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HomeMy WebLinkAbout2008-04-01 Bd Comm minutes5b 1 MINUTES APPROVED PUBLIC ART ADVISORY COMMITTEE THURSDAY, FEBRUARY 7, 2008 PCD CONFERENCE ROOM, CITY HALL Members Present: Mark Seabold, Patrick Carney, Rick Fosse, Jan Finlayson Members Absent: Terry Trueblood, DaLayne Williamson Staff Present: Marcia Klingaman, Jeff Davidson Public Present: Michael Stineman with RDG Planning & Design; David Dahlquist with RDG Planning & Design (via telephone); University of Iowa Journalism students: Corey, Seasha, Morgan Olsen, Jay Goods. CALL TO ORDER Seabold called the meeting to order at 3:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None. CONSIDERATION OF THE MINUTES OF THE JANUARY 17, 2007 MEETING MOTION: Patrick moved to approve the minutes with minor corrections; Jan seconded. The motion passed 5:0. ELECTION OF OFFICERS Mark declared that he would be happy to continue to act as Public Art Committee Chair. Jan offered to act as Vice Chair. Each motion passed 5:0. MICHAEL STINEMAN PRESENTATION ON PUBLIC ART COMPREHENSIVE PLAN Michael Stineman and David Dahlquist had previously spoken with Marcia Klingaman and Terry Trueblood about a potential sculpture garden in the Peninsula Park. Based on this conversation, Michael .Stineman pursued the idea of creating a comprehensive public art plan for Iowa City. Today he presented on the process and elements of creating such a plan as well as the expertise that RDG would provide in this process. Process of creating a comprehensive public art plan: 1. Inventory of public art. (Pieces could include architecture, pavers, plaques, etc.). 2. Determine the needs and preferences of the Public Art Committee. (To do this RDG would conduct workshops and look at trends and successes in other communities). 3. Establish a vision and draft the overall statement of goals. 4. Identify priority sites for public art. 5. Develop site concept plans. 6. Estimate the implementation and maintenance costs for each site. 7. Develop an implementation strategy. 8. Recommend public art administration and staffing. Michael Stineman stated that RDG consultant fees for developing a comprehensive plan would range from $30,000 - $50,000. After his PowerPoint presentation was completed, Stineman then opened the discussion to questions from the committee. Rick noted that Iowa City's Public Art Committee has always been opportunistic. He asked how flexibility would be built into the plan. Stineman noted that if used properly, comprehensive plans can be very flexible. At this point the committee phone David Dahlquist to continue the question and answer session. Marcia noted that in the past the committee had talked about soliciting public opinion via surveys. Dahlquist noted that a plan would act as a framework and guide future discussion about public art. Dahlquist also noted that maintenance, vandalism, security, lighting, and drainage issues would be included in the plan. Dahlquist also noted that if the committee decided to work on a sculpture garden, this type of public art project could potentially lend itself to trail enhancement or economic development. Marcia asked how far into the future the plan would cover. Michael noted that a five year plan would be logical. He also noted that the plan would be a living document that would require regular updates. David noted that plans should be implemented in phases. He also indicated that financing and fundraising should be addressed in the master plan. David stated that the plan will also act as a guide and marketing tool. The inclusion of good graphics will grab attention. It was also noted that a good master plan would help the committee insure that they maintain a level of quality. The plan could be referred to when decisions must be made regarding charitable donations of public art. It was also noted that the creation of a public art map would increase visibility of the public art program and get the public interested. Additionally, it would determine which parts of Iowa City are currently underserved. The scale of the artwork would also be included in the plan. Mike noted that creation of a comprehensive public art plan would take approximately 4-6 months to complete. This concluded the phone conversation with David Dahlquist. Mike Stineman thanked the committee for their time and exited the meeting. Rick brought to the committee's attention that at the time the Public Art Committee was formed, Karin Franklin had created a preliminary plan for the committee. It was requested that this plan be located and presented at the next meeting. Marcia noted that the creation of a comprehensive plan would take time, energy, and funding, all of which may not be budgeted for at this point. It was also noted that there is no current direction in how funding decisions are made. To now the committee had been "shooting at the hip," which has worked fine to this point. The committee agreed that before they decide on how to proceed they would like to look at Karin's original plan. Rick asked Jeff Davidson what role the planning staff, if any, could play in the creation of a master plan document. Jeff said that at this point it is best to determine exactly what the committee would like in a plan and based on that decision the would determine what resources would be available to the committee. UPDATE ON BJ KATZ POOL WALL ART PROJECT The engineer's proposal for mounting BJ's art from the ceiling of the recreation center was reviewed by the Public Works department. It was determined that the mounting mechanism would suspend the piece in a V' which would create pivot points. This creates potential problems of the piece moving and gaining enough momentum to hit the wall. It was mentioned that the glass panes could be attached to each other to allow them to move as a unit. This would prevent them from bumping in to each other. It was also mentioned that a bumper could be attached to the back wall. The aesthetics of this solution are not desired by the committee. Marcia noted that when she last spoke with BJ she was pleased with the idea of mounting the piece to the ceiling. Rick and Marcia will ask the engineer to re-work the attachment proposal. COMMITTEE TIME/UPDATES Barbara Nicknish has submitted a letter of resignation. Unfortunately she is unable to make the time commitment at this point. Anew member will be selected in the near future. Applications from the previous submission deadline will be reviewed as well as any additional applications. The committee is welcome to recommend someone to the position. The submission deadline for Poetry in Public has passed. Approximately 500 children's poems have been submitted and 70 adult poems. The selection committee will work to narrow these down in March. Marcia is working toward acquiring the sculpture piece on the pedestrian bridge at the corner of Hwy 6 and Iowa Avenue. Marcia recently sent out a request for proposals for the next artist showcase. ADJOURNMENT Rick moved to adjourn; Pat seconded. Meeting adjourned at 4:15 pm. Next meeting scheduled for March 6, 2008. Minutes submitted by Brandy Howe a~ a~ ~ ~ o ~" U U ~a .~ V ~ ~ ~ N ^C ~ Q ~ C L ~ :..~ a N ~ ~C ~C ~C ~C O O .-. ~ •-• ~--~ O~ O r-. •--~ O --' ~ O ~ ~ ~ ~ ~ ~ ~ ~ X O ~ O ~ O ~ O ~ O ~ W ~ O ,-~ O ~ O ,-~ O .-~ O C O v, ~ "p •-~ C CC ~ ~ ,.~ y ~ O p V z " 3 p ~ O .~ L „ ~ ~ ~ ~ ~ ~ ~ H ~ ' a ~' L ~L w "1 ~ „ ~ ~.r ~ C"r C~ ~"i . i V z ~ A ~ ~ a i . ~ C~ H 't~ U >C W ~ ~ ~ C. ¢ Q II II II w ~~coo FINAL/APPROVED POLICE CITIZENS REVIEW BOARD MINUTES -January 8, 2008 - - 5b 2 CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:32 p.m. MEMBERS PRESENT: Elizabeth Engel, Donald King MEMBERS ABSENT: Loren Horton, Greg Roth STAFF PRESENT: Staff Kellie Tuttle, Legal Counsel Catherine Pugh (5:36 p.m.) STAFF ABSENT: None OTHERS PRESENT: Captain Tom Widmer of the ICPD; and public, Dean Abel RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by King and seconded by Engel to adopt the consent calendar as presented or amended. • Minutes of the meeting on 12/12/07 • ICPD General Order 95-04 (Administration of Department Training) • ICPD General Order 99-01 (Police Vehicle Pursuits) • ICPD General Order 07-02 (Detainee Processing) • ICPD SOG 01-15 (Criminal Investigations) King noted that General Order #99-01 (Police Vehicle Pursuits) had been reviewed the previous month and inquired what the change was. Widmer said he would have to check on the change and get back to the Board at their next meeting. Motion carried, 3/0, Horton and Roth absent. OLD BUSINESS Changes necessary by 11/6 election -Pugh stated she had a call into the City Attorneys office. The plan is to leave a lot of latitude for the Board regarding public forums and then to hopefully format the section on subpoena power after another board/commission. She is planning on having a draft of the amended SOP's for the Board at their next meeting to review. NEW BUSINESS None. PUBLIC DISCUSSION Abel inquired as to where he could find the General Orders and how it was determined when they would be reviewed again. Widmer directed Abel to the Police Departments website for the General Orders and that each General Order has a reevaluation date on it. The General Orders are also supplied to the PCRB when any changes are made before the reevaluation date. Abel also mentioned to the Board that the Human Rights Commission has subpoena power. Abel asked if someone had found out whether the number assigned to the officers in the Chief's report to the Board were unique to each officer. Tuttle stated that it had been confirmed with the Police Department and that the numbers were assigned to each officer and the same number would be used again if the officer was mentioned in another complaint. PCRB January 8, 2008 Page 2 BOARD INFORMATION None. STAFF INFORMATION None. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • February 12, 2008, 5:30 P.M., Lobby Conference Room (CANCELLED) • March 11, 2008, 5:30 P.M., Lobby Conference Room • April 8, 2008, 5:30 P.M., Lobby Conference Room • May 13, 2008, 5:30 P.M., Lobby Conference Room Engel announced that she will not be available for the February 12th meeting. Motion by King, seconded by Engel to cancel the February 12 meeting due to lack of Board business. Motion carried, 3/0, Horton and Roth absent. ADJOURNMENT Motion for adjournment by King and seconded by Engel. Motion carried, 3/0, Horton and Roth absent. Meeting adjourned at 5:51 P.M. 0 3 w ~W a w U W V a O a 0 U .- a~ o A W N W z~ A~ ~ w `' H H ~ ~ Q X w ~, w o a 0 a 0 s 0 ~, a w z ~_ ~ ~ =~ ww ~ ~ sue,. oo ax a a~i ~. c7 ~[ u sue. ~ ~a b C o A b 6~ L to y ~ ~ ~ ~ w ~ 6~ G~ y y ~ Cef ~~„ ~ ~ O O w~~zz ~oOZ Sb 3 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, JANUARY 10, 2008 LOBBY CONFERENCE ROOM APPROVED MEMBERS PRESENT: Esther Baker, Michael Brennan, William Downing, Pam Michaud, Jim Ponto, Ginalie Swaim, Tim Toomey, Alicia Trimble MEMBERS ABSENT: Lindsay Eubanks, Tim Weitzel STAFF PRESENT: Bob Miklo OTHERS PRESENT: Austin Chamberlain, Ron Cohen, Charles Eastham, Cecile Kuenzli, Alan Swanson CALL TO ORDER: Vice Chairperson Brennan called the meeting to order at 6:02 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Kuenzli stated that she is a member of the Board of Friends of Historic Preservation. She invited members of the Commission to the Friends of Historic Preservation annual meeting to be held on January 20`h at 1:00 p.m. in the Public Library. Kuenzli said that Aaron and Jeannie Olson from Chicago, who own and manage Houseblogs.net, and who renovated their own house have established a blog regarding the process and will be speaking at the meeting. Kuenzli said that Friends of Historic Preservation shares some of the Commission's goals and would like to ask the Commission to look at four things this year in the interest of furthering historic preservation. She said those four things consist of: 1) revisiting the regulations for the waiting period for a demolition permit and seeing how Iowa City compares with other cities, 2) working with the Parks and Recreation Commission to establish guidelines for putting historic structures on public property, 3) taking a look at regulations involving house moving and how those regulations might be adapted slightly for historic structures, and 4) possibly establishing a list of notable people who have worked in, lived in, or contributed to the history of Iowa City and determining where they resided and whether the residence would be worthy of some kind of public signage. Miklo said that it would be appropriate to discuss these proposals at the Commissions annual planning session when they set priorities for the coming year. -TEMS OF CONSIDERATION: Certificate of Appropriateness: 821 Dearborn Street. Swanson said that he is a friend of the owner of the house at 821 Dearborn, Ron Cohen, and has been trying to help coordinate this project. Swanson said that the Commission approved an earlier version of the plans for this outbuilding in October. He said that the plans were later modified so that the building would work better as a combined carriage house/garage but to especially work better as a studio as well. Swanson said that in December he met with the Commission and presented new drawings of the proposal, and the Commission asked him to refine the drawings and come back. Swanson said that in the meantime, he worked with Sunil Terdalkar, who helped a great deal and redid some of the drawings himself. Swanson said he is now presenting a revised plan that includes some of the recommendations from Terdalkar to address some of the concerns. He said that the main concern is to get as much light as possible from the north. Cohen said that he is a painter and hopes to have a kind of studio/carriage house that will be filled with light. He said that he needs natural light to paint, especially light from the north, as that light is even and indirect. Swanson said the Commission should look at the drawing that Terdalkar produced that represents the size and the three by six windows that the owner would like to have. Historic Preservation Commission January 10, 2008 Page 2 Miklo said that Terdalkar had suggested a frieze board on the building to match the house, given the increased height of the building. Miklo said that staff also suggested that there be some sort of base for the building and Terdalkar had suggested a different finish of stucco for this, and it could certainly be concrete. Miklo said that up to a foot of concrete exposed here would not be unusual. Miklo said the one concern that Terdalkar had was the dimensions of the windows, as they are quite large for an outbuilding or garage. He said that the overall form of the building is similar to other garages one would find with a foursquare style house. Miklo said the other suggestion Terdalkar had was the possibility of installing a skylight in lieu of some of the windows. He said the Commission's decision then is whether the windows should be smaller and there should be a skylight in lieu of this size window or if the Commission is comfortable with the proposal. Swanson said the owner would like to have the option of installing skylights if needed in the future. Chamberlain stated that is because there is really no way to know how the lighting will be until the structure is actually built. Miklo said that a skylight on the north elevation would certainly not be counter to the guidelines. Chamberlain said the owner had originally asked for four six by three windows on the side. He said that Terdalkar recommended that the windows be cut back to three windows. Cohen said that Terdalkar seems to like a squat look. Cohen said that the house has a tall look and is kind of Italianate. He said that he was hopeful that longer, tall windows would give the longer, tall look and would also facilitate more light in the studio. Chamberlain said that the windows on the back of the house are three by six. Cohen said that the windows on the south side of the house are even wider. He said that his main concern is light. Toomey asked about the glass doors. Cohen stated that they would face east. Swaim said that the proposed building does not seem squat to her, especially when one considers the two-story house compared to the one-story structure. Toomey said the proposal show in Terdalkar's drawing looks very balanced to him. MOTION: Ponto moved to approve a certificate of appropriateness for the proposal for an outbuilding at 821 Dearborn Street, as proposed, with an option for one or more skylights on the north., Toomey seconded the motion. Cohen said that at some point there was a drawing with only one off centered garage door, and he felt that looked strange. He asked if he could take that garage door and, instead of two garage doors, simply have one garage door in the middle. Chamberlain said that it would be a custom built door and would be a 9'3" wide door that would be in the middle. Miklo said that staff has not had a chance to evaluate that idea, so he would be concerned about doing it at the last minute without seeing the dimensions and how it would look in context. Chamberlain said that it would be a single door centered in the exact middle of the wall of the structure. Miklo said that would not be a typical pattern for an outbuilding like this. Toomey said that structurally, if the owner went with a bigger door centered in the middle of the wall, it would pick up a lot of strength. He said that with wider areas on the two sides, it would pick up some structural strength. Miklo said that the door is already built, so it wouldn't be wider than aone-car garage door. He asked if it would be possible to have another panel added to the door so that it would look more traditional than what would be a fairly narrow door for that facade. Miklo said that would look better proportionally. Ponto said he would consider amending the motion to allow for a door plus a fixed panel that would look like part of the door. Historic Preservation Commission January 10, 2008 Page 3 Swaim asked if the owner had considered, if he wants only one door, having it shifted to one side with one double hung window on the other half of the wall. She said that to be true to the building for future purposes, one would want to do what will be most true to the house style. Swaim said that one door in the center with nothing on the sides is not visually in keeping with the house or a typical garage. She stated that the Commission has to look at the building from the exterior point of view. Miklo said that building-code wise the garage with two doors as shown in the drawing could be done and it has to meet Code, so structural issues should not be a concern. He added that the next owner may want to use this as a garage, and the owner would be putting in difficulties for using it as a garage by not putting in the possibility for two doors. Chamberlain stated that there are quite a few older garages with one garage door in the center of a wall. Ponto said that those are not 24-foot wide garages with one single door in the center. He said that he personally is not in favor of one center door. Chamberlain asked if there could be one center door with a pedestrian access door next to it. Cohen said that he wants to have symmetry on the building and would prefer a central door with a window on each side. Ponto said that he has never seen a 24-foot garage with only one door. Toomey agreed that if there were a larger door in the center, that would be okay, but this single door would be out of balance. Ponto said that it would have to be a 15-foot door, if it was going to be centered. Miklo said that since the door is already built, adding one more panel would make atwelve-foot opening. AMENDMENT TO THE MAIN MOTION: Ponto moved to amend the motion to give the owner the additional option of leaving one garage door as indicated in the drawings, with the other garage door to be replaced with a like sized window or a pedestrian door. Ponto said he does not like the idea of one small garage door centered on the wall. He said that a double-car wide door would be okay with him, but he felt it should be at least 15 if not 16 feet wide. The motion died for lack of a second. Chamberlain said that the door is nine feet six inches tall and nine feet three inches wide. He asked about the option of having one center door with a side door. Chamberlain asked if he made the whole door 15 feet if that could include the trim. Ponto said he feels that this would need to be a functional, two-car garage door so that in the future someone could use it as such. He said that the opening should be at least 15 feet. Miklo said that if there is a consensus on the Commission that one 15-foot door would be acceptable, the Commission could approve that as an alternative. AMENDMENT TO THE MAIN MOTION: Ponto moved to amend the motion to include an alternative for adouble-wide garage door centered on the west face with an opening at least 15 feet wide, to be approved by staff. Toomey seconded the amendment. Ponto said that he understands the interior concerns, but he is concerned that from the alley side not only look like a garage but in the future can function like a garage. Toomey said that he actually likes this just the way it is drawn with two garage doors; it looks very balanced and functional for the future. He said that without drawings for a centered garage door, he did not believe the Commission should even be discussing that option. The amendment failed on a vote of 4-4 with Baker Brennan Downing, and Toomey voting against. The main motion carried on a vote of 8-0. DISCUSSION OF AMENDMENTS TO THE PROPOSED DRAFT HISTORIC PRESERVATION PLAN: Historic Preservation Commission January 10, 2008 Page 4 Miklo stated that there were concerns about the Plan raised at a recent Planning and Zoning Commission meeting, particularly regarding the neighborhood stabilization language in the Plan and the strong language on owner occupancy. He said that he and Weitzel drafted some wording to address that concern that makes it a little broader and removes the language about converting duplexes and multi- family to single-family owner occupancy. Miklo said that it includes language about a home ownership incentive program. He said that at least one member of the Planning and Zoning Commission said he would be more comfortable voting on the Plan after the Commission reviewed potential amendments. Swaim said that on page 66, under number three, the division doesn't discuss historic or conservation districts and asked if that means they would not be the first priority. Miklo responded that because the Plan is talking about historic districts and conservation districts generally, that should be understood. Downing asked why item four on page 66 is proposed for deletion. Miklo replied that that is covered under all the others. He added that number four is very specific about converting buildings from rental units to owner occupied units, and that sort of specificity may not be necessary. Swaim agreed that it is covered in point one. MOTION: Toomey moved to approve the revisions to the Preservation Plan as suggested in Terdalkar's January 10, 2008 draft memorandum to the Commission. Trimble seconded the motion. The motion carried on a vote of 8-0. . Miklo said another issue is that the Plan itself and neighborhood strategies discuss downtown and a smaller downtown historic district and then a conservation district, but the executive summary doesn't mention that. He said that one of the Planning and Zoning Commission members felt that should be cited in the executive summary as well, because a lot of people will read only that portion of the Plan. Miklo said that same language could be included in the executive summary to stress the potential for a historic district downtown. He said that would not change the context of the Plan but would repeat information included elsewhere. MOTION: Swaim moved to include the potential for a downtown district in the executive summary. Toomey seconded the motion. The motion carried on a vote of 8-0. MINUTES FOR DECEMBER 13, 2007. MOTION: Ponto moved to approve the minutes of the Commission's December 13, 2007 meeting. Swaim seconded the motion. The motion carried on a vote of 8-0. OTHER: Kuenzli thanked Commission members for the work done on the Preservation Plan. Miklo distributed a booklet regarding the Iowa City Municipal Airport. He said that a requirement of the Airport Commission for removing the historic hangar building was that the history of that structure be properly documented, resulting in this history of the local airport. ADJOURNMENT: The meeting was adjourned at 6:58 p.m. Minutes submitted by Anne Schulte s/pcd/mins/hpc/2008/1-10-OB.doc c 0 .y t/1 •~ ~ L U ~ c ~ C o0 d i ~o ~ N ~ ~ N1 C d ~ a~ ~a ~L 0 .~-+ r X X X ~ X X X X X ~ N F W O ~ N M O ~ N ('7 ~ 07 N M 0 ~ N M 0 01 N M 0 ~ N M 0 ~ N M ~ ~ N M 0 ~ N C'7 0 ~ N M a~ E z .. .~ m ~ c y m` C 'E 3 o° Y ~ w' ~ R ~ ~ O c a°O E ~~ V;i y .a E ~ ~ E o I° . ,~^ -y 3 a N N 7 U p~ X .~+- N C N C C N N N Q p N ~ Q Z ~ Q II II ~ II II W Y X O O Z U4-U~I -UiS 5b 4 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, FEBRUARY 28, 2008 EMMA J. HARVAT HALL APPROVED MEMBERS PRESENT: Esther Baker, William Downing, Lindsay Eubanks, Pam Michaud, Jim Ponto, Tim Weitzel MEMBERS ABSENT: Michael Brennan, Ginalie Swaim, Tim Toomey, Alicia Trimble STAFF PRESENT: Bob Miklo OTHERS PRESENT: Helen Burford, Shel Stromquist CALL TO ORDER: Chairperson Weitzel called the meeting to order at 5:37 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. DISCUSSION OF 2008 WORK PLAN: Weitzel stated that the Commission prepares a work plan each year to be submitted to City Council. He said that the work plan documents what the Commission would like to achieve in the coming year and is also a yardstick for measuring its progress. Miklo said that at the public hearing for the Preservation Plan last week, one of the City Council members liked the Plan but said there was a lot in it, asked how it would be accomplished, and asked if an annual work plan would done. Weitzel said there seems to be some general concern about the Commission not accomplishing all of its goals. He said the Commission should select goals that are achievable and work on them over the next ten to fifteen years. Weitzel said the Commission should prioritize what needs to be done first. Weitzel said that public input is a good place to start. He said the Commission should analyze what needs to be done to get its goals accomplished and assign its members to tasks. Weitzel said that some things may need to be handled by subcommittee or small groups. Miklo said that from staff's viewpoint, it would be good to review and revise the guidelines fairly early on. He said that the Commission has worked with the guidelines for some years now, and they have served fairly well. However, Miklo said that some problem areas have been identified by a need for more flexibility or more specificity. He said it would therefore be good to have one of the goals to be to reexamine the guidelines to see what was worked and what could be better. Miklo stated that a new staff person has been hired for historic preservation and planning and zoning, and she will start full-time in May. He said that she would be working part time for now and would be focusing on historic preservation during that time and could therefore do some work on the goal of refining the guidelines. Miklo suggested the Commission hold one or two district forums to identify things to change in the guidelines and after that focus on reworking the guidelines and streamlining the process. Burford suggested the Commission review the public comments submitted during the process of adopting the new Preservation Plan and identify the public priority. She also encouraged doing a study of the economic impact of historic preservation on Iowa City. Weitzel said that the economic impact study would be something that a small group of people could write a grant proposal for so that the Commission could hire a consultant. Miklo said that there will be a CLG and HRDP grant cycle coming up, and this is certainly something that would fall into one of those categories. Weitzel said that CLG applications receive a first review on August 3~d, and HRDP applications are due May 15`h. Historic Preservation Commission February 28, 2008 Page 2 Eubanks asked how accessible the guidelines are on the Internet. Weitzel said they are available on the City's website. He said the Commission may want to apply for a grant to hire someone to compile a design review manual. Miklo said that he was hoping that the new staff person could work on that, as she has some experience in that area. Michaud suggested putting a list of frequently asked questions on the website. Weitzel said the website could also incorporate a menu of pre-approved items so that some projects could simply be administratively approved. Miklo said those things could be one aspect of the streamlining of the guidelines. Miklo said that in the past, the work programs have been somewhat ambitious. Weitzel suggested the Commission propose three or four attainable goals for the year. Michaud referred to a book entitled University of Iowa: Guide to Campus Architecture. She said that the University's architectural tourism could be promoted, as it is a goal of the plan to work with the University, and the University encompasses a huge variety of architecture. Michaud suggested that there be a walking tour of University buildings, perhaps one a month to highlight five to ten buildings each time. She said that the University is an incredible resource, and these walking tours could be fairly easily accomplished. Downing, Michaud, and Eubanks volunteered to work on the goal of organizing some kind of walking tours of architecturally significant buildings. Burford suggested that Humanities Iowa would be a source of funding for maps emphasizing the cultural aspects of the City. Michaud said that another goal could be to make the guidelines more inclusive of green and innovative technology. She asked if there is information about this on the Secretary of the Interior's website. Weitzel said there is some subjectivity in those issues as well. Miklo said that would be something that could be addressed in the guidelines. Weitzel suggested that the staff person watch for green issues while the guidelines are being revised. Miklo said the Commission had come up with four goals at this point: 1) the district forum(s); 2) revising the guidelines including streamlining the process, opportunities for green building materials, and making the guidelines more easily accessible on the web; 3) an economic impact study, which require a grant application and therefore a one to two person subcommittee to compile a draft application; and 4) a walking tour of architecturally significant buildings. Miklo said that the Johnson County Historical Society and Friends of Historic Preservation could be part of the walking tours, and Downing said that the local NAIA chapter would also be interested. Weitzel said that the walking tours could be ongoing from year to year. Regarding the grant application for the economic impact study, Baker said that she would be willing to work on it. Weitzel said that the grant application is mostly a narrative, along with preparing a budget, which is done primarily by staff. Eubanks asked how and how well the Commission communicates with other bodies, including other commissions and The University of Iowa. Weitzel said that is a critique in the Plan, that communication with other entities needs to be improved. Weitzel suggested the Commission spend some time discussing how to pursue better communications. Regarding the Planning and Zoning Commission, Miklo said that when working on the district plans and the Comprehensive Plan, staff reminds the Planning and Zoning Commission to take preservation into consideration as an element of the planning. Regarding the University, Weitzel said there are several issues to discuss. Miklo stated that the University has a campus planning committee that meets on a regular basis. He suggested that the Commission go before that committee and present the Preservation Plan to the committee once it is adopted. Miklo Historic Preservation Commission February 28, 2008 Page 3 suggested adding as a fifth goal the initiation of contact with the University's campus planning committee. The Commission agreed by consensus that Miklo should write up the discussed five goals and present them to the City Council as the Commission's work program. Eubanks suggested that the economic impact study results also be presented to the University to show what preservation can do. Weitzel said that the Commission can raise awareness with the University of what its impact is on buildings and residents who are stable participants in the neighborhood. Miklo said that one of the ideas in the Preservation Plan is that the University promote close-in housing for its faculty and staff and possibly provide funding in the form of low interest loans, etc. He said the older, historic neighborhoods where one can live and walk to campus could be a recruitment tool for the University. Miklo said that some City Council members questioned why the Preservation Plan has goals and objectives for other groups that the City has no control over. Miklo said he responded that this is a community-wide plan and that the Commission is not responsible for all of this. He said the goals and objectives fit together, and there is a web to take into account the actions of others. Miklo said that another concern was that because there is no control over the University, perhaps it should not even be in the plan if there is no regulatory influence. He said that all the Plan is a way of putting forward the communities expectations for historic buildings on and near the University campus. DISCUSSION OF MELROSE NEIGHBORHOOD: Stromquist, representing the Melrose Neighborhood, referred to Jean Walker's report regarding preservation of the Melrose Neighborhood. Stromquist said the neighborhood is at a crisis point, and the main threat to the neighborhood at this point is the University, although the neighborhood is very much a creature of the University in a lot of ways. Stromquist said that the affordable, close-in housing in a stable neighborhood has been a very attractive factor to prominent faculty and staff with the University who value proximity to work. He said that the University will always be growing, and the question is how can its growth be shaped in such a way so as not to undermine the very community that the University is integrally a part of. Stromquist said the neighborhood wants to encourage the University to heighten its awareness and appreciation of the neighborhoods that it shares so much with. Stromquist said that the neighborhood has accomplished a number of things. He said that there was a confrontation with the University when the issue of widening Melrose Avenue was discussed. Stromquist said the University wanted alive-lane road, but the neighborhood persuaded it to go to a three-lane expansion, which has proven to be satisfactory without too much of a disruptive effect. Stromquist said that a second item of contention with the University was the plan to put in a multi-story Hope Lodge on an enclosed University property in the heart of the neighborhood. He said that after some alternatives were proposed, the University finally conceded that the area by the Ronald McDonald House is a much more logical place for this type of facility to be located. Stromquist said that Walker has been instrumental in getting the neighborhood designated as a National Register Historic District, which has been a source of neighborhood pride. Stromquist said that there is a very strong sense of community in that neighborhood. Stromquist said that in the last several years, the neighborhood has faced a piecemeal acquisition by the University of properties on Melrose Avenue. He said that is a permanent thing, and the neighborhood's hope is that the University will preserve those properties and make them a part of the architectural pride and sense of history that the University has in itself. Stromquist said the real concern now is the University's piecemeal acquisition of properties in the interior of the neighborhood, when the University has repeatedly promised that it has no long-range plan and no Historic Preservation Commission February 28, 2008 Page 4 intentions of consuming the neighborhood. Stromquist said, however, that the purchase of property continues. He distributed a map highlighting the property that the University has acquired. Stromquist pointed out on Melrose Place, Melrose Court, and Oak Park Court where the University has acquired property. He said the University claims that its intentions are only to use these properties for faculty housing, although a number of them have already been turned into student housing and in some cases are not all that well taken care of. Stromquist said that this is a central neighborhood that offers a variety of housing at a variety of prices. He said that, because of its proximity to the University, the neighborhood housing allows people to reduce their carbon footprint by virtue of not having to commute to work. Stromquist said that if the housing is maintained, it is a very attractive area in which to live and gives an opportunity to preserve historic housing stock that is part of the community's heritage. Stromquist said that neighborhood representatives have been to campus planning and have been to the University in a variety of forums and settings and have not felt that they received a very satisfactory response and have not discerned any willingness to make a commitment to the neighborhood and its preservation. He said that has contributed to the sense of crisis that the neighborhood now feels. Stromquist said that at this point public bodies, the city government in particular, have few tools with which to regulate the University's acquisition and use of property. He stated that the only real tool is one of moral suasion, of trying to appeal to the University to live up to its civic responsibility and see itself as part of the community, and to make that case as strongly as possible by appealing to public bodies that have an interest in neighborhood preservation. Stromquist said the Neighborhood Council is drafting a resolution of support for the neighborhood. He said the neighborhood is asking that the Commission discuss this and be prepared to draft a similar resolution of support to affirm the importance of neighborhood and historic preservation. Stromquist said that ultimately, the neighborhood intends to go to the City to make this same case. Stromquist said that a lot of this is a question of drawing the community's attention to this problem and elevating the moral case that can be made to the University. He pointed out that Walker's report suggests alternative ways in which the University may grow, including infilling and expanding into areas where there is neither a historic footprint nor an established sense of neighborhood that would be violated. Stromquist said the report represents a cumulative record of neighborhood concerns, steps undertaken to preserve the neighborhood, and potential steps that could be taken on behalf of the neighborhood. He said the report includes a pledge regarding the shared assets of the historic neighborhood. Stromquist said the pledge lays out the history and character of the neighborhood and makes a point that there is a shared interest with the University in the neighborhood's preservation and integrity. Stromquist said the neighborhood sees the report as an appeal to the University and other public bodies that have an interest in these concerns for cooperation. He said the University is also asked to agree to end its acquisition of residential property in the neighborhood; to use the property it has acquired for the stated purposes; to not destroy housing or structures on properties it has acquired, particularly historic structures; and to work closely with the neighborhood and the City to develop along-range plan to meet the needs of the University but also preserve the integrity of the neighborhood. Stromquist said the report also lays out the things the neighborhood will do: to continue to maintain Brookland Park, to place historic markers, to work to maintain good traffic flow, and to work with homeowners to maintain their property values. Miklo pointed out that the Commission does not pass resolutions but could draft a memo to the City Council to express its support for the neighborhood. He said that when the neighborhood representatives go before the City Council, there would then be a memorandum from the Commission available. Stromquist added that the Preservation Plan does address the Melrose Neighborhood directly. Historic Preservation Commission February 28, 2008 Page 5 Ponto said that this neighborhood is a National Register district but not a locally designated district. Weitzel confirmed this. Stromquist stated that the neighborhood hopes to eventually be a locally designated district. He pointed out, however, that neither designation gives them real leverage with the University except that designation enhances the moral case. Ponto said that local designation would show that the City supports preservation of the neighborhood. Weitzel said that when there is local jurisdiction, anyone but the University has to apply for a permit for demolition of a building. He said that Marlys Svendsen, a preservation consultant, has also contended that local designation gives one more reason that the University would not want to do things that might be detrimental to neighborhood preservation. Weitzel said the Commission would need to discuss whether such a letter to the City Council should be sent, and if so, what the content should be. Burford said that the Board of Friends of Historic Preservation feels that are at least three tactics the Historic Preservation Commission could employ to make preservation of the neighborhood a topic of discussion within the community. She referred to the items mentioned in the letter sent to the Commission by Friends. Burford said that the proposed resolution is pretty inclusive to the Melrose Neighborhood. She said that there is a new zoning ordinance that does address some of these things in other areas, not just RS-5 zoning. Weitzel said that with a focus on preservation and looking at the whole issue, the Commission has two ways to deal with the University. He stated that one way is to use diplomatic means to discuss this with the University, and the other way is to fight the University. Weitzel said he believes it would be preferable to work with the University, and that should be the tenor of the Commission's recommendation to City Council. Stromquist said the neighborhood certainly doesn't intend to break off communications with the University. He said, however, that it would be helpful to have more participants in that conversation, and the City and historic preservation community are logical participants in that conversation. Weitzel said that he can certainly see the need for the Commission to do something. The rest of the Commission agreed with Weitzel. He volunteered to draft a letter to bring before the Commission to be voted on. OTHER Miklo stated that two new Commission members have been appointed to replace Brennan and Weitzel, whose terms will soon be expiring. Miklo said he wanted to bring to the attention of the Commission an issue regarding the brick house at 829 Kirkwood Avenue. Miklo said that the Commission approved the project to jack up the house and rebuild the foundation. He said that the contractor had explained that there would be a concrete foundation, and for the portion of the foundation above grade, the contractor would use the existing stone, cut it down, and make a veneer so that the appearance of the foundation would not be radically different from the historic foundation. Miklo said that the concrete foundation is done, but the mason decided that the stones were too big and would be too difficult to cut into a veneer to place back on the house. He said that without consulting with the City, someone gave the go ahead to have those stones hauled away and dumped. Miklo said the certificate stated that the foundation shall be, "...faced with reclaimed limestone such that the exterior appearance matches the existing limestone foundation in size, color, composition, and joint profile." Miklo said that Shelley McCafferty is now consulting on this project. He said the mason and proposes to use a new stone veneer that is more regular in size and shape than what was there in terms of the Historic Preservation Commission February 28, 2008 Page 6 random sizes. He said McCafferty has consulted with a mason supplier and suggests that another alternative would be to use salvaged foundation stones from another property that would be larger and less regular in appearance than the new cut stone and would more closely mimic the original. Miklo said the certificate states that the foundation shall be faced with reclaimed limestone. He said that although it does not state that it must be from this property, that was clearly the intent and that was the statement given by the contractor. Miklo said his thought is that the City should require that the contractor get the reclaimed material and reface it with that so that it has more of the original appearance; otherwise the City will pursue this violation. Weitzel said that the guidelines discuss looking at remedies and standardizing and possibly increasing remedies for teardowns that were denied. Miklo said that the maximum fine for violation, by State law, is $750. He added, however, that the zoning code states that the owner can be required to replace whatever has been destroyed. CONSIDERATION OF MINUTES: JANUARY 10 2008. The Commission approved the minutes of the January 10`h meeting, as written, by consensus ADJOURNMENT: The meeting was adjourned at 7:05 p.m Minutes submitted by Anne Schulte s/pcd/mi ns/hpG2008/2-28-08b.doc c 0 .y N ,~ ~ O G U ~ d c ~ O pp d i ~ °o ~ N G1 '~ t/1 C L ~ a~ ~a ~L 0 W+ N N X ~ X X X X O O O X r X X X ~ X X X X X p ~ Uy`7 H W 0 N M N M 0 N M 0 N M 0 N M ~O N M O N M ~ N M 0 N M 0 N M N E z v Y m C C ~ m` C 'C 3 o° y C ~ w' 'fl A ~ ~ O c a°O ~ ~ ai y ~ E ~ T ~ o -° ay '-y 3 N (A U X W a C N c y N ~ rn . ~ Q ~ II II _W YXOO Sb 5 MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 20, 2008 FINAL MEMBERS PRESENT: Craig Gustaveson, Margie Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, John Westefeld MEMBERS ABSENT: David Bourgeois, John Watson, Phil Reisetter STAFF PRESENT: Terry Robinson, Terry Trueblood GUESTS PRESENT: Ann Dudler, Diana Harris, Danette Kapler RECOMMENDATIONS TO COUNCIL: None OTHER FORMAL ACTION TAKEN None PUBLIC DISCUSSION: None REVIEW AND DISCUSSION OF DOGPAC FINANCIAL REPORT: At the Commission's request, members of DogPAC were present to give a financial report to the Commission. Westefeld asked Harris and Dudler, in their opinion, was the income and expenses what they had expected. Harris said that she is "astonished" at the amount received in donations. She further stated that the generous donations by Dean Thornberry and others helped to make this park possible. There is a plan in place to add three more shelters and some benches to the park, as well as other improvements. O'Leary asked if DogPAC has considered using the money designated for shelters and benches for development of additional smaller dog parks instead. Harris reported that some of their money is committed to the shelter and bench projects, and specifically for Thornberry Park, but they do have funds to go towards the establishment of the Scott Park dog park. More discussion ensued regarding the development of additional parks. Harris reported that the existing park is definitely overused. She explained that there is strong support from those who use the Thornberry Off-Leash Dog Park, however, the hard-sell will be to those who do not currently use the park. Raaz asked DogPAC members what their pledged amounts total. Dudler answered that there is a $10,000 sponsor for an additional yard as well as a pledge from Lindner Tire in the amount of Parks and Recreation Commission February 20, 2008 Page 2 of 6 $10,000 (to be paid over three years). She also reported that there is a $20,000 CD in place. There currently is $71,214.95 on hand. There was some discussion regarding the 90/10 percent split between the City and DogPAC. In review, the City keeps 10% of the proceeds from sales of permits for the park while DogPAC receives 90%. O'Leary asked if staff and DogPAC members felt this was a good split or should it be re-negotiated, perhaps a 80/10/10 percent split with 10% going to the Parks Foundation. Harris said they would be happy to renegotiate if City feels necessary, however, it was her understanding that the additional money would go to the general fund and not be specified for park maintenance. Trueblood noted that this contract is scheduled to be renegotiated in June of 2009. Pacha asked Harris and Dudler to keep track of their volunteer hours put into maintenance of the park. Raaz asked for a more detailed explanation of the $33,000 listed for parks maintenance/management. He was referred to the detailed information included in the packet. He further asked if DogPAC is officially designated anon-profit organization for tax purposes. Harris reported that it is. PRELIMINARY DISCUSSION OF TENTATIVE PROPOSAL TO LOCATE CELL PHONE MONOPOLE IN WILLOW CREEK PARK: Iowa Wireless has expressed interest in locating a monopole cell phone tower in Willow Creek Park. Trueblood and Robinson met with representatives of the company at the park to discuss possible locations, building size, etc. Trueblood reported that it was his understanding that they wanted to place a 50' pole at this location, however, upon meeting with them, the representatives reported that they need a 100' pole to accommodate their needs. They are agreeable to placing such a pole in the lower part ol~ the park as to make it less visible. Trueblood said that they expressed interest in attending tonight's meeting, however, he encouraged them to wait until the March meeting giving Iowa Wireless more time to present a near complete proposal that will include design, schematics, location, rent, etc. Trueblood asked Commission if there were any particular items they would like addressed before they come to the meeting. Gustaveson said that if staff feels it is feasible, that he would be agreeable to them presenting their plan to the Commission. O'Leary stated that he may be the strongest proponent of additional cell towers noting that the Mormon Trek area has terrible cell phone coverage, and further stated that he feels it is very important from a safety standpoint that better coverage be available. Westefeld asked staff for their feeling after meeting with the representatives. Trueblood said that while he was somewhat discouraged about the need fora 100-foot pole, he was encouraged by their placement proposal and their smaller building needs. Pacha noted that Iowa Wireless will benefit by bringing in a complete formal plan to present to the Commission. O'Leary asked if they mentioned if they are proposing a "co-locator" type facility. Robinson sensed from their discussions that this would only be for Iowa Wireless use. Trueblood indicated the company is aware that the City could require co-lacator accommodations. The consensus of the Commission was to proceed with discussions with Iowa Wireless. Parks and Recreation Commission February 20, 2008 Page 3 of 6 UPDATE ON RECENT AND UPCOMING FOUNDATION ACTIVITIES: Pacha stated that at this meeting they would begin by looking at term requirements and review the mission statement. He further noted that this Foundation is somewhat different than others in that they serve as a mechanism to channel funds through when there is a need to raise funds for specific project/s, while most foundations are more active and have fulltime staff. Other items discussed will include a financial report, master plan update and discussion of fund raising for the Sand Lake Recreation Area. At the time of this Commission meeting, the Foundation meeting was scheduled for Tuesday, February 26. It has since been rescheduled to Tuesday, March 4 at 12 noon in meeting room B of the Recreation Center. Commission members who are members of the Foundation include Matt Pacha, Jerry Raaz and John Westefeld. REPORT ON SNOW REMOVAL RESPONSIBILITIES AND METHODS: Robinson presented the Commission with a detailed report of the snow routes for 2007-2008. Robinson reported that the Parks Division removes snow from 113,083 linear feet of walks and trails in Iowa City. Of that 10,818 linear feet are non park related areas. Westefeld asked why Parks Maintenance covers non-park areas. Robinson reported that it used to be covered by the Streets Division, but over the years it has been turned over to Parks and Recreation for a variety of reasons. The Parks Division has also been helping out the Streets Division with snow removal in the downtown area. O'Leary asked if the department is reimbursed for this. Trueblood stated that there is no reimbursement; it is all covered in the general fund. O'Leary also asked if it would be more cost-effective to outsource some of this snow removal. Robinson said they are looking at this option and added that since they are expected to clean over 40 bridges, it will most likely be necessary to outsource some of this snow removal. Robinson also noted that the Forestry Division has been dedicating all of their hours to snow removal as well, therefore, the usual trimming of trees etc., has not been covered this winter. Trueblood noted that the Cemetery crew also has snow removal responsibilities both outside and inside the cemetery that is not included on this report. UPDATE ON MISCELLANEOUS PROJECTS: North Market Square Park re-development: Trueblood reviewed this plan with the Commission. Included in the concept plan is the construction of a bandstand/shelter, a new basketball court, relocation of the playground equipment, all new sidewalks, considerable landscaping and new signage. He indicated that the purpose of the centrally located bandstand/shelter would be to accommodate special events as well as the usual picnics. Items mentioned included concerts, farmers market and flea market. Trueblood reported that the budget for this project is $280,000. The firm is confident that they can accommodate this budget. Raaz asked about the projected shelter size. Trueblood said that the current concept plan shows it to be 36'. Parks and Recreation Commission February 20, 2008 Page 4 of 6 Napoleon Park concession/restroom building: This project is progressing as planned, but the bad weather has slowed its progress. It is expected to be complete before the softball season begins. Mercer Park ball field lightin ag nd up rg ades: This project is progressing as well and expected to be complete by opening of the baseball/softball season. Again, the bad weather has slowed it down. Sand Lake Recreation Area: Trueblood reported that the grant application will be submitted by April 15. Sand Prairie: Trueblood noted that they have received a $38,000 REAP grant primarily for tree removal, which will take place within the next few months. Court Hill Trail: This project has been bid out and came $100,000 under estimate. It is expected to be complete sometime this summer. Robinson reported that this project will add approximately 5,600 lineal feet of trail. Referring back to snow removal on trails, Gustaveson asked if some trails have to be cleared of snow, as he has been asked about why the city is covering trails while there are still streets that need to be cleared of snow. Trueblood indicated that clearing snow/ice from hard-surfaced trails has been a long standing practice of the department, but this could be changed, and may have to be as more trails are added while staff/equipment is not. Robinson reported that parks do not clear streets and that at times this has put his staff in uncomfortable positions with the public who only recognize that they are in City of Iowa City Vehicles and wonder why they are now plowing or sanding when on the city streets travelling from one point to another. Raaz suggested that perhaps the Parks Division consider leaving a certain percentage of trails uncleared so public may use for cross-country skiing or snow shoeing. Waterworks Prairie Park: The plan still includes the construction of a large fishing pier which is scheduled to be completed this summer. Pacha asked what type of activities will be allowed at Sand Lake Recreation Area in summer of 2008. Robinson stated that he has a plan to clear more areas for people to reach the lake for fishing. REPORT ON CURRENT STATUS OF PROPOSED CAPITAL IMPROVEMENTS BUDGET: Trueblood included updated information regarding CIP budgets in the Commission packet. He asked the Commission if they had any questions regarding this. He also made a special note to the Commission that the Rocky Shore Pedestrian Bridge has been moved ahead a year. Raaz referred to the Recreation building roof project and asked (as he did at the January meeting as well) if the Department will be looking closely at the R Value suggested for this type of roof as well as any other items of concern. Trueblood stated that they are working closely with Parks and Recreation Commission February 20, 2008 Page 5 of 6 roofing engineers as well as with Kumi Morris from the City Engineering Division and that they will be taking all of these requirements and suggestions into consideration, as they always do. CONSIDER TIME CHANGE FOR MARCH 12 MEETING: Due to the boat house ground breaking ceremony at Terrell Mill Park that is scheduled for March 12 at 4 p.m., and the feeling that Commission members should be present if able, he suggested that the March 12`" Commission meeting be rescheduled for 6 p.m. The Commission was in agreement. MASTER PLAN UPDATE Trueblood sent a copy of the citizen survey to all Commission members via email for their review. Trueblood mentioned some of the items on the report. He also noted that the consultant received 676 responses which they say is above average (the contract stipulated that a minimum of 500 be received). Trueblood also sent via email a copy of the bench marking survey form to the Commission members. The cities to which the bench marking surveys were sent are: Cedar Rapids, IA; Cedar Falls, IA; Boulder CO; Columbia, MO; Bloomington, IN; Ames, IA; Bend, OR; Bolingbrook, IL; Fort Collins, CO: Lawrence, KS; and Terre Haute, IN. Regarding the citizen survey, Westefeld noted that it appears from the results that the public really wants more trails in Iowa City. Raaz asked what will be done with this information. Trueblood stated that there will be a formal report regarding survey results presented at some point in the future. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Loomer encouraged Commission members to read the newspaper article written by Nicholas Johnson regarding a greenbelt concept. O'Leary noted that he had an opportunity to go snow-shoeing at Hickory Hill recently and enjoyed that. Also he was happy to see the citizen survey and found it interesting. Also noted that Kickers Soccer enjoyed using the Grant Wood Gymnasium. CHAIR'S REPORT No report. DIRECTOR'S REPORT Regarding the Court Hill Trail, there are four property owners along Friendship that are interested in acquiring some of the property. They currently are using this property for gardens, swing sets, etc. Staff told them that we might be able to work something out either through a sale or a lease as we do not need all the property. Public Works needs to be involved too as there Parks and Recreation Commission February 20, 2008 Page 6 of 6 are sewage lines, etc., back there. This will be an agenda item for a future meeting at which time the Commission will be asked to adopt a recommendation to forward to the City Council. Westefeld asked about timeline for choosing a City Manager. Trueblood stated that they were all here a week ago and department directors were given the opportunity to meet/interview them. The intention of the Council is to bring back two or three of them for an interview. Trueblood is not sure of their timeline, however. ADJOURNMENT Moved by Gustaveson, seconded by Raaz, to adjourn the meetin;; at 6:35 p.m. Unanimous PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2008 NAME TERM EXPIRES a, ~ o N ~ M ,~ ~_ ~ ~ r N ~ o ~' 0o ~ N .~ o David Bour eois 1/1/11 O/E O/E Craig Gustaveson I/1/11 X X Margaret Loomer 1/1/12 X X Ryan O'Lear 1/1/10 X X Matt Pacha 1/1/09 X X Jerry Raaz 1/1/12 X X Phil Reisetter 1/1/09 X O/E John Watson 1/1!] 1 O/E O/E John Westefeld 1/1/10 O/E X KEY: X = 0= O/E _ NM = LQ = Present Absent Absent/Excused No meeting No meeting due to lack of quorum Not a Member 5b 6 MINUTES FINAL Iowa City Airport Commission February 14, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Howard Horan, Chair; Janelle Rettig; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp Others Present: Jennifer Nolan, John Yeomans, Joe Merschman, Reyna Wilkens, Peggy Slaughter, David Hughes, Minnetta Gardinier, Jay Honeck, Phillip Woolford DETERMINE QUORUM: The meeting was called to order at 5:49 P.M. by Chairperson Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE JANUARY 10, 2008 MEETING: Horan asked Members if they had any comments on the minutes. Hartwig suggested adding on page 2, paragraph b, after the second sentence, something to the reflect that as part of her contract for the Historical Recordation, that she (Nash) and Mike were searching the attic. Rettig then stated that on page 3, item d., it goes from stating the Airport approves a 2-year lease, then it states a 5-year lease, and then back to a 2-year lease. Tharp stated that this is a typo, and that "the resolution" should be a 2-year lease. Staley moved to accept the January 10, 2008 minutes as amended; seconded by Hartwig. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Farmers National Company / Merschman Seeds i. Consider a Resolution Approving Gate Agreement, Accessway Lease, and Temporary Construction Easement -Joe Merschman and his Attorney, Reyna Wilkens, addressed the Commission regarding the agreements. Wilkens explained the gate agreement, Airport Commission February 14, 2008 Page 2 of 8 the accessway lease, and the temporary construction easement issues briefly. Merschman gave further details on the gate that they plan to install. Wilkens also discussed the signage that they plan to install, stating that the only temporary structures would be tents used for field day events. As soon as they get the Certificates of Insurance, she stated that they would forward these to the City. Rettig asked for some clarification on rates of insurance coverage, to which Dulek responded. Dulek then noted that the gate agreement is just with the Airport Commission, not the Council. Merschman responded to Members' questions regarding this accessway. He stated that costs involved in this include $2,930 for the gate itself. He noted that they don't have any bids yet on the earthwork, or the concrete and gravel, but he estimates the entire project will run around $20,000. They hope to have this gate opening installed as soon as the weather breaks. He noted that they have two major field days tentatively scheduled for mid-July and then early in August. One is a "dealer kick-off 'event and the other will be a farmers' field day. He noted that they would make sure they don't interfere with any Airport activities. Rettig noted that RAGBRAI will be here in July and she suggested they look at schedules, as the area will be very busy in July. Merschman gave the Members some additional information regarding their upcoming schedule of events. He stated that he would be happy to mail their brochures and any information they distribute so that the Airport can be kept up-to-date on Merschman Seeds' activities. Rettig moved to consider Resolution #A08-06 approving agreements with Merschman Seeds, Inc. and Regennitter Farms, Inc. to provide a gate to control access, a lease for an access way from Mormon Trek Blvd., and a temporary construction easement; seconded by Farris. Motion carried 5- 0. Dulek then stated that the Commission may approve the gate specs at this time. Merschman responded to Members' questions regarding this gate and the trail system that's in this area. Merschman stated that there would be a camera at the gate for added security. Rettig moved to approve the location, design and model of gate as presented; seconded by Hartwig. Motion carried 5-0. Merschman then added that he would like to thank the Airport Commission for the opportunity to work with them, and that Merschman Seeds would like to pledge their support of the "barnstormer" event by donating $500 as a sponsor. b. Aviation Commerce Park -Peggy Slaughter addressed the Commission, stating that as of today, the group that is looking at Lots 4, 3 and 2 filed their FAA paperwork through the contractor for the airspace study. It was noted that the steel is being ordered for this building, which is a good 2 Airport Commission February 14, 2008 Page 3 of 8 indication that things are moving ahead. The airspace study is being simplified, according to Slaughter, and the study will take place only on Lot 4 because that is where the building is. Hartwig asked if the interested party is going to be making a bid contingent upon the airspace study findings, to which Slaughter stated that that is what they are discussing currently. Hartwig asked if this includes the outlots, and Slaughter stated it is as they will need these to get to the 20 acres, without going through Lot 1. Slaughter then gave the Members an update on other possible projects. She has two users in the area who would like to have along-term lease with adesign-build project. She is working on bringing these interested parties together. c. FAA/IDOT Projects -Earth Tech i. Runway 7/25 -Hughes stated that there hasn't been much change since last month with the winter weather continuing. He stated that he has been working with the runway contractor to establish a spring start date. They hope to begin the first of April, weather permitting. The contractor expects the project to run about eight weeks. This includes lighting and the turnaround at the end of the runway. ii. South Aviation Development Study -Waiting on Willow Creek Study. Hughes will request a meeting with the Commission when this report is ready. iii. South Taxilane Rehab -Working with City Engineering on this. iv. North Taxilane Rehab -Hughes noted that this project is under a State grant for pavement rehab. It was also noted that there is $20,000 from the City for various pavement repair. 1. Consider a Resolution Approving Project Task Order #8 for Airport Pavement Rehabilitation -Rettig moved to consider Resolution #A08-07 approving Project Task Order #8 for Airport Pavement Rehabilitation; seconded by Hartwig. Motion carried 5-0. Honeck from the audience then asked Hughes if he would address the issue with some of them in Hangar A not being able to get their doors closed. Hughes stated that he believes they have some water trapped here, and stated that he has looked into this, but with the weather as it is, they need to wait until it thaws. v. Jet A Fuel System / AvGas Upgrade -Hughes stated that this is moving ahead slowly, and they are working on this as weather permits. Woolford added additional comments and responded to Members' questions, as well, regarding the pump. The AvGas is in, but there is no emergency shutoff yet, and the Jet A pump still has some install procedures to go through. vi. Terminal Apron Rehab -Seeding in the spring. vii. Obstruction Mitigation -Spring project. 3 Airport Commission February 14, 2008 Page 4 of 8 viii. United Hangar -Hughes stated that the United hangar is part of the obstruction mitigation project with the FAA. Dulek asked that they open the public hearing first. 1. Public Hearing -Horan opened the public hearing. Honeck asked if the Commission would restate the reasoning behind the demolition. Horan stated that the FAA has found the hangar to be an obstruction to the operation of Runway 7/25. Hughes noted that it falls inside the object-free area of the runway, per FAA definitions. Honeck asked if anyone tried to get a waiver on this, and Hughes stated that an environmental assessment was done that looked at alternatives. Honeck then asked what the assessment has to do with the hangar being an obstruction. Hughes stated that the assessment looked at any impact to the runway extension and they had to look for all kinds of environmental impacts. It was decided, by the FAA, that this hangar had to be removed from the object-free area in order for the Airport to proceed with the project. Hartwig stated that discussion took place originally about whether the hangar could be moved or not, and what types of expenses would be encountered. Honeck asked again if a waiver was requested from the FAA, to which Horan stated that he doubted this had been done. Honeck brought up the issue of having the United hangar on a historic listing, versus being demolished. Rettig then asked for a copy of this particular estimate of cost, and Tharp retrieved the plans and specs for the Commission. Honeck noted some special dates coming this summer to the Airport and noted that these activities would like to use the United hangar, if possible, for one last celebration before it's demolished. A discussion ensued with Rettig asking about possible timeframes for completing the runway project and being able to open the runway, as opening the runway is contingent on removing the United hangar. Rettig then talked about the money that they have set aside for fencing over various years of budgets and how they plan to complete these projects. A brief discussion ensued with Members stating that they agree that it would be good to have the "barnstormer" event in the United hangar, and they will work on the schedule regarding this. Horan closed the public hearing. 2. Consider a Resolution Approving the Plans, Specifications, Form of contract, and Estimate on Cost for the Removal of the "United" Hangar -Staley moved 4 Airport Commission February 14, 2008 Page 5 of 8 to consider Resolution #A08-08 approving the plans, specifications, form of contract, and estimate on cost for the removal of the "United" Hangar; seconded by Hartwig. Motion carried 5-0. ix. Horan then stated that this will probably be his last meeting, unless he is reappointed to the Commission. He shared some "tools" with the Commission, explaining his Airport layout plan possibilities with them. Members discussed Horan's plans, each sharing their ideas, as well. The discussion centered on where they would build new hangars if they were able to do so. Hughes also took part in the conversation, pointing out some of the FAA regulations that would be involved. Horan reminded the Commission that in five years the National Guard area will be the Airport's again, once their lease has expired and the new Guard facilities were finished. Members continued to toss ideas around, suggesting various layouts. Rettig noted that there is an ongoing need for non- airplane space, as well. This led to a brief discussion on the 50/50 State grant that will be applied for this year to help build a hangar. Horan continued to discuss his ideas for future development at the Airport, and Members joined in. d. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management -Rettig stated that she was under the impression that the money from the farm had been received, yet she stated that she doesn't see it in the budget. Tharp stated that the money is at Farmer's National and is in the process of coming to the Airport very soon. Rettig also suggested they keep track of the upcoming projects that they are to do and not get behind with the winter weather. 1. Consider a Resolution Allowing Chairperson and/or Operations Specialist to Approve Access Agreements - Tharp explained briefly what led to this request. He stated that there have been various issues that have arisen, things that are non-aeronautical, and this would cover the legal aspects involved. Rettig then asked for more information about the Discovery channel interest. Hartwig stated that it's going to be part of a 20-episode program on Discovery. Dulek noted that her intent is that either the Chairperson, or the Operation Specialist will sign this, not both. Farris moved to consider Resolution #A08-09 allowing the Operations Specialist or the Chairperson to approve access agreements; seconded by Rettig. Motion carried 5-0. e. Change in meeting time. -Horan brought up whether there would be a meeting change. Tharp stated that he has not received any word from Members stating that they will be unable to make specific meetings. It Airport Commission February 14, 2008 Page 6 of 8 was suggested that they work this out on a month-to-month basis as the need arises. f. FBO Staff Report - Woolford talked to the Members, stating that they had recently hosted the Iowa City Aerohawks Swap Meet. He talked briefly about the runway conditions considering the weather, thought they were in decent shape. He stated that they have another aircraft coming to the Iowa City operations soon. Rettig stated that the City Council is interested in what Jet Air is doing and how they are doing. She suggested that they give some key information to Tharp to share with the Council. She stated that if possible, one of Jet Air's staff could attend a City Council meeting with a Commission Member in order to let the Council know exactly what is happening at the Airport. e. Subcommittees' Reports -Farris stated that the shelter area is a main focus. They are continuing to look into needed funding on this project. He then talked about the issue of communication and working on some type of way to get the word out about what the Airport has to offer, having the "answers" to the "questions" that people always have about the Airport. Farris stated that before they consider any fundraising for the shelter area, he believes they need to develop some further designs. £ Commission Members' Reports -Farris brought up that in March they are establishing an Angel Flight gathering, but nothing has been finalized yet. Rettig brought up the Aviation Conference and the day on the hill, both coming up. Horan stated that he had a call on Saturday from the Bondurant Public Library, thanking him for the book. Horan stated that today he received a call from the Gazette about the book, and that the reporter stated it's the 90'h anniversary of the Airport. g. Staff Report -Tharp noted that the Iowa Public Airport Associations' day on the hill is Wednesday, March 12. Rettig noted that last year she attended with Tharp, but that she will be unable to do so this year, and she suggested someone from the Commission attend with Tharp. The Iowa Aviation Conference is April 23 and 24, per Tharp. He stated that they can discuss particular needs of the Airport at this conference. Rettig then suggested to Honeck that he may want to consider attending the day on the hill event. Tharp stated that the "barnstormers' tour" is still coming June 15 and 16, and that some posters were just received for this. They should be around town soon. He noted that they are still finalizing plans for this event. Tharp stated that he is working on his inventory report and hopes to have that next month. Dulek noted that City Manager candidates are in town and will be available Friday for a meet and greet if anyone is interested in attending. Rettig stated that she plans to attend this event. 6 Airport Commission February 14, 2008 Page7of8 SET NEXT REGULAR MEETING FOR: March 13, 2008, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P.M. Chairperson Date 7 Airport Commission February 14, 2008 Page8of8 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meetine Datel NAME TERM EXP. 1/10 2/14 3/13 Randy Hartwig 3/1/09 X X Greg Farris 3/1/13 X X John Staley 3/1/10 X X Howard Horan 3/1/08 X X Janelle Rettig 3/1/12 X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 8 5b 7) MINUTES FINAL Iowa City Airport Commission March 6, 2008 Iowa City Airport Terminal - 7:30 AM Members Present: Janelle Rettig, Secretary; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp, Wendy Ford Others Present: Peggy Slaughter, Randy Miller, Howard Horan, Phillip Woolford DETERMINE QUORUM: The meeting was called to order at 7:37am by Secretary Rettig. RECOMMENDATIONS TO COUNCIL: Recommended accepting offer on Lots 2, 3, 4 and outlots 2A, 3A, and 4A of Aviation Commerce Park by ITC Midwest LLC. ITEMS FOR DISCUSSION/ACTION: 1. Offer by ITC Midwest LLC for the purchase of Lots 2, 3, and 4 and Outlots 2A, 3A, and 4A in Aviation Commerce Park Peggy Slaughter gave a summary of the purchase offer. Members asked questions regarding the offer to which Slaughter responded. Hartwig asked Tharp about the current debt balance on the Airport Commerce Park loan, Tharp responded that this sale should pay off the loan. Wendy Ford gave a summary of the number of jobs and wages of the jobs to be created by ITC. Rettig asked if those jobs already existed in the area to which Ford responded they were new jobs that were not currently here. Hartwig moved to recommend to city council to accept the offer as proposed, Staley Seconded. Motion Approved 4-0 Adjourn -Meeting adjourned at 7:SOam Chairperson Date Airport Commission March 6, 2008 Page 2 of 2 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Datel NAME TERM EXP. 1/10 2/14 3/6 3/13 Randy Hartwig 3/1/09 X X X Greg Farris 3/1/13 X X X John Staley 3/1/10 X X X Howard Horan 3/1/08 X X --- Janelle Rettig 3/1/12 X X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 5b 8) IOWA CITY TELECOMMUNICATIONS COMMISSION FINAL MONDAY, MARCH 3, 2008--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Brett Gordon, Gary Hagen, Margaret Wieting MEMBERS ABSENT: STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy OTHERS PRESENT: Josh Goding, Susan Rogusky, Michael McBride RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Shaffer reported that Katie Roche and the City Cable TV Office have been holding discussions with mayor Regenia Bailey about doing a monthly informational program. McBride reported that the University channel has been quite busy. 28 new programs were produced by the channel, which is a large increase in the number of programs produced. Goding thanked Shaffer for speaking to the PATV Board about the changing legal environment affecting local access and cable TV. Goding reported that there will be a regional ACM conference in Chicago May 22-23. Rogusky reported that Senior Center Television will be featured on the "Iowa Travel" news segment on KGAN. Mekies asked about progress on establishing benchmarks to measure progress resulting from the Community Television Group (CTG) grants. Hardy said the school district purchased a piece of equipment with CTG funds that will help them cablecast more efficiently, but how to measure the impact is uncertain. The current level of programming is known and future progress could be tracked. Hagen said the CTG members provide scrutiny of each other better than Commissioners could with regards to utilizing CTG funds well. Mekies said the goal of establishing benchmarks is to not only ensure that the funds have been spent as recipients indicated but also to document how the funding has enhanced local programming. Wieting said the access channels need to develop a strategic plan following their mission statement that looks at least 5 years out with a timeline for objectives and a way to measure outcomes. Shaffer noted that the City Council meetings are available on the citychannel4.com web site over streaming video. The meetings are indexed and broken up so viewers can select a single agenda item to watch. Mekies said the Cable TV Division deserves a better presence on the City of Iowa City web page and suggested that the Commission may wish to write a letter requesting a more prominent display of the streaming video capability and the City Channel program guide. Shaffer reported that officials from the University of Iowa have vacillated in their decision to participate in a talk show with Mediacom regarding carriage of the Big Ten Network. Mediacom has been willing to participate all along but University officials have given conflicting responses. The show is booked for Wed., March 5 but at this point it is uncertain if the University will participate. APPROVAL OF MINUTES Hagen moved and Gordon seconded a motion to approve the amended January 28, 2008 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies noted that this was Wieting's last meeting and thanked her for her service on the Commission. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet. There were a total of 4 complaints, three of which expressed a desire for Mediacom to carry the Big Ten Network. MEDIACOM REPORT No representative was present. UNIVERSITY OF IOWA REPORT McBride reported that the University channel has been quite busy. Over the past two months the University has cablecast between 75-80 new programs. 28 new programs were produced by the channel, which is a large increase in the number of programs produced. McBride explained that the University channel cannot cablecast any sports programs as the Big Ten Network has the rights to all sports programming. The University channel could carry club sports such as rugby. KIRKWOOD COMMUNITY COLLEGE O'Brien was unable to attend but provided a written report. PATV REPORT Goding reported that the next guidelines workshop will be April 6 from 12-2 and the next board meeting March 20 at 7 p.m. Goding thanked Shaffer for speaking to the PATV Board about the changing legal environment affecting local access and cable TV. Goding is a member of the national board of directors of the Alliance for Community Media (ACM). The ACM is looking for a new executive director. Goding reported that there will be a regional ACM conference in Chicago May 22-23. Planning for workshops and speakers is currently underway. It is anticipated about 100-200 people will attend. SENIOR CENTER REPORT Rogusky reported that Senior Center Television will be featured on the "Iowa Travel" news segment on KGAN. Taping was March 3. Equipment problems resulted in the loss of some video footage and slowed up productions. Work on the project with United Action for Youth (UAY) has been slowed. Rogusky has asked Laura Lowe from the Iowa City Community School District for assistance in identifying students who might like to participate if UAY participants cannot be found. LIBRARY REPORT No representative was present. IOWA CI"fY COMMUNITY SCHOOL DISTRICT REPORT Shaffer report Lowe had a prior commitment and was unable to attend. CITY MEDIA UNIT REPORT Hardy reported that the Community Television Service has been quite busy and is booked through April. The Media Unit continues to have a solid demand. Public service announcements promoting each of the access channels are currently in production. The Community Voice has just finished a program on the furniture project which highlights their activities. The program will be rerun from time to time when appropriate such as when the students are leaving or arriving to town. Mekies asked about whether any headway mad in establishing benchmarks to measure progress resulting from the Community Television Group (CTG) grants. Hardy said the school district purchased a piece of equipment with CTG funds that will help them cablecast more efficiently, but how to measure the impact is uncertain. The current level of programming is known and future progress could be tracked. Hagen said the CTG members provide scrutiny of each other better than Commissioners could with regards to utilizing CTG funds well. The schools have received much criticism and encouragement. Now they have received some funds to make improvements and it should be apparent in 6 months to a year the impact of the CTG funds. Mekies said the goal of establishing benchmarks is to not only ensure that the funds have been spent as recipients indicated but also to document how the funding has enhanced local programming. Mekies noted that this has been discussed in previous meetings and the Commission was told that criteria for benchmarks would be developed. Mekies said that there has been a lot of progress at the schools but that progress needs to be documented. Wieting said the access channels need to develop a strategic plan following their mission statement that looks at least 5 years out with a timeline for objectives and a way to measure outcomes. Shaffer said there are various topics inherent in this discussion. The CTG funding is one item, strategic planning another, and how to measure the progress of the access channels. How to measure and show progress has always been a struggle for the access channels. Measuring programming is one way, but getting beyond that has been difficult. Mekies said the CTG grants are only a small part of what's needed. Mekies said measurable progress, such as statistics on the number of new programs or programming hours compared to last year, is needed when the Commission discusses budgets with the City Council, for example. The issue is not only about the school district or the money they have received. CABLE ADMINISTRATOR REPORT Shaffer reported that Robert Kemp has been appointed to the Commission to replace Wieting. Hagen was reappointed. The check from Mediacom for the funding of PATV has arrived. The City has forwarded two months of funding to PATV and will distribute funds on a monthly basis. Katie Roche and the City Cable TV Office have been holding discussions with mayor Regenia Bailey about doing a monthly informational program. Shaffer noted that the City Council meetings are available on the citychannel4.com web site over streaming video. The meetings are indexed and broken up so viewers can select a single agenda item to watch. Mekies said the Cable TV Division deserves a better presence on the City of Iowa City web page and suggested that the Commission may wish to write a letter requesting a more prominent display of the streaming video capability and the City Channel program guide. Shaffer said the Cable Division does have a link on the City site's front page. BIG TEN NETWORK TALK SHOW Shaffer reported that officials from the University of Iowa have vacillated in their decision to participate in a talk show with Mediacom regarding carriage of the Big Ten Network. Mediacom has been willing to participate all along but University officials have given conflicting responses. The show is booked for Wed., March 5 but at this point it is uncertain if the University will participate. FCC UPDATE Shaffer reported that a coalition of national organizations have filed reply comments regarding the Second Report and Order dealing with franchising. The groups, headed by the Miller Van Eaton law firm, have also filed a petition for reconsideration with the FCC regarding the order. It is unlikely the FCC would reconsider, but the procedure is a necessary step before the issue can be taken up in the courts. The reply comments focused on the Second Report's overturning state rules and laws and the impact the immediate implementation (rather than at the expiration of a franchise) has on local operations and funding. A LA CARTE PROGRAMMING This item was deferred, as no Mediacom representative was present. ADJOURNMENT Wieting moved and Hoerschelman seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:53. Respectfully submitted, Drew Shaffer Cable TV Administrator U4-Ul-Utf MINUTES FINAL 5 b 9 IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, February 26, 2008 LOBBY CONFERENCE ROOM, CITY HALL Members Present: Newman Abuissa, Eric Kusiak, Florence Ejiwale, Kate Karacay, Martha Lubaroff, Corey Stoglin, Dell Briggs. Staff Present: Stefanie Bowers. Others Present: Karen Fox. Call to Order Karacay called the meeting to order at 7:00 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the January 22, 2008 meeting Minutes approved. Community Peace Building Initiative Presentation Karen Fox presented to the Commission. Commissioners Stoglin, Abuissa and Ejiwale agreed to assist in helping to plan a future event. Human Rights Breakfast Commissioners will need to select a keynote speaker and date at the March meeting. Programming for 2008 Commissioners discussed upcoming programming. Youth Awards Commissioners will be contacting schools and organizations to spread the word about the Youth Awards. Leadership Conference Karacay would like to hold a program that focuses on leadership; she will do some further research and report back to the Commission at the next meeting. African American Youth Panel Karacay and Abuissa discussed the success of this program and possibly doing a follow-up program at a later date. Cultural Diversity Day Kusiak reported on the event and made suggestions for next year. Amicus Brief on Same Sex Marriage Kusiak will need a statement detailing the Commission and Bowers will distribute the resume of the writer in the March packet. Hate Acts Rapid Response Team Abuissa gave an update of the last meeting he and Bowers attended. Public Education Rights of International Families Abuissa will try to get the last brochure translated in Arabic by the fall of 2008. Reports of Commissioners Stoglin would like to start a youth mentoring program. Abuissa notified Commissioners of an upcoming program at Rancher (Simon Shaheem) Ejiwale enjoyed the Black History news articles in the local papers. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:05 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2008 (Meeting Date) NAME TERM EXP. 1/22 2/26 3/25 4122 5/27 6/24 7/22 8/26 9/23 10/28 11/25 12/23 Florence Ejiwale 1/1/09 X X Kate Karacay 1/1/09 X X Martha Lubaroff 1/1/09 O X Newman Abuissa 1/1/10 X X Joy Kross 1/1/10 X O Eric Kusiak 1!1/10 X X Dell Briggs 1/1/11 O X Yolanda Spears 1/1/11 X O Corey Stoglin 1/1/11 X X KEY: X =Present NMNQ - No meeting, no quorum O =Absent NM = No meeting