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HomeMy WebLinkAbout1980-11-18 Bd comm minutesI MINUTES PLANNING AND ZONING COMMISSION OCTOBER 2, 1980 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lehman, Blum, Jakobsen, Kammermeyer MEMBERS ABSENT: Vetter, Ogesen, Horton STAFF PRESENT: Boothroy, Scholton , Schmeiser RECOMMENDATION TO COUNCIL: 5-8012. That the Council approve the preliminary plat, PAD, and Large Scale Residential Development plan of Court Hill -Scott Boule-. vard, Part VIII, located south of Lower West Branch Road , contingent upon submittal of a landscaping plan, LotH2 being labeled as Family Care Facility, granting a variance in the sidewalk ordinance requiring sidewalk to be placed on one side of the street only, and the terracing with railroad ties along the family lot lines to the west. That the Council make no recommendation on the preliminary and final plat of Westview Acres, Part 2, because of the distance from Iowa City and the unlikelihood that Iowa City will annex the area in the near future. SUMMARY OF DISCUSSION S-8012. Public discussion of the preliminary plat, PAD, and Large Scab Residential Development plan of Court Hill -Scott Boulevard, Part VIII, located south of Lower West Branch Road; 45 -day limitation period: 10/16/80; 60 -day limitation period: 10/31/80. Jakobsen stated that the developer had submitted a letter, as the Commission requested in their September 18, 1980 meeting, explaining their intentions to mitigate the tract appearance of the development. Schmeiser summarized the main points of the letter (See attached). He pointed out that the favorable aspects were: separating the development from the single family lots with tree plantings, construction of retaining walls along the single family lot lines to the west by railroad tie. terracing, painting each building with different earthtone colors. Schmeiser stated that several property owners in the neighborhood had expressed concern over plans .for the Systems House. He emphasized that Staff had always conceived of the house as a family care facility and has directed the developer to label the lot as such on the plat. Schnittjer, consultant from MMS, stated that lot N2 had not yet been labeled as such but that it would be labeled as a family care facility. The Chair moved that the Commission recommend that the Council approve the preliminary plat, PAD, and Large Scale Residential Development plan MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES aa7? i PLANNING AND ZON' COMMISSION OCTOBER 2, 1980 page 2 of Court Hill -Scott Boulevard, Part VIII, located south of Lower West Branch Road contingent upon submittal of a landscaping plan, Lot N2 being labeled as Family Care Facility, granting a variance in the sidewalk ordinance requiring sidewalk to be placed on one side of the street only, and the terracing with railroad ties along the single family lot lines to the West. Motion carried unanimously. WESTVIEW ACRES, PART 2 Boothroy explained his memo (See attached) dealing with the annexation agreement with Coralville by which subdivisions located outside Iowa City's two mile extraterritorial control area but within Coralville's and within Iowa City's side of the "area of jurisdiction" are forwarded to Iowa City for findings and recommendations. The thrust of the memo was that the Staff, the Commission, and the Council have in the past spent considerable time reviewing these subdivisions which in all likelihood will not be annexed. Furthermore, those recommendations tend not to be incorporated into the approved final subdivisions plats. Therefore, in cases where subdivisions will almost surely not be annexed to Iowa City, the policy should be that they not be review by the Staff or Commission. Blum emphasized that a dialogue. should take place with Coralville in order to ascertain Coralville's view on the matter. He stated that if Coralville saw a real value in the reviewing and recommendations from Iowa City, then the agreement should be continued. Blum moved and Lehman seconded that the Commission had no recommendation on the distancerfromlnary and Iowa Cityfandltheat of unlikelihoodwthates IIowaart 2 City will se of annex the annex the area in the near future. PUBLIC MEETINGS FOR THE NEW ZONING ORDINANCE Boothroy Legal ad at the meetingion wait e to discuss the new Zoning Ordinance. Schoi torr stated that Legal needs to review and redraft a few parts of the new Zoning Ordinance. Jakobsen stated that the Commission was anxious to hold the public hearing. Jakobsen reported that Hayek, representing the School Board, would be sending a letter stating the Board's position on new facility development. Prepared byn ev�A,.O�•,SlA3LJ An rea Ty er Minute Taker i I Approved b R1 and B um Secretary old .77 � MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a V A I II i Prepared byn ev�A,.O�•,SlA3LJ An rea Ty er Minute Taker i I Approved b R1 and B um Secretary old .77 � MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a V A \t M September 25, 1980 817 South Capitol Street Iowa City, Iowa 52240 Phone (319) 351-2506 Iowa City Planning & Zoning Commission Johnson County Court House Iowa City, IA 52240 Rel 5-8012 Court Hill, Scott Boulevard, Part VIII Gentlemens As per your request,. we agree to incorporate the followings 1. Continue the evergreen planting belt along the west property line, beginning at the southwest corner of the lot, and continuing northward to the boundry at Tulane Court. This planting schedule will be shown on the planting layout plan which will accompany the final plat.. �s 2.' Each building hill be painted'a different earthtone color and will pl F t�be'coordindted with s""compatible tria"color 1 rl p t P" .'j• Bch �unitljxilllhave alow 'ol deli and x111 be come table P design Pa `with the surrounding area and with the proposed plantings and landscaping. 4. Considerable green space has been provided between and behind each unit to enhance the feeling of openness. 5• It is essential'to the proposed development that the units are somewhat similar in their basic design, however, each individual owner is given the opportunity to customize his unit to his own requirements and specifications. I think the above x111 answer your questions and we would request your earliest attention to this project. Very truly yours, HA RK H , IN . organall be�tT ~. President ccs Bruce Glasgow .?rhx a.eIa~ ad Jrtc&"za'.Lad &4* Ji?vza&%& o"�d7 7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M September 25, 1980 817 South Capitol Street Iowa City, Iowa 52240 Phone (319) 351-2506 Iowa City Planning & Zoning Commission Johnson County Court House Iowa City, IA 52240 Rel 5-8012 Court Hill, Scott Boulevard, Part VIII Gentlemens As per your request,. we agree to incorporate the followings 1. Continue the evergreen planting belt along the west property line, beginning at the southwest corner of the lot, and continuing northward to the boundry at Tulane Court. This planting schedule will be shown on the planting layout plan which will accompany the final plat.. �s 2.' Each building hill be painted'a different earthtone color and will pl F t�be'coordindted with s""compatible tria"color 1 rl p t P" .'j• Bch �unitljxilllhave alow 'ol deli and x111 be come table P design Pa `with the surrounding area and with the proposed plantings and landscaping. 4. Considerable green space has been provided between and behind each unit to enhance the feeling of openness. 5• It is essential'to the proposed development that the units are somewhat similar in their basic design, however, each individual owner is given the opportunity to customize his unit to his own requirements and specifications. I think the above x111 answer your questions and we would request your earliest attention to this project. Very truly yours, HA RK H , IN . organall be�tT ~. President ccs Bruce Glasgow .?rhx a.eIa~ ad Jrtc&"za'.Lad &4* Ji?vza&%& o"�d7 7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r H. . City of Iowa Cf 'i MEMORANDUM Date: September 25, 1980 To: Planning & Zo Commission From: Doug Soothro Re: Preliminary and Final Plat of Westview Acres, Part 2 The subject addition is located outside Iowa City's two mile extraterritorial control area but within Coralville's. As per the 1972 annexation agreement entered into between Iowa City and Coralville, the subdivision is within Iowa City's side of the established "area of jurisdiction" and is, therefore, forwarded to Iowa City for findings and recommendations before Coralville takes any action. In the past, the City has expended a great deal of time, effort, and expense in reviewing subdivisions located outside the City's two mile extraterritorial control area but within Coralville's. The likelihood of annexation by the City of Iowa City of any of these subdivisions is very remote. In addition, it is often the case that recommendations forwarded by the City of Iowa City are not incorporated in the approved final subdivision plat. In the instant case, and in future situations of this type, it does not appear to be in the City's interest to expend staff time, Planning and Zoning Commission time, and City Council time to forward recommendations to the City of Coralville. For subdivisions which are located w;thin two miles of the corporate limits of the City of Iowa City and within' the "area jurisdiction" as established per the 1972 agreement between the two municipalities, the City should continue to honor said agreement. The staff, therefore, is recommending that the subject subdivision not be reviewed and that the concerns mentioned above be forwarded to the City of Coralville. bj4/7 u MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES t I i I H. . City of Iowa Cf 'i MEMORANDUM Date: September 25, 1980 To: Planning & Zo Commission From: Doug Soothro Re: Preliminary and Final Plat of Westview Acres, Part 2 The subject addition is located outside Iowa City's two mile extraterritorial control area but within Coralville's. As per the 1972 annexation agreement entered into between Iowa City and Coralville, the subdivision is within Iowa City's side of the established "area of jurisdiction" and is, therefore, forwarded to Iowa City for findings and recommendations before Coralville takes any action. In the past, the City has expended a great deal of time, effort, and expense in reviewing subdivisions located outside the City's two mile extraterritorial control area but within Coralville's. The likelihood of annexation by the City of Iowa City of any of these subdivisions is very remote. In addition, it is often the case that recommendations forwarded by the City of Iowa City are not incorporated in the approved final subdivision plat. In the instant case, and in future situations of this type, it does not appear to be in the City's interest to expend staff time, Planning and Zoning Commission time, and City Council time to forward recommendations to the City of Coralville. For subdivisions which are located w;thin two miles of the corporate limits of the City of Iowa City and within' the "area jurisdiction" as established per the 1972 agreement between the two municipalities, the City should continue to honor said agreement. The staff, therefore, is recommending that the subject subdivision not be reviewed and that the concerns mentioned above be forwarded to the City of Coralville. bj4/7 u MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES t MINUTES DESIGN REVIEW COMMITTEE OCTOBER 29, 1980 IOWA CITY RECREATION CENTER ROOM A MEMBERS PRESENT: Summerwill, Wockenfuss, Seiberling, Lafore, Wegman, Alexander, Haupert, Lilly MEMBERS ABSENT: None STAFF PRESENT: Chiat, Hauer, Tyler GUESTS PRESENT: Kay Amert; Curt Seifert (Press -Citizen); Kathy Carlisle (KXIC) RECOMMENDATIONS TO COUNCIL: The Committee recommends that the City Council approve the lowering of the Penney's sign located on Capitol Street so that the sign is aligned with other anchor signs on the facade of the Old Capitol Center. The Committee recommends that the City Council approve the concept of the theatre reader board appearing in the sign band of the Old Capitol Center, providing the mechanics of changing the sign do not lead to scaffolding being left in place, and further commend Old Capitol Center Partners on their prompt and highly satisfactory solution to this aspect of the signage. The Committee recommends that a meeting take place between the signage designer for Old Capitol Center and Kay Amert, graphic designee advising the Committee, and any representatives Old Capitol Center Partners wish to send, in order to discuss the questions of color and lettering, with the intent of reaching a satisfactory compromise. SUMMARY OF DISCUSSION Minutes of October 15, 1980, were approved as circulated. DISCUSSION OF SIGNAGE OF OLD CAPITOL CENTER Wegman gave a summary of the City Council meeting which he and Seiberling attended. Wegman stated that the Council had referred several signage issues back to the Committee. He pointed out that the Committee was charged with recommending good design and not worrying about how the recommendations are enforced or the inconvenience caused the developer by implementing the design recommendations. However, the Committee might want to consider a compromise, especially in light of the fact that one Council member could easily change his/her vote. Lilly thanked Wegman and Seiberling for attending the Council meeting. Chiat informed the Committee that the Council had voted to approve the signage for Old Capitol Center, except for three matters which were referred back to the Design Review Committee for additional review: 1) the blue color in the Old Capitol Center logo; 2) the orange color in the Osco sign; 3) the design of the theatre reader board. Lilly questioned why the Committee had not been informed of the specific matters to be considered before the meeting. Chiat stated that the final wording of the ao 7o MICROFILMED BY JORM MIC R+L A 6 CEDAR RAPIDS • DES MOINES 'DESIGN REVIEW COMM..,EE October 29, 1980 Paye 2 Council's Resolution had not been completed until after notices of the meeting had been sent. Don Scatena of Old Capitol Center Partners was introduced. He stated that the signage designer could not attend the meeting and that he would prefer not to discuss the Osco sign ,issue at this time. He stated that he would like to discuss with the Committee how Old Capitol Center had developed and the assumptions under which the developers had been operating. He asked the Committee to consider for approval two design changes: lowering the Penney's sign on the Capitol Street side so that it would be in line with the Old Capitol Center sign; and allowing the theatre reader board to appear in the sign band. Scatena stated that, after checking around the country, he had located a manufacturer who made white letters that could be placed on the same dark background a the rest of the sign band. A minor problem is that the letters will not match the lettering in the rest of the sign band. Scatena then read a prepared statement in which he articulated Old Capitol Center Partners' position. (See attached) At the end of his presentation, Lilly explained that the Committee was working under the Council's directive to recommend good design concepts. Lafore added that the Committee works within a narrow sphere, and does nothing beyond making recommendations. Chiat stated that Scatena had asked him if a presentation on the developer's perspective was appropriate. Chiat had indicated to him that it was. Therefore, Chiat took responsibility for okaying the presentation. Chiat added that the Council had not given the Committee a date by which they had to act. Summerwill noted that it was hard for the Committee to make any recommendation since they had not yet been presented with a sample of the blue for the Old Capitol Center logo. Scatena said that he was willing to bring a sample at the Committee's convenience. Summerwill questioned Scatena about the developer's understanding of the City's stipulation regarding final approval on signage. She asked why the Osco lease had been signed and their sign agreed to by the developer without prior review by the Committee. Scatena indicated that Old Capitol Center Partners had been aware of the stipulation but that they had to secure leases from three anchor tenants in order to obtain their mortgage commitment. Chiat quoted from Resolution 78-456, adopted on October 17, 1978, which approved the preliminary design plans for Old Capitol Center subject to the following: "The City shall reserve the right to review signage prior to installation." Chiat pointed out that the Resolution did not place an obligation on the developer to seek City approval of particular signage prior to entering into a lease agreement with an anchor tenant. Lilly questioned Scatena about maintenance of the theatre reader board. Scatena explained that the whole sign band would be maintained by Nesper. They would be 1 responsibile for replacing broken or damaged letters or bulbs. The theatres themselves would change the reader board from the outside by use of a moveable platform. He assured the Committee that the platform would be in place only during the actual changing operation and would not be visible the remainder of the time. . i Summerwill asked if the total signage package had ever been reviewed by the architect or the designer. Scatena stated that the outside was designed by the same firm which designed the inside of Younkers. He added that he was anxious to have the Committee meet with the designer in the near future. _._ ao7 6? MICROFILMED BY JORM MICR+LAB '' CEDAR RAPIDS • DES MOINES ■ 'DESIGN REVIEW COMI. .rEE October 29, 1980 Page 3 Alexander asked if Old Capitol Center Partners felt that an adverse decision by the Design Review Committee on signage was undue inteference. He stated that Scatena's reading of the City's promises of cooperation implied that the Design Review Committee was going against the City's promise. Scatena stated that he had not meant to imply that and that the Committee should do what it felt was correct. Scatena left after Lilly thanked him for his presentation. Kay Amert, a graphic designer, was introduced by Nancy Seiberling. Seiberling explained that Amert had agreed to come in order to advise the Committee on the graphic design of the signage. Amert stated that after looking at the plans and the actual building, she determined that the design was very complex visually because of the various types of lettering used, the various designs, and the addition of color. She pointed out that coincidentally Osco's and Penney's lettering is the same type and thus did provide some visual unity. She stated that generally architectural signage is unimaginative, and that the designer had made a departure by choosing Lubalin type for the lettering. While she commended the designer for making that departure, she felt the choice was poor and that people would quickly tire of Lubalin. She felt the busy style might hinder legibility. She felt that the basic notion of the sign band was fine. In regard to the Old Capitol Center logo, Amert stated that she could find no defense for the use of the blue. She noted that the arch line was very heavy and would be further emphasized by the blue. She suggested that a gold tone be used instead of the blue. Members asked her what the effect of the orange in the Osco sign would have on the brick in the building. Amert stated that she felt it would have an unfortunate effect. She stated that a bright orange sign, internally lit, and 20 feet long, would glow like a pumpkin, especially from that location. She suggested as a compromise, going to a siena color which was still orangish but not so harsh. She stated that she felt the letter form in the Osco sign was fine. Members questioned her about which letter form she felt would be best for the sign band. Amert stated that she had not researched different lettering, but that "optima" was legible, lighter, and had a humane feel. Haupert suggested that Amert meeting with Old Capitol Center Partners' designer and attempt to work out a viable compromise which would use good design. Chiat agreed that such a meeting was a reasonable request. Amert indicated that she would be willing to be a part of such a meeting. Members emphasized that the meeting was in the spirit of arriving at the best solution for all parties. Sinek moved and Wockenfuss seconded that the City Council approve the lowering of the Penney's sign located on Capitol Street so that the sign is aligned with other anchor signs on the facade of the Old Capitol Center. Motion carried unanimously. Wockenfuss expressed his concern that the scaffolding used for changing letters in the reader board might be left in place permanently and that changing the lettering might prove difficult with the planting under the sign impeding accessibility. Seiberling and Summerwill both expressed their strong approval of the reader board and their appreciation for the work Scatena had done in order to locate appropriate ao7g MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 'DESIGN REVIEW COMI. fEE October 29, 1980 Page 4 lettering. Members felt that Old Capitol Center Partners should be commended for their work on this aspect of the signage. Alexander moved and Wockenfuss seconded that the City Council approve the concept of the theatre reader board appearing in the sign band of the Old Capitol Center, providing the mechanics of changing the sign do not lead to scaffolding being left in place, and further commend Old Capitol Center Partners on their prompt and highly satisfactory compromise. Motion carried unanimously. Haupert moved and Seiberling seconded that the Committee recommend that a meeting take place between the signage designer for Old Capitol Center and Kay Amert, graphic designer advising the Committee, and any other representatives Old Capitol Center Partners wish to send, in order to discuss the questions of color and lettering, with the intent of reaching a satisfactory compromise. Motion carried unanimously. NEW BUSINESS Lilly reported that she had attended a meeting between the City Council and the heads of the boards and commissions. She stated that the Council asked someone from Design Review Committee to be part of a Commission for design for the north part of town. SIGNAGE FOR PARKING RAMPS Chiat presented preliminary sketches for the parking ramp signage. The proposed signs would be white letters on a dark brown background. The signs would be 16 feet high and each letter 2 feet by 2 feet. Seiberling asked if the City had any uniform type face for signs. She stated that she felt that the and location. CPerhaps the signs usedlin the parkinood g rampn intcould beerms ofsaZcontinuationcof those used in the Old Capitol Center. Lafore stated that he felt the signs were too large. Meeting adjourned. Prepared by: Andrea Ty er, in aker MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a i MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 5, 1980 IOWA CITY RECREATION CENTER ROOM B MEMBERS PRESENT: McCormick, Hall, Haldeman, Bonney, Barker, Pecina, Draper, VanderZee (late) MEMBERS ABSENT: Montgomery, Johnson I STAFF PRESENT: Milkman, Hencin, Vezina, Tinklenberg, Gannon, Stockton Chairperson Hall brought the meeting to order. The minutes of October 1, 1980 were amended on page 2, paragraph 2, line 5 by adding the words "took place" after the word "Project". Minutes were approved as amended. PUBLIC DISCUSSION Milkman announced that two vacancies existed on the Committee, one caused by Mabel Jones being relocated to Coralville and a second caused by Ron Johnson moving to Louisiana. She mentioned that the by-laws contain no proviso for a member being removed from the Committee for non-attendance. She pointed out that this is currently a problem with one member who has not yet attended a meeting. Members discussed advertising the vacancies in the paper through an article or by display advertising. McCormick moved and Draper seconded that an article or advertisement discussing the purposes and goals of CCN and stating that vacancies currently exist, should be placed in the newspaper. Motion approved unanimously. Hall reported on the annual meeting between City Council and the heads of the various boards and commissions. He encouraged the Committee to send another representative next year in order to allow as many of the members as possible to have the experience. Barker stated that she had been in contact with Bette Meisel. Meisel informed her that the Senior Center was going well. Barker related that Meisel had been interested in obtaining information about other senior citizens' centers in the state but had been unable to. Barker volunteered to collect information. The Committee agreed that collection of such information was a good project. Hall mentioned that several complaints had been lodged about ,the sidewalks being uneven and certain quarters feared that the City was accepting inferior work. Denny Gannon and Don Stockton, from the Public Works Department, reported on the status of the sidewalk project. Gannon explained that the last section of the project, in the Longfellow, Creekside, and Gilbert Street area, was being finished. He added that the inspectors had gone out that morning and checked for areas that needed to be backfilled that had previously been missed. In response to Committee questions, Stockton explained that the complaints were not about disjoints in the sidewalks, but about the slope and unevenness of certain sections. He stated that only the worst sections of the sidewalk had been replaced. In many areas, old sections and new sections were adjacent to each other. Settling and other problems lead to the sidewalk being at different levels. He pointed out that given the limited funds for the project, this could not be avoided. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES ao7 j Committee on Community Needs November 5, 1980 Page 2 SOLAR ENERGY PROJECTS Roger Tinklenberg reported that one project was completed and the second nearly complete. He announced that a seminar will be held November 8, 1980 at the site of the roof -mounted, liquid solar collector, located at 742 Dearborn Street. A second seminar will be held November 15 at 633 Reno, site of the solar greenhouse. At both seminars, contractors will explain the systems and Tinklenberg will answer questions. NEIGHBORHOOD MEETINGS FOR NEIGHBORHOOD PLANNING AND STATISTICS PROGRAM Milkman distributed the map which will be published and used to advertise the meetings. She explained that each meeting will follow a similar agenda: I. Explanation of the Neighborhood Planning and Statistics Program II. Division into small groups based on area where people can refine boundaries and discuss the program. III. General discussion where neighborhood problems might be identified and a list of interested people obtained. She emphasized the desirability of having a CCN representative at each meeting. Members volunteered for the various meetings. UPDATE ON LOWER RALSTON CREEK/SMALL CITIES PROGRAM Milkman stated that the acquisition of property for the project was going fairly smoothly. Only one property in Phase I remains to be settled. Phase II is also well on the way, with only two remaining properties to be acquired. The appraisals have been started for Phase III and offers are expected in January. Milkman added that six homeowners had been happily relocated and five tenant families. She explained that businesses had the most difficulty in relocating. A business can receive either moving expenses or a lump sum if they can show a loss of patronage because of relocation. Some of the businesses are applying for the latter. STATUS REPORT ON POST URBAN RENEWAL PROJECTS Hencin explained that Council would like to take advantage of an urban revitalization program. Pursuant to state law, an area of the city could be designated for revitalization because of deteriorated housing or commercial interests needing rejuvenation in that area. Revitalization would take place by enticing private investment through tax abatements and revenue bonds. Staff is looking at the small cities area, the urban renewal area and the surrounding neighborhoods as potential revitalization areas in Iowa City. Hencin stated that the basic concepts of the program had been explained in the memo sent to members (see attached). In reponse to VanderZee's question, Hencin stated that the area where Governor and Dodge Streets join was also a potential revitalization area. Haldeman questioned the soundness of using industrial revenue bonds for non -expanding and non -exporting businesses. He asked whether zoning would allow for exporting businesses in the Prentiss Street area. Hencin stated that Council policy had been adopted with regard to issuance of these bonds. Haldeman pointed out that there was a possible danger of the bonds being used to increase the intown share of the market at the expense of other established businesses, rather than the bonds being used to attract new businesses. MICROFILMED BY JORM MICR+LA9 ,. CEDAR RAPIDS • DES MOINES Committee on Commum cy Needs November 5, 1980 Page 3 Members asked what the revenue bonds could be used to finance. Hencin stated that they could be used for residential redevelopment, individual housing, sewer and street improvements as well as commercial redevelopment. Haldeman stated that problems with traffic flow south of Burlington had driven out business. Draper responded saying that private development faced a risk and therefore should be encouraged whenever possible. Haldeman rejoined that businesses should be exporting business to increase business in the city. Bonney pointed out that the long range goal was to clean up a deteriorated area and incentives were needed to accomplish that. Draper stated that an important reason for maintaining incentives for redevelopment in the inner city was to fight urban sprawl. Haldeman answered that urban sprawl should be handled through zoning. After some further discussion, the meeting adjourned at 1:30 p.m. Prepared by DMAWn -, �. .Quf\ i Andrea Tyler Minute Taker i I, `. 1 MICROFILMED BY JORM MICR+LAE3 _ ?� CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM DATE: October 31, 1980 TO: CCN Members FROM: im Hencin, CDBG Program Coordinator RE: 'Urban Revitalization Districts CCN members will be interested in following the progress of the City designating Urban Revitalization Districts in the coming months. Earlier this month, the City Council expressed an interest in exploring this option as the next step in developing the downtown of Iowa City. In 1979, the Iowa Legislature passed the Urban Revitalization Act (H.F. 81) which gives cities the power to establish re- vitalization districts or areas. The objective of the Act is to encourage private reinvestment in an area, primarily through the use of property tax exemptions and the issuance of revenue bonds for commercial and residential developments. Revenue bonds are now being used for a number of commercial ventures in the urban renewal area. Planning and Program Development staff are presently looking at the area south of Iowa Avenue, west of Johnson Street, and north of Kirkwood Avenue for designation of one or more revitali- zation districts. This area includes the "Small Cities" project area. There will be a brief presentation on this topic at the November 5, 1980 CCN meeting. You may wish to make some comments at that time. MICROFILMED BY JORM MICR+LAEI I� CEDAR RAPIDS • DES MOINES aD7 g m t ;I 1 City of Iowa City MEMORANDUM DATE: October 31, 1980 TO: CCN Members FROM: im Hencin, CDBG Program Coordinator RE: 'Urban Revitalization Districts CCN members will be interested in following the progress of the City designating Urban Revitalization Districts in the coming months. Earlier this month, the City Council expressed an interest in exploring this option as the next step in developing the downtown of Iowa City. In 1979, the Iowa Legislature passed the Urban Revitalization Act (H.F. 81) which gives cities the power to establish re- vitalization districts or areas. The objective of the Act is to encourage private reinvestment in an area, primarily through the use of property tax exemptions and the issuance of revenue bonds for commercial and residential developments. Revenue bonds are now being used for a number of commercial ventures in the urban renewal area. Planning and Program Development staff are presently looking at the area south of Iowa Avenue, west of Johnson Street, and north of Kirkwood Avenue for designation of one or more revitali- zation districts. This area includes the "Small Cities" project area. There will be a brief presentation on this topic at the November 5, 1980 CCN meeting. You may wish to make some comments at that time. MICROFILMED BY JORM MICR+LAEI I� CEDAR RAPIDS • DES MOINES aD7 g m IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING November 5, 1980 7:30 P.M. Special Meeting to Consider the Proposed Hangar Project and the FY -82 Budget Members Present: Diclerle, Phipps, Sauegling, George Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman, Consultant; Cathy Carlyle, KXIC Chairman Dieterle called the meeting to order at 8:00 p.m. and noted attendance and guests. The chairman then called for a report from Wayne Overman, representing Harold R. Green Company, Consulting Engineers, regarding the bids fer the proposed hangar project and his company's recommendations. Mr. Overman reported he had reviewed the bids and found them to be in order. Henningson Construction, Inc., of Atlantic, Iowa, was the low bidder for Section I of the project, the building itself. Iowa Roadbuilders, Des Moines, Iowa, was the low bidder for Section ll, the taxiway, and Paulson Construction Company, West Branch, Iowa, was the low bidder for Section III, the utilities. Mr. Overman called the bids "Good ones" and commended the commission on their foresightedness in capitalizing on the competiveness in the present market. He recommended the contracts be awarded to the low bidders, including the alternates, except Alternate A-2, which is a deduct for the concrete floor. Manager Zehr apprised the members that a lease had not been signed with the University of Iowa for space in the hangar for its helicopter, due to the fact the University had not been able to place the matter on the agenda of the November meeting of the Board of Regents. The city does not wish the commission to award contracts requiring the issuing of general bonds until sufficient leases are obtained to cover the interest on the bonds. The $90,000 now available for the project is not enough to build a useable hangar. This difficult situation was discussed at length. Mr. Zehr suggested the possibility of awarding the contracts for the taxiway and utilities only, since there is enough money to cover those projects, and Iowa Roadbuilders will be accepting new jobs only through November 14 before closing down for the winter. The contract for the building Itself could then be awarded In four to six weeks, after the leases are obtained, and the building could be erected during the winter, thus allowing earlier completion of the project and earlier rental. Zehr pointed out that if the leases were never obtained, the taxiway and utilities could still be used for T -hangars. This plan seemed a bit risky to some, and It was pointed out MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES. MOINES I I' i 1 IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING November 5, 1980 7:30 P.M. Special Meeting to Consider the Proposed Hangar Project and the FY -82 Budget Members Present: Diclerle, Phipps, Sauegling, George Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman, Consultant; Cathy Carlyle, KXIC Chairman Dieterle called the meeting to order at 8:00 p.m. and noted attendance and guests. The chairman then called for a report from Wayne Overman, representing Harold R. Green Company, Consulting Engineers, regarding the bids fer the proposed hangar project and his company's recommendations. Mr. Overman reported he had reviewed the bids and found them to be in order. Henningson Construction, Inc., of Atlantic, Iowa, was the low bidder for Section I of the project, the building itself. Iowa Roadbuilders, Des Moines, Iowa, was the low bidder for Section ll, the taxiway, and Paulson Construction Company, West Branch, Iowa, was the low bidder for Section III, the utilities. Mr. Overman called the bids "Good ones" and commended the commission on their foresightedness in capitalizing on the competiveness in the present market. He recommended the contracts be awarded to the low bidders, including the alternates, except Alternate A-2, which is a deduct for the concrete floor. Manager Zehr apprised the members that a lease had not been signed with the University of Iowa for space in the hangar for its helicopter, due to the fact the University had not been able to place the matter on the agenda of the November meeting of the Board of Regents. The city does not wish the commission to award contracts requiring the issuing of general bonds until sufficient leases are obtained to cover the interest on the bonds. The $90,000 now available for the project is not enough to build a useable hangar. This difficult situation was discussed at length. Mr. Zehr suggested the possibility of awarding the contracts for the taxiway and utilities only, since there is enough money to cover those projects, and Iowa Roadbuilders will be accepting new jobs only through November 14 before closing down for the winter. The contract for the building Itself could then be awarded In four to six weeks, after the leases are obtained, and the building could be erected during the winter, thus allowing earlier completion of the project and earlier rental. Zehr pointed out that if the leases were never obtained, the taxiway and utilities could still be used for T -hangars. This plan seemed a bit risky to some, and It was pointed out MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES. MOINES i /-1 Iowa City Municipal Airport commission Meeting November 5, 1980 Page 2 that if the taxiway is constructed first, it would probably be damaged during the construction of the building. It was finally decided to ask Mr. Overman to request 30 -day extensions on the bids and to move ahead as fast as possible on the leases. Mr. George moved to table the discussion until such time as written leases are entered into in an amount sufficient to cover the interest on the bond issue; second by Phipps, and all members voted aye. Fred Zehr distributed copies of the line -item budget detail and summary for fiscal year 1982, and discussed the budget line by line. Mr. George moved to approve the 6000 account numbers as proposed; second by Phipps, and all members voted aye. Zehr explained that the amounts budgeted for construction supplies ($14,500), surfacing materials ($6,000), and Improvement materials ($5,000) are high because it has been so many years since such repair work has been done. The hangar, shop, and terminal need painting — badly, and the drain grates and drainage the must be repaired in order to prevent permanent damage to the runways. Phipps suggested the Commission send its chairman or designee to the National and Great Lakes Chapter conventions of the AAAE, along with the manager. The budgeted amount for travel expenses was Increased from $1000 to $2000. George moved to approve the budget as am mended, totaling $219,609; second by Phipps; all members voted aye, and the motion passed. Zehr informed the meeting the FAA has designated the area above Kinnick Stadium a congested area on football game days, and all air traffic is prohibited to a level of 2500 feet. This does not affect the air care helicopter service and the airport traffic area. Zehr also presented an estimate of about $2500 for improving the easement road to the airport industrial development area. Four inches of dirt will be removed and four inches of gravel added. Sauegling moved to authorize the chairman to sign the proposal to improve the road to the north entrance to the airport, second by George, and the motion was approved. However, Mr. Brown then advised the members this item could not be properly considered, since it was not listed on the agenda for this meeting. George then moved to rescind the action and place the matter on the agenda for the next meeting, second by Phipps, and the motion was approved. The meeting adjourned at 10:00 p.m. Recorder: Priscilla Wright MICROFILMED BY JORM MICR+LAB 'f CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING OCTOBER 23, 1980 STORYHOUR ROOM 4:00 PM MEMBERS PRESENT: Bezanson, Cavitt, Immermann, Ostedgaard, Richerson, Zastrow. MEMBERS ABSENT: Bartley, Hyman. STAFF PRESENT: Eggers, Tiffany, Westgate, McGuire. OTHERS PRESENT: U of Iowa Library School practicum students - Emily Gillula, Bob Groth; Ann Mitman; U of Iowa journalism news writing class. SUMMARY OF DISCUSSION: The meeting was convened at 4:05 PM by President Ostedgaard. The following minutes were unanimously approved with one correction as noted. Regular meeting from September 25, 1980, corrected on p. 2 to read October 16, 1980 for the bid opening; Building Committee #1 of September 24, 1980; Building Committee M2 of September 30, 1980; and Building Committee N3 of October 9, 1980. The ,October 1 and 15, 1980 disbursements were unanimously approved. Zastrow/Immermann. The Expenditure Report for first quarter FY81 was reviewed. The Director reported on the following: -The compressor on the main air conditioner unit is broken and cannot be repaired. We will be unable to cool the old building next spring but will purchase a small unit for the auditorium which then will be used as the back-up unit in the computer room of the new building. -Nicholas Johnson cited the Iowa City Public Libraryon national television recently ('Over Easy") for its excellent esources and information for the consumer. -Over 120 people attended the two demonstrations of the Kurzweil reading machine sponsored by the library on October 21. Andy Norr, local president of the National Federation for the Blind, is leading the fund drive to raise $24,900 to buy a machine for Iowa City. The Iowa City Jaycees have already pledged $5,000. -The on-line computerized catalog has now been in operation one month. It performs better than was expected at this stage and public response has been overwhelmingly positive. Two more terminals will be placed in service about November I. At this time we will have some general publicity on the automated catalog and perhaps offer some general demonstration sessions to the public. (over) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0208 e Board of Trustees October 23, 1980 Page 2 -Two meetings with City Engineer Chuck Schmadeke and Development Coordinator Larry Chiat have been held. We have developed a tentative timetable for paving Linn Street, finishing the Plaza in front of the library and sidewalks on the east side of the building. Our goal is to have permanent hard surface areas completed before or shortly after we move into the building although some finishing, amenities and landscaping will be delayed at least two years until the Plaza Towers project is completed. The plan is still at the staff level and will be presented to the manager after some more preliminary work. The library's interests in sidewalks, parking and access to the building during the move and during various construction periods are being considered. The President also reported that the Kurzweil reading machine demonstration was very impressive. Cavitt reported for Building Committee #1 on progress of the new building within the last 30 days. The building is on schedule, although there is still no word on the sloped glazing for the skylights and entrances (for further details see minutes of 9-24-80). Richerson reviewed the minutes of Building Committee #2's meeting of 9-30- 80. The signage documents will need to be approved at the next meeting of B.C. #2. Zastrow reported for Building Committee #3 that fund drive efforts with local businesses is underway. President Ostedgaard stated she would like to see this committee evolve to one which actively seeks annual gifts from the public and businesses. Cavitt and Zastrow, the two Board members who attended the Iowa Library Association's (ILA) annual conference, felt it was a valuable experience. They both felt that in the future the Board will want to address the library funding issue. Zastrow paraphrased the view of ILA as "the library is the greatest educational resource outside the structured educational environment yet is poorly funded and librarians will have to become better lobbyists if they don't want less and less of the fiscal pie. Cavitt reinforced these statements saying she endorses the "concept that the library has the greatest responsibility to educate people past the age of 18." Both would encourage other members to attend future meetings. The Board listened to proposals regarding the opening and dedication ceremonies for the new building. The Board informally approved funding for the activities from the Gifts and Bequests Fund and recommended that Cavitt and Spaziani continue their cooperative efforts for a pre -opening reception on Saturday, May 2, 1981 followed by a public dedication ceremony the next day with the opening day set for Monday, May 4, 1981. The Board also encouraged them to pursue an Iowa Humanities Grant for special programming in the fall. The Board approved a resolution to delegate authorization for signing the plans and specifications for bidding signs and graphics for the new building to members of Building Committee #2 who attended the October 22, 1980, meeting. Bezanspn/Zastrow. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES D Board of Trustees October 23, 1980 Page 3 The Board approved a resolution based on a letter of recommendation from Vesely of DVR&W, to award the contract for carpet and carpet installation to Smulekoff's as soon as they provide an approved sample and seaming diagram. Richerson/Bezanson. During the Board's review of the FY1982 First.Quarter report on Goals and Objectives with the accompanying statistical report, the President noted the increased demand by the public for basic services. She commented that Interlibrary Loan (ILL) requests have increased. This is a more costly service than buying more new titles but is an inevitable result when the materials budget is limited, she noted. The Board discussed preliminary budget documents for FY1982. These were prepared by the Director and reviewed by staff supervisors and coordinators and were based on Board discussion in September on the first draft of goals and objectives submitted by the above staff. Ostedgaard expressed the need for more staff when the new building first opens due to increased training and service demands and the need for rapid policy development in areas of heavy usage. She also stated it is difficult to anticipate size or shape of demand. The Board reiterated their statement to the City Council that they could provide FY80 level of services in the new building with a staff at least the FY1980 level. They feel that the library's recent pursuit of grants and gifts and the Board's own fund -drive effort have been real accomplishments towards generating additional library revenues. The Board was united in their resolve to maintain an acquisitions budget in line with the goals and objectives. The Board unanimously approved the above principles. Bezanson/Zastrow. They requested that the chart prepared by the Director summarizing service cuts and additions at various levels of funding be included with the budget submission. The meeting adjourned at 6:25 P.M. e Susan McGuire, Recorder MICROFILMED BY JORM MIC R+LA13 CEDAR RAPIDS • DES MOINES .a I Ostedgaard expressed the need for more staff when the new building first opens due to increased training and service demands and the need for rapid policy development in areas of heavy usage. She also stated it is difficult to anticipate size or shape of demand. The Board reiterated their statement to the City Council that they could provide FY80 level of services in the new building with a staff at least the FY1980 level. They feel that the library's recent pursuit of grants and gifts and the Board's own fund -drive effort have been real accomplishments towards generating additional library revenues. The Board was united in their resolve to maintain an acquisitions budget in line with the goals and objectives. The Board unanimously approved the above principles. Bezanson/Zastrow. They requested that the chart prepared by the Director summarizing service cuts and additions at various levels of funding be included with the budget submission. The meeting adjourned at 6:25 P.M. e Susan McGuire, Recorder MICROFILMED BY JORM MIC R+LA13 CEDAR RAPIDS • DES MOINES .a