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HomeMy WebLinkAbout1981-09-08 Bd Comm minutesMINUTES SENIOR CENTER COMMISSION AUGUST 6, 1981, 1:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: A. Arneson, G. Scott, L. Carlton, M. Kattchee, J. Williams, W. Summerwill MEMBERS ABSENT: M. Clover STAFF PRESENT: L. Benz, B. Meisel, B. Murray, H. Mose GUESTS PRESENT: Doris Jones (COE), H. Mose (I.C. Transit Manager) CALL TO ORDER Chairman Scott called the meeting to order. MINUTES Mike Kattchee moved to approve the minutes of July 16, 1981 with the following corrections: On page 2, first paragraph, the date should be August 1 and August 15:regarding the inquiry to the County Attorney, the whole paragraph of the Congregate Meals notice is to be quoted, not just the first sentence. L. Carlton seconded the motion. Motion declared carried (6 yes -0 no -1 absent). iOld Business The City Council will not be able to discuss the Senior Center recommendation to reduce the Senior Center parking rates until their August 11 meeting. Regarding the inquiry to the County Attorney concerning the Congregate Meal notice, B. Meisel reported that a letter from the County Attorney to the Senior Center Commission will be forthcoming. M. Kattchee suggested that just the Congregate Meal menu be printed in the Senior Center Post until the Commission hears from the County Attorney. REPORT OF COUNCIL OF ELDERS MEETING - Doris Jones Regarding parking stickers for the Senior Center, the Council of Elders recommends that the stickers should be available on request, rather than be included in every introductory packet given to senior citizens. The Council of Elders elections will be held during the grand opening of the Senior Center. The Council recommends that a picture of Marty Traylor and an article expressing appreciation should be published in the Senior Center Post. Everybody feels that Marty was doing a fine job as manager of the Post. The mail drop box should be on the north side of Washington Street between Gilbert and Linn. An article by Irving Weber about the Old Post Office should be in the Post. Officials of the Iowa City Post Office will loan us photographs and pictures of the Old Post Office for display in the Senior Center. The Council will frame the pictures to be displayed. /307 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES NOINES Senior Center _ mmission August 6, 1981 Page 2 An ad hoc committee was designated to serve for the grand opening festivities. Members are Irene Welch, Doris Jones, and Leo and Kay Cain. A flag flown over the U.S. Capitol will be the official grand opening flag for the Senior Center. The Council of Elders suggested that the Mayor of Iowa City and the Mayor of Coralville be asked to speak at the opening ceremony. M. Kattchee explained that he should not be a speaker because his participation is as an appointee of the Johnson County Board of Supervisors and not as "Mayor". G. Scott said the Planning Committee has already taken most of these suggestions into account and later in the meeting a brief report regarding the planning committee for the grand opening will be given. Doris Jones said members of the Council of Elders are very pleased with the recognition and cooperation they have received from the Senior Center Commission. REPORT OF SERVICE PROVIDERS MEETING - G. Scott The plan for keys for the building was presented and favorably accepted. The Congregate Meals Program is concerned about parking privileges for a handicapped employee. After discussion, the Commission recommended that the employee use the parking space at the Civic Center parking lot along with other available spaces for a trial period. REVIEW OF OPERATIONAL HANDBOOK - L. Benz The completed draft of the operational handbook had been reviewed by the service providers group, the Council of Elders, City Manager Neal Berlin, the handbook committee of the Commission, as well as other interested individuals. Lori explained that the handbook is a flexible but concise guide for staff perple who will be involved in the administration of the Senior Center. The section on public transit has yet to be completed. Commission members recommended several minor changes. W. Summerwill moved that the draft handbook be accepted as corrected and forwarded to the City Council. J. Williams seconded the motion. Motion declared carried (6 yea -0 no -1 absent). BUS SCHEDULES, ROUTES FARES. Hugh Mose presented two choices for bus stops for the Senior Center; a four block detour from the normal route could bring an additional bus by the Center every 15 minutes - this alternative would require a Council decision because it would be raising the service to the Senior Center to a higher level than the service given to other members of the community. The second alternative would provide half hour service and would be a shorter detour which would allow the 7th Avenue bus to stop on the corner of Washington and Linn Street before proceeding east. The second alternative can be accomplished without bringing it to the City Council. Furthermore, when signal lights are installed on the corner of Gilbert Street and Iowa Avenue, it might be possible for this bus to stop in front of the Senior Center, then proceed to turn east on Iowa Avenue to Gilbert Street and continue its normal route. M. Kattchee suggested that we try the half hour service option, before asking for special consideration. J. Williams recommended that the Seventh Avenue bus should stop at the book store on the corner of Washington and Linn Streets every half hour beginning at 6:30 AM, starting August 24. W. Summerwill seconded the motion. Motion declared carried (6 yes -0 no -1 absent). Hugh suggested several ways to promote ridership; Bus and Shop coupons (a $5 purchase at /307 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V;_ Senior Center emission August 6, 1981 Page 3 certain stores allows a free bus ride coupon); a map and schedule display at the Center, bus schedules published in the Post, and a Transit Department official could probably provide transit information at the Senior Center grand opening. Regarding possible Sunday service, the merchants of the Old Capital Center wish to promote Sunday service from 9:30 AM to 5:30 PM. It would cost approximately $1,000 per Sunday to provide hourly bus service. The Commission thanked Hugh Mose for his fine presentation. B. Meisel suggested that the Senior Center may publicize that people riding the SEATS bus for Congregate Meals, need only to donate 254 rather than the usual $1. The reason for the lower donation request is that Heritage Agency subsidizes SEATS to encourage people to ride SEATS to Congregate Meals. Possibly this information could be published in the Post next to the Congregate Meal menu. JOHNSON COUNTY HEALTH IMPROVEMENT ASSOCIATION B. Meisel explained that the Johnson County Health Improvement Association, a non-profit group, offered to donate $200 for a wheelchair to be available at the Senior Center. M. Kattchee moved to authorize the staff to go through proper channels to purchase the wheelchair from Hawkeye Medical Supply and request if possible that the Johnson County Health Improvement Association pay their contribution directly to Hawkeye Medical Supply. The remaining amount to be paid from the gift fund or our regular budget, whichever way works best. W. Summerwill seconded the motion. Motion declared carried (6 yes -0 no -1 absent). SENIOR CENTER UPDATE B. Meisel announced two new employees: Jill Smith, half-time clerk - typist, and Jeff Goodwin, maintenance worker, who will work 35 hours; a temporary employee will be hired for the remaining 5 hours. Because the Center will be open seven days a week and Union regulations prohibit an employee to work work seven days a week, we must hire two maintenance workers. The building is substantially completed. Cleaning has started; furniture will be moved in Tuesday and Wednesday, August 11 and 12; the piano will be moved in Thursday, August 13; the sign in front may be changed to either the Iowa City -Johnson County Senior Center or simply Senior Center. Burger Construction will present cost estimates for each. Kitchen equipment was demonstrated last week; the elevator has been rekeyed to be able to lock off any floor for security purposes; and a key list has been arranged. L. Benz reported that 40 people have volunteered to work in the Center so far. The dental hygienist and the Visiting Nurses Association will try to arrange similar hours which would allow a person to use both services on the same day. A replacement for Marty Traylor, to coordinate the Post, is needed. J. Williams suggested an undergraduate volunteer from the field of Social Work course might be possible for a semester to do the leg work on the paper. First aid training and emergency evacuation will be held August 19 for the staff and agencies, and on August 21, Mercy Hospital will conduct a CPR training session for these same people. The last week in August there will be an orientation session for volunteers who will be hosts of the Center. A space allocation request has been received from Transcendental Meditation to give an introductory session at the Center. City Attorney MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 13017 V;— Senior Center'--Ninmission August 6, 1981 Page 4 David Brown has recommended that religious organizations could present programs at the Center as long as the organizations follow the goals and objectives as stated in the handbook, and do not depend on the Center to conduct their regular services or sessions. M. Kattchee recommended that a sign-up board regularly run might be established describing programs and costs and if enough interest is shown, programs might be offered. G. Scott declared the meeting adjourned at 4:50 PM. Prepared by Blrbata Murray, taff secretary. i Michael Kattchee, Secretary i MICROFILMED BY ' 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES V° MINUTES IOWA CITY HUMAN RIGHTS COMMISSION AUGUST 3, 1981 LAW LIBRARY MEMBERS PRESENT: Barcelo, McCartt, Portman, Reyes, Turner MEMBERS ABSENT: Baumgartner (excused), McGuire (excused), Watson (excused) STAFF PRESENT: Helling, Williams RECOMMENDATIONS TO THE CITY COUNCIL The HRC, in response to a HUD official interpreting our ordinance in the area of housing to be lacking in certain specific prohibitions, voted on and unanimously approved (subject to Legal's review and possible revisions) an interpretation of the housing section which more specifically defines this section's current broad language. The Commission further directed HRC staff to have this interpretation placed in the Council's packet to be voted on (if necessary) at the next Council meeting. RECOMMENDATIONS TO CITY MANAGER AND STAFF None. SUMMARY OF RELEVANT DISCUSSION j 1. Meeting called to order by Chair Rabbi Jeffrey Portman at 7:43 P.M. 2. Turner moved and McCartt seconded that the minutes of June 22, 1981, be accepted as submitted. Passed unanimously. 3. Complaints pending. a. E/R, 7-10-7906 and E/R, 7-10-7907. Reyes volunteered to replace Yates on this case. Williams, who had recently talked to McGuire, informed the Commission that on behalf of the complainant, the complainant's attorney accepted the conciliation team's suggested remedy which will be requested from the Respondent in case # E/R, 7-10-7907. If the Respondent refuses to cooperate in the conciliation process, the case will then go to public hearing. b. E/R, 9-18-7809. McCartt told Barcelo he would be getting in touch with her after the other conciliation team member returned from vacation. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES 1401NES 1309 _e .1 Human Rights L .xission August 3, 1981 Page 2 C. E/S, 1-2-8101 and E/A&S, 1-2-8101. Portman has not been able to reach the Complainants. They are no longer residing at the phone number we have for them and there has been no response to a letter sent to them by Portman. A second letter will be sent them, this time by registered mail. Portman wanted to know whether the Commission could proceed with the case if he is unable to contact the complainants. He was advised of that procedure being proper. d. H/N0, 1-20-8101. The Conciliation Agreement was sent to the Respondents for their signature on 7/28/81. The Respondent has agreed to return the Conciliation Agreement with the required documents including a letter of apology to the Complainant. 4. I Cases Open. One case was opened in July. The complaint was in the area of housing on the basis of disability. 5. Cases Closed. i No cases were closed during the reporting time period. 6. Cases in Legal. � j I a. PA/R, 11-4-8007 b. PA/R, 12-31-8008. This case was not submitted to Legal as indicated on last month's minutes due to unexpected additional information which required further investigation. 7. Public Forum. Between the public forum committee and the commissioners, three names were suggested for the theme of this public forum. The purpose of this forum is to invite the Iowa City general public to voice their views on civil rights relative to the Iowa City community. The name selected was "Equality in the 80's: Myth or Reality?". The tentative format includes a welcome by one of the Commissioners or staff, a keynote speaker followed by a panel discussion and ending with general comments and questions from the audience. The forum will be held sometime in November in the Public Library's auditorium on a weeknight. Portman indicated he may be able to get a business to donate about $50 worth of food to be used at a reception which would follow the forum. Personal invitations will be printed at the City's print shop. 1.309 k MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES .1 V: _ Human Rights (....,mission August 3, 1981 Page 3 8. Public Service Announcements. McCartt has yet to tape his PSA. To the best of the Commissioner's knowledge, all other PSA's have been taped with the possible exception of Yates. McCartt volunteered to call Watson to determine the status of any untaped PSA's. McCartt will then call Williams and bring her up-to-date. 9. Monitoring Conciliation Agreements. McCartt moved and Barcelo seconded the adopted of the procedure for monitoring conciliation agreements as developed by Williams. The vote passed unanimously. In the future, the HRC staff person will indicate on the HRC agenda those cases in need of monitoring. These will be cases where probable cause was found and the Conciliation Agreement required reports, etc. from the Respondent at particular times throughout the life of the agreement. 10. Communication Policy. Turner asked for a better definition of a policy statement as used in the text of the communication policy. Helling defined it as something that might be construed to be the position or policy of the City. 11. HUD Equivalency. Williams explained HUD's position on our ordinance in regards to our section on housing not being considered equivalent with HUD's fair housing regulations. Williams further explained that HUD would agree to the Commission's developing rules or an interpretation of the housing section which would more specifically define the ordinance's broad language. Therefore, Williams drafted an interpretation which was reviewed by the Commissioners. Turner moved and McCartt seconded the Commission's adoption of the interpretation subject to Legal's review and possible revisions. The motion further stated the interpretation would then be given to the Council for their approval and adoption. The motion passed unanimously. 12. Free Forum. Turner reported on her review of cable TV's program entitled "Free Forum". This program is aired every first and third Monday on the Community Access channel. Turner stated she personally did not consider it a very good program but it might be a good avenue for advertising the Commission's November public forum. 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 1308 �1 Human Rights L. ... mission August 3, 1981 Page 4 13. Realtor Board - Affirmative Action Committee. Barcelo volunteered to represent the Commission on the Iowa City Realtor's Affirmative Action Committee. 14. Boyd Luncheon. A luncheon commemorating U of I President Boyd's involvement with human rights will be held on August 26, 1981. All current and former HRC Commissioners and Council members are personally invited. Four out of five Commissioners plus Williams informed Barcelo (coordinator of the luncheon) that they would be attending. McCartt will let Barcelo know later. 15. The previous month's activities were reviewed by Williams. 16. Next Commission meeting - August 31, 1981, 7:30 P.M., City Manager's Conference Room. Agenda setting: August 21, 1981. j17. McCartt moved and Reyes seconded that the meeting adjourn. Passed unanimously at 9:00 P.M. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .- r J MINUTES IOWA CITY HOUSING COMMISSION AUGUST 5, 1981 MEMBERS PRESENT: Haendel, Karstens, Koenig, Graff, Farran, Dennis, VanderZee STAFF PRESENT: Berlin, Helling, Kucharzak, Kinney, Hencin, Flinn, Nugent, Garcia -Rivera, Woito RECOMMENDATIONS TO COUNCIL: The Iowa City Housing Commission recommends that the City Council approve the Resolution Adopting Policies Governing Admission to and Continued Occupancy of the Public Housing Units and Grievance Procedures for Project 22-3. Motion Koenig, second Karstens, approved 7/0. 1. Meeting to Order by Chairperson Haendel at 3:30 P.M. 2. Minutes of Meeting of July 8, 1981, approved as mailed on motion by Karstens, second by Dennis, approved 6/0. 3. Kucharzak introduced Fire Marshall Larry Kinney and indicated they have been working together on training of firefighters for inspection duties. Kucharzak further explained that additional clerical help has been hired, and it is hoped that this will remove most of the scheduling and billing paper work from the inspectors, and that they are exploring further automation of record keeping and billing systems. VanderZee questioned the number of firefighters involved and was advised this could not be determined until an accurate count of rental units could be ascertained. VanderZee and Karstens raised concerns that entire process had been worked out by staff without input from Housing Commission. Berlin explained that the Commission is an advisory body, not an administrative body --that Council makes the decisions. He indicated that he does believe communication is important, that the Commission should provide as much input as it possibly can, but that roles need to be clearly defined. Further procedural questions were raised and were advised no absolutes at this point in time; flexibility is key. 4. Discussion Emergency Housing - the need for housing for persons without housing including transients, abused children and spouses, hospital visitors, etc. was discussed. VanderZee indicated he had done some research and there is a large problem with inadequate facilities available but that there appeared to be no funds for resolving the problem. Moved by VanderZee, seconded by Karstens that we get together with a broad range of resources and meet for half a day to discuss emergency housing. Passed 7/0. 12:00 Noon October 27 brown bag luncheon set. 5. Coordinator's Report - Section 8 - Flinn reported HAP payments of $63,128 on 385 units on August 1 with an anticipated six late starts. 57 new applications were recommended for approval. 130 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Public Housing - Public Housing Manuals were distributed to Commission members. Revised Policy Statements and Grievance Procedure for Public Housing were distributed with changes noted. Moved by Koenig, seconded by Karstens that City Council approve the Resolution Adopting Policies Governing Admission to and Continued Occupancy of the Public Housing Units & Grievance Procedure for Project 22-3. Approved 7/0. Kucharzak reported Public Housing proceeding on schedule with slight delay on Muscatine site awaiting specially treated lumber for foundation. First draw -down is anticipated next week. Discussion - Staffing Assisted Housing Division. Memorandum August 3, 1981, requesting additional permanent, full-time employees for Assisted Housing Division was reviewed and discussed. Kucharzak indicated that the additional Housing Specialist position should be determined after confirmation of Moderate Rehabilitation units, and that utilization of data processing is being explored prior to determination of Senior Records/File Clerk, but that the Division would be losing the person now performing these duties in the next couple of weeks. 6. Congregate Housing Workshop - Nugent presented suggested participants and proposed format for workshop. Kucharzak suggested Chairperson give introductory remarks stating purpose and setting tone for workshop. Haendel appointed a Task Force of Dennis, VanderZee and Karstens to work with Nugent, Hencin and Kucharzak to finalize plans and arrangements for workshop. 7. CCN - VanderZee reported that the only thing pertaining to Housing was the 1980-81 Performance Report. He commented that he was impressed that the Section 8 Program had helped over 600 families this year. 8. Urban Revitalization Subcommittee - Hencin dispersed Summaries of the Urban Revitalization Act and indicated that it would be acceptable to use the 403 areas for Industrial Revenue Bond Financing. 9. Public Discussion - Diane Klaus, former Housing Commission member, appeared relative to notices for rental permits and indicated she had received phone calls from persons who had purchased homes for family members and were not charging rent who did not feel rental permits or fees should be required. She further indicated that this question was raised in Task Force Hearings revising the Housing Code, and that for the sake of expediency it was determined that this should be worked out administratively rather than be spelled out in the Housing Code. Kucharzak explained the methodology for differentiating rental from owner - occupied properties; that a survey had been made of the City Assessor's records and all persons listed as owning single-family dwellings who had not signed up for homestead exemption were being contacted. He further indicated a legal interpretation had been obtained indicating that rent does not necessarily mean that you have to transfer monies back and forth, and that variations should be determined by the Board of Appeals. Kucharzak distributed copies of the letter being sent to property owners and indicated return address cards were being enclosed providing the property owner with the opportunity to check off whether or not the property in question is rental property. Consensus was that this card should resolve the problem. 13o9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 3 10. Adjournment - Moved by VanderZee, seconded by Karstens that meeting be adjourned at 5:35 P.M. Approved 7/0. Approved by: Goldene Haendel Chairperson j MICROFILMED BY `.JORM MICROLAB I CEDAR RAPIDS -DES MOINES _ .-I MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 19, 1981 7:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Hotka, Sanders, Schwab, Sheehan MEMBERS ABSENT: Fett, Gartland, Hamilton STAFF PRESENT: Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Sanders called the meeting to order and the minutes of June 16, 1981, were approved as read. Agenda for Joint Meeting with City Council The Commission revised its agenda for the meeting with the City Council as follows: 1. Energy and the Local Economy. 2. The role of the RCC. 3. Local Energy Code. 4. Transportation: a. Transit System. b. Traffic Controls. C. Bicycle Use. 1310 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES MOINES t. I MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 19, 1981 PAGE 2 5. Promoting Energy Conservation. 6. Other Ideas: a. Financial Incentives. b. Franchise of Iowa -Illinois Gas & Electric. 7. Conclusion. The next meeting was scheduled for September 1. The meeting adjourned at 9:00 p.m. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. i MICROFILMED BY �JORM MICROLAB CEOAR RAPIDS•DES MOINES - L- Minutes of The Meeting of THE .IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center August 27, 1981 Members Present: Phipps, Saeugling, Redick Staff Present: Zehr, Brown, Wright Guest Present: Wayne Overman Chairperson Redick opened the meeting at 7:50 p.m. The minutes of the July 9th meeting were approved, subject to review. Manager Zehr presented the bills from July and August and explained them briefly. They included $6128 for a 1981 pickup truck and $493 for Zehr's trip to the AAAE Great Lakes meeting, where he met and talked with other airport managers. There were also final bills for the corporate hangar from Henningson Construction Co., Paulson Construction Co., and Howard R. Green Co. The total cost for the now completed building was $195,906.21. General obligation bonds for about half of that amount will be required. Saeugling moved to approve the bills for payment; second by Phipps; the motion passed. Manager Zehr reported he has received revised layout maps for the Master Plan from L. R. Kimball and Associates. Copies of the maps will be distributed to the members within the next two weeks. Zehr expects to be able to schedule a final hearing for the Master Plan within the next two months. Plans are virtually complete for the Fly -In Breakfast to be held on Sunday, August 30, from 7:00 to 11:30 a.m. The airport will be closed at 10:00 a.m. that morning for a model airplane air show. There will be a Paper Airplane Throwing Contest for Junior and Senior Divisions, and trophies will be awarded to the winners. Zehr proposed and read a resolution prohibiting all unauthorized vehicles from driving on the runways of the airport, primarily to control taxicabs which have, in the past, driven onto the airport to pick up passengers from incoming planes on football days. Zehr plans to authorize a bus or vans to meet such passengers and drive them to a taxicab stand near the terminal building. It is felt that this measure might avoid a tragic accident in the future. It was moved by Saeugling and seconded by Phipps to adopt the resolution; all members present voted aye. The Commission also adopted a second resolution designating Runway 24 as the preferential runway when winds, runway length, and safety considerations are not a consideration. It is hoped that this conditional designation will alleviate noise problems over the residential area to the north of the airport. Zehr has consulted with Northwestern Bell Telephone Company and learned that the use of the pay phone in the terminal building merits that company paying the Commission a monthly fee of $12.43 for the privilege of placing the phone there, rather than the Commission paying to have it there, as was done in the past. The phone company will also install a credit card phone and will pay $11.80 per month plus 15% commission for the privilege. MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L". Iowa City Municipal Airport Commission August 27, 1981 Manager Zehr has moved his office from the terminal building to the new corporate hangar building, and proposed using the empty office as a pilot briefing room. This would require the installation of another phone and some tables and chairs. The commission members were agreeable to this suggestion, with the provision that the room be monitored to be sure it is used as a briefing room and not a social room. Zehr has sought and received bids for a new roof on the shop area. There were two low bids of $7900, and the commissioners voted to accept the bid from Kern and Mitchell, which specified stronger roof supports. Zehr also submitted bids for repairing and resealing the asphalt in the transient parking area, the taxiways to the T hangars, between the hangars, and between the shop and the road. The Commission voted to accept the low bid by Gerald Downing, which included a two year maintenance contract, with the provision that the company rewrite the contract in a clear form so that the guarantee and agreement to fix the cracks is included in the bid document. Finally, Zehr proposed paying Iowa City Fence Co. $975 for the erection of a new security fence, a new gate, and repair of a gate. This was approved by the Commission. Chairperson Redick had nothing to report. Attorney Brown informed the Commission he had hoped to report on the proposed settlement regarding the Dooley law suit; however, he now hopes to have it by the next meeting. The meeting adjourned at 9:30 p.m. 131! MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS AUGUST 5, 1981 IOWA CITY RECREATION CENTER ROOM A MEMBERS PRESENT: Barker, Bonney, Daly, Dodge, Haldeman, Lockett, VanderZee, Whitlow. MEMBERS ABSENT: Cook, McCormick, McGee. STAFF PRESENT: Hencin, Keller, Hillstrom, Nugent, Tyler. GUESTS PRESENT: B. Lentfer, S. Laughlin. SUMMARY OF DISCUSSION: The minutes of the Committee's July 1, 1981 meeting were approved as presented. j PUBLIC DISCUSSION: None. j CREEKSIDE QUESTIONNAIRE: Hencin pointed out that according to the questionnaire responses, residents along Seventh Avenue Court and Bradley Street did not want sidewalks on those streets. This was out of concern about snow removal and sidewalk maintenance; they being mostly elderly persons. Concern was also expressed about the function of sewer backflow valves in some homes once sewer floodproofing was done. Hencin stated that Pollution Control Superintendent Boren indicated that the valves might be problematic depending upon their design, mainly because the older sewer lines were subject to a great deal of infiltration. Hencin stated that the engineering design might indicate action that could be taken to alleviate this potential problem. Haldeman pointed out that the holding basins might also help the flooding channel and widening undersized culvrtsoblem, as would clearing out the Hencin informed the Committee that a Systems Unlimited home was requesting a bus shelter to be placed at the corner of Bradley and Muscatine. This placement would be unusual because it is on an outgoing route. Haldeman moved and Barker seconded that the suggestion concerning place- ment of a bus shelter in Creekside Neighborhood, as well as other specific requests from questionnaire respondents, be referred to the proper City officials. Motion carried unanimously. MICRDFILMED BY `JORM MICROLAB -CEDAR RAPIDS -DES MOINES L 131x. Vi_ Committee on munity Needs August 5, 1981 Page 2 Members discussed how to let people in the neighborhood know that CCN had considered responses to the survey and acted on them. They decided to issue a press release which would note that 232 responses had been received and point out specific items of concerns expressed by the respondents. Hencin noted that the staff had just learned that residents of Towncrest Trailer Court had not been receiving the mailings. A letter has been sent to each resident of the Trailer Court apprising them of the questionnaire and proposed projects for the neighborhood. REVIEW OF PLANS FOR LOWER RALSTON CREEK IMPROVEMENTS: Bob Lentfer of Shive-Hattery & Associates explained that the present railroad bridge at Lafayette Street would be replaced by a free -span steel stringer bridge. This would create a 50 foot wide clear channel which would tolerate a 25 year flood. He stated that construction would take approximately three months and was planned to begin in October and end in March, 1982. The bridge will be located at Lafayette and Gilbert Streets. Haldeman stated that the goal of the project was to accommodate a 100 year flood. He stated that he was concerned that the Committee was now being told that the bridge would only accommodate a 25 year flood. Lentfer and Steve Laughlin of Shoemaker & Haaland Engineers explained that the bridge would accommodate a 25 year flood under present conditions. However, with the work done on Scott Boulevard (south branch dam) and the new (Lower Ralston Creek) culverts, which will allow 3200 cfs, they expected the channel to contain a 100 year flood. In response to Haldeman's concern about piecemeal engineering and the imprecision of engineer's predictions, Laughlin stated that the engineering firms felt they were giving the maximum benefit given the budget constraints on the project. He affirmed that the level of protection against flooding was definitely increased but that precise predictions of effects were not possible. The engineers explained that little could be done to increase the capacity under the Rock Island railroad bridge. Plans are to increase the size of the culvert at Kirkwood and to fill and grade a triangular piece of land at Benton, Dubuque, and Kirkwood to help protect against flooding. Daly expressed concern that federal funds were being spent to pay for a railroad bridge. Hencin pointed out that the present railroad bridge was adequate as far as the railroad was concerned, and they could not be forced to improve the bridge in order to meet the City's improvement plans. Laughlin stated that the culverts at Kirkwood and Benton would be expanded with construction beginning in October. Part of the project will include repaving Benton from Dubuque to Gilbert. In 1982, a second contract will be let for channel widening and excavation. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1310-10 MICROFILMED 3la- L . Committee on _ nunity Needs August 5, 1981 Page 3 PUBLIC HEARING ON METRO ENTITLEMENT APPLICATION: Hencin reported several people had spoken in favor of the Independent Living Center proposal. Council will consider the application at their next meeting. REVIEW OF GRANTEE PERFORMANCE REPORT: Keller briefly highlighted the report which documented how hold -harmless community development funds had been spent since July 1, 1980. He noted that the report stated that 409 low-income families are being served through the housing assistance program. Actually, more than 600 families had been helped in the last year because of the turnover in the program. He added that information is not yet available for the report to show how the City of Iowa City performed in hiring women and minorities. MONITORING ASSIGNMENTS FOR CCN MEMBERS: Chairperson Bonney assigned the following projects to be monitored by CCN members: Senior Center and group home for elderly - Barker Urban revitalization - Cook & Whitlow Independent Living Center - McGee Undergrounding of utilities - Haldeman Public housing - VanderZee North Side Study -Historic Preservation - McCormick Code enforcement - Daly HUD regulations - Lockett Ralston Creek north branch - Dodge Lower Ralston Creek - Daly Members will rotate reporting to the Committee, beginning in September with reports on the Senior Center, undergrounding of utilities, and North Side historic preservation. Meeting adjourned at 1:20 P.M. Prepared by 6"e Andreayle TMin to Taker MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 131;)- a