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HomeMy WebLinkAbout1981-12-08 Bd Comm minutesMINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 4, 1981 12:00 NOON IOWA CITY RECREATION CENTER, ROOM B MEMBERS PRESENT: Bonney, Becker, Daly, Whitlow, Cook, McGee, Hirt, Lockett, VanderZee. MEMBERS ABSENT: Dodge, McCormick. STAFF PRESENT: Keller, Hencin, Milkman, Barnes, Hillstrom, Behrman. RECOMMENDATIONS TO CITY COUNCIL: 1. The Committee unanimously approved submitting to the City Council revision A as the budget for the 1982 Metro Entitlement CDBG Program. (Revision A is attached to these minutes.) 2. That since the goal of the Committee on Community Needs is to discern the needs of the community and make recommendations on community development programs and priorities to the City Council, the CCN would like to invite a member of the City Council to attend meetings of the CCN. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes of the CCN meetings of October 7, 1981 and October 22, 1981 were approved as written. PUBLIC DISCUSSION: Pam Barnes, Rehabilitation Officer, Housing and Inspection Services, asked that the CCN members review the new rehabilitation manual and make recommendations concerning the amount of money to be allocated to low-interest loans and forgivable loans. Barnes explained the three types of loans offered to the elderly and low income persons for the purpose of repairing their homes: forgivable loans and direct loans for comprehensive rehabilitation and weatherization loans. The members discussed ways in which to allocate the money. Barnes states that she would like to see a minimum of $30,000 set aside for forgivable loans. CCN will make a recommendation at the next meeting. Bonney asked if the CCN would like to hold its meeting at the Public Library in the future. VanderZee moved that the next meeting of the CCN be held on a trial basis in the large meeting room of the Iowa City Public Library, if available. Whitlow seconded. The motion carried unanimously. MEMBERS' REPORTS: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1750 3'^ Committee on Commuri..y Needs November 4, 1981 Page 2 Ralston Creek North Branch Detention Basin: Hencin gave the report in Dodge's absence. Hencin reported that the North Branch Dam will cost about $1.5-$1.6 million, including land acquisition, construction and extension of the First Avenue Bridge. The City has so far Purchased 43.7 acres of land which would be part of the flowage area for the Dam for approximately $284,000 and is presently negotiating with Regina High School for 44 acres of land. Construction is slated to begin in the spring of 1982 with bids being let in December 1981 or January 1982. Daly expressed concern over the environmental impact of the project, stating that beavers have moved into the project area. Hencin stated that the information would be conveyed to the Engineering Department. Independent Living Project: (See attached report) McGee reported that Independent Living is fulfilling a community need and is working hard to establish stability while responding to client needs and is being successful. McGee stated that Independent Living was requesting City funds for permanent Physical facilities. Becker questioned the need to purchase permanent housing for the group when it was duplicating services already in existence that were being provided by longer standing, more accountable programs. McGee stated that a house was needed to teach classes, in particular, cooking. The members debated the issue of providing permanent housing for Independent Living. Daly wondered at the feasibility of locating the project on the second floor of the Senior Center. DISCUSSION OF RECOMMENDATION FOR THE REVISED 1982 CDBG BUDGET: Hencin outlined the reasons for needing to review the recommended 1982 budget and stated that the application for the 1982 Metro Entitlement CDBG Program must be submitted by December 1, 1981. Hencin said that the CCN could make a new recommendation to City Council or submit the application as currently written and change it at a later date. Changes in the budget are due to Federal budget cuts and revised estimated costs for Ralston Creek improvements. After some discussion of possible revisions to the budget which might include congregate housing, rental rehabilitation and public housing, VanderZee moved that the CCN submit Revision A as the budget for the 1982 Metro Entitlement CDBG Program. Daly seconded. The motion carried unanimously. DISCUSSION OF THE FY83 PROGRAM DIVISION STATEMENT: The following changes were made: Under Division Objectives: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES I Committee on Commur. y Needs November 4, 1981 Page 3 1. "Effect °was changed to "affect". 2. "CDBG application" was changed to "CDBG proposals...". The Program Division Statement for the CCN was accepted by general consensus. DISCUSSION OF FOLLOW-UP ON THE CITIZEN PARTICIPATION WORKSHOP: Milkman stated that the workshop was enthusiastically received and asked if the Committee wished to follow-up on any of the ideas. McGee stated that the idea of self-help projects should be implemented in Iowa City. The members discussed areas in which self-help projects might prove effective. VanderZee moved that a pilot project of voluntary involvement in the rehabilitation of a home for an elderly person be proposed. Becker seconded. The motion carried unanimously. Milkman stated that the citizen groups mentioned at the workshop had a member of the City Council attending meetings. The members discussed ways in which to more directly involve the City Council in CCN meetings. Daly moved that since the function of the CCN is to discern the needs of the community, to make recommendations on community development programs and priorities to the City Council, the CCN would like to invite a member of the City Council to attend meetings of the CCN. Cook seconded. Motion approved unanimously. CCN ASSIGNMENTS FOR NEW MEMBERS, CCN REPORTS FOR NEXT MONTH: Becker agreed to work with congregate housing. Hirt agreed to work with the voluntary self-help rehabilitation project. Next month's reports will be: Housing Commission - VanderZee Housing Inspections - Daly Urban Revitalization - Whitlow and Cook Meeting adjourned at 1:30 P.M. Prepared by: ,p /;,7Ijly.a Sara Behrman, Minute Taker MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES L.'. /750 ..7, E Report to the CCN on the Current Status of Independent Living As Independent Living concludes its second year, the progress the organization has made is marked by on-going effortto become established in the community. The past year has been spent finding swers to the concerns of funding and permanency voiced not only by CGN but by concerned citizens as well. Currently, Independent Living's primary source of funding is a $20,000.00 one year grant from the Bureau of Developmental Disabilities. This exceeds last year's funding. Recognizing the te4us nature of grant monies, Independent Living mem- bers have sought other funding sources. These include a renewed application to United Way, other government agencies, membership dues and small fundraisers. The grant money funds part-time staff, pays the rent for the Independent Living Center and covers a portion of the operating costs. Independent Living pays a match to DD. There remains no permanent committment of any single group to fund the organization. It is the opinion of Independent Living staff that several sources of funding will cover the organization's expenses throughout the year. It is assumed that the DD grant as well as the CDBG funds will serve as building blocks for the organization. The operating costs for the organization should di- minish with a permanent center and as programs become well-established. The re- quest for city funds is for physical facilities alone riot for operating costs. The program costs are either donated by interested citizens or paid for directly by clients. Current programs include classes on Consumer Economics, Survival w tYi a� Skills, Horticulture, Basic Reading/Math, Cooking, Self -Esteem and 9o5Sc4vegy personal advocacy service, support and a Food Closet for members needing short- term assistance. The advocacy service has been formalized throug3 the development of contracts and evaluation procedures which serve as an on-going check on the effectiveness of the program. The support program includes all members of the organization by involving them in regular meetings and classes which bring members together in both formal and informal settings. The classes taught respond to the needs of 'the clients. They provide clients another means for becoming more independent individuals. Overall, the two years Independent Living has existed have been productive and ef- fective. Although the population served is limited, the thirty plus active members of Independent Living have found it a means to leading more normal and productive lives. As time has demonstrated, independent living is not the answer for all people. It is, however, an answer which can be useful for some people who were once told it was impossible. The involvement of members and volunteers indicates that Independent Living is an organization which can withstand changes in personnel and membership. The com- mittment to see the organization succeed is shared by a pool of individuals who will work to keep the organization healthy. Independent Living is succeeding in fulfilling a community need. It is my opinion that the organization is working hard to establish stability while responding to client needs and it is being successful. MICROFILMED BY JORM MICROLA13 CEDAR RAPIDS -DES MOINES -.1 ALTERNATIVE BUDGETS FOR 1982 METRO ENTITLEMENT CDBG PROGRAM Project/Activity Original Revision A Lower Ralston Creek Improvements $481,300 $330,500 Housing Rehabilitation R Weatherization 129,000 129,000 Housing Code Enforcement j 12,000 12,000 �.bmnunity Development Planning 26,924 26,924 Economic Development Planning 5,080 51080 General Program Administration 106,493 106,493 Contingency 15,203 13,403 Public Housing Site Acquisition & Development - 75,000 Ralston Creek North Branch Improvements - - i Other $776,000 I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES $698,400 4_ w MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 3, 1981 ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Baumgartner, McCartt, McGuire, Portman, Reyes, Turner MEMBERS ABSENT: Barcelo (excused), Jordison (excused), Watson (excused) STAFF PRESENT: Williams, Helling RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION 1. Meeting called to order at 7:35 PM by Chairperson, Jeff Portman. 2. Minutes of September 21. The Conciliation Team assigned to case E/.R, 7-10-7906 and E/R, 7-10-7907 requested that Item No. 3A be corrected to state: The Commission received a letter from the State Commission regarding this case. It advised the Commission of relevant cases not considered by the investigator. 3. Williams reported she had received a call from WRAC requesting a Commissioner to lead a Brown Bag discussion on "Know Your Rights". Baumgartner and Williams will represent the Commission. 4. Williams reported the showing of a film on sexual harassment at a training session coordinated by Anne Carroll, the Human Relations Director. The November 6th training session will cover two areas: employing the handicapped, and sexual harassment in the work place. Commissioners were encouraged to attend. 5. Complaints pending. A. E/R, 7-10-7906 and E/R, 7-10-7907. The Complainant's attorney is having a hard time locating the Complainant who has moved several times since he filed the complaints. The conciliation team scheduled to meet following the Commission meeting. B. E/R, 9-18-7809. The Chairperson thought it a good idea to have Legal review the file to determine the strength of the case for public hearing. The Chairperson will talk to the other conciliation team members for a consensus. In the mean time, the Respondent will be given a last chance to conciliate with a revised conciliation agreement. i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES I40INES /7S/ r Iowa City Human Rig , Commission November 3, 1981 Page 2 C. EIS, 1-2-8101 and EIA and S, 1-2-8101. Both parties signed the conciliation agreement. Although the case is now closed, it requires monitoring. The conciliation team will decide who will monitor the case. D. E/S, 7-2-8005. The Repsondent has refused to pick up his mail from the Post Office. The State Commission advised going to public hearing. 6. Cases assigned. A. PA/R, 12-31-8008. Turner, Chairperson; Jordison; Reyes. B. E/R, 4-22-8101. Baumgartner, Chairperson; McCartt; Barcelo. C. PA/R, 11-4-8007. Portman, Chairperson; McGuire; Watson. 7. Cases in Legal. Three cases are currently in Legal. 8. Cases closed. Four cases were closed. 9. Public Forum. The date of the Forum was changed to Thursday, November 19, 1981. The location has also been changed to the Iowa City Recreation Center, Social Hall. The keynote speaker is Lynn Cutler, Blackhawk County Supervisor, and the panelist are: Michael Blake, Janet Lyness, Maria Martinez, Robert Morris, Sharon VanMeter, Jeannie Williams, and possibly a representative from the Lesbian Alliance. The forum is from 7:30-9:00 PM, however Turner emphasized all Commissioners are to arrive no later than 7 PM to help with the set up. John Watson was given the responsibility of coordinating publicity, Reyes is to design the flier and program, and Portman will handle the reception. All Commissioners agreed to call organizations and associates requesting their attendance. McGuire stated she would be out of town that day and wasn't sure she could attend. 10. Speaking engagements. Mr. Fett, Social Studies Coordinator for the Iowa City School District has requested a Commissioner to speak to a secondary social studies class on the history of civil rights. Linda McGuire and Nancy Baumgartner tentatively volunteered. Portman will talk to Mr. Fett in more detail to ascertain exactly what he wants. 11. Informal Complaint. A local resident called and informed Williams of what heconsidered discriminatory advertising. Portrman will advise the local club and request a change in the wording of future advertisements. 12. HUD Equivalency. Williams reported on the status of the Commission's application for the equivalency. Equivalency has not yet been granted and the Commission cannot apply for funds from HUD until the application is approved. HUD's most recent funding cycle ended September 28, 1981 and won't start again until August 1982. By that time the Commisssion's application will be approved and the Commission will then apply for funding. 13. Next Commission Meeting - November 30, 1981, 7:30 PM, City Manager's Conference Room. AGENDA SETTING - NOVEMBER 23, 1981. /75/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES ..7 r - Iowa City Human Rig. Commission November 3, 1981 Page 3 14. McGuire moved and Turner seconded that the meeting adjourn. Passed unanimously at 9:00 PM. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES �3 I r. MINUTES PLANNING & ZONING COMMISSION NOVEMBER 19, 1981 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Horton, Jakobsen, McDonald, Seward. MEMBERS ABSENT: Blum. STAFF PRESENT: Boothroy, Knight, Behrman. RECOMMENDATIONS TO CITY COUNCIL: Section 8.10.25. That an amendment to Section 8.10.25 of the Code of Ordinances, Off -Street Parking Requirements, regarding parking for clinic uses be approved. Airport Overlay Zones. That the airport overlay zones and map be approved as presented for the area within the City limits of Iowa City. The Planning and Zoning Commission recommends that the concepts outlined in the report "Planning and Zoning Review: Application Fees" be considered by the City Council, and that the Council move to increase the fees charged. The Commission has no recommendation as to the exact amount of the fees. SUMMARY OF DISCUSSION: Jakobsen called the meeting to order. The minutes of November 5, 1981, were approved as circulated. Jakobsen asked if anyone was present to speak on an item not on the agenda. No one responded. ZONING ITEMS: SECTION 8.10.25. Public discussion of an amendment to Section 8.10.25 o f The Code of Ordinances, Off -Street Parking Requirements, regarding parking for "clinic uses". There was no public discussion of this item. Jakobsen explained that a vote could be taken on this item because it has been listed on the past two agendas. Seward moved that an amendment to Section 8.10.25 of the Code of Ordinances, Off -Street Parking Require- ments, regarding parking for "clinic uses" be approved. Horton seconded. The motion carried unanimously. AIRPORT OVERLAY ZONE. Public discussion of a Airport Overlay Zone. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40INES /;Fa,. 4" S Planning & Zoning Commission November 19, 1981 Page 2 There was no public discussion of this item. Jakobsen explained that this item had been on the agenda for two meetings and had been discussed at the informal session. Boothroy stated that no additional comments regarding this item had been received from the Airport Commission. Boothroy displayed the map depicting the airport overlay zones. Boothroy stated that the City Council might forward comments to the Johnson County Board of Supervisors concerning this item as it would only be adopted for the area within the city limits. Boothroy expressed the hope that the Johnson County Board of Supervisors incorporate the airport overlay zones sometime in the future. Jakobsen asked if the map had to be adopted. Boothroy replied that both the map and the ordinance should be adopted. Phelan questioned the intent of Section 8.10.50.4C. Boothroy explained that the ordinance was basically dictated by the Aeronautics Division of the Iowa Department of Transportation and although Section 8.10.50.5 listed a special exception, the City had little flexibility in drafting the ordinance. Jakobsen called for approval of the airport overlay zones as presented for the area within the Iowa City limits and the map as presented. The item was approved unanimously. SUBDIVISION ITEMS: 5-8119. Public discussion of an application submitted by Levy, Malone & Company for approval of the Amended Preliminary and Final LSRD plan of Cedarwood Apartments located at 2000 Broadway Street; 45 -day limitation period: 12/18/81, 60 -day limitation period: 1/3/82. There was no public discussion. Jakobsen stated that the staff report listed several deficiencies. Knight stated that the applicant was working to correct these deficiencies but no new set of plans had been submitted. Boothroy stated that the applicant had contacted the staff by phone and had stated that all the deficiencies had been corrected except one, that of complying with the Tree Ordinance. Boothroy suggested that since most of the deficiencies were minor, the Commission could approve subject to correction of the deficiencies or defer the item until the next meeting. The general consensus was to defer this item. REVISION OF SUBDIVISION CODE. Public discussion of a proposed ordinance revising the Subdivision Code to require the submission of a plat involving the division of a lot into two parcels (ordinance and memo sent to Planning and Zoning - September 14, 1981). i 7Sz MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .-I I Planning & Zoning Commission November 19, 1981 Page 3 There was no public discussion. Jakobsen suggested deferring this item until the next regular meeting to allow for public discussion. Jakobsen stated that the staff was anxious to have this item approved. All agreed to defer this item until the next regular meeting. OTHER BUSINESS: PLANNING & ZONING REVIEW: Application fees (see attached memo): Jakobsen stated that while an increase in fees is needed, the Planning and Zoning Commission is not willing to recommend any particular amount. Boothroy stated that it would be helpful if the Commission expressed agreement with the memo and said that the staff would proposed some fees as a staff recommendation to the City Council. Seward moved that the memo from Karin Franklin be forwarded to the City Council as the Planning & Zoning Commission's recommendation for the fee structure. Phelan seconded. The motion carried unanimously. STATUS OF NEW ZONING ORDINANCE: Jakobsen referred to the November 18, 1981 memo from Don Schmeiser regarding the status of the new Zoning Ordinance. The members discussed how long it might be before the new Zoning Ordinance was approved. Jakobsen stated that the subcommittee developing mobile home standards has finished its deliberations. Knight stated that it would meet again on December 2 and present its findings to the Planning & Zoning Commission at the December 17 meeting. Jakobsen wondered if another public hearing would be held. Boothroy stated that, due to substantial changes, another public hearing would have to be held. The meeting adjourned at 7:50 P.M. Taken by Sara Behrman. Approved by Loren Horton, Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES I40INES i 7sy 4' MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1981 7:30 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Fountain, Sokol, Oehmke, Shaffer, Johnson, Boutelle, Lewis. MEMBERS ABSENT: Knight, Horton, Humbert, Muldoon. STAFF PRESENT: Franklin, Behrman, Boothroy. GUESTS: Kay Gillies, Project GREEN. RECOMMENDATIONS TO CITY COUNCIL: None. DIRECTIONS TO STAFF: 1. Investigate possibility of long-term permit from the Iowa Natural Resources Council to control erosion along Rocky Shore Drive. j 2. Draft an erosion control booklet with advisory and educational guidelines for the January meeting. 3. Draft alternative ordinances and outline enforcement procedures for the use of motorized boats on the river. 4. Report on the progress of the Braverman donation. 5. Invite Tim Dorr, ICC and Harvey Miller, Iowa City Police Department to the next meeting. 6. Draft samples of conservation easements. SUMMARY OF DISCUSSION: Sokol called the meeting to order. The minutes of October 7, 1981 were amended as follows: Page 1, include Lewis and Boultelle under "members absent". Page 2, add last sentence - Keating stated that the Fire Department used the ramp at Sturgis Ferry for training sessions. 17S3 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 110114ES Z. Iowa City Riverfront Commission November 4, 1981 Page 2 The minutes were approved as amended. Sokol asked if a discussion of the walking tour was warranted. Boutelle suggested that such discussion be postponed until Knight could show slides taken on the tour. REVIEW PROGRAM DIVISION STATEMENT FOR COMMISSION: Sokol stated that the performance measurements seemed tough and suggested including the amount of publicity Johnson gets in newspapers as a perfor- mance measurement. Franklin stated that the objectives could include a public awareness program. The members discussed ways in which to heighten the public's awareness of the Iowa River. Included in the division statement, under division objectives, was: 4. Further public awareness of the Iowa River and its environs. One suggested means of carrying out this objection was to prepare a slide show depicting problem areas of the River and ways in which it has been beautified. The division statement was adopted by general consensus. DISCUSS STRATEGY FOR BUFFER AND TRAIL SYSTEM IMPLEMENTATION: The members reviewed Franklin's staff report from July 15, 1981. Lewis stated that emphasis should be made on obtaining conservation easements along the river and suggested adopting the recommendation of the staff report. Sokol stated that a standard form of easement should be drawn up with which to approach people. The members discussed ways in which to approach property owners for conservation easements. Franklin stated that a sample conservation easement could be drawn up to show property owners. Lewis suggested that the area between the Burlington Street Dam and the Highway 6 Dam would be a good place to start. Lewis said that a good example of what the Commission would like to achieve could be found on the west side of the river near the Benton Street Bridge. Lewis emphasized conservation easements will be requested to prevent dumping and to preserve vegetation -- not for public access. Lewis expressed concern over the growing erosion problem along Rocky Shore Drive. Lewis stated that this might be an opportune time to do something while the arena's access road was being built. The members discussed the hazards of the area. Lewis wondered if a permit for rip -rapping could be pursued. Boutelle stated that IDOT was in charge of the project and any material for rip -rapping would have to come from them. Boutelle said that bids would be let in February 1982, with summertime construction and a fall 1982 targeted completion date. /7V3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Iowa City Riverfront Commission November 4, 1981 Page 3 Boutelle asked if anything was planned for Rocky Shore Drive in the Capital Improvements Program. Franklin stated that she didn't think anything was planned. Sokol wondered if the permit suggestion could be pursued. Franklin stated that a permit from the Iowa Natural Resources Council is requested in conjunction with specific projects and that it may be hard to obtain a permit for the general purposes mentioned. Lewis wondered if there was any possibility of seeking funds or coordinating funding efforts by approaching alumni or Bikers of Iowa City in an effort to improve Rocky Shore Drive. Sokol suggested that the proposed adoption of the staff report as the plan of the Commission be placed on next month's agenda. Franklin stated that an INRC permit might be possible if the area were defined, such as that near Dill Street, and said she would look into that. Sokol asked Franklin to investigate what could be done about erosion control along Rocky Shore Drive. DETERMINE APPROACH TO BE USED FOR EROSION CONTROL BOOKLET: Franklin mentioned that a draft of the erosion control booklet could be available in January and asked what approach the Commission would like to take. Boutelle suggested making the tone of the booklet advisory and educational. EVALUATE POSITION ON BOAT RAMP ABOVE BURLINGTON STREET DAM: The members discussed the staff report of November 4. Boutelle wondered at the value a public access ramp would have in launching a rescue boat; she stated that it would seem that launching a rescue boat near the scene of an accident would be faster. Franklin explained the difficulties involved in launching the 18 foot rescue boat. Johnson supported the suggestion in the staff report which stated that the "Riverfront Commission... explore the possibility of the City acquiring a manageable rescue craft which could be housed at City Park and manned by Fire or Police personnel in response to a call." Franklin stated that Chief Keating had said this was a possibility for resuce efforts but he wondered if the expense would be worth the use it would get in City Park. Boutelle referred to a July 4 incident in which a boat launching backed up traffic so much that it was virtually impossible to travel through the park. Boultelle expressed alarm at the increase in the number of boats which would be launched if a ramp were placed in City Park. The members discussed alternative ways rescue efforts could be carried out. Franklin mentioned the possibility existed that putting in a boat ramp would increase traffic on the river and could increase the chances of an accident. t7S3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES j -- mss. C Iowa City Riverfront Commission November 4, 1981 Page 4 Boutelle wondered if the cost involved in building an unrestricted use ramp with ICC money was more than if the City built a restricted emergency access ramp. The members discussed whether or not they could make a decision based on the information available thus far. The members discussed possible locations for the ramp should a decision be made to install one. Boutelle stated that if the Fire Department really needed a ramp then they would have asked for one. Sokol said that if the Riverfront Commission did nothing, the Fire Department would continue to use the existing ramp and the bike path nearby would be torn up. Johnson asked if the Commission could recommend that if the Fire Department and Sheriff felt a ramp was needed, they could go to the City Council• Fnkle issue remin edboat the members that the Fire Department didn't bring up thJohnson then suggested ramp; the Chief was invited to the last meeting. that the issue should be tabled and that the staff recommendation should be accepted. Sokol stated that he would rather take no action than recommend that someone else take action on the issue. Boutelle stated that the members could express a preference for one of the three alternatives recommended in the staff report: 1) no ramp, 2) restricted access ramp, or 3) unrestricted access ramp. I Oehmke asked if a restricted ramp was installed, for whom it would be ; restricted. Boutelle said perhaps it could be restricted for emergency use only or paid short-term permit could be instituted. Shaffer asked how it would be controlled. Boutelle said there could be gate access depending on the location of the ramp. Sokol wondered if Mr. Showalter, Director of Parks and Recreation, would be interested in being in Charge of a restricted access ramp. Franklin stated that Mr. Showalter had expressed a preference for a restricted access ramp if a ramp had to be built at all. The members discussed ways in which the resuce boat might be launched without a ramp. Oehmke pointed out that the issue of installing a boat ramp originally came up for the purposes of recreation and now the emphasis seemed to be rescue. Shaffer stated that the commission needed to talk with the Fire Department and the Sheriff's Department to find out how badly a ramp was needed. Boutelle stated that the issue before the Commission was whether or not they wished to put this boat ramp issue before the City Council as a fundable item. Shaffer said two issues were involved - that of a public use and of an emergency use. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 17S.3 I Iowa City Riverfront Commission November 4, 1981 Page 5 Oehmke stated that even if a decision was made not to build a new boat ramp, something should be done to solve the problem of launching at the old ramp to protect the bike path. Lewis moved that the Riverfront Commission table any decisions regarding the boat ramp at this time. Oehmke seconded. The motion carried unanimously. Franklin asked if the Commission wanted more information. Sokol said that it could be postponed for 30 days and then they would see. ANNOUNCEMENT OF ELECTION OF CHAIR FOR 1982: Franklin reported that there was nothing in the bylaws to restrict who the chair was but reminded the members that the Commission was the Iowa City Riverfront Commission and that they advise the Iowa City Council most of the time. PUBLIC DISCUSSION: Franklin stated that next month's agenda would include a report on the progress of the Braverman tract, a draft of an ordinance concerning enforcement on the river, and stated that Tim Dorr, ICC and Harvey Miller, I Iowa City Police Chief could be invited to the next meeting. Kay Gillies, Project GREEN, expressed an interest in seeing that erosion problems along Rocky Shore Drive were solved. The next meeting will be December 2, 1981. The meeting adjourned at 9:15 PM. i Submitted by: Sara Behrman MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 7s3 "_ Design Review _ammittcc December 2, 1981 Page 1 PRELIMINARY ONLY -- NOT YET APPROVED BY DESIGN REVIEW COMMITTEE MINUTES DESIGN REVIEW COMMITTEE DECEMBER 2, 1981 4:00 PM IOWA CITY RECREATION CENTER, ROOM B MEMBERS PRESENT: Lafore, Sinek, Amert, Wegman, Seiberling, Eckholt, Wockenfuss, Summerwill MEMBERS ABSENT: Haupert, Alexander STAFF PRESENT: Hauer, Franklin, Behrman RECOMMENDATIONS TO CITY COUNCIL: I. The Design Review Committee has reviewed the proposed landscaping and design plans for the Ralston Creek Apartments, Ltd. and offers the following suggestions: a. Cocoa brown classic be used as the color for the bricks. b. The color of the apartment railing should be the same color as the trim. C. River birch, aspen and soft maple trees be planted along the creek rather than the proposed pear and flowering crab trees. d. Along the street, continuity in tree choice be sought. e. In place of low spreading pines, yews should be used on the north exposure of the development. f. Tree placement be offset along the parking lot edge so as to look less regimented. g. Any uprooting of trees should be done at the owner's expense, and Project Green should assist in the replanting of those trees at some other location on the development. h. More spreading trees should be planted in the parking lots to provide more shade. 2. The Design Review Commitee is unable to comment on the proposed signage and lighting plans as none were submitted for review. Questions regarding specific items could not be answered because the developer or a representative was not present. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140InES 17?il I Design Review mmittee December 2, 1981 Page 2 SUMMARY OF DISCUSSION: Seiberling called the meeting to order. The minutes of November 18, 1981, were amended as follows: Wockenfuss should be added to "MEMBERS ABSENT." Sinek moved and Wegman seconded that the minutes be approved as amended. The motion carried unanimously. PUBLIC DISCUSSION: The new minute procedure of submitting unapproved minutes to City Council was discussed. Lafore suggested that the first page should have the notation: "Preliminary Minutes -- not yet approved by Design Review Committee." Hauer announced that the City Council had decided not to pursue the installation of flag poles in City Plaza. Eckholt asked what would be done about the bolts in the sidewalk which, although currently covered by planters, represented a safety hazard. Staff said it would investigate. Hauer reported that three of five blacks of utility undergrounding had been done. The members applauded this advancement. Hauer announced that Marcia Roggow, of Thomas & Roggow Real Estate, will be applying for a variance to parking regulations at the December 9 Board of Adjustment hearing. Hauer also announced that Jim Clark, the developer for Ralston Creek Village Apartments, would be applying for a special use permit at the same hearing. REVIEW OF RALSTON CREEK VILLAGE APARTMENTS LTD. -- LANDSCAPING AND DESIGN PLANS: Hauer stated that the reason the Design Review Committee was reviewing the plans for landscaping and design was that Ralston Creek Village Apartments Ltd. had applied for industrial revenue bonds. Hauer stated that both Jim Clark, the developer, and his attorney, Joseph Holland, had received letters asking them to attend this meeting. Holland had been called at the start of the meeting. Hauer stated that no plans for lighting or signage had as yet been submitted for review. Summerwill asked if the proposed complex was low income housing. Hauer said that some of it was. Franklin stated that the staff had suggested to Holland that his client consider the use of grass pavers in the parking area. The members discussed ways this could be done. The members reviewed the document submitted by Clark entitled "Ralston Creek Village Apartments", as well as site plans and elevation designs. Hauer stated that the major change between these plans and one submitted previously was that 12 fewer apartments would be built. 1-7.5 A( MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Design Review ,immittee December 2, 1981 Page 3 Hauer displayed two brick samples - cocoa brown classic and oxford iron spot - for the Committee's preference. Cocoa brown classic was favored by general consensus. Hauer also displayed samples of asphalt tile roofing, trim, carpet samples and a booklet describing thetypes of windows to be installed. Hauer stated that Clark had planned to submit a picture of the lighting standards for the parking lot and the proposed signage to warn tenants of the potential flood problem in the parking area. Seiberling and Sinek expressed their preferences for landscaping the area. Sinek suggested that river birch, aspen and soft maple trees were better suited for creekside planting than pear and crabapple trees. Sinek also suggested that, although the trees for the street were acceptable, conformity of three type might be better than the proposed variety. Seiberling expressed concern over the removal of existing vegetation to make way for parking spaces. She suggested that the trees be removed at the developer's expense and that Project Green be asked to assist with replanting and monitoring of those trees. Seiberling suggested yews were better suited to the north exposure of the complex than pines. Sinek agreed, stating that swamp oak would be even better. Seiberling suggested instead of the regimentation of trees along the creek that the trees should be offset more. Hauer stated the owner's suggestion for painting the railings in the complex brown or black. The members suggested that the railings be painted the same color as the trim. Summerwill expressed concern over approving the design without plans for signage or lighting having been submitted. Sinek wondered if anything was planned for this area in terms of the Lower Ralston Creek project and was told no. Franklin stated that, using data supplied by Shive-Hattery, it had been determined that the proposed detention basins on the upper portions of the creek will have no real impact on this area. Summerwill asked if the City Council had expressed support for this project. Hauer answered that they were in favor of a housing project, but some seemed to have reservations about the fact that it was in a flood prone area. Seiberling asked about sewer problems. Hauer explained the potential problems for the city if repairs were necessary. Seiberling asked when construction was slated to begin. Hauer wasn't sure. Summerwill asked that any recommendation to Council emphasized the fact that no lighting or signage plans were received. 17591 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 Design Review ,mmittee December 2, 1981 Page 4 Franklin suggested a Committee member attend the Council meeting and comment on the Committee's position. Lafore moved and Eckholt seconded that the recommendations concerning landscaping, color of brick and color of railing be approved with the additional comments that no lighting or signage plans were reviewed and concern that the developer or a representative was not present. The motion carried unanimously. HISTORIC PRESERVATION TASK FORCE: Lafore commented on the November 18 meeting and expressed his admiration for the high caliber of the task force members. He reported that a draft historic district ordinance would be voted on at a December meeting. OTHER BUSINESS: I Summerwill commented on a recent film on IPBN - William Whyte's "Social Life of Urban Places" - and said she would try to get the film as part of the Committee's educational program. Summerwill asked about the newspaper dispensers and was told the City was proceeding with the plans. The meeting adjourned at 5:10 PM. Taken by: Sara Behrman MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES / 7yr/ - 4- -.7 It MINUTES HISTORIC PRESERVATION TASK FORCE NOVEMBER 18, 1981 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Graf, Bonney, Kolp, Nowysz, Horton, Lafore, McCormick MEMBERS ABSENT: None STAFF PRESENT: Hillstrom, Behrman GUESTS PRESENT: Kaelber, Jacobsen SUMMARY OF DISCUSSION: Hillstrom called the meeting to order and introduced the members. The Near North Side Study and Historic Structures Inventory Hillstrom outlined events leading up to the appointment of the members of the Historic Preservation Task Force. Hillstrom stated that potential activities of a City Historic Preservation Commission could include: 1) regulation of demolitions and other destructive changes to historic properties; 2) raise funds for restoration and rehabilitation of historic structures; 3) conduct surveys to designate City and National Register Historic Districts; 4) work with City to restore (repair) existing brick streets; 5) publicize historic preservation activities. Hillstrom outlined the options available to the task force with regard to the draft ordinance. The task force could either: 1) reject ordinance; 2) revise ordinance, send to Council; 3) revise ordinance; map out boundaries of historic districts, send to Council; 4) accept ordinance as is; 5) other. Hillstrom stressed that it was up to the task force to decide what to do with the draft historic preservation ordinance. Draft Historic Preservation Ordinance Reports Prior to the task force meeting, each member had been assigned a section of the draft historic preservation ordinance to review and comment on. Bonney reported on state enabling legislation allowing cities to establish historic districts. Bonney made the following suggestions: Section 1 - should be made as specific as possible. Under Section 2, Bonney suggested that "historic significance" should be defined. Under Section 2, C2 - the statement is nebulous and should be clarified as should Section 20. Under Section 2D4 - needs additional definitions - Bonney wondered whether building improvements would be included in this MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES /755 MINUTES HISTORIC PRESERVATION TASK FORCE NOVEMBER 18, 1981 PAGE 2 section. Bonney also suggested using the word "structure" instead of property. Kolp reported on the composition and rulesof the Commission (Sections 3 and 4). He suggested the following changes: I. Under Section 38 - reword as found in state enabling legislation - at least one member from each historic district. Horton asked what would happen if there eight historic districts. Kolp suggested that j the wording "at least one representative from each district plus a certain number of members at -large be included in the ordinance. 2. Under Section 3B - Kolp suggested that "each of the members should Possess some expertise..." needed rewording. Kolp said there were no problems with Section 4. Hillstrom asked what the members thought of the number of people to serve on the Commission. Kolp said seven was not a bad number, but the number of members might be decided in accordance with the number of historic districts. Lafore suggested the wording "in addition, each historic district district shall have representatives...". McCormick stated that each contiguousmight , t a nreprese tativeefrom none might If betwo famillstricts iar with were the adjoining district. Graf reported on Section 5. Under Section 5B - Graf suggested having only one public hearing instead of the proposed two. The hearing should be held by the City Council and the Commission's hearing should be omitted. The members discussed this suggestion. Under Section 5A - Hillstrom suggested that the definition of historic districts could be based on National Register or City definitions. Graf stated that it would be the duty of the Commission to review plans for material changes of structures. Only construction which would alter the exterior appearance of a structure would be reviewed by an historic preservation commission. Under Section 5G - The members discussed problems with the words "...the Commission shall pass only on such features of a change as are visible from the public way."I McCormick suggested using the word "exterior" rather than "public way . Nowysz reported that conflicts might exist between the draft ordinance and the housing code. Nowysz pointed out that housing code requirements for handrails might not be in keeping with the historic appearance of many structures. Hillstrom suggested that some wording to exempt certain changes could be added. 175s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES HISTORIC PRESERVATION TASK FORCE NOVEMBER 18, 1981 PAGE 3 The members discussed ways in which to encourage people to put up railings that conform to the structure. McCormick suggested that an historic preservation commission could print booklets containing the names and addresses of resource people who could advise builders and property owners on such matters. All agreed. Under Section 5F - Nowysz questioned the meaning of the term "material change". The members discussed whether they needed to be concerned with the type of materials used in construction. Lafore suggested substituting either "substantial change" or "significant change" for the term "material change". McCormick suggested deleting the word "material" and using "change in appearance". Under Section 6G - Nowysz wondered what the phrase "the inspector shall inspect from time to time" meant. Hillstrom stated that, considering the number of applications that might be received per year, a member of the Commission could accompany the building inspector on inspections. Horton reported on conditions which must be met in order for a Certificate of Appropriateness to be granted. Under Section 5, Horton suggested substituting the phrase "the property itself or surrounding properties" for the phrase "the property itself or of the neighboring improvements." Horton questioned the phrase "spirit of the architectural style", stating that it was too nebulous. The members discussed problems with the terms "beneficial occupance" and "reasonable return". Kolp stated that lack of a reasonable return might be used as a potential reason for appeal rather than as a reason for granting a Certificate of Appropriateness. Lafore suggested that the "Standards for Rehabilitation" be incorporated into the ordinance since they carry the status and power of federal standards. All agreed. McCormick reported on the section dealing with the powers of the Commission over demolition. Under Section 5H - McCormick stated that the time element seemed reasonable but suggested making this section more clearcut. McCormick stated that the wording should not make it the Commission's responsiblity to show an owner how to take care of his building. It should only give the Commission an advisory role. Lafore stated that the demolition of a building is often done maliciously and asked that Hillstrom look into regulations concerning abandoned buildings. Nowysz wondered if it would be necessary for the Commission to determine the fair market value of the property. The members discussed ways by MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES HISTORIC PRESERVATION TASK FORCE NOVEMBER 18, 1981 PAGE 4 which the property could be appraised. McCormick suggested having a pool of appraisers, but Hillstrom stated that the Commission would not have money to do this. Horton said that the assessed value was on the tax roles but that the assessed value is not necessarily the same thing as the fair market value. McCormick wondered if applicants would be required to pay a fee for a Certificate of Appropriateness. Hillstrom explained that the application for a Certificate would be done at the same time as the building permit application. McCormick wondered if the permit process could cover the expenses involved. Hillstrom suggested using a formula to come up with the fair market value of the property. If the owner disagreed, then he could pay fora property appraisal. The members discussed ways in which to determine if the owner has made an 30320 of thrt to e Code stoesee how the state handlesthat issue. sted at that an owner could just wait for the ten months to be up and sell the property. He could then demolish the property. Horton wondered if it was within the City's power to make the owner demonstrate that attempts have been made to sell the property. Horton wondered if the Commission could require that the owner list or advertise the property. Jacobsen wondered if the City has the power to seal abandoned buildings. McCormick said there is no ordinance requiring owners to board up abandoned buildings. Jacobsen suggested that if the Commission could have the City seal abandoned buildings, it would be a good way to protect abandoned structures in historic districts. Bonney wondered about condemnation appraisal procedures. Kolp asked if the Commission was going to incur any costs and asked about its budget. Nowysz wondered if the Commission granted a Certificate of Appropriateness to demolish whether the Commission would have any control over what is built on the resulting vacant lot. Lafore suggested giving clearcut power to the Commission to approve or disapprove what type of structure replaces a demolished building. Lafore suggested inserting in Section 5G on page 6 - "Any new construction in historic districts must have a Certificate of Appropriateness." ELECTION OF CHAIRPERSON AND VICE -CHAIRPERSON: Kolp moved that McCormick be nominated as chairperson. Nowysz seconded. Bonney moved that Kolp be vice -chairperson. Horton seconded. Lafore moved that the nominations be closed. Bonney seconded. / 7.5'S' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ROINES MINUTES HISTORIC PRESERVATION TASK FORCE NOVEMBER 18, 1981 PAGE 5 The motions passed unanimously. McCormick was voted chairperson and Kolp vice -chairperson. McCormick suggested that the task force continue rewriting the rough draft of the ordinance. McCormick said he would work on how empty lots and replacement construction would be handled by the new ordinance. The next meeting was set for December 15, 1981, at 7:30 p.m. The meeting adjourned at 9:10 p.m. Taken by: Sara Behrman. MICROFILMED BY JORM MICROLAB .CEDAR RAPIDS•DES MOINES 7S.J 4.