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HomeMy WebLinkAbout1981-10-06 Bd Comm minutes, MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B SEPTEMBER 9, 1981 MEMBERS PRESENT: Berry, Crum, Dean, Humbert, Mitchell, Phelps MEMBERS ABSENT: Hillman, Riddle, Wooldrik STAFF PRESENT: Showalter, Howell, Christner GUESTS.PRESENT: Anne Glenister, Project GREEN RECOMMENDATIONS TO THE CITY COUNCIL None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by Dean that the July 8 minutes be approved. Unanimous Dean was in Decatur, Alabama this summer and visited the Wave Tek pool and complex which is run by the city. The complex includes an Olympic -size pool with diving tower, miniature golf, ice rink, golf course, water slide, game room, concession stand, etc. The entire operation is a profit-making venture for the city; about 3,000 persons attend daily. Dean felt the Wave Tek pool would be.a tremendous asset to Iowa City. Crum asked about the joint use pool; Phelps and Showalter responded that due.to budget cuts, the project will not be considered in the near future. COMMITTEE REPORTS Humbert reported that the Riverfront Commission had received complaints about motorized craft on the river by City Park, causing problems for canoes. The river is owned by the state and under the jurisdiction of the State Conservation Commis- sion. Showalter said he would get copies of the city ordinance, and discuss this further at the next meeting. Riverfront also discussed county water quality, the proposed buffer and trail system, erosion control along Rocky Shore Drive, and adding a boat ramp at City Parka Humbert reminded them that Parks and Recreation Commission members had not approved of the latter proposal. CHAIR REPORT Berry appointed Crum and Humbert to be the nominating committee; they will report back at the next meeting with recommendations on officers for the next year. The Mercer building is nearing completion. Howell reported that some fixtures and materials have not yet arrived, and that is the cause of the delay. Cost is estimated at $26,810. It appears that the repairs at City Park pool worked as per water consumption figures. Howell's crew did a good job with repairs, and the water department helped a lot. The pool will be sand blasted and painted this fall. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES IV3 fO I ;; I September 9 Minutes, Page 2 DIRECTOR'S REPORT Mary Hoien, Special Populations supervisor in the Recreation Division, resigned at the end of August to accept another position in Iowa City. There were no internal applicants; outside applicants are due September 11. A public meeting will be held September 15 at the south shelter of Hickory Hill Park to solicit opinions and preferences regarding adding play equipment near the shelter. OTHER BUSINESS Showalter was asked what department is in charge of the new•Senior Center. The coordinator of the center is Bette Meisel; she is responsible to the Senior Center Commission and answers to the City Manager. Crum asked about the restrooms, parking, and telephone at Napoleon Park. Showalter relayed that there were two restrooms there this summer, one at each end of the park. Parking is available on the north end of the park about a'block from the ball fields, but people apparently felt it was too far to walk. The field super- visor used a city car with a radio monitored by the police department, and it was available for emergency use. Meeting adjourned at 7:55 p.m. Karen Christner j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES lg3le O h r -- MINUTES SENIOR CENTER COMMISSION SEPTEMBER 3, 1981 3:00 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: A. Arneson, G. Scott, M. Kattchee, J. Williams, W. Summerwill, M. Clover L. Carlton L. Benz, B. Meisel, J. Smith J. Hencin, M. Nugent, P. Hall, K. Cain, L. Cain, L. Walz, L. Luxenburg CALL TO ORDER: Chairwoman Scott called the meeting to order. MINUTES: G. Scott asked for clarification of the last sentence in old business of the August 6, 1981; minutes. M. Kattchee replied that if the congregate meal menu was printed in the Senior Center Post the paragraph dealing with eligibility requirements should -Fe—eliminated - until those requirements are clarified. W. Summerwill moved to approve the minutes of August 6, 1981, as corrected. A. Arneson seconded the motion; motion declared carried (6 yes - 0 no - 1 absent). PUBLIC DISCUSSION: There was no public discussion. *CONGREGATE HOUSING WORKSHOP: J. Hencin, CDBG Director, reported on the workshop on congregate housing for the elderly which will focus on the gap between total independent living and residence in an institutional facility. Mary Nugent was introduced as the intern for the workshop. The key speaker will be James Sykes of the Federal Council on Aging. M. Nugent explained that the workshop would emphasize using outside resources such as Visiting Nurses as a support service to facilitate the operation of the small group home or large complex. J. Williams expressed concern that the public sector, cannot provide the full range of possible services for the elderly, particularly the severely disabled. Hencin suggested that at least one member of the Commission take part in the workshop and report back to the Commission. M. Nugent commented that input from the Commission members to the workshop would be valuable. B. Meisel said that staff attendance to the conference could be paid out of the tuition part of the operational budget. 11f35 I MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES i MINUTES SENIOR CENTER COMMISSION SEPTEMBER 3, 1981 PAGE 2 Bette Meisel asked J. Hencin to give the Commission a summary on the report of the completion of the Senior Center that was given to the CCN on September 2. Hencin stated that this report was essentially negative and didn't have the support of the CCN as a whole. Overall enthusiasm for the facility was expressed. Hencin reported that he'd review the questions raised by the CCN and report back to the Commission. VOLUNTEER REPORT: Lori Benz reported that 31 volunteers had been trained as hosts or guides in the previous week and were already scheduled to work two at a time at the Washington Street entrance and scheduled at the Linn Street entrance for greeting, informational, and tour guiding purposes. She commented that she still needs more people to be trained.which will probably take place through September. The volunteers will always be needed, not just for the opening. The Eldercraft Center is being organized with Margaret Clover and Margaret Fox agreeing to be co -managers of the shop. Consignors, committees and financial systems are being worked on and should be operational by the end of October.' G. Scott asked if there would be consignments of Eldercrafts on display during the open house. M. Clover responded that although consignments wouldn't be available, volunteers would be present to answer questions and to encourage people to consign their crafts. Eldercraft Shop volunteers are being recruited who know the market value of crafts so that quality crafts will be assured. M. Kattchee asked if crafts would be rejected from the shop. M. Clover stated that crafts could be rejected or accepted depending upon supply and demand and quality of the item. The proposed board would make suggestions on how to improve a craft in order to meet the needs of the shop rather than summarily reject them. Benz stated that she has started to recruit people to organize the library but until the City notifies them that they can get materials from the old public library, further developments on the Senior Center library are being delayed. Benz reported that she has had many volunteers offer to teach classes but some of these cannot be organized at this time. She is keeping records of the volunteers so she can utilize them at the appropriate time. Current classes being offered include billiards, relaxation exercise, a driving course, clay modeling, creative writing, piano lessons, and sing-alongs. L. Benz is currently screening and interviewing each volunteer applicant to develop a quality program. The Visiting Nurse Association will begin to provide services at the Center on September 21 and Dental services will start on October 12. They have agreed to provide services three days a week. REPORT FROM THE POST - M. KATTCHEE: Since Marty Traylor has left, Benz has taken over the Post responsibilities until another manager for the Post can be found. Eleanore Garrett and Bob Belding have volunteered to work—on n the layout and to write articles. The 1XITIT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _T MINUTES SENIOR CENTER COMMISSION SEPTEMBER 3, 1981 PAGE 3 Senior Center staff will transport the Post materials to and from the printers. Irene Welsh has been coordinating the labeling volunteers. M. Kattchee suggested that the Commission review the status of the Post's editorial board. After discussion he moved to continue the editorial board as is until further action is taken by the board. A. Arneson seconded; motion declared carried (6 yes - 0 no - 1 absent). B. Meisel noted that L. Benz's work with the Post can only be temporary due to the other demands of her Senior Center duties and that the Postresponsibilities should be turned over to a volunteer from the commun ti y. G. Scott reminded the Commission that they are each doing autobiographical sketches for the Post and that W. Summerwill, M. Clover and A. Arneson should be preparing theirs 'for issues. COUNCIL OF ELDERS REPORT - LEO CAIN: Leo Cain presented a review of the Council of Elders meeting. Dr. Morris reported on the requirements for entry into the Ecumenical Housing units and that eight units are reserved for self-supporting handicapped persons. Jim Lappitz pointed out that one of the purposes of congregate meals is to get people over 60 out and with other elderly. The Senior Center grand opening plans on September 15, 16 and 17 were discussed. The Council of Elders have the primary responsibility for the program September 17. He reported that the nomination committee has 18 names for the filling of the eight two-year terms and one one-year term and these names were printed in the Post. Winifred Brooks spoke to the Council of Elders about the human need networks across the country active in lobbying the legislature. Mr. Irving Weber helped in obtaining 20 pictures from the post office of the original old post office building. Due to the costs of preparing. and framing the pictures, they would not be ready for display at the Senior Center grand opening. There was discussion about various ways to display the pictures. The Council of Elders have $30 they would like to donate toward a permanent display of the pictures,. W. Summerwill volunteered to oversee and finance the project of getting the pictures framed. Mr. Weber is currently using two of the pictures for a Press -Citizen article. REPORT OF SERVICE PROVIDERS - J. WILLIAMS: Service providers are organizing and taking pictures of the Senior Center staff for the grand opening. On September 17 the service providers and staff will be introduced during grand opening ceremonies. J. Williams commented that it was very nice to have been able to hold the service providers meeting in the new Senior Center. PARKING LOT AND METERS - B. MEISEL: The City Council agreed that the parking lot immediately north of the building will be for Senior Center parking. They also decided to wait on the changing of the meters from 20 cents to ten cents. B. Meisel passed out Senior Center parking stickers to the Commission members. /4135' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES SENIOR CENTER COMMISSION SEPTEMBER 3, 1981 PAGE 4 DUMPSTER _ B. MEISEL: There is currently no where to place the dumpster for the Senior Center due to the close proximity of Ecumenical Housing. B. Meisel suggested three options as to where to place the dumpster. They are as follows: 1. On Ecumenical Housing property with a redwood fence surrounding it. 2. Raise the platform over the transformer and put the dumpster on the loading dock. 3. Remove the new bushes along the north ramp, tear out the concrete and place the dumpster there. A question was raised about the practicality of a trash compactor. After discussion it was decided to wait to hear from Ecumenical Housing about putting the dumpster on their property. EVENING USAGE - B. MEISEL: B. Meisel reviewed what had been established as the evening usage policy. The idea of allowing a group to check out a Senior Center key, use a room, then return the key to the police who would then check that all exterior doors were locked is now being reviewed. B. Meisel raised the question about asking for a• damage deposit for a key to prompt accountability for the room. After discussion, A. Arneson moved that groups should place a $25 deposit for the key and evening use of the room and that they need to follow the procedures established by the Senior Center for locking the door and turning the key in to the police. J. Williams seconded the motion; motion declared carried. SEVENTH AVENUE BUS - B. MEISEL: The Seventh Avenue bus will not run the hours previously planned, instead the incoming bus will start at 9:15 a.m. There was consensus by the Commission members that that would be adequate. HOLIDAY HOURS - B. MEISEL: Since congregate meals are not going to serve on Labor Day, B. Meisel asked if it would be agreed to not open the Senior Center on Labor Day. M. Kattchee moved that the Senior Center not be opened on Labor Day, September 7, 1981. M. Clover seconded the motion; motion declared carried (6 yes - 0 no - 1 absent). DAYCARE - B. MEISEL: B. Meisel received a space allocation application from the Daycare Program accompanied with a letter from Tom Walz stating their scheduling and room needs. B. Meisel explained what demands this would probably put upon the Senior Center. A discussion followed concerning the amount of space available in the Senior Center, the use of the exercise room, what affiliation the Gerontology Project has with the University •and the community and the actual functions of the MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES L." MINUTES SENIOR CENTER COMMISSION SEPTEMBER 3, 1981 PAGE 5 daycare program. B. Meisel requested that the Commission wait at least one month to make their decision until the question of the use of the exercise room is settled. M. Clover made the motion to table the discussion of the daycare space allocation until the Commission's next meeting. W. Summerwill seconded the motion. The motion declared carried (6 yes - 0 no - 1 absent). GRAND OPENING - G. SCOTT: G. Scott noted that the Senior Center Post had printed a fairly comprehensive list of the things scheduled for September 15, 16 and 17 at the grand opening. Tours are scheduled on each of these days. The Council of Elders -has been carrying through with the planning. M. Clover showed the newly printed invitations of the grand opening to the Commission members. M. Kattchee will be making introductions of the Commission members. There will be a ceremony on the presentation of the flag and flag -raising. B. Meisel mentioned that the Council Bluffs group that are planning their own senior center will be attending the grand opening. G. Scott declared the meeting adjourned at 5:15 p.m. Prepared by.: Jill Smith, Staff Secretary. MICROFILMED BY 'DORM MICROLAB CEDAR RAPIDS -DES MOINES i"'. /f,0315 MINUTES SENIOR CENTER COMMISSION SEPTEMBER 22, 1981 -- 4:30 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: A. Arneson, L. Carlton, M. Clover, M. Kattchee, G. Scott, J. Williams MEMBERS ABSENT: W. Summerwill STAFF PRESENT: B. Meisel, J. Smith GUESTS PRESENT: Marty Kafer, Manager, Ecumenical Housing Corporation Mark Hamer, Attorney for Ecumenical Housing Corporation W. W. Morris, Vice President, Ecumenical Housing Corp. Board RECOMMENDATIONS TO CITY COUNCIL A. Arenson moved that the SeniorCenter Commission recommend: to the City Council to look at the possibility of eliminating the gameroom entryway. M. Kattchee seconded the motion. Motion declared carried (6 yes, 0 no, 1 absent). Call to Order Chairwoman Scott.call•ed the meeting to order. Two items are on the meeting's agenda: 1) Discussion concerning the impact of the entrance from Ecumenical Housing into the Senior Center gameroom; 2) Additional 'Open House' tours. Impact of the Entrance from Ecumenical Housing into Senior Center Gameroom G. Scott reviewed the planned blueprint location of the entrance from the Ecumenical Housing Corporation to the Senior Center's gameroom. M. Hamer gave background information about the entrance and identified four specific concerns of the Ecumenical Housing Corporation as follows: 1. The current location of the doorway has been fixed and has not been moved in any of the planning or on either sets of plans. 2. The entranceway from E.H. to the S.C. gameroom is no longer just at the blueprint stage. The actual construction of the E.H. portion of the entranceway has progressed to the point where rooms have already been built around the entranceway and they are prepared to cut through to the S.C. 3. There are easements that have been granted and recorded between the City and the Ecumenical Housing Corporation. These easements grant to the Ecumenical Housing Corporation easements for two entryways, one giving an access way into the Senior Center gameroom. There exists a joint maintenance access type easement and an entryway easement into the Senior Center for residents of the Ecumenical Housing Corp. The access way would be limited to the normal operating hours of the Senior Center. 4. It would be too costly for Ecumenical Housing to plan and move the gameroom entrance way elsewhere. /fe35 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES MOINES ._I SENIOR CENTER COMM'. SEPTEMBER 22, 1981 PAGE 2 ON The following questions and issues were raised: Morris explained that the entrances were originally planned where tney were feasible and the ground floor entrancway was needed to enable people to enter the Senior Center without interrupting any meetings that would be in progress at the other entranceway. Also, the gameroom entrance would be convenient for any of the Senior Center people to enter the Ecumenical Housing lobby at the ground floor level. the Ecumenical Housi W. Morris stated that there is a general lobby lounge that faces the alley and extends to the main east -west corridor. This lobby is divided into two parts. There is a quiet lounge located across from M. Kafer's office. This quiet lounge is connected with an exit to give access to the outside. Also, there is a large community room with a kitchenette and storeroom. No game or recreation rooms exist due to the lack of HUD approval. HUD has always considered the Ecumenical Housing Corporation and the Senior Center as a joint facility, therefore directing the Ecumenical Housing Corporation to look to the Senior Center for recreation facilities. Can the Senior Center be accused of n the and Counciltaenteredt into q this onproject swand d grantedsltheheeasements Sf this was forthe entranceways. nt? (Williams) Hamer advised that the easement calls for two entryways. The easement is for access to and from the Corporation.entThiso fulfills the t and HUD transaction second floors and Ecumenical the Housing P requirement. by Roger he CSty Council and given to Hafted the easement agreement that was W. Morris explained that the residents will be forming a residents' association. Plans are that the residents' association will be developing a 'home feeling' by planning potlucks, cards and meetings in the Ecumenical Housing lounges. In conjunction with those plans, the Ecumenical Housing Corporaionthe servicesincludes ann their listing of services available to the ir residents, facilities that are available from the Senior Center as senior citizens of the community. 14/3.; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES SENIOR CENTER COMM1 ON SEPTEMBER 22, 1981 PAGE 3 How many of the Ecumenical Housing residents will be 50 or under? (Clover) M. Hamer explained that under federal guidelines there will be eight units designated as handicapped housing. These units are available to any handicapped persons of any age. The handicapped apartments are located on the second floor. G. Scott asked what the younger handicapped residents will be told as to the use of the Senior Center. Morris said that they will explain the Senior Center usage requirements to the handicapped persons that don't meet those age requirements. Concerns about the actual location of the entryway in the Senior Center gameroom. Discussion followed about the current location of the Senior Center gameroom entranceway, alternative locations for the doorway, and the possible elimination of the door. Commission members suggested that the lay -out and furnishings of the gameroom, traffic through the gameroom, and actual use of the room now make the planned location of the doorway inappropriate for both the Senior Center and the Ecumenical Housing Corporation. M. Hamer said that they are sympathetic that the gameroom doesn't seem to be the most appropriate place for the doorway but, due to the extent of the Ecumenical Housing construction, any alternate placement or elimination of the doorway would be an extremely expensive one. M. Hamer explained that costs would arise from three areas: 1) Ecumenical Housing has already completed framing at the doorway. 2) They would have to submit a change to HUD with no guarantee as to who would pay the ensueing expenses. 3) The cost of a cul de sac area near the planned doorway if it were to be eliminated. W. Morris said that they would state in their resident's manual that residents should not abuse their use of the Senior Center. Upon completion of the discussion, M. Kattchee suggested that the Senior Center Commission recommend to the staff and City Council to consider the elimination of the gameroom door entrway. M. Hamer replied that the Ecumenical Housing Corporation would not agree with such a recommendation. From a legal and planning standpoint, the Ecumenical Houing Corporation feels that the entrway must be constructed as per plan. A. Arenson moved that the Senior Center Commission recommends to the City Council to look at the possibility of eliminating the gameroom entrway. M. Kattchee seconded the motionv Motion declared carried (6 -yes, 0 -no, 1 -absent). Th three Ecumenical Housing guests left at 5:45 P.M. Additional Grand Opening Plans G. Scott suggested that additional grand opening tours should be planned for those people who are employed during the day and weren't able to attend the grand opening ceremonies and tours. She suggested that a Sunday would be an appropriate day for such tours. There was a consensus abmong the Commission members that a Sunday would be a good day for tours. B. Meisel will schedule and organize the event. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES s.1 SENIOR CENTER COMMS i0N SEPTEMBER 22, 1981 PAGE 4 G. Scott declared meeting adjourned at 6 P.M. Prepared by Jill Smith, Staff Secretary. Secretary Michael Kattchee, being out of town, and Chairperson Gladys Scott, being unable to sign the MINUTES, the MINUTES were read to the Chairperson over the telephone and she verbally agreed to their correctness. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES S MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 1, 1981 7:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, Hotka, Sanders, Schwab, Sheehan. MEMBERS ABSENT: Gartland. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Sanders called the meeting to order and the minutes of August 19 were approved as read. Discussion of Meeting with City Council: What now? A number of ideas were discussed. Items identified for future action are: 1. Investigate lighting in parking ramps. 2. Work on Subdivision Ordinance and establish a minimum south side setback. 3. If deregulation of natural gas occurs, require a comparison of solar costs to gas heat costs over the life of a house. 4. Require a home builder to publish the energy use of new houses so that buyers can comparison shop. Schwab and Hotka will investigate this topic. 5. Recommend that the City Council raise parking fees by the same or greater amount as any raise in bus fares. 6. Establish a more active program of collecting parking tickets to force more use of the transit system. 7. Chair Sanders agreed to send a letter to other City Commissions expressing the RCC's willingness to serve as a resource for them. The Commissioners requested an update on the status of the Zoning Code and a report on the plans for the Subdivision Ordinance. They wanted to know if there would be a totally new start on the Subdivision Ordinance and requested copies of the existing Subdivision Ordinance. Meeting Schedule The RCC agreed to meet the 2nd and 4th Thursday of each month scheduled for September 24 at 7:30 PM. Annual Report Sanders reported on his draft of the report. The meeting adjourned at 8:40 PM. Respectfully submittted, Roger Tinklenberg Pat Fett, Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES The next meeting is /T34 —I n MINUTES HOUSING APPEALS BOARD AUGUST 13, 1981, 8:30 A.M. MEMBERS PRESENT: Goldene Haendel, Carol Karstens, Mark Koenig MEMBERS ABSENT: Mike Farran, Rachel Dennis STAFF PRESENT: Judy Hoard, Larry Kinney, Michael Kucharzak, Dave Malone, Linda Woito SUMMARY OF DISCUSSION AND ACTION TAKEN: APPEAL OF MR. JACK YOUNG Others present: Mr. and Mrs. Jack I. Young Mr. Young is appealing a violation of natural light, ventilation and minimum room size with reference to a storage room in Apartment 15 at 600 Taft Speedwayf Dave Malone stated that a bed was found in this room during a previous inspection, indicating the utilization of this room as "living space". Mr. Young explained that it would be extremely difficult to make the structural changes required to convert the room into suitable living space, but that it was not necessary to do so because there was sufficient living space elsewhere in { the apartment.. He always places .the bed or beds in another room and instructs his tenants not to use .the storage room for living space. i Carol Karstens moved to uphold the violation, with the provision that -the owner instruct his tenants not to use the storage room for living space. The motion was seconded by Mark Koenig and passed. APPEAL OF MR. JIM MULFORD j Others present: None. j Mr. Mulford occupies one unit of a duplex which he owns at 2103 Taylor Drive. He is appealing the assessment of rental permit fees and the inspection requirement for this unit. Judy Hoard stated that she inspected the duplex and found three violations, which Mr. Mulford does not appeal. Michael Kucharzak outlined the history of the administration of rental permit fees in Iowa City and referred to a statement of intention made by Diane Klaus of the Housing Code Task Force in this regard. The taped record of this statement will be located and transcribed. He reported that the intention of the ordinance is to protect tenants from all potential hazards in the buildings; thus, inspection of the owner occupied portion of duplexes is necessary. Carol Karstens moved to uphold the appeal; Mark Koenig seconded the motion. Motion passed. FXV MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES APPEAL OF VAL F. SKARDA Others present: Mr. Val F. Skarda Judy Hoard reported that this appeal concerns the lack of a handrail hext to the nine basement steps on the east side of Mr. Skarda's building at 308-312 North Linn Street. A handrail is required when four or more risers are present. The basement can also be reached by an interior stairway. Mr. Skarda stated that the basement is reserved for his private use, except for long term storage of tenants' bicycles. He added that the installation of a handrail in the stairway, only 34=5" wide,would make it even more difficult to climb up or down carrying large items. Mark Koenig made a motion to grant a variance on the handrail requirement thus, dismissing with the provision that Mr. Skarda install a lock on the exterior door to the basement and reserve this entrance for his own use. Carol Karstens seconded the motion as amended. Motion passed. Motion to adjourn made by Carol Karstens, seconded by Mark Koenig, and passed. APPROyED BY: OV j MICROFILMED BY !JORM MICRO_ LAB CEDAR RAPIDS -DES 140INES MINUTES DESIGN REVIEW COMMITTEE JULY 15, 1981 CITY ENGINEERNG CONFERENCE ROOM MEMBERS PRESENT: Seiberling, Eckholt, Sinek, Alexander, Summerwill, Haupert, Amert MEMBERS ABSENT: Wegman, Wockenfuss, Lafore GIIFCTS PRESENT: T. Denham (American Sign & Indicator Co.), J. Anderson (Perpetual Savings & Loan Association) STAFF PRESENT: Hauer, Chiat, Crowe RECOMMENDATIONS TO COUNCIL Signage plans for Perpetual Savings & Loan Association not approved unanimously. SUMMARY OF DISCUSSION Alexander.moved and Haupert seconded approval of the minutes from.May 13, 1981. Motion carr'ied•unanimously. Review of Preliminary Design Plans for Signage of Perpetual Savings 9 - Loan. - and color information was presented by Anderson. An artist's rendition of the three -sided time and temperature sign was shown. The total height of the sign is 19h feet: 12 feet of pillar, 4h feet for the name and logo, and 2i feet for time and temperature. Perpetual felt the sign would give information and would call attention to the location of their services. The sign lettering is the style used in Perpetual publications and on other signs. Anderson mentioned that the lettering on the building does not conform with the lettering on the proposed sign. Denham showed pictures of the sign in the colors they expected to use. The Committee looked at the pictures, and discussed the location and color of the sign. Summerwill asked if it would block the existing lettering on the building; Anderson replied it would from one location. Seiberling asked if other locations for the sign had been considered. Denham replied that the sign location was determined by a company architect in Dallas and other company experts as being the best location. Anderson said other locations would decrease the sign visibility. Summerwill asked if the sign could be located closer to the corner; it was explained that the City Code of Ordinances prohibits signs from hanging over sidewalks. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES iyf ...7 DESIGN REVIEW iMITTEE JULY 15, 1981 Page 2 The Committee further discussed the sign colors. Perpetual indicated they were not locked into the blue color of the sign. other Committee members wanted to know if the pillar could be done in Indiana limestone rather than the brown bronze. Perpetual indicated they would consider Indiana limestone which matches the building material. Seiberling said the graphic identification of the building is of high quality and did not think the sign met that quality. Denham replied that this sign was similar to a Lindale Mall sign and that uniformity was important in advertising. A question was raised as to whether a sign had been considered when the bank was being built. Anderson replied that a sign had been planned for placement on the sidewalk level by the front entrance, but the potential for vandalism and other problems led to a decision not to have a sign when the building opened. A second question was raised as to whether the building's architects had been contacted with regard to the design or location of a sign. Perpetual replied they had not consulted the building's architects. Denham thought the architects would probably not approve of any'sign appearing in front of a building that the architects had designed. Anderson said that some people in Iowa City were not aware of Perpetual's new location. Perpetual feels that a sign would identify the new location and would further the bank's image in Iowa City. Haupert affirmed to the Perpetual representatives that Iowa City welcomes the business and reminded the group that the Design Review Committee had given Perpetual a letter of commendation for its building design. He felt constructing a sign in front of the building considerably diminished its appearance. Haupe rt discussed his feelings with regard to signage on the building and concluded that he did not approve of this preliminary design plan. Eckholt expressed his opinion that Perpetual building stands out for its good design which favorably reflects on Perpetual; he did not believe that Perpetual would want to jeopardize this. Eckholt said the sign could perhaps be redesigned into a more balanced fashion. Alexander suggested the sign was somewhat awkward and topheavy looking. Amert said she believed the sign would block the view of the building in an unfortunate manner and this would counterbalance the benefit of a sign for customers. She felt that there had not been a considered effort given to the sign design for this particular building; she suspected it was more in keeping with the Lindale Mall bank building. She felt that a smaller sign such as a monument sign would be as effective as the present sign design and would complement the building design. Anderson said he appreciated the fact that members of the Committee had visited the site. He suggested that what would appear to be a large sign 11137 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0-1 DESIGN REVIE'^OMMITTEE JULY 15, 1981 Page 3 i size isn't necessarily as large as is thought when it is put in the context of the building size. In addition, Anderson indicated that Perpetual would not be erecting the sign in the near future. The consensus of the Committee was that the present design is not ` acceptable because it is not consistent with the existing building design with regard to its architecture or present graphics. The Committee suggested that the building architects be contacted for a professional recommendation for a sign fulfilling Perpetual's requirements. OTHER BUSINESS Seiberling thanked Chiat for working with the Committee and said they would miss him. This meeting was then adjourned. i Submitted by: Anarea Hauer i I j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES -1, J MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 1981 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vanderhoef, Bartels, Harris, Milligan, Barker MEMBERS ABSENT: None STAFF PRESENT: Behrman, Knight, Boothroy, Myhre, Woito FORMAL ACTION TAKEN: Z-8113. The application submitted by Dr. M. W. Zimmerman for variance to e=ction 8.10.25 to allow reduction of the parking spaces required for a clinic was denied. Z-8114. The application submitted by Steve and Pat Gingerich for a variance to Section 8.10.27.A4 to allow completion of a partially constructed fence was granted. RECOMMENDATIONS TO THE CITY COUNCIL: Be it resolved that, as the Board of Adjustment is confronting problems with the existing parking requirement as it relates to clinics in that required parking in existing ordinance appears excessive, the Board of Adjustment would support adoption of the "two spaces per examination/treatment/office room requirement" and recommends that the existing ordinance be amended to utilize that standard. SUMMARY OF DISCUSSION: Harris called the meeting to order. Harris briefly explained the procedure to be followed by the Board of Adjustment. V-8113. Public hearing on an application submitted by Dr. M. W. Zimmerman for a variance to Section 8.10.25 to allow reduction of the parking spaces required for a clinic. Knight discussed the applicant's property, located at 536 Southgate Avenue. Knight explained that the applicant wished to have the parking space requirements reduced to seven from 21, although the Code suggests that no more than a 50 percent reduction is advisable, which would be 11 spaces. The staff report questioned whether the hardship created by off-street parking requirements was unique to the applicant's property. There was also a concern raised by landowners in the area regarding existing congestion due to the on - street parking. In view of the potential congestion to the area that a variance would create, the staff recommended that the request for a variance be denied. In addition, the staff pointed out that since the hardship was not unique, this matter was one which should be dealt with through legislative channels. IeI39 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 1981 PAGE 2 Therefore, the staff' also suggested that the Board recommend to the City Council that they investigate an alternate parking standard for clinics. Knight pointed out that the proposed ordinance would only require 14 parking spaces for clinics. Milligan questioned how far the construction of the building had progressed. Knight stated that the building had been completely framed in. Woito wondered how the building permit was issued. Knight explained that the permit had been issued based on the applicant putting in the number of required parking spaces. Milligan asked the reason for the requested reduction. Knight replied that the applicant claimed that he only used seven or less parking spaces at one time as he operated on an appointment basis. Vanderhoef asked if the Code required it to be hard surface parking and Knight said yes. Woito asked if there was any proposal regarding using the remaining unused spaces and Knight replied that it wouldn't be used. Bartels asked if the parking had to be in front of the building. Knight said no. Vanderhoef asked if the Code stated that these spaces be available only to customers. Knight replied that the Code required twenty-one, 9'x20' hard surface parking spaces. The Board of Adjustment discussed possible uses for the unused spaces, the status of a new zoning ordinance and the degree of congestion in the area caused by commercial businesses utilizing on -street parking. Harris asked if anyone was present to speak in favor of this item. Dr. M. W. Zimmerman, 326 Second Street, spoke in favor of a variance, citing that his previous experience at a similar location showed that he needed only seven spaces. Bartels asked Dr. Zimmerman how many treatment rooms, partners, and employees were in the clinic. Zimmerman discussed the layout of the clinic stating that he had three treatment rooms, a waiting room, reception room, records room, private office, x-ray/exam room, resting room, hallway and storage area. He alsostated that he was the only doctor in the office and that he had one employee, with absolutely no plans for expanding his practice to include other doctors or employees. Bartels asked Zimmerman if he had any plans for the back of the property if it wasn't used for parking. Zimmerman expressed plans to -either landscape it or leave it alone. Milligan asked if the expense of providing the required amounts of parking spaces was a deterrent. Zimmerman explained the expense was astronomical and quoted a $5,500 figure. Harris said that the staff report raised questions about the current zoning ordinance, and asked if Zimmerman plans to be the owner/occupant for a long time. Zimmerman said yes. Harris asked if anyone wished to speak in opposition to this item. Walter Hill, 547 Southgate Avenue, Iowa Glass Depot Inc., spoke against the variance, expressing concern over the increased congestion on the streets caused by future on -street parking and the hardships that would be created by setting a precedent in this case. Bartels asked Hill how many parking spaces were on his lot. Hill replied 20 or so, stating that he now wished that he had more spaces. Woito asked if parking was allowed on both sides of the street. Hill said yes. The Board of Adjustment discussed the adequacy of the street width to accommodate on -street parking. Boothroy explained the City's standards for collector streets. Discussion centered on restricting the street to parking on one side and the consequences of such an action. Vanderhoef wondered if business in the area would be hurt if parking was restricted to one side. Hill explained that 30 lots remained to be developed and such a restriction would adversely affect the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Tr - MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 1981 PAGE 3 area. Hill also felt that granting a variance would adversely affect the future traffic flow of the street. Zimmerman again spoke in favor of a variance. He pointed out that his current office was on a heavily travelled street which did not allow any parking, and while he had only 7 spaces there he had never had parking overflow onto neighboring streets. Vanderhoef asked Woito to further explain the revised parking requirements for clinics in the proposed new zoning ordinance. Woito explained how the ordinance would work. She also expressed her concern over the possibility that the applicant might increase his practice or go into partnership and still being covered by the variance. Zimmerman explained that he had no plans to do this, stating that chiropractors operated differently from medical doctors and don't stack their waiting room with patients or run behind schedule. Woito stated that the City's problem with granting a variance was that it would run with the property as long as the use didn't change. Bartels questioned the difference between a clinic and office and the use of the term clinic in this case. Knight explained there was no difference between the terms as far as parking requirements. Harris read the definition of the term clinic.,, Milligan asked if a change to.a record store from clinic would affect future parking. Knight explained that a new use would require a new parking requirement but as long as the use remained the same, the variance would continue. Discussion centered on the City's method for becoming aware of changes in the use of the property. Harris stated that a problem arose in granting a variance When the ordinance has not demonstrated any intention to differentiate between various kinds of clinics and type of practices. Harris stated that the Board of Adjustment should not take on that function. Bartels asked Zimmerman how much the building costs. Zimmerman replied $145,000. Harris described the two issues in front of the Board; the question of granting a variance, and how many parking spaces are required taking the proposed ordinance into consideration. Boothroy explained it would be at least a year before the proposed new zoning ordinance might be adopted. Knight stated that amending the present ordinance might take two. or three months. Woito explained the City policy, stating that the applicant had a year to fulfill the parking requirement after he received his certificate of occupancy. Milligan suggested the Board follow the staff's recommendation to deny a variance and ask the City Council to reduce the required parking spaces to the number proposed by the new ordinance. Vanderhoef asked Boothroy if the applicant could open on his expected date of occupancy - November 15, 1981 - with just the front parking spaces available and still have a year in which to complete the back. Boothroy stated that it was possible. Boothroy also suggested that the Board recommend a bed done within pursue fouranmonths. Knightthe st tedtthatordinance, this waswhich notuanprobabl unusual procedure. Bartels stated that although sympathetic to Hill and the street congestion concerns, the clinic should not be forced to bear the burden for that traffic. Harris reminded the others that the unpaved parking lot of an adjacent property owner was an enforcement problem not pertinent to the variance being considered. Woito stated that it would be brought to the Building Inspector's attention. Woito reminded the others that this area contained the major MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES .__T May J Vl_ MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 1981 PAGE 4 portion of remaining commercial lots in the city and expressed puzzlement over Zimmerman's lack of interest in making his property more valuable by putting in the required amount of parking spaces. Milligan moved that the request for variance be denied. Barker seconded. Woito polled the members. Barker, Harris, Milligan and Vanderhoef voted aye; Bartels voted nay. The motion carried 4-1. At this time Bartels left. Barker suggested that the Board submit a resolution to the City Council stating that "we are confronting problems with the existing ordinance as it relates to clinics in that the required parking in the existing ordinance appears excessive. The Board would support adoption of the "two -spaces per examination/treatment/office room requirement" and recommend that the existing ordinance be adopted to utilize that standard. Barker so moved, Vanderhoef seconded. The resolution unanimously passed. V-8114. Public hearing on an application submitted by Steve and Pat Gingerich for a variance to Section 8.10.27.A4 to allow completion of a partially constructed fence. Myhre explained the background of the application, 'stating that a phone call brought this matter to the attention of the Building Inspector. Myhre outlined the fencing ordinance which states that fences when located in the front yard cannot exceed four. feet in height. The fence in question was a six foot cedar fence and the request for a variance stemmed from the hardship incurred if it became necessary to remove this $425 fence. Myhre cited other reasons for the request as being the desire for privacy, and an' enclosed area for a pet. The Staff Report stated that hardship was self-imposed and that the situation was not unique. The staff recommended the request for the variance be denied. Myhre passed around one letter of support and three letters of objection to the Board members. Harris questioned the use of a front yard for a dog run, but Boothroy explained that wasn't at issue here. Harris asked if anyone was present to speak in favor of this item. Pat Gingerich, 1705 Prairie du Chien Road, asked to see the letters of opposition. Gingerich explained the reasons underlying the request for variance, emphasizing difficulties in controlling her dog and invasions of privacy by neighborhood children, joggers and hecklers. Gingerich cited fencing regulations which stated that building permits are required for fences over six feet high, and ignorance of the four foot fence requirement for front yards as reasons behind the partial construction of the six foot fence. Gingerich also produced a list of over 74 addresses that had over six foot high fences or hedges in their front yards. Gingerich stated a hardship would-be incurred due to the expense of altering the fence because both she and her spouse were presently unemployed. Citing uniqueness of the case, plus the fact that the fence sits 21 feet back from the street on one side and 25 feet back on the other, Gingerich requested a variance. Harris questioned the ambiguity between the building permit requirements and the fencing ordinance. Boothroy admitted ambiguity existed. Gingerich stated that the fence was less than six feet in height due to tapping it into the ground. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 1981 PAGE 5 Boothroy also stated that enforcement of fencing ordinances was basically on a complaint basis. Milligan expressed agreement with applicant over the uniqueness of the situation. Boothroy stated that the situation was not all that unique, reminding the Board that they would be granting the variance for perpetuity. Patricia VanGerpen, Hawkeye Trailer Court owner, spoke in support of the application, saying that the front yard area was the only available area the applicant could fence. She also described the heavily traveled streets and sidewalks in front of the property in question. Steve Gingerich, 1705 Prairie du Chien Road, spoke in favor of the application and questioned the origin of the fence ordinance. Harris explained that it was not the function of the Board of Adjustment to explain the justification for ordinances and suggested Gingerich contact the City Council for that kind of information. Barker expressed his support for the application, citing the ambiguity in the fencing regulations as central to his support. Barker moved that the application be granted. Discussion centered on precedents of such an action and the history of the trailer court. Barker expressed lack of surprise at the number of people violating the fencing law, stating that granting a variance would allow people who are in a non -conforming use area to have a reasonable use of their property. Boothroy argued against granting a variance, suggesting instead amending the ordinance. . Boothroy stated that by granting a variance, the Board will be perpetuating the nonconformity use. Barker stated his motion again, moving that the request for variance be granted. Vanderhoef seconded, emphasizing that the application should be granted for the sake of the people and not the dog. Woito polled the Board. Motion passed unanimously; 4-0. Boothroy passed out the minutes from the last meeting and announced the next meeting would be September 23, 1981, at 4:30 p.m. Meeting adjourned at 6:25 p.m. Taken by: Approved b) MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES /fY3 ...7 MINUTES PLANNING AND ZONING COMMISSION SEPTEMBER 3, 1981 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Horton, Jakobsen, Seward, McDonald, Blum. MEMBERS ABSENT: None. STAFF PRESENT: Franklin, Boothroy, Woito, Knight, Milkman. RECOMMENDATIONS TO CITY COUNCIL: S-8111. That the application submitted by American College Testing Program, Inc. ACT) for approval of the ACT Large Scale Non -Residential Development Plan No. 2, located south of Old Solon Road be approved. S-8113. That the application submitted by Nelson S. Logan for approval of the amended preliminary and final PAD plan of the Orchard Court Subdivision located south of CRI&P tracks and west of Orchard Street extended be approved. S-8112. That the application submitted by Christian Retirement Services, Inc. for approval of a preliminary and final LSRD plan of Oaknoll Retirement Residence located on West Benton Street between Oaknoll Drive and West Benton Court be approved subject to receipt of site plan complying with tree ordinance; cross section of parking lot; a sidewalk agreement on Oaknoll Drive; an agreement to waive the sidewalk requirement for Oakcrest Street upon receipt of a waiver of objection to assessment; and the attainment of necessary signatures. SUMMARY OF DISCUSSION: Jakobsen called the meeting to order. The minutes of August 20 were approved as circulated. There was no business to discuss not on the agenda. ZONING ITEMS: Z-8106. Public discussion of an application submitted by Hsi Fan and S.Y. Li Hsu for the rezoning of one lot from R1B to R3A located at 209 Myrtle Avenue; 45 - day limitation period (waived).• Jakobsen asked if anyone was present to speak on this item. No one was. Jakobsen said that a public discussion on this application and a proposed amendment of the Comprehensive Plan for an area located south of Myrtle Avenue, north of CRI&P railroad tracks, and west of Riverside Drive - changing the land use designation from 16-24 du/acre to 25+ du/acre and general commercial would take place at that time. There was no comment. As the 45 -day limitation period had been waived, Jakobsen felt there was no great pressure to make a decision immediately. Z-8105. Public discussion of an application submitted by Donald S. Nielsen for approval of the rezoning of the property located at 700 S. Capitol Street; 45 - day limitation period: 9/20/81. Jakobsen mentioned that a letter from the applicant had been received, requesting a deferral until the next informal meeting. Jakobsen suggested that the application be deferred and all agreed. 14(rio MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning and Zonins ammission September 3, 1981 Page 2 SUBDIVISION ITEMS: S-8111. Public discussion of an application submitted by American College Testing Program, Inc. (ACT) for approval of the ACT Large Scale Non -Residential Development Plan No. 2, located south of Old Solon Road; 45 -day limitation period: 9/10/81. Jakobsen stated that a letter was received today from the applicant, expressing their understanding of the Large Scale Non -Residential Development Plan No. 2. Knight said that all problems with the First Avenue alignment have been cleared up with that letter. Seward moved that the application be approved. McDonald seconded. Motion passed unanimously. S-8113. Public discussion of an application submitted by Nelson S. Logan for approval of the amended preliminary and final PAD plan of the Orchard Court Subdivision located south of CRI&P tracks and west of Orchard Street extended; 45 -day limitation period: 10/2/81. No public discussion. Staff report stated all was in order and recommended approval. Jakobsen called for a vote on the question. The application was unanimously approved. 5-8112. Public discussion of an application submitted by Christian Retirement 3�ervices, Inc. for approval of a preliminary and final LSRD plan of Oaknoll Retirement Residence located on West Benton Street between Oaknoll Drive and West Benton Court; 45 -day limitation period: 9/25/81. Franklin reported that a revised plan had been submitted but the cross section of the parking lot has yet to be.provided. Franklin also mentioned a memo from the City Engineer waiving the storm water management ordinance in this case. Franklin said that a site plan complying with the tree ordinance has not yet been submitted but the applicant intends to comply. The main issue holding up approval concerned the provision of sidewalks in the area. Franklin discussed the present sidewalk situation and the staff's desire for improved sidewalk conditions along Oaknoll Drive and Oakcrest Street. Franklin explained what a sidewalk agreement was, stating that while the applicant has consented to constructing a sidewalk along Oaknoll Drive, they were opposed to constructing one along Oakcrest Street. Franklin advised the Planning and Zoning Commission that the staff would be remiss in not suggesting a sidewalk agreement. Jakobsen asked if anyone was present to speak on this issue. Robert Downer, attorney for the applicant, requested that the requirement that Sidewalks e constructed along Oakcrest Street (aside from those presently installed) be waived, citing the extensive work required and limited pedestrian traffic as reasons for opposition. Franklin stated that a potential problem might arise if the City decided sidewalks were needed along Oakcrest Street in the future, and assessed the property owner. Woito wondered if the applicant would be willing to waive opposition to an assessment. Downer expressed reluctance at agreeing to anything at this time which might promote possible installation of sidewalks along Oakcrest Street. Downer had no objection to the assessment but wanted to reserve the right to object to the necessity of sidewalk installation on Oakcrest Street. Phelan asked about pedestrian traffic along Oakcrest Street. Franklin stated that the area was heavily developed with apartments and discussed pedestrian traffic, consulting frequently with Downer. Franklin suggested that the Planning and Zoning Commission recommend waiving the sidewalk agreement if the applicant waived ^6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning and Zonin .ommission September 3, 1981 Page 3 objections to assessment. Downer thought this was fair. Franklin revised the staff recommendation to recommend approval contingent on several factors. Jakobsen suggested that the Planning and Zoning Commission recommend approval subject to receipt of a site plan complying with the tree ordinance; a cross section of the parking lot; an agreement providing sidewalk on Oaknoll Drive and an agreement to waive sidewalk agreement for Oakcrest Street upon receipt of a waiver of objection to assessment; and the attainment of the necessary signatures. All were agreed. Woito asked Downer to draft the agreement to waive the sidewalk agreement on the aforementioned basis and he agreed. OTHER BUSINESS: Jakobsen announced the appointments of Seward, Jordan and Blum to a subcommittee of the Planning and Zoning Commission to consider the mobile home ordinance, with Blum acting as chairman. Blum said the first meeting would be on September 24 at 7:30 P.M. in the law library and all were welcome. There was some discussion about recruitment methods for tenants of mobile home courts to attend the subcommittee's meetings. Jakobsen also said that Parks and Recreation's request for a joint meeting has been cancelled. On September 10, the Planning and Zoning Commission would meet with the City Attorney to discuss the proposed amendment to the comprehensive plan. Jakobsen also mentioned the memorandum received concerning the parking of recreation vehicles on sideyards. Boothroy said this resulted from a complaint from a citizen. Blum and Jakobsen discussed past history of this problem. The Planning and Zoning Commission was not anxious to take up this problem at this time. Blum mentioned recently received correspondence concerning the possibility that the Planning and Zoning Commission look into the noise ordinance. Blum asked that the staff provide some historical information in the next packet. Some discussion concerning noise ordinances in other cities ensued. Meeting adjourned at 8:18 p.m. Taken by Sara Behrman. Approved by ""ti Al Wz—,z, Loren Horton, Secretary /yyo MICROFILMED By JORM MICROLAB CEDAR RAPIDS -DES 1401NES mxw MINUTES PLANNING AND ZONING COMMISSION SEPTEMBER 17, 1981 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Blum, Seward, McDonald MEMBERS ABSENT: Jakobsen, Horton STAFF PRESENT: Boothroy, Behrman, Woito RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Blum called the meeting to order. The approval of the minutes of September 3 was deferred pending minor corrections-. Blum asked if anyone present wished to discuss any item not included on the agenda. No one responded. ZONING ITEMS: Z-8105. Public discussion of an application submitted by Hsi Fan and S.7—.Li Hsu for the rezoning of one lot from RIB and R3A located at 209 Myrtle Avenue; 45 -day limitation period: waived. Blum asked if anyone was present who wished to speak on this item. No one responded. Blum suggested delaying discussion of this item until the next informal meeting, pending discussion and the resolution of the pending modification of the Comprehensive Plan for that area. Boothroy asked that the Commission not leave this item unresolved for much longer. Blum suggested that this item be set on the next informal meeting's agenda and deferred until then. All were agreed. Z-8106. Public discussion of an application submitted by Donald S. Nielsen for approval of the rezoning of the property located at 700 S. Capitol Street; 45 -day limitation period: waived. Boothroy called the Planning and Zoning Commission's attention to the memorandum which had been included in their packet. After everyone had read the memorandum, Blum asked if anyone was present to speak on this item. Goldie Haendel, 402 McLean, spoke in favor of the application. McDonald asked if approving this application would mean amending the Comprehensive Plan. Blum said it would, stating that both the legal and planning staffs felt approval of the application would require an amendment' of the Comprehensive Plan, therefore, the application 1yfle MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 V_ MINUTES PLANNING AND ZONING COMMISSION PAGE 2 should be deferred and discussed at the next informal meeting. All agreed. Amendment of the Comprehensive Plan for an area located south of Myrtle Avenue, north of CRI&P Railroad tracks, and west of Riverside Drive - changing the land use designation from 16-24 du/acre to 24+ du/acre and general commercial. Blum asked if anyone was present to speak on this item. No one was. Blum suggested that this item be deferred until the next meeting and all agreed. Z-8107. Public discussion of an application submitted by Plum Grove Acres, Inc. for the rezoning of a 7.3 acre tract of land from R1A to R3 located at the southeast corner of Scott Boulevard and Court Street; 45 -day limitation period: 10/11/81. Boothroy discussed the location and the zoning history of the request area. The staff recommended denial of the application unless the applicant changed the request to rezoning only the north portion of the property to R3 and leaving the south portion single family. Boothroy explained the Plan showed the applicant's property as only partially within the higher density area, with dwelling unit density in the request area varying from two to sixteen units per acre. In accord with the Comprehensive Plan, the intent seems to be that of .integrating the area with single, two-family and multi -family units, but in a manner which provides a transition in land uses with multiple family residences opposing existing R3A development to the west and future commercial and multiple -family residences to the north.. The applicant's request is not consistent with this intent as the southern portion of the property, if rezoned, would oppose existing single-family residences without the benefit of the type of land use transition envisioned by the plan. Boothroy suggested alternatives that the applicant might consider, such as a planned area development (PAD) or split zoning with a PAD. Blum asked if anyone was present who wished to speak on this item. Jerry Atkins, 3417 Shamrock Drive, spoke against rezoning, citing the heavy traffic and off-street parking problem already present in the area as possibly being exacerbated by rezoning. Atkins also asked what recourses homeowners had concerning plans for rezoning. Blum reassured Atkins that he was taking the recourses available to him. Bruce Glasgow, 834 North Johnson, spoke in favor of the application and pointed out that the staff's map of the area was misleading as it did not show how much of the area was already zoned R1B. Glasgow gave a short history of the area's development and answered the concern over the parking problems and street congestion by saying that multiple family uses generated less parking problems because there would be sufficient on-site parking. McDonald asked Glasgow what the plans were for the existing Scott Boulevard. Glasgow said that the 100 foot Scott Boulevard right-of-way from Court Street to MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES /yyo ao� ■ L.'. MINUTES PLANNING AND ZONING COMMISSION PAGE 3 Shamrock Drive would probably be vacated down to a 50' right-of-way, Scott Boulevard from Court north to Washington would probably be vacated and put on alignment with the new Scott Boulevard. Atkins asked Glasgow about proposed plans for Scott Boulevard south to Arbor Drive and the Planning and Zoning Commission discussed alternative plans for that area. Blum expressed the problem that Planning and Zoning Commission had with the application, saying that the requested rezoning density was in excess of the Plants recommendation for the area. Glasgow stated the general problem of developing to the limits of what the zoning allowed. Blum reminded the Planning and Zoning Commission that the 45 -day limitation would not be up until October 11. Seward moved that the application be deferred until the next regular meeting. McDonald seconded. The motion passed unanimously. The meeting adjourned at 8:16 P.M. Taken by Sara Behhrrman. / Approved by �a�-t /!/ 14 � Oren Orton,." ecretary i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES a /flklo a a' Mayor's Youth Emplo ^lt Board Meeting Iona City Chamber of Commerce June 3, 1931 4:00 Board Members Present: Mayne, Peg, Royal, Ciassie, Mark, Tom, Dave, Keith Board Members Absent: Jan, Joan Staff Present: Roxanne, Jack Director Evaluation: Jack received a rating of superior by the evaluation committee. Director Pay Increase: A pay increase of 7% was approved for the Director for next year. A request was made for an increase in vacation time for the Director. A copy of the city pay increase, vacation, sick leave, regulation will be presented to the board at the next Board Meeting. Finance Committee: Peg, Tom, and Classie were appointed to the committee to help with budgeting and fund raising for next year. Program Committee: Mark, Dave, and Royal were appointed to help structure program goals and guidelines for the coming year. Youth on Advisory Board: Discussion of having a High School or College youth on the Advisory Board, to give a youth perspective to the group. A Training Program would have to be set up and an interested individual found before the Board would approve a motion for a youth on the Board. Audit: Dee Gosling submitted the low bid to do the audit. Channel 1: The training for the youth is completed and the cart is almost finished and should open by June 10th. Next Board Meeting: August 26th at 3:30 in Civic Center Conference Room. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES �� I•layor's Youth Employi,,ent Program Board Meeting August 26, 1981 Board Members Present: Royal, Dave, Jan, Tom, :Jayne, I•lark, Peg, Classie Board Members Absent: Joan, Keith Staff Present: Jack Vacation: Proposed that MYEP Director have 3 weeks paid vacation - recommen- ded that it coincide with school vacation days and that the 3 week vacation period be used in full during each program year. This action has been taken to compensate MYEP director because the 7 increase in salary does not reflect the 12N increase the other city employees received. Resignation: Peg I•IcElroy has resigned from IIYEP board because she is now the Executive director of YIJCA in Cedar Rapids and will be leaving the Iowa City area. - Sorry to see you go Peg. - Good Luck. MYEP Phone: After much discussion a motion was made that Jack and Royal explore the available avenue for installing a phone line and answering dictaphone, separate from HACAP phone and that they will have the phone and dictaphone installed as soon and economically as possible. Motion was made to take array the burden of HACAP staff answering MYEP phone. United Way Budget: Discussion about preparing new budget for United Olay. Jack will get Classie and Tom a copy of last years budget to review and meet -together before the next Board meeting to go over the budget. Guidelines for Hiring Eligible Students: Jack, Royal, Dave, and Mark will meet the week of August 31 to come up with guidelines and report back at the next board meeting. Channel One Report: The Channel I was put in operation for the summer. Wayne and Tom suggested that some U of Iowa students volunteer to help organize and supervise the cart this fall - especially on football week- ends. Jack will explore the possibilities of having youth groups operate the cart this fall arid next spring. Next Board Meeting: September 23rd at 3:30 in Civic Center Conference Room. Agenda: 1.• Old Business 2. New Business 3. Report Program Committee 4. Finance Committee 5. Program Update /fev/ i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES •iayor's Youth Employment ELIGIBILITY GUIDELINES To be eligible for mayor's Youth, a youth must be 14-21 years of age, enrolled in school, and meet the eligibility criterion. Income Eligibility Requirement L014ER LIVING STANDARD INCOME LEVEL - 700, Size of Family Unit metropolitan Non -metropolitan 1 $':3,530 $ 3,450 2 5,790 5,650 3 7,950 7,750 4 9,910 9,570 5 11,580 11,300 6 13,540 13,210 (For family units over six (6) members, add $1,960 for each additional member in a metropolitan family, and $1,910 for each additional member in a non -metropolitan family.) OTHER CRITERION FOR ELIGIBILITY --Potential school dropout --Experiencing family and/or personal problems --Offender on Probation Juvenile Diversion -41entally Disadvantaged --Physically Disadvantaged --Emotionally Disadvantaged Factors which will add to placement potential with mayor's Youth include: --Previous placement on the program yet not having completed time table for competative employment --Willingness or desire to be successful on the job and get off subsid- ized employment --A student who is receiving support from school or a human service agency to attain and maintain successful employment --Never having been employed at a job previous to applying to mayor's Youth Although a youth is eligible for employment, factors which will detract from placement with Mayor's Youth include: --Employed at another job --Students that have failed at the program and have not demonstrated any change in attitude or desire to maintain employment --Students that are attending school but putting forth no effort in school on a regular basis - until that situation is rectified, no placement can be made. --Students from families who are not low- income, although otherwise eligible. If a situation is similar for two students, the one from the low-income family receives priority --In the attempt to move students off the program as soon as possible - 14 year olds are of a low priorty, due to the fact that it will be 2 years before they can enter the job market Iyyl MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 7