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HomeMy WebLinkAbout1981-12-22 Info PacketCity of Iowa City MEMORANDUM DATE: December 11, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule December 14, 1981 Monday 3:00 - 5:00 P.M. Conference Room 3:00 P.M. - Discuss disposal of Old Library Site 3:15 P.M. - Council time, Council committee reports 3:30 P.M. - Discuss Capital Improvements Program 4:45 P.M. - Executive Session December - 15, 1981 Tuesday 8:30 - 10:00 A.M. Highlander Inn Meeting of City Council Legislative Committee with Area State Legislators December 17, 1981 Thursday 4:00 - 5:00 P.M. Conference Room 4:00 P.M. - Special Informal Council Meeting - Executive Session December 21, 1981 Monday 3:00 - 5:00 P.M. Conference Room 3:00 P.M. - Review zoning matters 3:15 P.M. - Council agenda, Council time, Council committee reports 3:30 P.M. - Consider appointment to the Board of Adjustment 3:35 P.M. - Discuss schedule for consideration of new zoning ordinance 4:00 P.M. - Meeting of City Conference Board to set public hearing on budget estimate for City Assessor. 4:15 P.M. - Review City Facilities Space Study 4:50 P.M. - Executive Session December 22, 1981 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers December 24 and 25, 1981 Thursday and Friday City Offices closed for Christmas Holidays PENDING ITEMS City Council Organizational Meeting - January 4, 1981, 11:30 A.M. Economic Development Program Meet with Parks and Recreation Commission regarding parkland acquisition Inspection Policy, owner -occupied duplexes - January 1982 Appointment to Planning and zoning Commission - January 5, 1982 1870 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa City MEMORANDUM DATE: December 18, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule December 21, 1981 1982 Monday 3:00 - 5:00 P.M. Conference Room A.M. - 3:00 P.M. - Review zoning matters 3:00 - 5:00 P.M. 3:15 P.M. - Council agenda, Council time, Council committee reports 3:30 P.M. - Consider appointment to the Board of Adjustment 3:35 P.M. - Discuss schedule for consideration of new zoning ordinance 4:00 P.M. - Meeting of City Conference Board to set public hearing on Consider appointment to budget estimate for City Assessor. 3:45 4:15 P.M. - Review City Facilities Space Study Ordinance 4:50 P.M. - Executive Session December 22, 1981 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers December 24 and 25, 1981 Thursday and Friday City offices closed for Christmas Holidays December 28, 1981 Monday 3:00 - 5:00 P.M. Conference Room 3:00 P.M. - Review zoning matters 3:15 P.M. - Council time, Council committee reports January 1, 1982 Friday City offices closed for New Year's Day January 4, 1982 Monday 11:30 A.M. - Organizational Meeting - Council Chambers 3:00 - 5:00 P.M. Conference Room 3:00 P.M. - Review zoning matters 3:20 P.M. - Council agenda, Council time, Council committee reports 3:40 P.M. - Consider appointment to the Planning and Zoning Commission 3:45 P.M. - Review status of Noise Ordinance PENDING ITEMS Economic Development Program Meet with Parks and Recreation Coinission regarding parkland acquisition Inspecion Policy, owner -occupied duplexes - January 1982 I$ 70 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I City of Iowa Cif',, MEMORANDUM Bate: December 10, 1981 To: All Employees From: Ci ty l yger Re: Gift Policy At a recent employee meeting concerning personnel policies, an explana- tion of the City's gift policy. was requested. The purpose of this memorandum is to provide additional guidelines. I. No Christmas or other gift is to be accepted unless it is of nominal value, such as a calendar, or pencil and represents the kind of advertising device or thank -you for patronage which the firm normally provides to all customers. Gifts of liquor, money, turkeys 'or other similar items obviously would be unacceptable. 2.. Lunches or other meals are not acceptable as gifts from persons with whom the City does business, unless it is a community or public affair to which other community representatives are invited for a purpose other than to conduct business. 3. The City's policy is: City employees are prohibited from soliciting or accepting any gifts, gratuity, favor, entertainment, loan or any other item of monetary value for personal benefit under circumstances which directly or indirectly involve improper influence upon the manner in which the employee performs work, makes decisions or otherwise discharges duties as a City employee. City employees will not accept any payment, other than that which is provided by the City, for work performed on behalf of the City. 4. State law requires that if you or your immediate family member receive a gift which exceeds $15 in value in any one occurrence a public disclosure statement must be filed with the County Auditor. Chapter 68B of the Code of Iowa provides the specifics. 5. If you have any questions, contact your department head who will review the matter with the City Manager. bj/sp cc: City Council MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1871 CITY OF CN/IC CENTER 410 E. WASHINGTON ST. December 10, 1981 The Honorable Arthur Small 427 Bayard Iowa City, Iowa 52240 Dear Senator Small: I IOWA CITY IOWA CITY, IOWA 52240 (319) 356-5000 Enclosed please find a tentative agenda for your meeting with the City Council Legislative Committee on December 15, 1981. Items two, three, four, and five address issues of primary concern to the City. You will also find enclosed a copy of a letter from Mayor Balmer which you received in April of this year. That letter outlines the City Council's position regarding various pieces of legislation. A majority of these bills remain for consideration during the second session of the current General Assembly. The position of the City has not changed regarding these issues still to be considered. I hope that the enclosed information will be of value to you. If you have additional concerns or wish further information prior to your upcoming meeting, please do not hesitate to contact me or any member of the legislative committee. Sincerely yours, Dale E. Helling Assistant City Manager bdw/sp Enclosure / cc: City Council 197a2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i .7 MEETING AGENDA CITY COUNCIL OF IOWA CITY LEGISLATIVE COMMITTEE and STATE LEGISLATORS REPRESENTING IOWA CITY TUESDAY, DECEMBER 15, 1981, 8:30 AM HIGHLANDER INN I. General Discussion - Issues and Concerns. 2. Expansion of Local Taxing Authority. 3. City Tort Liablity Exposure. 1"_ L.'. City of Iowa Cif, MEMORANDUM Date: December 10, 1981 To: City Council From: Assistant City Manager Re: City Council Program Division Statement Attached to this memo is a DRAFT of the City Council Program Division Statement for FY83. The proposed objectives are based upon your discussion at your August 31, 1981, goal -setting session. This draft will appear in the proposed budget which will be printed during the next several weeks. It is obviously subject to revision as various budget decisions are made during the coming months. •However, if you feel that any revisions should be made prior to including this document in the proposed budget, please raise these issues at your December 14, 1981, informal session. tp4/13 cc: City Manager MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES 1813 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY COUNCIL PROGRAM: POLICY AND ADMINISTRATION DIVISION: CITY COUNCIL DIVISION PURPOSE: The City Council is a representative body elected by the citizens to formulate City policy and provide general direction to the City Manager for implementation of that policy. DIVISION GOALS: Maintain and establish policy for the City administration to ensure effective planning and efficient operation of all facilities, services and public improvement programs consistent with the Comprehensive Plan. DIVISION OBJECTIVES: 1: Maintain current levels of all basic services. 2. Maintain FY82 fiscal policies and develop future revenue strategies and bonding limit policies. 3. All remaining Urban Renewal parcels and former Library site to reach construction phase of development during FY83. 4. Explore expansion of Mass Transit services and facilities if Federal operating assistance continues at FY82 level. 5. Adjust land acquisition and design and construction plans for new Wastewater Treatment Facilities Plan according to changes in Federal funding levels. 6. Review and modify the Comprehensive Plan. 7. Timely completion of all FY83 Capital Improvement Program projects. 8. Formulate Economic Development Strategies working with representatives of the University of Iowa and the Iowa City Chamber of Commerce. 9. Coordinate with University of Iowa officials to address Housing problems in Iowa City and encourage private sector development to alleviate housing shortage. 10. Develop parkland acquisition process separate from G.O. bonding or C.I.P. funding, to include possible joint use of school grounds. 11. Review Council Goals and Objectives quarterly in conjunction with divisional MBD reports. PERFORMANCE MEASUREMENT: City Council policy is carried out by all departments under direction of the City Manager. Achievement of specific objectives is measured in the performance of departments/divisions individually and collectively. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L.'. A In June 1981, the Plaza. The former development. DRAFT LIBRARY MARKETING BROCHURE Iowa City Public Library moved to its new quarters on City public library building and lot are now being offered for The site of the old library is located in the Central Business District and is adjacent to the new City Plaza mall. A 450 space municipal parking ramp is to the southwest. A proposed hotel/department store project is directly west of the site. Proximity to the University of Iowa, over 1500 downtown parking spaces, and limited suburban shopping opportunities are important indicators that downtown Iowa City will remain a vital commercial center with a full array of day and night time activities. The public and private urban renewal projects have greatly increased the downtown's attractiveness and business. THE BUILDING I The former public library building is approximately 23,400 gross ft.2 on six different levels. The main section of the building is a Carnegie library constructed in 1903 with a sealed stone foundation wall, brick masonite walls and a grey limestone veneer. In 1962, an addition of concrete block with a i veneer of charcoal brick and Indiana limestone was constructed on the east end of the original building. The original portion of the building is in the Greek Revival style. This style is represented in the central "temple" mass which forms the portico and main entrance. Two main wings running north and south from the central mass feature quoining at the corners and a decorative cornice which runs around the entire structure. The addition, constructed in 1962, is a design exhibiting clean and simple lines, intended to meld the old with the new. PARKING LOT Adjacent to the library parcel is a City -owned parking lot which provides 78 parking spaces. Bids will be accepted for long-term lease and/or option -to - purchase arrangements for all or part of the parking area. The City may favor the purchase option if new construction is proposed, requiring the parking area for a structure. BUILDING CONDITION Evaluations of the library building were done for structural soundness and necessity of repair. Both the new and old sections of the building were found to be physically sound. Structural constraints to development exist in that load- bearing walls prevent any substantial increase in interior usable space. However, the two sections taken together offer a good opportunity for a multiple -use facility. The mechanical and electrical systems for plumbing, heating, and air-conditioning will require upgrading and overhauling. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES I 187 F DRAFT 2 Detailed information on the architectural evaluation of the building and reuse alternatives is available from Andrea Hauer, Development Coordinator. FINANCING The Iowa City Public Library has been nominated for placement on the National Register of Historic Places. Placement on the Register enables property owners to take advantage of federal matching grants-in-aid for preservation purposes, and to enjoy certain tax advantages under the Economic Recovery Tax Act of 1981. The City may be able to offer Industrial Revenue Bonds for this project depending upon the outcome of pending federal legislation. Please contact our office for current financing information. SPECIFICATIONS: Library Lot Lot square feet Frontage feet on Linn Street feet on College Street feet on Block 63 alley Parking Lot: Lot Car capacity Frontage Library Building 28,500 square feet 78 vehicles feet on Gilbert Street feet on College Street feet on Block 63 alley Original building - 1903 9600 square feet Two structural floors One mezzanine One temporary floor supported by load-bearing bookshelves Addition - 1962 13,800 square feet 3 structural floors PROPOSAL SELECTION In evaluating a development proposal, the City will examine how well the proposal satisfies our basic objectives of increasing the tax base and encouraging downtown revitalization. In addition, the City desires a proposal that compliments, reinforces, and leads to other downtown private investments. Proposals may include, but are not limited to, specialty and general retail, restaurant and office uses, lodging, high density residential, or service businesses. While the City encourages renovation of the present building, it will accept designs for new construction. Any new construction designs will be MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 189t4 .-I I DRAFT 3 stringently evaluated. The City will accept proposals for adaptive reuse or imaginative construction meeting our criteria. The City reserves the right to reject any and all bids. EVALUATION CRITERIA The minimum bid price for the library parcel is $155,000. An addendum will be issued setting a minimum bid price andalease eeraes for bidh ote adjacther ent parking rs such ots hile this offering is essentially competitive project design, developer experience and financial capability, and project time schedule will influence the bid award. Additional evaluation criteria are included in the bid packet. BID INFORMATION The bid period for this offering is between January 11, 1982 and March 28, 1982. Bid proposals will be ACCEPTED after February 2, 1982. The bid proposal format is detailed in the bid packet. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 1 ...7 4' S MINUTES OF STAFF MEETING November 25, 1981 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). It was announced that the Council organizational meeting will be held on January 4, 1982. The new Council members will be sworn in at the December 8 meeting. Items for the agenda of December 8 include: Fire contract Five public hearings The Human Relations Director announced that all three policy manuals are being distributed. After the staff meeting next Wednesday, a short meeting will be held to briefly go through the manuals. Administrative employees are encouraged to attend. The City Manager advised that he plans to complete a review of all budgets this weekend. The staff will be receiving from the Finance Director questions or requests for additional information. In some instances meetings will be scheduled with departments during the early part of the week. The budget will be furnished to the City Council by the end of December. The Assistant City Manager advised that he will be sending back to the departments the program division statements. A four-year comparison should be shown on the statements. These should be returned by the departments next week. Prepared by: _ Lorraine Saeger MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 140114ES 4- I F KI Informal 23, 191 Meeting DEPARTMENT REFERRALS November 23, 1981 n MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i W SUBJECT DATE REFERRED DATE ~ COMMENTS/STATUS RECD TO DUE City Attorn / Informal discussion with Council New Zoning Ordinance 11-23 P&PDCity in December re. scheduling dis- cussion and action on new zoning City manageff City Attorn / Alternatives for Council considera- Campaign Finance Ordinance 11-23 City Clerk tion: 1. County filing putilisning 3. Revision of penalty provision Check on presentation on local Election - Cable TV 11-23 Asssistant access TV. Consider guidelines re. presentations on any ballot CMgr Y g jccuoc Schedule for January 4, 1981 I lat City Council Organizational Meeting 1-23 City Clerk 11:30 A.M. Swearing in of new Council Members 1-23 fity Clerk/ Include on agenda of December 8, 1981. orraine C.I.P. 1-23 Lorraine Must be printed and included in 11-25-81 packet. FPlaza Flag Poles 1-23 P&PD Can we delete these and receive a refund? Send relevant materials to Council Meet with Legislators 1-23 Asst. City and set up breakfast meeting for Legislators and Council Legislative Manager ta�ber. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i 3�~ 'r. i '- Informal Council Meeting DEPARTMENT REFERRALS '^ November 23, 1981 00 Nae 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COMMENTS/STATUS SUBJECT �c o RETO FERRED DATDUE � P Budget - Subsidies 11-23 Finance What do other communities do re. subsidy of transit and refuse. Develop formula for relationship Council budget discussions. Urban Renewal Properties 1-23 Finance What percent of tax revenue increase i propertiess from redeveloped P P Formal Council Meeting November 24, 1981 Third Avenue and Court 1-24 City Mgr/ Public Wks Meet with Dp0 Safety Committee and work out method of using roll-out stop sign. Provide Informal Council Meeting 11-24 Information November 30 informal meeting is ra rol MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES OF STAFF MEETING December 2, 1981 Items for the agenda of December 8, 1981, include: Resolution approving agreement with Veenstra & Kinm for alternatives for the Waste Water Treatment Plant. (This item should also be scheduled for informal discussion.) Resolution approving contract with Fire Fighters Public hearing on rezoning of Plum Grove Acres property Public hearing on rezoning of University Baptist Church property Resolution regarding deletion of section in zoning ordinance concerning northside moritorium Resolution approving Waters First Addition Resolution approving Oakes Meadow Addition Set public hearing on change in zoning ordinance concerning off-street parking for clinics Set public hearing on adoption of airport overlay zones Reprecincting ordinance Three public hearings on industrial revenue bonds (Juceco, Jim Clark and Henry Louis Appointments to seven boards and commissions The City Manager advised the staff to get any material for the budget to the Finance Director as soon as possible. The Human Relations Director announced a meeting of the Benchmark Committee next Wednesday after the Staff Meeting. The Library Director advised that beginning January 1, 1982, the Library would be indexing articles of long-term interest from the Press -Citizen. If any of the staff have items which should be preserved, the Library Director should be informed. The Space Committee is scheduled to meet today at 11:15 A.M. A presentation to the City Council will be scheduled within the next couple of week. Prepared by: i Lorraine Saeger J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES \. e IS 7,5' r-- MINUTgS OF STAFF MEETING Decem er 9, 1981 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). Items for the agenda of December 22 include: Ordinance rezoning property on Scott Boulevard/Court Street Ordinance rezoning property at Westgate and Benton Streets Ordinance deleting building moratorium in Northside area Appointment to Board of Adjustment The City Manager advised the staff that both the City Clerk and the Deputy City Clerk will be out of the office the final week of December. The Human Relations Director advised that requests for information will be sent to all employees who are Blue Cross/Blue Shield subscribers. The com- pleted forms will help speed claims and will aid in major medical claims. Prepared by: L -t CL i Lorraine Saeger 1975 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 4. 0 Informal Council Meeting December 7, 1981 S DEPARTMENT REFERRALS 00 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES W c v REFERRED OOMMENTS/STATUS SUBJECT DATIEE . Discuss with City Manager status of 1) Campaign Finance Ordinance Status Report 12-7 City Attorne amendment; and 2) Fringe Committee Check height of Plaza Towers Associates Block 64 hotel relative Airport Overlay Zones 12-7 P&PD to overlay zone restrictions. Redraft proposal to include Subdivision Fees 12-7 P&PD incentives for submitting accurate work consistent with code require - Approved for Elderly Services Snow Removal Funds 12 -7 P&PD Agency. Can sign indicating $15 fine be Handicapped Parking 12-7 Public Wks added in these stalls? Will be Larry Lynch with Clemens Council Delegate to CCN 12-7 &PD Erdahl as alternate. Letter to Leach, Evans, Jepsen ewage Treatment Plant Funding 12-7 ity Manager regarding current situation and needs for Iowa City. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES Regular Council December 8, 1981 S1 Request from Bre Reprecincting Board of Examinei North Branch Dam Fire Contract, 8f enaming Scott Bc landicapped Parki To mare Iowa grow, attract high-tech, service industries The- 191i0s may well se a new kind of war between the states. As the federal government Mary Neuhauser cuts back funding for domestic programs, leaving states to solve their'own problems, every state will be assessing Its ability to manage Its own resources and to plan for Its survival and development in competition with all the other states. Iowa began this assessment In the recent "Building Blocks to Progress" conference spon- sored by Governor Ray. The purpose of the three- day meeting was to take a hard look at the present condition of the state's economy and to suggest avenues which might promise increased future economic vitality to meet the needs of the state. Participants, including members of the busi- ness community, state and local government representatives, educators and other groups from the state gave their- perspectives on the Issues Iowa faces. The topics included transportation, energy, natural resources, education and capital formation. Members discussed the need to Improve the transportation network by maintain- ing roads and bridges, saving key railroads, funding transit and the need for adequate financial resources. Others discussed. ways to cope with the increasing costs of energy and the inequity of severance taxes Imposed by other states. They debated possible new sources of energy, Includ- ing conservation. Some members stressed the need to develop and conserve natural resources, Including soil and water. Others explored the Issue of continuing to provide for educational excellence in the face of declining enrollments and scarce financial resources. Many were vocal about methods to attract venture capital to the state. The participants faced realistically the prob- lems that exist in Iowa. Probably the core of all of them is that present revenues cannot maintain the same quality of services the people of Iowa expect. The challenge Is to discover why the disparity is occurring and how to change the situation to encourage economic development while maintaining Iowa's quality of life. In addition to the obvious problem of loss of federal funds, Iowa Is also losing its young and educated people to other states without attract- ing the same kind of people into the state. Iowa Is losing industrial'Jobs and not replacing them. It is losing capital and not attracting new capital Into the state. In other words, the Investment climate is not as attractive as It could and should be. Reasons why Iowa's investment climate is not favorable were hotly debated. Some members claimed that Iowa's usury laws make out-of-state investment a better risk. Some found tax breaks for business Inadequate. Others thought the high cost of labor or energy was responsible. , -These perceptions are not easily ,dismissed. Serious study of where the competitive disadvan- tages lie ought to be undertaken by as neutral body as possible. Each factor should be weighed in fashioning a comprehensive policy to guide the economic development policies of state and local governments. - While looking at those possible disadvantages, any plan should also weigh the great advantages that Iowa possesses. While everyone' would certainly agree that the land Is our No. 1 resource, we forget'another resource which to many businesses and industries is just as important. It Is Iowa's quality of life.. As a place to live and to bring up families, . Iowa takes a back seat to no one. Iowa embodies the good things, of growing up In America: fine schools, open government, low crime tate, clean air, sports and concerts and the arts for everyone, a tradition of hard work and rewards on the basis of what you do, not who you are, and people really concerned about making their communi- ties good places to live. Maybe that's why all the TV commercials look as if they were set In Iowa. It's the place people like to think of as home. In fashioning an economic development pol- icy, the two pieces must fit together — a good business climate combined with that special quality of life. In a speech to the conference, Rep. Tom Tauke suggested that Iowa should actively pursue service Industry, such as )he new field of, computer-based information services. Iowa would be a natural for such an industry. Even people from outside the state wonder why we haven't -done more to promote It here. High-tech Industry seeks areas where there is a well- -educated and productive work force and where families want to live. If we want this kind of industry, we will have to work hard to get it, because everybody else wantstit, too. Whatever kind of eccnomlc development this state Is going to achieve will require a coordinated and cooperative effort by business and labor, Republicans and Democrats pulling together. We must call on the resources available from our colleges. and universities and the financial commitment by the people through slate government to make It happen. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40VIES 18 76 8 T"c WALL STREET JOURNAL, Friday, D&v ber Il, 1981 Reagan Begins Budget -Appeals Process, Hears Labor, Energy Chiefs' Complaints BY p Wnu. srxeer JOY ... L SlatfRlNller WASHINGTON—President Reagan began the painful process of hearing and deciding appeals from Cabinet members unhappy with the spending cuts sought by adminis- tration budget planners. During an hour•and-IS-minute meeting yesterday afternoon, Mr. Reagan heard complaints from Labor Secretary Raymond Donovan and Energy Secretary James Ed- wards. A planned session with Anne Gor. such, head of the Environmental Protection Agency, was put off for a few days. White House officials said Mr. Reagan didn't disclose any decisions during the bud- get meeting, but was considering the dis• putes later In the afternoon, Mr. Donovan Is seeking more money for certain training programs for the jobless under the Compre- hensive Employment and Training Act, while Mr. Edwards wants additional funding for a wide variety of programscning fossil fuels, nuclear fusion and weapons and envi- ronmental study. Administration officials say the outcome of the budge( -appeals process, to continue until nearly Christmas, will be crucial In de. termining what other economic steps Mr. Reagan must take In conjunction with the fiscal 1963 budget. Current projections sug• gest the possibility of a massive deficit for the year starting next Oct. 1, and depending on the coming spending decisions, Mr. Rea• gan might have to propose substantal reve• nue-raising or other steps'to help close the budget gap. Mass Transit, Among Others Meanwhile, though, the pipeline of budget disputes and appeals Is becoming increas• in clogged. Nearly every nondefense agency is facing significant proposed cuts, and many of them—along with the special Interests they represent—are trying to fight back. For instance, the administration Is plan• ning some deep cuts In fiscal -1983 mass - transit spending; transit Interests claim the Proposed reductions would force service cut- backs by some transit systems and might even cause some to close down. Panel Agrees on Bill to Extend Sewer Aid, But Spending Levels Remain Uncertain aVa WAL1. STnevi Jou RR^i. Slnffnepnrirr WASHINGTON—House and Senate con• ferees agreed on a compromise bill to ex. tend the government's aid program for sewer projects until 1986, but spending levels for the program remain uncertain. The measure, which calls for $10.2 billion in spending, includes most of the program changes the Reagan administration sought. The President Insisted on the changes before he would agree to include any money in the budget for sewer construction grants. But many projects already under way could be disrupted because of the administration's in. creasing concern over the size of future bud- get deficits. That concern could prompt the White House to request appropriations far below those envisioned by the conferees. The agreement worked out by the confer• ees represents a major legislative victory for the administration. By going along with the President's proposals to redirect the pro- gram. lawmakers have sharply reduced the government's long-term commitment to help communities build sewers. They also have transformed the politically popular program to concentrate on financing those projects that are designed to Improve water quality rather that to build new systems. The compromise measure roes alnnp with Senate and administration calls to re- duce the federal share of the constnrctlon costs to 55% from the current 75% by the mid-1980s. The conferees also agreed to While House requests for major changes In the existing aid formula to ensure that the government's spending won't exceed 52.6 billion In any fiscal year. After several weeks of Intense negotia• tions, House conferees yielded and agreed to 'Senate proposals to funnel more money to sewer systems In densely populated areas in the Northeast and Midwest. The.compro• mise bill precludes financial assistance to communities In the Sun Bell and other fast• growing parts of the country that want to build sewer capacity In anticipation of papa• latlon and Industrial growth expected after 1990. The While House previously pledged to request S2.4 -billion from Congress for the program for each of the next few fiscal years, but some recent administration bud• gel drafts Include only fl billion for con• slrocllon grants In fiscal 1983. The conferees and the staff of the two committees that drafted the compromise bill haven't re- ceived any official Indication from the While House about hogmuch money will be re- quested for fiscal 1983. Some lawmakers argue the admintstra• tion may be unwilling to ask for the full amount for the current fiscal year unless Congress agrees to make corresponding cuts In other areas. One Senate staffer said, "There Is only a 50.50 chance we'll get some money for the program In the next few months. Even is such problems are worked out, many governors and sewer system officials are worried that the proposed changes In the direction of the program could disrupt proj• eels already under construction and leave some communities with half -finished treat• ment plants. In recent years, the govern• men( has provided $3 billion or more an. Dually to help build sewer projects. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES 1977 ♦ .- I i City of Iowa City MEMORANDUM DATE: December 18, 1981 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the City Manager to department heads regarding travel budget. ' Memorandum from Director of Planning and Program Development regarding status of new zoning ordinance. - Copies of letters from the City Manager: a. To Mrs, Margaret Stokely regarding parking on Village Road. _ b, To Mr. and Mrs. McClenahan regarding petition for the elimination of calendar parking in the 600 block of South Governor Street. - c. To Mr. Jay Honohan regarding proposed improvement to Riverside - Benton Intersection - Copy of letter to IDEQ from Veenstra & Kimm, Inc., regarding grant for University Heights sewer system. Calendar for January 1982 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 Vi_ R r Date: December 14, 1981 To: Department Heads From: City Manager Re: Travel A. Expenditure Reductions In a period of budget reductions and revenue shortfall, it becomes increasingly necessary to scrutinize operating expenses. Therefore, the proposed departmental budget requests for FY83 for travel which amounted to $90,123 have been reduced to $53,200. Similar reductions will be made in the FY82 budget in the near future. I B. Priorities Effective immediately travel priorities are: 1. Business Necessity. Examples: Delivery of bonds and documents, legislative affairs and testimony, required meetings with other governmental agencies, meetings of the Iowa League of Municipalities i and affiliated groups. 2.Special Needs: Examples: Criminal investigations, transportation of E prisoners and other similar activities. 3. Reimbursable Travel. Examples: Grants or other financial support for training purposes, inspection of facilities and meeting of technical groups. 4. Required Training. Examples: Certification or continuing education standards. , 5. Optional Training and Personal Development. Examples: Short tralm ng programs which you determine will increase your performance capabilities. 6. Professional and Technical Meetings. Examples: Regional and national meetings of professional and technical groups. I C. Other Guidelines I 1. Out-of-state training services are to be utilized only when in-state facilities are unavailable. 2. Only one out-of-state professional or technical meeting, at City expense, will be approved yearly for department and division heads. In addition another out-of-state trip for training purposes may be considered. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 2 3. Department heads may allocate funding for out-of-state trips to other department personnel provided that the total expenditure for this purpose does not exceed the amount which normally would be spent by the department and/or division head(s). bj/sp cc: City Council MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES W? City of Iowa Ci*: MEMORANDUM Date: December 17,;1981 1 ' To: City Council From: Don S'chmeisle Re: Status of the New Zoning Ordinance As previously indicated to the City Council, the staff has begun the development of a "short range" comprehensive plan that would project growth patterns for approximately the next 10 to 20 years. Following this memorandum is a preliminary report of an area in southwest Iowa City where significant changes have affected the validity of the long range comprehensive plan. The study is submitted not for your consideration but to exemplify the methodology being used in preparation of the short range comprehensive plan and in updating the long range comprehensive plan. The staff will be making a presentation to the City Council on Monday, December 21, on the status and progress of the new zoning ordinance and short range comprehensive plan. You might find it helpful to review the southwest area report prior to our making the presentation. Again, the report is not intended to present specific recommendations on land use policies in the southwest area; a final report will be presented to you later for your consideration. bj5/1 L". MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ME 1"- J STAFF REPORT SOUTHWEST AREA STUDY STUDY PURPOSE The Iowa City Comprehensive Plan is based on data gathered from within the Iowa City area. From the time it was adopted (May 1978) to the present, several areas in Iowa. City have experienced or are experiencing changes. Since the Comprehensive Plan is a working document and guide for local decision -makers, it should reflect any changes that are experienced. The intent of this area study is to view both the long-range and short-range development patterns for the Southwest Area of Iowa City. This area includes the land located south of Melrose Avenue and generally west of Sunset Street to the north and the airport to the south. The long-range plan reflects an ultimate land use pattern which, at this time, seems best able to serve the future needs of a growing Iowa City. The short-range plan attempts to plan more realistically for present potential development with regard to: 1) the staging of compact and contiguous growth; 2) the availability of municipal services; and 3) maximizing efficiency in the provision of municipal services. For over ten years, extensive residential development has been occurring on the west side. While much of this' development is spurred by the expansion of employment at University Hospitals, area growth is made possible by available sewer service capacity. Plans for the construction of Freeway 518 along the Iowa Department of Transportation alignment with interchanges at Melrose Avenue and Highway 1, the subsequent reconstruction of Highway 1 West as a four -lane limited access facility, the realignment of Mormon Trek Boulevard, and the Willow Creek sewer extension to the County Home together are already creating both residential and commercial development pressures in the study area. Due to the immanent impacts of these developments, a reassessment of land uses in the Southwest Area is needed. This study will address the issues which have arisen and suggest both long- and short-range land use plans for the area. ISSUES 1. Sewer Availability The Willow Creek trunk sewer extension to the Johnson County Care Facility has increased development opportunities in the study area. An 18 inch sewer line was extended, and, due to the drainage pattern of the land in the vicinity of this sewer, it has been determined that approximately 655 acres of land could naturally be serviced by this sewer. This potential capacity is limited, however, by the ten inch trunk line at the point of hook-up. The new extension runs into a bottleneck situation which effectively limits, for the present time, the sewerage capacity. Although MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES IISd V�_ the sewerage from 655 acres of land could naturally drain to the ten inch trunk line, based upon a population density of 12 people/acre utilizing 350 gallons of capacity/person/day, this line has the ability to accommodate only 166 acres within the designated service area. Approximately 47 acres of this capacity have already been utilized by existing development in the northeast corner of the service area, 3.5 acres of capacity by the Johnson County Care Facility, and 88 acres for the Hunter's Run Subdivision. As a result, the remaining capacity of this line has been reduced to 27.5 acres. Two considerations for the City in determining the development sequence for this area are: 1) maintaining compact and contiguous growth and 2) maximizing efficiency in the provision of municipal services. If these considerations are taken into account, the development of the remaining capacity is most desirable in the area east of Freeway 518. Approximately 163 developable acres of land lie east of the Freeway 518 right-of-way and within the ten inch trunk sewer service area. Taking the balance of the capacity of the ten inch line into consideration, only 27.5 acres or approximately 17 percent of this area may be serviced by this line at this time. Consequently, development could be reasonably limited to the area east of the Freeway 518 right-of-way. Unfortunately, the Hunter's Run Subdivision, located to the west of Freeway 518, has already been approved. This should not, however, negate the original goals of compact and continuous growth. 2. Freeway 518 Interchanges The location of proposed Freeway 518 stirred controversy for nearly two decades prior to the April 1980 agreement between the City of Iowa City and the Iowa Department of Transportation (IDOT). Freeway 518 will now be built on the alignment originally designated by IDOT>,�At one time, Iowa City's preferred alignment for Freeway 518 was approximately one mile southwest of IDOT's alignment. In the Trafficways Report prepared in April 1977, as part of the Iowa City Comprehensive Plan, several negative "urban development" implications which could be expected from the IDOT alignment for Freeway 518 were enumerated. One of those implications identified commercial development pressure due to the Freeway's interchange with Highway 1 as a potential problem. With revised plans including an interchange at Melrose Avenue, attention must be given to both interchanges. Melrose Avenue Interchange Residential development continues to be encouraged in the area surrounding the Melrose interchange in accord with the Comprehensive Plan's recommendation. While access to the Freeway makes commercial development attractive, both commercial and industrial uses have been discouraged in order to direct this development to the Highway 1 interchange. The City may not be able to support full development of commercial and industrial land uses at both interchanges. And since ample, sewerable land is available at the Highway 1 interchange for these 'more intensive land uses, it is the recommended location for commercial and industrial growth. A problem may arise, however, in that portions of the land surrounding the interchange are owned by the M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES —. "I County as part of the Care Facility. It is hoped that some agreement will be reached with them to restrict the sale and reuse of that land for purposes other than residential. b. Highway 1 Interchange Residential development is discouraged in this general area due to its location near the airport and its proximity to two main traffic facilities. Commercial and industrial uses, therefore, are better suited to this location. Presently, several commercial establishments are located in the NE quadrant of the Freeway 518/Highway 1 interchange and the realignment of Mormon Trek Boulevard provides access to this area from the north while providing a frontage road for the freeway. With the availability of sewer service, the NE quadrant is a logical choice for facilitating controlled commercial development. The NW and SW quadrants are located within the County's jurisdiction and are not considered appropriate for annexation because of the cost prohibitive nature of extending sewer service to the area. An Annexation Report will recommend that a joint City -County agreement be negotiated in order to control land use in these quadrants of the interchange. The short-range plan suggests the SE quadrant be zoned agricultural to reflect its present use and the fact that the area is not presently sewered. The long-range plan for this area indicates an industrial classification that could be developed as utility service is extended or demand for industrial area is created. It is, therefore, the opinion of this report that commercial and industrial development be contained at the Highway 1 interchange leaving the land surrounding the Melrose Avenue interchange in residential use. This recommendation is generally consistent with the Comprehensive Plan and reflects the impact which Freeway 518 will have on the study area. 3. Annexation In order to control development, especially to the east of Freeway 518, annexation of a rather large tract of land is recommended. This will enable zoning of the Highway 1 interchange for commercial and industrial use, thereby limiting residential use in the airport's flight path. A key purpose of annexation is to promote orderly urban growth. Interdependence between a developing community and its undeveloped fringe is obvious. Although corporation lines are no guarantee against substandard development, the extension of these boundaries through annexation brings the fringe areas within the city and widens the application of coordinated development practices. The area proposed for annexation meets the general criteria for annexation: HICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r-� 4 1) the area is contiguous to the present city limits; 2) the area has a natural "unity" with the city because of the extension of major streets to and through the area and the availability of sewer service presently or in the future; 3) numerous municipal services will be readily available to the area without substantial capital outlay for the provision of these services. By annexing this crucial area on the Southwest side, the City has the ability to direct and stage orderly and compatible growth patterns more successfully and with greater certainty. 4. De -annexation A city should annex only that area of land which can be provided, in a reasonable timespan, with municipal services (e.g., city water and sewer). With the recommendation to annex a large portion of potentially developable land, the City should assess whether there are tracts of land in the study area which are not potentially developable and should possibly be -de -annexed. One area has been identified where the provision of utilities is unlikely. The area of land bordered on the north by Rohret Road and the south by the city boundary line i s located in a watershed which drains to ar. area outside of the present city limits. To extend utility service to this area would not only be expensive, but would also open up development of a large area outside of the city limits. De -annexation of all but a 300 foot wide strip fronting Rohret Road would have the desired effect of directing frontage development along Rohret Road but limiting both the cost prohibitive future municipal service commitment to that area and undesirable development in the watershed. 5. Schools The analysis carried out for this study indicates both higher potential total population and elementary school population in the Southwest Area than were predicted by the Comprehensive Plan. A number of factors could influence these calculations, including the rate of residential growth, family size, housing type, and the effect of growth of unincorporated areas. The Comprehensive Plan's recommendation of two elementary school sites is not consistent with School Board plans. Because elementary school enrollment in the district as a whole is seen as declining, no new constructions are anticipated. It is possible an existing elementary school, elsewhere in the city, will be closed within the near future due to under -enrollment. The City should work closely with the School Board to monitor both the number of elementary school children in the Southwest Area and available capacity throughout the elementary schools on the west side. As need for additional elementary school facilities in the Southwest Area develops, students would be assigned to alternate elementary schools UR MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES throughout the city to maintain the viability of existing facilities and to increase overall operational efficiency within the Iowa City school system. While such a scheme conforms with planned efficiency, it would depart from the Comprehensive Plan's concept of the neighborhood school. In working closely with the School Board, Iowa City may choose to interpret the "neighborhood school" concept according to the Board's definition. Mainly for efficiency reasons, the neighborhood school is defined as that elementary school a student attends, regardless of the distance between the school and the student's residence. To acknowledge the School Board's decision regarding construction of future elementary schools, the Comprehensive Plan should be amended. Two existing elementary schools would remain to serve the Southwest Area's current and future population. In order to accommodate the elementary school population located in the Southwest Area of the city and maximize efficiency within the school system, those elementary students exceeding the capacity of Horn and Roosevelt Schools would receive bus service to alternate schools with available capacity on the east side of the city. A preliminary School Population Analysis was generated with the following assumptions: 1) no development west of Freeway 518; 2) development at maximum proposed densities; 3) similar housing types as currently constructed, and 4) size and structure of an average family to remain the same. The School Population Analysis projected 1,456 to 2,267 additional elementary school children in the Southwest Area. Two additional schools would eventually be needed to accommodate the students within the area. With bus service to neighboring east side schools, however, education could be provided at lower cost per student than providing two new schools, at least in the short run. Therefore, no elementary school site will be reserved for the Southwest Area. By not committing the city to a school site, residential patterns will not be encouraged based on a future, unknown service. Residents should be clearly alerted by this action that the bussing of elementary school children from this area will be an economic necessity in the future. Green Space Open green space should continue to be encouraged along Willow Creek and its tributaries in a lineal greenbelt pattern. This recommendation both encourages green space and serves to limit development in the flood plain. In the area proposed for annexation, an open space buffer along natural features is suggested to separate residential and Highway Commercial uses. Proposed Land Use Two maps have been prepared which identify both the long-range and short- range land use patterns for the Southwest Area. The long-range plan, which at this time reflects the ultimate desired land use pattern for the area, shows general use areas without assigning densities. The long-range view will help guide development, allowing both public and private interests to anticipate the likely growth patterns. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES 0 I 6 r The land use pattern recommended in the short-range plan identifies the immediate development sequence. Areas zoned agricultural reflect the Ocurrent use pattern and will be rezoned to a more intensive use as growth therures develop areas, whilean/oalsordesignated asrgeneralauseeareasefficiently provided. without specific zoning, are considered available for development. RECOMMENDATIONS 1• With the exception of the Hunter's Run Subdivision, residential development should be confined to areas east of Fregway 518 to promote efficient, compact and contiguous growth. 2. An area of land generally east of the Freeway 518 and Highway 1 interchange and extending north to the city boundary line should be annexed in order to focus commercial and industrial development at this interchange. 3. Commercial development nue interchange with Freewapressure 518 and ao agreement hld be lshould tbehreached swith ethe County to restrict sale of their land at that interchange for uses other than residential. 4• An area of land south of Rohret Road should be deannexed to limit future commitments for municipal services to that area which are cost prohibitive. S. No school sites should be reserved in the study area. The School Board anticipates no construction and assumes bussing is a realistic and economic . necessity. 6. Open green space should be promoted where possible. 7. Agricultural zoning should be used as a staging technique to manage and direct efficient, compact and contiguous urban growth. I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES U V A 4' rr_ CITY CSF CIVIC CENTER 410 E. WASHINGTON ST. December 14, 1981 IOWA CITY, IOWA 52240 Mrs. Margaret Stokely, Chairman Deerfield Common Management Committee 12 Deerfield Common Iowa City, Iowa 52240 Dear Mrs. Stokely: CITY (319) 356-500D This letter is to respond to your latest request to alter the existing parking prohibition on Village Road. Specifically you are suggesting that parking be allowed during the evening hours. A revision to permit parking between 6:00 PM and 2:'00 AM certainly will not inconvenience the general public. Therefore, I have instructed the Public Works Department to submit the proposed change for City Council approval as soon as possible. This will provide parking on one side of Village Road south from the intersection of Wayne Avenue. If you have any other questions concerning this matter or other City services, give me a call. Sindyours, Neal G. Berlin/ City Manager bj/sp cc: City Council Chuck Schmadeke Jim Brachtel City Clerk MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES UZ .-I 1_\ December 15, 1981 Mr. & Mrs. Greg McClenahan 650 S. Governor Iowa City, Iowa 52240 Dear Mr. & Mrs. McClenahan: This letter is to respond to your petition for the elimination of calendar parking in the 600 block of South Governor Street. The City Council considered this matter in its discussions in 1978 regarding on -street parking throughout the City. At that time the City Council recognized there would be certain areas that would have slightly differing needs and conditions from other areas. However, it is the City Council's opinion that a uniform policy based upon area and upon street width was the most desirable approach to take in regulating on -street parking. The purpose of the prohibition is to reduce the use of streets for parking, increase the safe use of streets by eliminating parking on both sides and facilitate street cleaning and snow removal. The City Council is not disposed at this time to alter these decisions and policies reached after lengthy discussion and much public input. Sincerely yours, Neal G. Berlin City Manager bj/sp cc: City Council City Clerk L". MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIOS•DES MOINES ME I W 1„ - L,. CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 December 12, 1981 Mr. Jay H. Honohan 330 E. Court St. Iowa City, Iowa 52240 Re: Proposed Improvement to Riverside Drive - U.S. 6 - Benton Street #F-6-7(22)-20-52 Dear Mr. Honohan: This is in response to your letter of December 7, 1981, to the City Council concerning the subject project. Shortly you will receive a detailed'response from the Iowa Department of Transportation. As we discussed, McDonald's was notified of this project and the median strip prior to construction of the building. If you have any further questions concerning this matter, please contact me. I /Neal rel yours, G. Berlin City Manager bj/sp cc: City Council Robert Henely Chuck Schmadeke City Clerk MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 18 F3 - 4' r". �l — VEENSTRA & KIMM, INC. ENGINEERS & PLANNERS 2:9 WESI BANK BUILDING ILII :ZND STREET WEST GES MOINES. 10:70. 5913 SI:"S.8003 December 8, 1981 Shirley Christoffersen Construction Grants Division Iowa Department of Environmental Quality Henry A. Wallace Building 900 East Grand Avenue Des Moines, Iowa 50319 IOWA CITY, IOWA CONSTRUCTION (STEP 3) GRANT UNIVERSITY HEIGHTS SYSTEM GRANT AMOUNT - $501,170 A grant application was filed with IDEQ for the University Heights System on July 30,.1981. Completed plans and specifications were submitted to your department on July 17, 1981. At that time, we pointed out that this project required coordination with the proposed improvements by the Iowa Department of Transportation on Benton Street -Riverside Drive. It is our understanding that there are FY 1981 funds which are, as yet, uncommitted to specific projects. We therefore, on behalf of the City of Iowa City, ask that you fund the University Heights System project from these funds. We realize that such funding may be out of sequence with regard to the priority system. lie recall that the River Corridor Sewer project in Iowa City was funded out of sequence since it was ready and funding was available. We believe funding the project now is warranted based on the following: 1. Interagency activity on the State level is involved. The IDOT improvement is pending subject to acquisition of right-of-way. The City wants to construct the underground improvements before the street improvements are started. Such an approach will avoid duplication of construction, embarrassment and extra overall costs to the City, State and Federal governments. 2. The proposed sewer construction will alleviate a surcharging problem which involves two cities - Iowa City and University Heights. We believe that this project, being regional in concept, should be funded. 3. The plans and specifications are ready for the bidding process. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I401NES L". V_ I Shirley Christoffersen ' December 8, 1981 Page 2 ble respectfully request that this project be approved for funding from FY 1981 funds. YEENSTRA 8 KIMM, INC. Original Signed by J. 0 wiwr JIIK: jk 11662 cc: Jay Zimmerman 1—Charles J. Schmadeke MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES A 4. I e us 3 &M -Mag Court 3PM-Inf Counci 7'30PM- P&Z (C 8AM-Mag Court 3PM-Inf Counci 8AM-Ma, Court 3PM-In. Counc, 7.30PM P&Z (i 8AM-Mai Court 3PM-In: Coimc: 7: 30PM- j/ Comm