HomeMy WebLinkAbout1981-11-24 Info PacketCity of Iowa CP
MEMORANDUM
Date: November 19, 1981
To: City Council
From: Citi Manager
v
Re: FY83 Budget
A. Preliminary Discussion
In the next couple of weeks the City Manager will be reviewing the budget
proposals of the departments, preparing specific program and financing
recommendations, and developing a balanced budget.
Transit, library services, human service programs, housing and code
enforcement are areas about which both current and new Council members
have expressed interest. While it is clear that the City will 'be unable
to add significant new program areas or greatly expand existing programs
because of revenue shortfalls in FY83 and subsequent years, discussion of
these issues before the budget is prepared could save the staff a great
deal of extra work and expedite the budget review for the City Council.
Therefore, time has been reserved at the informal Council session of
November 23 to have this preliminary discussion with the current Council
together with the new members. The intent of this discussion is not'for
the Council to make final decisions, but rather to indicate areas of
concern or special interest.
Some of the issues the Council should consider are:
1. ,What particular service areas deserve special attention?
2. Are there areas in which you would like to receive both program and
revenue alternatives?
3. Are there revenue increases or new revenue sources which you are
favorable to and perhaps others you would not consider?
4. What is your attitude about transferring- certain costs out of the
general fund, such as health and life insurance costs to the trust
and agency fund.
5. What about funding new human service agencies or significant
increases in human service funding?
6. Are there particular areas of the budget where you would like to
consider a reduction in the service level or a change in the manner
in which the service is provided so that the service could be
provided more efficiently?
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B. Budget Discussion and Approval Schedule
Attached is the revised budget discussion and approval schedule for FY83.
Please add these dates to your calendar. If you plan to be absent on any
of the dates, please inform the Mayor or the Manager.
C. Capital Improvement Program.
The proposed capital improvement program for FY83 will be provided in the
packet of November 27 and will be discussed at the informal session of
November 30.
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Monday, January 11
Wednesday, January 13
Monday, January 18
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Thursday, January 21
Monday, January 25
Wednesday, January 27
Monday, February 1
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COUNCIL BUDGET DISCUSSIONS
3:00-5:00 P.M.
3:00 - Budget Overview
3:30 - Police, Animal Control
4:00 - Transit
4:30 - City Council
4:45 - City Clerk
7:00-9:00 P.M.
7:00 - Parks & Recreation:
Parks & Rec Admin.
Recreation
Parks
Cemetery/Forestry
C.B.D. Maintenance
Government Buildings
8:00 - Library
8:30 - Energy Conservation
3:00-5:00 P.M.
3:00 - Housing &'Inspection Services:
HIS Admin.
Building Inspection
Housing Inspection
Assisted Housing
4:00 - Fire
4:30 - Human Relations
4:45 - City Manager
7:00-9:00 P.M.
7:00 - Airport
7:30 - Senior Center
8:00 - Finance, Parking Systems
3:00-5:00 P.M.
3:00 - Planning & Program Development:
PPD Admin.
Plan Admin.
Development Programs
CDBG
4:00 - JCCOG
4:30 - Equipment Maintenance
4:45 - Broadband Telecommunications
7:00-9:00 P.M. - Aid to Agencies
3:00-5:00 P.M.
3:00 - Budget Overview
3:30 - Public Works:
Public Works Admin.
Engineering
Street Mantenance
Refuse Collection
Landfill
Traffic Engineering
Sewer
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Water
Wednesday,
February 3
7:00-9:00
P.M.
7:00
- CIP
8:00
- Review & Summarize
January 26
Council
sets budget
hearing date.
February 1
City,Clerk
publishes
the budget hearing notice.
February 9
Public
distribution
of budget changes.
February 22
Budget
public hearing
and General Revenue Sharing public hearing.
March 8
Council
approval of
the FY83 operating budget and CIP budget.
March 15
Budget
certification
date.
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City of Iowa Ci^►
MEMORANDUM
FDate: November 16, 1981
To: City ouncil
From: City nager
Re: Signa1/lization Projects
Attached is a memorandum from the Traffic Engineer concerning
proposed signalization projects at Governor and Burlington Streets
and U.S. Highway 6 and Fairmeadows. Previous capital improvement
programs have not included funding for either project. In the weeks
immediately ahead, the City Council will receive a recommended
capital improvement program for FY83 and at that time these projects
will be reviewed by the City Council. .
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" City of Iowa Ci'
MEMORANDUM
Date: November 3, 1981
To: Neal Berlin, City Manager
From: James Brachtel, Traffic Enginee4��
Re: Proposed Signalization Projects
This memorandum is to update the progress of two potential signalization
projects in the city. The two projects are Governor Street/Burlington
Street and U.S. Highway 6/Fairmeadows Avenue. Both intersections are
located upon primary highway extensions. Because of this both the State
and the City have concurrent jurisdiction and Iowa DOT permission is
required.
Both projects are eligible for State participation in funding. Both
projects fall under the requirements of the State's USTEP. Under this
funding program the City would provide 50 percent of the funds and the
State would provide the balance.
GOVERNOR STREET/BURLINGTON STREET
BACKGROUND:
The'
it
improving the visibility of the stop signs for westbound traffic ony Council -has referred. to Public Works the investigation for
Burlington Street at this intersection. As part of the investigation, the
Traffic Engineering Division undertook traffic counts and a review of the
accident experience. Based upon the studies of the Traffic Engineering
Division it was determined that this intersection would comply with the
minimum signalization warrants as outlined in the Manual on Uniform
Traffic Control Devices (MUTCO). Based upon these findings the staff
approached the Iowa DOT with a two -fold request. The first part of the
request requested permission to install signalization. The second part of
the request requested that the State consider this as a USTEP project.'
PRESENT STATUS:
Staff has received word from the Iowa DOT granting permission for the
installation and indicating that the State would consider this a USTEP
project. To continue with this project the City needs to complete the
plans, specifications and estimates for the project and submit them to the
Iowa DOT for their approval. Secondly, the City needs to budget for its
portion of the project costs. Traffic Engineering estimates that the cost
of the project would be $24,500. Under USTEP funding the City would be
responsible for half of this or $12,250. At the present time the Traffic
F,ngineering staff is attempting to have Iowa DOT permit the City's force
account efforts to be counted as part of its cash contribution to this
project.
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In the event that the City Council wishes to move ahead with this project,
the City will have to budget $12,250 if DOT disallows force account effort
as part of the cash contribution or, $6,850 if the State allows force
account labor as part of the City's cash match.
U.S. HIGHWAY 6/FAIRMEADOWS
BACKGROUND:
In the spring of 1981, the plant manager of Proctor and Gamble requested
that Traffic Engineering investigate the feasibility of signalization at
this intersection. The Traffic Engineering Division conducted counts and
an investigation of the accident experience. Based upon these studies it
was learned that the vehicular warrants are marginally met while the
accident experience does qualify the intersection for signalization based
upon the minimum warrants for signalization as established in the MUTCD.
Based upon these findings, the Traffic Engineering Division petitioned
the Iowa DOT requesting permission to signalize and consideration for
USTEP funding.
PRESENT STATUS:
The Iowa DOT has granted the City permission to install signals at this
location. It is also allowed that this project will be considered as a
USTEP project. The City is now required to develop plans, specifications
and estimates for this project and budget the City's match for this
project. It is estimated that this project will cost $30,450. The same
options that were applicable for the Governor Street/Burlington Street
signalization projects are applicable here. The City's share will be
either $15,225 or $9,825 plus the City's force account efforts.
Both projects are warranted based upon the accident experience at the two
locations. The Traffic Engineering Division does recommend that the City
proceed with signalization at these two locations. In all likelihood, the
first opportunity for making funding available will be FY83. The Traffic
Engineering Division will continue to work with the State to bring these
projects on-line. .There will be no official commitment on the part of the
City until the City Council enters into a USTEP agreement with Iowa DOT.
These are fairly standard agreements which require a resolution of
authorization for the Mayor's signature.
I will be happy to meet with either you or the Council to discuss these
matters further.
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City of Iowa Cv
MEMORANDUM
Date: November 18, 1981
To: City Council
From: City Clerk, City Manager and City Attorney
Re: Campaign Finance Ordinance
Recently there has been publicity concerning timely filing of campaign finance
reports with the City Clerk. As th
information concerning campaign e enforcement mechanism for this ordinance is
somewhat uncertain and the purpose of the ordinance was to provide public should consider adaption of a polifinances, it appears that the City Council
proposed that the City Clerk procy which would provide public notice. It is
filing of campaign reports at the vide a written report on the status of the
first City Council meeting after each filing
date or as soon as practical thereafter. In this manner public notice should be
sufficient to remedy any delayed filing of reports. .
There are a couple of minor administrative changes which also can be made. The
campaign financial disclosure affidavit filed by each candidate will be revised
to include the required City filings. In addition, a list of the filing dates
will accompany the ordinance which is provided to all candidates.
We will be pleased to discuss this matter at an informal session or if you have
any questions, please give us a call.
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CAMPAIGN FINANCIAL DISCLOSURE AFFIDAVIT
"I am aware that I am required to file campaign disclosure reports with the
County Commissioner of Elections in accordance with Chapter 56, Code of Iowa,
1981, and the City Clerk in accordance with Sections 10-16 through 10-22, Code
of Iowa City."
(Signed)
Subscribed and sworn to (or affirmed) before me
by on this
day of 19—
(L. S. )
Notary Public in and for the State of Iowa
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;-- , City of Iowa Ci"
MEMORANDUM
Date: November 18, 9B1
To: City Cou i
From: Don Schmeise
Re: Status of New Zoning Ordinance
It is my intent to periodically keep you advised of the progress on
the new zoning ordinance. The staff has now begun the preparation of
a short range comprehensive plan on which the new zoning ordinance
map will be based. Conjunctively, the staff has instigated the
development of a rental housing market analysis which will provide us
with valuable information to determine acreage needs for higher
density multifamily development.
In the preparation of the comprehensive plan we have started with an
analysis to determine the capacity of the existing infrastructure to
serve the undeveloped areas needed for population, commercial and
industrial expansion for the next 10 to 20 years. The plan will be
completed upon an investigation and analysis of the housing market
and of residential needs by housing type.
At the same time that staff of PPD is developing the plan, the Legal
Department will be reviewing the new zoning ordinance text. -Bob
Jansen had initially indicated to the Planning and Zoning Commission
that it will involve approximately 30 to 60 days of his time to
review the text. He has since indicated, however, that several
months will be required. Subsequent revisions to the text will be
made and submitted to the Commission for final review prior to
completion of the zoning map in draft form. It is then anticipated
that at the time the Commission completes its review of the zoning
ordinance text, the comprehensive plan and zoning map will have been
completed in draft form for the Commission to review.
In all we anticipate that the time needed to complete the preparation
of the plan, zoning ordinance text and map will be approximately 5 to
6 months, but it may more directly depend on the time needed to
complete the housing market analysis. Regardless, as soon as the
plan, text and map are developed, they will be submitted to the
Planning and Zoning Commission for their review and final revisions.
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cc: Bob Jansen
Planning & Zoning Commission
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Johnson Cuinty Council of Governm,_Iits
r % 410E.WaShingtonS[.bwCiry,bAc52240
Date: November 18, 1981
To: City Council and City Manager
From: Pam Ramser, Human Services Planner
Re: FY82 Funding for Snow Removal for Low -Income Elderly and
Handicapped Persons
I have been asked to make a recommendation regarding the Elderly
Services Agency's (ESA) request that the City provide funds for snow
removal services to low-income 'elderly and handicapped Iowa City
residents during the 1981-82 winter season. The ESA has estimated
the cost of this service at $2800. This assumes seven snowfalls of
more than two inches and 100 people qualifying for the service. The
funding would be used solely for payment of persons providing the
labor, at an average cost of $4.00 per job. The agency has included
funding for gasoline and operation of snow removal equipment
elsewhere in its budget.
The proposed snow removal program is essentially the same as that
provided during the 1980-81 season. The program provides shoveling
of public sidewalks adjacent to properties of qualifying persons, as
well as shoveling of frequently used private sidewalks and
driveways. In order to determine whether someone is qualified to
receive free snow removal, guidelines established Section 31-123(A)
& (B) of the Municipal Code of the City of Iowa City are followed.
These guidelines require that:
No other able-bodied individual resides in the building in
question';
The individual must submit a written statement of
disability preventing the performance of snow removal
activities, signed by a physician;
3. The individual must submit written proof that his or her
household meets specific low-income criteria.
Last year, 75 persons were determined to be qualified to receive free
snow removal services. The ESA has estimated an increase in the
number of persons qualifying to be served, based on greater public
awareness of the availability of the service. The total cost of
labor for the program last year was $800, it being a mild winter.
Most of this was paid for with (federal) Eldercare funds channelled
through HACAP's regional office, with the remainder split between
ESA and the City of Iowa City. The Eldercare funds are not available
to ESA this year, as HACAP did not apply for them. They will
probably be available to cover part of the cost for the 1982-83
season.
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Labor for the snow removal program will be provided by persons
interested in doing so from a list maintained by the ESA. The Chore
Service Coordinator will provide snow removal himself only on an
emergency basis, that is, if for some reason the number of persons
available from the list did not suffice to meet demand. The funds
would not be used to pay for his services, since he is already a paid
employee of the ESA. Persons on the list are required to be
available throughout the winter season. For example, students who
will be gone during University breaks are not accepted.
In reviewing this request, I wanted to be sure that the ESA could
provide the service in a more cost-effective manner than the City
itself, which provided it prior to last year. My review of the
City's records show that this is indeed true. Two additional factors
which should be noted are that the ESA provides snow removal from
private walks and driveways, while the City program did not, and that
administration of the program fits into the existing structure of the
ESA, since it already provides chore services.
I therefore recommend that the requested amount, $2800, be set asidb
for the snow removal program and a contract agreement worked out
between the City and the ESA for provision of this program. The ESA
would be reimbursed for labor costs on a monthly basis, upon
submission of a list of those served, number of snow removal jobs
provided, and cost of labor. At the end of the 1981-82 winter
season, any balance would revert to the City. In the event that the
winter is severe, snowfall heavier than usual, and additional funds
needed to provide the service, the situation would be reassessed.
Lucy Luxenburg, ESA Director, has concurred that this arrangement
would be agreeable to the ESA.
It is my opinion that this program should be included in the ESA's
regular budget in the future. Lucy has agreed to this, and the
program wi11 be included in the regular budget beginning with FY83.
I will not be available at Monday's Council meeting to discuss this,
as I will be going on vacation for two weeks. Since it may snow
before I return, I felt it important at least to provide my
assessment of the request before I left.
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RULE FOR SPECIAL SNOW REMOVAL SERVICES FOR THE ELDERLYto effect; Under De.ction 31-123 the following rule is p
ut (A) SpecialServices for Physically Impaired or PhvsicallY Limited Persons
The City will provide snow removal seTtheeelderlyhxhoclive inpsingleor
physically limited persons including
family dwellings as owner occupant. The City shall require a written statement
from a physiciafl stating that the resident is not able to perform snow
removal activities because of medical or physical limitations
The service will be prothees ectal snow d to owner-occupants
removal services are the only
individuals requesting P_ini
residents of the building in TemovalnserviceseSti. Ifher willbnotbbeieprovideddua e
reside in the building+
snow under this section.
A fee shall be charged for this service xh1ch can
a bedirectpaid di reetzblish
to
the City or liened against the property.
Thea fee schedule for this service in November of each year and said fee
shall be in effect until the following November.
The City representative shall •contaet the owner applicant requesting
said service to make mutually agreeable arevgements for the snow
removal and other matters concerning
the
(B) Special Fee Exemptionfor Low Income Persons
se— physically
Homeowners qualifying for special snow removal seabove shall be
impaired or physically limited persons as dated in (A)
exempted from all fees provided that the following criteria andval services.
registration has been completed prior to receiving
snow 1. To qualify for the annual wailer, all residents of a household
musts
a ) Be eligible under the low iSocialothe
Security
following programs: SupplementaryADC Program, Food Stamp
Benefits, Title 7X Program+
Program. or: property
b), qualify for a reduction in the previous year's prop
tax pursuant to the Iowa Disabled and Senior. Citizen
Property Tax and Rent Disbursement Claim Prgram.
2. Application for the waiver shell be acedpted from October 1
through April 1 of each year. and renewal
3. The waiver shall be ef_'ective for one year,
applications shall be made from October 1st through April 1st.
olution shall be
¢• The waiver of fees estalishedrbl,this
res
effective retroactively o b
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VI -
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CITY
OF IOWA CITY
C,C
N
CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
November 16, 1981
PRESS RELEASE
Contact Person:
Anne Carroll
Director of Human Relations
356-5026
The City is pleased to announce the conclusion of its successful United
Way campaign, which resulted in an increase of 36% in employee
contributions over 1980 levels and a total increase of 417% over 1979
contributions. With a campaign goal of $5,000, the total contributions
of $5,759 demonstrate a strong commitment on the part of City employees
to support of the United Way goals and agencies in Iowa City /Johnson
i
County. City employees know that government cutbacks can hurt human
iservices and if the human needs of Iowa City are going to be met it will
have to be done by increasing all of our contributions to United Way
agencies.
-0-
From: Administrative Offices
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CITY OF
CIVIC CENTER 410 E. WASHINGTON ST.
November 17, 1981
To All City Employees:
OWA
IOWA CITY, IOWA 52240
CITY
(319) 356-5CO0
Thanks to your generosity, this year's United Way campaign at the
City again topped its goal with employee contributions of $5,759.
Contributions increased 36% over last year and a total of 417% over
the 1979 campaign.
As City employees we know that local government cannot be expected to
meet all the human service needs of its citizens. Federal 'and State
aid cutbacks are having a severe impact on human service agencies,
who are at the same time being called upon to meet ever increasing
needs. We can be proud, that we have shown through our own example
this year, that as private citizens, we can provide a helping hand to
our neighbors in this community.
Your contributions speaks for you in demonstrating a strong
commitment to support of the United Way goals and agencies in Iowa
City/Johnson County.
Again, thanks to all of you who helped to make this year's United Way
campaign a success.
Sincerely yours, /
John R. Balmer Neal G. Berlin
Mayor City Manager
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Cedar Rapids/Sunday, November 1981
aasaaw
Less than 1 officer per 1,000 residents
Iowa
U S
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4 Y w t li ! C4 .
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BY Ann n Mittma
Ou,v� Janwn County ft'."IOWA CITY — Increased population has
brought Iowa City the coveted designation'as a
standard metropolitan statistical area, but It has
also broughfthe ratio of police officers per 1,000
Population well below the national average.
The Federal Bureau of Investigation's Uniform
.Crime Reports for 1980 reveal that the national
average, for all cities, is 2.1 officers per 1,000
Inhabitants. Iowa City's 49•member force pro.
tects 50,489 people, a ratio of .97 officers per
1,000 citizens.
"This Is probably the lowest in the state," said
Russell Ross, professor of political science at the
University of Iowa.
Although statistics cannot always be trusted,
Bald Professor Richard Holcomb, director of the
U of 1 Bureau of Police Science, he noted that the
average for Iowa communities with similar
Populations is 1.7.
s no
bt
Holcomb sold "I think tuna City should have an
average of 1.5, which would mean 75 officers."
ACthe
e
ACCORDING TO THE FBI"ce latest crime
report, of a
nt is
determined by factors that Include the earea's
geography, the area's demographics, the types of
crimes committed, and the type of population —
whether it is stable or transient.
Iowa's Uniform' Crime Reports for 1980 placed
Iowa City in the 25,000 to 50,OOQ population
category. According to the FBI data, Iowa City
had 53 officers, or 1.8 officers per 1,000. Iowa
City Police Chief Harvey Miller said he does not
know how It was determined that Iowa City had
63 officers. In 1975, the year Miller became chief,
Iowa City had 50 officers, the largest force It has
had since then.
"1 suspect that our ratio 'Of officers to
Population Is the lowest In the state," Miller said.
He Is seeking six additional officers for the next
fiscal year, which will mean an Increase of
$104,230, "at the outset," to the current pollee
department budget of $l.7 million. '"The costs
Increase every year;' he noted. '"The more they
(police officers) contribute, the more they cost,
and we are an aging department at the moment."
Miller said he would like to increase
neighborhood security, as well as the time spent
on youth related crime. He -would also like to add
to the four -man detective bureau that currently
handles 125 new cases per month, but he does
noticnow how the city's budget could provide for
the increased manpower.
"There Is no MY that the community tax base
can suPport a force the Tie recommended by the
International City Manager's Association, which
is 70 to 75 officers," he said. "In Iowa we shoot
for two officers per 1,000, but I don't think we
will ever reach that in Iowa City,"
THE NEED for additional officers is also
pointed out by Michael Goldberg, a police officer
and spokesperson for the negotiating team of the
Iowa City Police Patrolman's Association. In.
crnasing the department's size Is one of the
issues in this year's police contract negotiations.
Additional time is needed to patrol the new
enclosed downtown shopping center, and it
"takes five to 10 mlriutes for an officer to get out
of a parking ramp;" Goldberg said. '"These added
needs haven't been taken care of in the last
couple years.
"7. Am all for.,patrolling the Interests of
downtown, but It'srjust taking away time from
other duties that could be done."
Arresting criminals represents only a small
Portion of police officers''duties. Traffic, parking
and animal control are just a few of the
additional functions performed by the Iowa City
force, according to Miller, who said they are not
normally handled by police departments else-
where. Inst year the department unlocked nearly
4,000 autos for stranded motorists, answered 150
to 160 false alarms per month, and made 319
Public relations appearances at various public
and private functions, he Bald.
"I am not implying that the officers are not.
doing a good job, or that we mind speaking to the
public, but It takes -a' lot of time for a minimum
return;' Miller said.
Statistics in the 1980 Iowa Uniform Crime
Reports show there were 63 arrests per officer in
Iowa City. The same reports show the crime
Index for cities with 25,000 to. 60,000 population
Increased 12 percent during 1979.1980. "When I
began as chief, we had 24,000 citizen requests
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annually/and that has In....ased to 40,000
annually," Miller said.
Iowa City's urban renewal projects have
caused additional problem,* for police, such as
pedestrian malls that have replaced streets and
two new parking ramps. "It isn't easy to patrol
Iowa City -streets like College and Dubuque when
you can't drive a patrol car," Holcomb said.
The number of officers on .Iowa City's streets,
patrolling In cars or walking a beat, varies
anywhere from four on the day shift to a
maximum of 10 officers on the late-night shift.
'"Me Includes the command and everyone,"
Miller said. , - '
THE DEPARTMENT Is "stretched to its limit"
protecting Iowa City, especially during events
such as home football games. "We can handle our
normal chores, but we cannot add anything to It,"
he said..
-Beleaguered city budgets nationwide are
keeping police departments small, but "a lot has
to do with how effectively departments use their
officers and how good the officers are," Holcomb
said.
Many of Iowa City's officers have master's
degrees, and some are working toward advanced
degrees. But the "job can be dull," he said, "and
It Is hard to keep these men," noting that several
Iowa communities have police chiefs who were
former Iowa City patrolmen.
Chart at right shows the ratio of police
personnel to population — for exam-
ple, 1.4 police employees per 1,000
residents. The. figures come from the
FBI's Uniform Crime Reports for 1980.
How Iowa cities compare
Cn=OVER 001000 - . . Oncea
CMaen
51
Tow
-. Rsalo .
Cedar Raplda..............................
152
40
107
.
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Coad eadaa ..............................
07
24 •
171
`:1.7
D&AW1W...............................:141
,
40
tat
IA -
Do Mea ..........................'....
s79
92
451
.:
�•:tA
01baa1ku................ .............. :...
79
11
40
- :•13s
: 6loka city ..................... ......... ...
105
Sa
.148
-'13'
Walad00...................... ............
178 ,
21
157
:'IA.`
CmEs 25.000-w000
55
Ananry.....................�..............:.tit
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MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES t4OINES
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