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HomeMy WebLinkAbout1981-10-06 Info PacketCity of Iowa CN, MEMORANDUM GATE: September 24`\1 1981 TO: Neal Berlin, City Manager / FROM: Harvey D. Miller, Police Chief RE: Council Request: Mobile Vendor Prohibition As Iowa City's staff historian in residence and after consultation with a maker of Iowa City history,. Captain John Ruppert, I.can state with some authority the follow- ing reasons for the ordinance prohibiting mobile vendors in Iowa City. I. NOISE: A small but vocal number of Iowa Citians com- plaine that the bells used on some of the vendor's ve- hicles disturbed the peace and quiet of the neighborhoods. 2. DANGER: Children, upon hearing the bell or horn of the ven or's machines, would, after caging a nickel or dime from their parents, swarm into the streets often completely disregarding their safety. As a matter of interest, a child was struck by a vehicle and received moderate injuries when leaving one of the vending trucks selling along Eastwood Drive. 3. ARREST: Two vendors were charged with lascivious acts wl'tF minors. 4. BLOCKING: the streets. The narrow streets in many parts o Iowa City cannot accomodate curb parked ve= hicles and the vending vehicles without effectively blocking vehicular traffic on the streets. S. COMPETITION: Originally mobile vending allowed for three pe le powered vendors to operate between the hours of 10:00 a,m, and dusk. Later an entrepreneur received persmission for two small trucks to be used as "frozen - treat" vendors. Then "Good Humor" added two rather large, circus -type vans, replete with loud speakers, carousel music and chimes. The various vehicles then caravaned to school yards at recess, noon and closing hours; visited athletic contests, etc. Generally, a vendor of frozen treats went up some streets in Iowa City as frequently as on the half-hour and the first vendor was usually followed by the small pickup truck and a few minutes later by a sweating peddle powered vendor, It was about that time that the wrath of Council was felt and the prohibiting ordinance passed. You probably have too much information on this subject already ... but if you need more, do not hesitate to request it 150/ MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES City of Iowa CH, MEMORANDUM �— DATE: September 25, 1981 TO: City Council FROM: Cit,o�nager RE: Connecting Doors between Senior Center and Ecumenical Housing Enclosed is a request that the City Council approve the elimination of the door in the game room which connects the Senior Center and Ecumenical Housing. There is another connecting door in the dining room. The Senior Center Commission and the attorney representing Ecumenical Housing, Mark Hamer, will be at the informal session on Monday to discuss this matter with the City Council. While the position of the Senior Center Commission certainly can be appreciated, a change of this nature at this time presents certain difficulties. Perhaps most important is the fact that the City and Ecumenical Housing have a legally binding agreement concerning these connecting doors and Ecumenical Housing is not willing to change the terms of the agreement. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa Cit_ MEMORANDUM Date: September 25, 1981 To: City Council From: Bette Meisel, Senior Center Coordinator Re: Entry from Ecumenical Housing to the Senior Center The Senior Center and the Ecumenical Housing project were originally conceived of as one facility sharing a common site, common management and many shared interior spaces. As the planning continued it became clear that this was not a viable arrangement. The final plans called for two distinct facilities: one of housing and one a senior center to serve the elderly of the entire county. The two would share a common site and a common wall. Management and spaces would be separate and distinct. The elderly residents of the housing project would be able to use the Senior Center during its normal operating hours as would any other elderly resident of Johnson County. As the building shared a common wall, it was further agreed that entry from the interior of one building to the interior of the other could be arranged so that those elderly fortunate enough to live adjacent to the Center would not have to brave the elements in order to use the Center. Members of both the Council of Elders and the Senior.Center Commission began to. hear rumors that one group of elderly was.being favored over the otfier. The oft repeated statement was that the Senior Center would become the "country club" for,Ecumenical Housing. Both staff and Commissioners tried, in their talks to civic groups and groups or individual elderly to stress the fact that although one group of elderly would indeed have easier access to the building it belonged to all the elderly of the county. For that reason the Commission was particularly grateful that the Center opened before the housing opened. They reasoned that the entire elderly community would have a chance to establish ownership and could then welcome the residents of Ecumenical Housing to the facility. However, the Commission became seriously concerned about the placement of the entries into the Senior Center from Ecumenical Housing after the furniture was moved into the Center. They realized that a serious mistake in planning had occurred. On the Ecumenical side, the entries we are told, are from a stair tower on one floor and from behind the receptionist desk in the lobby on another floor. On the Senior Center side the two entries into Ecumenical both occur in activity spaces rather than in lobbies. One activity space is the assembly/dining room. This is surely not a perfect space for entry, but the room is large enough to accommodate this additional use of the space. The other space where a door was planned was the game room. When the pool table, pingpong' table, bumper pool table, card tables, phonograph, lounge furniture and storage cabinet were placed in the room, what had seemed like a large room no longer seemed so large. Pool players and pingpong players do not hug the table as they play which means that much more space is needed than had been anticipated. That means that the card tables were shifted closer to 1503 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES the wall separating the two facilities. It also turned out that cardplayers don't hug the tables either. They, too, need room to push the chairs away from the table either for comfort while playing or because they want to leave the table. They realized that for the room to function comfortably as a game room it could not also function as an entry point. They called a special meeting to which Ecumenical people were specifically invited: W.W. Morris, Robert Welsh, Roland Wehner and Marty Kafer. The problem was explained to them. The Commission assured the Ecumenical people who attended the meeting: Mark Hamer, W.W. Morris and Marty Kafer, that we were not asking them to move the entrance (which they said would be too expensive) but rather to eliminate it. The Commission feels that as both facilities have elevators one interior entry into the building is sufficient. Both those residents of Ecumenical and all other elderly using the game room will benefit by the removal of this entry. Morris said that HUD refused to allow Ecumenical to provide space for a game room because their residents would have immediate access into the Senior Center game room.' This is curious because neither Capitol House nor Autumn Park have game rooms. This, therefore, cannot be a HUD required space. Secondly, the space would still be available to Ecumenical residents, it would just mean using the elevator to reach it. But then, so must the residents use an elevator to reach facilities within their own building. Hamer said that the easement document between the City and the Ecumenical Housing Corporation specifically states that there will be two entries from Ecumenical Housing into the Senior Center. I asked if since the Commission feels so strongly that this is a mistake, whether the agreement could be rewritten. Hamer said only if both parties agreed. The Commission voted unanimously (Bill Summerwill absent but having expressed his concurrence previously to the Chairperson) to recommend to the City Council to eliminate the ground floor entrance. Hamer said, I guess we'.11 see you in court." It was also remarked that we should have been more knowledgeable about their plans and our own. Neither staff nor the Commission werwe ever was erainvited shown to participate in the Ecumenical planning process their blueprints. As to our plans, half the Commission thought the dotted lines for the door occurred outside the game room in the groundfloor lobby and the other half never realized until they saw the room furnished what impact on the room a door would make. The Ecumenical people are correct in their contention that it would have been far better to have brought up this issue months ago. But months ago we were involved with service providers and contracts, grand opening festivities, our newsletter and the planning for the Eldercraft Shop. This steadily growing uneasiness with the situation had not yet jelled. When the Commissioners realized that each of them was becoming increasingly apprehensive about the situation they decided that a discussion of the problem was in order. I was instructed to call Roland Wehner to inform him that this item would be on our agenda for the October 1 meeting. Wehner advised me that 150 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V_ 3 the Commission should not wait, until then. to discuss this issue as the contractor would be breaking through the walls within a month. I have written a letter to Mark Hamer asking that any further work on this item be delayed until you can consider the Commission's argument and make a decision concerning the problem. bdw/sp cc: Neal Berlin David Brown MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS•DES MOINES \ ..._AU .� 1503 _j 1 i i i 1 1503 _j MINUTES SENIOR CENTER COMMISSION SEPTEMBER 22, 1981 -- 4:30 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: A. Arneson, L. Carlton, M. Clover, M. Kattchee, G. Scott, J. Williams MEMBERS ABSENT: W. Summerwill STAFF PRESENT: B. Meisel, J. Smith GUESTS PRESENT: Marty Kafer, Manager, Ecumenical Housing Corporation Mark Hamer, Attorney for Ecumenical Housing Corporation W. W. Morris, Vice President, Ecumenical Housing Corp. Board RECOMMENDATIONS TO CITY COUNCIL A. Arenson moved that the SeniorCenter Commission recommend: to the City Council to look at the possibility of eliminating the gameroom entryway. M. Kattchee seconded the motion. Motion declared carried (6 yes, 0 no, 1 absent). Call to Order Chairwoman Scott called the meeting to order. Two items are on the meeting's agenda: 1) Discussion concerning the impact of the entrance from Ecumenical Housing into the Senior Center gameroom; 2) Additional 'Open House' tours. Impact of the Entrance from Ecumenical Housing into Senior Center Gameroom G. Scott reviewed the planned blueprint location of the entrance from the Ecumenical Housing Corporation to the Senior Center's gameroom. M..Hamer gave background information about the entrance and identified four specific concerns of the Ecumenical Housing Corporation as follows: 1. The current location of the doorway has been fixed and has not been moved in any of the planning or on either sets of plans. 2. The entranceway from E.H. to the S.C. gameroom is no longer just at the blueprint stage. The actual construction of the E.H. portion of the entranceway has progressed to the point where rooms have already been built around the entranceway and they are prepared to cut through to the S.C. 3. There are easements that have been granted and recorded between the City and the Ecumenical• Housing Corporation. These easements grant to the Ecumenical Housing Corporation easements for two entryways, one giving an access way into the Senior Center gameroom. There exists a joint maintenance access type easement and an entryway easement into the Senior Center for residents of the Ecumenical Housing Corp. The access way would be limited to the normal operating hours of the Senior Center. 4. It would be too costly for Ecumenical Housing to plan and move the gameroom entrance way elsewhere. I slo t/ MICROFILMED BY 'JORM MICROLAB (CEDAR RAPIDS -DES I40INES SENIOR CENTER COMMIS N SEPTEMBER 22, 1981 PAGE 2 The following questions and issues were raised: f rom Morris explained that the entrances were originally planned where they were feasible and the ground floor entrancway was needed to enable people to enter the Senior Center without interrupting any meetings that would be in progress at the other entranceway. Also, the gameroom entrance would be convenient for any of the Senior Center people to enter the Ecumenical Housing lobby at the ground floor level. Whatrovisions for lounges exist at the Ecumenical Housing Corporation? Scott W. Morris stated that there is a general lobby lounge that faces the alley and extends to the main east -west corridor. This lobby is divided into two parts. There is a quiet lounge located across from M. Kafer's office. This quiet lounge is connected with an exit to give access to the outside. Also, there is a large community room with a kitchenette and storeroom. No game or recreation rooms exist due to the lack of HUD approval. HUD has always considered the Ecumenical Housing Corporation and the Senior Center as a joint facility, therefore directing the Ecumenical Housing Corporation to look to the Senior Center for recreation facilities. accused o Hamer stated that this question was answered previously when the City staff and Council entered into this project and granted the easements for the entranceways. (Williams) Hamer advised that the easement calls for two entryways. The easement is for access to and from the Senior Center to the first and second floors of the Ecumenical Housing Corporation. This fulfills a HUD transaction and requirement. Roger Scholten and M. Hamer drafted the easement agreement that was approved by the City Council and given to HUD. W. Morris explained that the residents will be forming a residents' association. Plans are that the residents' association will be developing a 'home feeling' by planning potlucks, cards and meetings in the Ecumenical Housing lounges. In conjunction with those plans, the Ecumenical Housing Corporation includes in their listing of services available to their residents, the services and facilities that are available from the Senior Center as senior citizens of the community. 160y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SENIOR CENTER COMMI ^)N SEPTEMBER 22, 1981 PAGE 3 How many of the Ecumenical Housing residents will be 50 or under? (Clover) M. Hamer explained that under federal guidelines there will be eight units designated as handicapped housing. These units are available to any handicapped persons of any age. The handicapped apartments are located on the second floor. G. Scott asked what the younger handicapped residents will be told as to the use of the Senior Center. Morris said that they will explain the Senior Center usage requirements to the handicapped persons that don't meet those age requirements. Concerns about the actual location of the entryway in the Senior Center gameroom. Discussion followed about the current location of the Senior Center gameroom entranceway, alternative locations for the doorway, and the possible elimination of the door. Commission members suggested that the lay -out and furnishings of the gameroom, traffic through the gameroom, and actual use of the room now make the planned location of the doorway inappropriate for both the Senior Center and the Ecumenical Housing Corporation. M. Hamer said that they are sympathetic that the gameroom doesn't seem to be the most appropriate place for the doorway but, due to the extent of the Ecumenical Housing construction, any alternate placement or elimination of the doorway would be an extremely expensive one. M. Hamer explained that costs would arise from three areas: 1) Ecumenical Housing has already completed framing at the doorway. 2) They would have to submit a change to HUD with no guarantee as to who would pay the ensueing expenses. 3) The cost of a cul de sac area near the planned doorway if it were to be eliminated. W. Morris said that they would state in their resident's manual that residents should not abuse their use of the Senior Center. Upon completion of the discussion, M. Kattchee suggested that the Senior Center Commission recommend to the staff and City Council to consider the'elimination of the gameroom door entrway. M. Hamer replied that the Ecumenical Housing Corporation would not agree with such a recommendation. From a legal and planning standpoint, the Ecumenical Houing Corporation feels that the entrway must be constructed as per plan. A. Arenson moved that the Senior Center Commission recommends to the City Council to look at the possibility of eliminating the gameroom entrway. M. Kattchee seconded the motionv Motion declared carried (6 -yes, 0 -no, 1 -absent). Th three Ecumenical Housing guests left at 5:45 P.M. Additional Grand Opening Plans G. Scott suggested that additional grand opening tours should be planned for those people who are employed during the day and weren't able to attend the grand opening ceremonies and tours. She suggested that a Sunday would be an appropriate day for such tours. There was a consensus abmong the Commission members that a Sunday would be a good day for tours. B. Meisel will schedule and organize the event. I;o q MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 'Y SENIOR CENTER COMMI ^)N SEPTEMBER 22, 1981 PAGE 4 i G. Scott declared meeting adjourned at 6 P.M. i Prepared by Jill Smith, Staff Secretary. Secretary Michael Kattchee, being out of town, and Chairperson Gladys Scott, being unable to sign the MINUTES, the MINUTES were read to the Chairperson over the telephone and she verbally agreed to their correctness. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES it - VEENSTRA & KIMM, INC, September 16, 1981 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 WATER POLLUTION CONTROL PLANT n This is to recommend that, despite uncertainties in future federal funding, the City proceed toward acquisition of the site for the proposed new water pollution control plant. We believe it is the only feasible manner for compliance with effluent limitations and to meet the future needs of the City. We have investigated other alternatives, as follows: 1. Continued use of the existing plant. This alternative is not feasible. The existing plant, even if operating at optimum conditions, cannot produce an acceptable effluent. Also, the plant is nearing the end of its useful life. Continued use will involve expenditure of millions of dollars in the future for replacement of structures and equipment. 2. Expansion of existing plant. There is not sufficient space at the existing plant site to permit expansion. Further, the site is in a built-up area and is not satisfactory from an environmental standpoint. 3. Continued use of the existing plant with downstream secondary treatment. This requires the same land requirement as does a new plant and requires the old plant to be maintained in operation for about 10 years after initial construction. It is more expensive than replacing the existing plant. We are confident that federal funding will be available for the Iowa City projects now 4n the design stage. However, due to federal budget cutting, it is going to require more time than originally anticipated. JWK:jk 11650 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 150,5 WILL J. HAYEK JOHN W. HAYEK C. PETER HAYEK C. JOSEPH HOLLAND HAYEK, HAYEK & HAYEK ATTORNEYS AT LAW 110 EAST WASHINGTON STREET IOWA CITY. IOWA 32240 September 21, 1981 AREA CODE 319 337.9606 The Honorable Mayor and City Council of Iowa City Civic Center Iowa City, Iowa 52240 Re: Brown v. Berlin Mayor and Council Members: I am pleased to report to you that the case of Patricia Brown v. Neal G. Berlin has been settled on, I believe, an extremely favorable basis. The plaintiff, Patricia Brown, settled for the sum of $2,756.00. This amount is consid- erably less than what we believe the costs of defense would be, particularly when you consider that it would have been necessary to fly Richard Plastino back from Colorado and to have Steve Rynecki appear in Court as a witness. Nothing in the settlement negotiations nor in the final documents signed contained any admission of fault on the part of Mr. Berlin. As you know, Mr. Berlin and I both are of the view that his actions were entirely warranted and proper in this matter and we remain of that view. I am happy to be able to report these results to you. Very truly yqurs, ohn Hayek JWH:pl MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. SEPI 2 19811 0 ABBIE STOLFUS CITY CLERK H F City of Iowa Cit^ �- MEMORANDUM Date: September 24, 1981 To: City Council ,( From: Andrea Hauer A(W Re: Industrial Revenue Bond Policy Attached to this memorandum are: (1) a resolution to amend the Industrial Revenue Bond policy; (2) the text of the Industrial Projects policy section; and (3) a map of the proposed expansion of the IRB -eligible area. Amendments The first amendment to the policy will enlarge the commercial project area by seven blocks. These seven blocks were chosen on the basis of being primarily commercial in nature. This expansion was delineated in accordance with the Council's previously expressed desire to limit the eligible area to the downtown area. This area is eligible for IRBs because of its Chapter 403 designation which was deemed acceptable by the City's bond counsel, Thomas Stanberry, in a letter to the City dated July 27, 1981. The second amendment details the criteria for ihdustrial projects applying for IRBs. This section was proposed in the original policy, but the text has not been prepared until now. The industrial projects' criteria are similar to the commercial projects' criteria. Staff proposes to limit the total aggregate amount of IRBs outstanding at one time to a not -to -exceed figure of 5% of the total assessed valuation of Iowa City. Future Actions Staff is presently evaluating the policy's application forms. Revisions in the application forms may be necessary to simplify and to clarify information requirements. In addition, as per Council request, staff is examining other areas in the City for potential Urban Revitalization Areas. Presentations detailing the Urban Revitalization Area Act criteria and financial incentives have been given to the Committee on Community Needs and the Housing Commission. Both groups are currently conducting field surveys to identify potential areas. Their input will then be combined with staff work for a report which will be submitted to the Council in early November. bj/sp MICROFILMED BY JORM MICROLAS CEDAR RAPIDS -DES MOINES I.5a7 _-I RESOLUTION NO. RESOLUTION ADOPTING AMENDMENTS TO INDUSTRIAL REVENUE BOND POLICY FOR THE CITY OF IOWA CITY, IOWA WHEREAS, Iowa municipalities are empowered to issue Industrial Revenue Bonds pursuant to Chapter 419 of the Code of Iowa; WHEREAS, the City of Iowa City adopted a Neighborhood Redevelopment Plan to meet the requirements of Chapter 403 of the Code of Iowa on February'l, 1977, Resolution No. 77-29; WHEREAS, Chapter 419 of the Code of Iowa permits areas designated by Chapter 403 of the Code of Iowa prior to July 1, 1979, to be eligible for Industrial Revenue Bonds; and WHEREAS, the City of Iowa City adopted an Industrial Revenue Bond Policy on October 21, 1980, Resolution No. 80-474. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Industrial Revenue Bond Policy and Procedures for the City of Iowa City, Iowa be amended as follows: 1'. To expand the designated area to include the blocks of the Chapter 403 area as shown in Exhibit A; and t i 2. To include "Policies Applicable to Industrial Projects", attached hereto and incorporated by reference herein. i It was moved byand seconded by that the resolution as rea be a opted, and upon roll call there were: AYES: NAYS: ABSENT: Passed and approved this _day of ATTEST: CLERK L'. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Balmer Erdahl Lynch Neuhauser Perret Roberts Vevera , 1981. Received & Approved gy The Legal Department 1 ZS 6 1507 EXHIBIT A PROPOSED ELIGIBLE AREA: INDUSTRIAL REVENUE BONDS MLE '111■ I Blips 11 so I .:111: '_III: rz ■III! ■ tl: 1111; :IIS Nil �1111�: id illi ;;1111 �� ..I's• �� Um ... RR -- -------- JRBAN RENEWAL R-14 smommossommoN 1,S07 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F. POLICIES APPLICABLE TO INDUSTRIAL PROJECTS I. Consistent with state law, the City will consider issuance of IRBs for industrial projects as designated below: (a) Certain non-profit facilities (see Chapter 419.2); (b) Facilities that manufacture, process, and/or assemble products; i (c) Commercial enterprises in storing, warehousing, and/or distributing; (d) Pollution control facilities for industry, commercial enterprises, or utility companies; (e) And other uses as allowed by state law. 2. Projects requesting IRBs must be located within the legal boundaries of the City. i 3. The City will use the information provided by the applicant in the IRB Application Form to evaluate the proposed project in terms of fulfillment of a goals and objectives contained in the Comprehensive Plan. 4. FINANCING CRITERIA The City urges that the applicant, prior to application, make a substantial good faith effort to obtain conventional financing upon such reasonable terms and conditions as prevail in the market place at the time. However, an applicant may choose to apply for an IRB without first seeking conventional financing, but the burden shall be on the applicant to establish that its proposed project serves the public purposes described below. The Staff Evaluation Committee in reviewing such requests may waive the conventional financing requirement and offer a recommendation thereon to the City Council. The City Council shall have sole discretion to approve or to reject such requests for waiver of the conventional financing requirement. {1600% MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES r- V; - 2 5. PUBLIC PURPOSES TO BE SERVED THROUGH ISSUANCE OF IRBs The City will consider and evaluate applications for IRBs on the basis of the following criteria: ' a. The extent to which the proposed project will create new or preserve existing employment opportunities within the community. b. The extent to which the proposed project with IRBs will increase the City's tax base compared to the extent to which the proposed project without IRBs will increase the City's tax base. C. The extent to which the proposed project will enhance and strengthen the City as a manufacturing location. d. The extent to which the proposed project will upgrade and improve structures, improve site accessability and usefulness, and otherwise provide for the public health, safety and welfare. 6. Furthermore, the total aggregate amount of IRBs outstanding at one time shall not exceed, for industrial projects, 5% of the total assessed valuation of Iowa City. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1_, — _ _ L _ ., _ >_ _Au _ �1 i ~, City of Iowa City MEMORANDUM Date: September 18, 1981 To: Mayor John R. Balmer From: Dale Helling, Assistant City Manager Re: General Revenue Sharing The following telegram was sent from my office this date in response to requests from the National League of Cities and the League of Iowa Municipalities. Richard S. Williamson Assistant to the President Intergovernmental Affairs The White House Executive Office Building Washington, D.C. 20500 The continued strengths of local government and the effectiveness of the federal system are dependent upon the continuation of General Revenue Sharing. Without such a program, local governments in Iowa would have to increase property taxes in order to maintain the current level of services which are currently strained by reduced funding for domestic programs. If local government is to remain an equal partner in the federal system, GRS must be continued rather than phased out. Iowa City has budgeted 66% of its $691,000 in FY82 GRS funds to finance, in part, the City's subsidy of our local mass transit system. With additional cutbacks in Federal funds for transit assistance, further loss of GRS funds would be disastrous. Also, 17% of our GRS funds are earmarked for funding of local Human Services Agencies. Our FY82 budget is precariously balanced. Any phase out of GRS, especially as suddenly as FY82, would represent a catastrophic blow to Iowa City and to all fiscally responsible local governmental entities. We vehemently oppose any phase out of GRS. John R. Balmer, Mayor Iowa City, Iowa cc: Alan Beals, National League of Cities Robert Harpster, League of Iowa Municipalities City Council bj5/10 150 700 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa CV MEMORANDUM Date: October 2, 1r8 To: City Ma ger a1 City Council From: Don SchmeiSO� :Director of Planning & Program Development Re: Reallocation of Metro Entitlement CDBG Funds You have requested staff to prepare a report on the reallocation of Community Development Block Grant (CDBG) funds in the 1982-84 metro entocation uld thelcompletion of l the Ralston Creek NorthBranchldam projectbe to fund . In deciding whether or not to proceed with this reallocation, the Council should be aware program benefits, ands(3)sdisplac d programs. lon Theseendment issues process, (2) p 9 are discussed in the following report. Application Amendment City Council Resolution No. 81-214 authorized the filing of an application for funding the first year of a three year (1982-84) community development program. According to draft CDBG'Regulations now being circulated, HUD must receive the application (now called a "program statement") by December 1, 1981, in order to be considered for 1982 funding. Revisions of the magnitude now being considered would require a formal amendment by the City Council. Particularly since the present grant application describes a three year program based on a specific assessment of community development needs and priorities, the application would have to be rewritten. To initiate the amendment process, the following steps should be taken: 1. City Council refers proposed revisions to the Committee on Community Needs for review and recommendation and, simultaneously, refers resultant Housing Assistance Plan amendments to the Housing Commission for review and recommendation. 2. City Council holds a public hearing on the proposed revisions. 3. City Council authorizes amendments and submission of the revised grant application to HUD. Program Benefits In spite of the many changes in the CDBG program mandated by the 1981 amendments to the Housing and Community Development Act, the primary objective of the CDBG program remains the same - to principally benefit low and moderate income persons. Since we are considering the allocation of future CDBG funds, their usage must meet stricter criteria than were in 1.508 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES effect when CDBG funds were first budgeted for the North Branch project in 1978. Using current Regulations (Sec. 570.302) a guideline, "not less than 75 percent of the program funds ... shall used for projects and activities which principally benefit low- and niorl,:rate- income persons." Based on the 1979 Ralston Creek Watershed Management Plan, we have determined that 67 residences and 11 commercial establishments would benefit from the North Branch dam by no longer being in the 100 year flood plain. Of the residences, we estimate 23, or 34%, to be occupied by low and moderate income residents. Another 63 residences (approximately 50% low and moderate income), however, would remain susceptible to floods of 100 year frequency, regardless of the North Branch Dam. Displaced Programs Three years ago, the North Branch project was estimated to cost about $700,000. Current cost estimates for the project range from $1.5 to $1.6 million. This includes la nd acquisition and construction costs. There are approximately $310,000 remaining from the 1979 hold -harmless CDBG program which were previously designated for this project. We plan to make full use of these funds for land acquisition. In order to allocate future metro entitlement funds for the North Branch dam, other projects or activities would have to be deleted from the 1982- 84 Community Development Plan and Budget. We have shown how the budget could be reallocated in Attachments A -C. As a result, in Program Years 1982 and 1983, $782,899 could be budgeted for the North Branch dam. The "alternate budget" for each year begins with the premise that Iowa City's annual entitlement will be 10% ($77,600) less than the 1981 level, resulting in a $698,400 entitlement. All indications from HUD are that entitlement cities can expect a minimum 10% grant reduction. In Program Year 1982 (Attachment A), housing rehabilitation, code enforcement, and community and economic development planning are eliminated; general program administration is reduced. These changes continue in Program Year 1983 (Attachment B), and funding is eliminated for North Dodge and Creekside area projects, as well as the Independent Living Center, Family -Life Home and public housing site acquisition. We do not attempt to outline a 1984 program (Attachment C) since project areas and overall community development priorities, as outlined in the current 1982 application, will have changed. Three full-time positions and funding for another one-half position and one-fourth position are eliminated by the 1982 and 1983 alternate budgets. Since these positions are presently funded only through December 31, 1981, i.e. Program Year 1981, it would be necessary to lay off the respective personnel effective January 1, 1982. 1508' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ...7 Y 1__�\ 3 Recommendation It is ultimately the responsibility of the City Council to set priorities and approve the budget for CDBG programs. However, we wish to point out that staff does not recommend the proposed actions to reallocate the 1982- 84 metro entitlement budgets. We believe that these actions would seriously alter the City's intent to use CDBG funds to upgrade and stabilize a broad segment of our older, predominantly low and moderate income neighborhoods and to continue support for programs outlined in the Housing Assistance Plan. cc: Michael Kucharzak Rosemary Vitosh bj/sp I i i i I i i I I $08 j MICROFILMED BY 'JORM MICROLAB 3 CEDAR RAPIDS -DES MOINES :. I � _ � _ _ n__ � .-��_•� —�-_ - — `--- 1. ,� -_ �_ id _ .. a ATTACHMENT A: CDBG BUDGET REALLOCATION - PROGRAM YEAR 1982 (Program Year beginning January 1, 1982) Project/Activity Approved Budget Alternate Budget (1) Comments 1. Lower Ralston Creek $481,300 $442,500 Reflects 5% reduction in entitlement. in 74,803 181,097 $698,400 Eliminate program, including Rehabilitation Officer position. Eliminate CDBG support for program; i Housing Inspector position. Eliminate program; 1 Planner position in CDBG Division. Eliminate CDBG support for program; ; Planner position in Development Division. Reduce staffing; eliminate 1 Planner position in CDBG Division. Notes: (1) Alternate Budget total reflects anticipated 10� ($76,600) reduction in annual entitlement. Part of this amount is deducted from Lower Ralston Creek project. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES r, � I .___. IJ Channel Improvements - completion of 1981 project 2. Housing Rehabilitation - 129,000 loans for low/moderate income homeowners. 3. Housing Code Enforcement - 12,000 housing inspection in support of housing rehabilitation and neighbor- hood improvements. 4. Community Development Planning - 26,924 neighborhood planning to further Comprehensive Plan and special improvements, including historic preservation. 5. Economic Development Planning - 5,080 preparation of an area economic development analysis and plan. 6. General Program Administration - 106,493 overall management and coordination, including citizen participation and report preparation. 7. Contingency 15,203 8. Ralston Creek North Branch Dam - - Total: $776,000 in 74,803 181,097 $698,400 Eliminate program, including Rehabilitation Officer position. Eliminate CDBG support for program; i Housing Inspector position. Eliminate program; 1 Planner position in CDBG Division. Eliminate CDBG support for program; ; Planner position in Development Division. Reduce staffing; eliminate 1 Planner position in CDBG Division. Notes: (1) Alternate Budget total reflects anticipated 10� ($76,600) reduction in annual entitlement. Part of this amount is deducted from Lower Ralston Creek project. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES r, � I .___. IJ ATTACHMENT B: CDBG BUDGET REALLOCATION - PROGRAM YEAR 1983 Project/Activity Approved Budget Alternate Budget 1. Lower Ralston Creek Property Disposition - $ 15,000 $ 15,000 market designated redevelopment parcels. 2. N. Dodge Area - Sidewalks 26,350 -0- 3. Creekside Area - Sidewalks 75,858 -0- 4. Creekside Area - 120,000 -0- Channel improvements along Ralston Creek. 5. Housing Rehabilitation 158,000 -0- 6. Housing Code Enforcement 13,200 -0- 7. Public Housing Site Acquisition 75,000 -0- 8. Independent Living Center- 70,000 -0- purchase facility to be used as a multi-purpose center for developmentally disabled adults. 9. Family -Life Home - 55,000 -0- establish small -group home for frail eldev*y persons. 10. Community Development Planning 31,393 -0- 11. Economic Development Planning 5.588 -0- 12. General Program Administration 115,615 81,598 13. Contingency 14,996 -0- 14. Ralston Creek North Branch Dam - - 601,802 Total: $776,000 $698,400 MICROFILMED BY 'JORM MICROLAB .CEDAR RAPIDS -DES -MOINES Comments Eliminate program. It 11 11 It 11 Continue reduced 1982 staff level j MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS•DES I40INES ATTACHMENT C: CDBG BUDGET REALLOCATION - PROGRAM YEAR 1984 i Project/Activity Approved Budget Alternate Budget Comments 1. Creekside Area - $329,000 Alternate budget to be determined Channel Improvements by new priorities, yet to be determined. 2. Housing Rehabilitation 180,000 \ 3. Housing Code Enforcement 14,520 4. Public Housing Site Acquisition 75,000 5. i Community Development Planning 29,426 6. General Program Administration 125,774 7. Contingency 22,280 `.i i.) I Total: $776,000 $698,400 i �op j MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS•DES I40INES .� City of Iowa Citi MEMORANDtUM Date: September 23, 1981 To: City Manager and City Council From: Hugh Mose, Transit Manager /�v Re: Bus Shelter Locations In an effort to optimize the placement of the ten bus shelters now on order, we have reviewed our file of shelter requests, consulted with our drivers, and researched our ridership records. We have narrowed the list of potential locations to 20 and from these we have chosen 10 sites of highest priority, and 10 alternates. The criteria used in our selection process included the number of written and telepnone requests that have been received from the public, information provided by our drivers concerning passenger boardings at high-volume stops, and the availability of other shelter in the area. We also tried to pick locations distributed throughout the community, and to concentrate on stops which would serve riders with special needs. The 10 highest -priority shelter locations are: LOCATION Westminster Street at Washington Street Sheridan Avenue at 7th Avenue Wayne Avenue at Dover Street Court Street at Friendship Street Lakeside Apartments along Frontage Road West Benton Street at Oaknoll Drive Mark IV Apartments at the Office Melrose Avenue at Emerald Street Taylor Drive at Hollywood Boulevard Burlington Street at Summit Street ROUTE SERVED Rochester 7th Avenue Towncrest Court Hill Lakeside Oakcrest Mark IV Hawkeye Sycamore Towncrest and Court Hill The 10 alternate locations, in order of priority, are: LOCATION ROUTE SERVED Caroline Avenue at Prairie du Chien Road North Dodge Kirkwood Avenue at Howell St. Mall Lee Street at Park Road North Dubuque Street at Mayflower Apts. Manville Heights North Dubuque Rochester Avenue at 7th Avenue Rochester Westgate Street at Keswick Drive Mark IV Friendship Street at Meadow Street Court Hill Southgate Avenue at Waterfront Drive Lakeside American Legion Blvd. at Wade Street Towncrest S. Riverside Drive at Baculis Trailer Park Wardway These locations are tentative, and the City Council may wish to make additions or deletions. However, it should be recognized that there are about 500 bus stops in Iowa City, and of these at least 100 have been mentioned as worthy locations for shelters. No matter how we distribute the 10 shelters available, many suitable locations will inevitably be bypassed. 1509 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ._3 Also, we realize that. there is another group of high -potential sites that seem to benefit a single commercial or other enterprise. These locations have not been included in the list of chosen sites because we hope to approach the affected parties and solicit participation in the construction of shelters and/or benches. We are also considering the possibility of replacing two of our underutilized existing shelters with benches, and moving those shelters to more productive locations. As soon as we receive Council concurrence on this or a revised list of shelter locations, we will proceed with the necessary steps to install the shelters. This process includes obtaining the approval of adjacent residents', reviewing the locations with the City Engineer and Traffic Engineer and engaging a local contractor for concrete work and shelter erection. We expect to have the shelters in place prior to winter. tp3/7 1"" i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES U ,.City of Iowa Citw� MEMORANDUM Date: October 1, 1981 To: Dennis Showalter From: Andrea Hauer I Re: Elm Grove Park Disposition As you know, the deadline for bids on Elm Grove was 12:00 P.M. September 30, 1981. No bids were received. It is my evaluation that a number of factors, which are temporary in nature, contributed to a certain amount of economic and use -related uncertainty about the parcel. The following issues are points which developers have made during the bidding period and are indicative of the problems with this parcel at this time. 1. Financing is not readily available due to general economic conditions and to some uncertainty about the viability of immediate use of. the park land. 2. There is some question as to when or whether Industrial Revenue Bonds would be issued. 3. The land is expensive. However, it should be noted that compared to other C2 parcels the price is fair. In fact, the price is lower than was determined by an appraisal, of its fair market value. Therefore, I would not recommend any decrease in price asked. 4. At this time the parcel is located in the floodplain and any construction must follow the floodplain regulations. With completion of the Lower Ralston Creek Project, this parcel should be removed from the floodplain. 5. Due to tight economic conditions, phased development which allows the financing of one building with the receipts of another has become popular. On this site, where two or more structures may be built, such phase development may be practicable. However, it is unclear what the City's reaction to this might be, given its past history of wanting development to be completed soon after conveyance. 6. Until the Lower Ralston Creek Project is completed and the land is sold, it is unclear exactly what use will be made of adjacent parcels. There is considerable risk for a developer to construct a commercial establishment before the surrounding land uses are defined. Recommendation It seems advisable to hold this parcel for the time being and market it again at a later date. The timing should be coordinated with the completion of the Lower Ralston Creek Project and after the disposition of the Ralston Creek properties. The time period referred to is approximately nine to twelve months. I would advise waiting to market Elm Grove Park again until after the creek parcels are sold, since the park parcel can potentially bring a higher price than the others. cc: Neal Berlin 1510 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .I City of Iowa City MEMORANDUM Date: September 29, 1981 To: City Council From: Marianne Milkman, Planner 111 Re: Citizen Participation Workshop The Civic Action Institute (a HUD -funded technical assistance group) contacted the CDBG Division to ask whether we would be interested in a citizen participation workshop for our citizen groups. (The Institute runs workshops of varying length to help communities achieve effective citizen participation for CDBG and other programs.) CCN members responded very enthusiastically to the suggestion of a workshop and and one has now been set up. All City Council members and candidates are invited to attend a: WORKSHOP: EFFECTIVE CITIZEN PARTICIPATION SATURDAY, OCTOBER 17, 1981 - 9 AM -12 NOON CONFERENCE ROOM A, IOWA CITY PUBLIC LIBRARY Workshop to be conducted by: Bobby McGinn, Supervisor, Office of Neighborhood Assistance, Lincoln, Nebraska. Topics include such questions as: 1. How can citizen participation be most effective with a real impact on local decisions? 2. What will be the impact of changes in federal regulations and budget cuts on citizen participation? 3. How can citizens be motivated to take more initiative and get away from the idea that the government will do it all? How can we get ACTION? 4. How can the city's student resource be motivated and used? 5. How can citizens help to solve the housing problems for low and moderate income persons? The workshop is open to all interested citizens, but is targeted to CCN, the Housing Commission and City staff. We would appreciate your letting Lorraine Saeger know by October 12 whether you plan to attend the workshop. Thank you. cc: City Manager bc2/4 1511 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Johnson Co;-10ty Council of Governments 410 E. Mshington S. -iwn City, bvvn 52240 r� 00 0 Date: September 30, '_9°1 To: Iowa City Manager Iowa City Council From: Pam Ramser, Human Services PlannerC9 Re: Funding of Crisis Center Transient Service As requested, here is an outline of the funding received to date by the Crisis Center for its Transient Service program. Original Supplemental Supplemental Source Allocation Request Allocation City of Iowa City (FY82) $ 2,500 $ 590 $ 590 City of Coralville (FY82) 650 120 120 Area Churches (1981) 2,500 970 1,350 Johnson County United Way 2,500 590 Pending (1981) As can be seen in the above chart, both Iowa City and Coralville granted the program's request for supplemental funding. Area churches have provided more than was projected. This additional $380 in revenue from the churches will be used to provide slightly more than the current minimal service level. United Way of Johnson County will be considering the supplemental funding request of $590 at the time of the Transient Services regular annual budget hearing on October 15th. bj3/16 i i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 PRESS RELEASE October 1, 1981 Francis K. Farmer has been appointed City Engineer for the City of Iowa City effective October 10, 1981. Mr. Farmer has worked for the City of Iowa City in the Engineering Division since February of 1966 and has held the position of Assistant City Engineer since March of 1980. Mr. Farmer's engineering experience eminently qualifies him to assume the additional responsibilities of the City Engineer. Mr. Farmer has a degree in Civil Engineering from the University of Iowa and is a Registered Professional Engineer in the State of Iowa. go j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 1Y13 Y ,1 City of Iowa Cif, MEMORANDUM Date: September 30, 1981 To: All Board and Commission Chairpersons From: Mayor John R. Balmer Re: Board/Commission Member Absences Attached to this memorandum please find a copy of an ordinance passed and adopted by the City Council on September 8, 1981, which provides for an amendment to Section 2-100 of Chapter 2, the Administrative Code of the City of Iowa City. Please note that the specific language amending the ordinance is contained in SECTION 2 of the attached ordinance. The City Council appoints and, when necessary, removes board and commission members. While this amendment requires that the. Council be informed of any occurrence involving three consecutive unexplained/unexcused absences by a board or commission member, such notification should also include any recommendation regarding what action you may wish the Council to pursue. No member will be removed by Council without benefit of input from his/her respective board or commission. The purpose of this amendment is to provide a vehicle whereby all Boards and Commissions can maintain, to the greatest extent possible, a full complement of active, participating members. cc: City Council bj4/2 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES /spy ...7 ORDINANCE NO. AN ORDINANCE AMENDING SECTION 2-100 OF CHAPTER 2, THE ADMINISTRATIVE CODE OF THE CITY OF IOWA CITY, REGARDING ABSENCES FOR BOARDS AND COMMISSIONS. SECTION 1. PURPOSE. The purpose of this amendment is to provide for removal of board members or commissioners for unexplained absences from regular meetings. SECTION 2. AMENDMENT. Section 2-100. Membership, Compensation and Tenure is hereby amended by adding the following: Three consecutive unexplained/unexcused absences of a commission or board member from regular meetings may be cause for removal of said member. The Chairperson of the board 'or commission shall inform the City Council' of any such occurrence. SECTION 3. REPEALER. All ordinances and parts of ordinances in conflict with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such ajudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconsti- tutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and approved this MAYOR ATTEST: CITY CLERK Received $ Approved By The legal Department 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 15 el .1 City of Iowa City = ME�VIORANG►UM Date: September 30, 1981 To: Department and Division Heads From: Cit jdjy ger Re: FY83 Budget There will continue to be significant fiscal restraints in the years immediately ahead. Slow economic growth, reduced Federal and State funding and limited funding sources at the City level make it necessary for the City to operate even more effectively and efficiently. As you prepare the FY83 budget keep in mind that there must be alternative ways of doing the job which cost less: Enclosed is a portion of a handbook prepared by the California League of Municipality describing such changes. This material should stimulate ideas! The budget for FY83 should not include the traditional requests for expanded programs or additional personnel without the inclusion of alternative methods for providing the same service at less cost or other cost saving means by which expanded service can be provided. I will be pleased to discuss such alternatives with you before submission of your budget request. bdw/sp cc: City Council ,/—I ti MICROFILMED BY 'DORM MICROLAB CEDAR RAPIDS -DES MOINES )$,5 RECEIVED SEP 2 1 1981 OFFICE OF THE CIVIL -JUVENILE DIVISION CRIMINAL DIVISION J. Petrick White First Assistant Ralph R.Potter Anne M.Lahey COUNTY 4/� Kevin B. StrweDenlel L Gray OeM: Beck or Steven R. pepenwether P.O. O60 oz328 S. ClintonClStreet Iowa City, Iowa 62210 319.337.9888 JACK W. DOOLEY • County Attorney September 18, 1981 Ms. Gladys Scott Chairperson Senior Center Commission City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 Re: Congregate Meals Dear Ms. Scott: This will reply, albeit not substantively, to your letter of July 27th. The absence of a substantive reply is due to statutory limitations on our opinion powers. Section 336.2(7) of the Iowa Code provides that we are to give our advice or opinion in writing to the board of supervisors, other county officers and school and town- ship officers. As yours is a city commission, an opinion directly to you would be beyond the scope of our authority. I have attached a copy of our most recent opinion to the Board on this general subject. We have not been asked by the Board for any further opinion. If you wish to pursue a formal opinion on this matter, I would recommend that you direct your request to the city attorney or request the Board of Supervisors to seek our further opinion. I will share with you a couple of points which we have made in various discussions on this issue. I have advised the Board that the newspaper notice as it now appears does not violate any law or regulation; however, that is not a signi- ficant statement as no particular notice is either prescribed or proscribed. Insofar as we are aware, the program requires no notice along the lines now used or any revision thereof. By the same token, the notice clearly omits reference to a significant aspect of the federal statute and regulation -- the priorities which our opinion discussed. MICROFILMED BY 'JORM MICROLAB j` CEDAR RAPIDS -DES 1401NES V. 1�l Ms. Glady Scott September 18, 1981 Page 2 I cannot say at this point what conclusion a future opinion would reach regarding the accuracy of the notice asopposed stotcompliance with h the accuracy ofanoticewhichomits,references mtoathen federal priorities depends on the manner, adequacy and sub- stance of the state and areawide plans in addressing those priorities. I'm sorry to complicate this matter further for you if, as I suspect, this reply is more obtuse than you would have wished. If your comm* a meetssion would like, I'd be pleased to ing to dicuss this with you further. Sin rely, J. Patrick White '— First Assistant County Attorney /kr Enclosure cc: Board of Supervisors Congregate Meals Advisory Committee MICROFILMED BY `.JORM MICROLAB CEDAR RAPIDS -DES -MOINES :. l �-.._ _ .._ _ . ,_ " - �. .___._•'_�—�— - - -- �_ _ .� __ -� iia .. 7 1 Vi_ CIVIL -JUVENILE DIVISION J. PatrickWhite FI tot Assistant Daniel L. Bray Anne M. Lahey OFFICE OF THE BOUNTY p.o. Box 2450 328 S. Clinton Street Iowa 3119 City, 2240 37.9688 CRIMINAL DIVISION AT m L. Yeller Ralph Ralph R. potter ® Kevin B. Struve Janice M. Becker 7 JACK W. DOOLEY • County Attorney October 7, 1980 Board of Supervisors Federal Building Iowa City, Iowa 52240 Re: Congregate meals eligibility Mr. Chairman and Members of the Board: You have again requested our opinionin regard programto eligi- bility requirements for the congregate r the elderly. On January 16, 1976, this office issued an opinion ad- dressing that question in terms of the then existingon is federal statutes and regulations. A copy o f that ed for reference. The statutory and regulatory provisions cited in that grounds foreelibilityewhich °existed catethe time d. The fofrspecific been our January 16, 1976, opinion do not now apply and, therefore, the con- clusions of that opinion are inapplicable today. Of The Comprehensive Older Americans revisionsAto ct then statutory basis Public Law 95-478, mademajorffectivewas for the congregate meals a=oandmone-half. This 1later, onnMarche31, 1980, on October 13 1978. A Ye new implementing regulations became effective. The balanced f this opinion will analyze how, under the current law, gregate meals program is to be delivered and how eligibility for that program is to be determined, if at all. Section 331 of thetPvinecongregatebsettings. lishment anThe operation of nutrition Projects or implementing regulationstate egardlesss that "a pofsageagare0eligibler� and the spouse of the p to participate in congregate nutrition services . rr cific 45 C.F.R. 1321.141(b)(1). Thus, looking narrowly aete would appear statutory and regulatory references to nutrition, g to be the sole eligibility criterion. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 15 /6 V_ --1 Board of Supervisors October 7, 1980 Page 2 A broader examination, however, of the purpose of the legislation and its implementation leads to a somewhat less open-ended conclusion. To the extent that qualifications now exist on eligibility, they are to be addressed in advance of actual service or meal delivery as part of the state and area plans. It is apparent that congress had delegated a considerable degree of latitude to the state and area plan- ning process in delivering nutrition services. The nutrition program is now part of Title III of the Act. Legislative purposes now are described as providing various services, including nutrition, to older individuals in order to: "(1) secure and maintain maximum independence and dignity in a home environment for older individuals capable of self care with appropriate supportive services; (2) remove individual and social barriers to economic and personal independence of older individuals; and (3) provide a continuation of care for the vulnerable elderly." P.L. 95-478, § 301(a). Grants are made available -to further these purposes. In a real sense, "eligibility" as it was described in our 1976 opinion now must be addressed in the pre -grant project planning stage so as to conform to the legislation. Each area agency on aging is now required'to prepare a Plan for a three year period which determines the extent of need for nutrition and other services. This plan is'required to "provide assurances that preference will be given to pro- viding services to older individuals with the greatest economic or social needs. es P.L. 95-478, § 306(a)(5)(A). Plans are then required to be approved by the state. "Greatest economic need" has been defined by the Department of Health, Education and Welfare (now Health and Human Services) povertyas "the need level at or resulting thresholdestablishednbyntheebelow Bureau of the Census." 45 C.F.R. 1321.3. "Greatest social need" has likewise been defined by re- gulation as the need caused by non -economic factors which in- clude physical and mental disabilities, language barriers, cultural or social isolation including that caused by racial or (for example Black, ethnic status Hispanic, American Indian, and Asian American) which restrict an individual's ability to perform normal lndaily tasks 45or whichth 1321e3ten his or her capacity. to live indepe MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 11/6 - Board of Supervisors October 7, 1980 Page 3 The Comprehensive Older Americans Act Amendments of 1978 did not envision a blanket or open-door meals program. Instead it describes a comprehensive and coordinated system of identifying the statutorily described needs and a planned program of addressing those needs. An individual congregate meals program should be available to persons on some basis consistent with either economic or social need. Eligibility requirements or qualifications for the local congregate meals program depend upon the area agency's plan as approved by the state. It is that plan which, under the 1978 legislation, must conform to the criteria described in this opinion. It should, to be valid, further in some fashion the three stated legislative purposes and give preference to those with the greatest economic or social needs. We have not undertaken a review of that plan and do not offer any opinion on whether it complies with the law. Nor do we offer any opinion at this time as to whether the local program complies with the area plan. Such inquiries were beyond the scope of your recent opinion request. We do state it to be our opinion that, under the 1978 Act and the 1980 regulation, an individual no longer must meet one of the four previous specifications. In lieu of such an inquiry, the area agency's plan should now be the focus of any legal evaluation as to conformity with federal law. Should it be your wish, we would, of course, ourselves, or, as its impact extends beyond Johnson County, perhaps through the Attorney General, undertake such an inquiry. JWD:JPW/kr L., Sincerely, �4 JACK W. DOOLEY JOIINS014 COUNTY ATTORNEY TRICK 1VHITE FIRST ASSISTANT COUNTY ATTORNEY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Is B MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FOURTH FY81 DECISION UNIT: FINANCE ADMINISTRATION Fiscal Year Objectives: 1. Continue to improve financial control by refining the financial information system for capital improvement projects (throughout fiscal year). 2. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures (throughout fiscal year). 3. Provide accurate and timely financial information by preparing and distributing a quarterly financial report within 15 working days of the end of the quarter (throughout fiscal year). 4. Continue to provide risk management program of risk analysis, insurance purchasing and claims analysis (throughout fiscal year).. 5. Continue to redefine budget preparation procedures and coordination of the annual budget process (September 30, 1980). Work. Completed: I. Capital project status reports are now being prepared on a quarterly basis for Finance Administration and Public Works Administration. 2. Budget amendments and problem areas in need of receipts or expenditures are discussed with the City Manager as needed. 3. A quarterly financial report was determined to be unnecessary because financial information is provided with all quarterly M80 reports. 4. Work continues on the five year historical claims listing. Started to accumulate information on risk analysis techniques and safety programs. 5. Budget process proceeded on schedule. Expenditures Bu_ dget Year -to -Date _% 6000 $ 65,P72 $ 65,957 101.0 7000 871 847 95.8 8000 10,772 8,057 74.8 9000 330,754 287,730 87.0 Total $407,669 $362,593 88.9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES MANAGEMENT BY OBJECTIVES i DEPARTMENT: FINANCE QUARTER: FOURTH DECISION UNIT: ACCOUNTING & REPORTING Fiscal YearObjectives: 1. Distribute monthly receipt and expenditures reports to departments by (ongoing) the 10th working day of the next month. Receivable billings within 30 days of the date of 2. Initiate Accounts sale, service, or damage. (ongoing) the accrual basis. (August 1980) 3. Prepare annual financial report on Work Completed: 1. We are accomplishing this about 35% of the time. 2. Completed. 3. 95% completed. Analysis: istribution of the 1. There are many d but must these cannotors be Imes, ' reports. Many times, predi�ctedanorprevent be dealt with individually when they occur. 2. This has become normal routine. is now scheduled and a final reporting is only 3. Completion of the audit weeks away. Expenditures Budget This Quarter % 6000 $127,730 $125,674 98.4 7000 .2,250 3,130 139.1 8000 111,204 68,987 62.1 i 9000 205.916 212,998 103.5 TOTAL $447,100 410.789 91.92 N L", MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 1517. r fit C".TY OF 1014A CITY CENTRAL PROCURE( -',ENT AND SERVICES DIVISION CUMULATIVE QUARTERLY REPORT - FY81 MAJOR EDUIP14ENT A SERVifFS F 8UARTERLY TOTAL TOTAL FY81 IYEAR-TO-DATE 11)11 FY81 I YEAR-TO-DATE TOTAL Number of o Images L T es of Actual YP Cy Orders Cost Com arative Costs Comparative Costs i Types of Actual o Orders Cost Next Low Bid Hiah Bid Cost %*Cost %* Next Low BidHiah Bid Cost %* Cost %* 1 13 354 904 5 373,957 2 5 380 356 16 1 13 354 904 373 957 2 380 356 16 2 6 375 168 396,850 6 $ 472 325 26 2 19 S 730,012 S 770,807 6 S 352,681 17 38 IS 92.9711 4 589 12 1 3 27 823 043 875 396 6 96-0.310117 L2 4 J$1,497,028 $1,525,643 2 ,655,900 11 4 $2,320,071 tom. *% above low bid. FY81 QUAR1 L Number of Actual Cr Items Cost 1 1,354 2 2 172 3 22 S 2.741 ro local aiscounc. OFFICE FURNISHINGS FY81 YEAR-TO-DATE TOTAL e Costs Number of Actual Comparative Costs L List Priceci Items Cost 15% Off* List Price List Price TELEPHONE CHANGES *** Does not include library changes (est. $600 Instal' FY8 I OUARTERLY TOTAL FY81 IYEAR-TO-DATE 11)11 FY8 I YEAR-TO-DATE TOTAL Number of o Images i Cy Number of N of Lines/ Orders Stations/etc. Nonrecurring Change in Charges* Monthly Bill. L Number of f of Lines/ Nonrecurring Orders Stations/etc. Charges* Change in Monthly Bi) -l. 5 +39.75'—' 1 2 6 T 193 +39.15 1 2 6 5 193 2 F 28 300 - 1.40 8** 34 49 +38.25 3 3** 44 7 —1.16 6 7 +53.00 3 ** +91.35 4 *** 31 689 4 ** *** 0 2 348 5 +60.4 *One-time charges for phone installation, move, chhaq a **Does not include ESSX system change( est.$18,000 I hil OFILMING *** Does Not include Libra (est. $600 install. iA i� F8UARTERLY TOTAL FY81 IYEAR-TO-DATE 11)11 Number of o Images Filming Cost Other Cost* Total Cost Number of o Images Filming Other Total Cost Cost* Cost 1 20,727 $ 474 662 1,136 1 2 60 60 2 20,727 $ $ 436g$ 3 31,932 794 548 1 342 3 52,659 4 4 91 463 2 406 4 667 V *Materials and document preparation. F -An I I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a FY81 QUAI JL # of Total Actual " Jobs I Qty. Cost FY81 QUARTERLY TOTAL e Number of Actual Charge Com a to Depts. Copier Impressions I 2.015 I (d_n5 --f C17Y OF IOWA. CITY CENTRAL PROCUREMENT AND SERVICES DIVISION CUMULATIVE QUARTERLY REPORT - FY 81 Ml TCinr DnINTINr, FY81 YEAR-TO-DATE TOTAL : Number of Actual Charge C m arative Costs Cr Impressions to Depts. Copier Outside @.015 @.05 @.10 1 438,472 S 5,835 21,9 3 S 43,847 2 750,428 $ 11.3 2 5 37,521 5 75,043 3 S 5 ins 6q3 4 S UARTERLY FY8 YEAR - Costs o y of Total Actual Jobs Qty. Cost Hl h Bid Cost %* 6 440 3 1 12 97.55 S 4,841 5 213 44 2 29 199 6015 8,455 , YEAR-TO-DATE TOTAL 3 92 7n2.6n S 1453s 4 5 Costs Outside @.10 FY81 YEAR-TO-DATE TOTAL : Number of Actual Charge C m arative Costs Cr Impressions to Depts. Copier Outside @.015 @.05 @.10 1 438,472 S 5,835 21,9 3 S 43,847 2 750,428 $ 11.3 2 5 37,521 5 75,043 3 S 5 ins 6q3 4 S FY81' UARTERLY TOTAL LUF'1tKJ FY8 YEAR-TO-DATE TOTAL N Actual Char a to Depts.9 FY81 UARTERLY TOTAL Com arative Costs 10% Off* ** List Price List PriceList 10% Off* List Price* Price FY61 3,973 YEAR-TO-DATE TOTAL 1 Actual Charge Com arative Costs Number of to Depts. Print Shop Outside Cr Impressions* @ P @ @ 10 ,�: Number of Actual Charge Com arative * to Dents. Print Shop Impressions @ 05 0.( 015 Costs Outside @.10 1 81,973S 3.389 1 81.9738,197 2 91.538 P 4,459 1.373 S 9.154 878 7 3 3 257 015 12 628 3 856 25351 701 3 83,504 4 111 1 253 8 350 4 434,058 5 21,38415 40 q 655 17 704 FY81' UARTERLY TOTAL FY8 YEAR-TO-DATE TOTAL N Actual Char a to Depts.9 Com arative Costs Cr Actual Charge to Depts. Com arative Costs 10% Off* ** List Price List PriceList 10% Off* List Price* Price 1 3,973 4,612 5 5,125 1 3,973 4;G 2 5, 25 2 2 3.389 3 728 4,372 3 878 13,308 5 4 3 4,516 4 968 5,464 4 S 6,218 518,082 520,212 4 40 4 774 $ 5,251 *Standard local discount. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ��--_ Ad Vi - 60 MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FOURTH FY81 DECISION UNIT: CENTRAL PROCUREMENT AND SERVICES Fiscal Year Objectives: 1. To implement job standards for Central Procurement and Services division employee performance. (August, 1980) 2. To establish a reporting system of the Central Procurement and Services division. (September 1980) 3. To implement the evaluation of the Print Shop. (June 1981) Work Completed: 1. Job standards implemented within the Central Procurement and Services division. 2. A reporting system has been established and completed for fiscal year 1980. Third quarter FY81 attached. 3. New equipment to be installed on trial during July 1981 along with a fixed printing schedule and additional job duties. Analysis: Many large projects initiated/completed: Purchasing Manual approved; computer ordered and installed; telephone system ordered and installed; transit coaches and equipment ordered; Lincoln School siren reactivated. Expenditures Budget Year -to -Date % 6000 91,792 92,278 100.53 7000 2,414 1,930 79.95 8000 62,195 43,807 70.44 9000 12 675 103 81 Total 9 b 14 _9T.7 i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES a 1$17. MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE DECISION UNIT: TREASURY QUARTER: FOURTH Fiscal Year Objectives: - To review and improve present utility computer system by examining available computer programs in comparable cities by May, 1981. - To compile data from cities collecting parking fines through Court to assess Iowa City's program by May, 1981. - To increase interest income to 9.5% by investment of idle funds for maximum period at highest interest rate - ongoing. Work Completed: - Have made plans to visit Normal, Illinois during the first two weeks in May., (They have the same computer equipment and program) Will use this information, plus that from Des Moines to determine our*utility computer program possibilities. - Have had two meetings with Johnson County officials as a followup to discussions with Cedar Rapids and Des Moines officials. Johnson County has asked to table further discussion until the county offices have viable computer programs. Internal computerization program almost complete. Analysis: Utility program on hold until traffic program running. Traffic computer program will begin operation on April 1. We plan to meet with Johnson County officials in the -spring of 1982 to reopen discussions on the court system. Expenditures Budaet This Quarter % 6000 176,490 174,855 99;1 7000 1,959 _19,617 82.5 8000 50,436 37,395 74.1 9000 240 206 86.0 TOTAL 229,125 214,073 93.4 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Y I,— L"' DEPARTMENT: FINANCE DECISION UNIT: WORD PROCESSING QUARTER: FOURTH FY81 FISCAL YEAR OBJECTIVES: 1. Train new staff members on word processing equipment and procedures - July, 1980 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work o 4 hours - July, 1980 and ongoing. 3. Have no more than 4% of total pages produced returned and ongoing. for correction of typographical errors only - 4. Implement job standards for operator performance - June, 1981. WORK COMPLETED: 1. New staffinembers continue to be given an orientation to the Word Processing Center before they begin using the system. 2. "jt ive met this quarter, turnaround now averaging 3.0 hours. 3. Objeective met this quarter, now less than half of goal.now merement 4 Uponmeascompletion of a red in ratheror i nalines, which dspeeds the checko roduction is t process while still a valid swam JarbemtAfter averaged toarriveeVatalmonths ast standard history, will performance for operators. Year -to -Date % Expenditures Budget ._---- 6000 $65,947 $64,204 97.4 7000 3,240 2,642 81.5 8000 16,255• 17,318 106.5 9000 550 693 126.0 TOTAL $85.992 $84.857 98.7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES u , 2 V 0 DEPARTMENT: FINANCE QUARTER: FOURTH FY81 DECISION UNIT: PARKING SYSTEMS Fiscal Year Objectives: 1. To provide scheduled maintenance to the Capitol and Dubuque Street parking ramps. 2. To maintain a high level of coverage in the metered and permit areas. 3. To maintain an ongoing maintenance program of meters. Work Completed: and 1 thellsealers over thebeen located in the and deck surl cale rooms of rhas g been Bfound defective. Contractors and consultants involved in.the construction of studied. B havBothethee CapitoleandnDubuque ben ntifd ad cStreet tive eRamps s have been are now bhand swept to remove all sand and salt buildups along the walls and in corners. the fourth quarter 2. The number of parking tickets issued during frome $6 1 7from 09 FY80 O39 FYto $57046 FYto 8157 Attendant controlled fourth quarter FY81 Ue Tot le revenue incrased �R$35 615 to increa ed fr m8 597 3249,123 rFY80tto $146,174 FY81. er of 3. faulty he fourth ared to art FY80.FY882 of4the 294 reported efaultyowere found to berfaul yinIFY81 com217 opared f h FY 5 were found faulty. 22 meter Analysis: Duringgoals. tRevenuet isquarter increasing Ywhi�leathen num eremof- defective meters to meet its decreasing. i o Meter cleaning to bmust mainte increased over the fourth quarter level Expenditures Budoet Year -to -Date Y ----"— % 260,792 240,028 92.0 6000 13,725 14,637 106.7 7000 219,850 115,500 52.5 6000 9000 _2,226 462 _2"O 8_1 Ll 11 93.5 Total 2J20 .829 2 451.278 90.1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES I,­ `7 rti MANAGEMENT BY OBJECTIVES r DEPARTMENT: FINANCE QUARTER: FOURTH DECISION UNIT: EQUIPMENT DIVISION FISCAL YEAR OBJECTIVES: 1. To maintain equipment so that the economic life of equipment will be one to two years longer than our current fleet. 2. To establish an "equipment labor report" which will analyze the percentage of mechanics' time which is charged to work orders and the ratio of the mechanics' repair performance to factory flat rate standards. WORK COMPLETED: 1. Continued monitoring of equipment operating costs and comparing like types of equipment to see that older equipment was not becoming too costly to.operate. 2. Using the printouts for April and May for actual figures and averaging those figures for June (which seems to follow form), we find that the Equipment Division personnel performed work in a total of 26.8 hours less time than the standarlabor rate. (3368.6 actual hours against 3395.4 standard rate hours.) The maintenance people are doing a goo d d job meeting or beating labor flat rate. ANALYSIS: Our current system is working well. We are actually saving money by maintaining our equipment in good condition and doing it cheaper and faster than those rates charged in the outside world. Expenditures Budget Year -to -Date % 6000 E 280,569.00 $ 270,130.72 96.3 104.8 7000 717,058.00 125,396.00 751,671.78 127,560.86 101.7 8000 9000 248 266.00 240 119.43 ,389 ,48 . 96.7 IOTA Total MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 1517 MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT QUARTER: FOURTH DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To enable all decision units within the department to meet their objectives as enumerated in their decision packages and to promote a higher level of supervisory and administrative performance by all division heads (throughout the year). 2. To ensure that all federal program requirements are met in a timely manner. 3. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new set of subdivision regulations• (October 1980). 4. To efficiently prepare, research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within prescribed time frames).. Work Completed and Analysis: All decision units met their objectives, as enumerated in their decision packages, for the fiscal year. Some projects, however, were delayed for reasons beyond their control. In particular, the staff developed.a new set of subdivision regulations, but the Planning and'Zoning Commission chose not to review it until after the new proposed zoning ordinance was completed. An annexation study, several other studies, and the proposed new zoning ordinance have been delayed pending a response by the Legal Department to several legal questions involved. Most importantly, all federal program requirements and the preparation of ad hoc projects and reports were met or done in a timely manner. This was primarily due to a higher level of supervisory and administrative performance in the department. Expenditures Budget This Quarter % Year to Date 6000 52,868 17,467.01 99.0 7000 1,715 277.66 73.8 8000 8,070 1,202.98 39.0 9000 0 0.00 -- Total• 62,653 18,947.65 90.6 154 7 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES K MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DECISION UNIT: PLAN ADMINISTRATION QUARTER: FOURTH Fiscal Year Objectives: 1. To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the Comprehensive Plan. 2• To monitor development activities including: (1) advising developers of the impact development may have upon the Comprehensive Plan; and (b) maintaining a current data base with which to amend the Comprehen- sive Plan to reflect a change in trends and conditions. 3. To prepare appropriate amendments to the Comprehensive Plan and implementation of ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the Plan upon adoption. 4. To develop.plans and policies at a micro -level. Work Completed: All applications submitted to both the Planning and Zoning Commission and the Board of Adjustment have been reviewed on a timely basis. This activity is an ongoing function of this decision unit. A draft of the Mandatory Parkland Dedication Ordinance was completed and approved by the -Park and Recreation Commission. In addition, several zoning ordinance amendments have been prepared, which are consistent with the Council's development policies, including changes regarding rooming houses, funeral homes/mortuaries, balcony/decks, the sign regulations, and the development of a Mobile Home Residential zone with changes proposed to Chapter 22 (Mobile Home Park Standards). The completion of the new zoning ordinance and subsequent holding of a public hearing both await the comments on this document from the legal staff. Analysis: Subdivision plat submissions, rezoning applications, Large Scale Residential and Non -Residential Development plans have been reviewed to determine whether proposed developments are consistent with the Comprehensive Plan ordinance requirements.. This review and processing have been done in a timely manner. Future work activities involve the development of amendments to the zoning ordinance regarding the definition of lot and street and modifying the front yard setback regulation. A Subdivision Fee study will be'prepared. The Large Scale Development ordinances will be reviewed with Legal with the Possibility of amendments thereto. 1-917 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES 4 )"­ r— 15'17 .__7 i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES AU -t Expenditures Budget This Quarter Y -T -D 6000 $60,959 $18,338 $50,089 _% 87 7000 1,050 121 512 49 8000 5,425 2;175 4,917 91 9000 0.00 0.00 0.00 -- Total $67,434 $20,639 $55,522 86 15'17 .__7 i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES AU -t 1„- 14ANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT QUARTER: FOURTH (FY81) DECISION UNIT: DEVELOPMENT PROGRAMS FISCAL YEAR OBJECTIVES: 1. a. Insure full compliance with all urban renewal contracts. b. Coordinate downtown redevelopment activities. C. Facilitate completion of CBD Streetscape Improvement Project. d. Facilitate completion of Ramp B. 2. Carry out the Economic Development Program as directed by the City Council. 3. Carry out all land acquisition/disposition activity in accordance with the schedule established for each project. WORK COMPLETED AND ANALYSIS: A. Downtown Redevelopment: I. Private construction activity in the downtown has continued at a rapid rate. The following is a review of the status of private redevelopment projects: a. Under Contract: All parcels except Parcels 64-1 and 82-1b are under contract. b. Design Review: All private sector design reviews have been completed except for revisions as necessary and for Parcels 64-1, 82-1b and 93-3. C. Conveyances: All urban renewal property has been conveyed except Parcels 64-1 and 82-1b. d. Changes: Parcels 65-2 and 65-4 have been removed as disposition parcels by action of the City Council. Parcel 65- 2 is the Blackhawk Mini -Park and Parcel 65-4 is the new Iowa City Library site. e. 'Construction Start: Construction on the two remaining parcels 64-1 and 82-1b) awaits completion of land disposition. f. Construction Completion: The following construction has been completed: 81-1 Hawkeye Barber Stylist 82 -la College Block Building 93-1/101-2 Pentacrest Garden Apartments 101-1 Perpetual Savings & Loan 102-1 Mod -Pod 102-3, 4 First Federal Savings & Loan 103-3 - Capitol House Apartments MICROFILMED BY .JORM MICROLAB CEDAR RAPIOS•DES I40INES V_ The other four parcels are expected to be completed as follows: 64-1 1982-1983 (Hotel/Retail) 82-1b 1982-1983 (Office/Commercial) 83-84 Fall, 1981 (Old Capitol Center) 93-3 Fall, 1981 (Breese) g. Block 64 Hotel/Retail: Parcel 64-1 has been rebid, with Plaza Towers Associates designated as the developer on July l6, 1980. Further progress on this development has been delayed pending resolution of threatened litigation. h. Parcel 82-1b: The contract with North Bay Construction Company was mutually rescinded in June, 1980. This parcel was rebid in Fall, 1980, but no proposals were received. It will be remarketed in 1982. II. The following is a review of the status of public projects in the CBD: a. City Plaza: City Plaza is substantially ' complete. Supplementary items were completed in Spring, 1981: b. Ram A: Final completion in Summer, 1980. c. Ram B: Final completion in January, 1981. d. Streetscape Phase II -A: Construction completed in 1979. e. Streetscape Phase II -B: This project began in Spring, and was completed in Fall, 1980. f. Streetscape Phase II -C: Contract was awarded in Fall, Final completion is expected in Spring, 1981. g. Public Library: Building opened for use in June, 1981. B. Real Property Acquisition/Disposiiton: I. South Gilbert Street Project: fall, 1980, UM Acquisition by sales contract and/or condemnation was completed by Spring, 1980. Review of City files by IDOT occurred in November, 1980. II. South Branch Ralston Creek Stormwater Detention Project: Acquisition by sales contract of the two fee parcels was completed by Spring, 1980. Construction completed in FY81. III. New Pollution Control Plant Site: Appraisals and review appraisals have been received. Land acquisition negotiations have begun. Relocation of mobile home tenants is underway. Easements for outflow lines are being located by Veenstra & Kimm, with identification of all easements expected by 1981. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES 1519 IV. North Branch Ralston Creek Stormwater Detention Project: Appraisals and review appraisals have been received. Just compensation was established in Fall, 1980. Land acquisition negotiations are underway. Approval of project design plans by Iowa Natural Resources Council received in April, 1981. V. Old Public -Library: With the assistance of a consultant, the City will develop a strategy for marketing this parcel for private redevelopment. Completion of the study and recommendations to Council expected in mid-September. VI. Elm Grove Park: This parcel has been offered for sale for private redevelopment in March, 1981 , with proposals to be submitted to the City by September 30, 1981. C. Economic Development: The first draft of an industrial site survey has been completed. Further work on this project and on the economic development program in general will proceed pursuant to the direction of the City Manager and City Council. Preparation of an Industrial Revenue Bond Policy was completed in Fall, 1980. The City's eligibility to apply for UDAG funding was confirmed by HUD in March, 1981, after filing of the City's formal request for determination of eligibility. Expansion of the downtown area eligible for IRBs through the Iowa Urban Revitalization Act and Chapter 403 designation was explored. D. General None. Expenditures Budget This Quarter _% 6000 $34,190 $10,085.39 101.97 7000 1,535 184.59 38.58 8000 22,650* 31418.48 26.77* 9000 165 Total $58,540 159.75 13,848.21 96.58 71.12* *NOTE: The Old Library consultant fee and associated dispositions costs ($16,500) were not drawn upon until June, 1981. The remaining project budget will be carried over to FY82. If the budget for the library disposition was removed from the above figures the % expended in FY81 for the Development Division budget is 97%. 155 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .I MANAGEMENT BY OBJECTIVES DEPARTMENT: LEGAL QUARTER: FOURTH DECISION UNIT: Legal Fiscal Year Objectives: 1. Continue the preventative law program (ongoing). 2. Attend meetings of the City Boards and Commissions in order to improve rocedures and aid members to understand the legal context in which the P Board or Commission functions (ongoing) 3. Gain further expertise in property acquisition and certain areas of litigation, particularly personal injury and land use; g ain er familiarity with federal statutes and regulations pertaining to federally funded city programs. 4. Improve administrative procedures to include regular meetings with certain departments. Work Completed: 1. Litigation: Midwest Electric V. City & Metro Papers-implead Old Cap; Yagl v. Roskup & City -City won, case closed; Magner v. Strand & City (Woodfield Mc - .settled; City vs. Iowa PERB-2nd. appeal filed (mandatory deadline); Mc- Laughlin v. City' -discovery completed; Young v. City, III -Special Appear- ance; H.D. Miller -Sevier case closed/settled; Pat Brown vs. City -Settled; LaVerna Snider V. City -Motion in Limine filed•, Linda Eaton v. City -Jury Demand filed; City V. Iowa City Cleanup -To be dismissed; Defendant signed Promissory Note; Christian Retirement Services v. Board of Review -Pretrial Statement filed; Williams v. City -Special Appearance; Augustine V. City - preparing motion for summary judgment; Murphy v. City -dismissed. Acquisition and negotiation of property: •Scott Blvd. -Easements; Rock Isle (2) settled (litigation); Dave Clark/Dave Cahil closing -swap; Max Yocum closing -houses sold; Public Housing closing with HUD (6 sites); VanKirk/ Gross -Quit Claim deed. Misc: Established task force: Consultant Selection/Contract Provisions. Unit Goal: To provide the City Council and City departments with legal advice to enable them to comply with Federal, State and local laws and to represent the City effectively in litigation, administrative hearings and other matters. Expenditures:Binet This Quarter % 6000 88,599 76,973.24 90.091 3,363 3,311.82 98.478 7000 46,337 23,184.47 50.034 8000 0Total: 157.33* 0 9000 138,229 103,626.86 *Tn be reimbursed 76.682 by Finance MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES Vi_ Commission on 1982... cflallenges council housing project, funds By Clierann Davidson dosedsession whgn discussing land ac. Staff wruer '�qulsition matters, ' because If it becomes' known that the city is. con. The Iowa City Housing Commission,sidering a land purchase, the price of voted to condemn a move by the City, "the property increases drastically, he Council that would take $216,000 from said. the commission's 1982 fiscal budget for yanderZee said "it is sick" to con the council to use on part of the Lower... sider a funding loss for the commission Ralston Creek flood control project. because fewer le would' benefit The commission•approved a recom- peop merdation stating''that Its members from the dam. than We housing pro- "strongly disapprove of, using CDBG j'i (Community Development. Block•.'GoldenHaendel,chairwomanofthe Grant) funding fdr completing work on commission, said, "I am highly in - the North Branch Dam project." The sulted and offended" that the commis- commissfon • had earmarked those sion was not informed about the possl, funds for thjee'housing projects.. The ble. loss of funds. grant was slated for use in housing HAendel urged commission members rehabilitation and, weatherizatlon, to attend thelgformal council meeting housing code enforcement and a public ' Monday to voice opposition, housing. site acquisttion and develop menta COMMISSION, MEMBER Leonard VanderZee said the council went into closed session to discuss taking the, funds to at�uire land for the dam's construction. The council can enter I_ THE NORTH BRANCH dam; the third part of thelAwer Ralston Creek Revitalization Project — a storm - water management plan for the city — would be constructed east of Hickory Hill Park. The proposed structure is a. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Ary -bottom dam with an earthen top and concrete pipe and gate that would reduce the impact of water Row from Ralston Creek; according to city of-, ficials: N The land acquisition for the dam would'be funded through CDBG'funds with an estimated purchase cost of The dam will cost $500,000'to $600,ODO to" construct. City officials said° Oreviously that the dam' constructibn would be funded with focal monies, such as general. obligation bonds issued by the city. Construction on the first part of the project'- the earthen South.Branch, Dam —.has been completed east of Muscatine Road. The second part of the plan Is' the Lower Ralston Creek project, which in- volves city acquisition of land from residents who live on the Rood plain east of the Iowa River. The plan calls for widening of the creek bed to alleviate water overflow. . 15100 THE WALL STREET JOURNAL, THURSDAY, OCTOBER I, 1981 The Job of Controlling' Public Sector' Pay By MARTIN FELDM 1N The Reagan administration appears to have won a stunning victory over the air traffic controllers by invoking the legal and contractual prohibition against strik. ing by federal employes. But the funda- mental questions raised by the controllers' walkout are still unanswered. How should the pay for federal em• ployes and for employes of state and local governments be determined? Should the right to strike be different for government workers than for other employes? The pay of government employes has been based on the "principle of compara• billty;' the notion that a public employe should be paid the same as one In the pri. vate sector ivlth a comparable Job. The principle falls In practice because It is Im• possible to define comparable Jobs or to compare rates of pay. Assessing the Extra Stresses The air controllers provide a clear. ex- ample. Whatever one thinks of their case, It's obviously Impossible to find any job ex- actly like that of a traffic controller at Chi•- cago's O'Hare Airport. More generally, for. a wide range of government occupations. from the federal Secret Service to city po- lice and fire departments. the absence of. truly comparable private jobs. has led to . futile attempts to,assess the extra stresses of particular jobs aqd to put monetary val.. ues an these differences. Even for Jobs like file clerk or computer programmer, which exist In both sectors, comparability Is Im: possible because of differences In working conditions. In the quality of the personnel and In the public employe's unique lifetime Job security with an employer that cant. go broke. , The problem of comparing pay is. equally dQ9cull. As every employe knows, It's novenough to look at annual salaries. But It's virtually Impossible to evaluate a complex compensation package that In-. cludes the generous and Inflation-proofed Pensions of government employes or the likely promotions and pay increases that automatically follow reasonable behavior on the Job. hrsteadof trying to define` combarmble jobs and pay, the government should de- cide the standard of performance or skill that It wants for each job and then set the lowest wage that will produce the number of such employes it wants. Unlike "com. Parsbillty," this Is an easy principle to ap. ply. The government can Judge whether Its wage is too low or too high by whether there Is q shortage or surplus of qualified applicants. If there were exactly comparable Jobs In the private sector, this approach would be equivalent to the principle of compam hWty: The government would have to offer a compensation package that equals the L one provided by firms. Since Jobs are not Identical, the market can automatically de. The other fundamental Issue ralsea oy- the air controllers' walkout Is the right of ternrine the wage differential that Is re- guired to compensate the government em- government employes to strike. In the prl-, vate sector, although a strike can Inflict se• ploye for any net differences In stress or effort. rlous damage on an employer, Its ability to Moreover, paying the lowest wage that, produces the desired number of achieve an excessive pay increase is lim- tied because the firm must be able to qualified ' employes Is the only policy fair to taxpay' cover Its wage costs in the price of the product it sells. While private sector unions ers. Higher wages require unnecessarily high taxes, And paying more than neces- can t mPorailly obtain abnormally high wagessin industries where firms have sary for a job leads in a misuse of the na- sig• nificant market power las In the auto and don's manpower. By overpaying, the gov. steel industries before foreign competition ernment ends up hiring overqualified peo- ple who are Induced to pass up more pro- became so effective), competitive pressure and the firm's need to cover wage costs . ductive but lower paying positions in the are an ultimate check on union power. private sector. The situation Is completely different for It is clear that there Is no shortage of • employes of the federal government. If the potential air traffic controllers at current pay scales. Even before the walkout, the government agrees to pay air controllers or file clerks twice what it should• the gov government had more job applications on band than It would hire In a normal dec• ernment's businesswill continue as usual and only laxpayerswtll suffer. Because the ade: That's dear evidence the controllers' ultimate market check on excessive wages Pay was too high and that the govemw' is missing, government employes can't be ..agent's original pay offer would have been ''. allowed to enforce their. wage demands a waste of the taxpayers' money..,.... _, with a strike or the threat of a strike. State and local governments across the country have also used the "principle, of ; Unnecessartly High Wages The same comparability" to Jtutlty unYgecessarlly high pay. The long welting lists of qualified prohibition on striking appropriate to state and local employes , would like positions but can- who _teachers work not fled work area clear signal that teach• Residents In state after state who are vct- Lag to cut taxes will get reasonable value ers' salaries are too high: 'Clerical and blue:collar jobs with state and local gov for their tax dollars only II . '. Y� they also pre. ' vent thelripublic employes .tram earning , ernment are also In great demand because of their excess pay and are still frequently unnecessarily high wages.. • • . _ Public sector payrolls account_ for. a given out as political rewards or to friends and 'relatives of current 'employes. The very. much smaller share of total employe. , earnings in the U.S. than in Europe, with time has come to stop wasting taxpayers' money.and stance resources and to allow Its nationalized Industries and much larger , social service agenices. But Western Euro- the real wages in these jobs to fall to a •- Pean public employes generally do have the right to strike and with It has come market clearing wage. not .: ,Board of Contributors There is clear evidence the Controllers' pay was too high and that the government's original pay offer would ' have been a waste of the taxpayers' money. • Perhaps that's already, beginning to baPPw• Insufficient attention has been given to the recent decision to limit next Year's pay Increase for federal white collar civil servants to 5% Since prices will rise by more than this, the higher nominal pay actually amounts to a real pay decrease. But despite the complaints of federal em ployes, It Is clear that at current pay levels the government Is having no difficulty in retaining Personnel and filling any vacan. des. Judged by the excess of federal job seekers, the civil service pay scale is stlB far too high for most jobs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES only higher pay but substantial political Power. Much of the trouble that the British ; government has had In, cutting spending can be traced to the right of government employes to strike. , The strong expressions of support that, U.S. air controllers have received from controllers abroad show a greater sense of solidarity among government workers around the world than between the control• lers, and other American workers.. One of the important effects of the Reagan admin. Istration's strong stand has been to reas• serf that In the U.S.. public employes are the servants of the people and not the other .way around. .. Mr. Feldstein is professor of economics ; at Harvard University, president of the No. tionai Bureau of Economic Research and a i member of the Journal's Board of Conmbutors. 1519 Bargain Year -- Economic Gloom Cuts Labor -Union Demands Fo'r' Big 1.982 Contracts National Formulas Unravel„ Relaxing Work Rules; Teamsters' Early Signs Is Cure Worse Than Disease? By ROBERT S. GREE%,BERGER Staj/Re rterof Txc WA" ST "lounre,L WASHINGTON—The fight against Infla• don may get a boost from the labor front: Signs point to a substantial moderation In wage settlements next year., Many of the major Industries negotiating new wage contracts In 1982, the.Flrst round of the next three-year collective-bargaining' cycle, are In deep economic trouble. These industries -auto, trucking, rubber and oth- ers—are digging In their heels to hold the - line on labor costs. At the sametime,' unions, many of them hit by widespread lay offs, have become far more concerned about resew. g jobs than winning hefty pay in•:1,. "I'd be surprised U. there's a lot .01 de•1•. . mand forAg increases next year," says thell chief economist of one major union. "Most;. Of us will be bappy.just to hold on to wtiat' we've got." Even. more significantly,labor f• say, the gloomy economle limate a�� ' appears . m be creating a fundamental change m la• bar relations: the unraveling of the Industry- wide national contract agreements that have set the pattern for bargaining throughout most of the past three decades. These agree - mems have tended to put upward pressure' on compensation• regardless of economic 'conditions. ' Local Considerations Now, are increasing number of companies and unions already are modifying national . contracts,to fit local situations, such as po tentlal plant closings. Nearly all of these changes, which include more -flexible work - rules and freezes on wages and benefits, have significantly reduced labor costs. As a result, "m my judgment, next year will be the most important bargaining year In 30 years," says Arnold Weber, formerly a . top Labor Department official andnow the president of the University of Coloradb. "It will lest the capacity of the parties to adjust to new circumstances," he says, ' The trend toward union wage moderation ts-expected to spill .over Into the nonunion sector. Although union members represent only 20.90, of the work force, highlyvisible uman settlements often set benchmary for armor areas of the economy, Mr. Weber Says. le adds that many concerns that want to remain nonunion tend to match union set dements. .. L " In return for wage moderation, however, labor will be, bringing new demands to the bargaining table. "If there Is a need for re• lief from wage costs, what will be the quid proquo in Job security?" asks Thomas Kc, khan, a labor•reladons professor at the Mas-', sachusetts Institute of Technology. "We will see scene pretty creative trade-offs next Year." In such areas as job retraining, profit sharing and perhaps a shortening of lradl• tional three-year contracts, he predicts. Good News for Reagan The wage moderation• would be. good news for the Reagan administration. The consumer price Index already Is benefiting from a slowdown in the rise of volatile food and energy prices,' and many economists agree that future progress will depend largely on slower wage rises. Federal Reserve Board Chairman paul Volcker, in a speech last week, stressed the importance of wage moderation in bringing, overall Inflation under control. Next year will be "a crucial period" for wage negoda- tions, he said, because "Il is a major bar• Pining year.". Statistical evidence already shows a slowing In wage Increases. For this year's first half, blue-collar wages—union and non- - Iunion—weie rising at a 9%, annual rate; compared with a 9.690/, rate last year, ac- cording to •the Labor Department. These wages climbed 9%, Ip 1979 and 8217, in 1975. Both labor and management predict that . the moderation In wage increases will can - tine next year, A top corporate executive and labor -relations expert says, "I believe that management, more so than ever before, will be bringing to. the attention of unions and.other employes the realities of their In- dustries,'It will produce a more candid, opeadialogue and a sharing of problems," Teamsters' Moderation • The fhsCclear sign of next year's moder- ate bargaining mood Is the Teamsters union's recent decision to begin negotiating a new.. and less -burdensome contract with the ailing trucking industry, even though the durrent pact doesn't expDe until March 31. Roy Williams, the union's president, has m- cdcated1that members may have to pass up big wage Increases in order to preserve ben• e@ts won in past negotiations. In sharp can. trast, the Teamsters in 1979 negotiated a na- tional pattern -setting pay Increase of about 35%, over three years after a 12 -day strike. Some economists believe the moderating trend in labor contracts win be reinforced by more divergence from national agree• ments. Beginning next year: "the practice of wage leadership and pattern bargaining will disappear as the. monolithic models break up" or are supplemented by agreements on a company or even plant level, asserts Au- drey Freedman, a labor economist for the Conference Board, a bustness•research group. Mrs. Freedman says the trend toward national pace -setting agreements began In 1918, when General Motors Corp, and the United Auto Workers union signed their first multiyear contract. These agreements, which were common fbr big unions by the 1980x, were seen as a sign of labor states. manship. They brought stability to labor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES markets In exchange for regular yearly in- creases of about 3%, based on productivity trends, plus costof•livmg adjustments. The model was adopted by most Industries that were highly unionized, dominant in their market and thriving on healthy productivity Increases. These agreements, in turn, set the pattern for much of the rest of the econ- omy. And as Inflation soared In the late 1970s, settlements continued to follow these inflation-adjusted patterns despite declining productivity and increasing economic prob lents in many of the Industries involved. But all that has changed. in next year's negotiations, auto companies, truckers, rub ber companies, meatpackers, airlines and others will be limping to the bargaining ta. ble.. AB are suffering from Intense foreign and domestic competition, changing mar- kets arkets and outdated equipment. And their unions, having watched jobs either evapo rate or move abroad, are In a somber mood. "The problem Is that the national for. mula helped get Nem Into trouble," says Barry Bosworth, a Brookings Institution economist who helped run the Carter admin. istradon's program of wage -price guide. lines. "Both sides didn't want to do battle every few years, so they got It down toa - formula. But the negotiators got too far away from the plants, and they couldn't see. that the formula wasn't relevant anymore to. the reality of the world they now face." , - Mr. Bosworth. Is encouraged by the re-' cent Teamsters agreement to negotiate early with the trucking industry.. "It's one of. the most significant -developments I've seen. It says that unions do see the problem," he says. •_One ' Teamstgra _otltctai_-ete_dlcts_ that' tru ay smaller, companies won't be tncladedr In the master agreement, which since 19;14 has covered more than 8,000 truckers. And, he expects to see major concessions by the! union on work rules, Including more flexibl i fly In starting times and job classifications as well as weekend work at straight:llme rather than overtime.' c j In other industries, local unions Ld. plants already have made such concesslorts,- Carl Dlmengo, who works In the research, department of the United Rubber Workers: union, says there have been at least 15 ia- stances of changes in the national agree, ment negotiated with the rubber Industry In, 1979. "This Is really a new hall game com- pletely. In the past this hardly ever took place," he says. In Memphis, Tenn., for example, Fire-. stone Tire & Rubber Co. planned to close a plant last year because It was losing money. The local rubber union, however, agreed to major changes. in work rules. It educed break and lunch times, changed certain job classifications and agreed to give up auto- made overtime on weekends. The plant re- malned open. . Changes also have been made by smaller, Independent unions that usually have followed Industry patterns. Earlier this year, Keystone Consolidated Industries and the Independent Steel Workers Alliance, which represents worker's at the company's BartonvWe, Ill., plant, agreed that workers would give up scheduled pay raisesuntil next May and accept a reduced formulalor costo( -living payments In order to help the loss -ridden operation. ;P, W Jack'Slater, the president of the union. says. "We always used to take the standard steel agreement and then try to Improve on It.' This is the first time In at least 25 years; that we've gotten away from that pattern," Auto Outlook Experts say there will be more examples, next year, the heaviest bargaining year In the three-year cycle. United Auto Workers 'members already have led the way, with; concessions totaling more than $1 billion to, help keep Chrysler Corp. afloat. Help for all-: Ing Ford Motor Co. also Is expected. Some union leaders view the emerging trend pf labor. concessions with growing alarm. "This is the cure that's worse than the disease," says William Wlnplsinger, the president of the Machinists union. "It's cre- ating a dog-eat-dog attitude among work- ers." other union officials predict that the breakdown of natlonaLagreements could eventually lead'to Increased instability, and strikes. ., Still others wam'that subsldliin9 w�ali members of an Wdustry can be counterprod-; uctive. One labor observer says that earlier this year Kroger Co., the food retaUer, pulled out of the western Michigan market because wage concessions made for certain strug.. gang local supermarkets made Kmger's. coats uncompetitive.; The net result was redaction of jobs ;. , ... �. At the same time, labor -is expected to. .look for future rewards for its sacrifices.` "It's a reasonable expectation that as things get wbole and healthy, labor wW share in that, too," says one business leader. He pre.' dkts thatprofit-sharing plans will be one form of future payment to labor for current( moderation. And, he'adds, "I think labor will be understandably Interested In signs that management is tightening Its own belt.'. Tbat will have to be done to set a.tone of cooperation and credibility." t. Nommlon Contention Other unions will seek agreements 'to blip slow the flow of Jobs to the nonunian sector. For example, MIT's Mr.. Koehn says this issue will be "a main source; of contention" In negotiations next year In the electrical industry, to recent years, he says, General Electric Co. and Westinghouse Corp. have opened many nonunion plants. He predicts that these companies' unions will try to make formal arrangements that will make It easier to unionize these plants, Still other labor groups Willdemand retrain. Ing programs for those workers whose Jobs will be eliminated as industries modemize. Finally, both labor and management will be watching closely to see whether the Rea- gan administration or federal agencies send - out signals'that could affect bargaWng next year. For example, says William Niskanen, a member of the Council of Economic Ad- vLsers, any slowdown in trucking deregu4 tion by the Interstate Commerce Commis cion could be interpreted by the .Teamsters as a signal to get tougher, because It is eas- ler for truckers to pass on costs In a regu. lated environment. But unlike the Carter.. administration. which set' up an elaborate "voluntary" wage -price monitoring system, the Reagan White House plans to be a neutral observer. Says Mr. Niskanen: "We will be wattling bargaining behavior, but we don't have a wage policy as such. It will be no guidelines, no nagging, no oversight." MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /�I✓Jl �C`CLU.Gv='Y� / ^'-/Y�-�/iri+�, lfr✓Yl. City Government Solves Storage -Retrieval Woes With- Reader -Printers Efficient storage and retrieval of in- formation is a problem confronting every office management, but nowhere is it more acute than in government agen- cies. They are mandated not only to pre- serve and store ever -mounting records and backup documentation but also to assure access to and copies of that mate- rial by the public. The municipal offices of Iowa City, Iowa, were faced with just such a prob- lem. In meeting their storage and re- trieval needs, the departments of finance and housing and inspection found the so- lution in microfilming and acombination of Minolta reader -printers, the RP 405 and RP 407. Both departments had begun mi- crofilming records through Jorm Mi- crolab Inc., Cedar Rapids, and had out- lined to Jorm's sales representative, Pat Mculer, specific factors in the selection of the reader -printers. In addition to the ability to produce hard copies, the offices wanted a common hardware system in which one department's reader -printer could also serve, if necessary, as a backup unit for the other. The key was a universal data retrieval system incorporating individual units to meet the varying requirements of both departments. Installation of the RP 407 in the DHM and the RP 405 in finance resulted in a system tailored to these dif- Monica Urhte, controller for drefinattce department of lorcn Ciry, Iowa, is shown re- trieving and ranking a copy of accounts Pnpahle vouchers on her render -printer. 158 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES fercnt needs. Data on the RP 405, for example, are recorded on roll film and those for the RP 407 on microfiche. Yet both reader -printers can accept either data format through interchangeable car- riers and also can interchange lenses. Dictating the selection of dift'erent units for the two departments was the quantity and character of the data gener- ated. The DH31, for example, needed a storage and retrieval capacity fororiginal building plans—engineering reports. blueprints, alterations in construe- tion—as well as documentation of all permanent property data and day-to-day work. It was with this in mind that the table -top RP407 with an I I"x 17" screen and an electrostatic printer was chosen. as was a 16 -35mm microfiche jacket. It is perhaps in the area of rental hous- ing that the micrographics system is most beneficial. For example, a tenant may file a complaint of a housing violation. This information, along with any action taken by the department, is thein'recorded and becomes pan of the permanent mi- crographic file. Two months later, the tenant may come in and request docu- mentation and copies. With -the RP 407. he is given the information as well Ss copies desired. Extensive Data Bank Like most financial operations. the finance department in Iowa City needed a records information and retrieval func- tion foran extensive bank of data, includ- ing accounts receivable, accounts pay- able, general ledger transactions, payroll records and a complete record of all ac- tivities for any given fiscal year. It ac- complished this by microfilming all ac- counts payable vouchers (6000 to 8000). payroll time records for a 600 -plus biweekly payroll, and all transactions for the fiscal year. The finance department's use of the RP 405 is similar to housing and inspection's use of the RP 407. An all-purpose, table- top unit with electrostatic printer, the RP 405 produces positive hard copy from positive or negative microfilm. And vol- ume copying is possible in two sizes— either letter or invoice—and thus suitable for. the department's specific require- ments. For Iowa City, Iowa, the storage of information on microfilm and its retrieval on reader -printers has provided the solu- tion to the problem of government paperwork. ■ t Tsai; THE OFFICE, September 1981 �, l 8l b S m T TH 8AM-Magistrate SAM -Magistrate Court (Chambers) 17;30PM-ForMal .Room) 12noon-CCN(Rec Ctr 3PM-Senior Center Comm (Senior Ctr) Court (Chambers) 1:30PM-Informal P&Z 3:3mm (Housing Comm (Conf Room) (Chambers) ` b LOAM -Staff Meetin (Conf - 8AM-Magistrate 8AM-Magistrate .Room) 12noon-CCN(Rec Ctr Court (Chambers) Court (Chambers) 1:30PM-Informal 3:3mm (Housing Comm (Conf Room) 8:30AM-Hous.Appeal: Board (Conf Room) Council (Conf Rm) 7:30PM-Council (Chambers) 7:30PM-Riverfront 7:30PM-Airport Cemi (Conf Room) Comm (Conf Room) 7:30PM-Resources Conservation Comm (Eng Conf Room) lOAM-Staff Meeting 9AM-Magistrate (.7- 8AM-Magistrate (Conf Room) Court (Chambers) Court (Chambers) 7:30PM-Informal P&Z (Conf Room) 4PM-Broadband 7;30PM-Formal P6Z Coommc(Conf1Room)ns 7PM-Parks and Rec (Chambers) Comm (Rao Center) l9 8AM-Magistratef �0 FIOAM-StaffMeeting AM -Magistrate Court (Chambers) t (Chambers) Room) PM -Library Board_ Cour 1:30PM-Informal Council (Conf Fin) 7(Chambersjcil :30PM-Human Comm (Conf Conservation Comm (Conf Room) LOAM -Staff Meeting 8AM-Magistrate (Conf Room) Court (Chambers) MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES G /7 City of Iowa Ci _ MEMORANDUM Date: October 5, 1981 To: City Council From: Andrea Hauer Re: Zuchelli, Hunter & Associates' Library Disposition Report Attached please find both an executive summary and the full report on the re -uses of the Old Library site. This report was prepared by Zuchelli, Hunter & Associates. This report and summary will be distributed to the public concurrent to its release to the Council. Discussion of the report is scheduled for the October 12, 1981, Council informal meeting. Discussion of disposition and marketing of the site is scheduled for October 19 Council informal meeting. In the meantime, if you have questions or comments with regard to the report, please feel free to call me at 356-5235. tp5/4 40 i MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 EXECUTIVE SUMMARY A. BUILDING AND SITE EVALUATION The former Iowa City Library Building was constructed • is structurally sound in 1903 as a Carnegie Library, and has been well maintained. An expansion wing was added to the east facade in 1962 which reinforces the architectural theme and enlarges the building to 25,238 gross square feet. • The building is strategically situated on a site adjacent to the downtown Federal Urban Renewal Area, in close proximity to the University of Iowa campus as well as a major mass transit transfer point. A } 77 space. city -owned surface parking lot is on site. B. ECONOMIC OVERVIEW Iowa City has sustained moderate but steady grow th in recent years, although growth in immediately sur- rounding areas of the County has been more dramatic. • • Median household income has increased significantly in recent years reinforcing the high white-collar to blue-collar employment ratio. • As a result of significant public and private invest- ment in the downtown in recent years, a majority of the retail sales gains in Johnson County athadowntown. accounted for by the City, and more specifically y e C. ALTERNATIVES FOR REUSE • Opportunities for reuse of the building as offices, restaurant, private club, dinner theater, restaurant/ tavern/exclusive lodging, and specialty retail were evaluated in terms of market support. • As a result of favorable market indicators, four of the reuse alternatives (specialty retail, office, restaurant/specialty retail and restaurant/office) were further evaluated with regard to likely levels of financial feasibility in reuse. /J 0VQJ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -2 - The four alternative reuse programs were found to vary in total development cost from approximately $1.2 million for rehabilitation for specialty retail, to approximately $1.3 million for both office and restaurant/specialty retail reuse, and $1.4 million for restaurant/office reuse. • The mixed-use alternative combining restaurant with specialty retailing was found to be the most advan- tageous in terms of achieving both market support and financial feasibility for the private development en- tity as well as satisfying the City's objectives in offering the property in disposition. • An alternative examining demolition of the building and new construction (high-rise market rate apartments) showed this alternative was not financially feasible as a strictly private sector venture. I D. MARKETING RECOMMENDATIONS I t • In light of the several opportunities for reuse identified and the potential that the building I offers to provide a quantity of extremely high - amenity spaces for a variety of alternative uses, solicitation should be flexible and allow a broad range of responses. ! ti • The availability of Industrial Revenue Bond finan: cing for the project as well as the possibility of - achieving I historic designation provides an attrac- tive financial incentive package to prospective j developers. I; • Finally, it is recommended that the adjacent 77 i space city -owned surface parking lot be made avail- I able to the designated development entity either i through direct sale or long-term lease agreement. I, /5aa4. MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES tJ Identification and Evaluation of Redevelopment Opportunities �R I:. I, THE FORMER PUBLIC LIBRARY ,, BUILDING Iowa City, Iowa OCT 5 1981 ABBIE STOLFUS ICTry CLERK Zuchelli, Hunter and Associates, Inc. September 1981 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOIIILS lsaa4• Identification and Evaluation of Redevelopment Opportunities -. The Former Public Library Building Iowa City, Iowa ZUCHELLI HUNTER & ASSOCIATES INC TABLE OF CONTENTS I. Introduction . Page II. Physical Evaluation. . . . A. Building. B. Site and Project Area C. 3 Demolition and New Construction Versus. . Rehabilitation . . 7 and Reuse . III. Market Reconnaissance. A. Regional Economic Overview. . B. Alternatives for Reuse. ' ' • • 11 .' C. Summary: Program Alternatives for. . . . Financial ' ' ' • 14 Feasibility Investigation. . . IV. Preliminary Financial Feasibility Testing of Program Alternatives . • 20 A. Development Costs . . . . ' ' ' ' ' ' ' • B. Operating Income. • • • • 22 . C. Operating Costs 26 D. Restaurant/Office . . ' ' ' ' • ' • • 28 . . . . . . . . . V. Conclusions and Marketing Recommendations. . . . . 29 . • . .33 A. General Conclusions . B. Recommended Marketing Strategy. C. Next Steps. . . . . . ' ' ' ' ' • 33 • • • 34 . . . . . . . . 35 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES is01aa. ..1 LNC 2UCHELLI HUNTER & ASSOCIATES lNC. I• INTRO- Unlike a situation where a private owner with a profit motive sells a property and is not reall whether existingPrimary reuse improvements are torn down or Y concerned Perform sfor othe enew rownerp the ell a particular reuse ewill elikely t library or any propert so the city, in disposition of the concerned with all of Property esiratesically located must be deeply ties and potential opportunities for Recognizin revit- alization efforts in the do assisting g rtinuin tax base downtown, direct expansionoflthelocal and pose, Potential for creating additional downtown for complementing and reinforcing activity, t and expected future downtown uses, the cit g other existing • y instructed zHA to: ('j siteuand theatePhysicalcharacteristics of the building, -• site nge a and -hu surrounding area in terms of the the f would maximizeothebcity'sdevelopment alternativesthat and on this a iobjectives in this undertak- ing, Examine the likely I - desirable develo me financial prnancial feasibility of the �,� direction to local alternatives in order to most marectin decision-makers in a subsequentovide g effort for disposition of theProperty.. rty J It is'understood that the city desires to offer the ing and property for disposition to the build- - tive price of a private sector at the cit ling to $155,000. It is also understoodtenta- y is willing to consider the is of the adjacenth77- J agreementface parkPTog]eC{ (possibly through a Of lease 1 to the To accomplish the assignment, zHA: • Compiled, reviewed and evaluated available reports, studies, documents and statistical informa- tion regarding the local economy pertinent mics at work; Y and the market d yna- • Conducted a series of confidential interviews with key local public officials, realtors, leasing agents and epresentotatbeiveknowledgeabls ate regabdstoethellocalsts market for a variety of downtown uses; • surveyed major downtown commercial uses with regard to quantity of space, occupancy, lease rates and terms and operating costs; 15a 07 a, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES C f" 1 \ ZUCHELLI, HUNTER & ASSOCIATES INC -2- • Collected and analyzed available pertinent informa- tion regarding physical characteristics of the build- ing and the subject property and undertook "on-site" inspection of the property in order to estimate likely costs of rehabilitation for a number of alternative uses; and 0 Completed preliminary evaluation and testing of the proposed reuses in terms of each alternative's finan- cial feasibility and each alternative's ability to _ accommodate the city's objectives in initiating this effort. J Following this introduction, Section II presents a general I— evaluation of the building and .the project area, and Section III reports results of the market reconnaissance including findings regarding a range of reuse options. Section IV carries out finan- cial feasibility evaluations on the several alternative uses thought to be likely or appropriate in light of building and pro- ject area characteristics and likely level of market support. lFinally, Section V presents ZHA's overall conclusions and recom- mendations regarding the preferred reuse program and strategy — in marketing the project for private disposition. It should be noted that the intent of this effort is not — to carry out detailed architectural and engineering studies or undertake substantial interior layout and design work. The ex- tent of our efforts along these lines, while responsive to indus- try standards, market Supports and special opportunities offered by the building itself, is accomplished primarily to facilitate the financial analyses and to provide a basis for evaluation of subsequent reuse proposals. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES ZUCHELLI, HUNTER & ASSOCIATES INC -3•- II. PHYSICAL EVALUATION A. BUILDING The library building is approximately 25,238 gross square feet on six different levels. The main section of the building was a Carnegie Library constructed in 1903 with a fieldstone S foundation wall; brick masonry walls anda gray limestone veneer. In 1962, an addition of concrete block with a veneer of charcoal brick and Indiana limestone was constructed on the face of the �i east wall of the original building, i ( An excellent inventory of interior and exterior building features including a detailed description by room was prepared by Jim Jacobsen of the city staff. Appropriate excerpts follow: "Exterior Features The library exterior remains intact despite the fact that ( the east wall is "buried" by the new addition. The windows and frames on the main floor are replacements, but retain the original frame proportions. "The building reflects the revival of Classical Greek archi- tecture, a trend which was prevalent at the turn of the _ century. This style is represented in the central "temple" mass which forms the portico and main entrance. Two main — wings running north and south from the central mass feature a quoin decoration of the corners and a decorative cornice which runs around the entire structure. Main floor windows - feature "Gibbs Surround" decorations, a stone framing inter- spersed with projecting stone points; this is a 17 -18th Century feature exemplified in the Church of St. Martin's In the Field, London, by John Gibbs, (1682-1759), a noted English architect. The use of two water table lines of projecting stonework and higher stone belt courses serve to define the vertical simplicity of the flat stone surfaces. Four major square chimneys with corbelled caps are retained. A skylight on the roof line provides light for the stained glass skylight in the rotunda. "Main Floor: • Central Roo . This area was originally an open reception area located beneath a ceiling rotunda with a stained glass skylight. /5c;Ua., MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Figure II -1 — . Existing Interior. Layout Main Level; Iowa City Library Building; Iowa City, Iowa l 0\�\1.962 Addition MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 0 ZUCHELLI, HUNTER & ASSOCIATES, INC. -4- "The walls and ceilings of the entire structure are frescoed, those of the main floor being finished in quietly beautiful and harmonious designs and colors, varying shades of red, gray and green being used."(Iowa City Press, Nov. 29, 1904, "New Book Home is Dedicated") • "North Reading Room: This room remains virtually unchanged in dimensions. There is very little surface decoration. The original steam radiators are intact. The fire- place on the north wall is intact but is sealed with- in the chimney base. All mantel and decorative molding is removed. Brown tiling in front of the %•Jo�oZ� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES "The vestibule area immediately inside the portico was lined with marble. It is now completely filled in by the construction of two bathrooms, and I was not able to ascertain the degree of damage done to the original wall and floor surfaces. - "The janitor's closet to the south of the vestibule was tile lined, is in a state of disrepair, and is _ largely filled with heating or cooling vents. A ceiling hatch leads to the loft which is below the skylight, and above the rotunda. "The main rotunda area retains two circular radiators which flanked the original entrance. This area is now filled with floor -to -ceiling load-bearing bookstacks which support a second (temporary) floor level above which was added in 1962. Originally the central support columns which define this room r Jwere ornately decorated with marble slabs, plaster relief decorations and were capped with Corinthian capitals. These features are non -extant. The ceil- ing is encircled by a decorative molding of wood which is intact but in some disrepair. The base of the rotunda was formerly distinguished by a six foot wide stained glass skylight. This feature has been removed for reuse at the new library. A glass -covered clear skylight remains. On the upper levels of the west wall outlines remain of decora- tive pilasters and design elements now gone. The original wall decor is described as follows: "The walls and ceilings of the entire structure are frescoed, those of the main floor being finished in quietly beautiful and harmonious designs and colors, varying shades of red, gray and green being used."(Iowa City Press, Nov. 29, 1904, "New Book Home is Dedicated") • "North Reading Room: This room remains virtually unchanged in dimensions. There is very little surface decoration. The original steam radiators are intact. The fire- place on the north wall is intact but is sealed with- in the chimney base. All mantel and decorative molding is removed. Brown tiling in front of the %•Jo�oZ� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ;::_ �� ZUCHELLI HUNTER & ASSOCIATES, INC. -5- fireplace remains. The windows retain their original dimensions but consist of recent aluminum replace- ments retaining the original window frame and sill fabric. A two -foot dropped ceiling of accoustical tile obscures the probably extant ceiling decora- tion and wall molding. • "South Reading Room: _ • "TheBalcony: The original stairway, centrally located rising from the basement to the main floor and to the - balcony with a second run originally stood in the center of the balcony curved area (removed 1962). Any removal of the temporary floor level now sup- ported by the stacks (3/4 foot lower floor level than the balcony) would leave the'balcony isolated without stair access. The original iron grill bal- cony banister is gone. "Basement Level: A great quantity of original woodwork remains on this level, primarily beneath the rotunda and balcony areas; it consists of office dividing walls, doorways and transoms. The music room on the southwest corner retains much of its 1952 decor with wooden shadow boxes and wall murals which were funded from the Brubaker bequest. This floor level boasts original window woodwork and radiators. The entrance vestibule is intact (original door). and two bathrooms flank this passage on each side (original floor tile remains). The balcony MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 16=01.0. W Identical in condition to its northern counterpart. A stairway was added around 1975 to the east wall providing additional access to the second floor stacks. An additional wall penetration was nec- essary in order to provide a door for entrance to r • that level. • "Small Offices: Two matching offices with ornamental fireplaces - were originally set off of the main rotunda area. The south office remains largely intact with the fireplace mantel intact but buried. The northern office is now part of the new stairwell (1962) and its fireplace is completely sealed. _ • "TheBalcony: The original stairway, centrally located rising from the basement to the main floor and to the - balcony with a second run originally stood in the center of the balcony curved area (removed 1962). Any removal of the temporary floor level now sup- ported by the stacks (3/4 foot lower floor level than the balcony) would leave the'balcony isolated without stair access. The original iron grill bal- cony banister is gone. "Basement Level: A great quantity of original woodwork remains on this level, primarily beneath the rotunda and balcony areas; it consists of office dividing walls, doorways and transoms. The music room on the southwest corner retains much of its 1952 decor with wooden shadow boxes and wall murals which were funded from the Brubaker bequest. This floor level boasts original window woodwork and radiators. The entrance vestibule is intact (original door). and two bathrooms flank this passage on each side (original floor tile remains). The balcony MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 16=01.0. W Figure'II-2 Existing Interior Layout Basement Level; Iowa City Library Building; Iowa City, Iowa \ �\ 1962 Addition MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES l�aa� ZUCHELLI, HUNTER & ASSOCIATES, INC. -6-' Structurally, the building is quite sound and seems to have been very well maintained throughout the years; however, for library use the interior layout seems quite inefficient in terms of access and circulation. Mechanical systems and HVAC will require considerable invest- ment and upgrading to not only meet code requirements but also to accommodate reuse development. Much of the plumbing is old _ and in need of replacement or repair. Electrical circuits are at capacity. The main compressor and three air conditioning units - totaling approximately 35 tons will have to be replaced and fire protection and detection systems will have to be added. Energy - efficiency suggests conversion from steam to hot water heat; but the boiler, while in need of some minor repair, is generally in good working order. The general physical evaluation of the building was accom- plished on the basis of several "on-site" investigations by ZHA - (on a number of occasions with prominent local contractors exper- ienced in similar renovation projects and others with unique l5aaa. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES area is supported by two cast iron support posts. Stone — or brick load bearing walls break this area into many small office areas. The furnace room remains and bare masonry can be inspected at that point. Air conditioning and heat- — ing apparatus fill this area. The New Addition: The 1962-3 addition was designed by the architectural firm of Savage and Van Ploeg of West Des Moines, and construction _ was by Frantz Construction Co., of Iowa City (bid of $191,000). The building provided both additional library space and a civic auditorium (a room with a flat floor, small stage). i "Interior walls are.concrete block set in a vertical manner I._ without interlocking courses (stack bond). The building ex- terior is of concrete block with a veneer of charcoal brick and Indiana Limestone (the latter selected to match the orig- inal structure). Porch pillars'were apparently of segmented limestone and do not have steel beam supports. •. ° Windows are few and small in size. Those on the north half are tall and narrow, and are associated with the exterior porch and planter pillars. The south half features no eastern penetrations in the limestone exterior, and only five small windows on the southern face (main floor)." Structurally, the building is quite sound and seems to have been very well maintained throughout the years; however, for library use the interior layout seems quite inefficient in terms of access and circulation. Mechanical systems and HVAC will require considerable invest- ment and upgrading to not only meet code requirements but also to accommodate reuse development. Much of the plumbing is old _ and in need of replacement or repair. Electrical circuits are at capacity. The main compressor and three air conditioning units - totaling approximately 35 tons will have to be replaced and fire protection and detection systems will have to be added. Energy - efficiency suggests conversion from steam to hot water heat; but the boiler, while in need of some minor repair, is generally in good working order. The general physical evaluation of the building was accom- plished on the basis of several "on-site" investigations by ZHA - (on a number of occasions with prominent local contractors exper- ienced in similar renovation projects and others with unique l5aaa. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES �� ZUCHELLI HUNTER & ASSOCIATES, INC. -7, knowledge of the building), discussions with mechanical and HVAC contractors who are thoroughly familiar with the systems in the library, and a thorough review of plans, studies and existing reports on the building and its various physical features. B. SITE AND PROJECT AREA The library is strategically located in downtown Iowa City in the block bounded on the south .by Burlington Street, on the north by College Street, on the west by Linn Street, and on the east by Gilbert Street (See Figure II -3). The site is three blocks east of the University of Iowa campus and adjacent to the downtown urban renewal area which has been characterized by considerable redevelopment in recent years including: • The 370,600 -square -foot Old Capitol Center; r • The five -story, 53,000 -square -foot Plaza Centre One office and retail developtaent; • Three major residential developments including the 96 - unit Pentacrest Garden Apartments, the 81 -unit Capitol House project for the elderly at the corner of Court j and Dubuque Streets, and the 80 -unit elderly.project i' nearing completion adjacent to the city's Senior .l Center in the renovated old Post Office Building; i • Redevelopment of the College Block Building to house a,sandwich shop -operation; and • Numerous public improvements including City Plaza, Governor Lucas Square, the $3.9 million new public library, and approximately 1,300 additional parking spaces contained in two parking ramps. Access to the site from the interstate highway system, and from all directions around and within the downtown is reasonably convenient, and the mass transit system, which is heavily utilized in Iowa City primarily because of University of Iowa -related traf- fic, has its major transfer point nearby (See Figure II -3). Opportunities for quality development on the site are signi- ficantly enhanced by the availability of the adjacent 77 -space city -owned parking lot. It is understood that any development proposal envisioned for the property would be enhanced by seeking to incorporate the city parking lot. 1542 aG l MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Figure II -3 Project Location and Relationship to,Surrounding Area Uses UNIVERSITY OF IOWA TRANSIT Washington Sit••""/ : OLD ..College St••r CAPITOL r--�� CENTER PARKING GARAGE Jefferson St C L .lows Ave -;— Burtington St n� OFTACREST GARDEN APTS CAPITAL C I I HOUSE '..Court St . . ............ — � O V COUNTY yVt COURT C c Ue OPFOFSICTE mD 00 06 ED W 2 me Harrison St Prentiss St ......••'•"•• Federal Urban Renewal Area Proposed Expansion of Area Eligible for IRBs 1.902aau MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES OSENIOR CENTER .............................� LISRARYY SITE +F77]NEW TOE! =CRY; PARKINi LOT -;— Burtington St n� OFTACREST GARDEN APTS CAPITAL C I I HOUSE '..Court St . . ............ — � O V COUNTY yVt COURT C c Ue OPFOFSICTE mD 00 06 ED W 2 me Harrison St Prentiss St ......••'•"•• Federal Urban Renewal Area Proposed Expansion of Area Eligible for IRBs 1.902aau MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /_� ZUCHELLI, HUNTER & ASSOCIATES, INC. C. . DEMOLITION AND NEW CONSTRUCTION VERSUS REHABILITATION AND REUSE An integral part of the overall assignment involves a de- termination of whether demolition of the building and new con- struction on the site is preferable to rehabilitation and reuse in light of market and financial circumstances and the city's stated objectives. The following paragraphs present findings regarding this issue. We conclude, first, that the only reason to clear the site for private redevelopment is to enable a density,through high- rise construction,that is significantly greater than that attain- able in reuse. Secondly, we conclude that the only private re- development use in the market that would benefit from increased density is multi -family residential. Although office development would obviously benefit from high-density high-rise construction, the office market findings summarized in Section III of this re- port indicate less than desirable ldvels of market support for a major amount of speculative space. Results of the market reconnaissance indicate considerable support for good -quality market -rate multi -family residential development in the downtown. Interviews conducted with local realtors, apartment leasing agents and representatives of the _ major lending institutions in Iowa City indicate that multi -family occupancy rates in the market are quite high (98 per cent plus) in good -quality market -rate properties, and further,that rental rates in these properties are healthy (up to over $600 per month for a top-of-the-line three-bedroom unit). , The site is very well located for multi -family residential development in close proximity to a variety of employment, shop- ping, government and service facilities. As would normally be expected, students and faculty at the University of Iowa consti- tute a considerable portion of the demand for multi -family resi- dential in the market, and the site is situated only approximately three blocks from the campus. However, it is also understood that the concept of high-density, good -quality, market -rate, multi- family development in the downtown is, at present, an untested commodity, and consequently, private developer risk associated with such a development is considered to be greater than would be the case for a similar development of lower density. Assuming favorable market circumstances, ZHA conducted pre- liminary financial testing to evaluate the feasibility for a pri- vate developer entity of constructing high-density market -rate multi -family residential on the site. Table II -1 presents the results of this analysis. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _ ( n n\ ZUCHELLI HUNTER & ASSOCIATES; INC. — - -9- TABLE II -1 PRELIMINARY FINANCIAL ANALYSIS OF HIGH-DENSITY, MARKET -RATE, MULTI -FAMILY DEVELOPMENT: DOWNTOWN IOWA CITY, IOWA Average Unit Size (square feet net leasable area) 900 ^ Gross Square Footage Per Unit (85'per cent net to gross ratio) 1,059 ^, Total Development Cost Per Unit ($45 per gross square foot exclusive of land cost and demolition of the existing structure) $47,655 i Operating Income Per Unit (98 per cent occupancy assumed in Year 3--1986; $.66 per square foot net leasable area) $ 6,985 Operating Costs Per Unit (30 per cent of operating income plus parking lease -parking lease assumed to I be $29.40 per space per month in future 1986 dollars and 1.5 spaces per unit) $ 2,635 Net Operating Income Per Unit $ 4,350 Total Development Cost Per Unit $47,655 I Equity Requirement Per Unit (25 per cent) $11,914 Amount to be Financed Per Unit $35,741 Net Operating Income Per Unit $ 4,350 Less Annual Debt Service Per Unit (12.5 per cent; 20 -year IRB financing) $ 41936 Annual Performance Per Unit -$ 586 i - Source: Zuchelli, Hunter & Associates, Inc. On the basis of the somewhat liberal assumptions regarding occupancy, operating income, debt financing, etc., ZHA concludes that,at the present time,residential development, as envisioned, is not a feasible undertaking as a strictly private sector ven- ture. With a land cost of zero, the development fails to generate a positive net cash flow in•a period of normalized occupancy. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ZUCHELLI, HUNTER & ASSOCIATES, INC. -ld- This is not to say, however, that high-density, market -rate, _ multi -family development is not a feasible proposition in down- town Iowa City. We feel that the negative margin revealed in Table II -1 can be eliminated by means of a variety of creative _ financing techniques and creative space programming. For example, a number of condominium units might be programmed for the top floors and pre -sold thus reducing permanent financing capital _ costs. Retail space or a recreational facility.(health club, raquetball, etc.) might be programmed for ground -floor space and generate net income in excess of that realized by utilization of the same space for residential. Equity in excess of the normal i — 25 per cent might be raised through a limited -partnership syndi- cation for tax -shelter benefits and thus reduce the annual debt service requirements. Table II -1 does indicate, however, that the residential pro- ject, when evaluated on the same terms used in testing certain reuse alternatives (Section IV), does not achieve financial feasi- bility and cannot accommodate the city's objective of private disposition for an approximate land price of $155,000. It is also noteworthy that high-density residential develop- ment on the library site would require significantly more park- ing spaces than are available in the adjacent city lot. A ten- stoiy development project on the site (assuming normal lot cover- age ratios and setbacks) would privide approximately 140 units of 900 square feet net leasable area per unit. Such a program would require 210 parking spaces to conform with local code or _ 133 spaces more than are currently available in the adjacent city lot. _ In conclusion, we feel that high-density, market -rate, multi- family residential on the site is, at present, a marginal propo- sition, and because of the untested nature of the concept in the downtown, it will carry considerable risk for a private devel- oper as a strictly private sector deal. In light of these find- ings, the realization that other equally attractive sites exist for residential development in the downtown, and understanding that feasible reuses for the building are available (Section IV) that accommodate local objectives and have received considerable developer interest, we see no reason to recommend demolition and clearance of the site for new construction. / a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Ir- L_I tn\ ZUCHELLI, HUNTER & ASSOCIATES INC -li- III. MARKET RECONNAISSANCE The purpose of the market reconnaissance is to gain an, over- all understanding of the forces at work in the Iowa City economy to serve as a basis for understanding the market acceptance for a variety of alternative commercial opportunities. A. REGIONAL ECONOMIC OVERVIEW Population The U.S. Bureau of the Census reports that the popula- tion of Iowa City in 1980 was 50,508 or approximately 57 per cent of total county population. The city has experienced moderate j_ but steady growth since 1970 (approximately 0.8 per cent per year), but the county outside of the city has grown at a rate of approx- j - imately 2.3 per cent per year during the same.period. —i Much of the population growth that is occurring in Johnson County outside the city has occurred in close proximity to the city and convenient to the downtown. Those interviewed in the J course of this analysis suggest that one of the main reasons for _ this phenomenon is the decreasing availability of appropriate j property for in -town residential development at prices comparable to those available in more outlying locations. With this in mind, we feel that while Iowa City population may continue to grow at only a moderate rate in the near future, population in the prim- ary market 115 to 20 minutes driving time) will continue to grow according to the historical trend and may demonstrate stronger future growth as recent redevelopment projects become established and serve to reinforce and affect additional activity and invest- ment in the downtown. TABLE III -1 POPULATION GROWTH, 1970-1980 IOWA CITY LIBRARY PROJECT IOWA CITY, IOWA 1970 1980 Change, 1970-1980 Population Population Number Per Cent City of Iowa City 46,850 50,508 3,658 7,8% Johnson County 72,127 81,717 9,590 13.3 State of Iowa 2,825,368 2,913,387 88,019 3.1% _._ Source: U.S. Bureau'of the Census, 1970 and 1980; Zuchelli, Hunter & Associates, Inc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 19,1.24.0 _ZUCHELLI, HUNTER & ASSOCIATES,INC. -12- 2. Income Median household income in Johnson County has realized significant gains in recent years. The "Survey of Buying Power!' _ reports median household income of $15,904 in 1979 indicating an increase of almost $4,200 or 35.5 per cent over the 1975 level. -- Similarly, the per cent of households with median family income levels of less than $8,000 decreased significantly during the period from 34.3 per cent to 24.9 per cent while the per cent �._ of households with a median family income in excess of $25,000 — per year increased from 11 per cent in 1975 to 26.2 per cent in 1979. i Demographic information indicates a high white I — blue-collar employment ratio -collar to and on thibasis one would normally evidenced higherthan denced (Table111-2). An , s carefuloreviewoof theeeconomicaand demographic data combined with the results of the series of inter- views conducted in tat media household incomelevels care slower e of tthan his amight 1normallys suggestbehexpectedn _ because of the impact of the student population (the large number of one-person households in the lower-income categories), and — the large number of lower -echelon white-collar employees such as retail clerks, secretaries, etc. f TABLE 2 MEDIAN HOUSEHOLD INCOME, 1975-1979 - JOHNSON COUNTY j IOWA CITY LIBRARY PROJECT IOWA CITY IOWA I - I Chanve, 1975-1979 1975 1979 Amount Per Cent Median Family Income $11,738 $15,904 4,166 35.5% Per Cent of Households 34.3% 24.9% - With Income Less Than - $8,000 Per Year Per Cent of Households 11.0% 26.2% With Income Greater Than - $25,000 Per Year Source: Sales and Marketi>)g Management "Survey of Buying Power"; _. 2uchelli, Hunter & Associates, Inc. 02 CX _! MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ZUCHELLI, HUNTER & ASSOCIATES, INC. -13- 3. Employment Employment in Johnson County has increased moderately over the last several years reflecting an expanding employment base and generally steady business growth in the region. Although slight fluctuations have been experienced during national reces- sionary periods, the general pattern appears to support projections of stable growth ranging from approximately 1.5 to 2.0 per cent per year. As previously indicated, the Iowa City labor force is gen- erally overrepresented in terms of white-collar and service em- ployment and somewhat underrepresented in terms of manufacturing and export base employment indicating that the local economy might be at a less -than -desired level of economic diversification. i . 4. Retail Sales Retail activity in Johnson County has been relatively strong in recent years, and in light of significant public improve- ments and new high-quality retail space provided in downtown Iowa 7� City, future retail activity is expected to be even stronger. TABLE III -3 RETAIL SALES, 1975-1979 JOHNSON COUNTY IOWA CITY LIBRARY PROJECT IOWA CITY, IOWA — Per Cent Change 1975 1979 1975-1979 Total Retail Sales* $194,891 $351,445 80.38 Retail Sales Per Household $ 7,827 $ 12,552 60.48 ($000's) Source: Sales and Marketing Management "Survey of Buying Power"; 2uchelli, Hunter & Associates, Inc: Johnson County retail sales in 1979 were reported to be approx- imately $351.4 million. This represents an increase of approximately $156.6 million over the 1975 level or an 80.3 per cent increase over the five-year period. During the same period retail sales per household in Johnson County increased from $7,827 to $12,552 for a 60.4 per cent change.- Both statistics represent significant retail sales gains in the Johnson County market that well exceed the inflation rate during the same period. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES -.7 ( r r\ ZUCHELLI, HUNTER & ASSOCIATES, INC. — - -1.4 - In 1979, 78 per cent of Johnson County retail sales were accounted for by the City of Iowa City and because of the regional shopping center scale being created in the downtown, it is expected that Iowa City's share of Johnson County retail sales might well increase in future years. 5. Conclusions/Outlook Generally, the Johnson County economy is stable and experiencing moderate but steady growth. Iowa City is by far the dominant population, employment, shopping and service center of the area, and the downtown, in turn, is the primary commercial _j center of the city. - In light of the many new public and private developments in downtown Iowa City,combined with the economic impact of the University of Iowa Campus, the downtown will likely increase its county share of commercial activity in future years. Because of past downtown conditions, it wi13 take several years for people to return to downtown, however, the scale of high -amenity shop- ping environment provided in the downtown is already showing an impact. B. ALTERNATIVES FOR REUSE On the basis of an understanding of general market trends, findings of the building and project area evaluations, nd a great deal of input from numerous public and private sector representa- tives, the following range -of reuse alternatives has been selected for specific evaluation with regard to likely market support. Each alternative use accommodates the objective of private sec- tor development for local tax -base expansion, and each would create additional downtown activity and serve the public revitalization objective (although some more so than others). 1. Restaurant ZHA feels that there is an excellent opportunity for reuse of the library building as a first-class restaurant opera- tion, either as a single user or as part of a mixed-use develop- ment. The building lends itself quite well to such an alternative and the character and architectural significance of the building presents the opportunity to create some very high -amenity spaces. The project area is quite well located for a restaurant operation situated in the core of the employment, shopping and service center of the region. /.�aaq.T MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES r t n\ ZUCHELLI, HUNTER & ASSOCIATES, INC. -15- Although there are numerous fast-food and lunch-time eating places in the downtown, at present there is a noticeable lack of good -quality nighttime dining facilities. Past experience reveals that over the years the downtown has had a number of .' _ restaurant facilities which were considered by some to be first- class operations that have subsequently closed. However, the interviews conducted in the course of this assignment indicate that the reasons for failure were most often poor management and inadequate capitalization and not.the lack of market support. In addition, it is noted that because of the considerable rede- velopment that has occurred in the downtown, only in very recent years has a level of self -reinforcing commercial activity been achieved to support high-quality restaurant facilities. The demographic and economic characteristics of the market indicate considerable support for eating and drinking operations. White-collar employees and members of middle- and upper-income households typically provide a substantial portion of the support for eating and drinking operations;'and as previously indicated, -" Iowa City is characterized by a high concentration of white-collar employment and middle- and upper -middle income households. An examination of retail sales tax receipts by business clas- sification as reported in the state Retail Sales and Use Tax Report indicates that for Johnson County in 1980, eating and drinking establishments were the single most important source of retail tax revenues, alone accounting for over 19 per cent of total sales taxes collected. One of the main reasons cited for this atypical _. position of,eating and drinking establishments in relation to other retail business classifications is the large student popu- lation (expected to reach 25,500 in the fall of 1981) which has a greater -than -normal propensity for secondary dining. The point was made by a number of those interviewed in the course of this analysis that the Iowa City market population likes to dine out but that very few first-class operations exist in the market. As a result, many market residents drive to Cedar Rapids by default. There are, of course, a number of notable exceptions including the Highlander, the Lark and the Iowa River Power Company in Coralville. The Iowa River Power Company is an excellent example of a successful restaurant operation in an adap- tive reuse building. It is understood that the planned department store/hotel project will include a 162 -seat good -quality restaurant of approx- imately 32,000 square feet. We feel that programming an additional good -quality offering in the library building will enhance the success of the hotel restaurant and that, in fact, both properties will serve to reinforce one another by drawing additional people �Jra�QJ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES ..7 _ ^1 -.7 ZUCHELLI. HUNTER & AssOCIATES. INC. - -16- to the downtown. In addition pected to create a considerabie hotel restaurant (hotel guests stse business using the 5,700 s4 uar in the hotel). it is noted that thehotel isthex portion of the support and small conference and progrgroup feet of meetingspace Although we may be convinced that a first -c oftenlass r(particut operation would be supportable in the building, _ inrlyafor firofferedsby theubuilding and lmanagement ont band toperator k g octant determinants of success. Therefore, skills are the most imp offers an excellent op - while we feel that the library building portunity for a first-class restaurant on the basis them scope P indicators, location and character of the buildimar importance. of management and operator skills will be of p Y f market supports for a restaurant oper As further evidence o ation in downtown Iowa City. it is noted that has been expressed in the library building for restaurant reuse has been exp by at least three development entities since this study was ini- tiated. • 2, Office ll located within the down - Although the building is we i town for office reuse, and the charactofficI space linlagoffer reuse a unique opportunity for high -amenity building, our investigation leads to the conclusion thaLocation- fice market•may be somewhat soft at the present ally, the building is well suited for office reuse by law firms (proximity to the courthouse) and/or a variety of other service- he center of the region. Medical offices, however, oriented concerns because of its location within the financial and g are tending to cluster in other ast reas of Iowa City luowna ma Medical Center with office for 30 doctors), and because a major h w property is likely to become available whicoximity toould fmercy er a uHosue opportunity for medical offices in close p pital, we do not see an opportunity to market the building as a medical office complex. As previously mentioned, the building has potential for of- ferinq a unique opportunity to create high -amenity general occu- pancy office space in an existing downtown building. Its many levels, however, wouldhe°amenityloffered bytself to ethe abuilding swould in all probability, be wasted on medical office space. fea3w MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES s._ z r ZUCHELLI. HUNTER & ASSOCIATES, INC. -17- Although the true test of market support for reuse of the library building for offices would be the ability to deliver lease commitments (for a project of this size, we would assume substan- tial prelease requirements for permanent financing) the office market appears to be somewhat soft at the present time. A sub- stantial amount of available space is currently vacant in the downtown in a number of major buildings. In many cases, this vacant space is Class B or below in nature or upper -floor space in buildings without elevators; however, our survey of downtown uses identified over 6,000 square feet of vacant first -quality space and recent lease -up experience of Class A office space in the downtown has been less than desirable. It is also noted that average lease rates for office space in the downtown are somewhat low by comparable standards. Inter- views conducted with local realtors and leasing agents indicate that mainstream lease rates in downtown space are in the $6.00 - to $8.00 per -square -foot range and that the top-of-the-line space in the market is leasing for between $11.00 and $12.00 per square foot on a double -net basis. 3. Specialty Retail I Downtown Iowa City is fast becoming a major regional j'~ specialty retailing center, and we feel that from a market, loca- tional and building suitability standpoint, the library building offers an excellent opportunity for development of additional specialty retailing space. The building is considered to be in the mainstream of downtown retailing, and it is noted that the locational value will be significantly enhanced following develop- ment of the department store/hotel project as planned in the re- development area. The Dubuque Street ramp with its 400 -plus park- ing spaces together with the potential availability of the adja- cent city parking lot guarantees the availability of nearby park- ing and significantly enhances the market acceptance of specialty retailing in the library building. J The building, by nature of its design and architectural char- acter, presents the opportunity to provide a high -amenity and interesting retail environment. In addition to the visual amenity of the rotunda and the many interesting finishings (Section II), the several levels might well enhance opportunities for specialty retailing by visually separating shops or groups of shops on dif- ferent levels and thereby presenting an image of action and vi- brancy. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 15a a -a.) i1 E� ZUCHELLI, HUNTER & ASSOCIATES, INC. -16- At present, there is very little available space suitable for specialty retailing in the central business district, and that which is available is generally at the top of the range of current lease rates. The mainstream of specialty retail space in the central business district rents for between $9.00 and $15.00 per square foot on a double -net -lease basis depending on location and quality of space. A variety of lease types were identified in the central business district including single, double and triple net, percentage leases and flat rate plus over- age leases. j - In light of the level of retail development in Iowa City's central business district in recent years (including the 370,600 - square -foot Old Capitol Center and number public improvements io create Iowa City's pedestrian shopping environment), we expect the central business district to draw from a larger and larger market area in future years as the area, with its'over 140 stores and over 750,000 square feet, becomes more and more recognized 4 j as the center of specialty retailing activity in the region. i Nearly 12,400 square feet of specialty retail space is pro- grammed for the department store/hotel project. Because of the - scale of retailing activity that is being created in the downtown, we expect that additional specialty retailing programmed in the library building will complement and reinforce this and other specialty retail space by attracting additional shoppers to the downtown in increasingly greater numbers from increasingly greater — distances. Similar to office development, the true test of market sup- port for specialty retailing in the library building rests with the developer's ability to prelease a substantial portion of the available space. Although very preliminary in nature, interest -- in 100 per cent of the leasable space in the building has been expressed by a local retailer desiring room for expansion. While not a commitment by any means, this expression is mentioned only to provide further evidence of market support for specialty re- tailing in the central business district. 4. Restaurant/Tavern/Exclusive Lodging Because of the unique character of the library building, its proximity to the planned department store/hotel project and the substantial market supports for a first-class restaurant fa- cility previously indicated, ZHA evaluated the concept of reuse as a top-quality restaurant and tavern combined with a small num- ber of exceptionally high-quality sleeping rooms. As envisioned, 1,;LaCLJ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r I r\ ZUCHELLI, HUNTER & ASSOCIATES, INC. -- E�- -14- the sleeping rooms would be of significantly higher quality than those in the planned hotel and would offer Iowa City visitors a lodging choice that would complement and reinforce the redevel- opment area hotel. While the building and its location within the downtown indi- cates support for a first-class eating and drinking operation _ in combination with a small number of exceptionally high-quality sleeping rooms, ZHA feels that this mixed-use alternative would be able to achieve significantly greater levels of market support i once the planned redevelopment area hotel is established and be- gins to generate group conference and convention business. There - ti fore, we conclude that while a unique future opportunity exists for a mixed-use development as described, the untested nature - of the concept in the market area and the current lack of other down- town lodging accommodations to complement and reinforce such a j reuse could result in considerable developer risk at the present f,- time. Marketing of the site should not exclude a development proposal of this nature, but at the''same time it should not en- courage such a proposal. 5. Private Club The design and architectural character of the. library building and its desirable central location raises the possibil- ity of reuse of the building as an exclusive private club. Reuse according to this alternative envisions extremely high-quality dining and lounge facilities, a library, game rooms and other support spages for the exclusive use of club members. Typically, costs associated with property acquisition and _ renovation would be financed with the sale of club memberships. In effect, membership could actually be considered as shares of ownership and could represent prorated percentages of total pro- ject depreciation, investment tax credit interest expense and other tax -shelter benefits generated through project implementation. Although ZHA feels that the private club concept is a poten- tial reuse for the building strictly from a conceptual standpoint, marketing the property for such a use would severly limit the range of private sector proposals. Reuse according to this con- cept may be entertained, but in all probability would not be solicited. -- It is also important to note that reuse of the library build- ing as a private club, while satisfying the city objective regard- ing local tax -base expansion, would do little toward satisfying the city goal of downtown revitalization and the programming of uses which will complement, reinforce and leverage additional downtown private investment. / 2 a a -i' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Er r\ ZUCHELLI HUNTER & ASSOCIATES. INC. -20- Dinner Theater From a locational and physical standpoint the reuse of the building as a first-class dinner theater is a definite _ possibility, and from a market standpoint several positive indi- cators are revealed. The site is in close proximity to the Uni- versity of Iowa campus which is the center of cultural and perform- ing arts activity in the region. It is noted, however, that the — locational appeal of the site for dinner theater reuse would be significantly enhanced following implementation of the department store/hotel project as planned in the redevelopment area. The building itself seems well suited to such a reuse and affords the opportunity to utilize balconies and the various floor levels to create a block of high -amenity space. From a market standpoint it is concluded that residents of the Iowa City area would provide adequate support for commercial performing arts in light of the median family income distribution, the high concentration of white-collar employees and the increas- ing student and faculty population at the university. There are, however, other considerations that should be understood in the evaluation of this reuse alternative. Generally speaking, the survival rate among dinner theater operations nationally has been disastrous in recent years. The primary problem seems to center around the question of management skills and difficulties in find- ing personnel capable of adequately managing a single facility with two such diverse uses. In most cases of failure either the food operation or the quality of entertainment was found lacking. It is concluded, therefore, that the success or failure of a dinner theater operation in the library building will be con- tingent, to a large extent, on the quality of management skills and expertise in the operation of such a project. While a reuse proposal for the building along these lines should not be back couraged, careful investigation of management ability and back- ground should accompany designation for such a use. C. SUMMARY: PROGRAM ALTERNATIVES FOR FINANCIAL FEASIBILITY INVESTIGATION Consistent with the results of the building and the site evaluation, market investigations for specific uses and city ob- jectives in disposition, ZHA has identified four reuse alterna- tives (involving three specific uses) which, at the present time, present the strongest opportunities for redevelopment while at the same time maximizing potentials for tax=base expansion and city revitalization objectives. It should be mentioned that ZHA examined other reuse opportunities for the building that were 15 aaw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES UCHELLI HUNTER & ASSOCIATES, INC. not discussed in the preceding section because they failed, for one reason or another, to meet the city's objectives of private disposition and tax -base expansion. For example, ZHA met with - representatives of the Johnson County Arts Council who had ex- pressed an interest in the building. Subsequent to this meeting the Arts Council has found other space in the downtown which is acceptable for their needs. It is concluded that the strongest and most desirable reuse alternative will involve a first-class restaurant operation either as the sole tenant in the pportunbuildinitiesor 1n cofor reusetofnthewith specialty building retail or office space. opP lty retailing is considered more likely than reuse solely for offices; however, the ability to prelease sig - solely for specia upon whichsuchreuse ant amounts lalternativescarewill evaluated,final criterion For the purposes of this analysis, the four preferred reuse alternatives are subjected to financial feasibilityestingtin order to further understand the range of reuseoptions provide guidance to local decision -makers in marketing the pro- ject for disposition and in evaluating reuse proposals. I � aaau MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES -- � ZUCHELLI, HUNTER & ASSOCIATES' INC -2.2- IV. PRELIMINARY FINANCIAL FEASIBILITY TESTING OF PROGRAM ALTERNATIVES A. DEVELOPMENT COSTS 1• Type of Rehabilitation Obvinn-l1, the type of reuse will determine how the building is redesigned and what type of rehabilitation is under- taken. For the purposes of this analysis, two basic types of rehabilitation needs ofosed with alternativeruses. Fmordtwoonofhtheasis alter- native uses (specialty retail and office) a rehabilitation which -, maximizes leasable space by retaining the existing second level i (substituting steel posts for the existing load-bearing stacks) is assumed. For the other two uses (restaurant/specialty retail and restaurant/office) a rehabilitation which maximizes the amen- , 71 ity atmosphere and quality of space) i.e., removes the second level and exposes the rotunda as originally designed, is assumed. Both rehabilitations•envision reopening the original front doors and windows and replacing the steps. This analysis is not intended to recommend a design layout `- for -the building. It does present two plausible basic'concepts of rehabilitation to enable preliminary cost estimation and per- i r formance evaluation. Table IV -1 which follows presents these -i development cost estimates for the four alternative reuse pro- grams tested. 2. Construction The construction cost estimates presented in Table IV - 1 and discussed below are preliminary in nature. While they re- flect our best estimate on the basis of several "on-site" in- spections by 2HA and a prominent local contractor experienced in similar rehabilitation projects and interviews with mechanical contractors who are thoroughly familiar with the systems in the building, they are not based on detailed architectural and en- gineering studies. Construction costs are estimated to vary from $838,000 ($33.20 per square foot) for a specialty retail reuse, to $958,000 ($37.96 per square foot) for an office reuse, $938,000 ($39.10 per square foot) for reuse of the building for a.restaurant and specialty shops and $1,072,000 ($99.69 per square foot) for a restaurant/ office space reuse. A relatively healthy demolition budget is assumed to include removing certain existing interior partitions l6'aaa) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES•140INES - �= _ .a to _ _ I. _ __ iia [. TABLE IV -1 ' ESTIMATED DEVELOPMENT COSTS REUSE ALTERNATIVES; _IOWA CITY LIBRARY PROJECT, IOWA CITY, IOWA (MID -YEAR 1981 DOLLARS) A B C D Restaurant • Specialty Retail Office Specialty Retail Restaurant/Office Land Acquisition ' Building 1/ $ 155,000 $ 155,000 $ 155,000 $ 155,000 PaSubtotal 551000 155,000 1551000 155,000 Design i Architect/Engineer Fees $ 38,000 $ 43,000 $ 42,000 $ 40,000 Interior Design Fees 14,000 16,000 16,000 18,000 Reimbursable Expenses 59,000 67,000 66,000 -75,000 Construction Demolition $ 20,000 $ 20,000 $ 30,000 $ 30,000 Exterior Renovation 28,000 28,000 28,000 28,000 Interior RAnovation Finishes 520,000 515,000 436,000 5,12,000 , Restrooms 16,000 16,000 16,000 16,000 stairwells 7,000 7,000 7,000 7,000 Miscellaneous 8,000 8,000 7,000 7,000 1 Mechanical/Electrical N Plumbing/Risera 38,000 38,000 36,000 36,000 w Fire Protection 33,000 33,000 31,000 31,000 l Central ;NAC 65,000 60,000 80,000 75.,000 Electrical/Lighting 63,000 63,000 60,000 60,000 Kitchen Equipment 160,000 160,000 Tenant Improvements - 798,000 124,000 ST 912,000 -59 8931000 000 1,021,000 Subtotal ContiTotal nConstruction 838,000 958,000 938,000 $1,072,000 _ Fin>_ncing/Insurance/Legal /^• Construction 6=crmanont Lender= Fees S 7,000 S n.n00 S 8,000 S 9,000 Legal. 6 Minccllanenun 4,000 23,000 4,000 23,000 4,000 r 23,000 4,000 23,000 Insurance Interest Expense During Construction SB 000 92,000 68 000 0300 67 000 02,000 76000 12,000 Subtotal ,0 Completion/Deficit Contingency Desi n/Construction $ 24,000 $ 28,000 $ 27,000 $ 31,000 Furnishings, Fixtures F Equipment 27 000 3 000 31,000 3 000 30,000 3 000 34,000 Subtotal ,000 TOTAL DEVELOPMENT COST $1,171,000 $1,314,000 $1,291,000 $1,448,000 1/ Approximate Minimum bid price 2/ Parking in assumed to be conveyed via a lease mechanism therefore no capital cost for parking is included Sources "on -Site" inspection and estimation of costs by ZIIA and a local general contractor. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES•140INES - �= _ .a to _ _ I. _ __ iia [. r- - [� ZUCHELLI, HUNTER & ASSOCIATES, INC. -24- and-re-opening the currently covered front doors and windows. The demolition budget for Alternatives C and D (a restaurant com- bined with a second use) is slightly higher because of the addi- tional demolition associated with removing the temporary second -- level and exposing the rotunda. An estimate of $26,000 is made to cover the cost of needed exterior renovation of the library building and is assumed to be the same for each of the program alternatives. This budget - estimate covers the cost of minor facade repair and treatment as well as the cost of constructing new front steps and the cost of constructing a front -door ramp to facilitate handicapped ac- cessibility. The cost associated with interior renovation is by far the largest cost item for each of the proposed uses and includes all interior partitioning and finishes, four new restrooms, and minor repair and finishes of stairways. The major difference between the various alternative uses is the'budget for interior parti- tioning and finishes and it is estimated that this cost is higher ti (when including tenant improvements) for those reuse alternatives that envision rehabilitation to include office space because of additional interior partitioning and generally more costly in- terior finishes required. ` Cost estimates (Table IV -1) for each of the reuse alterna- tives include the costs associated with providing for handicapped accessibility in accordance with existing Iowa State Building 'Code requirements. Grade -level entrance to the basement floor for the handicapped is available at present and, as previously indicated, the budget for exterior renovation includes the pro- vision of an approved ramp for entrance to the main level at the front door. Interior handicapped circulation varies depending on the reuse alternative. For specialty retail reuse, modest interior repartitioning and one three-step ramp provides total circula- tion within the basement level, and two additional scissor ramps from the main level to the balcony and from the balcony to the second level provide total interior circulation for handicapped citizens in excess of state building code requirements. Cost estimates for the office reuse alternative include the three-steo handicapped access ramp at the basement level and the main entrance ramp covered in the exterior.renovation budget. It should be noted that for the office reuse alternative, the Iowa State Building Code does not require that handicapped access- ibility through the main entrance or access to upper floors be provided. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES lSOL aGL" -.7 --IN _. f � ZUCHELLI, HUNTER & ASSOCIATES. INC. -25- The restaurant/specialty retail and restaurant/office reuse alternatives envision removal of the second level and exposure of the rotunda. The restaurant operation would be on the main level and the balcony and the retailing or office uses would occur at the basement level. For these reuse alternatives, cost esti- mates provide for handicapped accessibility and include the base- ment -level ramp previously mentioned which enables total circula- tion throughout the retail or office space and the front -entrance ramp to the main level. The building code does not require that handicapped access be provided from the main level to the balcony level in the restaurant. Mechanical and electrical systems require considerable repair, replacement and upgrading to support the reuses proposed and to meet local code requirements. Variation in the budgets for me- chanical and electrical systems among the various.alternatives is a result primarily of additional capacity requirements and tonnage of air conditioning necessary for the restaurant opera- tion, the cost of kitchen equipment for those alternatives includ- ing the restaurant and to a lesser extent from lower plumbing, fire protection and electrical/lighting budgets for those alterna- tives which envision removing the temporary second level. Plumbing in the building is in need of repair, replacement and upgrading and the estimated plumbing budgets include plumbing for four restrooms, the kitchen and conversion completely to a two -pipe heating system (both the one -pipe and two -pipe systems are currently in use). The fire -protection system (including sprinkling throughout) is estimated to cost approximately $1.33 per square foot and the major replacement and repair of electrical and lighting systems required are estimated to cost $2.50 per square foot. In terms of the HVAC systems varying budgets are assumed generally with the restaurant requiring additional capacities, and budgets ranging from $60,000 to $80,000 are assumed including minor repair work to the boiler, conversion from steam to hot- water heat with the replacement of 12 radiators, replacement of -' the compressor, costs associated with rebuilding the 30 -ton Trane refrigeration unit in the basement and replacement of two five - ton Frigidaire refrigeration units which are no longer useful.. Kitchen equipment for those alternatives envisioning a restaurant operation is estimated to cost approximately $160,000. 3. Other Costs of Development In addition to construction costs,total development costs (as shown in Table IV -1) include a land cost of approximately $155,000,design fees, finance/insurance/legal expenses and comple- tion/deficit contingencies. Design fees include architectural and 15aa� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES E'er ZUCHELLI, ^LATER & ASSOCIATES, INC. -26- engineering fees estimated at 4.5 per cent of construction, in- terior design fees at 1.7 per cent of construction plus reim- bursable expenses. Financing/insurance/legal expenses include construction and permanent lender fees, legal costs and miscel- laneous, construction insurance estimated at $2,600 per month during construction, and interest expense during construction. _ For the purposes of this analysis it is assumed that a construc- tion loan for the project can be achieved at a rate of 19 per cent over a nine-month construction term with 50 per cent declin- _ ing balance. Total development costs, then, vary from approxi- mately $1.2 million ($46.40 per square foot) for rehabilitation for specialty retail, to approximately $1.3 million for both office _ and restaurant/specialty retail rehabilitation ($52.06 and $53.81 per square foot, respectively), and $1.4 million ($60.36 per square _ foot for restaurant/office rehabilitation. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES B. OPERATING INCOME Operating income is estimated 'for each of the first four years of operation on the basis of expected levels of occupancy expected by reuse type and estimated achieved lease rates given existing market conditions. Table IV -2 sum- t quality of space and marizes estimated operating income for each of the reuse alterna- tives evaluated. 1. Specialty Retail On the basis of the strength of the present and expected ~ future specialty retail market, the relatively small amount of in 4 ~• space under consideration and preliminary interest additional it is conservatively assumed that the spec- — specialty retail space, ialty retail space will be 70 per cent occupied in Year One, 85 iper cent occupied in Year Two and 100 per cent occupied in Years _ Three and beyond. Lease rates are assumed to be $10.00 per square foot in current dollars and are escalated at a rate of 8 per cent the impacts of inflation. per year in subsequent years to offset Therefore, with approximately 23,200 square feet of leasable space operating income estimated for the specialty retail reuse alter- native rises from $189,700 in 1983 to $341,100 in 1986. It is understood that the specialty retail reuse alternative assumes — -that the temporary second level will remain in order to maximize square footage of net leasable area. — 2. Office Operating income estimated for the office reuse alterna- tive will be $180,200 in the first year of, operation (1983) rising to $283,600 in Year Four (1986). This level of operating income is estimated on the assumption that 80 per cent of the net leasable space will be occupied in Year One, 90 per cent in Year Two and _ 100 per cent will be occupied in Years Three and beyond. In addi- tion, the estimate assumes approximately 21,450 square feet of leasable space at a 1981 rate of $9.00 per square foot escalated - l5aaCL, _i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES ZUCHELLI HUNTER & ASSOCIATES INC -2.7- at a rate of 8 per cent per year to account for inflation. Simi - lar'to the specialty retail alternative, the office reuse alterna- tive assumes that the temporary second floor will remain in order to maximize net leasable square footage. 3. Restaurant/Specialty Retail Rehabilitation for restaurant and specialty retailing will result in approximately 22,070 square feet of leasable space with roughly 50 per cent going to the restaurant and the other half being occupied by retailing operations. The restaurant space is assumed to lease for $12.00 per square foot in 1981 dollars and is expected to be 100 per cent Occupied from the outset. The'' specialty retail space in this reuse alternative is assumed to experience occupancy and lease rate characteristics as described i — above. This alternative is estimated to generate.a first-year operating income of $244,600 rising to $356,700 in Year Four. - 4. Restaurant/Office - As with restaurant/specialty retail reuse (above) reuse restaurant and offices would envision removal of the temporary second level and consequently reduction of approximately 1,250 ( - square feet of building area. On the basis of 21,230.square feet _ of leasable area (11,030 in the restaurant and 10,200 in the office _ space) and the previously discussed assumptions with regard to occupancy and lease rate characteristics, it is estimated that this reuse alternative would generate $240,100 in the first year of operation rising to $329,300 in fear Four. ` TABLE IV -2 ESTIMATED OPERATING INCOME REUSE ALTERNATIVES 1983-1986 IOWA CITY LIBRARY PROJECT, IOWA CITY, IOWA Reuse Alternative 1983 1984 1985 1986 'A. Specialty Retail $189,700 B. Office $248,700 $315,800 :$341,100 C. Restaurant/Specialty Retail 180,00 218'900 262,600 283,600 244,6 D. Restaurant/Office 285,000 330,200 356,700 240,100 270,900 304,900 329,300 Source: Zuchelli, Hunter 6 Associates, Inc. /Saa4li —) MICROFILMED BY DORM MICROLAB CEDAR RAPIDS -DES MOINES F - �� ZUCHELLt, HUNTER & ASSOCIATES, INC. -28- C. OPERATING COSTS Table IV -3 summarizes estimated operating costs for each of the reuse alternatives for the first four years of operation. 1. Specialty Retailinq Operating costs associated with the specialty retail reuse alternative include cleaning, general building maintenance _ and repair, administration, energy, taxes, insurance and the park- ing lease. It is assumed that all taxes, insurance and parking — fees (parking estimated at a rate of $20.00 per space per month in 1981 dollars) are paid by the owner, but the owner only incurs energy, general building and cleaning expenses on the unoccupied net square footage and the approximately 2,000 square feet of j common area. Taxes ($31,600 per year) are computed on the basis of total project development costs and current local taxing pro- cedures and is assumed to remain constant throughout the four- year period. All other operating costs are assumed to increase - at a rate of 8 per cent per year to offset the impacts of infla- tion and to balance the analysis in terms of assumptions with regard to future lease rates. On this basis operating costs are estimated to be $82,100 per year in 1983 declining slightly in 1984 and 1985 as the impact of increased occupancy more than out- iweighs the inflationary increase, and finally rising slightly to $70,500 in 1986 to reflect inflationary increases after full occupancy has been achieved. 2. Office - Similar to specialty retail, operating costs associated with the office reuse alternative are estimated to decline slightly in Years Two and.Three and then rise as full occupancy is achieved. Taxes ($35,500 per year), insurance and parking fees are assumed to be the responsibility of the owner as are operating costs asso- ciated with the common areas and the unoccupied net square footage calculated at the rate of $4.29 per square foot in 1981 dollars and increased at a rate of 8 per cent per year to account for inflation. 3. Restaurant/Specialty Retail Operating costs associated with the restaurant/specialty retail reuse alternative are estimated to be $74,700 in 1983 de- clining to $70,200 in 1985 and rising to $73,300 in 1986. Con- sistent with general assumptions for single -use space, owner re- sponsibility involves taxes.($34,900 per year), insurance, and parking fees as well as energy, general building and cleaning costs on the 1,920 square feet of common area and the unoccupied net square footage in the years prior to full occupancy. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /6aaCL-' ZUCHELLI HUNTER & ASSOCIATES; INC- 49- 4. NC.-z9- 4. Restaurant/Office The same general assumptions that have been previously applied to restaurant and office uses are applied to estimate operating costs for Alternative D. On the basis of estimated development costs, taxes are calculated at $39;400 per year and are expected to remain constant. Insurance and parking is paid by the owner as are operating costs of common areas and unoccupied net square footage in the early years of project operation. Oper- ating costs are $86,300 in 1983 declining to $82,000 in 1985 and rising in 1986 and beyond as inflationary impacts are felt in the years following full occupancy. TABLE IV -3 J ESTIMATED OPERATING COSTS OF .REUSE ALTERNATIVES 1983-1986 IOWA CITY LIBRARY PROJECT- IOWA CITY, IOWA Reuse Alternative 1983 1984 1985 1986 A. Specialty Retail $82,100 $75,600 $67,400 $70,500 B. Office 101,000 94,600 86,700 91,100 u' C. Restaurant/Specialty Retail 74,700 72,800 70,200 73,300 t D. Restaurant/Office 86,300 84,400 82,000 85,600 f r Source: Zuchelli, Hunter & Associates, Inc. i D. FINANCIAL PERFORMANCE I! Table IV -4 summarizes net operating income by reuse alternative for each of the first four years of project operation and is calcu- lated by combining the results from Tables IV -2 and IV -3. Alterna- tive C (Restaurant/Specialty Retail) is expected to achieve the ting income among the four alternatives highest level of net opera tested --estimated at $169,900 in 1983 rising to $283,400 by 1986 f (the fourth year of project operation). Restaurant/office reuse is estimated to generate $153,800 in 1983 rising to $243,700 in 1986. Although net operating income for Alternative A (Specialty Retail) is modest in 1983 ($107,600) it is expected to increase significantly as increased occupancy increases lease income and i at the same time, decreases operating costs. Net operating in- come estimated for the office reuse alternative is the lowest _ of the alternatives tested (estimated to be $79,200 in the first year of operation rising to $192,500 in Year Four). MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. ISaDa Fr r\ ZUCHELLI. HUNTER & ASSOCIATES.' INC. -30- TABLE IV -4 OPERATING SIRDMY REUSE ALTERNATIVES IOWA CITY LIBRARY PROJECT; IOWA CITY, IOWA 1983 1984 1985 1986 c Reuse Alternative: A. Specialty Retail Operating Income $189,700 $248,700 $315,800 $341,100 Operating Cost 82,100 75,600 67,400 70,500 Net Operating Income $107,600 $ 173,100 $248,400 $270,600 B. Office Operating Income $180,200 $218,900 $262,600 $283,600 Operating Cost 101,000 94,600 86,700 91,100 Net Operating Income $ 79,200 $124,300 $175,900 $192,500 C. Restaurant/Specialty Retail Operating Income Restaurant $154,400 $166,800 $180,100 $194,500 Specialty Retail 90,200 118,200 150,100 162,200 Total $244,600 $285,000 $330,200 $356,700 Operating Cost 74,700 72,800 70,200 73,300 Net Operating Income $169,900 $212,200 $260,000 $283,400 D. Restaurant/Office Operating Income Restaurant $154,400 $166,800 $180,100 $194,500 Office 85,700 104,100 124,800 134,800 Total $240,100 $270,900 $304,900 $329,300 Operating Cost 86,300 84,400 82,000 85,600 Net Operating Income $153,800 $186,500 $222,900 $243,700 Source: 2uchelli, Hunter S Associates, Inc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i 1Saaa. ZUCHELLI, HUNTER & ASSOCIATES, INC. -31- A high or a low level of net operating income does not neces- sarily translate into respective levels of performance due to the debt service costs associated with the permanent financing. Debt service for each reuse alternative is estimated assuming the project is either included in the redevelopment area or that an urban revitalization area is established so that Industrial Revenue Bond financing becomes a viable mechanism for permanent financing. On the basis of current local experience regarding similar issues, a cautiously conservative bond rate of 12.5 per cent to be repaid over a 20 -year term is assumed and is deducted from net operating income (Table IV -4) to yield estimated net cash flow or performance. Estimated annual debt service for each of the reuse alterna- tives is summarized in Table IV -5 and is calculated assuming a 12.5 per cent 20 -year Industrial Revenue Bond issue for 75 per cent of the total development costs for each particular alterna- tive. An equity requirement of 25 per cent is assumed applicable for each alternative and ranges from a low of $292,800 for special- ty retail to a high of $362,000 in the restaurant/office reuse. Annual debt service is estimated to be $121,300 per year for spe- cialty retail reuse, $136,100 per year for office reuse, $133,700 per year for restaurant/specialty reuse and $150,000 for restaurant/ office reuse. TABLE IV -5 ESTIMATION OF ANNUAL DEBT SERVICE REUSE ALTERNATIVES . IOWA CITY LIBRARY PROJECT; IOWA CITY, IOWA A B Specialty Office Retail C D Restaurant/ Restaurant/ Specialty Retail Office Total Development Cost$1,171,000 $1,314,000 $1,291,000 $1,448,000 Equity Requirement 1/ 292,800 328,500 322,000 362,000 Amount to be Financed 878,200 985,500 968,200 1,086,000 Annual Debt Service/ 121,300 136,100 133,700 150,000 I- - 1/ 25 per cent of total development cost. 12.5 per cent; 20 -year amortization schedule IRB. Source: Zuchelli, Hunter 6 Associates, Inc. rsaaa. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I V_ L." ZUCHELLI, HUNTER & ASSOCIATES INC. -32- — Finally, Table IV -6 combines the information from Tables IV -4 and IV -5 to estimate the level of financial performance or net cash flow expected to be realized by reuse alternatives for each of the first four years of operation. In terms of financial __. feasibility we conclude that the most successful reuse alterna- tive evaluated is the mixed-use concept of combining a restaurant with specialty retailing. The project would generate positive _ net cash flow ($36,200) in the first year which would increase to $149,700 by Year Four. Perhaps the second most likely alter- native to achieve financial feasibility is the single -use con- cept of specialty retail. Although the restaurant/office alter- native is positive from the first year, by Year Four it is only expected to have reached $93,700 while specialty retail will suf- fer a modest first-year loss, but by Year Four, it will be gen- erating over $50,000 a year more than the restaurant/office al- ternative. The office reuse alternative is thought to be the weakest in terms of financial feasibility experiencing negative cash flow returns for both the first and second years and demon- strating only very modest levels of•net cash flow in Years Three and Four. TABLE IV -6 _ ESTIMATED NET CASH FLOW PERFORMANCE REUSE ALTERNATIVES 1983-1986 IOWA CITY LIBRARY PROJECT; IOWA CITY, IOWA Reuse Alternative 1983 1984 1985 1986 _1 A. Specialty Retail ($13,700) $51,800 $127,100 $149,300 B. Office ($56,900) ($11,800). $ 39,800 $ 56,400 C. Restaurant/Specialty Retail $36,200 $78,500 $126,300 $149,700 D. Restaurant/Office $ 3,800 $36,500 $ 72,900 $ 93,700 NOTE: ( ) denotes negative Source: Zuchelli, Hunter 6 Associates, Inc. /sage. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 _—I ,rva.9r F Ls�ru ZUCHELLI, HUNTER & ASSOCIATES, INC. -33- V. CONCLUSIONS AND MARKETING RECOMMENDATIONS A. GENERAL CONCLUSIONS !.; One of the first conclusions reached in the course of this analysis and the one upon which the direction of the rest of the study is based concerns the question of retaining the building - for reuse or clearing the site for new construction. In light I of the findings described in Section II -C, the favorable condi- tion and unique character of the building, and the ability to successfully adapt the building for a variety of commercial uses and in so doing to create some extremely high -amenity spaces, ,y it was concluded that the building should be retained and mar- keted for rehabilitation and reuse. i With this in mind, a number of alternative uses were con- ceptualized and subjected to market evaluation and testing. As a result of the market and building/site evaluations, several of these potential uses were eliminated as either not having desirable market support, not being appropriate for the building or site 'ii• or not being responsive to the city's objectives in initiating -+ this assignment. Three of the seven identified uses y , [�I (specialty retail res - ;r Li taurant and office) arranged in four reuse combinations were found to be appropriate for the building and site and found to both achieve favorable market support and respond to the city's objectives. These four alternatives for reuse were then sub- jected to financial feasibility testing in order to identify those alternatives which present the most likely opportunities for suc- cessful private redevelopment and reuse of the library building, to assist local public decision makers in developing a marketing _ strategy for•private sector disposition of the building and to assist in evaluating developer reuse proposals that are subse- quently submitted. ! As a result of this step-by-step approach to understanding — the reuse opportunities for the building, ZHA concludes that the most likely and most desirable reuse alternative would involve a major first-class restaurant operation possibly in combination with a block of specialty retail space. A considerable amount of developer and operator interest in this particular reuse al- ternative has emerged in recent weeks lending further credence _ to the results of this analysis. It is understood that.any number of potential uses and com- binations of uses might present significant opportunities for reuse of the library. ZHA's identification of restaurant/specialty i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I $aacz� i 1 e i1 ZUCHELLI HUNTER & ASSOCIATES INC. -39= retailing as the most likely and desirable opportunity for reuse of the building is not intended to limit reuse proposals, but only to provide general dirdction for marketing and to establish a base from which other alternative reuse proposals might be - evaluated. �. RECOMMENDED MARKETING STRATEGY As a result of the work accomplished to date and the knowledge attained regarding market support; flexibility of the building _ and site for a variety of uses and financial implications of dif- ferent reuse alternatives, the following recommendations on market- ing the property for private disposition are presented: 1. Encourage a Broad Range of Responses In a building of such limited size in such a desirable location and in light of the flexibility that the building affords to create some extremely high amenity spaces for a variety of uses, we recommend a marketing effort that encourages a broad range of responses. :Accordingly, solicitation through the mech- anism of a Request for Qualifications accompanied by a broad con- cept plan statement is suggested. A Request for Formal Proposal will require interested developers to incur considerable engineer- ing; design and even prelease expenses prior to designation and Will severely limit serious private sector interest in the project. The Request for Qualifications should not be limited to any one I _ use or combination of uses but should encourage any reasonable Private secAor submission of interest. Responses can be evaluated _. using the results of this analysis as a base on the grounds of developer credentials and track record, likely market suport -- and chances of success, financial feasibility and ability to sat- isfy the city's objectives of private disposition, tax base ex- pansion and impact on downtown revitalization efforts. 1 2. Offer Industrial Revenue Bond Financing I ZHA recommends that the property be marketed for reuse with the offer of Industrial Revenue Bond financing for the ob- vious financial advantages associated with offering low-interest permanent financing. At present, the city is in the process of amending the Redevelopment Area boundaries to include the library site and thus make IRB financing available to interested devel- opers for qualified reuses; however, an IRB issue for the project is the prerogative of City Council. It is assumed that a decision regarding such an issue will be made on the basis of individual reuse proposals. 15 A ala MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES V:_ ZUCHELLI, HUNTER & ASSOC(ATES INC -35- 3. Include Adjacent Cite Parking Lot in Disposition Offerir ZHA recommends that the city offer.control of the adja- cent 77 -space city parking lot as an integral part of any solici- tation for private reuse. Control of the lot may be transferred either through direct sale or long-term lease agreement depending on city preference and developer need. In order to minimize de- veloper capital requirements, however, we would expect the private development entity to prefer a long-term lease arrangement. 4. Note Possibility of Historic Designation At present, the likelihood of achieving historic desig- nation for the building is unclear in light of the changes to - the facade that were made when the addition was constructed in 1962, however, the building was nominated on August 1, 1981. The desirability of achieving historic designation for the property will depend to a great extent on the nature of the reuse proposed and the objectives of the designated developer in undertaking the reuse. Because preliminary indications suggest that historic ! designation may be possible and because historic designation may offer attractive financial incentives to a private development entity, the possibility should be noted and an offer of public assistance in achieving said designation should accompany the soliciation of interest. I - iC. NEXT STEPS i Assuming that the results of this work effort provide the city with adequate direction for marketing the property and pro- vide a suitable basis for evaluating developer responses, the immediate next steps involve: • Establishment and broad circulation of the solicita- tion package; • Evaluation of developer responses in terms of qualifi- cations and experience, the reuse concept proposed and its likely ability to achieve market acceptance, its likelihood of achieving financial feasibility in light of basic rehabilitation costs, operating income and costs and debt service requirements as identified in this report, and the extent to which the reuse concept accommodates the public objectives of tax base expansion and revitalization; MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I s'aa.CL.' ._) _. E:Q ZUCHELLI, HUNTER & ASSOCIATES,INC. -36- • Designation of the preferred developer entity and ap- proval of the preferred reuse concept leading to execu- tion of a preliminary Memorandum of Understanding which binds the city and the developer entity in the pursuit of the preferred reuse concept for a designated period of time. During this stage of preliminary designation, the developer would be undertaking detailed engineering _ and design work, arranging financing and securing opera- tors and/or prelease tenants as appropriate. Concur- rently, the city would be assisting with local approvals, arranging for the legal conveyance of the city parking lot and establishing the mechanism by which IRB financ- ing becomes available; - • Upon expiration of the preliminary Memorandum of Under- standing and completion of public and private responsi- bilities undertaken during the period of preliminary �i designation, formal dispostion and development agreements would be executed between•the city and the developer to finalize the many issues and details that must be formalized prior to final disposition and project imple- mentation. � I J I_ I j I_ j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES j I _ I I J FISCAL Y AR .1981 1981 ANNUAL REPORT J IOWA CITY .d COMMISSIONS BOARDS an lsaab MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES L", MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES TABLE OF CONTENTS — Page Airport Commission . . . . . . . . . . . . . . . . . . 1 Board of Adjustment . . . . . . . . . . . . . . . . . . . 3 _ Board of Appeals . . . . . . . . . . . . . . . . . . . . q j — Board of Electrical Examiners and Appeals . . . . . . . . 5 Board of Examiners of Plumbers . . . . . . . . . . . . . 6 Broadband Telecommunications Commission . . . . . . . . . 7 _ Civil Service Commission . . . . . . . . . . . . . . . 8 — Committee on Community Needs . . . . . . . . . . . . 9 — Design Review Committee . . . . . . . , , , , . . . . 11 I Housing Commission/Housing Board of Appeals . . . . . . . 13 Human Rights Commission . . . . . . . ... . . . . . 15 i Library Board of Trustees . . . . . . . . . . . . . . . . 19 j I Parks and Recreation Commission . . . . . . . . . . . . . 21 Ij _ Planning and Zoning Commission . . . . . . . . . . . . . 23 Resources Conservation Commission . . . . . . . . . . . . 26 i Riverfront Commission . . . . . . . . . . . . . . . 28 Police and Fire Retirement Systems Joint Board . • . . 30 Senior Center Commission . . . . . . . . . . . . . I . . . 31 ISa016 _i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS•DES MOINES I�aab AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five member board which exists for the purpose of administering the operation, maintenance, and management of the Iowa City Municipal Airport as a public facility in accordance with local ordinances, state laws and federal regulations imposed by the Federal Aviation Adminport underltheaIowa Code, her membership of same beingission is blishd appointed by alic referndum majorityevote of the Iowa City Council and Mayor. The term of office for Airport Commissioners is six years, during which time each Commissioner usually serves one year as Secretary and one year as Chair of the Commission. The Airport Commission adheres to bylaws which were most recently revised in 1978-79. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Completion of a four -place corporate hangar and leasing of same. Each hangar i unit is fully equipped with utilities, drainage, electric bi-fold doors, office space and bath. Eventually, the Airport should be able to realize revenue from this project for Airport operation. Installation of new taxiway markers. Receipt of a $10,000 grant from the Environmental Protection Agency for an Airport Noise Survey. Renovation of office space adjacent to the old United hangar and leasing of same to AGRI Services. Replacement of the old oil furnaces with a gas furnace in the terminal building. This represents a significant savings in fuel costs to the Airport Commission. Conversion of more grassy areas around the runways into productive cropland. Installation of a new weather station. Complete repainting of all public areas of the terminal building and recarpeting of same. Acquisition of a new snowblower for clearing walkways. Replacement of defective drain basins on the runways. PROJECTS TARGETED FOR COMPLETION IN FISCAL YEAR 1982 Completion of the Master Plan for the Airport by the L. R. Kimball Co. 15aab MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i'- w Completion of the Airport Noise Survey funded by the EPA Grant of $10,000. Construction of a new roof on the maintenance building. Resealing asphalt ramps around the T -hangars. Acquisition of new Airport truck via participation in the Iowa City Vehicle Maintenance Plan. PLANNED PROJECTS - NO SPECIFIC TARGET DATE The Airport Commission is currently working closely with the City Council and the City Manager to arrive at a plan for developing approximately 29 acres of .. land on the Airport property. Successful development of this land would bring much needed revenue to the Airport Commission for Airport operations. If — handled with care, this development should not adversely impact the environment nor the physical aspect of this part of Iowa City. Pre -Application has been made for funds to finance the resurfacing of runway 17- 35, and the construction of a segmented circle. An important plan which will benefit residents and businesses'in the vicinity of the Airport is the intention to designate runway 6-24 as the preferential runway. The provisions for this are part .of the Master Plan for the.Airport, but should.be pointed out here as i separate item as it is so very important for the immediate future of the Airport and the City. As soon as funds become available, an instrument landing system will be installed on runway 6-24, and the runway will be lengthened. Runway 17-35 will then be effectively shortened by displacing the threshold. Runway 6-24 will then be designated as the preferential runway, thus taking most of the air traffic in patterns which do not overfly residential and business areas. COMMISSIONERS Jan Redick, Chair Dennis Saeugling, Secretary Emmit George Caroline Dieterle Dick Phipps M Fred Zehr, Airport Manager 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 15aab ..7 le:_ .. 1.6 Dab j MICROFILMED DY 'JORM MICROLAB } CEDAR RAPIDS -DES MOINES BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In appropriate cases and subject to appropriate conditions and safeguards, make special exceptions to •the terms of the ordinances in harmony with general purpose and intent and in accordance with general or specific. rules therein contained and provide that any property owner aggrieved by the action of the Council in adoption of such regulations and restrictions may petition the said Board of Adjustment directly to modify regulations and restrictions as applied to such property owners. It can only act pursuant to the zoning ordinance. It provides for granting a variance. Variances granted under Iowa Code, Chapter 414.12(3) and Iowa City Municipal Code 8.10.28.H.1(d) may only be granted in the case of "unnecessary hardship." The hardship must be substantial, serious, real, and of compelling force, as distinguished from reasons of convenience, i maximization of profit or caprice. ACCOMPLISHMENTS IN FISCAL YEAR 1981 . The Board of Adjustment met 12 times during the fiscal year 1981 and reviewed 13 appeals. A special meeting was held to review the proposed new zoning ordinance. The Board made the following decisions: Variances: 11 approved. Special Exceptions: None. Special Use Permits: None. I Interpretations: 2 approved. PLANS FOR FISCAL YEAR 1982 Review and make recommendations regarding the new Zoning Ordinance. BOARD MEMBERS* James L. Harris Scott Barker Jeanann Bartels Peter C. Vanderhoef Daniel Hall *The Chair and Vice Chair positions rotate among members quarterly. The Secretary is Doug Boothroy. 3 )saab MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES I401NES i j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES -- C BOARD OF APPEALS GENERAL RESPONSIBILITIES It is the responsibility of the Board of Appeals as set by City ordinance to review the Uniform Building Code, the Uniform Building Code Standards, the Uniform Mechanical Code, and the Uniform Code for the Abatement of _ Dangerous Buildings; to update and recommend code amendments for the development of these regulatory codes; to assist the building official in making interpretations; to develop fee schedules for various permits; to hear appeals from any person that is aggrieved by a decision of the Building Official and pass judgment on that appeal; and to approve alternate methods of construction and materials. This Board consists of five citizens who live within the corporate limits of the City of Iowa — City and one ex officio member who, is the Building Official designated as the secretary of the Board. ACCOMPLISHMENTS IN FISCAL YEAR 1981 - The Board of Appeals met a total of twelve times during fiscal year 81. Received nineteen appeals requesting a variance to the Uniform Building Code. All but one was granted. Received and approved one appeal for an alterante method of construction for an earth sheltered home. Reviewed and recommended for Council adoption eight code amendments and one change —� to the by-laws. All were approved by Council and one new ordinance. PLANS FOR FISCAL YEAR 1982 Continue to review and update all the regulatory codes. Continue to receive appeals and pass judgement on those appeals. — Continue to assist the Building Official with code interpretation. BOARD MEMBERS Robert Carlson, Chairman Harold L. Franklin, Vice Chairman Glenn R. Siders, Secretary Warren Buchan Richard Ziock Jack Barrows 4 I$aab i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES O t I V„_ Annual Report Board of Electrical Examiners Electrical Appeal Board 7 ! MICROFILMED By !JORM MICROLAB iCEDAR RAPIDS•DES MOINES /ezab BOARD OF ELECTRICAL EXAMINERS AND APPEALS GENERAL RESPONSIBILITIES To examine all applicants desiring to engage in electrical work, whether as a master electrician or as a journeyman electrician. The Examining Board is also the Appeals Board and shall serve as a grievance board should any disagreement arise between the master electrician and the electrical inspector. ACCOMPLISHMENTS IN FISCAL YEAR 1981 The Examing Board met ten times, giving tests to 66 applicants with 3 masters and 25 journeyman passing. The Board accepted two masters from Cedar Rapids by reciprocity. The Appeals Board met twice to update the local amendments to the j = National Electrical Code. PLANS FOR FISCAL YEAR 1982 To continue examining applicants for electrical licenses and to review and adopt the 1981 National Electrical Code with amendments. ` BOARD MEMBERS Ferrell E. Turner, Chairman Paul Bowers, Electrical Inspector, Secretary _ Melvin Schweer Jack I. Young t �I Rick Chambers I f • 5 l.5'aa b MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOINES _T .1 Annual Report Board of Plumbing Examiners i, j - MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Ts_ _ �_•�t-a - — -- L _ ,j ala _ - - c.. BOARD OF EXAMINERS OF PLUMBERS GENERAL RESPONSIBILITIES To examine all applicants desiring to engage ih the work of plumbing, whether as a Master Plumber or as a Journeyman Plumber. The examining board shall also serve as a grievance board should any disagreement arise between a master plumber and the plumbing inspector. ACCOMPLISHMENTS IN FISCAL YEAR 1980 The Board of Examiners of Plumbers met five times during the past fiscal year. Tests were given during four of the meetings to three applicants for master plumber license and seven applicants for journeyman licenses. _ All masters and journeymen passed. One public meeting was held on a code interpretation of restroom facilities for a tenant at Old Capitol Center. i . i PLANS FOR FISCAL YEAR 1982 To continue examining applicants for plumbing licenses and to hear any _ appeals that may come before the Board. BOARD MEMBERS Ralph Taylor, Plumbing Inspector, Chairman Jesse Irwin, Public Representative James Mulford, Journeyman Plumber Dwight Norris, Master Plumber 6 ►s as b MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES V W F Annual Report Broadband Telecommunications Commission MICROFILMED BY 'JORM MICROLAB / CEDAR RAPIDS•DES MOINES i (1.4 !I !r k �u I I I Annual Report Broadband Telecommunications Commission MICROFILMED BY 'JORM MICROLAB / CEDAR RAPIDS•DES MOINES i BROADBAND TELECOMMUN 'TIONS COMMISSION COMMISSION OVERVIEW AND RESPONSIBILITIES The Broadband Telecommunications Commission (BTC) is a City commission comprised of five Iowa City citizens and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN). The Commission makes its recommendations to the City Council on matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels. ACCOMPLISHMENTS IN FISCAL YEAR 1981 During the fiscal year 1981 the BTC monitored and oversaw the BTN construction, r developed interpretations of the franchise service area and extension policy from Ordinance 78-2917, dealt with and resolved a variety of subscriber and citizen complaints and disputes, monitored the franchise fee revenue collection, and promoted cable access development. The BTC's accomplishments r . include: `t 1. Elected chairperson (R. Pepper) and vice chairperson (W. Terry). 2. Monitored BTN substantial completion (90% completion of system construction). j1 3. Drafted (with City legal staff) franchise service area policy and considered extension -policy. i 4. Dealt with the marketing misrepresentation issue involving the grantee. f5. Monitored the collection of the first franchise fee revenue from the grantee. 6. Resolved citizen and subscriber disputes and complaints. 7. Oversaw the assimilation of the access center in the new public library. 8. Monitored the growth development of the public access, government access and educational access channels. PLANS FOR FISCAL YEAR 1982 In the coming year the BTC will oversee the completion of the BTN construction and continue to resolve citizen complaints and disputes. During the coming year the BTC will emphasize the growth and development of the cable access channels (government access channel, educational access channel, public library access channel and the public access channel). The first Triannual Review of the Iowa j City Cable TV franchise will be undertaken. COMMISSION MEMBERS Robert Pepper, Chairperson William Terry, Vice Chairperson Sandra Eskin Nicholas Johnson Jen Madsen 7 1.5a a b MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 9 .u1. 1 j MICROFILMED BY 'JORM MICRO_ LAB �CEOAR RAPIDS•DES MOINES t \ Isaab a._ CIVIL SERVICE Ct...;IISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, 1978 Code of Ordinances, establishes and governs the Civil Service Commission. Three citizens who are residents of the city are appointed by the City Council to.serve six-year terms with one Commissioner's terms expiring each even numbered year. During the last two years of his or her term, each - Commissioner serves as Chair. The Commission establishes and publishes rules relating to examinations for Civil Service positions and establishes guidelines for conducting such examinations, certified lists of persons eligible for appointment to respective positions, and publishes an annual seniority list. The _. Commission has jurisdiction to hear and determine all matters involving the rights of Civil Service employees and may affirm, modify or reverse any case on its merits. The Commission meets, when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Full compliance with Chapter 400 of the Civil Service Code .was accomplished in FY81, and all eligible employees were granted Civil Service status. Comprehensive operating policies and procedures were developed to guide continued compliance. Iowa City's compliance with 1 _ Chapter 400 was approved by the State Citizens Aide/Omb.dsman., Civil Service selection procedures were implemented for'all covered entry f _ level and promotional positions City-wide, which waa departure from the Commissions previous involvement only with Police' -And. Fire Department i positions. Twenty-four lists of 99 total applicants" eligible for appointment were certified by the Civil Service Commission and submitted ! to the City Council in the six months following compliance. The use of _ certification procedures is expected to reduce substantially both advertising costs and the length of time needed to fill vacant, positions, and these procedures assure greater consistency and equity in hiring decisions. Testing for both Police Officer and Firefighter positions was also conducted by the Commission in FY81. For each department, close to 200 applicants were tested by means of physical agility tests and written tests (psychological, IQ, or aptitude) with the finalists (40 for each position) granted an oral interview with the Commission, which required in total a commitment of four full days of interviewing. The Commission conducted one hearing of appeal of a disciplinary action, affirming the disciplinary action of the City. A Commission member was also an active participant in development of the City's new Affirmative Action Policy. MEMBERS Jane E. Anderson, Chairperson Arletta L. Orelup Bruce L. Walker E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES is�aa b J. r,� 0 Annual Report Committee on Community Needs MICROFILMED BY ,JORM MICROLAB CEDAR RAPIDS -DES MOINES COMMITTEE ON COMMUNITY NEEDS COMMITTEE RESPONSIBILITIES The Committee on Community Needs is comprised of 11 residents of Iowa City appointed by the City Council. They represent as nearly as possible a cross- section of the Iowa City population in background, ideas, geographic location, and socio-economic status. The Committee's function is "to coordinate communication channels between groups and citizens of Iowa City and the City Council and staff, and to respond to program proposals as solutions designed to meet the Community needs." The Committee's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out with Housing and Urban Development Block Grant funding. ACTIVITIES IN FISCAL YEAR 1981 The Committee on Community Needs (CCN) monitored progress during the last year of the programs developed for the 5 -year, $8 million, Community Development Block Grant (CDBG) hold -harmless program. These projects included the Senior Center, the Ralston Creek North Branch and South Branch Detention Basins, the River Corridor Improvements and the Solar Demonstration Project. All projects except the North Branch Detention Basin are essentially completed. CCN committed remaining CDBG funds to the undergrounding of utilities in the downtown urban renewal area and to more housing rehabilitation. The Committee al.so monitored the progress of the Lower Ralston Creek Neighborhood Revitalization Project and approved the allocation of planning funds to the Near North Side Neighborhood Study. The Committee devoted considerable time to the preparation of a three year community development plan (1982-1984) for an application for CDBG funds under the Metro -Entitlement grant program. CCN held meetings to determine neighborhood boundaries and identify neighborhood problems. It is hoped that more information will be obtained through participation in the Neighborhood Statistics Program of the U.S. Census Bureau. The Committee received and reviewed numerous proposals from City staff, individual citizens, and organizations. Priorities were determined for program funding, Neighborhood Strategy Areas (NSAs) were designated for concentrated improvements, and decisions were made for the three year plan requesting $2,328,000. CDBG budget recommendations were sent to the City Council and reported to NSAs. In addition the Committee expressed concern to the Iowa City School Board with regard to the possible closing of Horace Mann and Central Junior High Schools, both of which are located in the CDBG revitalization area. PLANS FOR FISCAL YEAR 1982 This year the Committee will monitor the completion of the Lower Ralston Creek Neighborhood Revitalization Project, a carryover from the Small Cities Grant Program. The Committee will also be monitoring the first year of the new three year CDBG Metro Entitlement Project which begins January 1, 1982. This program MICROFILMED BY JORM MIC;ROLAB CEDAR RAPIDS -DES MOINES lS�aab ..7 <d41, 'e F includes housing rehabilitation and code enforcement as well as Lower Ralston Creek improvements and neighborhood and economic development planning. — The Committee anticipates the sale of Urban Renewal parcels 82-1b and 64-1 in the Central Business District and the programming.of any additional CDBG funds — obtained from this sale. CCN will review any new HUD regulations for CDBG programs regarding Citizen _ Participation, and will consider recommendations to the City Council on this matter. COMMITTEE MEMBERS — Margaret Bonney, Chairperson Kenneth Haldeman, Vice -Chairperson — Martha Barker Janet Cook " Daniel Daly Sandra Lockett Pat McCormick Gena McGee Milo Pecina William Whitlow.— Leonard VanderZee ,w 10 i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Y Aid 'r I F Annual Report Design Review Committee 0 i MI CR FILMED By !JORM MICROLAB CEDAR RAPIDS -DES MOINES DESIGN REVIEW COMMITTEE COMMITTEE RESPONSIBILITIES The Design Review Committee's function is to review and make recommenda- tions to the City Council on the architectural, aesthetic, and general design aspects of proposed private Urban Renewal redevelopment projects, and all proposed public and .private improvements within and adjacent to the Central Business District. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Review of the following design plans was completed in a timely manner in accordance with the Committee's objectives: Recommended approval of the preliminary design plan concepts s Associates, contingent upon further review presented by Plaza Tower by the Committee and the City Council of all architectural specifics i_ or any changes in the design plans. Approved the landscaping plans for the Old Capitol Center. Recommended to the Council to approve the lowering of Penney's sign to align with other anchor signs and to approve the location of the Campus Theatre sign. Recommended approval of design plans for a sign at Lenoch & Cilek's _ new location. Recommended the use of Helvetica type in the sign band at the Old Capitol Center. In additidn, it was recommended that signage for the Old Capitol Center and the parking ramp be coordinated in typeface and color. Recommended that the Council approve. the concept of the logo for Old j Capitol Center, while declaring reservations about the color and letter style. - Recommended that shorter flagpoles be installed if the City Plaza banner poles were to be removed. Reviewed the design plans for Iowa State Bank & Trust's remodeling to and traditional style of this Iowa City preserve the dignity landmark. Contributed information and suggestions about the location of newspaper dispensers in the City Plaza. Approved the preliminary design plans for landscaping at the Breese Company. Approved the preliminary plans for landscaping the area adjacent to the new library, subject to a review of plant materials by a horti- cultural expert. 11 )1aLa.b MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Members of the Design Review Committee personally invited members of the ^ Downtown Association to attend a special 5:00 p.m. session of the Adaptive Use and Preservation Symposium at Old Brick. About 50 came to a reception and to hear Richard Nichols of Shales and Company and a real estate advisor to the National Trust for Historic Preservation present a film and _ respond to questions. Design Review Committee members actively promoted this two-day symposium, which had been initiated by Old Brick, by distributing leaflets and folders and by leading walking tours downtown. PLANS FOR FISCAL YEAR 1982 The Design Review Committee hopes to pursue further opportunities for encouraging greater understanding and appreciation of the benefits of ~ good design in all levels of community development. COMMITTEE ACKNOWLEDGEMENTS - The Committee wants to thank Larry Chiat for his cooperation and information and his secretarial staff for their assistance. The Committee would also like to express its appreciation to Annette Lilly for her fine leadership over the past years. - BOARD MEMBERS Nancy Seiberling, Chair ~ Robert Alexander Kay Amert Larry Eckholt Bruce Haupert Laurence Lafore Don Sinek Joyce Summerwill Tom Wegman James Wockenfuss 12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Annual Report Housing Commission Housing Board of Appeals MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L -9- HOUSING COMMISSION/HOUSING APPEALS BOARD GENERAL RESPONSIBILITIES The Housing Commission/Housing Appeals Board consists of seven residents of the City of Iowa City appointed by the City Council. The Commission/Board is established by resolutions of the City Council and operates under a set of bylaws approved by the Council. The general responsibilities are to investigate, study, review, and make recommendations to the Council on matters pertaining to housing within the City and to hear appeals concerning interpretation and enforcement of the housing code. In short, the purpose of the Housing Commission/Appeals Board is to promote clean, decent and safe housing for the residents of Iowa City. i ACCOMPLISHMENTS IN FISCAL YEAR 1981 The Commission held eleven regularly scheduled meetings and three special meetings,; Attendance by Commissioners has improved over past years. Haendel, Klaus and Dennis were members of a Task Force appointed to assist in revising the housing code. This task was completed in October and was i reviewed by the full Commission followed by a recommendation to .the ' Council for adoption of the Code. The Commission reviewed and recommended approval of Southgate Development Corp. as developer for project IA 22-3. Consummation of the Turnkey ( Contract of Sale with Southgate on June 12, 1981, is the result of nearly three years effort and represents the progress the City is achieving in J meeting the needs of low income residents. In order to review the impact on housing, the Commission designated a Task Force of Koenig, VanderZee and Graf to review and provide input to the new zoning ordinance. This effort will continue. _ As the Commission is responsible for Housing input into the planning process, we recommended to CCN and the Council that CDBG funds in addition _ to Small Cities Grant be utilized for rehabilitation in the 403 area and to designate $225,000 for utilization in furthering the Public Housing Program. In an effort to expand housing opportunities, we recommended to Council _ that a Cooperative Agreement (28E) be negotiated with the City of Hills. This has been completed. During FY1981 we provided input for the study design for the Area Housing _ Opportunity Plan (AHOP) and recommended approval of the staff developed Housing Assistance Plan (HAP). As part of a continuing education program for Commissioners, we participated in mini -training sessions on: (a) the scope and responsi- bilities and authority of the Appeals Board, (b) Section 8 application, administration and housing quality standards. In addition, we participated in the conference presented by Cushing Dolbeare, from the Low Income Peoples Housing Coalition. 13 Isaab MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES In an effort to expand housing opportunities for low-income families, we assisted in the preparation and submission of applications for: (a) 25 — additional units of Section 8 Existing. This was approved and funds allocated by HUD. (b) 30 units of Section 8 Moderate Rehabilitation. We are confident the funds will be allocated for this program. (c) Converting project IA 22-4 from 20 units New Construction to 20 units Acquisition. We feel there is an excellent chance that this will be approved by HUD. We also assisted in preparation of and recommended approval of the Development Program and Initial Budget for project IA 22- ` 3, the Turnkey Public Housing project on scattered sites. This 32 -unit project,is now under construction. Acting as the Housing Appeals Board the Commission heard 16 appeals, _ upheld the inspector on five occasions, and modified or approved the appeal on ten occasions. One appeal was continued. _. DIRECTIONS PLANNED FOR FISCAL YEAR 1982 The Commission will have a continuing role in overviewing the 409 units of Section 8 Existing and will support the efforts to complete construction through acceptance and rent up of 32 units of public housing project IA 22-3. Assistance will be provided in implementing project 22-4 " (acquisition of 20 units) and the Section 8 Moderate Rehabilitation Program. Sponsor a seminar on Congregate Housing in September. M Continue to study and recommend to Council actions'that will alleviate the housing concerns of the community. BOARD MEMBERS AND TERMS Goldene B. Haendel - Chairperson Carol A. Karstens - Vice Chairperson Rachel S. Dennis Michael Farran Kathleen A. Graf Mark Koenig Leonard J. VanderZee 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Annual Report Li L Lr HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Human Rights Commission has the overall responsibility for enforcing the City's non-discrimination ordinance. This takes place in three major ways. First, we must remain aware of the state of human rights within the Iowa City community so that we may revise and update our ordinance and educational outreach accordingly. Secondly, we are responsible for having all complaints within our jurisdiction investigated in a thorough and efficient manner. To this end we must provide adequate staff and a sufficient number of concerned Commissioners. Lastly, we are responsible for taking preventative measures to reduce the onslaught and growth of discrimination within our community. This last responsibility currently takes the form of educational outreach which includes written, audio, and visual communication throughout the community. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Complaint Resolution Activities pertaining to complaint resolution are divided into two categories, "procedures" which includes items or issues related to the processing of a complaint and "ordinance effectiveness" which focuses on - whether the tool we work with, our non-discrimination ordinance, provides effective protection for our residents. - A. Procedures The Commission continues to be concerned with improving the -. complaint process. With that in mind a procedure called a Fact Finding Conference was initiated. This enables the investigator to - focus on the issues in a speedier manner, and in some instances resolution of a complaint is achieved prior to a full-scale investigation. Furthermore, Commissioners participated in an in- depth training program which emphasized conciliation skills. B. Ordinance Effectiveness The majority of our current complaints - 79.20% are in the area of employment. Housing follows with 12.50% and 8.22% of all complaints are filed in the area of public accommodation. No complaints have ever been filed in the area of credit. Presently, our non-discrimination ordinance provides more than average protection for Iowa City residents against discriminatory acts, with the possible exception of housing. The Commission will be keeping track of all housing related inquiries and complaints. If it appears necessary, a revision of the housing section will be recommended. Educational Projects The Commission is as concerned with prevention of discrimination as with insuring all investigations are conducted thoroughly and impartially. The Commission, therefore, concentrated on various community outreach projects as well as self -educational activities. 15 iia a 6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES NOINES A. Community Activities _ Specific activities and projects to further educate and promote civil rights throughout the community included: cosponsoring a Global Community Conference which had the goal of bringing people — together who were concerned about the increase in global conflicts; coordinating and participating in a housing seminar; actively participating in the Chamber of Commerce Affirmative Action Committee and the Community Housing Resources Board. Furthermore, relevant civil rights information was disseminated throughout the community in a variety of ways which included: public service announcements; revision and distribution of the Commission brochure; issuance of monthly newsletters; revision and distribution of posters displayed on the City buses; and informing local organizations of the availability of the Commission to speak on various civil rights topics. B. Commission Self -Education The Commissioners participated in a training program which covered the full gamut of filing a formal complaint, from jurisdiction to _ conciliation. Staff attended several seminars and workshops on such topics as housing, civil rights law, and contract compliance ~ programs. _ Miscellaneous The Commission opposed, to the appropriate state representatives; the proposed House File 102 submitted by Tyrrell. This bill required a bond _• to be posted by persons wishing to file a complaint of discrimination. The Commission felt this requirement placed an undue burden on the aggrieved party and would in some cases, discourage the filing of a complaint. ` The Human Rights Commission, was 'represented' on the City's Affirmative Action Task Force which developed an affirmative action policy approved — unanimously by the City Council. Complaint Activity During FY81 a change in staff occurred, and the Civil Rights Specialist position was vacant for three months. This vacancy increased the investi- gative time for all complaints and makes it difficult to determine how many calls were received for information about civil rights. There were 19 formal complaints filed. 16 15aab MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES V :_ Summarized below are those complaints filed during FY81: Basis of _ No. of Cases Area Discrimination Employment Sex 4 Employment Race 4 Employment Age & Sex 1 Employment Age 1 __. Employment Age & Disability 1 Employment Disability 1 _ Housing Sex 1 ! Housing Race 1 i71 Housing National Origin 2 L_ Public Race 2 Accommodation Public 1 1 _ Accommodation Sex Of these cases, five were closed during the fiscal year; five are _currently in conciliation. _ Summarized below are those complaints that were oustanding from the previous fiscal year at the beginning of FY81. Basis of — Area Discrimination No. of Cases Employment Race 4 Employment Race & Sex 1 Employment Age 1 I Employment Sex q Public 1 Accommodation National Origin Of these cases, four were closed; three are in conciliation. 17 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES i DIRECTIONS PLANNED FOR FISCAL YEAR 1982 Two broad goals were identified. They are: 1. Continuing the educational program. 2• Remaining committed as a civil rights related issueCommission to identifying and resolving n an objective, efficient, prompt s within the Iowa City community in — COMMISSION MEMBERS Jeff Portman, Chairperson Linda McGuire, Vice Chairperson Rusty Nancy Barcelo Nancy Baumgartner Dick McCartt Angelita Reyes Isabel Turner John Watson Richard Yates w i •y I I • I 'j 18 -- 15�b i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES i Annual Report Library Board MICROFILMED BY !JORM MICROLAB CEDAR RAPIDS•DES MOINES F BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi -autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City government with members appointed by the City Council and its principal operating funds approved by the Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 1981 — Completed construction and equipping of new Library on schedule and within budget. Coordinated move to new building using over 700 volunteers (approximately 4200 hours) and saving approximately $20,000 in moving expense. _ Planned and held pre -opening and dedication events; opened new building on i June 15. Raised $50,000 in fund campaign and received $54,000 in grants to use for equipping new building and for enlarging library collections. Completed phases II and III of library automation project: conversion of card catalog to on-line catalog (the first of its kind in the United _ States), and incorporation of the ordering of all library materials into the computer system. Adopted a programming policy and initiated operation of Channel 20, the library cable TV channel. PLANS FOR FISCAL YEAR 1982 Complete all financial, legal and acquisition details of constructing and equipping of new building; dispose of old furniture and equipment; adjust FY82 budget to needs of new operating patterns. Develop plans to continue and expand fund raising activities and to search for other sources of funding to augment basic tax support. Begin first phase of a new planning process which will update and set priorities of the library's long-range goals and create a plan for orderly development of services made possible by the new facilities. (Postponed from last year because necessary staff support unavailable during construction and move.) 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 15DZb 41 Review and adopt policies developed by staff to deliver current library services in the new library; review and update basic Board policies. — Increase participation of Board and staff in professional library meetings and other training and educational opportunities. — Continue efforts to systematically inform the public about the capabilities of the new library. _ BOARD MEMBERS Lynda Ostedgaard, President Ed Zastrow, Vice President Carolyn Cavitt, Secretary Jean Bartley — Randall P. Bezanson Linda Gritsch Richard Hyman Thomas Immermann Suzanne Richerson 20 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES isaab - F Annual Report parks and Recreation Commission G MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I— L.,. PARKS AND RECREATION COMMISSION W. GENERAL RESPONSIBILITIES The Parks and Recreation Commission is an advisory body to the City Council consisting of nine members. The Commission's responsibilities are as follows: (1) Recommend and review policies, rules, regulations, ordinances, and budgets relating to parks, playgrounds, recreational services, and cultural functions of. the City and make such reports to the City — Council as the Commission deems in the public interest. (2) Annually transmit to the City Council a report of the activities and recommendations for the development and operation of parks, recreational centers, playgrounds, and cultural facilities and — programs. i (3) Plan the promotion of the general beauty of the City and its approaches. (4) Strive to integrate programs with other governmental agencies including, but not limited to, the Iowa City Community School District, the University of Iowa, the County, and other surrounding municipal units. Special attention shall be given to the development of long-range planning and programming. P ACCOMPLISHMENTS IN FISCAL YEAR 1981 i € — (1) The girls•softball diamonds (four) were completed at Napoleon Park; I _ the project was funded by the Iowa City Optimist Club. I (2) The new shelter/restroom building was completed at North .Hickory Hill Park. (3) Access to Willow Creek Park shelter and nature trail, for the handicapped was completed. i — (4) Two gazebos were erected at Sturgis Ferry Park. I — (5) Completed the bike path through City Park. - (6) Started construction of the restroom/concession/maintenance building at Mercer Park. i (7) Continued to accommodate expanding numbers of citizens for various activities: (a) pool attendance 168,523 (b) 1,331 league softball games (c) 487 tennis class registrants 21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES is'aab 22 1$a a.6 . - MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Aid _ (d) 123 volleyball games in public school gyms _ (e) 2,475 swim lesson registrants (f) summer playground attendance 18,000 (g) Children's Museum attendance 5,636 _ (h) 400 Farmers Market vendors (i) 10,000 Farmers Market buyers (j) kinder -grounds attendance 510 (k) school gym programs attendance 1,685 — (1) 15,400 face-to-face office contacts for all services (m) Recreation Center attendance (excluding swimming) 106,259 PLANS FOR FISCAL YEAR 1982 ~ (1) method tosystematicallyacquire neighborhood park .. landinadvance of . (2) Complete the restroom/concession/maintenance building at Mercer y' Park. (3) Move the existing maintenance/concession building in Mercer Park to Napoleon Park. r' (4) Start initial development of south portion of the new sewage treatment plant for soccer fields and softball diamonds. COMMISSION MEMBERS James Berry, Chair Betsy Hillman, Vice -.Chair -. Robert Crum Harry Dean Barbara Humbert _ Dorsey Phelps Fred Riddle Rachel Robertson David Wooldrik ` 22 1$a a.6 . - MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Aid _ F Annual Report Planning and Zoning Commission i i� �J j� J p i I+.5a-a-b { MICROFILMED DY 'JORM MICROLAB gLEDAR RAPIDS•DES MOINES Vi - PLANNING & ZONING COMMISSION GENERAL RESPONSIBILITIES Make or cause to be made surveys, studies, maps, plans or charts of the whole or any portion of the municipality and any land outside which in the opinion of the Commission bears relation to the Comprehensive Plan. To _ recommend to the City Council from time to time, amendments, supplements, changes and modifications to the Zoning ordinance. ACCOMPLISHMENTS IN FISCAL YEAR 1981 During the fiscal year there were 21 regular meetings and 15 informal meetings. The Commission also held 19 special meetings to work on a new — Zoning Ordinance and Map and one training session for the new Commissioners. _ The Commission was represented on three other governmental organizations (Riverfront Commission -,Loren Horton; Board of Directors of JCCOG - Dick i — Blum, first alternate of the Commission; Ralston Creek Coordinating Committee - Jane Jakobsen.) S Several new members were appointed to the Commission: John Seward, John McDonald, Horst Jordan, Kevin Phelan. � r I A subcommittee of the Planning and Zoning Commission, the Melrose Corridor ! Committee, completed an analysis of westside traffic problems and made recommendations concerning those problems (the specific recommendations ' are listed below). { _ The following recommendations were made to City Council by the Commission Ii during the period of July 1, 1980 to July 1, 1981: Rezonings: 3 approved, 3 denied. _ Subdivisions: Preliminary plats - 8 approved, 2 denied Final plats - 5 approved, 3 denied i — Large Scale Residential Developments (LSRD): Preliminary plans - 4 approved Final plans - 4 approved _ Large Scale Non -Residential Developments (LSNRD): Preliminary plans - 2 approved Final plans - 2 approved Planned Area Developments (PAD): Preliminary plans - 3 approved 'Final plans - 1 approved 23 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Street Vacations - 1 approved Auditor's Plat - None Annexation - 1 approved - Amendments: Zoning Ordinance - 9 approved Subdivision Code - None Comprehensive Plan - None _ Large Scale Signage Plan - 1 approved In addition to the aforementioned actions, the Planning and Zoning Commission made the following recommendations: That the proposed northern alignment of Foster Road is consistent with the �. Commission's previous recommendations. That the right-of-way of the original Foster Road alignment be reduced from 66 feet to 55 feet and that the City retain a 40 foot right-of-way along St. Ann's Drive. That the following "Interim Policy for Application of the Rural Develop- ment Standards" be accepted: The City of Iowa City is' addressing itself to 'the' application of �- development standards for new developments located outside the City limits, but within the two-mile extraterritorial control area, and should consider the following criteria: 1. The potential availability of City water and sewer service; and ~' 2. The potential for annexation within the next ten years; and 3. The consistency with the Comprehensive Plan. City standards may be applied upon a determination that the subdivi- sion in question satisfies the above criteria. Rural development standards may be applied to subdivisions which do not meet the above criteria. That Southgate Development, Inc. be released from the responsibilities provided by the Future Right of Way Document agreeing to the extension of Benton Street west of Mormon Trek Boulevard. That the following recommendations of the Melrose Corridor Committee be approved: 1. That the implementation of the Melrose traffic circle not be considered as a future option to solve traffic problems in the area. 2. That the currently planned widening of the South Byington/Grand Avenue intersection to two lanes would appear' to be an adequate improvement to meet the current traffic needs. 24 I�aa6 - MICROFILMED BY JORM MICROLAS CEDAR RAPIDS•DES MOINES 3. That further improvements need to be considered to accommodate pedestrian traffic on Melrose Court and across Melrose Avenue at Melrose Court and to specifically reconsider our previous recommendations concerning these issues. 4. That if in the future increased traffic demands necessitate a major new traffic facility, then the Committee would recommend that the Melrose Diagonal without median would be included among the options considered to remedy traffic congestion. This should be considered an acceptable option only at such time as there are no longer private properties fronting on Grand Avenue Court. That the Lower Ralston Creek Redevelopment Plan be approved as submitted. _. PLANS FOR FISCAL YEAR 1982 - 1. To review and recommend to the City Council the acceptability of _ applications submitted for rezoning, subdivsiion or site development plan approval. 2. To maintain a current comprehensive plan and ordinances implementing the plan. 3. To coordinate and cooperate where applicable with other City commis - 71 sions and boards. L 4. To recommend to the City Council a new Zoning Ordinance and Map. 5. To prepare and recommend a new Subdivision Ordinance. 6. To have a new set of Planning and Zoning Commission Bylaws approved. COMMISSION MEMBERS Jane Jakobsen, Chairperson Dick Blum, Vice -Chairperson Loren Horton, Secretary John Seward John McDonald — Horst Jordan Kevin Phelan i 25 - 15aab MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES l-, f 1 Annual Report - Resources Conservation Commission w l iW �1 d i 1 � I , ly 1 I I � , j MICROFILMED BY ',JORM MICROLAB CEDAR RAPlDS•DES 1401NES RESOURCES CONSERVATION COMMISSION GENERAL RESPONSIBILITIES The Resources Conservation Commission is to serve as an advisory body to the City Council. The Commission shall research, review, and recommend policies, rules, regulations, ordinances, and budgets relating to matters of energy and — resource conservation. The Commission shall provide recommendations and reports to the City Council and other city commissions. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Submitted a policy paper to City Council: "Energy Conservation in Municipal Transportation". p Investigated the Civic Center HVAC system plans and specifications, and recom- mended that City Council approve the system. Recommend to City Council that the Housing Code continue to contain the section requiring supplied storm windows and doors. Compiled an Energy Directory which lists a variety of sources for material on energy conservation. The Directory has been distributed to public buildings and is available upon request. is Formulated ten areas of concern in the•proposed zoning ordinance and discussed these with staff from Planning and Program Development Department. Subsequently made formal recommendation to Planning and Zoning Commission. Recommended to Committee on Community Needs utilization of Community 7 Development Block Grant funds for energy conservation program and housing rehabilitation/ weatherization program. i i Recommended to City Council that "leap -frog" development be curtailed. Recommended to the City Council that the bus fare remain 354. Monitored the progress of the solar system installations on two Iowa City homes through completion. Discussed and investigated a variety of energy conservation measures that have been implemented around the country. PLANS FOR FISCAL YEAR 1982 _ Promote public awareness of energy conservation. Study.strengths and weaknesses of Iowa City's transportation system. Review Iowa City's energy conservation program. Recommend energy conservation measures that possibly could be incorporated in City Codes, such as the Zoning, Subdivision, and Building Ordinances. 2C MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L,. 15aab Encourage weatherization of homes and commercial buildings. — Encourage recycling. COMMISSION MEMBERS Gary Sanders, Chair Nancy Sheehan, Vice -Chair Pat Fett, Secretary Phil Hotka Antonia Hamilton — Tom Gartland Join Schwab i w i i i` 27 Saab MICROFILMED j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES .0 ir, .7 Annual Report MICROFILMED BY '�JORM MICROLAB CEDAR RAPIDS -DES -MOINES /Saab _i RIVERFRONT COMMISSION GENERAL RESPONS..,ILITIES - Responsibilities of the Riverfront Commission are to "investigate, study, review and analyze the riverfront needs and the meeting of such needs." The Riverfront Commission consists of 11 members, four at -large members from Iowa City, and one representative from the University of Iowa, the Parks and Recreation Commission, the Planning and Zoning Commission, Coralville, and three members from Johnson County, all of whom have voting privileges. All members are appointed by the Iowa City City Council. The Riverfront Commission is endeavoring to move from strictly an advisory and planning phase to implementation in line with the Commission's duties. In addition, an intensified effort is being made toward creating an awareness among all citizens of the importance of the care and scrutiny of the Iowa River, its tributaries and the riverbank itself. ACCOMPLISHMENTS IN FISCAL YEAR 1981 1. Dedication of the Sturgis Ferry Park boat ramp. 2. Installation of two reveals that this area zi so near wellu ed, especialthe boat ly n� y onweekendusage s ad during the lunch hour. 3. Continued advocacy of the Iowa River corridor 'overlay zone ordinance. e _ 4. Presentation of the proposed River Corridor Buffer and Trail system to the Parks and Recreation Commission, and continuing efforts - toward implementation of this project. 5. Publication of an updated brochure of the Iowa River contains historical information and "Enjoy Your Riyer" listings of boating, fishing, swimming regulations, bicycling, aid hiking. 6. Development of an "AWARENESS" program through publicity, emphasizing to the general public that - "this is your river, this is Iowa City's water supply", and the potential of this valuable resource. y 7. Investigation of methods of erosion control - a continuing problem, with meetings held involving the U.S. Army Corps of Engineers, property owners, and the Iowa Conservation Commission. 8. Members have canoed the North Corridor and the South Corridor carrying out an investigative and photographic survey; follow-up action is planned. Production of a slideshow entitled "This is Your River" grew out of this survey. 9. Conducted water quality meetings with the Johnson County Health Department and Donald McDonald of the University of Iowa Engineering Department, and toured the Iowa City water treatment plant. The Commission continues in its efforts to be alert to any water quality issues which may arise. In addition, the Riverfront Commission is working with relevant City departments and citizen commissions to realize its goals and objectives, utilizing throughout the efforts of our staff representative. Since the Iowa River does not stop and start at the city limits, the Riverfront 28 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES Commission cr—linues to stress the impor'—nce of our county -wide representatio. .s a factual necessity. ` PLANS FOR FISCAL YEAR 1982 It is hoped by all present members of the Riverfront Commission that the Council and the public in general will, through our efforts, be made constantly "aware" of our greatest natural resource, the Iowa River. — Without the funding required to accomplish many of those projects which are outlined in the Stanley Plan and which were endorsed by the Commission and the Council, the efforts of the Riverfront Commission have been hampered. Plans for the next fiscal year, necessarily, involve functions which can be performed with an extremely small budget. However, the goals of the Commission to enhance the riverfront area remain. It is our hope that if local budgets are adjusted to compensate for the loss of state and ` federal funding that projects such as the riverfront bicycle trail, greenways, and river access areas will be supported by local expenditures. Until that time we look forward to the continued support of the Council in — providing funding for the accomplishment of our on-going educational „ projects. During fiscal year 1982, we intend to concentrate on: 1. Stressing "AWARENESS" via publicity efforts. 2. Erosion control implementation and publication of an informational booklet for property owners.. " 3. Monitoring of- water quality issues in the NortTi Corridor, the South Corridor, and the Iowa City area. 4. Stressing the potential of riverbank areas - access, acquisition, and the development of fishing areas with special access for the elderly. 5. Emphasizing the scenic and aesthetic potential •of the river as an asset to the City as a whole. 6. Continued efforts to implement the buffer and trail system, with a high priority still being given to the Rocky Shore bicycle trail. 7. Construction of a boat ramp above Burlington Street, affording accessibility for rescue efforts and replacing the City Park boat ramp. 8. Resolution of a conflict over river usage in the area between the Coralville power dam and the University of Iowa Hancher foot bridge. COMMISSION MEMBERS Bernadine Knight, Chairperson — Howard Sokol, Vice Chairperson Patricia Boutelle Diana Lairs Jean Fountain Joann Muldoon _ Loren Horton Robert Oehmke Barbara Humbert Richard Shaffer Sally Johnson 29 16;Q6 - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i■ Annual Report Police& Fire Retirement Systems Joint Board MICRDFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Y BOARD OF POLICE AND FIRE RETIREMENT SYSTEMS GENERAL RESPONSIBILITIES The Board's function is to administer the police and fire retirement programs for the City of Iowa City according to Chapters 410 and 411 of the Iowa Code. It is responsible for management of funds, determining retirement eligibility for active members and the benefits of retired members. The Board provides financial and statistical information for the annual actuarial study and audit. They meet the last Wednesday of each month if required. Other meetings may be called if Board action is necessary. ACCOMPLISHMENTS IN FISCAL YEAR 1980 Have recalculated monthly benefits for retired members. Began formulating written rules and regulations defining the methods to be used by the Board in meeting its responsibilities. Have adopted a process to approve medical bills for the disability connected illness or injury for retired members. Submitted the financial and statistical information to actuary, Steve Griffith, of Taylor Ballard and Co. of Cedar Rapids. The actuary determines the City and State contributions for the next year. No retirement requests were made to the Board this year and no changes of retired persons receiving monthly benefits. The Board has met with Trident Inc. and Diversified Investors concerning management of investments. It is felt that the funds are of such a size _ and invested over a long period, that a more active management is required. This could be an investment firm or local management. PLANS FOR FISCAL YEAR 1982 Completion of rules and regulations in written form. Decision on form of investment management which will serve the Board's purpose to the best advantage. BOARD MEMBERS Paul Scott, citizen _. Bill Barnes, citizen Nancy Heaton, City Treasurer Harvey Miller, Police Chief Ron Fort, Police Officer Cletus Keating, Police Officer Robert Keating, Fire Chief Nathan Hopkins, Firefighter William Farmer, Firefighter 30 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES /sa-ab ..7, Annual Report Senior Center Commission j MICROFILMED BY IJORM MICROLAB t1 CEDAR RAPIDS•DES MOINES -c. SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission was established by the City Council in 1979 and is composed of seven members. Five are appointed by the City Council and two by the Johnson County Board of Supervisors with the approval of the City Council. The following duties and powers are assigned to the Commission: To serve in an advisory role to the City Council with regard to the needs of the Senior Center; To make recommendations with regard to policies and programs at the Senior Center; To join the staff and other interested persons .in seeking adequate financial resources for the operation of the Senior Center; To encourage full participation by senior citizens in the programs of the Senior Center;. To ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; To serve in An advocacy role with regard to the needs of senior citizens in Iowa City; To assist the City Manager in the evaluation of personnel; To make recommendations to the City Council with regard to the allocation of space in the Senior Center to various agencies and organizations; To make recommendations with regard to the acceptance and utilization of gifts; To make recommendations with regard to policies, rules, ordinances and budgets which affect the programs and services of the Senior Center; To present an annual report of Senior Center activities. ACCOMPLISHMENTS IN FISCAL YEAR 1981 Monitored remodeling of Old Post Office. 90% completion of operational handbook for Senior Center. Participated in rural outreach through community information appearances. 31 ►�5AD_b MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES :;DINES ^i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES � 'T Accepted and reviewed 'space applications for Senior Center. _ Assigned space and drafted contracts for space at the Senior,Center. a Worked with Organization of Service Providers and Council of Elders to develop policies and plans for operation of the Senior Center: w Developed Senior Center newspaper and issued May and June papers. Assisted staff in development and presentation of FY82 budget. , PLANS FOR FISCAL YEAR 1982 Complete remodeling of Senior Center and preparation for use. Coordinate move to new building. w Plan opening and dedication ceremony. Complete operational handbook. Develop introductory packet for participants of Senior Center. Build up a strong volunteer component. Encourage volunteers to accept full responsibility for running the Senior Center newspaper, the eldercraft c� shop and the Senior Center library. II Investigate ways to involve residents of rural Johnson County in Center .i .. activities. Publicize the Center as a resource to the elderly and the community. Investigate alternate sources of funding for activities and equipment. ^� Assist staff in development and presentation of FY83 budget. COMMISSION MEMBERS *Gladys Scott, Chairperson Lawrence Carlton, Vice -Chairperson j *Michael Kattchee, Secretary M: Allan Arneson Margaret Clover W.W. Summerwill Jeannie Williams f *Appointed by Johnson County Board of Supervisors i 'I 32 , �5a�b MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES � 'T