Loading...
HomeMy WebLinkAbout1980-11-04 Bd Comm minutes`// MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 9, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, Hotka, Schwab. MEMBERS ABSENT: Sanders. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL j None. REQUEST TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN The Commissioners welcomed James Schwab to the Commission. Hamilton moved, Fett seconded, to approve the minutes of the August 26, meeting as read. Approved unanimously. Solar Grant Proiect Tinklenberg reported that the bid proposal by Easton Solar - , -,- Works, on the domestic hot water system, has been accepted and signed. The differences on the bid on the greenhouse have been pretty much worked out and as a result the cost has gone up. The total adjusted bid is $5,279, up from the original bid of $4,850. The changes and references in the specifications will be drawn together into one document. The owner has obtained the additional funds necessary and the only thing remaining to be done before work can proceed is to set up the escrow account for the project. There was a consensus to continue with the project and the bidders recommended. I Eneray Director ---1` It was suggested to include information on where to locate local commercial firms, in the various energy conservation fields, in the yellow pages. Also, it was decided to include a note in the directory that information for most of the listed organizations will be on file at the Public Library.. The new intern will' work l up a new draft prior to the next RCC meeting. MICROFILMED BY JORM MICR+LAB f CEDAR RAPIDS • DES MOINES s MINUTES RESOURCES CONScAVATION COMMISSION SEPTEMBER 9, 1980 Page 2 Other Business Tinklenberg asked if the RCC wished to establish a policy concerning the awarding of the Certificates of Appreciation. The Commissioners agreed to award the certificates to those who have served full terms and to any others who have made a significant contribution to energy conservation in Iowa City. Tinklenberg read the resignation of Keith Gormezano. The agenda for the September 23, meeting is as follows: -Zoning Ordinance -Energy Directory -Election of Vice -Chair -Solar Grant Project Update The meeting adjourned at 5:50 P.M. Respectfully submitted, Roger Tinklenberg. Patrick Fett, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i I j I i i i j i 1 k MINUTES RESOURCES CONScAVATION COMMISSION SEPTEMBER 9, 1980 Page 2 Other Business Tinklenberg asked if the RCC wished to establish a policy concerning the awarding of the Certificates of Appreciation. The Commissioners agreed to award the certificates to those who have served full terms and to any others who have made a significant contribution to energy conservation in Iowa City. Tinklenberg read the resignation of Keith Gormezano. The agenda for the September 23, meeting is as follows: -Zoning Ordinance -Energy Directory -Election of Vice -Chair -Solar Grant Project Update The meeting adjourned at 5:50 P.M. Respectfully submitted, Roger Tinklenberg. Patrick Fett, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i ; -1\ MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 23, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Hamilton, Hotka, Sanders. MEMBERS ABSENT: Fett, Schwab. STAFF PRESENT: Tinklenberg. SUMMARY OF DISCUSSION: No formal actions were taken because of a lack of a quorum. The next meeting is scheduled for October 28. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. d MICROFILMED BY JORM MICR+LAB - CEDAR RAPIDS • DES MOINES 99y i i I I ; z ' Y / I I { I d.; I, L II I 1 1 f. -1\ MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 23, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Hamilton, Hotka, Sanders. MEMBERS ABSENT: Fett, Schwab. STAFF PRESENT: Tinklenberg. SUMMARY OF DISCUSSION: No formal actions were taken because of a lack of a quorum. The next meeting is scheduled for October 28. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. d MICROFILMED BY JORM MICR+LAB - CEDAR RAPIDS • DES MOINES 99y i i I I ; / l A MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SEPTEMBER 23, 1980 4:30 P.M. LAW LIBRARY, CIVIC CENTER i MEMBERS PRESENT: Terry, Eskin, Pepper, Madsen. I MEMBERS ABSENT: Washburn. OTHERS PRESENT: Blough, Daum, Kalergis from Hawkeye CableVision; Stratton from Daily Iowan. STAFF PRESENT: Shaffer. RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Shaffer reported tremendous growth in cable access TV production equipment usage by the City, library and community users. Shaffer reported he has trained over 50 persons on video production equipment to date. Hawkeye reported acceptance and activation of Phase 2A raising the number of homes passed in Iowa City to 7,758 or 49% of the homes in Iowa City. Nearly 3,000 persons have the possibility of viewing cable TV at home in Iowa City. Homes will soon be hooked up at the rate of almost 300 per week. MEETING CALLED TO ORDER: Meeting called to order at 4:35 P.M. MINUTES: Moved by Terry, seconded by Madsen, to approve minutes. Minutes approved unanimously. ANNOUNCEMENTS: The next BTC meeting is October 21, 1980, 4:30 P.M. in the Conference Room of the Civic Center. Pepper passed out an article which appeared in the Des Moines Register September 16, 1980 about some cable companies' approaches to obtaining cable franchises from cities. The article was entitled "The $200 for $12 Million Cable". 1999 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ..!, Broadband felecomm-' 'cations Commission September 23, 1980 ! 1 Page 2 PUBLIC DISCUSSION: None. SPECIALIST'S REPORT: Shaffer reported statistics on access production equipment usage. This equipment consists of Hawkeye s one color Portapak and two black and white Portapaks provided by the City and the Library. During July, 1980 this equipment was used 20 times for a total of 40 hours by eight different users. During August, 1980, the equipment was used 36 times for 122 hours by 11 different users. During September, 1980, the equipment was used 60 times for 233 hours by 15 different users. During this three month period the times the equipment has been used has tripled, and the hours of usage has multiplied by six times. Shaffer reported nubmers of persons trained through his production workshops to date, which included over 50 persons from the City staff, the Library staff and several community organizations including Old Brick, WRAC (Women's Resource Center), the Food Co-op, and others. Shaffer reported on the number and kinds of complaints he recieved over the last month concerning cable TV and/or its installation. Shaffer reported 10 complaints which were all resolved or are in the process of being resolved. Complaints range from lawn and tree damage to problems involving obtaining security boxes and remote control devices. Shaffer invited BTC members to attend his production workshops. Madsen and Terry would like to attend the next workshop session. The following questions were raised by Commissioners to Hawkeye representatives. If apartment buildings with more than five units need an agreement signed by the owner in order to have cable TV installed in any of the five units? The answer was yes. What was being done to advertise the programs being shown on the access.channels and what more could be done was asked. The access channels' contents are publicized through the community programming guide cable TV channel and Diversions from the Press -Citizen. Those wishing to have program offerings included in Diversions (to be on the access channels) should give the program title and description to Kalergis three weeks in advance of when it is to be aired. The need to have good technical repair procedures technicians lined up was stressed. Because there is little portable equipment available at this point, it needs to be fixed quickly. Kalergis reported this problem was being worked on. Pepper m is important that citizens know all the options available mentioned it them when j the sign up for cable. That is, that they know basic service can be purchased for $7.95 per month, and two additional pay channels could be purchased for two additional prices. Pepper had received inquiries from citizens asking if they had to buy cable TV for $21.95 and had no other option available to them. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Broadband Telecommi' rations Commission September 23, 1980 Page 3 HAWKEYE'S REPORT: Blough presented a letter to the BTC stating Hawkeye has accepted and activated Phase 2A. The letter states this means 49% of all homes in Iowa City are now passed by serviceable activated plant. Blough stated over 90% of Iowa City should be passed by serviceable plant by the end of 1980. As many as 3,000 people are now hooked up and can view cable TV in Iowa City. As many as 300 units per week are going to be hooked up soon. Almost 60% of the homes approached by Hawkeye want cable TV. Daum reported 1400 citizens came to Hawkeye's grand opening. Kalergis asked for input on how to avoid problems of no shows for studio reservations. It was suggested that this problem situation should be watched and monitored. If it grows then the BTC would discuss options involving user loss of privileges or user deposits or fines. Kalergis reported ATC's supplier is having trouble getting the new 1640 Sony camera and that is what is holding up the receipt of the second portable production system to Iowa City. Provisions have been made to rent equipment from Synthesis in those instances when other production equipment is down or not available. The studio package is in place and operable. Questions were raised regarding noise or a hum on some cable channels with FM background music and what the problem was with the weather channel. Blough said Hawkeye would check on both of these problems and 1 . try to resolve them. NEW BUSINESS: None. ADJOURNMENT: Moved by Terry, seconded by Eskin, to adjourn. Unanimously approved. Adjournment at 6:00 P.M. I Respec fully submitted, f Willam Drew Shaff Broadband Telecommunications Specialist I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 0 1 I J7z MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B OCTOBER 8, 1980 MEMBERS PRESENT: Berry, Crum, Hillman, Humbert, McLaughlin, Phelps, Riddle, Robertson MEMBERS ABSENT: Wooldrik STAFF PRESENT: Showalter, Howell, Christner, Harney, Kelso, Weigandt GUESTS PRESENT: Anne Glenister (Project GREEN) RECOMMENDATIONS TO THE CITY COUNCIL * New officer elections: James Berry, Chair; Betsy Hillman, Vice Chair. * Moved by Hillman, seconded by Riddle to approve the C.I.P. as amended. Unanimous. FY82 Recreation Center addition to provide four racquetball/handball courts FY82 Miller Park FY83 Neuzil Tract FY84 Southwest Park FY85 Caroline Park FY86 City Park Pool * Moved by Hillman, seconded by McLaughlin to reaffirm the earlier motion by the Commission on the Neuzil tract, and to pursue the acquisition of the Neuzil tract. Unanimous. April 11, 1978 motion: That the south 200' (approximately 3 acres) of the Neuzil tract be purchased for a price not to exceed $25,000 per acre. The purchase would be financed as follows: University Heights paying 1/4, Iowa City 1/4, and 1/2 H.C.R.S. grant. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Riddle, seconded by Humbert that the minutes of the September 10 meeting be approved•as written. Unanimous. A discussion was held on Capital Improvement Plan projects as proposed by Showalter. The areas of priority as set out by the Comprehensive Plan are in the areas of Miller Avenue; an area on Iowa City's southwest side, possibly south of Willow i Creek Park; Caroline Court; Scott Boulevard; and Foster Road extension east of Dubuque Street. Another important project is an addition to the Recreation Center to provide four more racquetball/handball courts, each 20' x 40' x 20'. Hillman asked about the possibility of purchasing the Neuzil tract (off Marietta Avenue). This had been discussed as the October 11, 1978 meeting, and it was recommended at that time that the south 200' (approximately 3 acres) of the Neuzil tract be purchased for a price not to exceed $25,000 per acre. The purchase would be financed as �5 follows: University Heights paying 1/4, Iowa City 1/4, and 1/2 H.C.R.S. grant. Also discussed was the possibility of leasing a wooded area off Caroline Court. The Commission recommended the following C.I.P. projects to the City Council: FY82 Recreation Center addition to provide four racquetball/handball courts FY83 Miller Park MICROFILMED BY - JORM MICR+LAB CEDAR RAPIDS • DES MOINES October 8, 1980 Minutes, Page 2 FY83 Neuzil Tract FY84 Southwest Park FY85 Caroline Park FY86 City Park Pool Moved by Hillman, seconded by Riddle to approve the C.I.P. as amended. Unanimous. t lin to reaffirm the earlier motion by the Moved by Hillman, seconded by McLaugh Commission on the Neuzil tract, and to pursue the acquisition of the Neuzil tract. Unanimous. COMMITTEE REPORTS d Hillman had no report from the Ralston Creek committee. Robertson reported that the Riverfront Commission will have a dedication for the Sturgis Ferry boat ramp, but a date has not been set. CHAIR REPORT Crum read a letter to the editor of the Iowa City Press -Citizen from October 8 which commended the city for the excellent appearance of the parks. There was a short discussion on funding the Children's.Museum. For FY80 the budget was $1,100 plus a $250 donation from Optimist. Crum felt that other programs should not be cut to fund the Children's Museum. Harney was asked to prepare comparative cost figures on Children's Museum and playgrounds and bring them to the next meeting. The north Hickory Hill shelter is finished until the water line can be put in for restrooms and a water fountain. Bids for the Mercer Park building came in at $41,800. Since only $35,000 had been set aside, Showalter recommended and the City Council agreed to reject the bids. DIRECTOR'S REPORT The City Council would like more information an Elm Grove Park, such as how much the tennis ourt is used and rsold The meetingc cwill be schedulediforhe east Octoberp20tat 1e30 p.m. inethe eCityiManagelit r'se conference room. There have been a few calls about the absence of a boat ramp at City Park, particularly for emergency use and fishing. The Commission expressed strong feeandlings that that powerthe boatsemayrbend the park is disruptive andused dangerous. Noyby actionnoeists and tubers, taken. Several requests have been received regarding issuing winter season swim passes ifrthe this wereedone. Center figures will bestaff presentedbatrtheired nextdmeetihadult hours ng. 1 OTHER BUSINESS The Movedobynating coittee McLaughlin, seconded bydRiddle that 8that nominationsbe Chair dclose. Unanimousman be Vice Chair. There have been no further communications from St. Francis Church regarding alternatives suggested at the last meeting. It was agreed to ask that a church representative make their response at our November meeting, MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES October 8, 1980 Minutes, Page 3 Tony Frey, who owns the wooded area proposed as Caroline Park, presented his views on the uses of the woods and needs of area residents. McLaughlin requested that Frey and Showalter present prices, costs, etc. at the November meeting. Moved by McLaughlin, seconded by Berry to adjourn at 9:55 p.m. &L" V -V1 � Karen Christner MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES H t l� { A f � 1 �l I i 1 3 t. 1 S I. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES N 7 1� (i MEETING OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION AND PUBLIC MEETING FOR THE OPENING OF BIDS FOR THE PROPOSED HANGAR October 22, 1980 Members Present: Dieterle, Redick, Phipps, Sauegling, George Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman and Harold Bogert from Harold R. Green Company, Paulson, Neuzil, Owen, Blum, and Carlyle i Chairman Dieterle called the meeting to order at 7:30 p.m. The minutes of the September 18th meeting were offered for correction and approval. Mr. Zehr offered a correction on page 2, paragraph 2, stating that he had attended a meeting with other airport managers in Oklahoma City, not Kansas City. Those minutes were then approved as corrected. The minutes of the September 29th meeting were considered and approved as presented. Mr. Zehr asked that Item 4-f on the agenda, awarding of the bid for the hangar project, be deferred until the next meeting because all leases for rental of the building had not been received. A special meeting will be called early in November for the awarding of the bids. Chairman Dieterle called for the opening of the bids for construction of the proposed hangar at the airport. Mr. Harold Bogert from Harold R. Green Company, Consulting Engineers, opened and read the bids. He noted that - all bids were stamped received prior to 5:00 p.m. of October 22, 1980. All bidders submitted bonds In the amount of 10% of their bids. All bidders also acknowledged receipt of addendums 1 and 2. Bids for Section I of the project, construction of the aircraft hangar building, were received from David W. Malloy, Martin Builders, Coralville, Iowa; Henningson Construction, Inc., Atlantic, Iowa; Paulson Construction Co., -- West Branch, Iowa; and McComas-Lacina Construction, Iowa City, Iowa. it appeared that Henningson Construction had submitted the lowest bid. for Section Des Moines, Iowa, I and L. L. Pthe er llingCo. , Iowa city, e received from IIowa. RoIowa iRoadbul lders appeared to be the low bidder. j Bids for Section III, utilities, were received from David W. Malloy, Martin Builders, Coralville, Iowa, and Paulson Construction Company, West Branch, Iowa. Paulson appeared to be the low bidder. Mr. Bogert commented that the bids seemed to be ver d ones; the and utilities appeared to be bid slightly under the estimatee, and the hangaray building bid was very close to the estimated amount. Upon questioning from i Mr. Sauegling, Mr. Zehr assured the commissioners that the leases will be 1 i in order before the next meeting. Sauegling offered a motion to ask the consulting engineers to review the bids and come back with a recommendation at the next meeting; second by Redick; all voted in favor and the motion i carried. ao©s MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Iowa City Municipal Airport Commission October 22, 1980 Page 2 Zehr presented the monthly bills, noting that $700 had been spent for a snow blower. Phipps moved to approve the bills for payment, second by Sauegling, there were no dissenters, and the motion carried. Zehr explained the need for repairs to the large windows on the west side of the terminal building, which leak water at the top around the window frames and need caulking. The estimate for this repair is $519. Also, there are broken windows in the old United hangar building, which should be replaced at an estimated cost of $160. Window repairs are also needed In the airport maintenance shop, at an estimated cost of $166. Phipps moved to authorize Zehrto havethese repairs made, second by George, and the motion carried. Moving to Item 4-a of the agenda, Zehr asked Chairman Dieterle to sign the Federal Payment Application for the Master Plan. Redick moved to authorize that signature, second by George; all voted in favor and the motion carried. The application was signed. Zehr explained a noise study which was conducted on October 18th in cooperation with the EPA. Six students were stationed at stretegic locations in neighborhoods surrounding the airport where they recorded levels of noise at 10 -second intervals for 6 minutes, then rested for 6 minutes, during the 4 hours prior to the university football game and the two hours after the game. The large amount of Information obtained will require some analysis In order to be useful. Zehr commended the recording secretary for a job well done and recommended her rate of pay be increased from $4.00 to $4.50 per hour. Redick so moved, second by Phipps, and all voted aye. Zehr reported 133 people had signed the guest list at the airport during the last 3 months. Of these, 106 (79%) were here for business, 18 (13.5%) for pleasure, and 9 (6.8`S) were on training flights. Zehr noted that each plane probably brought 3 or 4 people to Iowa City. He also said about 103 planes had flown in for the Iowa State Football game,. 40 for the Arizona game, and approximately 60 each for the Illinois and Northwestern games. These are mostly loyal Iowa -based aircraft. One runway is closed down for parking of aircraft on game days. Zehr asked the commissioners' approval to sign up on the city's Equipment Reserve account for FY -82. This would require an investment of five or six thousand dollars per year, but would assure funds for replacement of expensive equipment such as trucks and snow plows when they are needed. The commissioners seemed to regard this proposal favorably, but took no action. Zehr Is working on a line Item budget for FY -82. Zehr Informed the meeting that the University is working with the FAA to get the airspace over the hospital and the stadium declared a congested area, MICROFILMED BY JORM MICFV+LAB CEDAR RAPIDS • DES MOINES ac�b� 5 I i Iowa City Municipal Airport Commission October 22, 1980 Page 2 Zehr presented the monthly bills, noting that $700 had been spent for a snow blower. Phipps moved to approve the bills for payment, second by Sauegling, there were no dissenters, and the motion carried. Zehr explained the need for repairs to the large windows on the west side of the terminal building, which leak water at the top around the window frames and need caulking. The estimate for this repair is $519. Also, there are broken windows in the old United hangar building, which should be replaced at an estimated cost of $160. Window repairs are also needed In the airport maintenance shop, at an estimated cost of $166. Phipps moved to authorize Zehrto havethese repairs made, second by George, and the motion carried. Moving to Item 4-a of the agenda, Zehr asked Chairman Dieterle to sign the Federal Payment Application for the Master Plan. Redick moved to authorize that signature, second by George; all voted in favor and the motion carried. The application was signed. Zehr explained a noise study which was conducted on October 18th in cooperation with the EPA. Six students were stationed at stretegic locations in neighborhoods surrounding the airport where they recorded levels of noise at 10 -second intervals for 6 minutes, then rested for 6 minutes, during the 4 hours prior to the university football game and the two hours after the game. The large amount of Information obtained will require some analysis In order to be useful. Zehr commended the recording secretary for a job well done and recommended her rate of pay be increased from $4.00 to $4.50 per hour. Redick so moved, second by Phipps, and all voted aye. Zehr reported 133 people had signed the guest list at the airport during the last 3 months. Of these, 106 (79%) were here for business, 18 (13.5%) for pleasure, and 9 (6.8`S) were on training flights. Zehr noted that each plane probably brought 3 or 4 people to Iowa City. He also said about 103 planes had flown in for the Iowa State Football game,. 40 for the Arizona game, and approximately 60 each for the Illinois and Northwestern games. These are mostly loyal Iowa -based aircraft. One runway is closed down for parking of aircraft on game days. Zehr asked the commissioners' approval to sign up on the city's Equipment Reserve account for FY -82. This would require an investment of five or six thousand dollars per year, but would assure funds for replacement of expensive equipment such as trucks and snow plows when they are needed. The commissioners seemed to regard this proposal favorably, but took no action. Zehr Is working on a line Item budget for FY -82. Zehr Informed the meeting that the University is working with the FAA to get the airspace over the hospital and the stadium declared a congested area, MICROFILMED BY JORM MICFV+LAB CEDAR RAPIDS • DES MOINES ac�b� 5 Iowa City Municipal Airport Commission October 22, 1980 Page 3 In order to prevent possible accidents from overflying aircraft on football game days. Redick related a recent Incident when an F-27 from Three M Company landed at the airport, causing noise and concern to some observers. She suggested publication of a notice that aircraft of such size are not welcome at this airport. Phipps disagreed, saying there was nothing wrong with the F-27 landing and that, in his opinion, all aircraft that can use the airport should be welcome. Zehr suggested completing the noise study before taking any action. The Chairman had no special report. David Brown, the city attorney now representing the Airport Commission, reported briefly on a recent meeting with the city staff for the purpose of studying the farlying airport land and possible disposition of it. He indicated progress had been made. Dick Blum announced the Iowa City Flying Association is sponsoring a safety clinic for pilots on November 6, 1980. Blum also reported on the progress of the Planning and Zoning Board, which expects to achieve permanent zoning by the first of the year. The meeting adjourned at 9:05 p.m. Recorder: Priscilla Wright MICROFILMED BY JORM MICR+LAB . CEDAR RAPIDS • DES MOINES 'r .i I 1 Iowa City Municipal Airport Commission October 22, 1980 Page 3 In order to prevent possible accidents from overflying aircraft on football game days. Redick related a recent Incident when an F-27 from Three M Company landed at the airport, causing noise and concern to some observers. She suggested publication of a notice that aircraft of such size are not welcome at this airport. Phipps disagreed, saying there was nothing wrong with the F-27 landing and that, in his opinion, all aircraft that can use the airport should be welcome. Zehr suggested completing the noise study before taking any action. The Chairman had no special report. David Brown, the city attorney now representing the Airport Commission, reported briefly on a recent meeting with the city staff for the purpose of studying the farlying airport land and possible disposition of it. He indicated progress had been made. Dick Blum announced the Iowa City Flying Association is sponsoring a safety clinic for pilots on November 6, 1980. Blum also reported on the progress of the Planning and Zoning Board, which expects to achieve permanent zoning by the first of the year. The meeting adjourned at 9:05 p.m. Recorder: Priscilla Wright MICROFILMED BY JORM MICR+LAB . CEDAR RAPIDS • DES MOINES .i MINUTES IOWA CITY HUMAN RIGHTS COMMISSION OCTOBER 27, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Costantino; Kuhn (late); Marcus; McCartt; McGuire; Portman; Reyes (late). MEMBERS ABSENT: Penny (unexcused); Yates (unexcused). STAFF PRESENT: Carroll; Helling; Mejia; Scholten. GUESTS: Phyllis Williams. RECOMMENDATIONS TO CITY COUNCIL: Recommended By-laws be accepted as approved by the Commission. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Marcus will write letter to apartment owner regarding informal complaint; McGuire will write to State Commission regarding training needs; Mejia to contact Downtown Association for list of businesses; Reyes to supply list of University offices for brochures; Portman to write letter offering panel on Human Rights. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:30 P.M. by Chairperson Linda McGuire. 2. Marcus moved and Costantino seconded that the minutes of September 22, 1980 be approved as submitted. Motion passed unanimously. 3. The Human Relations Director, Anne Carroll, and the Civil Rights Specialist, Phyllis Williams, were introduced. 4. Costantino moved and Marcus seconded that the By-laws be approved as submitted. These bylaws will supercede all documents and guidelines previously approved by this Commission. Motion passed unanimously. Mejia is to give copy to City Clerk for Council approval. 5. Complaints pending: a. E/S, 5-2-7905. Complainant is exercising right to sue. The Commission may do one of three things: proceed with conciliation; drop and close the case; await court decision with option to pursue. The Conciliation Team decided to hear the appeal and reevaluate the case and report back to the Commission. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I i i MINUTES IOWA CITY HUMAN RIGHTS COMMISSION OCTOBER 27, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Costantino; Kuhn (late); Marcus; McCartt; McGuire; Portman; Reyes (late). MEMBERS ABSENT: Penny (unexcused); Yates (unexcused). STAFF PRESENT: Carroll; Helling; Mejia; Scholten. GUESTS: Phyllis Williams. RECOMMENDATIONS TO CITY COUNCIL: Recommended By-laws be accepted as approved by the Commission. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Marcus will write letter to apartment owner regarding informal complaint; McGuire will write to State Commission regarding training needs; Mejia to contact Downtown Association for list of businesses; Reyes to supply list of University offices for brochures; Portman to write letter offering panel on Human Rights. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:30 P.M. by Chairperson Linda McGuire. 2. Marcus moved and Costantino seconded that the minutes of September 22, 1980 be approved as submitted. Motion passed unanimously. 3. The Human Relations Director, Anne Carroll, and the Civil Rights Specialist, Phyllis Williams, were introduced. 4. Costantino moved and Marcus seconded that the By-laws be approved as submitted. These bylaws will supercede all documents and guidelines previously approved by this Commission. Motion passed unanimously. Mejia is to give copy to City Clerk for Council approval. 5. Complaints pending: a. E/S, 5-2-7905. Complainant is exercising right to sue. The Commission may do one of three things: proceed with conciliation; drop and close the case; await court decision with option to pursue. The Conciliation Team decided to hear the appeal and reevaluate the case and report back to the Commission. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I V Human Rights Commission October 27, 1980 Page 2 b. E/R, 7-10-7906 and E/R, 7-10-7907. Awaiting action on the appeal. C. E/R, 7-18-7909. In conciliation. d. E/R & S, 9-25-7910. Assigned to Portman (Chair); Reyes; McGuire. e. H/S, 7-17-8001. Assigned to Penny (Chair); Marcus; Costantino. 6. Willow Creek Accessibility. Marcus reported she contacted Showalter who said the curb cut and path would be done soon. 7. Housing. Marcus and Costantino reported that they contacted the owners of the complex who said they would check into the policies of their managers regarding discrimination on the basis of national origin. The owners said they would get back to the Commission but haven't. The Human Rights Commission will send letter (Marcus will write) to the owners requesting a written reponse and a copy of any correspondence sent to the managers. The possibility of a test situation was discussed but no action was taken. 8. Affirmative Action Task Force. McCartt reported the Task Force was ready to submit a draft of the proposal to the City Manager. 9. Commission Training - State Program. McGuire to write letter to State Commission regarding training needs of the local Commission and stressing conciliation training. Commissioners expressed a desire for on-going training at monthly meetings - possibly case situations prepared by the Civil Rights Specialist. 10. Brochure Distribution. hlejia to contact the Downtown Association for list of businesses. Reyes to supply list of University offices to contact. McGuire, Portman and Mejia to compile addresses for mailing. 11. Speaking Engagements. Williams suggested a panel type approach instead of prepared speeches by Commissioners. This will require that statistics and sample cases and remedies be available for Commissioners. Portman will restructure letter offering a panel on Human Rights and it will be mailed to the schools. 12. Chamber Affirmative Action. Forum scheduled to address the problems of women in business sponsored by the Chamber. 13. Next Commission meeting November 24, 1980, 7:30 P.M., City Manager's Conference Room. Agenda setting - November 14, 1980. 14. McCartt moved and Portman seconded that the meeting adjourn. Passed unanimously at 8:05 P.M. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES BY-LAWS OF THE fOWA CITY HUMAN RIGHTS COMMISSION SEPIEMBER, 1980 [. NAME AND AUTHORITY. A. The name of this organization is the Iowa City Human Rights Commission !, referred to in these by-laws as the Commission. B. file Commission is authorized by the City Council of the City of Iowa City through municipal ordinance number 77-2830 effective date May 2, 1977 as amended by ordinance /9-2951. ll. PURPOSE. A. As stated in Section 18-2 of the Ordinance. B. Through the Commission, the ordinance provides for execution within the City of Iowa City of the policies of the Civil Rights Act of 1964 and the Federal Civil Rights Acts and of the promotion of cooperation between the City of Iowa City and the State and Federal agencies enforcing these acts. I11. MEMBERSHIP. A. As stated in Section 18-18 in the Ordinance. The Commission shall review applications for membership and may conduct interviews in order to make recommendations to the Mayor and City Council concerning appointments. B. Commissioners shall attend (or have excused absences for) a minimum of o. nine (9) regularly scheduled monthly meetings during the calendar "1 year. i I. Commissioners who violate provisions of B above may be subject to dismissal and replaced as Ordinance. provided in Section 18-8 of the I 2. Excused absences are allowable for personal, work or school related emergencies. The Chairperson shall determine whel.hlr absences are excused or unexcused and so report. 1.0 1.111. ( "' Commission. C, The Commission may make recommendations by a 2/3 majority vote to Lhe Mayor and the City Council for dismissal of any Commission member for reasons of attendance or other good cause. D. Commissioners shall serve without compensation. Actual and necessary j expenses incurred may be reimbursed by the City Council. j E. Orientation for Commissioners, including functions, duties and responsibilities, shall be conducted by the staff assigned to Lhe Commission. I MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 2 IV. OFFICERS. A. The Commission shall have three (3) officers: Chairperson, Vice - Chairperson and Secretary. 8. Officers shall perform the duties proscribed by these by-laws and parliamentary authority adopted by the Commission. The Chairperson must designate a Chairperson pro -tem when necessary. C. The Chairperson and Vice -Chairperson shall be elected from the Commission's membership at its regular February meeting for a one (1) year term. D. rhe Secretary shall be selected at the February meeting for a one (1) year term. The Secretary may, but need not be, a Commissioner. E. The Commission shall fill vacancies among its officers for the remainder of an unexpired term. V. COMMISSION MEETINGS. A. At least one (1) regular meeting shall be held during any eleven calendar months. Date, time and place of the upcoming monthly meeting shall beset during the regular meeting or at the time the agenda is established: B.. The Chairperson, Vice -Chairperson, or any three (3) Commissioners may call a special meeting. I. At least one (1) full day's written notice of meeting place, time and agenda shall be given each Commissioner and the media. 2. Insofar as possible only matters included on the agenda may be discussed and formal votes taken. Care shall be taken to avoid discussion of non -agenda items .in which the general public may have a vital interest. C. A quorum shall consist of five (5) Commissioners. 1. A majority of present and voting members shall be necessary to pass a motion. 2. The Chairperson shall vote as a member. D. Commission meetings shall be public except where provided in Sectioh 28A of the Code of Iowa. VI. CONDUCT OF COMMISSION BUSINESS. A. Commission officers shall set the agenda provided Commissioner suggestions are considered. Each Commissioner and staff member shall be provided an agenda prior to the monthly meeting. B. The Commission's Secretary and/or designee shall recura all activities and statements made at Commission meetings, hereafter MICROFILMED BY _ JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1_ j - �. 3 known as minutes of Lhe meeting. All Commission records shall be public except those excluded pursuant to Chapter 68A of I. he Code of Iowa. C. The rules in the current edition of Robert's Rules of Order Newly Revised shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules or order the Commission may adopt. VII. SUBCOMMITTEE APPOINTMENTS. Formation of subcommittees shall be by majority vote of the Commission in whatever subject area, or whatever number, is deemed necessary. Members shall be appointed by the Commission Chairperson. VIII. POWERS AND DUTIES OF THE COMMISSION. In accordance with Section 18-37 of the Ordinance, the Commission shall receive, investigate, and resolve complaints of discrimination or complaints alleging discriminatory practices. In addition the Commission shall adhere to the following procedures. A. Filing of complaints. 1. Within five (5) days of filing of a complaint, a copy shall be sent to the Iowa State Civil Rights Commission. Thereafter appropriate case information will be sent upon request by the I . S. C. R. C. 2. Other appropriate enforcement agencies shall be notified of the complaint and sent relevant case information if requested unless specifically prohibited by the complainant or representing attorney. 3. The Commission's Secretary and/or designee shall inform persons filing complaints of discrimination of: a. Appropriate Federal and State enforcement agencies; Ii. The complainant's right to file a charge of discrimination under Federal and State Civil Rights laws either by Lead of, or in addition to, filing under thp local ordinrnu:p; 1.1)1- right .hpright to retain a private attorney; the. Comm! ssion' •, duly to forward a copy of the complaint to the, Iowa Civil Itir;ht., Commission. B. Initiation of complaint investigation. 1. The Investigator will establish a file by assigning a number to the complaint, maintain a current flow chart tracking the progress of each complaint and notify appropriate parties of deadlines. ,I 1 MICROFILMED BY - JORM MICR+LAB CEDAR RAPIDS •DES MOINES { Y p N 4 2. The Investigator shall interview the complainant, respondent and witnesses. Documents relevant to the charge shall be secured and applicable case law shall be reviewed. 3. After investigation but before the Investigator submits a recommendation of probable cause or no probable cause to the City Attorney, the Investigator may seek a disposition through a pre- determination settlement. (See Section 18-38(d) of Ordinance.) The Chairperson will then appoint a conciliation team to review the recommended predetermination settlement and make a recommendation to the Commission. If a predetermination settlement is approved by the Commission, the case will be closed and all parties will be so notified by certified mail. If the conciliation team disapproves of the proposed settlement, the investigator shall continue with the investigation. 4. If no pre -determination settlement is sought or approved, the Investigator shall file a detailed written report to the City Attorney recommending whether probable or no probable cause exists to believe the person charged in the complaint committed a discriminatory practice. C. Review of; investigative report and investigator's recommendation by City Attorney's office. I. The.City Attorney shall recommend whether or not probable cause exists and submit a final recommendation or an interim report to the Commission's Chairperson within fifteen (15) working days after receiving the Investigator's report and recommendation. 2. Extensions may be granted by the Chairperson or his/her designee and so reported to the Commission. D. Conciliation Team responsibilities. In all cases alleging discrimination, the Chairperson shall assign a Conciliation Team of 2 or 3 Commissioners and designate a chairperson to review the Investigative Report and recommendations. 1. The Chair of the Conciliation Team shall call meetings, and/or consult with the Team to expedite speedy conciliation attempts. 2.1 The Conciliation Team will make an independent evaluation on probable or no probable cause findings. 3. If the Conciliation Team requires further investigation and/or documentation to substantiate their findings or for remedies to be sought, they will direct the investigator to obtain same. 4. A consensus of the Team is required to make a recommendation to the Commission. 5. If the Conciliation Team and Staff concur in a finding of probable cause, the Secretary of the Commission and/or designee shall so notify all appropriate parties by certified mail. aoo a MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i 1 i { Y p N 4 2. The Investigator shall interview the complainant, respondent and witnesses. Documents relevant to the charge shall be secured and applicable case law shall be reviewed. 3. After investigation but before the Investigator submits a recommendation of probable cause or no probable cause to the City Attorney, the Investigator may seek a disposition through a pre- determination settlement. (See Section 18-38(d) of Ordinance.) The Chairperson will then appoint a conciliation team to review the recommended predetermination settlement and make a recommendation to the Commission. If a predetermination settlement is approved by the Commission, the case will be closed and all parties will be so notified by certified mail. If the conciliation team disapproves of the proposed settlement, the investigator shall continue with the investigation. 4. If no pre -determination settlement is sought or approved, the Investigator shall file a detailed written report to the City Attorney recommending whether probable or no probable cause exists to believe the person charged in the complaint committed a discriminatory practice. C. Review of; investigative report and investigator's recommendation by City Attorney's office. I. The.City Attorney shall recommend whether or not probable cause exists and submit a final recommendation or an interim report to the Commission's Chairperson within fifteen (15) working days after receiving the Investigator's report and recommendation. 2. Extensions may be granted by the Chairperson or his/her designee and so reported to the Commission. D. Conciliation Team responsibilities. In all cases alleging discrimination, the Chairperson shall assign a Conciliation Team of 2 or 3 Commissioners and designate a chairperson to review the Investigative Report and recommendations. 1. The Chair of the Conciliation Team shall call meetings, and/or consult with the Team to expedite speedy conciliation attempts. 2.1 The Conciliation Team will make an independent evaluation on probable or no probable cause findings. 3. If the Conciliation Team requires further investigation and/or documentation to substantiate their findings or for remedies to be sought, they will direct the investigator to obtain same. 4. A consensus of the Team is required to make a recommendation to the Commission. 5. If the Conciliation Team and Staff concur in a finding of probable cause, the Secretary of the Commission and/or designee shall so notify all appropriate parties by certified mail. aoo a MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i 5 a. The respondent and complainant shall be notified of the probable cause finding and the reason(s) for such finding. b. The Conciliation Team shall then attempt to resolve the i complaint through conciliation. j 6. If the Conciliation leam and Staff disagree regarding the finding of cause or no cause, the Conciliation Team shall make the final cause determination. a. If the Conciliation Team finds no probable cause to exist, the Conciliation Team shall proceed as outlined in Section 18-39 of the Ordinance. b. If the Conciliation Team finds probable cause to exist, the Conciliation Team shall proceed as outlined below. 7. In findings of probable cause, the Conciliation Team shall seek to resolve the complaint through conciliation. (See Section 18- 40, Ordinance.) If the Conciliation Team is unable to effectuate a disposition within ninety (90) days after the finding of probable cause. a. The Team shall file a report of no conciliation with the Commission and recommend what further action should be taken. b. The Team may recommend closing the case or referring the case by certified mail to the appropriate agencies with supporting case documents. After all parties are notified, the case would be closed and reported to the Commission. C. The Conciliation Team may recommend the case proceed to public hearing requiring the respondent to answer charges. F. Administrative closure. Should a complaint pending before the Commission be resolved or closed by the Iowa State Civil Rights Commission or the Equal Employment Opportunity Commission, the Commission Chairperson shall appoinL a conciliation team to review the disposition. If the conciliaLion team finds that the complaint has been appropriately resolved, Lhe ca;e shall be administratively closed. All parties shall be so noLified by certified mail. F. Injunctions. The City Attorney, the Commission Chairperson or the Conciliation Team may recommend to the City Council to seek a temporary injunction in District Court to preserve the status quo or to cause the person charged to cease and desist from a continuance of the practice complained of. The City Attorney shall seek temporary injunctions according to State Law. Qd6;L i 1 I MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS - DES MOINES I 1 j ,l 'Kg. i 5 a. The respondent and complainant shall be notified of the probable cause finding and the reason(s) for such finding. b. The Conciliation Team shall then attempt to resolve the i complaint through conciliation. j 6. If the Conciliation leam and Staff disagree regarding the finding of cause or no cause, the Conciliation Team shall make the final cause determination. a. If the Conciliation Team finds no probable cause to exist, the Conciliation Team shall proceed as outlined in Section 18-39 of the Ordinance. b. If the Conciliation Team finds probable cause to exist, the Conciliation Team shall proceed as outlined below. 7. In findings of probable cause, the Conciliation Team shall seek to resolve the complaint through conciliation. (See Section 18- 40, Ordinance.) If the Conciliation Team is unable to effectuate a disposition within ninety (90) days after the finding of probable cause. a. The Team shall file a report of no conciliation with the Commission and recommend what further action should be taken. b. The Team may recommend closing the case or referring the case by certified mail to the appropriate agencies with supporting case documents. After all parties are notified, the case would be closed and reported to the Commission. C. The Conciliation Team may recommend the case proceed to public hearing requiring the respondent to answer charges. F. Administrative closure. Should a complaint pending before the Commission be resolved or closed by the Iowa State Civil Rights Commission or the Equal Employment Opportunity Commission, the Commission Chairperson shall appoinL a conciliation team to review the disposition. If the conciliaLion team finds that the complaint has been appropriately resolved, Lhe ca;e shall be administratively closed. All parties shall be so noLified by certified mail. F. Injunctions. The City Attorney, the Commission Chairperson or the Conciliation Team may recommend to the City Council to seek a temporary injunction in District Court to preserve the status quo or to cause the person charged to cease and desist from a continuance of the practice complained of. The City Attorney shall seek temporary injunctions according to State Law. Qd6;L i 1 I MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS - DES MOINES 1 ,l 'Kg. L M lir G. Public hearing procedures. 1. Hearing Officer(s) shall be appointed by the Commission Chairperson; Commission members may serve in this capacity or hearing officers may be employed. 2. the Ilearing Officer(s) shall state in writing at least ten (10) days prior to the hearing his/her interest in the case and his/her acquaintance with the parties. a. if the hearing officer(s) report(s) such interest or acquaintance, the Commission may by majority vote determine whether a conflict of interest exists. b. It r.urh conflict exists, the Commission may subsequently dismiss the hearing officer(s). 3. fhe Commission shall cause to be served upon the person(s) charged a written notice that a public hearing will be held on the complaint. a. The notice shall state the time, date and location. b. The notice shall include a statement of the complaint or a summary. 4. The testimony and records given shall be recorded, and transcribed if ordered by the Commission. Opportunity shall be afforded all parties to respond and present evidence and argument an all issues involved. Patties may represent themselves or may be represented by aii.attorney-at: law. 5. Irrelevant, immaterial, Or unduly repetitious evidence shall be excluded. A finding shall be based upon the kind of evidence on which reasonably prudent persons are accustomed to rely for the conduct of their serious affairs, and may be based upon such evidence even if it would be inadmissible in a court of law. Objections to evidentiary offers may be made and shall be noted in the record. Subject to these requirements, when a hearing will be expedited and the interests of the parties will [lot be prejudiced substantially, any part of the evidence may be required to be submitted in verified written form. 6. Documentary evidence may be received in the form of copier, or excerpts, if the original is not readily available. Upon request, parties shall be given an opportunity to compar•r: the copy with the original, if available. 7. Witnesses at the hearing, or available persons who',(: Lr:•,t.imony has been submited in written form shall be subject to r:ra•.s examination by any party as necessary for a full :,nrl t.r•ur: disclosure of the facts. I. MICROFILMED BY _ JORM MICR+LAB CEDAR RAPIDS • DES MOINES °.�... 1 M lir G. Public hearing procedures. 1. Hearing Officer(s) shall be appointed by the Commission Chairperson; Commission members may serve in this capacity or hearing officers may be employed. 2. the Ilearing Officer(s) shall state in writing at least ten (10) days prior to the hearing his/her interest in the case and his/her acquaintance with the parties. a. if the hearing officer(s) report(s) such interest or acquaintance, the Commission may by majority vote determine whether a conflict of interest exists. b. It r.urh conflict exists, the Commission may subsequently dismiss the hearing officer(s). 3. fhe Commission shall cause to be served upon the person(s) charged a written notice that a public hearing will be held on the complaint. a. The notice shall state the time, date and location. b. The notice shall include a statement of the complaint or a summary. 4. The testimony and records given shall be recorded, and transcribed if ordered by the Commission. Opportunity shall be afforded all parties to respond and present evidence and argument an all issues involved. Patties may represent themselves or may be represented by aii.attorney-at: law. 5. Irrelevant, immaterial, Or unduly repetitious evidence shall be excluded. A finding shall be based upon the kind of evidence on which reasonably prudent persons are accustomed to rely for the conduct of their serious affairs, and may be based upon such evidence even if it would be inadmissible in a court of law. Objections to evidentiary offers may be made and shall be noted in the record. Subject to these requirements, when a hearing will be expedited and the interests of the parties will [lot be prejudiced substantially, any part of the evidence may be required to be submitted in verified written form. 6. Documentary evidence may be received in the form of copier, or excerpts, if the original is not readily available. Upon request, parties shall be given an opportunity to compar•r: the copy with the original, if available. 7. Witnesses at the hearing, or available persons who',(: Lr:•,t.imony has been submited in written form shall be subject to r:ra•.s examination by any party as necessary for a full :,nrl t.r•ur: disclosure of the facts. I. MICROFILMED BY _ JORM MICR+LAB CEDAR RAPIDS • DES MOINES °.�... FA 8. The hearing officer shall conduct the hearing and have power to administer oaths. H. Decision of agency after hearing. I. Upon submission of all evidence, the hearing officer shall submit her/his written findings, conclusions of law, and recommended order to the Commission within fifteen (15) days. This time period may be extended by the Commission Chairperson for cause. 2. The Commission shall review the hearing officer's decision and may affirm, modify or reverse the recommended findings, conclusions of law and order. the Commission's final decision shall be made in accordance with the provisions of Section 18-43 of the Ordinance. I. Subpoena powers. I. rhe Investigator and/or City Attorney may make a written request to the Commission for a subpoena. l;. a. The necessity for a subpoena will be explained. b. The Chairperson of the Commission may issue, on behalf of the Commission, a subpoena. C. The subpoena will state the name of the Commission, the purpose, name and address of the party on whose behalf the subpoena is issued, the name of the specific person the subpoena is directed to, the specific materials requested, and the time and place for the delivery of such materials. d. fhe subpoena shall be issued as promptly as possible after a written request for the materials is delivered to the person possessing the needed materials by the staff or sent by registered mail. j e. A subpoena may be issued without prior oral or written request for materials where the complaint is scheduled for public hearing. f. A subpoena may direct the addressed person to attend the hearing and give testimony. IX. AMENDMENTS. These by-laws can be amended at any regular Commission meeting by a Lwo- thirds (2/3) vote, provided that the amendment has been submitted in writing prior to the meeting at which it ip to be acted upon and such amendment is not in conflict with Ordinance #2598, as amended. �ooa 1 MICROFILMED BY JORM MICR+LAB 1.. CEDAR RAPIDS • DES MOINES ",�) I i j _I I i FA 8. The hearing officer shall conduct the hearing and have power to administer oaths. H. Decision of agency after hearing. I. Upon submission of all evidence, the hearing officer shall submit her/his written findings, conclusions of law, and recommended order to the Commission within fifteen (15) days. This time period may be extended by the Commission Chairperson for cause. 2. The Commission shall review the hearing officer's decision and may affirm, modify or reverse the recommended findings, conclusions of law and order. the Commission's final decision shall be made in accordance with the provisions of Section 18-43 of the Ordinance. I. Subpoena powers. I. rhe Investigator and/or City Attorney may make a written request to the Commission for a subpoena. l;. a. The necessity for a subpoena will be explained. b. The Chairperson of the Commission may issue, on behalf of the Commission, a subpoena. C. The subpoena will state the name of the Commission, the purpose, name and address of the party on whose behalf the subpoena is issued, the name of the specific person the subpoena is directed to, the specific materials requested, and the time and place for the delivery of such materials. d. fhe subpoena shall be issued as promptly as possible after a written request for the materials is delivered to the person possessing the needed materials by the staff or sent by registered mail. j e. A subpoena may be issued without prior oral or written request for materials where the complaint is scheduled for public hearing. f. A subpoena may direct the addressed person to attend the hearing and give testimony. IX. AMENDMENTS. These by-laws can be amended at any regular Commission meeting by a Lwo- thirds (2/3) vote, provided that the amendment has been submitted in writing prior to the meeting at which it ip to be acted upon and such amendment is not in conflict with Ordinance #2598, as amended. �ooa 1 MICROFILMED BY JORM MICR+LAB 1.. CEDAR RAPIDS • DES MOINES ",�)