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HomeMy WebLinkAbout1980-11-18 Info Packetral n CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D YOU ARE INVITED TO A: PUBLIC SOLAR SEMINAR SATURDAY, NOVEMBER H 10:00-11;00 A.M. ANDERSON RESIDENCE 742 DEARBORN The Andersons have installed a solar collector system to heat their domestic hot water. .This seminar is intwtded to give you the opportunity to see the solar system first hand and ask questions concerning it and solar energy in general. The seminar will feature the contractor explaining how the hot water solar collector system works and what was involved in Installing the system. The Iowa City Energy Program Coordinator will give a quick overview of the different solar alternatives possible. Questions and comments will be welcomed. All interested citizens are cordially invited to attend. Sponsored by the Iowa City Energy Conservation Program MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES i i i i October 30, 1980 The Honorable Jean Lloyd -Jones Representative 160 Oak Ridge Iowa City, Iowa 52240 Dear Ms. Lloyd -Jones: We are deeply concerned about the Department of Social Services' decision to cut Title XX services in order budget reduction. to comply with a 3.6% Once again, the elderly, the handicapped, and "near poor" have been targeted to bear the brunt of these cuts. The resulting impact on these clients who are now able to live independently with the assistance of these services will be devastating. At best, they will facereal hardships in carrying out daily living activities. The tasks which we often take for granted such as vacuuming, cooking a meal, doing our laundry, or taking a bath will be attempted with great personal risk and difficulty. Indeed, the withdrawal of services such as homemaker, home -health aidesmobile meals, and , rioration. chore services can precipitate physical dete individuals will then be forced to seek nursing home care as MedThese Medicaid recipients. Not only will many have to leave their homes, but they will need to leave the community as well, since local nursing homes are not accepting new Title XIX admissions. Other health and human service agencies in the community will find it increasingly difficult, if not impossible, to provide services to terminated DSS clients due to their own staff and budget limitations. Preliminary estimates indicate that in Johnson County the percentage of current clients above the 30% income level who would no longer be eligible is as follows: Purchased Title XX Services I. Chore - 69% 2• Homemaker services - 71% 3• Residential care for adults - 33% 4. Adult daycare - 36% 5. Work activity services - 24% 6• Sheltered workshop - 29% Direct Title XX Services 1• Family life homes (for adults} - 34% ,I i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i 2 2. Home management services - 21% 3. Adult protective services - 36% 4. Other direct services (e.g. hospital discharge planning, nursing home placements, counseling, etc.) - 18% This information indicates that a significant portion of this vulnerable client population will be adversely affected. DSS Commissioner Michael Reagen has stated that elderly Iowans who would not be able to continue living in their own homes without homemaker service will not be cut off. However, current clients are being reviewed to determine whether they would have an immediate�_ need for nursing care. Unless this is the case, services terminated for clients above the 30% income level. This criteria is will be very short-sighted given the progressive deteriora conditions that can occur through the lack of supption cof physical ortive services. These, too, will then become crises cases. It seems ironic that clients_ will need to become extreme de It before they are eligible for services to keep them independent. We strongly urge you as a State legislator to pursue timely alternatives which will prevent these service cuts from occurring. Specifically, a special legislative session to revise budget laws to allow selective cuts should be considered. Reduction in the OSS administrative work force rather than in direct services and caseworkers might be a reasonable alternative. Finally, for long- term purposes, both the Department of Social Services and and the State legislature need to improve fiscal planning for human services, and adequately fund services based on accurate data. We feel this problem deserves your immediate attention, before thousands of low income Iowans fall victim to unnecessary deterioration and dependency. Sincerely yours, John R. Balmer Mayor bj/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I City of Iowa Cr7lj MEMORANDUM DATE: November 7, 1980 TO: City Council FROM: CitI, 4d0ager RE: Meeting of the National Association of Social Workers, Iowa Chapter Ms. Mildred Snider, a member of the Iowa Chapter of the National Association of Social Workers, contacted the City Manager's office to invite the City Council members and staff to a meeting of this organization on November 13, 1980, at 7:00 P.M. at North Hall. Commissioner Reagen will discuss the implications of the cutbacks in the Department of Social Services. They would very much like to have the City Council represented at this meeting. Further information about this meeting should arrive in the mail on Monday and will be distributed at the informal meeting. aro i MICROFILMED BY JORM MICR+LAB - .r CEDAR RAPIDS • DES MOINES n CITY CF CIVIC CENTER 410 E. WASHINGTON ST November 7, 1980 Dear Liquor License Holder: IOWA CITY IOWA CITY IOWA 52240 (319) 354.180D Recently certain holders of liquor licenses have attached posters and other advertising material to public property. The Iowa City Code provides: Section 3-19. Posting bills on property without consent Prohibited; exception. Any person who, within the corporate limits of this city, defaces any private dwelling house, building, store, room, barn, shed, fence, patrol or fire alarm box, bridge, telephone, electric light, street railway, telegraph pole, sidewalk or curbing, by posting, pasting, tacking, sticking or nailing thereon any advertising bills, posters, or any other written or printed matter, except legal notices provided by law, or in any manner defaces the same without first having obtained the written consent of the owner or agent of such property, shall be guilty of a misdemeanor. This matter is brought to your attention because I know as a responsible citizen that you wish to maintain an attractive community and eliminate this defacing of public property. Additional violations of this nature will require the City to file appropriate misdemeanor charges in District Court. In addition, non-compliance with this provision of the City Code will be considered by the City Council at the time a request is made for the issuance or renewal of a liquor permit. Your cooperation in this matter is greatly appreciated. Sind rel 10 yours, , �._ Neal G. Berlin City Manager bj/sp cc: City Council MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES aigi I I n CITY CF CIVIC CENTER 410 E. WASHINGTON ST November 7, 1980 Dear Liquor License Holder: IOWA CITY IOWA CITY IOWA 52240 (319) 354.180D Recently certain holders of liquor licenses have attached posters and other advertising material to public property. The Iowa City Code provides: Section 3-19. Posting bills on property without consent Prohibited; exception. Any person who, within the corporate limits of this city, defaces any private dwelling house, building, store, room, barn, shed, fence, patrol or fire alarm box, bridge, telephone, electric light, street railway, telegraph pole, sidewalk or curbing, by posting, pasting, tacking, sticking or nailing thereon any advertising bills, posters, or any other written or printed matter, except legal notices provided by law, or in any manner defaces the same without first having obtained the written consent of the owner or agent of such property, shall be guilty of a misdemeanor. This matter is brought to your attention because I know as a responsible citizen that you wish to maintain an attractive community and eliminate this defacing of public property. Additional violations of this nature will require the City to file appropriate misdemeanor charges in District Court. In addition, non-compliance with this provision of the City Code will be considered by the City Council at the time a request is made for the issuance or renewal of a liquor permit. Your cooperation in this matter is greatly appreciated. Sind rel 10 yours, , �._ Neal G. Berlin City Manager bj/sp cc: City Council MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES aigi I CITY OF IOWA CITY CIVIC: CENILR 410 E. WASHINGTON S[ IOWA CIIY IOWA 52240 (319) 354.18cu S : PRESS RELEASE ; I November 3, 1980 s Recently there has developed an epidemic of posting of advertising material on public property, including light poles, trash containers and benches. The Code of Iowa City requires that anybody posting or distributing advertising material obtain a license from the City Clerk. In addition the posting of bills on both private and public property without permission is unlawful. The City requests that businesses and non-profit organizations discontinue this defacing of public property. A letter will be sent L to all holders of liquor licenses indicating that compliance with this provision of the Code will be considered in the renewal or - i issuance of any liquor permit. I -0- From: Administrative Offices cc: Police Chief -I City Council , I I - I ( MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS • DES MOINES City of Iowa Cit - MEMORANDUM Date: November 6, 1980 To: City Manager and City Council From: Hugh Mose, Transit Manager Re: Leasing of Buses for Winter Service Dave Daley, Equipment Superintendent, has searched the marketplace for buses which could be leased, and has discovered that the few buses that are available are very expensive. Ottumwa Transit Lines, from whom we leased buses from 1974 through 1977, offers only "old -look" (pre -1960) buses, which are believed to be in such poor repair as to render them unacceptable. In the midwest the only organization with "new -look" coaches available for lease is Hausman Bus Sales of Chicago. They would be able to lease us buses under the following conditions: 1. The coaches available are 1964-71 35 -foot GMC's, similar to the used buses we purchased two years ago. 2. The coaches could be ready for use approximately one month after we sign a lease agreement. 3. The minimum lease term is 6 months. 4. The City is responsible for all vehicle maintenance, including major components. 5. The cost is $1,800-$2;500 per month, f.o.b. Chicago, the price being determined by the age and condition of each individual coach. In order to assure that two buses are available for service each day, we would need to lease three coaches. Even at the minimum cost of $1,800 per month, our investment would be $32,400 just for the lease. Operating costs would be approximately $20 per hour, or $5,200 for each month's operation. The total cost for operating the two extra rush-hour buses during January, February and March would be about $48,000; revenues from the service would be less than $10,000. In addition to the high costs involved, there is not enough space at our present bus barn to store or maintain these buses. Therefore, the Equipment Superintendent proposes to maintain and dispatch these units from the City's Equipment Service Building on Highway 218 South. This will further complicate our operations. For these reasons, particularly the high cost, it is the Transit Manager's recommendation that no extra buses be leased for temporary use this winter. By January 1982 hopefully the three new coaches for which we are about to solicit bids will have arrived and will provide the extra capacity that we so desperately need. For this winter, however, we will do the best that we can with our present equipment. MICROFILMED BY 1 DORM MICR+LA9 CEDAR RAPIDS • DES MOINES q3 1� l� VEENSTRA & KIMM, INC. f-N(i1NfI-R,`; p, 1'I.ANN1:10; u"' WI ',I Pn!1M, III III 111111; Vinf. I!A/1 :�f11J ;:11tfI i November 3, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS PROJECT WEEKLY PROGRESS REPORT NO. 16 W This is to report progress on the River Corridor Sewers project for the Meek ending November 1, 1980, and to provide information regarding the contractor's Plans for the weeks ahead. Crew No. 1 continued installing 36 -inch pipe in Dubuque Street north of Park Road. Progress has been excellent since no rock has been encountered. The reach from Park Road north to Taft Speedway includes about 2,800 linear feet of 36 -inch pipe. As of November 1, a total of 750 feet has been installed. Crew No. 2 continued laying 27 -inch pipe in Riverside Drive south of River Street and toward the tunnel under the Crandic railroad crossing. This crew will continue on toward the upstream end of the Iowa River siphon. There is a total of about 1,940 linear feet of pipe to be installed west of the river. As of November 1, about 750 linear feet is completed. Eby plans to accelerate cleanup of those reaches where underground work is completed. One of thepipe laying crews will be working two or three days a week on cleanup. Affholder will begin work this week on the drain line crossing at the municipal water plant. The crew will move from the Park Road tunnel to complete this work. Metro had planned to pave College Street this week. However, this work has been delayed due to the telephone company installing underground lines in the area. Madison Street, between Jefferson and Market, is ready for paving. This reach should be paved this week. a/" MICROFILMED BY JORM MICR+LA6 1 CEDAR RAPIDS • DES MOINES I _ I I 11: i l� VEENSTRA & KIMM, INC. f-N(i1NfI-R,`; p, 1'I.ANN1:10; u"' WI ',I Pn!1M, III III 111111; Vinf. I!A/1 :�f11J ;:11tfI i November 3, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS PROJECT WEEKLY PROGRESS REPORT NO. 16 W This is to report progress on the River Corridor Sewers project for the Meek ending November 1, 1980, and to provide information regarding the contractor's Plans for the weeks ahead. Crew No. 1 continued installing 36 -inch pipe in Dubuque Street north of Park Road. Progress has been excellent since no rock has been encountered. The reach from Park Road north to Taft Speedway includes about 2,800 linear feet of 36 -inch pipe. As of November 1, a total of 750 feet has been installed. Crew No. 2 continued laying 27 -inch pipe in Riverside Drive south of River Street and toward the tunnel under the Crandic railroad crossing. This crew will continue on toward the upstream end of the Iowa River siphon. There is a total of about 1,940 linear feet of pipe to be installed west of the river. As of November 1, about 750 linear feet is completed. Eby plans to accelerate cleanup of those reaches where underground work is completed. One of thepipe laying crews will be working two or three days a week on cleanup. Affholder will begin work this week on the drain line crossing at the municipal water plant. The crew will move from the Park Road tunnel to complete this work. Metro had planned to pave College Street this week. However, this work has been delayed due to the telephone company installing underground lines in the area. Madison Street, between Jefferson and Market, is ready for paving. This reach should be paved this week. a/" MICROFILMED BY JORM MICR+LA6 1 CEDAR RAPIDS • DES MOINES I Neal G. Berlin November 3, 1980 Page 2 The University is still delaying the paving of Madison Street north of Iowa. TO date, delivery of 6 -inch electrical conduit has not been expedited. This is delaying paving of Madison Street between Iowa and Jefferson. Eby has also been delayed between Market and Bloomington due to the need for replacement of a University steam line. A steel carrier pipe will be installed today. This will permit Eby to proceed toward paving this reach. U&I is proceeding along.Madison Street with driveways and sidewalks. Stokes, the landscaping subcontractor, will resume laying sod a week from today. VEEN)STRA b KIMM. IN . '. J. W. Kimm JWK:jk 11648 cc: Charles J. Schmadeke W. L.' Levay s �i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES RCCA':`:'_- The University of Iowa Iowa City, Iowa 52242 i Oludmd Annoclallono Donate 1947 Mr. Neal Serlin City Manager City of Iowa City Civic Center Iowa City, Iowa 52240 Uear Mr. Berlin: The City Relations committee of the University of Iowa Student Sen- ate commends you on your protest of the NucLenr Regulatory Commis- sion's use of highway 218--a narrow, busy two laned rand--as,it pith - way for spent nuclear fuel. We feel. it is not only an "innpproprl- ate" route, but its use is grossly irresponsible. riija sentiment will he expressed to Congressman Leach and the NRC as well. Thanks again for your speedy action. Very truly yours, Scott Kiser Chair, City Relations Committee MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES oi% 'iL 5 1. r r: I RCCA':`:'_- The University of Iowa Iowa City, Iowa 52242 i Oludmd Annoclallono Donate 1947 Mr. Neal Serlin City Manager City of Iowa City Civic Center Iowa City, Iowa 52240 Uear Mr. Berlin: The City Relations committee of the University of Iowa Student Sen- ate commends you on your protest of the NucLenr Regulatory Commis- sion's use of highway 218--a narrow, busy two laned rand--as,it pith - way for spent nuclear fuel. We feel. it is not only an "innpproprl- ate" route, but its use is grossly irresponsible. riija sentiment will he expressed to Congressman Leach and the NRC as well. Thanks again for your speedy action. Very truly yours, Scott Kiser Chair, City Relations Committee MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES oi% 'iL 5 1. r: I� CITY OF CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA CITY IOWA 52240 (319) 354.18GD NEWS RELEASE Holiday Services November 7, 1980 City offices will be closed Tuesday, November 11, 1980, in i observance of Veterans Day. A schedule of City services is as.follows: Parking meters will not be enforced on November 11, and parking in the ramp will also be free. The Iowa City Recreation Center office will be closed that day, but the remainder of the building will be open during regular hours. There will be no refuse pickups on Tuesday, November 11. Tuesday's Ia Pickups will be made on Wednesday along with as much as possible Of WednAsday's regular routes. The refuse crews should be back on schedule by Friday, November 14, The City Landfill will be open until 12:00 noon. Iowa City Transit buses will be in operation on Veterans Day, I and the Public Library will also be open. i 'd I -0- FROM: Administrative Offices f; MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES ;,, CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.18030 November 5, 1980 PRESS RELEASE Contact Person: Pat Keller Planner/Program Analyst Dept. of Planning & Program Development 354-1800, Ext. 318 Re: Meetings to define Neighborhood Boundaries for Future Neighborhood Planning .The'. Department of Planning & Program Development is conducting a series of neighborhood meetings to determine neighborhood boundaries for the City of Iowa City. I�The-U.'S. Census Bureau is offering a data service to help cities in designing Community Development Block Grant (CDBG) and other federally funded projects for neighborhoods. This service provides `basic demographic, social and economic data from the 1980 Census which is broken down on a neighborhood level. Neighborhood data is important in establishing a rational basis for the selection of neighborhoods for future development with the use of CDBG funds. This data is also of primary importance for comprehensive neighborhood planning in general, and supplies crucial resources for updating the Comprehensive Plan established by the City of Iowa City in 1978. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.18030 November 5, 1980 PRESS RELEASE Contact Person: Pat Keller Planner/Program Analyst Dept. of Planning & Program Development 354-1800, Ext. 318 Re: Meetings to define Neighborhood Boundaries for Future Neighborhood Planning .The'. Department of Planning & Program Development is conducting a series of neighborhood meetings to determine neighborhood boundaries for the City of Iowa City. I�The-U.'S. Census Bureau is offering a data service to help cities in designing Community Development Block Grant (CDBG) and other federally funded projects for neighborhoods. This service provides `basic demographic, social and economic data from the 1980 Census which is broken down on a neighborhood level. Neighborhood data is important in establishing a rational basis for the selection of neighborhoods for future development with the use of CDBG funds. This data is also of primary importance for comprehensive neighborhood planning in general, and supplies crucial resources for updating the Comprehensive Plan established by the City of Iowa City in 1978. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2 Participation in the data service program requires official recognition of designated neighborhoods. A necessary ingredient for designation of such neighborhoods is a citizen forum in which they can represent their views on these matters to public officials. One of the primary goals of federal assistance programs (such as the U.S. Census Bureau's data service) is to involve maximum citizen participation at the inception of any planning activities, thus allowing residents to make sure that development in their neighborhoods is carefully planned and tailored to problems as they see them. A map will be published in the November 6th edition of the Iowa C ity Press -Citizen showing the areas where neighborhood meetings will be held. The map also shows the proposed neighborhood boundaries, and it is hoped that citizens at the meetings will help to define these boundaries according to their perception of their neighborhoods. The meetings will be informal. Their main objective will be to define neighborhood boundaries with a view to future planning for the neighborhoods. The meetings to define neighborhood boundaries for future neighborhood planning will be held: 1 I 2 Participation in the data service program requires official recognition of designated neighborhoods. A necessary ingredient for designation of such neighborhoods is a citizen forum in which they can represent their views on these matters to public officials. One of the primary goals of federal assistance programs (such as the U.S. Census Bureau's data service) is to involve maximum citizen participation at the inception of any planning activities, thus allowing residents to make sure that development in their neighborhoods is carefully planned and tailored to problems as they see them. A map will be published in the November 6th edition of the Iowa C ity Press -Citizen showing the areas where neighborhood meetings will be held. The map also shows the proposed neighborhood boundaries, and it is hoped that citizens at the meetings will help to define these boundaries according to their perception of their neighborhoods. The meetings will be informal. Their main objective will be to define neighborhood boundaries with a view to future planning for the neighborhoods. The meetings to define neighborhood boundaries for future neighborhood planning will be held: r'` 3 I Tues. Nov. 11, 1980 Ernest Horn School 7:30 p.m. II Wed. Nov. 12, 1980 Grant Wood School 7:30 p.m. III Thurs. Nov. 13, 1980 Mark Twain School 7:30 p.m. IV Mon. Nov. 17, 1980 Horace Mann School 7:30 p.m. V Wed. Nov. 19, 1980 Henry Sabin School 7:30 p.m. VI Thurs. Nov. 20, 1980 Herbert Hoover School 7:30 p.m. If you have any questions concerning the project, please contact the Iowa City Department of Planning and Program Development, 354-1800, Ext. 300: From: Administrative Offices al 47 JI MICROFILMED BY JORM MICR+LAE3 p CEDAR RAPIDS • DES MOINES ,;,�. i 1' . al 47 JI MICROFILMED BY JORM MICR+LAE3 p CEDAR RAPIDS • DES MOINES ,;,�. D .0 .0.2 m 2 W Z O s A^^ c .d Lm Lm V) 0 Z W c A J m a. JORM VMICR+LAB CEDAR RAPIDS • DES MOINES a� O J 00F6 z m°Xr� U ro z � w 0 0 66 E cc) L < on To T wo - n Z 3 ��am a Z O ro o � c o o Lo 0 z �U 0 0co -° z U_ 0 LU o s z ooSsoc,° —s s U — s OLf) V) C/) C C/) 0 0 . 0� 0 C c o � .E _ 0 r - O u >, c z w === Z Z 000000 00 00 co 00 00 c o\ o, o\ o\ o\ w w w w w -D.._o.0 -D-D-0 i 0 0 0 0 0 0 zzzzzzz row _a -a � --aro W -� U n`O �C� ry la:.:_>> i O d o .D Z E ,D mw O s A^^ c .d Lm Lm V) 0 Z W c A J m a. JORM VMICR+LAB CEDAR RAPIDS • DES MOINES a� O J 00F6 z m°Xr� U ro z � w 0 0 66 E cc) L < on To T wo - n Z 3 ��am a Z O ro o � c o o Lo 0 z �U 0 0co -° z U_ 0 LU o s z ooSsoc,° —s s U — s OLf) V) C/) C C/) 0 0 . 0� 0 C c o � .E _ 0 r - O u >, c z w === Z Z 000000 00 00 co 00 00 c o\ o, o\ o\ o\ w w w w w -D.._o.0 -D-D-0 i 0 0 0 0 0 0 zzzzzzz row _a -a � --aro W -� U n`O �C� ry la:.:_>> i 1 MINUTES OF STAFF MEETING October 22, 1980 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). I The Director of Parks and Recreation requested a meeting with the Acting Director of Planning and Program Development and the City Manager regarding park acquisition. Items for the agenda of November 4 include: Set public hearing on plans and specifications on undergrounding of utilities Public hearing on industrial revenue bonds for Stephens Animal control ordinance Resolution setting evening parking rates for ramps Second reading of ordinance adopting fire code. The Finance Director distributed a memorandum from the Word Processing Center asking better scheduling of material for the agenda. The City Manager reminded the staff that items for the agenda are due at the City Manager's office by 9:30 on Thursday mornings. He added that since the Council meets every two weeks, the staff should have no trouble in furnishing the printed material for the agenda by Thursday noon. Bette Meisel advised that the Affirmative Action Task Force has finished a draft of the'Affirmative Action Plan for the City. Pr e p red by: �///D ouch 2c, c_ Y�(L? c hJ Lorraine Saeger �. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES M j i I , \1 1 . MINUTES OF STAFF MEETING October 22, 1980 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). I The Director of Parks and Recreation requested a meeting with the Acting Director of Planning and Program Development and the City Manager regarding park acquisition. Items for the agenda of November 4 include: Set public hearing on plans and specifications on undergrounding of utilities Public hearing on industrial revenue bonds for Stephens Animal control ordinance Resolution setting evening parking rates for ramps Second reading of ordinance adopting fire code. The Finance Director distributed a memorandum from the Word Processing Center asking better scheduling of material for the agenda. The City Manager reminded the staff that items for the agenda are due at the City Manager's office by 9:30 on Thursday mornings. He added that since the Council meets every two weeks, the staff should have no trouble in furnishing the printed material for the agenda by Thursday noon. Bette Meisel advised that the Affirmative Action Task Force has finished a draft of the'Affirmative Action Plan for the City. Pr e p red by: �///D ouch 2c, c_ Y�(L? c hJ Lorraine Saeger �. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES M iw I j i I iw I Regular Council Meeting October 21, 1980 DEPARTMENT REFERRALS O H RED SUBJECT DATE ATO DUEE COMMENTS/STATUS. Landscape and signage approved Old Capitol Center Signage 10-21 P&PD except for: 1) Osco sign 3) Old Capitol sign Refer three exceptions back tb---� Design Review Committee. I I Policy adopted. Respond to First Industrial Development Revenue Bonds 10-21 Finance/ pann Federal and Lenock & Cilek. Jack I. Young Parcel 10-21 H&IS Check property for general conditions, hazards, nuisances, etc. Also a enda vote b P&Z seems o e wrong. I i f I: Informal Council Meeting October 20, 1980 DEPARTMENT REFERRALS MICROFILMED BY JORM MICR+LAB n CEDAR RAPIDS • DES MOINES D W DATE REFERRED DATE~ SUBJECT RECD TO DUE I C,ONAMENTS/STATUS Discuss with City Manager Park Acquisition 10-20 JP&PD/ Parks & Rec development of acquisition policywith P&Z and P&R Commission Bid out sale of park with Elm Grove Park 10-20 Parks & Rec alternative of east 1/2 only i total parcel. Advise Council ,nen ready to go out for bids. Chairpersons to address major change Annual Meeting - Boards and Commissions 10-20 Staff in CIP from previous years. Could 403 area be expanded to allow 403 Area Sidewalk Program 10-20 P&PD expansion of program - east of Muscatine, for example? Hugh provide Council with costed Transit Coaches 10-20 Public Wks out proposal re. acquiring additional buses for winter include uptions 4L for using J -any) smaller buses. 'F' C i Resurrect memo to Council of last Street Salting 10-20 Public Wks year including articles and literature. Status of monthly report and goals. Energy Program 10-20 Energy Coord I Memo to Council regarding measures Parking Ramp Elevators 10-20 Finance to be taken if elevator emergency occurs again. MICROFILMED BY JORM MICR+LAB n CEDAR RAPIDS • DES MOINES .. J r MINUTES OF STAFF MEETING October 29, 1980 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of November 4 include: Water main easement agreement with Mabel Woods on Conklin Lane j Jack Young rezoning Public hearing on housing code Resolution conveying property to Gillespie Resolution amending classification plan for public service trainee Resolution setting evening and night rates in the parking ramps The Director of Human Relations encouraged people to attend the United Way rallies. The Director of Parks and Recreation announced a new plan for obtaining govern - meet building supplies for the outlying buildings. -These offices, such as the $ landfill and the animal control building, will purchase their own supplies. The Assistant City Manager reminded the staff that budgets are due today. Pr ared by:" �J0 Lorraine Saeger I^ alq8 j i MICROFILMED BY JORM MICR+LAE3 '+ p " CEDAR RAPIDS • DES MOINES ,°' [nformal Council Meeting )ctober 27, 1980 DEPARTMENT REFERRALS MICROFILMED BY JORM MICR+LAN 1 Ij CEDAR RAPIDS • DES MOINES li Ii I' ..:;r•;,Ar.....,vsaa'unasrmn+w�ow�m.o...a. 1 W SUBJECT �'o REFERRED AT1EE w COMMENTS/STATUS � W Check installation at South Madison Cable Television 10-27 Drew Shaffev between Court and Harrison - wire too low. Set for informal discussion on Ellis Avenue Alley 10-27 Schmadeke November 3. Notify parties. 1.�1 What is City's share? Why did sidewalk settle? Is it 2115 Palmer Circle 10-27 Schmadeke still in one-year guarantee? Sewers under sidewalks 10-27 Schmadeke Policy - discuss with City Manager at weekly meeting. Storm sewers - Dearborn and Center Sts. 10-27 Streets One of the manholes is still blocked. Dog Runs 10-27 Police ;that is required distance from neighbors? Area washed out; also speed limit Rohret Road 10-27 Public Wks I signs? MICROFILMED BY JORM MICR+LAN 1 Ij CEDAR RAPIDS • DES MOINES li Ii I' ..:;r•;,Ar.....,vsaa'unasrmn+w�ow�m.o...a. 1 n CITY OF CIVIC CENTER 410 E. WASHINGTON ST November 7, 1980 I i 10\//VA CITY IOWA CITY IOWA 52240 (319) 354:180 Mr. John J. Gunther, Executive Director U.S. Conference of Mayors 1620 Eye Street, N.W. Washington, D.C. 20006 Dear Mr. Gunther: The City of Iowa City is opposed to Senate Bill 2827 which would reduce local control of cable systems and is prepared to assist the U.S. Conference of Mayors in any way possible in this matter. Dr. Robert Pepper, Chairperson of the' Iowa City Broadband Telecommunications Commission and Professor of Broadcast/Film at the University of Iowa, possesses the .professional expertise and individual willingness to offer valuable assistance in this matter•. In addition, Mr. Drew Shaffer, Broadband Telecommunications Specialist for the City, may be contacted for further information or clarification. Please address any correspondence for Mr. Shaffer or• Dr. Pepper to the City Manager's office at the above address. Mr. Shaffer's telephone number is (319) 354-1800, Ext. 355. Please feel free to contact me or either• of the above persons in the event that Iowa City can be of assistance to you. Since el�urs, Neal G. Berlin City Manager cc: Dr. Robert Pepper Drew Shaffer City Council bj/sp Same letter to International City Management Association and National League of Cities MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS • DES MOINES M _A ' I n CITY OF CIVIC CENTER 410 E. WASHINGTON ST November 7, 1980 I i 10\//VA CITY IOWA CITY IOWA 52240 (319) 354:180 Mr. John J. Gunther, Executive Director U.S. Conference of Mayors 1620 Eye Street, N.W. Washington, D.C. 20006 Dear Mr. Gunther: The City of Iowa City is opposed to Senate Bill 2827 which would reduce local control of cable systems and is prepared to assist the U.S. Conference of Mayors in any way possible in this matter. Dr. Robert Pepper, Chairperson of the' Iowa City Broadband Telecommunications Commission and Professor of Broadcast/Film at the University of Iowa, possesses the .professional expertise and individual willingness to offer valuable assistance in this matter•. In addition, Mr. Drew Shaffer, Broadband Telecommunications Specialist for the City, may be contacted for further information or clarification. Please address any correspondence for Mr. Shaffer or• Dr. Pepper to the City Manager's office at the above address. Mr. Shaffer's telephone number is (319) 354-1800, Ext. 355. Please feel free to contact me or either• of the above persons in the event that Iowa City can be of assistance to you. Since el�urs, Neal G. Berlin City Manager cc: Dr. Robert Pepper Drew Shaffer City Council bj/sp Same letter to International City Management Association and National League of Cities MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS • DES MOINES M j ' I i 1 I I n CITY OF CIVIC CENTER 410 E. WASHINGTON ST November 7, 1980 I i 10\//VA CITY IOWA CITY IOWA 52240 (319) 354:180 Mr. John J. Gunther, Executive Director U.S. Conference of Mayors 1620 Eye Street, N.W. Washington, D.C. 20006 Dear Mr. Gunther: The City of Iowa City is opposed to Senate Bill 2827 which would reduce local control of cable systems and is prepared to assist the U.S. Conference of Mayors in any way possible in this matter. Dr. Robert Pepper, Chairperson of the' Iowa City Broadband Telecommunications Commission and Professor of Broadcast/Film at the University of Iowa, possesses the .professional expertise and individual willingness to offer valuable assistance in this matter•. In addition, Mr. Drew Shaffer, Broadband Telecommunications Specialist for the City, may be contacted for further information or clarification. Please address any correspondence for Mr. Shaffer or• Dr. Pepper to the City Manager's office at the above address. Mr. Shaffer's telephone number is (319) 354-1800, Ext. 355. Please feel free to contact me or either• of the above persons in the event that Iowa City can be of assistance to you. Since el�urs, Neal G. Berlin City Manager cc: Dr. Robert Pepper Drew Shaffer City Council bj/sp Same letter to International City Management Association and National League of Cities MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS • DES MOINES M j i City of Iowa (-qty MEMORANDUM Date: November 12, 1980 To: City Council and City Manager From: Marianne Milkman, Planner/Program Analyst Re: Relocation of Lower Ralston Creek Neighborhood Residents and Businesses Since the start of the Small Cities program in September 1979, the City has acquired twelve properties in the Lower Ralston Creek area. This has led to the the relocation of eleven resident families and seven businesses in the area. Relocation of homeowners The acquisition and relocation process is most traumatic for the home owners in the area, since many of them have lived there for a number of years. However, by keeping them fully informed and working closely with each family for a number of months, the home owners gradually began to appreciate that a move would bring some benefits. Six home owners have moved to new houses to date, and although in some cases it took a long time to find suitable replacement housing, all the home owners seem to be happy with their new properties. In most cases, the families received close to the maximum $15,000 relocation benefits permitted by HUD in addition to the fair market value of their property. As a result all of them now own a better piece of property than before. In addition, all houses meet the standards of the City's housing code. For example, one family moved from the house shown below. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Even though this house had no bathroom or hot water, plywood floors and very little insulation, the owners were initially very reluctant to move. However, they did move to the house shown below. 7. XW{,:.'?}'tie I►i ems• j' The house was completely rehabilitated using relocation benefits and, among other things, provides hot water and a gas furnace with a thermostat, something that the owners had never had. The owners feel that they are now better off than they were, and have talked to other residents in the Lower Ralston Creek area telling them how well the process has worked. 2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES Another family moved from this house which required continual work, had ill- fitting windows and poor insulation. to a new condominium. nt n to job and ah hhome whosetresaleovaluenisrhigher and owhich ndoes enot lrequioes, re continuous work. 3 a i$o Mi CROrILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES The home owner who is happiest with the move may be the elderly person who lived in this house and is now in a small, modern house which requires minimal upkeep. The owners received sufficient compensation in the acquisition/relocation process to do considerable remodeling and painting, and also added a screened -in porch. 4 a iso mcmrlENED ar JORM MICM�LAB CEDAR RAPIDS • DES MOINES n n Comments from relocated home owners include such statements as " the old place at i all" and "It's nice not to have to get u the night when it's rainin I don't miss 1 going to come into the raining to watch the creek rise andncheckmifdle sof grateful for our assistance in hIn en ;act, all of the home owners have been s thanks to the Council and to p g them to relocate. Two wrote to say the staff (see attached note). i Relocation of tenants To date, five tenants renting houses or apartments in the Lower Ralston area have been relocated. Two of these families used their relocation benefits ($4,000) as partial downpayments to Creek Opportunity to do this. The other tenantssmoved sto�better and eapartments or houses using their relocation benefits in the form of rent differential ppa to have the to $4,000. In each case, we assisted the tenants in finding apartments. All tenants and homeowners also received moving expenses and of up assistance with moving their houses or where necessary. Relocation of businesses This that is the imost di icultgroup available to relo ate in Iowa Cit close in price it the floodplain land alproerty whichis centrall l . Part of the reason is addition, the Uniform Relocation Act does not currently occupied b s located and location benefits for businesses as it does forrresidents y these businesses. In much in the way of re - Of the seven businesses relocated to date, three have received moving expenses;- and four hafrom a ve received payments "in lieu of,, movingexpenses. These a whichrange annual minimum of $2,500 to a maximum f $10,000 depending ' average payments, strate (among other requirements business, are made if the business can demons loss of patronage. ) that it cannot be relocated without substantial In some cases negotiations on acquisition of property have been held up until relocation problems are resolved. Overall, despite a number of headaches and frustrations, relocation in the Lower Ralston Creek Neighborhood is proceeding very,smoothly and on schedule, 5 MICROFILMED BY JO RM MIC R+LAB CEDAR RAPIDS • DES MOINES M rI sr kl f 1 r n n Comments from relocated home owners include such statements as " the old place at i all" and "It's nice not to have to get u the night when it's rainin I don't miss 1 going to come into the raining to watch the creek rise andncheckmifdle sof grateful for our assistance in hIn en ;act, all of the home owners have been s thanks to the Council and to p g them to relocate. Two wrote to say the staff (see attached note). i Relocation of tenants To date, five tenants renting houses or apartments in the Lower Ralston area have been relocated. Two of these families used their relocation benefits ($4,000) as partial downpayments to Creek Opportunity to do this. The other tenantssmoved sto�better and eapartments or houses using their relocation benefits in the form of rent differential ppa to have the to $4,000. In each case, we assisted the tenants in finding apartments. All tenants and homeowners also received moving expenses and of up assistance with moving their houses or where necessary. Relocation of businesses This that is the imost di icultgroup available to relo ate in Iowa Cit close in price it the floodplain land alproerty whichis centrall l . Part of the reason is addition, the Uniform Relocation Act does not currently occupied b s located and location benefits for businesses as it does forrresidents y these businesses. In much in the way of re - Of the seven businesses relocated to date, three have received moving expenses;- and four hafrom a ve received payments "in lieu of,, movingexpenses. These a whichrange annual minimum of $2,500 to a maximum f $10,000 depending ' average payments, strate (among other requirements business, are made if the business can demons loss of patronage. ) that it cannot be relocated without substantial In some cases negotiations on acquisition of property have been held up until relocation problems are resolved. Overall, despite a number of headaches and frustrations, relocation in the Lower Ralston Creek Neighborhood is proceeding very,smoothly and on schedule, 5 MICROFILMED BY JO RM MIC R+LAB CEDAR RAPIDS • DES MOINES M - .... c/ sr�' � � JBune pim�1Q>� onen,'t alm�le• 16, t el l:(�,� J Jam,-/V cS L nn rr j �, CL..� Gu'�•" 1Tr0Ul �lOUg�t�jUE 1�(91L'UC bP.eri i `Lai/�/� �' - .�•� ,, � � �— _ '"`"" :+wig:�.obi+�:+11'a�'IBJ.G�ul�i�'r...u:.w..„"r...✓.eh MC.il..G'X45[1:.::]:L.•.l�U.h,idis)Jx�awYuw:+e4wWarluaofox.%:w..w�a,,..... a;v.a �..•. ,..::STw; i 1 MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES ('i City of Iowa Cit") MEMORANDUM Date: November 13, 1980 To: City Council and City Manager From: Larry Chiat, Development Coordinator Re: Designation of an Urban Revitalizatio Area The attached memorandum describes the required procedures to be followed for designation of an Urban Revitalization Area and also identifies those blocks which may be appropriate for inclusion in an Iowa City Urban Revitalization Area. This memorandum supplements the attached information by summarizing the goals to be achieved through designation of such a revitalizaion area and describing the staff work which will be involved. The intent of the Iowa Urban Revitalization Act of 1979 was to assist cities to provide for the rehabilitation, conservation, and/or redevelopment of designated areas where necessary to serve the public interest. Specific goals which Iowa City can achieve by designation of a local revitalization area include: 1. Encouraging the rehabilitation and redevelopment of commercial properties within and immediately adjacent to the Central Business District, but outside the existing Urban Renewal Project Area. An obvious example of this would be offering industrial revenue bond financing in connection with redevelopment of the Old Public Library parcel. 2. Encouraging the provision of mortgage loans for. single family residential properties, under the auspices of the Iowa State Housing Finance Authority, for housing that is rehabilitated with private funds. 3. Encouraging the general revitalization of those areas south of Court Street and within or adjacent to the Lower Ralston Creek• Neighborhood Project. Extensive staff work will be required in order to comply with the requirements contained in the Urban Revitalization Act. The attached memorandum describes the basic procedural steps which must be followed. To gather the necessary data and lay the foundation for preparation of the proposed revitalization plan, the following staff work must be completed: a. Delineation of the existing parcels of real property within the proposed revitalization area through inventory and mapping. b. Identification of the existing assessed valuation for all real property within the proposed area, listing the land and building values separately. a1$/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES z C. Identification of the owners of record of all real property within the proposed area. d. Description of the existing zoning classifications and boundaries within the proposed area. e. Catalogue the existing and proposed land uses within the proposed area. f. Description of future plans for basic City services within the proposed area. g. Specify the revitalization objectives within the proposed area. h. Description of any likely sources of funding for residential improvements within the proposed area. The above described tasks will primarily be the responsibility of staff within the Developent and CDBG Divisions, with some involvement by the Plan Administration Division.. In order to be realistic, approximately six months of time should be allotted for completion of the entire process, including public notices, public hearings, and required City Council actions. Staff work on this project can begin in December, 1980, or January, 1981, with designation completed in May or June, 1981, barring any unforeseen difficulties. cc: Don Schmeiser Jim Hencin Doug Boothroy MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES QW1 j i i z C. Identification of the owners of record of all real property within the proposed area. d. Description of the existing zoning classifications and boundaries within the proposed area. e. Catalogue the existing and proposed land uses within the proposed area. f. Description of future plans for basic City services within the proposed area. g. Specify the revitalization objectives within the proposed area. h. Description of any likely sources of funding for residential improvements within the proposed area. The above described tasks will primarily be the responsibility of staff within the Developent and CDBG Divisions, with some involvement by the Plan Administration Division.. In order to be realistic, approximately six months of time should be allotted for completion of the entire process, including public notices, public hearings, and required City Council actions. Staff work on this project can begin in December, 1980, or January, 1981, with designation completed in May or June, 1981, barring any unforeseen difficulties. cc: Don Schmeiser Jim Hencin Doug Boothroy MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES QW1 a City of Iowa Clt--�'. MEMORANDUM Date: November 5, 198D To: Neal Berlin, City Manager From: Larry Chiat, Development Coordinator-. Re: Designation of an Urban Revitalizaticon Are�Ja The first part of this memorandum will summarize the provisions of the Iowa Urban Revitalization Act of 1979 and briefly describe the procedures which must be followed to designate an Urban Revitalization Area. The second part of this memo will identify those blocks which are potential candidates for inclusion in an Urban Revitalization Area. I. Provisions of the Iowa Urban Revitalization Act of 1979 The Urban Revitalization Act authorizes the designation of an Urban Revitalization Area within the city, if one of the following criteria are present: 1. An area in which there is a predominance of buildings or improvements which by reason of dilapidation, deterioration, obsolescence, etc., is detrimental to the public health, safety, or welfare. 2. An area which, by reason of the presence of a substantial number of deteriorated or deteriorating structures, inadequate street layout, incompatible land use relationships, faulty lot layout, or deterioration of site or other improvements, substantially impairs or arrests the sound growth of a municipality, retards the provision of housing, and is a menace to the public health, safety, or welfare in its present condition and use. 3. An area in which there is a predominance of buildings or improvements which by reason of age, history, architecture, or significance, should be preserved or restored to productive use. The procedure for a city to follow in order to designate an Urban Revitalization Area is as follows: a. The City Council must adopt a resolution finding that the rehabilitation, conservation, redevelopment, or a combination thereof, is necessary for the proposed area, is in the interest of the public health, safety, or welfare, and that the area meets at least one of the basic criteria described above. b. The City must prepare a proposed plan for the designated area, including the following elements: MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES I401NE5 al I/ 1 n 1) A legal description of the boundaries of the proposed area. 2) The existing assessed valuation of the real estate in the proposed area. 3) A list of the owners of record of real estate within the area. 4) The existing zoning classifications and the existing and proposed land uses within the area. 5) Any proposals for improving or expanding services within the area. 6) A description of the intent of the revitalization and the length of time that the area shall remain a designated revitalization area. C. The City must file a copy of the proposed plan with the City Development Board, a state agency, by the 14th day before the scheduled public hearing. d. The City must schedule a public hearing for the discussion of the proposed plan, and notify all owners of record of real property located within the proposed area, as well as giving notice to the tenants living within the proposed area. e. The City must hold a public hearing on the proposed plan. f. If required by the City Development Board or by petition of citizens, the City must hold a second public hearing. g. The City must adopt the proposed or amended plan for the Urban Revitalization Area after completion of the required hearings. The City must by ordinance designate the Urban Revitalization Area. II. Blocks which are potential candidates for inclusion in an Urban The attached map identifies the existing project area boundaries for the Urban Renewal Project and the Lower Ralston Creek Neighborhood Revitalization Project. Also identified on the attached map are a number of city blocks which are potential candidates for inclusion in a newly designated revitalization area. In order to comply with the detailed requirements of the Urban Revitalization Act, it will be necessary for the staff to engage in further study, research, and data gathering in order to establish the factual basis for designation of the new revitalization area. Based on a preliminary review, it appears that the following city blocks are possible candidates for inclusion in such a revitalization area and should therefore be studied in greater detail: MICROFILMED BY JORM MICR4�LAB CEDAR RAPIDS • DES MOINES I n 3 I. Block 80 (bounded by Clinton, Washington, Dubuque, and Iowa). 2. Block 66 (bounded by Dubuque, Washington, Linn, and Iowa). 3. Block 61 (bounded by Linn, Washington, Gilbert, and Iowa). 4. Block 40 (bounded by VanBuren, Washington, Johnson, and Iowa). 5. Block 62 (bounded by Linn, College, Gilbert, and Washington). 6. Block 43 (bounded by Gilbert, College, VanBuren, and Washington). 7. Block 63 (bounded by Linn, Burlington, Gilbert, and College). 8. Block 24 (bounded by Linn, Court, Gilbert, and Burlington). 9. Block 25 (bounded by Gilbert, Court, VanBuren, and Burlington). 10. Other blocks which could be evaluated for inclusion include Blocks 40, 41, 42, and 26 (bounded by VanBuren, Court, Johnson, and Iowa), and certain blocks lying south of Court Street, in the vicinity of the Lower Ralston Creek Neighborhood Project. As previously mentioned, the above analysis represents only an initial and preliminary review of blocks with potential for inclusion in an Urban designation of a revitalization I Revitalization Area. Further study and research with respect to area can proceed in the near future, if you so desire. I bdw2/7-10 `. cc: Don Schmeiser Jim Hencin I MICROFILMED BY JORM MICR+LAB �I CEDAR RAPIDS • DES MOINES _, I(� BLOCMI�INGGTO—N;--y� - ST NI �� u~i�v~i -1 � . , vF-iL�'""•n - � ....,. __._N—��L N - I � v = JI ElET J ST I UNIVERSITY OF IOWA q6 O L' P1 ~I 44 L IJ HARRIS ol� , (iy N ■ _ :nn: R Min! on ::nn No 1= p) pq mill INC ■"""- 6 v 1111 J IU• I 0GTOjjNN� 11 11�N OLI WA' C17 8 lI �� ll \I `` \� � 26 •�� _.2 � 1 ,� � vI t+w Cyvr[ 1~n� BENTON f' ST. 1 .�� 1 1 _ oLy1 ll W I �.,.. --'d - J _-� m J._ Q WALNUT �ST L-91 �IEl I - - � �.. �•'i OL'I I1_ �I_ 1 � JI � J s '� I i L.��-1J_ 'VrbAK PENEWAL AREA �'_l. iii i11l Ir !I t SMALL CITIES AREA FIRST' ST. -lT - -° rT�E # BLOCK 'S 00 11 �I��- I _ f_T1 POTENTIAL REVITAL12q-I-101� . II I H" -S , - _.. �'i,T TIT F �. - I � MICROFILMED BY JORM MICR�LAB ,II. CEDAR RAPIDS • DES MOINES 1 n 1 ` City of Iowa city MEMORANDUM DATE: November 13, 1980 TO: Mayor and Councilmembers %� FROM: Roger Scholten, Assistant City Attorney{" RE: Rock Island RR Update u` As a result of the litigation with the RR, two major items remain outstanding - the remand from the Supreme Court and the purchase of South Market Square. In regards to the remand, serious discussions have been held with the RR's counsel in an attempt to reach an agreement on the amount of back rent the City.owes for the portion of South Market Square not covered by the City's lease. It appears that any settlement would amount to approximately $100,000 including interest. I will present the computations of this amount to you at the time I seek your authorization for the settlement. The reason I have not moved to have the remand decided by the district court is that we also are attempting to purchase the property through the RR's counsel. At this time, the RR's counsel is trying to get the RR's Bankruptcy Trustee to allow it to negotiate the sale of South Market Square and set an initial sale price. Since their attorneys have filed a lien against the judgment against the City and won't be paid for their services until the City pays the judgment, I am.attempting to use that fact to encourage them to speed-up the sale of the parcel. Unfortunately, the massive job of disposing of the Rock Island assets is moving very slowly. As soon as I receive any sale offer, I will be discussing the matter with you. If you have any further questions, please contact me. MICROFILMED BY DORM MICR+LA9 CEDAR RAPIDS • DES MOINES A I I� 1 I i n 1 ` City of Iowa city MEMORANDUM DATE: November 13, 1980 TO: Mayor and Councilmembers %� FROM: Roger Scholten, Assistant City Attorney{" RE: Rock Island RR Update u` As a result of the litigation with the RR, two major items remain outstanding - the remand from the Supreme Court and the purchase of South Market Square. In regards to the remand, serious discussions have been held with the RR's counsel in an attempt to reach an agreement on the amount of back rent the City.owes for the portion of South Market Square not covered by the City's lease. It appears that any settlement would amount to approximately $100,000 including interest. I will present the computations of this amount to you at the time I seek your authorization for the settlement. The reason I have not moved to have the remand decided by the district court is that we also are attempting to purchase the property through the RR's counsel. At this time, the RR's counsel is trying to get the RR's Bankruptcy Trustee to allow it to negotiate the sale of South Market Square and set an initial sale price. Since their attorneys have filed a lien against the judgment against the City and won't be paid for their services until the City pays the judgment, I am.attempting to use that fact to encourage them to speed-up the sale of the parcel. Unfortunately, the massive job of disposing of the Rock Island assets is moving very slowly. As soon as I receive any sale offer, I will be discussing the matter with you. If you have any further questions, please contact me. MICROFILMED BY DORM MICR+LA9 CEDAR RAPIDS • DES MOINES A City of Iowa CRT) MEMORANDUM Date: October 28, 1980 To: All Police Personnel From: Dave Daley, Equipment Superintendent Re: Compressed Natural Gas Fuel System In talking to one of the officers the other day I discovered that there was an abundance of misinformation concerning the natural gas fuel system which the City is purchasing. Most questions seemed to come from three general categories: safety, performance, and practical/functional considerations. I will attempt to give you the pertinent facts as I know them in each of these categories. If you would like to discuss this system in person, please feel free to contact me. SAFETY The primary independent testing on vehicular natural gas systems was done under the sponsorship of the U.S. Department of Transportation in 1971. This series of tests included cylinder drop tests, sled -mounted component crash tests and full scale fixed barrier crash tests. In vehicle to vehicle crash equivalants the front end speeds were 42 miles per hour and the rear end speeds were 28 miles per hour. In four out of five barrier tests the natural gas tank and hold-down system were completely undisturbed by the crash. In the fifth test the hold-down system pulled loose and the tanks came through the back of the rear seat. In the test in which the tanks came loose there was a small natural gas leak at a valve which the testing laboratory had installed, there were no tank ruptures. The regular gas tank also became dislodged during this test and gasoline "poured out of the tank at a high speed". As a result of these tests natural gas equipment suppliers changed their mounting procedures to a much more substantial, transverse, two tank system that is almost universal now. Auto manufacturers, meanwhile, have left their fuel tanks where they have always been and these are the real hazard in a collision, not the natural gas cylinders. A 1979 study tracked 2,400 natural gas vehicles through 175 million miles and 1,360 collisions. This study showed no collision related fires, injuries or deaths that could be related in any way to the natural gas fuel system. I have been asked specifically about bullet penetration. I suppose that it is possible that an armor piercing bullet could penetrate a tank if it impacted on an angle perpendicular to the congruent line at any given point on the cylinder. I think it would be very difficult to create this situation in a laboratory setting let alone to have it randomly happen in the field. The comforting thing is that even if there were a penetration no explosion would result since natural gas will only ignite in a narrow five to 15 percent fuel/air mixture. Here again, your unleaded gas tank is the thing to be really feared. Gasoline has an ignition temperature 300 degrees lower than natural gas and it burns in a wide range of fuel/air mixtures. This is compounded by the fact that it is stored in a tank that you can puncture with a good ice pick. MICROFILMED BY JORM MICR+LAEI CEDAR RAPIDS • DES MOINES ais'3 0 �, 2 PERFORMANCE There will be a slight reduction in the beginning phase of acceleration since this system does not use an accelerator pump to "squirt" a little extra gas into the manifold. At idle or on throttle there should be no noticeable difference in performance. The fuel octane rating is 130 which should eliminate a lot of the nasty "pinging" problems we have had with our Buicks. Cold weather starting is much easier because the fuel is already gaseous so you don't have to worry about vaporizing it in a cold manifold. . PRACTICAL/FUNCTIONAL There are no tanks to change! You will simply pull up to the control panel, open the hood, plug in a fuel nozzle and turn a valve on the panel. The system will stop fueling when optimum pressure is reached and then you reverse the procedure. It is cleaner and easier than refueling with unleaded, and it consumes about the same amount of time. The dashboard will have a four position electrical switch to control whether natural gas or unleaded gasoline is being used and to transfer between the two. There is also a two position manual control cable to control air volume; this cable adjustment is not critical to the switching procedure and can be accomplished after the fuel switch over is completed. The equipment supplier and our staff will conduct full training sessions to ensure that every operator understands the system before they are required to operate it. 41P1rL1Tii I have tried to answer as many of your questions as I could without writing a book, but if there are further questions I would be glad to meet with any of you to discuss the system in greater detail. I am interested in cooperating with you on this project to make it successful since it provides us a way to save $50,000 or more annually and, perhaps more importantly, will allow us to avoid the kind of allocation system that many. law enforcement agencies have been forced to institute because of skyrocketing fuel costs. We want to provide you with a car that is, as economical as it can be without jeopardizing safety or functionality which we share with you as our first priorities. bdw/sp cc: City Council All Department Heads MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Q153 i I r �, 2 PERFORMANCE There will be a slight reduction in the beginning phase of acceleration since this system does not use an accelerator pump to "squirt" a little extra gas into the manifold. At idle or on throttle there should be no noticeable difference in performance. The fuel octane rating is 130 which should eliminate a lot of the nasty "pinging" problems we have had with our Buicks. Cold weather starting is much easier because the fuel is already gaseous so you don't have to worry about vaporizing it in a cold manifold. . PRACTICAL/FUNCTIONAL There are no tanks to change! You will simply pull up to the control panel, open the hood, plug in a fuel nozzle and turn a valve on the panel. The system will stop fueling when optimum pressure is reached and then you reverse the procedure. It is cleaner and easier than refueling with unleaded, and it consumes about the same amount of time. The dashboard will have a four position electrical switch to control whether natural gas or unleaded gasoline is being used and to transfer between the two. There is also a two position manual control cable to control air volume; this cable adjustment is not critical to the switching procedure and can be accomplished after the fuel switch over is completed. The equipment supplier and our staff will conduct full training sessions to ensure that every operator understands the system before they are required to operate it. 41P1rL1Tii I have tried to answer as many of your questions as I could without writing a book, but if there are further questions I would be glad to meet with any of you to discuss the system in greater detail. I am interested in cooperating with you on this project to make it successful since it provides us a way to save $50,000 or more annually and, perhaps more importantly, will allow us to avoid the kind of allocation system that many. law enforcement agencies have been forced to institute because of skyrocketing fuel costs. We want to provide you with a car that is, as economical as it can be without jeopardizing safety or functionality which we share with you as our first priorities. bdw/sp cc: City Council All Department Heads MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Q153 r MINUTES I AFFIRMATIVE ACTION TASK FORCE j CITY MANAGER'S CONFERENCE ROOM NOVEMBER 4, 1980 JJ 1 MEMBERS PRESENT: Eggers; Keating; Kucharzak; Marcus; McCartt; Meisel; Miller. MEMBERS ABSENT: Orelup; Yates. STAFF:i Berlin; Carroll; Helling; Morris; Williams; Woito. RECOMMENDATIONS 70 CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: I. The meeting was called to order at 10:08 A.M. by Chairperson, Bette Meisel. 2. Review of the Minutes. The minutes of October 21, 1980 were approved as read. 3. Discuss the draft of olic with Cit Rana er. Berlin thanked the members for their time and a fort on developing a draft of Policy. He stated that basically the substantive material was good, but there were areas where editing on language consistency was needed. The areas were identified and discussed. It was decided that Berlin will rewrite the cover letter to Employees. WOitO will edit the "Grievance Procedure" and Meisel will rewrite the Sections on "PolicyStatement and Program Guidelines", "Responsibility" and "Disemination" to include the corrections discussed. Copies of the final draft will be distributed to the members. Berlin also suggested that the Task Force hold a public hearing before presentating the draft of Policy to City Council. He stated that the hearing will give the community an opportunity to respond and provide a mechanism for building support for the Affirmative Action Policy. It was decided to hold a public hearing. A date and further arrangements will be furnished by Meisel at a later i date. 4. Arrange details of presentation to Council. Discussion was tabled until after the public hearing. S• The meeting was adjourned at 11:06 A.M. by Chairperson Bette Meisel. I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES CITY OF CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA CITY IOWA 52240 (319) 354.1800 November 14, 1980 PRESS RELEASE The Affirmative Action Task Force will hold a public meeting in the Council Chambers of the Civic Center on November 25 at 7:30 P.M. The Task Force will present a draft of its proposed Affirmative Action Policy for the City of Iowa City. Copies of the policy will be available on November 17 at the information desk of both the Civic Center and the Library. Interested persons are urged to obtain a copy of the policy to familiarize themselves with its contents before the meeting. City Manager, Neal Berlin, created the Task Force in July of 1981. Its membership includes representatives from the Human Relations Commission, the Civil Service Commission and City staff. Its task was to raviav th. present affirmative action policy and to make those changes necessary to update the document. The Task Force has drafted a policy which addresses: policy, goals, responsibility, time table, dissemination and grievance procedures. Its goal has been to prepare a viable document which clearly defines measurable objectives and responsibility for implementation. A new affirmative action program and plan will be prepared by the Human Relations Director after the adoption of the policy by the City Council. -0- MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ w DRAFT... AFFIRMATIVE ACTION POLICY I Introduction II _i III Responsibility City Council City Manager w DRAFT... AFFIRMATIVE ACTION POLICY I Introduction II Policy Statement and Program Guidelines III Responsibility City Council City Manager Human Relations Director Department Heads IV Dissemination V Goals and Timetables VI Grievance Procedure MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES als6 DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 1 I. INTRODUCTION Equal employment opportunity is the law of the land. It is mandated by the Fourteenth Amendment to the Constitution of the United States, various state constitutions, federal, state and local statutes, presidential and gubernatorial executive orders, federal and state administrative regulations, and an ever growing body of court decisions. The cumulative purpose of these authorities is two -fold: first, to guarantee that persons have genuine and equal access to available job opportunities, limited only by their individual merit and fitness to perform the work required; and second, to prevent, eliminate, and remedy discrimination in all aspects of employment based on race, creed, color, religion, sex, national origin, age, physical or mental handicap or disability, marital status, sexual orientation or other non -merit factors. Public employers, because of their unique status and obligations, are expected to take a lead role in assuring that these objectives are addressed and met. There is ample evidence demonstrating the inadequacy of relying merely on a statement of a non-discrimination policy. Accomplishment depends on positive efforts properly planned and executed. Therefore, the City of Iowa City has adopted the following Affirmative Action Policy and program guidelines in order to affirm our commitment to the goals of equal opportunity and affirmative action and to aggressively and systematically address' and implement our responsibility. The City of Iowa City shall also encourage positive affirmative action efforts from vendors, contractors, consultants and firms with which the City does business. A contract compliance policy shall be developed and adopted no later than six (6) months from adoption of this Affirmative Action Policy. II. POLICY STATEMENT AND PROGRAM GUIDELINES The City of Iowa City, through adoption of this Affirmative Action Policy, affirms its commitment to the provision of equal employment opportunities for all employees or potential employees of the City regardless of race, creed, color, sex, ancestry, religion, age, sexual orientation, marital status, mental or physical handicap or disability, except where age, sex, or physical ability constitute a bona fide occupational qualification necessary for job performance. In addition to impartial judgment in hiring and promotion, this Affirmative Action Policy shall also extend into the areas of firing, demotion, wages, fringe benefits, classifying, referring, and assigning employees, extending, or assigning facilities, training, or apprenticeships, as well as any other terms, conditions or privileges of employment. MICROFILMED BY JORM MIC R+LAB .{ CEDAR RAPIDS • DES MOINES f; DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 2 This Policy will be implemented by an Affirmative Action Program, which will encompass the following areas: 1. Dissemination of policy, internally and externally. 2. Assignment of responsibility for implementation. 3. Employment policies and procedures that ensure non-discriminatory effects. 4. Attainment of goals and objectives with appropriate timetables. 5. Job evaluation and hiring criteria to reflect actual job needs. 6. Utilization analysis of protected categories of the City of Iowa City including: placement, training, promotions, salary levels, and attrition rates. 7. Establishment of measurable and attainable hiring and promotional goals in each area of underutilization. 8. Orientation of staff, elected officials and members of boards and commissions to include education, sensitization and accountability. 9. Performance monitoring of Affirmative Action Program. III. RESPONSIBILITY It is the responsibility of the City of Iowa City to produce an environment in which a program of equal opportunity and affirmative action can be achieved, and in so doing to eliminate artificial barriers Ctoequal employment opportunities within the personnel system of the Y• City Council The City Council has the following responsibilities: 1. To adopt the Affirmative Action Policy. 2. To provide sufficient resources for the development and implementation of the Affirmative Action plan and program. 3. To evaluate all Council decisions in terms of their impact on affirmative action objectives. City Manager The City Manager, as the highest administrative official within the City, has overall responsibility for the implementation of this Affirmative Action Policy. The City Manager shall guide and support the efforts of the Human Relations Director in order to achieve a viable affirmative action plan and program. Human Relations Director The implementation of the Affirmative Action Policy through the development of an affirmative action plan and program is the responsibility of the Human Relations Director. A further responsibility is the monitoring of the program on a daily basis by the Director, department staff and/or any other employees so designated by the Director. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i. i DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 2 This Policy will be implemented by an Affirmative Action Program, which will encompass the following areas: 1. Dissemination of policy, internally and externally. 2. Assignment of responsibility for implementation. 3. Employment policies and procedures that ensure non-discriminatory effects. 4. Attainment of goals and objectives with appropriate timetables. 5. Job evaluation and hiring criteria to reflect actual job needs. 6. Utilization analysis of protected categories of the City of Iowa City including: placement, training, promotions, salary levels, and attrition rates. 7. Establishment of measurable and attainable hiring and promotional goals in each area of underutilization. 8. Orientation of staff, elected officials and members of boards and commissions to include education, sensitization and accountability. 9. Performance monitoring of Affirmative Action Program. III. RESPONSIBILITY It is the responsibility of the City of Iowa City to produce an environment in which a program of equal opportunity and affirmative action can be achieved, and in so doing to eliminate artificial barriers Ctoequal employment opportunities within the personnel system of the Y• City Council The City Council has the following responsibilities: 1. To adopt the Affirmative Action Policy. 2. To provide sufficient resources for the development and implementation of the Affirmative Action plan and program. 3. To evaluate all Council decisions in terms of their impact on affirmative action objectives. City Manager The City Manager, as the highest administrative official within the City, has overall responsibility for the implementation of this Affirmative Action Policy. The City Manager shall guide and support the efforts of the Human Relations Director in order to achieve a viable affirmative action plan and program. Human Relations Director The implementation of the Affirmative Action Policy through the development of an affirmative action plan and program is the responsibility of the Human Relations Director. A further responsibility is the monitoring of the program on a daily basis by the Director, department staff and/or any other employees so designated by the Director. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i. j I e-1 DRAFT... AFFIRMATIVE Ac TION POLICY NOVEMBER 10, 1980 Page 3 Responsibilities of the Human Relations Director include, but are not limited to, the following: 1. General direction, coordination and assignment of responsibility for the day-to-day operation and implementation of programs established under the affirmative action plan. 2. Assisting department heads and other personnel in meeting their responsibilities under the plan. 3. Implementing specific auditing and reporting systems that will a. Measure effectiveness of the City's program on a quarterly basis and determine the degree to which goals and objectives have been attained; b. Indicate need for remedial action and take steps to generate required action. 4. Ensuring that all employment policies and practices of the City are administered without regard to race, creed, color, sex, ancestry, religion,age, sexual orientation, marital status, physical or mental handicap or disability, except where age, sex or physical ability constitute a bona fide occupational qualification necessary for job performance. 5. Reviewing qualifications of all employees on a continuing basis to ensure that minority, female and other protected employees are given full employment opportunities. 6. Ensuring that all employees are provided with opportunity for in- house counseling regarding their career development. 7. Serving as liaison between the City and review agencies. 8. Serving as liaison between the City and all protected classes. 9. Developing a procedure for accepting and ensuring a thorough and timely review of all complaints regarding alleged discrimination, harassment or unfair treatment in the areas under the purview of the affirmative action plan. 10. Ensuring that management employees understand that a continuing evaluation of their work performance will include emphasis on their affirmative action efforts and results. 11. Keeping management informed of the latest developments in the entire equal employment opportunity area. Department Heads It is the responsibility of each department head to ensure that affirmative action is a reality and that affirmative action objectives are being met 'in'their departments. An employee within each department may be designated to serve as the equal opportunity and affirmative action representative, fulfilling any of the duties listed below. However, the department head is ultimately responsible for the successful implementation of the program within his or her department. Responsibilities include, but are not limited to, the following: 1. Giving assistance establishment of department. to the Human Relations Director in the appropriate goals and timetables in their MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i DRAFT...AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 4 2. Regularly auditing employment policies and procedures in their department, identifying problems and implementing appropriate action to remove impediments which stand in the way of meeting goals and timetables. 3. Conducting discussions at least quarterly with all employees concerning the affirmative action program, in order to ensure that policies and procedures are understood and are being implemented. 4. Answering employees' questions regarding affirmative action. 5. Facilitating the resolution of employee complaints as outlined in the complaint procedures herein. IV. DISSEMINATION In order to assure a viable affirmative action program, an active dissemination program must be pursued. This should consist of a two- fold procedure. A. Internal; i.e., notification of all City employees; and B. External; i.e., notification of the general public with particular emphasis on: 1) potential employees; 2) recruitment sources; 3) vendors, subcontractors, consultants and firms with which the City does business; 4) unions and professional organizations. These groups will be kept informed of the City's policy in writing, through personal contact and a variety of other appropriate means. Dissemination shall be accomplished by, but not limited to, the following means: 1. A copy of this Policy shall be distributed to all City employees. This should be done at the time of hiring, with the exception of current City employees who shall be given a copy forthwith. 2. All orientation programs must include a discussion of this Policy, and all personnel training programs must be sensitive to affirmative action issues and concerns. 3. Where appropriate, the City will distribute information through internal communication and all available news media about affirmative action programs, progress reports, hiring and promotion of minority, female and other protected employees. 4. Each department head will regularly explain how employees can avail themselves of the program and shall provide a forum for such discussion. 5. The City's equal employment opportunity policy and current Equal Employment Opportunity Commission posters shall be clearly posted on City bulletin boards. 6. A copy of the Affirmative Action Policy and programs will be maintained in every department and will be available to all employees. 7. Department heads will be kept apprised of the current local, state and federal equal employment laws and affirmative action regulations. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ai66 J I E p i i i � I i i I i i DRAFT...AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 4 2. Regularly auditing employment policies and procedures in their department, identifying problems and implementing appropriate action to remove impediments which stand in the way of meeting goals and timetables. 3. Conducting discussions at least quarterly with all employees concerning the affirmative action program, in order to ensure that policies and procedures are understood and are being implemented. 4. Answering employees' questions regarding affirmative action. 5. Facilitating the resolution of employee complaints as outlined in the complaint procedures herein. IV. DISSEMINATION In order to assure a viable affirmative action program, an active dissemination program must be pursued. This should consist of a two- fold procedure. A. Internal; i.e., notification of all City employees; and B. External; i.e., notification of the general public with particular emphasis on: 1) potential employees; 2) recruitment sources; 3) vendors, subcontractors, consultants and firms with which the City does business; 4) unions and professional organizations. These groups will be kept informed of the City's policy in writing, through personal contact and a variety of other appropriate means. Dissemination shall be accomplished by, but not limited to, the following means: 1. A copy of this Policy shall be distributed to all City employees. This should be done at the time of hiring, with the exception of current City employees who shall be given a copy forthwith. 2. All orientation programs must include a discussion of this Policy, and all personnel training programs must be sensitive to affirmative action issues and concerns. 3. Where appropriate, the City will distribute information through internal communication and all available news media about affirmative action programs, progress reports, hiring and promotion of minority, female and other protected employees. 4. Each department head will regularly explain how employees can avail themselves of the program and shall provide a forum for such discussion. 5. The City's equal employment opportunity policy and current Equal Employment Opportunity Commission posters shall be clearly posted on City bulletin boards. 6. A copy of the Affirmative Action Policy and programs will be maintained in every department and will be available to all employees. 7. Department heads will be kept apprised of the current local, state and federal equal employment laws and affirmative action regulations. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ai66 J I I i1--) . DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 5 V. ESTABLISHMENT OF GOALS AND TIMETABLES A. Initial city-wide and departmental evaluations. "Minorities" as used herein shall include all affected and/or under -represented groups which constitute protected classes for purposes of affirmative action. Within six weeks after adoption of this Affirmative Action Policy by the City Council, the Director of Human Relations will prepare and issue to the City Manager and the City Council, and to all department heads, an Affirmative Action Report which contains the following: 1. Representation of minorities and females in City positions by job category as compared to representation of whites and males in the same categories. 2. Comparison of minorities and females employed by the City by salary level as compared to whites and males. 3. Number of minorities and females in City positions as compared to their representation in Iowa City/Johnson County population and to the Iowa City/Johnson County labor force. 4. Unemployment rates for minorities and females in Iowa City/Johnson County labor market as compared to the rate for whites and males. 5. Number of minorities and females in City positions by occupation, as compared to their general representation in these occupational groups. 6. An analysis of turnover rates of minorities, females and other affected and/or underrepresented groups compared with the turnover rates of whites and males. During the month following the receipt of the above Report, each department head shall review the Report and, in particular, the analysis of minority, female, affected and/or other under- represented group utilization within his or her respective department. Within one month following the issuance of the Report, the Director of Human Relations shall coordinate planning sessions with each department head for the purpose of identifying major areas of equal opportunity concerns and establishing specific objectives, goals, and timetables for the Affirmative Action Plan. Such objectives, goals and timetables, when identified and formalized with their respective procedures, shall be presented to the City Manager for review and approval within one month. B. On-going progress reports. By October 1 of each subsequent fiscal year, the Human Relations Director shall prepare and issue ah Affirmative Action Status Report, which report shall contain the following: MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a 1__*�. ri DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 6 1. Representation of minorities and females in City positions by job category as compared to representation of whites and males in those same categories. 2. Annual salaries of minorities and females employed by the City by salary levels, as compared to whites and males. 3. Number of minorities and females in City positions as compared to their representation in Iowa City/Johnson County population and to the Iowa City/Johnson County labor force. 4. Unemployment rates for minorities and females in Iowa City/Johnson County labor market as compared to unemployment rates for whites and males. i 5. Number of minorities and females in City positions by occupation as compared to their general representation in these occupational groups. 6. Analysis of turnover rates of minorities, females, or affected and/or under -represented groups as compared with the turnover rates of whites and males. Each Annual Report will also contain the following performance assessments: 1. Applicant flow by race, sex, source of applicant and job applied for. 2. Transfers, promotions, demotions, hires, discharges, training opportunities and other conditions of employment by race, sex and job category as specified by the Human Relations Director. By November 1 of each year, or no later than one month after the first Annual Report, each department head shall review the Affirmative Action Status Report with appropriate personnel in their own department, and shall proceed to analyze their department's position in relation to the Report. By December 1, each department head shall meet with the appropriate Human Relations representative for the purposes of assessing attainment of last year's departmental goals as a guide for the future, and setting departmental affirmative action goals for the next fiscal year. By January 1 of each year, the City Manager shall review and approve all goals for the upcoming fiscal year and shall make an Annual Report to the City Council on progress made on the City's annual and long-term affirmative action goals, with observations on budget implications. The Human Relations Department shall issue quarterly reports on progress in the attainment of fiscal year affirmative action goals. I g MICROFILMED BY JORM MICR+LA6 i If CEDAR RAPIDS • DES MOINES I i DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 7 VI. GRIEVANCE PROCEDURE The following procedure is available for grievances filed pursuant to the Affirmative Action Policy herein and subsequent Plan adopted. I A. Grievance defined A grievance within the meaning of these rules is a dispute between the City and a particular employee or group of employees over an interpretation or application of the rules or procedures promulgated by the City. Any employee of the City of Iowa City alleging a violation of his or her civil rights may at his or her option request a hearing before the City-wide Grievance Committee. This option shall not preclude SIMULTANEOUS filing of a complaint or an action under local, state or federal law. The Human Relations Department shall provide the employee with the proper officials and/or addresses for proper filing of a local, state or federal complaint, together with a list of remedies and filing timelines. Under the City ordinance as currently interpreted, local complaints may not be lodged by City employees before the Iowa City Human Rights Commission. Nothing herein shall be construed to interfere with City employees' rights under civil service. Any matter which is the subject of a Union grievance shall not be the subject of a grievance herein. B. Grievance procedure For purposes of calculating time periods, "working days" shall not include days when either party to the grievance is absent. Parties may also agree to extend time periods. 1. Step 1 The grievance shall be presented in writing by the grievant to the grievant's immediate supervisor within ten (10) working days of the event giving rise to the grievance. The supervisor shall deliver a response to the grievant within five (5) working days of receipt of said grievance. If no response is received, the grievance will be deemed to proceed to Step 2, unless otherwise satisfactorily resolved. Department heads and employees reporting to the City Manager shall proceed immediately to Step 3 of the Grievance Procedure. Any resolution of grievance between the City and the grievant at Step 1 of the grievance procedure shall be considered as non -precedent setting. I a r�6 MICROFILMED BY DORM MIC R?LAB CEDAR RAPIDS • DES MOINES l if: DRAFT...AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 8 2. Step 2 If the grievance is not resolved at Step 1, the grievant shall, within five (5) working days, present a written copy of the grievance, signed by the grievant, to the department director and to the Human Relations Department. The grievance shall contain a statement of the facts and the sections of the rules or provisions violated, and shall state what remedy or relief is desired. Parties may mutually agree to extend time periods. The Department Director, one Human Relations staff person, and the grievant will meet within ten (10) working days of receipt of a Step 2 grievance in an attempt to resolve the grievance. The Department Director will respond in writing to the grievant within five (5) working days after such meeting. 3. Step 3 A grievance not resolved by Step 2 shall be submitted to the City Manager or his or her designee within ten (10) working days of the receipt of the Step 2 response. The City Manager will respond in writing within ten (10) working days. The grievant may request a meeting with the City Manager before a decision is rendered. 4. Step 4 A grievance not resolved in Step 3 shall, at the option of the grievant, be submitted to the City-wide Grievance Committee. The Grievance Committee, at a time mutually convenient to the grievant and Committee members, shall receive oral and written testimony, evidence relating to the grievance being heard, question witnesses, receive reports, conduct itself as a full hearing board and protect appropriate due process rights of all parties to the grievance. Within ten (10) working days of the conclusion of such hearing, the Grievance Committee shall issue a written' decision, sustaining, modifying or revoking the grievance in whole or in part, and specifying the relief to be granted the grievant. Such grievance procedure shall be non-binding and shall in no way be construed to limit, affect or diminish the employee's right to pursue any and all state, local and/or federal remedies, whether statutory, administrative or constitutional. C. City-wide Grievance Committee MICROFILMED BY JORM MICR+LA© CEDAR RAPIDS • DES MOINES m a ■ I Rig DRAFT... AFFIRMATIVE ACTION POLICY NOVEMBER 10, 1980 Page 9 1. Structure The City-wide Grievance Committee shall consist of three voting members, with the Director of Human Relations sitting as Chair and ex -officio, non-voting member. The City Manager will appoint one member. The grievant shall appoint one member. The first two members appointed, as above, shall appoint the third member. All members of said Committee shall be current City employees. 2. Voting on Decisions Arising from Hearings Majority vote (two out of three members) must be noted in written ballot to sustain Committee decisions arising from grievances. 3. Procedure Before Committee - Step 4 The written grievance shall state the following: Grievant's name Department and Division Job Classification Statement of Grievance Summarization of Previous Steps in Grievance Relief or Resolution Sought by Grievant Signature of Grievant A copy of the written decisions and all prior grievance steps must be attached and become part of the record. The grievant may obtain representation or legal counsel for such hearing, provided that said counsel be at grievant's own expense. The Chairperson of the City-wide Grievance Committee shall preside at the hearing. A hearing before the Committee shall not be open to the public unless a public hearing is requested by the grievant. Hearings shall be informal, and technical rules of evidence shall not apply. All due process rights of parties to a grievance hearing shall be protected. All individuals, except witnesses concerned with the grievance, may appear in person or may designate a represen- tative to appear in their behalf and present the appropriate position. Witnesses must appear in person. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M i DRAFT... AFFIRMATIVE AAfION POLICY n NOVEMBER 10, 1980 Page 10 The City-wide Grievance Committee shall have the power to request witnesses. If witnesses are not requested, a decision may be given on the basis of information available. If no decision can be given without additional information or witnesses, the hearing shall be recessed for up to three working days. When the necessary witnesses or information is available the parties involved will be notified and the information or witnesses obtained in a scheduled continuation of the hearing. Oral testimony, facts, documents or other materials presented in hearings must be relevant to the original incident which gave rise to the grievance. Any evidence, testimony, documents or materials that do not meet this criteria may be excluded upon decision of the Chair with majority vote of members of the Committee. The Committee shall not consider any materials beyond those presented orally or in writing. The Committee will make no assumptions of guilt or innocence of any party to the grievance, but will be guided solely in the decision by the facts presented at the hearing; and decisions will be determined from all the evidence presented on the record as a whole. The results of the hearing will be given in writing to all parties involved, to the City Manager and to the affected department and division heads. Any action taken by the City-wide Grievance Committee shall be considered a class action, and no punitive recourse shall be taken by supervisors, department or division heads. THERE WILL BE NO RETALIATION FOR FILING A GRIEVANCE; and any such retaliation may be the subject for grievance hereunder. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES M DRAFT AFFIRMATIVE ACTION TASK FORCE RECOMMENDATIONS TO CITY COUNCIL 1. One-time Review of Plan: The Affirmative Action Task Force shall be reconstituted for a one- time review of the Affirmative Action Plan, such review to be carried out no later than eighteen (18) months after the City Council's adoption of the Affirmative Action Policy. The Task Force shall review said Plan as it relates to the intent of the Policy, and shall submit a Report to the City Manager pursuant to such review. 2. Human Rights Ordinance: The Iowa City Human Rights Ordinance shall be amended to allow City employees the option of filing a complaint before the local Human Rights Commission; or alternatively, that said Ordinance be clarified so that City employees are not misled as to unavailability of filing with the local Commission. 3. Recruitment Funds: In order to provide for the increased expenses of recruitment, which will include advertisement in minority publications and journals and outreach efforts made by staff, it is recommended that a special recruitment fund be created for use by all City departments. The fund will be administered by the Human Relations Department, and will assure that efforts are made above and beyond traditional employment procedures. P ISS 'i i, j i i 'i j MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES . �� Johnson Cr`nty Council of Governr► nts 410 E Vv(nhin9tcnSt bvvj 0iy Iain 52240 roo v November 14, 1980 TO: Iowa City Councilmembers FROM: Pam Ramser As part of the joint hearing sessions this year, a meeting is being planned to discuss the programs and funding requerts of agencies seeking funding from two or more of the three participating funding bodies. The tentative date for this meeting is Wednesday, December 3rd, at 7:00 p.m. It will be held in the basement of the First Christian Church. United Way will be chairing this session, as it has the Others. It is my understanding that the discussion is in- tended to focus on agency programs, program changes, and any concerns that funding body members may have in this re- gard. It is not the purpose of the discussion to consider probable funding from each body. Those of you who attended the hearing on October 29th will remember the discussion of Willow Creek Neighborhood Center's programming. I believe this was a most enlightening dis- cussion for everyone in the way it addressed the Center's role in meeting the changing needs of the Mark IV area com- munity. This is the kind of discussion I think we all hope to see at the December 3rd session. I think it would be desirable, if possible, for the three members who have attended the hearings to attend this meet- ing. In addition, one or two others might find it helpful to attend. I will meet with the Council briefly this coming Monday to confirm the time and date of the meeting and to answer any questions you may have concerning it. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a�s7 i 'i s i. Johnson Cr`nty Council of Governr► nts 410 E Vv(nhin9tcnSt bvvj 0iy Iain 52240 roo v November 14, 1980 TO: Iowa City Councilmembers FROM: Pam Ramser As part of the joint hearing sessions this year, a meeting is being planned to discuss the programs and funding requerts of agencies seeking funding from two or more of the three participating funding bodies. The tentative date for this meeting is Wednesday, December 3rd, at 7:00 p.m. It will be held in the basement of the First Christian Church. United Way will be chairing this session, as it has the Others. It is my understanding that the discussion is in- tended to focus on agency programs, program changes, and any concerns that funding body members may have in this re- gard. It is not the purpose of the discussion to consider probable funding from each body. Those of you who attended the hearing on October 29th will remember the discussion of Willow Creek Neighborhood Center's programming. I believe this was a most enlightening dis- cussion for everyone in the way it addressed the Center's role in meeting the changing needs of the Mark IV area com- munity. This is the kind of discussion I think we all hope to see at the December 3rd session. I think it would be desirable, if possible, for the three members who have attended the hearings to attend this meet- ing. In addition, one or two others might find it helpful to attend. I will meet with the Council briefly this coming Monday to confirm the time and date of the meeting and to answer any questions you may have concerning it. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a�s7 'i s i. s i. 101 VEENSTRA & KIMM, INC. ENFIiINLE103 Y+ III ANNI W, Inu Yll':I It AN Y. I it 111 l/uit, 11.41 "NI, '.I III II 11,11 11 LI.. Nit 1101", IIa;A "w"', '. 1'. :: S BINII November 10, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS PROJECT WEEKLY PROGRESS REPORT NO. 17 This is to report progress on the River Corridor Sewers project for the week ending November 8, 1980, and to provide information regarding the contractor's plans for the weeks ahead. Crew No, 1 continued installing 36 -inch pipe in Dubuque Street north of Park Road. Progress has been excellent since no rock has been encountered. The reach from Park Road north to Taft Speedway includes about 2,800 linear feet of 36 -inch pipe, As of November 8, a total of 1,300 feet has been installed. Crew No. 2 laid all of the 16 -inch ductile iron pipe in Riverside Drive, The crew then moved to Madison Street for cleanup and fixture adjustment between Iowa and Bloomington, The crew did not install any additional 27 -inch pipe, Affholder has changed his plans. He now plans to finish the Riverside tunnel before moving to the drain line at the waterlent.• Completion of the tunnel is anticipated f ovember D& C Metro completed paving the intersection of Burlington and Madison. They completed paving College Street, Metro is starting to set forms on Madison between Iowa and Jefferson. The east lane is scheduled for paving on Tuesday morning. The University has completed all of its underground work in this area. U&I is proceeding along Madison Street with driveways and sidewalks. U"KfJN cc: Charles J, Schmadeke W. L. Levay 111 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES e JE r_, MONTHLY REPORT POI. i.ce Department October, 1.980 Whew! Either cooler weather, the growing wave of conservatism, or a return to sanity in our community induced a marked decline in citizen generated requests for police services. The decline was substantial and long overdue. Maybe the armpits of the uniform shirts will have time to dry out now, the decline was the first :substantial reduction in called for services in 1980, with 2,492 complaints received in October as compared to 23863 in September. Almost every category of reported activities declined somewhat or remained steady as compared to the were: prior month. The only exceptions Category Rape Larceny/Theft Sex Offenses Controlled Substances Disorderly Conduct Mental Assists and Service Animal Calls September October 0 i i 199 I 8 14 2 5 r_, MONTHLY REPORT POI. i.ce Department October, 1.980 Whew! Either cooler weather, the growing wave of conservatism, or a return to sanity in our community induced a marked decline in citizen generated requests for police services. The decline was substantial and long overdue. Maybe the armpits of the uniform shirts will have time to dry out now, the decline was the first :substantial reduction in called for services in 1980, with 2,492 complaints received in October as compared to 23863 in September. Almost every category of reported activities declined somewhat or remained steady as compared to the were: prior month. The only exceptions Category Rape Larceny/Theft Sex Offenses Controlled Substances Disorderly Conduct Mental Assists and Service Animal Calls September October 0 0 199 200 8 14 2 5 220 221 2 9 464 569 64 yy Arrests, citations and tickets issued followed the same pattern with 3,634 in October as compared to 4,018 in September. Investigative activities continued at a high level with substantial effort and resources expended on the half mil local coin shop. lion dollar theft of a Several officers received supplementary training during October. Two officers attended a special Forensics course in Des Moines. Two Evansants took-partded in a SupervisorCrime S y Course offered in Cedar Rapids. Sergeant and will be Officer B in"attemptingptosbring1a1similarsession programltogIowauCity. Finally, Officer Becky Neuzil attended a conference in Albuquerque on women in law enforcement. She came back with some excellent ideas and full tests, tentativelywill be active in scheduledfor April, 1981. Becky's role will be to assist the Department in assuring positive affirm- ative action efforts and results in the Police Department. increase Animal Control activities declined moderately but were offset by thr. reduction 1ofPstaffinolice �gphoursninetherAnimalts in tShhis eltercappearialty atoahavh to the decline of activity. elerl Statistical summaries are attached. MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES I