
ALBERT N. HIEMVYMOS and WILFREDA A. HIERONY_MUS, husband and wife, hereinafter
called Owners, and City of Iowa City, Iowa, hereinafter called City, on the
following terms and conditions:
1. In consideration of the sum of $818.00 and the terms and conditions
hereinafter set forth the Owners grant to the City a temporary easement with
the right to remove not exceeding 750 cubic yards of borrow from the real estate
described in E)thibit "A" attached and by this reference made a part hereof,
subject to the other teams and conditions of this Agreement.
2. Owners shall make no claim for crop damage for the 1981 existing crop
or for any subsequent lack of fertility of the soil occasioned by the borrow o f
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earth.
3. The City shall be responsible for the replacement of any fences including
gates which shall be replaced in at least as good condition as those existing prior
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to the time that the rights under the easement are exercised. Topsoil to the 1
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extent of at least 12 inches shall be stockpiled and then replaced after borrow
has been taken. The terrain after the easement shall be returned to the Owners
with a slope no greater than 4/1. The City represents that it will provide
adequate ground cover to prevent erosion in the future of the property from which
borrow is taken. The City shall not destroy or damage crops outside the temporary
easement areas and in such event the City shall be responsible for additional !
t
damages.
4. Owners have previously entered into an Agreement with the City wherein
the City acquired certain real estate for the construction of a dam and Scott
Boulevard. Paragraph numbered 11 of said Agreement provided that the City was
to install a sanitary sewer extension and when such installation was completed
Owners were to pay to the City a sum not to exceed $10,000. Cost itemization
has not as yet been submitted to Owners. The City represents to the Owners that
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said sewer extension has been completed_ Owners shall not be required to pay
for said sewer extension until July 1, 1989, when City installs buffer zone.
5. The temporary easement granted shall cease .immediately after the City
replaces the topsoil subject to the right of the City to enter the area for the
purpose of providing seeding or sod. In any event, the temporary easement for
construction and borrow shall cease not later than December 1, 1981.
6. The City shall indemnify and hold hamless the Owners from any claims
of third parties arising by virtue of any injury or damage within the easement
area during the time that the City has the right to use said area.
7• Owners shall have the right to use the easement areas in any way that
does not interfere with the rights granted to the City herein.
8. The Agreement of Leslie Cole, Tenant of a nortion of the easement area
being taken, is attached hereto as Exhibit "E" and by this reference made a part
hereof.
IN WPiNPSS WHEREOF, the parties have signed this Instrument this 10th day of
August, 1981.
ALBERT N. REMSCMUS,/
I
I� A. HIERON DIUS
OWNERS
CITY OF IOWA CPPV, ICWA
SAI2`'IER, NfAYOR
Attest:
I
cliff CLERIC
STATE OF IOWA )
ss:
JOHNSON COUNTY )
On this 10th day of August, 1981, before me, the undersigned, a Not I
in and for the State of Iowa, personallya, aced �] Public
A. Hieronymus, APe Albert N. Hieronymus and Wilfreda
to me (mown to be the i tical persons named in and who executed
the foregoing Instrument and acknowl
voluntary act and deed. edged that they e�do}the same as their
Received A Approved (w
lrc ' for Ye Sta of Iowa
!y • !pd De Amen,
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POINT OF REFERENCE WA CORNER SEC. 10-79-5
DESCRIPTION OF TEIIPOP,ARY EASEMENT FOR 111LFREDA A. AND ALBERT N. HJERONY11US PROPERTY
A strip of land 30 feet wide lying west of and adjacent to the west R011 line of
Scott Boulevard and extending from Station 0+33 to Station 3+00; also a strip
of land 30 feet wide lying west of and adjacent to the west RON line of Scott
Boulevard and extending from Station 15+00 to Station 19+70; also a strip of
land 15 feet wide lying east of and adjacent to the east R011 line Of Scott
Boulevard and extending from Station 3+25 to -Station 5+25; all as shown on the
Scott Boulevard Phase 11 construction plans.
L7 MIT "A"
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FMIBIT "B"
DAMAGE AGRE MENP
THIS AGREFI<M is executed by Leslie Cole, Tenant for 1981 of certain
real estated owned by Albert N. Hieronymus and Wilfreda A. Hieronymus and
more particularly described in the Instrument which this Agreement is attached
as Exhibit "B", hereinafter called Tenant, and the City of Iowa City, Iowa,
hereinafter called City, on the following terms and conditions:
1. Tenant agrees to permit City to have immediate possession of the easement
areas.
2. As consideration for the damage to 1981 growing crops in part owned by
the Tenant and located within the easement areas, the Tenant shall receive from
the City the sum of $100 upon approval of this Agreement by the City Council.
3. The City shall indemnify and hold harmless the Tenant from the claims
of third parties for injury or property damage occasioned by the City's use of
the easement areas.
4. This Agreement constitutes a release of the City by the Tenant for any
claims for damages occasioned by the City's use of the easement area during 1981.
IN WI7TIESS WHEREOF, the parties have signed this Instrument this /o uday of
August, 1981.
STATE OF IOWA
CITY OF IOWA CITY, IOIIA
fel BAIMF]R, tOR
Attest:
LVjVWW4KfflO1j,
ss:
JOHNSCN COUNTY );7��
On this /(,2 &ay of August, 1981, before we, the undersigned, a Notary Public
in and for the State of Iowa, personallFaarzed Leslie e, ]mown to be
the identical person named in and whoed e for t and acknow-
ledged that he executed the same as his agV-act An
Qscakmd & Approved
Dy The Wd Departmsr-
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RESOLVTION No. 81-228
I�SOLUrION AVPHORIZING E}mCVPION OF
WElEEaM, the City of Iowa City, Iowa, has negotiated anagree,
a oopy of said a reeg ment
with The Cedar Rapids &_Iowa _Cit Railway Co,ref� ence made a— hereof,
being at to ties ae9oiuuaa� m., . r
and,
VMWAS, the City Council deans it in the public interest to enter
into said am eenent concerning th rkwood Avenue at -grade crossing
CgoiUnction with the FY82 As halt Overla Pro ram.
- repair in
NOW, THEREFORE, BE IT IMSOLVED BY THE CM COUNCIL:
1. That the Mayor and City Clerk are hereby authorized and directed
to execute the agreement with The Cedar Rapids & Iowa City Railway Co..
2. That the City Clerk shall furnish copies of said
agre_ eme�
j to any citizen requesting same.
It was moved by
Perret and seconded by Vevera the !
Resolution be adopted, �mM—call there vers:
AYES: NAYS: ABSPNr:
BALMER
X
ERDAHL
x
LYNCH
x _
NEUHAUSER
x
X
PERRET
x
ROBERTS
X
VEVERA
passed and approved this
25th day ofAuAugust , 1981.
Mayor
ATfFS'P• 9l1
ity Clerk
Received I Approved
By The Legal Department
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AGREEMENT
between
The City of Iowa City
and
I
The Cedar Rapids and Iowa City Railway Company
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covering
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Construction and Maintenance of street -
railway grade crossings located at Kirkwood
Avenue at Maiden Lane in Iowa City. The
Kirkwood Avenue at Maiden Lane crossing is
s located at Mile Post 0.33 (Hills Branch),
1582 feet northerly, measured along the
centerline of the railroad r.o.w. from the
U.S. Highway 6 crossing on the branch line +
from Iowa City to Hills.
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Kirkwood Avenue at -grade Johnson County, Iowa
crossing repair
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AGREEMENT
THIS AGREEMENT, made and entered into by and between the City of Iowa City,
Iowa, hereinafter called the CITY, and the Cedar Rapids and Iowa City Railway
Company; hereinafter called the Railroad.
WITNESSETH: that
WHEREAS, the City is planning to improve the street -railway crossings on
Kirkwood Avenue at the intersection with Maiden Lane in Iowa City.
WHEREAS, a portion of the said public streets cross and intersect the
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tracks and right-of-way of the Railroad with an at -grade crossing. The Kirkwood
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Avenue at Maiden Lane crossing is located at Mile Post 0.33 (Hills Branch), 1582
feet northerly, measured along the centerline of the railroad r.o.w., from the
U.S. Highway 6 crossing on the branch line from Iowa City to Hills.
WHEREAS, the branch line from Iowa City to Hills is to be owned, operated,
and maintained by the Cedar Rapids and Iowa City Railway Company.
NOW, THEREFORE, in consideration of these premises and the mutually
dependent covenants herein contained, the parties hereto agree as follows:
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SECTION I. The City, at its own expense, will award contract(s) for
construction of the public street improvements as shown on Exhibit "A" and will
supervise and furnish engineering and inspection for all work performed
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thereunder. More specifically, such work shall cover and include the following
items:
i
Removal and replacement of existing Portland cement concrete slab to either
side of the crossing, and installation of three (3) inch asphalt cement
concrete overlay on Kirkwood at the crossings.
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i SECTION II. In harmony with the public street construction schedule, the
Railroad will develop necessary plans and specifications covering the work
generally described in the following subparagraphs and upon CITY approval
thereof, the Railroad using his own forces, will proceed with construction in
accordance therewith:
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Furnish all material and labor to rehabilitate the trackage and subgrade
within the limits of the crossing, including subgrade work, ballasting,
replacement of cross ties and replacement of rails in a manner acceptable
to all parties.
An itemized statement of the estimated cost of the work to be performed by
the Railroad hereunder is shown in Exhibit "B", consisting of 1 sheet, attached
hereto and made a part hereof. The Railroad will notify the City Engineer prior
to starting the work covered in this section, or any phase thereof, and will
keep the City Engineer informed in advance of those times when his forces will
be engaged in said work and will provide the City Engineer an opportunity to
document labor and materials required for completion of the work to be performed
hereunder. Reimbursement for said Railroad work shall be as hereinafter
provided.
SECTION III. The City will require its contractor to use all possible care
to avoid accident or damage to the Railroad's trains or other property, and
delay to the Railroad's normal operations, as determined by the Railroad's
Engineer or his authorized representative. The City will require its
contractor, upon completion of the work, to remove from the Railroad's right-of-
way all machinery, equipment, temporary buildings, falsework or rubbish left by
virtue of said contractor's operations, and to leave the premises in a neat
condition, satisfactory to the Railroad's Engineer or his authorized
representative. All work herein provided to be done by the City's contractor on j
the Railroad's right-of-way shall be done under the supervision, inspection and
direction of the City's personnel to the satisfaction of the Railroad's Engineer
or his authorized representative.
' f
SECTION IV. Protection for the benefit of the Railroad shall be provided
as follows:
The City will require its contractor to provide, for and in behalf of the
Railroad, Railroad Protective Insurance for damages because of bodily
injury to or death of persons and injury to or destruction of property
resulting from the operations of the contractor, subcontractors, or their
employees on the project, such insurance (written in the limits as shown
below) to be approved by and acceptable to the Railroads, with a copy of
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each policy so required to be furnished the Railroad. The form of
insurance to be furnished shall be executed by an insurance company
qualified to write the same in the state of Iowa.
Bodily Injuries & Death Coverage
$500,000 each person
$1,000,000 each occurrence
Property Damage Coverage
$500,000 each occurrence
$1,000,000 each aggregate
SECTION V. Upon completion of the project, the City will maintain the
public street and all related street facilities; and the Railroad shall maintain
all railroad facilities, including, but not limited to, the crossings being
extended hereunder at grade across the tracks. In the event of cessation of
train operations over these crossings, the Railroad will, at his own expense,
fill any voids and create a smooth -riding and safe crossing of a comparable
type, size and strength to that of the adjacent street. In the event the
Railroad fails to effect proper restoration of said crossings as provided herein
within a reasonable time, then, in such event, the City shall perform the work,
and the cost thereof shall be assessed to and paid by the Railroad.
j SECTION VI. That for the execution of the work afore -mentioned in Section
II of this agreement, the Railroad of the Cedar Rapids and Iowa City Railway
Company will be reimbursed for labor and materials required for said work to an
amount not to exceed the estimated cost of the work.
SECIION VII. This agreement may be executed and delivered in two or more
counterparts, each of which so executed and delivered shall be deemed to be an
original and shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed by their authorized officers as of the dates below indicated.
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Executed by the Vice -President this
(, day of lG6 , 19_�L.
WITNESS
� f_,�,
TITLF/I - --"-�—
STATE OF IOWA )
SS
COUNTY OF LINN )
ODIE R. WOODS, Vice -President and
General Superintendent of the CEDAR
RAPIDS AND IOWA CITY RAILROAD
COMPANY
On this a 'day of A.D., 19_t/ personally appeared
G. to me personally mown, who being by me duly sworn did say tnat
he is T�tee and that said instrument was signed and executed by him as his
voluntary act and deed.
Mr CommJEANix R. SMITHn
... aErpIre&
YwT SWlxn�er :Y. 1111
Nota ublic in and for said County
Executed by the City of Iowa City
this day of 1
19
ATTEST:
FOR THE CITY OF IOWA CITY
Mayor, City of Iowa City
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,// Received & Approved
��n•' I 2('m' A�, By The legal Department
CITY CLERK th
g Iq 8
STATE OF IOWA )
SS
JOHNSON COUNTY )
On th's day ofWsdxecute
A.D., 198/, personally appeared
rE„rGlJ'f" W. me personally known, wke Heing-daly
y Y`�/ of the City of Iowa City, and
duly author this agreement as the said City's
voluntary act and deed.
ULd7 Pub11C in and for Johnson County
State of Iowa
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ADVERTISEMENT FOR BIDS
GILBERT STREET RAILROAD CROSSING IMPROVEMENTS
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10:00...
on the 19 day of_1981.
and opened ineiiediafcly thereafter by the City
Engineer. Proposals will be acted upon by the City
Council at a meeting to be held in the Council
Chambers at 7:30 p.m. _ on _August 25,. 11$1____
or at such later time and place as may then be
fixed.
The work will involve the following:
Removal of 50'+ of slab north and south of the
Gilbert St. and Lafayette St. R.R. crossing and
replacement with new 8" concrete, installing
concrete headers and installing intakes and
storm sewer. Also includes installation of a
rubberized crossing mat.
All work is to be done in strict compliance with
the plans and specifications prepared by
SJIar_1rs11- Srhma leke>� E �Lity Fnnin r_.__ ---
of Iowa City, Iowa, which have heret' ofdre�een
approved by the City Council, and are on file for
public examination in the Office of the City Clerk.
Whenever reference is made to the "Standard
Specifications", it shall be the "Standard
Specifications for Highway and Bridge Construction",
Series of 1977, Iowa Department of Transportation,
Ames, Iowa.
Each proposal shall be made on a form furnished
by the City and must be accompanied by a bid bond
or cashier's or certified check drawn on an Iowa
Bank or a bank charted under the laws of the United
States and filed in a sealed envelope separate from
the one containing the proposal, and in the amount
of $ 10% of bid made payable to the City
Treasurer of the City of Iowa City, Iowa, and may
be cashed by the Treasurer of the City of Iowa City,
Iowa, as liquidated damages in the event the
successful bidder fails to enter into a contract
within ten (10) days and post bond satisfactory to
the City insuring the faithful performance of the
contract. Checks of the lowest two or more bidders
may be retained for a period of not to exceed
fifteen (15) days until a contract is awarded or
returned after the canvass and tabulation of bids
is completed and reported to the City Council.
Payment to the Contractor will be made as
.. _ specified in the "Standard Specifications",
Article 1109.06.
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The successful bidder will be required to
furnish a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond
to be issued by a responsible surety approved by
the City Council and shall guarantee the prompt
payment of all materials and labor and protect
and save harmless the City from claims and
damages of any kind caused by the operation of
the contract, and shall also guarantee the
maintenance of the improvement for a period of
5 years from and after its completion
and acceptance by the City.
The following limitations shall apply to
this project:
Working Days
Completion Date Nov. 15, 1981
Liquidated Damages $100.00 per day
j The plans, specifications, and proposed con-
tract documents may be examined at the Office
of the City Clerk. Copies of said plans and
specifications and form of proposal blanks may
be secured at the Office of Charles J.
Schmadeke, PE, City Engineer of Iowa City,
Iowa, by bona fide bidders. Return all plans
and specifications to the City Engineer's office
in good condition within fifteen (15) days after
the opening of bids.
Prospective bidders are advised that the City
of Iowa City desires to employ minority contractors
and subcontractors on City projects.
The Contractor awarded the contract shall
submit a list of proposed subcontractors along with
quantities, unit prices and amounts before starting
construction. If no minority business enterprises
(MBE) are utilized, the Contractor shall furnish
documentation of all efforts to recruit MBE's.
A listing of minority contractors is available
and can be obtained from the Civil Rights Specialist,
at the Iowa City Civic Center, by calling 319/356-
5022.
The City reserves the right to reject any or
all proposals and to waive technicalities and
irregularities.
Published upon order of the City Council of
Iowa City, Iowa. �Q
r! &(�O �J Re"9v9d u nrrrn.a!
` Abbie Stolfus BY Me i a
City Clerk of Iowa City, Iowa I ,leP�rtrr�+ f
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City of Iowa Ci,'
MEMORANDUM
Date: August 19, 1981
To: Neal Berlin, City Manager
City Council
From: Frank Farmer, Assistant City Engineer
Re: Gilbert Street Railroad Crossing Improvements
The bids for the Gilbert Street railroad crossing improvements were as
follows:
Metro Pavers, Inc. $62,116
Wolf Construction Company, Inc. 76,603
Revised July 16, 1981 Engineer's
Estimate 44,503
Original May 4, 1981 Engineer's
Estimate 52,603
A copy of the bid tabulation is attached. The greatest discrepancy
between the bid and our estimate is for the railroad crossing itself. Our
estimate was $27,000 and a contractor's bid was $42,000.
As a comparison, the Highway #6 crossing cost was $670 per lineal foot.
With a 10% cost adjustment for last year's construction period, the 51
foot crossing on Gilbert Street should have been estimated at $37,600
instead of the $27,000. This is still less than the bid received, but I
feel it is reasonable due to a more confined work area due to no median.
bj3/13
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6
RESOLUTION NO. 81-229
RESOLUTION AUTHORIZING THE EXECUTION OF THE FEDERAL TRANSIT ASSISTANCE
GRANT CONTRACT.
WHEREAS, the City of Iowa City, Iowa, has undertaken to provide its
residents with a public transportation system, and
WHEREAS, the United States of America by and through the Department of
Transportation is offering financial assistance to local public
authorities in the form of a capital and/or operating grant under Section
18 of the Urban Mass Transportation Act of 1964, as amended, and
WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the
public interest to accept the United States government's offer and the
terms and conditions of said offer as set forth in the contract attached
to thi's Resolution and by this reference made a part hereof.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the
i Mayor be authorized to execute and the City Clerk be directed to certify
the attached contract. j
'It was moved by Erdahl and seconded by Vevera that the
resolution as read be adopted, and upon roll call there were:
j
AYES: NAYS: ABSENT:
i
x Balmer
x Erdahl
x Lynch
x Neuhauser
x Perret
x Roberts
x Vevera
Passed and approved this 25th day of August 1981.
I
AYOR
ATTEST: a-.) 0_0&a44; -
CITY
&tci44;-CI Y CLERK i
I
Received ul A, provad
By The Legal Department
8 19
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t
IOWA DEPARTMENT OF TR 'PORTATION--JOINT PART I C I PATI Ol"AGREEMENT FOR THE RURAL
AND SMALL -URBAN AREAS ..�ANSIT ASSISTANCE PROGRAM, SEC. iN 18 OF THE URBAII MAS
TRANSPORTATION ACT, AS AMENDED.
PART I:
1.0 General Provisions
2.0 Roles and Responsibilities of
the Public Agency
3.0 Roles and Responsibilities of
the Department
4.0 No Provisions
5.0 Performance Standards
6.0 Finances
7.0 Reporting Requirements
ASSURANCES AND CERTIFICATIONS:
a. Certification of Special Efforts To
Provide Transportation That Handi-
capped Persons Can Use
b. Labor Protection Certification by the
Section 18 Recipient
c. Transit Agency Assurances
Also made part of this AGREEMENT not here attached are the following standard
provisions:
PART 11:
8.0 Contract Non -Performance
E.
Audit Requirements (OMB A-102, Att.P),
9.0 Settlement of Disputes
(10/22/79)
10.0 Termination or Suspension of
F.
Administration of Negotiated Contracts
Project
G.
Title VI, Civil Rights
11.0 Renewal, Renegotiations, and
H.
Nondiscrimination on the Basis of Handicap,
Modifications
49 CFR 27 (5/31/79 and 7/20/81, armdt.) .
12.0 Hold Harmless
I.
Special Section 13(c) 'Warranty
13.0 Assignability and Subcontracting
J.
IA DOT -IAC, Transportation Procure,nent,
14.0 Interest and Prohibited Interest
820-[OI,B] 2.1(307)
15.0 Additional Agreement Provisions
L.
Rural Highway Public Transportdtion
Demonstration Program, FHPM 4-8-4 (part
APPENDICES:
only) (2/19/76)
A. Public Transportation for Non-
0.
Participation by MBE in U.S. DOT Pro -
urbanized Areas, 23 CFR 825
grains 49 CFR 23 (3/31/80)
B. Cost Principles, (0618 A-87),
P.
Guidance for Implementing U.S. DOT Rules
(1/15/81)
Creating a MBE Program in DOT Financial
C. Uniforn Administrative Require-
Assistance Programs, 45 FR 45281 (7/3/80) ;
rnents (OMB A-102), (9/12/77)
Q.
Program for the Participation of MBE i
D. Procurenent (OMB A-102, Att-O),
Federal -Aid Projects let by the Io -era
(8/15/79)
DOT (7/29/80)
(_Federal Project Number: RPT- 3715 (003)--93- 52 - 01
PART I:
1.0 GENERAL PROVISION
1.1 PARTIES TO AGREEMENT
THIS AGREEMENT, made and entered into this 14k day of
����, 1981, by and between the IOTA DEPARTMENT
0 TR AWSPORTATIOt an agency of the State of Iowa, herein-
after called the "DEPARTMENT", and the CITY OF IOWA CITY
located at
410 East Washington Street, Iowa City, Iowa 52240
hereinafter called tliu `PUBLIC AGENCY'. in consideration of
the mutual covenants, promises and representations herein,
the parties agree as fol io»s:
1.2 PERFORMANCE PERIOD
The DEPARTMEIIT agrees to participate in the PROJECT as out-
lined in this AGREEMENT from through JUNE 30. 198.,..
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1.3 PURPOSE OF. AGREEMENT
The purpose of this AGREEMENT is to provide financial assist-
ance to the PUBLIC AGENCY through Section 13 of the Urban
Mass Transportation (UMT) Act as amended for operating assist-
ance as described in the application herein made as a part
of this AGREEMENT in accordance with 23 CRF 825 (see Appen-
dix A), and applicable portions of FHPM 4-8-4 (see Appendix L),
and hereinafter called the "PROJECT".
1.4 ITEMS COVERED BY THE AGREEMENT
Items covered by this AGREEMENT include the parties to the
AGREEMENT, the terms and conditions upon which funding will
be provided and the understandings and promises made as to
the manner in which the PROJECT will be undertaken and com-
pleted.
1.5 DEFINITIONS OF TERMS
The following terms when used in this AGREEMENT will have
the following meanings:
(A) PASSENGER FARES FOR TRANSIT SERVICE - Revenue
amounts collected from passengers.The revenue
could be collected directly at the point of
service (the farebox), or through special
passes sold to passengers. (As an example
of a special pass operation, in the case where
the transit property offers special reduced fares -
to students, handicapped persons or other, this
category of revenue should reflect the fares or
contributions which the passengers pay on their
own'!behalf.) (In accordance with object class 401
as defined in Volume [I, Uniform System of Accounts
and Records of the Urban Mass Transoortation Industry
, Report iio. UMI 11-II-Ub-UUy4-//-I.
(B).OPERATING EXPENSES - .111 eligible transit system
expenses related to operating, maintaining and
administering transit operation, as defined by the
DEPARTMENT. (In accordance with all object classes 501
through 512, 514 and 515 as defined in Volume I[,
Uniform System of Accounts and Records of the Urban
plass Transportation Industry Uniform System of Account
and Records and ReL)ortiny System, Report No. Ui1TA-
(C) SECTION 13 PROGRAM SUPPORT NEED - Operating expenses
less passenger fares for transit service.
(D) CEILING AMOUNT - Maximum amount assigned to specific/'3
tasks or elements of this AGREEMENT, or for this
AGREEMENT as a whole.
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(E) SURFACE PUBLIC TRANSPORTATION PROVIDER - a mass trans-
portation operation engaged in the provision of
surface transportation services to the public.
The term SURFACE PUBLIC TRANSPORTATION PROVIDER is
meant to include mass transportation services as
defined by the Urban Mass Transportation Act (refer
to Section 1.5 (F) below).
(F) PUBLIC TRANSPORTATION - any transportation by bus
or rail or other conveyance, either publicly or
privately owned, which provides to the public general
or special service on a regular and continuing basis.
Public Transportation does not include the following:
(1) school bus, charter or sightseeing service; (2)
exclusive ride taxi service; (3) and service to
individuals or groups which excludes use by the
general public.
(G) TRANSPORTATION SERVICE AREAS OP THE PROJECT - the geo-
graphic area over which the PROJECT is operated and
the area whose population is servedby the PROJECT,
including adjacent areas affected by the PROJECT.
If a PROJECT in one area draws passengers away from
a system in an adjacent area, and employees of that
a adjacent area system are affected because of such
reduction, that would be considered as included within
the scope of the transportation service area of the
project. Also, if a carrier operates service which
passes through the service area of a particular PROJECT
and employees of the carrier which passes through the
PROJECT area are affected by the PROJECT -assisted ser-
vices, that would be considered as included within
the transportation service area of the PROJECT.
(H) PROJECT - not be limited to the particular facility, ser-
vice, or operation assisted by Federal funds, but shall
include any changes, whether organizational, operational,
technological, or otherwise, which are a result of the
assistance provided.
(I) AS A RESULT OF THE PROJECT - events related to the PROJECT
occurring in anticipation of, during, and subsequent to
the PROJECT and any program of efficiencies or economies
related thereto; provided, however, that volume rises and
falls of business, or changes in volume and character of
employment brought about by causes other than the PROJECT
(including any economies or efficiencies unrelated to the
PROJECT) are not within the purview of this arrangement.
I, (J) PUBLIC AGENCY - Section 18 recipient
(K) PUBLIC BODY - Iowa Department of Transportation
3
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.1.6 AUTHORIZED REPRESENTATIVE
The authorized representative of the PUBLIC AGENCY is
John Balmer, Ma.or
i.e., who has Signatory powers .
1.7 PROJECT MANAGER
The project manager for this project on the staff of the
PUBLIC AGENCY is Hucrh Mose Transit Manager
i who hdirectly
in this responsible for the performance.ca l
AGREEMENT. ed for
I'
2.0 ROLES AND RESPONSIBILITIES OF THE PUBLIC AGENCY '
2.1 The PUBLIC AGENCY shall perform such. operations
in the grant application, or amendas stated
ed through the planning
process, for which financial assistance .is: being,.provided
by the DEPARTMENT pursuant to this AGREEMENT, and amend-
ments, if any.
2.2 The PUBLIC AGENCY shall disclose to the. DEPARTMENT any addi-
tional funding sources that my be acquired or made available
to the AGENCY during the PROJECT period. i
3.0 to
AND RESPONSIBILITIES OF THE DEPARTMENT
3.1 The DEPARTMENT will reimburse the PUBLIC AGENCY for all
justified and complete billings. However, the DEPART-
MENT may deny part or all of any reimbursement request
from the PUBLIC AGENCY that the DEPARTMENT feels is not
warranted or justified or that may exceed the rightful
amount of reimbursement to the PUBLIC AGENCY.
3.2 The DEPARTMENT shall provide management and technical assist-
ance to the PUBLIC AGENCY as .noted and detailed in Chapter
601J of the Code of Iowa (1981).
4.0 NO PROVISIONS_
I
5.0 PERFORMANCE STANDARDS
i
5.1 through 5.5 - No provisions
5.61 The PUBLIC AGENCY shall be responsible for seeing that
a set of accounts is established to which all trans-
portation -related costs, revenues, and operating sources 1
4 -
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Sec. 18 -OP: 6/81
are recorded so that they may be clearly identified,
easily traced, and substantially documented. If the
Uniform Data Management System developed by the DEPART-
MENT, has been implemented in the PUBLIC AGENCY, the
Uniform Data Management System shall be fully utilized
and maintained as the system by which the above infor-
mation is gathered, kept, organized and reported.
5.71 Civil Rights
I The PUBLIC AGENCY will comply with all the requirements
imposed by Title VI of the Civil Rights Act of 1964 and
the non-discrimination clauses attached as the Appendix G
and hereby made a part of this agreement.
(
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5.62 The
PUBLIC AGENCY may charge all eligible and allowable
costs to the PROJECT.
(A)
Eligible costs are those costs attributable to the
specific work covered by this AGREEMENT and allowable
under the provisions of Office of Management and
Budget, Circular A-81, Appendix B "Standards of Selected
Items of Cost" attached as Appendix B; Office of Man-
agement and Budget (OMB) Circular A-102 attached as
Appendix C, D, and E; and Federal Highway Administra-
tion (FHWA) rules on the Administration of Negotiated
Contracts (23 CFR 170, 172, 420 and 620) attached as
Appendix F.
(B)
i
No cost incurred by the PUBLIC AGENCY or any of
its contracts prior to the starting date or after
i
the ending date of this AGREEMENT (refer to Sec -
ion 1.2) will be eligible for funding as a PROJECT
cost.
(C)
All costs charged to the PROJECT shall be supported
by properly executed payrolls, time records, invoices,
vouchers, warrants, contracts, and any other support
evidencing that those costs were specifically incurred
and paid. All documentation of PROJECT costs shall be
clearly identified and readily accessible.
(D)
It is understood that the value and character of all
"in-kind" services must be approved by the DEPARTMENT
prior to being credited to the PROJECT.
5.7 NON-DISCRIMINATION
5.71 Civil Rights
I The PUBLIC AGENCY will comply with all the requirements
imposed by Title VI of the Civil Rights Act of 1964 and
the non-discrimination clauses attached as the Appendix G
and hereby made a part of this agreement.
(
F
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Sec. 18 -OP: 6/81
5.72 Equal Employment Opportunity
(A) In connection with the execution of this contract,
the PUBLIC AGENCY shall not discriminate against any
employee or applicant for employment because of race,
age, handicap, religion, color, sex, or national origin.
The PUBLIC AGENCY shall take affirmative action to
insure that applicants are employed, and that employees
are treated during their employment, without regard to
their race, age, handicap, religion, color, sex, or
national origin. Such actions shall include, but not
be limited to the following:
employment, promotion, demotion, or transfer,
recruitment, or recruitment advertising, layoff,
or termination, rates of pay or other forms of
compensation, selection for training (including
apprenticeship), procurements of materials, and
leases of equipment.
The PUBLIC AGENCY shall not participate either directly
or indirectly in prohibited discrimination.
(B) In all solicitations either by competitive bidding or
negotiation made by the PUBLIC AGENCY for work to be
performed under a subcontract, including procurement
of materials or leases or equipment, each potential
subcontractor or supplier shall be notified by the
PUBLIC AGENCY of the PUBLIC AGENCY's obligations
under this contract relative to.non-di scrimination
on the grounds or race, age, handicap, color, sex,
national origin, or religion.
5.73 Minority Business Enterprise
The PUBLIC AGENCY or its subcontractors agrees to
ensure that minority business enterprises as defined
in 49 CFR Part 23 have the maximum opportunity to
1 participate in the performance of contracts and sub-
contracts financed in whole or in part with Federal funds
provided under this AGREEMENT (refer to Appendix 0 and
P). In this regard the PUBLIC AGENCY and all of its
subcontractors shall take all necessary and reasonable
steps in compliance with Iowa DOT Minority Business
Enterprise and Women Business Enterprise Program
(MBE/WBE) to ensure that minority business enterprises
have the maximum opportunity to compete for and perform
contracts. The PUBLIC AGENCY and its subcontractors
shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of
U.S. DOT - assisted contracts.
If as a condition of assistance the DEPARTMENT has sub, '
mitted to U.S. DOT, or the PUBLIC AGENCY has submittea
to the DEPARTMENT and the U.S. DOT or'DEPARTMENT has
approved a minority women business enterprise affirmative
MICROFILMED BY
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Sec. 18 -OP: 6/81
action program which the DEPARTMENT and/or PUBLIC AGENCY
agrees to carry out, this program(s) is incorporated into
this financial assistance agreement by reference (refer
Appendix Q). This program shall be treated as a legal
obligation and failure to carry out its terms shall be
treated as a violation of this financial assistance
agreement. Upon notification to PUBLIC AGENCY of its
failure to carry out the approved program the DEPARTMENT
and/or U.S. DOT shall impose such sanctions and may
include termination of this AGREEMENT or other measures
that may affect the ability of the recipient to obtain
future U.S. DOT financial assistance.
The PUBLIC AGENCY or any of its subcontractors are
hereby advised that failure to fully comply with the
DEPARTMENT's MBE/WBE Program shall constitute a
breach of contract and may result in termination of
this AGREEMENT or contract(s) .by the DEPARTMENT or
such remedy as the DEPARTMENT deems appropriate.
Refer to Section 8.0 and 10.0 of the AGREEMENT.
5.74 Non -Discrimination on the Basis of Handicap
The PUBLIC AGENCY agrees to comply with the provisions
of Section 504 of the Rehabilitation Act of 1973, P.L.
93-112, and applicable Federal regulations relating
thereto, issued by the U.S. Department of Transpor-
tation (49 CFR 27), prohibiting discrimination against
otherwise qualified handicapped individual under any
program or activity receiving federal financial
assistance covered by this AGREEMENT, attached as
Appendix H.
1
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS•DES MOINES
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Sec. 18 -OP: 6/81
5.8 LABOR PROTECTION PROVISIONS
Unless waived by the U.S. Secretary of Labor, the PUBLIC AGENCY
sn>.11, by becomira a signat•?ry to this 4GRES%t[NT, cpm,ly n•�"h
the requirements of Section 13(c) of the Urban Mass Transporta-
tion Act of 1964, as amended, as stipulated by the U.S. Depart-
ment of Labor conditions incorporated herein and made a part
hereof as Appendix I, Special Section 13(c) Warranty.
5.9 PROJECT PROPERTY AND SERVICES
5.91 Purchase of Property and Service
The PUBLIC AGENCY shall comply with the following com-
petitive bidding procedures or negotiated procedures.
A. OMB A-81 (appendix B),
B. OMB A-102, Attachment 0, revised•(Appendix D),
C. FHWA-Administration of Negotiated Contracts (Appendix F),
D. Iowa DOT -IAC, Transportation, Procurement (Appendix J),
E. U.S. DOT -504 Implementation Requirements (Appendix H),
and
F. Minority Business Enterprise participation guid-
ance (Appendices 0, P and Q)...
The following required provision shall be included in any
advertisement of invitation to bid for any procurement under
this AGREEMENT.
Statement of Financial Assistance:
This contract is subject to a financial assistance
contract, and the conditions and the terms of said
contract between the State and Federal Highway Administra-
tion.
5.92 Use and Disposition of Property- and Services
The PUBLIC AGENCY agrees that the Property and Services
financed under this AGREEMENT shall be used for the
provision of public transportation service within
the area described in the application for the duration of
the PROJECT. Title to all Property purchased pursuant to
this AGREEMENT shall rest with the PUBLIC AGENCY. At the
completion of the PROJECT, the PUBLIC AGENCY shall retain
title to all Property free of any compensatory obligation
to the DEPARTMENT or FHWA, as long as said Property is con-
tinuously used for public transportation in a manner simila
to that intended by the application.
I7
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Sec. 18 -OP: 6/81
6. .
If the Property is not continuously used for public trans-
portation in a manner similar to that intended by the appli-
cation, the PUBLIC AGENCY shall immediately notify the
DEPARTMENT and shall dispose of such Property in accordance
with OMB A-102, Attachment N (see Appendix C). The following
represents a summary of those provisions:
A. If the Property is "retained" by the PUBLIC AGENCY,
the PUBLIC AGENCY shall reimburse the DEPARTMENT
in an amount equal to the fair market value of
the Property, based upon expert and objective appraisal,
which value must be approved in writing by the DEPART-
MENT and FHWA, or
B. If the Property is sold, it shall be sold by the
PUBLIC AGENCY, at the highest price obtainable at
public or private sale, subject to written approval
of the sale price by the DEPARTMENT and FHWA. The
sal"e price, less expense of the sale, shall be paid
to the DEPARTMENT.
The PUBLIC AGENCY shall maintain the property at a high
level of cleanliness, safety and mechanical soundness. i
The DEPARTMENT shall have the right to conduct periodic j
inspections for the purpose of confirming proper mainten-
ance pursuant to this paragraph.
6.0 FINANCES
6.1 METHOD OF PAYMENT
The method of payment by the DEPARTMENT is the reimburse-
ment of expenses up to limits described in this AGREEMENT,
as follows:
6.11 For this AGREEMENT the DEPARTMENT upon receipt of suf-
ficient documentation and appropriate request, fund
the PUBLIC AGENCY for the.lesser of the following two
amounts:
A. Ceiling amount established in this AGREEMENT as
denoted in Section 6.2; or
B. The amount corresponding to fifty (50) percent of
the Section 18 program support need as determined
by actual accounts and records.
/Ar✓r
MICROFILMED BY
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Sec. 18 -OP: 6/81
0
6.2 FINANCIAL LIMITS
The ceiling amount of this AGREEMENT is $ 221,982.00
6.3 PAYMENT OF FUNDS
In the case of the contract amount, if the amount eli-
6.31
feoeto be paid
eARTMENTzero dollars, there will be no
undngbyt
lect
osts
toward
6.32 thedPROJECT.
Overruns ints shall fcosts cshall �not rd
Funing be funded.
6.33' Any revenue generated by interest payments on PROJECT funds.
shall be credited to the PROJECT.
6.34 Payment of eligible costs, as set forth in this AGREEMENT, i
is conditioned upon the receipt of Federal appropriations
for this PROJECT by the DEPARTMENT. No state monies will
be .involved in the funding of eligible costs except
those costs allowable under separate contract between the
DEPARTMENT and PUBLIC AGENCY for the transit.services,
equipment, and facilities which are to become integrated, {
with this project.
6.4 NO PROVISION
6.5 AUDIT NO INSPECTION OF BOOKS PROPERTY AND SERVICE
6.51 The PUBLIC AGENCY will be responsible for securing proper
auditing in accordance with OMB CiraE)102, Attach-
ment P, paragraph'l through 11 (Appendix
6.52 Two (2)copies of the audit prescribed in Section 6.51"
of this AGREEMENT shall be sent to the DEPARTMENT by the
PUBLIC AGENCY. (Refer to Section 7,4 for the address.)
Failure to furnish an acceptable audit as determined by
the cognizant federal audit agency may be a basis for
denial and/or refunding of state and federal funds.
6.53 All accounting practices applied and all records main-
tained will be in accordance with generally -accepted
accounting principles and procedures.
6.54 The PUBLIC AGENCY shall require its contractors to C
permit the DEPARTMENT's authorized representatives
and those of FHWA to inspect all work materials,
records, and any other data with regard to the. PROJECT.
MICROFILMED BY
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Sec. 18 -OP: 6/81
4' 6.55 All records applicable to the PROJECT must be retained
and available to the DEPARTMENT and FHWA for a period
of three (3) years after the issuance of the audit
report. The PUBLIC AGENCY shall provide copies of
said records and documents to the DEPARTMENT and FHWA
upon request.
6.56 The PUBLIC AGENCY shall provide all information and reports
required by the DEPARTMENT, and shall permit access
to its books, records, accounts, other sources of infor-
mation, and its facilities as may be determined by the
DEPARTMENT to be.pertinent to ascertain compliance.
Where any information required of the PUBLIC AGENCY is
in the exclusive possession of anotherwiro fails or refuses
to furnish this information, the PUBLIC AGENCY shall so
certify to the DEPARTMENT and shall set forth what efforts
it has made to obtain the information.
6.57 The PUBLIC AGENCY shall permit the DEPARTMENT or its auth-
orized representatives and those of FHWA, to inspect all
vehicles, facilities and equipment that are part of the
transit system, all transportation services rendered by the
PUBLIC AGENCY by the use of such vehicles, facilities and i
(� equipment, and all transit data and records. I
7.0 REPORTING REQUIREMENTS
7.1 QUARTERLY REPORTS
The PUBLIC AGENCY agrees to supply a quarterly financial and
non-financial operating statement along with a list of all
funding sources and amounts utilizing the report forms supplied
by the DEPARTMENT. This material must be submitted to the
DEPARTMENT within 30 days after each of the first three quarters.
Failure to do so during this contract period may result in the
establishment of a penalty or forfeiture clause in the following
year's contract at the discretion of the DEPARTMENT.
7.2 YEAR END REPORT
At the end of the PROJECT period, the PUBLIC AGENCY must
submit within 45 days a final invoice, and financial and
non-financial operating statement showing the total
expense and revenue of the PROJECT. Failure to do so
will be iture
of the
grounds funding
DEPARTMENT.
11
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Sec. 18 -OP: 6/81
7.3 REIMBURSEMENT INFORMATION
1
7.31 The PUBLIC AGENCY may submit progressive billings to the
DEPARTMENT covering those eligible costs that have been
incurred by the PUBLIC AGENCY.
7.32 The PUBLIC AGENCY agrees to submit any necessary data and
information as the DEPARTMENT and FHWA may require to jus-
tify and support said PROJECT costs and payments.
7.33 The financial and non-financial operating statement
must accompany all requests for operating assistance
and be itemized so as to allow the DEPARTMENT to i
verify that the costs conform to the budget and pro-
jects as outlined in this AGREEMENT.
7.34 All invoices for equipment, parts and tools must be accom-
panied by either a purchase order or an invoice from the
vendor.
7.4 REPORT SUBMISSIONS
All reports and submissions from the PUBLIC AGENCY concerning II
the PROJECT shall be sent to the Public Transit Division, Iowa(
Department of Transportation, 5268 N.W. 2nd Avenue, Des Moines,
Iowa 50313.
I,K WITNESS THEREOF, we have hereunto set our hands this day of
i6be. r , 1981.
CITY OF IOI9A CITY PUBLIC TRANSIT DIVISION
410 East Washington Street IOWA DEPARTMENT OF TRANSPORTATION
Iowa City, Iowa 52240 5268 N.W. SECOND AVENUE
Phone: (319) 356-5154 DES MOINES, IOWA 50313
Phone: (515) 281-4265
Aolin
By:
Balmer, Mayor a ne or—i; DireL'L
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
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4
CERTIFICA�TIION OF SPECIAL EFFORTS TOP ROVIDE
_ TRANSPI 'ATION THAT HANDICAPPED P. ;ONS
.CAN USE
CITY OF IOWA CITY hereby
Name of recipient
certifies that special efforts are being made or will be made
before January 20, 1982, in its service area to provide
transportation that handicapped persons, including wheel-
chair users and semiambulatory persons, can use. For
recipients of funds under section 3 of the Urban Mass
Transportation Act of 1964, as amended (UMT Act), these
special efforts (1) are consistent with the guidance in
Appendix A to 49 CFR Part 27, Subpart D and (2) are
already made or will be made within six months of the
effective date of 49 CFR 27.77. For recipients of funds
under section 18 of the UNT'Act, the transportation
resulting from these special efforts is reasonable or will
be reasonable before January 20, 1982, in comparison to the
transportation provided to the general public and meets
a significant fraction of the actual transportation
needs of such persons within a reasonable time.
0 Date Vg�nature
(Federal Project Number
RPT -3715(003)--93-52-01)
John Balmer
Name of signer
Mayor
Title
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_ Li r Protection CertificatiL
by the Section 18 Recipient
Director FED. PROJ.f RpT_37I(p()11_93-s2-(
Public Transit Division SYSTEM CITY OF TmwA rTTY
Iowa Department of Transportation
5268 N.W. 2nd Avenue
Des Moines, Iowa 50313
Dear Director:
We, as a Section 18 recipient, agree that, in the absence of a
waiver by the Department of Labor, the terms and conditions of the
Special Section 13(c) Warranty shall apply for the protection of
the employees of any employer providing transportation services
assisted by the Project and the employees of any other surface
public transportation providers in the transportation service area
of the Project. The Warranty arrangement shall be made part of the
contract of assistance with the Iowa Department of Transportation
and shall be binding and enforceable by and upon the parties thereto,
by any covered employee or his/her representative.
Additionally, pursuant to Section (A) of the,Special 13(c) Warranty,
included with this submission is a listing of all transportation
providers which are Recipients of transportation assistance funded
by the Project, and a listing of other eligible transportation
providers in the geographic area of each project, and any labor
organizations representing the employees of such providers.
I further certify that I have read and understand the terms and con-
ditions of the Special Section 13(c) Warranty.
IMIA,'_�/��
,ignature/John Balmer
Mayor
Title of Authorized Official
a� 6
Date 61
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TRANSIT OPERATIONS
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union
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- small Urban Area
* Coralville Transit
* University of Iowa CA6IBUS
* Greyhound Bus Lines
* Trailways Bus Lines
* Missouri Transit Lines
A Better Cab Company
'Charter Coaches (Cedar Rapids Airport Limousine Service)
Hawkeye Cab '
City Cab
Larges Urban Area
183 B X
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1114 A X X X
p13 A X X X
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'j**Supplemental SEATS Service in Iowa City
t �r '•roprokents "surface publlr eporlallon provider" In accordant+ v ih Smzllon 13(c) and that operates In any or all of the same service area
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- small Urban Area
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* University of Iowa CA6IBUS
* Greyhound Bus Lines
* Trailways Bus Lines
* Missouri Transit Lines
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'Charter Coaches (Cedar Rapids Airport Limousine Service)
Hawkeye Cab '
City Cab
Larges Urban Area
183 B X
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p13 A X X X
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'j**Supplemental SEATS Service in Iowa City
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Iowa City
TRANS' AGENCY (Applicant) ASSUP^C,ES
For Federal Funds Under Section 18, Urban Mass Transportation Act
of 1964, as Amended
(Federal Project Number RPT -3715(003)--93-52-01 )
To the best of my knowledge, and based on the information submitted
to the Iowa Department of Transportation, as an authorized represen-
tative of therrTv of iowA C>mY —•
I make the following assurances to the Iowa Department of Transpor-
tation and the Federal Highway Administration:
A. The applicant has the requisite fiscal, managerial, and legal cap-
ability to carry out the Section 18 program and to receive and
disburse Federal funds'.
B. Some combination of State, Local, and private funding sources has
been committed to provide the required local share.
C. The applicant organization has or will have by the -time of delivery,
sufficient funds to operate the vehicles and/or equipment purchased
under this project, as applicable.
D. The applicant assures affirmative compliance with Title VI of the
Civil Rights Act of 1964 and related statutes.
E. Private transit and paratransit operators have been afforded a
fair -and timely opportunity to participate to the maximum extent !I
feasible in the provision of the proposed transportation services
by the applicant.
F. The applicant will work to insure the continuation of existing
transportation revenues to complement Section 18 funds.
I
G. The needs of elderly and handicapped persons have been addressed
by the applicant and service comparable to that available to ambu-
latory persons is available, whether provided by the -applicant or
other provider(s) in the service area.
I. The applicant has complied, as applicable, with the labor protec-
tion provisions of the Urban Mass Transportation Act, as amended.
J. The applicant has complied with the applicable provisions of the
guidelines (Federal Register, v.43, no.240, Wednesday, December 13;-,
1978, pp.58308-58310) and the Code of Iowa relative to charter bus
and school bus operations.
K. The applicant has or will keep all vehicles intended for passenger
transportation open to the general public at all times and clearly
mark such vehicles for public use, and shall include in any market-
ing effort, informati at the ser a pen to the public.
ignatur To n a mer
Mayor
Title of Authorized officia
Date
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Johnson Cnt-rnty Council of Governor=ants
410 E Mshing[on.-. bvv 0 City, bwa 52240
r f
Date: August 19, 1981
To: City Manager and City Council
From: John Lundell, Transportation Planner
Re: FY82 Section 18 Grant Contract
On April 7, 1981, the City Council authorized applying for $221,984 in
UMTA Section 18 funds. The State and Federal Departments of
Transportation have concurred with the City's request. The attached
resolution authorizes the Mayor to sign the grant contract and
accompanying assurances.
These funds will be used to offset the operating deficit of Iowa City
Transit during FY82.
Also on April 7, the City Council authorized applying for•State Transit
Assistance and a contract for these funds should be arriving in the near
future. The State Assistance will be $113,988.
Thank you and please do not hesitate to call if you have any questions.
cc: Hugh Mose
Don Schmeiser
bi/sp
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RESOLUTION NO. 81-230
RESOLUTION ESTABLISHING DURATION AND FEE OF PERMITS FOR
THE IOWA AVENUE LOT.
WHEREAS, Chapter 23, Article VIII, Division 3, Code of Iowa City,
establishes provisions for parking meter zones and parking lots, and
WHEREAS, the Iowa Avenue Lot has been designated a permit lot by
the City Manager, and
WHEREAS, the permits will be restricted for use by elderly citizens
only.
NOW, THEREFORE, be it resolved by the City Council of Iowa City, Iowa,
that:
Effective August 26, 1981,E year parkin
permits
will be available to elderly citizens for theIowaAvenue Lot. The permit will be issued at no charge
and will entitle the holder to park in the Iowa Avenue
Lot. The permit holder will be required to deposit
the proper coin or coins in the parking meter, as
indicated on such meter, for the time the vehicle is
occupying the parking space.
It was moved by Perret and seconded by Vevera
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
x Erdahl
x Lynch
x Neuhauser
x Perret
x Roberts
x Vevera
Passed and approved this 25th day of August 1981
4AYZORL
ATTEST: % 1 ;1C E y{ 7
LL�TITY CLERK i
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RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
FOR SPACE NEEDS STUDY AND PROGRAM
WHEREAS, the City of Iowa City, Iowa, wishes to determine current and
projected space needs in order that the City may better carry out its
delivery of services to the community; and
WHEREAS, the City did prepare a Notice of Request for Proposals dated
May 8, 1981, for purposes of soliciting space needs studies and
preliminary design for City requirements through the year 2000 A.D.
and
WHEREAS, R. Neumann Associates, Architects, have submitted a
proposal satisfactory to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY: That the Mayor is hereby authorized to execute and the
City Clerk to attest an agreement for space needs study and program.
It was moved by Erdahl and seconded by Neuhauser
that the resolution as read be adopted, and upon roll call there
were:
AYES: NAYS: ABSENT:
'y Erdahl
Lynch
�— Neuhauser
'9 Perret
Roberts
— Vevera
— —x__
Passed and approved this 25thday of August 1981.
—�j 9AYOR
ATTEST: 17,d ,d
CITY CLERK
ge, .i.d i APPM"4
By The Le9xl Depadmenl
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AGREEMENT
WHEREAS, the City of Iowa City ("CITY") wishes to determine
current and projected space needs in order that the City may better
carry out its delivery of services to the community; and
WHEREAS, CITY did prepare a Notice of Request for Proposals
dated May. 8, 1981, for purposes of soliciting space needs studies and
preliminary design for City requirements through the year 2000; and
WHEREAS, R. Neumann Associates, Architects ("NEUMANN") has
submitted a proposal satisfactory to the CITY, and the parties wish
i
to set forth their agreement in writing.
THEREFORE, BE IT AGREED AS FOLLOWS:
I. SCOPE OF SERVICES
The
proposal submitted herewith by NEUMANN, specifically
includes but is not limited to the following.
A. Establish procedure, goals, criteria, and data
1. Establish detailed work plan in cooperation with the
T — City Manager and the City's Project Liaison/Director.
NEUMANN agrees to follow CITY guidelines for work
plan and liaison relationship set forth in Exhibit A
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�a8t
1—*N 2
attached hereto and incorporated by reference herein.
To this end, NEUMANN agrees to meet with CITY to
determine goals, objectives and general philosophy
and procedures. Meet CITY staff members with whom he
will be working, introduce teams and identify
alternatives under consideration. Establish approved
operational method and lines of communications.
Prepare conference memoranda at all meetings.
2. Review projected space needs and existing plans,
specifications and contract documents.
3. Measure buildings and areas where plans are not
available. Prepare "as built" drawings of all
buildings under consideration as required. Obtain
site plans, particularly boundary, topographic and
soils information as required. Photograph interior
and exterior of all buildings. Advise CITY of
required data.
4. Review applicable codes, regulations and CITY
requirements necessary for compliance, including
flood plain ordinance.
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B. Develop Approved Program of Space Requirements
1. Identify and verify space needs, incorporate changes
and additional space requirements for service,
circulation and electrical -mechanical systems
(including lobbies, corridors, restrooms, janitor
closets, storage chairs, chases, etc.). Confer with
CITY staff as approved by City Manager. Prepare
program of space needs. Obtain written approval for
final accepted Program of Space Needs from City
Manager,
2. Determine site consideration - parking, service
requirements, utilities, etc.
3. Prepare preliminary estimate of cost. This will, of
necessity at this early stage, be rough and serve
only to define parameters of cost in a preliminary
way.
4. Take into account CITY's commitment to creative
methods for energy conservation.
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C. Develop Alternative Preliminary Concepts
Prepare preliminary drawings including site plan,
floor plans, elevations and sections as required to
project function, constructability, and aesthetics of
each of the various alternatives under consideration.
The architect will start with preliminary sketch
plans as required to establish ideas and concept.
Once general consensus is reached as to the merit of
the proposed scheme, further development will take
place culminating in City Manager approval to advance
to the next stage of development. Final presentation
shall consist of development of at least three
I
alternatives.
I
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Alternative proposals for consideration shall
include, but not be limited to, the following and
each alternative proposal may include the use of
several- buildings:
(a) Remodel and expand the Civic Center, including
proposed additions, and provision for full
handicapped accessibility (Section 504
Rehabilitation Act, 1974). Estimate of cost
shall include the several possibilities this
alternative offers.
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(b) Relocate certain functions to other site,
including relocation of Police and Fire
Departments to another location in a public
safety building. This alternative has the
possibility of using other existing facilities
or the design of a new public safety building.
Prepare concept plans for the several
possibilities.
(c) Re -use of the old wastewater treatment plant.
The study will include an evaluation of the
architectural, structural, mechanical and
electrical characteristics of this building and
its adaptability for other uses. Prepare
conceptual plans to ascertain practicality,
functional adaptability, and appearance of
proposed solution.
I
(d) Sale and re -use of the City's waterpipe storage
yard on Gilbert Street will be considered,
particularly with regard to the value of the
site as a financial consideration and its
potential as a site for proposed facilities.
Size, feature expandability, location, etc. will
be considered.
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(e) Evaluate the possibility of rehabilitation, sale
or demolition of the "U -Smash -Em" building on
Gilbert Street. Determine architectural
condition and adaptability, structural
adequacy, and condition of mechanical -
electrical systems. Prepare conceptual plans
utilizing building for intended use. Determine
cost of demolition, remodeling and accepted
space utilization of this building including
costs for upgrading or replacing mechanical -
electrical systems. Determine land value after
demolition.
(f) Prepare a study to determine availability, cost,
and practicality of private rental space to meet
CITY needs for a period of 20 years.
2. Prepare estimates of cost for all alternatives. Cost
of remodeling and renovation work, in particular,
will require careful evaluation of existing
structural, mechanical and electrical systems and
possible replacement. Adaptability for new uses must
be carefully reviewed with regard to provision for
handicapped, code requirements for City, State and
Federal agencies, etc.
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3. Determine energy costs of the above alternatives with
and without recommended energy conservation measures.
This is particularly important since future facility
operation costs may be a decisive factor in selection
of an alternative.
D. Evaluate above conce ts;rp epare written narrative and
comparative analysis.
1. Flexibility; expandability; initial cost; long range
cost; life expectancy of systems; and cost
effectiveness from an operational and maintenance
standpoint will be considered.
2. Present to CITY for written approval a minimum of
three alternative concepts for further development.
E. Prepare further development plans, layouts, and sketches
for a minimum of three selected alternatives.
1. Prepare final drawings, project description, outline
specifications, cost estimates, data, studies,
conclusions and recommendations as required for final
approval.,
2. Meet with City Council as required for presentation
and acceptance and final approval.
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3. Meet with advisory boards and/or commissions and
citizens/public meetings, as requested.
F. Finalize and submit report.
1. Compile the above data in a spiral -bound 8V X 11"
Study Report and provide one final copy ready for
` printing to the CITY.
i
2. Plans for alternative solutions will be reduced in
scale from prepared drawings and included in the
Report as foldouts.
3. Submittal plans, elevations, sections, sketches,
photographs, etc., will be mounted on foam core
boards of an appropriate size for proper
presentation.
4. Cost of transportation, reproduction and telephone
calls is included.
2. PERSONNEL
NEUMANN covenants to provide the personnel necessary to carry
.—out services contracted herein, as noted in Sections A, B, and C
contained in the "Proposal for Preliminary Design of Iowa City
Space Requirements Through the Year 2000 AD", attached hereto
as Exhibit B and incorporated by reference herein.
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3. PAYMENT AND SCHEDULE
NEUMANN will provide services as required for completion of
preliminary design for the sum of $13,450. CITY agrees to pay
this lump sum cost within 30 days of written notice or voucher
submitted to the City Manager.
NEUMANN agrees to complete the project within 90 days of
issuance of Notice to Proceed.
4. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
NEUMANN agrees that neither it, nor any of its agents, employees
or associates, shall permit any of the following practices:
1. To discharge from employment or refuse to hire any
individual because of their race, creed, color, national
origin, religion, age, sex, marital status, sexual
orientation, or physical or mental disability.
2. To discriminate against any individual in terms,
conditions, or privileges of employment because of their
race, creed, color, national origin, religion, age, sex,
marital status, sexual orientation, or disability.
NEUMANN further adopts the CITY's Affirmative Action Policy as
a guideline for employment practices in the performance of
services for the City of Iowa City.
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5. GENERAL PROVISIONS
a. Termination
Parties agree that this Agrement may be terminated upon
ten days' written notice by either party, such notice to be
sufficient by hand delivery or regular mail. In the event
of termination prior to completion of the Scope of
Services, CITY agrees to reimburse NEUMANN for actual
services rendered, based on the attached schedule of
hourly rates marked Exhibit C and incorporated by
reference herein.
b. Documents
I
All drawings and specifications shall be the property of
the City of Iowa City.
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C. Indemnification
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NEUMANN agrees to defend, indemnify and hold harmless
i
CITY, its officers, agents and employees, from and against
all liability, loss, costs, or damages resulting from any
unlawful acts and/or any and all negligent acts or
— omissions on the part of NEUMANN in the performance of this
contract.
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d. List of Similar Work and References
The attached Proposal marked "Exhibit D" and incorporated
by reference herein contains the lists of similar work and
references presented by NEUMANN to CITY.
The undersigned do hereby state that this Agreement is executed in
duplicate as though each were an original, that there are no oral
agreements that have not been reduced in writing in this instrument;
and that this agreement constitutes the entire contract.
Dated this# day of 1981.
FOR THE CITY: FOR R INC NN ASSOCIATES,
ZRCEC
\lJU11fi R. A R, R U ANN R
Attest: Pla wa-.J
Ite"Wed i p ppr°ved
sy The M9aI oeper"ot
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CHECKLIST FOR MANAGING CONSULTANT/INSPECTORS ON THE JOB
(1). How do we draw on similarities between managing City staff and managing
consultants?
(2). Detailed work plan
a). done before starting work?
b). who outlines?
c). liaison relationship
-who consultant "reports" to
-contact personnel at City and Consultant firm; names, addresses,
phone numbers
-on site or not
-meetings
-regular
-frequency
-duration
-participants
-who conducts
-who takes minutes and/or prepares report
d), overall review of Consultant contract as well as construction contract
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(3). On-site Presence
- out-of-town consultant and resident inspector?
- do we have say in which inspector assigned from firm; should we?
- who determines when on-site inspection no longer needed?
- City staff make regular or spot-checks on-site?
- reporting to City where problem comes up with interpretation as to
design, construction, public utilities, coordination with subs
and contractors and other contractors
Field Book
- extent of detail required
- daily oral reports and/or weekly written summaries?
- schedule accountability?
(A). Project Director(s) -
- project director - who decides?
- good "personality fit" between Project Director & Consultant?
- who assigns "chains of command" for contact between City .taff s3
consultant?
- project director have or need special expertise in field involved
in project
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- what happens when City staff and consultant experience
personality conflicts and/or disagreAs?
- ever request assignment of new consultant for any reason? how?
- ever have difficulties when firm switched consultants? good results?
why improved (or worsened)?
- assistant project director named? if not, good idea? what kinds
of jobs handle well? poorly?
(5). Deliverables
- were all project reports, minutes, schedules, field notes, or
other documentation defined before project started?
- table of contents used for documentation?
- depth of detail for each document, timing, forwarding and/or
communication channels
(6). Reporting
- progress reports clearly defined as to scope, timing and format?
- try to limit written reports and rely on oral?
- consultant have dictation equipment available since faster than
hand-written copy for typing?
(7). Payment
- who approves and/or investigates Consultant payments?
- anyone double-check such as assistant project director who may
actually have been on job?
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- any problems with consultant giving unrealistic bid and then
"running out of funds" too early in construction project?
- how resolve?
- any suggestions?
(8). Consultant Agreement
- did you use standard City consultant contract? modifications
inserted? results?
- recommend more specific or less to allow greater flexibility?
- timetables specific? did they need extending? fee changes needed?
- problem areas for interpretation in fees?
- scope?
- accountability?
- record keeping?
(9). overall assessment and/or recommendations for improvement or repeat of
good points?
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PROPOSAL
FOR
PRELIMINARY DESIGN OF IOWA CITY SPACE REQUIREMENTS
THROUGH THE YEAR 2000 A.D.
prepared by
R. Neumann Associates, Architects
Iowa City, Iowa
i
In accordance with the Notice of Request for Proposals dated May 8, 1981,
R. Neumann Associates submit the following proposal for your consideration.
It is our intention to include all items included in and necessary for pre-
liminary design of City space requirements as outlined in your Notice of
Request for Proposals and listing of current and projected space needs. An
itemized list of proposed specific services to be provided is included.
A. NAME AND ADDRESS OF FIRM:
R. Neumann Associates, Architects
1056 William Street
Iowa City, Iowa 52240
B. NAME OF PERSON WHO WILL ASSUME RESPONSIBILITY FOR PROJECT AND COORDINATION
WITH THE CITY:
Project Manager: Roy C. Neumann, AIA, Senior Partner
C. NAMES AND QUALIFICATIONS OF PERSONS WHO WILL WORK ON THE PROJECT AND
RESPONSIBILITIES OF EACH: Refer to Organization Chart and Resumes.
Our Project Team includes the following:
Project Manager: Roy C. Neumann, AIA
Roy C. Neumann will serve as project manager and have overall responsi-
bility for this project and for coordination with the City. Mr. Neumann's
responsibilities include direct contact with the City and assurance the
work proceeds in an orderly workmanlike manner. His charge includes
overall excellence of design, contract documents, field inspection,
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management and client satisfaction. Mr. Neumann is particularly well
qualified, having served with major architectural offices throughout
the United States for over thirty years. He is licensed in twenty
states and with the National Council of Architectural Registration Boards.
Degrees include: A.B. and B.A. of Architecture degrees from University
of Nebraska and an M.A. degree from Harvard University. Mr. Neumann's
credits include: space planning and master plan studies for major
educational, civic, commercial and industrial clients while with other
firms: Science and Engineering Complex, University of Cincinnati;
Master Plan, University of Pittsburgh, Johnstown Campus; Harbour and
Port Facilities, Government of Antigua; Master Plan and new Office
Building for S.C. Johnson & Sons, Racine, Wisconsin; Master Plan, Office
and Industrial Facilities for Thatcher Glass Division, Rexall Corp.,
Elmira, New York; Master Plan, Southeast Community College, West
Burlington, Iowa; Master Plan and Phase I Service Building, Iowa School
for the Blind, Vinton, Iowa; Study Report, City -County Facilities Planning,
Muscatine, Marshalltown and Pocahontas, Iowa; Fire Station, Harlan, Iowa;
Public Safety Facilities, Rotterdam, New York; and many others.
I
Project Architect: Kevin Monson, AIA, B.A.
of State University; NCARB Registered Architect; Iowahitecture, Iowa
Kevin Monson will serve as project architect. Mr. Monson's responsi-
bilities include direction of project operations. He will be in charge
of day-to-day project activities including design and field inspection,
subject to the approval of the Project Manager. Mr. Monson has considerable
experience in the design and management of comparable projects. ,He has
served as project architect for a similar study for the City of Oskaloosa;
Cardinal Community School District, Eldon, Iowa; North Mahaska Community
School District, New Sharon, Iowa; Hospital School Renovation, University
Of Iowa Hospitals & Clinics; and space planning studies for Franklin,
Marion, Page and Audubon Counties. The Iowa River Power Company Restaurant
here in Iowa City is one of his projects which we feel exhibits particular
renovation skills.
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Project Coordinator: Richard Caruth, AIA, Bachelor of Architecture,
Iowa State University.
R. Neumann Associates propose to use a coordinator whose prime function
is to assure code compliance, schedule conformance, checking, estimates
and specification report writing and general "trouble shooting". We have
used this procedure successfully on other projects and feel it has parti-
cular merit both in quality control and job performance.
I
Richard Caruth has wide experience with municipal, county and govern-
mental agencies. He has served responsibly on numerous major projects
involving space planning including: Dubuque County Care Facility;
University of Iowa Hospitals & Clinics; Waco Community School District,
Wayland, Iowa; Semco Community School District, Gilman, Iowa; Wapello
County Courthouse Planning and Renovation, Ottumwa, Iowa; Shelby County
Courthouse Planning and Renovation; Indianola Municipal Building;
Clarinda Law Enforcement Center; Bremer -Waverly Law Enforcement Center,
and others.
Production Drawing and Graphics: Dennis Miller, Hawkeye Technical
Institute.
Dennis Miller will be responsible for the drafting and graphics involved
in the project. Mr. Miller has had considerable experience in providing
clear, accurate presentation drawings. His work is not only artistic
but has the degree of technical excellence essential for a preliminary
design study of this type.
Mechanical -Electrical Consultant: Gene Gessner, Inc. or. Gauger Engineers.
Resumes enclosed.
Structural Consultant: Jack Miller, Inc. Resume enclosed.
Landscape Architect: Richard Kellor. Resume enclosed.
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D. TOTAL SINGLE SUM COST:
R. Neumann Associates will provide services as required for completion
of preliminary design for the sum of Thirteen Thousand Four Hundred
Fifty Dollars ($13,450.00).
E. DAYS REQUIRED TO COMPLETE PROJECT:
R. Neumann Associates will complete the project within 90 days of
issuance of Notice to Proceed. This, of course, assumes prompt approvals
on the part of the City.
F. SIMILAR WORK COMPLETED WITHIN THE LAST 10 YEARS:
R. Neumann Associates and our members have been associated with numerous
projects involving analysis of space needs, renovation, remodeling,
historic preservation and the design of comparable facilities. These
include but are not limited to the following:
CLIENT
Board of Supervisors
Franklin County,
Iowa
City of Oskaloosa,
Iowa
Bremer County and
City of Waverly, Iowa
City of Clarinda,
Iowa
PROJECT
County Courthouse Renovation.
Analysis of Space Needs.
Construction of Facilities.
Study of Space Requirements
for City through year 2000.
New Law Enforcement Center
incorporating City and County
facilities.
Public Safety Building
incorporating City facilities.
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Involved installation
of a complete new
floor in courthouse and
complete renovation.
Cost approximated
$2,000,000.
Planning involved all
City departments with
particular emphasis on
Police & Fire Depts.
Following completion of
space analysis a new
facility was constructed.
Following completion of
space analysis a new
facility was constructed.
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CLIENT
PROJECT
REMARKS
City of Onawa, Iowa
Public Safety Building
Following completion
incorporating City facilities.
of space analysis a
new facility was con-
structed.
City of Pocahontas,
Space Needs Study and
Plans complete and bond
Iowa
Preliminary Plans for City
issue scheduled. Approx.
Offices, Public Safety and
cost $500,000.
Library.
City of Muscatine,
Space Needs Study and
By Roy Neumann.
Iowa
Analysis of City requirements
and design of new Fire
Station.
City of Harlan, Iowa
Space Needs Study and
New Fire Station
Analysis, Contract Docu-
constructed.
ments and Project Management
of new Fire Station.
Board of Supervisors
Space Needs Study and
Contract completed 1979.
Shelby County,
Contract Documents for
Approx. cost $750,000.
Harlan, Iowa
Courthouse Renovation in-
cluding new Court facilities
and County offices.
Board of Supervisors
Space Needs Study and
Contract continues on
Marion County,
Contract Documents for
phased basis. To date
Knoxville, Iowa
Courthouse Renovation in-
approx. cost $800,000
cluding new Court facilities
complete.
and County offices.
Board of Supervisors Space Needs Study and Contracts currently
Wapello County, Contract Documents for being awarded.
Ottumwa, Iowa Courthouse Renovation in-
cluding new Court facilities
and County offices.
Board of Supervisors Study of Space Needs Phased program.
Poweshiek County, for new Law Enforcement
Montezuma, Iowa facilities and Courthouse
Renovation.
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CLIENT
PROJECT
REMARKS
City of Indianola, Iowa
Space Needs Study and Analysis
New facility constructed.
for New Law Enforcement Center.
Completed 1980.
Board of Supervisors
Space Needs Study and Analysis
New facility constructed.
Hancock County,
for new Public Safety Building.
Completed 1977.
Garner, Iowa
City of Fairfield,
Space Needs Study and
Bids to be received
Iowa
Preliminary Plans for
in July 1981.
Library Renovation.
City of Mt. Pleasant,
Space Needs Study and
Phase I complete.
Iowa
Preliminary Plans for
Library Renovation.
City of Ft. Madison,
Space Needs Study and
Current project.
Iowa
Preliminary Plans for
Library Renovation.
Semco Community School
Space Needs Study for School
For Bond issue 1981.
District, Gilman, Iowa
facilities in Gilman and
Laurel.
Cardinal Community
Space Needs Study for School
For Bond issue 1981.
School District, Eldon,
facilities in Eldon, Batavia
Iowa
and Agency.
Central Lee Community
Space Needs Study for School
For Bond issue 1981.
School District,
facilities in Donnelson,
Argyl, Iowa
Montrose and Argyl.
North Mahaska Community
Space Needs Study for School
New K-9 Elementary
School District,
facilities in New Sharon.
School.
New Sharon, Iowa
Albia Community School
Space Needs Study for School
Phased program.
District, Albia, Iowa
facilities in Albia.
West Liberty Community
Space Needs Study for School
Phased program.
School District,
facilities in West Liberty
West Liberty, Iowa
and Nichols.
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CLIENT
PROJECT
REMARKS
Morning Sun Community
Space Needs Study for School
Constructed a new
School District,
facilities in Morning Sun.
school 1980.
Morning Sun, Iowa
Per Mar Security Inc.
New Office Building, Space
Initial planning
Davenport, Iowa
planning and preliminary
complete.
design.
Iowa State Conservation
Pine Creek Gristmill Renovation
First phase complete.
Commission, Des Moines
Second phase under way.
University of Iowa
Space Needs Study and
Phased program.
Hospitals and Clinics
Preliminary Plans for
Phase I now under way.
Iowa City, Iowa
Renovation of Hospital School.
Board of Directors
Master Plan for new campus,
Phase I complete.
Southeastern Community
and Contract Documents for
R. Neumann project
College, Burlington,
Phase I - 80,000 s.f. facility.
manager.
Iowa
Johnson and Koenig
Space Needs Analysis and
Two programs: Phase I
Moline, Illinois
Contract Documents for Iowa
included Restaurant,
River Power Company Restaurant,
Phase II included
Iowa City, Iowa
Banquet facilities.
Board of Supervisors:
Services involving elevator
* Elevators installed
*Mahaska County
installation and provision for
and complete.
*Shelby County
handicapped in accordance with
*Appanoose County
Section 504, Rehabilitation
Fremont County
Act of 1974. Includes Rest Room
Poweshiek County
and general building modifications
Montgomery County
as required.
*Jefferson County
*Harrison County
*Louisa County
Adams County
*Audubon County
Page County
Taylor County
*BentonCounty
*Marion .County
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G. INFORMATION CONCERNING RELIABILITY OF COST ESTIMATES:
R. Neumann Associates is particularly proud of our record with regard to
reliability of cost estimates. We are usually within 1% of the final
actual project cost. Frequently, as with Morning Sun Elementary School,
we are within 1/2 of 1%. In our work for the University of Iowa our
estimates have been "on target" and within the above guidelines. We
have constructed three major County Care Facilities ranging to over two
million dollars in construction cost all within our original budget
estimate. We are fully aware of the ramifications of poor estimates
and for this reason take particular care to assure realistic, accurate
estimates. This is usually done by checking our "in house" take off
with that of an independent outside professional. To date, we have
had no unwanted,surprises and the quality of our estimates has been a
source of recommendation for new clients.
H. REFERENCES:
The following references are representative of previous
Clients for
have provided comparable services or have pertinent information
whom we
technical,administrative or financial capability.
relative to our
John W. Meyer, City Engineer, Oskaloosa, Iowa
515-673-7472
Tom Albright, Chief Engineer, Iowa State Conservation
Moines, Iowa
515-281-5145
Commission, Wallace Building, Des
Dr. Alfred Healy, Director, Hospital School, University
319-353-5972
of Iowa Hospitals & Clinics, Iowa City, Iowa
James Austin, Superintendent, Monroe Community School
515-259-2315
District, Monroe, Iowa
Mitchell, Superintendent, Albia Community School
515-932-5165
James
District, Albia, Iowa
Fairfield, Iowa
515-472-2851
Jefferson County Board of Supervisors,
515-842-3711
Marion County Board of Supervisors, Knoxville, Iowa
Gene Anderson, Hospital Architect, University of Iowa,
319-356-2330
Iowa City, Iowa
C. W. Callison, Superintendent, Southeastern Community
319-752-2731
College, Burlington, Iowa
Richard Melson, President, C.K. Processing Company,
319-263-3095
Muscatine, Iowa
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John Krieger, President, Hawkeye State Bank, Iowa City 319-351-4121
John Rigler, President, Central State Bank, Muscatine
319-263-3131
John Wilson, Executive Vice President - Insurance,
Hawkeye Bank Corp., Des Moines, Iowa
515-277-1558
Eugene Brawner, Manager, Dain Bosworth Inc., Iowa City
319-354-5000
Charles McComas, President, McComas-Lacina Construction
Company, Iowa City, Iowa
319-338-1125
Warren Burger, Burger Construction Company, Iowa City
319-337-2245
Board of Supervisors, Audubon County, Audubon, Iowa
Dave Christensen, Auditor
712-563-2584
Ralph Gibson, Superintendent, Waco Community School
District, Wayland, Iowa
319-256-6200
Robert Templeton, Superintendent, North Mahaska Community
School District, New Sharon, Iowa
515-637-4188
Fran Davis, Superintendent, Morning Sun Community School
District, Morning Sun, Iowa
319-868-7701
Roger Younkin, Superintendent, Semco Community School
District, Gilman, Iowa
515-498-7481
I. INFORMATION CONCERNING AFFIRMATIVE ACTION PROGRAM:
The following statement has been adopted by R. Neumann Associates as part
of our General Policy.
STATEMENT OF EQUAL OPPORTUNITY PRACTICES
It is.policy of R. Neumann Associates, Architects, to promote principles
of and provide equal opportunity to all members and applicants for
membership without regard to race, religion, creed, color, sex, age,
physical or mental handicap, national origin, marital status or sexual
orientation.
The obligation to provide equal opportunity includes all phases of our
practice including membership, leadership and social activities.
Similarly, all benefits and privileges of membership shall be provided
in conformity with this policy of equality.
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R. NEUMANN ASSOCIATES
IOWA CITY, IOWA
SCIIEOULE OF HOURLY RATr.S
The various personnel of the firm have
been classifir_d
according to experience and technical Lraininq•
and the following
schedule of
charges fur services will apply
for all work performed
during 1981.
For the
work undertaken in subsequent: years, this schedule
may be negotiated
upward as a direct result
of salary escalation.
Classification
Ilourly Rate
{
Clerical
Grade A
Technician
$7.2.00
Grade B
Technician
S26.00
Grade 1
Pre -Professional
528.00
Grade 2
Pre -Professional
',30.00
Grade 3
Professional
540.00
Grade 4
Professional
545.00
Grade 5
Professional (Associate)
550.09
Grade 6
Professional (Principal)
;60.00
Revised May,
1981
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City of Iowa C%' -v
MEMORANDUM
Date:
August 18, 1981
To:
CityCouncil
From:
Cit
Re:
Space Needs Study
Three proposals were received for the space study. The staff
committee, consisting of Harvey Miller, Don Schmeiser, Bob Keating
and Cathy Eisenhofer, unanimously recommended the employment of R.
Neumann Associates based upon an analysis of detailed written
presentations and proposals. The City Manager concurs with the
recommendation.
R. Neumann Associates also was the lowest bidder at $13,450. The
other two proposals were $15,000 and $23,000.
*All of the work detailed in the proposal will be accomplished for the
lump sum of $13,450. The schedule of hourly rates (Exhibit C -
attached) will apply only if the contract is terminated prior to
completion. (See Item General Provisions, a. Termination -
attached). Even under those circumstances the lump sum maximum would
not be exceeded. In order to insure this condition, the Manager
recommends that the following sentence be added to Item 5: "Payment
shall not exceed the amount of actual services rendered, based on the
hourly rates, or $13,450, whichever is less."
Hourly rates from the other two bidders are not available because
bidders were requested only to provide a lump sum figure. It was
considered that a lump sum proposal was more advantageous to the City
than a proposal based on hourly rates.Hourly rates for this
contract were developed only for the purposes of termination, as
mentioned previously.
However, in order to give the City Council a basis for comparison,
rates from other recent City contracts are included. Thd figures
listed below generally. would apply. only if the contract was
terminated or if additional services were required. While some
contracts also include a multiplier, all rates have been converted to
a total hourly rate for comparative purposes.
1. Architect - Senior Center (current rates):
Classification Hourly Rate
Principal $62.50
Technician 23.70
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Interior Person 17.50
Clerical 19.00
2. Engineer.- Civic Center'heating/cooling (October 1977 - rates):
Classification_ Hourly Rate
Principal $45.00
Senior Engineer 32.50
Office Engineers 27.50
Maintenance Engineers 20.00
Designers 20.00
Draftsmen 16.50
Stenographers 10.00
3. Engineer - Parking Ramp A (February 1978 - rates):
Classification Hourly Rate
Principal $70.90
Project Manager 40.64
Professional Engineer 32.50
Engineer 27.30
Senior Technician 24.70
Technician 18.85
Clerical 12.51
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5. GENERAL PROVISIONS
a. Termination
Parties agree that this Agrement may be terminated upon
ten days' written notice by either party, such notice to be
sufficient by hand delivery or regular mail. In the event
of termination prior to completion of the Scope of
Services, CITY agrees to reimburse NEUMANN for actual
services rendered, based on the attached schedule of
hourly rates marked Exhibit C and incorporated by
reference herein.
b. Documents
All drawings and specifications shall be the property of
the City of Iowa City.
C. Indemnification
NEUMANN agrees to defend, indemnify and hold harmless
CITY, its officers /agents and employees, from and against
i
all liability, 1'oss, costs, or damages resulting from any
unlawful acts and/or any and all negligent acts or
omissions on the part of NEUMANN in the performance of this
i
contract.
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%[L!MAjjjj ASSOCIATES
101"A Cl -Y, IONIA
50117011LE OF HOURLY RAT175
The various of (h0 firm Nv(j
according to Oxperil'fjr:f' t(T11000
Schedule of charges for ..,.vices will
during 1981.
For the work
Fl.irs. Liris 'chpdu!L.:
may be negotiated u1mard Is a direct j*f,.stjlt of '1rY (ISCalatirm.
C -1a S S if i
Clerical ...
;20,00
Grade A Technician
S22.Or)
Grade 8 Technician
Grade I Pre -Professional
S11"i . to
Grade 2 Pre -Professional
130.00
Grade 3 Professional
549.00
Grade 4 Professional
S-15.00
Grade 5 Professional (Ass,)ciaLu) "30.
oo
Grade 6 Professional (Principal) �60.
tj:)
Revised May, 19i1:
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RESOLUTION NO. 8L2
RESOLUTION RECLASSIFYING ONE PERMANENT E
FULL-TIME POSITION IN THE PARKS AND RECREATION
DEPARTMENT.
WHEREAS, Resolution No. 81-45 adopted by the City Council on March 10, 1981,
establishing an operating budget for FY82 authorizes all permanent
positions, and
WHEREAS, the classification plan for the City of Iowa City was established
and is maintained to reflect through job classification and compensation the
level of job duties and responsibilities performed, and
ties normally performed by a ce
Department are Curree classified as a
Clerk/T performance of such duties is necessary t 1
o ions, and
WHEREAS, the duties normally performed by a Maintenance Worker III in the
Parks and Recreation Department are currently being performed by an employee
classified as a Maintenance Worker II, and performance of such duties is
necessary to departmental operations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
the authorization of personnel be amended as follows:
Parks and Recreation Department
1. The removal of one permanent full-time Maintenance Worker II position.
2. The addition of one permanent full-time Maintenancer Worker III
position.
It was moved by Neuhauser and seconded by Vevera that the
resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
x Erdahl
x x Lynch
x Neuhauser
x x Perret
x Roberts
x x Vevera
Passed and approved this 25th day of August 1981.
_zz:ZAYOR ��_
ATTEST: %% CLERK��'r /
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Received & Approved
B The Legal uepan'rnenP
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-1\ RESOLUTION NO. 81-233 �—
RESOLUTION ESTABLISHING TIME AND PLACE OF MEETINGS OF THE CITY COUNCIL OF
IOWA CITY, IOWA
WHEREAS, the City Council of Iowa City has provided by Ordinance No. 2342 of the
Ordinances of the City of Iowa City, Iowa, that the time and place of regular
meetings of the City Council shall be set by resolution of the Council and,
WHEREAS, on September 23, 1980, the City Council by resolution set the time and
place for regular Council meetings to be every other Tuesday of each month at
7:30 o'clock p.m. in the Council Chambers of the Civic Center, starting with the
October 7, 1980, meeting and,
WHEREAS, the Council deems it in the public interest to repeal said Resolution
and establish the following schedule:
NOW, THEREFORE, BE IT,RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. That the Resolution enacted September 23, 1980, setting regular Council
meetings every other Tuesday of each month at 7:30 p.m. in the Council
Chambers of the Civic Center starting October 7, 1980, is hereby repealed
and any other resolutions dealing with the same subject matter are hereby
repealed.
2. Regular Council meetings of the City Council of Iowa City, Iowa, shall be
held on every other Tuesday of the month excluding holidays, in the Council
Chambers of the Civic Center of Iowa City, Iowa, at 7:30 o'clock p.m.,
Central Standard Time, or Central Daylight Time, whichever is in effect in
the City. of Iowa City at the time of said meeting, starting with
cancellation of the November 3, 1981, regular Council meeting, and
scheduling .meetings every other Tuesday starting with the November 10,
1981, meeting.
3. In the event a holiday falls on a regularly scheduled Council meeting, the
City Council -shall determine whether or not to hold that meeting at another
date or to waive said meeting.
4. This resolution shall take effect with the meeting date of November 10,
1981, as the first regular meeting date under this schedule.
It was moved by Neuhauser and seconded by •Vevera the Resolution
be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
x Erdahl
X_ Lynch
X_ Neuhauser
x Perret
_x Roberts
Abstained Vevera
i
Passed and approved this 2*5th day of August , 1981.
4
AYOR�
ATTEST' ;L, II LLL z� zr f
CT � % Received $ Approved
BX The Legal Departnoni
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