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HomeMy WebLinkAbout1981-12-22 Bd Comm minutesCOUNCIL LEGISLATIVE COMMITTEE December 15, 1981 COUNCIL LEGISLATIVE COMMITTEE: December 15, 1981, at.8:45 A.M. at the Highlander Inn. Mayor John Balmer presiding. COMMITTEE MEMBERS PRESENT: Neuhauser, Balmer, Perret. Absent: None LEGISLATORS PRESENT: Senator Arthur Small, Representative Jean Lloyd -Jones, Representative Minette Doderer. STAFFMEMBERS PRESENT: City Manager Berlin, City Clerk Abbie Stolfus, Assistant City Manager Dale Helling. Mayor Balmer called attention to the agenda provided for the meeting. He questioned what the state function would be in handling the block grants. The Appropriation Committee has appointed a sub -committee, and this committee is sending a questionnaire to local officials so that problems can be identified. Regarding passage of a Local Option Tax bill, it was pointed out that cities have not taken advantage of hotel -motel tax. Balmer thought that it was possible that there was not so much opposition to it as previously. Doderer pointed out proposal for ld across the board sales tax. Iowa City did not want to impose hotel/motel tax unless Coralville did. This would need a referendum. Perret suggested a wheel tax. Cost of two levels of government (City and County) was noted. Certain areas of cooperation could be investigated. The comment was made that it was wasteful to add two more supervisors, and that it was even hard to get two cities to combine. Small noted that the bill regarding tort liability had passed the Senate. Neuhauser will send a copy of the Iowa Law Review article written by Dan Ellis to the legislators. f Municipal Assistance was appropriated for two years, so should be the same unless the Governor makes an across the board cut. It is a problem as the federal budget is not yet set. City Mgr. Berlin questioned who was in charge at Department of Environmental Quality. Small advised going thru Stanek at OPP. If necessary, cities might be given a delay in time for certifying the budget. Regarding funding for Mass Transit, the legislators thought there would be no change in the appropriation. They also suggested that cities join forces to lobby. There was discussion of the Land Use bill. The League's participation was suggested. Small explained a tie-in to tax abatement as has been done in the East U.S. It was decided that the next meeting would be in February. Meeting adjourned, 10:00 A.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES L'. rI EXECUTIVE SESSION December 17, 1981 EXECUTIVE SESSION: December 17, 1981, in the Conference Room at the Civic Center, 4:00 P.M. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Perret, Roberts. Erdahl, Lynch, Vevera. Councilmembers Absent: -elect present: McDonald, Dickson. Staffinembers present: Berlin, Stolfus, Kron, Carroll, Helling. Library: Grimes. Consultant: Rynecki. TAPE-RECORDED: Reel #24, Side #2, 776-1247. Moved by Roberts, seconded by Perret, to adjourn to executive session under Section 20 of the Code of Iowa, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3) Affirmative roll call vote from all those present, 4/0. Absent: Erdahl, Lynch, Vevera. Mayor declared motion carried. Strategy regarding collective bargaining for the AFSCME and Police units was discussed with Steve Rynecki. Moved by Roberts, seconded by Perret to adjourn, 4:40 P.M. The Mayor f declared the motion carried, 4/0. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L,, Mayor's Youth Employmei,. Program ^ Board fleeting December 2, 1981 Board Members Present: Royal Benjamin, Classie Hoyle, Tom b'uller, Dave Bayless. Board Members Absent: Wavne Johnson. Keith Kafer, Jan Lown, Joan Jehele, Mark. Heaver Staff Present: Jack Rebinson, Lin Plotto. United Wa Hn s Jack briefed the board on his and Jan Lotin's present- ation. oya earias indicated that allocations will not be made until December. Tom visited Johnson County and University Heights. Johnson County super- visors listened attentively and favorably; Tom feels that if the reduction of the minutes can save $20,000, we might get about :4,000 of that money. University Heights does not entertain requests, but indicated that Tom can solicit door-to-door. Channel I The Cart is currently stored. Royal did not use it during foot - a1 a vliekends; he sold bratwurst right off the grill, and paid out $100 in wages on each Saturday of th4 last two games. Pro ram Update fMYEP now employs approximately 40 students compared to 34 at this time last year. Approximately 75 students have applied to date. ffo student has yet been fired, probably because of improved screening techniques. Audit was conducted and auditor had no criticism and no questions. .lack suggests the new auditor has preformedwell for less money; motion tabled until the hoard has a quorum. 3 nuarterl Report Jack read the subdivisions of the report, so the board cou ecome amiliar with the format. I i Youth Employment Follow Uo shared with the L•oard. I ,Minutes carried over for next meeting, which will be at 3:30 on January 76,T$i at the Ions City Chamber of Commerce. Agenda 1. Old Business 2. Awards for too students & sunervisors in orogram 3. Charging a fee to eligible students parents - if their income is at a hiqh level 4. Fundinq situations S. Director Evaluation Committee 6. Proqram Update IUD MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES av MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, NOVEMBER 24, 1981, 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Eskin, Johnson, Madsen. MEMBERS ABSENT: Pepper. OTHERS PRESENT: Dan Daly of Access Iowa City; Blough, Kalergis, Koester, Hindman from Hawkeye Cablevision. STAFF PRESENT: Shaffer and Helling. RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The Extension Policy being negotiated with ATC (American Television and Communications Corporation) and formulated by Hawkeye Cablevision will need to be approved by the BTC and the City Council. A communication has been sent by Brown of the City of Iowa City legal staff informing ATC of the City's position. We are currently awaiting for ATC's response. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The first Access Iowa City (AIC) general membership meeting was announced to be November 30, 1981, 7:00 PM in the Iowa City public library. Tiffany presented a memo from the Iowa City public library to the BTC and a proposal from the ICPL to the City both concerning a request for a portion of the cable franchise fee to the City to be used to support ICPL's efforts and cable access areas. Shaffer reported that there has been no response from ATC regarding the Extension Policy. Ten complaints were received by the BTS last month, concerning UPI data channels value; satellite channel interference (such as WTN and WTBS) and citizens inability to receive cable TV. Shaffer reminded BTC of upcoming events, including the Annual Programming Review and Input Hearing and the Triannual Review to take place in March to April of 1982. Lists of access production workshop graduates and access productions completed to date are now available. BTS spoke about Hawkeye's control room air conditioning problems in the ICPL. It was suggested a separate air conditioning unit may be necessary. At issue is who should purchase that unit. Blough of Hawkeye reported a plan to change from UPI to AP data services should be accomplished very soon. He said some cable channels interference (i.e. WGN, WTBS, ESPN, etc.) is caused by the wobbling of satellite Satcom 1 on its orbit. Programming will be switched to Satcom 3 when it is launched into orbit. Kalergis reported the Programming Advisory Committee set up to allocate Hawkeye's access grants will start MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES 1831 r Broadband Telecommunications Commission November 24, 1981 Page 2 to do so on December 16. Applications for grants are due December 11, 1981. Johnson suggested approaching businesses in Iowa City to help support access production equipment needs and suggests the idea of instituting a centralized foundation to collect and allocate access related funds. MEETING CALLED TO ORDER: Meeting called to order at 4:03 P.M. MINUTES Johnson moved and Madsen seconded to approve minutes. Minutes approved unanimously. ANNOUNCEMENTS: None. PUBLIC DISCUSSION: Dan Daly, co-director of Access Iowa City (AIC), announced AIC's first i general membership meeting open to the public to occur on Monday, November 30, 7:00 PM in the public library. AIC will talk about cable and access TV and their involvement in both, with the intent of inviting citizens to attend, participate and become members. Connie Tiffany, assistant director of the public library, distributed a memorandum from the ICPL to the BTC. This memo was intended as an informational note to the BTC, reiterating the ICPL's support of and concern for community access cable TV in Iowa City, and of ICPL's role in access and cable to date (see city clerk, BTC file, for a copy of this memo). Tiffany said she was present to act as a resource person to answer any questions about this memo or a ICPL's proposal the BTC may have questions about, and will continue to attend the BTC meetings. Johnson inquired about the ICPL budget proposal mentioned by Tiffany and if it was available to the BTC. Shaffer had prepared copies of that proposal and distributed them. In response to a question Tiffany indicated there are many groups in Iowa City that might organize to offer some of the library's ongoing services and facilities, but the library is an ideal entity, in many ways, to fulfill those services to the community and needs support from the franchise fee to do so. The library's intent and interest in getting the budget support from the cable TV franchise fee is opening up the TV lab on a full-time basis to all community members. 1531 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40INES _3 Broadband Telecommunications Commission November 24, 1981 Page 3 Madsen said the BTC has been and is supportive of the library's role. Eskin suggested financial support from general revenue funds may be a possibility for an alternative source of money for this purpose. Tiffany said. to determine that the whole library budget needs to be evaluated. It will be made available to the BTC. Johnson inquired if there are records that can be produced which would indicate how much time the library staff are now spending or will spend specifically on public access related productions. Particularly where the library staff is concerned. Tiffany pointed out the media section of the proposal and said the staff time (indicated at 20 hours per week) spent on public access directly is the best estimate she can make. It was decided, since this is not an agenda item of the current BTC meeting, that this issue should be dealt with at a separate meeting where it is specifically addressed in the agenda.. SPECIALIST'S REPORT Shaffer said the City had received a phone call from Yutkin of ATC stating they had received Brown's letter from the City. This letter had stated that perhaps a negotiation session is in order between the City of Iowa City and ATC to resolve the extension policy issue. No further response has been received from ATC. It was suggested all Commissioners keep aware of this situation and do whatever they can to facilitate the resolution of this problem. Shaffer said he had talked to Berlin about the situation and Berlin was considering calling ATC headquarters if we do not get a response soon. Shaffer said the letter sent to the Daily Iowan from the BTC requesting local access channels be listed, did not appear in the DI to his knowledge. He will send another copy of this letter to the DI. In addition, Shaffer distributed a list of the government channel programming to be cablecast through January 5, 1982. Shaffer gave each Commissioner additional material about AIC and their first general membership meeting. BTS recieved ten complaints over the last month. Complaints were about the data channels on cable TV, getting outages or interference on the satellite channels, and a tenant who could not receive cable because his landlord refused to sign a wiring agreement with the cable company. Eskin inquired if the City housing department has written into any housing ordinance sections pertaining to a tenant's or landlord's rights or responsibilities in this area. 18 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i Broadband Telecommunications Commission November 24, 1981 Page 4 Terry stated he believed any such regulation to force a landlord to wire his/her building or allow a tenant to receive it without the landlord's consent is unconstitutional. Shaffer is attempting to contact the landlord to verify his understanding of this issue. Shaffer said Blough, Kester and he rewired the cable TV lines to the Civic Center. This was done for safety and longevity reasons of the actual cable. He thanked Blough and Kester for their assistance in this undertaking. Shaffer reminded the BTC there are two upcoming events. One is the Annual Input and Review hearing. The other is the Triannual Review. He suggested March 23, 1982 for the hearing and April 6, 1982 for the Triannual Review. April 20 would be the regular BTC meeting (both of these events should then occur prior to April 20). Shaffer will check to insure the University spring break does not conflict with these dates. Eskin suggested the stipulations in the ordinance pertaining to the Triannual Review should be isolated and duplicated for the BTC and Hawkeye. Shaffer said he was in the process of doing that. Shaffer said a computerized list of video workshop access graduates had been completed and is available to the public to assist in producing their programming. Also a list of all programs that have been produced for the access channels to date has been started. This list contains 225 to 250 program listings. It is planned that sections of these tapes will be taken from these listings for an archival, composite tape. Tiffany and Kalergis have been working on a plan to pool resources to develop a tape library and save whole programs via a matching basis. Kalergis said she believed most all tapes have been kept to date. Madsen inquired about the playback schedule of programming on the government channel. Shaffer said most all programming is built on a two- hour tape, so that different programs accumulating to a two hour limit are compiled and then that tape is played back on a repeat mode basis for several hours. This is the best alternative (since logistically the playback facilities are located in the Civic Center and Shaffer is in the library) until•Blough and Shaffer can move the playback facilities to the public library. This should happen at the start of 1982, when the upgraded character generator (with remote keyboard capability) is due to arrive (which will be kept at the Civic Center). Terry asked Tiffany if the library's design engineers were aware of the load capacity of the air conditioning system needs when the designed the new Iowa City public library's building. Tiffany said she didn't think that question could be answered. She suggested looking at the correspondence between the engineers at that MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 1831 Broadband Telecommunications Commission November 24, 1981 Page 5 time. She said something that could be taken into account was that the library is a city building and according to regulations must be kept at 78° in the summertime and 650 in the winter time. These temperatures, particularly the 780 in the summertime, are insufficient to keep Hawkeye's equipment cool to the capacity necessary. The design engineers were the Iowa City public library's response to the individual regulation of temperature in any one room below or above this level should be solved by the use of a separate air conditioning unit. Daly said the air conditioner problem does affect access producers. AIC hopes the BTC recognizes that interests of local programmers are those that are most directly jeopardized by the current situation. AIC would assist in any way to resolve this issue. Shaffer said he had, according to BTC direction, starting researching the control room air conditioning situation in the library. Shaffer has started to compile information from the contractor about the system's capacity; has sent the Hawkeye/Library lease to Brown and is working with Olney, an engineer at the broadcasting and film department at the University of Iowa, to determine how much heat is being produced' by the equipment in the control room, and what it would take to keep that equipment cooled to a satisfactory level. He said the library is working with City Attorney Jansen to determine a ruling on the lease agreement. Johnson asked if there was a way to cool only that room with the library's current air conditioning system. Shaffer said since the library's air conditioning system feeds the whole first floor east section of the library, the only way to direct that flow of was by the manual vents in the ceiling. Tiffany said that would still not help in the winter since the air conditioning is shut off in the winter time. Blough said one possibility in the winter time is to shut off the heating vents manually, thus keeping the temperature cool enough for the equipment. But this will not solve the air conditioning problems which will arise again in the spring. Shaffer suggested a test of the equipment and air conditioning capacity may be in order. It seems since the control room equipment was up and down last summer and. the air condtioning vents in the control room area were only operating at 10% capacity, perhaps a recreation of environmental conditions for test purposes is in order. Tiffany suggested since the building will only be cooled at 78° in the summertime, (as per regulations for City buildings) and the equipment needs to be kept below 750, that the system cannot help the situation. She believes the issue now is who is going to pay for the additional air conditioning room control unit needed. 1831 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES /` Broadband Telecommunications Commission November 24, 1981 Page 6 Blough said Hawkeye's looking at two units. A water cooled and an air cooled unit. He said Hawkeye will continue to look at air units cooling alternatives. Shaffer said he plans to continue gathering information on this situation. HAWKEYE'S EXTENSION POLICY AND REPORT: Blough said they will be attempting to switch from UPI to AP services for the data channels this evening. Hawkeye is now doing 1982 engineering planning for cabling 80 more new homes in Iowa City. The last big project Hawkeye has wired is the Mayflower Apartments. If apartment units in Iowa City are prewired, the landlord can pay 65% times the basic service to receive cable TV. Blough said there have been no motels expressing interest in receiving cable TV as of yet. It was determined Hawkeye is now receiving or can receive satellite signals for teleconferencing purposes on ACS and channel 24. Blough said he had not received any further information about the Extension Policy himself. Madsen asked what had happened to channels 23 and 32 for a few days last month. Blough said Satcom 1 is wobbling out of orbit enough to affect the signals that can be received from it, thus affecting signal reception in Iowa City. Satcom 3 will be launched soon to eliminate this problem (by switching programming to it instead of Satcom 1). Additionally, water somehow got into one of the satellite wave guides causing more problems. This is being worked on. Kalergis reported the Programming Advisory Committee and guidelines are now ready to go. There are five members on this committee and she is still looking for two more. The five 'are Jan Strahorn, Lyda Cochran, Dick Bloom, Doreen Elniski and Bob Kunkel. Kalergis asked for an advisor (non- voting) to the PAC from the BTC. Johnson volunteered. Madsen expressed concern that any BTC representative not be intrinsically involved in programming funding decisions. The BTC representative to the PAC would be a resource person for funding ideas, access rules, etc. Terry stated the BTC representative on this board should be an agenda item for the next BTC meeting. Johnson suggested the BTC's role in the promotion of access in the future should be addressed. He suggested setting up a foundation which could be used as a centralized funding collection and allocation entity. He suggested the development of access to this point is somewhat fragmented with the company, library, access Iowa City and the city involvement. Madsen said the money for this Program Advisory Committee is a two year commitment of the company's and should be treated separately for the developments and ongoing involvements. Eskin suggested AIC is a group that could be suited for outside funding to support access. Johnson said many states and communities have created independent foundations to do just that. Madsen suggested this may be something the Commission can look at in 1982. 183► MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Broadband Telecommunications Commission November 24, 1981 Page 7 Kalergis suggested a change in the PAC funding guidelines. When grants are given for equipment, that equipment once used for the project by the group getting the grant, the equipment would revert to the public access resource pool of equipment. The BTC was supportive of this idea. Kalergis said there have been nine live and five taped programs in the last nine days. The last month there has been an average between channels 5 and 26 of approximately 45 hours of local programming per week. This shows phenomenal use of the local access channel capacity. Hindman said the Hawkeye switcher is being back for damage caused by shipping. The playback deck and the editing system is getting a maintenance check. The audio amplifier is bein f' NEW BUSINESS: Johnson suggested the idea of approaching businesses to donate funds for equipment to the public access pool of equipment in return for a priority use of the equipment, and a tax write-off. Johnson asked if there were objections to that idea, particularly in terms of the first come, first serve principal currently being applied to the access system. There was some objection expressed to this idea. It was suggested the BTC wait before moving this direction. Tiffany said there may be some administra- tive problems to this idea if the donated equipment were to come to the library. ' Suggestions were made to resolve those potential problems. Kalergis expressed her feeling it was a .good idea to get businesses involved in access. Eskin said most companies only want to use such equipment for a few days a month so such an idea may be a good one. Eskin also suggested perhaps a charge for maintenance of that equipment should be requested if equipment is donated from businesses to the public access resource pool of equipment. Tiffany said, in relation to the Library proposal requesting a portion of the cable franchise need to come to the City, that the amount mentioned is ten percent of the expanded service level request of the Library, and two percent of the Library's total budget. Helling said January 11-30 is when the Council will finally be looking at the budget. Helling suggested a BTC representative go to the Council Public hearings with the BTS. It was decided there would be a meeting December 15, 1981, to discuss, in part, the budget issue. COMMISSION DISCUSSION: None. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1831 1 Broadband Telecommunications Commission November 24, 1981 Page 8 ADJOURNMENT: Moved by Johnson, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 6:00 p.m. ResF•ectfully submitted, Wil am Drew Shaffer, Broadband Telecommunications Specialist _- --- MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS DECEMBER 2, 1981 12:00 NOON IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Bonney, Becker, Daly, Whitlow, McGee, Hirt, McCormick MEMBERS ABSENT: Cook, Lockett, VanderZee, Dodge STAFF PRESENT: Milkman, Hencin, Keller, Hillstrom, Barnes, Behrman RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Bonney called the meeting to order at 12:15 p.m. The minutes for November 4, 1981, were approved as circulated. PUBLIC DISCUSSION: Milkman circulated a letter thanking Bobbi McGinn, leader for the workshop on ! citizen participation, for the CCN members to sign. Milkman notified the members of an upcoming CBS movie to be aired on December 22nd on the life of Bill Sackter (starring Mickey Rooney). A preview of the movie will be shown on Thursday, December 3rd at Hancher Auditorium. Bill Sackter is a member of the Independent Living Program. Hencin asked that the CCN members contact the Planning office if they are unable to attend meetings rather than trying to have the Secretary contact them. All agreed. Becker wondered if future mailings could be paper punched so As to fit in 1ooseleaf binders. Milkman said it would be arranged. Review of Housing Rehabilitation Pamphlets and Recommendations on Low Interest and Forgiveable Loans Barnes asked the members to correct page 7, item 4a: Should read one dwelling unit -- not two dwelling units. i Strike last sentence, beginning with the words "priority will be given...". Barnes explained the types of loans which will be available for housing rehabilitation: comprehensive loans at six percent for 15 years; weatherization loans at three percent for five years and forgiveable loans, which depreciate over a period of five years until they are forgiven. Barnes explained that forgiveable loans are also forgiven if the owner dies or must leave his or her home due to illness. If the property is sold for any other reason, the forgiveable loan is paid back. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 193 Q. _4 COMMITTEE ON COMMUNII NEEDS DECEMBER 2, 1981 PAGE 2 Hencin asked the Committee to make a recommendation on the split between forgiveable loans and low interest loans. Barnes stated that 80 percent of the money could be set aside for forgiveable loans and 20 percent for payback loans according to the Annual Housing Assistance Program. The forgiveable loans will be targeted for the elderly. Daly complimented Barnes on an excellent, comprehensive manual. Bonney asked Barnes if there was an idea of the overall current need for rehabilitation. Barnes stated that there were already at least ten people from the Neighborhood Strategy Areas on a waiting list to receive housing rehabilitation loans. Daly asked if Barnes planned a general mailing to inform people of the availability of these loans. Barnes said, that while a mailing will be done for those currently on the waiting list, no general mailing was planned. Daly moved that, the, CCN recommend that 80 percent of the monies be set aside for forgiveable loans and 20 percent be set aside for low interest loans. Becker seconded. The motion carried unanimously. Hencin mentioned the possibility of using $75,000 currently set aside for public housing site acquisition in the development of assisted housing. Hencin explained that the money could be used to offset the high interest rate of loans used to rehabilitate rental housing under the HUD Section 8 Moderate Rehabilitation Program. He explained that the City had received a commitment for 30 units under that program. The rental property would remain privately I owned, but the owners would receive a subsidy and would rent to low-income tenants for a period of 15 years. McGee wondered if that was a more useful route than public housing to take. Hencin explained, that as construction money was almmost non-existent, it would be. Whitlow wondered if Washington, OC, supported the idea of assisted housing. The members discussed the idea of assisted housing support and agreed to continue discussion next month. Discussion and Recommendation on Use of $209,000 Not Needed for Lower Ralston Creek Acquisition Daly asked if the CCN was facing a deadline in terms of making a recommendation. Bonney said no. Hirt suggested leaving the money in the Lower Ralston Creek area. Daly suggested looking for programs which were dropped in the past for lack of funding. McCormick suggested using the money for public housing acquisition or assisted housing. Bonney concurred with Daly's suggestion to use the money for some under -funded project, such as housing. Bonney objected to keeping the money in the Lower. Ralston Creek Project. McGee asked that Lyle Seydel give a report on public housing at next month's meeting. McGee suggested putting the money towards public housing or the Lower Ralston Creek Project. Hencin explained that, while the money is not needed for the Lower Ralston Creek Project, it could be used in the North Branch Dam Project. Milkman clarified the difference between the two projects. McCormick asked if there were any projects within the Creekside Project which were eliminated for lack of funds. Milkman stated that an expensive retaining 193a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES COMMITTEE ON COMMUNI. NEEDS DECEMBER 2, 1981 PAGE 3 retaining wall and sanitary sewer replacements had been dropped for lack of money. McCormick wondered if they could be funded now or if the money could go to the tree planting program or for sidewalks. Hencin stated that the staff would recommend that the $209,000 would be better used in completing an existing project rather than in funding a new project or one not yet underway. Whitlow asked if housing would be a current enough project. Hencin replied that assisted housing could be funded. The members decided to postpone their decision and asked for staff assistance. The staff agreed to summarize the possible programs, suggested by CCN members, to which the money could be distributed: housing inspection, rehabilitation money, disseminating information about housing inspection and rehabilitation, Creekside project, public housing, assisted housing, emergency housing, and making the contingency fund larger. Bonney stated that Lyle Seydel will be invited to the next meeting to talk about public housing. Michael Kucharzak will be invited to talk about housing inspection. Hirt wondered A f the $209,000 could be used to fund a new sewage treatment plant and was told it could not. Bonney reminded the members that the potential for organizing neighborhoods to make available funds go farther was still being worked on. Members' Report: A. Urban Revitalization Whitlow reported that Hauer still required the maps showing areas in Iowa City that might need revitalization and urged the members to complete their maps. Milkman stated that the maps will again be mailed out and all promised to complete them. Whitlow stated that while industrial revenue bonds were probably being written off, tax abatement was still being considered for use in urban revitalization. B. Housing Commission Milkman reported on behalf of Vander2ee. Milkman mentioned that the Task Force for Congregate Housing will be appointed today and Ruth Becker will serve as CCN's representative. Last month the Housing Commission reaffirmed its support for the use of CDBG money for public'housing site acquisition and congregate housing. Milkman reported that the Housing Commission will wait until January for direction from the City Council. C. Housing Inspection Daly reported on housing inspection (see attached report) and recommended that the program would be better if supported by City Council on a more permanent basis than if it relied on year-to-year CDBG money. McGee wondered at the schedule of inspections and Daly asked about the turnover time between an inspection citing problems and the re -inspection to see MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1830Z 4' K COMMITTEE ON COMMUNI , NEEDS DECEMBER 2, 1981 PAGE 4 that the problems were corrected. Ninety days is the turnover period. Daly stated that no one is sure how the new City Council will feel about using firefighters for inspections. Milkman added that the City now had to inspect single-family dwellings as part of the State Code which added to their inspection load. Status Report on Installation of New Bus Shelters: Keller reported that ten new bus shelters will be installed shortly, adding that the transportation planners had chosen three or four of the CCN suggested locations for their bus shelters. Bonney asked Becker to report on congregate housing at next month's meeting. Bonney announced that a new chairperson would also be elected at that time. She asked if the City Council had responded yet to the CCN request that a Council member attend CCN meetings. Milkman said no response had yet been received. Daly expressed concern over the possible demolition of three houses on Melrose Avenue to make way for .he new Law School. Daly wondered what, if anything, could be done to save and move those houses. The members agreed that the Library was a satisfactory meeting place for the future. The meeting adjourned at 1:25 p.m. r Prepared by:� {} Sara Behrman, Minute -Taker i . I t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L.,. 183a 4 i H O U S I N G I N S P E C T I O N In compiling this report the following offices were consulted and their cooperation is appreciated: City Manager, Fire Cheif, Senior Housing Inspector and Chair of the Housing Commission. It is in the best interests of the citizens of Iowa City that a fair and efficient housing inspection program is admin- istered. There are approximately 4,000 known residential structures in Iowa City presently being inspected at a rate of 820 annually. This is 75% of the capacity originally planned. The current Community Development Block Grant proposal call's for the funding of a half-time housing inspector for the program years 1982 ($12,000), 1983 ($13,200) and 1984 ($I4,520). i Some time ago the Council decided to have the Fire Dept. assume some of the duties of housing inspection. Though this i program has yet to be implemented some advantages can be seen. A more comprehensive building file could be one result and a i decrease in inconvienience to owners and dwellers could be i brought about through coordination of inspections for fire, housing and mixed-use buildings. i How this might be brought about is the subject of dif- fering points of view in the Fire Dept. and the Housing Inspection offices. This is not surprising given the goals of each and the complexity of scheduling training and resource limitations. I A major concern of the Fire Chief is that the program would not reduce the citys level of fire protection or limit firefighters ability to respond to emergencys. The City should review its current plans for housing inspection in light of this information and examples available in other Iowa cities. The present rate of inspection is below that planned due f to understaffing in the Housing Inspection office. The Council may wish to consider a more definate commitment to this service than can be gaurenteed from outside funding sources. Thank you for considering this report. 3)r'-- J.' �� Daniel L. Daly'- member, Committee on Community Needs MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES L,. Vi_ L". MINUTES HOUSING APPEALS BOARD NOVEMBER 17, 1981, 8:30 a.m. MEMBERS PRESENT: GOLDENE HAENDEL, RACHEL DENNIS, MARK KOENIG MEMBERS ABSENT: MIKE FARRAN, CAROL KARSTENS STAFF PRESENT: DAVID BROWN, JUDY HOARD, DAVID MALONE SUMMARY OF DISCUSSION AND ACTION TAKEN: Goldene Haendel called the meeting to order. Mark Koenig moved that the minutes from the previous Board meeting be approved, and this motion was seconded by Rachel Dennis. APPEAL OF MR. AND MRS. GREGORY H. WILLIAMS Others present: Mr. Gregory Williams David Malone reported on his October 5, 1981, inspection of the William's rental property at 820-2011 Iowa Avenue, where he found a second floor north bedroom with a ceiling height of 6'5" and a second floor west bedroom with a ceiling height of 5'113/4" at the maximum, sloping down to a minimum height of 2'S". Mr: and Mrs. Williams filed an appeal on October 14, 1981. They asked for both a general variance and a specific variance for the dwelling, stating. that if they lived there, rather than rent it out, that the code would not apply, even though the letter of the law would still be violated. David Brown pointed out that a general variance is not an issue, that it is up to the City Council to amend the housing code.. He reminded the Board to consider the health, safety, and welfare of the public in granting a specific variance. Mark Koenig stated that there appeared to be only two options: raise the roof of the structure or take the rental units off the market. He moved to grant specific variances to both rooms, a motion that was not seconded. The question was raised whether or not the city was liable if a variance were granted and then someone was injured because of the low ceiling. David Brown said that this was a significant auestion in his mind. Rachel Dennis made the comment that the Board could keep coming down on ceiling requirements until there was no longer a minimum at all. Goldene Haendel asked Mark Koenig to amend his motion to read that a variance be granted•to the north bedroom, denied to the west bedroom, making it a storage or bathroom, and that the first floor dining room be approved as a bedroom. Mr. Williams was asked how he felt about this. He replied that it MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I MINUTES HOUSING APPEALS BOARD NOVEMBER 17, 1981 PAGE TWO would make the dwelling more like a rooming house than a home and would decrease its value, but that he could probably live with such an arrange- ment. However, when the motion was put forward, it was not seconded. After further discussion, Goldene Haendel asked that another motion be put forward. Rachel Dennis made a motion that the north bedroom ceiling height be granted a specific variance, and that the west bedroom ceiling height violation be upheld. This motion was seconded by Mark Koenig, voted on, and approved. APPEAL OF E. MARLO NELSON Others present: None. j i David Malone reported on his inspection of Mr. Nelson's property at 445- 4453s Clark Street on September 30, 1981. It was found that this property i did lack a handrail along the front four steps. Mr. Nelson filed his appeal on October 15, 1981, stating that a•handrail would make access through the front door more difficult, and would be i unattractive. It was agreed that the concrete wall which runs along the steps was in- sufficient for people to hold on to. Mark Koenig moved that the violation be upheld; which was seconded by Rachel Dennis. The motion was approved. APPEAL OF MRS. LUCILLE MILLER Others present: None. Mrs. Miller was ill and not in attendance, so Judy Hoard presented the cases for both the City and Mrs. Miller. The property was inspected on September 30, 1981. The second floor apartment N3, has a 6111" ceiling, sloping down to 6'7". Mrs. Miller filed her appeal on October 15, 1981 and said that she could not raise the ceiling without major reconstruction. Judy Hoard pointed out that Mrs. Miller is an elderly lady and that this property is her income. It was agreed that compliance would be prohibitively expensive and that the ceiling height was not a significant health hazard. Mark Koenig moved to grant a variance, Rachel Dennis seconded this motion. The motion was approved. At this point, Mark Koenig had to leave the meeting. Since there was no longer a quorum, David Dolan was called and told that it would be impossible to hear his case on this date. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES .r I,— MINUTES HOUSING APPEALS BOARD NOVEMBER 17, 1981 Mark Koenig moved to adjourn the meeting, this was seconded by Rachel Dennis. The motion was approved. Y APPROVED BY:. JJ�{• c , /J /4 &kjj i MICROFILMED BY 'JORM MICROLA13 CEDAR RAPIDS -DES 1401NES A ' - i.:., .—I MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, NOVEMBER 4, 1981 COMMISSION MEMBERS PRESENT: Haendel, Koenig, Karstens, Farran, Dennis. COMMISSION MEMBERS ABSENT: VanderZee, Graf. / STAFF MEMBERS PRESENT: Kucharzak, Seydel, Flinn, Barnes, Nugent. j RECOMMENDATIONS TO COUNCIL: jThat rehabilitation manual be recommended for approval as written. That a Councilperson be designated liaison person between Commission and Council. I 1. Meeting to Order - Meeting was called to order at 5:00 P. M. by Chairperson Haendel. 2. Minutes of the meetings of October 22 & 23, 1981 were roved approved as mailed on motion by Karstens, seconded by Farran, app 3. Housing Inspection - Kucharzak reported that he and the Fire Chief have been instructed to prepare a schedule of all use areas and come up with a composite schedule of all inspection schedules and training f program. i l He further reported. that there is quite a backlog of appeals and that meetings are scheduled for November 12 and November 17. 4. Rehabilitation Manual - Barnes questioned whether clarification or revision was desired. Hearing none, it was moved by Karstens, seconded by Koenig that the Rehabilitation Manual be recommended as E written. Approved 5/0. 5. Coordinator's Report - Seydel • Section 8 - Seydel reported housing assistance payments on 386 units November 1 for total of $63,833. 35 new applications submitted for approval. Mayflower Apartments has notified Assisted Housing Division that they will be accepting no new leases, nor any renewals beyond July 31 of 1982. Public Housing - All units were rented and occupied by October 15. Stage 2 final inspection scheduled for November 25 and closing tentatively scheduled for December 3. Section 8 Moderate Rehab = Seydel reported draft of administrative plan is in Word Processing for revision and will be available for 1$34 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i i i Va — Housing Commission November 4, 1981 Page 2 Commission review soon and that we did get an increase in staff of one half-time person for program. Public housing 20 units acquisition still in Washington awaiting conversion. NAHRO annual fall meeting will be in Dubuque November 17-19. Travel requests should be in by the 6th if advance is requested. HUD Training Session - HUD training session on new forms for staff for all southeast Iowa will be held November 24, 1981 in Room A of the Iowa City Public Library at 10:00 A.M. 6. Congregate Housing - Kucharzak distributed report on workshop and recommended decision be made on task force. Consensus that one should be appointed consisting of 7 members, but to write workshop participants first to determine interest, and to make appointments at December meeting. Moved by Dennis, seconded by Koenig that letter be sent by Nugent and responses be back by December meeting. Approved 5/0. Expressed interest to date include a representative of VNA, Dick Barkalow, Fredine Branson, Dr. Morris, Bus .Ormond, Dan Daley, Ruth Becker. Nugent distributed suggested timetable for completion of research and summation of proposal. 7. CCN - Dan Daley reported on CCN meeting that Barnes is requesting CCN to provide a breakdown on percentage to go to forgivable loans and low-interest loans and designation of target areas, probably low- income and elderly. 8. Chairperson's Report - Haendel expressed concern that chairpersons do not receive entire Council packet. It was indicated that Council will schedule a meeting with the Commission to discuss the memo of October 23, 1981. Karstens recommended that a letter be drafted to Council requesting that they establish a permanent Council person to attend all meetings of the Housing Commission and act as a liaison between Council and Commission. Seconded Koenig. Approved 5/0. 9. Urban Revitalization Areas - Commissioners were again urged to return their maps indicating suggested urban revitalization areas. Discussion of Industrial Revenue Bonds was tabled until December, and a request was made for a staff person to come explain. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES I g,3 I/ 7 2j A MINUTES IOWA CITY LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 19, 1981 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Bartley, Wallace, Drum, Grimes, Gritsch, Immermann, Lyman, Zastrow Cavitt Eggers,•Tiffany, Jehle, Kelley, Craig, Carter, Ingersoll, Prosser Rick Hindman, Hawkeye CableVision! Dan Daly, Access Iowa City President Zastrow called the meeting to order at 4:05 p.m. 3 j Minutes of the regular meeting of October 22, 1981, were approved as recorded. Immermann/Grimes. Disbursements for November 1 and November 15, 1981, were approved. Drum/Wallace. The Director reported on the following: 1. There is still interest and sales tax refunds coming into the new building project budget and about $79,000 in outstanding bills. The principal outstanding charge is the $50,000 due Vawter & Walter at final closing. 2. Following last month's Library Board decision on funds for handicapped equipment, we will be telling interested groups that planned acquisition of such equipment has been postponed indefinitely. We will encourage contributors to give money for materials for the handicapped (large print books, books on tape, and so forth). If they want it earmarked for equipment we will accept and hold at interest until we are able to implement such a service. 3. Plans for service cuts approved last month are underway. Most become effective December 1. The Library Board's decision was based on the use indicators for the first quarter of fiscal year 1982 yet the increases for October as compared to October a year ago are generally higher than any experienced since the first six weeks. In October.: 1 s35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES - 4" 9 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES NOVEMBER 19, 1981 PAGE 2 People into the building 36,688 up 60% Circulation 41,500 up 25% Cards issued 830 up 43% Questions asked 6,018 up 31% Telephone calls 3,866 up 48% In addition there were 85 meetings for over 1500 people in the meeting rooms and 23 tours of the building were given. 4. The library will be part of a national research project on the use of on-line catalogs. The users and non-users of on-line catalogs in the Library of Congress; the libraries of Ohio State Unviersity, Case Western Reserve, Mankato State and Syracuse University; and the Dallas and Iowa City Public Libraries will be surveyed. The project begins in December. The Board authorized the Director to sell a copy of the Library's data base to Elgin Public Library for $4,000. Immermann/Drum. It is expected that other libraries may also purchase copies. The President reported on the following: 1. Welcomed Dr. Peter Wallace as a new member of the Library Board of Trustees to fill the opening created by Randy Bezanson's resignation. 2. Appointed Dr. Wallace to the Budget and Finance Committee and the Gifts and Bequests/Public Relations Committee. 3. Discussed the orientation sessions being held by the Board President and the Director with the two new City Council members - Kate Dickson and John McDonald. Ann Bagford, liaison from the FRIENDS of the Library, reported on their recent book sale. The group cleared $4,800 from the three day sale. She further stated that in future years they may extend the Friday evening hours and hope to be able to hold two rather than one book sale,per year. The Board reviewed the status of the dispute between the Library Board and Hawkeye CableVision regarding the air conditioning in the leased area of the Library. The Director received an additional letter from Bill Blough, Hawkeye CableVision Manager stating Hawkeye's position regarding the interpretation of the terminology within the lease signed by Hawkeye and the Library Board. A memorandum has been sent to the Cit Attorney by the Director, stating the Library's position and re- questing his opinion of the Library's responsibility to provide additional cooling for the Community Programming Center. Rick Hindman, representing Hawkeye CableVision, stated that he feels the Library has done everything possible to better distribute cool air to the Hawkeye area by making MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 1935 4- .—I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES NOVEMBER 19, 1981 PAGE 3 adjustments and installing a thermostat. He stated that his primary interest is in having the Community Programming Center reopened for the total number of hours per week specified in the franchise, but not at the expense of damaging the equipment. Dan Daly, representing Access Iowa City, said he hopes that the Library and Hawkeye can resolve this issue quickly so that area video producers can have full access to the Community Programming Center. The Board reviewed the FY83 budget which is based on priorities set by the Board at its last two meetings. Details of the Extended Service Levels were reviewed. The Board restated its position that not until the Library. receives the reinstatement of the two F.T.E. employees which were cut from the Library staff during FY81 will it consider the reinstatement of Sunday Library hours. The two people are needed to maintain the current level of service. ESL M4 describes what is needed in addition to add Sunday hours. Another budget issue involves how the Library is to be reimbursed for the time spent in support of cable access facilities. A discussion followed as to the possibility of at least a portion of the three percent revenue which the City receives each year from Hawkeye CableVision being returned to the Library. These funds could be used to help staff the AV lab and to help cover the Library's costs incurred in support of cable functions. The Assistant Director will attend the next Broadband Telecommunications Commission meeting to present a prepared statement outlining the Library's past and present role regarding cable television and access facilities in Iowa City. The Library's budget review with the City Council has been tentatively set for Wednesday, January 13 at 8:00 p.m. The Board approved a request for funding the start-up costs and 18 months of operating costs for a project to index the Iowa City Press -Citizen. This is considered a very high priority by tFe administrative and information staff. The computer program will be available free of charge and the costs (400 -$500) involved are for computer staff time, and printing. Grimes/Immermann. The Board considered a request to establish an institutional fee card with the fee-based on the number of potential users represented by the card. This request was referred to the Board's Policy and Planning Committee. They will meet on December 10 and a report will be given at the Board's December meeting. The Board considered a request to establish individual reciprocal agree- ments with libraries who provide substantial service to residents of Iowa City Public Library's service area. The Enslow Public Library, West 193S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES I— MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES NOVEMBER 19, 1981 PAGE 4 Branch, has requested that the reciprocal agreement with them be continued based on the service they give to rural Johnson County residents. This will also be reviewed at the December 10 meeting with a report at the December Board meeting. The meeting was adjourned at 5:50 p.m. The next Library Board of Trustees meeting will be Thursday, December 17, 1981, at 4:00 p.m. in the Administrative Conference Room of the Library. Joan Vehle, Record MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES fL L •- Z� MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 16, 1981 7:00 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Fett, Gartland, Hamilton, Schwab, Sheehan. MEMBERS ABSENT: Hotka, Sanders. STAFF PRESENT: Perucca, Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Vice Chair Sheehan called the meeting to order at 7:15. The minutes of October 28 were approved as read. Street Sianal Svstem There was a general discussion of the signal system. The RCC felt that it would be helpful to obtain more information, from other cities, on what.savings and costs are realized, what changes occur in accident rates, etc. when street lights are set on a flashing mode at night. Other questions raised were whether the flashing mode would save electricity or not and would there be a change in the life of the bulbs. The RCC will concentrate its attention on the issue of using the street lights in the flashing mode at night. Subdivision Ordinance Two topics were noted as being relevant to the Ordinance and of interest to the RCC. Those are solar access and street and/or lot line orientation. The decision was made to use the Port Arthur, Texas, Subdivision Ordinance as a guideline for drafting provisions for the Iowa City Subdivision Ordinance. Kirk Perucca reported that the Iowa Energy Policy Council recommends due south as the optimal solar orientation for a home, in Iowa. However, there can be up to a 150 variation either way without a large loss in efficiency. It was noted that a change in the Building Code minimum window area requirements is necessary to insure the actual southern orientation of a home. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 19316 i Resources Conservation Commission November 16, 1981 Page 2 Energy Audit Status Tinklenberg reported that he had conducted walk-through energy audits in 33 City buildings last spring. To date he has completed the calculations on costs and savings and has distributed the recommendations on 16 buildings. In those buildings, he has made recommendations with potential annual savings of $53,400 at an initial cost of $89,800. He noted that the original savings estimate made last year was that 15% of the City building energy use could be saved, or about $52,000. With 16 of the 33 buildings completed, that estimate has already been achieved. Technical Assistance Grants Tinklenberg reported that the City has received $9,234.00 from the Department of Energy as a 50% match to hire a certified architect or engineer to conduct Technical Assistance energy audits in 13 City buildings. These audits serve as follow-up audits to the ones which he has conducted. Other Business Tinklenberg asked the RCC what input they might have or what type of involvement they foresaw in the Iowa -Illinois Gas & Electric franchise contract negotiations. This will be discussed at the next meeting. The next meeting is scheduled for November 30 at 7:00 P.M. The agenda should include: -the Iowa -Illinois Gas & Electric franchise -the Subdivision Ordinance -the RCC goals and objectives and Energy Fair -street signal system -Building Code minimum window area requirements The meeting was adjourned,at 8:20 P.M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES UP IV �7r( S MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 30, 1981 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Baumgartner, McCartt, McGuire, Portman, Turner, Barcelo, Jordison, Watson MEMBERS ABSENT: Reyes STAFF PRESENT: Williams, Helling, Behrman RECOMMENDATIONS TO CITY COUNCIL: None. i SUMMARY OF RELEVANT DISCUSSION - I. * ISCUSSION:1.' Meeting called to order at 7:30 p.m. by Chairperson Jeff Portman. 2. Turner moved that the minutes of November 3, 1981, be approved. McCartt seconded. The motion passed unanimously. 3. There was no public discussion. 4. Complaints pending: a. E/R, 7-10-7906 and E/R, 7-10-7907. The complainant's attorney is having a hard time locating the complainant who has moved several times since he filed the complaint. Unless the complainant is reached, nothing can happen with the complaint. The Conciliation Team will give the complainant's attorney the responsibility for locating the complainant. If the attorney is unsuccessful,. the case will be administratively closed. b. E/R, 9-18-7809. The conciliation agreement is in the proper format and McCartt will try to arrange one more meeting with the Respondent in the next few days. C. E/S, 7-2-8005. The Respondent has refused to pick up his mail from the Post Office. The members discussed possible ways of locating the Respondent. The State Commission advised going to public hearing. d. H/R, 5-5-8102. The conciliation team has not yet met. e. H/0, 7-9-8103. The conciliation team has not yet met. f. H/S, 8-19-8101. The conciliation team has scheduled to meet following the Commission meeting. 1937 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �, j__ _. - w.. _ _ d__d - _ 17 1� - Ls—_ _ -A ,ti_ ��_ \. r 4 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 30, 1981 PAGE 2 g. E/R, 4-22-8101. The conciliation team met and has determined there is probable cause. h. PA/R, 11-4-8007. The conciliation team has concurred that there is no probable cause. i. PA/R, 12-31-8008. The conciliation team has determined that there is no probable cause. The appropriate letters were sent to both parties. 5. Cases opened: a. E/D, 11-4-8103. 6. Cases closed: a. E/S, 1-2-8101 and E/A&S, 1-2-8101. The conciliation team has' yet to decide who will monitor this case. 7. Public Forum. Everyone agreed that the Forum was a great success. McGuire suggested that the Commission follow-up with a meeting of the panel members to discuss common concerns and possible cooperation to reach common goals. Portman volunteered to draft a letter to the panel members asking for a follow-up meeting and Turned offered to help him. Williams mentioned that many people attending had expressed their enthusiasm for the Forum. Williams stated that she would be attending a workshop this week to speak to people on ways in which to get the public involved in Commission hearings. The Commissioners expressed concern over the way Cable TV had set up -- many of the elderly and handicapped persons who were encouraged to attend the Forum were stumbling over lights and wires. Williams stated that a big part of the problem had to do with the unavailability of the room for an earlier set up and suggested that, in the future, the Commission avail itself of the meeting room in the Public Library. B. Speaking Engagements. Portman reported that Mr. Fett, Social Studies Coordinator for the Iowa City School District, has requested that some Commissioners meet with his teaching staff to tell what the Commission can do. The meeting will take place on January 7th from 2:30-4:00. Portman, Baumgartner, Watson and Williams volunteered to attend. 9. WRAC. Williams and Baumgartner attended the Brown Bag Discussion on "Know Your Rights" and reported back, while only seven persons attended, the meeting was beneficial. 10. Project Division Statement. The members reviewed the Commissions' goals for FY82. Williams stated that she would keep the Commissioners informed of any upcoming workshops. The members discussed plans for a forum for the business community. McCartt offered to contact the Chamber of Commerce to see if they would be willing to co-sponsor such a forum. The target date was set for April or May 1982. 1937 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V:_ MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 30, 1981 PAGE 3 11. Staff Report. The members reviewed the staff report. 12. CBS Movie. Portman announced that CBS would air a film on the life of Bill Sachter on December 22 and encouraged the Commissioners to watch. 13. Social Get-together. Sunday, December 20th at 10:00 a.m. was set up as a brunch date to honor the outgoing Commissioners at the Iowa Power Company Restaurant. 14. Next Commission Meeting - January 25, 1982, 7:30 p.m., City Manager's Conference Room. Agenda Setting - January 18, 1982. 15. Baumgartner moved and McCartt seconded that the meeting adjourn. Passed unanimously at 8:15 p.m. Taken by: Sara Behrman. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES .140 INES .7 _. 1837 _t