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HomeMy WebLinkAbout1981-09-22 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES September 22, 1981 Iowa City Council, reg. mtg., 9/22/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret (7:34), Roberts, Vevera. Absent: none. Staffinembers present: Helling, Jansen, Gannon, Stolfus, Karr. Council minutes tape recorded on Tape 81-11, Side 2, 920-1436. Mayor Balmer proclaimed September 17-23, 1981 as Constitution Week and the month of September as National Rehabilitation Week. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions of the regular meeting of September 8, 1981, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Broadband Telecommunications Comm. -8/25/81; Library Bd.-8/27/81; Housing Comm. -9/2/81; Riverfront Comm. -9/1/81; Airport Comm. -9/10/81; Committee on Community Needs -9/2/81; Planning and Zoning -8/20/81. Motions and Resolutions: Approving Class C Beer & Sunday Sales Permit for QuikTrip Corp. dba QuikTrip #503, 123 W. Benton Street. Approving Class C Liquor License & Sunday Sales Permit for Dubuque Street Pizza, Inc. dba Felix & Oscars, 5 S. Dubuque Street. Approving Class C Liquor License for James Fruland & James Halloran dba Magoois, 206 N. Linn. RES. 81-242, Bk. 69, p. 910, REFUNDING A PORTION OF A CIGARETTE PERMIT. Motions: Approving disbursements in the amount of $1,648,199.31 for the period of 7/1 through 7/31/81, as recommended by the Finance Director, subject to audit. Correspondence: Howard McCauley re parking in the 1200 block of Village Rd., referred to the City Manager for reply. Roy Finley, Jr. re cab stand in the downtown area, referred to the City Manager for reply after Council consideration. Various members of the "Community Producers" group re City Council meeting cablecasts, referred to the City Manager for reply. Memo from Traffic Engr. re removal of parking meter VB -32. Applications for Use of Streets: John Suchomel re use of Blackhawk Minipark on 9/6/81 to accept donations for Muscular Dystrophy Fund Drive, approved. Applications for City Plaza Use Permits: Mary Hoien (Balloons Over Iowa) to vend balloons in City Plaza on 9/14, 9/15, 9/16/81, approved. Alpha Delta Pi and Lamda Chi Alpha fraternities to teeter totter and accept donations for March of Dimes in the City Plaza on MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L." --n —.7 Council Activities September 22, 1981 Page 2 9/12/81, approved. Hawkeye CableVision to set up an information booth in City Plaza on 9/11 and 9/12/81, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held to consider the vacation of a portion of Scott Boulevard right-of-way located south of Court Street. No one appeared. Moved by Roberts, seconded by Vevera, to set a public hearing 10/6/81 to consider the disposition of a portion of Scott Boulevard right-of-way located south of Court Street. The Mayor declared the motion carried, 7/0, all Councilmembers present. A public hearing was held to consider an amendment to Section 8.10.19.II (Additional Regulations) of the Code of Ordinances of Iowa City, Iowa, allowing funeral homes/mortuaries to be located in multi- family zones. No one appeared. Mayor Balmer stated that this item would be scheduled for discussion at an informal meeting. Moved by Vevera, seconded by Roberts, to adopt RES. 81-243, Bk. 69, pp. 911-912, APPROVING THE LARGE SCALE NON-RESIDENTIAL PLAN OF AMERICAN COLLEGE TESTING, NO. 2. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Vevera, seconded by Neuhauser, to adopt RES. 81-244, Bk. 69, pp. 913-914, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF OAKNOLL RETIREMENT RESIDENCE. Atty. Robert Downer, representing Christian Retirement Services, appeared and answered questions re sidewalks. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Vevera, seconded by Neuhauser, to adopt ORD. 81-3035, Bk. 18, pp. 69-70, AMENDING SECTION 8.10.24 (AREA REGULATIONS) OF THE ZONING ORDINANCE (ROOMING HOUSE), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Perret, seconded by Vevera, that the rule requiring that Ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORDINANCE NO. 81-3036, Bk. 18, pp. 71-73, AMENDING SECTION 8.10.3 (DEFINITION) OF THE ZONING ORDINANCE (ROOMING HOUSE), be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Vevera, that the Ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Karen Thompson, R.R. i16, appeared with several questions on the memo from City Atty. Jansen and Planning & Program Development Director Schmeiser re the new zoning ordinance. Councilmembers answered her questions. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES �.y It O Council Activities September 22, 1981 Page 3 Moved by Perret, seconded by Roberts, to appoint Nancy Jordison, 2410 Friendship, to the Human Rights Commission for an unexpired term ending 1/1/83. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Th Mayor declared the motion carried. Moved by Neuhauser, seconded by Perret, to establish an ad hoc Historic Preservation Task Force to consist of one member from the Committee on Community Needs, one member from the Design Review Committee, one member from the Housing Commission, one member from the Planning and Zoning Commission, and three citizen volunteers., and directing the City Clerk to advertise for the three volunteer positions. Councilmember Roberts stated he would vote against this motion because the tax benefit was only for commercial and rental properties and not for owner occupied homes. The Mayor declared the motion carried, 6/1, with Roberts voting "no". Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-245, Bk. 69, pp. 915-917, ESTABLISHING A POLICY FOR EMERGENCY FUNDING OF HUMAN SERVICES IN IOWA CITY, IOWA. The Mayor complimented the Human Services Planner on this policy and stated it would be beneficial in the future. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-246, Bk. 69, pp. 918-919, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDED FY82 CONTRACT AGREEMENT WITH THE IOWA CITY CRISIS INTERVENTION CENTER FOR THE PROVISION OF EMERGENCY ASSISTANCE IN THE IOWA CITY AREA, in amount of $590. The Mayor declared the resolution adopted, 6/0, with the following division of roll call vote: Ayes: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Nays: Vevera. The Mayor requested that in the future, input from the other funding sources on their decision to grant additional funds, be supplied to Council. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-247, Bk. 69, pp. 920-921, AUTHORIZING JOINT AGREEMENT BETWEEN THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE COUNCIL OF THE CITY OF IOWA CITY TO COORDINATE NEGOTIATING PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING. Affirmative roll call vote unanimous, 6/0, all Councilmembers present and Erdahl abstaining. The Mayor declared the resolution adopted. Moved by Perret, seconded by Roberts, to adopt RES. 81-248, Bk. 69, pp. 922-925, AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS, THE CITY OF IOWA CITY AND JOHNSON COUNTY, for staff support ote unanimous, 7/0, all byCouncilmembers City and ou presentff�The tlMayor ve oll call v declared the resolution adopted. Moved by Vevera, seconded by Perret, to adopt RES. 81-249, Bk. 69, pp. 926-927, ACCEPTING THE WORK FOR THE SUMMIT STREET BRIDGE DECK REPLACEMENT, for work done by McComas-Lacina Construction Company of Iowa City, Iowa. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES i" - Council Activities September 22, 1981 Page 4 Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-250, Bk. 69, pp. 928-943, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO AGREEMENTS WITH THE CEDAR RAPIDS AND IOWA CITY RAILWAY COMPANY CONCERNING THE LAFAYETTE STREET RAILROAD BRIDGE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-251, Bk. 69, p. 944, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE CONTRACT FOR THE LAFAYETTE STREET RAILROAD BRIDGE PROJECT TO NORTH IOWA CONTRACTORS, INC. OF MANCHESTER, IOWA, for $171,668. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-252, Bk. 69, pp. 945-1012, AMENDING THE DESIGN STANDARDS FOR PUBLIC WORKS IMPROVEMENTS IN IOWA CITY, IOWA, BY MODIFYING SECTION VII - STORM SEWERS. Asst. City Mgr. Helling pointed out a typographical error on page 2 of Design Standards, 2.3 should read 4.5 inches per acre and not 5. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by Vevera, to adjourn 8:10 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. 4 H R. BALDER, DA R BBIE 5101.1-115, CI CER MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES INFORMAL COUNCIL DISCUSSION August 24, 1981 INFORMAL COUNCIL DISCUSSION: August 24, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl (2:44 PM), Lynch, Neuhauser, Perret (1:40 PM) Roberts, Vevera. Staffinembers present: Berlin, Helling, Jansen, Schmeiser, Boothroy, Franklin, Karr. TAPE-RECORDED ON REEL H81-10, Side 2, 1131 -End and REEL N81-12, Side 1, 1-765 APPLICATIONS TO PLANNING AND ZONING COMMISSION 1133-1240 1. Public hearing will be set on amendment allowing funeral homes/mortuaries located in multi -family zones. 2. Linder Valley recommendation will be noted, not ready for Council consideration 3. Resolution approving preliminary and final LSNRD for Hills Bank ready for Council approval. Roland Wehner and John Hughes present for discussion. 4. Bryn Mawr Heights, Part 13, resolution approving preliminary plat ready. Franklin present for discussion and stated easement questions resolved. City Manager announced completion of extension of Sunset St. next spring. Councilmember Perret arrived, 1:40 PM. 5. Oakes Third Addition ready for consideration and approval, preliminary plat. 6. Ordinances amending zoning code re definitions of rooming houses and area regulations ready for first consideration. 7. No discussion re second consideration of ordinance excepting balcony/deck from yard regulations. MOBILE HOME PARK ORDINANCES 1240-2052 Atty. William Meardon represented Forest View and Bon Aire owners. P & Z Commissioners Jakobsen and Blum present. Boothroy stated the P & Z Commission requested assistance in formulation of ordinance when Forest View applied for rezoning to C2. Commission could not rezone without amending Comprehensive Plan. Two basic documents: 1) creates RMH zone,while 2) amends Chapter 22 dealing with Park Standards. The intent of the staff, in amending Chapter 22 , was not to bring into Code all existing parks but only when modifications of 10% are made or new areas added to existing parks. City Atty. Jansen reviewed his legal opinion on the proposed ordinances and distributed copies of his memo. He reinterated staffs intent that parks currently zoned commercial would be rezoned RMH and would then be conforming. Emphasis was placed on fact that all existing parks would be required to submit a detailed plan. Costs for filing plans for new parks will not be any the more expensive than filing for other proposed residential developments. Jansen suggested clarification of status of non -conforming parks, if sold. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Atty. Meardon distributed copies of his letter citing comments to the general overall aspect of the proposal. He also cited a Michigan case which held it was not proper to keep modern mobile home out of any residental areas, questioned screening provisions, suggested hiring of a consultant, & provision of cost - analysis for provision of City services and ofcosts passed on to tenants, P & Z Commissioners Blum and Jakobsen explained that the Commission had tried to get input from the owners for some time and this was the first time they have heard specific problems. Council requested P & Z Commission to create ad hoc committee to review proposed ordinance utilizing mobile home park owners, residents, etc. The Commission is to confer with the City Manager re committee representation. Councilmember Erdahl arrived, 2:44 P.M. COUNCIL BUSINESS - COUNCIL AGENDA #2052 -End 1. Mayor Balmer requested information re funding for Civic Center roof repair. City Manager said the project had previously been planned through revenue sharing but would check. 2• Item #17 re the Gilbert Street Railroad Crossing will be deferred. 3. Mayor Balmer questioned the five year limit for parking stickers, item #19, re the Senior Center. Consensus of the Council was for one year permits and not five. 4. Item #21 reclassification in Police and Parks and Recreation, discussion re Police Dept. position. Consensus to wait on Police Dept. reclassification. 5. Mayor inquired as to the replacement of City Forester. City Mgr. stated a decision will be made at a later time. 6. Council felt that item #23 dealing with unexcused absences for members of Boards and Commissions was fine. Discussion re changing the figure from the 25% mentioned to 3 meetings. Council agreed with use of three meetings. 7. Councilmember Perret voiced opposition to item #22 changing the Council meeting time to alternate Tuesdays. He felt Council should meet more regularly. Majority of Council had no problem with the resolution. 8. Discussion of letter from Riverfront Commission re the condition of the riverbanks. Plantings and position of salt pile should wait until after all construction at the intersection. City Manager reported that Project Green had discussed alternatives. Difficult to grow anything with salt, possibility of building to hold salt will be discussed later. 9. Roberts reported on a street light that has been burning all day on Jefferson Street. 10. Vevera inquired about lawn mowing for Court Hill Park on Friendship. 11. Council discussed the memo from Human Services Planner Ramser re the Crisis Center Transient Service Funding Request. Council requested that two resolutions be drafted: 1) adopting the funding criteria outlined in the Ramser memo and 2) increasing funding for Crisis Center according to request. 12. Perret asked if the situation at the treatment plant'had stabilized. The City Manager noted that hauling to the landfill had started. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES V ._ 13. Discussion re North Branch/Ralston Creek Project and properties to be acquired, five condemnations and one to be negotiated. New Tape 14. Appointment to Board of Adjustment - a majority agreed to appoint John #81-12 Milligan, 710 S. Summit. Side 1 15. Council agreed to add beer -wine license for Superspud in Old Capitol to 1-51 Consent Calendar. 16. Balmer reminded Council of the Goal -Setting Session scheduled for Monday, at the Highlander, from 2:30 to 7:00. 17. Neuhauser commented on the City Clerk's memo re publishing of minutes which whe will take to the League of Municipalities. 18. Council agreed to add the beer permit for Fairchild's to the Consent Calendar. RESOURCES CONSERVATION COMMISSION 7 -au -n of a, Schwab, Fett, Sheehan and Tinklenberg were present for the joint 51-674 meeting. An agenda was distributed. Council met with the members of the Commission to clarify their role, and to give them direction regarding areas to be working in. Observations were made concerning an Energy Code, Education, Transit/Transportation, Traffic Control, input in Subdivisions, Bikeways, Energy elements in the Comprehensive Plan, recommendations thru the Johnson County Council of Governments, Electrical franchise, financial incentives for energy saving ideas. Council encouraged the Commission to interact with -other Boards and Commissions regarding resources conservation, and to forward recommendations to the Council. City Manager Berlin' stated that the Energy Coordinator would be continuing the City building's energy audits. EXECUTIVE SESSION Moved by Perret, seconded by Vevera, to adjourn to executive session under Section 28.A 5(g), to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property, 4:20 P.M. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Staffinembers present: Berlin. Helling, Jansen, Karr, Schmadeke (4:35 PM). Tape-recorded on Reel #22, Side 2, 320-706. Moved by Vevera, seconded by Perret, to adjourn, 5:00 P.M. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION SEPTEMBER 8, 1981 INFORMAL COUNCIL DISCUSSION: September 8, 1981, in the Conference Room at the Civic Center, 7:00 P.M. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Lynch, Vevera, Erdahl 7:05 PPI, Perret 7:10 PM, Neuhauser 7:25 PPI. Staffinembers present: Berlin, Helling, Stolfus, Karr, Jansen, Boothroy, Franklin, Hauer, Hencin. TAPE-RECORDED: Reel #81-12, Side 1, 765-1135. APPLICATIONS TO PLANNING AND ZONING COMMISSION 1. Court Hill -Scott Boulevard Part 8, PAD, LSRD and final. plat. Complies with tree regulations. Compares with the Hanover Court development. Councilman Erdahl present, 7:05 PM The street will be 28' wide, sidewalks on both sides. Applicant has asked for three considerations of the ordinance, so as to be able to start con- struction this fall. There were no objections raised at the P&Z hearings.. All issues reaised at the preliminary plat have been resolved, and the final plat is consistent with the preliminary. Glasgow present. Councilman Perret present, 7:10 PM 2. Linder Valley Subdivision Franklin stated that this subdivision is within Iowa City's two-mile terri- torial jurisdiction, and the final plat is substantially consistent with the preliminary plat. The provision for storm -water management is proposed to be waived. There were no objections from Council. 3. Amendments to the Housing Code Boothroy advised that he had agreed with the Housing Official on the density requirements. Information on how it was computed will be distributed in the packet. HUNAN SERVICES JOINT BUDGET HEARINGS The Mayor called attention to t e memo from the Human Services Planner, regarding the schedule for the 1981 joint budget hearings for the human services agencies. Representatives from Council will attend three meetings in October and the wrap-up session. The Mayor suggested that Lynch and Neuhauser attend with him. They agreed. AGENDA AND COUNCIL BUSINESS 1. In response to the letter from Della Grizel regarding Congregate Meals at the Senior Center, it was suggested that a joint meeting with the Board of Supervisors be scheduled to discuss Council's concerns. Our staff has no authority. It was noted that Ms. Grizel is up-to-date on the Federal regulations, and due to her interest, should be invited to the joint discussion. The City Manager will schedule the meeting. 2. Balmer pointed out the problem with the potential conflicts of interest when there are vacancies on Boards and Commissions, which prevents qualified persons from applying. City Manager Berlin reminded all of the urban renewal law, but said that the Attormey would review the procedure. MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES MOINES L',. T.u�. l\ Page 2 Informal Council 3. Balmer questioned the reason for the alternate bids on the Prentiss Sept8, 1961 Street portion of the Lower Ralston Creek Improvement Program, Phase I. Berlin replied that staff was not sure how high the bids would come in, so proceeded with the alternate bid method. Councilwoman Neuhauser present, 7:35 PM. 4. Berlin explained that the asphalt crossing on the Gilbert Street railroad crossing would be the same as the two done on Kirkwood Avenue, lasting for ten years with some repair work. The employees do not,know why the icrown is there, and it is not possible to raise the track up instead. ntersectiontwould havethe anyaeffect. Berlinrailroad statedbthatethestratkwest will this at the same elevation, the bridge will be raised, 5. Berlin requested that Council delete the Resolution reclassifying a full- time position in the Police Department. Meeting adjourned, 7:30 PM i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES r i ' J L _ .J ALI c. .V li INFORMAL COUNCIL DISCUSSION August 24, 1981 T- 3q INFORMAL COUNCIL DISCUSSION: August 24, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl (2:44 PM), Lynch, Neuhauser, Perret (1:40 PM) Roberts, Vevera. Staffinembers present: Berlin, Helling, Jansen, Schmeiser, Boothroy,'Franklin, Karr. TAPE-RECORDED ON REEL #81-10, Side 2, 1131 -End and REEL #81-12, Side 1, 1-765 APPLICATIONS TO PLANNING AND ZONING COMMISSION 1133-1240 1. Public hearing will be set on amendment allowing funeral homes/mortuaries f located in multi -family zones. 2. Linder Valley recommendation will be noted, not ready for Council consideration. 3. Resolution approving preliminary and final LSNRD for Hills Bank ready for Council approval. Roland Wehner and John Hughes present for discussion. 4. Bryn Mawr Heights, Part 13, resolution approving preliminary plat ready. (; Franklin present for discussion and stated easement questions resolved. City Manger announced completion of extension of Sunset St. next spring. i Councilmember Perret arrived, 1:40 PM. 5. Oakes Third Addition ready for consideration and approval, preliminary plat. 6. Ordinances amending zoning code re definitions of rooming houses and area regulations ready for first consideration. 7. No discu'sion re second consideration of ordinance excepting balcony/deck from yari regulations. r MOBILE HOME PARK ORDINANCES 1240-2052 Atty. William Meardon represented Forest View and Bon Aire owners. P.& Z Commissioners Jakobsen and Blum present. Boothroy stated the P & Z Commission requested assistance in formulation of ordinance when Forest View applied for rezoning to C2. Commission could not rezone without amending Comprehensive Plan. Two basic documents: 1) creates RMH zone,while 2) amends Chapter 22 dealing with Park Standards. The intent of the staff, in amending Chapter 22 , was not to bring into Code all existing parks but only when modifications of 10% are made or new areas added to existing parks. City Atty. Jensen reviewed his legal opinion on the proposed ordinances and distributed copies of his memo. He reinterated staff's intent that parks currently zoned commercial would be rezoned RMH and would then be conforming. Emphasis was placed on the fact that all existing parks would be required to . submit a detailed plan . Costs for filing plans for new parks will not be any more expensive than filing for other proposed residential developments. Jansen suggested clarification of status of non -conforming parks, if sold. w MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 3- Atty. Meardo6 distributed copies of his letter citing comments to the general overall aspect of the proposal. He also cited a Michigan case which held it was not proper to keep modern mobile home out of any residental areas, questioned screening provisions, suggested hiring of a consultant, & provision of cost - analysis for provision of City services and of costs passed on to tenants, P & Z Commissioners Blum and Jakobsen explained that the Commission had tried to get input from the owners for some time and this was the first time they have heard specific problems. Council requested P & Z Commission to create ad hoc committee to review proposed ordinance utilizing mobile home park owners, residents, etc. The Commission is to confer with the City Manager re committee representation. Councilmember Erdahl arrived, 2:44 P.M. COUNCIL BUSINESS - COUNCIL AGENDA #2052 -End 1. Mayor Balmer requested information re funding for Civic Center roof repair. City Manager said the project had previously been planned through revenue sharing but would check. 2• Item #17 re the Gilbert Street Railroad Crossing will be deferred. 3. Mayor Balmer questioned the five year limit for parking stickers, item #19, re the Senior Center. Consensus of the Council was for one year permits and not five. 4. Item #21 reclassification in Police and Parks and Recreation, discussion re Police;Dept. position. Consensus to wait on Police Dept. reclassification. f 5. Mayor inquired as to the replacement of City Forester. City Mgr, stated a decision will be made at a later time. 6. Council felt that item #23 dealing with unexcused absences for members of Boards and Commissions was fine. Discussion re changing the figure from the 25% mentioned to 3 meetings. Council agreed with use of three meetings. 7. Councilmember Perret voiced opposition to item #22 changing the Council meeting time to alternate Tuesdays. He felt Council should meet more regularly. Majority of Council had no problem with the resolution. 8. Discussion of letter from Riverfront Commission re the condition of the riverbanks. Plantings and position of salt pile should wait until after all construction at the intersection. City Manager reported that Project Green had discussed alternatives. Difficult to grow anything with salt, possibility of building to hold salt will be discussed later. 9. Roberts reported on a street light that has been burning all day on Jefferson Street. 10. Vevera inquired about lawn mowing for Court Hill Park on Friendship. 11. Council discussed the memo from Human Services Planner Ramser re the Crisis Center'Transient Service Funding Request. Council requested that two resolutions be drafted: 1) adopting the funding criteria outlined in the Ramser memo and 2) increasing funding for Crisis Center according to request. 12. Perret asked if the situation at the treatment plant had stabilized. The City Manager noted that hauling to the landfill had started. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 13. Discussion re North Branch/Ralston Creek Project and properties to be acquired, five condemnations and one to be negotiated. New Tape 14. Appointment to Board of Adjustment - a majority agreed to appoint John p81-12 Milligan, 710 S. Summit. Side 1 15. Council agreed to add beer -wine license for Superspud in Old Capitol to 1-51 Consent Calendar. 16. Balmer romindedCouncil of the Goal -Setting Session scheduled for Monday, at the Highlander, from 2:30 to 7:00. _ 17. Neuhauser commented on the City Clerk's memo re publishing of minutes which whe will take to the League of Municipalities. 18. Council agreed to add the beer permit for Fairchild's to the Consent Calendar. RESOURCES CONSERVATION COMMISSIONSaunders, Hotka, Schwab, Fett, Sheehan and Tinklenberg were present for the joint y meeting. An agenda was distributed. 51-674 Council met with the members of the Commission to clarify their role, and to give them direction regarding areas to be working in. Observations were made concerning an Energy Code, Education, Transit/Transportation, Traffic Control, input in Subdivisions, Bikeways, Energy elements in the Comprehensive Plan, recommendations thru the Johnson County Council of Governments, Electrical franchise, financial incentives fdr energy saving ideas. Council encouraged the Commission to interact with other Boards and Commissions regarding resources conservation, and to forward recommendations to the Council. City Manager Berlin stated that the Energy Coordinator would be continuing the City building's energy audits. EXECUTIVE SESSION Moved by Perr'et, seconded by Vevera, to adjourn to executive session under Section 28.A.5(g), to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property, 4:20 P.M. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Staffinembers present: Berlin, Helling, Jansen, Karr, Schmadeke (4:35 PM). Tape-recorded on Reel N22, Side 2, 320-706. Moved by Vevera, seconded by Ferret, to adjourn, 5;00 P.M. Motion declared carried. :. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES INFORMAL COUNCIL DISCUSSION SEPTEMBER 8, 1981 INFORMAL COUNCIL DISCUSSION: September 8, 1981, in the Conference Room at the Civic Center, 7:00 P.M. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Lynch, Vevera, Erdahl 7:05 PM, Perret 7:10 PM, Neuhauser 7:25 PM. Staffinembers present: Berlin, Helling, Stolfus, Karr, Jansen, Boothroy, Franklin, Hauer, Hencin. TAPE-RECORDED: Reel N81-12, Side 1, 765-1135. APPLICATIONS TO PLANNING AND ZONING COMMISSION 1. Court Hill -Scott Boulevard Part 8, PAD, LSRD and final plat. Complies with tree regulations. Compares with the Hanover Court development. Councilman Erdahl present, 7:05 PM The street will be 28' wide, sidewalks on both sides. Applicant has asked for three considerations of the ordinance, so as to be able to start con- struction this fall. There were no objections raised at the PSZ hearings. t All issues reaised at the preliminary plat have been resolved, and the } final plat is consistent with the preliminary. Glasgow present. Councilman Perret present, 7:10 PM ' ¢ 2. Linder Valley Subdivision j b Franklin stated that this subdivision is within Iowa City's two-mile terri- torial jurisdiction, and the final plat is substantially consistent with f: the preliminary plat. The provision for storm -water management is proposed to be waived. There were no objections from Council. 3. Amendments to the Housing Code Boothroy advised that he had agreed with the Housing Official on the density requirements. Information on how it was computed will be distributed in the packet. HUMAN SERVICES JOINT BUDGET HEARINGS The Mayor called attention to the memo from the Human Services Planner, regarding the schedule for the 1981 joint budget hearings for the human services agencies. Representatives from Council will attend three meetings in October and the wrap-upsession. The Mayor suggested that Lynch and Neuhauser attend with him. They agreed. AGENDA AND COUNCIL BUSINESS 1. In response to the letter from Della Grizel regarding Congregate Meals at the Senior Center, it was suggested that a joint meeting with the Board of Supervisors be scheduled to discuss Council's concerns. Our staff has no authority. It was noted that Ms. Grizel is up-to-date on the Federal regulations, and due to her interest, should be invited to the joint discussion. The City Manager will schedule the meeting. 2. Balmer pointed out the problem with the potential conflicts of interest when there are vacancies on Boards and Commissions, which prevents qualified persons from applying. City Manager Berlin reminded all of the urban renewal law, but said that the Attormey would review the procedure. I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 Informal Council Sept. 8, 1981 3. Balmer questioned the reason for the alternate bids on the Prentiss Street portion of the Lower Ralston Creek Improvement Program, Phase I. Berlin replied that staff was not sure how high the bids would come in, so proceeded with the alternate bid method. Councilwoman Neuhauser present, 7:35 PM. 4. Berlin explained that the asphalt crossing on the Gilbert Street railroad crossing would be the same as the two done on Kirkwood Avenue, lasting for ten years with some repair work. The employees do not know why the crown is there, and it is not possible to raise the track up instead. Roberts questioned if the raising of the railroad -bridge just west of this intersection would have any effect. Berlin stated that the track will be at the same elevation, the bridge will be raised. 5. Berlin requested that Council delete the Resolution reclassifying a full- time position in the Police Department. Meeting adjourned, 7:30 PM MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES I40INES .I i'�� INFORMAL COUNCIL DISCUSSION SEPTEMBER 14, 1981 INFORMAL COUNCIL DISCUSSION: September 14, 1981, 3:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Vevera, Lynch, Perret, Neuhauser 3:07 PM, Erdahl•4:15 PM. Staffinembers present: Berlin, Stolfus, Vitosh, Reynolds, Tinklenberg, Hencin, Hillstrom, Jacobsen, Seydel, Kucharzak. TAPE-RECORDED on Reel #81-12, Side 1, 1134-1570 COUNCIL TIME 1134- 1. Vevera suggested obtaining ordinances controlling noise as adopted by other cities. Berlin advised that this is being done, and staff will target review in three areas, amplification of sound, dogs and motor vehicles; will stress minimizing use of measurers for sound; and will authorize Police to issue citations. 2. Mayor Balmer announced the Grand Opening of the Senior Center at 2:00 o'clock P.M. on Sept. 15th, and requested that as many Council - members as possible be in attendance. He also reminded all of the joint meeting with the Board of Supervisors on Sept. 16th at 7:00 PM, to discuss Congregate Meals at the Senior Center. D. Grizel has been notified. EQUIPMENT SERVICE FUELING FACILITY Roberts questioned if there was any way to salvage the six-year old tank, and clarified the amount of savings actually saved. Berlin noted that the tank could be drained and moved. Councilwoman Neuhauser present, 3:07PM. Vitosh and Berlin gave reasons for their recommendation of the project. A majority of Councilmembers agreed to going ahead with the project. PUBLIC HOUSING SITE TOUR Councilmembers toured public housing on sites at 333 S. Lucas, Muscatine, F Street and Broadway. Seydel, Kucharzak and Braverman answered questions. The S. Lucas housing will be inspected by the City on Friday and by HUD on the 24th. HISTORIC PRESERVATION DISTRICT Councilman Erdahl present, 4:15 PM. Hencin stated that Hillstrom and Jacobsen give an update of the status of the project, as outlined in the Hillstrom memo of Sept. 11th. Issues discussed included relationship to zoning; previous Council wanting to' keep the neighborhoods for single-family residences, schools; clarification of financial aid and tax deduction for resident homeowners; upgrading of neighborhood of non-resident owners and commercial property, being a benefit to resident homeowners. Council decided to have an ad hoc committee formed, one member from the Planning and Zoning Commission, one from Design Review Committee, one MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES MOINES i Informal Council Page 2 Sept. 14, 1981 from Committee on Community Needs, one from the Housing Commission and three interested citizens who will review a draft ordinance on Historic Preservation. Staff will advertise for three citizen representatives. EXECUTIVE SESSION Moved by Perret, seconded by Vevera to adjourn under Sec. 20.17(3), to discuss as a public employer, strategy regarding collective bargaining with City employee organizations, 4:45 PM. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Staffinembers present: Berlin, Stolfus, Helling, Carroll, Carter. Tape Recorded on Reel N22, Side 2, 1242-1570. Moved by Perret, seconded by Vevera to adjourn, 5:15 PM. Motion carried unanimously, 7/0. Mayor Balmer declared the motion carried. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ INFORMAL COUNCIL DISCUSSION SEPTEMBER 21, 1981 INFORMAL SESSION: September 21, 1981, 3:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Vevera, Roberts, Erdahl, Neuhauser 3:10 PM, Perret 3:15 PM. Absent: Lynch. Staffinembers present: Helling, Stolfus, Jansen, Boothroy, Siders, Knight, Franklin TAPE-RECORDED: Reel #81-12, Side 1, 2275 -End and over to Side 2, 1-1760. APPLICATIONS TO PLANNING AND ZONING COMMISSION .1. Items 4 (A) & (B) on the agenda have to do with the alignment of Scott Boulevard. The property will be vacated, and when the City receives the agreement, will be disposed of, Boothroy advised. 2. Item 4 (D), Knight explained the large scale non-residential plan for American College Testing, No. 2. A letter will be received from ACT regarding dedication of r -o -w for First Avenue extended in the future, as there are several alternatives regarding the extension of First Ave. This LSNRD meets requirements of the Tree Ord. and the stormwater management regulations. Councilwoman Neuhauser arrived, 3:10 PM. 3. Item 4 (E), addition to Oaknoll Retirement Residence was outlined by . Franklin. This is a 40 unit addition linked to the original structure by a heated walkway. Stormwater regulations have been waived by the Engineering Dept. An agreement to waive the sidewalk requirement for Oakcrest Drive has-been made as receipt of the waiver from the developer stating that he will not object to assessment has been received. The Board of Adjustment has given a variance regarding parking require- ments. Roberts noted his concern, as visitor parking is very scarce already. 4. Boothroy called attention to his memo in the packet regarding amendments concerning rooming houses. Definitions in the Zoning Ord. will be con- sistent with those in the Housing Code. Councilman Perret arrived, 3:15 PM. 5. Item 4 (C) Neuhauser's concern that R3 Zone was too low a density for funeral homes/mortuaries, and traffic problems were discussed. Boothroy stated that P&Z felt there would be no more traffic than in R3A or R3B zones, and that it was not a true commercial use. Parking requirements can be changed. See discussion later in meeting. i COUNCIL AGENDA 1. There were no questions regarding the Human Services Planner's policy for emergency funding of Human Services. 2. James Harwood presented a proposal to vend ice cream in the residential areas. The Mayor stated that the matter would be referred to the City Manager. It was suggested that comments from the Police Chief would be appropriate. Harwood will be notified of further discussion when it is scheduled. 3. The Mayor called attention to the letter from Roy Findley requesting a cab stand in the downtown area. The Mayor noted that the City would MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 2275 -End ...7 Page 2 ..1 have to be fair with all the companies, Council will await a recommendation from Staff. City Clerk Stolfus noted a correction to the motion in Item 9, lishes an Ad Hoc City Historic Preservation Task Force. After 'Housing Commission', the following words should be inserted, member from Planning and Zoning Commission". COUNCIL TIME Informal Council Sept. 21, 1981 report and which estab- the words, "and one Mayor Balmer advised he concurred with the City Manager's memo and recommendation regarding the Noise Ordinance proposal. Perret suggested looking at the Iowa League of Municipalities proposal. Balmer suggested that a press release be issued urging caution by traffic at the school street crossing at Court and Third Avenue. It was suggested that the sign would be more visible if lowered. The Mayor called attention to the telegram sent to the White House outlining concerns regarding revenue sharing. Neuhauser commented that she had sent one also, and questioned if copies of Balmer's telegram had been transmitted to our Congressmen. Councilmembers agreed to appoint Nancy Jordison to the Human Rights Comm. There were many good applicants and there are vacancies coming up. ORDINANCE TO ALLOW FUNERAL HOMES/MORTUARIES in R3 ZONE As Gary Watts was present, representing Sham Scheuerman, the, Mayor announced further discussion. Neuhauser's concerns were reiterated. Watts advised that probably an acre would be needed. Perret was concerned with the size of the minimum lot being too small. Erdahl questioned the parking requirements. Balmer advised that Council would be discussing these issues with P&Z at the next informal meeting and suggested the applicant be present. STATUS REPORT ON NEW ZONING ORDINANCE Side 2, Mayor Balmer called attention to the memo in the packet from Jansen/Schmei- 1-1433 ser stating that he felt it was a realistic approach to a complex situation. Jansen pointed out changes already made during the three years since the Comprehensive Plan Map was adopted, 1) FW518 was realigned, 2) a sanitary sewer has been built to the County Home, which might change development patterns, 3) land East of Scott Blvd. has been considered, 4) installing of a lift station for the Oakes development in north Iowa City. He suggested Council use a short-range approach and not lock in development patterns for 100-200 years. Schmeiser stated that at present rate of growth, it would take 100-200 years to develop the undeveloped areas now in the Plan, so to predict more accur- ately, a shorter time -frame should be established, such as for Comprehensive Plan Phases 1 and 2, (12 years), for which Council would have to provide a commitment to provide infra -structure to allow development in these areas. He stated that the 1962 Zoning Ord. developed from the Bartholemew report had a tremendous effect on existing development. Areas located NE and S of downtown were rezoned from single-family to multi -family zone (RU), result- ing in a number of single family dwellings being converted to multi -family in a very large area. Staff has discussed downzoning of certain areas E of the business district, these areas were pointed out on the Land Map, to R3. Council discussed effect on property owners; economic impact, possible less regulation for developers outside the area covered by the Comprehensive Plan. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V:_ Page 3 Informal Council Sept. 21, 1981 If the City allows contiguous growth in 'finger' areas, no infra -structure will be extended unless the property owner pays for it, was suggested. One major factor is whether or not Iowa City will have a new sewer plant. The Chamber of Commerce is interested in industrial development along the I-80 system. New zoning classifications will be used, stating dwelling units per acre (DUA), but density for many will remain the same. Perret stated that Council had spent time, money and used expertise to make sure the Comprehensive Plan was well-documented and well -researched, and he did not want to go through it every two years, but fine-tuning could be done. He didn't see why Council couldn't proceed with a zoning ordinance complying with the substance of the Plan. Schmeiser advised that he did not advocate changing the land use plan, except to make adjustments. The short-range plan would be based on the long range plan. A majority of Councilmembers were in general agreement with the suggestions in the Jansen/Schmeiser memo for the short-range approach, and directed Staff to proceed. It was suggested that a time -frame be prepared, and concerns re downzoning be addressed. The legal department will be working on the zoning ordinance text, and the Staff will work on the plan and the map. Jansen stated that this would be an amendment to the Plan, and an amendment to the Zoning Ordinance. LEGAL DEPARTMENT STAFFING 1433-1760 City Attorney Jansen advised that altho a third assistant position is author- ized for his department, now that he has looked at the present workload in the department, he was hard put to justify hiring a third assistant City Attorney. Instead he would like to.hire a qualified, certified para -legal person. As the City Manager is desirous of developing some sort of capability within City Hall in the field of Labor Relations Law, Linda Woito will develop this expertise to reduce dependence on Rynecki. It is Berlin's intent to use Rynecki for negotiating purposes. Helling, Carroll and Woito will be involved,,doing what Scholten was doing. Jansen stated that he would function as lead counsel and will appear for all Court cases, except for the very minor ones. A majority of Cduncilmembers agreed with his suggestions. It was suggested that if it proved to be too much for Jansen to handle, he should notify Council. Jansen thought it would be manageable, so far. He did not want to spend his time as an administrator. EXECUTIVE SESSION Moved by Erdahl, seconded by Vevera to adjourn to executive session under Sec. 28A.5(g), to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. Affirmative roll call vote unanimous, 6/0, Lynch absent, 5:05 PM. Staffinembers present: Helling, Stolfus, Jansen, Woito. Tape-recorded on Reel N22, Side N2, 1570- 1732. Moved by Perret, seconded by Vevera to adjourn, 5:12 PM. Affirmative vote unanimous, 6/0, Lynch absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES - T,;7_ COUNCIL JOINT MEETING WITH JOHNSON COUNTY BOARD OF SUPERVISORS SEPTEMBER 16, 1981 INFORMAL SESSION: September 16, 1981, in the Conference Room at the Civic Center, 7:00 P.M., joint meeting with Johnson County Board of Supervisors. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Vevera, Roberts, Lynch, Perret 7:10 PM. Absent: Erdahl. Staffinembers present: Berlin, Stolfus, Helling, Meisel. SUPERVISORS PRESENT: Ockenfels, Cilek, Langenberg, Sehr, Donnelly. Staff: from Auditor's Office, Stanley; & Atty. J. Patrick White. OTHERS PRESENT: Dir. of Congregate Meals Foster; Russell Profitt, Dir. of Heritage Agency on Aging; Nutritionist Robin Heller, Dir. C.M. Advisory Board, Robert Welsh Mayor Balmer called the meeting to order noting that Council wanted some clarif- ication regarding the supervision of the Congregate Meals program at the Senior Center. City Manager Berlin listed three questions to be answered: 1) who is responsible for and makes the policy for Congregate Meals, 2) when it is deter- mined whose responsibility it is to make policy, what is the mechanism to insure that the City is involved in the process, so that any policy decision made does not adversely affect either the operation of the Senior Center, or any other agencies involved in the Senior Center, and 3) what process is used to determine that any decisions made relating to Congregate Meals are complying with Federal requirements and how does Profitt give his approval, and how is this information disseminated. Cilek noted that the Board of Supervisors designated authority to make policy to the Johnson County Congregate Meal Advisory Council. Russell Profitt, Dir. of Heritage Agency on Aging, the funding agency for Area 10, for programs funded under the Older Americans Act which subcontracts funds to local agencies, pointed out that there is an agreement between the Supervisors and the Advisory Council which authorizes them to be operating arm of the Supervisors for the out that this is not a welfare program Congregate Meals program. He pointed or an anti -poverty program, but is a program for the elderly. Berlin stated that Profitt has responsibility to advise the Supervisors then if any violations are made in any decisions regarding regulations. Profitt agreed. Profitt explained that the Congregate Meals program is based on age of 60 or older, the Senior Center is available for people over 55 years. Profitt stated that he had no problem with that, and if those over 55 participate in Congregate Meals as a guest of a member or friend, the rules say that they will pay the total cost (of the meal). Cilek pointed out that Iowa City has no slums and the County's concern is with sociability. Berlin questioned if the agencies and the City would be advised of the public meetings held where policy decision would be made. Bob Welsh stated that basic policy is established by Federal law. Administrative decisions are made re- garding practical operations and details. There has been no public agenda on these meetings, but there can be. Perret called attention to D. Grizel's latest letter regarding printing of the notices, which states that first priority should be given to those with the greatest need. Cilek'asked how this could be done. No workable suggestions were made. The point was made that no one has yet been turned away. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Ir- Page 2 Informal Council Sept. 16, 1981 Berlin summarized his understanding regarding the answers to the questions, as follows: 1) decisions would be made by the Advisory Committee and people will be made aware of the Advisory Committee meetings, 2) ultimately the responsibility is the Supervisors, and 3) if there is any problem with the decisions made, Russell Profitt is the 'bad guy', and stated that this then resolves all the City's concerns. Profitt stated he was pleased and satisfied with the program developed and the progress made. He has twice given written policy interpretations regarding eligibility to the Supervisors. He complimented the accessibility by the City Bus System and the County SEATS systems. He suggested not getting hung up on potential problems, but solving problems that are real right now. He said that their contract with the Supervisors provides a certain number of dollars, and the number of meals served over this are not a great concern, as they do reserve additional dollars if additional meals are needed, however, contributions now are close to paying for the raw food costs. This assured Vevera that additional funds are available if attendance grows, Mayor Balmer thanked everyone for coming. Meeting adjourned, 7:40 PM. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES i i --t --I