HomeMy WebLinkAbout2008-04-10 Info Packet~ - 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
April 10, 2008
APRIL 14 WORK SESSION ITEMS
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Director of Parks and Recreation: Smoking Policies & Rules
MISCELLANEOUS
IP3 Memorandum from the City Attorney: Litigation Update: Shelter House Appeal
IP4 Memorandum from the Housing Rehabilitation Specialist: TARP (Targeted Area
Rehabilitation Program) overview and year-to-date update
IP5 Memorandum from the JCCOG Transportation Planner: Proposed North Dubuque Road
traffic calming
IP6 Building Permit Formation March 2008
IP7 Invitation: E~th Day Event April 22, 2008
IP8 Invitation: Heritage Environmental Services Open House May 7, 2008
IP9 Approved Minutes: Task Force on Violence Against Women: March 10, 2008
IP10 Approved Minutes: Task Force on Violence Against Women: February 18, 2008
Invitation: League of Women Voters Meeting -April 23, 2008 [Distributed at 4/14 Work
Session]
DRAFT MINUTES
IP11 Human Rights Commission: March 25, 2008
IP12 Housing and Community Development Commission: March 27, 2007
IP13 Animal Care Task Force: March 6, 2008
IP14 Planning and Zoning Commission: March 20, 2008
IP15 Police Citizens Review Board: April 8, 2008
IP16 Economic Development Committee: March 27, 2008
CITY OF IOWA TY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
April 10, 2008
APRIL 14 WORK SESSION ITEMS
IP1 Council Meetings an Work Session Agenda
IP2 Memorandum from the Di ctor of Parks and Recreation: Smokin Policies & Rules
MISCELLANEOUS
IP3 Memorandum from the City Attorn :Litigation Update:
IP4 Memorandum from the Housing Rehabilitation S
Rehabilitation Program) overview an year-to-date
IP5 Memorandum from the JCCOG Transpo ation Pla ner:
traffic calming
IP6 Building Permit Information March 2008
IP7 Invitation: Earth Day Event April 22, 2008
~fielter House Appeal
//cialist: TARP (Targeted Area
ate
.Proposed North Dubuque Road
IP8 Invitation: Heritage Environmental Servi es Open ouse May 7, 2008
IP9 Approved Minutes: Task Force on Vio ence Against men: March 10, 2008
IP10 Approved Minutes: Task Force on iolence Against Wo en: February 18, 2008
DRAFT MINUTES
IP11 Human Rights Commissi n: March 25, 2008 \
IP12 Housing and Commun" Development Commission: March 27,
IP13 Animal Care Task F rce: March 6, 2008
IP14 Planning and Zon' g Commission: March 20, 2008
IP15 Police Citizens eview Board: April 8, 2008
IP16 Economic Development Committee: March 27, 2008
~ _ _~ U4-~I U-Uu
~~~~~~~
'~® IP1
®'~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas Aprit 10, Zoos
www.icgov.org
• THURSDAY, APRIL 10 City Manager's Conference Room
7:OOp Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• MONDAY, APRIL 14
6:15p Special Work Session
• Council Appointments
• Agenda Items
Snacks City Property Smoking Policies
Provided Council Time
^ Schedule of Pending Discussion Items
^ Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedule
7:OOp Special Formal Council Meeting
Continue Special Work Session if necessary
Emma J. Harvat Hall
• THURSDAY, APRIL 24 Emma J. Harvat Hall
4:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• FRIDAY, APRIL 25 Emma J. Harvat Hall
4:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
TBD Meet and Greet -City Manager Candidates Public Library Meeting Room A
• MONDAY, APRIL 28 Emma J. Harvat Hall
5:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
6:30p Special Work Session
• TUESDAY, APRIL 29
7:OOp Special Formal Council Meeting
Emma J. Harvat Hall
• WEDNESDAY, APRIL 30 Emma J. Harvat Hall
6:30p Special Work Session -Snow removal discussion
• FRIDAY, MAY 2 Emma J. Harvat Hall
2:30p - 8:30p Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
All meetings are tentative and subject to change.
city of Iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Dale Helling
FROM: Terry Trueblood
DATE: April 9, 2008
RE: Smoking Policies & Rules
The Parks and Recreation Department follows City policies with regard to smoking prohibitions,
and we have also initiated some of our own. The following is a list of locations where smoking
is prohibited or discouraged, either by City policy or departmental regulation:
Smoking is prohibited .... .
In City buildings
In City vehicles
While operating City equipment
Within the dog park
Within the skate park
Within swimming pool fences
Riverside Festival Stage (entire facility)
Signs discouraging smoking are posted at .... .
Kickers Soccer Park
Napoleon Park Girls Softball Complex
The subject of prohibiting smoking entirely in all City parks has been briefly discussed by the
Parks and Recreation Commission in the past. As I recall, the primary concern is the matter of
enforcement. Should the Council want us to do so, we can certainly re-visit the issue.
4- -
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~!l~,®~,~ CITY OF IO1NA CITY
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Date: April 7, 2008
To: City Council and Board of Adjust nt
From: Eleanor M. Dilkes, City Attorney
Re: Litigation Update: Shelter House Appeal
The Iowa Supreme Court has denied a Joint Petition for Rehearing filed by the plaintiffs in
Bontrager Auto Service Inc et al vs Iowa City Board of Adjustment and Hilltop Mobile Home
Court vs Iowa City Board of Adjustment. This case is now concluded and the Board of
Adjustment's grant of a special exception to Shelter House to allow the construction of transient
housing on property located at the southeast corner of Waterfront and Southgate Drive now
stands.
Cc: City Manager
City Clerk
Sarah Holecek
Jeff Davidson
Bob Miklo
4- -
IP4
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Date: April 8, 2008
To: City Council
From: Jeff Vanatter, Housing Rehabilitation Office
Re: TARP (Targeted Area Rehabilitation Program) overview and year-to-date update
TARP is offered to residents of Iowa City as a compliment to the federally-funded CDBG/HOME
housing rehabilitation programs without the same level of income targeting. It is designed to
stabilize and revitalize targeted neighborhoods through the broader applicability of our Housing
Rehabilitation and Historic Preservation programs. Repairs and improvements can be made to
all interior and exterior systems. This program provides assistance in the form of low-interest
loans that are repayable over a 20-year term and is funded by the City through general
obligation bonds. Assistance ranges from $10,000-$40,000 per project. To be eligible for TARP,
residents must currently live within the boundaries of five targeted areas. The household income
must be 110% of median income for Iowa City and there must be adequate equity to cover the
amount of the loan. The loan terms are 20 years with an interest rate of 4.5%.
Since the start of fiscal year 2008, we have expended $86,247.32 on 7 projects, and have
closed on 4 other projects in the amount of $77,248.00 with expenditures ongoing or starting
shortly. We have also committed approximately $76,000.00 to 3 other projects with 2 of these
projects actively obtaining bids. The average median income for all households assisted in
FY08 is approximately 78%. The majority of the projects undertaken this year have addressed
deferred maintenance issues such as roof replacements, window & door replacements,
electrical & plumbing repairs, concrete or foundation repairs, and siding replacement, repair, or
painting. A few projects have included improvements to the property such as building new
porches, driveways or decks and finishing unfinished space.
Due to some proposed program changes which will affect the geographical boundaries of the
program, we do not currently have a waiting list. This should change dramatically if the
proposed changes are approved. This fiscal year, our office has been unable to offer assistance
to 5 additional families that did not meet the minimum program requirements once we started
the verification process or they decided to withdraw from the program.
If you have any questions please call me at 356-5128 or contact me via a-mail atL
vanatterCa~iowa-city.org .
Cc :Dale Helling, Jeff Davidson, Community Development Staff
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Date: April 9, 2008
To: City Council
From: John Yapp, JCCOG Transportation Planner ~7~y~Y-'
Re: Proposed North Dubuque Road traffic calming
Last fall, the Transportation Planning Division received a petition for traffic calming from residents of
North Dubuque Road. Subsequent data collection showed that portions of North Dubuque Road
qualify for the City's traffic calming program, due to the 85tH percentile traffic speed exceeding the
posted speed limit of 25 mph by at least five miles per hour; the measured 85tH percentile speed on
North Dubuque Road south of Oakes Drive was measured to be between 37 and 38 mph. The 85tH
percentile speed is a traffic engineering principle for measuring traffic speed, meaning at least 85%
of motorists are driving at or below the measured 85tH percentile speed.
In February 2008, we held a neighborhood meeting to discuss the proposed North Dubuque Road
traffic calming, inviting residents of properties abutting North Dubuque Road. At this meeting,
attendees requested we move ahead with the next step in the process and conduct a survey to
determine if residents would be in favor of speed humps on North Dubuque Road. We have been
focusing on the segment of North Dubuque Road south of Oakes Drive, as it is an urban design with
curb and gutter and is where the 85tH percentile traffic speed exceeds 30 mph. Subsequent to the
neighborhood meeting, we received the attached petition from residents of Bristol Drive, Oakes
Drive, Quincent Street, and other area streets asking to be included in any traffic calming survey. We
have not yet conducted the survey.
Under the normal traffic calming policy, we would conduct a survey of households abutting North
Dubuque Road south of Oakes Drive where traffic calming is proposed. Residents of other area
streets that feed onto North Dubuque Road would not normally be surveyed, as they have
alternative means of ingress and egress to avoid the speed humps (the east leg of Dubuque Road,
or Bristol Drive). Under the City's normal traffic calming policy procedures, if the survey passes with
at least 60% of residents in favor of speed humps, our next step would be to obtain feedback from
the Fire, Police, Public Works, and Transit Divisions, place public notice signs in the right-of-way of
the affected segment of North Dubuque Road to notify area residents of the proposal and the
opportunity to provide comment, and ultimately forward all of this information to the City Council for a
determination if speed humps are to be installed. Even if the survey passes with 60% or more of
surveyed residents in favor of the proposal to install traffic calming, the ultimate decision is up to the
City Council, who should take into account the survey results, as well as input from area residents
and City Departments.
Unless directed otherwise by Council, we intend to proceed with the survey of households abutting
North Dubuque Road south of Oakes Drive for the proposed speed humps. We intend to proceed
with the survey in the next few weeks, and to forward survey results and additional public input to
you in the next 6-8 weeks.
cc: Jeff Davidson
Kent Ralston
Dean Thornberry
Jim Nagle
jccogadm/mem/d ubuge rd-4-7-08. doc
RESIDENTS AGAINST SPEED HUMPS ON
NORTH DUBUQUE ROAD
To: John Yapp March, 2008
Transportation Department
City of Iowa City
It has come to our attention that a "neighborhood" meeting was held on February 27,
2008, to discuss calming effects (normally solved by installing speed humps) on North Dubuque
Road. Because we comprise the largest part of the "neighborhood" and were not invited to this
meeting, we are asking that this issue be dropped from further consideration and NOT forwarded
to the City Council unless we are included in the decision process to proceed with this request to
install speed humps.
It is our opinion that speed humps are neither wanted or necessary, especially with the
new sidewalks to be constructed on the east side of North Dubuque Road this summer. We have
no alternate routes to exit the neighborhood and speed humps cause damage to motor vehicles
and have been known to seriously injure bicyclists. In addition Andy Rocca, Iowa City Fire
Chief, stated that response time for emergencies (already slower than average in our
neighborhood) for fire, ambulance, and police department personnel will be hampered by the
humps: .
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BUILDING PERMIT INFORMATION
March 2008
KEY FOR ABBREVIATIONS
.Type of Improvement
ADD -Addition
ALT -Alteration
REP -Repair
FND -Foundation Only
NEW-New
OTH -Other type of construction
Type of Use
RSF -Residential Single Family
RDF -Residential Duplex
RMF -Three or more residential
RAC -Residential Accessory Building
MIX -Mixed
NON -Non-residential
OTH -Other
City of Iowa City
Page : 2
Date : 4/1/2008 Extraction of Building Permit Data for
To : 3/1/2008
Census Bureau Report
From : 3/31/2008
Tune Twe
Permit Number Name Address Imnr Use Stories Units Valuation
BLD07-00268 HYUNDAI DEALERSHIP 1600 HIGHWAY 1 ADD NON 1 0 $166,800
ADDITION FOR CAR DEALERSHIP
Total ADD/NON permits : 1 Total Valuation : $166,800
BLD08-00069 DAVID A & AMY S NICHOL 1334 SANTA FE DR ADD RSF 0 0 $12,000
DECK ADDITION FOR SFD
Total ADD/RSF permits : 1 Total Valuation
BLD08-00051 GOODWILL INDUSTIES OF 1410 S 1ST AVE ALT NON 0 0
ADDITIONAL OFFICE SPACE AND REMODEL
BLD08-00071 THE GYMNASIUM 123 HIGHWAY 1 WEST ALT NON 2 0
FITNESS CENTER IN 2ND FLOOR TENANT SPACE
BLD08-00062 ONE EYED JAKES 18 S CLINTON ST ALT NON 3 0
COVER WOOD ON TOP FLOOR OF BAR
BLD08-00043 ALPLA INC 2309 HEINZ RD .ALT NON 1 0
MOLD SHOP WALL AND RESTROOMS IN EXISTING FACTORY
BLD08-00097 NORTHSTAR RESOURCES G 207 E WASHINGTON ST ALT NON 0 0
ALTERATION OF TENANT SPACE IN OFFICE BUILDING
BLD08-00094 IOWA CITY COMMUNITY S 1700 S 1ST AVE #15 ALT NON 2 0
ALTERATION FOR MALL TENANT SPACE FOR CONTINUED LIFE SKILL EDUCATION FOR AGES OVER 18.
Total ALT/NON permits : 6 Total Valuation
$12,000
$700,000
$55,000
$45,000
$30,000
$19,500
$18,175
$867,675
BLD08-00105 GARY & PAUL PIPER 107 S MOUNT VERNON D ALT RAC 0 0 $8,000
REMOVE STRUCTURAL FLOOR IN GARAGE, FILL WITH GRAVEL AND POUR NEW FLOOR
Total ALT/RAC permits : 1 Total Valuation : $8,000
BLD08-00095 KAYLA K CRESS 624 N LINK ST ALT RMF 2 0 $1,200
WINDOW FOR RMF UNIT
Total ALT/RMF permits : 1 Total Valuation : $1,200
BLD08-00072 WALTON BUILDERS INC 1025 FLAGSTAFF DR
BASEMENT FINISH FOR SFD
BLD08-00063 MARY L SCHOEBELEN 63 ASHFORD PL
CONVERT SCREEN PORCH TO 3 SEASON
BLD08-00074 STEVE CONNELL JR. 910 S SUMMIT ST
COMPLETE BASEMENT FINISH FOR SFD
BLD08-00073 SCOTT & JACLYN ANDERSC 612 NORMANDY DR
ADD 3 UPSTAIRS BEDROOMS FOR SFD
BLD08-00084 CHESNUT, DARLENE D 810 JUNIPER DR
REMODEL FOR SFD
ALT RSF 2 0 $13,000
ALT RSF 0 0 $12,292
ALT RSF 0 0 $12,000
ALT RSF 2 0 $10,000
ALT RSF 0 0 $5,000
Page : 3 City of Iowa City
Date : 4/1/2008 Extraction of Building Permit Data for
To : 3/1/2008
From : 3/31/2008 Census Bureau Report
Twe Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD08-00092 KRIS & JIM MENNEN 29 GOLDFINCH CIR ALT RSF 0 0 $1,965
REPLACE BEAM IN BASEMENT WITH LONGER SPAN
BLD08-00067 TRACY JACKSON 522 S LUCAS ST ALT RSF 0 0 $200
CLOSE DOOR BETWEEN BEDROOM AND KITCHEN FOR SFD
Total ALT/RSF permits : 7 Total Valuation : $54,457
BLD08-00030 CHRIS WYMAN 618 BROOKLAND PARK D NEW RAC 1 0 $12,984
TEAR DOWN AND REPLACE DETACHED GARAGE FOR SFD
Total NEW/RAC permits : 1 Total Valuation : $12,984
BLD08-00058 BRAD & SHEILA BALDWIN 1087 MEADOWLARK DR NEW RSF 2 1 $381,750
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00086 TOWNS & COUNTRY MAN 2024 SHERMAN DR NEW RSF 1 1 $250,500
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00098 WALTON BUILDERS INC 1247 LAKE SHORE DR NEW RSF 2 1 $240,204
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00099 WALTON BUILDERS INC 1051 FLAGSTAFF DR NEW RSF 2 1 $218,793
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00080 ST DEVELOPERS LLC 1413 TOFTING CIR NEW RSF 2 1 $195,618
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00059 ST DEVELOPERS LLC 1420 TOFTING CIR NEW RSF 2 1 $195,558
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00060 CARSON BUILDERS 1401 TOFTING CIR NEW RSF 2 1 $195,558
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00017 HAMAN INVESTMENTS LL 735 MCCOLLISTER CT NEW RSF 1 1 $183,441
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00085 TOWNS & COUNTRY MAN 2049 SHERMAN DR NEW RSF 1 1 $181,089
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00039 STAN STEVENS 1020 CHAMBERLAIN DR NEW RSF 1 1 $175,570
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00040 STAN STEVENS 1114 CHAMBERLAIN DR NEW RSF 1 1 $175,570
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00041 STAN STEVENS 1251 CHAMBERLAIN DR NEW RSF 1 1 $175,570
SFD WITH ATTACHED 2 CAR GARAGE
SUMP PUMP ENGINEERING
BLD08-00082 ST DEVELOPERS LLC 1444 TOFTING CIR NEW RSF 1 1 $135,214
SFD WITH ATTACHED 2 CAR GARAGE ,
Total NEW/RSF permits : 13 Total Valuation : $2,704,435
BLD08-00093 FOUR SEASONS CAR WASH 1455 S 1ST AVE REP NON 1 0 $12,000
REROOF
Total REP/NON permits : 1 Total Valuation : $12,000
Page : 4 City of Iowa City
Date : 4/1/2008 Extraction of Building Permit Data for
To : 3/1/2008
From : 3/31/2008 Census Bureau Report
Twe Twe
Permit Number Name Address Imnr Use Stories Units Valuation
BLD07-00107 CHRISTOPHER TAMBOURIN 525 S LUCAS ST REP RDF 0 0 $2,000
WINDOW REPLACEMENT FOR DUPLEX
Total REP/RDF permits : 1 Total Valuation : $2,000
BLD08-00068 KEYWAY MANAGEMENT 1229 SHANNON DR REP RMF 0 0 $8,639
FIRE REPAIR FOR UNIT #214 OF RMF
BLD08-00076 H & G 214 E DAVENPORT ST REP RMF 2 0 $500
REPLACE FRONT STAIRS
Total REP/RMF permits : 2 Total Valuation : $9,139
BLD08-00056 RACHEL BROMANN 1127 FRANKLIN ST REP RSF 0 0 $26,165
FIRE REPAIR FOR SFD
BLD07-00589 CLYDE SEERY 1006 TEG DR REP RSF 0 0 $7,500
WINDOWS FOR SFD
BLD08-00075 DAVE BOULUND 325 SHRADER RD REP RSF 0 0 $5,022
REROOF/REPAIR FOR SFD
BLD08-00057 MAGGIE MCKNIGHT & HE 2127 FRIENDSHIP ST REP RSF 0 0 $5,000
PORCH AND STEPS REPAIR FOR SFD
BLD08-00066 GREG ALLEN 724 E BURLINGTON ST REP RSF 0 0 $1,800
PORCH REPAIR AND BASEMENT WALLS FIBBED OUT FOR SFD
BLD08-00109 BRICE A HORTON 1019 HOWELL ST REP RSF 0 0 $1,000
REPLACE FRONT STOOP AND WALK FOR SFD
BLD08-00101 KOPSA, WALTER J 1016 6TH AVE REP RSF 0 0 $500
REPLACE FRONT STEPS FOR SFD
Total REP/RSF permits : 7 Total Valuation : $46,987
GRAND TOTALS : PERMITS : 42 VALUATION : $3,897,677
Earth Day Event Invitation/Request
Marian Karr
From: Axelson, Eric D [eric-axelson@uiowa.edu]
Sent: Friday, April 04, 2008 1:36 PM
To: Council
Subject: Earth Day Event Invitation/Request
The Iowa City Area Group of the Sierra Club congratulates low
Cool Cities agreement on reducing carbon emissions to prevent
an Earth Day event the Sierra Club is planning to recognize
IP7
a City for signing the
global warming. At
Iowa City by presenting a representative of the city with a certificate suitable
for framing. Also invited to the event are the other area cities that have signed
the agreement: North Liberty, Coralville, and Johnson County
Please join the Sierra Club at "Earthapalooza," Tuesday, April 22nd, at 6:00 p.m.
at the Iowa City Public Library (Room A). Mike Carberry, Chair of the Iowa City
Area Group of the Sierra Club will give a brief overview of the Cool Cities
program. Each city will then receive their certificate. You are invited to speak
briefly (2-3 minutes) about what the Cool Cities program may accomplish for your
city. We anticipate this part of the program taking less than 20 minutes.
Your representative is invited to remain for the balance of the program which is
jointly sponsored with Iowa Global Warming and I-Renew. At 6:45 we will show the
documentary film "Global Warming: The Signs and The Science." A discussion of the
film and other topics will follow. Several other local groups involved in
improving Iowa's environment will have information available at the event.
If you or a representative of your city will be able to attend our event please
reply to this email in the next week. Thank you for your participation in the Cool
Cities program.
Eric Axelson
Co-Chair Global Warming Campaign
Sierra Club
(319) 341-7864
eric-axelson@uiowa.edu
Notice: This Uz Health Cure c-rnail {including attachments) is covered by the Electronic Comrnunications Privacy
tact, 1.8 U.S.C. 251.0-]511., is confidential and may be lf.~gally privileged. If you are not the intended
recipient, you are hereby notified that any retention, d~ssemin~tion~, distribution, or co ying of [his
co~nmunication is strictly prohibiters. Please r ply tv the sendt~r that you have received the message in error,
then delete it. Thank you.
4/4/2008
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City of Iowa City FINAL
Task Force on Violence Against Woman
Monday, March 10, 2008, 3:50 P.M.
Emma J. Harvat Hall, City Hall
Welcome and Introductions:
Amy Correia, Iowa City Council Member, called the meeting to order at 3:50 P.M. once
a quorum was established. She then asked everyone to introduce themselves. Those in
attendance include:
Sam Hargadine, Iowa City Police Chief
Janet Lyness, Johnson County Attorney
Diane Funk, Rape Victim Advocacy Program
Belinda Marner, Assistant Vice President for Student Services, Administrative
Liaison/Parents Association, University of Iowa
Robert Hartman, Iowa City Police Department
David Visin, University of Iowa Police Department
Marcia Klingaman, Neighborhood Services Coordinator, City of Iowa City
Jeff Davidson, Planning Director, City of Iowa City
Barbara Morck, Acting Transit Manager, City of Iowa City
Beth Bewley-Randall, Englert Theater, Downtown Association
Sarah Milani, University of Iowa Panhellenic Council President
Kristie Doser, Domestic Violence Intervention Program
Monique DiCarlo, Director of Women's Resource and Action Center
Discussion Topics:
Correia stated that they would begin right away with a presentation by Jeff Davidson on
"neighborhood lighting."
Update on Neighborhood Li hg tiny -Davidson stated that he and Klingaman would do the
presentation together, and he asked her to say a few things about the genesis of this
project and how it came out of the Neighborhood Services division. Klingaman stated
that one of the things neighborhood associations in Iowa City can do is apply for a grant
- a General Fund funded program -that neighborhoods can use, for instance, to install
light fixtures in their neighborhoods. However, due to the cost of these fixtures, as was
seen when Goosetown applied for such a grant, the grant funds would not allow very
many lights to be purchased at one time. Therefore, Klingaman stated, the Neighborhood
Council presented a proposal to the City Council to do a study, where they would
evaluate what it would take to install this type of residential street lighting, and what the
costs would be for the actual physical equipment to do this.
Davidson then addressed the group, stating that this study will help them to assess what
any neighborhood, not just Goosetown, would cost in terms of installing residential
lighting. Davidson then explained the City's policy on streetlights, which is to put them
at street intersections exclusively. He further explained that this is due to the fact that the
Task Force -Violence Against Women
March 10, 2008
majority of traffic accidents happen at intersections. Davidson noted, however, that on
long blocks, they would often add another light in the middle of the block. Davidson
then referred to the handout that the group was given, and he explained how a
neighborhood could request additional lighting. He explained the lighting fixture that the
City uses, stating that he thinks the area around the Northside Market Place is one of the
best levels of pedestrian lighting. Davidson then further explained the study and cost
details in his handout. He noted that basically to do a two-block area, they estimate it to
cost approximately $80,000 to $85,000. He also noted that the City Council has
committed themselves to such projects, and have put $100,000 in next year's budget as a
placeholder amount for requests such as this for lighting.
Davidson then fielded questions from Members, adding that what they have told people
who have called about increased pedestrian lighting is that the policy is to provide
lighting at intersections, and if the residents living along a certain street want additional
lighting, then they need to add yard lights or a house light. Davidson noted that one
possibility is to have a campaign, basically encouraging people to add additional house or
yard lights themselves. Davidson noted that in many neighborhoods, they get requests
for enhanced lighting once the leaves are out on the trees, as the tree canopies block a lot
of the overhead lights.
Davidson was then asked if he had suggestions for the particular areas that were
addressed in the students' petition. Davidson stated that he believes it would be fair to
say that enhanced lighting levels could help increase safety in neighborhoods. He noted
that many people do not like the enhanced lighting, such as was the case at College Hill
Park. He stated that an initial step though in enhanced lighting would be to encourage
individuals to add house or yard lighting, and to see if this increase in lighting does help.
The discussion continued, with Members questioning Davidson about lighting issues in
neighborhoods. He noted that having a "before" and a "projected after" study can help in
determining the amount of lighting needed in various areas. Questions on how much
lighting apartment complexes or commercial businesses must provide were also asked of
Davidson, which led to a brief discussion of what the Code requires and restricts, as far as
lighting.
The issue of lighting wattage was also addressed, with Members stating that some areas
could use a higher wattage at certain times of the year, especially when the leaves are out
on the trees. Klingaman stated that something to keep in mind too is that a lot of the
areas in question are more rental than owner-occupied, which can make participation in
such programs more challenging than in owner-occupied neighborhoods. This led to a
brief discussion on how difficult it can be to get areas involved where the student
population is high, and how the large apartment complex owners can become more
involved, as well.
Hargadine suggested taking apin-map of the assault locations, comparing it to the
Neighborhood Association's, and then look at the lighting in these areas. Increasing the
lighting wattage slightly in these key areas was suggested as a starting point. Klingaman
2
Task Force -Violence Against Women
March 10, 2008
stated that the Johnson Street area does not have a neighborhood association, but that she
can work in getting information out to an area like this. It was suggested to add the
sorority locations to the map Hargadine suggested, as well.
The discussion turned back to City-installed lighting, and if additional lighting could be
put in at mid-block locations. Davidson and Klingaman responded to Members'
questions and concerns. Hargadine will work on getting this map ready for the next
VAW Task Force meeting, and it was also suggested that once the assault areas are
pinpointed on the map, that a drive through these areas at night will show the Task Force
which areas are well lit and which are not. Correia asked if they could get this map in the
next few weeks, so that some of the Members .can drive through the areas where the
assaults were occurring, before the next meeting takes place.
Begin Identification of Stren thg s/Gaps/Recommendations -
Correia stated that she would like the Task Force to begin to review the information
they've received so far, and to identify current strengths, gaps, and to start to develop
recommendations. She reviewed the various groups and entities involved in the Task
Force, and asked the Members what they believe the strengths of their services to be.
Nite Ride was mentioned first. It was also mentioned that once someone becomes
involved in the "system," there are a lot of supports available to them. These supports
also work in a very collaborative effort, which is a strength for the community. Also
mentioned were the available prevention and education programs available to first year
students at the University.
As far as gaps, Hargadine mentioned that when they were getting information out to U of
I students, they also made sure to get information to the Kirkwood students; however,
whether these students are mandated to attend some of these informational programs is
unknown. Also noted was the lack of non jail sex offender treatment available. It was
noted that there would be some fairly large funding cuts coming from the federal
government in the next few months, which will impact some of the programs we
currently have available.
Recommendations were discussed next, with Correia stating that they can add or change
these listings, but that this will give them a starting point. One of the first topics was
strengthening the community and student communication, and coordination of services.
It was noted that many students are unaware of the services available to them in the
community. The various student groups could be used to get the information spread to all
students. Amore consistent response/protocol was discussed next. It was noted that
when a student reports an assault on campus, for example, there is no set response or
protocol to how this is handled. Basically, it was noted that the needed support equates to
the need for more funding.
The discussion continued, with Members discussing the best ways to get the information
about community services out to the general public and University students, regarding
assaults. It was noted that it takes time, money, and staff to do these various things. It
was suggested that advertisements for these types of programs could be put on web sites
3
Task Force -Violence Against Women
March 10, 2008
like Face Book, for example, that students use in large numbers. These ads could push
the idea of the community working together to stop these types of assaults.
Members then talked briefly about the Hawk Alert system and how this could be used to
inform students about possible assaults. Visin addressed this, stating that they get
complaints now about using the Hawk Alert system, as people think it can be over used
or misused. DiCarlo then stated to Visin that it would be helpful to know what the Cleary
Act requires the University to do as far as reporting, if it has to do with being on
University property. He replied that in general, it has to do with student involvement.
Visin stated that as far as students receiving information, they do get the information -
the issue is the timeliness of this information. It was then suggested that providing
information for University parents would be beneficial, as the parents can then ask
questions of their student. By adding this information to the Parents' Association web
site, it was suggested this would help with those involved parents. Information can also
be provided at Student Orientation sessions.
Another area of parental questions has been during campus tours, where parents have
asked about what is being done about the campus assaults. It was suggested that these
tour guides be given the necessary education/information of what is available for student
safety. Also noted was that some of these parental sessions are voluntary, and often in
the early-morning hours, so parents may not get the information if they are unable to
attend these sessions. It was also mentioned that there is a University newsletter that
goes to parents four times each year, and perhaps this would be another way to get
information to parents on safety.
Set Topic for Next Meeting:
Correia noted they would do an update on the lighting, after they have reviewed the map
that was discussed. She noted that they will continue to review the strengths, gaps, and
recommendations, and that they still need to discuss coordination of services, and
community education and community building.
The discussion turned to whether the Task Force should meet at 4:00 P.M. next meeting,
due to there being delays in getting meetings started on time, due to not having a quorum.
Sarah noted that she could bring other students in, in the place of those missing students,
as representatives, if that would help. After a brief discussion, it was decided to meet at
3:30 P.M.
Adiourn•
The next Task Force meeting is scheduled for Monday, March 31, 2008, at 3:30 P.M. at
Harvat Hall, City Hall. The meeting adjourned at 5:15 P.M.
4
League of Women Voters meeting of interest
Marian Karr
From: Ross Wilburn
Sent: Friday, April 11, 2008 11:12 AM
To: Reiter, Rebecca S
Cc: Council; Marian Karr
Subject: RE: League of Women Voters meeting of interest
Page 1 of 2
Rebecca, I am copying this reply and your original email to the City Clerk, who will put this email in the next
council packet. You can also send email to: council@iowa-city.org in order to have information forwarded to the
council through our Thursday info packets. FYI, Any time an email communication comes to a majority or close to
a majority of members, we forward them to the Clerk's Office, because serial emails with replies to a majority of
council members could constitute an open meetings violation. Also, if four or more council members attend this
event, the only one that could comment would be Mr. Hayek (as a panel member) for the same open
meetings/open records considerations.
Thanks for the invitation. Unfortunately, I cannot attend because I coach girls softball on Wednesday evenings
between now and July. Good luck with your event.
Ross Wilburn
Iowa City, City Council member
From: Reiter, Rebecca S [mailto:rebecca-reiter@uiowa.edu]
Sent: Thu 4/10/2008 11:37 AM
To: Regenia Bailey; Amy Correia; Matt Hayek; Ross Wilburn; michael-Wright@iowa-city.org
Subject: League of Women Voters meeting of interest
Dear Iowa City City Council members:
The League of Women Voters of Johnson County is having a public meeting that we feel would be of interest to you.
Chuck Peters, President and CEO of the Gazette Company, will give a talk on "My Vision for Regional Services for the
Johnson County Area" Apri123 at 7pm in the North Liberty Community Building Room C. (See details below)
We hope that you will be able to attend.
Regenia,
Mike O'Donnell and Connie Chapman do not have listed email addresses, would you pass this information on to them?
Thanks. I am also sending the information as an attachment.
Rebecca Reiter
LWVJC
League of Women Voters of Johnson County
Regional Government Committee
Presents
"MY VISION FOR REGIONAL SERVICES FOR THE JOHNSON COUNTY AREA"
A talk by CHUCK PETERS
President and C E O of The Gazette Company
with Responses from
4/11/2008
League of Women Voters meeting of interest
John Yapp, Executive Director, Johnson County Council of Governments
Larry Meyers, Member, Johnson County Board of Supervisors
Dean Wheatley, City Planner, City of North Liberty
Mitch Gross, Member, Coralville City Council
Matthew J. Hayek, Member, Iowa City City Council
Wednesday Apri123, 2008
7PM
North Liberty Community Center
Room C
East on Cherry Street from HW 965)
Page 2 of 2
4/11/2008
IP10
City of Iowa City
Task Force on Violence Against Woman
Monday, February 18, 2008, 3:30 P.M.
Emma J. Harvat Hall, City Hall
Final
Welcome and Introductions:
Amy Correia, Iowa City Council Member, called the meeting to order at 3:55 P.M. She
then asked everyone to introduce themselves. Those in attendance include:
Abigail Volland, City Council Liaison
Carole Peterson, Vice President, University of Iowa Student Government
Chuck Green, Assistant Vice President, Director of Public Safety University of
Iowa
Karla Miller, Rape Victim Advocacy Program
Janet Lyness, Johnson County Attorney
Monique DiCarlo, Director of Women's Resource and Action Center
Belinda Marner, Assistant Vice President for Student Services, Administrative
Liaison/Parents Association, University of Iowa
Diana Harris, Chair of Council, University of Iowa Council on the Status
of Women
Anne Barber, University of Iowa Student Government Senator
Sam Hargadine, Iowa City Police Chief
Barbara Morck, Acting Transit Manager, Iowa City (arrived at 3:55 P.M.)
Sarah Milani, University of Iowa Student Government Senator and Member of
the Panhellenic Community (arrived at 4:10 P.M.)
Alan Cosby, University of Iowa Interfraternity Council (arrived at 4:10 P.M.)
Review Minutes from January 28, 2008 Meeting:
Correia asked if anyone had any comments on the minutes. Lyness moved to accept the
minutes of the January 28, 2008 Task Force meeting as presented, seconded by
Miller. Motion carried 11-0. (Morck, Milani, Cosby not present at time of vote.)
Discussion Topics:
Update on UI Night Ride -Correia asked Green to give the Task Force an update on the
night ride program at the U of I. Green gave Members several handouts regarding the
night ride program. Green first referred to the map that was part of his handouts, stating
that they have already expanded the footprint of the first van. He explained the area to
the west that they are now covering. Green next referred to the start-up costs associated
with this program, as well as monthly costs, and a specific cost analysis for the time
period of October 12 through December 14, 2007. He then pointed out the staff costs
associated with running the night ride program. The average cost per passenger is shown
at $6.41 based on the costs incurred to date. Green responded to Members' questions,
stating that the costs are not exorbitant, but they are significant. He noted that they are
Task Force -Violence Against Women
February 18, 2008
discussing adding a second van that would be used for an academic route, primarily on
the west side of the river. Green further explained some of the ideas that are being
looked at, stating that they would be hiring students for this second van. Morck stated
that her concern is inappropriate behavior or allegations of inappropriate behavior being
made as there could be passengers who have been drinking. Green stated that this is why
they typically have two people on each van, and have been considering the use of
cameras, as well. Volland stated that this second van, since it's more of an academic
route, hopefully wouldn't have to deal with these types of issues. Green then further
explained how this second van will be somewhat different, in that people can actually get
picked up at U of I academic buildings, and be taken to their residence. Peterson asked if
it will just be academic buildings, or any University building, to which Green stated that
it will be any University building.
The discussion continued, with Members asking general questions about time frames and
boundaries of the night ride program. Green explained how they have been working on
not duplicating services, but they also want to make sure that enough areas are covered.
Green stated that they have a meeting to finalize plans this coming Friday. He stated that
they plan to continue with the first van regardless, and hopefully will be able to add the
second van. Members continued to ask questions of Green regarding the night ride
program, and whether there could be a summer program as well.
The discussion turned to possibly making a recommendation to the City Council for
funding these types of transportation programs, especially in helping the U of I with
funding this second van and having asummer-time program. DiCarlo stated that if they
are going to make this recommendation to the City Council, it would have to be a quick
turnaround in order to get it up and going by early June.
Update on UI Anti-Violence Coalition and Statewide Campus Coalition -Correia then
asked DiCarlo to give an update on the UI Anti-Violence Coalition. DiCarlo stated that
they are in the middle of the process for reapplication. The reapplication is to the
Department of Justice, the Office on Violence Against Women. She noted that the scope
of the project changed from atwo-year project to a three-year project, and the award
amount changed from $200,000 to $300,000. She noted that a small group of people
involved in this project has been meeting to talk about reapplication, and discussed this at
the last Anti-Violence Coalition meeting. Tentatively, DiCarlo stated that it looks like
the reapplication process will include the existing project, which is proposing to educate
first-year students through working with Housing, requiring RA's to be trained on dating
violence, stalking and sexual assault, and then requiring RA's to do programming. Some
changes would be including RA's in the planning of the required training, and having
more input and opportunity to help Housing plan what those four or five programs will be
that RA's would then have to present to their floors, in order to assure that these
programs adequately address the curriculum that is required by OBW. She noted that
they would be working to train additional hearing officers, working with Security to train
public safety or police officers on all three areas, and this will also include working with
Lyness and the County. DiCarlo then addressed some of the other changes to this
project, stating that the reapplication process forces them to look at the role that RVAP
2
Task Force -Violence Against Women
February 18, 2008
and DVIP play. She stated that both of these agencies have stated that they will work
towards having a Campus Advocate.
DiCarlo stated that if anyone has any input or suggestions, she would like to hear them.
The deadline for the reapplication is March 8`h, so she would need to hear from others
soon. DiCarlo then briefly addressed some of the other committees working with the
Coalition and gave brief updates on those committees. She pointed out how having
advocates on campus can be extremely helpful in addressing these areas. DiCarlo then
briefly explained the various aspects of the Coalition projects, and the various training
that will be provided through it. Questions were asked of her regarding the law
enforcement training, to which she replied.
The discussion then turned to stalking and DiCarlo fielded questions on this issue and
gave Members information regarding stalking laws and policies.
Report on Greek System efforts to create safety -Milani spoke to the Members about the
petitions they submitted to the University, adding that fraternities and sororities made up
approximately 50% of the 5,000 student signatures. She noted that there were several
independent programs going on, such as the men of the Sigma Phi Fraternity who
organized a program where they would walk women home from the downtown area.
They reportedly provided this program for several weekends during the beginning of the
fa112007 semester. Cosby spoke to the Members, as well, stating that his fraternity did a
similar program. He added that in their situation they did not want intoxicated females,
due to liability issues, and he also spoke of some of the other issues they encountered
with liability and safety.
In talking about the proposed student safety efforts, Milani added that fraternities and
sororities would partner up for specific nights of the week and exchange phone numbers
for sober drivers. It was noted that these programs were not officially recognized by the
national organizations due to liability and insurance issues. She stated that Chapters felt
this was a better alternative than allowing female residents to walk home alone. It was
noted that these programs have stopped with the severe winter weather.
Cosby stated that he has been giving the night ride glow lights to fraternities so they can
distribute them to its members. It was also noted that Student Government has
distributed key chains with the night ride logo and number on them. It has a light on it,
as well. It was also noted that some Chapters have increased lighting around their
premises, and some have also hired security guards.
Milani noted that plans for the future include more workshops on safety. Recently the
sorority community had a conference, and safety was one of the top three problems
discussed that is facing the community. She further discussed what some of the
partnerships between the fraternities and sororities will be this spring in helping to get
people home safely on Thursday, Friday and Saturday nights. This would be similar to a
safe-walk type program. She also mentioned a sober driver type of program, as well.
Cosby stated to both Green and Hargadine that there is still a very strong passion among
Task Force -Violence Against Women
February 18, 2008
students to be involved, and he stated that he wanted to let them know that the students
want to help in any way they can. Correia asked if Green and Hargadine shouldn't meet
with these students and have some type of meeting that lets the students know what to
look for in possible suspects. Green stated that if these groups do plan on operating this
spring, it would be helpful if they would let his office know so his officers will be aware
of the students' participation. This led to a brief discussion regarding possible
background checks on individuals who become involved in these night ride and safe walk
type of programs. The discussion wrapped up with the possibility of having the various
Chapters help to fund these safety programs.
Mid-Program report & timeline for completion -Due to time running out, Correia
handed out a Progress Report to members, asking them to review it before the next
meeting. She stated that she would like to discuss this at the next meeting.
Set Topic for Next Meeting:
Correia stated that she would like to discuss the lighting issue next. She will check with
Klingaman on this to see if she is ready. Also, Correia would like to review each area
discussed so far, and then identify strengths, gaps and recommendations that they want to
make to the City Council.
Adiourn•
The next Task Force meeting is scheduled for Monday, March 10, 2008, at 3:30 P.M. at
Harvat Hall, City Hall. The meeting adjourned at 5:00 P.M.
4
U4-IU-Up
MINUTES DRAFT IP 11 I
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, March 25, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Newman Abuissa, Yolanda Spears, Florence Ejiwale, Kate Karacay, Martha
Lubaroff, Corey Stoglin, Dell Briggs, Joy Kross.
Staff Present: Stefanie Bowers.
Call to Order
Karacay called the meeting to order at 7:00 p.m.
Recommendations to Council (Become effective only after separate Council action): None.
Consideration of the Minutes of the February 26, 2008 meeti
Minutes approved 8-0.
Leadership Conference
Karacay would like to hold a conference with other agencies but will do some checking with
these agencies to make sure this is not a duplication of programs and services already
being held in the area.
Youth Awards
Commissioners will be contacting schools and organizations to spread the word about the
Youth Awards. Karacay will open the Ceremony and Briggs will read the names and activities
of the youth being honored.
Human Rights Breakfast
Commissioners will need to select a keynote speaker no later than their April meeting
date. Commissioner also chose to hold the Breakfast at the Hotel Vetro.
Programming for 2008
Commissioners discussed upcoming programming they would like to hold and the various
venues for such programming.
Reports of Commissioners
Abuissa noted that Stoglin had been named Diversity Chair for the Democratic Party.
Stoglin reported that he would keep the Commission informed of his activities as Diversity
Chair. Kross reported on the success of Cultural Diversity Day and the great location the
Commission had at the event. Karacay reported on the success of the United Nations
sponsored Night of 1000 Dinners.
Adjournment
There being no further business before the Commission, the meeting was adjourned at 7:45
p.m.
Board or Commission: Human Rights
ATTENDANCE RECORD
YEAR 2008
(Meeting Date)
NAME TERM
EXP.
1/22
2/26
3/25
4/22
5/27
6/24
7/22
8/26
9/23
10/28
11/25
12/23
Florence
Ejiwale 1/1/09 X X X
Kate Karacay 1/1/09 X X X
Martha
Lubaroff 1/1/09 O X X
Newman
Abuissa 1/1/10 X X X
Joy Kross 1/1/10 X O X
Eric Kusiak 1/1/10 X X O
Dell Briggs 1/1/11 O X X
Yolanda Spears 1/1/11 X O X
Corey Stoglin 1/1/11 X X X
KEY: X =Present NMNQ - No meeting, no quorum
O =Absent
NM = No meeting
IP12
MINUTES
PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
Members Present: Jerry Anthony, Steve Crane, Marcy DeFrance, Andy Douglas,
Charles Drum, Holly Jane Hart, Rebecca McMurray, Brian
Richman, Michael Shaw (via telephone)
Members Absent:
Staff Present: Tracy Hightshoe, Steve Long
Others Present: Arvind Thakore, Mike Warden, B. Knapp, Bill Reagan, Deb
Briggs, Steve Rackis, Pat Kelley, Sandy Pickup, Bill Warner,
. Tracy Falcomata, Sharon Locke, Ron Berg, Heidi Cuda, Maryann
Dennis, Charlie Eastham, Dennis Craven, Jody Braverman
RECOMMENDATIONS TO COUNCIL (become effective only after separate
Council action):
Housing and Community Development Commission Funding Recommendations:
FY09 CDBG\HOME Projects
PROJECT NAME
Housing -Home Eligible Activities
Chauncey Swan LP -Rental Housing
Dolphin International -Homeownership
HACAP -Transitional Housing
ICHA -Homeownership
ICHA -Tenant Based Rental Assistance
Isis Investments LLC -Rental Housing
Southgate Development -Homeownership
The Housing Fellowship - CHDO
The Housing Fellowship - CHDO Pre-Dev
The Housing Fellowship -Rental Housing
Housing Subtotal:
HCDC RECOMMENDATION
$18,000.00
$68,000.00
$80,000.00
$107,500.00
$60,000.00
$94,000.00
$80,000.00
$28,000.00
$13,000.00
$180,000.00
$728,500.00
Public Facilities, Non-HOME Eligible Activities
Arc of Southeast Iowa -Facility Rehab. $3,000.00
DVIP -Facility Rehabilitation $10,000.00
IC Free Medical Clinic -Building Acquisition $90,772.00
MECCA- Facility Rehabilitation $11,400.00
NCJC -Facility Rehabilitation $14,600.00
Twain Elementary -Playground $40,000.00
Public Facility Total: $169,772.00
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
Public Services
Arc of Southeast Iowa $1,000.00
Compeer $1,000.00
Extend the Dream Foundation $1,000.00
Free Medical Clinic $2,500.00
Local Foods Connection $1,500.00
MECCA $1,000.00
Shelter House $2,000.00
Public Service Total: $10,000.00
Total Available to Allocate: $908,272.00
Shaw moved to recommend to Council the above-decided allocations for FY09
CDBG/HOME funds (as listed on the spreadsheet), seconded by McMurray.
Motion carried 9-0.
CALL TO ORDER:
Chairperson Anthony called the meeting to order at 6:30 P.M.
APPROVAL OF THE FEBRUARY 12 (two meetings), FEBRUARY 20, AND
MARCH 13, 2008 MINUTES:
Anthony asked if anyone had any modifications or changes to the above-named minutes.
Anthony did note that members need to speak into their microphones as the meeting is
being recorded. Hart moved to accept the minutes of February 12 (two meetings),
February 20, and March 13, 2008 as presented; seconded by Drum. Motion carried
8-0. (Shaw not connected via the telephone to the meeting at this point)
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
Hightshoe reported that she had some follow-up information for the members. She noted
that Michael Shaw will miss some of the meeting, but that he will be joining us by phone
shortly. She also noted he wanted to share his recommendations for funding, and that he
had also included his explanations for why he funded the way he did. Hightshoe handed
out this information to members.
Hightshoe then noted that the members had asked for a building report on Free Medical
so they could see the condition of the building they are considering purchasing, or to
know the condition of the building before funds are allocated. She stated that they did
get a building inspection performed, and Hightshoe noted that she has a summary of that
for the members. She also noted that she has the full report, in case any members are
interested in reading this, as well.
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The final item Hightshoe addressed was that the Commission had asked MECCA about
their funding priorities. Ron Berg of MECCA emailed their priorities. A copy of the
email was distributed to the commission members.
DISCUSSION REGARDING FY09 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM
(HOME) REQUESTS.
Discuss FY09 CDBG/HOME Applications -Anthony began the discussion, stating that
members have now had a lot of opportunity to review and discuss the applications and
projects, and that tonight they will move forward with final amounts. He suggested that
they cover public services first as they have the least amount of money to discuss.
Anthony added that in going forward they can discuss each project, come to some
consensus on each project, come to some consensus on the entire block, such as public
services, and then have one motion for the entire allocation at the end of the evening.
Public Services:
Arc of Southeast Iowa -Operations. The question was asked if the minimum for a public
service agency is still $1,000, and Anthony stated that that is still true. Anthony asked if
anyone wanted to suggest a number for this allocation. The suggestion of $1,000 was
made. Anthony asked if anyone wanted to increase this number. Hart noted that she
gave a similar amount to everybody, but that she did notice that some members have
done the opposite by giving nothing to some applicants. She stated that she wanted to
spread it out in order to give everyone something. Richman asked if it would help to
facilitate the discussion by putting some numbers up for public services so the members
would have a starting point for their discussions. Anthony agreed that they would put
Douglas' numbers in for a starting point in this discussion. Richman began the
conversation then, stating that he would like to see increased amounts for several of the
applicants -Free Med being one of them. Local Foods Connection and Shelter House -
Operations are other applicants that Richman would like to see increased. DeFrance
stated that she agreed with Richman, that both Free Med Clinic and Shelter House should
receive increases. She noted that she was one of the members who gave allocations to
specific applicants, instead of spreading it out over all of the applicants, stating that her
reasoning for this was wanting to give specific applicants a tangible amount of money to
work with and not just partial allocations. She stated that she feels very strongly about
the Free Med Clinic as it helps a large number of people in the community. Richman
noted that the average for IC Free Medical Clinic -Operations is around $2,600 and that
he would like to propose taking that up to $3,000. Other members noted their agreement
to the $3,000 amount.
Anthony moved the discussion to Compeer -Operations next, asking the members if
$1,500 is a suitable amount. He noted that the average allocation for Compeer is $511.
With no discussion happening, Anthony stated that they need to move this process along
faster. He added that the average allocation for five projects in the public services
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
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EMMA HARVAT HALL, CITY HALL
category is significantly below the minimum of $1,000. He asked if they should put them
all at zero to get discussions moving. Members agreed with this thinking, and they
proceeded by putting the allocations at zero for those applicants whose average is less
than $1,000.
Richman then started the conversation with Local Food Connection -Operations, asking
what others' thoughts are on this allocation. Anthony asked if $1,500 seems reasonable
to the Commission. Members agreed with this. MECCA -Activities/Transportation was
addressed next, with Anthony stating that they do not have an amount for this allocation.
The group then moved to Shelter House -Operations. Crane stated that he would put
$1,500 on Shelter House, which is about the average. Members agreed with this.
Richman then stated that he is interested in others' thinking regarding Shelter House,
stating that in the past there has been some consensus that Shelter House leveraged the
allocation they received very well. DeFrance stated that she believes Shelter House does
do a good job, and they help a lot of people, which is why she allotted $2,500. She added
that she would like to see this amount increased. Anthony asked if anyone was opposed
to moving this allocation to $2,500. Richman stated that he would also support $2,500
for Shelter House. Drum stated that as the new member he is finding it difficult to decide
on the allocations as he would like to see everyone get some of the money. He added that
he would, however, support the $2,500 for Shelter House. Drum stated that he would
like to speak up for MECCA -Activities/Transportation and that they do some very
difficult work there. He stated that he would allocate $1,500 for them. Richman
explained his thoughts on this allocation, stating that he would prefer to give MECCA the
allocation under public facilities, rather than public services, but that he would be open to
the $1,500 Drum has suggested. Anthony asked the members if they wanted to address
any of the remaining public services' allocations. DeFrance stated that she is interested
in Arc of Southeast Iowa -Operations and that she was very impressed when they took a
tour of the facilities. She noted that she would like to see them receive $1,500. Anthony
noted that this now brings them to the $10,000 allotment maximum. He asked if the
members are comfortable with this distribution. Hart stated that she questions if some of
these applicants couldn't seek funds from other sources, noting that an applicant such as
Extend the Dream Foundation -Operations could greatly use a smaller amount, such as
$1,000. She noted that she would also like to put in a word for Compeer -Operations.
She gave the members her reasoning for these allocations, stating that there is a critical
need for these two organizations. Richman agreed, stating that he would also like to see
Extend the Dream receive an allocation as they do such a good job with what they have.
He suggested $1,000 for the Extend the Dream allocation, and taking $500 from perhaps
the Arc and $500 from another allocation to fund the $1,000. Anthony suggested taking
$500 from Free Medical. Crane suggested MECCA, as they have another allocation
under public facilities. Anthony then noted that the Extend the Dream request is for help
with accounting and bookkeeping, which he explained has been a problem for them. He
noted that they have lost a lot of funding opportunities because of this. He added that he
believes if they can improve in this area, it will be very helpful to the organization.
Richman noted that Compeer, Life Skills, and VNA are all at zero now. Pat Kelley then
spoke for Compeer regarding their request. Anthony asked what the members would like
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to do at this point. Hearing nothing, Anthony stated that they would move on to the next
group of allocations, and that if members want to make any further changes, they may do
so before the final vote is taken later in the evening.
Housing Activities:
Hightshoe reminded members that they have to spend at least $622,358 on HOME-
eligible activities, and that they can always, after review of public facilities, come back to
housing if there is extra money.
Anthony again stated that he would like to plug in some beginning amounts to get the
discussions going. Chauncey Swan LP -Rental Housing was first up, with $12,500 as
the allocation. Richman asked if, given the size of this project, if this is an all or nothing-
type of funding, stating that perhaps they need to decide if they support the study or not.
McMurray asked for some clarification, asking Hightshoe if the Council had made any
recommendations yet. Hightshoe responded that they have not, and that the question of
what happens if this project does not proceed was answered in her email. She stated that
basically if the project does not proceed, or a different applicant is awarded the project,
the funds become uncommitted funds. Drum stated that that is why he is recommending
zero, due to the uncertainty of this project. He added that he does not want to deny
funding to another agency in order to fund something that is so uncertain. Richman
stated that he agrees with Drum, that he feels there are some policy decisions to be made
by the Council before moving forward with a project like this. Drum added that the
organization could always come back next year and request funds. Richman asked
Hightshoe when the Council would be addressing this issue, and she referred him to
Long, who stated it would most likely be May or June before these discussions are held at
the Council level. Drum asked if staff had any advice on this decision. Long responded
that a conversation regarding this parcel has begun and that the City if they decide to go
forward with this project could use other city funds than CDBG/HOME funds.
Richman asked if allocating money for this would help to further the discussion or not.
Members discussed this, stating that the Council will be addressing this issue and for now
they would agree to not fund this at this time. Richman asked if anyone supported the
project, and DeFrance stated she did. She added that she has seen other projects that
Burns and Burns have done, and that they do a good job with their money. DeFrance
said that she supported this project at $18,000. Anthony agreed, stating that Burns and
Burns is a trusted name in the area. He added that no other developer is going to come
forward for this project, and that the $18,000 would be a good stimulus to get something
going. Anthony stated that this is not something that can be funded by any other source.
Drum reiterated that his concern is that this project will not move forward. (Michael
Shaw joined via telephone.) Drum asked for some clarification, stating that he was under
the impression they needed to wait until the City had made some decisions regarding this
property, and that there is no guarantee the project will move forward. Richman stated
that he agrees it is a different type of project, as the City still owns the land. Drum added
that, again, the organization could come back next year and request the funds, as there
will be time between now and then to get some decisions made at the Council level.
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Crane stated that he supports the project, as well, but that he is open to what others are
saying and passing on this request for this year. Richman proposed putting in zero for
now on this allocation.
Dolphin International LLC -Homeownership -Anthony stated that a few members
voted to not fund this project, and he asked for their reasons on this. Crane stated that he
put a zero on this due to not knowing the developer's prior projects and budget concerns.
Hart stated that she had not put anything down for this, but that she would be open to
funding as she likes the amount of units being proposed in this project. Richman added
that he also put zero in and that he agrees with Crane. He noted that the property does
need some rehab, but that he feels he does not know the developer well enough yet.
Drum agreed with Richman, but added that the passion and enthusiasm that the applicant
has shown have been impressive in his view. He agreed that he is still hesitant to allocate
funds, as the other members have stated. DeFrance stated that she would like to do
something for this request as she would like to see things done at Lakeside, since it does
need some rehab. Drum asked if they had a breakdown on the per unit cost for this
project, stating that perhaps they could come up with an allocation that would allow them
to do a set number of units. Anthony asked if a representative from Dolphin International
could respond to this question. The reply was $8,000 per unit. Anthony noted that he
initially had some concerns about this company, but that he has now seen their prospectus
and some other material, and that his concerns have been substantially addressed. He
also noted that this company is one of two companies that are asking for money and are
already committed to their project -around $9 million according to Anthony. He asked
staff if they are satisfied with this company's track record, adding that if staff is
comfortable with them, so is he. Long responded, stating that they have met with various
building departments and are addressing items with Housing & Inspection Services.
Hightshoe added that her concern is regarding the sprinkler issue. The building must be
sprinklered for the condominium units to meet current code. She asked if the cost for
accessibility and the sprinkler system has been built into their projected sales figures as
discussed. Thakore stated that while some items needed were not in the budget, the
developer will eat the costs so that the projected sales amount does not change. DeFrance
stated that when this company does a renovation of the apartment complex, in order to
sell these units as condos they have to have an occupancy permit. Therefore, all of the
codes will have to be met before the property can be marketed. She added that the
downpayment funds will not be used until this is completed. She stated that they have
already put up the money to purchase the complex, and that they are only asking for
downpayment assistance. Hightshoe added not all 20 buildings will convert to owner-
occupied condominiums at once. The work will be done in phases. If the market for
condos starts to fail, it was noted that the remaining buildings could remain rental units.
Thakore stated that they are working on meeting the requirements to turn units from
rentals to condos. Shaw asked for some clarification on this issue, and DeFrance asked
what the timeframe would be to try and sell units. Anthony asked Thakore if any of the
money they may get from this allocation would be used for remodeling. The answer was
that the money would be used once they find a potential buyer for a unit, and it will go
directly to that person. Richman asked how many buildings will be in this first phase,
and the answer was three out of 20 total buildings, with two types of units -townhouses
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and regular apartment styles. Dolphin representative stated that there is a project in
Cedar Rapids that is the "sister" complex of Lakeside, bought by the same company at
the same time back in the 60's. He noted that this complex has been renovated and has
been very successful since. He added that Dolphin has talked with them regarding their
procedures in doing this and that they are going to assist Dolphin in this process.
Richman asked how long they have been working together. Dolphin representative stated
that it has been a month. Drum suggested that they put in an amount that is a multiple of
eight, somewhere around the average figure, so they can move on with the discussion.
$80,000 was suggested -the average is approximately $52,000. Anthony stated that he
would like to go higher than the average. Richman stated that he continues to have
several concerns, one being that he feels some of these issues have come to light late in
the discussion, such as that the developer not knowing he needed to bring the property up
to a different code. He added that he could support some funding, but that he is also
hesitant due to the possibility of there being only a few owner-occupied in a huge
complex of rentals, which will make their condos difficult to sell in the future. He asked
if they could allocate funds for this project with the condition that no money will be
released until the entire first phase is completed, so that there is the security of knowing
that three full buildings can be sold as condos. Anthony stated that he doesn't necessarily
agree with this, and that he feels they should fund one entire building, 12 units, which
would all be owner-occupied units. Others agreed with this. Drum added that he
understands Richman's point, but that it should be noted that the applicant is covering the
cost of meeting these new codes, and that that is a positive thing. Members stated that
they could agree to either the eight units, or one building, 12 units, in this allocation, and
the final decision was for $96,000 -one building, 12 units.
HACAP -Transitional Housing. McMurray asked if they knew how many houses this
allocation would provide for. Anthony stated that the average unit cost is $108,000, and
the proposal is for three. DeFrance asked if they shouldn't put $108,000 (one unit) for
now, to which Anthony agreed. Shaw asked for some clarification of what is occurring
(on telephone), and Anthony gave him a quick rundown of what the Commission is doing
this evening. Anthony asked if anyone wanted to increase or decrease HACAP funding.
McMurray stated that she would like to allocate funding for two units, as she believes this
is a very good project. Anthony asked if anyone else is interested in increasing the
HACAP allocation. Members agreed to the $108,000 (one unit) allocation for HACAP.
Iowa City Housing Authority -Homeownership was discussed next. Crane stated that he
put the highest amount here, mainly because people would have options as to whether
they want to go to Southgate's project or Lake Pointe or elsewhere, but due to funding;
he would be comfortable reducing this amount somewhat. He does, however, feel it is a
needed project. Anthony asked if this is a downpayment assistance program as well, to
which it was answered that it is. Long responded that administrative costs are part of the
budget and that approximately $30,000 of the $330,000 request would be for
administrative costs. Richman stated that he could support something around what they
have on this one. Anthony suggested they make it a multiple of the number of units.
$127,500 was the agreed upon allocation for this application. Richman stated that this
would be $115,000 for downpayment assistance, and $12,500 for administration.
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Anthony suggested they put the cost per unit, $9,000, and then make it a multiple of nine
instead. This led to a discussion about the affordability period - f ve years versus ten.
Member agreed to the ten-year figure. Anthony asked if the Dolphin International
assistance program wouldn't come under the same conditions. He stated that they should
match this and be fair to everyone. Anthony asked what the difference is between the
two options -asking the Housing Authority to keep the housing affordable for ten years.
Hightshoe responded that they could have all downpayment applicants under the same
affordability requirement. Briggs responded to this, stating that whichever they decide
upon, both should have the same requirements. Long and Briggs responded, agreeing
that both should be the same. Richman asked if they would be comfortable with the
structure where if the person sells the unit, up to year five, the money comes back to the
HOME program. If the person sells any time in years six through ten, there is essentially
a declining balance owed. Hightshoe gave some further clarification on how this works,
responding to members' questions. Basically, if the homeowner sells in years 1-5, 100%
of the funds are returned to the HOME program (city) upon sale, in years 6-10, 20% is
forgiven annually. If the homeowner remains in the home over 10 years, the lien is
released and no repayment is necessary.
Iowa City Housing Authority -Tenant Based Rent Assistance. Drum asked if Anthony
would comment on why he did not have anything for this allocation. Anthony stated that
he feels this is amuch-needed program, but his concern is that it is a program that does
not create any fixed asset for the community -once this money is gone, it's gone. He
added that it does not add any rental housing, or any ownership housing. He stated that
with the limited amount of dollars available, he feels that this program should make a
transition away from HOME funding to a more stable City-tax-based funding source for
rental assistance. Anthony stated that in theory any organization in the city can ask for
TBRA, rental assistance, and he feels that the Housing Authority is the only trustworthy
one to handle those dollars, but that in general, this is not the pool of money for those
dollars to come from. He added that he would go along with the consensus of the group
though. Hart asked how likely it is that the City would go for that type of funding, and
Anthony stated that he believes it is time for that discussion. With the Housing Market
Analysis, he believes the opportunity is here. Drum recommended keeping some funding
for this program, until other sources can be positively lined up, because it is needed.
Richman asked if anyone wanted to propose a higher or lower amount, and McMurray
stated she believes they should go lower, perhaps to $85,000. Anthony stated they should
come up with a per unit amount again and have it be a multiple of this. Long stated that
he believes the per unit cost in their proposal was about $370 per family, per month, and
in using this, he believes the $220,800 would serve 50 to 55 families for two years; cut in
half, it would be 25 families for one year. This comes to roughly $4,500 per family per
year. Twenty families for one year would be $90,000, or ten for two years at $90,000.
Isis Investments LLC -Rental. Crane asked how many units the requested $235,000
covers. Anthony stated that he believes it is three units, and Hightshoe added that it was
originally five, at $47,000 per unit. Crane suggested $94,000 for two units, stating they
have a good project. Anthony agreed, stating that it is good to get a new entity in the
housing mix. Anthony stated that he does have one question regarding the project
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EMMA HARVAT HALL, CITY HALL
though, and that it was mentioned that these units could be converted from rental to
ownership, and he asked what happens to the subsidy if they are converted to ownership.
Hightshoe stated that if they would convert, there is a lien on the property and the City
would get their original $47,000 back. Richman asked for some clarification on this, and
Hightshoe responded. Drum stated that he would like to suggest they take a break, and
Anthony agreed, stating they would reconvene in five minutes. (BREAK)
Southgate Development -Homeownership -Crane began the discussion, stating that
what he likes about Southgate is their previous projects and their success in converting to
condos. Anthony asked what the per unit cost is on this one. It was reported to be
approximately $6,500 per unit. Richman stated that he would agree with Crane and
would support something in the $100,000 range for this project. He added that Southgate
has really solid projects and a good track record. Drum stated that his amount here was
lower due to putting the money elsewhere, but that he was trying to spread the money
over more projects. Shaw stated that he was concerned about Southgate being able to
place tenants in new locations if they did not want to own a unit. Craven responded to
this, stating that this will be the third time they have relocated tenants, and that they have
around 300 units within atwo-block area of this project. He added that timing is very
good right now due to summer leasing. There are available rental units in the south and
east quadrants of Iowa City that they will rent to the tenants at the same rent they are
paying now. He added that with the Coronet project, they used maintenance staff to
move people and they provided relocation assistance as well for tenants. It was
suggested they allocate $100,000, to which Richman agreed. Anthony stated that that
would be 16 units.
McMurray asked for some clarification on the Housing Fellowship projects. She asked if
the $347,000 will buy up to ten units, to which the answer was approximately seven or
eight units. Hightshoe further explained what the Housing Fellowship is planning to do.
Richman stated that perhaps they need to talk about the housing picture and the public
facilities picture, that he sees two issues. One, they have approximately $65,000 left for
public facilities, which he stated, is too low of a number to work with. This means that
they have put too much into housing then. Secondly, Richman stated that he believes a
bigger issue is that they have a real imbalance right now of rental versus owner-occupied
housing. He noted that the two real rental projects, real bricks and mortar projects are the
Housing Fellowship, where currently $180,000 is allocated, and Isis, where $94,000 is
allocated. He stated that it comes down to there are more people in need of affordable
rental housing, and he wonders if they are not under funding this area. Member stated
that the rental assistance serves to keep some balance on rent rates overall, as landlords
participate in these programs have to follow these regulations. Richman added that he
agrees that the Tenant Based Rental Assistance program is a good thing, and that his
concern is what's going to put affordable units in the city that are going to stay affordable
units for 20 years. Anthony stated that he believes they need to balance it, and that for
ownership housing they currently have $323,000 and for rental they have $292,000
allocated. Anthony added that as they continue with the Housing Fellowship requests,
this will add more to the rental side.
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Anthony began with Housing Fellowship - CHDO Operating Funds, stating that the
request is for $50,000, but that they are eligible for only $30,685. Hightshoe agreed,
stating this is true, unless the members want to fund the remainder from the public
services category. Anthony asked if this has changed, in light of the reductions last week.
Hightshoe stated that it is very minimal. Anthony noted that the average allocation for
this is $27,628. He asked if $28,000 is agreeable, to which members responded it was.
CHDO Pre-Development Loan. Anthony noted that they have asked for $15,000 and the
average allocation is $12,778. He suggested $13,000 for this. Rental Housing -
McMurray asked for some clarification, as she questioned her original allocation.
Richman stated that he believes the amount should go up, that he would support $50,000
to $100,000. Anthony suggested $150-200,000. Richman stated that he would support
something more in the $250,000 range. Shaw noted that they are going to have to do
some "chipping" at their allocations in order to do this. Members agreed to cover the
four units on this - at $200,000.
Shaw asked that before they move on to round two of discussions if he could hear the
reasoning on the Chauncey Swan allocation being at zero. Hightshoe stated that the
summary of the rationale was the uncertainty of the project, other funds would be
available, and if the City decides to develop the parcel they would use city funds to pay
for predevelopment site costs. Anthony noted that this is a beginning point, and they can
always revisit this discussion. Richman stated that from his perspective, and others as
well, everyone is supportive of downtown housing, but that the City needs to decide what
they are going to do with this lot before anything like this is funded.
Drum asked if they were going to move on to public facilities now, or go back over
housing activities allocations.. It was noted that they have less than $45,000 for public
facilities, at this point. Others agreed that with only $45,000 to cover facilities, it would
be pointless to move on, that they need to review housing allocations a second time.
Anthony suggested they try to knock off about $100,000 from the housing total. It was
noted that with HACAP, they have to keep this at $108,000 as that is one unit, to which
others agreed. Hightshoe noted that HACAP could possibly finance a portion of the
building because there would be no repayments. Their request was for a conditional
occupancy loan requiring no repayment so they may be able to finance, through a private
loan, a portion of one unit. She noted that the HACAP reps are not present currently to
ask this question.
Anthony noted that they can lay that information out for each one, showing number of
units, cost per unit, etc., and review each of these. He noted that Dolphin is $96,000 at
$8,000- per unit, which would be 12 units. Next is HACAP Transitional, which is
$108,000, which is one unit. ICHA Homeownership is $8,500 per unit, with 15 units.
TBRA is $4,500 per unit, 20 families. Isis is $47,000 for two units. Southgate is $6,250
per unit, for 16 units. Housing Fellowship is $50,000 per unit, at four units.
Anthony noted that under "ownership" totals they have Dolphin, ICHA, and Southgate.
Dolphin is $96,000, ICHA is $127,000, and Southgate is $100,000, at a total of $323,000
to produce 43 units of ownership housing. On the "rental side", Anthony noted that there
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EMMA HARVAT HALL, CITY HALL
is TBRA at $90,000, Isis at $94,000, Housing Fellowship at $200,000, and HACAP at
$108,000, for a total of $492,000 for 20 TBRA units, plus seven other units, for a total of
27 rental units.
Richman noted that one thing they need to think about is with the ownership projects they
get affordable projects for five to ten years, and with the rental projects, they potentially
get something for 30 years. Anthony stated that they could strike a balance between the
two, and to do this they could reduce the rental side somewhat. Members discussed their
feelings about this, noting the difference in number of units. Richman stated that he is
not comfortable lowering rental housing, and that he in fact would rather see this go up.
Long responded, stating that the demand for rental is stronger than ownership based on
the recent housing market analysis. This led to a brief discussion of how the numbers
were arrived at on the recent housing study, and Anthony stated that he believes some of
these numbers are off. He believes the city needs both ownership and rental housing, and
that he goes with what Richman says -they should balance the allocations between the
two. Richman clarified his standing, stating that he is not suggesting they have equal
dollar amounts, but that they need to focus more on dollars for rental housing.
McMurray asked Richman if he is suggesting taking the $100,000 from
"homeownership" money. Richman stated that his personal concern is that they have
three owner-occupied projects, and he believes they can only afford two of them. He
added that he is truly concerned that they do not under fund rental housing, as he believes
this is where the biggest shortage is. Anthony reviewed where they stand on "rental"
versus "homeownership" allocations, stating that if you look at just the cost per rental
unit, it is around $19,000 per rental unit, versus approximately $8,000 per ownership unit.
Anthony continued, stating that of the 27 units of rental, 20 are one-year and seven go
beyond the one-year mark.
The discussion continued, with members voicing their concerns. Anthony suggested they
take $100,000 from the Housing budget and then review public facilities to see how this
allocation works there. Hart suggested taking $50,000 from the Housing Fellowship -
Rental Housing and the remainder from ICHA -Homeownership, to get the $100,000.
McMurray stated that they could take a few units off of the Southgate project and a few
units off of the Dolphin project to get the $100,000. It was also suggested to take a third
from each of the "homeownership" projects, and leave rental housing alone..Anthony
stated that would be about $16,000 from each of the "homeownership" projects.
Members continued to suggest different scenarios, and Shaw stated that he is hearing a
philosophical difference in where the cuts need to come from, whether it's from the
"rental" or "homeownership" projects. Shaw also noted that transitional housing is very
important in this mix, as well. The discussion continued, with members weighing in on
how they should handle the allocations. It was decided to put HACAP-Transitional
Housing at $90,000. Anthony noted that they still need to find $86,000 more in the
housing allocations.
Crane proposed they reduce Dolphin International, stating that there are more positives
for the Southgate project. He added that on the rental side, he would suggest reducing
11
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
Isis by half. After a brief discussion among members, Crane stated that he would suggest
reducing Dolphin by half. Members continued the discussion, with Anthony suggesting
taking $20,000 off of TBRA, $20,000 from Housing Fellowship-Rental, and then
$20,000 off of each of the three ownership projects. This will leave the Commission
$114,000 for the public facilities allocations. Members stated that they would support
this.
Public Facilities:
Anthony noted that the requests total approximately $572,000, and that they have
$156,000 to allocate. The discussion began with the Dolphin International LLC -
Playground Equipment project. Anthony stated that he gave this a high allocation as this
is a pretty visible eyesore for the entire area, and he feels something should be done here.
He noted that a park is not sellable space for a developer. Anthony suggested they look
at their rankings for these projects, and take off the lowest ranked three projects from the
list, due to the limited amount of funds. He suggested taking off the requests for 0-6
(MECCA -Facility Rehabilitation), 0-7 (Arc of Southeast Iowa -Alarm System), and 0-
8 (Dolphin International LLC -Playground Equipment). McMurray asked about the IC
Free Medical Clinic -Building Acquisition project, and why the change of heart on
giving this project more funding. She noted that at the last meeting, members stated that
they would not fund this project at the rate requested, as it would take up most of the
allocation money available. Crane stated that he originally had zero, but later changed
his allocation to $100,000 for this project, stating that after hearing about this project at
the last meeting, the $100,000 was the minimal amount to get this project going. Shaw
then explained how he arrived at his allocations. Richman stated that he had zero
originally, as well, but that he would support some funding. He was under the impression
that it was an "all or nothing" type of funding for this. He suggested an allocation in the
$50,000 range, instead of the $100,000 being discussed. The discussion continued, with
members giving their opinions on how they should set up the allocations, and whether or
not they should drop off the lowest three-ranked projects. This led to members
discussing which projects could go forward with less funding, and which need to have a
specific amount in order to have the allocation be useful to the requestor. The MECCA-
Facility Rehabilitation project was discussed next, with Shaw noting that they could fund
the bathroom project or the painting project, as both of these are priorities for them.
Anthony suggested dropping MECCA to $11,400, which would cover the bathroom
remodel, instead of taking them off the board altogether.
Members next discussed Neighborhood Centers of JC -Facility Rehab, stating that the
priority here was for window replacements, which is $14,600. The Arc of Southeast
Iowa -Alarm System was discussed to see if members wanted to allocate or not for this
year. Shaw noted that there was a project cost for this, and that it has to do with lighting
the rear of the building, as this is the main entrance. Hightshoe noted that the lighting is
$5,100; $750 is for the alarm itself. Shaw asked if $3,000 would even cover part of this
project, such as the back of the building lighting, and the response from the applicant was
that $3,000 would accomplish this for them. Richman suggested they look at the two
largest allocations -Free Med and Twain. Hightshoe interjected that the members may
12
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
want to check with Dolphin regarding the proposed $8,000 allocation. For only $8,000
the private developer may not want a city lien placed on the property. Anthony asked the
Dolphin rep if he would be interested. Thakore stated the money could be allocated
elsewhere. Their main priority is for downpayment assistance. Members opted to take
this $8,000 from this project. DeFrance spoke next to the Extend the Dream Foundation,
stating that she has concerns. She added that she does not want to use aband-aid
approach here. Hightshoe added that they are not in compliance with their permit from
the original purchase. She spoke to Inspection Services recently, who told her that a lot
of the issues have been resolved, but they still need to install light covers, grab bars, and
fix a stair issue. DeFrance was asked to clarify her concerns. She stated that from the
two bids received, there was quite a bit of difference between them. She noted that
prevailing wages (Davis Bacon) were not figured in on one of the estimates. She
questions if this will even get fixed correctly the first time at this low bid, and if they'll
be revisiting this with even worse problems. Members then discussed this project,
agreeing that there is quite a bit of difference in the two bids. Hightshoe noted staff
concerns for this project, stating that the building must pass the building permit before
additional federal funds are awarded. The prior agreement required the applicant to
follow all building codes. Members continued to voice their concerns on the Extend the
Dream request. Shaw asked if they could recommend to the Council, when doing their
rationale for their allocations, those organizations/projects that really need help, to see if
other funding would be available, such as Economic Development funds. It was
suggested to leave the $3,000 for the Extend the Dream Foundation and move on to other
allocations for now.
IC Free Medical Clinic -Building Acquisition. Richman stated that he missed the
discussion on this at the last meeting, and he asked Sandy if the $100,000 is needed to
make this a viable project. It was noted that anywhere in the $90,000 range would work.
Domestic Violence Intervention Program -Rehabilitation. Drum stated that when he
looked at the security concerns he believes this is a very important one to fund.
McMurray asked what the cost of the security is, and what was fencing cost. Crane
stated that the fence is the biggest security issue for DVIP. It was noted that the fence
cost is at $1,170, security improvement at $280, and that there is also a bathroom repair
of $12,000 in this request. Hightshoe noted that the fencing and security part of this
request come to only $1,500 of the $13,979 originally requested. It was decided to lower
the DVIP amount to $10,000.
The discussion turned back to Free Med, with Anthony stating that this is one of those
projects that provide services that are for the survival of people, and that it serves such a
huge population; he does not want to see any funds cut here. McMurray then suggested
they put Twain Elementary -Playground Equipment at $40,000. Members continued to
discuss how much they have left to cut in this category. Richman agreed to take Twain to
$40,000, adding that he would like to take the $94,000 for HACAP out, which covers the
last $15,000 of the public facilities allocations, and leaves them with approximately
$80,000. Richman then suggested taking that $80,000 and giving $10,000 each to the
owner-occupied projects (Dolphin, Southgate, and Housing Authority), and put the
remaining $50,000 into the Housing Fellowship for an additional rental unit. This is
13
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
creating five to six additional owner-occupied units, and a net loss of zero rental units.
McMurray asked for more discussion on where the needs are, and Shaw spoke to this
briefly, explaining why the transitional housing is needed. Hightshoe stated that they
could reduce the $94,000 by 10%, which would still allow them to find a unit in the
$80,000 range, leaving them with only a 5 to 6% private loan.
Anthony then reviewed the numbers -- HACAP reduced to $80,000; and under the public
facilities list, take out the Extend the Dream request. Anthony then asked the members if
they had any concerns about the allocations as they stand. Shaw asked for some
clarification on allocations that were gone over before he arrived at tonight's meeting,
specifically the Life Skills request. Hightshoe noted that there was not much
conversation about this request, and that the applicant has stated that any amount would
be helpful to them. Anthony reminded the members that they could revisit any of the
allocations at this point. At this point, it was requested that a break be taken. Anthony
agreed, stating they would take afive-minute break at this time. (BREAK)
Anthony asked the members if they had any thoughts on the numbers so far. McMurray
stated that she would like to see more funding for mental illness, as DeFrance had
suggested, and she suggested moving $500 to $1,000 from Shelter to either Compeer or
VNA. It was suggested that they also give something to the Life Skills program.
Anthony stated that they should give $1,000 to Compeer, and take $500 from Free Med
and Shelter House in order to do this. Members agreed with the public services
allocations at this point.
Public Facilities was reviewed next. Shaw asked for some clarification on the top two
allocations. It was noted that the playground at Mark Twain Elementary serves the entire
neighborhood, not just the school. Anthony and others agreed that they do not want to
cut funding here. Members continued to discuss possible changes in allocation amounts,
weighing in on where this most likely could occur. Anthony asked again if anyone had
any changes they wanted to make, or if they all felt comfortable with public facilities as
allocated. Extend the Dream was brought up again, with Drum asking if anyone wanted
to put $3,000 on this allocation, taking it from Free Med. Others stated that they did not
want to do this, and members stated that they agree with the public facilities allocations
as they stand.
Housing Activities was then reviewed again. Anthony asked members for their thoughts
on these allocations. Anthony stated that he has one proposal - he suggested funding
Chauncey Swan because five of them originally felt they should, and four felt the full
amount should be given. He added that it is the second ranked project in the housing list,
and the money will be used for an environmental review, which will be needed no matter
who develops this. Hightshoe further clarified this for the members. Anthony asked
Burns and Burns if they would be okay with returning the money, if the project does not
go through. They responded that they would have no problem with that. Anthony then
suggested that as there is no net loss involved, he believes they should fund Chauncey
Swan LP -Rental Housing at $18,000. He also suggested taking $8,000 from Dolphin
International LLC -Homeownership and take TBRA down by $ 10,000 to cover this.
14
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 27, 2008
EMMA HARVAT HALL, CITY HALL
Another suggestion was made to take $2,000 from all of the other projects to cover this.
Members questioned what happens to this money if the projects don't happen, and
Hightshoe stated that the money would come back if that occurs. Drum stated his
concerns about taking money from projects that are a sure thing, versus projects that may
not occur. Anthony responded, stating that he believes the Chauncey Swan project will
move forward. He further explained some of the scenarios that have happened before.
Hightshoe reminded the members that projects funded with HOME funds have to be
completed within five years. Members continued to discuss Anthony's proposal of
putting $18,000 in Chauncey Swan. Richman stated that he could support this, that he
believes it is a good project.
Shaw moved to recommend the above-decided allocations for the FY09
CDBG/Home Funding (as listed on the spreadsheet), seconded by McMurray.
Motion carried 9-0.
Anthony noted that now that they have finalized their recommendations, this will go
before City Council HCDC must put together a subcommittee that will provide
arguments for the recommendations. He added that generally he is part of this
subcommittee, and that two or three other members are needed. He noted that staff puts
most of this together, and that the subcommittee will meet to finalize their arguments.
The question was asked what the timeframe for this is. Staff noted that this needs to be
completed by April 7, 2008. Hightshoe asked for a clarification on the downpayment
assistance programs, asking if they will now all have the same terms. Anthony responded
that this is correct. Anthony also noted that at the last meeting they had discussed placing
conditions on the public facilities allocations, and he asked if they could have those same
conditions in the other contracts. She stated that they will take care of this. Anthony
asked for volunteers again for the subcommittee. Hart offered to help, as did Shaw.
Shaw then asked about making the Housing Commission more proactive. Anthony asked
if others are willing to be part of a subcommittee for this. Hightshoe stated this
conversation must be placed on an upcoming meeting, as it was not on the agenda. Shaw
asked that they do this, and he also stated that he would like to put a discussion about co-
chair. Anthony added that for the agenda, he would like to add a discussion on the
Housing Market Analysis, that he believes the Commission needs to discuss their role in
this.
ADJOURNMENT:
Crane moved to adjourn, seconded by Hart. Approved 9-0. Meeting adjourned at 10:45
PM. The next meeting is scheduled for Thursday, April 17, 2008, at 6:30 P.M. at City
Hall.
15
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IP13
DRAFT
MINUTES
City of Iowa City Animal Care Task Force
March 6th, 2008 - 5:30 P.M.
Room B ICPL
Call to Order:
Members Present
Members Absent:
Staff Present:
Others Present:
Old Business:
Meeting called to order at 5:44 p.m.
Pat Farrant, Teresa Kopel, Paula Kelly, Lisa Drahozal Pooley, Jane
McCune
Misha Goodman
George Hospodarsky
1. Feb 21st 2008 minutes approved as submitted.
2. Coralville contracts discussion continued
Misha has presented to Chief Barry Bedford a new option in which Coralville will pay a
percentage for the use of the animal shelter facility and services. Bedford will share this
option with the Coralville City Council.
The Animal Care Task Force would like to formally thank George Hospodarsky for his
tremendous work in compiling statistics and preparing reports. George's help was vital
in coming up with an option for the Coralville contract.
3. Revisit fees/ordinances/permits -postponed
4. Spay/Neuter summit
Pat Farrant will attend and report back to the Task Force.
New Business:
1. Misha Goodman reported that Spay Day was a great success, with over 50 animals
spayed/neutered. Drs. Jen Doll and Mark Dennis participated.
2. A feral cat pilot program was discussed.
3. Misha Goodman reported that it appeared approval would be given to the Animal
Center and the Johnson County Humane Society to use the old bus depot as a satellite
mobile adoption center.
4. The IC Animal Center, JCHS, Washington County, Tipton and Safe Haven will all
work out a rotation for showing animals available for adoption at the new Petco in
Coralville.
5. The microchip clinic sponsored by Iowa State Bank and the Friends of the Animal
Center Foundation will be held on April 26.
6. Center staff member Andrea Kilkenny will hold the annual Bully Workshop on May
31 s`
7. Misha Goodman reported on a cat hoarding situation in Iowa City, noting that they are
looking for a home for four elderly cats.
Recommendations to City Council:
Task Force Member Comment:
Staff Comment:
Citizen Comment:
7:06 p.m. meeting adjourned.
2
IP14
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
MARCH 20, 2008 - 7:30 PM -FORMAL SESSION
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Elizabeth Koppes, Wally Plahutnik, Ann Freerks, Dean Shannon,
Charles Eastham, Robert Brooks
MEMBERS ABSENT: Terry Smith
STAFF PRESENT: Adam Ralston, Planning Intern; Bob Miklo, Sara Greenwood Hektoen
OTHERS PRESENT: Randy Miller
RECOMMENDATION TO CITY COUNCIL:
Planning and Zoning Commission motioned to approve REZ08-00002, submitted by ITC
Midwest LLC for a rezoning from Community Commercial (CC-2) zone to Intensive Commercial
(CI-1) zone for approximately 17.97 acres of property located south of Ruppert Road. Motion
carried 6-0. Smith not present.
CALL TO ORDER:
Freerks called the meeting to order at 7:30 p.m.
ELECTION OF OFFICERS:
Koppes made a motion to defer this item until the next meeting, so that the entire Commission
can be present. This was seconded by Shannon. Motion carried 6-0. Smith not present.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
No public discussion.
REZONING ITEM:
REZ08-00002: Discussion of an application submitted by ITC Midwest LLC for a rezoning
from Community Commercial (CC-2) zone to Intensive Commercial (CI-1) zone for
approximately 17.97 acres of property located south of Ruppert Road. (45-day limitation
period: April 14, 2008) -Ralston presented the staff report to the Commission, and began by
showing the location of the 17.97 acres on the map. He also showed the Commission an aerial
photo of the parcel, showing it in conjunction to Highway 1, old Highway 218, and the Airport.
Ralston noted that they will be looked at CC-2 and CI-1 zones in his presentation this evening.
The CC-2 zone is primarily meant for retail goods and service operations, and these types of
businesses generally require higher visibility than would be found in a CI-1 zone. The CI-1 zone
typically is characterized by outdoor storage and display operations, as well as sales and repair
of large equipment. These types of businesses require less visibility. Ralston noted that this
property was originally part of the Iowa City Municipal Airport, until it was subdivided in 2000
and zoned both Public and CI-1. In 2005, Ralston noted the interest by Wal-Mart to purchase a
Planning and Zoning Commission
March 20, 2008
considerable part of this commercial park for a Super Wal-Mart. At that time, this property was
rezoned from CI-1 to CC-2 to allow for the Wal-Mart store. At that time, the Comprehensive
Plan was amended, and the Land Use Map and the South Central District Plan was amended,
as well, to show Community Commercial instead of CI-1, and also the text was changed to refer
to Commercial instead of either Intensive or Community Commercial zones. Ralston noted that
this zoning was approved and was changed to CC-2, but as noted, Wal-Mart did not end up
purchasing the property. In 2007, there were approximately 12 acres of land on the eastern part
of the Park that were rezoned from CC-2 back to CI-1, and this was done as there was interest
in purchasing the property and the uses would require the CI-1 zone. At that time, Ralston
noted, the Comprehensive Plan was amended once again. This time the language stated that
either Community Commercial or Intensive Commercial would be appropriate for this area. In
comparing the Comprehensive Plan and neighborhood compatibility, Ralston stated that the
South Central District Plan originally showed this property as being appropriate for Intensive
Commercial, so a rezoning to CI-1 would fit with this plan.
Ralston shared some photos with the Commission, explaining the layout of this area further and
the surrounding commercial areas. Ralston also noted that there are some environmentally
sensitive areas on this property, and it is within a flood plain, as well. He added that any site
plans would have to address these issues. Ralston noted that given the character of this area,
and the intended use by the applicant, staff does recommend that if this rezoning is approved,
that the row of parcels to the north (Ralston showed to Members on a map) would be rezoned to
CI-1 for further compatibility in the area.
Ralston stated that staff is recommending that Item REZ08-00002 be approved. Members
asked further questions about the CC-2 zones. Miklo pointed out a drainage way in this area,
and Ralston further explained. Miklo pointed out on the map the area that, when the Airport
Commercial Park was developed, was left as an outlot that will always be owned by the City as
open space.
Members briefly discussed some of the other rezonings on Public zones, versus commercial
zones. The public hearing was then opened, and the applicant was invited to speak first. No
one spoke, and the public hearing was closed.
Freerks noted that they typically have two readings for rezonings such as this, and that it is up
to the Commission if they wish to do this in one meeting. Shannon offered a motion to approve
REZ08-00002, submitted by ITC Midwest LLC for a rezoning from Community Commercial (CC-
2) zone to Intensive Commercial (CI-1) zone for approximately 17.97 acres of property located
south of Ruppert Road. Seconded by Koppes. Motion carried 6-0.
OTHER:
No other items were presented for discussion.
ADJOURNMENT:
Koppes motioned to adjourn the meeting; seconded by Shannon. Meeting adjourned at 7:50
p.m.
C:\WINDOWS\Temporary Internet Files\OLKAF1\03-20-OB -formal session.doc
POLICE CITIZENS REVIEW BOARD
MINUTES -April 8, 2008
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
Vice-Chair Elizabeth Engel called the meeting to order at 5:34 p.m.
Loren Horton, Donald King, Greg Roth
Michael Larson
Staff Kellie Tuttle
Legal Counsel Catherine Pugh
DRAFT
IP15
Captain Tom Widmer of the ICPD; and public, Caroline Dieterlie, Dean Abel
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Report on Complaint #07-01.
CONSENT
CALENDAR Motion by Horton and seconded by King to adopt the consent calendar as presented
or amended.
• Minutes of the meeting on 03/11/08
• ICPD General Order 99-02 (Alarm-Open Door Response)
• ICPD General Order 00-01 (Search and Seizure)
Motion carried, 4/0, Larson absent.
OLD BUSINESS None.
NEW BUSINESS Future Forums -The Board discussed that early fall would be a good time to hold a
forum.
Motion by King and seconded by Horton to table the discussion until there were all
members and legal counsel present.
Motion carried, 4/0, Larson absent.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION None.
EXECUTIVE
SESSION Motion by Horton and seconded by King to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
PCRB
April 8, 2008
Page 2
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 4/0, Larson absent.
Open session adjourned at 5:37 P.M.
REGULAR
SESSION Returned to open session at 5:54 P.M.
Motion by Horton and seconded by King to forward the Public Report as written for
PCRB Complaint #07-01 to City Council.
Motion carried, 4/0, Larson absent.
Motion by Roth and seconded by King to request a 60-day extension for PCRB
Complaint #08-03 due to timelines, scheduling and absence of legal counsel.
Motion carried, 4/0, Larson absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• May 13, 2008, 5:30 P.M., Lobby Conference Room
• June 10, 2008, 5:30 P.M., Lobby Conference Room
• July 8, 2008, 5:30 P.M., Lobby Conference Room
• August 12, 2008, 5:30 P.M., Lobby Conference Room
ADJOURNMENT Motion for adjournment by Horton and seconded by Roth.
Motion carried, 4/0, Larson absent. Meeting adjourned at 5:56 P.M.
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POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
Apri18, 2008
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To: City Council '
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Complainant ~ -~ ,
Dale Helling, Interim City Manager == ~~-> `~
Sam Hargadine, Chief of Police _
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From: Police Citizen's Review Board ~-
Re: Investigation of PCRB Complaint #07-01
This is the Report of the Police Citizens Review Board's (the "Board") review of the
investigation of Complaint PCRB #07-01 (the "Complaint").
BOARD'S RESPONSIBII.,ITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the
Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the
Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City
Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that
the Police Chief reverse or modify his findings only if these findings are "unsupported by
substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police
Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on December 4, 2007. As required by
Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for
investigation.
t
The Chief s Report was due on March 3, 2008, and was filed with the City Clerk on March 3, 2008.
The Board met to consider the Chiefs Report on March 11 and April 8, 2008. The Board voted to
review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the record with no
additional investigation."
FINDINGS OF FACT
During an investigation of a shooting which resulted in physical injury, police officers, while
attempting to locate suspects, sought permission to search a residence in the area. An adult male
answered the door at the residence and .upon identification by the officers of their status, stated that
he lived at the residence with his children, and he gave the officers permission to search the
residence.
The Complaint was not filed by the adult male mentioned above, but by an adult female who was
not present during the search. The Complainant states that officers searched her residence without
her consent and harassed the father of her children. The second allegation is that the officers, after
the search, proceeded to her place of employment and threatened to revoke her Section 8 Housing
Assistance.
The Chiefs Report contained summarization of three allegations, but the Board agreed to collapse
the second and third allegations into one. The third allegation asserted that an officer sent a-mail
correspondence offering assistance at the housing termination hearing.
CONCLUSIONS
After reviewing the Complaint and the Chiefs Report, the Board concluded that the allegations
were not substantiated. Sufficient evidence was presented in the Chief s Report to conclude that the
adult male had residence status at the apartment, and therefore had legal right to give officers
permission to search.
_,
1. adult male's name on 2 police arrest dockets giving his address as this Cj
residence. -_~ ~_~
2. all persons agree that adult male is father of children at residence. ~ T =~ ~ .r I
3. adult male's driver's license gives this residence as his address. ~ ' ~~ ~ ~ ~~~
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4. adult male gave this residence as his address on two applications with Iowa== ~:: ~., i 'l
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Workforce Development. ~~~ ~--~ ~"` ~ --~
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5. Post Office reports that adult male gets mail at the address of the residenc ~' ~ `~
6. adult male's clothing was found in the residence. `~
7. School District shows this residence address for adult male as the responsible person
for the children, and has addressed mail to him there.
2
Sufficient evidence also was presented to indicate that the process of terminating the Complainant's
Section 8 Housing Assistance was already in progress and any actions by the officers were
tangential to such action.
1. Landlord notified Complainant of unauthorized occupant living at the residence.
2. Hearing before the Director of Housing and Inspection Services resulted in
termination of Complainant's participation in the Section 8 rental assistance
program. Fifteen points were listed in the hearing evidence, only one of which
concerned the search in question.
Allegation # 1 -Unauthorized search of residence, and harassment of children's father -
NOT SUSTAINED.
Allegation # 2 -Threatening revocation of Section 8 rental assistance program, and assistance
of a police officer in those proceedings -NOT SUSTAINED.
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draft
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IP16
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 27, 2008
CITY HALL, LOBBY CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford, Jeff Davidson
Others Present: Kevin Digmann, Hodge Construction
RECOMMENDATIONS
Champion moved to recommend the request for an amendment to the Hieronymus Square
Development Agreement; seconded by Hayek. Motion carried 3-0.
CALL MEETING TO ORDER:
Chairperson Regenia Bailey called the meeting to order at 8:00 A.M.
APPROVAL OF MINUTES OF FEBRUARY 19, 2008_
Champion moved to approve the minutes of the February 19, 2008 meeting as presented;
seconded by Hayek. Motion carried 3-0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL ON A REQUEST FOR AN
AMENDMENT TO THE HIERONYMUS SQUARE DEVELOPMENT AGREEMENT:
Ford noted that Members have a copy of her memo regarding the requested extension for the
Hieronymus Square project. She reviewed the original agreement that the City entered into with
the developer, and briefly explained the need for the extension. She noted that the developer
had anticipated being able to break ground by May 1, 2008, with a building that would meet all of
the necessary requirements, but due to several factors, including receiving bids that were
substantially higher than estimates, the commencement of the project will not occur as originally
planned. She stated that the developer has requested more time, and staff has suggested a
year, as both the developer and the City still maintain their vision for this project.
Ford noted that there are essentially two options -one: to let the date lapse, which would negate
all of the time spent thus far on this project; or two: grant an extension to the start and completion
dates allowing the developer time to refine design plans. Ford stated that staff is recommending
the second option, to grant the extensions, as this project is still believed to be a solid one. Ford
added that since this is not City owned land, there is little the City can do to move this along. She
stated that staff also believes this extension is a good idea as one of the goals of this project was
to increase the property tax base and that a project of this magnitude, even after assisting with
TIF would accomplish that goal. She noted that it could net the City approximately $9 million
more in property tax revenues over the next 20 years than a typical downtown four story building
would. Champion stated that she does not have a problem with the extension being granted.
Digmann also spoke to the Committee regarding this request, stating that they really do need to
review this project further as they want to be able to make it work, and meet all of the items set
forth in the agreement. He briefly explained that they are reviewing some of the inefficiencies in
the building, and coming up with the most cost beneficial use of the square footage. He noted
that they have been meeting with contractors and going over the design with them to see where
costs can be saved. They do hope to be able to break ground yet this summer.
Champion stated again that she has no problem with this request, that it is a large project and
she understands their concerns. Hayek agreed, stating that they need to support this project as
they need more office and commercial space downtown.
Economic Development Committee Meeting
March 27, 2008
Champion moved to recommend the request for an amendment to the Hieronymus Square
Development Agreement; seconded by Hayek. Motion carried 3-0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL ON A REQUEST FROM
BARKALOW AND ASSOCIATES TO FUND A REDEVELOPMENT PLAN FOR TOWNCREST:
Ford spoke to the Committee regarding this request, stating that Tracy Barkalow, a local Realtor
and partner in redevelopment interests with a property owner in Towncrest, has come forward
asking the City if they would be willing to pay $54,000 towards consultant fees to get the
Towncrest redevelopment plans going. Ford reminded the Members that back in September they
were interested in looking at the idea of redevelopment in the Towncrest area. She noted that
staff is recommending that they approach this area as they do other districts in town, where they
would involve the community in meetings and by asking questions of the people who live and
work in this area about what their likes and dislikes are, and to get their ideas on what would
make the area better. She noted that this allows those who use the area, and live in the area, to
be a part of the process of renewal.
Ford continued, stating that concurrently staff would be developing and Urban Renewal Plan, to
incorporate the goals of the City's Comprehensive Plan and ideas from the various planning
sessions. She noted that the Committee needs to decide a couple of things - 1) if they would like
to put out proposals to consultants, and 2) how or if they would like to consider the cost sharing
with Barkalow and Associates, assuming that they will be a partner with the major land owner,
Ernie Stopplemoor.
Bailey asked Hayek if he had any questions regarding this as he is fairly new to the Committee.
He asked how many property owners this involves. Ford stated that it is around 300. Davidson
noted that there are 300 properties, and that there could be some duplication of owners in that.
Hayek then asked how this works. Davidson responded, giving examples of other projects in the
area, and pointing out how in-fill redevelopment can be difficult. He noted that the public part of
this process is integral to doing something like this. Davidson added that he would be
comfortable with this going ahead, with City Council's direction, as aCity-initiated project. He
noted that they could propose a different cost sharing on this with Barkalow. Champion noted
that this area is really deteriorating and that something needs to be done. Davidson noted that
property owners in this area have shown interest in rehabilitation of this area, adding that a lot of
things will come out during the public meetings. Hayek asked if they would consider TIF in this
area, and Ford answered that the Urban Renewal Plan would allow for TIF, but that the council
could choose to award TIF funds however discretionarily they chose. Champion stated that she
likes the idea of them financing redevelopment plans alone, so they don't have any perceptions of
alliances with developers or property owners to worry about. Members further discussed the
public process and getting public opinion on this type of project. Davidson stated that he would
like to see the City move on something like this, as the area is in great need.
Davidson stated that they will need a recommendation for Council in terms of whether the
Committee feels this should be aCity-initiated or acost-sharing project. Hayek stated that it
would help him to have more information about what the makeup of ownership is in the
Towncrest area. Ford noted that staff is working on this. This led to a discussion of getting
property owners interested in this type of redevelopment. Davidson stated that staff will get these
numbers to the Committee so they can further review what they would like to recommend. This
led to a brief discussion of the timeline for this area, and Davidson responded to Members'
questions. Bailey asked that staff get more information for the Committee prior to the next
meeting so they can then review further. She noted that Council will want to know what the
potential cost ceiling is, and Davidson stated that until they have some input from the
neighborhood meetings, they can't really address this.
Members continued to discuss the Towncrest area, commenting about whether it should or could
remain a medical area, or if some other type of businesses should be entertained. Hayek noted
Economic Development Committee Meeting
March 27, 2008
that he is not interested in making this a "social services" campus, but Bailey noted that Free
Medical Clinic is currently in the Towncrest area, and she does not want to see agencies like that
leave. Hayek stated that for years Towncrest was a major medical area, and that he would like to
see the area flourish again. Davidson asked what other information, besides property owner
information, the Committee would like to have. Hayek stated that a sense of what is there now
would be helpful -residential versus commercial, etc. Champion stated that she believes they
will get public support for a project like this, just like they did with the Sycamore Mall rehab.
STAFF TIME:
Ford stated that the sale of the Sheraton went through on Tuesday and Davidson Hotel Company
is the new owner now. She stated that they are planning a renovation of approximately $10
million, and that she anticipates that they will be coming to the Economic Development
Committee for assistance on some of the improvements. She noted that Davidson Hotel sent
some pictures of other renovations they have done, and she noted that these are available for
review. Ford shared her enthusiasm for the new owners, stating that she is looking forward to the
renovation that is planned.
Ford then spoke about the brochure that was done in partnership with ICAD entitle "Working
Numbers," which she distributed to Members. She noted that they plan to send these to business
owners in Iowa City.
Ford noted that this evening at 8:30 there is a show on Iowa Public Television called, "The Iowa
Journal," and that she was interviewed last week for a segment on how communities use TIF in
old mall renovation.
Davidson then mentioned the southeast industrial area and proposed expansion for this area. He
noted that they have hired a consultant who will be doing some preliminary design work on the
sewers and the reconstruction of 420'h Street. He also added that he has had some discussion
with property owners in the area, initiated by them, and that it appears the two main property
owners are trying to work something out between them.
COMMITTEE TIME:
Hayek asked if they could talk about the Tuesday Economic Development meeting that they had
with the Chamber, CVB, and other community members. He stated that he thought it was an
excellent presentation. Bailey noted that the right people were definitely present for the meeting,
to which others agreed. Ford stated that both Quellhorst and Schamberger had suggested, and
others agreed, that they need to encourage others present to take a leadership role in this
endeavor. They believe it would be better to have this leader set up the next meeting for this,
rather than have it be City-led. Members briefly discussed the issue of SSMIDs and also non-
profit participation in the economic development of downtown.
Davidson then commented on the presentation, stating that he remembers what the downtown
was like in the early 80's in Cedar Rapids, and that they did not have any restaurants back then.
He noted that most people just do not believe that downtown Iowa City is that bad off. Bailey
stated that she believes they need to frame it in the context of what other cities are doing. This
led the discussion back to the budget, and how the City will not be able to continue doing what
they have been doing for the downtown. Bailey stated again that she believes they need to show
that downtown is not competitive, and that they need to be competitive with other cities. The
discussion continued, with Members talking about the various housing needs. Hayek noted that
in some respects, he feels they are painting themselves into a corner with student housing.
Champion noted that she believes there is a decrease in 5-bedroom apartments for students, and
that the market will adjust accordingly.
The next meeting is scheduled for April 22, 2008 at 8:00 A.M
Economic Development Committee Meeting
March 27, 2008
ADJOURNMENT:
Champrion moved to adjourn the meeting at 8:55 A.M.
Hayek seconded. Motion carried.
Economic Development Committee Meeting
March 27, 2008
Council Economic Development Committee
ATTENDANCE RECORD
2008
TERM _ N w w ~
NAME EXP. cr co oNi ~ N
Regenia 01102110 X X x X
Bailey
Matt 01102110 X X X X
Hayek
Connie 01102110 X X x x
Champion
Key:
X =Present
O =Absent
O/E = Absent/Excused