HomeMy WebLinkAbout1981-06-16 Info PacketI
TO:
FROM:
RE:
�I
. City of Iowa City
MEMORANDUM
DATE: June 5, 1981
City Council
City Manager
Informal Agendas and Meeting Schedule
June 8 1981 Monday
No Informal City Council Meeting
June 15 1981
16 1981
Tuesday
2:00 - 5:00 P.M.
Conference Room
2:00
P.M. -
Review zoning matters
2:10
P.M. -
Discuss Mobile Home Residential Zone
2:20
P.M. -
Council agenda, Council time, Council committee
reports
2:40
P.M. -
Consider appointments to Committee on Community
Needs,
United Action for Youth Board, and Board of Library
1:30 P.M.
Trustees.
Council Meeting
2:45
P.M. -
Discuss Fair Housing Assistance Program
3:00
P.M. -
Discuss Water Rate Study
7:30 P.M.
3:30
P.M. -
Quarterly Financial Report
3:45
P.M. -
Meet with Resources Conservation Commission
4:45
P.M. -
Executive Session
June
16 1981
Tuesday
7:30 P.M.
- Regular
Council Meeting - Council Chambers
June
22 1981
Monday
No Informal
City Council
Meeting
June
29 1981
Monday
1:30 P.M.
- Informal
Council Meeting
June
30 1981
Tuesday
7:30 P.M.
- Regular
Council Meeting
PENDING ITEMS
Area Transportation Study
Economic Development Program
Meet with Parks and Recreation Commission regarding parkland acquisition
Appointment to Parks and Recreation Commission - June 30, 1981
Appointment to Board of Library Trustees - July 14, 1981
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
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CIty of Iowa City
MEMORANDUM
Date: June 1, 1981
To: Cit"Council
From: CiManager
of Water Pollution Control Plant
Re: Cost Effectiveness
Attached is a memorandum from Veenstra & Kimm to the Iowa Department of
Environmental Quality. The major concern is the balancing
of costs with
assured reliability wth henew waste design effluent treatment
pla is have had a very poor
record of complyingi
bj/sp
i MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
•m
VEENSTRA & KIMM, INC.
May 19, 1981
Morris L. Preston
Construction Grants Division
Iowa Department of Environmental Quality
Henry A. Wallace Building
900 East Grand Avenue
Des Moines, Iowa 50319
IOWA CITY, IOWA
NEW WATER POLLUTION CONTROL PLANT
EPA PROJECT NO. C190830 03
Fyi
Enclosed are two copies of the Preliminary Report on Value Engineering Workshop
No. 1 for the new Iowa City water pollution control plant. Several meetings
have been held with personnel from your division concerning the above plant
design and value engineering analysis on the project. This letter contains
our comments on the value engineering analysis and data which has been
requested by your division. The first part of the letter is general comments
on value engineering and data requested. The second part addresses specific
value engineering recommendations.
PART 1
1. Our cost estimates on the new water pollution control plant are compared
to plant costs taken from EPA cost curves for plants that have been
constructed in the past. There have been at least two studies which
indicate that plants constructed in the past do not meet the effluent
requirements for which they were designed. These studies are the one
completed by the General Accounting Office which indicates that 87
percent of plants fail to meet design conditions and the other is a
study conducted by EPA which indicates approximately the same situation
as indicated by the GAO study. The EPA cost curves are based on plants
with dubious performance records. The Iowa City plant is being designed
to reliably meet the effluent standards required of it. Comparison of
costs between plants that do work and plants that do not is
unreasonable. Using EPA cost curves to determine reasonable costs for
the Iowa City plant can only be done if the cost curves have added to
them the cost of bringing the plants used to arrive at the curves up
to the point where they meet design effluent quality. Use of the EPA
cost curves is not reasonable until the additional costs are added.
Comments and recommendations on the design of the Iowa City facilities
have been made with this thought in mind.
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
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Morris L. Preston
May 19, 1981
Page 2
2. Design of the Iowa City facilities is being approached with
consideration to obtaining value for money spent and of constructing
facilities that will perform as required by the established effluent
standards.
One structure included in the design outline, which was neither
questioned by the value engineers or your department, is the solids
trap proposed in the equalization basin. The solids trap has been
reviewed with City staff. The consensus is that the solids trap does
not provide value for the dollars required to construct it. Several
equalization basins have been constructed in the state and these basins
have been reviewed for operational problems. There have been no
operational problems associated with discharge of solids to these
facilities. Studies of lagoons at other sites reveal no problems with
solids that would be applicable to use of a lagoon as an equalization
basin. The solids trap in the equalization basin is therefore being
removed. The estimated cost savings from removal of the solids trap
is $600,000.
3. Cost-effectiveness of aeration systems for the plant was investigated.
Cost-effectiveness analyses on aeration systems for other projects
have shown that jet aeration systems are over 10 percent more
cost-effective than the next most efficient systema Design of the Iowa
City project was undertaken at the point in time when there were two
suppliers of jet aeration systems. The jet aeration system suppliers
were Pentech and Clevepak. Pentech aeration systems have been studied in
the past by Veenstra & Kimm, Inc. The Pentech aeration system at the
Indianola north water pollution control plant has been in operation for
about two years and is performing as designed. A Pentech aeration
system is being installed in the new Pella water pollution control
plant. The Pella plant is scheduled to go into operation in the fall of
1981. The suppliers of Pentech and Clevepak aeration systems were
asked to supply their most cost-effective designs for Iowa City. The
designs were submitted and evaluated.
Cost-effective analyses on the new systems were made following the EPA
outline for cost-effectiveness analyses. The following is a comparison
of cost-effectiveness for the two systems:
Item Present Worth
Pentech C evepak
Concrete and Equipment Cost $ 464,000 $ 582,000
Annual Power Cost 895,000 1,070,000
Total Present Worth Cost 51,359,0 0 51,652,0 0
S-
i MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
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Morris L. Preston
May 19, 1981
Page 3
The difference in present worth between the two
percent with Clevepak having the higher present
siderably more cost-effective than
aeration systems is 21.6
worth cost. The Pentech
the proposed Clevepak
System is con
system.
The manufacturers of the Pentechatent systems
rights. Informati,past,
onreceived
engaged in lawsuits concerning p
ves for the two systems indicate the
recently from sales representati
two manufacturers have negotiated a settlement whereby Clevepak has
purchased Pentech. purhaeof ent;et aerationpis proposedk results iforhuse
aeration system being proprietary.
though it is proprietary, because it s
in the Iowa City project even
greater than 10 percent more cost-effective than the next most
cost-effective system. Jet aeration is clearly and significantly more
cost-effective over the life of the project than the least costly
effectspofetheysolealtesourceeproduct whichare narecnot acceptablelative �ro Leisal
stem be approved in accordance with
requested that the jet aeration sy
EPA Regional Guidance for non -innovative sole source products dated
January 14, 1981.
4. Fine screening has been proposed at the Iowa City plant to remove rags
and other materials from the raw wastes in lieu of other equipment
which has been used in the past to grind such materials and return them
to the raw waste fl ow. Operation and maintenance on grinding type
equipment remains a problem at treatment plants where it is used.
Operation and maintenance problems associated with rags exist at
plants with the most efficient grinding mechanisms. The approach at
the proposed Iowa City facilities is to remove rags and other objects
and keep them out of the plant. Performance of grinding and chopping
equipment is unacceptable.
beentconsideredl.e Screening tosremove ragsois in9additionhto coarsehbar
screening to protect the raw sewage pumps from large objects which may
find their way into the sewer system. Bar screens will not effectively
remove rags and other objects and therefore fine screening is required
in ing
andadrum ifil ersl.emPresent worth ncomputations twere is rmade rfor bared to sr
and
drum filters and are as follows:
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES 140114ES
160
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Morris L. Preston
May 19, 1981
Page 4
Item
Capital Cost
Equipment
Additional Architectural
Additional Structural
Additional Electrical
TOTAL CAPITAL COST
O&M Cost
Power
Maintenance
TOTAL 0&M COST
TOTAL PRESENT WORTH
Present Worth
Bar F� ter Dru_ m F_ ter
S 213,000
�2i3�6db
10,700
37,900
S 241,000
10,000
16,000
6,000
T—D3-bb
34,300
42,900
The difference in present worth between bar and drum filters is 33.9
percent which is significant. The bar filter is proprietary but is
clearly and significantly more cost-effective than the least costly
non-proprietary alternative. There are no accumulative environmental
effects of the sole source product which are not acceptable. It is
RegionaldGuidancethe
for bar
non�innovativesole source
approved
oproductswith
datedEPA
January 14, 1981.
5. The Iowa City Facility Plan includes filter presses as the equipment
to be used to dewater solids at the plant. Investigations have been
made concerning use of belt presses in lieu of filter presses. The
investigations reveal that belt presses can provide the degree of
dewatering necessary provided belt presses with two pressure stages are
used. The following is net present worth computations for comparison
of belt and filter presses:
Item Belt press
Filter
Process Equipment
Architectural, Structural and b 1,050,000 $ 6,300,000
Electrical
Annual Power Cost 778,000 1,432,000
Annual Chemical Cost 6,000 117,000
Annual Maintenance Cost 650,000 ---
Annual Labor Cost 187,000 1,121,000
TOTAL NET PRESENT WORTH 98,00 0 1— 0_006
S 2,169,000 S 9g 3,100,000
i MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
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Morris L. Preston
May 19, 1981
Page 5
Belt presses are more cost-effective than filter presses. The
difference in present worth of the two filters is 229 percent. There
is only one manufacturer in the municipal field that supplies a
two -pressure stage belt press as required to obtain the degree of
dewatering necessary for the Iowa City project. There is a second
company which manufactures a two -pressure stage belt press but their
sales have been limited to the industrial field. Specifications for
the proposed belt presses will include requirements for the manufacturer
to supply a bond that guarantees performance of the belt presses to be
equal to that required from filter presses. The bond will be for
replacement costs should the belt presses fail to perform as specified.
Specifications for the belt presses will be written to allow anyone
with a two -pressure stage machine to bid. Bids on single -stage pressure
machines will not be allowed.
6. The Facility Plan sets forth the use of chlorine for disinfection of the
plant effluent. Ultraviolet disinfection has been proposed and
i discussed with the City. The City concurs with using ultraviolet in
lieu of chlorination. Present worth computations for ultraviolet
disinfection vs. chlorination have been made and are shown below:
Item Ultraviolet Chlorination
Construction Costs 5 810,000 $ 817,000
I Annual Power Costs 92,520 26,690
Annual 0&M Costs 84,520 26,690
- Annual Chemical Costs --- 143,230
TOTAL PRESENT WORTH 3�J8T,b4lf TT613;S1a
There are several manufacturers of ultraviolet equipment and it is not a
proprietary item. It is requested that use of ultraviolet disinfection
be approved in lieu of chlorination.
Use of ultraviolet disinfection is considered to be advantageous because
it does not form toxic compounds in effluents. Chlorine can and does
form compounds which are toxic. Use of ultraviolet is considered
advantageous from a safety standpoint.
7. The matter of industrial growth provided for in the Facility Plan has
been reviewed and it is noted that the Facility Pian with the growth
shown has been approved, in writing, by EPA. Design of the Iowa City
facilities cannot proceed if design criteria is to be changed after
approval. Design of the facilities is prodeeding on the basis of the
approved Facility Plan. IDEQ and EPA cannot reasonably expect design
criteria to be changed as the plans and specifications proceed
irregardless of pending changes in state and federal regulations.
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES 140INES
-- - - ys -y- y— I —_ __Mu - .
Morris L. Preston
May 19, 1981
Page 6
Congressional action has been taken to prevent regulations being passed
that are retroactive to projects which are underway at the time the
regulations are passed. Deviations from approved design criteria for
the project will not be practiced.
Oxygen requirements for the activated sludge process have been discussed
in the past. IDEQ has indicated that the amount of oxygen supplied
should be reduced from that indicated in the Facility Plan. Our major
objection to a reduction is that oxygen is being supplied for
nitrification. Operation experience with activated sludge plants
indicates that mixed liquor solids concentrations should be carried at
high levels to prevent foaming and growth of filamentous and other
organisms which are a detriment to settling in the final clarifiers.
When mixed liquor solids are carried at high levels, nitrification will
take place and adequate oxygen must be provided for that purpose. The
effluent standards for Iowa City require that the effluent contain no
more than 30 mg/1 BODS. Consistantly meeting effluent requirements of
30 mg/l BODS will require that nitrification take place unless the BODS
test is performed using a nitrification suppressant. The oxygen demand
of ammonia in the plant effluent will result in BODS concentrations
greater than 30 mg/1.
Experience with activated sludge plants in the past has shown that
inadequate oxygen supply is a major contributor to failure of.the
process. Providing air required to meet oxygen requirements involves
very little expense because the costs associated with providing the
additional air are related to blower sizing and are nominal. Oxygen
quantities indicated in the Facility Plan will be supplied.
PART 2
The recommendations of the value engineers were reviewed and discussed with
IDEQ and City personnel. The value engineering recommendations were
approached with the thought in mind that they would be complied with to the
extent they were reasonable and feasible. A packet of materials from the
value engineering session was supplied to IDEQ staff prior to receiving the
Preliminary Report on Value Engineering. The following listing shows the
results of the value engineering review with IDEQ and City personnel. The
items listed refer to pages in the materials previously supplied to IDEQ.
The listing also follows the recommendations in the Preliminary Value
Engineering Report except page numbers do not coincide with page numbers in
the report..
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
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Item 1, Sitework - Recommendations of the value engineers will be followed
to the extent possible. Compression of the plant in the available site as
recommended by the value engineers nearly represents the plant layout proposed
in the design outline. The value engineering computations indicate that the
plant would be spread over the entire 55 acre site and it will not be. The
computations indicate the cost savings include compressing the equalization
basin in with site work which is also included in Item 14, flow equalization.
Compression of the plant will be done but cost savings will not be nearly as
great as indicated. It is anticipated that possibly $300,000 can
realistically tie saved by further compression of the plant.
Item 2, Electrical & Controls - Recommendations of the value engineers have
been taken into consideration. The City has indicated a desire that the
plant be automated to the maximum extent feasible. The maximum feasible
extent of automation has yet to be determined. The parameters and equipment
to be used in automation have not been finalized. Cost estimates concerning
electrical and controls, at the present time, are based on incomplete
information and the possibilities of cost savings in this area cannot
intelligently be determined until such time as the details of automation are
finalized. The value engineering recommendations will be considered in
finalizing the details of automation. Savings estimated by the City and
V&K, Inc. at this time, is shown as zero.
MICROFILMED BY
.JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Morris L. Preston
May
19, 1981
Page
7
City and
Item
Stanley
V&K, Inc.
1.
Sitework Pg. 4
$1,380,000
E 300,000
2.
Electrical & Controls - M.P.
Pg. g
654,000
0
3.
Electrical & Controls - Generators
Pg. 10
780,000
300,000
4.
Disinfection Bldg. Pg. 12
450,000
300,000
5.
Adm. Bldg., Garage & Tunnels
P9, 18
220,000
100,000
6.
Adm. Bldg., Garage & Tunnels
P9, lg
58,000
0
7.
Adm. Bldg., Garage & Tunnels
Pg. 20
165,000
.0
8.
Sludge Treatment Pg. 23
86,000
86,000
9.
Sludge Treatment Pg. 24
108;000
85,000
10.
Preliminary Treatment Pg. 27
707,000
600,000
11.
Primary Treatment Pg. 31
53,000
0
12.
Secondary Treatment Pg. 34
37,000
0
13.
Secondary Treatment Pg. 35
742,000
0
14.
Flow Equalization Pg. 37
320,000
129,000
15.
General Building P. 39
98,000
0
$1,900,000
Item 1, Sitework - Recommendations of the value engineers will be followed
to the extent possible. Compression of the plant in the available site as
recommended by the value engineers nearly represents the plant layout proposed
in the design outline. The value engineering computations indicate that the
plant would be spread over the entire 55 acre site and it will not be. The
computations indicate the cost savings include compressing the equalization
basin in with site work which is also included in Item 14, flow equalization.
Compression of the plant will be done but cost savings will not be nearly as
great as indicated. It is anticipated that possibly $300,000 can
realistically tie saved by further compression of the plant.
Item 2, Electrical & Controls - Recommendations of the value engineers have
been taken into consideration. The City has indicated a desire that the
plant be automated to the maximum extent feasible. The maximum feasible
extent of automation has yet to be determined. The parameters and equipment
to be used in automation have not been finalized. Cost estimates concerning
electrical and controls, at the present time, are based on incomplete
information and the possibilities of cost savings in this area cannot
intelligently be determined until such time as the details of automation are
finalized. The value engineering recommendations will be considered in
finalizing the details of automation. Savings estimated by the City and
V&K, Inc. at this time, is shown as zero.
MICROFILMED BY
.JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Morris L. Preston
May 19, 1981
Page 8
Item 3, Electrical & Controls - The use of standby generators and a second
power source at the plant were discussed and it appears that Alternate 3,
proposed by the value engineers, could result in some savings.
Investigations completed after the value engineering studies indicate that
savings under Alternate No. 3 will be less than indicated by the value
engineers. The City and V&K, Inc. believe a savings of $300,000 may be realized
by implementing Alternate No. 3. The amount of savings, however, may not be
as great as indicated when power supply investigations are completed. Under
Alternate No. 3, the primary source would be Iowa -Illinois Gas and Electric
and the secondary source the same. An engine -generator with capacity to
operate plant lighting and primary pumping would be included in addition to
the primary and secondary lines from the power company. Data is being j
gathered from the power company to determine the risks involved in using '
their power as primary and secondary sources. An analysis of power sources
for the plant will be completed when information necessary to complete cost
feasibility studies is available.
Item 4, Disinfection Building - Cost-effective design of the disinfection I
facilities was reviewed in compliance with recommendations of the value i
engineers. Additional study of ultraviolet disinfection indicates that
cost-effective design will be a three -channel design and not a two -channel
design. The three -channel design is being pursued because it is
cost-effective. Calculations indicate the savings affected by the
three -channel design will be $300,000 in lieu of the $450,000 indicated by
the value engineers.
Item 5, Administration Building, Garage & Tunnels - Alternate No. 2 of the
value engineering recommendations is feasible and will be followed.
Providing a full basement under the Administration Building is not desirable.
Location of various functions of the Administration Building in a basement is
not practical. Excavation under the Administration Building will be
necessary to connect the tunnels with the Administration Building. Combining
the library and the operator's rooms is not practical because there would be
conflicts in use of the facilities. Alternate No. 2 will be complied with,
at expected savings of $100,000 vs. the $220,000 in Alternate No. 3 estimated
by the value engineers.
Item 6, Administration Building, Garage & Tunnels - Alternate No. 2 of the
value engineering recommendations was studied and is acceptable. Thinking
expressed in Alternate No. 2 follows thinking that went into garage and
Process Building layout. There is no anticipated cost savings. The value
engineers anticipated savings of $58,000. The City and V&K, Inc. expect
no savings because the recommendations were followed in the original layout.
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CEDAR RAPIDS -DES MOINES
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Morris L. Preston
May 19, 1981
Page 9
Item 7, Administration Building, Garage & Tunnels - The value engineers
recommend the tunnels be eliminated from the project. The value engineers
assumed primary use of the tunnels was for personnel protection during
inclement weather. Primary use of the tunnel complex is for installation of
heating lines, power lines, control lines and various utility items which
will be constructed underground. The main power supply to the plant will be
underground to the Solids Handling Building and power distribution to
remaining units will be from the Solids Handling Building. All power supply
cables will be installed in tunnels. The Solids Handling Building will
contain an effluent heat recovery system for heating the plant. All heat
piping from the Solids Handling Building to other buildings will be in
tunnels. The plant water supply for washing down units, wiring necessary for
plant automation and control and sludge piping and pumping equipment will be
installed in tunnels: The primary purpose for the tunnels is for installation
of piping and wiring necessary between various plant units.
Plant design using the tunnel concept has been used in other cities and found
to be cost-effective. Pipe and wiring installed in tunnels measure in miles.
Maintenance cost on wires and pipes installed in tunnels is far less costly
than on wires and pipes buried underground. Tunnels are cost-effective and
there would be no cost savings to the project by eliminating them.
Item 8, Sludge Treatment - The value engineers recommend precast concrete be
used for the covers over the sludge holding tanks at a savings of $86,000.
The value engineer's recommendations will be followed and a savings of $86,000
is expected.
Item 9, Sludge Treatment - The value engineers recommend the aeration blowers
be installed outside the Solids Handling Building and the Solids Handling
Building be constructed with a full basement. The Solids Handling Building
will be constructed with a full basement but the aeration blowers will be
housed in the building. Installation of unhoused blowers would create
operation and maintenance problems. The City and V&K believe proper design
is to house blowers in a building. We estimate cost savings at $85,000 in
lieu of the $108,000 indicated by the value engineers.
Item 10, Preliminary Treatment - The value engineers recommend elimination
of the secondary storm water pumps, elimination of the stonn water Parshall
flumes, placing coarse screening after pumping, reducing building size and
rearrangement of equipment and the building. The recommendations will be
complied with except for elimination of the secondary storm water pumps and
placing coarse screening after pumping. The coarse screens are used for
pump protection and placing them after the pumps would eliminate protection.
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Morris L. Preston
May 19, 1981
Page 10
Two mechanically cleaned coarse screens will be used. The third coarse
screen will be handcleaned and used only as a standby.
The secondary stone water pumps are required to dewater the inlet structure
at the bottom of the screw pumps and also for pumping small storm water flows
which cannot realistically be pumped with the screw pumps. The value
engineers estimated $707,000 could be saved. We believe S600,000 can be
saved. Changes necessary to save $600,000 are being incorporated into design.
Item 11, Primary Treatment - Rotating the primary clarifiers to eliminate flow
channels as recommended by the value engineers was reviewed in detail. The
review indicated there would be no flow channels eliminated by rotation of
the clarifiers and hence no cost savings. The clarifiers will not be rotated.
Item 12, Secondary Treatment - The value engineers recommend changing the
aeration tank effluent channel to pipe and reduction in basement area of the
the
prospetank cts forpcostlsavingshfoundetombennon-existant,were carefully studied and
Item 13, Secondary Treatment - The
fourvalue
to twoengineers
theec arifienthe
covers ebe f
final clarifiers be reduced from
eliminated for savings of $742,000. The plant was laid out with four final
clarifiers to provide flexibility in operation and to reduce possible short ;
circuiting that could occur in larger clarifiers. A four -clarifier design
will allow removal of one clarifier from operation during dry weather periods
with remaining capacity adequate for those flows. Reducing the number of
clarifiers from four to two would require taking half the clarifier capacity
out of operation during dry weather periods, which would not be acceptable.
The plant is being designed with four aeration tion tank
tanks and each aera
is being provided with a clarifier which allows the activated sludge system
to be operated as one system or four individual systems. Design with this
flexibility has been encouraged by EPA.
Experience has shown that covering final clarifiers is necessary, because
dead material floats on the surface when operating in the endogenous
respiration phase. Experience indicates it will be necessary to operate in
the endogenous respiration phase to prevent filamentous and other growths,
which affect settling in the final clarifiers, and also to reduce effluent
ammonia content adequately to meet secondary treatment requirements.
operational
floating materials freeze in the wintertime causing
problems. The frozen solids are not 1 -inch sheet ice as indicated by the
value engineers. The frozen floating solids can be four inches thick.
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MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
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Morris L. Preston
May 19, 1981
Page 11
Skimming mechanisms for removal of floating solids have been improved, but
not proven effective in removing the solids before freezing takes place.
Experience at other plants indicates that labor requirements required for
reinoving floating materials before freezing takes place are excessive.
Clarifier skinning mechanisms are subject to mechanical failure when ice
forms. Covers on final clarifiers are required to allow cold weather
operation of the clarifiers. Final clarifiers are vital to operation of the
activated sludge process and, if the plant is to function as designed, every
precaution must be taken to see that they do not become inoperable. The GAO
report, previously referred to, constitutes adequate impetus for designing
critical units in the treatment process to reliably meet effluent standards.
Final clarifiers are units which must:be highly reliable. Design of final
clarifiers without solving known problems is not sound engineering.
Item 14, Flow Equalization - The value engineers recommend the flow
equalization basin be shortened by increasing depth, eliminating the road
around the basin and sealing of the basin with bentonite. The value
engineering recommendations will be complied with to the extent possible.
Cost savings indicated by the value engineers is $320,000. Our computations
indicate they will be considerably less. We estimate cost savings will be
$129,000.
Item 15, General Building - The value engineers recommend precast panels be
substituted for exterior brick on block walls at savings of $98,000. The City
believes the new plant will be used for many years in the future and brick
construction will add materially to aesthetics of the plant and that brick is
valuable to the plant. Brick construction has been used extensively at water
pollution control plants in the past. The plant will be subject to
considerable public scrutiny from Sand Road and should be as attractive as
possible. The City's decision is to use earthtone brick.
The consensus of City and V&K personnel is that the value engineers were
optimistic about the amount of cost that could reasonably be cut from the
plant. The value engineering recommendations were approached with a positive
attitude which dictated every effort be made to feasibly reduce plant costs.
The consensus is that $2,500,000 can feasibly be cut from plant costs by
selected compliance with the recommendations. The $2,500,000 includes removal
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Morris L. Preston
May 19, 1981
Page 12
of the solids trap from the project. Cost reductions not suggested by value
engineering recommendations are also substantial. Every effort is being made
to reduce costs of the plant and will continue to the extent feasible.
Please review these comments at an early date so design of this project can
continue on schedule. Your cooperation is appreciated.
VEENSTRA & KIMM, INC.
Dri¢iml Signed By
Y. L Thomto
M. L. Thornton
MLT: j gt
11655
cc:r.Charles J. Schmadeke, City of Iowa City
Harry Boren, City of Iowa City
Robert Stewart, EPA
Larry Wilson, Stanley Consultants
i MICROFILMED BY
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'CEDAR
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MINUTES OF STAFF MEETING
May 27, 1981
The following items will be included on the agenda for the Council
meeting of June 2, 1981:
Appointments to Design Review Committee
Public Hearing on Emerald Court apartments
Resolution awarding contract for Summit Street bridge deck project
Resolution awarding contract for Parking Ramp A Exit Lane
Resolution awarding contract for downtown electrical revisions,
Phase III
Resolution regarding Breese design plans
PAD and Regency Gardens ordinances
Ordinance vacating right of way for Foster Road
IDOT agreement
Lease agreement for cropland
Human Services contracts (The City Manager to review before putting
on agenda)
Resolution appointing auditor
Resolution setting public hearing on budget amendments
The Finance Director reminded the staff to turn in budget amendments
this week.
The City Manager advised that proposals from architects on the space
i study are due June 8, 1981. Three or four staff members are needed to review
these proposals and develop a recommendation. The Police and Fire Departments
need to be involved. Don Schmeiser and Cathy Eisenhofer were selected to work
with Chief Miller and Chief Keating on this project. The City Manager asked
ithat an architect be selected a week after the proposals are received.
The City Manager noted that several departments had participated in
the Experience Based Career Education Program. Appreciation has been expressed
to the City for cooperation in this program.
The City Manager advised that a team of two people from International
City Management Association will be in Iowa.City Monday, Tuesday and Wednesday
of next week. They will be meeting with City staff regarding what Iowa City is
doind for the handicapped. They will be coming to the staff meeting next week.
A general discussion will be scheduled.
The Human Relations Director presented an update on the management
compensation study. The report from Hayes -Hill is due on Friday. They should
be back in Iowa City the week of June 8 for a formal presentation to the staff.
The staff also has been working on performance evaluations with the Institute of
Public Affairs. Tim Shields and Zona Burke will be at the staff meeting next
week to discuss this matter with the staff. The City Manager stated that it is
important that all department heads be present at this staff meeting.
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The Finance Director advised that the Computer Committee will get
out some information in two weeks.
Pared by:
IL
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Lorraine Saeger
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City of Iowa City
MEMORANDUM
Date: June 10, 1981
To: City ouncil
From: Cit anager
Re: Water Rate Study
The City Council previously received the Rate Study, Municipal Water
System, 1981, and on June 1, 1981, the Management Advisory Panel reviewed
the report. As indicated in the attached draft minutes, the Committee
believes that some of the projections may be exceedingly conservative.
Accordingly, the Committee recommends a more moderate increase of 6 to 10%
in water revenue and that the City review the results of this rate
increase in approximately 2 to 3 years to determine whether the
projections of the consultant or of the Management Advisory Panel are more
accurate. An additional increase could be necessary at that time.
The City staff believes that the suggestions from the Management Advisory
Panel should be favorably considered recognizing that the projections may
not be as conservative as the Panel believes. The very significant
increases in sewer charges, which are projected for the next couple of
years, combined with water rate increases, could result in consumer
reduction in water consumption below that level projected in the report
and certainly a reduction not previously experienced by the City.
While there is no conclusive evidence, in at least one community in Iowa,
Burlington, there has been a significant drop in consumption with large
industrial users initiating reclaiming and recycling processes.
The recommendations of the report and the staff revisions appear below:
Rate Blocks
Cu. Ft. Month)
First, 200
Next 2,800
Next 17,000
Over 20,000
Comparison of Existing, Study
and Staff Recommendation Water Rates
Existing* Study* Percentage Percentage
Increase Staff* Increase
(Minimum Monthly Charge)
$0.56 $0.60
0.34 0.45
0.30 0.41
(See Below)
7.1 $0.60 7.1
32.4 0.36 5.9
36.7 0.32 6.7
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CEDAR RAPIDS -DES MOINES
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Minimum Monthly Charge
Meter Size Existing Stud Percentage Percentage
.' Inches -Y Increase Staff Increase
5/8 $2.60 $2.60 0.0 2.60 Same
3/4 2.60 3.00
1 2.60 3.50 34.6 3.50
15.4 3.00 as
lk** 5.60 7.00 25.0 7.00 Study
2 7.50 9.40 25.a 9.40
3 13.90 17.40 25.2 17.40
4 24.30 30.35 24.9 30.35
6 48.90 61.10 24.9 61.10
*Per 100 cubic feet.
**1; inch meter size has been deleted.
The following figures compare bills for typical user levels with the
existing rates, and Study and staff proposals.
Bi -Monthly Bill -Typical User
1. 5/8 inch meter/2,400 cubic feet (18,000 gls)
Existing - $16.40
Study - $17.20 - 4.9% inc
Staff - $17.20 - 4.9% inc
2. 3/4 inch meter/2,400 cubic feet (18,000 gls)
Existing - $16.40
Study - $18.00 - 9.8% inc
Staff - $18.00 - 9.8% inc
3. 2 inch meter/80,000 cubic feet jI
Existing - $281.96
Study - $369.40 - 31.0% inc
I Staff - $302.80 - 7.4% inc
Ij 4. 4 inch meter/200,000 cubic feet
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Existing - $675.56
i Study - $903.30 - 33.7% inc
Staff - $728.70 - 7.9% inc j
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If the rates in the study were approved, water revenue would increase
$214,354 or 15.7% in 1984, the test year.
The staff recommendations produce a water revenue increase of $130,002 or
9.5% in 1984.
The City Council will discuss the water rate study, at the informal
discussion of June 15, 1981. The water rate ordinance will be presented
at the regular meeting on June 30, 1981. The water rate increase is to be
effective with the billing made in September as this will be the first
billing for water consumed after July 1.
tp/sp
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JORM MICROLAB
CEDAR RAPIDS•DES MOINES
1
1
MINU FLS
MANAGEMENT ADVISORY PANEL MEETING
JUNE 1, 1981
MEMBERS PRESENT:
STAFF MEMBERS PRESENT:
Billy Barnes, Byron
Ringgenberg, Rosalind
Mary Jo Small
Ross, Sister Venarda, Clayton
Moore, Charles Dore, Joe Pugh,
Neal Berlin, Rosemary Vitosh, Cleo Kron
Approval of minutes of previous meeting. Sister Vernarda made a motion that
the minutes of the previous meeting of March 2, 1981, be approved. The motion
was seconded by Billy Barnes and the minutes were approved unanimously.
Water Rate Study. The Committee extensively discussed the proposed water rate
increase and the rate study prepared by Veenstra and Kimm. Bill Barnes went
through the report in detail and emphasized that the estimates were exceedingly
conservative and not totally supported by historical data. For example,
historically water usage may be higher than projected in the report and the
water loss was projected much higher than historical data would indicate.
Therefore, it is possible that the increase recommended in the report will
produce greater revenue than proposed. It was felt that it might be more
desirable to approve an increase of six to ten percent in water revenue and
review the matter again in two to three years to determine if, in fact, the
projections in the report materialize. In addition, it was suggested that in
future reports projections be based on historical data and the differences
between historical data and the alternatives presented in the report be
explained. There was also some discussion about the amount of cash balance that
should be available. Mr. Pugh pointed out that at least some of the cash
reserves could be used for capital outlay. The consensus of the Committee was
that some of the estimates appear to be exceedingly conservative and that an
increase in total water revenue of 6 to 10 percent is more appropriate. The
Committee also stated that an analysis of the report clearly indicates that the
operation of the water system is excellent and the staff should be commended for
such an efficient operation. The Committee also discussed the appropriate
differential between industrial and residential rates.
Subcommittee Reports. Clayton Ringgenberg briefly reviewed 'the work of the
admin strative reorganization subcommittee, indicating that the committee was
looking at the functions of the City and how they might be more appropriately
organized, the question of inspection services in the City and perhaps
reorganization as related to the position of Public Works Director.
Mr. Pugh reported on the financial planning subcommittee indicating that the
staff would undertake a macro analysis of the revenues and expenditures of the
City projecting for a 2 or 3 year period. This approach would be used as a
sample to discuss with the City Council. If the approach was appropriate the
staff would proceed with an analysis of individual functions or departments.
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS•DES MOINES
City of Iowa City
MEMORANDUM
Date: June 12, 1981
To: City Council and Airport Commission
From: Citoanager
Re: Resolution of Land Ownership Question
Representatives of the Airport Commission and the City have met concerning
the possibility of resolving the question of land ownership. As a result of
these meetings, it is proposed that: (1) The Airport Commission recognize
the City ownership of all property east of the Airport property between
Highway 218 South and the Iowa River. The City will not use this property
inconsistent with the glide slope requirements of the Airport. However, the
City may construct additional buildings on the site. (2) The City recognize
the Airport Commission ownership of all property west of Highway 218 South,
including the Airport entrance park. (3) The City consider providing
funding for an entrance road, necessary utilities and other construction
required for the development of the 29 acres of land which has access from
Highway 1 West in an amount not to exceed $630,000, at such time as the
Airport Commission has a business and/or industry to utilize the site so
that the financial return will justify the public investment. In addition,
City staff will cooperate with the Airport staff in the development of the
land. Further, the City will cooperate with BDI and the Chamber of Commerce
to make that parcel immediately available for appropriate industrial and
commercial development. The Airport Commission may consider either sale or
long-term lease of the land. (4) The Planning and Zoning Commission and the
City Council consider rezoning of the Airport lands for commercial and
industrial development which is compatible with surrounding property and
will benefit the Airport Commission financially. This zoning
classification will provide for industrial and heavy commercial uses, such
as in the I-1 zone. The only exception would be commercial use along
Highway 218 which would provide for a restaurant or other appropriate
commercial use. (5) The Airport Commission recognize that it must receive
prior written approval from the City Council for any sale or long-term lease
of property at the Airport. A long-term lease is defined as any lease
exceeding ten years or more in length. (6) The City Council will not
unreasonably withhold approval of sale of Airport land or a long-term lease
for commercial or industrial purposes providing such use is not incompatible
with the overall comprehensive plan and economic development program of the
City and will benefit the City's needs. In addition, any use must be
compatible with the City's ability to provide all services including police,
fire, water and sewer and comply with all applicable federal, state and
local laws and regulations. (7) The City Council consider an amendment to
the Industrial Revenue Bond Policy for Airport development. (8) The Airport
Commission include in any long-term lease a financial arrangement which will
not reduce the amount of property tax dollars which would have been received
if the land was owned privately. In addition, all rent allocated to land
shall represent an economic land rent and must be used for operating
expenses of the Airport. The Finance Director will certify compliance with
this provision.
bdw/sp
cc: Fred Zehr
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
City of Iowa City
MEMORANDUM
Date: June 8, 1981
To: City Council
From: City IA-a/ger
Re: University Heights Trunk Relief Sewer
As we discussed previously, it is necessary that the University Heights
trunk relief sewer, which will extend from Greenwood Drive along the Rock
Island Railroad tracks to approximately Giblin and then on to Benton
Street through the Benton -Riverside intersection, be completed prior to
the reconstruction of the Benton -Riverside. intersection. However, this
scheduling is going to be somewhat difficult as a result of the planned
reconstruction of Highway 1 west which will begin this summer. The City
probably will not receive final approval of funding for the sewer project
until September. The Public Works Department is attempting to coordinate
the scheduling of the work with the Department of Transportation in order
to minimize any construction phasing problems.
cc: Chuck Schmadeke
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CEDAR RAPIDS -DES MOINES
City of Iowa City
MEMORANDUM
DATE: June 12, 1981
TO: Cit�uncil
FROM: Cit anager
RE: Correspondence from Della Grizel
Attached are copies of correspondence regarding Ms. Grizel's question
pintreblgrfor
meals.ate During
erodheewereanumberoftelephoneconversationswith Ms. Grzel
to-keep her informed.
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CEDAR RAPIDS -DES -MOINES
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April 16, 1981
Mr. Russell Proffitt
Executive Director
Heritage Agency on Aging
6301 Kirkwood Boulevard, S.W.
Cedar Rapids, Iowa 52406
Dear Russ:
The purpose of this letter is to confirm our conversation of
approximately one week ago relating to the eligibility requirements
for congregate meals. As you know, Ms. Della Gri'zel, 1530 Sheridan
Avenue, Iowa City, Iowa, has raised a question concerning
eligibility. This matter has been reviewed by your office, the
County Attorney and the U.S. Department of Health and Human Services.
It appears to me that Ms. Grizel's position is correct and that it
would be appropriate to modify the newspaper notice with the addition
of the following sentence:
"Priority will be given to those persons with the greatest
economic or social need."
The addition of this phrase will not in any way change the basis upon
which congregate meals are provided unless at some future date the
program is unable to provide service to all those persons who desire
service. Then, in accordance with the Federal regulations, the
program would be required to differentiate based 'upon the need of the
individual user of the service.
If the foregoing change meets with your approval, I would appreciate
having you work this out with Rev. Welsh. Your cooperation in this
matter will be greatly appreciated.
Sincerely yours,
Neal G. Berlin
City Manager
bdw/sp
cc: Pat White
Harold Donnelly
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
r1r�
,—N 1�
RECEIVED !! . . 1981
May 11, 1981
pVV00t.
b�uN��oyC 04 6�pp6
K,
�s; �as�g°s5y9
Neil G. Berlin, City Manager
City of Iowa City, Civic Center
410 Washington Street
Iowa City, Iowa 52240
Dear Neil:
I have received your letter dated April 16, 1981. I agree that the addition
of the phrase "priority will be given to those persons with the greatest eco-
nomic or social need" will not in any way change the basis upon which the
congregate meals are provided.
In 45 CFR Part 1321.109, the regulations state, "All service providers under
this part must follow priorities set by the area agency for serving older
persons such as location of services and specialization in the types of ser-
vices most needed by these groups to meet this requirement. Service provi-
ders may not use a means test." It seems clear to me that since t�T-
ons prOnIDIt t e use o a means test we will never be in the position to
determine on an individual basis those persons with the greatest economic or
social need. We will, however, continue to give priority to those people in
greatest economic and social need by locating our congregate meal sites in
places that are accessible to them and we will continue to subcontract with
the Johnson County Board of Supervisors who administer programs for those
people with greatest economic and social need.
If and when space becomes a problem for serving congregate meals the deter-
mination as to who will be served will be made on the basis of the order in
which reservations were received and not based on any form of means test.
I will be speaking with Bob Welsh about this matter to see if the Board of
Supervisors will be willing to modify the newspaper notice for congregate
meals.
Thank you for your help in this matter.
Sint
y,
Russell D. Proffitt
Director
cc: Pat White
Harold Donnelly
Rev. Robert Welsh
RDP/vah
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
May 14, 1981
Ms. Della Grizel
1530 Sheridan
Iowa City, Iowa 52240
Dear 11s. Grizel:
Thank you for your patience in waiting for a reply to your letters
concerning Congregate Meals. Your letters regarding this matter
were received and placed on file by the City Council at its meetings
of February 24 and March 24.
I have recently received the enclosed letter from Mr. Proffitt of
the Heritage Agency on Aging. I am sending you a copy to keep you
informed on the matter.
Sincerely yours,
Neal G. Berlin
City Manager
is
cc: City Clerk
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
May 26, 1981.
To the Honorable Mayor an,i Members of the City Council of Iowa City, Iowa:
My letters rag::rding congregate meals eligibility filed for your
meetings of r'ebruary 24 snd March 10 were referred to the City Manager
for reply. I received the reply on May 15 but was disappointed because
alltl.?t Mr. Berlin wrote was that my letters had been received and placed
i on file, and he thanked me for my patience in waiting for the reply.
Mr. Berlin did send me a copy of a letter he had just received from
Mr. Russell Proffitt of the Heritage Agency on Aging. This letter is
really scarey because it appears to show such a complete lack of concern
t for Johnson County's aged elderly. Why should he indicate that priority
in the delivery of service will be given to those persons age 60 and
over. and their spouses, who make reservation first, when the Older
American Act and the regulations of 1 8a provide that
g 9 priority and pre _
:'erence be given to those persons age 60 and over, and spouses, who have
the greatest economic or social need.?(See copies of Oct. 7, 1980 Legal
opinion of our Coynty Attorneys and letter from Mr. Willie Atwell of
the department of health and Human Services, Washington, D.C. filed with
your F.onorable Body on March 10, 1980.(Also Federal Register filed same date)
You will note from Mr. Proffitt's May 11 letter (eogy.zttached-hereto)
that he writes: "If and when space becomes a problem for serving congPe_
gate meals the determination as to who will be served will be made on the
basis of the order in which reservations were received and not based on
any form of means test." That indicates that if Mr. Proffitt has his way,
there will be no criority or preference in the delivery of service for
those persons ape 60 or older, and their spouses, either now or in the
months and years ahead. j
In his letter Mr. Proffitt also states: "It seems cl&ar to me that
since the regilations prohibit the use of a means test we will never be
in the position to determine on an individual basis those persons with
the greatest ec)nomic or social need.!! That statement appears to indicate
that on this point Mr. Froffitt is not very well informed
Section 1321.25 defines MEANS TEST as "the use of an older person's
income or resources to deny or limit that person's receipt of services."
The City of Iowa City has no difficulty in determining eligibility
without using a means test. Typical examples are free b¢bbish removal
and removal of snow from public sidewalks.
i
:,hen the City first began to make a charge for rubbish removal, each
household received a notice with their water bill which read: "Effotive
July 1, 1979, low income residents who qualify for any of the programs
listed below will befable to sign up for free refuse collection. A re—
lease
e—lease o:' information, available at the Civic Center, must be signed and
will be used to verify the individual's participation in a program with
the proper agency. All residents of a household must be eligible under
the low income criteria of one of the following programs: Supplementary
Social Security Benefits, Title XX program, ADC program, Food Stamp
roi,ram. In addition, those individuals who qualify to file an Iowa
Disabled and Senior Citizen Property Tax and Rent Disb ement Claim
with the State can present a copy of the form most rely Ileito r}
show eligibility. No applicant was asked to state how ch h in U
the way of income or reeourcee� AND �:O I':' IS NOT A ME TEST.
Q1_
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES 140INES
MAY 2 81991
ABBIE STOI.FUS, CMC&'9f
PITV !1I Cnv
City Council, Page92. Nay 26, 1981.
In the fall of 1979 the City set up a service for snow removal
from public sidewalks for the elderly and disabled. The tesoluti4n
provided that this service was to be for those persons who live alone
in a one -family house in which no other person resides who in
physically chbable of performing the necessary snow removal activitilsi
and who presents a doctor's statement certifying that,because of age
or^other infirmities, the person is no lon;-.er able to perform the snow
removal duties. For those persons who a ualify for this service who
meet the low income eualificatioms already established for refuse fee
exemption shall also receive snow removal service at no cost. Here too
eligibility is determined without the applicants being asked how : push
they have in the way of income or resources.
I The above two cases illustrate that eligibility can easily be determined
i without the uee of a means test.
! After the County ..ttorneys filed their legal opinion on Oct. 7, Mr.Proffitt
may have tried to convince the Supervisors that the opinion was
wrong.. In a letter to the Supervisor: dated Oct. 30, 1980 (of which
j I have a copy) he eaid: "I have read with some concern the opinion
![( rendered by 0ounty Attorneys Dooley and White in regard to eligibility
for the congregate meals program", and he called attention to Section
1321,141.
i I wrote to the Department of Health and Human Services, Washington,
(j D.C., asking for clarification of Section 1321.141(b)(1). Mr. Willis
Atwell, Associate Commissioner for Program Development, of that depart-
ment replied in a letter dated December 19, 1980. I quote from that
letter: "The are eligibility and emphasis on those with the greatest
i economic or social need are requirements of the Older American Act, as i
j amenied and are simply repeated in the regulations."
This, and other parts of Mr. Atwell's letter combined with the
opinion of our County Attorneys seems to explain why part of the section
regarding eligibility is in the Older American Act as amended, and the j
other part is in the rules and regulations adopted by Congress on March
i 31, 1980. This no doubt came about when the 1980 regulations were
beim, written. Section 102 (2) of the older American Act, as amended
provides that "pending the availability of programs for all older i
ci'zene t at jority be given to the elderly with the greatest economic
>nh socia ne�� • Since the words "older citizens" and "elderly" can
mean. anything from aCe 40 to age 100, Section 1321.141(b))1)was written no as to
srt a definite age limit, which in thio case is age 60 and older.
Mr Proffitt also said, " I will be. speaking with Bob Welsh about
thie matter to see if the Hoard of Supervisors will be willing to
modify the newspaper notice for congregate meals". That is the first
imi•ortant step: that needei to be taken in order to get the congre-
trate meals nroFram on the right track but, as of last Saturday, the
notice was still the rnme as it has been since June 26, 1980 when the
word "eligible" was taken out.
Mr. Proffitt mentioned one other section that he would like to
think settles everything. We all know that there is no law where one
section settles everything, and the Older American Act, as amended, is
no exception.
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
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May 26, 1981.
City Council, Page 3.
As preparation- are bein,- made for t'' -c opening of the new Senior
Center, the most important thing that needs to be done if the congre-
r.-.te meals program is to get off to a clean start is to determine the
1 eaally correct answer to the following question:
"Under present law, what persons in Johnson County are entitled to
have priority and preference in the serving of Congregate meals? "
Is it - "Those persons age 60 and older anf spouses of any age
who have thegieate- efonomic and dor social need."
Or is it - Those persons age 60 and older and spouses of any age
who register first."
Mr. Willies Atwell of the Department of Health and Human Services,
?'ashington, D.C. and our County Attorneys say No. 1.
Mr. Proffitt, Rev. Welsh, and others in the local nutrition project
say lio. 2.
i5kat is the opinion of your Honorable Body?
(''here are now about 153 congregate meals a day available in Iowa
:ity, .nd probably at least 10,000 persons age 60 and older and younger
accuses in Johnson County.)
Bette Meisel is already giving information over the radio regarding
:rojects to be conducted in the Senior Center, and she will neet to
know how to answer that question because it is one that she will be
asked many times. A monthly news letter is being published, and the
information in that will need to be correct. In preparing your con-
tracts with the future occupants of the Center you will need to know
where the provider of the congregate meals stands.
This is a matter which needs the prompt attention of your Eonorable
Body since the preparations for the opening of the Center are already
underway. C. 1
7-
'15-30 heridan Aven
F.S. I h•id exoected to include a zerox copy of Mr. Proffitt's letter
to Mr. Berlin. but was not able to get downtown to the zerox machine.
I will file it later, and Mr. Berlin's copy is probably already on
file. A notation on the letter indicates that a copy was sent to
J. Patrick 'White, Barold Donnelly and Rev. Robert Welsh.
Please send a co;y of my letter to•°enior Center Commission.
4
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CITY OF IOWA
CITY
1.1C CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D
June 9, 1981
Ms. Lauren Hegg
430 Iowa Avenue
Iowa City, Iowa 52240
Dear Ms. Hegg:
At its regular meeting of May 5, 1981, the City Council received and
placed on file your petition concerning curb cuts which you presented
to Councilmember Clemens Erdahl.
At the present time three curb cuts have been completed - two at Iowa
Avenue and Linn and one on the northwest corner of Dubuque and Iowa Avenue.
Three more are in the process of being completed, and the remainder should
be finished by July 1. The only location mentioned on your petition which
will not be completed at this time will be the one at the alley next to
the Brown Bottle. There is some concern on the part of the staff that
water will seep into the basement of the building where the Brown Bottle
is located if this curb is lowered. The final decision on this matter
will be taken up during the next calendar year as part of the scheduled
reconstruction of the -alley.
You and the other signers of the petition may be assured that the City will
cooperate whenever possible to correct the problems of accessibility.
Sincere yours,
Neal G. Berlin
City Manager
Is
cc: City Clerk
City Council
j MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
I
City of Iowa city
Date: June 10, 1981
To: Mayor John Balmer and Members of the City Council
From: Karin Franklin, Planner
Re: Canoe Trip and Official Opening of the Sturgis Ferry Park Boat
Ramp
The Riverfront Commission completed half of its field survey of the Iowa
River Corridor on May 9th. The second part of the trip will take place on
June 18 and you are cordially invited to attend. The canoes will be
launched from the Sturgis Ferry Park boat ramp at 7:00 a.m.; the survey
will end at the Izaac Walton League at approximately 9:00 a.m. After the
canoe trip, a walking tour of the banks from Burlington Street to Route 6
is scheduled, if time, weather, and energy permit.
With the 7:00 a.m. launch, the Sturgis Ferry Park boat ramp will be
officially opened. There will be a short ceremony prior to the launching
of the boats. The Commission would like very much to have the Council
present at that time. It's a beautiful hour of the morning!
Please leave a message with Lorraine by noon of June 17th as to whether
you will or will not be able to attend the opening and/or the canoe trip.
In case of rain, all events will be postponed.
bdw3/2
j MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES 1401NES
W,
City of Iowa City
MEMORANDUM
Date: June 10, 1981
To: City Council
From: Rosemary Vitosh, Director of Financed
Re: Financial Status of the Parking Systems
Appendix A shows that Parking Systems Operation is projected to have a
fund balance of $249,911 at June 30, 1981. Parking revenue will be less
than originally projected; however, this is offset by interest income and
land sales being higher than the original projections.
Expenditures will be approximately $200,000 lower than the budget.
Personal services costs have been held down as it has not been necessary
to fully staff the Dubuque Street Ramp due to the late opening and the
continuing low usage of that ramp. Services and charges are lower than
budget because of the cancellation of the security guard contract and
lower electrical costs than originally estimated. The ramp construction
budget had a contingency which was not completely needed and this made the
transfer amount lower than anticipated. All in all, this will leave a
June 30, 1981, balance of approximately $200,000 more than originally
estimated.
Next year's budget shows ramp revenue at a figure which is 72 percent
higher than the FY81 projection. This projection was based upon the
criteria used in the economic feasibility study done prior to the
construction of the parking ramp. Based upon current revenue trends,
there is now some doubt as to whether that revenue amount can be attained
in FY82.
The months of February through April, 1981, are probably most
representative of the revenue currently being received and did average
$30,000 per month. Some increase in revenue from the ramps can be
expected in the future. However, to hit the projected amount in FY82, the
average monthly revenue must be $42,500 or an increase of 42 percent over
the current revenue. The fund balance will provide a buffer for covering
in8addiotion touthelinterestthe paymentswonlstart the bonds, land debt service costs
will thus increase $100,000 annually. Unless ramp revenue increases
significantly, the Parking Systems may be faced with a shortage of funding
late in FY83 and most certainly in FY84.
The Capitol Street Ramp is currently averaging $24,000 in monthly revenue.
The economic feasibility study done for the parking ramps indicated that
this ramp would be generating an average monthly revenue of $26,344 in
which
ramp isvery closeethose projections considering the delay in const uction
completion for both the ramp and the Old Capitol Center.
RM
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The Dubuque Street Ramp was to be
revenue in FY81 which was then to generating $13,172 in average monthly
That ramp is now avers increase to $18 424
developed property to the averaging
h00 per month in revenuer
month The sby
e FY83nce .
parkers to the central business district ramp which would draw additional
Of the Problem. Without such and the ram
t projected FY83 revenue figure willdbe achle�ed it is seems to be the root
doubtful that the
Appendixes 8 and C show the average daily revenue b
1981, for each ramp-
For and valleys are as follows;the Capitol Street ramp, week January 1,
� significant peaks
i We=
January 26, 1981 Event
1 Opening of movie theatres in
1
March 9, 1981 Old Capitol Center
Grand opening of Old Capitol
Center
March 23, 1981
May 11, 1981 University Spring Break
May 18,,1981 University finals week
University closed
The above indicates that there is high usage b
this wi1ll�Probably
rob bl l�ause a significant drop inUrevenue tin the summer
months. Y students and
level and then slowl' revenue should be increasing back to its normal
I season. Y increase as we move into the
Christmas shopping
It
The coin-operated exit
I were put into at the gates for eharging between 10:00 p. m. and 8:00 a.m.
add at least
02 oOp per month in revenue. ThisOf Aplate-and are generating
least annually to total night revenue should
I parking revenue.
J The FY82 budget for Parking included resurfacing of the Market Street lot
at a cost of art" 0. This will be deferred due to the potential shortage
in funding starting in FY83.
Parcel north of the Dubuque Street ramIt Is imperative cur in the nearefuture softthe
hat
i additional
parking revenue can be generated. If development continues to
i be delayed, it may be necessary to increase par king rates.
j Final construction cost figures Capitol Street ram for the two ramps are now available
ramp costs were P costs were $4,048 per space and the Dubuque StThe
reet
er
construction and b nd�ssuepcosts,ace.
P This cost includes all design,
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APPENDIX
A
PARKING
SYSTEMS - OPERATIONS
FY81
BUDGET VS. PROJECTED
FY82 BUDGET
FY81
REVISED
FY81
FY82
BUDGET
PROJECTED
BUDGET
is
RECEIPTS:
$ 122,500
$ 127,865
$ 120,000
r
Parking Fines
50,000
70,000
--
4,300
Interest Income
3,900
4,336
Rentals
Parking Revenue:345,000
296,987
510,000
Ramps &Attendant Lot
Pfi7,200
265,998
248,400
Other
!
Miscellaneous Revenue:
20,000
37,337
Sale of Land
2'000
7,500
�-
i
}
Other
--
$ 810,600
$ 810,023_
$ 882'700
EXPENDITURES:
$ 260.792
$ 239,186
$ 299,995
15,407
Personal Services
13,725
13,725
196,152
Commodities
P19,650
140,296
ervices & Charges
11,633
11,633
Capital Outlay
ransfers:
Ramp Construction
1,897,832
316,997
1,803,640
316,99
--
402,665
Bond Reserves
$ 2,720,829
$ 2,525,477
$ 914,219-
$(1,910,229)
$(1,715,454)
$ (31,519)
EXPENDITURES OVER RECEIPTS
1'9- 65'365
1,965,365
249 911
BEGINNING FUND BALANCE
$ 218,392
$ 55,136
$$ 249±_
ENDING FUND BALANCE
0
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DUBUQUE STREET RAMP
900
800
AVERAGE
DAILY 700
REVENUE
PER 1 600
WEEK
500
400
300
. .. . .. . .. . .
200
100
0 5 --- 12 --- 1926 2 ---- 9 --- 16 --- 23 2 ---- 9 ---- 16_23___30 6--_ 13 20 --27 4 ___ll __ 18 __25
January February March April May
BEGINNING DAY OF WEEK (1981)
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� M
F-,
I
1300
1200
It
MI
500
40025
5 12 19 262 9 16 23 2 _ 9 16 23 3_0 6 --13 -- 20 -- 27 4 ---11--18 -----
---------------------------- --- --- ----------------
January February March April May
BEGINNING DAY OF WEEK (1981)
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City of Iowa City
MEMORANDUM
Date: June 10, 1981
To: City Council
,)
From: Rosemary Vitosh, Director of Finance R0
Re: General Fund Year-end Financial
Projections
The following recaps the General
Fund FY81 amended budget and year-end
projections of actual receipts and
expenditures:
Revised
Projected Projected over
Budget
Actual. (under) Budget
Receipts $10,646,765
$10,552,828 $( 93,937)
Expenditures 11,266,513
10,854,817696
Net Variance 411
2755
1 ,
The following details the major variances
in the receipts budget for the
projections over (under) budget:
Description
Dollar Amount
Word Processing
$8,000
Sale of Property
42,000
Liquor Profits
22,330
Bank Franchise Tax
(6,738)
Municipal Assistance
(6,711)
Animal Licenses
4,500
Housing & Building Inspection Fees
(24,700)
Refund Premium, Workmen's
Compensation
(49,900)
Various
(12,718)
Road Use Tax
(70,000)
Total
$ 93 937
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The amount for Word Processing is the chargeback to all non -General Fund
activities. Property sold includes a parcel near the Small Cities Project
and the Hy -Vee Alley. The refund premium for workmen's compensation is
the return premium expected from our retrospective plan policy for FY80 as
a result of having low claims. It was budgeted incorrectly under the
General Fund as the original premium was paid out of Trust and Agency and
the return premium should therefore be receipted back into Trust and
Agency. The other items should be self-explanatory.
The major items which were under budget on the expenditure side are as
follows:
Description Dollar Amount
Salaries:
Health Insurance $ 20,000
Public Works Director vacancy 37,000
Streets Division 58,000
Vacancies and turnover 210 696
3 5,696
Postage 10,000
Various 46 000
Total 411,6 6
zw-
Health insurance was budgeted based upon a 12 percent mid -year increase in
rates. The actual rate increase with one percent will save the City
approximately $20,000 in costs. Vacancies and turnovers account for the
salaries cost being $210,696 under budget, which is four percent of the
total budget. The FY82 budget is budgeted at only 98 percent to prevent
such a large variance from occurring. Postage rates did not increase as
much as projected and therefore was significantly under budget. The
variance is made up of small dollaF items throughout all the individual
6 department budgets.
1 A portion of the net variance is to be used for FY82 salaries. The FY82
salary budget was prepared using two basic assumptions:
!!( 1. Only 98 percent of the annual cost of authorized positions was to be
budgeted to allow for employee turnover.
2. A salary increase of six and one-half percent was to be used in the
budget with amendments made in FY82 for any salary increases finally
j agreed upon which exceeded the six and one-half percent.
The six and one-half percent was budgeted with the realization that larger
increases could be finally agreed upon and that any such increases could
be funded with unused FY81 salary funding. The FY82 budget will need to
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3
be amended for salary increases which we now know will run from seven
percent to 12.9 percent. It appears that approximately $194,045 will be
needed for FY82 salaries and this figure could fluctuate somewhat when the
final union contract is settled.
The fund balances projected through June 30, 1982, are as follows:
6-30-80 Balance
$ 1,756,574
FY81:
Projected Receipts
10,552,828
Projected Expenditures854
817
1085
Projected 6-30-81 Balance
1,454,5
FY82:
Budget Receipts
9,421,662
Budgeted Expenditures
(9,729,063)
Additional needed for salaries194
045
Projected 6-30-82 Balance
,
Reserved Balance:
Litigation Escrow $ 39,000
FY82 Encumbrances 50,000
Tort Liability Balance 25,000
Purchase of South
Market Square 198,000 312 000
Unreserved Balance641,1
The reserved balance at June 30, 1982, includes an estimated encumbrance
amount based upon past years' trends. The purchase of South Market Square
is included at net of the initial deposit of $22,000 to be paid in FY81.
The unreserved balance is $641,139 which should come close to providing
sufficient cashflow for the first quarter of FY82. At least this amount
is needed this year for several reasons.
First, the new library site had to be purchased from the CDBG program.
Funding for the purchase price of $155,000 was to be paid from the sales
proceeds for .the old library building. When the Library took possession
of the new library parcel, the purchase price was paid from library
construction funds with the intent that the construction funds would be
reimbursed by sales proceeds from the old building or the General Fund.
The City plans to take bids on the old library building in late 1981 and
the General Fund will have to temporarily cover the $155,000 until the old
building is sold.
Second, the asphalt resurfacing program occurs during the summer months at
the beginning of the fiscal year. Funding for this project is from road
use tax revenue to be received during FY82. This puts us in a situation
where we are spending close to $300,000 before we have the funding in hand
and as the fund balance decreases it becomes increasingly difficult to
cover this expenditure.
l
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4
It is desirable to eventually build up a balance of road use tax monies so
that the summer asphalt resurfacing project is financed with revenue from
the prior year's road use tax receipts. If the State Legislature
increases road use tax funding at its upcoming special session, I
recommend that a portion of the City's increased revenue be set aside as a
carryover for future asphalt resurfacing projects so that a cashflow
shortage does not occur.
In the past, many large dollar purchases such as vehicles and large
equipment items were made at the beginning of the fiscal year. We are now
scheduling those to occur later in the year so that cashflow is not
affected in the critical first quarter of the year. This has allowed us
to maintain the fund balance at a constant level in spite of increasing
costs. With the three large expenditures for the asphalt resurfacing
project, the reimbursement for the library parcel, and the purchase of
South Market Square, it is possible that it may be necessary for the
General Fund to temporarily borrow monies from enterprise funds should a
cashflow problem arise. With sufficient planning and careful monitoring
of revenue and expenditures in the future, we can work to avoid the
occurrence of such a problem.
bdw/sp
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City of Iowa City
MEMORANDUM
Date: June 10, 1981
i
To: City Manager and City Council
From: Hugh Mose, Transit Manager0
Cathy Eisenhofer, Purchasing Agent
{: Re: Acquisition of Transit Equipment
i
On May 6 and 7 of this year the City of Iowa City, as lead agency acting on
behalf of itself, the City of Coralville, and the University of Iowa,
opened bids on capital items as follows:
e City of Iowa City
3 each - advanced design
transit coaches with lifts
i
1 each - two-way radio system
10 each - bus shelters
City of Coralville 2 each - advanced design
transit coaches with lifts
University of Iowa 2 each'- advanced design I
transit coaches with lifts
1 each - small bus with lift
("Bionic" bus)
The Transit Manager and Purchasing Agent recommend that the City accept
I the bid submitted by Columbia Equipment Co. for the ten bus shelters, the
` bid submitted by Motorola for the radio system, and the bid submitted by
E Ward Bus Body Sales for the small bus. The bidders have met our
specifications and the prices have been in line with our projections.
The Transit Manager and Purchasing Agent recommend not accepting any of
the bids received for the advanced design transit coaches with lifts, for
the following reasons:
1. Although responsive bids were received from three manufacturers, all �
bids were substantially over our projections. Neoplan-USA, the low
bidder, submitted a bid of $158,900 per coach (for the Iowa City
buses), more than $20,000 per coach over our original estimate and
i well in excess of the funds available under our UMTA grant.
2. Regulations in effect at the time we solicited bids dictated that all j
buses purchased with UMTA funds be equipped with wheelchair lifts.
Although this requirement is still in effect, a recent decision by
the U.S. Court of Appeals has opened the door for a suspension of
this requirement.
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4—
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i
2
3. The apparent low bidder, Neoplan-USA, is a new competitor in the
American transit marketplace, and they have yet to complete their
first bus.
Rejecting the bids and starting the process over again will delay the
award of a contract for the buses by approximately five months. However,
in the interim the City may be able to take advantage of the following
circumstances:
1. At the very least Neoplan-USA will have had the opportunity to
complete their factory and begin manufacturing buses. If Neoplan is
again the low bidder we will have benefitted by not receiving the
very first units of a new, untested line of transit buses.
2. Within the next thirty days the wheelchair lift requirement should
have been rescinded. We will then be able to purchase with federal
money non -lift -equipped buses. Wheelchair -equipped buses have not
proved successful, and we believe that the majority of handicapped
individuals in the Iowa City area favor the continuation of
specialized transportation service, such as that provided by SEATS
or the "Bionic" bus, rather than accessible line -haul buses. j
3. UMTA estimates the deletion of the wheelchair lift should reduce the
initial cost of each coach by $10,000-$15,000. However, we recognize
that continuing inflation could seriously erode this savings.
Unless directed otherwise, the Purchasing Agent will notify transit coach
manufacturers that the current bids are being rejected and will be
readvertised within the next 60 days. The City of Coralville and the
University of Iowa have been consulted and concur in this recommendation.
The staff recommends that the City Council authorize the award of
contracts for the shelters, radio system, and small bus; resolutions for
these items will be included on the Council agenda for the meeting of June
30.
bj3/1-2
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891
A
ridge
out**
1Americ;a wearing
by bridgeg sewer by sewer
By PAT CHOATE and SUSAN
KEY PARTS of America are
6twhil conIng siderable While considerable
a"7f"Oo,h:=given tothe declinethprivate
capital stock, such as old plants and
equipment in the steel and auto indus-
tries, the wearing out of the nation's
public capital stock has been
virtually ignored. Yet the deteriora-
tion of vital public facilities, which
afflicts three-fourths of America's
communities, threatens to undermine
the revitalisation of the economy.
For almost a decade, America's
public facilities have been wearing
out faster than they of have �e
replaced. Today, one
bridges requires reconstruction or
major rehabilitation. The nation's In-
testate highway system has deteri-
orated to the point that almostoneof
every four miles reqUires
replace-
ment. Conrail faces the prospect of
abandoning half of Its linea•
One-quarter ofthe nation's 1,500
prisons are so antiquated, crowded
and Inadequate that dots are a
.constant hazard, or, as in Florida,
judges are forcing the early release of
some criminals to allow the jailing of
new Inmates.
In Albuquerque, N.M., one-third of
all sewer, lines have decayed to the
point that trucks traveling over them
frequently cause them to collapse.
Half of the water mains In the
District of Columbia require replace-
ment
eplacement In New York City, approxi-
mately 100 million gallonso in are lost daily through n
water lines.
The deteriorated condition of
essential public facilities that
underglyd the economy threatens
.1atlonal economic renewal. Hall the
nation's communities Cannot permit
major expansions of firms or new
plant locations because community
Pat Choate and Shan Walter an
authors ofp tYtwti�kt"America le b
baseR,ind. opus
based. Choate is s sealor etroaomk
poliey ualvat for TRW Ise• Walter h
associate director for executive mu -
agement of the Council of State
Planning Agencies.
Des Moines' severely deteriorated Court Avenue nnusc,
engineers say will last less than a year
MILP.OFILMEO BY
JORM MICROLAB
CEDAR RAP IUS-01" t,01HIS
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water and wastewater treatment
facilities are operating at or dear full
Is to redeem the enormous cow at
delay, waste and corruption that too
capacity.
Otto plW public-onx projerb.
Another quarter of the nstlon's
The time required b build mala
beol� for erampfe emtisually
communities are unable k Improve
tbsir economies because other public
being a
�°d°d M government eog-
facilltles such u rads, streets and
ulations and, administrative proce.
dam Many of the delays an on -
indusbial-wastedlsposal sites are
wan out, obsolete a operating at fullnece
sary and am reducing real
Thew iadtlns
capacity. Thoomwill be
cApItall Investment an foods are heed
up by increased interest charges.
unable to participate in whatever
economic renewal plan the Rasps
Delays also require additional money,
administration gels through Congress
to keep pace with inflation. About 29
opal of the Ytiao'a eased paWle-
until major Improvamoob an made
worts appropriations finance an.
In their public facilities.
71m primary source of UEpublic-
Perhaps mod immediate and
works decline is looifderm massive
undarlovestment; Became of tight
difficult p facing
�
budgets and Inflation, Maintenance of
g is l6and-
/ft burr to cape with bdral tlsal
vital public facilities teas been
has been
deferred. New ceclsed
retrenchment. Almost MUof all date
otkw
canceledamnistak ere
can
oog beat paWlrworks tab come
Despite nnmlsbksbk evidence d
from federal programs — many of
cut.
whl�wllly,
deterioration, the nations public-
measured ls em-
wads lspurch
in an of fiscal
sin f
purchasing Power. fall tram
resources, ad W needed projects on
be funded. 7be principal Impediment
$33.lan7
1]9.7 DWlom ls 111g b ler tun qf9
bWica in 1979 — a fg•pe ee t fell
to making the necessary hard chokes
decline . Measured agalod the vales
in a considered manner is the absence
otaYuonalspiblbwdgd
of the nation's tiros Natonal
Product, pub llaworb InvastmeW
As unbelievable sItmay asem,the
declined from 9.d psrcoot of UNP to
federal government dos sol have a
use a capital budget to. guide its
1999 to 1.7 percent Is 1979 —. a
eased capital expeadthm FWaral
udocuft
Aft�almost two hewn of Y-
been rksd by il7ongr�aking Me
dienosinvestment, the ubie Loran
backlog d pk s lo•
sN.estios k public wafer b lragment-
the co
Tegur nt Fon a the reeds d
ad among nomerowa eommitlose.
Budgeting b dome on a yearrto-year
redmeab.
and
rehabilitation and construe
necessary to maintals current lowell
byls The resulting disorder and
of service on Don-urbas highways
sbwt-tam focus In federal policies,
tum, teak major obdacls k
exceed 1799'Dllllaeduring:do IMft
Raising the mud" amounts of
of orb
effective state and local
funds required to rebsifd public fall
management.
and t
A astiomal nests bow would
itki will be way difflslf
ksntour�om
the limitations of the public
sector to raise tars, all levels of goy
*An Iinventory.ory.ry. oof f public: facilities
munent Increasingly, will be forced
and an assssamed o[ linin Condition
(something that 600 ad Sam);
to apply user charts for public-
� related mv Byr+d
worprojected
o An estimate of currant and
capital needs and e:peod-
pessure our ger"A ravens gyrosa'
Iters (la cop k to aeon);
fee.far�eewioss clanger can Improve
communities' seem to Capital
.0An estimate of CwMt and
markets if a guaranteed flow of .
projected operation and mainbsmns
needs and
revenues can be shown. Use charges
o ne identification d flYnela
also have the ilrta of mon directly
soarm
ruing prim to 000°a
Suck a budget would povide a
real cab. Albough mer charges bourn
framework for policy, w and
bow rejected In some planes because
management decisions. It would
they hunt the poor, special Income ad•
permit the president and Coogress to
jnstments could make such flnamcln{
big headed control to the present
equitable.
financial aUernatlw b
"free form" investment and mamge-
ment practices of federal public -
private operation at some facilities
works agenda. It would also permit
effect" cmvewlosal management,
public. Competition In pehage collet
especially of cummlttee actions that
tins, fire protection, drool classic,
have combibded substantially to do -
and parcel delivery are examples.
ptitwtlon and Inconsistency.
Another Important wry to Increase
purchasing power for public facilities
4
MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
Perhaps, most Important, such a
framework would, for the fist time,
pamft the p uldsmt and Cengra a to
systematically consider the
aggregate needs of domestic public.
works Investments compared with
other potential claims such as
military and social programs.
It is tempting to ossme that pub• •
lioworks expenditures mast be dras•
dully curtailed in the face of
economic coodillom. But sack a
const Wald thwart the very purpose
of economic policy beta formulated.
Rebuilding our public facilities In a
prerequisite to both economic
renewal and the maleboamce of our
quality, of Ilse. no creation of a
notional capital-brdget is the tint
and most busk step.
--q . .. .. _ . ._ .._..... ..
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II
CLEMENS EROAHL
d�etot,t�y dit 1'a(„
June 10, 1981
John Hayek
Attorney At Law
110 Washington St.
Iowa City, Iowa 52290
RE: City Attorney Selection
Dear John:
P. O. Box 1937-326 S. CLINTON
IOWA CITY. IOWA 52244
( 319) 33B.0183
I am writing you with respect to the selection of a City
Attorney to be made by the City Council in the near future.
As you know, since September 1, 1980 I have rented office space
in the same building with Mr. Emmit George. I would like a
written opinion from you concerning any potential conflict of
interest that might arise as a result of the exercise of my vote
to determine the next City Attorney.
Mr. George and Mr. Johnston will be leaving this office
building on either July 1st or August 1st. It is my opinion that
I will not be benefitted or harmed financially whoever is selected
as City Attorney. My income is in no way dependent on the law
practice of Mr. George.
i During the nine months that I have been in this office I have
done some work with all of the attorneys here. I have on a few
occasions gone to preliminary hearings and arraignments in place
of Emmit, for which I was compensated at my regular hourly rate paid
for by Emmit's clients. I worked with Emmit on one Court appointed
appeal for which my hours will be compensated by the State. I
assisted him in one OMVUI trial, which was mostly a learning
experience, but for which I was fairly compensated by the Defendant.
I have a high opinion of Emmit. I also have a high opinion of
Jay Stein, who has heard two cases of mine as a Magistrate. I
have not met and do not know Mr. Bob Jansen. I am sure Bob Jansen
is a worthy candidate entitled to the Council's fullest and fairest
consideration. I believe that I can remain objective during the
final selection process. I will cast my vote for that one candidate
among the three who I believe will do the best job as City Attorney
based on the reports of the committee and interviews by the entire
Council.
CE/dp
Sincerely,
'e s Erda' 11 A COPY
�Cle
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90/
v;
I WILL J. HAYEK
JOHN W. HAYEK
C. PETER HAYEK
C. JOSEPH HOLLAND
I
I
HAYEK, HAYEK & HAYEK
ATTORNEYS AT LAW
110 EAST WASHINGTON STREET
IOWA CITY. IOWA 32240
June 11, 1981
AREA CODE 3I9
337.9606
Mr. Clemens Erdahl
Attorney At Law
P.O. Dox 1937
326 S. Clinton
Iowa City, Iowa 52240
Re: City Attorney Selection
Dear Clemens:
Thank you for your letter of June 10, 1981. In my
opinion you do not have a conflict of interest with respect
to the selection process of a city attorney which would
preclude you from voting on any of the three candidates,
including Mr. George.
I am sending a copy of this letter as well as a copy of
your letter to the Council for their information.
JWH:pl
cc: City Council
Very truly yours,
. Hayek
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