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HomeMy WebLinkAbout2008-02-28 Info Packet1 = j ~~~®~'1 ~:cm'1ir.~~ CITY COUNCIL INFORMATION PACKET -.~.~ CITY OF IOWA CITY www.icgov.org February 28, 2008 IP1 Agenda and letter from Dennis Baldridge: Iowa City Assessor's FY2009 Budget MARCH 3 WORK SESSION IP2 Council Meetings and Work Session Agenda IP3 Memorandum from JCCOG Transportation Planner: No Parking on University of Iowa home football game days -reference agenda item 4f(1) IP4 Memorandum from the City Clerk: Meeting Schedule MISCELLANEOUS IP5 Memorandum from the Finance Director: Financial Guaranty Insurance Company IP6 Memorandum from the Director of Public Works: Winter Weather IP7 Memorandum from JCCOG Assistant Transportation Planner: Public meeting to discuss traffic calming on Foster Road IP8 Invitation: Leap Day Celebration -The Bread Garden February 29, 2008 IP9 Audio Conference: Marketing your Transportation Services to Older Adults March 19, 2008 IP10 Approved Minutes: Economic Development Committee: January 15, 2008 Invitation: U.I. Student Health Fair, March 5, 2008 [Distributed at 3/4 Work Session] DRAFT MINUTES IP11 Parks and Recreation Commission: February 20, 2008 IP12 Airport Commission: February 14, 2008 ~ - i ~~:.®~7~ ~III~ ~ ~~~~~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org February 28, 2008 IP1 Agenda and letter fro Dennis Baldridge: Iowa City Assessor's FY2009 Budget ARCH 3 WORK SESSION IP2 Council Meetings and Work S~: IP3 Memorandum from JCCOG Tra home football game days - refe IP4 Memorandum from the City Clerk: ion Agenda ortation Planner: No n e agenda item 4f(1) Meets q Schedule / MISCELL~Q-NEO g on University of Iowa IP5 Memorandum from the Finance Director: Financ Guaranty Insurance Company IP6 Memorandum from the Director of Public Works: Wi ter Weather IP7 Memorandum from JCCOG Assistant Tr nsportati Planner: Public meeting to discuss traffic calming on Foster Road IP8 Invitation: Leap Day Celebration -The read Garden Feb~iary 29, 2008 IP9 Audio Conference: Marketing your ransportation Service~`to Older Adults March 19, 2008 ~`,. IP10 Approved Minutes: Economic De elopment Committee: January 1~, 2008 DRAFT MINUTES IP11 Parks and Recreation C mmission: February 20, 2008 IP12 Airport Commission: February 14, 2008 , OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING 2-28- 8 IP1 DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY February 27, 2008 Dear Conference Board Member: The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's FY 2009 budget is scheduled for Monday, March 3, 2008 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the February 4, 2008 minutes. 3. A copy of the FY09 Itemized Budget. 4. Application form(s) for new Board of Review member. If you have any questions about the budget please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, ~~ Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 February 27, 2008 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday, March 3, 2008 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2009. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of February 4, 2008 Conference Board meeting. 4. Public Hearing on budget. 5. Adopt budget. 6. Appoint Board of Review member. 7. Other business. 8. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES February 4, 2008 City Conference Board: February 4, 2008, at 6:45 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Regenia Bailey presiding. Iowa City Council Members Present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn and Wright. Johnson County Supervisors Present: Harney, Meyer, and Sullivan. Iowa City School Board Members Present: Krumm and Leff. Others Present: Baldridge, Burkle, Comer, Helling, Dilkes, and Karr. Digital Recording: February 4, 2008. Chair Regenia Bailey called the meeting to order and Clerk Baldridge called roll and stated that a quorum was present. The City (Champion) moved to accept the minutes of the last Conference Board meeting, March 5, 2007, the County (Harney) seconded and the motion carried 3/0. Iowa City Assessor Baldridge presented his FY '09 Assessment Expense Fund budget. The increases are $17,105 for a five percent cost-of-living/merit increase in salaries, $1,360 for an increase in FICA, $1,680 for an increase in IPERS, $2,960 for an increase in health insurance, $600 for an increase in Board of Review salaries, $700 for an increase in auto expense, $4,800 for an increase in postage, an alternate year expense, $3,500 for an increase in printing, also an alternate year expense, $300 for an increase in insurance, $7000 for an increase in software maintenance, $1,500 for an increase to the auto replacement fund, $500 for an increase in schools and conferences, $400 for an increase in dues, and $5,000 for oblique aerial photography, afirst-time expense. Funding for the Special Appraisers Fund of $22,418 is requested. This amount is a carryover from the current year. A discussion was held about the five percent cost of living increase before the City (Champion) moved to change the increase to four percent. This motion died for the lack of a second. The County (Sullivan) moved to reconsider the change to a four percent increase and approve the budget for publication, the City (Hayek) seconded, and the motion passed, 3/0. The City (Correia) moved to set the public hearing for March 5, 2007 at 6:30 P.M. at the Iowa City City Hall, the County (Meyers) seconded and the motion carried 3/0. There being no other business it was moved by the County (Sullivan) and seconded by the City (Correia) to adjourn at 6:58 P.M. Dennis Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET -ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2008 FY 2009 INCREASE SALARIES CITY ASSESSOR 81,190 84,440 4.00% FIRST DEPUTY 69,010 71,770 4.00% SECOND DEPUTY 64,950 67,550 4.00% REAL ESTATE CLERK 44,500 46,280 4.00% CLERK/APPRAISER 38,910 40,470 4.01% CLERK/ACCOUNTING 39,830 41,420 3.99% LONGEVITY 2,525 2,700 6.93% SUBTOTAL $340,915 $354,630 4.02% EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 27,810 28,900 3.92% EMPLOYER SHARE: IPERS 21,390 22,860 6.87% HEALTH INSURANCE 72,040 75,000 4.11% SUBTOTAL 121,240 126,760 4.55% TOTAL EMPLOYEE COST $462,155 $481,390 4.16% OTHER EXPENDITURES LEAVE CONTINGENCY $10,000 $10,000 0.00% BOARDS BOARD OF REVIEW 12,600 13,200 4.76% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 EXAMINING BOARD 30 30 0.00% SUBTOTAL $12,830 $13,430 4.68% OFFICE EXPENSES MILEAGE & AUTO 1,600 2,300 43.75% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 1,200 6,000 400.00% TELEPHONE 1,000 1,000 0.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00% PRINTING 500 4,000 700.00% INSURANCE 3,500 3,800 8.57% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 14,000 14,000 0.00% SOFTWARE MAINTENANCE 16,000 23,000 43.75% BONDS & WORKER'S COMPENSATION 1,500 1,500 0.00% AUTO REPLACEMENT 7,671 9,171 19.55% COMPUTER REPLACEMENT 2,500 2,500 0.00% SUBTOTAL $59,271 $77,071 30.03% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 9,500 10,000 5.26% DUES 1,600 2,000 25.00% SUBTOTAL $11,100 $12,000 8.11% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.00% AERIAL PHOTOGRAPHY 0 5,000 APPRAISAL SERVICE 600 600 0.00% SUBTOTAL $52,600 $57,600 9.51% TOTAL OTHER EXPENDITURES $135,801 $160,101 17.89% TOTAL ASSMT EXPENSE FUND BUDGET $607,956 $651,491 7.16% UNENCUMBERED BALANCE -$4,040 -$39,536 TO BE RAISED BY TAXATION $603,916 $611,955 1.33% iT~~ei~~n Qi inr_GT _ cDFP`IAI ePPRAI~FRS FlIN17 EXPENDITURE FY 2008 FY 2009 MAPPING & APPRAISAL $8,300 7,966 CAR REPLACEMENT 0 0 RE-APPRAISAL FUND 14,452 14,452 LEAVE CONTINGENCY 0 0 COMPUTER REPLACEMENT 0 0 TOTAL BUDGET $22,752 $22,418 UNENCUMBERED BALANCE -$17,960 -$20,878 TO BE RAISED BY TAXATION $4,792 $ 1,540 GRAND TOTAL TO BE RAISED BY TAXATION $608,708 $ 613,495 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 2,455,989,220 X .00027 $663,117 IPERS & FICA FUNDS $52,240 UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000 MAXIMUM SPECIAL APPRAISERS FUND 2,455,989,220 X .000405 $994,676 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $1,714,033 MAXIMUM EMERGENCY FUND 2,455,989,220 X .00027 $663,117 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2009 $2,377,150 PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND TOTAL LEVY FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1995-96 303,281 0.20446 30,000 0.02023 0.22469 1996-97 319,513 0.2045 17,000 0.01088 0.21538 1997-98 318,270 0.19946 52,834 0.03311 0.23257 1998-99 318,699 0.19269 184,357 0.11146 0.30415 1999-00 341,910 0.19784 352,508 0.20398 0.40182 2000-01 359,341 0.19823 180,293 0.09946 0.29769 2001-02 396,829 0.20636 6,442 0.00335 0.20971 2002-03 403,136 0.20694 4,426 0.00227 0.20921 2003-04 412,379 0.20818 10,051 0.00507 0.21325 2004-05 470,398 0.22926 15,728 0.00767 0.23693 2005-06 472,050 0.22525 25,995 0.01240 0.23765 2006-07 529,702 0.23164 0 0 0.23164 2007-08 603,916 0.25868 4,792 0.00205 0.26073 2008-09 611, 955 0.24917 1, 540 0.00063 0.24980 NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF REVIEW One vacancy -Six-Year Term (Registered Architect or Person experienced in construction) January 1, 2008 -December 31, 2013 It is the duty of members of the Board of Review to equalize assessments by raising or lowering the individual assessments of real property, including new buildings, personal property or monies and credits made by the Assessor; to add to the assessed rolls any taxable property which has been omitted by the Assessor. Members of the Board of Review shall be residents of the Assessor's jurisdiction. Applications must be received by 5:00 p.m., Wednesday, February 13, 2008. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Board of Review should be directed to Dennis Baldridge at 356-6066. 1 City of Iowa City r -- ~~,~~ Advisory BoardlCommission/Committee ~'.,`";~®,~-~ ,,pplication Form "'`~ CITY OF IOWA CITY Individuals serving on Boards/Commissions/Committees play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. This form may be filled out manually (please use a black ink pen), typewritten, or electronically (PDF). Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL RECONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. Advisory Board/Commission/Committee Name /~o.~.~o of /P6't~iFu~ Term Youth Advisory Commission, Age on the date of filing:^ Age 15 to 17 (or) ~ge 1~ 21 -_ ~ ~ ~. Signature of parent/guardian if Age 15 to 17: - . ~~~ -fr el -~,~{ a>, C `._._, MME ~~.P.Q~FS f~• /7 Cm.ti.~s :~~ -': - ~ ~.~ ~. HOME ADDRESS 22 / ~l~ST ~o~%~ ~ G1•v~ t //off _ ~ ~ Is your home address (listed above) within the corporate limits of Iowa City? 0 Yes ~ No How long have you been a resident of Iowa City? o ~~iP .jo yeses OCCUPATION J~ETiR~ EMPLOYER //~.4 PHONE NUMBER: HOME 3/ 9 - 33/ - o 0 6 ! BUSINESS ///.g EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: 3 o yews Eyl~~e2 G6,c~t~ fJ •/ ~~7vEtz,4t ~otire.acTo,2 . ~ =ou~.~ ~. ~ -ry ~Aii//~~9R w rrs~ Qk / !d„vG ~a sTs .9a/O !~'a9~~r.gTvon~ ~~ R6.9 w i TN ~~'9a~' .~/1~F 7:.oi ~ 7`0 .SE7i /~ ~e-v/oys ~-,cP~cR/~'~-E ~L~~4/~~/!o O~ ms`s ~7o.~R0~ Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 1 of 7 WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~' was fi ,o¢EV,ows MF'•~.6z~ ~~ .~p,~~„ti.~t~-~y ~o yens. /Q~Siq~, e"a w /!¢iv G~JE ~u i /~'~}~?~S/OBE ~y?S~ O t-` ~w~ ~, r-zl. H/E Now h~/E !~ /Vt~~v /c~~f/~J~c~ ..v ~w,~ Comfy WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? .~ /jyvE ~RFV,oas e-x~a~~i~c~- S~i2c/i,cJ(, °~' 7~i~s ~o~-.¢¢~. t-~i~? s ~ q ~.v e,¢,¢/ L° °.v ~.e~c To.2. e .v /~ 4~i~ ~'i r"y ~`-'~2 3 v y e.4.es . ~' ~i9/E' /P qO o 0 G/NO ~`RSTS`NO~,t16- G7 ~ ~ ~ ~' •c~9 GOST.S ~+/o /,q /~CE"f , ~~ ivo u, `!A uC ~O /e ~vTy u ~' ~ ~ /i.GlE ~9~/O EN~o y ~1 ~~ ~,¢EVio ys ~~l2 /i e~ POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests,including financial interests and your duties to an employer. ., ~ particular, if you are applying to be a member of a board or commission which makes recommendations tothe City Council about the allocation of City funds, please list any present affiliations you have with agenciesthat apply for funding from the City. "Affiliation" includes being a boarc! member or employee of the agency.Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also knowthat Section 362.5 ofthe Code of Iowa generally prohibits, with certain importantexceptions, a member of a city Board or Commission from having an interest in a city contract. A copy ofSection 362.5 is attached (see page 6). ~._, If you are uncertain whether a potential conflict of interest exists or have question bout Section 362.5 of theCode of Iowa, please contact the City Attorney's office at 356-5030. _-= ~ , f.__ -= __~ .. ~ _._ J= -. _ ~ - _ __i ;_, ,-, m , `--.'. ~~~ .-s IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? a Yes ~ No `.-~ C•J r`~ . DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? ~ Yes ~ No (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING Name of City Board/Commission/Committee ~o.~,?n o F ~Q~'/iFo/ ~ r ®~~~ -+~.a:._ CITY OF IOWA CITY Date / -`~ ~ S Name (- `1.aR c.F-s .4, ~~~o.~-r.AS Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a memberof a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 isattached (see page 6). List all businesses in which you or your spouse/domestic partner, or parent if applicant is Age 15 to 17, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation'sstockholdings). Please indicate if there are none. BUSINESS NAME BUSINESS ADDRESS 0 ~, "~ `__. .. ~! ---, -'- ___.~ - . .,-~ - y r;.~ NOTE: A new form must be completed if the above information changes or an ownership interestis acquired in an additional business. Applicant Signature____~'~~~•/ Q ~~~ir.' Signature of parent/guardian if Age 15 to 17: Address 22/ ~-,s7 ~/~~ L-~.v it //d ~, ~w9 wry S22 yo Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 3 of 7 ~ = i ~.'~°~',~'~ IP2 _ti.~__ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas February 28, zoos www.icgov.org • SATURDAY, MARCH 1 Emma J. Harvat Hall 9:OOa - 4:OOp Special Formal Council Meeting -Separate Agenda posted Executive Session -City Manager Interviews Special Work Session -City Manager Search • MONDAY, MARCH 3 Emma J. Harvat Hall 6:30p City Conference Board (Separate Agenda Posted) Council Work Session • Football Weekend Parking Prohibition (reference agenda item 4f(1)] • Agenda Items • Council Time • Schedule of Pending Discussion Items • Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedule • TUESDAY, MARCH 4 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • TUESDAY, MARCH 11 Emma J. Harvat Hall 5:30p Special Work Session 7:OOp Special Formal Council Meeting • MONDAY, MARCH 31 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 1 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, APRIL 14 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, APRIL 28 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, APRIL 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, MAY 19 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, MAY 20 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting All meetings are tentative and subject to change. -.~ r -~ CITY OF IOWA CITY 1P3 ~w~~~ ~ E~ O RA N D U N[ Date: February 27, 2008 To: City Council From: John Yapp, JCCOG Transportation Planner 7~ Y"~'-- Re: No Parking on University of Iowa home football game days On your March 4 consent calendar agenda is an item to establish NO PARKING DURING UNIVERSITY HOME FOOTBALL GAMES -TOW AWAY ZONE on selected streets in the neighborhood west of Kinnick Stadium. This proposal grew out of a concern with emergency service vehicles being able to navigate certain streets during University of Iowa home football games when on-street parking is permitted on both sides of the street. Most of the year, there are enough gaps between parked vehicles where an adequate travel lane is maintained, but during University football games, on-street parking is congested enough that only one inadequate travel lane is maintained. The specific streets identified as issues are Weeber Street, Wylde Green Road, and Talwrn Court; these are 25-foot wide streets with parking permitted on both sides. We have received twelve letters/e-mails of support (attached) from residents on these streets; no letters of opposition were received. If Council passes the No Parking During University Home Football Games proposal, I anticipate other neighborhoods will be interested in the same designation. We recommend it be considered only to restrict parking on one side of a street where we can document that excessive on-street parking is creating access issues. Restricting parking on both sides of streets simply pushes the on-street parking burden to other streets. I will be available at your March 3 work session to address any questions. Cc: Dale Helling Andy Rocca Matt Johnson Jeff Davidson Sara Greenwood-Hektoen Marcia Klingaman W:\wpdata\jccogadm\MEMOS\Noparking-U Igames-227-08.doc Page 1 of 1 Nick VanderZwan From: David Dozark [ddozark@mchsi.com] Sent: Thursday, February 14, 2008 7:48 PM To: -Nick VanderZwan Subject: FW: Parking Mr. VanderZwan, This is a copy of an a mail that I had previously sent to the city council. I think this is a problem that really needs attention. Thank you so much for your time and consideration. Susan Dozark 938 Talwrn Court Iowa City, IA 52246 319-354-2236 __ _ _ _._ _ From: David Dozark [mailto:ddozark@mchsi.com] Sent: Sunday, August 19, 2007 10:29 PM To: 'council@iowa-city.org' Subject: Parking This correspondence will become a public record. Members of the city council I am writing concerning the parking on Wylde Green Road and Talwrn Court. At present time parking is allowed on both sides of the street. When there is someone parked on one side of the street it is necessary to stop when there is a car coming from each direction so they can get through safely. When football season starts and there is parking on both sides of the street if there is a car coming from each direction it is necessary for one car to back up to a side street or pull in to a driveway so the other vehicle can continue down the street. It also makes it difficult to even back out of our driveway. It is my fear that should an emergency vehicle need to get down these streets on a game day it would be nearly impossible. It is a tight squeeze with a normal size vehicle. What steps need to be taken to .get the street designated as a one side only parking street? Thank you for your time and consideration. Susan Dozark 938 Talwrn Court Iowa City, Iowa 52246 319-354-2236 2/15/2008 Page 1 of 1 Nick VanderZwan From: Betty Oglesby [bjogle5@msn.com] Sent: Thursday, February 14, 2008 3:45 PM To: Nick VanderZwan Subject: On street parking Hello Nick I just received your letter informing the residents in this area of the pending parking restrictions during Football game days. This is indeed, an excellent idea and one we have been hoping for for quite a long while. I hope the City Council will approve this action. I would also like to see ONLY ONE SIDE OF THE STREET PARKING at ALL TIMES on Wylde Green Road. This street, as you know, is narrow and I now avoid driving down Wylde Green (to and from my house) because it is so difficult to steer around the parked cars - on BOTH sides -while waiting for oncoming traffic on the street. It is also VERY difficult for the city crews to snow plow and consequently our street is a mess with all the ruts and ridges and piled snow around street-parked cars. It's like driving over rough ground in adune-buggy. It seems that Wylde Green is often missed for the snow-plowing or at best, one of the last streets of the city to receive attention. Maybe this is because of the hazard-type plowing situation? Hopefully, you will share this concern with the City Council. Most of us on this street are in accord with this solution to our street problem. Thank you for your time and consideration, Betty Oglesby 1111 Wylde Green Rd. Iowa City, la 52246 351-6168 bioale5@msn.com 2/15/2008 Rachel Zimmermann Smith 905 Wylde Green Road Iowa City, IA 52246 February 14, 2008 Nick VanderZwan JCCOG Traffic Engineer Planner 410 E. Washington Street Iowa City, IA 52240 Dear Mr. VanderZwan. I have lived on Wylde Green Road for almost 9 years. As the parent of two small children I am very happy that the City staff is forwarding a proposal to limit parking during home football games. The heavy on-street parking on both sides of the street not only limits emergency vehicle access, but also creates hazardous driving conditions for non-emergency vehicles by limiting visibility and lane space. I encourage the City Council to accept the proposal. % ,~ ~ I „ ~, Sin r } f ,;- ~,: i L ~ ~~, r ac~el~immer a n ~ ith r U Nick VanderZwan From: Bryce V. Plapp [bv-plapp@uiowa.edu] Sent: Friday, February 15, 2008 12:26 PM To: Nick VanderZwan Subject: West side parking during football games Dear Nick, Thank you very much for considering the dangerous parking on Wylde Green, Talwrn Ct. and Weeber St. during football games. We live at 902 Talwrn Ct., so that we have seen this potential danger. My wife and I support the ban on parking that you propose. However, it seems as if the ban should apply to the inner side of the curve on Talwrn Ct., i.,e., mostly west side, since that would allow more parking and it would make it easier to turn into Talwrn Ct. coming from the north end of Wylde Green. This comment is made although we live on the east side of Talwrn Ct where cars may be parked. Thank you for considering this matter, Sincerely yours, Bryce Plapp Bryce V. Plapp, Dept. of Biochemistry, The University of 4-712 Bowen Science Building, Iowa City IA 52242-1109 TEL bv-plapp@uiowa.edu http://www.biochem.uiowa.edu Iowa 319-335-7909, FAX 319-335-9570, 1 Page 1 of 1 Nick VanderZwan From: fourmh24@netzero.net Sent: Saturday, February 16, 2008 9:42 AM To: Nick VanderZwan Subject: University of Iowa Football Game Day Parking. Nick VanderZwan: We are in support of the parking proposal pertaining to football games on Weeber Street. We agree that the west side of Weeber should be posted as no parking during football games. Andrew & Diane Hamer 1140 Weeber Street Click for a credit repair consultation raise your FICO score. 2/19/2008 ,, ;; T' o ~ ~'~k ~E~ ;; ~:~ !' F ~~ ~~~ , „~ _ __ U on C~ev- 2 w Q~ ~`~~ "C' ~ ~~~ ~ ~b g __ - _ ___ ,,, _ _ __ {I Page 1 of 1 Nick VanderZwan From: jswan52246@aol.com Sent: Tuesday, February 19, 2008 2:35 PM To: Nick VanderZwan Subject: U of I Football Game Day Parking Dear Mr. Vanderzwan, This message is in response to the letter we received from you a few days ago concerning the parking on both sides of Wylde Green Road on Football game days. For many years we have had a great concern about this matter. We, too, have been concerned about emergency vehicles being able to get through when cars are parked so close together. In fact, we have problems backing out of our driveway, because we are penned in by cars on both sides. We urge you to continue your efforts to eliminate this problem. We suggest you consider eliminating parking on both sides of the street permanently. This is a narrow street and when cars are parked on both sides it makes snow removal a big problem. Has it ever been considered to declare no on street parking when a big snow is coming? Everyday traffic is sometimes difficult, too, when cars are parked on both sides, sometimes directly across from each other. We are pleased that this proposal will go to the City Council for consideration March 4, 2008. Thank you. James E. and Roberta B. Swanson 901 Wylde Green Road Iowa City, IA 52246 319-338-9129 More new features than ever. Check out the new AOL Mail! 2/19/2008 Nick VanderZwan From: Ghoneim Shams [shams-ghoneim@uiowa.edu] Sent: Thursday, February 21, 2008 10:25 AM To: Nick VanderZwan Cc: Ross Wilburn Subject: Thank you for your recent and most appreciated letter Dear Mr. VanderZwan: Thank you for your informational letter dated Feb15,2008 regarding football game parking in Wylde Green Road. My family and I are so grateful to this proactive and safety minded proposal and fully support it. Often if not always during Football games ,it is a true hazard to attempt to drive through the street or- God forbids- which has happened to us two years ago in an emergency when I slipped at home and broke my foot on a football Saturday immediately prior for us to go to the game. It was rather a heroic effort to go through the street and it was wisely decided to go via Sunset then benton then Riverside to the University Hospital emergency room. At least this was not a life threatening event. I urge the Iowa City Council to mandate the plan to only park on one side of Wylde Green road not only during football games but also during winter storms such as the ones we have been all exposed to this year. Each day I travel to work or return,it is a nightmare to navigate all the parked SUVs, trucks and other cars on the street which ultimately results in the dangerous icy condition on the road,due to the fact that City Crew are unable to clean the street fully from ice and snow. Imagine if there is a health emergency to a resident and you can just visualize the hazards. Please keep us posted on this most crucial decision and I applaud the Iowa City Council for its proactive thinking and count on you to resolve this safety issue once and for all. At this time I also would like to report to you and the City staff on a new hazard that I just accidently came across last night in the intersection of College street and Johnson St. There is a huge and deep icy furrow all across Johnson street at that intersection where my car and many others accidently fell into and were unable to get out without assistance of bystanders. This is extremely dangerous at night or day time and must be either cleaned out or the street closed until it is repaired. It also can break easily car axles ,causing injury which would lend the city liable. I do of-course realize that we are having n unusual winter and that city crew are doing their very best but such significant and hazardous area must be dealt with in a timely fashion. Once again I thank you and the city leadership for your ongoing support and expertise on behalf of all of us in Iowa City. Best regards Shams M. Ghoneim Dr. M. M. Ghoneim 1104 Wylde Green Road Iowa City,IA 351-5045 1 Page 1 of 1 Nick VanderZwan From: drepwitt@mcleodusa.net Sent: Sunday, February 24, 2008 10:47 AM To: Nick VanderZwan Subject: Football Parking Dear Nick I live on Wylde Green Rd. I am all for limiting the parking to one side of the street for home football games. I would like to submit another proposal to the City Council. I would like to propose they do odd-even parking for Wylde Green Rd. in the winter for snow removal. As you know ,our street is narrow and there are several cars that park on the street. It would make it much easier for the snow plows, emergency crews, and anyone trying to drive down our street if we alternated parking so the snow could be removed. I urge the City Council to strongly consider this. Thank you. Sincerely, Ruth E. Wittkop 2/25/2008 Page 1 of 1 Nick VanderZwan From: Mary Blackwood [maryblackwood@mac.com] Sent: Monday, February 25, 2008 11:04 PM To: Nick VanderZwan Subject: Talwrn resident concerned about football parking policy Dear Mr. VanderZwan, Thank you for the mailing about the possibility of limiting parking on football game days on Weeber, Wylde Green and Talwrn. As a resident on Talwrn, I prepare for football days by planning my travel around game time. For two hours before and one hour after each game, I simply do not leave my house. Once the game starts, however, I can do errands. Talwrn definitely gets narrow with all those cars but I have never been unable to drive to and from my house. An emergency vehicle might have a much harder time of it. But during the 1-2 hour period before the game starts, how could an emergency vehicle get down Sunset anyway? In terms of emergencies, football games will always increase the risk to the residents of Iowa City. Certain streets get so clogged that I doubt a fire truck could make it down Sunset anyway because trees would prevent the truck from driving on the sidewalks. A police car, on the other hand, can manage it, and certainly can manage to move down Talwrn just as I always do, even while it is parked to the max. In fact I think the squad car or an ambulance would have less trouble maneuvering down Talwrn prior to the game that it would have on Sunset and Benton. While I have no objection to having people park on only one side of Talwrn Court during game days, I'm concerned about how ugly the signs will look. Talwrn Court is a very quiet little backwater street where all the houses and yards are tended very nicely and where neighbors are friendly. We have gorgeous mature trees and it's a great neighborhood for walking dogs. It's a wonderful neighborhood and a very lovely little street with NO signs on it. Signs would harm the attractiveness of this neighborhood. Considering that football parking happens only 8 days every year -barely 2% of the days in a year -having to look at signs out of our front windows for the other 98% of the time is an unpleasant thought. From the mailing, it seems that the signs would be permanent and year-round. Is there a way to have signs posted only on game days? How about permitting NO on-street parking on Weeber, Wylde Green and Talwrn on game days? (Perhaps with an exception for residents, although by and large, even residents who sometimes park on the street have sufficient room in their driveways if necessary.) Is there a way to post a sign at the Benton and Sunset entrances to Wylde Green and Weeber that warn people not to park on these streets at all? I would rather put up with 8 days of parking a year and not have signs. Obviously, I don't want to keep emergency vehicles out if they are needed, but there should be a third way to deal with this. Considering that these neighborhoods were built in the mid-1960s and this issue has never arisen before, if the neighborhood could last for 40 years with football parking, it can last awhile longer. Thank you, Mary Blackwood 906 Talwrn Court 319-331-0494 2/26/2008 Page 1 of 1 Nick VanderZwan From: Bill and Nancy Graf [bngraf@mchsi.com] Sent: Monday, February 25, 2008 11:31 PM To: Nick VanderZwan Subject: Letter relating to University of Iowa Football Game Day Parking Importance: High I live at 1123 Harlocke Street. My house is at the southeast corner of Weber St. and Harlocke St. I am very concern with emergency access to resident's homes during University of Iowa football games days as well as during any day. Emergency vehicle access should be a concern at all times, no matter if there is a lot of cars parking due to a football game, neighborhood party, neighborhood meeting, or just a neighbor having relatives over. Posting signs that say that there is no parking on one side of the street for home football games is totally ridiculous. Several months ago, Weber St. from Benton down south several blocks was deemed no parking on the east side of the street since it was felt that you could not park cars on both sides of the street and still get emergency vehicles down the street. Now this proposal is saying that there will not be any parking on the west side either. That means that there will be no parking on either the east or west side of Weber St from Benton for four to five blocks south. Why? Streets should be evaluated to see if emergency access to resident's homes is available at any time. If at any time it is a problem then it needs to be addressed. Parking should be eliminated on one side of the street or the other at all times, not just during home football games. Will there be a chance for public comment at the March 4, 2008 meeting? Please let me know if you have any questions 2/26/2008 0 ~~ i~ w w -, ~. ~ ~~= ?' ti ~, aa~ S ~,'3 C T~~ ~~ ~~ ~ ti w u ^, 1„ ~ 4 ~. ...y - w 4 ~ `5y~ ~C~ M CI~~~V ° s y~ 3 ~ 7 ~ A~ ~ ~ g,'~~ a~~ 5'r ~ YJ ~ ~ ~ ~~~ ~ ~ $. d ~~' ~ tl J ~i j~~` + c ~ a ~± :riu~lr.~ ~~.~~~ CITY OF IOWA CITY ~P4 MEMORANDUM DATE: February 28, 2008 TO: Mayor and City Council FROM: Marian K. Karr, City Clerkl ~~~ RE: Meeting Schedule Attached is a proposed meeting schedule for March through September. Current policy is for formal meetings to be held the first and third Tuesday of each month and work sessions being the Monday before each formal meeting. However, the proposed schedule has been adjusted to take into consideration known absences of individual Council Members and City holidays. Please take a look at the schedule, and check your personal calendars. Please note revisions have been made in the March Aril and May schedule from previous discussions. The Mayor has requested the schedule be discussed at the end of the work session on Monday evening. Please bring your calendars and come prepared to discuss any potential changes you would like to make in the meeting schedule. As in the past, Council may wish to consider: -~ a reduced summer schedule and/or ~ scheduled special work sessions for specific items and/or -~ combining work sessions and formal on one evening (especially after a holiday) Attachment: March -September calendars U: schedule (March-September) March Sun Mon Tue Wed ~ -Thu ~ Fri Sat ' f 1 2 3 ~S 5 6 7 8 9 10 ~s ~ ~ 12 13 14 15 16 17 18 19 ~ 20 21 22 23 24 25 26 ' 27 j 28 29 30 ~ 31,~~ April Sun Mon Tue Wed Thu ~ Fri Sat 1~ 2 I 3 4 5 6 ~7 8 9 10 ~ 11 12 13 ~s ~ 15 16 ~ 17 18 19 20 21 22 23 24 25 ~26 27 28 u~y 2 ~ 30 ~5 May Sun Mon Tue Wed Thu Fri Sat ! 1 ~ 2 3 4 5 6 7 = 8' 9 10 11 12w5 1 ~ 14 } 15 16 17 18 19 20 21 1 22 ~~ 23 24 25 26 ~ 27 28 29. 30 31 June Sun Mon Tue Wed Thu Fri Sat 1 2 ~5 ~ 3 4 5~ 6 7 8 9 10 11 12 13 14 15 16 ws 17 ~ 18 19 20 21 22 23 24 25 26 27 28 29 30 July Sun Mon ( Tue ~ Wed I Thu a Fri Sat _, 1 2 3 4 5 6 7 8 ( ,_ 9 10 11 12 13 145 15~ 16 17 v 18 19 20 21 22 23 24 ' 25 26 27 28 wy 2 ~ 30 . ~ 31 August Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6~ 7 8 9 10 w511 F 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ,,~, 2 ~ 27 28 29 30 31 September Sun Mon Tue Wed Thu Fri Sat 1~ 2 3 4 5 6 7 ~ 8 ~5 9 ~ 10 11 12 13 14 15 16 17 18 19 20 21 . 22 ~ 23 ~ 24 ; 25 26 27 28 29 30 ~ j ~ r j ~!~~~,~,~'~L -•,~..s~ CfTY OF IOWA CITY IP5 MEMORANDUM DATE: February 26, 2008 TO: Mayor and City Council FROM: Kevin O'Malley, Finance Directo ~~ RE: Financial Guaranty Insurance Company On February 14, 2008 Moody's Investor Services downgraded Financial Guaranty Insurance Company (FGIC). Two of our water revenue bond issues and one of our sewer revenue bond issues were insured by FGIC and were subsequently downgraded from Aaa to Al on the water revenue bonds and A2 on the sewer revenue bonds. The lower ratings were the actual underlying ratings when the bonds were proposed for sale. Sometimes the successful bond syndicate that purchases our revenue bonds buys an insurance policy to upgrade the revenue bonds to Aaa for easier marketing and final placement of bonds. As you may recall, each bond issue has a continuing disclosure covenant that requires the City of Iowa City to inform bondholders of material events that occur to us. This downgrading by Moody's is one of the named material events that need to be disclosed. I have asked our bond advisors, Public Financial Management, to assist me in this task. The attachments to this memo depict their efforts on our behalf. If you have any questions in regard to this issue please feel free to contact me. February 25, 2008 Material Event Notice For the City of Iowa City, Iowa Pursuant to Securities and Exchange Commission Rule 15c2-12 Based on a Moody's Investors Service ("Moody's") Rating Action Report dated February 14, 2008, the following securities and/or specific maturities for the City of Iowa City, Iowa that carry the financial guaranteed by Financial Guaranty Insurance Company (FGIC) have had their Moody's rating downgraded from Aaa to the City's current Moody's outstanding public underlying rating of A2 on the Sewer issue and Al on the Water issues. 1. Sewer Revenue Bonds, Series 2001 2. Water Revenue Bonds, Series 1999 3. Water Revenue Bonds, Series 2000 DisclosureUSA.org Page 1 of 1 Hide CUSIPs DisclosureUSA Filing Summary Information Filing #: 20080225746409 Filing Date: 2/25/2008 11:17:51 AM IOWA CITY IOWA SWR REV Issue Date Bond Title 2001-12-01 IOWA CITY IOWA WTR REV Issue Date Bond Title 1999-05-01 2000-12-01 CUSIPs 462362JM7 462362JN5 462362JP0 462362JQ8 462362)R6 462362JS4 462362JT2 462362JU9 462380CH7 462380CJ3 462380CK0 462380CL8 462380CM6 462380CN4 462380CP9 462380CQ7 462380CR5 462380CS3 462380CV6 462380CZ7 462380DH6 462380DJ2 462380DK9 462380DL7 462380DM5 462380DN3 462380DP8 462380DQ6 462380DR4 462380DS2 462380DT0 462380DV5 462380EA0 File Doc Doc Type Doc Date File Name Size Title Iowa City City of 11. Rating Iowa _City_City_of_ IA_Material_Event_Notice_Ra tin Chan e_ g- g 02- IA 33867 Material changes 2/25/2008 25-0 8.pdf Evenut Notice Rating Change Contact Information Name: Christine Smith Employer: Public Financial Management Addressi: 2600 Grand Avenue Address2: Suite 214 City, State, Des Moines, IA 50312 Zip: Phone: 515-243-2600ext 228 Email: smithc@pfm.com Filer Dissemination Agent type: http://www.disclosureusa.org/pages/FilingSummaryPrintable.aspx?filingid=184883 &showcusips=... 2/25/2008 Christine SMITH -Notice of Recent Filing Page 1~ From: "DisclosureUSA Filing Notifications" <filingnotifications@disclosureusa.org> To: "Christine Smith" <smithc@pfm.com> Date: 2/25/2008 11:18:23 AM Subject: Notice of Recent Filing This mailbox is not monitored, and email to this address will not be read. To submit a comment or support issue to DisclosureUSA, please visit http://www.disclosureusa.org/pages/comments.aspx and fill out the comment form. A material event filing has just been completed at DisclosureUSA.org. for the following issuer(s): Issuer Name(s): IOWA CITY IOWA SWR REV IOWA CITY IOWA WTR REV To view additional information about this filing you may click the following link: http://www.disclosureusa.org/pages/FilingSummary.aspx?filing)D=184883 You are receiving this email because you are registered to file on behalf of one or more of the issuer(s) listed above. City of Iowa City GPs MEMORANDUM . To: Dale Helling, Interim City Manager ~ Si" From: Rick Fosse, Public Works Director ~ Date: February 26, 2008 J RE: Winter Weather ~ The winter of 2007-2008 is shaping up as the worst in our collective memory and one for the record books - so far it is the 3`d snowiest on record. Attached is a summary of our expenses through February 21St along with a comparison to what we spend during an average winter. You can see that we have spent over twice as much and we still have the remainder of February and March to go. A limiting factor in our operations this year has been salt supply. We have used over 3,100 tons to date and have less than 300 tons remaining, with no opportunity to purchase more. This has impacted our operations in two ways. First, we are using lower application rates (few pounds of salt per lane- mile) to make sure that we do not run out of salt completely as some communities have. Second, due to limited availability, the last 1000 tons of salt we have purchased has not been treated with magnesium chloride which is an additive that enhances the melting power of the salt. Aside from a limited salt supply, the most difficult problem we face is thick ice and ruts on many of our residential streets. The ice formed during the first two large February storms which started with rain that turned into heavy snow. This created deep snow pack and slush on the streets. Both storms were quickly followed by sub-zero temperatures that froze the snow pack and slush before it could be plowed from many of the lowest priority streets. The result is deeply rutted ice that is firmly bonded to the pavement. We have not been able to break through this ice to clear it from the streets. We are trying different techniques to remove the ice without damaging the pavement and are looking at outside resources to assist. When we are fortunate enough to enjoy brief periods of thawing temperatures, ice covered intakes quickly become a problem. To the extent possible, we clear the intakes before warm temperatures are expected. However, they often become blocked again with snow and ice, and street flooding can occur in many locations simultaneously. When this happens, our Streets Division is assisted by staff from Waste Water, Water, Solid Waste and Engineering to clear intakes. Looking ahead, we are gearing up to deal with a bumper crop of pot holes that are anticipated this spring as a result of the weather we are experiencing this winter. Cc: Bud Stockman, Streets Superintendent O N r N N A ~ L N L •~ .Q Q. U ~ .~+ N L V "`'r ao do vo ~ N ~ ~ ~ O •+ ~ ~ N .C~ G L L ~ ~ __ L Q m v _ ~~ rn ~ ~ ~ 0 ~ ~ ~ ~C p ~ o M ~ N N Q E!3 E!3 Efl ER ER N .a O O O N I~ N N M 1~ N LL O O O ~ O O ~ t~ N N d' N ~ t0 N L .C I-- L m ~* c ° ~ ~ M ~ o o ~ ~ a O ~ N ~ to O O M d' ~ IC O ~t Ef} O N ~ ~ ~ N Ef3 f!> Efl Q C O ~ .N O .~ ~N ~ > ~ 0 ~_ r--~ Q ~ .a.~ ~ O ~ w N d V ~L Q. O O N 0 ~~ a N Q O U N E 0 U N V C E C E v m IP7 _~ r i :rlll, ,~ ~'~ -•~.a`._ CITY OF IOWA CITY February 27, 2008 Re: Public meeting to discuss traffic calming on Foster Road Dear Resident: 410 Fast Washington Strcct Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org The City has received a petition from residents on Foster Road to have said street considered for the City's Traffic Calming Program. The City completed a traffic evaluation and determined that the 1000, 1100, and 1200 blocks of Foster Road qualify for the City of Iowa City's traffic calming program, meeting the criteria for both vehicle speed and volume. The next step in the traffic calming process is to have a neighborhood meeting to discuss possible traffic calming measures. The purpose of the meeting is to develop a neighborhood consensus on a preferred traffic calming measure. Local examples of traffic calming that would be suitable for Foster Road include the speed humps on 4~' Avenue near City High School, speed humps on Kennedy Parkway, and speed humps on Teg Drive. If a consensus can be reached, we will then conduct a survey of residences that would be impacted in the 1000, 1100, and 1200 blocks of Foster Road. The intent of the City's Traffic Calming Program is to install traffic calming features o~ if desired by the neighborhood. For a proposal to be considered by the City, at least 60% of affected households must support the proposed traffic calming measure. Input from City Streets, Fire, Police and Transit Departments will also be solicited before a proposal is forwarded to the City Council. Please consider attending the neighborhood meeting on: Tuesday, March 18, 2008 at 5:30 PM The Peninsula Neighborhood office 1188 Foster Road, Iowa City, IA If you cannot attend, please feel free to contact me with your comments or questions at 356-5253 or kent- ralstonta'~.iowa-city.org. Sincerefy~ ) f~ Kent Ralston JCCOG Assistant Transportation Planner cc: Dale Helling City Council Jeff Davidson John Yapp Marcia Klingaman Rick Fosse Ron Knoche Bud Stockman John Sobaski Jccoglplltrsl pen i ns ulatrafcal m. d oc IP8 Spring is here! LEAP DAY CELEBRATION Special Invitation for all from Tom Cilek Join us Friday, February 29 7:30 a.m. to 8 a.m. to celebrate LEAP DAY at the new Bread Garden Market (formerly Tait's grocery store) Free coffee, free pastries, and great fellowship. Jim and Maureen Mondanaro have created an exciting new downtown market which will serve as the hub of the downtown and provide groceries, superb carry out food, etc. The Bread Garden Market opens on Monday morning, February 25. Mayor Regenia Bailey will be there to officially declare February 29 as LEAP DAY in Iowa City and christen our new downtown market, Nancy Quellhorst will be there to share her enthusiasm for Leap Day and the excitement of downtown Iowa City, and Jim Mondanaro will give us an overview of the Bread Garden Market. Jim and Maureen have created great coffee (Jim actually went to a coffee "academy" to learn how to brew the best coffee in the world) and the pastries will be delicious as usual. Winter is over--LEAP DAY is here. Invite your friends and associates -- we might have a few prizes too! If you miss this LEAP DAY celebration, the next one will not occur until 2012 -- sort of like Haley's Comet. Hope you can join us for fun and fellowship, and spring! T~ cze~ Tom Cilek, Senior Vice President, West Bank, Telephone: 319-358-5648, tcilek a westbankiowa.com IP9 Marian Karr From: Eve Casserly [casserly@mchsi.com] Sent: Tuesday, February 26, 2008 1:37 PM To: tbrase@co.johnson.ia.us; dholderness@ci.coralville.ia.us; driftwoodoa@juno.com; Ron Logsden; vrobrock@ci.coralville.ia.us; Susan Rogusky; deevanderhoef@gmail.com; Council; John Yapp; Linda Severson; kelliot@kirkwood.edu; slizboyd@msn.com; Michelle Buhman; cscheetz@unitedwayjc.org; julie.seal.icpl@gmail.com; Ibuzynski@co.johnson.ia.us Subject: Fwd: NCST Hosts Audio Conference on Marketing to Older Adults X-Originating-IP: [213.199.154.16] X-BigFish: VP X-MS-Exchange-Organization-Antispam-Report: OrigIP: 199.3.197.30;Service: EHS Subject: NCST Hosts Audio Conference on Marketing to Older Adults Date: Tue, 26 Feb 2008 12:33:27 -0600 X-MS-Has-Attach: X-MS-TNEF-Correlator: Thread-Topic: NCST Hosts Audio Conference on Marketing to Older Adults Thread-Index: Ach4pgvRBn6Eos+FTrWhDgB9bhEnAg== From: "Stan Tibbs" <stibbs@easterseals.com> To: "NCST National Steering Committee" <NCSTNationalSteeringCommittee@easterseals. com>, "NCST Subcontractors" <NCSTSubcontractors@easterseals.com>, "NCST2" <NCST2@easterseals.com> X-OriginalArrivalTime: 26 Feb 2008 18:33:33.0681 (UTC) FILETIME= [ 17A76610:01 C878A6] NCST Hosts Free Audio Conference on Marketing to Older Adults Title: Marketing_Your_T.ransportation_Services_to _O_ Ider Adults As part of the National Center on Senior Transportations 2007-08 Distance Learning Seminar Series, Leslie Gonder, Senior Brand Manager, AARP, Washington, DC will discuss tips on marketing to older adults and Steve Blacksher, and Jon Swanson, Directors of Customer and Community Services, Special Transit, Boulder, Colorado will discuss the innovative marketing plan they use at their transit agency to increase older adult ridership. This one-hour program will be at 2 p.m. eastern time on March 19. Access is by telephone, and atoll-free number and dial-in code will be provided. Supplemental resources are available. These materials are intended as additional resources to provide more in-depth information and it is not necessary to download them for the presentation. 2/26/2008 Page 2 of 3 In order to give presenters an opportunity to learn about the interests of participants, everyone is invited to email their areas of interest and/or questions two weeks prior to the conference to NCSTdistancelearning~a easterseals.com. The presenters will review these comments and do their best to address these issues during their presentation. Please type Marketing Your Servicesin the subject line and submit them no later than March 5. Register for Marketing_Your._Trans~ortation Services to_Older._Ad_ults If you have any questions regarding this event, contact Kristi Ross at 866-528- NCST (6278) or kross a~_easterseals,com. Stan Tibbs Easter Seals Project ACTION/National Center on Senior Transportation 1425 K Street, NW Suite 200 Washington, DC 20005 Tel: 202 347-3066 Fax: 202 737-7914 Email: stibbs~a easterseals.com Visit www,projectaction.org and register online to receive Easter Seals Project ACTION's email newsletter. Visit w«w sc:nc~rtransp.<.~rtation,net/and register online to receive the National Center on Senior Transportation's email newsletter. Be an angel of change. You can change the lives of people living with disabilities. Earn your wings at http://www.easterseals.com. 2/26/2008 IP10 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JANUARY 15, 2008 CITY HALL, LOBBY CONFERENCE ROOM, 8:30 A.M. Members Present: Regenia Bailey, Connie Champion, Matt Hayek Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson Others Present: Mark Nolte, Craig Gustaveson, Miles Schultz RECOMMENDATIONS: Champion moved to recommend that the Memorandum of Understanding with Iowa City Area Development Group (ICAD) be approved by the City Manager's office, seconded by Bailey. Carried 3-0. CALL MEETING TO ORDER: Chairperson Regenia Bailey called the meeting to order at 8:30 A.M. APPROVAL OF MINUTES OF DECEMBER 18, 2007: Bailey noted a correction to the name "Gig" - it should be "Gigi." Champion moved to accept the minutes of the December 18, 2007 meeting as corrected, seconded by Hayek. Motion carried 3-0. DISCUSSION OF CDBG ECONOMIC DEVELOPMENT FUNDS APPLICATIONS - GUIDO'S: Hightshoe stated that this application is for Guido's Deli, located at 227 E. 1 st Street. The request is for funds for working capital and to replace outdated equipment. Hightshoe noted that Guido's opened in October, 2005 as an Italian deli. In December, they opened a second location on the Kirkwood campus in Iowa City. It was noted that the applicant did provide a fair amount of funds to start up the business initially and to fund the expansion at Kirkwood. Hightshoe noted that one of the concerns is that the business has operated at a loss for the past two years, and, she noted that with CDBG funds you have to create new positions, and she questions if they can do this, working at a loss already. There is also no collateral. She further noted that due to these concerns, staff is not recommending this application. Bailey asked Laurie Magaraci of Guido's Deli if she would care to comment. Magaraci stated that since the time that she applied for these funds, she has opened her second location -the one at Kirkwood College. She stated that rent is not due until April 1, and that Kirkwood is only requiring 5% of her gross the first year, and then it goes up to 10% for the next five years. She also stated that she will have very low costs at this location, and has currently been open for about three weeks. Magaraci expects a much higher profit at this location. Bailey asked if anyone had questions for Magaraci on this request. Champion stated that the business losses are a concern for her as well. Magaraci further explained her operations at Kirkwood, and said that they are also cutting some of their evening hours at the Gilbert St. location, but they are adding breakfast hours. Also, with these funds she would like to be able to hire an assistant to help with her expansion and future plans. Bailey noted that she would not be comfortable granting these funds, especially due to the loss factor. Hayek asked if there is a policy on the level of collateral needed to fund projects. Hightshoe noted the committee has been flexible on this, and that some lenders will also be flexible on this issue. Hayek noted that this particular application is only about 20% secured. Bailey stated that she would like to have this business come back at the end of the semester and report how things are going before they approve the application. Champion agreed, reiterating her concerns about the business losses. Magaraci stated that she is working with her accountant on these matters. Bailey again suggested that they revisit this application in May or June. Hayek stated that he would entertain a smaller amount, but that he questions the full $50,000 at this time. Economic Development Committee Meeting January 15, 2008 Page 2 DOWNTOWN STUDY, NEXT STEPS: Ford referred the committee to her January 3 memo regarding the downtown market niche study with the status of activity and recommended next steps. There is a general consensus that they need to talk to members of the business community to get their opinions on how to enhance the downtown. Ford stated that she spoke recently with Craig Gustaveson of the Downtown Association and Nancy Quellhorst of the Chamber, and in talking with them, it was proposed that they also reach outside of the downtown community and get opinions from business leaders who are outside of the downtown area. Ford noted that Quellhorst was planning to speak with some business leaders last week, but that due to schedules, they have not yet been able to discuss her findings. Ford suggested that they divide the list of business leaders and have several staff meet with them to get their opinions on the study, to educate them about the findings of the study, and the benefits are of putting a business development person to work downtown. Davidson stated that he believes they have a fairly good handle on what needs to be done at this point. Davidson stated that the big issue is "how" to go about promoting the idea to business leaders and developers. Gustaveson then added that he often hears conflicting sentiments, including, "I don't want the City dictating to us what we're doing with our downtown," and yet other people complain, "Why isn't the City doing more," such as when Old Capitol was empty. He stated that there needs to be a good balance with City's involvement, at least perception-wise to the downtown merchants. Adding to the urgency of getting this off the ground, he said he learned recently a visiting team to the U of I, which has always stayed at the Sheraton, is now going out to the Marriott in Coralville. It's important because it's a team full of people who aren't going to be spending those dollars downtown now. This is why we need to compete for business downtown. Bailey stated that in talking with others, she has found that the concept of a "downtown manager" is not strongly embraced. She asked Gustaveson for some clarification on this issue, and he stated that he believes there is a lot of misinformation about just what the position entails. He believes they need to convey to people that the person is not going to dictate how they run their business, how many hours they must be open, etc., but that this is work focused on bringing new business and enhancing the mix of business in the downtown market. Bailey noted that this was a concern during the SSMID campaign a few years ago, as well. Gustaveson added that having a job description up front could help to further educate the community on having a business development manager in the downtown area. There was concurrence that calling it a business development manager would be more descriptive of the work. The discussion continued, with Gustaveson stating that he believes businesses don't necessarily understand that a more vibrant downtown is possible, especially by adding some major retail businesses and enhancing the mix of businesses. Davidson stated that education would be helpful in this, and that they need to convey that they are not trying to create a "mall" downtown. Champion stated that she believes that a lot of businesses downtown, which are already successful, don't want to change anything. Hayek noted that he has heard people say they don't want to fund another $100,000 a year position. This led to a discussion about the concept of a manager and what the position will bring to the downtown community. Davidson then added that he believes a big factor in this issue is that in many towns, all of the extra features -such as festivals, skating rinks, etc. -are funded by the private sector. People forget that in Iowa City, they are funded by the public sector -the City. He believes people are used to the City paying for amenities like these. Gustaveson suggested they find some communities similar to Iowa City, and find out how they handle these issues with their downtowns. He noted that with their limited budget, the Downtown Association could only do so much. The discussion continued, with Bailey stating they should look at the timeline Ford laid out in her memo. Ford stated they need help presenting this concept to the business leaders. Davidson asked Gustaveson if he could suggest some Economic Development Committee Meeting January 15, 2008 Page 3 volunteers through the DTA and the Chamber who could help with this project. Davidson said that he and Ford would work on setting up some one-on-one meetings, and begin to move forward. The discussion turned to issues of snow removal and panhandling downtown. Gustaveson noted that the DTA and several business owners would be at the Council meeting that night to present a letter regarding snow removal. He further stated that many businesses are fed up with the panhandling issue, and that customers tend to avoid stores where these people hang out. Bailey reiterated the plan - to begin some one-on-one meetings, to compile a list of responsibilities -and noted that she believes it's quite an aggressive timeline. Davidson and Ford noted that they understand this and have discussed this further, deciding to move the timeline out a few weeks. 2007 ANNUAL ECONOMIC DEVELOPMENT REPORT: Ford noted that committee members have an annual report in their packets. Davidson noted that Phis is a 2007-2008 report, showing what has been accomplished and what is planned for the coming year, and he asked if the Committee had any direction for them. Ford stated that they would be putting together strategies for 2009-2010 in the fall. Champion asked if they could review this at the next meeting, as she has not had time to review it. It was decided to table this item to the February 19, 2008 meeting. MEMORANDUM OF UNDERSTANDING WITH IOWA CITY AREA DEVELOPMENT GROUP: Joe Raso, ICAD Group president gave an overview of the agreement which outlines the services the City may expect from ICAD Group for fiscal year 2008. A brief discussion ensued, with committee members stating their approval of the Memorandum of Understanding as presented. Champion moved to recommend that the Memorandum of Understanding with Iowa City Area Development Group (ICAD) be approved by the City Manager's office, seconded by Bailey. Carried 3-0. STAFF TIME: None. COMMITTEE TIME: It was decided that Economic Development Committee meetings would be held the third Tuesday of each month at 8:00 A.M. at City Hall. Next meeting is scheduled for: February 19, 2008 at 8:00 A.M. ADJOURNMENT: Hayek moved to adjourn the meeting at 9:29 A.M. sT c .~ a~ a~ .~ 0 U c a> E iZ O N N U .~ O C O W O 0 N N ~ ~ ~ C ~ c~ ~d a~ m .~ E 0 U w c d sZ O G1 V .~ O C O V W .~ C O U O V d ~ ~ V O ~ O R ~ C Q X X X a X W ~ W F- o N O 0 0 N O 0 0 N O 0 Q Z ~ - ~(0 m '~ N ~ C O .a E (6 L U N O U Y ~ ~ ~ a~ N 7 X W ~ ~ C N ~ ~ ~ ~ ~ ~ Q W ¢ II >. II II W YXOO THE UNIVEIZSIIY ~ OF IOWA Student Health Service Q ear C'vuh cr ~ roc rn hers, We ~n v~~ ou ~o ~~ ~~c~enf ~~a ~r~. ~a~~ a~u~, ~CQ U~ v~ re (~vr~. ~~-. -~--.e hea It~Yt. f Gar S unsure d b(~- Nea 1-W1 ~vu~C~ ~ ~'~ude~t Nea ~~ or ~rv~~c;~- a-~c~ ~ de yar~r~t - ~f Nei I-~ anc~ sP t ~ d~ ~S W~ ~ 1 be held vn at>~C~nesa h'1 p~ch 5 s~-u ~ ~ a ~ ~n main 1~eCK- out ~vm ~-3Q amp ~ow~ ~ e (d~vu~e . v~ ~ .me u-~~Vevsir~~ ~ have b~eh i'C(Qhfi~Qd b(~- ~ s~ de~i fiS ~~] ~-.~ ~~er {~eG 1~ ~u ca h uw cla~S as a ~iea ~iU~- u~h ~J'~'t calms pis / co ~r-m ~+~ ~ ~vre m o~~fi ~/~ iu~` vV~sh ~ ~.~Eehd a. ~ cSvn ~r Marc ~'i ~ ~ ~ Tv~ are ~s, ~'~~~~, ~ , ~~~~4~1- ~pQr ~12aN~ EC1ut'utjot~. ~~~~ The Student Health Service is accredited by the Joint Commission IP11 MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 20, 2008 RAFT MEMBERS PRESENT: Craig Gustaveson, Margie Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, John Westefeld MEMBERS ABSENT: David Bourgeois, John Watson, Phil Reisetter STAFF PRESENT: Terry Robinson, Terry Trueblood GUESTS PRESENT: Ann Dudler, Diana Harris, Danette Kapler RECOMMENDATIONS TO COUNCIL: None OTHER FORMAL ACTION TAKEN None PUBLIC DISCUSSION: None REVIEW AND DISCUSSION OF DOGPAC FINANCIAL REPORT: At the Commission's request, members of DogPAC were present to give a financial report to the Commission. Westefeld asked Harris and Dudler, in their opinion, was the income and expenses what they had expected. Harris said that she is "astonished" at the amount received in donations. She further stated that the generous donations by Dean Thornberry and others helped to make this park possible. There is a plan in place to add three more shelters and some benches to the park, as well as other improvements. O'Leary asked if DogPAC has considered using the money designated for shelters and benches for development of additional smaller dog parks instead. Harris reported that some of their money is committed to the shelter and bench projects, and specifically for Thornberry Park, but they do have funds to go towards the establishment of the Scott Park dog park. More discussion ensued regarding the development of additional parks. Harris reported that the existing park is definitely overused. She explained that there is strong support from those who use the Thornberry Off-Leash Dog Park, however, the hard-sell will be to those who do not currently use the park. Raaz asked DogPAC members what their pledged amounts total. Dudler answered that there is a $10,000 sponsor for an additional yard as well as a pledge from Lindner Tire in the amount of Parks and Recreation Commission February 20, 2008 Page 2 of 6 $10,000 (to be paid over three years). She also reported that there is a $20,000 CD in place. There currently is $71,214.95 on hand. There was some discussion regarding the 90/10 percent split between the City and DogPAC. In review, the City keeps 10% of the proceeds from sales of permits for the park while DogPAC receives 90%. O'Leary asked if staff and DogPAC members felt this was a good split or should it be re-negotiated, perhaps a 80/10/10 percent split with 10% going to the Parks Foundation. Harris said they would be happy to renegotiate if City feels necessary, however, it was her understanding that the additional money would go to the general fund and not be specified for park maintenance. Trueblood noted that this contract is scheduled to be renegotiated in June of 2009. Pacha asked Harris and Dudler to keep track of their volunteer hours put into maintenance of the park. Raaz asked for a more detailed explanation of the $33,000 listed for parks maintenance/management. He was referred to the detailed information included in the packet. He further asked if DogPAC is officially designated anon-profit organization for tax purposes. Harris reported that it is. PRELIMINARY DISCUSSION OF TENTATIVE PROPOSAL TO LOCATE CELL PHONE MONOPOLE IN WILLOW CREEK PARK: Iowa Wireless has expressed interest in locating a monopole cell phone tower in Willow Creek Park. Trueblood and Robinson met with representatives of the company at the park to discuss possible locations, building size, etc. Trueblood reported that it was his understanding that they wanted to place a 50' pole at this location, however, upon meeting with them, the representatives reported that they need a 100' pole to accommodate their needs. They are agreeable to placing such a pole in the lower part of the park as to make it less visible. Trueblood said that they expressed interest in attending tonight's meeting, however, he encouraged them to wait until the March meeting giving Iowa Wireless more time to present a near complete proposal that will include design, schematics, location, rent, etc. Trueblood asked Commission if there were any particular items they would like addressed before they come to the meeting. Gustaveson said that if staff feels it is feasible, that he would be agreeable to them presenting their plan to the Commission. O'Leary stated that he may be the strongest proponent of additional cell towers noting that the Mormon Trek area has terrible cell phone coverage, and further stated that he feels it is very important from a safety standpoint that better coverage be available. Westefeld asked staff for their feeling after meeting with the representatives. Trueblood said that while he was somewhat discouraged about the need fora 100-foot pole, he was encouraged by their placement proposal and their smaller building needs. Pacha noted that Iowa Wireless will benefit by bringing in a complete formal plan to present to the Commission. O'Leary asked if they mentioned if they are proposing a "co-locator" type facility. Robinson sensed from their discussions that this would only be for Iowa Wireless use. Trueblood indicated the company is aware that the City could require co-lacator accommodations. The consensus of the Commission was to proceed with discussions with Iowa Wireless. Parks and Recreation Commission February 20, 2008 Page 3 of 6 UPDATE ON RECENT AND UPCOMING FOUNDATION ACTIVITIES: Pacha stated that at this meeting they would begin by looking at term requirements and review the mission statement. He further noted that this Foundation is somewhat different than others in that they serve as a mechanism to channel funds through when there is a need to raise funds for specific project/s, while most foundations are more active and have fulltime staff. Other items discussed will include a financial report, master plan update and discussion of fund raising for the Sand Lake Recreation Area. At the time of this Commission meeting, the Foundation meeting was scheduled for Tuesday, February 26. It has since been rescheduled to Tuesday, March 4 at 12 noon in meeting room B of the Recreation Center. Commission members who are members of the Foundation include Matt Pacha, Jerry Raaz and John Westefeld. REPORT ON SNOW REMOVAL RESPONSIBILITIES AND METHODS: Robinson presented the Commission with a detailed report of the snow routes for 2007-2008. Robinson reported that the Parks Division removes snow from 113,083 linear feet of walks and trails in Iowa City. Of that 10,818 linear feet are non park related areas. Westefeld asked why Parks Maintenance covers non-park areas. Robinson reported that it used to be covered by the Streets Division, but over the years it has been turned over to Parks and Recreation for a variety of reasons. The Parks Division has also been helping out the Streets Division with snow removal in the downtown area. O'Leary asked if the department is reimbursed for this. Trueblood stated that there is no reimbursement; it is all covered in the general fund. O'Leary also asked if it would be more cost-effective to outsource some of this snow removal. Robinson said they are looking at this option and added that since they are expected to clean over 40 bridges, it will most likely be necessary to outsource some of this snow removal. Robinson also noted that the Forestry Division has been dedicating all of their hours to snow removal as well, therefore, the usual trimming of trees etc., has not been covered this winter. Trueblood noted that the Cemetery crew also has snow removal responsibilities both outside and inside the cemetery that is not included on this report. UPDATE ON MISCELLANEOUS PROJECTS: North Market Square Park re-development: Trueblood reviewed this plan with the Commission. Included in the concept plan is the construction of a bandstand/shelter, a new basketball court, relocation of the playground equipment, all new sidewalks, considerable landscaping and new signage. He indicated that the purpose of the centrally located bandstand/shelter would be to accommodate special events as well as the usual picnics. Items mentioned included concerts, farmers market and flea market. Trueblood reported that the budget for this project is $280,000. The firm is confident that they can accommodate this budget. Raaz asked about the projected shelter size. Trueblood said that the current concept plan shows it to be 36'. Parks and Recreation Commission February 20, 2008 Page 4 of 6 Napoleon Park concession/restroom building: This project is progressing as planned, but the bad weather has slowed its progress. It is expected to be complete before the softball season begins. Mercer Park ball field li~htin ag nd up rg a~ This project is progressing as well and expected to be complete by opening of the baseball/softball season. Again, the bad weather has slowed it down. Sand Lake Recreation Area: Trueblood reported that the grant application will be submitted by April 15. Sand Prairie: Trueblood noted that they have received a $38,000 REAP grant primarily for tree removal, which will take place within the next few months. Court Hill Trail: This project has been bid out and came $100,000 under estimate. It is expected to be complete sometime this summer. Robinson reported that this project will add approximately 5,600 lineal feet of trail. Referring back to snow removal on trails, Gustaveson asked if some trails have to be cleared of snow, as he has been asked about why the city is covering trails while there are still streets that need to be cleared of snow. Trueblood indicated that clearing snow/ice from hard-surfaced trails has been a long standing practice of the department, but this could be changed, and may have to be as more trails are added while staff/equipment is not. Robinson reported that parks do not clear streets and that at times this has put his staff in uncomfortable positions with the public who only recognize that they are in City of Iowa City Vehicles and wonder why they are now plowing or sanding when on the city streets travelling from one point to another. Raaz suggested that perhaps the Parks Division consider leaving a certain percentage of trails uncleared so public may use for cross-country skiing or snow shoeing. Waterworks Prairie Park: The plan still includes the construction of a large fishing pier which is scheduled to be completed this summer. Pacha asked what type of activities will be allowed at Sand Lake Recreation Area in summer of 2008. Robinson stated that he has a plan to clear more areas for people to reach the lake for fishing. REPORT ON CURRENT STATUS OF PROPOSED CAPITAL IMPROVEMENTS BUDGET: Trueblood included updated information regarding CIP budgets in the Commission packet. He asked the Commission if they had any questions regarding this. He also made a special note to the Commission that the Rocky Shore Pedestrian Bridge has been moved ahead a year. Raaz referred to the Recreation building roof project and asked (as he did at the January meeting as well) if the Department will be looking closely at the R Value suggested for this type of roof as well as any other items of concern. Trueblood stated that they are working closely with Parks and Recreation Commission February 20, 2008 Page 5 of 6 roofing engineers as well as with Kumi Morris from the City Engineering Division and that they will be taking all of these requirements and suggestions into consideration, as they always do. CONSIDER TIME CHANGE FOR MARCH 12 MEETING: Due to the boat house ground breaking ceremony at Terrell Mill Park that is scheduled for March 12 at 4 p.m., and the feeling that Commission members should be present if able, he suggested that the March 12`h Commission meeting be rescheduled for 6 p.m. The Commission was in agreement. MASTER PLAN UPDATE Trueblood sent a copy of the citizen survey to all Commission members via email for their review. Trueblood mentioned some of the items on the report. He also noted that the consultant received 676 responses which they say is above average (the contract stipulated that a minimum of 500 be received). Trueblood also sent via email a copy of the bench marking survey form to the Commission members. The cities to which the bench marking surveys were sent are: Cedar Rapids, IA; Cedar Falls, IA; Boulder CO; Columbia, MO; Bloomington, IN; Ames, IA; Bend, OR; Bolingbrook, IL; Fort Collins, CO: Lawrence, KS; and Terre Haute, IN. Regarding the citizen survey, Westefeld noted that it appears from the results that the public really wants more trails in Iowa City. Raaz asked what will be done with this information. Trueblood stated that there will be a formal report regarding survey results presented at some point in the future. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Loomer encouraged Commission members to read the newspaper article written by Nicholas Johnson regarding a greenbelt concept. O'Leary noted that he had an opportunity to go snow-shoeing at Hickory Hill recently and enjoyed that. Also he was happy to see the citizen survey and found it interesting. Also noted that Kickers Soccer enjoyed using the Grant Wood Gymnasium. CHAIR'S REPORT No report. DIRECTOR'S REPORT Regarding the Court Hill Trail, there are four property owners along Friendship that are interested in acquiring some of the property. They currently are using this property for gardens, swing sets, etc. Staff told them that we might be able to work something out either through a sale or a lease as we do not need all the property. Public Works needs to be involved too as there Parks and Recreation Commission February 20, 2008 Page 6 of 6 are sewage lines, etc., back there. This will be an agenda item for a future meeting at which time the Commission will be asked to adopt a recommendation to forward to the City Council. Westefeld asked about timeline for choosing a City Manager. Trueblood stated that they were all here a week ago and department directors were given the opportunity to meet/interview them. The intention of the Council is to bring back two or three of them for an interview. Trueblood is not sure of their timeline, however. ADJOURNMENT Moved by Gustaveson, seconded by Raaz, to adjourn the meeting at 6:35 p.m. Unanimous PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2008 NAME TERM O~ O N O~ R ~ Nr O 0`0 N o EXPIRES N '" M ~ . . In .r ~ ~ . 00 ~ ~ ..r N..i David Bour eois 1/1/11 O/E O/E Craig Gustaveson 1/1/11 X X Margaret Loomer 1/1/12 X X Ryan O'Lear 1/1/10 X X Matt Pacha 1/1/09 X X Jerry Raaz 1/1/12 X X Phil Reisetter 1/1/09 X O/E John Watson 1/1/11 O/E O/E John Westefeld I/1/10 O/E X KEY: X = 0= O/E _ NM = LQ = Present Absent Absent/Excused No meeting No meeting due to lack of quorum Not a Member IP12 MINUTES DRAFT Iowa City Airport Commission February 14, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Howard Horan, Chair; Janelle Rettig; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp Others Present: Jennifer Nolan, John Yeomans, Joe Merschman, Reyna Wilkens, Peggy Slaughter, David Hughes, Minnetta Gardinier, Jay Honeck, Phillip Woolford DETERMINE QUORUM: The meeting was called to order at 5:49 P.M. by Chairperson Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE JANUARY 10, 2008 MEETING: Horan asked Members if they had any comments on the minutes. Hartwig suggested adding on page 2, paragraph b, after the second sentence, something to the reflect that as part of her contract for the Historical Recordation, that she (Nash) and Mike were searching the attic. Rettig then stated that on page 3, item d., it goes from stating the Airport approves a 2-year lease, then it states a 5-year lease, and then back to a 2-year lease. Tharp stated that this is a typo, and that "the resolution" should be a 2-year lease. Staley moved to accept the January 10, 2008 minutes as amended; seconded by Hartwig. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Farmers National Company /Merschman Seeds i. Consider a Resolution Approving Gate Agreement, Accessway Lease, and Temporary Construction Easement -Joe Merschman and his Attorney, Reyna Wilkens, addressed the Commission regarding the agreements. Wilkens explained the gate agreement, Airport Commission February 14, 2008 Page 2 of 8 the accessway lease, and the temporary construction easement issues briefly. Merschman gave further details on the gate that they plan to install. Wilkens also discussed the signage that they plan to install, stating that the only temporary structures would be tents used for field day events. As soon as they get the Certificates of Insurance, she stated that they would forward these to the City. Rettig asked for some clarification on rates of insurance coverage, to which Dulek responded. Dulek then noted that the gate agreement is just with the Airport Commission, not the Council. Merschman responded to Members' questions regarding this accessway. He stated that costs involved in this include $2,930 for the gate itself. He noted that they don't have any bids yet on the earthwork, or the concrete and gravel, but he estimates the entire project will run around $20,000. They hope to have this gate opening installed as soon as the weather breaks. He noted that they have two major field days tentatively scheduled for mid-July and then early in August. One is a "dealer kick-off' event and the other will be a farmers' field day. He noted that they would make sure they don't interfere with any Airport activities. Rettig noted that RAGBRAI will be here in July and she suggested they look at schedules, as the area will be very busy in July. Merschman gave the Members some additional information regarding their upcoming schedule of events. He stated that he would be happy to mail their brochures and any information they distribute so that the Airport can be kept up-to-date on Merschman Seeds' activities. Rettig moved to consider Resolution #A08-06 approving agreements with Merschman Seeds, Inc. and Regennitter Farms, Inc. to provide a gate to control access, a lease for an access way from Mormon Trek Blvd., and a temporary construction easement; seconded by Farris. Motion carried 5- 0. Dulek then stated that the Commission may approve the gate specs at this time. Merschman responded to Members' questions regarding this gate and the trail system that's in this area. Merschman stated that there would be a camera at the gate for added security. Rettig moved to approve the location, design and model of gate as presented; seconded by Hartwig. Motion carried 5-0. Merschman then added that he would like to thank the Airport Commission for the opportunity to work with them, and that Merschman Seeds would like to pledge their support of the "barnstormer" event by donating $500 as a sponsor. b. Aviation Commerce Park -Peggy Slaughter addressed the Commission, stating that as of today, the group that is looking at Lots 4, 3 and 2 filed their FAA paperwork through the contractor for the airspace study. It was noted that the steel is being ordered for this building, which is a good 2 Airport Commission February 14, 2008 Page 3 of 8 indication that things are moving ahead. The airspace study is being simplified, according to Slaughter, and the study will take place only on Lot 4 because that is where the building is. Hartwig asked if the interested party is going to be making a bid contingent upon the airspace study findings, to which Slaughter stated that that is what they are discussing currently. Hartwig asked if this includes the outlots, and Slaughter stated it is as they will need these to get to the 20 acres, without going through Lot 1. Slaughter then gave the Members an update on other possible projects. She has two users in the area who would like to have along-term lease with adesign-build project. She is working on bringing these interested parties together. FAA/IDOT Projects -Earth Tech i. Runway 7/25 -Hughes stated that there hasn't been much change since last month with the winter weather continuing. He stated that he has been working with the runway contractor to establish a spring start date. They hope to begin the first of April, weather permitting. The contractor expects the project to run about eight weeks. This includes lighting and the turnaround at the end of the runway. ii. South Aviation Development Study -Waiting on Willow Creek Study. Hughes will request a meeting with the Commission when this report is ready. iii. South Taxilane Rehab -Working with City Engineering on this. iv. North Taxilane Rehab -Hughes noted that this project is under a State grant for pavement rehab. It was also noted that there is $20,000 from the City for various pavement repair. 1. Consider a Resolution Approving Project Task Order #8 for Airport Pavement Rehabilitation -Rettig moved to consider Resolution #A08-07 approving Project Task Order #S for Airport Pavement Rehabilitation; seconded by Hartwig. Motion carried 5-0. Honeck from the audience then asked Hughes if he would address the issue with some of them in Hangar A not being able to get their doors closed. Hughes stated that he believes they have some water trapped here, and stated that he has looked into this, but with the weather as it is, they need to wait until it thaws. v. Jet A Fuel System / AvGas Upgrade -Hughes stated that this is moving ahead slowly, and they are working on this as weather permits. Woolford added additional comments and responded to Members' questions, as well, regarding the pump. The AvGas is in, but there is no emergency shutoff yet, and the Jet A pump still has some install procedures to go through. vi. Terminal Apron Rehab -Seeding in the spring. vii. Obstruction Mitigation -Spring project. 3 Airport Commission February 14, 2008 Page 4 of 8 viii. United Hangar -Hughes stated that the United hangar is part of the obstruction mitigation project with the FAA. Dulek asked that they open the public hearing first. 1. Public Hearing -Horan opened the public hearing. Honeck asked if the Commission would restate the reasoning behind the demolition. Horan stated that the FAA has found the hangar to be an obstruction to the operation of Runway 7/25. Hughes noted that it falls inside the object-free area of the runway, per FAA definitions. Honeck asked if anyone tried to get a waiver on this, and Hughes stated that an environmental assessment was done that looked at alternatives. Honeck then asked what the assessment has to do with the hangar being an obstruction. Hughes stated that the assessment looked at any impact to the runway extension and they had to look for all kinds of environmental impacts. It was decided, by the FAA, that this hangar had to be removed from the object-free area in order for the Airport to proceed with the project. Hartwig stated that discussion took place originally about whether the hangar could be moved or not, and what types of expenses would be encountered. Honeck asked again if a waiver was requested from the FAA, to which Horan stated that he doubted this had been done. Honeck brought up the issue of having the United hangar on a historic listing, versus being demolished. Horan then closed the public hearing. Rettig then asked for a copy of this particular estimate of cost, and Tharp retrieved the plans and specs for the Commission. Honeck noted some special dates coming this summer to the Airport and noted that these activities would like to use the United hangar, if possible, for one last celebration before it's demolished. A discussion ensued with Rettig asking about possible timeframes for completing the runway project and being able to open the runway, as opening the runway is contingent on removing the United hangar. Rettig then talked about the money that they have set aside for fencing over various years of budgets and how they plan to complete these projects. A brief discussion ensued with Members stating that they agree that it would be good to have the "barnstormer" event in the United hangar, and they will work on the schedule regarding this. Horan closed the public hearing. 2. Consider a Resolution Approving the Plans, Specifications, Form of contract, and Estimate on Cost for the Removal of the "United" Hangar -Staley moved 4 Airport Commission February 14, 2008 Page 5 of 8 to consider Resolution #A08-08 approving the plans, specifications, form of contract, and estimate on cost for the removal of the "United" Hangar; seconded by Hartwig. Motion carried 5-0. ix. Horan then stated that this will probably be his last meeting, unless he is reappointed to the Commission. He shared some "tools" with the Commission, explaining his Airport layout plan possibilities with them. Members discussed Horan's plans, each sharing their ideas, as well. The discussion centered on where they would build new hangars if they were able to do so. Hughes also took part in the conversation, pointing out some of the FAA regulations that would be involved. Horan reminded the Commission that in five years the National Guard area will be the Airport's again, once their lease has expired and the new Guard facilities were finished. Members continued to toss ideas around, suggesting various layouts. Rettig noted that there is an ongoing need for non- airplane space, as well. This led to a brief discussion on the 50/50 State grant that will be applied for this year to help build a hangar. Horan continued to discuss his ideas for future development at the Airport, and Members joined in. d. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management -Rettig stated that she was under the impression that the money from the farm had been received, yet she stated that she doesn't see it in the budget. Tharp stated that the money is at Farmer's National and is in the process of coming to the Airport very soon. Rettig also suggested they keep track of the upcoming projects that they are to do and not get behind with the winter weather. 1. Consider a Resolution Allowing Chairperson and/or Operations Specialist to Approve Access Agreements - Tharp explained briefly what led to this request. He stated that there have been various issues that have arisen, things that are non-aeronautical, and this would cover the legal aspects involved. Rettig then asked for more information about the Discovery channel interest. Hartwig stated that it's going to be part of a 20-episode program on Discovery. Dulek noted that her intent is that either the Chairperson, or the Operation Specialist will sign this, not both. Farris moved to consider Resolution #A08-09 allowing the Operations Specialist or the Chairperson to approve access agreements; seconded by Rettig. Motion carried 5-0. e. Change in meeting time. -Horan brought up whether there would be a meeting change. Tharp stated that he has not received any word from Members stating that they will be unable to make specific meetings. It 5 Airport Commission February 14, 2008 Page 6 of 8 was suggested that they work this out on a month-to-month basis as the need arises. f. FBO Staff Report - Woolford talked to the Members, stating that they had recently hosted the Iowa City Aerohawks Swap Meet. He talked briefly about the runway conditions considering the weather, thought they were in decent shape. He stated that they have another aircraft coming to the Iowa City operations soon. Rettig stated that the City Council is interested in what Jet Air is doing and how they are doing. She suggested that they give some key information to Tharp to share with the Council. She stated that if possible, one of Jet Air's staff could attend a City Council meeting with a Commission Member in order to let the Council know exactly what is happening at the Airport. e. Subcommittees' Reports -Farris stated that the shelter area is a main focus. They are continuing to look into needed funding on this project. He then talked about the issue of communication and working on some type of way to get the word out about what the Airport has to offer, having the "answers" to the "questions" that people always have about the Airport. Farris stated that before they consider any fundraising for the shelter area, he believes they need to develop some further designs. f. Commission Members' Reports -Farris brought up that in March they are establishing an Angel Flight gathering, but nothing has been finalized yet. Rettig brought up the Aviation Conference and the day on the hill, both coming up. Horan stated that he had a call on Saturday from the Bondurant Public Library, thanking him for the book. Horan stated that today he received a call from the Gazette about the book, and that the reporter stated it's the 90`h anniversary of the Airport. g. Staff Report -Tharp noted that the Iowa Public Airport Associations' day on the hill is Wednesday, March 12. Rettig noted that last year she attended with Tharp, but that she will be unable to do so this year, and she suggested someone from the Commission attend with Tharp. The Iowa Aviation Conference is Apri123 and 24, per Tharp. He stated that they can discuss particular needs of the Airport at this conference. Rettig then suggested to Honeck that he may want to consider attending the day on the hill event. Tharp stated that the "barnstormers' tour" is still coming June 15 and 16, and that some posters were just received for this. They should be around town soon. He noted that they are still finalizing plans for this event. Tharp stated that he is working on his inventory report and hopes to have that next month. Dulek noted that City Manager candidates are in town and will be available Friday for a meet and greet if anyone is interested in attending. Rettig stated that she plans to attend this event. 6 Airport Commission February 14, 2008 Page 7 of 8 SET NEXT REGULAR MEETING FOR: March 13, 2008, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P.M. Airport Commission February 14, 2008 Page 8 of 8 Airport Commission ATTENDANCE RECORD YEAR 2008 fMeetin~ Datel NAME TERM EXP. 1/10 2/14 3/13 Randy Hartwig 3/1/09 X X Greg Farris 3/1/13 X X John Staley 3/1/10 X X Howard Horan 3/1/08 X X Janelle Rettig 3/1/12 X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 8