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HomeMy WebLinkAbout1980-12-16 Bd Comm minutesMINUTES CIVIL SERVICE COMMISSION DECEMBER 2, 1960 LAW LIBRARY MEMBERS PRESENT: Anderson, Orelup, Walker STAFF PRESENT: Carroll, Scholten, Keating, Karr REPORT FROM LEGAL - ROLE OF COMMISSION IN DISTRICT COURT APPEAL Asst. City Attorney Scholten explained the role the Commission has under Civil Service statute of Iowa. Commissioners stated they would play no role in the appeal of the Richard Craig matter to District Court. TRANSITION OF CLERK RESPONSIBILITY Commissioners agreed with the recommendation from the Legal and Human Relations Departments and accepted Phyllis Morris, Personnel Assistant, as the official designated secretary for the Civil Service Commission. REPORT FROM HUMAN RELATIONS DIRECTOR Director Anne Carroll reported on a meeting with cities affected by the Ombudsman report; reported on discussion re reform of the Civil Service Law; lay-off procedures; Civil Service seniority; testing; coverage in accordance with Civil Service status; and distributed copies of an Attorney General's opinion re blanketing procedures for employees not having Civil Service status. Commissioner Walker discussed his letter re the three areas in which he felt a lack of compliance existed: (1) original appointment (2) certi- fication (3) promotion. Moved by Orelup, seconded by Walker, to adopt the following directive: "We, the Iowa City Civil Service Commission, hereby adopt the following position in reference to striving to hasten total compliance with Chapter 400, Iowa Code: That we encourage the Human Relations Director and staff to implement and supervise subject to review by this body proper interview and examination procedures of all original applicants subject to the Iowa Civil Service Act. We further encourage that a system of certification to this body be implemented to encompass those persons who are qualified but not yet chosen to fill openings for positions . subject to the Civil Service Act. We further encourage that this action be commenced immedi- ately and that this body receive reports on progress at least every 30 days until full compliance with the Iowa Civil Service Act is attained and thereafter on a 90 -day basis or as necessary." All three Commissioners voted in favor of the motion. Director Carroll will issue reports at 30 day intervals. Carroll suggested that the Com- mission consider development of special procedures by which compliance with Code will be accomplished. Carroll and Commissioner Walker will work on development. MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES aai,3 EXAM SCHEDULING - POLICE AND FIRE DEPARTMENTS General discussion re entry level and promotional testing. After dis- cussion, Commissioners agreed to entry level testing for the Fire Department in May and entry level testing for the Police Department in March or April. AFFIRMATIVE ACTION TASK FORCE REPORT Director Anne Carroll reported that the public hearing on the report was not well attended, although comments received were very useful. Further input from community groups was being solicited prior to December 9th. GENERAL DISCUSSION Director Anne Carroll distributed copies of the Program Division State- ment and requested comments. Commissioners were all in favor of the statement. Commissioners agreed to wait for procedures and policies before discus- sing the by-laws. Next scheduled meeting is January 20, 1981, 7:30 P.M., in the Law Library. Meeting adjourned. Minutes prepared by Marian Karr. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES PLANNING AND ZONING COMMISSION NOVEMBER 10, 1980 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lehman, Ogesen, Jakobsen, Kammermeyer MEMBERS ABSENT: Vetter, Horton, Blum q i STAFF PRESENT: Boothroy, Tyler, Chiat a ; RECOMMENDATION TO COUNCIL: That the Council approve an application submitted by Old Capitol Center I for a large scale signage plan allowance to the sign regulations pursuant to Section 8.10.35.14. SUMMARY OF THE MEETING Minutes of September 22, 1980, October 2, 1980, and October 13, 1980, were approved as circulated. "'DIVISION 5-7837. Public discussion of an application submittedby Old Capitol airs for a "large scale regulation variance" to the sign regulations pursuant to Section 8.10.35.14. I Boothroy emphasized that if the Commission approved this signage plan, they would not be approving any color scheme. In fact, the color was marked out on all plans submitted for approval by the Commission. Boothroy explained that Section 8.10.35.15 is intended to permit Uniform signage along a general design or theme for large scale developments. The signs to be located within the proposed sign band do not necessarily correspond to the location of the associated use. The existing sign ordinance requires permitted signs to be located on the face or front wall of the building, that is occupied by use. While the sign ordinance J provides for additional signage for commercial businesses located on corner lots, it does not address the need for additional advertising facia signs in a situation where the development is mall -type and block in area. extends over a Staff felt that this request was within the intent of the Sign Ordinance and recommended approval. He pointed out that the area of signage was not greater than that allowed by the ordinance. Approval of this application would allowlatitude in the location of signage on this particular buildingonly and would actually become part of the LSNRD plan. MICRDFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES Planning & Zoning Commission. November 10, 1980 Page 2 In response to Ogesen's question, Boothroy stated that the ordinance used the terms variance and allowance interchangeably. Ogesen stated that he objected to using the term variance because of the procedures generally taken by P&Z. Boothroy stated that the situation was similar to the Planned Area Development plan approval procedures allowance, in that approval would be calling for an amendment to the Zoning Ordinance which would go to Council who in turn would have to have a public hearing on the amendment. The Chair moved that the Commission recommend that the Council approve an application submitted by Old Capitol Center Partners for a large scale signage plan allowance to the 8.10.25.14. sign regulation pursuant to Section - , The motion carried unanimously. AMNENDING THE ZONING ORDINANCE TO ALLOW FREE STANDING SIGNS IN THE CBS Boothroy related that Mr. Bender of Darling-Bender desired to change the lettering on the free standing sign in front of his business which fronts on Clinton Street so that the sign would reflect the change in the corporation. However, the sign regulations no alteratbusiness is in the CBS zone and according to conforming. ion of the sign is allowed because it is non- As the new Zoning Ordinance is presently drafted, free standing signs will be allowed in the CBS Zone. At prior requests the Commission has taken the stand that they did not want to amend the sign ordinance in a piecemeal fashion and preferred to wait until the entire Ordinance was passed. However, City Council has indicated that they will probably not consider the new Zoning Ordinance until after March which will probably delay passage until summer. Perpetual Savings & Loan Association and other businesses in the area have been patient in waiting for the new Ordinance before changing their signs, but that to ask them another six to eight months was perhaps unreasonable. to wait Boothroy suggested that Staff could draft an amendment to the Sign Ordinance which would be consistent with the new Zoning Ordinance and address free standing signs and monument signs. would not look at the amendment for anothethree eweeks added but thatCouncil,nthe Public hearing could be set s week in December. o that action could be taken in the first Jakobsen directed Boothroy to proceed on this course. GOALS AND OBJECTIVES 1, to te Boothroy stated that the list of goals and objectives which had on last theyh ema Commission accurate asatodthe Commission'sear'slresponsibilities. ist. He very that sent aaiq MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Planning & Zoning Commission November 10, 1980 Page 3 Jakobsen asked if a goal might be to have the City Council approve the Commission's By-laws which have been pending for four years. NEIGHBORHOOD STATISTICS PROGRAM Jakobsen questioned whether or not PU had any particular duty concerning the definition of neighborhoods. Boothroy explained that the Neighborhood planning program was primarily for statistical purposes. Jakobsen pointed out that questions dealing with neighborhood identification were asked when the Comprehensive Plan was developed. BOARD OF ADJUSTMENT Boothroy pointed out that at the September Board of Adjustment meeting, the Board had recommended some changes in wording of the new zoning ordinance. The Board was also recommending a substantive difference in wanting to delete the three prong test from the new Ordinance. In lieu of the three prong test wording found in the State Code should be used. Ogesen requested copies of the appropriate section of the State Code so that the Commission could compare the wording. Meeting adjourned. Prepared by Andrea y er Minute Taker Approved by arnest a man MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 029-1V i .i J i j I Planning & Zoning Commission November 10, 1980 Page 3 Jakobsen asked if a goal might be to have the City Council approve the Commission's By-laws which have been pending for four years. NEIGHBORHOOD STATISTICS PROGRAM Jakobsen questioned whether or not PU had any particular duty concerning the definition of neighborhoods. Boothroy explained that the Neighborhood planning program was primarily for statistical purposes. Jakobsen pointed out that questions dealing with neighborhood identification were asked when the Comprehensive Plan was developed. BOARD OF ADJUSTMENT Boothroy pointed out that at the September Board of Adjustment meeting, the Board had recommended some changes in wording of the new zoning ordinance. The Board was also recommending a substantive difference in wanting to delete the three prong test from the new Ordinance. In lieu of the three prong test wording found in the State Code should be used. Ogesen requested copies of the appropriate section of the State Code so that the Commission could compare the wording. Meeting adjourned. Prepared by Andrea y er Minute Taker Approved by arnest a man MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 029-1V MINUTES DESIGN REVIEW COMMITTEE NOVEMBER 12, 1980 RECREATION CENTER ROOM A MEMBERS PRESENT: Wegman, Seiberling, Lilly, Alexander, Sinek, Wockenfuss, Haupert, Summerwill, Lafore MEMBERS ABSENT: None STAFF PRESENT: Hauer, Tyler, Chiat GUESTS PRESENT: Jack Klaus, Don Scatena, Old Capitol Center Partners; Kay Amert; Curt Seifert, Press -Citizen RECOMMENDATIONS TO CITY COUNCIL 1. The Design Review Committee commends Old Capitol Center Partners and Osco's for their proposed signage solution which provided for a sign which appears white at day but orange at night, and recommends Council approval of this design. 2. The Design Review Committee recommends the use of Helvetica lettering in the sign band. further discuss with their designer possible changes in the Old 3. The Design Review Committee recommends that Old Capitol Center Partners Capitol Center sign, and then report back to the Committee. 4. The Design Review Committee recommends that the signage on the parking ramps coordinate with the signage on Old Capital Center both in lettering type and color. DISCUSSION OF OLD CAPITOL CENTER Scatena stated that he and Klaus had come to address the concerns of the Committee and present some proposed compromises. In regard to the theater reader board, he explained that a mechanical arm would be used to change the lettering. Secondly, he had met with Amert and discussed her suggestions with the designer in Chicago. Old Capitol Center Partners still prefer the Lubalin demi-bold, especially since this is what ar in earlDecember in the newspapers sand eonitelevision. Secondhchoice ich lis Hel ectica and third choice is Optima, which Amert had recommended. Helvetica was suggested as the acceptable compromise. Amert stated that Helvetica was a safe but not an inspired choice. scatena stated he he had talked that he waslegally wh sem opinion itted to twas he Othat thenOscorsign owas K p as Is MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES Design Review Committee November 12, 1980 Page 2 satisfactory. However, Osco indicated that they would accept a compromise with a sign which appears white when unlit and orange when lit. In response to the Council's concerns, a sample of the blue to be used in the Old Capitol logo was presented. Scatena handed out stationery which had the Old Capitol Center logo printed on it. He pointed out that the mall directories, a feature strip and all television advertising and other advertising would use this same color. After his presentation, members of the Committee asked Scatena several questions and discussed the proposals. Alexander pointed out that the suggestion of the Osco sign appearing white in the day and orange at night was a significant improvement. Seiberling added that bright lights at night had advantages. Wockenfuss called attention to the fact that•the white lettering would coordinate well with Penney's. Alexander moved and Sinek seconded that the Committee commends Old Capitol Center Partners and Osco's for their proposed signage solution which provides for a sign which appears white at day but orange at night, and recommends Council approval of this design. The motion carried unanimously. Scatena stated that although Amert had not met with the Old Capitol Center designer (HSA of Chicago), she had met with representatives of Old Capitol Center Partners and discussed lettering. Klaus stated that one objection to Optima was that the lower case F was very narrow and did not let out sufficient light. Helvetica was more popular and also allowed more light. Although all three types were acceptable, OCCP preferred Lubalin. Alexander stated that the Lubalin lacked clarity. Seiberling pointed out that what reads well from a distance is really .the letter that is OCCP's best interest. Scatena responded that Amert's suggestions had been taken seriously, however, his designer had advised him that Lubalin was acceptable on the building and stronger for television advertising. He added that Lubalin allowed variations between bold and demi-bold and that Optima only came in one size. Amert rejoined that Optima demi-bold was quite bold in any case. Scatena stated that the signs had to be ordered nine weeks in advance and OCCP were quite anxious to have a decision on lettering style so that the signs could be ordered. Wockenfuss moved and Seiberling seconded that the Committee recommended the use of Helvetica lettering in the sign band. The motion carried unanimously. Scatena stated that Old Capitol Center Partners were fairly committed to the logo design because it was a total package. He explained that he had instructed his designer to create a strong sign that reads as a sign and a logo. The intent was to create a logo which would work well on television, in newspaper MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES N Design Review Committee November 12, 1980 Page 3 advertising, and on the building. He emphasized the concept of wanting a coordinated approach in order to create a strong, consistent, stable image to the public. Various members pointed out that the Committee was charged with considering the exterior of the building and that there was a dichotomy between what is good design for a building and what is good design for advertising. They agreed that a strong image was essential for advertising but suggested that the logo used on the outside of the building be different in some regards from the logo used on stationery and on television advertising. Members further pointed out that the design on the stationery looked quite different than the proposed building design both in color and shape. Amert pointed out that on the stationery the lettering is black and stands up to the blue. However, in the sign the lettering is white and is overpowered by the blue. Several members pointed out that the arch appeared much heavier in the sign than on the stationery. Members made several suggestions on how the logo might be changed. Summerwill suggested a narrower arch. Wockenfuss suggested a narrow gold arch with white — - — lettering to replace the blue arch. Wockenfuss also suggested back lighting rather than front lighting. Lilly stated that she was especially bothered by the brightness of the blue. Scatena stated that he was committed to make every effort to coordinate the lettering in the logo with the lettering in the sign band and to discuss the Committee's suggestions with his designer. Alexander suggested that the Committee accept Scatena's offer to discuss the logo design and moved that the Committee recommend that Old Capitol Center Partners further discuss possible changes in the Old Capitol Center sign, and then report back to the Committee. Wockenfuss seconded. The motion carried unanimously. Wegman left. SIGNAGE FOR PARKING RAMP A and B Chiat presented the basic sketches for signage explaining that two documents were still missing: a brochure from Carl Walker and Associates, and a redesign of the sign so that the sign would be attached to the face of the building rather than extending out from the building. Lafore moved and Alexander seconded that the Committee recommend that the signage on the parking ramps coordinate with the signage on Old Capitol Center both in lettering type and color. Motion carried unanimously. 1 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES i ■ Design Review Committee November 12, 1980 Page 4 ST. CLAIR'S and ENZLER SIGNAGE Seiberling stated that she had recently seen the signage on St. Clair's and Enzler's and both were very good. Haupert expressed the Committee's thanks to Kay Amert for her help. Meeting adjourned. Prepared by: Andrea Tyler Minute Taker MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 0 L.. i S 1;: i i - I MINUTES DESIGN REVIEW COMMITTEE DECEMBER 4, 1980 RECREATION CENTER, ROOM A MEMBERS PRESENT: Wockenfuss, Lilly, Lafore, Summerwill, Alexander. MEMBERS ABSENT: Seiberling, Haupert, Sinek, Wegman. STAFF PRESENT: Hauer, Chiat, Tyler. GUESTS PRESENT: Don Scatena and Jack Klaus, Old Capitol Center Partners; Jerry Meis, Lenoch & Cilek; Curt Seifert, Press -Citizen; Lyle Muller, Daily Iowan. RECOMMENDATIONS TO THE CITY COUNCIL: A. That the Design Review Committee sets out the following reservations concerning the Old Capitol Center logo: 1. That a deeper shade of blue in the arch would be more satisfactory, and 2. That the letter style, to an extent, lacks sufficient legibility; nevertheless, the Committee recommends the approval of the concept of the logo design. B. That the Design Review Committee recommends that the City Council approve Lenoch and Cilek's preliminary design plans for the old J.C. Penney building, subject to Committee and Council approval of the exterior signage. C. That, in the event that the City Plaza banner poles are removed, the Design Review Committee recommends that the City replace the banner poles with shorter flag poles. DISCUSSION OF OLD CAPITOL CENTER SIGNAGE Don Scatena, representing Old Capitol Center Partners, stated that he had met with the designers for Old Capitol Center and relayed the Committee's concerns to them. The main areas discussed were the complete redesign of the logo, color variations, and changing letter styles. He reported that the designer took the position that the logo as originally designed was preferable to the Committee's suggestions. He pointed out that under the concept of the logo that the curved arch reappeared throughout the entire design of the shopping center. To illustrate his point, he presented two design sketches of the center's interior. In the area of color variation, he pointed out that blue tile will be used as feature strips in the MICROFILMED BY JO RM MIC R+LAB CEDAR RAPIDS • DES MOINES Design Review Committee December 4, 1980 Page 2 center's interior. He also stated that the designer had been opposed to changing the letter style to Helvetica because of the serif features of the logo design. Members of the Committee responded that they had no objections to the design itself and that they would not request a developer to redesign a logo at such an advanced stage. In fact, they felt the design was attractive. Their objections were with the color. Specifically, they objected to the shade of blue. Members ascertained that other shades of blue are available. Scatena rejoined that this particular shade was felt to be the most complimentary. Members further ascertained that a different shade of blue will be used in the tile which will form the feature strip in the interior. They pointed out that the sign could be made the same darker color which would be more attractive and more consistent with the shopping center itself. Scatena stated that he had to respect the designer's opinion on color. He stated that HSA of Chicago had designed Younker's and the interior of the shopping center as well as the exterior signage and they were concerned with keeping the design consistent. Scatena pointed out that the blue in the logo would be the only color in the building's signage during the day. Members stated frankly that they felt the blue color was tacky and plastic looking and undercut the general good design of the structure itself. Wockenfuss stated that a gold .arch or a painted blue arch, with back lighting which matched the interior tile, would be much richer looking. Wockenfuss added that the Committee had recommended a different letter style because they felt it was more readable, however, it was the builder's choice if they desired a less legible sign. He stated that the Committee also had recommended a different color to avoid the garish look of the bright blue. He opined that it was a mistake to use the process blue which would cheapen the look of the building. Other members stated that they feared people would tire of the color. Alexander moved that the Committee express their thanks for Old Capitol Center Partners' efforts to reach a compromise with the designer and for their presentations to the Committee, and the Committee recommends to Council the acceptance of the proposed Old Capitol Center logo. The motion died for lack of a second. Members stated that they did not feel they could recommend the logo without qualification. They did not want to put their stamp of approval on a sign to which they had objections. Wockenfuss added that he felt the designer should have actually made a design based on the Committee's recommendations in order to allow the developer to objectively choose 1 between the two designs. Scatena rejoined that he felt the designer had given an honest reaction to the Committee's suggestions. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 1 ■ n Design Review Committee December 4, 1980 Page 3 Members were somewhat divided on the issue of lettering. Alexander felt rather strongly that Lubalin should not be used, whereas Summerwill stated that she had no real objections, although the Helvetica was more readable. Alexander moved that the Committee express their thanks to Old Capitol Center Partners for their efforts to reach a compromise with the designer and for their presentations to the Committee and that the Committee sets out the following reservations concerning the Old Capitol Center logo: 1. That a deeper shade of blue in the arch would be more satisfactory, and 2. That the letter style, to an extent, lacks sufficient legibility; nevertheless, the Committee recommends the approval of the concept of the logo design. Wockenfuss seconded. The motion carried unanimously. Scatena and Klaus thanked the Committee for their time and stated that they felt they had been fairly and professionally treated throughout the entire process. DISCUSSION OF LENOCH & CILEK PRELIMINARY DESIGN PLANS - Chiat explained that the City Council had recently adopted a policy governing the issuance of industrial revenue bonds for commercial property within the urban renewal area. The procedures and guidelines for obtaining the bonds include design review of the proposed projects in the urban renewal area. Specifically, the Design Review Committee must review plans for buildings on or adjacent to City Plaza, employing the more stringent aspects of the City Plaza Ordinance. The procedure used will be essentially the same as the Committee has used in the past in reviewing urban renewal projects. They will make recommendations to Council who will in turn vote to approve or reject the proposed plans. Whenever possible, the Council's idea seems to be to resolve questions of exterior design prior to granting the bonds. Mr. Jerry Meis from Lenoch & Cilek made a brief presentation. He stated that the business would be moving from the present location in the Paul - Helen building to the old J.C. Penney's building. He explained that when Lenoch and Cilek became aware of the possibility of obtaining industrial revenue bonds, they began to consider ways to improve the building which they had not previously considered because of lack of funds. He stated that they had investigated changing the display windows but found that the cost would be prohibitive. At the present time they have no plans for changing the exterior of the building, except for signage. The money from .; the bonds will be used for an elevator. 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a ca i Design Review Committee December 4, 1980 Page 4 Meis stated that two exterior signs will be used, one on College Street and one on Dubuque. They hope to use rather simple signs with exterior lighting. The sign is still in the preliminary planning stages, but presently they plan to use the standard True Value hardware sign with the Lenoch & Cilek logo superimposed with a plexiglass overlay. He stated that it is the same sign the company has used for 10 years. It will be at the surface of the facia, projecting 3 or 4 inches. The primary color will be dark brown. The exact size of the sign has not yet been determined but the sign on Dubuque will probably be 4 ft. by 10 ft. and the sign on College the same size.or somewhat smaller, 3 ft. by 7� ft. Lilly pointed out that Iowa City has a number of good graphic designers who could help design the sign. Meis responded that the True Value company has a design service in the home office, located in Chicago. Lilly stated that the business had an excellent location, being visible from both Dubuque and College, therefore the sign will have a major impact on business. Meis agreed, stating that they desired a tastefully designed sign which also tied into the True Value logo. Lafore stated that since there were no plans for changing the exterior and since it was not in the Committee's power to require exterior rebuilding, he saw no reason to delay approval of Lenoch & Cilek's preliminary plans. Lafore moved and Alexander seconded that the Committee recommend that Council approve Lenoch & Cilek's preliminary design plans, for the old J.C. Penney building, subject to Committee and Council approval of the exterior signage. The motion carried unanimously. Meis asked if he should return to the Committee to have the signs approved. Chiat responded that he should. Meis indicated that he had been informed that he should go through the Building division. Members commented that confusion often results over what procedures to follow, but that he should first come back to the Committee for approval, and then apply for a sign permit. PRELIMINARY DESIGN PLANS FOR PARKING RAMP SIGNAGE Alexander stated emphatically that the interior signage needs improvement. Chiat stated that he would relay the complaint to Parking. Members looked at two proposals. They responded negatively to the option which presented lettering on a slant. The proposed signage used Helvetica Bold Extended lettering and would be unlighted. Size is not set either, although it definitely needs to be large enough to be clearly visible. Members stated that they felt they lettering should match Old Capitol Center's sign band, which is Helvetica and will be all capital letters. aais MICROFILMED BY JORM MICR+LAB '' CEDAR RAPIDS • DES MOINES Design Review Committee December 4, 1980 Page 5 Members recommended white and brown signs, specifically bronze letters on a white background. Chiat stated that he would inform Joe Fowler that the Committee is comfortable with size and location of signs. The next step will be rendering the design in color. Lilly stated that the stenciled interior signs in the ramp were awful. She asked if they could be changed. Chiat stated that he was unsure if they could be changed at this point. Lilly stated that they were not legible and at the very least the signs in the Dubuque Street ramp should be improved. DISCUSSION OF CITY PLAZA BANNER POLES Members briefly discussed the controversy over the banner poles. Chiat explained that the poles had not yet been paid for but the financial obligations were hazy since the company had specially manufactured the poles to meet City specifications. However, the company was obligated to prove that the poles were safe and viable. Members affirmed that the concept of poles, to act as a visual indication to motorists on Dubuque that the mall area is pedestrian, was sound. Wockenfuss stated that people had commented that the banners were visible from the Dubuque exit from the Interstate and looked very festive. Lafore moved and Wockenfuss seconded that in the event the poles are removed, the Committee recommends that the City replace the banner poles with shorter flag poles. Motion carried unanimously. Meeting adjourned. Prepared by" 9, Andrea y er, I to a cer MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES aais ,A W r�l. MINUTES OF '1'111: IOWA CITY IIOUSINC COMMISSION WEDNESDAY, OI:CEMRI:R 3, 1:180 AT 3:30 P.M. MEMBERS PRESENT: KLAUS, KOENIG, KARSTENS, DENNIS, HAENDEL, GRAF MEMBERS ABSENT: VANDER ZEE STAFF PRESENT: SF.YDEL, FLINN, KELLER, HF.NCIN, BARNES, STEINBACH RECOMMENDATIONS 'I'D COUNCIL: 1) That the Iowa City (lousing Commission concurs with the study design for the Areawide (lousing Opportunity Plan with the inclusion of the follow- ing into the plan: a. Credit for Past performance in providing low income housing (Fair share calculations). h. Direct input from Iowa City Planners in developing Part TV, Identi- fication of Barriers, and Part V, Implementation of Activities to Address Barriers. Moved by Haendel, seconded by Graf, approved 6/0. ' 2) The Iowa City (lousing Commission recommends that the City Council indicate to fast Central Iowa Council of Governments (ECICOG) that it is the pre- sent intent Of the City of Town City to sign a Letter of Agreement. Moved by Koenig, seconded by Dennis, approved 6/0. , 3) 'the Iowa City (lousing Commission recommends to the City.Council that the Fee Schedule for (lousing Inspections be approved as presented. Moved by Koenig, seconded by Karstens, approved 5/0. 1. The meeting was called to order by Chairperson Klaus at 3:35 p.m. I 1 . II. Minutes of the Housing Commission Meeting of November 5, 1980 were approved 5/0 on a motion by Koenig, seconded by Graf. III. AHOP (AREA HOUSING OPPORTUNITY PLAN) - Seydel presented overview of draft proposal and ramifications of plan for Iowa City. lie indicated that in or- der for an AHOP to be approved by HUD, that it must have signatories repre- senting 72 percent of the population and 50 percent of the communities covered j in the six county area. Seydel indicated the criteria under which the plan should he adopted by the Town City Council. Following discussion, the Hous- ing Commission made the foregoing recommendations to City Council. ......_ as i6 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES j i Li , i I i W r�l. MINUTES OF '1'111: IOWA CITY IIOUSINC COMMISSION WEDNESDAY, OI:CEMRI:R 3, 1:180 AT 3:30 P.M. MEMBERS PRESENT: KLAUS, KOENIG, KARSTENS, DENNIS, HAENDEL, GRAF MEMBERS ABSENT: VANDER ZEE STAFF PRESENT: SF.YDEL, FLINN, KELLER, HF.NCIN, BARNES, STEINBACH RECOMMENDATIONS 'I'D COUNCIL: 1) That the Iowa City (lousing Commission concurs with the study design for the Areawide (lousing Opportunity Plan with the inclusion of the follow- ing into the plan: a. Credit for Past performance in providing low income housing (Fair share calculations). h. Direct input from Iowa City Planners in developing Part TV, Identi- fication of Barriers, and Part V, Implementation of Activities to Address Barriers. Moved by Haendel, seconded by Graf, approved 6/0. ' 2) The Iowa City (lousing Commission recommends that the City Council indicate to fast Central Iowa Council of Governments (ECICOG) that it is the pre- sent intent Of the City of Town City to sign a Letter of Agreement. Moved by Koenig, seconded by Dennis, approved 6/0. , 3) 'the Iowa City (lousing Commission recommends to the City.Council that the Fee Schedule for (lousing Inspections be approved as presented. Moved by Koenig, seconded by Karstens, approved 5/0. 1. The meeting was called to order by Chairperson Klaus at 3:35 p.m. I 1 . II. Minutes of the Housing Commission Meeting of November 5, 1980 were approved 5/0 on a motion by Koenig, seconded by Graf. III. AHOP (AREA HOUSING OPPORTUNITY PLAN) - Seydel presented overview of draft proposal and ramifications of plan for Iowa City. lie indicated that in or- der for an AHOP to be approved by HUD, that it must have signatories repre- senting 72 percent of the population and 50 percent of the communities covered j in the six county area. Seydel indicated the criteria under which the plan should he adopted by the Town City Council. Following discussion, the Hous- ing Commission made the foregoing recommendations to City Council. ......_ as i6 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES HOUSING COMMISSION 12-3-80 -2- IV. URBAN REVITALIZATION - Hencin distributed maps of the proposed urban revitalization area and explained the parameters of the program. He indicated a joint Task Force comprised of members of the Committee on Community Needs and the (lousing Commission should he appointed to study and maku recommendations pertaining to the Urban Revitalizntion arca. V. REHABILITATION PROGRAM - Barnes provided an update of the status of the rchah program and outstanding loans. She indicated one major project is being closed out this month. VI. COORDINATOR'S REPORT - Seydcl reported that he is submitting 26 new applications and is recommending approval of 25 and that one be denied due to failure to establish disability on the part of a single male. i Seydel further reported on the proposed Fair Market Rent limits pub- lished in Federal Register and referred Commissioners to his letter to Rules Document Clerk protesting inadequacies of the increase. Eviction Procedures - Seydel reported that a recent court challenge has found current eviction procedures in violation of the Housing Act of 1937 wherein it is stated that the Housing Authority has the sole right to give "Notice to Vacate". lie indicated a group of housing professionals is re- viewing the ramifications of this decision and collaborating on an appro- printo response. Public (lousing - It was reported that on December 2, 19M0 Southgate Devel- opment submitted an updated proposal per (IUD's request. The revised pro- posal exceeds prototype costs by more than 5 percent but less than 10 per- f cent, so remains a valid proposal. VII. HOUSING INSPECTIONS - Steinbach reported Lakeside has signed a 12 month contract for professional pest control. He further reported that fire code violations pertaining to the Burkley building will be enforced. Housing Code - Steinbach reported that the new Housing Code passed its second reading Tuesday night and would have passed its third reading, if the fee schedule has been attached. Moved by Koenig, seconded by Karstens, that fee schedule for housing inspections be adopted as presented. Ap- proved 5/0. Steinbach presented overview of staff requirements anticipated for enforcement of new housing code. VIII. ADJOURNMENT - Moved by Karstens, seconded by Graf, that Housing Commission Meeting be adjourned. Approved 5/0. Adjourned 5:30 p.m. APPROVED: M. Diane Klaus MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I 0 MINUTES IOWA CITY PARKS AND RECREATION COMMISSION CITY MANAGER'S CONFERENCE ROOM NOVEMBER 19, 1980 MEMBERS PRESENT: Berry, Crum, Hillman, Humbert, McLaughlin, Phelps, Riddle, Robertson, Wooldrik MEMBERS ABSENT: None STAFF PRESENT: Showalter, Lee, Howell, Christner, Ray GUESTS PRESENT: Anne Glenister (Project GREEN), Marianne Milkman (for Karin Franklin, Riverfront staff), and Riverfront Commission members Jean A. Fountain, Bill Gilpin, Bernie Knight, Howard Sokol, Diana Lewis, Dick Baker, Bob Oehmke, Sally Johnson RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Riddle, seconded by Wooldrik that we do not perceive any problems existing between the commissions, and that we value and need the assistance of the Riverfront Commission. Amended by Hillman, seconded by Wooldrik that in order to avoid any possible communications breakdown in the future, we will regularly exchange minutes and agendas. Unanimous. * Moved by Wooldrik, seconded by Phelps to recommend that $3,300 be added to the Recreation budget and earmarked specifically for Girls Softball,:Babe Ruth, and Little League. Unanimous. ;';01. SUM14ARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Phelps, seconded by Crum that the minutes of the October 10 meeting be approved as written. Unanimous. Joint meetin with the Riverfront Commission. The joint meeting was called to discuss projects Which concern botF t e Riverfront Commission and the Parks and Recreation Commission. The possibilities and practicalities of a City Park boat ramp were discussed; any boating on that section of'the river would be limited to no wake crafts, and would be enforced by the Lake Macbride Lake Patrol. The Braverman family wants to dedicate some land by Sturgis Corner, and will make arrangements with the City to do so. The Riverfront Commission is funding two park projects: the completion of the City Park bike trail, and the gazebo shelters planned for Sturgis Ferry Park. Gilpin also recommended that when the Riverfront Commission takes action that would require maintenance by the Parks Division, that the Parks and Recreation Staff, City Manager, and City Council be notified and that the Parks budget be increased accordingly. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES N i i 0 MINUTES IOWA CITY PARKS AND RECREATION COMMISSION CITY MANAGER'S CONFERENCE ROOM NOVEMBER 19, 1980 MEMBERS PRESENT: Berry, Crum, Hillman, Humbert, McLaughlin, Phelps, Riddle, Robertson, Wooldrik MEMBERS ABSENT: None STAFF PRESENT: Showalter, Lee, Howell, Christner, Ray GUESTS PRESENT: Anne Glenister (Project GREEN), Marianne Milkman (for Karin Franklin, Riverfront staff), and Riverfront Commission members Jean A. Fountain, Bill Gilpin, Bernie Knight, Howard Sokol, Diana Lewis, Dick Baker, Bob Oehmke, Sally Johnson RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Riddle, seconded by Wooldrik that we do not perceive any problems existing between the commissions, and that we value and need the assistance of the Riverfront Commission. Amended by Hillman, seconded by Wooldrik that in order to avoid any possible communications breakdown in the future, we will regularly exchange minutes and agendas. Unanimous. * Moved by Wooldrik, seconded by Phelps to recommend that $3,300 be added to the Recreation budget and earmarked specifically for Girls Softball,:Babe Ruth, and Little League. Unanimous. ;';01. SUM14ARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Phelps, seconded by Crum that the minutes of the October 10 meeting be approved as written. Unanimous. Joint meetin with the Riverfront Commission. The joint meeting was called to discuss projects Which concern botF t e Riverfront Commission and the Parks and Recreation Commission. The possibilities and practicalities of a City Park boat ramp were discussed; any boating on that section of'the river would be limited to no wake crafts, and would be enforced by the Lake Macbride Lake Patrol. The Braverman family wants to dedicate some land by Sturgis Corner, and will make arrangements with the City to do so. The Riverfront Commission is funding two park projects: the completion of the City Park bike trail, and the gazebo shelters planned for Sturgis Ferry Park. Gilpin also recommended that when the Riverfront Commission takes action that would require maintenance by the Parks Division, that the Parks and Recreation Staff, City Manager, and City Council be notified and that the Parks budget be increased accordingly. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES N November 19 Minutes, Page 2 A copy of the Parks and Recreation Commission minutes and agenda will be sent to Karin Franklin, Riverfront Commission staff, to be included in the Riverfront Commission information packets. Hopefully this will make the exchange of communications between the commissions more efficient. Holding a yearly joint meeting was also suggested. " Moved by Riddle, seconded by Wooldrik that we do not perceive any problems existing between the commissions, and that we value and need the assistance of the Riverfront Commission. Amended by Hillman, seconded by Wooldrik that in order to avoid any possible communications breakdown in the future, we will regularly exchange minutes and agendas. Unanimous. Budgets. Bob Lee reported that he had preliminary approval of the Recreation budget for current service level operation. The only cut made by Finance was $100 in the food account,.which includes food used in craft projects. The Finance Department has asked for approval to include $1,100 each for Girls * Softball, Babe Ruth, and Little League in the Recreation budget. Moved by Wooldrik, seconded by Phelps to recommend that $3,300 be added to the Recreation budget and earmarked specifically for Girls Softball, Babe Ruth, and Little League. d in the expanded service Ulevel ow budgetrequesttfor Recreation: ant items have be$3,600en 1toepaint the City Park pool, and $10,000 to replace two obsolete burners in the boiler system at the Recreation Center. The; only sizeable cut in the Parks budget thus far is in the agricultural , materials account, approximately $1,700, as recommended by Finance. Howell said he has not used all funds in this account in the last few years, and this will not be a major cut. Other cuts made to date are minor. The preliminary budget for Parks and Recreation Administration has been approved with only minor cuts.. DIRECTOR'S REPORT The Hickory Hill water line to the new shelter has been started. Tony Frey wants to keep ownership of his wooded area off Caroline Court, and doesn't want to lease it to us for park land. We were to put in four softball diamonds at Napoleon Park, but the new sewer line to the new sewer plant will be going through the park in 1982. They will dig 50' deep and 250' wide, and will need a 300' right of way. There's an area south of the new sewer plant which may be suitable for diamonds, and an effort is being made to acquire that land. It's not worth putting diamonds in at Napoleon if they can be used only one year. Richard Buss has done a study on the cost of renovating City Park pool. This will be discussed at another meeting. \ A discussion with St. Francis Church members will be scheduled for the next meeting. We would like to hear their responses to our suggestions made previously. McLaughlin would like to see court opinions regarding similar situations. MICROFILMED BY t JORM MICR+LA9 CEDAR RAPIDS . DES MOINES November 19 Minutes, Page 3 OTHER BUSINESS Wooldrik reported that the Iowa City BMX racetrack ended its season in the black. They plan to use remaining funds to purchase a new public address system. Moved by Humbert, seconded by Wooldrik to adjourn, 9;00 p.m i Karen Chn/stner ;t i { i i r L; MICROFILMED BY JORM MICR+LA9 1 CEDAR RAPIDS • DES MOINES �ai I. I i November 19 Minutes, Page 3 OTHER BUSINESS Wooldrik reported that the Iowa City BMX racetrack ended its season in the black. They plan to use remaining funds to purchase a new public address system. Moved by Humbert, seconded by Wooldrik to adjourn, 9;00 p.m i Karen Chn/stner ;t i { i i r L; MICROFILMED BY JORM MICR+LA9 1 CEDAR RAPIDS • DES MOINES �ai MINUTES HOUSING APPEALS BOARD OCTOBER 9, 1980 MEMBERS PRESENT: Rachel Dennis, Mark Koenig, Kathleen Graf MEMBERS ABSENT: Leonard VanderZee, Diane Klaus, Goldene Haendel, • Carol Karstens STAFF PRESENT: Judy Hoard, Dave Malone, Roger Scholten, Dave Brown, Terry Steinbach Meeting to order 8:10 a.m. e BOARD TO CONSIDER THE CASE OF MR. ROBERT J. JOHNSON CONCERNING 2420 BARTELT ROAD - MARK IV APARTMENTS: Chairperson Dennis swore in those who would testify. Steinbach stated that this appeal was an unusual, but nonetheless valid, appeal in that an Emergency Order was issued and, although work was completed and all requested repairs were made within a short period of time, the format of the Emergency Order is what was being questioned at this Appeals Board hearing. Inspector Malone stated that he had visited the property on May 14, 1980 in response to direction from Senior Inspector Steinbach. He verified that damage had been done to an exterior wall at 2420 Bartelt Road, presumably as the result of a truck running into the building. Malone stated that at that same time he had issued an Emergency Order to the management of Mark IV requiring that all repairs be made within 20 days. He further stated that on May 21, 1980 he conducted a reinspection in which he found that all corrections had been made. Robert Johnson stated that it was his feeling that the Emergency Order format was not an appropriate format to use in requesting compliance with the Housing Code in this particular situation. Mr. Johnson read into the minutes the appropriate Code section which addresses Emergency Orders. With the use of blueprints of the •structure, Mr.Johnson and his contractor had made a determination that the affected wall was not a load- bearing wall and that, since the occupants had been removed from this dwelling unit and arrangements were being made to repair the damage, that this did not warrant the Inspector's determination of an emergency. It was moved by Koenig and seconded by Graf that the Emergency Order be upheld as written and that a letter of explanation be attached to the decision and entered into the file which would further explain the Board's reasons for upholding the Emergency Order. The motion was upheld on a 3-0 vote. MICROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES i /!s , MINUTES HOUSING APPEALS BOARD OCTOBER 9, 1980 MEMBERS PRESENT: Rachel Dennis, Mark Koenig, Kathleen Graf MEMBERS ABSENT: Leonard VanderZee, Diane Klaus, Goldene Haendel, • Carol Karstens STAFF PRESENT: Judy Hoard, Dave Malone, Roger Scholten, Dave Brown, Terry Steinbach Meeting to order 8:10 a.m. e BOARD TO CONSIDER THE CASE OF MR. ROBERT J. JOHNSON CONCERNING 2420 BARTELT ROAD - MARK IV APARTMENTS: Chairperson Dennis swore in those who would testify. Steinbach stated that this appeal was an unusual, but nonetheless valid, appeal in that an Emergency Order was issued and, although work was completed and all requested repairs were made within a short period of time, the format of the Emergency Order is what was being questioned at this Appeals Board hearing. Inspector Malone stated that he had visited the property on May 14, 1980 in response to direction from Senior Inspector Steinbach. He verified that damage had been done to an exterior wall at 2420 Bartelt Road, presumably as the result of a truck running into the building. Malone stated that at that same time he had issued an Emergency Order to the management of Mark IV requiring that all repairs be made within 20 days. He further stated that on May 21, 1980 he conducted a reinspection in which he found that all corrections had been made. Robert Johnson stated that it was his feeling that the Emergency Order format was not an appropriate format to use in requesting compliance with the Housing Code in this particular situation. Mr. Johnson read into the minutes the appropriate Code section which addresses Emergency Orders. With the use of blueprints of the •structure, Mr.Johnson and his contractor had made a determination that the affected wall was not a load- bearing wall and that, since the occupants had been removed from this dwelling unit and arrangements were being made to repair the damage, that this did not warrant the Inspector's determination of an emergency. It was moved by Koenig and seconded by Graf that the Emergency Order be upheld as written and that a letter of explanation be attached to the decision and entered into the file which would further explain the Board's reasons for upholding the Emergency Order. The motion was upheld on a 3-0 vote. MICROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES /!s , MINUTES HOUSING APPEALS BOARD OCTOBER 9, 1980 PAGE 2 BOARD TO CONSIDER THE CASE OF MR. RICHARD HUPFELD CONCERNING 419 SOUTH JOHNSON STREET: Chairperson Dennis swore in those who would testify. Steinbach stated that Inspector Judy Hoard conducted an inspection of 419 I South Johnson on September 10, 1980. On September 12, a Notice of Violation was issued to Mr. Hupfeld by Inspector Hoard and received by Mrs. Hupfeld on September 15, 1980. An appeal request was properly filed and received by the City Clerk on September 22, 1980. It was determined that the only violations being appealed were those handrail violations located under 5.a. and 5.b. of the Notice of Violation. Mr. Hupfeld stated that, since the structural components on either side of the stairway had been approved as "handrails" in past inspections, the matter before the Board was simply one of interpretation regarding. function. Steinbach stated that he, too, felt that it was a matter of function and stated that the decision to cite the condition as a violation was made _ administratively and that his primary concern was that the elderly would be unable to use the existing brick and concrete buttresses as a safe functioning handrail. Scholten stated that since the Code did not contain a standard by which a handrail could be met, that the Board would have to decide that if whatever was there would be supportive enough to act as a handrail. Koenig moved, Dennis seconded, that the applicable handrail violations not be upheld. Motion carried with a 2-1 vote, Graf in the minority. Prepared by: Approved by: ,Ier, E `1 MICROFILMED BY f JORM MICR+LAB - CEDAR RAPIDS • DES MOINES aai8 'I MICROFILMED BY f JORM MICR+LAB - CEDAR RAPIDS • DES MOINES aai8 I MINUTES HOUSING APPEALS BOARD NOVEMBER 13, 1980 8:05 AM MEMBERS PRESENT: Mark Koenig, Carol Karstens, Rachel Dennis MEMBERS ABSENT: Diane Klaus, Leonard VanderZee, Golden Haendel, Kathleen Graf STAFF PRESENT: Judy Hoard, Dave Malone, Roger Scholten, Terry Steinbach BOARD TO CONSIDER THE CASE OF MR. PHILIP REISETTER CONCERNING 1402 PINE STREET: Chairperson Dennis swore in those who would testify. Steinbach stated that on August 20, 1980 Inspector Judy Hoard conducted a complaint inspection at 140215 Pine Street. Subsequently, she issued a Notice of Violation to Neil and Clare Wicks on August 27, 1980. The violation letter was received by Mrs. Wicks on August 29, 1980. On their behalf, Mr. Philip M. Reisetter filed a Notice of Appeal with the City Clerk on September 8, 1980. The appeal was properly filed. Further, it was determined that the only violation being appealed was number 2.b. - kitchen carpet not maintained in good repair. Mr. Reisetter presented information concerning a dispute between the tenant and the landlord as to who was going to finish the job of replacing the carpet in the kitchen of the dwelling unit. Apparently, a verbal agreement had been reached between the tenant and landlord that the tenant would remove the existing carpet which had been damaged by previous tenants and then .the landlord would install new carpet or other floor covering in the kitchen. The tenants had begun removal of the existing carpet and had found that the foam backing on the carpet was glued to the floor and would be extremely difficult to remove. At that point, they requested that the landlord complete the job as it was much more difficult than anyone had anticipated. The landlord's not responding to that request, initiated the action of the tenants; the Sharkey's, to contact the City Housing Inspection office for documentation of the carpet condition. Mr. Reisetter submitted testimony from Mr. Ken Schweitzer, who had apparently been hired to clean the carpet prior to the Sharkey's occupancy of the unit and Mr. Roy Schrock, who had participated in the sale of the home, again prior to the Sharkey's occupancy. The content of statements presented was simply that the carpet had been .cleaned prior to the occupancy by the Sharkey's. MICROFILMED BY JORM MIC R+LA B CEDAR RAPIDS • DES MOINES MINUTES HOUSING APPEALS BOARD NOVEMBER 13, 1980 PAGE 2 Inspector Hoard stated that there were a number of spots on the carpet and presented photographs of what she felt were the most obvious areas and further determinetitsdthat source therewas wstated odor thattthethe Housingbut Codeshe didanotncontain standards for air quality such as odors. Scholten stated that it was not the duty of the Board to determine who is I responsible for installing or replacing any damage, it is simply the Board's responsibility to determine a Code violation. Koenig moved that the condition of the carpet was a violation of the Housing Code and that any matters between the landlord and the tenant as to who is at fault or who should make the repairs is not under the jurisdiction of this Board. Karstens seconded. Motion passed unanimously, 3-0. BOARD TO CONSIDER THE CASE OF MRS. MARYLIN SMITH CONCERNING 728 EAST WASHINGTON: Chairperson Dennis swore in Mrs. Smith. Steinbach stated that the original Notice ov Violation which had been issued by Inspector Hoard was sent to a person connected with the sorority and that that person quite shortly thereafter had waived all responsibilities concerning the correction of the violations stated. It was pointed out that the violations noted on the original notice had been corrected (except for the appealed violations). Mrs. Smith had come to the Housing Inspection office and presented her predicament regarding the installation of a handrail on the (unused) steps in front of the property. An administrative decision was made to reissue the order giving appeal rights to Mrs. Smith. Steinbach stated that the appeal was properly filed within ten days of the reissue of the orders to install a handrail. Mrs. Smith stated that she did not feel a handrail was necessary on these steps since there was no path to the steps indicating that they were rarely, if ever used, that the violation had never been cited before, and that the expense would be a burden to the sorority. Inspector Hoard distributed photographs of the stairway in question and explained its location to the main entry sidewalk to the structure. Koenig moved, Karstenc seconded that the violation of the handrail not be upheld. Motion carried unanimously, 3-0. BOARD TO CONSIDER THE CASE OF MR. JAY HONOHAN, CONCERNING 2120 J STREET: Mr. Honohan was sworn in by Chairperson Dennis. ! Steinbach stated that in response to a complaint, Inspector Malone inspected the property at 2120 J Street on October 21, 1980. Thad he Notice I I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES IN MINUTES HOUSING APPEALS BOARD NOVEMBER 13, 1980 PAGE 3 of Violation concerning maintenance of plumbing fixtures was issued by Inspector Malone on October 22 and received by Mr. Honohan on October 27, f 1980. The City Clerk received a request for an appeal on November 6, 1980, therefore the appeal was properly filed. Inspector Malone stated that he had conducted said inspection and had made a determination that the plumbing equipment was not maintained in satisfactory working condition such that the faucets to the bathtub were leaking and the bathtub drained extremely slow. Mr. Honohan responded that he did not feel that it was his responsibility to maintain the tub drain since it was the tenants who had caused the drainage problems due to hair and soap in the lines. He further stated that a plumber had maintained the plumbing equipment in March and that he had been there two times personally to make plumbing repairs and that one other time one of his partners wives had also visited the property for that purpose. He felt that the City had been called in to intervene in what actually was a dispute between he and his tenants. Steinbach said that the Notice of Violation was issued to the owner for a number 'of reasons. Even though "beyond normal wear and tear" is lease terminology, it is often difficult for the Housing Inspector to determine if the present conditions are caused by excessive use or abuse. Secondly, in situations such as this, the only remedy for a tub drain to be brought into working condition, is to have it thorougly cleaned through the use of professional plumbers or drain cleaners. It appears as if solutions bought at say a grocery store would not be effective in remedying the situation. Mr. Honohan explained that he had to leave to appear in magistrate's court. Moved by Karstens, seconded by Koenig that the Notice of Violation be upheld. Motion carried with a 3-0 voate. Adjournment 9:25 a.m. Prepared by: Approved by:� �J�1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES OP/91 M d r r . L� IOWA CITY MUNICIPAL AIRPORT COmMISSION Iowa City Civic Center November 19, 1980 7:30 P.M. Members Present: Dieterle, Phipps, Sauegling, George, Redick Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman, Dave Houston, Dennis Noland, Lyle Muller (Dally Iowan), Cathy Carlyle (KXIC) The meeting was called to order at 7:35 p.m. Attendance of members and guests was noted. The minutes of the meetings of October 22 and November 5, 1980, were considered and approved. Fred Zehr presented the month's bills and a brief explanation of the unusual aspects of those bills. $1183 was billed by Frantz Construction Co. for improving the road on the north side of the airport. There was a slight Increase in the fee from Midwest Janitorial Service. $2561 in matching funds _ was received from the FAA. $2500 in grant funds was received from the EPA and placed in a special account with the city to be used for financing the noise study. Redick moved to accept the bills for payment; ,second by Sauegling; the motion was passed. Zehr presented leases for rental of three parts of the proposed hangar building to the Iowa City Flying Service, McCabe Equipment, Inc., and Hansen Lind Meyer. The leases call for two 48 foot doors and one 44 foot door, necessitating a change order to be attached to the original contract. Mr. Wayne Overman, of Howard R. Green Company, has contacted the contractor and determined the additional four feet will require about $8000 in additional funds. Mr. Zehr detailed some changes which the Iowa City Flying Service had required in exception to the standard lease which had been given to the members. Since the members were not familiar with the changes and were not willing to accept them without further study, it was decided to make the meeting a work session. Zehr then explained the exceptions requested by the three companies, with comments and suggestions from Mr. Dave Houston of Hansen Lind Meyer, and Mr. Dennis Noland of McCabe Equipment Co., and also comments and suggestions from the commission members. It was then decided that Zehr and Dave Brown, the commission's city attorney, will further refine the language of the leases, in consultation with legal representa- tives of the three firms, and distribute final copies to the commissioners prior to a special meeting which will be called as soon as possible to sign the leases. Mr. George moved to instruct Mr. Overman to contact the successful bidders for a thirty -day extension on the bids, assure them of the commission's Intention to proceed with the building, and secure performance bonds from the contractors. Mr. Overman will also return the bid bonds to the unsuccessful bidders. The motion was seconded by Redick and passed unanimously. ■ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES w Iowa City Municipal Airport Commission November 19, 1980 Page 2 Since the leases were not signed at this meeting, item 3-b, Resolution to Award the Hangar Contract, was deleted from the agenda. Chairman Dieterle reported -having discussed the disposition of the airport's land on the east side of Highway 218 with members of the city council, and asked the members to consider what kind of monetary consideration would be acceptable for placing the land at the disposition of the city. Stipulations would be made to restrict construction on the land, and the city would be amenable to preserving the land as basically a green strip. Dave Houston commended Manager Zehr and the commissioners on the work that has been done and proposed at the airport, and said he feels the users of the airport are well represented to the Commission by the manager. The meeting adjourned at 9:40 p.m. Recorder: Priscilla Wright MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES n QQ1q 91 i, n . i 1 l j i I 1 i II P w Iowa City Municipal Airport Commission November 19, 1980 Page 2 Since the leases were not signed at this meeting, item 3-b, Resolution to Award the Hangar Contract, was deleted from the agenda. Chairman Dieterle reported -having discussed the disposition of the airport's land on the east side of Highway 218 with members of the city council, and asked the members to consider what kind of monetary consideration would be acceptable for placing the land at the disposition of the city. Stipulations would be made to restrict construction on the land, and the city would be amenable to preserving the land as basically a green strip. Dave Houston commended Manager Zehr and the commissioners on the work that has been done and proposed at the airport, and said he feels the users of the airport are well represented to the Commission by the manager. The meeting adjourned at 9:40 p.m. Recorder: Priscilla Wright MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES n QQ1q 91 i i, j I i l.. r"1 IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING December 2, 1980 Resolutions to enter into Hangar Leases and Award Contracts for Hangar Members Present: Dieterle, Phipps, George, Redick Member Absent: Sauegling Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman, Cathy Carlyle (KXIC), Scipia Thomas (DI) Chairperson Dieterle called the meeting to order at 7:30 p.m. and noted attendance and guests. Dieterle called for any discussion of the leases which had been signed by the Iowa City Flying Service, McCabe Equipment, Inc., and Hansen Lind Meyer. She reported having consulted with the city council regarding the possibility of using three-year leases with renewal clauses, instead of five- year leases, but found no acquiescence. Manager Zehr read the resolution to authorize the chairperson to sign and the secretary to attest to the lease agreement with the Iowa City Flying Service for hangar space No. 34 in the proposed corporate hangar building. Redick moved to pass the resolution, second by George. There was no discussion. Phipps, George and Redick voted aye, Dieterle abstained, and the motion passed. The resolution was signed by Dieterle and Redick. Zehr then read'the resolution to authorize the chairperson to sign and the secretary to attest to the lease agreement with Hansen Lind Meyer for hangar space No. 31 in the proposed corporate hangar building.' George moved to pass the resolution, second by Phipps, Phipps, Redick and George voted aye, Dieterle abstained, and the motion was passed. The resolution was signed. The third resolution, authorizing the chairperson to sign and the secretary to attest to the lease agreement with McCabe Equipment, Inc,, for hangar space No. 33 in the proposed corporate hangar was read by Zehr. Phipps moved to pass the resolution, second by Redick. Phipps, Redick and George voted aye, Dieterle abstained, and the motion passed signed. . The resolution was The three leases, which had been previously signed by the respective companies, were signed by Chairman Dieterle and Secretary Redick. Zehr then read a resolution to award the contract and authorize the chair- person to sign and the secretary to attest to the contract with Heningson Construction Company of Atlantic, Iowa, for the construction of the hangar MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES h i i Iowa City Municipal Airport Commission Meeting Page 2 December 2, 1980 g building, Section 1 and alternates A-1, A-3, A-4, and A-5. It was moved by Phipps to pass the resolution, second by George, and all members present voted aye. A resolution to award the contract for the utilities for the proposed hangar, Section 3 and alternate C-1, to Paulson Construction Company of West Branch, Iowa, was read. A motion to pass the resolution was made by Redick, second by George, and all members present voted aye. A third contract, for Section 2, taxiways, for the proposed hangar building was awarded to Iowa Roadbuilders of Iowa City, Iowa. George moved to pass that resolution, second by Phipps, and all members present voted aye. The three resolutions and contracts were signed by Chairperson Dieterle and Secretary Redick. Redick moved, and George seconded the motion, to authorize the chairperson to sign and the secretary to attest to the change order which will be attached to the contract with Heningson Construction Company to build an additional 48 -foot door, at an added cost of $4,427,32.All members voted aye. The members then proceeded to discuss the proposed lease with the University of Iowa for rental of a fourth portion of the proposed hangar building to be used by the air care helicopter. No action was taken, since the lease has not been approved by the Board of Regents as yet, and the matter was not on the agenda. Chairperson Dieterle suggested the members and guests meet for a brief time following the next meeting on December 11, at a place to be determined, for a holiday social hour. j The meeting was adjourned at 8:30 p.m. Recorder: Priscilla Wright gall MICROFILMED BY JORM MICR#LAB i CEDAR RAPIDS • DES MOINES li " ,l , rte, MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 13, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hotka, Sanders, Sheehan. MEMBERS ABSENT: Hamilton, Schwab. STAFF PRESENT: Brown, Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: HOW called the meeting to order. Fett moved, Sanders seconded, to approve the minutes of October 29, 1980, as read, Approved unanimously. Energy Directory Some minor changes were made in the narrative of the directory and the staff was directed to have it printed up. Zoning Ordinance, John Brown The Commission decided to get a general idea of some of the questions whichand issues could concerning the Ordinance and thenmeet with he Planning and Zoni proposed i mssionat some time. Issues discussed were maximum and minimum lot sizes, mixed use zoning, solar access, encouraging solar use, tree planting regulations, fence setbacks, as well as some subdivision and building code issues. Housing Code Fett reported that the RCC's recommendation to the City Council concerning storm doors and windows was rejected. A Commissioner uirin aPointed utthe Iowa Policy Council scussed nenergyauditofa home and rayreport made to the prospectiveubuyer before it can be sold. The applicability of this requirement and the question of an energy code for Iowa City was discussed. ._....... . MICROFILMED BY r JORM MICR¢LAB �? CEDAR RAPIDS • DES MOINES r^ aaao i I j I rte, MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 13, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hotka, Sanders, Sheehan. MEMBERS ABSENT: Hamilton, Schwab. STAFF PRESENT: Brown, Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: HOW called the meeting to order. Fett moved, Sanders seconded, to approve the minutes of October 29, 1980, as read, Approved unanimously. Energy Directory Some minor changes were made in the narrative of the directory and the staff was directed to have it printed up. Zoning Ordinance, John Brown The Commission decided to get a general idea of some of the questions whichand issues could concerning the Ordinance and thenmeet with he Planning and Zoni proposed i mssionat some time. Issues discussed were maximum and minimum lot sizes, mixed use zoning, solar access, encouraging solar use, tree planting regulations, fence setbacks, as well as some subdivision and building code issues. Housing Code Fett reported that the RCC's recommendation to the City Council concerning storm doors and windows was rejected. A Commissioner uirin aPointed utthe Iowa Policy Council scussed nenergyauditofa home and rayreport made to the prospectiveubuyer before it can be sold. The applicability of this requirement and the question of an energy code for Iowa City was discussed. ._....... . MICROFILMED BY r JORM MICR¢LAB �? CEDAR RAPIDS • DES MOINES r^ aaao t i l i j i i i j I i Resources Conservation Commission November 13, 1980 Page 2 FY82 Goals and Obiectives Sanders moved, Sheehan seconded, to defer the discussion of the Commission's goals and objectives until the next meeting and have everyone bring written proposals for the goals and objectives to the next meeting. Approved unanimously. Solar Update Tinklenberg reported that the liquid solar collector on the Anderson home is completed and the project closed out. The monitoring equipment is at that site now. Approximately 50 people attended the seminar at the Andersons on November 8. The seminar for the Moen and Dee greenhouse is set for November 15. CLEO Report The Commission requested that Tinklenberg make a report prior to the goals and objectives session at the next meeting. Other Business The question of meeting time and place was raised and will be discussed at the next meeting. The next meeting is set for November 25. The meeting adjourned at 6:45 P.M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY JORM MICR+LAB ` CEDAR RAPIDS • DES MOINES ■ MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 25, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, HOW, Sanders, Sheehan, MEMBERS ABSENT: Schwab. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Sheehan moved, Sanders seconded to approve the minutes of the November 13th meeting as read. Approved unanimously. CLEO Report Tinklenberg reported on the Conference of Local Energy Officials held in Denver and briefly discussed some examples of what other cities have done to promote energy conservation. Goals and Ob,iectives Each Commissioner proposed goals and objectives for the RCC. After discussion a tentative prioritization of goals was established: 1. Energy policy, 2. Public awareness, 3. Transportation, 4. Review of City energy conservation, 5. Energy conservation by design, 6. Weatherization and 7. Recycling - oil. These goals and the proposed objectives will be finalized at the next meeting. Meeting Time and Place MICROFILMED BY JORM MIC R¢LA13 CEDAR RAPIDS . DES MOINES aaao 3 1 i i 1 L I MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 25, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, HOW, Sanders, Sheehan, MEMBERS ABSENT: Schwab. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Sheehan moved, Sanders seconded to approve the minutes of the November 13th meeting as read. Approved unanimously. CLEO Report Tinklenberg reported on the Conference of Local Energy Officials held in Denver and briefly discussed some examples of what other cities have done to promote energy conservation. Goals and Ob,iectives Each Commissioner proposed goals and objectives for the RCC. After discussion a tentative prioritization of goals was established: 1. Energy policy, 2. Public awareness, 3. Transportation, 4. Review of City energy conservation, 5. Energy conservation by design, 6. Weatherization and 7. Recycling - oil. These goals and the proposed objectives will be finalized at the next meeting. Meeting Time and Place MICROFILMED BY JORM MIC R¢LA13 CEDAR RAPIDS . DES MOINES aaao 3 1 i i L I i:. r Resources Conserve. .fin Commission Page 2 After brief discussion the meeting time was not changed. Solar Update J Deferred, Other Business 1 The next meeting is scheduled for December 9. The meeting was adjourned at 6:45 P.M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. i j I I _ r , MICROFILMED BY - JORM MICR+LAE] u A CEDAR RAPIDS • DES MOINES „ '. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 20, 1980 STORYHOUR ROOM 4:00 PM MEMBERS PRESENT: Bartley, Hyman, Gritsch, Cavitt, Ostedgaard, Richerson, Zastrow. MEMBERS ABSENT: Bezanson, Immermann. STAFF PRESENT: Eggers, Jehle, Westgate. OTHERS PRESENT: Nicky Stanke, East Central Regional Library Administrator; Charles Drum, FRIENDS of the Library liaison. SUMMARY OF DISCUSSION The meeting was convened at 4:10 by President Ostedgaard. The following minutes were unanimously approved with one correction as noted. Regular meeting of October 23, 1980, corrected to show that Gritsch was not present; Building Committee N1 of October 22, 1980; and Building Committee M2 of November 13, 1980. The November 1 and 15, 1980 disbursements were unanimously approved. Richerson/Bartley. The New Building Gift Fund was reviewed. Jean Bartley asked that the gifts given as a memorial to William Bartley be included in the New Building Fund. The Director reported on the following: 1. The Board of Directors of FRIENDS at their November 11 meeting expressed their interest in supporting the Library Board with the move to the new building, the dedication ceremonies and the FY82 budget process. They are currently planning a large membership drive with a theme of a larger FRIENDS group for a larger library. Mitch Neimeyer of HLM gave them a presentation of the plans for signs and graphics, their gift to the new building. 2. General publicity on the on-line catalog will go out in late November. Special demonstrations will be held December 4 and 5. A CLSI representative will be here. Requests for more information on our system are being received regularly. 3. The carpet for the new building has been ordered; the signage is out for bids, the AV equipment bids are in preparation for a December 1 release. Plans for the move are progressing very slowly. There is the new information on plans for Linn Street and finishing the Plaza. (over) MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES h ,■ 1. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 20, 1980 STORYHOUR ROOM 4:00 PM MEMBERS PRESENT: Bartley, Hyman, Gritsch, Cavitt, Ostedgaard, Richerson, Zastrow. MEMBERS ABSENT: Bezanson, Immermann. STAFF PRESENT: Eggers, Jehle, Westgate. OTHERS PRESENT: Nicky Stanke, East Central Regional Library Administrator; Charles Drum, FRIENDS of the Library liaison. SUMMARY OF DISCUSSION The meeting was convened at 4:10 by President Ostedgaard. The following minutes were unanimously approved with one correction as noted. Regular meeting of October 23, 1980, corrected to show that Gritsch was not present; Building Committee N1 of October 22, 1980; and Building Committee M2 of November 13, 1980. The November 1 and 15, 1980 disbursements were unanimously approved. Richerson/Bartley. The New Building Gift Fund was reviewed. Jean Bartley asked that the gifts given as a memorial to William Bartley be included in the New Building Fund. The Director reported on the following: 1. The Board of Directors of FRIENDS at their November 11 meeting expressed their interest in supporting the Library Board with the move to the new building, the dedication ceremonies and the FY82 budget process. They are currently planning a large membership drive with a theme of a larger FRIENDS group for a larger library. Mitch Neimeyer of HLM gave them a presentation of the plans for signs and graphics, their gift to the new building. 2. General publicity on the on-line catalog will go out in late November. Special demonstrations will be held December 4 and 5. A CLSI representative will be here. Requests for more information on our system are being received regularly. 3. The carpet for the new building has been ordered; the signage is out for bids, the AV equipment bids are in preparation for a December 1 release. Plans for the move are progressing very slowly. There is the new information on plans for Linn Street and finishing the Plaza. (over) MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES h ,■ Board of Trustees November 20, 80 Page 2 There was no President's report. progress of the new all Cavitt reported for Building Committee H1 on the all in place with the building within the last 30 days. The windows are nd floor will be understanding that the operable windows on the sec, ng upstairs. The sloped glazing should replaced as soon as replacements are available. The windows open the wrong way. within a week. In the next 30 days work will The doors have been hu hopefully be shipped the drywall, painting, flooring, and all electrical continue on taping of work will be completed. Change orders on the construction now total only 1% of the total construc- tion price. Richerson reported for Building Committee p2 and referred the Board to the Minutes of the November 13 meeting. Zastrow, reporting for Building Committee 83 stated that gifts and pledges to the New Building Fund now total almost $31,000. Businesses are being solicited now. I There ussion The Board resifWnancha1 position and the status of the e factthat their wexpected as a cincome of the City prior is Council ty inot know that nthe �library rary oneeds etoebe returned to it staffing eprior to FY1981 in order to run and maintain the new building at a minimal level. s ors ollex County and North Liberty. How to more fully explain There was a review of the statuf the FY1982 contract fees for Johnson to the Supervisors is the reaso forice for the new at the City's increi to Johnson County incased rease theservfee library discussed• The Director and the Board President wi11 plan a tour of the new building for the Board of Supervisors. Ed Zastrow reported on the meeting of the City Boards and Commissions held recently and said that the City is hearing good things from many departments. He told the Council that the Library hopes to be reinstated me a service Thelevel $155,000ual for sale of the libat of rar0y (an aite was also reviewedand staff members). the timing for repayment discussed. reported that he Charlie Drum, liaison for toealRIENDENDS membeS of the L rsb toyraisthe level of will be sending fact awareness about the library needs. The Director will put together a included sheet which will be made available to interested persons but not included with the letter in the general mailing. were opened on October 28th and there Furniture bids for the new library,0 which were 17 bidders. The total amount metfwith Building Comm tteethe bids acceted was1p2 and based was under the estimate. Egg MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ' I ,I tl I i C Board of Trustees November 20, 1980 Page 3 on recommendations from the interior consultant, suggested that bids be accepted as recommended. There was discussion concerning the bid for library tables and carrels. While technically Library Bureau was the low bidder (by $400 on a $21,000 bid) and could easily match the wood with the shelving they are providing, it was recommended by Eggers and the consultant, that the Board prefer the bid of Fandrei, Inc. for Worden furniture. The furniture specified was from the Worden catalog and it was felt there was a question about whether Library Bureau could produce furniture to exactly match that which was specified. It was moved by Hyman and seconded by Gritsch that the Board accept the bid of Worden rather than Library Bureau. Zastrow then moved that the Board accept the other recommendations of Building Committee #2 regarding acceptance of furniture bids. The motion was seconded by Bartley. The purchase orders for the furniture will be sent out next week. Building Committee M2 reviewed additional furniture and equipment needed for the new building. The total cost should not exceed $40,000. A motion was made stating that it was not appropriate to bid on these smaller, less expensive items. Zastrow/Richerson. The -Board unanimously approved the motion to allow purchases of these items without formal bids. Following discussion, a motion was made to approve the reclassification of the key computer operator from Senior Library Clerk (Range 3) to Library Assistant (Range 5) effective 1/1/81 as recommended by the Director. Richerson/Zastrow. The meeting was adjourned at 5:37. f Joan ehle, RecorddL r i i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES f 1 � � I Board of Trustees November 20, 1980 Page 3 on recommendations from the interior consultant, suggested that bids be accepted as recommended. There was discussion concerning the bid for library tables and carrels. While technically Library Bureau was the low bidder (by $400 on a $21,000 bid) and could easily match the wood with the shelving they are providing, it was recommended by Eggers and the consultant, that the Board prefer the bid of Fandrei, Inc. for Worden furniture. The furniture specified was from the Worden catalog and it was felt there was a question about whether Library Bureau could produce furniture to exactly match that which was specified. It was moved by Hyman and seconded by Gritsch that the Board accept the bid of Worden rather than Library Bureau. Zastrow then moved that the Board accept the other recommendations of Building Committee N2 regarding acceptance of furniture bids. The motion was seconded by Bartley. The purchase orders for the furniture will be sent out next week. Building Committee 82 reviewed additional furniture and equipment needed for the new building. The total cost should not exceed $40,000. A motion was made stating that it was not appropriate to bid on these smaller, less expensive items. Zastrow/Richerson. The 'Board unanimously approved the motion to allow purchases of these items without formal bids. Following discussion, a motion was made to approve the reclassification of the key computer operator from Senior Library Clerk (Range 3) to Library Assistant (Range 5) effective 1/1/81 as recommended by the Director. Richerson/Zastrow. The meeting was adjourned at 5:37. Joan ehle, Record I r MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES i MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, NOVEMBER 18, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Terry, Pepper, Eskin. MEMBERS ABSENT: Washburn. OTHERS PRESENT: Connie Tiffany from the Public Library; Kevin Kane from the Daily Iowan;'Blough, Daum and Kalergis from Hawkeye Cablevision. STAFF PRESENT: Shaffer. RECOMMENDATIONS TO COUNCIL None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Tiffany reported the public library is making great progress on the program offerings of the public library access channel and the new library should be open in May, 1981. Shaffer reported a letter from the City of Iowa'City is being sent to Iowa Senators and the Senate subcommittee on the communications act rewrite. Hawkeye Cablevision reported accepting Phase 2-B of the cable TV system in Iowa City. Kalergis reported a growth in access cable TV programming. Eskin reported good progress with the educational consortium established to develop the educational access channel. MEETING CALLED TO ORDER Meeting called'to order at 4:40 P.M. MINUTES Moved by Eskin, seconded by Madsen to approve minutes. Minutes approves unanimously. ANNOUNCEMENTS The next BTC meeting is Tuesday, December 16, 3980, 4:30 P.M. in the Conference Room at the Civic Center. MICROFILMED BY JORM MICR+LAS ,. CEDAR RAPIDS • DES MOINES ao"2a.z m � I MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, NOVEMBER 18, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Terry, Pepper, Eskin. MEMBERS ABSENT: Washburn. OTHERS PRESENT: Connie Tiffany from the Public Library; Kevin Kane from the Daily Iowan;'Blough, Daum and Kalergis from Hawkeye Cablevision. STAFF PRESENT: Shaffer. RECOMMENDATIONS TO COUNCIL None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Tiffany reported the public library is making great progress on the program offerings of the public library access channel and the new library should be open in May, 1981. Shaffer reported a letter from the City of Iowa'City is being sent to Iowa Senators and the Senate subcommittee on the communications act rewrite. Hawkeye Cablevision reported accepting Phase 2-B of the cable TV system in Iowa City. Kalergis reported a growth in access cable TV programming. Eskin reported good progress with the educational consortium established to develop the educational access channel. MEETING CALLED TO ORDER Meeting called'to order at 4:40 P.M. MINUTES Moved by Eskin, seconded by Madsen to approve minutes. Minutes approves unanimously. ANNOUNCEMENTS The next BTC meeting is Tuesday, December 16, 3980, 4:30 P.M. in the Conference Room at the Civic Center. MICROFILMED BY JORM MICR+LAS ,. CEDAR RAPIDS • DES MOINES ao"2a.z m Broadband Telecommunications Commission November 18, 1980 Page 2 PUBLIC DISCUSSION Connie Tiffany from the Public Library gave a synopsis of the library construction and access channel progress. Tiffany said 15 persons (8 staff and 7 volunteers) had been trained in Shaffer's workshops and were now producing almost 20 hours of programming a week. Tiffany noted the library had received good responses from the public regarding these program offerings. The new library should be done by May, 1981. The library has sent a letter to Hawkeye Cablevision notifying them of the library's construction and opening timetable and asking Hawkeye to coordinate their plans so the new library and the new video studio being supplied by Hawkeye could open at the same time. SPECIALIST'S REPORT Shaffer reported the studies and demonstrations on equipment to be purchased with NTIA (National Telecommunications Information Administration) grant funds were proceeding, with all brands and sizes but the micro computer being decided upon. Shaffer said letters from the City had been sent to Iowa Senators and the Senate subcommittee dealing with the communications act rewrite (see City Clerk's file for letters). Briefly this letter stated the City believes it's very important local powers to regulate cable TV remain intact. Also that the local access cable TV channels remain protected. The City's and Cable TV conference in Madison, Wisconsin sponsored by NFLCP (National Federation of Local Cable Programmers) took place in October. The first of its kind, it pooled together over 350 representatives from cities, access centers and cable companies from all over the country. Shaffer spoke at two workshops and the response to Iowa City's progress was very positive. Shaffer reported receiving more complaints in the last month. Persons waiting to receive cable TV in underground areas made up the majority of complaints. Five of these persons were adamant about being told by Hawkeye that they would get cable TV in August or September and now were told they wouldn't get it until spring, 1981. Blough said he would make sure and check that these persons were followed up on and their situations were resolved. Shaffer reported that Neal Berlin wanted him to inform the BTC that the City Council has discussed the issue of cable TV marketing to the community. Evidently several Councilpersons had received complaints that citizens were not able to discern, or were not being told what all the cable TV options were (i.e. a citizen can purchase basic service only for $7.95, or basic plus HBO for $7.95 plus $6.95, etc.). The Council did not direct the BTC to do anything about the issue, but to be aware it was discussed. The BTC and Hawkeye discussed the problems of marketing and educating both community members and salespersons in an effort to avoid misinterpretation. HAWKEYE'S REPORT Hawkeye reported they have accepted Phase 2-B of Iowa City, which they say means another 25 miles of plant are completed. Hawkeye stated there are now a total of 10,275 passings or almost 65% of the total estimated MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Broadband Telecommunications Commission November 18, 1980 Page 3 passings in Iowa City are completed. Hawkeye said phases three and four should be done soon. Much of Hawkeye's efforts are being concentrated on undergrounding it now, before winter sets in. Hawkeye expects to have all but four or five miles of underground done by winter, which is only 25% of the total underground and less than 10% of underground passings. Shaffer asked Blough what Hawkeye had determined about the signals being sent out over the government and library access channels. These two channels are experiencing poor signal problems. Blough said hum eliminators had been ordered and were thought to be able to resolve these problems. Kalergis reported a growth in programming in the access channels, with the public access programming growth from 5 to 8.5 hours per week. Also, Kalergis reported getting positive feedback on what was appearing on the access channels. Kalergis said she was continuing to have a problem with no shows in some of Hawkeye's workshops. Pepper suggested a deposit might be required from workshop participants which is returned when the participants complete the workshop and have attended all workshops or given substantial notice when not able to attend. The BTC decided if such a change were to be made, it would be considered large enough to substantiate an official change of the rules and therefore an official BTC appraisal of the problem and potential solutions is needed. Shaffer said he would discuss the issue with Kalergis and try to determine solutions. Daum said she was to meet with the Press -Citizen November 20 to discuss putting the local access cable TV channel program offerings in a separate part of the Diversions section so community members could easily determine what their local access channels were showing. NEW BUSINESS Eskin reported meeting with the Educational Consortium twice in the last month. The Educational Consortium is a group of local school and educa- tion organizational representatives formed to develop the educational access cable TV channel. The Educational Consortium is now working on their organizational bylaws and on the practicalities of doing and showing programs. Eskin reported enthusiasm and progress from the Educational Consortium. ADJOURNMENT Moved by Terry, seconded by Madsen, to adjourn. Unanimously approved. Adjournment at 5:50 P.M. Respectfully submitted, William Drew Shaffer, Broadband w7Z lis MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES