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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
March 27, 2008
MARCH 31 WORK SESSION ITEMS
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Director of Housing and Inspection Services and the Senior
Housing Inspector: Proposed Adjustment in Fee Schedule for Rental Permits
IP3 House File 2537 -Iowa Container Deposit Bill
MISCELLANEOUS
IP4 Letter from James O'Dell and Sylvester Daughtry, Jr. to the Chief of Police: Accreditation
IP5 E-mail from Brett Rosenberg to Council Member Wilburn: ENERGY STAR Challenge
Training Sessions for Local Governments [Council Member Wilburn's response
included]
IP6 Letter from JCCOG Acting Traffic Engineering Planner to Lexington Avenue residents
between Park Road and River Street: Lexington Avenue traffic barricade
IP7 Memorandum from the City Clerk: March 26 Invitation -Cedar Rapids Community Garden
"Open Air Classroom"
Invitation: Iowa City Community String Orchestra Spring Concert, April 6, 2008
[Distributed at 3/31 Work Session]
DRAFT MINUTES
IP8 Police Citizens Review Board: March 11, 2008
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CITY OF IOWA CITY
www.icgov.org March 27, 2008
~ MARCH 31 WORK SESSION ITEMS
IP1 Council Meeting and Work Session Agenda
IP2 Memorandum from t Director of Housing and Inspecti n Services and the Senior
Housing Inspector: Prop sed Adjustment in Fee Schedule or Rental Permits
IP3 House File 2537 -Iowa Con 'ner Deposit Bill
MI CELLANEOU
IP4 Letter from James O'Dell and Sylvester Da>;~ghtry, r. to the Chief of Police: Accreditation
IP5 E-mail from Brett Rosenberg to Council ber Wilburn: ENERGY STAR Challenge
Training Sessions for Local Govern ent [Council Member Wilburn's response
included]
IP6 Letter from JCCOG Acting Traffic E ineering Plann to Lexington Avenue residents
between Park Road and River Stree . Lexington Avenue tr fic barricade
IP7 Memorandum from the City Clerk: arch 26 Invitation - Cedar R ids Community Garden
"Open Air Classroom"
DRAFT MINUTES
IP8 Police Citizens Reviev~oard: March 11, 2008
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City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas March 27, 2008
www.icgov.org
• MONDAY, MARCH 31 Emma J. Harvat Hall
6:30p Regular Work Session
• Council Appointments
• Agenda Items
• Housing Inspection Fees
• After Hours Clubs
• Iowa Container Deposit Bill
• Legislative Update
• Council Time
• Schedule of Pending Discussion Items
• Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedule
• TUESDAY, APRIL 1 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• THURSDAY, APRIL 10 City Manager's Conference Room
7:OOp Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• MONDAY, APRIL 14 Emma J. Haivat Hall
5:30p Regular Work Session
7:OOp Special Formal Council Meeting
Continue Regular Work Session if necessary
• THURSDAY, APRIL 24 Emma J. Harvat Hall
4:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• FRIDAY, APRIL 25 Emma J. Harvat Hall
4:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
TBD Meet and Greet -City Manager Candidates Public Library Meeting Room A
• MONDAY, APRIL 28 Emma J. Harvat Hall
5:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
6:30p Special Work Session
• TUESDAY, APRIL 29 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
All meetings are tentative and subject to change.
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Date: March 27, 20
CITY OF IOWA CITY 1P2
MEMORANDUM
To: City Council
From: Doug Boothroy, irec
Norm Cate, Senior H
Re: Proposed Adjustment
ng~~d Inspection Services
ing Inspectd;
Fee Schedule for Rental Permits
In 2002, the City Council directed the Housing Inspection Division to fully fund its budget
through rental permit fees. Prior to this date, the policy had been to partially subsidize about
30% of the division's functions through the General Fund. Once the division assumed the policy
of being completely self-supporting, it became mandatory to monitor the budget carefully and
balance expenditures with appropriate permit fees.
In order to make the division self-supporting, fees have been increased periodically to reach the
required revenue stream:
August 2002: 45% fee increase
July 2003: 45% fee increase
July 2006: 10% fee increase
After the initial very significant increases in 2002-03, less drastic fee increases are now needed.
Fee increases will be periodically required to cover inflationary costs, such as employee
wages/benefits, vehicle and equipment expenses, and technology costs.
The January 29, 2008 fee increase memo to Council proposed an approximate 9% increase in
fees. After further review, we believe an approximate 5% increase in rental fees, along with
moving single family and duplex dwellings to a two year cycle, will achieve a balanced budget
through FY 2014. In FY 2014, consideration of a fee increase will be necessary to continue
balancing the budget.
Please note that the FY 09 budget adopted by the Council included a fee increase. If the
Council defers adoption of a fee increase, the Division will have an approximate deficit of
$84,000 for FY 2009. The following describes three options for your considerations.
1. NO FEE INCREASE
2. BALANCE BUDGET THROUGH APPROXIMATLEY A 5% FEE INCREASE AND
MOVING SINGLE FAMILY AND DUPLEX DWELLINGS TO A TWO YEAR CYCLE.
3. NO FEE INCREASE AND A TWO YEAR INSPECTION CYCLE FOR SINGLE
FAMILY AND DUPLEX DWELLINGS
March 27, 2008
Page 2
OPTION 1. NO FEE INCREASE:
If fees are not raised, deficits for the division will increase for FY 2009 through FY 2013, so that
the division's overall deficit through that time period would be approximately $350,000. This
option is not recommended.
OPTION 2. A BALANCED BUDGET THROUGH APPROXIMATELY A 5% FEE INCREASE
AND MOVING SINGLE FAMILY AND DUPLEX DWELLINGS TO A TWO YEAR INSPECTION
CYCLE.
The Housing & Inspection Services Department recommends this option to accomplish the goal
of a balanced budget through 2013: Increase rental permit fees by approximately 5% and move
single family/duplex structures from a 3-year to a 2-year inspection cycle.
A two-year inspection cycle for single-family/duplex structures was originally a recommendation
made to City Council in 2002 by the Neighborhood Housing Relations Task Force Final Report
with the full support of Housing & Inspection Services staff. This recommendation was made
because the Task Force concluded that more frequent inspections would maintain better control
over nuisance violations such as trash, litter, illegal parking and other violations which are
problematic with a significant number of single-family/duplex rental structures in neighborhoods.
This proposal would also equalize the inspection cycle for all rental dwellings in Iowa City to the
two-year cycle.
The following is an explanation of the impact of the proposed change
• Current fee schedule: $120 for structure; plus $16 per unit; plus $6 per bedroom.
• Proposed fee schedule: $135 per structure; $16 per unit; $6 per bedroom.
• Move single family and duplex dwellings to a two year inspection cycle.
The following illustrates the effects of the proposed increase on a typical 12 dwelling unit building, two
bedrooms per unit, as well as a typical duplex with three bedrooms per unit.
TWELVE DWELLING UNIT BUILDING WITH 24 BEDROOMS
• Current Fee: $456 every two years.
• Proposed Fee: $471 every two years, a $7.'50 a year overall increase, or $.05 a month increase
per unit.
DUPLEX BUILDING WITH SIX BEDROOMS
• Current Fee; $188 every three years.
• Proposed Fee: $203 every two years, a $38.84 a year overall increase, or $.83 a month per unit.
March 27, 2008
Page 3
PROJECTED REVENUE AND EXPENDITURES FY 2009 THROUGH 2014 WITH
PROPOSED INCREASE
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
385,000 400,000 475,000 540,000 610,000 615,000
Revenue
449,000 459,000 473,000 500,000 530,000 580,000
Expenditures
000
-64 -59,000 0 0 0 0
Deficits ,
0 0 +2,000 +40,000 +80,000 +35,000
Surplus
As this table illustrates, the revenue generated by moving single family and duplex rental
structures to a two year inspection cycle would not begin occurring until the FY 2011 budget and
the full budget impact would not be entirely realized until FY 2013. At that time, all single family
and duplex dwellings will be on a two year cycle. HIS projects a $122,000 budget surplus from
FY 2011 through 2013, effectively balancing the projected FY2009-2013 overall budget (i.e. a -
$123,000 budget deficit for FY 2009 & 2010 and a budget surplus of $122,000 for FY 2011,
2012 & 2013). Please note that no further revenue growth will be occur beyond FY 2014 without
a fee increase
OPTION 3. NO FEE INCREASE AND A TWO YEAR INSPECTION CYCLE FOR SINGLE
FAMILY AND DUPLEX DWELLINGS
A question was asked by Council at your February 5, 2008 formal meeting as to what would be
the budget impact of the above option. By moving single family and duplex dwellings to a two
year cycle without a fee increase, the overall budget deficit for the FY 2009/2013 period would
be approximately $180,000. However, please note that this deficit will continue to grow without
offsetting fee increases.
Conclusion
Staff recommends the council continue its past practice of balancing the rental division's budget
by meeting that goal with a fee increase, as well as moving single family and duplex dwellings to
a two year inspection cycle.
If council continues the practice of balancing the division's budget, then fee increases will
continue to be a regular periodic request. If the Council adopts the staff recommendation, it is
projected a fee increase would not be need to be considered until FY 2014.
Also included with this memo is a table that provides a basic snapshot of other rental programs
around Iowa and the Mid-West.
Staff will be in attendance at the work session to discuss this request in more detail.
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House File 2537 - Introduced
HOUSE FILE
BY COMMITTEE ON ENVIRONMENTAL
PROTECTION
(SUCCESSOR TO HSB 734)
Passed House, Date Passed Senate, Date
Vote: Ayes _ Nays Vote: Ayes Nays
Approved
A BILL FOR
1 An Act relating to the control of beverage containers by
2 expanding the types of beverage containers covered and
3 increasing the reimbursement amount paid to dealers.
4 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
5 TLSB 5713HV 82
6 tw/rj/14
PAG LIN
1 1 Section 1. Section 455C.1, subsections 1 and 2, Code 2007,
1 2 are amended by striking the subsections and inserting in lieu
1 3 thereof the following:
1 4 1. "Beverage" means a liquid intended for human
1 5 consumption and packaged in a beverage container for sale to
1 6 consumers. "Beverage" shall not include the following:
1 7 a. A liquid typically ingested in very small quantities
1 8 and consumed for medicinal purposes only.
1 9 b. A liquid designed to be consumed only as a nutritional
1 10 supplement.
1 it c. A product intended to be consumed, or packaged and sold
1 12 to consumers or institutions, in a frozen state.
1 13 d. A powdered drink mix.
1 14 e. A soup or broth, including seafood, meat, or vegetable
1 15 broth.
1 16 f. Farm=produced apple cider which has not been heated,
1 17 pasteurized, or otherwise processed.
1 18 g. A liquid which is any of the following:
1 19 (1) A syrup.
1 20 (2) A concentrate.
1 21 (3) Typically added as a minor flavoring ingredient in
1 22 food or drink, such as extracts, cooking additives, sauces, or
1 23 condiments.
1 24 h. Milk or other primarily dairy=based drinks.
1 25 2. "Beverage container" means a glass, plastic, or metal
1 26 container, sealed by the manufacturer, containing a beverage
1 27 of at least five and one=half fluid ounces or one hundred
1 28 sixty=two milliliters but not more than sixty=eight fluid
1 29 ounces or two liters in size.
1 30 Sec. 2. Section 455C.2, subsection 2, Code 2007, is
1 31 amended to read as follows:
http://coolice.legis.state.ia.us/Legislation/82ndGA//Bills/HouseFiles/Introduced/HF2537.ht... 3/27/2008
Page 2 of 2
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2. In addition to the refund value provided in subsection
1 of this section, a dealer, or person operating a redemption
center who redeems empty beverage containers or a dealer agent
shall be reimbursed by the distributor required to accept the
empty beverage containers an amount which is cae-seat two
cents per container. A dealer, dealer agent, or person
operating a redemption center may compact empty metal beverage
containers with the approval of the distributor required to
accept the containers.
EXPLANATION
This bill relates to the control of beverage containers.
The bill increases the types of containers which require a
refund value to include beverage containers such as bottled
water and juice drinks.
The bill also increases the reimbursement amount, commonly
referred to as the handling fee, paid by distributors to
dealers from 1 cent per beverage container to 2 cents per
beverage container.
LSB 5713HV 82
tw/rj/14
http://coolice.legis.state.ia.us/Legislation/82ndGA/Bills/HouseFiles/Introduced/HF2537.ht... 3/27/2008
COMMISSION ON ACCREDITATION FOR LAW ENFORCEMENT AGENCIES
Incorporated
10302 Eaton Place, Suite 100 • Fairfax, Virguua 22030.2215 • Local (703) 352225 • (S00) 3Fi8-3757 • FAX (703) 591-2206 • caleaQ~ eaorg
March 15, 2008
Mr. Samuel Hargadine
Chief of Police
Iowa City Police Department
410 East Washington Street
Iowa City, IA 52240
Dear Chief Hargadine:
Congratulations!
It is a privilege to advise you that your agency has met the requirements of a highly regarded
and broadly recognized body of law enforcement standards, and was accredited for a third time by
the Commission on Accreditation for Law Enforcement Agencies, Inc., on March 15, 2008.
Your agency's reaccreditation represents the satisfactory completion of a continuous process
of thorough agency wide self-evaluation, concluded by an exacting outside review by a team of
independent assessors.
It also represents your agency's ongoing acceptance of the obligation to continue the quest for
professional excellence by working toward fulfillment of any remaining applicable other-than-
mandatory standards with which you chose not to comply during this reaccreditation activity, and any
future standards promulgated by the Commission that may be applicable to your department.
Accreditation of the Iowa City Police Department is for three years. During the period of
accreditation, your initial award date of March 23 will serve as the anniversary date for submission of
yearly reports verifying your agency's continuing compliance with the standards under which you
became reaccredited.
On behalf of the Commission on Accreditation for Law Enforcement Agencies, Inc., we
commend you and the Iowa City Police Department for demonstrating commitment to professional
law enforcement in policy and practice. Again, congratulations.
Sincerely,
ames M. O'Dell S vester Daughtry, J . V
chair Executive Director
~__
IP5
Marian Karr
From: Ross Wilburn
Sent: Wednesday, March 19, 2008 2:58 PM
To: Brett Rosenberg
Cc: Council; Dale Helling
Subject: RE: ENERGY STAR Challenge Training Sessions for Local Governments
Dear Mr. Rosenberg,
Thank you for sending the information about the Energy Star Program Internet training sessions. I will pass this
information along to our current Mayor Reginia Bailey and to the appropriate city staff.
Sincerely,
Ross Wilburn
Iowa City Council District A
_. _ _ _ _ __
From: Brett Rosenberg [mailto:brosenberg@usmayors.org]
Sent: Mon 3/17/2008 12:40 PM
To: Ross Wilburn
Subject: ENERGY STAR Challenge Training Sessions for Local Governments
Dear Mayor,
As a signatory to the Mayors Climate Protection Agreement, you maybe pleased to learn of upcoming
opportunities for you and your staff to learn about easy ways to reduce your city's greenhouse gas emissions by
improving energy efficiency.
Beginning Wednesday, March 19 and over the coming weeks, the EPA, through its Energy Star program, is
offering free Internet-based training sessions. As noted below and in the attached document in further detail, these
sessions will cover several ways a community can harness Energy Star to better manage city energy use and
reduce emissions:
• Innovative Financial Solutions for Efficiency in Drinking Water Systems and Wastewater Treatment
Plants
• Benchmarking Wastewater Treatment Plants in Portfolio Manager
• Follow Along with Louisville: Launch the ENERGY STAR Challenge in Your Community
• ENERGY STAR and the LEED® Rating System
• ENERGY STAR Challenge: Getting Started
• Improving Your Own Facilities: Measuring and Tracking Your Energy Use
• Promoting Energy Efficiency to Your Community
Each session's schedule is listed below, along with information that address how to register. Again, each session
is Internet-base and completely cost-free. If you have questions or concerns, please feel free to call or email me.
As always, thank you for your great work.
Regards,
Brett Rosenberg
The U.S. Conference of Mayors
(202) 861-6782
....................................................................................
3/19/2008
Page 2 of 5
ENERGY STAR1z
CHALLENGE TRAINING ;FOR LOCAL GOVERNMENTS
Join the ENERGY STAR Challenge and improve the energy efficiency of America's
commercial and industrial buildings by 10 percent or more.
Learn more with FREE on-line training sessions from ENERGY STAR.
Register now at https_//energystar.webex.com.
Innovative Financial Solutions for Efficiency in Drinking eater Systems and ~~~astervate-•
"I"reatment Plants
Learn how water and wastewater facilities are increasing energy efficiency with innovative solutions to
financial barriers. During this session, attendees will learn about the differences between financing
projects in the public and private sectors, the basics of performance contracting, and taxable versus tax-
exempt lease purchasing agreements. Financial experts will also highlight how to finance energy
efficiency projects with the savings generated by reduced operating costs while quantifying the cost of
delaying energy efficiency improvements.
Wednesday, March 19, 1:00 - 2:30 PM ET
Thursday, Apri123, 1:00 - 2:30 PM ET
Benchmarking Wastewater 'Treatment Plants in Portfolio Manager
Portfolio Manager allows users to track the progress of energy efficiency efforts and compare the energy
use of wastewater treatment plants to other peer facilities across the country. During this session,
attendees will learn how to measure and track energy use and carbon dioxide emission reductions in
wastewater treatment plants to establish baseline energy use, prioritize investments, set goals, and track
improvements over time.
Monday, March 24, 1:00 - 2:30 PM ET
Monday, Apri17, 1:00 - 2:30 PM ET
Follow Along with Louisville: L,annch the F;NEI2t~,Y S"T=1:R C'hallenge in Your ('ommunity
Follow along as cities like Louisville, KY, and Albuquerque NM, use the ENERGY STAR Challenge as
a platform to promote improved energy efficiency in public and privately owned buildings and achieve
city-wide reductions in greenhouse gas emissions.
In this session, learn how Louisville Mayor Jerry E. Abramson and his dedicated staff pulled together
two days of successful kick-off meetings to launch the city's partnership with ENERGY STAR and
motivate area business leaders to join in eliminating energy waste and protecting the climate. Guest
speakers from the City of Louisville will join EPA officials to share their first-hand experience and offer
best practices such as sample agendas, tips on training city staff and reaching out to the private sector,
and a model action plan to develop and launch a community energy efficiency campaign.
3/19/2008
Page 3 of 5
Thursday, Apri13, 1:00 - 2:00 PM ET
FNF..,RGS~ STAR and the I..EFI)~-?- Rating System
During this session, attendees will learn how to use EPA tools and resources to help meet requirements
for the U.S. Green Building Council's Leadership in Energy and Environmental Design rating system
for new commercial construction (LEED NC), existing buildings (LEED EB), and K-12 facilities
(LEED for Schools).
Portfolio Manager, which is required for LEED EB, allows users to track energy use, associated costs,
and carbon emissions in existing buildings. Target Finder is required for LEED for Schools and helps
users set whole building energy performance targets in new construction and provides data, such as
intended whole building energy use.
Tuesday, May 6, 1:00 - 2:30 PM ET
ENER(;~' S'C~R Challenge: C:etting Started
Learn about the tools and resources found in the ENERGY STAR Challenge Toolkit that will help
you improve the energy performance of your buildings and help you promote energy efficiency to the
broader community, including schools, commercial offices, retailers, healthcare organizations, small
businesses, congregations, and others.
Dates and times for this session are to be determined. Visit https//energy_star.webex.c_ _om. to register for
the session.
Improving Four O~~~n Facilities: 'llcasuring and "Tracking Four Energy LJse
This session will review the on-line tool, Portfolio Manager. This tool allows you to measure and track
energy use and carbon emission reductions in all buildings and helps your city or county lead by
example with improved energy performance. Use Portfolio Manager to establish baseline energy use,
prioritize investments, set goals, and track energy use improvements over time. In addition to tracking
energy use, you can also use the tool to track and manage water consumption.
Dates and times for this session are to be determined. Visit https_:.//energystar.web.ex.com to register for
the session.
:Promoting P,nergy I?,lficiency to four Community
Learn how to accelerate energy efficiency activities in your community. You can leverage ENERGY
STAR brochures, public service announcements, press releases, posters, event ideas, and templates to
help spread the word about saving energy and protecting the climate.
Dates and times for this session are to be determined. Visit https_//energxstar.webex.com to register for
the session.
Learn more and sign up for the Challenge at
3/19/2008
Page 4 of 5
www.ene~_Xstar,~ov/chall_en~e
3/19/2008
Page 5 of 5
Peter Oh
Senior Analyst
Working in Support of EPA's Climate Protection Programs
The Cadmus Group, Inc.
1600 Wilson Blvd., Suite 500
Arlington, VA 22209
P: (703)247-6137
F: (703)247-6037
E: poh.~cadmusgroup,com
You are currently subscribed to mpcasignatories as: ross-wilburn(a Iowa-city.org.
To unsubscribe click here: http://list.usm_a~ors.org8._l /u?idu261 W&n..=T&1=mPcas~n_atories&132
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3/19/2008
us-zr-us
r 1P6
March 26, 2007
Lexington Avenue residents between Park Road and River Street
Re: Lexington Avenue traffic barricade
Dear Residents:
-^a...~_ ---~
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240- 1 826
(319) 356-5000
(319) 356-5009 FAX
www. icgov.org
Last fall, City crews removed the Lexington Avenue traffic barricade along with the associated
warning signage. You will recall that the agreement between the neighborhood and the City
Council states that the barricade will be in place for three seasons and removed during the
winter. We specifically established that the barricade will be removed when the City installs
snowplows on City trucks, and reinstalled when the snowplows are taken off.
The purpose of this letter is to inform you that City crews will reinstall the barricade and warning
signage the week of April 7, weather permitting. City crews will remove the barricade again next
fall.
Feel free to contact me at 356-5253 or kent-ralstoniu'~-iowa-city.org if you have any questions.
Sincere y,
Kent Ralston
JCCOG Acting Traffic Engineering Planner
cc: City Council
Dale Helling
Matt Johnson
Rick Fosse
John Sobaski
Bud Stockman
Jeff Davidson
John Yapp
Marcia Klingaman
jccogtp/Itrs/Lexington Barricade04-08.doc
r
~~~®~„~ CITY OF IOWA CITY IP7
~~RA~ Dl~
~E
DATE: March 19, 2008
TO: Mayor and City Council
FROM: Marian K. Kan, City Clerk M~~
\~`
RE: March 26 Invitation
Since there is no information packet this week, and this invitation is time sensitive, I am
providing you the information by mail. This will be included in your packet next week
for archiving purposes.
Have a great week-end.
Page 1 of 2
Marian Karr
From: Soyawax@aol.com
Sent: Thursday, March 13, 2008 9:12 AM
To: info@hooverassociation.org; annette.wetteland@lib.state.ia.us; info@hacap.org; info@crma.org;
info@friendsof theimmigrant.org; mstoffregen@iowacityarea.com; Council;
churchesunited@yahoo.com; welcome@chsfs.org; Janet@freedomfestival.com; civilrights@cedar-
rapids.org; chamber@cedarrapids.org; catherinemcauley@quest.net; wjohnso@dhs.state.ia.us;
president@accessiowa.org; lavrenzr@trinity.org; brmanard@solon.k12.ia.us;
cilavely@regina.pvt.k12.ia.usnhobbs@marion.k12.ia.us; tmcgraw@aea10.k12.ia.us;
Itiemann@gwaea.org; dwhitehead@ccs.k12.ia.us; pvincent@cc-amana.k12.ia.us;
dmarkward@cr.k12.ia.us; jbrady@cr-cath.pvt.k12.ia.us; linsey-abbot@uiowa.edu; marcella-
david@uiaowa.edu; info@kirkwoood.cc.ia.us; benesh1@iastate.edu
Subject: Cedar Rapids Community Garden "Open Air Classroom"
Dear Friends;
We request your attendance at the Cedar Rapids City Council at 6 pm, WED March 26th, 2008.
Your public appearance to voice support for this timely project will be greatly appreciated. The City
Government listens when a significant group of citizens voice their support for an issue.
We will present a formal request to the Cedar Rapids City Council during the "public comment" time at
the WED. March 26th Council Meeting to request seasonal use of 1 city owned vacant lot in the Oakhill
Jackson Neighborhood.
We will utilize this one lot as an "outdoor classroom" home vegetable garden demonstration project.
The objective of this project is to encourage Oakhill Jackson families to plant their own backyard garden's. Low
income families have the very least access to real food, and consume the highest quantities of processed
commodity based food. Nationally, this dietary situation results in billions of dollars in disease care costs to
deal with the rising levels of obesity as well as childhood and adult diabetes. The Oakhill Jackson/Metro High
School Community Garden Classroom is a way to mitigate this national health problem on a local level. Oakhill
Jackson is the lowest income area of our city. We can make a major difference in economic self sufficiency and
public health with this timely effort.
To keep this effort highly focused, we will do the demonstration garden at this one site in Oakhill Jackson and
invite families from Wellington Heights, Moundview and any other CR citizens to attend as well.
Susan Jutz, former President and present Board Member of Practical Farmers of Iowa is donating all seeds for
this project. Susan and Senator Rob Hogg's, wife Kate Hogg work together on a Community Supported
Agriculture project (CSA) They will be working with Metro High students this year to "glean" surplus produce
at their two farms to bring the fresh produce into the Oakhill Jackson/Metro High/Kalona Organics Store
Front project. This Storefront will provide organic milk, eggs, cheese, butter and produce to Oakhill Jackson
at a wholesale/affordable price. The Community Garden Classroom will be part of this overall healthy/local
food initiative.
We are recruiting a local Master Gardener to serve as the instructor for this community open air classroom.
If you cannot attend in person, then please send your letter of support for this project to:
S.E.E.D.
1029 Third Street S.E.
Cedar Rapids, Iowa 52401
3/13/2008
Page 2 of 2
Thank you for your support of this project.
S.E.E.D Founders (Sustainable Ecological Economic Development S.E.E.D.)
Michael Richards, President
Oakhill Jackson Neighborhood ASSN.
Phone; 319-213-2051
Lynette Richards
Metro High Teacher and Guidance Counselor
319-551-3401
Cedar Rapids Community Garden "Open Air Classroom"
It's Tax Time! Get tiffs forms and advice on AOL Money & Finance.
3/13/2008
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Dear Orchestra Patron,
1354 Curtis Bridge Rd. NE
Swisher, IA 52338
March 26, 2008
We cordially invite you to join the ICCSO when it presents
its Spring Concert at 3:00 p.m. on Sunday, April 6, 2008, at the
Englert Civic Theatre, 221 E. Washington Street in downtown
Iowa City.
Conductor Carey Bostian II has selected a program from
Mozart and Mendelssohn to modern music for the final concert of
our 28~h season. The orchestra continues its recent tradition of
featuring music by Iowa composers.
The concert will open with Sunday Afternoons by Donald
Justice. The prize-winning poet wrote it for the ICCSO in 2000 at
the suggestion of ICCSO bassist Laird Addis.
Katie Wolfe, UI violin professor, will perform Mozart's
Violin Concerto no. 2 with the orchestra. Iowa connections
continue with John Rommereim's piece Zhivago 's Lullabye.
Rommereim is head of the Department of Music at Grinnell
College and a member of the Iowa Composers Forum.
The concert will close with a piece by Mendelssohn, Sinfonia no. 8 for Strings. The piece
is an early work by the composer written during his teenage years, and it is full of contrapuntal
technique and exuberance.
The concert is free and open to the public. Free parking is available in the city-owned
ramp opposite the Civic Center, as well as in the ramp adjacent to the Senior Center. We hope
you will be able to join us for an enjoyable afternoon of community music making on April 6.
Sincerely yours,
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Janice Horak
On behalf of the Board of the
Iowa City Community String Orchestra
IOWA CITY COMMUNITY STRING ORCHESTRA
POLICE CITIZENS REVIEW BOARD
MINUTES -March 11, 2008
CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Elizabeth Engel, Loren Horton, Donald King, Greg Roth
MEMBERS ABSENT: None
STAFF PRESENT: Staff Kellie Tuttle, Legal Counsel Catherine Pugh
DRAFT
IP8
STAFF ABSENT: None
OTHERS PRESENT: Sergeant Doug Hart of the ICPD and Officer David Schwindt of the ICPD and
President of the Labor Relations Organization; and public, Ruth Spinks from
the Local Chapter of the ACLU
RECOMMENDATIONS TO COUNCIL
The Board recommends approval of the amendments to its Standard Operating
Procedures, to include the changes made necessary from the amendments to the
Home Rule Charter, and non-substantive changes and formatting issues.
CONSENT
CALENDAR Motion by Horton and seconded by King to adopt the consent calendar as presented
or amended.
• Minutes of the meeting on 01/08/08
• ICPD General Order 01-01 (Racial Profiling)
• ICPD General Order 01-06 (Juvenile Procedures)
• ICPD General Order 07-01 (Patrol Rifle)
• ICPD Memorandum, Quarterly Summary Report (all quarters) IAIR/PCRB, 2007
• ICPD Department Memo 08-04 (September-December Use of Force Review)
• ICPD Use of Force Report -October 2007
• ICPD Use of Force Report -November 2007
• ICPD Use of Force Report -December 2007
Motion carried, 5/0.
OLD BUSINESS Review of amended SOP's (Changes necessary by 11/6 election) -The Board
reviewed the draft prepared by Legal Counsel Pugh and made minor additions
suggested by Pugh.
Motion by Engel and seconded by King to adopt the Standard Operating Guidelines
as amended and forward to Council.
Motion carried, 5/0.
NEW BUSINESS None.
PUBLIC
DISCUSSION None.
PCRB
March 11, 2008
Page 2
BOARD
INFORMATION King informed the Board that he had been attending the 11th Annual Police Citizens
Academy for the last eight weeks and that they were all invited to graduation on
Wednesday, March 12th at 6.30 P.M., held at the University of Iowa Police Training
Room in the Old Capitol Mall.
STAFF
INFORMATION Pugh notified the Board that she had communication back and forth with City
Attorney Dilkes to receive her input regarding the amended SOP's.
EXECUTIVE
SESSION Motion by Horton and seconded by Engel to adjourn into Executive Session based
on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 5/0.
Open session adjourned at 5:50 P.M.
REGULAR
SESSION Returned to open session at 6:15 P.M.
Motion by King seconded by Roth to set level of review for PCRB Complaint #07-01
to 8-8-7 B(1)(a), on the record with no additional investigation.
Motion carried, 5/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• April 8, 2008, 5:30 P.M., Lobby Conference Room
• May 13, 2008, 5:30 P.M., Lobby Conference Room
• June 10, 2008, 5:30 P.M., Lobby Conference Room
• July 8, 2008, 5:30 P.M., Lobby Conference Room
Pugh announced that she will not be available for the April 8th meeting. She will
review the draft report for Complaint #07-01 prior to the April 8th meeting.
Motion carried, 5/0.
ADJOURNMENT Motion for adjournment by King and seconded by Roth.
Motion carried, 5/0. Meeting adjourned at 6:20 P.M.
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CITY OF IOWA CITY IOWA
POLICE CITIZENS REVIEW BOARD
STANDARD OPERATING PROCEDURES AND
GUIDELINES
March 11, 2008
The Police Citizens Review Board (hereafter referred to
as PCRB) was established to assure that investigations
into claims of police misconduct are conducted in a
manner which is fair, thorough and accurate and to
assist the Police Chief, the City Manager and the City
Council in evaluating the overall performance of the
Police Department by having it review the Police
Deportment's investigation into complaints. To achieve
these purposes, the PCRB shall comply with Chapter 8
of the Iowa City Code, the PCRB's By-Laws, and the
PCRB's Standard Operating Procedures and Guidelines.
TABLE OF CONTENTS
I. Complaint Process
II. Formal Mediation Guidelines and Procedures
III. Meetings
IV. Complaint Review Process
V. Identification of Officers
VI. Review of Policies, Procedures and Practices of the Iowa City
Police Department
VII. Annual Report
VIII. General
IX. Appendix
A. The City Code of Iowa City, Chapter 8, Police Citizens Review Board
B. Iowa City PCRB By-Laws
C. City of Iowa City PCRB Guidelines and Procedures for Formal Mediation
D. Section 21 of The Code of Iowa Official Meetings Open to Public
(Open Meetings)
E. Section 22 of The Code of Iowa, Examination of Public
Records (Open Records)
F. PCRB Complaint Form
PCRB SOP 03/08 Page 2
I. Complaint Process
In an effort to assure the citizens of Iowa City that the Iowa City Police Department's
performance is in keeping with community standards, the PCRB shall review
investigations into complaints about alleged police misconduct to insure that such
investigations are conducted in a manner which is fair, thorough and accurate. The
PCRB shall achieve this by receiving, reviewing and reporting on citizen complaints in
accordance with the procedural rules in Chapter 8 of the City Code, following the PCRB
By-Laws, Article V and the PCRB's Standard Operating Procedures and Guidelines.
A. Complaints shall be filed in accordance with 8-8-3 C and 8-8-7 A of the City
Code of Iowa City:
All documents and related materials filed with the PCRB shall not be
returned.
2. Complaints filed in the City Clerk's Office shall be assigned a complaint
number consisting of the last two digits of the present year with
consecutive numbers, starting with one (1) (e.g. 98-1).
3. The complaint copy sent to PCRB members shall have all references to
police officer names and .other identifying information deleted, although
the reports of the Police Chief and City Manager shall identify the officers
by number as set forth in Section V of these procedures.
4. PCRB deadlines are established by Ordinance 01-3976.
5. A copy of each complaint filed shall be provided to PCRB members in the
next meeting packet.
6. Amendments to a complaint must be in written form.
7. The complainant may withdraw the complaint at any time prior to the
PCRB's issuance of its report to City Council.
B. Procedures for complaints subject to summary dismissal follow:
A complaint that appears to be untimely filed or a complaint that does not
involve the conduct of an Iowa City sworn police officer shall be handled
in the same manner as outlined in subsection "A" of the Complaint
Process.
2. The copy of the complaint furnished to the Police Chief or City Manager,
shall include a cover letter from the PCRB indicating that it appears to be
an untimely complaint or a complaint that does not involve the conduct of
an Iowa City sworn police officer and will be reviewed by the PCRB at its
next meeting.
PCRB SOP 03/08 Page 3
3. The PCRB shall determine whether additional information is necessary to
assess whether the complaint should be summarily dismissed and, if
additional information is necessary, the method by which such
information will be obtained. The methods available include an interview
of the complainant by a subcommittee of the PCRB, a request to the
complainant for a written submission on the issue presented and an
investigation by the PCRB, but shall not include an invitation to the
complainant to address the PCRB at a public meeting or an interview of
the complainant at a public meeting.
4. Upon the completion of such investigation and the PCRB's determination
that additional information is not necessary, the PCRB shall, by motion in
open session, vote to determine whether the complaint will be dismissed
under Section 8-8-3 E of the Ordinance. The PCRB shall not discuss the
facts or substance of the complaint at said open meeting.
5. If the PCRB dismisses the complaint, staff shall:
a. Untimely Complaints:
1. Forward a copy of the decision to the Chief or City Manager
including a cover letter stating that the complaint has been
dismissed and that a report to the PCRB by the Chief or City
Manager is not required by Chapter 8 of the Code.
2. Forward a copy of the decision to the complainant including a
cover letter advising that although the complaint has been
dismissed and will not be reviewed by the PCRB, there is a
method for the complainant to file a complaint directly with the
Iowa City Police Department.
3. Forward a copy of the decision to the City Council indicating
the dismissal and referring to the section of the City Code.
b. Complaints not involving a sworn Iowa City police officer:
1. Forward a copy of the decision to the Chief or City Manager
including a cover letter stating that the complaint has been
dismissed and that a report to the PCRB by the Chief or City
Manager is not required by Chapter 8 of the Code.
2. Forward a copy of the decision to the complainant including a
cover letter stating why the complaint was dismissed.
3. Forward a copy of the decision to the City Council indicating
the dismissal and referring to the section of the City Code.
PCRB SOP 03/08 Page 4
4. If the PCRB determines the complaint shall not be dismissed,
it shall so advise the Police Chief or City Manager so that the
investigation may continue and make the required report to
the PCRB.
II. Formal Mediation Guidelines and Procedures
Formal mediation is the responsibility of the PCRB and is offered as a method to
facilitate a successful resolution of the issues involved in a complaint. The PCRB shall
accomplish this responsibility by complying with 8-8-2 H, 8-8-4 and 8-8-7 of the City
Code and the PCRB Guidelines and Procedures for Formal Mediation, approved by the
City Council on March 10, 1998 and made a part hereof.
III. Meetings
Regular meetings shall be held monthly. Special meetings may be called by the Chair as
needed. The PCRB shall comply with Article V of the PCRB By-Laws and the PCRB
Standard Operating Procedures and Guidelines.
A. Meeting packets shall be distributed to PCRB members at least two (2) days
prior to a meeting when possible.
B. Place of Posting Notices and Agendas.
1. Follow requirements of Section 21.4, The Code of Iowa.
2. The City of Iowa City provides the Notice Bulletin Board in the lobby of
City Hall.
C. Consent Calendar shall include:
1. Minutes of the last meeting(s);
2. Correspondence and/or memoranda directed to the PCRB (not
complaint-related). Staff shall be given directions based on PCRB
discussion as to whether staff shall respond or whether PCRB members
shall respond, with copies furnished to the PCRB.
D. Time for open public discussion shall be made available at all open meetings as
provided by the PCRB By-Laws, Article V, Section 8.
E. Time for "Board Information" and "Staff Information" shall be made available at
all meetings.
F. Decisions made in executive session shall be ratified in open session.
G. Taped minutes of open meetings shall be kept thirty (30) days from acceptance
and approval of minutes.
PCRB SOP 03/08 Page 5
H. Taped minutes of executive meetings shall be kept for one year from the date of
the meeting.
To the extent practicable, legal counsel for the PCRB shall attend all meetings of
the Board.
J. Electronic Participation
1. Follow the requirements of Section 21.8, The Code of Iowa for "electronic
meetings.". "Electronic meetings" as defined in this section presumes
electronic participation is necessary for a quorum.
2. Electronic participation in meetings. A member may participate by
electronic means when the member's presence is not necessary for a
quorum, and said member shall have all rights as if participating in
person..
K. Quorum and Voting Requirements
1. Quorum. See By-Laws V 4.
2. Voting. See By-Laws V 12.
3. Voting to close a session. See Section 21.5, The Code of Iowa.
L. Iowa Open Records Law
1. The PCRB must follow all the requirements of Chapter 22, The Code of
Iowa, Examination of Public Records (Open Records). This means every
person has the right to examine and copy the public records of the PCRB
pursuant to that Chapter.
2. The lawful custodian of the PCRB public records is the City Clerk of Iowa
City. If the City Clerk requires legal counsel concerning whether a
document is public or confidential, she shall notify both the City Attorney's
Office and counsel to the PCRB of the request.
3. All records of the PCRB shall be public except as specifically provided for
in Chapter 22, The Code and in the PCRB By-Laws.
4. Confidentiality of complaints, reports of investigations, statements and
other documents or records obtained in investigation of any complaint.
See By-Laws VII 1(a).
5. Confidentiality of the minutes and tape recordings of closed sessions.
See By-Laws VII 1(b).
6. Confidentiality of mediation matters. See By-Laws VII 1(d).
PCRB SOP 03/08 Page 6
7. Confidentiality of information protected by the Iowa Open Records Law or
the Iowa Open Meetings Law. See By-Laws VII 1(c).
M. Iowa Open Meetings Law.
The PCRB must follow all the requirements of Chapter 21, The Code of
Iowa, Official Meetings Open to Public (Open Meetings).
N. Conflicts of Interest and Ex Parte Contacts
1. Conflicts of Interest. See By-Laws V 11.
2. Ex Parte Contacts. See By-Laws V 10.
IV. Complaint Review Process
The PCRB shall review all Police Chiefs reports and City Manager's reports concerning
complaints utilizing Sections 8-8-6, 8-8-7 and 8-8-8 of the City Code and the PCRB
Standard Operating Procedures and Guidelines.
A. Review of Police Chiefs report or City Manager's report. Follow 8-8-7 B of the
City Code.
B. Select a level of review as outlined in 8-8-7 B(1)(a-f) of the City Code. The
PCRB shall notify the Complainant and the Police Chief, or the City Manager if
the complaint is against the Chief, of the selected level of review. The Chief shall
notify the officer of the selected level of review.
C. Pursuant to 8-8-7 B(1)(e) of the City Code, the board may choose to subpoena
witnesses or documents.
1. A motion to issue a subpoena to compel the appearance of a witness or
for the production of documents may be made by any board member
pursuant to the voting procedure outlined in Article V of the PCRB By-
laws. Such a motion if made in closed session will be ratified in open
session.
2. The subpoena will be prepared by legal counsel for signature by the
PCRB Chair.
3. Funds for the payment of witness fees, mileage and service will be issued
by the City Clerk.
4. The subpoena may be issued to compel the appearance of a witness to
be interviewed by a committee, of no more than two PCRB members
assigned by the Chair, at a time and place determined by the committee.
D. Request for an extension of time to file PCRB public report. Refer to 8-8-7 B(6)
of the City Code.
PCRB SOP 03/08 Page 7
E. The PCRB shall not issue a public report critical of a police officer until after a
name-clearing hearing has been held or waived by the police officer. Refer to
Section 8-8-7 B(4) of the City Code.
F. Name-clearing hearing procedure
1. If the PCRB determines that the comments or findings contained in its
proposed report will be critical of the conduct of a sworn police officer, it
must offer the officer aname-clearing hearing prior to the issuance of the
PCRB's report to Council.
2. The PCRB shall select a proposed date for the name-clearing .hearing.
3. Written notice of the date, time and place of the name-clearing hearing
shall be given to the officer no less than ten working days prior to the
date set for hearing. The notice to the officer should be transmitted via
the Chief of Police. The notice to the officer shall provide a written
response form for the officer to demand or waive the name-clearing
hearing. Said written response form shall also allow the police officer to
state whether he or she requests an open or closed session.
4. If the officer provides a written waiver of the name-clearing hearing prior
to the date set for hearing, the hearing shall not be held.
5. If the officer does not respond to the notice prior to the time of the
hearing, the hearing shall be convened. If the officer does not appear, the
hearing shall be terminated.
6. If the officer demands a hearing or appears at the hearing, the PCRB will
first determine whether the hearing shall be open or closed. If the officer
requests a closed session, the PCRB shall close the session pursuant to
motion specifically identifying Section 21.5(1)(1) and 21.5(1)(a) of the
Iowa Code as the basis for closure. If the officer does not request a
closed session the session shall be open except where closure is
appropriate pursuant to Section 21.5(1)(a).
7. Before the hearing, the PCRB shall advise the officer of the Board's
proposed criticism(s). At the hearing, evidence supporting the criticism
shall be presented. The officer shall be given the opportunity to be heard
and to present additional evidence, including the testimony of witnesses.
8. If, subsequent to aname-clearing hearing or waiver of aname-clearing
hearing by the officer, the PCRB changes its level of review, it shall issue
a new written notice pursuant to subparagraph B. hereof. If, following
said change, the proposed report is critical of the sworn officer's conduct,
the PCRB shall offer another name-clearing hearing to the officer
pursuant to the name-clearing hearing procedures herein.
9. The complainant shall not receive a notice of, or have the right to
participate in, aname-clearing hearing.
PCRB SOP 03/08 Page 8
G. Report Writing -Follow 8-8-7 of the City Code
The Chair shall appoint a committee to prepare draft reports. The
committee may request assistance from staff as needed.
2. When possible, a draft report shall be included in the agenda packet prior
to the meeting at which it is discussed.
3. Draft reports shall be discussed in executive session and finalized by the
full PCRB.
4. Draft reports shall be confidential.
5. Final Public Reports shall be reviewed by legal counsel to the PCRB
before being submitted to the City Council.
H. Final PCRB Public Reports shall be distributed according to 8-8-7 B(3) of the
City Code. The copy sent to the City Council shall be accompanied by the
minutes of the meeting which approved it and be sent to the City Clerk for
inclusion in the next Council agenda packet.
Once the Public Report is sent to designated parties, the complaint file is closed
and is taken to the City Clerk's Office for retention.
V. Identification of Officers
A. The reports of the Police Chief and the City Manager to the PCRB will identify
the officers with unique identifiers, i.e. same number for same officer from one
complaint to the next, but not by name. In its public reports, however, the PCRB
shall not use the same number for the same officer from one report to the next,
in order to guard against inadvertent identification of the officer to the public by
the PCRB. The PCRB reserves the right, however, to identify the officer in a
sustained complaint pursuant to Section 8-8-7 B of the City Code and may obtain
the officer's name from the City Clerk for this purpose.
B. An allegation of misconduct or previous allegation of misconduct against an
officer is not and shall not be used by the PCRB as evidence of misconduct.
VI. Review of Policies, Procedures and Practices of the Iowa City Police Department
As stated in the City Code, 8-8-7 C(3), and Article 11 of the PCRB By-Laws, and using
the PCRB Standard Operating Procedures and Guidelines, the PCRB shall, from time to
time, report to the City Council on policies, procedures and practices of the Iowa City
Police Department, including recommended changes, if appropriate.
A. Policy-review discussions shall be held at regular meetings, when possible.
PCRB SOP 03/08 Page 9
B. Pursuant to 8-8-2 O and 8-8-7 C(3) of the Iowa City Code, on at least one
occasion each year the PCRB shall hold a community forum for the purpose of
hearing citizens' views on the policies, practices and procedures of the Iowa City
Police Department. The format, location, date and time, of the forum will be
determined by the board. The procedures and requirements set forth in the
PCRB By-Laws, Article V will be satisfied.
C. When citizens have a concern about police procedures or practices, but there is
no allegation of individual officer misconduct, there may be an issue of policy.
Any citizen or PCRB member may raise an issue at a PCRB meeting.
D. The PCRB encourages signed written correspondence from citizens but will
accept anonymous correspondence concerning policies, procedures, and
practices of the Iowa City Police Department.
VII. Annual Report
The PCRB shall maintain a central registry of all formal complaints against sworn police
officers and shall provide an annual report to the City Council which will give the City
Council sufficient information to assess the overall performance of the Iowa City Police
Department. 8-8-2 M and 8-8-7 C(2) of the City Code, Article VIII, Section 5 of the
PCRB By-Laws, and the PCRB Standard Operating Procedures and Guidelines
A. The annual report shall include information required by Chapter 8 of the City
Code.
B. The PCRB's annual report may also include recommendations to amend the
Ordinance.
VIII. General
A. The lawful custodian of the PCRB records and the central depository for all
information is the City Clerk's Office of the City of Iowa City.
B. The Chair is the official spokesperson for the PCRB.
C. When legal counsel and/or staff are contacted on PCRB business, they shall
report that information to the Chair and to each other.
D. Contacts between a PCRB member and the Police Chief and/or City Manager
shall be in the form of written communication when possible.
E. Requests for information from the PCRB to the Police Chief or City Manager
shall be in writing.
F. The PCRB administrative assistant shall provide to the Board a monthly "PCRB
Office Contacts Report," stating the number of telephone calls and in-office
contacts which come directly to the PCRB office, the general substance of such
contacts, and their disposition.
PCRB SOP 03/08 Page 10
G. Voice Mail telephone messages to the PCRB office from citizens shall not be
retained nor will messages be transcribed unless there are extenuating
circumstances on a case-by-case basis determined by legal counsel for the
PCRB and the City Attorney's Office.
H. The PCRB shall utilize its own letterhead stationery.
PCRB SOP 03/08 Page 11