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Home My WebLink About2008-02-19 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 19, 2008 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Miklo, O'Malley. The Mayor presented the Outstanding Student Citizenship awards to Regina Elementary students: Grace Larew; Joe Pugh; Reed Deninger. UISG Liaison Volland assisted in the presentations. The Mayor delivered the State of City Message. Moved by Correia, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 24, Special Council Work Session; January 28, Special Council Work Session; January 28, Special Council Work Session; January 29, Special Council Formal Official and Complete; January 31, Special Council Formal Official and Complete; January 31, Special Council Work Session; February 4, Regular Council Work Session; February 5, Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Public Art Advisory Committee -January 17, 2008; Planning and Zoning Commission - January 17, 2008. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Class C Liquor License for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Class C Liquor License for Kmarcella, Inc., dba Donnelly's Pub, 110 E. College St.; Class B Beer Permit for Stuff Corp., dba Godfather's Pizza, 531 Hwy 1 West; Special Class C Liquor License for Devotay, Inc., dba Devotay, 117 N. Linn St.; Class C Beer Permit for Fareway Stores, Inc., dba Fareway Stores #950, 2530 Westwinds Dr.; Class C Beer Permit for Fareway Stores, Inc., dba Fareway Stores #34, 2765 Commerce Dr.; Class E Liquor License for Hy- Vee, Inc., dba Hy-Vee #2, 812 S. First Ave.; RES. 08-35, TO ISSUE A DANCE PERMIT to Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; RES. 08-36, TO REFUND CIGARETTE PERMIT to Hagen Electronics, Inc., dba Hawkeye Amusement, PO Box 3082. Motions: Approve disbursements in the amount of $11,601,386.58 for the period of January 1 through January 31, 2008, as recommended by the Finance Director. Resolutions: RES. 08-37, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN FOR THE PROPERTY LOCATED AT 2685 INDIGO COURT, IOWA CITY, IOWA; RES. 08-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC Complete Description February 19, 2008 Page 2 RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LAURENCE SHORT, ET AL, AND TENANT, TROPICAL CHILL, INC D/B/A BALDY'S WRAPS, FOR A SIDEWALK CAFE; RES. 08-39, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER KLDP, INC, AND TENANT, CHACKALACKAL, INC. D/B/A ONE TWENTY SIX, FOR A SIDEWALK CAFE; RES. 08-40, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER 120 BUILDING CO, AND TENANT, VITO'S OF IOWA CITY, INC. D/B/A VITO'S, FOR A SIDEWALK CAFE; RES. 08-41, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN, AND TENANT, GRAZE IOWA CITY LLC D/B/A GRAZE, FOR A SIDEWALK CAFE; RES. 08-42, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER PLAZA TOWERS LLC, AND TENANT, J&E, INC. D/B/A FORMOSA ASIAN CUISINE, FOR A SIDEWALK CAFE; RES. 08-43, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER WILLIAM AND HELEN BYINGTON, AND TENANT, LITTLE DONKEYS, INC. D/B/A PANCHERO'S MEXICAN GRILL, FOR A SIDEWALK CAFE; RES. 08-44, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA LLC, AND TENANT, IOWA CITY COFFEE COMPANY D/B/A JAVA HOUSE, FOR A SIDEWALK CAFE; RES. 08-45, ACCEPTING CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM JOHN'S GROCERY, INC. Correspondence: Snow Removal letters from Elizabeth Huber, Kathleen Janz, [staff response included] Jim Knapp, Jason White [staff response included]; Joseph Jason regarding Mental Health Care Issues in Iowa; Jeanne Bock regarding Cultural Diversity -Downside; Marc Moen regarding Fees for false alarms [Mayor Bailey's response included]; Joe Scott regarding Bicycling in Iowa City [Council member Wilburn's response included]; Rev. Donald Spitz regarding Donna Holman; Don Edwards regarding Abortion; Steve Bernhardt regarding TIF; Rich VeDepo regarding Iowa City Aerohawks; Charlie Terzano Borovic regarding Household Hints; Eve Casserly regarding Transportation Meeting Cancellation; Charlotte Walker regarding Senior Center Commission Vacancy; Public input regarding City Manager candidates from Naomi Novick, Chia-Hsing Lu, Joan Jehle, Holly Hotchkiss, Russell Karkowski, Mike Carberry, Caroline Dieterle, Rick Dobyns, Karen Kubby, Markets Oliver, Judy Nelson, Janelle Rettig, Garry Klein, Calvin Satterlee, Carol Spaziani, Wanda Evans, Wendy Robertson, Jim Maynard, Tim Weitzel. Complete Description February 19, 2008 Page 3 Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Adam Cannon, 1405 Aberdeen Court, appeared regarding snow removal on City cul- de-sacs. Shaner Magalhaes, Johnson County Historical Society, thanked Council for their investment of additional monies into the Irving Weber Days celebration. A public hearing was held on resolution amending the Comprehensive Plan to include the updated Historic Preservation Plan. PCD Director Davidson introduced Sr. Planner Miklo and Historic Preservation Commission Chair Tim Weitzel presented a power point presentation. Jackie Briggs appeared in support of the Plan. Individual Council Members expressed their views. Moved by Hayek, seconded by Wilburn, to continue public hearing and defer resolution amending the Comprehensive Plan to include the updated Historic Preservation Plan to March 4. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Correia, to accept correspondence from David Rust and Joy Smith. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, that the ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016), be given second consideration. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. A public hearing was held on a resolution for the Proposed Operating Budget for the Fiscal Year July 1, 2008 through June 30, 2009, the Proposed Three-Year Financial Plan, and also the Multi-Year Capital Improvements Program through Fiscal Year 2012. No one appeared. Finance Director O'Malley present for discussion. Individual Council Members expressed their views. A hearing was held on a resolution assessing a $300.00 civil penalty against Delimart #2. Asst. Johnson County Attorney Andy Chappell present. Moved by Wilburn, seconded by Correia, to adopt RES. 08-46, ASSESSING A $300.00 CIVIL PENALTY AGAINST DELIMART #2. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A hearing was held on a resolution assessing a $300.00 civil penalty against Delimart. Asst. Johnson County Attorney Andy Chappell present. Moved by O'Donnell, seconded by Correia, to adopt RES. 08-47, ASSESSING A $300.00 CIVIL PENALTY AGAINST DELIMART. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, to adopt RES. 08-48, APPROVING AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MELTDOWN GLASS ART AND DESIGN LLC TO PRODUCE ARTWORK FOR THE ROBERT A LEE RECREATION CENTER POOL ROOM AND AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE SAME. PCD Director Davidson presented a power point presentation. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wilburn, to adopt RES. 08-49, AUTHORIZING THE CITY OF IOWA CITY TO JOIN THE INTERNATIONAL COUNCIL OF LOCAL ENVIRONMENTAL INITIATIVES (ICLEI) AND PARTICIPATE IN ITS "CITIES FOR CLIMATE Complete Description February 19, 2008 Page 4 PROTECTION" CAMPAIGN. Recycling Coordinator Jordan present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by O'Donnell, to accept correspondence from Patricia Ephgrave [staff response included). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wilburn, seconded by Wright, to adopt RES. 08-50, APPROVING A LEASE AND A TEMPORARY CONSTRUCTION EASEMENT WITH MERSCHMAN SEEDS, INC. AND REGENNITTER FARMS, INC. TO LEASE AND CONSTRUCT AN ACCESS WAY FROM MORMON TREK BLVD. TO THE NORTH/SOUTH RUNWAY. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-51, APPROVING SETTLEMENT OF PENDING LITIGATION, to Nina Siegal for $45,000. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies on Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013; Senior Center Commission to fill three-year term January 1, 2008 -December 31, 2010; Youth Advisory Commission for two vacancies to fill two year terms January 1, 2008 -December 31, 2009, two (2) persons -Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. The Mayor announced the current vacancy: Public Art Advisory Committee to fill an unexpired term ending March 1, 2011. Applications must be received by 5:00 p.m., Wednesday, March 26, 2008. Correspondence accepted from Barbara Nicknish was received. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Wright noted that the Iowa City Spells event at the Public Library had been reschedule to February 23; and thanked City crews for their efforts to keep the streets open during the recent snow storm. Mayor Pro tem O'Donnell seconded remarks on City crew's effort on City streets; and thanked those who attended the Meet and Greet of City Manager candidates on February 15. Council Member Wilburn noted that the University of Iowa Black Student Union would be presenting "Black Excellence in Iowa" a film shown on February 28; Cultural Diversity Day on Sunday, February 24; and reported on accepting an invitation from the Veterans Hospital to speak during Black History Month and share personal family history. Council Member Hayek echoed remarks concerning city snow removal crews; and thank city staff and the public who have put in extra hours to keep the sidewalks cleared; announced that the meeting on the University of Iowa Alcohol Task Force that Mayor Bailey Complete Description February 19, 2008 Page 5 and he had planned to attend had been rescheduled to early March and they would report back to Council. Council Member Correia reported on meeting on the Violence Against Women Task Force UISG Volland she co-chair, noting they had begun meeting November 26 and are scheduled for their final meeting April 21. Mayor Bailey reported that Council Member Wilburn, PCD Director Davidson and herself had participated in the Chamber Federal Issues (lobbying) trip the previous week, and stated she felt the team worked very well together and felt optimistic that funding for certain projects might be secured. Council Member Wilburn noted that a number of legislators commented they had received emails and letters regarding projects and encouraged citizens to continue with those comments. Moved by Wilburn, seconded by Hayek, to adjourn meeting at 8:10 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council embers present. enia D. Bai ey, May Ma 'ian K. Karr, City Clerk VC-IJ-VO r t~~'_,--.,®~ C[TY aF I41NA CITY 3a1 R1~ ~ D ~ E~CJ Date: January 28, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Budget Work Session, January 24, 2008, 8:OOAM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG: Volland Staff: Helling, O'Malley, Karr, Dilkes, Tharp, Davidson, Yapp, Fosse, Fowler, Miklo, Hargadine, Rocca, Trueblood, Knoche, Mansfield (A complete transcription is available in the City Clerk's Office) CAPITAL IMPROVEMENT PROJECTS (CIP) The Mayor announced that the meeting would be broadcast live on Channel 5 and would be web streamed as well. A power point presentation was presented on the following projects with City staff present as noted. PW Director Fosse stated projects would be presented in categories: Airport; Landfill; Parking; Parks, Recreation and Trails; Public Safety; Public Utilities; Streets, Bridges and Traffic Engineering; Miscellaneous Other Projects; Recurring Projects; Projects Scheduled for Completion in 2008; On the Radar; and Questions. Airport Corporate Hangar "L" -Operations Specialist Tharp Apron Reconstruction & Connecting Taxiway -Operations Specialist Tharp Aviation Commerce Park South -Operations Specialist Tharp and PCD Dir. Davidson Landfill East Side Recycling Center - PW Dir. Fosse Landfill Cell - FY09 - PW Dir. Fosse and Finance Dir. O'Malley Parkin Parking Garage Access Controls -Parking & Transit Dir. Fowler Parking Garage Maintenance & Repair -Parking & Transit Dir. Fowler Near Southside Multi-Use Parking Facility -Parking & Transit Dir. Fowler &PCD Dir. Davidson Parking Elevator Upgrades -Parking & Transit Dir. Fowler Parks. Recreation and Trails Sand Lake Recreational Area -Parks & Rec. Dir. Trueblood Iowa City Kicker's Soccer Park -Parks & Rec. Dir. Trueblood Special Council Work Session January 24, 2008 Page 2 Butler Bridge Pedestrian Trail -Parks &Rec. Dir. Trueblood, JCCOG Ex. Dir. Yapp City Park Trail Lighting -Parks &Rec. Dir. Trueblood Frauenholtz-Miller Park Development -Parks &Rec. Dir. Trueblood & Sr. Planner Miklo Hickory Hill Park Bridge -Parks &Rec. Dir. Trueblood Napoleon Softball Field Renovation -Parks &Rec. Dir. Trueblood North Market Square Park Redevelopment -Parks &Rec. Dir. Trueblood Outdoor Ice Rink -Parks &Rec. Dir. Trueblood & Sr. Planner Miklo [Correia left 9:15] Pedestrian Bridge Rocky Shore Dr. to Peninsula -Parks &Rec. Dir. Trueblood, Sr. Planner Miklo, & JCCOG Ex. Dir. Yapp Peninsula Park -Parks &Rec. Dir. Trueblood Rec Center Roof Replacement -Parks &Rec. Dir. Trueblood Rec Center Improvements Waterworks Park Hospice Memorial -Parks &Rec. Dir. Trueblood Wetherby Splash Pad -Parks &Rec. Dir. Trueblood &PCD Dir. Davidson Public Safety Fire Station # 4 -Fire Chief Rocca &PCD Dir. Davidson Fire Apparatus- Fire Chief Rocca Police Records & Computer-Aided Dispatch -Police Chief Hargadine & Fire Chief Rocca [Correia returned 9:50] Radio System Upgrade- Police Chief Hargadine & Finance Dir. O'Malley Public Utilities Highlander Lift Station Force Main Replacement - PW Dir. Fosse Rapid Creek Watershed Sewer Service Study - PW Dir. Fosse &PCD Dir. Davidson Sandusky Storm Sewer -City Engr. Knoche N. Gilbert St. Box Culvert -City Engr. Knoche Utility Billing Software -Finance Director O'Malley Streets, Bridges, Traffic Engineering and Public Utilities Burlington/Madison Intersection and Median -City Eng. Knoche &PCD Dir. Davidson Burlington/Clinton Intersection Improvements -City Eng. Knoche &PCD Dir. Davidson Burlington Street Median -City Eng. Knoche &PCD Dir. Davidson 420'h Street Improvements Hwy. 6 to Taft Avenue -City Eng. Knoche &PCD Dir. Davidson American Legion Road Scott / Taft Avenue -City Eng. Knoche &PCD Dir. Davidson First Avenue / IAIS Railroad Crossing -City Eng. Knoche &PCD Dir. Davidson Gilbert St. Streetscape -City Eng. Knoche, JCCOG Ex. Dir. Yapp & PW Dir. Fosse Lower Muscatine Avenue -Kirkwood to First Avenue -City Eng. Knoche &PCD Dir. Davidson Mormon Trek Left Turn Lanes -City Eng. Knoche, PW Dir. Fosse, PCD Dir. Davidson & JCCOG Ex. Dir. Yapp Park Road Bridge & Intersection Improvements -City Eng. Knoche, PCD Dir. Davidson & PW Dir. Fosse Salt Storage Building - PW Dir. Fosse Public Works Facility Site Work - PW Dir. Fosse Vehicle Wash System- PW Dir. Fosse Fuel Facility- PW Dir. Fosse Special Council Work Session January 24, 2008 Page 3 Scott Blvd. Pavement Overlay -City Engr. Knoche Sycamore Street -Burns Street to the City Limits -City Engr. Knoche, Sr. Planner Miklo &PCD Dir. Davidson Burlington Street Pedestrian Bridge Rehabilitation -City Engr. Knoche Burlington St. Pedestrian Bridge Rehabilitation- City Engr. Knoche Rochester Avenue Bridge- City Engr. Knoche & PW Dir. Fosse Miscellaneous Other Proiects Cemetery Resurfacing -Parks &Rec. Dir. Trueblood City Hall Lobby & Revenue Division Remodel -Finance Director O'Malley Geographic Information System Software -City Engr. Knoche & PW Dir. Fosse Recurring Proiects Parks Recurring Projects Parks Bike Trails -Parks &Rec. Dir. Trueblood &PCD Dir. Davidson Brick Street Repair -City Engr. Knoche, PW Dir. Fosse &PCD Dir. Davidson Bridge Maintenance -City Engr. Knoche & PW Dir. Fosse City Hall & Other Projects -Parks &Rec. Dir. Trueblood Curb Ramps -City Engr. Knoche Open Space Land Acquisition -Park &Rec. Dir. Trueblood Over Width Paving & Sidewalks -City Engr. Knoche Parks Recurring Project Maintenance and Improvements -Park &Rec. Dir. Trueblood Pavement Rehabilitation -City Engr. Knoche Public Art -PCD Dir. Davidson Railroad Crossings -City Engr. Knoche Sewer Main Replacement - PW Dir. Fosse Sidewalk Infill -City Engr. Knoche &PCD Dir. Davidson Street Pavement Markings -City Engr. Knoche Traffic Calming -PCD Dir. Davidson Traffic Signals -City Engr. Knoche Water Main Replacement - PW Dir. Fosse Proiects Scheduled for Completion in 2008 Airport Runway 7-Operations Specialist Tharp Brookland Park Redevelopment -Parks &Rec. Dir. Trueblood Court Hill Trail -Parks &Rec. Dir. Trueblood &PCD Dir. Davidson Lower City Park Improvements -Parks &Rec. Dir. Trueblood Napoleon Park Restroom -Parks &Rec. Dir. Trueblood Rec Center Window Replacement -Parks &Rec. Dir. Trueblood Lower City Park Riverbank Protection -Parks &Rec. Dir. Trueblood Trail Connectivity -Parks &Rec. Dir. Trueblood, JCCOG Ex. Dir. Yapp &PCD Dir. Davidson Fire Station # 2 -Fire Chief Rocca Dodge Street Reconstruction -City Engr. Knoche, PW Dir. Fosse, PCD Dir. Davidson Gilbert / Bowery / Prentiss Intersection Improvements -City Engr. Knoche Lower West Branch Road Reconstruction -City Engr. Knoche McCollister Boulevard -City Engr. Knoche &PCD Dir. Davidson South Grand Roundabout -City Engr. Knoche Special Council Work Session January 24, 2008 Page 4 On The Radar Unfunded # 10 Brick Street Replacement - PW Dir. Fosse &PCD Dir. Davidson Unfunded # 18 I-80 Aesthetic Improvements -PCD Dir. Davidson Unfunded # 45 Dubuque St. Pedestrian Bridge Over I-80 -PCD Dir. Davidson & City Engr. Knoche Unfunded # 46 Hwy. 1 Pedestrian Bridge Over I-80 -City Engr. Knoche & Parks & Rec. Dir. Trueblood Pedestrian Bridges Over I-80 -PCD Dir. Davidson & City Engr. Knoche I-80 Interchange Improvements - PW Dir. Fosse Unfunded # 54 Willow Creek Trail -West -Parks & Rec. Dir. Trueblood &PCD Dir. Davidson Unfunded # 58 Rohret Road South Sewer - PW Dir. Fosse &PCD Dir. Davidson Unfunded # 71 Sand Prairie Enhancement -Parks & Rec. Dir. Trueblood Unfunded # 72 Scott Park Development -Parks & Rec. Dir. Trueblood & P Dir. Fosse Unfunded # 81 Neighborhood Pedestrian Lighting -PCD Dir. Davidson Unfunded # 85 Riverside Drive Redevelopments - PW Dir. Fosse &PCD Dir. Davidson Gilbert Street /Highway 6: Dual Left Turn Lanes -PCD Dir. Davidson, CA Dilkes, PW Dir. Fosse & City Engr. Knoche Washington /Van Buren Intersection Improvements -PCD Dir. Davidson Police Firing Range -Police Chief Hargadine HANDOUTS' ^ FY09 Capital Improvements Program-Presentation to Council January 24 ^ City of Iowa City, Iowa Capital Improvements Projects -Projects by Funding Source - Receipts Detail ^ Hard copy of CIP Power Point Presentation ^ Map of Capital Improvement Projects ^ Email from Mark Wyatt re Bike to Work Week 2008 ^ Budget'09 -Pending Discussion Items (for 1/28 work session) ^ Change in Residential Valuation versus Consumer Price Index (Urban Wage Earners and Clerical Workers) (for 1/28 work session) ^ Ten Year General Fund Budget versus Actual Cash Balance History ^ Library Budget Updated from Budget Analyst (distributed 1/17) ^ General Fund Balance History and Projects -January 15 (distributed 1/17) DISCUSSION/DIRECTION ICM Helling and Finance Dir. O'Malley reviewed the debt service levy policy (pages 26 & 27). Majority agreed to proceed with the FY09 program and receive additional information regarding allowable debt and self imposed policies related to borrowing of other cities with Aaa credit ratings. Schedule further discussion prior to preparation of the FY10 budget. (Unfunded # 81 -Neighborhood Pedestrian Lighting Project) Directed staff to develop plan with Council and Neighborhood Council to develop criteria similar to current traffic calming program (where neighborhoods request dollars) and set aside placeholder amount in FY10 Special Council Work Session January 24, 2008 Page 5 (Unfunded # 85 -Riverside Drive Redevelopment) Schedule work session for discussion of phasing in project including timeline and funding. (Unfunded # 66 -Leisure Pool Development) Directed staff to remove references to City Park & leave in as a placeholder for another pool in a different location. (Unfunded # 52 -Sidewalk -Highway # 921) Directed staff to approach County regarding cost participation and streetscape work. (Unfunded # 58 - Rohret South Sewer) Directed staff to notify Council if developer interest surfaced in the area. Parking (page C-5, Garage Maintenance & Repair) -agreed to move $961,351 from FY08 to FY10 and $652,500 from FY10 to FY12; and Parking Garage Elevator Upgrades -Capitol & Dubuque St. Garages move $300,000 from FY11 to FY10 Pedestrian Bridge Rocky Shore (page C-9) -Designate $690,000 (page C-24) from trail connectivity FY08 project to FY10 pedestrian bridge project. Trail Lighting (page C-8) -move up $240,000 from FY12 to FY10 and move back Frauenholtz- Miller Park Development (page C-8) from FY10 to FY12. COMMUNITY EVENTS FUNDING Council agreed to the following: All-Iowa New Horizons Band Extravaganza - 250.00 Bike to Work Week - 1,500.00 Evert Conner Rights & Resource Center - 972.00 Extend the Dream Foundation - 1,000.00 Johnson County Local Food Alliance - 2,020.00 IC Community String Orchestra - 400.00 ACE Xperiment (formerly Habeas Corpus) - 2,020.00 JC Historical Society - 10,000.00 Jaycees - 4th of July - 10,000.00 Riverside Theatre -Shakespeare Festival - 4,000.00 Summer of the Arts - 60,000.00 Youth Advisory Commission - 3,000.00 TOTAL $95,162.00 Meeting adjourned 4:50 PM _:_,'.___--~,®~ CITY 4 F IOWA CITY 3a 2 ~m~~ ~~~~~~ D U 1VI RAC M~ ~E Date: January 28, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 28,2008, 8AM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Helling, O'Malley, Karr (A complete transcription is available in the City Clerk's Office) Job Access Reverse Commute Update (JARC) Parking and Transit Director Fowler, Transit Manager Logsden, and Operations Supervisor Morck present for discussion regarding use of taxicabs to provide the service when the bus service is not operating. Copies of the revised 45 minutes North Dodge map and 45 minute Manville Heights (30 minutes nights and week-ends) were distributed. STAFF ACTION: Proceed as outlined. (Fowler) BUDGET DISCUSSION ITEMS Policies: - Debt Service (page 8) leave same as this year and examine during the year; look at benchmarks and best practices from other cities) - Reserve policy (page 7) replace "optimum" with "ceiling" and add sentence regarding excess. "General fund cash balances will not go below 15%, with a ceiling level of 30%. Anything in excess of 30% will be considered for tax relief." Requested redistribution of memo on bond rating to Council Libra Noted revised pages distributed 1/17 Agreed to retain $28,000 parking fine revenue in General fund as is current policy Agreed to retain excess money generated from rental space to pay bond payments City Hall Lobby Use Finance Director O'Malley to provide more information and come back as project progresses Senior Center ESL Temps (page 77) Did not approve request for ESL personnel and reduced "Property Tax-General Levy" accordingly for publication Requested rationale of increases from all departments in the future Public Works (pages 57-61) Requested memo on personnel costs for last five years if not charged against the CIP project (estimate to actual) Council Budget Work Session January 28, 2008 Page 2 Airport Funding (page 115 and C3) Agreed to leave General Levy at $130,000 Break out capital match Meet with Commission Requested information on other state and municipal airports subsidies and grant comparisons including dollars and percentages Public Safety Hiring Priorities (page 39 and pane 50) FY09 - 3 firefighters, 2 police officers & 5 CSOs for last quarter FY10 - 3 firefighters FY11 - 3 firefighters ICM Helling to provide information on reinstitution of the Neighborhood Watch Program Parking Fine Surcharge Discuss further in FY10 Deer Control Reduce to $50,000 General Fund Economic Development Reduce by $50,000 to $200,000 every two years Emergency Lew (page 14) Agreed to levy of 5 cents Requested projected figures for leaving it at 5 cents for FY10 and FY11 Fire Inspection Fees Revisions in progress and will be presented to Council shortly CIP's Burlington Street Improvements - FY10 Bring back for further discussion JCCOG Ex. Dir. Yapp looking at alternate bicycle routes through downtown Place holder for FY10 Other: Did not renew funding for National Civic League ICM Helling and Finance Director O'Malley reviewed budget approval schedule. HANDOUTS UTILIZED DURING DISCUSSION ^ "Budget 09 Pending Discussion items" handout distributed 1/24 Interim City Manager ^ Change in Residentail Valuation versus Consumer Price Index (Urban Wage Earners & Clerical Workers) ^ Ten Year General Fund Budget versus Actual Cash Balance History (Mayor's request) ^ General Fund Balance History and Projection -Version January 15, 2008 Meeting adjourned 11:05 AM ~ - t~.~-~,®~,~ C[TY OF [4WA C[TY 3a3 ~, ~~ uM ~~ RA ~Q ~E Date: January 28, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 28, 2008, 6:45 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG Rep: Volland Staff: Helling, Dilkes, Karr, Trueblood, Yapp, Ralston (A complete transcription is available in the City Clerk's Office) Mayor Bailey stated that she had agreed to move up the DogPac item to allow staff to attend another meeting. DOGPAC REVENUE SHARING AGREEMENT (IP4 of 1/24 Information Packet) Parks & Rec. Director Trueblood Present for discussion. Majority agreed to continue the agreement with the same terms and conditions through June 13, 2009. STAFF ACTION: Proceed as directed. (Trueblood) COUNCIL APPOINTMENTS Airport Commission - no applicants, readvertise Airport Zoning Board of Adjustment - no applicants, readvertise Airport Zoning Commission - no applicants, readvertise Board of Adjustment - no applicants, readvertise Historic Preservation Commission -Thomas Baldridge(At Large) & Viktor Tichy (Longfellow) Senior Center Commission - no applicants, readvertise Telecommunications Commission -Robert Kemp and reappoint Gary Hagen Youth Advisory Commission - no applicants, readvertise ECICOG APPOINTMENT Council Member Correia volunteered to be nominated for the elected official slot vacated by former Council Member Vanderhoef on the ECICOG Board of Directors. Council concurred, and agreed to nominate Correia at the January 30 JCCOG Board meeting. STAFF ACTION: Correia was officially elected as the ECICOG representative for a three year term at the January 30 JCCOG meeting. (Yapp) Council Work Session January 28, 2008 Page 2 BICYCLE FRIENDLY COMMUNITIES (IP3 of 1/24 Information Packet) JCCOG Executive Director Yapp present for discussion. Majority agreed to request that JCCOG assist with the development of an Iowa City Bicycle Plan in FY09, to use in a future Bicycle Friendly Community application. STAFF ACTION: Proceed as outlined in January 23 memo (Yapp) PANHANDLING City Atty. Dilkes provided information on the First Amendment rights, government interest in regulating, and panhandling options other entities have utilized. A majority of Council is interested in prohibiting panhandling in certain places and in certain manners in order to prevent harassment and intimidation of persons in the downtown area. After discussion a majority of Council directed the City Attorney to draft an ordinance for their consideration which includes the following elements: o Prohibiting 10 feet from the entrance to a building o Restrictions in close proximity to sidewalk cafes ,playground equipment and ATMs o Warning prior to citation Majority requested input from Local Homeless Coordinating Board. STAFF ACTION: Draft ordinance and prepare for Council consideration by spring. (Dilkes) AGENDA ITEMS 1. (Agenda item # 2 -Student Citizenship Awards) Mayor Bailey announced that two Youth Advisory Commission members would be attending the meeting and she had also asked Council Member Correia to assist in the presentations. 2. (Agenda item # 8 -Renewal of Class C Liquor License ... one Eyed Jake's, 18-20 South Clinton Street) Council Member Hayek stated he would be abstaining from discussion and action on this item as his law firm was hired in other matters relating to this establishment. 3. (Agenda items # 10 (resolution authorizing ... agreement ... The Wedge) and # 11 - resolution authorizing .... Agreement ... New York Deli) City Atty. Dilkes stated both items have to be deferred indefinitely if legal documents are not provided prior to Tuesday's meeting. COUNCIL TIME Council Member Correia stated that Prof. Madonna Constantine would be available to speak at an April 12 conference "Race, Privilege, and Cultural Competency III" being sponsored by the Iowa City Human Rights Department and the Women's Resource and Action Center, and requested additional funding to secure her visit, noting the tie into the Inclusive Communities incentive as well. The item will be scheduled for the February 4 Council work session and staff will follow up. Council Work Session January 28, 2008 Page 3 2. Council Member Wright noted a proliferation of illegal signs in the Northside Neighborhood relative to available rental spaces and stated Council would be receiving correspondence. 3. Council Member Champion expressed an interest for the City to research banning plastic grocery bags. A majority agreed to research the ban. 4. Council Member Wilburn stated he would not be able to attend the April 15 formal Council meeting. 5. Council Member Hayek expressed an interest in expanding the current technology policy and stipend for Council Members to include pda's, smart phones, etc. A majority agreed to discuss the matter further. Staff will follow up. SCHEDULE OF PENDING DISCUSSION ITEMS None UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Correia reminded Council of the DVIP Souper Bowl event scheduled at the Quality Inn on Sunday, February 10. BUDGET None Meeting adjourned 8:30 PM. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $. Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS -1/29/08 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Member present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor and Council Member Champion presented Outstanding Student Citizenship awards to Lucas Elementary students: Andrew Abrams and Tiara Phillips. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 7, Special Council Work Session; January 8, Special Council Work Session; January 14, Special Council Formal Official and Complete; January 14, Special Council Work Session; January 15, Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Youth Advisory Commission -December 12, 2007; Planning and Zoning Commission - January 2, 2008; Public Art Advisory Committee -December 6, 2007; Planning and Zoning Commission -December 20, 2007; Board of Appeals -August 13, 2007; Historic Preservation Commission -December 13, 2007; Airport Commission - December 13, 2007; Human Rights Commission -October 23, 2007; Public Library Board of Trustees -December 20, 2007. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Bread Garden Market & Bakery, 225 S. Linn St.; Outdoor Service Area for Bread Garden Market & Bakery, 225 S. Linn St. Renewal: Class C Beer Permit for Johncy's Convenience Store, 731 S. Riverside Dr.; Class E Liquor License for Hy-Vee #3, 1201 N. Dodge St.; Class C Liquor License for Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Outdoor Service Area for Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Speakeasy, 171 Hwy. 1 West; Outdoor Service Area for Speakeasy, 171 Hwy. 1 West; Class C Liquor License for Farras Productions, 320 E. Burlington St.; RES. 08-18, ISSUE CIGARETTE PERMIT to Bread Garden Market & Bakery, 225 S. Linn St.; RES. 08-19, ISSUE DANCE PERMITS to Speakeasy, 171 Hwy. 1 West.; Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; and One-Eyed Jake's, 18-20 S. Clinton St. Motion: Approve disbursements in the amount of $10,821,574.69 for the period of December 1 through December 31, 2007, as recommended by the Finance Director subject to audit. Official Actions January 29, 2008 Page 2 Resolutions: RES. 08-20, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, HILLS, IOWA FOR PROPERTY LOCATED AT 614 RUNDELL STREET, IOWA CITY, IOWA; RES. 08- 21,AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND TENANT, MOTIF, LTD D/B/A BO-JAMES, FOR A SIDEWALK CAFE; RES. 08-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER IOWA STATE BANK & TRUST CO, AND TENANT, ICBB, LTD D/B/A BROWN BOTTLE, FOR A SIDEWALK CAFE. Correspondence: Jerry Raaz regarding Branding for Iowa City; Garry Klein regarding City Manager Selection Process; Planned Parenthood / Emma Goldman letters from Michael Adams, Tracy Matthews; Valerie Chittick regarding Downtown Snow Removal and Street Cleaning; Adam Herrig regarding Refuse/Recycling Rates; Kevin Meller regarding Iowa City/Coralville Jaycees funding request; Marybeth Slonneger regarding Wetherby Cottage. The Mayor declared the motion carried. Moved and seconded to set a public hearing for February 19 on a resolution to amend the Comprehensive Plan, adopting the 2007 Historic Preservation Plan, which replaces the 1992 Historic Preservation Plan. The Mayor declared the motion carried. A public hearing was held on an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016). The following individuals appeared: Amy Charles, 1346 Shannon Dr.; Lucy Wibemeyer; Christy Schelling, 1356 Shannon Dr. Moved and seconded to accept correspondence from Donna Zimmerman, Duane Musser, Christy and Mick Weitz, William Keen, Hitomi Wohlgenannt, Christine Shelling, R. & J. Pajak, Natalie Daines, Donna Cramer, Kay Schillig, Dahl Umbdenstock, Eugenia and Marian Kennedy, Alice Dunifer, Maheen Rajput, Robert Wiser, Robert & Susan Kretschmar, Matthew Tensink, Catherine Pope, Melina Paulsen, Patricia Bender, property owner at 1603 Ranier Dr and 1611 Ranier Dr.. and Polly Morris. The Mayor declared the motion carried. Moved and seconded to defer to February 5 an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016). Individual Council Members expressed their views. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-23, APPROVING MUTUAL RELEASE AND SETTLEMENT AGREEMENT BETWEEN THE CITY OF IOWA CITY AND KNUTSON CONSTRUCTION SERVICES MIDWES, INC. REGARDING THE PRECAST DOUBLE TEE BEAMS AT THE IOWA CITY WATER FACILITY. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP Repairs project, establishing amount of bid Official Actions January 29, 2008 Page 3 security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP repairs project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. The Mayor declared the resolution defeated. Council Member Hayek stated he had a conflict of interest on the next item and left the meeting. A hearing was held on the renewal of Class C Liquor License for One Poor Student Inc. dba One-Eyed Jake's, 18-20 South Clinton Street. The following individuals appeared: Atty. Dan Kresowik, rep. One Poor Student Inc.; Mike Porter, applicant and owner; and Allan Eckhardt, employee. Moved and seconded to deny, in accordance with staff recommendation, the renewal of the Class C liquor License fir One Poor Student Inc. dba One-Eyed Jake's 18-20 South Clinton St. The Mayor declared the motion carried. Council Member Hayek returned to the meeting. Moved and seconded that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given second vote. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-24, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND FIRST AMERICAN BANK, IOWA CITY, IOWA FOR PERSONAL BUSINESS PROPERTY LOCATED AT 136 SOUTH DUBUQUE STREET, IOWA CITY, IOWA WITHIN THE BUSINESS OF THE WEDGE DOWNTOWN, INC. Moved and seconded to adopt RES. 08-25, AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST AN AGREEMENT CONSENTING TO THE ASSIGNMENT OF THE LEASE OF GROUND FLOOR COMMERCIAL SPACE IN THE IOWA CITY PUBLIC LIBRARY BUILDING FROM LEADING EDGE ENTERPRISES, L.L.C., D/B/A NEW YORK NY DELI, TO CAPANNA COFFEE, INC., AND AMENDING THE LEASE TO ADD 210 ADDITIONAL SQUARE FEET TO THE LEASE, AND ASSIGNING RENTAL RATES FOR OPTION PERIODS. Moved and seconded to adopt RES. 08-26, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE COURT HILL TRAIL PROJECT STP-E-3715(635)-8V-52. The Mayor announced the current vacancies on Boards and Commissions: Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. Moved and seconded to make the following appointments: Viktor Tichy, 1203 Sheridan Avenue, to the Historic Preservation Commission for Longfellow Representative to fill three- yearterm March 29, 2008 -March 29, 2011 and Thomas Baldridge, 815 Oakcrest #16, to the Historic Preservation Commission as At-Large Representative to fill three year term March Official Actions January 29, 2008 Page 4 29, 2008 -March 29, 2011. ;reappoint Gary Hagen, 2128 S. Riverside Drive, #125 and appoint Robert Kemp, 1122 Estron Street, to the Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -March 13, 2011. The Mayor declared the motion carried. The Mayor noted that the following vacancies would be readvertised: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for two vacancies to fill two year terms January 1, 2008 -December 31, 2009, Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn 8:50 p.m. The Mayor declared the motion carried. A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance De rtmen_t. s/Regenia D. Bailey, Mayor s/Marian K. Karr, City/Cler\k~ Submitt~ for publication - 2/5/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTONS - 1/31/08 Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Moved and seconded to adjourn to executive session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. (City Manager Search). The Mayor declared the motion carried. Moved and seconded by Correia, to adjourn the special meeting at 8:26 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. ~ s/Regenia D. Bailey, Mayor s/Marian K. Karr, City CI r ~%~~~~x-' ~ ,L,~d Submitted for publication - 2/4/08. 3a 8 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 2/5/08 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor proclaimed Sertoma Freedom Week -February 11, 2008, Dennis Mitchell, representing Old Capital Sertoma Club and the University Sertoma Club, accepting; Hospitalized Veterans Day, February 14, 2008, Gary Strank, V.A. Program Manager accepting. The Mayor noted that the Outstanding Student Citizenship awards to Hoover Elementary students was deferred until March 4. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 23, Special Council Work Session; January 28, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Public Library Board of Trustees -November 15, 2007; Telecommunications Commission - December 17, 2007. Permit Motions and Resolutions as recommended by the City Clerk. New: Class C Beer Permit for Convenience Store, Iowa City, 106 S. Linn St. Renewal: Class C Liquor License for Bo-James, 118 E. Washington St.; Outdoor Service Area for Bo-James, 118 E. Washington St.; Special Class C Liquor License for Cottage Bakery & Cafe, 14 S. Linn St.; Class C Liquor License for EI Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Permanent transfer of Class C Liquor License for Motley Cow Cafe from 327 E. Market St. to 160 N. Linn St. Public Hearings: RES. 08-27, SETTING A PUBLIC HEARING ON FEBRUARY 19, 2008 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2008 THROUGH JUNE 30, 2009, THE PROPOSED THREE-YEAR FINANCIAL PLAN, AND ALSO THE MULTI-YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2012; RES. 08-28, SETTING A PUBLIC HEARING FOR APRIL 1, 2008 ON THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2008 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Resolutions: RES. 08-29, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A STORM WATER DETENTION FACILITY EASEMENT AGREEMENT PERTAINING TO LOT 21, HIGHLANDER DEVELOPMENT, SECOND ADDITION IN IOWA CITY, IOWA; RES. 08-30, ACCEPTING THE WORK FOR THE FIRE STATION #2 WATERMAIN RELOCATION PROJECT. Official Actions February 5, 2008 Page 2 Correspondence: Edna Pixley regarding Energy Conservation; Russell Haught regarding Fire Station. The Mayor declared the motion carried. Candy Barnhill, 154 Friendship, regarding private snow removal policies and requested Council consideration of licensing, hours of operation, and adherence to the City's Good Neighbor Policy. Moved and seconded that the ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016), be given first vote. Amy Charles, 1346 Shannon Drive and Kevin Digmann, Hodge Construction, appeared. The Mayor declared the motion carried. Moved and seconded to accept correspondence from Terry Strait. The Mayor declared the motion carried. Moved and seconded that ORD. 08-4297, AMENDING TITLE 7, ENTITLED "FIRE PREVENTION AND PROTECTION, "CHAPTER 3, ENTITLED "FALSE FIRE ALARMS," TO PROVIDE THAT FEES FOR FALSE ALARMS BE SET BY RESOLUTION, TO CLARIFY WHEN A FALSE ALARM FEE IS ASSESSED, TO ELIMINATE THE REQUIREMENT TO SUBMIT CERTAIN INFORMATION, AND TO AMEND DEFINITIONS, be passed and adopted. Moved and seconded to adopt RES. 08-31, ESTABLISHING FALSE ALARM AND OTHER FIRE DEPARTMENT FEES. Moved and seconded to adopt the resolution establishing fees for inspection services and a schedule for maintenance inspections for the Iowa City Housing and Inspection Services Department and rescinding resolution numbers 95-360 and 05-280. The following individuals appeared: Charlie Eastham, President of the Board of Trustees of the Housing Fellowship; and Anna Buss, 525 W. Benton St. Moved and seconded to defer resolution indefinitely. The Mayor declared the motion carried. Moved and seconded to accept correspondence from Jean Walker, Ann and Shel Stomquist, Carole and Mark Ramsey, and Anna Buss. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-32, NAMING A PUBLIC STREET NORTH OF THE LOWER WEST BRANCH ROAD PUBLIC SQUARE TO ST. PATRICK DRIVE. Moved and seconded to adopt RES. 08-33, AUTHORIZING THE REIMBURSEMENT OF CERTAIN FIXED FEES FOR RELOCATING HISTORICALLY SIGNIFICANT STRUCTURES. Moved and seconded to adopt RES. 08-34, APPROVING EARLY RELEASE OF FUNDS RETAINED PURSUANT TO CHAPTER 26 AND CHAPTER 573, CODE OF IOWA, FOR THE MORMON TREK BOULEVARD EXTENSION -WILLOW CREEK TO OLD HWY 218 PROJECT. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill a six-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Official Actions February 5, 2008 Page 3 Advisory Commission for two vacancies for two year terms January 1, 2008 -December 31, 2009, two (2) persons -Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to appoint Regenia Bailey for a one year term and Mike Wright to a two year term on the Joint Emergency Communication Center Policy Board and appoint the Police Chief or designee and Fire Chief or designee to the Joint Emergency Communication Center User Advisory Committee. The Mayor declared the motion carried. Moved and seconded to adjourn meeting at 8:45 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Regenia D. Bailey, Mayor s/Marian K. Karr, City CI~eJrk~ J Submitted for publication - 2/12/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 29, 2008 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Member present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Goers, Grier, Jensen, Rocca. The Mayor and Council Member Champion presented Outstanding Student Citizenship awards to Lucas Elementary students: Andrew Abrams and Tiara Phillips. Moved by Wilburn, seconded by O'Donnell, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 7, Special Council Work Session; January 8, Special Council Work Session; January 14, Special Council Formal Official and Complete; January 14, Special Council Work Session; January 15, Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Youth Advisory Commission -December 12, 2007; Planning and Zoning Commission - January 2, 2008; Public Art Advisory Committee -December 6, 2007; Planning and Zoning Commission -December 20, 2007; Board of Appeals -August 13, 2007; Historic Preservation Commission -December 13, 2007; Airport Commission - December 13, 2007; Human Rights Commission -October 23, 2007; Public Library Board of Trustees -December 20, 2007. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St.; Outdoor Service Area for Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St. Renewal: Class C Beer Permit for Johncy's Convenience Store, Iowa City dba Johncy's Convenience Store, 731 S. Riverside Dr.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #3, 1201 N. Dodge St.; Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Outdoor Service Area for Blazin Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West; Outdoor Service Area for Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West; Class C Liquor License for Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; RES. 08-18, ISSUE CIGARETTE PERMIT to Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St.; RES. 08-19, ISSUE DANCE PERMITS to Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West.; Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; and One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St. Complete Description January 29, 2008 Page 2 Motion: Approve disbursements in the amount of $10,821,574.69 for the period of December 1 through December 31, 2007, as recommended by the finance director subject to audit. Resolutions: RES. 08-20, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, HILLS, IOWA FOR PROPERTY LOCATED AT 614 RUNDELL STREET, IOWA CITY, IOWA; RES. 08- 21,AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND TENANT, MOTIF, LTD D/B/A BO-JAMES, FOR A SIDEWALK CAFE; RES. 08-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER IOWA STATE BANK & TRUST CO, AND TENANT, ICBB, LTD D/B/A BROWN BOTTLE, FOR A SIDEWALK CAFE. Correspondence: Jerry Raaz regarding Branding for Iowa City; Garry Klein regarding City Manager Selection Process; Planned Parenthood / Emma Goldman letters from Michael Adams, Tracy Matthews; Valerie Chittick regarding Downtown Snow Removal and Street Cleaning; Adam Herrig regarding Refuse/Recycling Rates; Kevin Meller regarding Iowa City/Coralville Jaycees funding request; Marybeth Slonneger regarding Wetherby Cottage. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Champion, seconded by Correia, to set a public hearing for February 19 on a resolution to amend the Comprehensive Plan, adopting the 2007 Historic Preservation Plan, which replaces the 1992 Historic Preservation Plan. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. A public hearing was held on an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road (Hodge) from Low-Density Single Family Residential (RS- 5) to Commercial Office (CO-1) (REZ07-00016). PCD Dir. Davidson present for discussion. The following individuals appeared: Amy Charles, 1346 Shannon Dr.; Lucy Wibemeyer; Christy Schelling, 1356 Shannon Dr. Moved by Champion, seconded by O'Donnell, to accept correspondence from Donna Zimmerman, Duane Musser, Christy and Mick Weitz, William Keen, Hitomi Wohlgenannt, Christine Shelling, R. & J. Pajak, Natalie Daines, Donna Cramer, Kay Schillig, Dahl Umbdenstock, Eugenia and Marian Kennedy, Alice Dunifer, Maheen Rajput, Robert Wiser, Robert & Susan Kretschmar, Matthew Tensink, Catherine Pope, Melina Paulsen, Patricia Bender, property owner at 1603 Ranier Dr and 1611 Ranier Dr.. and Polly Morris. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Correia, to defer to February 5 an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road (Hodge) from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016). Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Complete Description January 29, 2008 Page 3 Moved by Correia, seconded by Hayek, to adopt RES. 08-23, APPROVING MUTUAL RELEASE AND SETTLEMENT AGREEMENT BETWEEN THE CITY OF IOWA CITY AND KNUTSON CONSTRUCTION SERVICES MIDWES, INC. REGARDING THE PRECAST DOUBLE TEE BEAMS AT THE IOWA CITY WATER FACILITY. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP Repairs project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Champion, to adopt resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP repairs project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. The Mayor declared the resolution defeated, 0/7, all Council Members present. Council Member Hayek stated he had a conflict of interest on the next item and left the meeting. A hearing was held on the renewal of Class C Liquor License for One Poor Student Inc. dba One-Eyed Jake's, 18-20 South Clinton Street. Fire Chief Rocca, Deputy Fire Chief Jensen, and Asst. City Atty. Goers present for discussion. The following individuals appeared: Atty. Dan Kresowik, rep. One Poor Student Inc.; Mike Porter, applicant and owner; and Allan Eckhardt, employee. Moved by Wilburn, seconded by Wright, to deny, in accordance with staff recommendation, the renewal of the Class C liquor License fir One Poor Student Inc. dba One-Eyed Jake's 18-20 South Clinton St. The Mayor declared the motion carried, 4/2, with the following division of voice vote. Ayes: Wilburn, Wright, Bailey, Correia. Nays: O'Donnell, Champion. Abstaining: Hayek. Council Member Hayek returned to the meeting. Moved by Correia, seconded by Hayek, that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given second vote. Affirmative roll call vote 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wright, seconded by Correia, to adopt RES. 08-24, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND FIRST AMERICAN BANK, IOWA CITY, IOWA FOR PERSONAL BUSINESS PROPERTY LOCATED AT 136 SOUTH DUBUQUE STREET, IOWA CITY, IOWA WITHIN THE BUSINESS OF THE WEDGE DOWNTOWN, INC. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, to adopt RES. 08-25, AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST AN AGREEMENT CONSENTING TO Complete Description January 29, 2008 Page 4 THE ASSIGNMENT OF THE LEASE OF GROUND FLOOR COMMERCIAL SPACE IN THE IOWA CITY PUBLIC LIBRARY BUILDING FROM LEADING EDGE ENTERPRISES, L.L.C., D/B/A NEW YORK NY DELI, TO CAPANNA COFFEE, INC., AND AMENDING THE LEASE TO ADD 210 ADDITIONAL SQUARE FEET TO THE LEASE, AND ASSIGNING RENTAL RATES FOR OPTION PERIODS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-26, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE COURT HILL TRAIL PROJECT STP-E-3715(635)-8V-52 to Peterson Contractors, for $ 446,441.13. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor announced the current vacancies on Boards and Commissions: Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. Moved by O'Donnell, seconded by Correia, to make the following appointments: Viktor Tichy, 1203 Sheridan Avenue, to the Historic Preservation Commission for Longfellow Representative to fill three-year term March 29, 2008 -March 29, 2011 and Thomas Baldridge, 815 Oakcrest #16, to the Historic Preservation Commission as At-Large Representative to fill three year term March 29, 2008 -March 29, 2011. ;reappoint Gary Hagen, 2128 S. Riverside Drive, #125 and appoint Robert Kemp, 1122 Estron Street, to the Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 - March 13, 2011. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that the following vacancies would be readvertised: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for two vacancies to fill two year terms January 1, 2008 -December 31, 2009, Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Hayek stated that the University of Iowa interim Provost is assembling a Task Force on alcohol issues and has invited City participation; and reported that Mayor Bailey and he would be participating. Council Member Correia reminded citizens of the "You Earned It -Now Claim It" free tax help volunteer income tax assistance program starting in various locations; announced the Human Rights Commission was continuing their conversation on disparity in confinement for African Americans in Iowa and a discussion is planned for February 20 at the Public Library; and reminded citizens of the Domestic Violence Intervention Program "souper" fundraiser on February 3. Complete Description January 29, 2008 Page 5 Mayor Bailey expressed appreciation to the snowplow drivers for all their work on weekends and evenings during the winter season, and thanked citizens who shovel their walks as well. Moved by Wilburn, seconded by Hayek, to adjourn 8:50 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 31, 2008 Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Dilkes, Karr, Mejia. Moved by Correia, seconded by Champion, to adjourn to executive session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. (City Manager Search). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried and adjourned into executive session 6:32 p.m. Council returned to open session 8:25 p.m. Moved by O'Donnell, seconded by Correia, to adjourn the special meeting at 8:26 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 5, 2008 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Boothroy, Cate, Grier, Jensen. The Mayor proclaimed Sertoma Freedom Week -February 11, 2008, Dennis Mitchell, representing Old Capital Sertoma Club and the University Sertoma Club, accepting; Hospitalized Veterans Day, February 14, 2008, Gary Strank, V.A. Program Manager accepting. The Mayor noted that the Outstanding Student Citizenship awards to Hoover Elementary students was deferred until March 4. Moved by Champion, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 23, Special Council Work Session; January 28, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Public Library Board of Trustees -November 15, 2007; Telecommunications Commission - December 17, 2007. Permit Motions and Resolutions as recommended by the City Clerk. New: Class C Beer Permit for Kelly Stucker dba Convenience Store, Iowa City, 106 S. Linn St. Renewal: Class C Liquor License for Motif, Ltd. dba Bo-James, 118 E. Washington St.; Outdoor Service Area for Motif, Ltd. dba Bo-James, 118 E. Washington St.; Special Class C Liquor License for Cottage of Iowa City, Inc., dba Cottage Bakery & Cafe, 14 S. Linn St.; Class C Liquor License for EI Ranchero, Inc., dba EI Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Permanent transfer of Class C Liquor License for Corner of the Meadow, Inc., dba Motley Cow Cafe from 327 E. Market St. to 160 N. Linn St. Public Hearings: RES. 08-27, SETTING A PUBLIC HEARING ON FEBRUARY 19, 2008 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2008 THROUGH JUNE 30, 2009, THE PROPOSED THREE-YEAR FINANCIAL PLAN, AND ALSO THE MULTI-YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2012; RES. 08-28, SETTING A PUBLIC HEARING FOR APRIL 1, 2008 ON THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2008 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Resolutions: RES. 08-29, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A STORM WATER DETENTION FACILITY EASEMENT AGREEMENT PERTAINING TO LOT 21, HIGHLANDER DEVELOPMENT, SECOND Complete Description February 5, 2008 Page 2 ADDITION IN IOWA CITY, IOWA; RES. 08-30, ACCEPTING THE WORK FOR THE FIRE STATION #2 WATERMAIN RELOCATION PROJECT. Correspondence: Edna Pixley regarding Energy Conservation; Russell Haught regarding Fire Station. The Mayor repeated the public hearing as set. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Candy Barnhill, 154 Friendship, regarding private snow removal policies and requested Council consideration of licensing, hours of operation, and adherence to the City's Good Neighbor Policy. Council agreed to schedule further discussion a work session in the spring on snow removal. Moved by Wilburn, seconded by Champion, that the ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016), be given first vote. PCD Director Davidson present for discussion. The Mayor requested that Council Members disclose ex parte communications. Individual Council Members shared information. Amy Charles, 1346 Shannon Drive and Kevin Digmann, Hodge Construction, appeared. Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by O'Donnell, to accept correspondence from Terry Strait. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, that ORD. 08-4297, AMENDING TITLE 7, ENTITLED "FIRE PREVENTION AND PROTECTION, "CHAPTER 3, ENTITLED "FALSE FIRE ALARMS," TO PROVIDE THAT FEES FOR FALSE ALARMS BE SET BY RESOLUTION, TO CLARIFY WHEN A FALSE ALARM FEE IS ASSESSED, TO ELIMINATE THE REQUIREMENT TO SUBMIT CERTAIN INFORMATION, AND TO AMEND DEFINITIONS, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Champion, seconded by Correia, to adopt RES. 08-31, ESTABLISHING FALSE ALARM AND OTHER FIRE DEPARTMENT FEES. Fire Marshall Grier present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt the resolution establishing fees for inspection services and a schedule for maintenance inspections for the Iowa City Housing and Inspection Services Department and rescinding resolution numbers 95-360 and 05-280. HIS Director Boothroy and Sr. Housing Inspector Cate present for discussion. The following individuals appeared: Charlie Eastham, President of the Board of Trustees of the Housing Fellowship; and Anna Buss, 525 W. Benton St. Moved by Correia, seconded by Champion to defer resolution indefinitely. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by O'Donnell, to accept correspondence from Jean Walker, Ann and Shel Stomquist, Carole and Mark Ramsey, and Anna Buss. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Wilburn, to adopt RES. 08-32, NAMING A PUBLIC STREET NORTH OF THE LOWER WEST BRANCH ROAD PUBLIC SQUARE TO ST. PATRICK DRIVE. Individual Council Members expressed their views. The Mayor declared Complete Description February 5, 2008 Page 3 the resolution adopted, 6/1, with the following division of roll call vote. Ayes: O'Donnell, Wilburn, Wright, Bailey, Correia, Hayek. Nays: Champion. Absent: None. Moved by Wright, seconded by Champion, to adopt RES. 08-33, AUTHORIZING THE REIMBURSEMENT OF CERTAIN FIXED FEES FOR RELOCATING HISTORICALLY SIGNIFICANT STRUCTURES Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-34, APPROVING EARLY RELEASE OF FUNDS RETAINED PURSUANT TO CHAPTER 26 AND CHAPTER 573, CODE OF IOWA, FOR THE MORMON TREK BOULEVARD EXTENSION -WILLOW CREEK TO OLD HWY 218 PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for two vacancies for two. year terms January 1, 2008 -December 31, 2009, two (2) persons -Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Correia, seconded by Champion, to appoint Regenia Bailey for a one year term and Mike Wright to a two year term on the Joint Emergency Communication Center Policy Board and appoint the Police Chief or designee and Fire Chief or designee to the Joint Emergency Communication Center User Advisory Committee. The Mayor declared the motion carried, 7/0, all Council Members present. Council Member Wright noted a tour scheduled for February 8 on environmental concerns surrounding the Iowa River. Mayor Pro tem O'Donnell acknowledged the "salt/feed" donation of Hubbard Feeds to use on City streets during the salt storage. Council Member Hayek reminded citizens to reminder to shovel their walks during the winter season. Mayor Bailey reminded the public of the send off of the 109th Medical Battalion on February 6; and that Council Member Wilburn and herself would be going to Washington D.C. on the Chamber annual Federal Issues Lobbying trip February 10-13, and encouraged citizens to contact our Senators and Congressmen regarding funding of the First Avenue overpass project. City Clerk Karr noted a memo distributed requesting agenda items for the joint meeting Coralville on February 20. Moved by O'Donnell, seconded by Hayek, to adjourn meeting at 8:45 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Complete Description February 5, 2008 Page 4 Regenia D. Bailey, Mayor Marian K. Karr, City Clerk r~„*'-~,~,®~,~ CITY 4F I4WA CITY 3a6 A~DU E~QR Date: January 14, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 31, 2008, 8:27 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG Rep.: Volland Staff: Dilkes, Karr, Mejia (A complete transcription is available in the City Clerk's Office) CITY MANAGER SEARCH Personnel Administrator Mejia and PAR Consultant Bob Beezat reviewed the process for City Manager interviews. STAFF ACTION: Names of candidates, schedule for interviews, and summaries of candidate backgrounds to be provided in February 7 information packet, along with February 15 "Meet and Greet" information. (Mejia) Meeting adjourned 8:35 PM. r -- ~m A~~ CITY 4F It~WA CITY 3a7 ~~.® ,~, ,,~ Date: February 4, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, February 4, 2008, 7:00 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Helling, Dilkes, Karr, Hargadine, Fowler, O'Brien, Yapp, Severson, Jensen, J. Grier, Boothroy, Cate (A complete transcription is available in the City Clerk's Office) COUNCIL APPOINTMENTS 2-Joint Emergency Communication Center Policy Board - Mayor Bailey (1 year term) Council Member Wright (2 year term) 2-Joint Emergency Communication Center User Advisory Committee - Police Chief or designee & Fire Chief or designee AGENDA ITEMS 1. (Agenda items # 7 ... fire alarm ordinance and # 8 resolution .... Fire Department Fees) Fire Marshall Grier present for discussion. 2. (Agenda item # 9 resolution establishing .... Inspection (housing) fees) HIS Director Boothroy and Sr. Housing Inspector Cate present for discussion. 3. (Consent Calendar # 4b(2) -Telecommunications minutes) In response to Council Member Correia, Interim City Manager Helling explained the goal was to have both Mediacom and the Big Ten Network participate in a neutral forum on the government channel; and Big Ten Network indicated they did not wish to participate and therefore he recommended the program be aired on the public access channel rather than the government channel. COMMERCIAL VEHICLE CONGESTION DOWNTOWN Parking & Transit Director Fowler, Parking Supr. O'Brien, and Police Chief Hargadine present for discussion. Majority raised concerns about reducing congestion and promoting the free flow traffic in the downtown area. The following items were discussed: • Commercial zones on Iowa Avenue not being used Council Work Session February 4, 2008 Page 2 • Possible dedication of loading zones to commercial zones during certain times of the day • Dedicated delivery times • Stronger enforcement of vehicles parked in the middle of the street • Conversion of the east side of Dubuque Street, from Iowa to Washington, as a loading zone Council Member Hayek offered to facilitate discussion of the issues with the Chamber of Commerce, Downtown Association, and City staff and report back to Council in March. STAFF ACTION: ICM Helling stated he would request an item be added to the next Downtown Association meeting. (Helling) AID TO AGENCIES ALLOCATIONS Council Member Cham{~ion distributed copies of the "Human Service Agency Funding Recommendation for FY09", and noted these recommendations were proposed by committee members Council member Wright, UISG Rep. Volland and herself. Human Services Planning Coordinator Severson present for discussion. Majority agreed to proceed as presented. STAFF ACTION: Prepare resolution for March 4 meeting (same time as budget is approved). (Severson) COUNCIL TECHNOLOGY PLAN City Clerk Karr present for discussion. Majority agreed to consider different individual member approach rather than a blanket Council approach; develop "cafeteria" list of equipment and possible lump sum per Council Member; individual Council Member purchase of equipment and reimbursement to Council Member providing an invoice; and no City service of equipment or return of equipment to the City at the end of the term STAFF ACTION: Work with City Attorney to develop proposal, and present to Council. (Karr) LOBBYING/LEGISLATIVE UPDATES 1. Council Member Wilburn updated Council on activities of the Metro Coalition, including retaining the services of Erika Anderson and Threase Harms from Anderson Legislative Consulting to advocate for the Coalition's agenda; and sending a letter to area legislators announcing the goal of the Coalition and specific legislation issues of interest. 2. Mayor Bailey reminded Members that Council Member Wilburn and she would be meeting with area legislators and lobbying for City priorities on the annual Chamber Corridor trip to Washington D.C. next week. Council Work Session February 4, 2008 Page 3 3. Mayor Bailey announced that the State Chamber Legislative Day is scheduled for February 20, and stated she would be unable to attend but encouraged Council Members to attend. She also identified monthly League of Women Voters Forum and Chamber Legislative breakfasts as good opportunities to lobby City priorities. COUNCIL TIME 1. Council Member Correia will be assisting Mayor Bailey in recognizing citizenship award Hoover students at the formal meeting. SCHEDULE OF PENDING DISCUSSION ITEMS The following items were identified and placed on the pending list for future Council work sessions: / Downtown commercial congestion (March) / Housing Market Analysis (staff to provide timeline) Expiring Section 8 contracts Multi family zones Inclusionary housing UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS 1. Mayor Bailey stated she was previously committed and was unable to attend the send- off ceremony for the 109th Medical Battalion at Regina. Council Member Correia will represent the Council at the event. 2. Council Member Wright will attend the Old Capital Sertoma essay luncheon at the Athletic Club on February 14. DISCUSSION OF MEETING SCHEDULE (JULY-SEPTEMBER) Mayor Bailey stated discussion of this item would wait until all Council Members had their calendars, and tentatively set discussion for the work session on March 4. Meeting adjourned 8:45 PM.