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HomeMy WebLinkAbout1981-11-10 Bd Comm minutes5 MINUTES IOWA CITY RIVERFRONT COMMISSION OCTOBER 7, 1981 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Knight, Johnson, Sokol, Fountain, Oehmke, Humbert, Muldoon MEMBERS ABSENT: Horton, Shaffer STAFF PRESENT: Franklin, Behrman, Keating GUESTS: Bill Gilpin RECOMMENDATIONS TO COUNCIL: None. DIRECTIONS TO STAFF: 1. Prepare a staff report exploring the feasibility of installing a boat ramp for unrestricted use somewhere in City Park, or in Terrill Mill Park. 2. Draft sample ordinances for discussion and possible inclusion in a presentation to the City Council concerning conflict in use on the River. SUMMARY OF DISCUSSION: The minutes of September 2 were amended as follows: Page 1. Under the heading Public Discussion: i Mr. Phipps brought up a 4th of July incident of a 160 horsepower mercury speedboat swamping canoes and inner tubes along the Iowa River and discussed the serious erosion problem along the River's banks due to high-powered boats. Page 3. Last sentence, paragraph 1 should read: I Lewis stated that emphasis should be made concerning the fact that the state has the means to test private drinking water supplies but, with the elimination of the Department of Environmental Quality public water supply program, the state has no means to monitor and enforce EPA standards. The minutes of September 2 were approved as amended. DISCUSSION OF A BOAT RAMP ABOVE BURLINGTON STREET: Knight introduced two guests: Bill Gilpin, former chairman of the Riverfront Commission and Chief Keating, Fire Department. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES U /6 0/ \. V MINUTES IOWA CITY RIVERFRON OMMISSION OCTOBER 7, 1981 PAGE 2 Knight stated that Chief Keating had stated support for an additional boat ramps. Gilpin stated that, in his opinion, the greatest stumbling block to building a boat ramp is the Parks & Recreation Commission. Gilpin stated that support probably existed in the present City Council. Gilpin mentioned possible reasons for the non -supportive position of the Parks & Recreation Commission as 1) Parks & Recreation Commission was against big boats because they cause erosion, and 2) unloading big boats block traffic. Gilpin stated that more erosion was caused by the Corps of Engineers raising and lowering the water level of the Coralville Reservoir and as far as traffic being blocked by boat trailers and loading big boats, Gilpin seemed to think that that use would be limited so as not to cause problems. Gilpin discussed problems encountered with the "rickety old boat ramp" and recommended building either a new cement ramp or fixing the present ramp into a usable condition. Gilpin suggested limiting the speed limit to five miles per hour on the river or placing no wake signs and reminded the members of a method used in the past which called for chaining the ramp to limit usage. Gilpin recommended that River vessels observe a speed limit of five miles per hour and that an enforcement boat be launched to enforce the speed limit. Knight outlined for Keating the background of the traffic and motor problems on the River. Gilpin stated that rafts and canoes make the problems encountered on the River more difficult. Keating briefly outlined the events leading up to the purchase of a new 18 foot boat by the Fire Department and stated that a good ramp for launching the boat was essential. Keating stated that he currently relied on two people from the Police or Sheriff's Departments for assistance in launching the boat, in addition to the two people assigned from the Fire Department. Franklin asked if the boat could be launched with just the two people from the Fire Department. Keating stated that while that might be possible near Sturgis Ferry, it was not possible between Crandic Park and Burlington Street. Knight recollected the incidents involving a boy in a drain pipe and asked how the boat would have been launched then. Keating stated that they had a 14 footer at*that time and the boat would have been launched by sheer manpower. Keating stated that the new 18 footer required a minimum of four people to launch and was supportive of some type of boat ramp being located between the Iowa City Dam and the Coralville Dam. Gilpin stated that one needed a four-wheel drive vehicle to use the existing ramps unless the water level was ideal. Franklin asked if there was any way with just two people to respond in a "first response situation" between the Burlington Street Dam and -the Coralville Power Dam. Keating said no, adding that they relied on a rapid.response for assistance from the Police or Sheriff's Department. Gilpin asked if the motor was kept on the launch at all times. Keating said yes and mentioned the training sessions currently being used by the Fire Departments to familiarize members with the launching procedures. Johnson asked how many calls were responded to this past summer. Keating could not recall any. Knight recalled an incident a few years ago involving a man in a canoe going over the Burlington Street Dam. Keating stated that with the larger boat, it would be impossible to launch at the Hydraulic Lab and that it was frustrating trying to find a place to launch a boat when time was of the essence. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES MINUTES IOWA CITY RIVERFRON. COMMISSION OCTOBER 7, 1981 PAGE 3 Oehmke asked where would be the best location for a boat ramp. Keating stated that somewhere between City Park and the Memorial Union would be good or at the present site of the current ramp. Keating stated that there was more boating activity between the Memorial Union and City Park than between Rocky Shore Road and the Coralville Dam. Gilpin stated that a good place for a ramp would be near the Mayflower Apartments. Keating recommended putting a ramp where the River is being used most heavily. Sokol agreed. Gilpin asked about working out an agreement with Parks & Recreation Commission about funding. Humbert stated that if a ramp was placed in City Park, the Parks & Recreation Commission would have to give their approval. Gilpin stated that the Parks & Recreation Commission would give the same negative response as in the past and suggested that the Riverfront Commission bypass Parks & Recreation Commission and go straight to the City Council. Humbert stated that as a representative from Parks & Recreation Commission, any attempt not to cooperate with Parks & Recreation Commission would be like a slap in the face. Gilpin wondered how the Riverfront Commission could keep going back again and again. Franklin asked Humbert for any suggestions for addressing the safety question Parks & Recreation Commission was most concerned with - that of more high-powered boats using the ramp. Humbert suggested that if the ramp was to be restricted solely for safety reasons, then the Commission should consider putting it where the Fire Department could have control over it rather than in City Park. Johnson wondered how many fishermen would utilize the ramp, considering all the disturbance made by rafts and canoes. Gilpin stated that rafts and canoes were mostly on the River on Sundays and holidays while fishermen fished at low traffic times. Sokol stated that an average of two fishermen per day would be a pretty high estimate. Gilpin said yes, under the present ramp conditions. Knight asked Humbert about Parks & Recreation Commission's concern about boat trailers. Humbert stated that boat trailers caused traffic congestion. Sokol wondered if any decision concerning a boat ramp would have to go into the Capital Improvements Plan budget. Franklin advised that Parks & Recreation Commission be consulted and that the Riverfront Commission decide what kind of ramp they wanted, if any, and how to address the safety question. Franklin mentioned a few possibilities for funding depending on the decision reached by the Riverfront Commission, including partial funding by the Iowa Conservation Commission. Franklin reviewed the current procedure for handling safety hazards on the River and stated that Tim Dorr, Iowa Conservation Commission, agreed with Keating that a launching ramp was needed for safety reasons. The members discussed the problems of consulting with the Parks & Recreation Commission. Franklin stated that if the safety question and the issue of conflicting uses on the River could be resolved, the Parks & Recreation Commission's major objection in the past - that of a ramp encouraging more motorboats - would be addressed and possibly resolved. Sokol wondered if a sketch or site plan for the new ramp could be obtained. Franklin suggested writing a staff report for next month's meeting, which, upon approval, could be forwarded to the Parks & Recreation Commission. Sokol asked about amendments to the Iowa City Code concerning the speed/power of boats, etc. /6 0/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES IOWA CITY RIVERFRON. COMMISSION OCTOBER 7, 1981 PAGE 4 Knight asked how the boat trailer parking problem could be resolved. Johnson wondered at the park philosophy concerning boat trailers.' Humbert stated that the traffic patterns of City Park was the problem, not the trailers themselves, stating that the parking lot was not designed for boat trailers. Fountain asked if the Riverfront Commission was being consistent with its safety ideas in favoring a ramp. Fountain expressed concern over the possibility of increased traffic causing a greater number of accidents. Keating wondered if there would be a great increase in use if there was a better ramp, stating that most boaters took their boats to the -Lake McBride area and the Coralville Reservoir. Gilpin said that the ramps would be of the most use to the occasional fishermen, in particular retired persons, and reminded the Commissioners that one of their goals was to provide access and encourage use of the River. Oehmke moved that the Riverfront Commission pursue the feasibility of installing a boat ramp for unrestricted use somewhere in City Park. Muldoon seconded. Franklin asked if the staff report should address the problem of restricted use. Oehmke said no. Sokol said unrestricted use would make Iowa Conservation Commission money available. Oehmke said that the ramp should be open to all who satisfy the speed limit or some such thing. Sokol asked if motor size would be restricted. Oehmke said no, unrestricted use of a ramwas being su ested but laws could limit action on t e Rr. ve. Johnson —as -Fe -d- i—a�sl istudy cid be done to decide where tdie ramp would go. The motion to pursue the feasibility of installing a boat ramp for unrestricted use somewhere in City Park carried with six members fn favor and Humbert abstaining. Gilpin wondered about, the possibility of having a boat ramp just for safety reasons if this approach failed. Oehmke asked what the minimum requirement for a ramp would be. Keating suggested a gravelled sloping ramp would be the minimum type of ramp desired. Gilpin mentioned the maintenance problems encountered with a gravel ramp. Keating left at this point. Oehmke suggested that the Commission consult with the Parks & Recreation Commission about the location and maintenance -free construction of a ramp. Sokol suggested looking for the least objectionable place for the ramp. Knight asked about using the Terrill Mill side of the city. Gilpin stated that although steep, it might be a good location. The members discussed the possibility of using Terrill Mill as a location for the boat ramp. DISCUSSION OF CONFLICT IN USE ON RIVER AND PRESENTATION TO COUNCIL: Franklin discussed possible methods for the presentation on conflict in use on River to the City Council, suggesting that the Riverfront Commission discuss recommendations concerning what they'd like to see in force at next month's meeting. Franklin asked if the members were satisfied with the present ordinances -- no vehicle shall be operated in a reckless manner so as to endanger life, limb or property -- or did they wish to draft new ordinances. /60/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY RIVERFRON, JOMMISSION OCTOBER 7, 1981 PAGE 5 Knight stated that Franklin had contacted the Chief of Police concerning the Riverfront Commission's concern about lack of enforcement. The Chief of Police sent around a memo to staff directing all officers and dispatchers to forward reports of complaints on the River to Franklin and the Iowa Conservation Commission. Humbert stated that no new ordinance was needed, just the present one in force. Knight said that there was an enforcement problem because the present enforcer was Tim Dorr of the Iowa Conservation Commission who experienced response delays due to the distance which must be travelled and the lack of a launch facility. Humbert stated that the City ordinance could be enforced by the Police Department. Franklin said that the Police Department had the jurisdiction to enforce the ordinance. Sokol reminded the members that the police could also enforce the state law concerning vehicles feet of a vehicle traveling at 5 mph otraveling at 5 mph or less within 250ess. Sokol stated that while it was perhaps limiting motor size would r l often impossible to be greater than 250 feet from another vehicle on the River, time. work and reduce erosion problems at the same Franklin asked if it was the consensus of the group that some kind of speed limit be imposed between the Coralville Power Dam and the Burlington Street Dam. Oehmke said that either a speed limit or a no wake ordinance should be imposed. Johnson said it wasalost i mmpossible to enforce speed limit on the river. Fountain stated that if a speed limit could not be enforced why recommend it? Knight said that just the idea of having a speed limit, while difficult to enforce, might deter speeders. Sokol stated that if a new boat ramp increased use, perhaps there would be more interest in enforcement. Muldoon stated that it might be easier to enforce a speed limit if there was a boat ramp. Sokol recommended tightening up the language of the ordinance to make it m enforceable, and suggested limiting speed as relatd to ore ethe current. Sokol expressed concern over Without life -preservers. The The Riverfront Commission Possible ordinances for the the present occurrence of rafting young children members discussed this problem. directed Franklin to gather information about next meeting. UPDATE ON LANDSCAPING AT CITY MAINTENANCE YARD: Knight read the letter from Neal Berl' D that the Public epartment was investigating the construction of annearth n berm beteweenWorks maintenance yard and the highway to shelter that area from view and also provide an area for the placement of plantings. Knight wrote back, expressing the Riverfront Commission's enthusiasm for such a solution. PUBLICDISCUSSION: Sokol asked that the staff report of July 3 be placed on the November agenda for discussion. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I V:,_ MINUTES IOWA CITY RIVERFRON, ZMMISSION OCTOBER 1, 1981 PAGE 6 Knight asked if any committee would like to report. Johnson gave a brief report of the Publicity Committee. Knight asked that Muldoon and Oehmke draft letters to the Department of Environmental Quality in the near future concerning tests of public water Oehmke reported that he spoke with the Johnson County Board of Supervisors about ordinances concerning River use, stating that the Board enforced the State Code and reserved the right to give out registration numbers for boats. Sokol asked that a discussion of the Braverman tract of land be placed on the next agenda. Meeting adjourned 9:07 P.M. Submitted by 34"061h-0 ara a rman. MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES /60/ ._T MINUTES SENIOR CENTER COMMISSION OCTOBER 1, 1981 3:00 PM SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: G. Scott, M. Kattchee, A. Arneson, M. Clover, W. Summerwill. MEMBERS ABSENT: J. Williams, W. Carlton. STAFF PRESENT: Neal Berlin, B. Meisel, L. Benz, B. Murray. GUESTS PRESENT: Pam Hill, Elderly Servcies Agency; Lisa Walz; Doreen CALElniski and Tom Walz, from Adult Day Health Care L To Chairperson Gladys Scott called the meeting to order. MINUTES G. Scott asked if there were an minute of September 3. It was noted they were not signed .uestions r The Commission concurred thathe t the Secretary, M. Kattchee, sign the minutes after they are approved seconded ed othesmotion•Mmotionchee declareddto carriedrbVethe Chair. M. Clover absent) y (5 yes - 2 PUBLIC DISCUSSION D -ION There was no discussion from the public. REPLY FROM THE COUNTY ATTnRul:v (Note correction of Iowa City Attorney in agenda to County Attorney.) Commissioners had each received a copy of the letter from Jack Dooley, County Attorney, and the letter from J. Patrick White, First Assistant. The Commission is satisfied that the advertisement for Congregate Meals that appears every Saturday in the Iowa City Press -Citizen complies with the law and that this article may be used in the Post if needed. M. Kattchee moved to accept and file the information recei'vild from the County Attorney. W. Summerwill seconded the motion. Motion declared carried by the Chair. (5 yes - 2 absent) - --•• �•ni��nntY - RELIGIOUS ORGANIZATIONS - GLADYS SCOTT The Commission received a letter from the Iowa City Attorney regarding religious organizations. B. Meisel asked the City Attorney whether religious events could be allowed to occur in the Senior Center at any MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /4/007. Senior Center Commission October 1, 1981 Page 2 time. M. Kattchee moved that the Senior Center make it a policy to prohibit religious activities from being held regularly at the Center, and to prohibit the passing out of religious literature at the Center. W. Summerwill seconded the motion; motion declared carried. (5 yes - absent) This policy will be identified in the Senior Center Operational Handbook. REPRINTING OF SENIOR CENTER BROCHURES - BETTE MEISEL As there are only a few Senior Center brochures left, B. Meisel recommended printing more with the following corrections. The name Medical Services Suite is changed to Health Services; Senior Center hours are changed to 10:30 AM -4:00 PM, Saturdays, Sundays, and select holidays; the bicycle rack will no longer be mentioned. M. Clover moved to authorize the brochure changes as recommended by the Senior Center Coordinator. M. Kattchee seconded the motion. (5 yes - 0 nay - 2 absent) M. Kattchee asked if B. Meisel might consider enlarging the drawing of the floor plans in the new printing. It was the consensus of the Commission that B. Meisel review any other techincal changes in the brochure. M. Kattchee moved to authorize printing of more Senior Citizen Center brochures. W. Summerwill seconded the motion; motion declared carried. (5 yes - 2 absent) DATA COLLECTION SYSTEM - BETTE MEISEL Rosemary Vitosh, Iowa City Finance Director, says the Senior Center data will not be able to be put on the computer until the first of the year. Some service providers are not encouraging seniors to sign their numbers. Therefore, the statistical information gathered during the first month of operation is likely to be incomplete. OUTREACH - BETTE MEISEL AND MIKE KATTCHEE M. Kattchee had no report on the Senior Center Post. B. Meisel announced that -one group of journalism students are developing a slide show from slides taken at the Center. Another group of journalism students are working on a presentation to convince the Press -Citizen publisher to institute an Age Page something like the one in theCedar Rapids Gazette. PROGRAM APPLICATIONS - BETTE MEISEL The Adult Day Health Care application was discussed. Doreen Elniski passed out information on the budget and the advisory committee. Tom Walz explained that the current program at Gloria Dei involved 11 frail elderly for two mornings a week. There is one staff member or volunteer for every two elderly people. The daily schedule involves receiving the elderly with refreshments and greetings at 9:00 AM; exercises, and a creative program until lunch which is held at Congregate Meals in the Senior Center; a short gathering after lunch and then the elderly are returned to their homes in the early afternoon. Mr. Walz is concerned that some fair share of the Senior Center activities be allotted to these older people who are more frail. B. Meisel spoke of attending a day care session and /64'L MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Senior Center Commission October 1, 1981 Page 3 her awareness of the care and affection of the elderly -and the staff anc the volunteers toward each other. G. Scott explained that the classroon is fully scheduled at the present time but there will be more room when the exercise room on the second floor is carpeted and available for use. Neal Berlin mentioned the staff was working to get the carpeting in the room as soon as possible. The Commission felt they should postpone the decision about allotting space for the Adult Day Health Care program because of the current lack of available space. The application of Carol Spaziani to coordinate public library service with Senior Center library was approved. The application for permission to hang master of art students' work sponsored by the University of Iowa was approved. ELDERCRAFT SHOP - MARGARET CLOVER M. Clover announced that beginning October 12 consignments from elderly people in Johnson County will be accepted for review at the Eldercraft Shop. The shop opens November 1. About 25 consignors were contacted; 12 responded. Students. will be helping with the publicity, and A. Arneson is advising relative to merchandising. The Johnson County Task Force voted to allocate the Johnson County portion of the money from the former shop - the seven county shop in Cedar Rapids - $1,100 - to the Eldercraft Shop. COUNCIL OF ELDERS REPORT - DORIS JONES Doris was unable to be present for the meeting. SERVICE PROVIDERS REPORT - MARGARET CLOVER At the service providers meeting held September 25, L. Benz asked providers for written descriptions of volunteer opportunities in their agencies. If the Center encounters volunteers with these interests, they can be referred. Clover noted resistance by two providers relative to data collection and program coordination. Ways to improve the meetings were discussed, including less frequent meetings, encouraging only service providers to be present at meetings, not board members. The Commission will discuss these concerns again at the next monthly meeting. OPEN DISCUSSION The -announcement of the citizen participation workshop was passed out to the Commission members. M. Kattchee said he thought the grand opening days went very well. The Commission went on record complimenting the committee and staff for the excellent three grand opening days. 66 tours were conducted during those three days. The staff will publicize that tours will be given on weekends especially for people who could not attend the grand opening. The Commission thanked W. Summerwill for paying for the frames of the pictures of the old Post Office. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES i'" Senior Center Commission October 1, 1981 Page 4 ELECTION OF OFFICERS - GLADYS SCOTT After discussion, W. Summerwill nominated Gladys Scott for Chairperson; Margaret Clover Vice Chairperson; Michael Kattchee Secretary. A. Arneson moved nominations cease and nominees be elected by acclimation. M. Kattchee seconded the motion; motion declared carried. (5 yes - 2 absent) G. Scott declared the meeting adjourned at 5:45 PM. Minutes prepared by Barbara Murray. Michael attc ee, Secretary MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES u J� 3 S MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 24, 1981 7:30 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, Hotka, Sanders, Schwab, Sheehan. MEMBERS ABSENT: Gartland. STAFF PRESENT: Tinklenberg. OTHERS PRESENT: Schoenfelder. RECOMMENDATIONS TO THE CITY COUNCIL: The Resources Conservation Commission recommends that at any time bus fares are raised, parking fees shall be raised by an equal or greater percentage. REQUESTS TO THE CITY MANAGER. None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Sanders called the meeting to order and the minutes of September 1 were approved as read. The meeting time was changed to the first and third Wednesday of each month. However, the next meeting will be on October 14. Building Enerav Labeling James S�hoenfelder Jim Schoenfelder, from Central States Energy Research Corporation, was present to and discuss the existing Iowa Energy Code, current building practicereportedsthat mostlar builders�choose thesponse to rescriptiveu s aionsndardsrchoenflder atherethan the performance standard when complying with the Iowa Energy Code in new construction. The Code is not that hard to meet. To determine compliance, the design heat loss for the building is calculated. Design heat loss indicates the performance under the worst conditions only. No solar factors enter into the calculation. To do what is called an annual performance and solar load calculation costs about $135 compared to about $35 for a standard plan review for a single family house. Could a performance standard be established for residences and then a comparison made between heating with natural gas or solar? Yes, such a comparison can be made. The difficulty would be in establishing an analysis procedure. A computer program could be set up to do the analysis but it probably would cost $5,000-$10,000. Is there a need for the City to require builders to post energy use of a new home? There is an average of about 200 homes built in Iowa City per year. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES /60.3 _—I i"y L.,. Resources Conservat• . Commission September 24, 1981 Page 2 Hotka reported that the average annual cost for heating many new homes is running about $200 per year. If an additional $2,000 is spent on building the home to cut the energy use in one-half, then at 15% interest they would be spending $300 to save $100 per year. Additional problems are that energy use in a home depends very much on the equipment installed and the occupants' habits. The Iowa Energy Code seems to be doing a fairly good job•and maybe it would be better to look at existing buildings. Home Energy Audits (Residential Conservation Service - RCS) This discussion was prompted by the article entitled "Iowans Give Cold Shoulder to Energy -Savings Checkups" in the September 20, 1981, Des Moines Re ister. Iowa Commerce Commission Chair Andrew Varley blamed haif- eatledpromotion by utilities for the poor response by the public. Hotka felt this was unfair because the regulation requires utilities to perform audits within 30 days after a person requests it and so utilities are reluctant to push it too hard for fear of being overwhelmed by requests. For an example, Iowa -Illinois Gas & Electric has three people trained to do audits, each capable of doing two audits per day for a total of about 120 audits per month. They currently have 7,000 offers out. He felt that with cold weather coming the interest in the program would pick up. Other Business Sheehan moved, Schwab seconded, that the Resources Conservation Commission recommend that at'any time bus fares are raised, parking fees shall be raised by an equal or greater percentage. Approved unanimously. Sanders will talk to the City Manager concerning the employee incentive program for energy conservation ideas. For the next meeting the Commission asked that Jim Brachtel be invited to discuss the traffic signal ideas raised at the joint meeting with the City Council. The meeting adjourned at 9:20 PM. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES /6 d? MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, OCTOBER 22, 1981 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Drum, Grimes, Gritsch, Immermann, Zastrow MEMBERS ABSENT: Cavitt, Lyman STAFF PRESENT: Eggers, Tiffany, Jehle, Prosser, Ingersoll, Spaziani OTHERS PRESENT: Gladys Benz, Member of FRIENDS of ICPL, Tom Kessler, Library School Practicum Student SUMMARY OF DISCUSSION: President Zastrow convened the meeting at 4:15 p.m. Minutes of the regular meeting of September 24, 1981 were approved as recorded. Bartley/Immermann. Disbursements for October 1 and October 15, 1981 were approved. Gritsch/Bartley. The Director reported on the following: 1. The fiscal year 1982 first quarter expenditure report clearly indicates the library's problems: overspent in temporary hours and underspent in library materials. With such a high volume of public service there is no time to select and purchase new and replacement materials. 2. Plans for the Grand Opening Celebration during the month of November are well underway. The public's response to this attempt to demon- strate the capabilities of the new building and to highlight a variety of library services should be helpful in the long-range planning process. 3.' We are preparing our fourth annual letter to parents of Iowa City school children. It alerts parents to the services of the library and the Library Board's policy of making all library materials available to users of all ages. 4. On January 26, 1982, ICPL will be the only Iowa site for attending the American Library Association's first national teleconference. One two-hour meeting will be telecast via satellite from ALA's mid- winter conference in Denver. There will be one-way video and two-way audio to allow participation by off-site attendees. We expect the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 4. MINUTES IOWA CITY LIBRARY BOARD OF TRUSTEES THURSDAY, OCTOBER 22, 1981 PAGE 2 library's facilities will be used frequently in the future by all types of occupational and interest groups for this kind of economical conferencing and continuing education. 5. People from all over the United States continue to visit the new library and to examine its automated facilities. Last week visitors from Mexico, Ohio, North Carolina, Minnesota, Wisconsin and Indiana toured the library. The Director further reported that the City Manager will be sending a letter to various local service clubs listing gift fund ideas for various City departments. She will -give the Manager items for the Library which match the Board's policy of using gift monies to enlarge the collection. The Director announced that she had been contacted by the State Library Office and told that a $17,000 grant might be available to the Iowa City Public Library toward the purchase of a Kurzweil Reading Machine for use by the visually impaired. A lengthy discussion followed as to whether the Library could afford the staff time that such a machine could require: 1) to write the grant; 2) to train users when the machine is installed (estimated 10-12 hours training required for each individual); and 3) to search for the particular material that each trained user would like to "read" on the machine at each visit. The Director and Assistant Director felt that the Library staff is already stretched to the maximum to cover all the public service areas of the building. A motion was made by Immermann to apply for the grant from the State Library. The motion died for lack of a second. The Director announced that she had not received a reply from Hawkeye CableVision in response to the letter which she sent following meetings with the architect and the contractor about the design capabilities of the HVAC system as it relates to Hawkeye's leased area. The President reported on the following: 1.. Announced the appointment of Dr. Peter Wallace to fill the unexpired term of Randy Bezanson who resigned recently. Dr. Wallace was a strong supporter of the Library during the referendum and has been a contributor to the fund for the Parent/Child Resource Center in the Children's Room of the new Library. 2. Gave a report of the Iowa Library Association meeting held recently in Waterloo. Both Zastrow and Jean Bartley spoke very highly of the content of the conference. The Board reviewed the first quarter report of Goals and Objectives and statistical summaries for FY82. This is the Library's primary planning document for developing the FY83 budget. /46401/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY LIBRARY BOARD OF TRUSTEES THURSDAY, OCTOBER 22, 1981 PAGE 3 The Board approved the preliminary draft of the FY83 budget since the Program Statement and the requested dollar amounts must be turned in by early November. Drum/Immermann. The Director presented a list of possible options for reducing the volume of service at the Library for the remainder of FY82. This was made necessary by the continued high usage rate of the new building which prevents the Library staff from performing daily tasks which are necessary to maintain a high level of service. The options presented were: 1. Drop reciprocal service to all but Coralville residents by January 1, 1982. 2. Require that patrons show an Iowa City Public Library card in order to use in-house services at the AV Desk. 3. Open the second check-out lane only if eight or more persons are waiting. 4. Place a limit on the number of items that can be checked out per patron. 5. Place limits on the types of uses allowed on institutional cards. 6. Shorten the service week by closing one morning per week. 7. Reduce the number of Children's programs from ten to 6 per week. 8. Do not initiate any additional new building service capabilities in the AV department during FY82. A motion was made to direct the staff to implement all of the above options as soon as feasible. It was agreed that #4 will be done on a trial basis and its effect on circulation evaluated. The Board considered the FY83 contract fee for library service to rural Johnson County. Information on past and proposed fees was reviewed. The Johnson County Board of Supervisors must receive the proposed fee by at least January 1, 1982 to give them adequate time to consider the proposal. The meeting was adjourned at 6:10 p.m. Joan V ehle, Recol er MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES NOIRES 4. MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B OCTOBER 14, 1981 MEMBERS PRESENT: Crum, Dean, Hillman, Humbert, Mitchell, Riddle, Hooldrik MEMBERS ABSENT: Berry STAFF PRESENT: Showalter, Lee, Christner GUESTS PRESENT: Anne Glenister, Project GREEN RECOMMENDATIONS TO THE CITY COUNCIL None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by Dean that the September 9 minutes be approved as written. Unanimous. COMMITTEE REPORTS Hillman had no report from the Ralston Creek Committee. Humbert reported that the Riverfront Commission had once more discussed adding a boat ramp above the Burlington Street dam, and that City Park was considered the best area. Humbert again expressed the opposition of the Parks and Recreation Commission to this plan, and recommended along with staff member Karin Franklin that Riverfront work with Parks & Recreation if they want to pursue such a project. There was also a discussion on limiting the speed of motorized craft on the section of the river near City Park. CHAIR REPORT Vice Chair Hillman reviewed the new city ordinance regarding absences of board and commission members. DIRECTOR'S REPORT The city has agreed to purchase 43 acres from Don Gatens directly adjacent to Hickory Hill Park to the north. Part of this area is in the 100 -year flood plain north of the proposed Ralston Creek dam. November 11, our regularly scheduled meeting date, is a city holiday this year. After discussion, it was decided to hold the November meeting on the 4th. The annual tour will be Saturday, October 17. Everyone will meet at the First Methodist Church for the Pilot Club breakfast, then tour the parks in the Pilot Club van. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES /(oos F October 14 Minutes, Page 2 OTHER BUSINESS Crum asked about the progress of the Mercer Park building. Showalter and Lee responded that some special heavy-duty plumbing fixtures had to be ordered, and have not yet arrived. Crum also asked about the sale of walnut trees from City Park. Showalter said twelve dead or dying trees were sold this summer for $8,639; receipts go into the city's general fund. Crum expressed concern about the appearance of the public works area at the north end of Sturgis Ferry Park. Showalter replied that Riverfront had expressed their concern about this problem to Neal Berlin, and that there may be something in the works to resolve this problem. Wooldrik asked about the water consumption at City Park pool. The biggest single reason was that two filler pipes had nearly disintegrated and were replaced. The pool joints were also heavily caulked. This fall the pool was painted. There is also a water leakage problem at Mercer; hopefully, caulking will take care of some of this problem. A question was raised about the attendance in cultural arts classes. Lee responded that in order for the classes to be held, there must be enough people registered to pay for the instructor. Hillman asked about the proposed play equipment at Hickory Hill Park. Dean relayed that no one attended the public meeting held on September 15 to express their opinion, and that right now it did not appear to be a project the -Commission should pursue. Lee reported that Cindy Coffin had been hired to be the special populations supervisor, replacing Mary Hoien. The nomination committee recommended Riddle as Chair and Humbert as Vice Chair. Moved by Dean to close nominations. Moved by Wooldrik to accept the slate unanimously. Unanimous. . Meeting adjourned, 7:35 p.m. �'ne o►�, (lhnilAllDlt� Karen Christner MICROFILMED RY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 165 7" I a MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, OCTOBER 1, 1981 5:00 P.M. CIVIC CENTER, CITY MANAGER'S CONFERENCE ROOM COMMISSION MEMBERS PRESENT: Haendel, Karstens, VanderZee, Dennis, Graf, Koenig, Farran STAFF PRESENT: Kucharzak, Hencin, Seydel, Keating, Flinn, Franzen, Keller, Nugent 1) Meeting was called to order by Chairperson Haendel at 5:00 p.m. 2) Minutes - Moved by Koenig, seconded by Karstens that minutes of meeting of September 2, 1981, be approved as mailed. 3) Reorganization Plan - Housing Inspection - Kucharzak reviewed reorganization plan. Keating explained operation of Fire Department and utilization of equipment. VanderZee questioned who makes the decision, cost of properly equipping vehicles, and comparative cost with hiring another inspector. Moved by VanderZee seconded by Karstens that further discussion be tabled at this time and that Chairperson call a special meeting with the City Manager'and Chief Keating present to work out suitable housing inspection reorganiza- tion procedures. Approved 7/0. (Special meeting tenatively set for October 15, 1981, at 3:30 p.m.) 4) Congregate Housing - Goldene congratulated Mary Nugent and Jim Hencin for their efforts culminating in the successful Congregate Housing Workshop. Recap of workshop indicated that: a) there is a need; b) there should be a definite city/county commitment to proceed; c) that efforts should be made to work through the private sector; and d) that now is the time to set up a task force. Kucharzak pointed out that it should be "local" more than "private" sector. Hencin indicated that there will be a report that will provide a synopsis of workshop as well as Syke's input, and that task force should be comprised of existing groups as well as City and County officials. MICROFILMED BY `JORM MICROLAB -CEDAR RAPIDS -DES I401NES MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 1, 1981 PAGE 2 Moved by Karstens, seconded by Koenig, that discussion of Congregate Housing be tabled until November meeting when draft of report will be ready. Approved 7/0. RECESS - 5:55 p.m. RECONVENED - 6:10 p.m. 5) Emergency Housing - VanderZee recommended that the planned Emergency Housing Workshop scheduled for November 18, 1981, be postponed temporarily pending additional information on Ecumenical Consulta- tion's efforts and research, as well as financial commitment on part of City and utilization. of Crisis Center for referral. Moved by VanderZee, seconded by Karstens, that Emergency Housing Workshop be postponed until first of year. Approved 7/0. 6) Discussion Funding - Housing Commissioners raised questions and concerns regarding possible loss of funding for housing projects previously recommended by the Housing Commission and CCN. Clarifi- cation of CIP and CDBG monies was provided by Hencin and Seydel. Commissioners were advised that CIP Budget was never actually approved by Council and that input is no longer to be solicited. They were further advised that additional monies are being sought for the North Branch Dam Project, and that CDBG monies are being looked at for this purpose. Commission was informed that Council would be discussing this Monday afternoon, October 5, 1981, at 3:30 p.m. Consensus of Commissioners that all would attend and express their concerns. Haendel indicated she was "highly insulted and offended" that the Housing Commission had not been informed that consideration was being given to utilization of these monies for the dam project. She further reiterated, We are a Commission of the people. How could something this important pass by us when funding was already set aside for these particular projects?" Hencin advised decision has not been made, and that prior to making such a decision it would be referred to the Housing Commission and CCN, and that a public hearing would be required. VanderZee reported they were not informed because discussion was held in Executive Session during the consideration of purchase of land. VanderZee further reported the proposed dam would affect a total of 67 houses from the 100 year flood, 34% occupied by low- and middle-income persons. A/r e6 MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES __T F S MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 1, 1981 PAGE 3 Moved by VanderZee, seconded by Karstens, that the Housing Commis- sion go to the Council meeting with strong feelings of Commission that we strongly disapprove the use of future CDBG monies for the completion of the North Branch Dam Project. Approved 7/0. Haendel apologized to Hencin for placing him in this position. 7) CCN - Citizen Input Workshop - Hencin explained the intent of the workshop and invited the Housing Commission members to attend. 8) Urban Revitalization - Franklin explained current and proposed areas would only concern commercial. Question was raised concerning what would be done with housing. Franklin indicated they were requesting input from the Housing Commission and CCN and asked for return of maps that were distributed at last meeting. VanderZee requested IRB Policy. Moved by VanderZee, seconded by Koenig, that matters be tabled until November Housing Commission to afford time to analyze. Approved 7/0. 9) Ad hoc Historic Preservation Task Force - Hencin indicated we are looking at Historic Preservation as a means of preserving the character of the neighborhoods. Council authorized the creation of an ad hoc task force to be comprised of representatives of the Housing Commission, P&Z, CCN and Design Review, plus three at -large representatives. Chairperson Haendel appointed Kathleen Graf to represent the Housing Commission on this task force. 10) Coordinator's Report - Seydel Public Housing - Phase I completed. Has had final inspection and been approved. Will be scheduling Open House at 1900 F Street. Occupancy should commence Tuesday, October 13, 1981. Section 8 Moderate Rehab - AdministrativePlan, Equal Housing Opportunity Plan and Budget must go to Council. Will be available in Coordinator's office for perusal of Housing Commission. 11) Rehab Program - New Manuals were distributed. Kucharzak advised to review page 5, and think in terms of who should be served. Discus- sion tabled until review of the CDBG financial objectives and implications. 12) Open Discussion - Kucharzak advised that on behalf of the Housing Commission, HIS paid the bills for the Congregate Housing Workshop. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /606 MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 1, 1981 PAGE 4 13) Adjournment - Moved by Karstens, seconded by Koenig. Meeting adjourned at 7:30 p.m. Approved by: Goldene B. Haendel, Chairperson u _f MICROFILMED BY `JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES via MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 21, 22, 1981 CITY MANAGER'S CONFERENCE ROOM - CIVIC CENTER COMMISSION MEMBERS PRESENT: Haendel, Karstens, Farran, Dennis STAFF MEMBERS PRESENT: Kucharzak, Seydel, Flinn, Hencin, Keller, Hauer RECOMMENDATIONS TO COUNCIL: 1. That CDBG funds for FY82, specifically the $129,000 allocated for Housing Rehabilitation and the $12,000 for Code Enforcement be left alone, as they are, for those specific items, due to the fact that Housing. Rehabilitation deals specifically with improving the quality of housing in our community, not only for the elderly, but ultimately those houses will remain livable, restored, and not deteriorating. Moved by Karstens, seconded by Farran, approved 4/0. 2. That the CIP Funds for FY82, specifically the $250,000 allocated and approved by Council for Assisted Housing be utilized for the following purposes: (see attached memo) Motion Karstens, second Dennis, approved 4/0. 3. That the Housing Commission would encourage the City Council to use Industrial Revenue Bonds for residential uses. Motion Dennis, second Farran, approved 4/0. Meeting to Order. Commission met informally from 5:00 to 5:30 while awaiting a quorum. Chairperson Haendel called the meeting to order at 5:30 p.m. 2. Chairperson Haendel explained the reason for calling the special meeting was to clarify funding sources, define the budget process, reaffirm goals, and set priorities. She expressed concerns for existing programs as well as the projected programs that the Commission has been working on for some time. Hencin was questioned on the application process. He indicated that an application is no longer required; that present policy calls for a "Statement of Objectives" followed by proposed expenditures for each objective. He further indicated the process involves: a) Public Hearing(s) b) Documentation of Public Hearing c) Environmental Impact Statement d) Approval by Council, and e) Submission to HUD for 30 -day review process. Hencin also advised that amendments to the Housing and Development Act have been passed by Congress, but regulations implementing the changes have not been published and probably will not be until late December/January timeframe. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES .I MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 21, 22, 1981 PAGE 2 Due to confusion over the various types of funding and allocations made, clarification was requested. Kucharzak. explained that two different things were being discussed (i.e., CDBG funds for FY82 which have already been allocated, CDBG funds for FY83 as proposed, and CIP funds which have been assigned and approved by Council, with no funding source defined). A breakdown was provided as follows: CDBG CIP FY82 FY83 FY82 Hsg. Rehab. $129,000 $158,000 Assisted Hsg. $250,000 Code Enf. 'sT. 12,000 13;200 Pub. Hsg. Acq. 75,000 Indp. Living 70,000 I Fam. Life Home 55,000 Needs and benefits were discussed. It was moved by Karstens, seconded by Farran, that CDBG funds for FY82, specifically the $129,000 allocated for Housing Rehabilitation (FY82) and the $12,000 for Code Enforcement be left alone for those specific items. (Complete motion cited on page 1). Recess 6:15 p.m. Reconvened 6:25 p.m. 4. Commission reiterated its concerns for: 1) Emergency Housing 2) Congregate Housing 3) Site Acquisition 4) Housing Rehabilitation, and 5) Code Enforcement. Concern for human needs was emphasized. Additionally, they discussed self-sustaining programs wherein all or part of the monies expended could be recaptured and reutilized at some future date. 5. Moved by Farran, seconded by Karstens, approved 4/0, that the Housing Commission draw up a list of specific proposals for utilization of the budgeted $250,000 in CIP funds for 1982. Since only preliminary research and plans have been drawn for some of the projects and in view of the established need for control of sites and need for money for implementation of its housing goals, Commission concurred that it could not realistically define a budget at this time. /6eG MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES I40INES MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 21, 22, 1981 PAGE 3 It was moved by Karstens, seconded by Farran, that Kucharzak prepare a report estimating costs of implementing projected programs, and get said report to Commission as quickly as possible for review and recommendations to Council. Recessed at 7:20 p.m. until 5:00 p.m. Thursday, October 22, 1981, at 5:00 p.m. Reconvened 5:40 p.m. October 22, 1981, with Haendel, Karstens, Dennis and Farran present. 6. The Commission reviewed the report prepared by Mike Kucharzak per their request the previous evening. They discussed the various funding sources identified for CIP projects. consensusIt was the hHousing should go tothe I wa CityCouncilo and City Councilion tCandidatesdon Friday, October 23, 1981 including the following: 1. Reaffirming the goals and objectives of the Iowa City Housing Commission. 2. Defining possible funding sources; 3: Encouraging the utilization of Industrial Revenue Bonds for residential uses; 4. Encouraging the City Council to jointly pursue with the Housing Commission the various identified funding sources (per attached memorandum); 5. Encouraging the City Council to make a strong enough commitment to enable the Housing Commission to pursue its housing priorities (i.e. Congregate 'Housing, Emergency Housing and Public Housing); and 6. Assuring the City Council that with a strong commitment from the city, the Commission will have a meaningful project proposal relative to Congregate Housing during this fiscal year. 7. ADJOURNMENT - Moved by Karstens, seconded by Farran that Meeting be adjourned. Approved 4/0. Adjourned at 6:30 p.m. Approved by: Goldene B. Haendel Chairperson MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ._.7 /6oG _r i J City of Iowa CV MEMORANDUM Date: October 23, 1981 To: City Council and City Council Candidates From: The Iowa City Housing Commission Re: Funding for Housing Programs The Housing Commission has spent considerable time and effort studying and determining housing needs in the community. Recommendations have been provided to Council concerning allocation of CDBG funds and projects for the CIP. Recent events have caused some concern that allocated dollars from the 1982 calendar year CDBG dollars would be diverted to the North Branch Dam Project. Further, that the potential for not funding proposed housing programs in the CIP was being considered. The .Commission field a Special Meeting on October 21 and 22 to. obtain current information and to reaffirm to Council goals and objectives as they relate to housing. The Housing Commission understands that there is going to be a need to rethink all program dollars. We would like to advise you what we had in mind when we set the'budget for these projects. Since CIP money is not always identified as far as funding sources, we understand the Council has these sources in mind: FUNDING SOURCES Tax Exempt Bonding The Housing Commission is being asked by the Department of Pl.anning and Program Development to recommend sites for consideration by the City Council for Industrial Revenue Bonds. It is conceivable that some of the following programs could be greatly enhanced by such financing opportunities. As the Commission is aware, up until very recently, the City Council had a specific prohibition against utilizing Industrial Revenue Bonds for projects involving residential use. However, with the recent preliminary approval of a mixed use development on Burlington and Linn Streets involving three apartments, and with the proposal for a large apartment complex to be built on lands adjoining the Small Cities grant area east of Gilbert Street, there appears to be a willingness on the part of the City Council to consider Industrial Revenue Bonds for residential uses. General Obligation Bonds General Obligations Bonds are issued by the City of Iowa City to perform a number of Capital Improvement Projects such as street replacements and improvements or the downtown landscaping program. The present demand for "brick and mortar" CIP projects are far in 144 MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES -'T excess of our bonding ceilings and make the above housing projects less desirable unless, the benefit of recapturing expended monies is seen as a positive benefit of financing the proposed housing ventures. By this I mean, a newly constructed street, whether bonded or not, is money spent and cannot be recaptured. However, if public money is used to purchase land and that land is later sold to a developer, the City stands to recapture all of the monies advanced, or in the case of a writedown of property, a portion of the monies advanced. This latter approach enables the City to utilize monies twice. First for projects such as housing, which allow the possibility for recapture, and secondly, for "brick and mortar," a one time expenditure. In -Kind Contributions As indicated in the earlier project discussion of public housing, the City of Iowa City' has, in the past, offered a degree of in-kind contribution to housing projects by offering City -owned property as potential sites for public housing. A utilization of vacated streets rights-of-way and the old water tower site are examples of a type of in-kind contribution that did not give the entire value of the land over to housing, but did enable the projects to be completed by selling the land to a developer at values less than the marketplace. Such arrangements could, of course, be continued in FY1982. Projects such as congregate housing will require construction sites of a size and dollar amount far in excess of those necessary to meet our current modest public housing endeavors. Potential construction sites are presently owned by the City and could be "set aside" for housing in lieu of a cash outlay of capital improvement dollars as requested in the FY82 budget. Land, so reserved for housing, could then be either given to a developer willing to construct a City - approved housing project for low and moderate income persons, could be made part of a City -sponsored development project or could be sold to a developer, either for profit or non-profit, with attractive financing arrangements to make certain that the housing project is economically feasible and acceptable to HUD, the State of Iowa, or whatever additional sponsoring agencies are involved. RECOMMENDATIONS TO COUNCIL: I. That CDBG funds for FY82, specifically the $129,000 allocated for Housing Rehabilitation and the $12,000 for Code Enforcement be left alone, as they are, for those specific items, due to the fact that Housing Rehabilitation deals specifically with improving the quality of housing in our community, not only for the elderly, but ultimately those houses will remain livable, restored, and not deteriorating. Moved by Karstens, seconded by Farran, aprpoved 4/0. 2. That the CID funds for FY82, specifically the $250,000 allocated and approved by Council for Assisted Housing be utilized for the following purposes: �0W MICROFILMED RY JORM MICROLAB CEDAR RAPIDS -DES MOINES .—T PROJECTS Congregate Housing The recent workshop on congregate housing conducted by the Housing Commission helped define the problem of elderly and handicapped citizens who are unable to maintain fully independent living and are not ready for nursing care. Workshop recommendations are scheduled for review and action by the Housing Commission task force on congregate housing and will most likely require not only a commitment to act from the City Council, but financial assistance in the form of loans, grants, donations of City -owned land, or ongoing financial support. Emergency Housing The Housing Commission has expressed a desire to program for support to persons needing emergency housing, especially transients and abused children and spouses. In an attempt to help define the problem, the Housing Commission has opened dialogue with the task force of the Ecumenical Consultation of Iowa City, an organization of Iowa City area churches who share the Housing Commission's concern for providing emergency housing opportunities. 'The Housing Commission has agreed to convene a task force in early 1982 to study and recommend action on the emergency housing problem. Like the Spouse Abuse Shelter, it is conceivable that the Housing Commission may be asking for a portion of the FY82-CIP funds to be utilized in addressing the problems of emergency housing. Public Housing The Housing Authority of the City of Iowa City has entered into a contract with Hallmark Homes to construct 32 units of public housing utilizing the Turnkey approach. Six of the units are being built on land previously owned by the City. These lands, three vacated street rights-of-way and a site that once held the water tower for Iowa City, are now making payments to Iowa City in lieu of property taxes, revenue that did not come in before the housing development. Iowa City has received approval for an additional 20 units of public housing, however, without government assistance in obtaining land, the cost of development and construction will make further completion of public housing in excess of HUD prescribed construction ceilings and therefore economically infeasible. /006 MICROFILMED BY DORM MICROLAB CEDAR RAPIDS•DES MOINES To assure the construction of additional units of public housing, the Housing Commission will have to continue to encourage additional support from the City of Iowa City in the form of land donations or write downs of potential construction sites already owned by the City, such as street rights-of-way, parks, or other City owned property. Another method that is being utilized in Phase II of the existing allocation of public housing units is to have the City purchase buildable land in the marketplace and resell the land to a Turnkey developer at a write-down. Moderate Rehabilitation Section 8 The City of Iowa City presently only has assisted tenants under Section 8 in existing privately. owned dwellings that are in compliance with the Iowa City Housing Code. In calendar year 1982, the City will be broadening their assistance program to include 30 units of Moderate Rehabilitation Section 8. To qualify for Moderate Rehabilitation Section 8 rental assistance, a property owner must be willing to make improvements to an existing property in order to bring the structure into compliance with HUD Section 8 standards, (for Iowa City it will be our Housing Code standards). To encourage the repairs, HUD will enter into a 15 -year agreement to provide a Section 8 Rental Subsidy to the low income tenants residing in the repaired structure. In an attempt to offset the financing costs of the repair construction, Moderate Rehabilitation rental allowance payments are higher than that allowed for Existing Section 8. However, current principal and interest payback rates on home improvement loans will make the Moderate Rehabilitation Program undesirable unless participating owners have other sources for financing repairs, such as savings or life insurance loans. The City will have to provide attractive loans to the property owners lacking private funding sources similar to the owner - occupied rehabilitation loan programs of the Community Development Block Grant' Program. HUD Section 312 loans cannot be utilized in conjunction with Section 8. New Construction Section 8 The New Construction Section 8 program is similar to the previously discussed Moderate Rehabilitation Section 8 program with the major difference being that a private developer would build dwellings with the expressed intent of entering into Housing Assistance Payments with the Department of Housing and Urban Development for 20 years such that low income tenants residing in the newly constructed dwelling units would receive MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES rental assistance payments to offset the higher rents anticipated and approved by HUD for newly built dwellings. To date, for the same reasons as expressed earlier in discussing Moderate Rehabilitation Section 8, developers have been disinterested in building new dwellings for Section 8 assistance since land acquisition and construction costs demand fair -market rents in excess of those allowed by HUD. It is conceivable that with donated or underwritten land costs, and/or lower interest construction financing coming from the City of Iowa City, private developers could be encouraged to enter into the assisted housing program. In order to accomplish this, the Housing Commission would have to recommend to the City Council that loans, grants or donations of City land would have to be considered to capture New Construction Section 8 housing assistance from HUD. Rehabilitation Actual experience in the present Rehabilitation program over the last four years indicated that, although we experienced a high level of program success in being able to rehabilitate existing single-family homes to the Housing Code standards, on occasion properties are so in need of repair that it is not feasible to rehabilitate them to the current code standards with existing HUD Loan Programs or City -sponsored grants. It is most difficult to turn away people in greatest need, therefore we recommend that monies be set aside to purchase properties infeasible for rehabilitation and with proper relocation of the existing homeowners into sound housing, the former housing site be utilized for public housing or other such appropriate public purposes as neighborhood parks. That the Housing Commission would encourage the City Council to use . Industrial Revenue Bonds for residential uses. SUMMARY We are willing to discuss with you any or all of the projects for inclusion in FY82 and future projects and would like to pursue jointly with you the various funding sources outlined in our report. Of course, if we cannot capture all of the dollars estimated for this program year, we would at least encourage you to give us a strong enough commitment to pursue our priorities: 1. Congregate Housing 2. Emergency Housing /604 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 11. 3. Public Housing As you have demonstrated in the past a willingness to cooperate with our goals by offering to us City -owned properties, we would encourage you to open up a dialogue with us on a possible site for Congregate Housing. With the momentum to date, and with a strong commitment from the City Council, we assure you that we will have a meaningful project proposal for the Council this fiscal year. bdw5/7-12 j • i i i i MICROFILMED BY .JORM MICROLAB CEDAR RAPIDS -DES 140INES MINUTES PLANNING & ZONING COMMISSION OCTOBER 15, 1981 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Horton, Jakobsen, Seward, McDonald, Blum MEMBERS ABSENT: None STAFF PRESENT: Behrman, Boothroy, Woito, Knight, Keller RECOMMENDATIONS TO CITY COUNCIL: -------------- Z-8107. That the application submitted by Plum Grove Acres, Inc. for the rezoning of a 7.3 acre tract of land, with the north Portion of the property to I! be rezoned from RIA to R3 and the south portion of the property to be rezoned from R1A to RIB, located at the southeast corner of Scott Boulevard and Court Street be approved. Z-8108. That the application submitted by University Baptist Church for the i rezoning of a four acre tract of land from RIA to R3 located at the northeast corner of Westgate and Benton Streets be approved. SUMMARY OF DISCUSSION: Jakobsen called the meeting to order. The minutes of September 3 and October 1 were approved as circulated. IZONING ITEMS: Z-8107. Public discussion of an application submitted by Plum Grove Acres, Inc. To—r-5To—r-5 e rezoning of a 7.3 acre tract of land, with the north portion of the property to be rezoned from RIA to R3 and the south portion of the property to be rezoned from RIA to RIB, located at the southeast corner of Scott Boulevard and Court Street; 45 -day limitation period: waived. Boothroy briefly outlined the history of zoning density in the area and explained that as the amendedpetition for rezoning was now consistent with staff recommendations the staff recommended approval. Jakobsen asked if anyone wished to speak on this item. No one responded. Seward moved that the application be approved. Jordan seconded. The motion passed unanimously. Jakobsen asked if anyone wished to discuss any items not included on the agenda. No one responded. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a 4 _1 PLANNING AND ZONING . .1MISSION OCTOBER 15, 1981 PAGE 2 Z-8108. Public discussion of an application submitted by University Baptist Church for the rezoning of a four acre tract of land from RIA to R3 located at the northeast corner of Westgate and Benton Streets; 45 -day limitation period: 10/29/81. Keller briefly discussed the location and zoning history of the area. Jakobsen reminded the Commission that action had to be taken at this meeting. Jakobsen asked Boothroy to report on his conversation with the City Engineer concerning the runoff problem in the area. Boothroy stated that the City Engineer had looked into the possibility of providing a concrete spillway in the neighborhood but added that this would not solve the stormwater runoff problem. The City Engineer didn't have a chance to review the plans of the developer. Boothroy stated that in order to solve the runoff problem it was necessary to deal with the runoff directed through the property from University Heights. The runoff created by the subject property itself is minimal and does not cause the problem. Boothroy suggested that the runoff from University Heights would not be easily corrected. Jakobsen asked if anyone wished to speak on this item. G. Paul Hoherz, 724 Wheaton Road, spoke against the rezoning, citing the stormwater runoff problem as the main reason for concern. Hoherz reminded the Planning and Zoning Commission that a petition containing the signatures of the landowners from Westgate Street to West Benton Street objecting to the rezoning would be presented to City Council. Boothroy reminded the members that the Comprehensive Plan shows a higher density in that area and rezoning would probably take place sooner or later unless the Comprehensive Plan were amended. Hoherz asked why no plans to handle the runoff problem had been circulated. Jakobsen stated that the ordinance concerning stormwater management didn't apply until two acres were developed. Boothroy pointed out that even if the total tract were four acres, if it was developed in increments of less than two acres stormwater management could not be required. Blum asked if the stormwater ordinance could be applied retroactively if the land was developed by the same developer. Boothroy said no. Randall Miller, representing the University Baptist Church, spoke in favor of the application. Miller stated that a majority of the runoff did not empty towards the property whose landowners were against rezoning. Miller stated that less land area would be put under concrete when developing the property for multi -family as opposed to single-family. Jakobsen called for a vote on this item. The application was approved 6-1, with Jakobsen voting no. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PLANNING AND ZONING OMISSION OCTOBER 15, 1981 PAGE 3 SUBDIVISION S-8114. Public discussion of an application submitted by Larry Waters for approval of the preliminary subdivision plan for Waters First Addition, located north of Muscatine Avenue, west of Southlawn Drive, south of the proposed Oakes Meadow Addition, and east of Memory Gardens; 45 -day limitation period: 10/18/81. S-8115. Public discussion of an application submitted by Dean Oakes for approval of the preliminary subdivision plan for Oakes Meadow Addition, located north of the proposed Waters First Addition, west of Southlawn Drive, south of Brookside Drive, and east of Memory Gardens; 45 -day limitation period: 10/18/81. Knight suggested discussing these two items at the same time and gave a brief zoning and subdivision history of the area. The staff recommended that consideration of the preliminary plats be denied due to the following concerns: I. Oakes Meadow Addition and Waters First Addition should be combined as one plat to ensure that secondary access is provided. 2. The street alignment should be redesigned to remove any curves of less than 150 radius. 3. Realignment of the proposed "Dover Street" to intersect with Muscatine Avenue at Carver Street. Blum asked who owned the land to the east of the properties in question. Knight stated that the Moose Lodge owned the land. Jakobsen asked if anyone wished to speak on this item. J. Patrick White, Attorney for Larry Waters, spoke in favor of the application, stating that • the plats submitted have been prepared following staff recommendations. White expressed surprise at the staff recommendation to deny the application. White stated that while the Moose Lodge has "fee ownership" of the tract of 1 and to h for afuture road ande east, his utilities.ents hd re White explained that the r adxhad to be on that side and also expressed disagreement with the staff over the suggestion to realign Dover Street with Muscatine Avenue and Carver Street. White also pointed out that it was more economical to connect the street to Dover than to divide the Waters' parcel by intersecting with Carver Street. White stated that the applicants would be willing to waive the 45 -day limitation period but asked that the Planning and Zoning Commission consider approving the application conditioned upon revisions they deemed necessary. White stated that a revision of Oakes boundary line could be arranged. Boothroy stated that the staff had never changed its opinion concerning the subdivisions design on the other related issues as outlined in the staff report. 1jQ1> MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PLANNING AND ZONING 1,.,dMISSION OCTOBER 15, 1981 PAGE 4 Blum asked if the applicants were in the process of formulating an agreement with the Moose Lodge. White said yes. reement th Marion Neely, Attorney y r Dean stated tthatshisxcl client was willingressed his tto pay the costof White's statement. Neely pointed out that the applicants had paving the secondary access road. Neely p reached a compromise in this situation and hoped the members recognized this. Neely expressed a willingness to waive the 45 -day limitation period unless the Planning and Zoning Commission approved the applications based on the following conditions: 1) Dean Oakes agreed to put inthe secondary street; and 2) that the present subdhey got the title from the Moose Lodge. Neely pointed outplat was one previously approved by the Planning and Zoning commission. Blum expressed concern over the fact that lots 1-6 appeared to front on Muscatine Road and suggested redesigning lots 5, 6 and 7 to access off Dover Street instead of Muscatine Road. White agreed that a problem existed and expressed concern over the past situation that created the present problem. Seward wondered if access to the Moose Lodge will be changed if the secondary road was put in. White said that the access would be moved from Muscatine Street north along the proposed Dover Street. Mike Kammerer, Engineer for the applicants, stated that the final location had yet to be determined. Boothroy stated that a properly worded agreement concerning the two properties had not yet been received, and said that if the 45 -day limitation period was waived, the preliminary and the final plat could be approved at the same time. Woito stated that it might expedite matters with the Moose Lodge if the Planning and Zoning Commission approved with certain conditions. Boothroy stated that it would make no difference. The members discussed the advantages of waiving the 45 -day limitation period. The attorneys both agreed to waive the 45 -day limitation period. Jakobsen asked if an entry in the official minutes was sufficient. Woito ruled that it was. Seward asked Kammerer to speak to the issue of the street radius being less 150 street radiusexpressed and a plained his staff's recommendation reasons for this. OTHER BUSINESS: AIRPORT OVERLAY ZONE. the near future. Blum reported on this item and proposed adoption of it in MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Y -1 PLANNING AND ZONING +IMISSION OCTOBER 15, 1981 PAGE 5 The meeting adjourned at 8:37 p.m. Taken by Sara Behrman. / Approved by: Loren Horton, Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES MINUTES DESIGN REVIEW COMMITTEE SEPTEMBER 24, 1981 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Wockenfuss, Eckholt, Haupert, Lafore MEMBERS ABSENT: Seiberling, Sinek, Alexander, Summerwill, Amert, Wegman STAFF PRESENT: Hauer, Franklin, Hencin, Behrman RECOMMENDATIONS TO COUNCIL: This was an informal meeting. SUMMARY OF DISCUSSION: Hauer introduced Franklin to the members and discussed plans for the Design Review Committee as the new staff liaison. Hauer mentioned enforcing the Ordinance concerning attendance at committee meetings, explaining that three unexplained absences will result in a member's dismissal from the Design Review Committee. Hauer also mentioned that at a future meeting the Design Review Committee would be reviewing the design for flagpoles at the Plaza. Hauer discussed the City's plans for expanding the areas eligible to receive industrial revenue bonds which would result in the Design Review Committee reviewing more facade changes and renovation plans. TASK FORCE TO REVIEW PROPOSED HISTORIC PRESERVATION ORDINANCE: Hauer introduced Hencin, who spoke about the proposed historic preservation ordinance. Hencin requested that a Design Review Committee member serve on the Ad Hoc Task Force to review the proposed historic preservation ordinance and briefly outlined the background of a study of the North Side. Hencin said 1300 structures were inventoried using available information and published sources, and, with the help of the Division of Historic Preservation staff, potential historic districts were studied. All cities are allowed to create historic district commissions and designate historic districts. The City Council has shown an interest in the issue and proposed ordinance. The City Council created the Ad Hoc Task Force which will be composed of seven members, one each from the Housing Commission, Committee on Community Needs, Design Review Committee, and Planning and Zoning Commission and three members from the community at -large. Hencin asked for a recommendation by November 10 for a Design Review Committee member to serve on this Ad Hoc Task Force. Haupert asked if the task force would draft the final ordinance. Hencin said no; the task force would review a proposed ordinance and make any necessary revisions. Lafore said he was interested in serving on the task force if Seiberling was not interested. Hauer suggested that a final recommendation be made at the next MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES DESIGN REVIEW COMMI 'E SEPTEMBER 24, 1981 PAGE 2 formal meeting. Haupert wondered what the thrust of the ordinance would be. Hencin stated that the ordinance would be concerned with the certification and recognition of historic buildings, and the protection of such buildings during renovation. DISCUSSION OF THE COMMITTEE'S PROGRAM FOR FY82: Hauer asked the members to decide one or two things they'd like to pursue during FY82 and mentioned two possible items: 1) the development of a graphics policy for City -owned buildings, and 2) a contractor education program. Eckholt discussed the need to educate the public about the Design Review Committee's purpose, as well as ways in which to help people preserve the integrity of Iowa City's downtown. Hauer stated a recently -completed inventory of the non -urban renewal downtown had a vast amount of information in it and could be used by the Committee and the public. Members ssed advantages linupr serving the past, cits in which to ing ngBush ell'ste the bTurtlelic o and The Mansionut the �as examples. Hauer suggested having an architect do a mock-up at low cost and distributing it to store owners so that they could appreciate the potential in their store fronts. Eckholt wondered how active a role the Design Review Committee could take. Hauer encouraged as active a role as desired by the Committee members. Haupert suggested forming a small nucleus of people who could advise business people with regard to the tax incentives available when preserving or renovating a building. Wockenfuss applauded the conversion of the old post office to the new Senior Citizens Center as a wonderful example of finding new uses for old buildings. Some discussion of the possible sale of the Blackhawk Mini Park took place. The members recognized that the parcel might have to be sold. However, Haupert said if the park was to be kept, its design should be upgraded to City Plaza standards and the mural should be either redesigned or repainted. This upgrading should be included in the CIP. All agreed. Also discussed was bringing Linn Street up to streetscape north of Washington Street, and bringing Clinton Street north of Washington Street in line with everything else. Lafore wondered if there was any talk about removing some of the parking spaces out of Iowa Avenue. Hauer stated there was a remote possibility of that in FY86 or FY87; the idea of putting in a fountain on Iowa Avenue was a low priority in the CIP. OTHER DISCUSSION Eckholt asked about the landscaping and the completion of the Plaza near the new library. Hauer said some plantings would be put in this fall and the remainder next spring. The City would probably do the brick work sometime next spring. Hauer also discussed the issue of newspaper dispensers, saying they were popping up like mushrooms on City sidewalks. Hauer planned to remind the Iowa City Press -Citizen about the City ordinance regarding placing objects on the City P azo- a. EM MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4' ._I DESIGN REVIEW COMMI E SEPTEMBER 24, 1981 I PAGE 3 i Eckholt again brought up the issue of educating the public with regard to preserving Iowa City's heritage. The members discussed the various resource people who can give advice on how the City looked in the past, such as the State Historical Society, the Division of Historic Preservation, Bob Alexander and Irving Weber. Eckholt said that the present reaction to downtown was overwhelmingly enthusiastic ani Lafore stated that most things are changing dramatically for the better. Eckholt would like to see the Design Review Committee take an active and dynamic role in educating the public and all agreed. Hauer asked that a short meeting be scheduled in the near future so that a quorum could approve the minutes of July 15, 1981. Recommendation of a member to serve on the task force to review the proposed historic preservation ordinance will take place at the next full meeting in late October. The informal meeting adjourned at 5:05 p.m. Taken by: Sara Behrman. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 4- MINUTES DESIGN REVIEW COMMITTEE SEPTEMBER 29, 1981 12:15 PM IOWA CITY PUBLIC LIBRARY PRESENT: Wegman, Eckholt, Wockenfuss, Sinek, Lafore, Amert. ABSENT: Summerwill, Seiberling, Alexander, Haupert. STAFF: Franklin. REVIEW AND APPROVAL OF MINUTES FOR JULY 15, 1981 Wokenfuss stated that although he was not at the meeting, he wished that the language of the minutes was stronger in its rejection of the proposed sign. Eckholt and Wegman read through the minutes noting that a statement was made that the sign as proposed was not approved and that Perpetual Savings & Loan representatives were referred to their architect for advice on a new design. The Committee agreed that there were strong feelings that the sign should be rejected and voted to amend the minutes to revise the statement - "An informal vote showed" to "The consensus of the Committee was". Eckholt moved; Wegman seconded. The vote was unanimous to amend the minutes. Submitted b ' Y: ;•gym q'l��c•, . 1— Karin Franklin MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MO RIES MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 12:00 NOON IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Bonney, McGee, Becker, Daly, VanderZee, Lockett, Hirt, Cook, McCormick, Whitlow, Dodge MEMBERS ABSENT: None STAFF PRESENT: Milkman, Hencin, Keller, Hillstrom, Hauer, Behrman GUESTS PRESENT: Greg Wright, Independent Living Program RECOMMENDATIONS TO CITY COUNCIL: 1. The Committee unanimously approved the recommendation that Margaret Bonney be appointed as the CCN representative on the City Historic Preservation Task Force. 2. The Committee on Community Needs feels that there are no programs which can be eliminated from the (1982 CDBG) budget at this time in order to provide additional funds for the Ralston Creek North Branch Dam. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The new members were introduced. Bonney added new business to the agenda: election of a new vice - chairperson. The minutes for the CCN meeting of September 2, 1981, were approved as written. PUBLIC DISCUSSION: None. REPORTS RELATING TO OLD BUSINESS: a. Northside Historic District McCormick briefed everyone on the meeting held September 9, stating that people seemed most concerned on how such a district would affect them. McCormick reported that on November 10, the City Council would select members from the citizens at large to serve on the City Historic Preservation Task Force. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES /609 COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 PAGE 2 In response to McCormick's comments, Bonney wondered what kind of negative feelings were expressed by residents. McCormick stated that most of the questions dealt with tax benefits and property value changes. McCormick suggested that Bonney be appointed as the CCN representa- tive to the City Historic Preservation Task Force. Bonney accepted. A unanimous consensus approved Bonney's appointment. b. Lower Ralston Creek Improvements . Daly read his report on the Lower Ralston Creek Project recommending that, while the lot on the southeast corner of Benton and Dubuque Streets and the two immediately south are slated for acquisition by the City, this land is not essential to the creek improvements and, by not purchasing it, the City could save as much as $180,000 and avoid removing these properties from the tax rolls. j Daly stated the HUD is wary about private owners benefiting from II improvements obtained with HUD monies. Daly said that if the properties were removed from the flood plain, the property values would increase. Hencin stated that the original intent behind purchasing the property was to remove dilapidated houses and added that, if left there, the properties would not necessarily be flood protected. i The members discussed how the properties, would be assessed and wondered at any legal commitment the City might have to the current property owners. Hencin briefly outlined the history of the area and stated the problems that could be caused if the City followed Daly's recommendation. a McCormick asked if the houses were still occupied. Hencin said yes. McCormick agreed with the recommendation because it would save the City money. Milkman reminded the members that under the new zoning ordinance the properties in question would be zoned commercial. Milkman said that a non -conforming use would be created if the properties were left as is. She also stated that the remaining parcels would be more valuable to the City if the properties were part of a larger parcel to be sold for commercial development. Bonney asked where the money from the resale of properties would go. Keller stated that the money would get channeled back through the CCN to be used as CDBG funds. Daly stated that removing these properties didn't necessarily solve the problem of non -conforming uses in the area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 PAGE 3 VanderZee moved.,that the staff study the recommendation and outline the pros and cons at next month's meeting. McGee seconded motion carried unanimously. . The C. Congregate Housing Workshop, VanderZee briefly reported on this item, stating that between 75 and 80 persons attended the September 23 workshop. VanderZee stated that community leaders were stimulated by the main speaker's new ideas and approaches for pursuing a project like this. VanderZee hoped that by the end of the year, a task force might be appointed to explore the needs for this program further. VanderZee stated that it would be important to have $55,000 stay in the CDBG program as seed money and felt that the more we tried to assess the needs for this program, the more need would become visible. VanderZee stated that a more lengthy report would be forthcoming. d• Status of Capital Improvements Programs. Milkman reported that the City Council had decided to keep the CIP to a minimum due to the poor market for General Obligation Bonds. Milkman stated that an austere list of priorities for the CIP would be compiled by the City Manager and the Finance Director, along with a desiderata list if the financial environment improved. Milkman stated that these lists would be discussed at a November meeting for staff, boards and commissions. e• Senior Center Correspondence. Bonney stated that a written response had been sent from the Senior Center Commission concerning the report on the Senior Center CCN had received last month. Hencin distributed brochures depicting the use of the Senior Center space. f. Towncrest Mobile Home Court. Milkman stated that the Housing Inspection Department had been contacted and had since cooperated with the Johnson County Health Department. A letter had been written to the Towncrest Mobile Home Court owners, discussing the inadequate water supply, lack of cleanliness and stagnant water problems. Milkman stated that the owners had 90 days in which to remedy the situation. Bonney said that the CCN would check with Milkman after 90 days for an update on the situation. ELECTION OF A NEW VICE -CHAIRPERSON: McGee nominated McCormick. McCormick declined the nomination. Daly nominated VanderZee. VanderZee accepted the nomination for the position Of vice -chairperson. McCormick moved that the nominations be closed. Daly seconded. VanderZee was elected new vice -chairperson by unanimous consensus. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 PAGE 4 URBAN REVITALIZATION - INPUT ON MAPS: Hauer had asked the Committee members to mark on large city maps, which were distributed at last month's meeting, any areas they felt might benefit from urban revitalization. The members neglected to do so, but promised to submit the maps by October 14. STATUS OF CDBG APPLICATION FOR 1982: Bonney stated that the status of CDBG funds was in question due to the financial burden of the Ralston Creek North Branch Dam, and that, while the City Council didn't intend to gut the program, they were firmly committed to the Ralston Creek North Branch Dam project. Bonney stated that the CCN members must consider a recommendation to the City Council on the use of 1982 CDBG funds by a December 1 deadline. Daly mentioned the difficulties involved if the Planning and Program Development Department had to draw up a new proposal. Bonney wondered about using general obligation bonds for the dam and Cook asked about the legality of using CDBG monies. Hencin provided background information concerning the application for CDBG funds and discussed the changes brought about by the new administra- tion. Milkman provided an overview of the use of CDBG funds for Ralston Creek Flood Control from 1976-1981. Milkman stated that in the past six years, 40 percent of all CDBG funds have been allocated to the Ralston Creek Flood Control Project. Daly added that 53.7 percent had been spent on urban renewal in the first four years. (Staff pointed out that some of these urban renewal funds had been funneled back into the CDBG program on sale of urban renewal parcels.) McGee asked if the City Creek North Branch Dam some of the money would Council expected all the funding for the Ralston to come out of CDBG funds. Milkman said no, that come from general obligation bonds. Hencin and Hauer stated that the City has not followed HUD regulations with regard to land acquisition and therefore the City would not purchase land for the dam with CDBG money. McGee wondered if the North Branch Dam was essential to the flood control project. Hencin said it was. Hencin stated that the CCN members were being. asked to look at their budget to see if it could be altered. He reminded the CCN members that the basic intent of the CDBG program was to benefit low- and moderate -income families. Cook wondered if the City Council would take the CDBG funds even if the CCN decided not to modify the present program. Hencin said that they could as it was the Council's responsibility to approve the budget. Daly stated that the City was taking a risk if they spent funds in ways not in MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 PAGE 5 keeping with the HUD's recommendations and goals. Bonney asked if the City Council was concerned about its standing with HUD or thought that it would be easy to override HUD as the Reagan Administration relaxes restrictions. Hencin said that only the application process was changing, not the intent of expenditures. Bonney emphasized CCN's commitment to HUD's goals. The members discussed how much money would be left for other programs if the City Council got its requested funds for the North Branch Dam. McGee expressed concern that the CCN was postponing important programs; 90 percent of the money each year had gone to either urban renewal or the Ralston Creek project. McCormick expressed concern over the dependency on federal funds. Dodge wondered about the possibility of pre -selling the land in the flood plain to raise the needed revenue. Hauer explained why this could not be done. The members discussed this issue. McGee suggested having an emergency meeting if necessary because of the time limits on the CCN's decision. Daly moved that the Committee on Community Needs felt that there were no programs which could be eliminated from the budget at this time in order to provide additional funds to the Ralston Creek North Branch Dam. McCormick seconded. The motion carried unanimously. VanderZee moved that a memorandum outlining CCN's reasons for this recommendation be appended to the motion; including the fact that .in the past six years approximately 40 percent of CDBG funds have been allocated to Ralston Creek improvements, and that only a small amount of low- and moderate -income persons would benefit from the North Branch project, contrary to the intent of HUD. McCormick seconded. The motion carried unanimously. Hencin said staff would be drafting a revised budget for 1982 which will reflect the changes due to reduced HUD funding. The basic programs previously approved by CCN and Council would remain unchanged. CCN will review this budget at the next meeting. MINORITY BUSINESS UTILZATION IN CDBG PROGRAMS: Hencin called the members' attention to the memorandum on minority businesses. Hencin offered copies of a list of MBE's (minority businesses) to any member who would like one. Hencin stated that a new goal for utilizing MBE's would be set for fiscal 81-82. Lockett wondered when the new goal would be set. Hencin replied that the staff was waiting to see what programs would be let out for bidding before setting goals. /609 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES S"' COMMITTEE ON COMMUNITY NEEDS OCTOBER 7, 1981 PAGE b CITIZEN PARTICIPATION WORKSHOP: Milkman reminded the members about the upcoming October 17, 1981, workshop on citizen involvement in community development. The members were advised of. the City Council's policy concerning unexplained absences; three unexplained absences would result in a dismissal of the member from that committee. The meeting adjourned 1:40 p.m. Prepared by: 1L72�%l/Y�tiyt� Sara eh� rman, Minute -Taker MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES ...7 Y'" L" L 0 W E R R A L S T O N C R E E K P R O J E C T In preparing this report the following resources were consulted: for the city the CDBC Division, Public Works Department, City Engineers Office and others, information was also solicited from the universitys Urban and Regional Planning Department and from residents within the project boundries. Due to the many and important items on the agenda today this report will be brief. Bids have been accepted from North Iowa Contractors for construction of culverts on Kirkwood Ave. and Benton St. Work is expected to begin at Kirkwood on the week of October 26 and completion is'anticipated in the begining of May 1982. I The Lafayette St. railroad bridge will begin construc— tion by the same company sometime this winter. The culverts and bridge have a completion goal of September 15, 1982. . The citys Public Works Department will inspect the ongoing work for these projects that have received the approval of the Iowa Natural Resources Council, Overall the Lower Ralston Creek Project, when complete, is expected to increase the channel capacity by approximately one third. The cost of Phase I, the culverts and railroad bridge, is approximately $668,000. Phase II will address channelization and is presently under design and planning by Shoemaker Naaland. These plans will be submitted for review and bidding will probably be let in the begining of 1982. In light of the current austerity some cutbacks may well be considered in this very important program. It would be possible to proceed with this project and suffer no loss in flood protection.Q The lot on the southeast corner of Benton and Dubuque St, and the two immediately south are slated for acquisitiom-by the city. This land if not essential to the project and by not purchasing it the city could save as much as $180,000 and avoid removing these properties from the tax rolls. Thank you for considering this report. Daniel L. Daly 10/7/81 member, Committee on Comminity Needs /609 i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES I 39� _ MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 22, 1981 7:30 P.M. IOWA CITY PUBLIC LIBRARY ROOM C MEMBERS PRESENT: Bonney, Hirt, McGee, McCormick, Whitlow, Cook, Daly, Becker MEMBERS ABSENT: Dodge, Lockett, VanderZee STAFF PRESENT: Milkman, Hencin, Keller, Hillstrom, Brown, Behrman RECOMMENDATIONS TO CITY COUNCIL: The Committee on Community Needs recommends that the City not acquire the following properties for the Lower Ralston Creek Neighborhood Revitalization Project: 201 E. Benton Street, 912 S. Dubuque Street and 914 S. Dubuque Street. Comment: This recommendation was made in light of the current austerity which led the Committee to consider possible cutbacks in the program which would not result in a loss of flood protection. SUMMARY OF DISCUSSION: Bonney called the meeting to order. Bonney stated that the only item on the agenda would be consideration of Daly's suggestion on property acquisition in the Lower Ralston Creek area. Hencin introduced Brown, the Assistant City Attorney. Hencin made some corrections in the Ret�ort on Acquisition of Lower Ralston Creek Properties not Needed for Creek improvements: Page 1, 201 E. Benton 8/22/77 not 8/22/79 Page 2, sixth paragraph should read: "The owner of 201 E. Benton Street has operated an insurance business at this location since November 1977...". Page 3, paragraph one under legal aspects of non -acquisition: "There would be no grounds for lawsuits if the three properties were not acquired." Daly discussed his original report on the Lower Ralston Creek Project. Daly referred to the October 1, 1980, minutes of (CCN's meeting with) the Ralston Creek Coordinating Committee which listed five criteria for the project: 1) the work should proceed downstream to upstream; 2) do the most good for people at the least cost; 3) after initial funding of two dams by HUD, additional funding should come from local sources; 4) acquire property only when necessary; and 5) buy property when the price is right. M MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES /16,0,9 4- �4 COMMITTEE ON COMMUNITY NEEDS OCTOBER 22, 1991 PAGE 2 Daly stated that the prices of the properties in question (201 E. Benton Street, 912 S. Dubuque Street and 914 S. Dubuque Street) were much higher than originally forecast. Daly stated that since the lots did not converge on the creek, there would be room for widening the channel and stabilizing the bank without purchasing the properties. Hencin indicated that an estimated savings of $209,000 could be expected if these properties were not purchased. Daly stated that a decision not to acquire these properties would be a show of support for the wishes of the City Council. Bonney reminded the CCN members that as no formal communications from the City Council had been received concerning this matter, one could not assume one knew what the City Council wanted. The members discussed this matter. Bonney wondered if there was enough time to change the program should the CCN recommend against acquiring the properties. Hencin stated that it was still possible time wise, but the City was in the process of condemning the properties. Hencin said that the City Council could make a final decision at the November 10th meeting. McGee asked what the condemnation process did in terms of acquiring property. Brown explained the process. Daly discussed the recommendation not to purchase the properties in terms of the five objectives in the staff report. Daly stated that while objectives one and two were not directly affected, three and four had to some extent been accomplished. Objective five, that of assembling fragmented parcels to appropriate size for land consumptive commercial use to be sold for redevelopment, would still be valid, but Daly stated that the market forces that were changing that neighborhood into commercial use would not be affected by the CCN's decision. McGee expressed support for Daly's recommendation, stating that since the properties were not essential to the creek improvement project and as they had been extensively renovated, it was not necessary for the City to acquire them. Whitlow expressed support for Daly's recommendation, citing increased tax revenue for the City when the renovated properties were reappraised as the reason for his support. The members discussed the validity of this assumption. McGee asked about the legal problems the City could face if it did not acquire the properties. Brown stated that it was the opinion of the legal staff that this was basically a policy matter and there should be no legal liability. Brown did warn of the possibilities of civil suits, but stated that since condemnation proceedings were just started, it would be difficult to prove deliberate malice and obtain civil damages. Brown also stated that the Comprehensive Plan would also have to be amended. The members discussed possible ways this could be handled. Hencin referred to the Chapter 403 Redevelopment Plan, stating that a clause existed which permitted the deletion or exemption of the properties a 09 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES If— L". COMMITTEE ON COMMUNITY NEEDS OCTOBER 22, 1981 PAGE 3 slated for acquisition. Hencin stated that the 1980 Small Cities community development program would have to be amended and ultimately, the. savings would result in changes in the 1982 program. McCormick stated that as the legal staff foresaw no crisis and the Planning staff thought there was enough time to amend grant proposals, and as the City Council was looking for ways to save money, CCN should recommend that the City not acquire these properties. McCormick moved that the Committee on Community Needs recommend that the City not acquire the following properties for the Lower Ralston Creek Neighborhood Revitalization Project: 201 E. Benton Street, 912 S. Dubuque Street and 914 S. Dubuque Street. Daly seconded. The motion passed 7-1, with Bonney voting nay. Daly asked that a short comment accompany the motion explaining the reason for this recommendation. Daly stated that this recommendation was made in light of the current austerity which led the possible cutbacks in the Committee to consider program which not result in a loss of flood Protection. The meeting adjourned at 8:05 p.m. Prepared by: oraa rman,inute a er MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES leoey F MINUTES CIVIL SERVICE COMMISSION OCTOBER 8, 1981 LAW LIBRARY MEMBERS PRESENT: Anderson, Orelup, Walker STAFF PRESENT: Carroll, Jansen PUBLIC PRESENT: Peter Hayek, Mike Leon SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Jane Anderson at 7:30 pm. MEETING PURPOSE: The purpose of the meeting was discussed as establishment of ground rules for the hearing on the Evans appeal. SCHEDULING OF HEARING: The hearing was scheduled for Monday, November 16 beginning at 9:00 a.m.., Tuesday, November 17 beginning at 12:00 a.m., and Wednesday, November 1S beginning at 9:00 a.m., if necessary. (Hearings will be held at the Iowa City Recreation Center, Monday and Wednesday Room A, Tuesday Room B.) HEARING PROCEDURES: The City bears the burden of proof and will begin - appellant will respond to the charges. The hearing is an open meeting. Deliberations are open unless otherwise requested by the appellant under Section 28A. The Chairperson of the Commission will issue subpoenas at the request of the parties. Peter Hayek discussed with the Commission his motion for pre -hearing discovery and taking of depositions from those making statements concerning the events giving rise to the disciplinary action. Jansen agreed to allowing Hayek access to the statements and to taking depositions, however, reserved the right to be present during the deposition, and to exclude the appellant. Depositions will be made available to the Commission if used for purpose of impeachment. A deadline of November 9 was issued for completion of discovery and filing of lists of witnesses, subpoenas, and exhibits with the Commission. The attorneys will exchange exhibits. Stipulations may also be listed, if any are introduced. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES CIVIL SERVICE COMMISSION OCTOBER 8, 1981 PAGE 2 The Commission discussed the statement of the District Court from the last appeal concerning issuance of an opinion. Hayek stated that from the appellant's standpoint a more detailed explanation of their findings would be helpful. Jansen concurred, but stated that this was the Commis- sion's prerogative. The Commission will consider preparing a more detailed rationale. A discussion of the rules of evidence was held. Chairperson Anderson stated that in the past the attorneys did their best to abide by the rules of evidence. Jansen stated for the record that the City had no objections to any continuance request. Carroll stated that the entire hearing would be taped. The meeting was adjourned at8:01. p Anne Carroll, Director of Human a atmons MICROFILMED BY `JORM MICROLAB .CEDAR RAPIDS -DES I40INES 160 _i v 0iN1 6 1 Y MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SEPTEMBER 15, 1981 -- 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Johnson, Madsen, Eskin, Pepper, Terry MEMBERS ABSENT: None. OTHERS PRESENT: Dave Gebhard of Synthesis Young Arts Workshop; Dan Daly from Access Iowa City; Kalergis, Hindman and Blough from Hawkeye Cable Vision STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The Extension Policy being formulated by Hawkeye Cable Vision will need to be approved by the BTC and the City Council. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Regional NFLCP (National Federation of Local Cable Programmers) meeting will be December 4-6,.1981 in Milwaukee, Wisconsin. Eskin reported on the Educational Consortium (the governing body of Channel 27) progress. ATC President Trygve Myhren responded to a BTC letter, stating ATC will honor its access and franchise fee commitments to Iowa City. He also stated ATC is not necessarily in favor of state or city regulation of cable Iv. Gebhard, a citizen of Iowa City, submitted a petition to Hawkeye Cable Vision requesting them to bring to Iowa City Warner Amex's, the music channel, a 24 hour a day visual music potpouri. Johnson initiated the idea, which the Commissionars endorsed, of starting an Annual Program Review and Input Process for citizens of Iowa City. This would give citizens a chance to speak on their likes, dislikes and wants regarding programming on cable television in Iowa City. MCI telephone service, giving long distance calls discounts from 20-40%, is now available to Iowa Citians. Brown reported substitutions for some of Hawkeye's less useful equipment is possible, given: 1) all such substitutions are in written agreement form between the City of Iowa City and Hawkeye Cable Vision; and 2) substituted equipment shall be of approximate equivalent value of the original items. Shaffer distributed letters sent by the City of Iowa City to all local and national political representatives regarding Senate Bill 898 and three cable riders that could eliminate city regulation of cable and prohibit the requirement of access channels. "Access Week", eight MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES /461/ v BROADBAND TEL'' MMUNICATIONS COMMISSION SEPTEMBER 15, .,81 PAGE 2 days of live programming on channel 26 coordinated by Access Iowa City and Hawkeye Cable Vision, which took place August 30 -September 6, gave over 60 organizations and individuals a chance to talk about their services and functions. "Access Week" was deemed a commendable success. Pepper reported ATC is rendering their own legal opinion of the Iowa City ordinance regarding the extension policy, which may very well differ from the Iowa City legal staff's opinion. Blough said Hawkeye Cable Vision now has 8500 subscribders. The BTC is interested in commending the Press -Citizen and the Coralville Weekly News for their support in carrying the listings of the local cable tv access channels at no charge. Blough reported the outage of cable television for portions of Iowa City on September 10 was due to a failure of a transformer. All such transformers now in the Iowa City system are going to be replaced. Hindman reported progress on the repairing of Hawkeye Cable Vision equipment and that he was working out a possibility to have original local music played back on channel 26. Blough reported there were still 28 no responses to the 68 homes sent surveys who do not yet have cable tv service. The survey inquires as to the interest of the citizens in receiving cable tv service. MEETING CALLED TO ORDER: Meeting called to order at 4:03 P.M. MINUTES Moved by Eskin, seconded by Madsen to approve minutes with two typing errors corrected. Minutes approved unanimously. ANNOUNCEMENTS The regional NFLCP meeting will be held in Milwaukee December 4, 5 and 6. The Commissioner Discussion item at the end of the BTC agenda has been added so that commissioners who have questions or items of interest not directly related to BTC business can bring such items up at the end of the meeting. Eskin reported on the Educational Consortium, saying an intern from the University of Iowa will be used to assist in program production and playback. Eskin also inquired if a portion of time on Hawkeye's editing system could be reserved for Educational Consortium use. Kalergis' response indicated there would need to be a policy change that would permit any one entity or block of entities exclusive use of certain time on Hawkeye's equipment. This will be addressed in the next Educational Consortium meeting. Several NFLCP members received a new Access Handbook from United Cable TV, entitled "Cablecasting and Public Access in the 80's". It is available for perusal from the BTS office. /a// MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BROADBAND TELE- YMUNICATIONS COMMISSION SEPTEMBER 15, j8l PAGE 3 A communication was received from ATC responding to a letter sent by the BTC July 24, 1981 (see City Clerk files for all communications). Trygve Myhren pledged ATC's support, and said they would keep their agreements regarding local access cable tv and the franchise fee arrangement with the City of Iowa City. ATC does not believe cities should be in a position to regulate rates of cable companies. Mr. Myhren did not address the BTC inquiry about their support of Senate Bill 898 and its three cable riders which could, if passed, usurp city and state government regulatory powers, prohibit the requirement of access channels, and enable the FCC (Federal Communications Commission), not cities or states, to set franchise fee ceilings. PUBLIC DISCUSSION: Uave Gebhard submitted a petition signed by Iowa Citians to urge Hawkeye Cablevision to offer Warner Amex's new 24 hour a day music channel. Slough responded by saying he would like a cover letter from Gebhard to send with these petitions to ATC headquarters. Slough also said Hawkeye is looking into changing from UPI to AP services, which would enable them to consolidate three or four channels of data to one or two channels, freeing up channels for other kinds of services. Blough said to receive this music channel would require an initial investment of approximately $6,000. Gebhard mentioned Synthesis Young Arts workshop is interested in trying to sell some of their music and/or visual products to Warner Amex. Madsen asked Blough how decisions are made regarding channel content selection. Slough said this decision is a combination of community interest, his and Kalergis' decision, upper level management decisions, and what has been budgeted for. Budgeting for 1982 is already in process. Johnson suggested setting up an annual program review hearing, starting next year, probably in April. The hearing would make Iowa Citians aware of what options are available in terms of programming that they are not now receiving, and request citizen input on what services/channels they now like or don't like and what, if any, other services they would like. Johnson made a motion to have the BTC sponsor an Annual Cable TV Program Review and Input Hearing. Seconded by Eskin, unanimously approved. Johnson and Shaffer will work together to prepare a proposal for this endeavor. Pepper inquired about the CBS cultural channel package being carriec by Hawkeye Cable Vision. Slough said he has sent the request to have the CBS cultural channel carried in Iowa City to their Denver office and its receipt in Denver has been acknowledged. Iowa City is on record as wanting the CBS cultural channel, but no official response has been received. CBS cultural channel carries music, theatre, dance, opera and ballet. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 4" Vi_ BROADBAND TEL: 4MUNICATIONS COMMISSION SEPTEMBER 15, 1981 PAGE 4 Johnson announced MCI telephone service is available in Iowa City, which offers a 20%-40% discount on long distance phone calls. MCI is an alternative phone service to Northwestern Bell. Telenet, an alternative computer networking service, has decided to include Iowa City in its network as well, along with other major markets in the United States. SPECIALIST'S REPORT Shaffer reported legal staff's opinion regarding substituting equipment items by mutual consent (between the City of Iowa City and Hawkeye Cablevision) for those items originally proposed or bought by Hawkeye Cable Vision. Dave Brown, Assistant City Attorney, in a written memo stated substituting items can be accomplished on the following basis: 1) said substitution shall be made only by written agreement by and between Hawkeye Cable Vision and the City of Iowa City and 2) substituted equipment shall be of approximate equivalent value of the original item. Shaffer distributed copies of a letter sent by the City of Iowa City to all local political and national representatives regarding the City's opposition to Senate Bill 898 and its cable riders. Johnson complimented Mayor Balmer for endorsing this letter. Shaffer said the access posters which advertise the four local cable tv access channels have been completed and have been put on City, Coralville and University buses. Shaffer stated he received six complaints during the last month. Most all complaints dealt with the Extension Policy and persons who have not received cable tv service. The library computer and cable tv interface project is proceeding, now the Computer Assisted Instruction lab of the University of Iowa is assisting in developing this project. Berlin and Shaffer will be attending and speaking at the International City Management Association conference in Los Angeles, California, September 17-21, 1981. "Access Week", eight days of live and taped local access cable tv programs, done by and for Iowa Citians over channel 26, took. place August 30 -September 6. This was coordinated by Access Iowa City, with the aid of Hawkeye CableVision. It provided a chance for over 60 Iowa City individuals, groups and organizations to disseminate information about themselves and their activities and familiarized these groups and individuals with the access channel. Almost as many persons helped behind the scenes, running cameras, coordinating talent, producing, etc. Access Iowa City is to be commended for their successful efforts, as it Hawkeye CableVision for their support. As in any such venture, many things were discovered and learned. Shaffer informed the BTC there is currently a problem with keeping the equipment in the Hawkeye CableVision studio in the Library cool. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES T r BROADBAND TELE iMUNICATIONS COMMISSION SEPTEMBER 15, iy81 PAGE 5 Several pieces of equipment have already been damaged because of this problem. The Library's cooling system is seemingly not capable of cooling only Hawkeye's area without cooling up to to one-third of the Library at the same time. A meeting between the Public Library and Hawkeye CableVision officials has been set for October 6 to discuss possible solutions to this problem. Shaffer suggested, as the Rules of Procedures in Dispute Resolution guidelines state, to allow these parties to try to resolve this problem themselves first. If they cannot resolve the issue, the BTS and BTC may need to get involved. The BTC supported the idea of Hawkeye CableVision shutting down the studio before the point at which the equipment may be destroyed. HAWKEYE'S EXTENSION POLICY: Pepper stated ATC was in the process of rendering their own legal opinion on the Extension Policy issue. Initial indications are that they will disagree with the City legal staff's opinion. The point in contention is what is "reasonable" to expect the company to wire, so that, in their interpretation of the ordinance, service is to be provided except where not reasonable. Yutkin promised the extension policy, or ATC's interpretation of that policy, will arrive by the October BTC meeting. Most all the homes affected by the extension policy will be aerial hookups, not underground, so they could be done in the winter or springtime. It was noted according to the ordinance, Hawkeye Cablevision does not have to provide service to 100% of Iowa City until April 18, 1982. HAWKEYE'S REPORT: Blough reported Hawkeye Cable Vision has now completed wiring Dover and Sterling Streets. He also stated Hawkeye is right on schedule with their construction. They are now on Ealing and Cardiff Circle. Blough reported the marketing and sales is going well in Iowa City. There are now about 8500 subscribers. Kalergis reported the listings of local access cable tv channels programming in the Press -Citizen and the Coralville Weekly News. The Daily Iowan is the only newspaper not carrying the listings because they say they do not have the funds to carry those listings (at an approximate cost of $25 a week). Johnson suggested a letter be drafted and sent by the BTC to the Daily Iowan speaking to the benefits and advantages of carrying such local access cable tv program listings. At the same time, it was suggested letters of commendation be sent to the Press -Citizen and the Weekly News for carrying those listings. Blough stated Hawkeye and many subscribers on the east side experienced a power outage September 10 at about 3:30 AM. The total amount of time certain portions of the cable system was down was about 5 hours. The problem was the kind of transformer being used. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1411 F BROADBAND TEL' 'MMUNICATIONS COMMISSION SEPTEMBER 15, ,j8l PAGE 6 All such transformers in the Iowa City system are in the process of being replaced. Hindman provided an update on the video equipment situation. Two 1640 cameras are now up and operable with only one backup camera being down. One of the decks being repaired is not back yet. The light and microphone stands have been repaired. The document scanning camera for the library has arrived. PVOM and studio shoots are going on as planned. The intercom systems for the PVOM have been repaired. Set designs for the studio are up, with $600 of props yet to arrive. Hindman and Newbern are working out an arrangement that will make available a cassette playback system so that music can be played on channel 26 whenever video programs are not being cablecast. Also a live microphone has been wired into channel 26 for DJ'ing purposes. Shaffer inquired if Hawkeye had proceeded on the second survey to those in Iowa City who do not yet have cable tv service. Blough responded that he had, and that as yet there are 28 no responses of the total 68 homes surveyed. NEW BUSINESS: The next BTC meeting will take place October 20, 1981, 4:00 PM in the Civic Center Conference Room. COMMISSIONER DISCUSSION: None. ADJOURN: Moved by Madsen, seconded by Johnson, to adjourn. Unanimously approved. Adjournment at 5:45 P.M. R//es ec lly sub t d, i l�� William Drew Shaff r Broadband Telecommunications Specialist MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES IOWA CITY MUNICIPAL AIRPORT COMMISSION IOWA CITY CIVIC CENTER October 8, 1981 Members Present: Redick, Saeugling, George, Phipps Member Absent: Dieterle Staff Present: Zehr, Brown Chairman Redick opened the meeting at 7:45 p.m. The minutes of the September 10th meeting were corrected as follows; Last sentence of first page changed to read; "The recording secretary offered another opinion," The minutes were approved as corrected. Manager Zehr presented the bills for the month. They included the payment for the new shop roof to Curren & Mitchell Builders and a partial payment to Downey Construction for the sealing of the asphalt ramps. Items C and A of the agenda were switched for consideration of the guests present. The intended useage of the Vehicular Movement Resolution pasted at last months meeting was being questioned by commissioner George. After considerable discussion as to the intent and enforcement of the resolution i George proposed the following motion to be added in the authorized vehicle section of the resolution, "vehicles operated by owners or pilots of aircraft based or operated on the airport". Motion failed for lack of second. It was decided that the city legal staff investigate the format of the resolution and report back to the commission at the next meeting. Zehr reported that he had recieved the Master Plan report and the Environmental Impact Assessment report from L.R. Kimball. Zehr explained that due to outdated information he was returning the Master Plan report to Kimball for update before presenting it to the commission. The Inviornmental Impact report was distributed to the commission member for their review. That report is scheduled for review at a special meeting October 28, 1981, 7:00 A.M. at the On Iowa Restaurant. Zehr reported that he had recieved a letter from the Iowa City Flying Service exercising their option to renew the hangar leases and distributed a copy to the commission members. Zehr explained he was conducting a survey of local airports to find the going rate of hangar rental and will present the findings at next months meeting. Mr. Jones addressed the Commission and handed out a brochure describing the gloomy outlook for F.B.O. Is in the next few years. He also explained some of the past meathods for setting hangar rent. Chairman Redick explained a resolution she received from City Council which relieves members of Boards and Commissions from their poet after three unexcused incidents of absenteeism. Mr. Blum addressed the commission about his concern over the possible light poles that may be installed at the intersection of Highway 1 and 518. Zehr was directed to check on this and report to the commission at their next meeting. Attorney Brown reported no new developments in the pending Dooley litigation. The meeting was adjourned at 9:10 p.m. /6/07, MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY HUMAN RIGHTS COMMISSION AUGUST 31, 1981 LAW LIBRARY MEMBERS PRESENT: Barcelo, Baumgartner, McGuire, Portman, Reyes, Turner, Watson. MEMBERS ABSENT: McCartt (unexcused). STAFF PRESENT: Steinbach, Williams, RECOMMENDATIONS TO THE CITY COUNCIL: None. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:35 PM by Chairman, Jeff Portman. 2. Minutes, August 3, 1981. Turner wanted item #12 corrected to state that she recommended using Cable TV for advertising the Human Rights Commission public forum, however, she did not recommend using the program entitled "Free Forum". McGuire moved and Reyes seconded that the minutes be accepted as corrected. Passed unanimously. 3. Complaints pending. a. E/R, 7-10-7906 and E/R, 7-10-7907. No report. b. E/R, 9/18-7909. No action has been taken. C. E/S, 1-2-8101 and E/A & S, 1-2-8101. Portman received phone call from Respondent saying he wanted an apology from the Complainant. 4. Cases opened. Three cases were opened in August. Two were in the area of housing and one was in the area of employment. 5. Cases in Legal. One new case was submitted to Legal this month. Three cases are now in Legal. 6. Iowa City Public Forum. Dates of November 5th and November 12th were suggested as best dates for the public forum. Commissioners chose November 12th and decided to reserve a conference room at the Iowa City Public Library. Persons suggested for keynote speakers and/or panel members were Louise Noun, Roxanne Conlin, Miguel Teran, Michael Blake, Peg Burke, Robert Morris, Clara Oleson, Sister Irene Munoz and Tom Mickelson. Barcelo and Turner will contact these people before next meeting. MICROFILMED BY JORM MICROLAB } CEDAR RAPIDS•DES 1401NES AW d Iowa City Human Rig` • Commission Page 2 7. Public Service Announcements. All public service announcements have been taped and are ready for distribution to radio stations. 8. HUD Equivalency. Williams to mail certification and legal opinion from City Attorney to HUD. 9. Informal Complaint. Someone complained that three local businesses are using illegal job application forms. These applications include questions regarding weight, height and marital status for positions such as cashier and desk clerk. Baumgartner and Watson will speak to the business managers to explain the concerns of the Commission regarding these applications. 10. Boyd Luncheon. The luncheon for former University of Iowa President Boyd was held on August 26, 1981. Attendance was good and Commissioners thanked Barcelo for the time and effort she put into this event. 11. The previous month's activities were reviewed by Williams. 12. Next Commission meeting - September 21, 1981, 7:30 PM, City Manager's Conference Room. Agenda setting - September 14, 1981. 13. Turner moved and Reyes seconded that the meeting adjourn. Passed unanimously at 9:55 PM. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 14/3 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION SEPTEMBER 21, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Barcelo, Baumgartner, McCartt, McGuire, Portman, . Reyes, Turner, Watson. MEMBERS ABSENT: None. STAFF PRESENT: Helling, Steinbach, Williams. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Williams is to contact the City Manager regarding making funds available for the hiring of a public hearing officer. The Commission is requesting one month turn around time on cases submitted to legal for review. SUMMARY OF RELEVANT. DISCUSSION: 1. Meeting called to order at 7:30 PM by Chairman, Jeff Portman. 2. McGuire reported that she had received a letter from legal stating that they would not attend the meetings of the Human Rights Commission. 3. Complaints pending. a. E/R, 7-10-7906 & E/R, 7-10-7907. The Commission received a letter from the State Commission regarding this case. It advised the Iowa City Human Rights Commission that they do not agree with the finding on the local level. At this time the local Commission still has jurisdiction and will continue to conciliate. b. E/R, 9-18-7809. McCartt tried to set up a meeting with the Respondent. He refuses and is not interested. Williams is to check with legal regarding the proper way to proceed. It appears there is a good chance this case will go to public hearing. The question of funding for a public hearing officer came up and Helling and Williams were asked to prepare a recommendation to the City Manager to make funds available for a public hearing officer. C. E/S, 1-2-8101 & EMS, 1-2-8101. The Respondent has dropped his insistance for an apology. The team is now awaiting a response from the Complainant. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Human Rights Commission September 21, 1981 Page 2 d. E/S, 7-2-8005. The team met with the Complainant recently. The Respondent will be notified. 4. Cases in legal. Three cases are presently in legal. Commissioners expressed their concern that cases be reviewed in a timely manner and that legal assistance and advice be available to the Commission. Commissioners are requesting a one month turn around time limit on the cases submitted for review. 5. Iowa City Public Forum. A room has been reserved at the Iowa City Public Library. Barcelo and Turner have contacted the suggested names for speakers/panel members. Panel members will include Maria Martinez, Robert Morris, Clara Oleson (moderator), Christine Grant, Mike Blake. Possible speakers still to be contacted include Tom Harkin, Evelyn Villianes and Shirley Chisholm. 6. Public Service Announcements. Public service announcements are presently being broadcast on KCJJ. KRNA accepted the announcements and will broadcast. KSUI accepted the announcements and will check to see if they may run them. KXIC said they cannot accept pre- recorded public service announcements. They will accept written copy and read them. 7. HUD equivalency. Williams is working with City Attorney Jansen on this. It may be quicker to amend the ordinance to come into equiva- lency with HUD. Williams will report progress to the Commission. 8. Informal complaints. Watson met with the manager of one of the businesses and explained the Commission's concerns. The manager questioned the Commission's involvement and Watson explained the Ordinance and the Commission's role. Baumgartner is to meet later this week with the managers of the other businesses. 9. Iowa Civil Rights Training Session. A one-week training session sponsored by the Iowa Civil Rights Commission and HUD is scheduled for October 25-30 in Des Moines. Room and board will be provided for two persons from each local commission. Williams will attend at least three •days and Reyes and Baumgartner expressed a desire. to attend one or two days. 10. Next Commission meeting - October 26, 1981, 7:30 PM, City•Manager's conference room. Agenda setting - October 19, 1981. 11. Baumgartner moved and Reyes seconded that the meeting adjourn. Passed unanimously at 9:00 PM. 161 P✓ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 4- K1