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HomeMy WebLinkAbout1981-07-14 Bd Comm minutesMINUTES IOWA CITY HOUSING COMMISSION JUNE 31 1981 MEMBERS PRESENT, HAENDEL, GRAF, FARRAN, KOENIG, VANDER ZEE MEMBERS ABSENT, DENNIS, KARSTENS STAFF PRESENT, SEYDEL, KUCHARZAK, FLINN, HENCIN, KELLER, NUGENT, BROWN, BARNES I. INTRODUCTIONS - STAFF AND COMMISSIONERS INTRODUCED THEMSELVES TO NEW COMMISSIONER, FARRAN. II. MEETING WAS CALLED TO ORDER OT CHAIRPERSON HAENDEL AT 3:35 P.M. III. MINUTES OF MEETING MAY 6, 1981 WERE APPROVED AS MAILED ON MOTION BY ' VANDER ZEE, SECOND BY KOENIG. i IV. CONGREGATE HOUSING - HENCIN INTRODUCED MARY NUGENT WHO IS RESEARCHING VARIOUS FORMS OF CONGREGATE HOUSING. PURPOSE OF PROPOSED WORKSHOP WAS i DISCUSSED. KUCHARZAK INDICATED THAT THE PURPOSE WAS TO .DEFINE CONGRE- GATE HOUSING, DEFINE NEED, EXPLORE ALTERNATIVES/OPTIONS, REVIEW AVAILABLE RESOURCES, AND MAKE RECOMMENDATIONS. VANDER ZEE SUGGESTED USING SENIOR CENTER AND OFFERED SUGGESTIONS REGARDING.A SPEAKER. QUESTION REGARDING AVAILABLE MONIES FOR WORKSHOP WAS RAISED WITH DOLLAR AMOUNT TO BE SET AT NEXT MEETING. I V. HOUSING INSPECTION - FULLTIME TEMPORARY PERSON CURRENTLY WORKING ON SCHEDULING OF INSPECTIONS. EACH INSPECTOR IS NOW CARRYING 11 APARTMENTS AND 8 DUPLEXES PER MONTH. KUCHARZAK INDICATED HE HOPED TO HAVE RECOMMENI- DATIONS ON STAFFING OF HOUSING INSPECTORS BY NEXT MEETING. VI. HOUSING ASSISTANCE PLAN - HENCIN PRESENTED OVERVIEW OF PURPOSE OF HAP. KELLER PRESENTED DRAFT PLAN, REVIEWED CHARTS AND EXPLAINED DERIVATION OF SANE. VI. CCN - VANDER ZEE REPORTED THAT CCN HAD REVIEWED THE CONTINGENCY FUNDS REMAINING FROM SENIOR CENTER AND HAD RECOMMENDED THAT MONEY BE USED FOR COMPLETION OF THE THIRD FLOOR OF THE CENTER. VII. HOUSING REHABILITATION - BARNES REVIEWED REQUEST FOR FORGIVABLE LOAN N6 @501 SOUTH DODGE. FOLLOWING DISCUSSION IT WAS MOVED BY GRAF, SECONDED BY KOENIG THAT LOAN BE APPROVED. APPROVED 5/0. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES V - MINUTES IOWA CITY HOUSING COMMISSION 6-3-81 —2 VIII. COORDINATOR'S REPORT — WORKSHOP — HAENDEL PRAISED SEYDEL FOR SECTION 8 WORKSHOP AND INDICATED IT WAS VERY HELPFUL. SECTION 8 — SEYDEL REPORTED THAT RENT WAS PAID ON 388 UNITS IN JUNE AND THAT 20 NEW APPLICATIONS WERE BEING PRESENTED FOR APPROVAL. HE REPORTED THAT APPROVAL HAD BEEN RECEIVED FOR THE ADDITIONAL 25 LIMITS OF SECTION 8 EXISTING HOUSING BRINGING THE TOTAL TO 409 UNITS. PUBLIC HOUSING — SEYDEL REPORTED THAT DEVELOPMENT PROGRAM AND BUDGET HAD BEEN RECEIVED BACK FROM HUD APPROVED AND REPORTED A TOTAL DEVELOP— MENT COST OF $1,701,379. HOS (HOUSING QUALITY STANDARDS) TRAINING SESSION SCHEDULED IN CEDAR RAPIDS FOR JUNE 17, 181 SEYDEL' TO BE ONE OF THE INSTRUCTORS. ANY I COMMISSIONERS INTERESTED SHOULD LET LYLE G. SEYDEL KNOW. MANAGEMENT REVIEW — SEYDEL REPORTED MANAGEMENT REVIEW HAD BEEN HELD, THAT PROBLEMS WITH A COUPLE OF UNITS WERE ANTICIPATED, BUT INITIAL ! INDICATIONS FROM HUD WERE QUITE POSITIVE. I JULY COMMISSION MEETING — VACATION SCHEDULES WERE DISCUSSED, AND DATE FOR JULY MEETING WAS SET FOR JULY 8, 1981 ON MOTION BY VANDER ZEE, SECOND BY GRAF, APPROVED 5/0. VANDER. ZEE AGREED TO DO A SHORT PRESEN— TATION ON CCN. IX. FAIR HOUSING — HENCIN REPORTED THAT THE HUMAN RIGHTS COMMISSION HAD REVIEWED AND RECOMMENDED THAT A FAIR HOUSING EQUIVALENCY APPLICATION BE FILED WITH HUD CERTIFYING OUR HUMAN RIGHTS ORDINANCE EQUIVALENT TO FEDERAL LAW. SUCH CERTIFICATION MIGHT ENABLE US TO OBTAIN FEDERAL MONIES FOR RIGOROUS INVESTIGATION OF HOUSING DISCRIMINATION COMPLAINTS. FAIR HOUSING EQUIVALENCY APPLICATION TO BE PUT ON HOUSING COMMISSION AGENDA FOR JULY. X. ADJOURNMENT — MOVED BY VANDER ZEE, SECONDED BY GRAF THAT MEETING BE ADJOURNED. APPROVED 5/0. ADJOURNED 4155 P.M. APPROVEDs GOLDENE HAENDEL CHAIRPERSON MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES MINUTES Iowa City Housing Commission July 8, 1981 MEMBERS PRESENT: Haendel, Graf, Farran, VanderZee, Karstens KERS ABSENT: Koenig, Dennis STAFF PRESENT: Brown, Kucharzak, Seydel, Flinn, Keller, Hencin, Nugent, Milkman, Barnes RECOMMENDATIONS TO COUNCIL: The Iowa City Housing Commission recommends that the Housing Assistance Plan as amended be approved as part of the CDBG Applica- tion. Moved VanderZee, second Farran, Approved 5/0. RECOWENDATIONS TO STAFF: The Iowa City Housing Commission designated Carol Karsten as its representative to contact the City Manager to express concern for its lack of input into organizational changes within the Housing Inspection Department and advise him that they want representation in future meetings re- lative to implementation of proposed changes. Moved VanderZee, seconded Graf, Approved 5/0.. 1. Meeting to Order - The meeting was called to order by Chairperson Haendel at 3:35 p.m. 2. Minutes - Minutes of the Meeting of June 3, 1981 were approved as mailed on motion by Karstens, second by Graf, approved 5/0. 3. Housing Rehab - Amended Forgivable Loan, 916 N. Dodge. Moved Karstens, second Graf, that loan be amended to include recommended changes in security lights. Approved 5/0. 4. Housing Inspection - Kucharzak reported that they are firming up records on single-family dwellings. Reorganization is yet to be determined based on the equivalent of 4 full-time inspectors for 3,976 structures. Kucharzak in- dicated that he would do the training. VanderZee expressed concern that if too many fire inspectors were utilized, too much time would be spent in coordination and training and not enough time would be spent on the job. Question were raised and concerns were expressed relative to lack of repre- sentation on the Subcommittee on Reorganization in view of their role of monitoring the Housing Code and hearing Housing Appeals. Moved by VanderZee, seconded by Karsten, that Kucharzak communicate to City Manager that the Housing Commission would like representation on the subcommittee to provide input because of its role in housing inspection. Approved 5/0. Rehab - Kucharzak indicated he had attended a seminar in Omaha where alternate programming and funding was discussed. He explained the principle of leverag- ing to obtain maximum utilization of the available dollars. He indicated we might want to change emphasis from grants to payback programs with purchase incentive as a possibility. lie indicated he would be reporting back on avail- able options at a later date. Housing Appeals - Meeting time was discussed. Moved by Farran, seconded by MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES - 2 -2 Housing Commission 7-8-81 _-I Karstens that future Housing Appeals Board meetings shall convene at 8:30 a.m. Approved 5/0. The next Housing Appeals Board meeting will be August 13, 1981. 5. Housing Assistance Plan - Following discussion of minor changes relative to moderate rehab, it was moved by VanderZee, seconded by Farran, that the Hous- ing Commission recommend to Council that the Housing Assistance Plan as amended be approved as part of the CDBG Application. Approved 5/0. 6. Congregate Housing - Nugent reported on research she has been doing on types of elderly housing and group homes. She indicated that the format for the September Workshop on Congregate Housing would probably start with a Keynote speaker who is a national authority on various types of elderly housing, then would break up into various panels comprised of local citizens representing the Housing Commission, architects, developers, and senior citizens. Nugent requested that Housing Commissioners provide her with names of local persons to serve on panel. 7. CCN - Vander Zee presented an overview of the role of the Committee on Com- munity Needs. He indicated that Block Grants have been targeted toward low and moderate income persons, and that citizen input is mandated to assure compliance. He summarized the role of CCN as follows: 1) Define target areas, 2) Hold neighborhood meetings to identify needs, 3) Determine allocations in a fair manner, and 4) Serve as a sounding board to individuals and public/ private special interest groups. 8. Urban Revitalization Joint Subcommittee - Graf reported the subcommittee had only met once and that there would probably not be anything to report until September. 9. Fair Housing Equivalency Application - Milkman explained that this application deals entirely with the portion of the Human Rights Ordinance relating to Fair Housing and the outcome of equivalency certification would enable Iowa City to participate in the program and receive funds. 10. Coordinator's Report - Seydel reported rent paid on 372 units July 1 and indi- cated that the summer months are high turnover months, but unit months should th average out per allocation since earlier in the year e number of leases ex- ceeded the allocation based on known losses. Moderate Rehab - Seydel reported that Council did approve the Application for 30 units Section 8 Moderate Rehabilitation. Public Housing - Seydel reported that progress on Phase I is progressing on schedule; that he is trying to arrange a tour for City Council and Commission members on Monday, July 13, with the 27th as the alternate date. Will advise. He reported that the letter requesting Conversion of 20 units Public Housing to 20 units New Construction is ready for signature. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 110INES - 3 Housing Commission 7-8-81 11. Discussion Kucharzak reported that he had discussed representation on Subcommittee on Reorganization with City Manager and was advised this Task Force will have nothing further to do with housing inspections and that any concerns Hous- ing Commissioners may have should be addressed to Mike Kucharzak. Commis- sioners expressed strong concern that there is no procedure for providing input and discussed the importance of having representation at any meeting relative to implementation of the Housing Code. It was moved by VanderZee seconded by Graf that Carol Karstens be appointed as the Housing Commission's representative to contact the City Manager to express concern for its lack of input into organizational changes within the Housing Inspection Depart- ment and advise him that they want representation in future meetings rela- tive to implementation of proposed changes. Approved 5/0.' Karstens raised some concerns regarding Capital House. Was advised who to contact, and ascertained she should verify the information before further action. 12. Adjourned 5:30 p.m. on motion by VanderZee, second by Karstens. Approved 5/0. APPROVED BY: Goldene B. Haendel Chairperson MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES - __- _L .j __ .L MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JUNE 23, 1981 MEETING ROOM A 4:00 PM MEMBERS PRESENT: Bartley, Bezanson, Cavitt, Gritsch, Hyman, Immermann, Ostedgaard, Richerson, Zastrow. i MEMBERS ABSENT: None. STAFF PRESENT: Eggers, Tiffany, Craig, Westgate, Prosser, Kelley, jMcGuire. OTHERS PRESENT: Newly appointed board members - Herbert Lyman and Riley Grimes; FRIENDS of ICPL liaison - Charles Drum. SUMMARY OF DISCUSSION: President Ostedgaard convened the meeting at 4:05 PM. The above two new Board members who will take office in July were introduced. Carolyn Cavitt's term expired and she has been reappointed for a full term beginning in July. Minutes from the regular meeting of May 21 were unanimously approved with one correction in the Director's Report, item 2: "Picture book shelving". Zastrow/Immermann. Disbursements for June 1 and 15 were unanimously approved. Zastrow/Gritsch. The New Building Gift Fund report through June 18 was reviewed. It was noted that the figures do not include the j $10,000 pledged by the FRIENDS of ICPL. The Board supported the recommendation of the Director that future gift monies will be used to support the materials collection rather than items for the building. iThe Director reported on the following: 1. Orientation session for new Board members will be held Thursday, July 16, if the new member to be appointed July 14 is able to attend. 2. Public response to the opening of the new library during the first week was gratifying - but almost overwhelming. Circulation was 65% higher than a year ago and reference questions tripled. Nearly 11,000 people entered the building in the first six days. Public reaction has been very positive with the only consistent complaints centering on the on-line catalog (waiting to get a terminal, realiza- tion that card catalog is gone, etc.). 3. The building "works". Sound levels are very good. People are finding things easily and are using the variety of seating and lounge spaces as we planned. (over) o[� �O d MICROFILMED BY ' JORM MICRO_ LAB CEDAR RAPIDS•DES 140111ES i Library Board of Trustees June 23, 1981 Page 2 4. There are a rapidly decreasing number of things remaining to be finished or adjusted. Major items include the counter behind the circulation desk, the completion of the two display cases, the correction and completion of the locks and other hardware, and the work needed to make some windows and the vestibules water tight. 5. We are still holding $50,000 in retainage due Vawter & Walter and all incomplete items are from sub -contractors. They continue to be very cooperative and helpful in resolving problems that arise and coordinating the completion of unfinished items. 6. A rather ambitious planning process which will include citizen input is scheduled to begin this fall. 7. Library service to residents of North Liberty will end as of June 30. North Liberty has contracted with Coralville for service. Although Coralville and Iowa city enjoy reciprocity service, this does not extend to the other's contracts, so North Liberty residents will not have borrowing privileges at ICPL. Connie Tiffany, Assistant Director for Public Services, reported on the following: 1. There is an observable increase in use of audiovisual materials/equipment by non-traditional users (people learning English, the blind, very small children and more .males of all ages than females). 2. The new building has an increased emphasis on self-service. 3. Reciprocal borrowers are ineligible to check out equipment but may check out materials. 4. See attached summary of AV services available currently. i 5. Cable viewing will be available on a limited basis; primarily library channel and public access channel. The library does not receive Cinemax or HBO. i President Ostedgaard's report: I. It's been a nice six years - thank you to all Board members who have made the time so rewarding. 2. Special thanks are due Mildred Wilslef and Howard Jones for the vollunteer efforts of coordinating the move volunteers. 3. Recognition is elso due volunteer videotapers who taped the events of the opening weekend - Lisa Boydstun and Dan Daly. It's now possible to call up the AV Desk and request that these tapes be played back over cable Channel 20. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES Library Board of Trustees June 23, 1981 Page 3 Gritsch, chair of the Evaluation Committee, reported on the results of the Board members' evaluation of the Director. There was a consensus that she has done a remarkable job in the past year. The new building is evidence of this. She also enjoys the loyalty of staff as well as the respect of her peers in the library field. The Board would encourage her to gain more public exposure. A motion was approved that the President send a summary of the evaluation to the City Manager and City Council. Hyman/Bartley. Richerson, chair of the Art Placement Committee, reported on the recommen- dations of the committee regarding the gift of Webster and Gloria Gelman. Acceptance of all the items except one drawing has been recommended. The Board unanimously approved this recommendation. Hyman/Bezanson. In further action, the Board approved permanent placement of the items in the new building. Hyman/Immermann. The Director will investigate insurance coverage for these gifts. Richerson will inquire the price of the fiber sculpture now hanging under the skylight which is on loan until August 20. A stand has been ordered for the bronze head sculpted by William Lasansky. Richerson, upon request, has agreed to continue to chair this committee through the completion of its projects. A letter of congratulations to the Board for the completion of the new building was received from Mr. Sierk of the First National Bank. The Board requested that the Director order letters for two outside signs so that they will read "Iowa City Public Library," not just "public library." The Board reviewed recommendations of the Director on the Hayes/Hill administrative classification plan, which includes salary ranges for library administrative staff. At 6:05 PM the Board moved into executive session. The Director's salary was set at a minimum of $32,000 with discretion left to the President. Richerson/Bezanson. The salary schedule for administrative staff as proposed by the Hayes/Hill plan was adopted by the Board. Hyman/Zastrow. The Board approved a resolution thanking the entire staff for their efforts during the past year. Hyman/Immermann. The meeting was adjourned at 6:30 PM. 7kc"VV Susan McGuire, Recorder (Over) MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES It - IOWA CITY PUBIC LIBRARY - ATTACHMENT T _ LIBRARY BOARS JF TRUSTEES MINUTES OF JUNE 23, 1961 AUDIOVISUAL SERVICES NOW AVAILABLE AT THE NEW IOWA CITY PUBLIC LIBRARY All 16 millimeter films and audiovisual equipment may be reserved and checked out for overnight use at the curved audiovisual services desk. These materials must also be returned to the AV desk. The screens at the curved AV desk are used by the library to present programs about library services, to display AV materials available for check out and to allow preview of 16 mm films. There are various self service locations in the new building where library users may view and listen to materials themselves. These are: First floor audiovisual carrels -- near the record bins: two record players, oneand o cassette playing, one video cassette player, one TV set receiving Cablevision. i Children's room -- red counter behind the librarian's desk: one record player, one sound filmstrip viewer, one audio cassette player. Second floor AV carrels -- at the top of the stairs: one sound filmstrip viewer, one slide/tape viewer, one audio cassette player. Near the 900's: one slide/tape viewer, one audio cassette player. Near the 000's: one audio cassette player. Coming Soon We aren't quite ready yet, but within a few weeks the following additional services should be available: 15 locations to listen to a selection of seven channels of stereo music or recorded books. Two additional video cassette players for in library use. Several more filmstrip viewers and audiocassette players for use in the i children's room; A variety of locations where TV sets can be moved for viewing Cablevision; Workshops for producing and editing videotape on V VHS videocassette format; Use of an opaque projector in the AV lab. Equipment for Loan: Two video cassette players, two 16 mm projectors, two 8 mm projectors, one slide projector, one filmstrip projector, one filmstrip viewer with cassette player, one audio cassette recorder, one portable PA system. i June, 1981 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES 2 MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B JUNE 10, 1981 MEMBERS PRESENT: Berry, Crum, Humbert, Riddle, Wooldrik MEMBERS ABSENT: Dean, Hillman, Phelps STAFF PRESENT: Showalter, Lee, Howell, Christner, Harney, Klyber, Parsons GUESTS PRESENT: None RECOMMENDATIONS TO THE CITY COUNCIL None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Karin Franklin requested that the May 13 minutes be amended to show that she is staff rather than a Riverfront Commission member. Moved by Crum, seconded by. Riddle that the minutes be approved as amended. Unanimous. Doug Parsons, graduate practicum student, presented slides and information on adding play equipment to lower Hickory Hill Park. The suggested sight would be south of the shelter in a shaded area; six pieces of equipment suitable for pre- schoolers could be put in the area. The commission discussed at length the pros and cons of adding play equipment. Moved by Riddle, seconded by Crum to hold a neighborhood meeting in early September so the residents of the area can voice their opinions. Unanimous. Moved by Crum, seconded by Wooldrik to nominate Harry Dean to preside over the neighborhood meeting. Unanimous. A press release will be placed in the Iowa City paper to notify interested persons. Crum asked about the water usage at City Park pool. Lee responded that over the years the water consumption has been steadily increasing, with generally the same crowds. Early indications point to much better efficiency after joint and pipe repairs were performed this spring. The first five days averaged 8,370 gallons per day, which projects to 667,970 gallons for the season. The April 13, 1977 minutes containing the motion regarding the Braverman property were handed out. At that time, the Commission unanimously voted to accept dedi- cation of lots 11 and 14 of the Sturgis Corner Addition, but did so over the objections of the staff (it would be a high maintenance area). Crum stated that he did not feel maintenance would be a problem, and that we should accept the lots if they are offered. COMMITTEE REPORTS Berry reported (for Hillman) that there had been no Ralston Creek Committee meeting. Wooldrik reported that the second half of the Riverfront Commission canoe trip will be held on June 18. Showalter checked into the cost of the Riverfront Commission brochure and found it to be 56.51 each for printing costs. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES June 10, 1981 Minutes, Page 2 CHAIR REPORT Berry asked about the mosquito problem and the proposed sewer plant trench at Napoleon Park. Because of the large amount of natural area near the park, it would be extremely difficult to control the mosquito problem. The target date for the new sewer plant is summer 1982, and is dependent upon federal funding. Since the availability of these funds is becoming questionable, no date has been set for the digging of the trench. The sewer and water lines to the Mercer Park building are in, and it is hoped that the footings can be started soon. Quotations for lumber are due next week, and bids for plumbing and electricity will go out soon. Clarification was requested regarding the use of flotation devices in the Pools: When the pools are not crowded flotation devices are permitted (at the discretion of the pool manager and lifeguards) as long as the device is not a danger to the child. DIRECTOR'S REPORT Showalter is gathering information on a probable ordinance regarding mandatory park dedication, and will send such to the Commission members as soon as it is available. This method of obtaining park land would be used for neighborhood parks. According to the Comprehensive Plan we have only 25% of the desired neighborhood park acreage. We will discuss this at our July meeting. i j Information from the WaveTek people indicates that the new WaveTek pool in Bismark, North Dakota basically didn't affect the attendance at their other pools. The WaveTek pools can be built for about 11% more than a regular pool; energy costs run about $20 per hour, but can be reduced depending on the amount of time the wave machines are on. Karen Christner MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES L" MINUTES BOARD OF ADJUSTMENT THURSDAY, JUNE 25, 1981 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Bartels, Hall, Harris (Chairperson), Vanderhoef MEMBERS ABSENT: Barker STAFF PRESENT: Rhymes, Franklin, Woito, Boothroy FORMAL ACTION TAKEN: V-8106. That an application submitted by Richard Haman for a variance to Section 8.10.23A of the Zoning Ordinance to allow the construction of a wooden deck in the required rear yard be approved. V-8109. That an application submitted by Thomas Kriz for a variance to Section 8.10.35.3 and Section 8.10.35.9B of the Zoning Ordinance to permit the erection of a sign be approved. SUMMARY OF DISCUSSION: Chairperson Harris called the meeting to order. Boothroy called roll. Minutes of the meetings of May 25 and June 9 will be looked at during the next meeting. Procedure for the meeting was discussed by Harris. VARIANCE ITEMS: V-8106. Public discussion on an application submitted by Richard Haman for a variance to Section 8.10.23A of the Zoning Ordinance to allow the construction of a wooden deck in the required rear yard. Franklin reviewed the circumstances of the wooden deck in question. The original deck was made of fir and added on to the house as the house was being constructed. The fir rotted. The applicant wanted to rebuild with treated wood. The new deck is 18' by 101. The applicant stated these dimensions are the same as the old deck; there is no hard and fast evidence, this is true, as the old deck was removed, said Franklin. A variance is required because the new (as well as the old) deck intrudes into the required rear yard. The tests of variance must be met in order to grant the variance. There seems to be no undue hardship in not allowing this deck to be built. The staff therefore recommends that the variance be denied because no undue hardship can be shown. This item was deferred from the last meeting. The grounds that this was a non -conforming structure were investigated, but it has since been shown that the original deck was an illegal deck and therefore we cannot discuss the interpretation of the code and the j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDSOES MOINES HE MINUTES BOARD OF ADJUSTMENT JUNE 25, 1981 PAGE 2 W determination of the Board should be on the grounds of the variance, explained Franklin. Harris asked if there were questions by the Board or Mr. Haman. Vanderhoef asked Woito questions about the rear yard setback. There was discussion about a cement slab construction rather than a deck and whether it was possible to meet the rear yard setback with such a cement construction. If the deck is not elevated above the ground floor level of the home, it is allowable in the front and side yards of the home, it was stated. Boothroy explained that at one time if the deck was below the level that would require the construction of the handrail (30"), a deck would be allowed to extend into the required rear yard, with the Building and Zoning Code used together for that interpretation. Harris asked if Warren Buchanan was aware that the deck was in the required rear yard and there was further discussion of the rear yard requirement for the deck using the Building Code and the Zoning Ordinance together. Harris wondered if this dual interpretation was legal. Woito said in terms of giving uniform interpretations it would be requisite. There was an exchange about this matter between Harris and Woito. Harris said building codes do not deal with yard requirements. He felt that the Board should be able to determine what is an encroachment into the yard area and that this could not properly be done using the Building Code. There was general discussion of the question of which regulation has authority over this situation. Vanderhoef said that there wasn't anything written down about the fact of a deck or patio being illegal. He suggested that this fogs the issue even further. Harris read over Section 8.10.23C.6 of the Iowa City Code of Ordinances which allows open terraces as an exception to the yard regulations. Harris said that a terrace or deck is not defined in the Zoning Ordinance so that if one chooses to say that a terrace can be made above the ground level and can have an open space below as a deck does, the deck is not a non -conformity, but is in compliance. Franklin said that the building inspector interprets the terrace as an earth structure. Harris asked for a reference. Franklin stated the definition of terrace came from a technical dictionary. Boothroy inter- jected that a definition has been written for balcony/deck for the purpose of clarification for the Zoning Ordinance, and that the balcony/deck will be excepted from the rear yard requirements in the Zoning Ordinance amendment. Vanderhoef asked if this would solve this question. Boothroy said it would, if it passes the Council, automatically solve this problem. Vanderhoef asked how high the deck is. Haman responded that it is three feet right behind the house; if one stepped out of the door, one would drop three feet. Ten feet out there is a four inch drop and beyond that it really drops off, he added. There was discussion as to whether they could MICROFILMED BY `JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 7 MINUTES BOARD OF ADJUSTMENT JUNE 25, 1981 PAGE 3 make it less then 30 inches above the ground. There was general discussion about the permission granted by the building codes and the spirit of the law. Hall asked which test of variance was needed. Franklin responded the hardship test was the only 'one not met. Hall said it seemed to him that the hardship test could be recognized in this situation. Vanderhoef said he could agree to hardship existing not only in that the deck improves the looks, but also in that if one has had a deck for 14 years, it is quite probably part of the person's lifestyle. Its removal would constitute a hardship. Harris asked that before that discussion, the question be opened for those advocating the variance and those opposed. Mr. Haman began by saying that when they left last week they thought the situation was going to be handled differently than it was; that Earl Yoder was going to be contacted but hadn't been. He then referred to the memo from Legal counsel that the deck was illegal and said he didn't quite understand this. He thought the way the discussion went last meeting, the deck met requirements per Mr. Siders. He discussed the actual measurements of the lot and there is 20 feet from the end of the deck to the lot line. He added that if it was illegal 14 years ago that that was the time to tell them it was an illegal deck, not 14 years later. He described the sliding glass door and big window on each side of the deck. With the addition of only steps behind the house there would be a very awkward situation. He described the other houses in the neighborhood as not having the required rear yard. He disagreed with the staff recommendation to deny the grant because there is no hardship. When one has something 14 years and really likes it, that's hard when they come and say it can't be replaced. It would be a financial loss, also, because of the partial construction and the fact that he has few working years left. Also, the financial loss might be a factor to consider if the Hamans had to sell the house for it would be worth more money with a nice deck on it, he added. The major hardship, he said finally, would be for health reasons. His wife has a degenerative disc disease and there is nothing they can do for her. Mr. Haman had a heart attack on December 26, 1980. He has a letter from his wife's doctor. There are dangers involved in exiting the Haman residence if there is no deck added to it, he suggested; and if these facts don't have full weight of hardship at this time, they most certainly constitute a probable hardship in the future. Harris asked if there was further advocacy or any opposition. A legal opinion was requested on the three alternatives stated by Harris as follows: (1) the Board could interpret 8.10.23.C6 on terraces to include the deck now constructed and a permit could be issued under the present ordinance; (2) the second option Woito addressed in her memo was that the deck be viewed as a replacement of a non -conforming deck; (3) the deck could be allowed as a variance and the Board could make a determination that there is hardship. Woito agreed those were the three alternatives. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES MINUTES BOARD OF ADJUSTMENT JUNE 25, 1981 PAGE 4 Hall asked if they were ready for a motion. Harris agreed. Hall stated a motion to grant the variance as in alternative three. The motion to permit Mr. Haman to reconstruct the deck to the dimensions presented in the drawing submitted with the application was seconded by Vanderhoef. Bartles abstained from the vote as she has not attended the previous meeting wherein this case was also extensively dismissed. Harris added he was somewhat uncomfortable with this alternative. The motion carried unanimously. Harris reminded Haman that he would have to have a permit and there was further explanation of the procedure to follow. V-8109. Public hearing on an application submitted by Thomas Kriz for a variance to Section 8.10.35.3 and Section 8.10.35.9B of •the Zoning Ordinance to permit the erection of a sign not listed as a permitted sign. Rhymes presented the staff report. Thomas Kriz's proposed sign may be a roof sign and would therefore be prohibited in Iowa City, Rhymes began, but the problem is that the sign is not easily classified. The sign could be considered an improperly attached facia sign because it is too far from what would be considered the front wall to which it is attached (40" rather than 1' or less). The hardship criteria of the variance application by Kriz is not met, according to staff, because the proposed sign is not the only sign option he would have. Finally, there are no facts that substitute that the sign would have any effect on the locality. A consideration was made by staff to add that if the Board considers this a permitted sign, an amendment be made to allow it. But, until such amendment, the staff must assume it is a prohibited sign and since it doesn't meet the three tests of the variance, Rhymes concluded, it is recommended that the variance not be granted. Bartels asked why it wasn't permitted, exactly. Boothroy said that if it was called a facia sign it wasn't properly attached. If it was called a roof sign it was also not properly attached although the building official was hesitant about declaring it to be a roof sign. Bartels asked for a picture or description of the sign. Boothroy said there was no picture of a finished sign. Kriz mentioned that the sign said "Only Yesterday". Harris asked for any other questions by the Board. Boothroy suggested the Board could consider it as a variance for a roof sign or an improperly attached facia sign or a sign not defined and a variance granted to allow it. The roof sign is clearly prohibited, he stated, as roof signs are prohibited in Iowa City. Woito and Boothroy exchanged remarks regarding the definition of a parapet wall. Boothroy compared the situation to the Eagles' sign hearing. There was open discussion. The discussion of dimensions of the structure and sign followed. If the wall to which the sign was to be attached was not out 40" from the front wall, but only one foot or less, this sign could be attached legally as a facia sign. Harris opened the discussion for those advocating the variance. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Ir - MINUTES BOARD OF ADJUSTMENT JUNE 25, 1981 PAGE 5 Kriz began by stating the sign was not added to the plans after the building permit was granted, He thought the building inspector had approved the sign in the review of the building plans. They had spent much time making sure things were okay. He disagreed that there was no hardship and presented pictures of many other similar signs within a half mile radius of his building. If these signs existed, why wouldn't -his be allowed. He had discussed the matter with Woody Kendall (Zoning Inspector) and Mr. Boothroy and was somewhat confused that it took two weeks to come up with an interpretation of what he might be in violation of. He thought that since the sign was not specifically prohibited it should be reason enough to allow it. Harris explained that the sign ordinance was reasonably new and could account for the fact that there were signs like this one in the area. Kriz explained that he had been in business for 20 years and was trying to conform to buildings around 1900, had converted a building next to this building to this image and considered the sign to be a tremendous importance to his marketing setup. In meeting parking requirements, he found that putting a sign on a pole in front of his establishment would be confusing to the public as the parking lot separated the building from the pole by some distance. Kriz stated that the sign was an essential part of this business on this highly traveled area. Kriz said the sign is the proper size. He added he believed they were conforming to the neighborhood and the sign was important in the type of business he has - antiques and furniture. He showed one of the wooden letters to be used for the sign: ONLY YESTERDAY. Woito and Boothroy discussed the 40" projection of the sign from the front wall and showed why the front wall had to be considered the wall which was not the wall to which the sign was to be attached. There was general discussion regarding the category the proposed sign could be included in (facia or roof). Boothroy restated the three alternatives for granting the variance. Vanderhoef made a motion to approve a variance for an improperly attached facia sign. Hall seconded the motion. Woito mentioned it would be a variance as to the projection. Harris said there was a motion to interpret this as a facia sign that varies as to the extent of the projection and will still have to meet the area requirements for a facia sign. After discussion, the motion was restated: 'to interpret this sign as a facia sign and to grant a variance as to the extent of its projection from the front wall of the building consistant with the building plans and the present state of construction. Woito polled the Board. The motion carried unanimously. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140111ES a _1 � MINUTES BOARD OF ADJUSTMENT JUNE 25, 1981 PAGE 6 Harris repeated the procedure for filing with the applicant. The meeting adjourned. The next meeting will be July 7th. Recorded.. you ��• u Approved MICROFILMED BY `:JORM MICROLAB CEDAR RAPIDS•DES 1101NES MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. IOWA CITY RECREATION CENTER MEMBERS PRESENT: A. Arneson, L. Carlton, M. Clover, M. Kattchee, G. Scott, W. Summerwill, J. Williams MEMBERS ABSENT: None STAFF PRESENT: L. Benz, B. Meisel GUESTS PRESENT: Pat Kroblin, C. Mighell, Doris Jones, Leo Cain, Kay Cain, Bernice Holub, Bob Welsh, Dennis Langenberg, Kathryn O'Brien, Lucy Luxenberg, Stan Good, Nadine Bender, Martha Barker, Lee Poynter Chairperson Scott called the meeting to order and welcomed the visitors. Carlton moved and Summerwill seconded a motion to approve the minutes of the May 1, 1981, Commission meeting as mailed. Unanimously approved. (7 yes - 0). Motion declared passed by the Chair. PUBLIC DISCUSSION L. Luxenberg announced that Elderly Services Agency has restructured their staff. A position has been combined so that an I&R coordinator will also perform clerical' work. This is a full-time staffperson. The ESA director will coordinate outreach services in addition to her other administrative responsibilities. The chore coordinator will continue on a part-time basis. M. Barker stated that Senior Volunteer Services is concerned that the space which the Commission has recommended for AARP is too small. Senior Volunteer Services plans to keep the Towncrest office open. Scott stated that Barker's concern would be discussed under item six on the Commission agenda. L. Cain commended the individuals who have worked to put out the Senior Center Post. L. Luxenberg announced that Elderly Services Agency will be coordinating the transportation to the Elderfest program in Cedar Rapids on August 29th. She would like to have people assemble at the Senior Center as the place of departure if it is open at that time. i MICROFILMED BY 'JORM MICROLAB .CEDAR RAPIDS -DES MOINES .I ...7 MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. PAGE 2 B. Meisel reported that Della Grizel has written a letter asking the Commission to review the file that she has compiled on the congregate meals program. The letter will be sent to the Commissioners. COUNCIL OF ELDERS REPORT D. Jones reported on the May Council of Elders meeting, and the recommen- dations that were made regarding vending machines in the Senior Center. The Eldercraft Shop design was reviewed and received approval. Congregate meals' plans for a snack bar were also discussed. L. Cain and D. Jones reported on the June Council of Elders meeting. The coffee funds from the Older Americans Fair will be used for refreshments at the Senior Center grand opening. Materials for an orientation packet were reviewed, and magazines and newspapers were recommended for the library. L. Cain will contact the post office to explore the possibility of having a mail collection box located near the Senior Center. The nominating committee is now accepting the names of candidates for the Council of Elders election at the grand opening. The Council of Elders wants to be involved in planning the grand opening, and recommended that it be a two-day event. Arneson asked about the funds held by the Heritage Agency on Aging for the Eldercraft Shop. There is approximately $1,200 which is Johnson County's share of the funds left when the Cedar Rapids Eldercraft Shop closed. L. Cain stated that the Council of Elders was very pleased to learn of Younkers' contribution of showcases for the Eldercraft Shop, and thanked A. Arenson for his assistance in obtaining them. The Council of Elders will send a thank you to Don Crum of Younkers. Scott reported on the volunteer interest that she has received relative to the shop.. Plans for the shop and the need for volunteers can be featured in an article in the Senior Center Post so that it can be operating by the grand opening. SERVICE PROVIDERS MEETING Williams reported on the May service providers meeting. The Department of Social Services will contract with Lutheran Social Services for homemaker -home health and chore services. The chore services will be subcontracted to Elderly Services Agency, and home health services will be subcontracted to Visiting Nurses Association. Hermine McLearn of the Gerontology Project reported on the new Gloria Dei adult day program. L. Benz reviewed and received comments on the volunteer section of the operational handbook. It was recommended that some clarificiation occur so that the handbook states that the Senior Center will use volunteers for Senior Center functions, and will not recruit volunteers for agencies and organizations. Elderly Services Director Lucy Luxenberg asked if the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES .1 MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. PAGE 3 Commission would be more flexible in its space allocation. She asked if the craft room could be moved to the second floor. ESA offered to loan a private office in their allocated space to another agency if it would help the space situation. B. Welsh reported two additional comments. The providers agreed that it is appropriate to work towards a RSVP program under ESA. They also recognized the need for adequate funding for community coordination of volunteer services. SPACE ALLOCATION Kattchee reported that the space subcommittee met to look at four contracts for full-time space at the Senior Center, and specifically discussed the telephone system. The .subcommittee recommended the following: 1. All agencies using full-time space should be connected to the central City telephone system because of definite advantages in service to the elderly. 2. To ask the Board of Supervisors to follow-up on the space needs of SEATS .which should be identified in writing. A letter from Steve Kaiser identifiying these needs was received on June 5, 1981.. Kattchee stated that the contract .format is basically the same; for all four contracts. The contracts have not yet been reviewed by the City Legal Department or the agencies. Kattchee called attention to a clause in the contract which prohibits the agency or organization from subletting its assigned space. He stated that the Commission now needs to come to a basic agreement on the contracts so they can be referred to the Legal Department. Kattchee then'reviewed each contract for the Commission. ESA The ESA contract reflects that agency's requests. The only changes involve the telephone system and subletting space. The phone system still allows individual agency •numbers, but calls can be transferred and answered by the Senior Center secretary when staff is unavailable. The contract also requires ESA to submit an annual self-evaluation to the Commission. This applies to all agencies and organizations using full- time space. AARP AARP appears to be flexible regarding the telephone system. The subcommittee recommended that AARP try to use the assigned space, and see MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 1401NES Vl- L". MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. PAGE 4 how it works. AARP will be required to staff the area 30 hours per week. M. Barker stated that space is needed for resource materials, and she is concerned that they will be inconvenienced by moving from room to room to provide their services. A satellite office at Towncrest will be kept open until it is known how the space at the Center will work. Kattchee replied that at this time, available space is limited and agencies and organizations should begin operating with currently assigned space. The contract is between the City of Iowa City and AARP. It is up to AARP to determine how they want to use the assigned space including space for 60 Plus Place. CONGREGATE MEALS The contract identifies the space which was originally recommended by the subcommittee. The agency reported a shortage of storage space. However, the subcommittee recommends that the space be tried and see how it works. SEATS SEATS asks for permanent parking for eight vans. These spaces are available in the Civic Center lot. SEATS also asks for a water faucet and five electrical outlets for the vans. The Civic Center lot can also accommodate these requests. The Board of Supervisors will be asked to cover the cost of wiring the outlets, and the City will cover cost of electricity. Drop cords may be another option. Three vans, not five, can be temporarily parked around the building perimeter, including one in each drop off lane and one by theyamp. Williams asked how long the vans have to wait for people from congregate meals. L. Poynter replied that there is a very short waiting time. Clover stated that temporary parking is needed for drivers to pick up assignments, but this doesn't occur all at once. The SEATS request for ten keys is not appropriate. TELEPHONE SYSTEM Meisel explained the costs reported by the telephone company based on 1) the ESSX system; 2) ESSX with button sets, and 3) if agencies keep their current system. Installation of ESSX button sets are more expensive to both the Center and agency. Installation charges are most expensive to agencies if they keep current systems. The City Buyer recommends the ESSX system without the button sets. S. Good asked if more time could be allowed the agencies to decide on the system so more informatin can be considered. Clover stated that the most important consideration is convenience and benefit to the elderly. Convenience to providers is secondary. This system makes phone referral MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES I— MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. PAGE 5 easier. A new number recording will occur for one year when the old number is dialed. Kattchee stated that the ESSX system is superior, and this is the reason that the subcommittee is recommending it. S. Good requested that the agencies be given time to obtain additional information from the telephone company. L. Luxenberg stated that the Commisssion is telling the agency how to conduct its business, and that this interference should stop. Kattchee replied that the Commission needs to make a timely decision. B. Welsh stated that the Commission needs to respect the integrity of the agency, and to allow the agency to understand which system will most effectively serve the elderly. Meisel reported that agency directors met one and a half weeks ago with the telephone company representative and the City Buyer to get preliminary information about the system. The telephone representative then planned to meet individually with the agencies to confirm their order and costs. Kattchee reiterated that the subcommittee tried to consider the overall needs of the Senior Center, and how the elderly can best be served. Scott stressed that the Senior Center needs to be considered as a total functioning unit. Williams added that the Commission is ready to move on with the contracts, but if further explanations to the agencies can be helpful, this should occur. S. Good stated that he is concerned about maintaining agency autonomy and that decisions are pushed through under the cover of needing to get things done. Kattchee moved and Summerwill seconded a motion to accept the contracts, forward them to the Legal Department, and postpone a decision on the telephone system until the agency directors and their boards have reviewed it with the telephone company within the next two weeks. Unanimously approved (7 yes - 0). Motion declared passed by the Chair. Scott stated that a Commission meeting will be called after the agencies report their decisions to the coordinator. B. Welsh asked the Commission to explain why the second floor isn't available for use. Kattchee replied that the FY82 budget doesn't provide for operational costs for the second floor. If it needs to be used, additional funds would need to be requested for operation. Welsh distributed a memo regarding shortage of storage and office space. Scott acknowledged receipt of the memo. CONSTRUCTION UPDATE Meisel reported that plantings are now going in. Construction is about 90 percent finished. Carpeting has been laid, and 90 percent of the kitchen is completed. Fine detail work is now being done. After the contractor MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES SENIOR CENTER COMMISSION JUNE 12, 1981 1:30 P.M. PAGE 6 leaves, cleaning, moving, etc., needs to occur. The kitchen will be available August 1 for preparation of congregate and mobile meals. OPENING DATE FOR SENIOR CENTER Agencies now located at the Health Center can remain there through August. Scott asked Luxenberg, Langenberg, and Welsh about mid-August for an opening date. All agreed that this would be feasible. Meisel stated that plans call for moving the furniture in by August 1st so that a mid-August opening could be possible. GRAND OPENING Possible dates for a grand opening were discussed. The Council of Elders has recommended a two-day event. Clover recommended aiming for a mid- September date. Benz suggested that Scott appoint a committee to begin making specific plans. The comnitt.ee should include Commissioners, members of the Council of Elders, and service providers. Williams, Carlton, and Clover volunteered to serve on the committee. OPEN DISCUSSION Benz asked the Commission whether they would like notices of Commission meetings placed in the Senior Center Post. Additional mailings could then be discontinued. Requir�pu Ic meeting notices would continue to be posted. General consensus was that the meeting dates should be reported in the Post's calendar of events. Scott declared the meeting adjourned at 3:35 p.m. Prepared by: Tori Benz, Program Specialist MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES r I I L" A,,. MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Horton, Jakobsen, McDonald, Seward MEMBERS ABSENT: Blum STAFF PRESENT: Boothroy, Knight, Franklin, Woito RECOMMENDATIONS TO CITY COUNCIL: S-8014. Application submitted by Dean G. Oakes for the approval of the preliminary plat of Dean Oakes Third Addition, located west of Dean Oakes First Addition was recommended for approval, with changes as noted below. Zoning item regarding the Mobile Home Park Ordinance was recommended for approval. Amendment to the Definition Section (8.10.3) of the Zoning Ordinance regarding Rooming Houses was recommended for approval. Amendment to the Area Regulation of the Zoning Ordinance regarding Rooming Houses when located in a multi -family zone was recommended for approval. SUMMARY OF DISCUSSION: Jakobsen called the meeting to order. The minutes of June 4th were approved with the following changes: Page 3, paragraph 9, use last names Meardon and Woito rather than Bill and Linda; change spelling of Jordon to Jordan throughout. The minutes of June 18th were approved with the following changes: the case of December 4th, Page 1, Summary of Discussion, refers to the Jack Young Property Case; Page 3, paragraph, strike second until; Page 4, paragraph 3, replace Horst with Jordan. There was no business to discuss not on the agenda. SUBDIVISION ITEM: S-8104. Public discussion of an application submitted by Dean G. Oakes for the approval of the preliminary plat of Dean Oakes Third Addition, located west of Dean Oakes First Addition; limitation period has been waived. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 9�9 I i MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 2 Franklin presented the staff report on the Dean Oakes property beginning with a visual projection of the location map. The extension of Rita Linn Avenue was taken care of but the sewer extension is still an issue. With the new subdivision plat that was submitted, there are still some points the staff would like to. discuss. The cross-section (a transparency was shown) showed the intersection of Rita Linn Avenue and Prairie du Chien with the sidewalk closer to the road. The staff proposed that a note be inserted into the plat reflecting this modification. Boothroy clarified that the separation between the sidewalk and the street is typical of a street with a 50' right of way. This a 65' right of way with the sidewalk moved closer to the street. It is not a deficiency as such, but the staff would like to have it included on the plat so it would exist for future reference. The modification was made at the request of an adjacent property owner. Franklin read the items in her memorandum (attached) to the Commission dated July 2, 1981, regarding the Dean Oakes Third Addition --Deficiencies and Discrepancies --and gave brief explanations after which she asked for questions from the Commission. Jakobsen asked for public discussion on this subdivision item. Mike Kammerer spoke about the items of deficiency and discrepancy saying that he received this information only two minutes before the meeting. He said the items are minor and that he didn't expect them to be problems. He went over the items separately with brief comments on each one. He told the Commission that the developer would provide the easements for the 12" trunk sewer and not the trunk line sewer itself. Jakobsen asked for review of item 3. Kammerer replied in detail and concluded that some time in the future he expected the trunk sewer would be required and they were therefore putting in the easement. Jakobsen also asked about item 6. Kammerer said there was a construction problem; however, the main thing to him is the trunk sewer. There are some ways to control the erosion problem which evidently was the reason for this item, he went on, but he expected to talk that over with the Engineering Department. Jakobsen asked if the Commission could consider approval contingent upon agreement rather than having it shown on the plat. Boothroy said that it should be on the plat, in order to satisfy the Engineering Department's needs. Kammerer wondered if it would be possible to simply add a note to the plat. Boothroy stated, "If the Commission wishes to take action tonight with a 'subject to...' clause, it would be alright." j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOVIES a MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 3 Woito confirmed this was as she understood it. Jakobsen asked for further discussion and read a letter from the Johnson County Public Health Department pursuant to this item (attached). Anthony Frey spoke about his concern over Item 3 of the Deficiencies and Discrepancies, that the only practical way to get service to the septic tank owners would be to extend the trunk sewer line. He brought up the costs of the eight inch and the 12" line trunk capacity and how the pollution problem would have to be eliminated. He hoped that things would be worked out without unreasonable cost to any of the parties. Frey stated that he had hoped there would be more discussion of the details of the subdivision and wanted to know if the added lots were single-family. Franklin showed him the revised plat. Frey gave more detail regarding where Rita Linn Avenue entered the property and said it would not be critical exactly where the road entered his property. He thought that with fewer curves there would be less accident potential. Jakobsen asked if Frey was still considering extending Rita Linn Avenue across his property. He said he was. She then asked Kammerer a question on the construction and layout. Boothroy said he thought the proposed layout would be preferred in terms of pavement. Jakobsen asked if Mr. Ruppert had any comments. Informal discussion followed. Franklin showed Mr. Ruppert the available maps. Jakobsen asked for any other discussion from the audience. Rick Bartles asked about the road, the sewer, and the water and wanted to know who was paying for it. j Jakobsen said Mr. Oakes was paying for it. McDonald asked if Kammerer accepted all the items except numbers 3 and 6, with item number 6 depending upon discussion with Engineering. Kammerer confirmed this. Jakobsen said that there was no way to resolve 6 and 3 at the Commission level and did not know whether the Commission was in favor of the developer only providing the easements for the 12" sewer with an eight inch sewer being put along the front lot line. Boothroy said it could be recommended that some kind of cost-sharing be provided by the City for the 12" trunk sewer, so the Commission could be recommending that a trunk sewer be provided for continuity, but the cost be shared by the City. There was discussion of whether approval of the Council would be affected by this. The Commission discussed the cost- sharing idea. Jakobsen then read a revised number three. Kammerer said they were still working out a few details with Engineering. Sanitary sewers allowed along the back of the lot line would help the situation, he added. Boothroy said the trunk sewer could be used to service directly the lots on the western boundary of the subdivision. Discussion followed. Jakobsen revised number three on Deficiencies and Discrepancies to read "...along the drainageway west of the proposed subdivision with the City MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES i MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 4 sharing the cost of the difference between an eight inch sewer and the 12" sewer and as a consideration some of the sewers could be located along the back of property lines." She asked for comment. If the deficiencies and discrepancies are not resolved, the Council will be advised not to approve the preliminary plat, it was stated. Horton asked about Item 2 and the wording there. Boothroy explained that it was the preferred wording. Jakobsen said the motion is to approve the preliminary plan as submitted subject to the resolution of deficiencies and discrepancies with the addition (see paragraph 4 this page) she had read three times. Horton seconded. The motion carried unanimously. ZONING ITEMS: Public discussion of a proposed Mobile Home Park Ordinance. Jakobsen explained that the impetus behind the preparation of this draft ordinance was a mobile home owner who asked for a rezoning to a commercial zone. The Planning and Zoning Commission was not willing to recommend in favor of it. The Commission asked that a new ordinance be drafted. Since that time, there has been a scheduled discussion on June 4th which was deferred to June 18th which was deferred to this meeting, explained Jakobsen. The Commission received a letter from Meardon saying that his client has not had time to review this proposal. Jakobsen stated that the client has had since June 4th to review it so the Commission will proceed on the timetable set for this meeting. Jakobsen asked for discussion. Knight mentioned that everything was pretty much the same as it was at the June 18th meeting. There was brief discussion. McDonald asked if there was any possibility of not acting tonight on this since not all the mobile home park owners have received a copy of the ordinance. Knight said that, in his opinion, the ordinance would really not impact that severely on the existing mobile home parks. It is pretty much the same type of standards as the existing Chapter 22, although more stringent, he stated. It could be postponed, however, without difficulty, he agreed. Larry Schnittjer stated that he felt the requirement that existing mobile home parks submit a plan of existing development would be a severe impact due to the cost. This is due to the fact that the ordinance requires mobile home spaces to be measured to the hundredths of a foot; this would be very costly and perhaps impossible, he added. Knight explained that this had been removed from the ordinance, but he agreed that the plans may be costly. Boothroy said a couple of things were deleted so that it became basically an ordinance for a record keeping process. More explanation of the ordinance was given for those present. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES K MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 5 Jakobsen asked for further discussion from the audience or Commission. McDonald made a motion to defer the action to the July 16th meeting. He stated that two more weeks could not make that much difference to the City, but by then all the mobile home park owners would have received a copy of the ordinance, which is going to directly affect them. Since it had been mailed out to them only this week, many would have only just received it, and not had the time to review it. This motion died for lack of a second. Phelan moved to recommend approval of the proposed Mobile Home Park Ordinance. Jordan seconded it. The motion carried with McDonald opposed. Commission member Seward arrived and took a seat on the panel. Public discussion of a proposed amendment to the Definition. Section TFTFST o le toning Ordinance regarding Rooming Houses. Public discussion of a proposed amendment to the Area Regulation of the om ng r finance regarding Rooming Houses when located in a multifamily zone. Jakobsen introduced the above two zoning items and Dick Ziock spoke with concern about the definition which he felt would remove the limit on the size of a rooming house. Generally speaking, he continued, it takes four rooming house units for each two bedroom apartment. The parking requirement for an apartment under the new zoning ordinance would be two parking spaces. In the two bedroom apartment situation, two people get lh parking spaces. In the rooming house case, 4 people would have 2 spaces, that's roughly k space per roomer. This is the main opposition he has to increasing the density of rooming houses, because of the parking space requirement is 2/3 of that of apartments. In removing the limit of the size of a rooming house, a rooming house could have as many as 100 to 150 more occupants. Why, he went on, does the present zoning ordinance have a limit of 30 roomers except for fraternities and sororities. Evidently at one time it was felt that 30 roomers was enough. What is the thinking for removing that limit now, he wondered. In general, should the City of Iowa City permit and encourage rooming houses. He thought not. A mobile home, Ziock stated, is a step above a rooming house which has one or sometimes no kitchen and only one bath per every 8 people. Everything he has ever seen or heard about rooming houses is that they attract transients and a lower class people. Rooming houses should be zoned separately. There isn't as great a housing crisis in Iowa City as people believe, he continued. The apartments here can support more people. The University projections in the future are for lower and lower enrollments. Ziock does not see a reason to encourage rooming houses when they might become a slum in the future. He would like to know how this interfaces MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 6 with the new zoning ordinance. What is the present limitation on the total floor area in a rooming house, he asked. Is it less or more or is there none? Boothroy said the way the zoning ordinance regulates rooming houses is by occupancy and the housing code has a minimum area per person. Ziock asked for more specifics. He is against increasing the size of rooming houses mainly because of the parking requirement, he reminded the Commission. He recalled that the new zoning ordinance will include an open space requirement in the RM44 zone. This amendment seemed contrary to the intent of the new zoning ordinance, he said. He wished there be further discussion before it be approved. Jakobsen said the impetus for these amendments has come from the Housing Department and said they wanted consistency between the Zoning Ordinance and the Housing Code. Boothroy said that the proposed ordinance is intended to regulate rooming houses at the same density as multi -family dwellings; 330 sq. ft. was figured using A people per unit. Jakobsen asked for further discussion from the audience. McDonald asked what the current zoning limitation on the rooming house size is. Boothroy said it is just a maximum number of people. What they wanted to do is regulate the density rather than number of people. Woito said regulating density will be easier to enforce than occupancy. Parking is usually the controlling factor, Boothroy stated. You can have 750 sq. ft. per unit but by the time the 9X20 ft. parking space is met, a certain amount of the land space is used up. Jakobsen moved that both amendments be approved. Horton seconded. The motions carried unanimously. North Branch Ralston Creek Stormwater Detention Structure. Jakobsen said she put this on the agenda for an update since the Daily Iowan article was written and numerous phone calls were received on Sunday. Everything seems to be proceeding along as scheduled, Woito stated. She wondered what the question was about. There was discussion as to what the DI article could be investigating. Apparently there was some change in Hickory Hill Park such as tree markings or perhaps they had marked trees to take down where the easements will be. The lawsuit scheduled for trial is not going to enjoin the project, Woito added. An updated appraisal needs to be done for the changed access. There was nothing further to report on this business. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L.". MINUTES PLANNING AND ZONING COMMISSION JULY 2, 1981 PAGE 7 The meeting adjourned. Submitted by: an Crowe MICROFILMED BY ':JORM MICROLAB CtDAR RAPIDS•DES-1101NES L V; - 1 I. 1". City of Iowa City MEMORANDUM DATE: July 2, 1981 TO: Planning & Zoning Commission FROM: Karin Franklin, Planner J�'{i RE: � D Dean Oakes 3rd Addition --Deficiencies and Discrepancies 1. Add a note which specifies modification in the street cross section at Prairie du Chien and Rita Linn Ave. 2. Revise note 11 to read: "Actual location of lift station will be determined by the City Engineer." 3. The plat should be .'revised to show a 12" trunk line from the lift station to the southern property line, along the drainage - way west of the proposed subdivision. 4. Only 7.54 ac.ft. and not 17.7 ac.ft. are available for the stonmaater management basin i11. 5. Easements required: -around the culverts at Perry Road and Rita Linn Ave. -on lot 20, a 25' easement at the curve point as on lot 25 -15-20' easement around the force main -10' drainage easement on the outside of lots Of &23 6. Extend storm sewer along the back of lots 22 & 23 to the detention pond and place a manhole at the corner of lots 22 & 23. 7. Revise note 5B; incorrect for 14.2 acres. j MICROFILMED BY JORM MICROLAB 6EDAR RAPIDS -DES MOINES Johnson County Health Department Board of Health Director Jean Brown L. Graham Dameron. MPH Charles deProsse, MD Keith Hemingway Evelyn C. Weeber Orval Yoder June 25, 1981 Jane Jakobsen, Chairperson Iowa City Planning & Zoning Commission 322 E. Washington Street Iowa City, IA 52240 Dear Ms. Jakobsen, It has come to our attention that the Iowa City Planning & Zoning Commission will be holding a meeting on July 2, 1981, to discuss the proposed lift station to be located on the Dean Oakes Subdivision. At this time, the Johnson County Health Department, at the request of Anthony Frey, has been conducting a sanitary survey involving a number of houses located on Prairie de Chien Road and St. Clements Street. These houses are not being served by sanitary sewer and may be openly discharging into Rainbow Creek. We would like to recommend that careful consideration be given to the location of the lift station as to facilitate future connection of these houses.to the sanitary sewer. Your attention to this request is greatly appreciated. Sincerely, 4�411K-17� Sheila A. Johnson, Sanitarian cc: Anthony Frey SAJ/rek Center 1105 Gilbert Court Iowa City, Iowa 52240 (319) 351.3085 MICROFILMED BY 'JORM MICROLAB CEDAR PAPIDS•DES 1401NES L. �1 1415 Prairie du Chien Rd. Iowa City, Iowa July 2,1981 Karen Franklin City Planner City of Iowa City Civic Center Iowa City, Iowa Dear Ms. Franklin: I am writng to object to the Proposed roadway between Prairie du Chien Road and Oakes Drive. Theryis a great amount of traffic on Prairie du Chien %:,ad now which makes it difficult to get in and out of the driveway. Added traffic from the new de- velopment with access to Prairie du Chien road would add to the difficulty. You are aware of the number of trucks, tractors, recreational. vehicles, cars, motor cycles, and other varios kinds of vehicles which already use the street. Any added noise and vibration does not seem necessary. Sincerely yours, Ann A'hidden j MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES OQED. JUL 2 1981 ABBIE STOLFUS, CMC CITY CLERK (3) I_ _._ -..0 _ I f I: � i I i i r; MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 1, 1981 - 12:00 NOON IOWA CITY RECREATION CENTER MEMBERS PRESENT: Bonney, Cook, Haldeman, VanderZee, Barker, Whitlow, McGee MEMBERS ABSENT: Daly, Lockett, McCormick, Dodge STAFF PRESENT: Hencin, Keller, Nugent, Milkman, Hillstrom RECOMMENDATIONS TO CITY COUNCIL: McGee moved and Whitlow seconded that the Community Development Block Grant Program, Metro Entitlement Grant Application, be approved and any technical and typographical changes that are necessary be corrected and inserted. Motion carried unanimously. SUMMARY OF DISCUSSION: Chairperson Margaret Bonney called the meeting to order at 12:00 noon. The minutes of the June 3, 1981, meeting were approved as written. Discussion on Sidewalks The meeting began with the general discussion of the Creekside Neighborhood and the sidewalks shown on the map. There was some discussion about changes on the map. VanderZee suggested that a sidewalk was needed on Friendship Street in the very last block before First Avenue. Hencin said this sidewalk could be added, particularly since some citizens had phoned in to say that certain sidewalks were not needed. Hencin thought that staff would recommend abiding by the desires of a majority of the residents. Bonney mentioned that the Muscatine sidewalk is not shown on both sides of the street. Hencin said it would be extremely difficult to build a sidewalk on the north side of Muscatine because of the topography. Barker asked why, contrary to the letter of explanation, there were not questions pertaining to income on the questionnaire. Hencin replied that the original intent was to include a question about family income, but it was dropped from the questionnaire and not from the explanatory letter. Milkman mentioned that the initial response to the questionnaire was very good. Bonney asked for further questions or comments. 004 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 1, 1981 PAGE 2 Haldeman mentioned that part of the problem in the Creekside area was sanitary sewer backup. He felt there could have been mention on the questionnaire of sanitary, as well as storm sewer backup. Review and Discussion of CDBG Application Bonney approached the discussion of the application by going over the components of the application provided for this meeting section by section. Milkman briefly explained the general information required on Federal Assistance Standard Form 424, Assurances on compliance with HUD regulations, and the A-95 review process. The substance of the application starts with Section II, the Community Development and Housing Plan Summary. Hillstrom assisted the members in organizing the information provided and inserting the changed narrative into the application. Cook asked where the changes were in the two sheets of material the Committee had inserted. Hillstrom explained that the changes were mainly minor or typographical errors. Bonney directed the Committee's attention to Sections IIa, IIb, and IIc. There were no comments on these sections which included the Community Profile, Community Development and Housing Needs, and Comprehensive Strategy. Bonney said it was brought to her attention, on the economic development, to ask if all the elderly housing in the downtown area was going to be low income. Hencin said that non -low income persons may occupy the housing which is presently being built. One does not need to be in the low income bracket to get housing in the downtown area. There was some discussion about identifying the needs of the elderly and the congregate housing issue. Hencin stated that there is really not a good handle on the housing needs of the elderly. Bonney pointed to the next section of the application which is a brief section on the way money will be spent: the Three Year Project Summary. Milkman explained that the project summary sheets were compiled from the final recommendations of the Committee to the Council. Hencin added that the figures were rounded off to one decimal. Hencin also explained that the Committee could make changes until October, when the application finally goes to HUD. In discussing the Lower Ralston Creek Neighborhood, Barker asked if the hotel would be left down on Ralston Creek. Milkman said that the City was still negotiating for that property and that condemnation proceedings would begin shortly. Aside from noting the make-up of the Cost Summary, there were no further comments on this section of the application. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES _q- MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 1, 1981 PAGE 3 Bonney asked for discussion on the series of tables which survey the housing conditions in the Housing Assistance Plan. Hencin pointed out that the Housing Commission will also be reviewing the HAP. Bonney asked if there were any further comments on the entire application, as the entire folder of material had now been reviewed. Barker asked if it was correct not to include recommendations for 1983 and 1984. Hencin I confirmed that separate applications will be made in these years using the same history researched and written for this application. There was some general discussion of the points covered and other typographical errors i noted. Hencin reminded the Committee that the material they presently have on this application is likely to be sifted and portions removed entirely under the new regulations currently being formulated. The question of citizen participation may be changed to limit or remove the requirement. Bonney suspected that the new citizen participation requirement may be fulfilled with just a notice in the newspaper in the future. She suggested that it would not be a good policy to avoid citizen participation and that she has been very proud of the process used in Iowa City to notify and engage citizen participation. She admitted that she realized the expense was probably high, but not in relation to the rest of the budget. Hencin replied that $3,282 in the budget for citizen participation next year only covers the cost of the minute taker and does not include the cost of staff time and preparation. Milkman reminded the Committee not to feel too negative about this, as when the new regulations come out, the 1 Committee will be able to read them and make some kind of recommendation j to the Council. She emphasized that it would be up to the Committee members to establish the extent of citizen participation. Haldeman concurred saying that in a town the size of Iowa City it could work well. He compared it with large city citizen participation which has often not fulfilled the intent ftlie law f encouraged the Committee to think ofthe intentrofnthe regulations. �regulations for citizen participation. There being no further comments, McGee moved that the Committee approve the application with corrections to technical and typographical errors that arise. Whitlow seconded the motion. The application "Community Development Block Grant Program/Metro Entitlement Grant Application" for the City of Iowa City was unanimously approved by the Committee on Community Needs. Congregate Housing Workshop Mary Nugent, Planning Intern with the City of Iowa City, presented the report of an upcoming workshop on congregate housing for the elderly. She pointed out that there is a need for some kind of housing for the elderly MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES L." F /Z MINUTES COMMITTEE ON COMMUNITY NEEDS JULY .1, 1981 PAGE 4 who do not require nursing care, but who do require more supervision than is possible for completely independent living. She stated that the handicapped would also be included in this group. Hopefully, she said, during this workshop we can come up with a plan for a facility that Iowa City can use. At this point, Nugent has mainly talked with researchers in the area on some of the problems they feel Iowa City might have in processing this kind of housing arrangement. (A memorandum dated June 30, 1981, to the members of CCN from Nugent in this regard was passed out to the Committee). Barker asked if the University of Iowa Gerontology Project by Tom Walz was similar. Nugent agreed but said that there were other options for congegrate housing to be investigated. She said the workshop would provide feedback from the people in the community on the advantages of various types of housing. McGee asked how large the workshop was expected to be, and whether there would be registration. Nugent said that people from CCN and other committees would be invited; she expected no more than 70-75 registrants. ' The workshop will be held in the Senior Citizens Center and probably break up into smaller workshops during that period. Nugent said there will be a final report on the workshop; and VanderZee indicated that the Housing Commission would take the responsibility for decisions coming out of this workshop information. Hencin added that the Housing Commission recommended this workshop initially and was providing support. The Housing Commission, he stated, would be making any recommendations in terms of whether the City should be involved to the City Council. VanderZee asked who was to be invited to the workshop. Nugent replied that administrative persons who are involved with a successful congregate housing project will be invited. She had some names of housing experts from Washington, but wishes to keep the invitations fairly local in order to reduce the expense of the workshop. Nugent is investigating the possibility of experts from HUD who are involved in public housing, and persons knowledgeable about financing, particularly in terms of sources other than federal funding. VanderZee said that he hoped Nugent would be able to get people who were experienced in planning. McGee asked if there had been surveys taken of the elderly. Nugent said the last survey she knew of was in 1978. Barker said that Senior Center Post might be a good resource for this investigation. Nugent revealed Th—at the findings of the 1978 survey showed that people like their current situation but they might want alternative housing later. Hencin mentioned that by and large the people who like congregate housing are not the young elderly, but the older people who perhaps don't want to cook anymore. There was general discussion of the elderly and their preferences, and age population segregation in housing. It was pointed out that often it is MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 1, 1981 PAGE 5 the children of the elderly who realize the need for elderly housing, and that these statistics are hard to get when polling the elderly on housing. I Bonney asked for further comments and then thanked Nugent for the presen- tation. There being no further discussion, the meeting was adjourned. Prepared by: Joan Crowe?C j MICROFILMED BY !JORM MICROLAB / CEDAR RAPIDS -DES MOINES _ 9y�s . - 'C'