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HomeMy WebLinkAbout1980-09-16 Bd Comm minutesMINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 3, 1980 RECREATION CENTER ROOM A MEMBERS PRESENT: Jones, Bonney, Hall, Draper, VanderZee, McCormick, Haldeman MEMBERS ABSENT: Baker, Johnson, Pecina, Montgomery STAFF PRESENT: Milkman, Hencin, Keller, Tyler RECOMMENDATIONS TO COUNCIL j 1. The Committee recommends that the 3rd Year Application for funding of the Lower Ralston Creek Neighborhood Revitalization Project be approved. 2. The Committee recommends that the Grantee Performance Report for the 5 year CDBG hold harmless program be approved. 3. The Committee recommends that the remaining CDBG funds from the sale of the downtown hotel site ($85,000) be allocated for housing rehabilitation ($165,000 of these funds was previously allocated to undergrounding of utilities). 4. The Committee recommends the carryover of funds for the Pilot Solar Energy Demonstration Project as outlined without any further rebidding and with the provision that actual construction should begin by December 1, 1980, otherwise remaining funds will revert back to the CDBG contingency fund. MINUTES Minutes of July 2, 1980 were read. "Third" should be changed to "second" on page 4, final sentence under GRANTEE PERFORMANCE REPORT. Minutes were approved as amended. Minutes of August 6, 1980 were approved as circulated. PUBLIC DISCUSSION The Committee decided to invite members of the Ralston Creek Coordinating Committee to the next CCN meeting in order to discuss their prioritiesfor creek improvements. Haldeman raised discussion about the sidewalk improvement project. He emphasized that the sidewalks on Burlington, from Muscatine to the downtown were heavily used and much in need of improvements. THIRD YEAR APPLICATION OF FUNDING FOR THE LOWER RALSTON CREEK PROJECT Milkman explained that the time table restrictions forced the application to go already to Council but that the Committee still had the option of,.com- mentingecnthe application. The application allocates 86% of the funding, MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES / 7/1 8 MICROFILMED BY a JORM MICR+LAB ' �; CEDAR RAPIDS • DES MOINES , n COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 3, 1980 page 2 or $664,000, to Ralston Creek projects. Draper asked about the possibility of the City purchasing railroad property. Milkman said that the City was in contact with Rock Island RR Trustees but that activity on their part was very limited. Jones moved the the Committee recommend that the 3rd year Application for funding of the Lower Ralston Creek Neighborhood Revitalization Project be approved. I Haldeman seconded. j The motion carried unanimously. 1 —, GRANTEE PERFORMANCE REPORT FOR THE 5 YEAR CDBG HOLD HARMLESS PROGRAM Keller summarized the contents of the report saying that it reported on the financial status of the last two years, the exact status of all I funds, the area of benefit, listing direct benficiaries, housing progress reports and a breakdown of Iowa City personnel according to sex and racial background. 151 1 The question of minority contractors was discussed. Hencin explained that the Ralston Creek Improvements program was being set up to allow'for small contractors and that a percentage of the funds may be set:aside for minority contractors. VanderZee moved that the Committee recommend that the Grantee Performance Report for the five year CDBG hold harmless program be approved. Draper seconded. The motion carried unanimously. USE OF REMAINING CDBG FUNDS FROM THE SALE OF HOTEL SITE Hencin explained that the Staff recommended that the remaining $85,000 I from the hotel site plus $15,000 from loan --repayment be allocated for housing rehabilitation. He pointed out that $100,000 had been used last year quite successfully. VanderZee raised the possibility of allocating some funds for housing inspection which he saw as the key to housing improvement in Iowa City. Draper moved that the Committee recommend that $85,000 from the remaining iCOBB funds from the sale of the downtown hotel site be allocated for housing rehabilitation. Bonney seconded. d The motion carried unanimously. i i /%1f MICROFILMED BY a JORM MICR+LAB ' �; CEDAR RAPIDS • DES MOINES 1 r�• COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 3, 1980 page 3 PILOT SOLAR DEMONSTRATION PROJECT Milkman explained that the two projects outlined by Tinklenberg at the last meeting still had not been awarded. The solar hot water heater project will probably be awarded this week, however, the solar greenhouse required design changes and no estimates are available as to a bid timetable or construction schedule. The Committee expressed their disappointment and concern about the lack of progress made on this project which was originally to be completed in 1978. McCormick moved the carryover of funds for the Pilot Solar Energy Demonstration project as outlined without any further rebidding and with the provision that actual construction should begin by December 1, 1980 otherwise remaining funds will revert back to CDBG. VanderZee seconded. The motion carried with Draper abstaining. OTHER BUSINESS Hall reported briefly on the Capitol Improvement Projects meeting. Members discussed the fact that biike paths are not in the budget either at a city or national level. MICROFILMED BY JORM MICR¢LAB ;, CEDAR RAPIDS • DES MOINES Prepared by v Andrea Ty er Minute Taker /7/f MINUTES RIVERFRONT COMMISSION SEPTEMBER 3, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Baker, Oehmke, Gilpin, Lewis, Vetter, Sokol, Knight, Boutelle, Robertson MEMBERS ABSENT: Kroeze STAFF PRESENT: Franklin , Tyler GUESTS PRESENT: Scipio Thomson from the Daily Iowan MINUTES Minutes of July 16, 1980 were read. Page 2, paragraph 5 add "(McCollister Estate)" after "Showers Estate" and change 12000 to $4000" to 1600011. Minutes were approved as amended. RECOMMENDATION TO COUNCIL The Commission recommends that three gazeboes with appropriate flooring be built at Sturgis Ferry Park in a triangular configuration south of the parking .lot and that additional picnic tab les and grills be purchased for the area. The Commission recommends that the East Iowa River Bike Path be removed from the Bikeways Plan as 5 priority item because it is an unnecessary expenditure. REPORTS Knight reported that she attended the Coralville Reservoir Meeting at which the Corps of Engineers stated that the reservoir had silted in five feet and that bank erosion was a major concern. Plans were discussedd at that meeting to add more campsites without adding sewers. Commission discussed river pollution problems stemming from this type of expansion. IOWA RIVER CORRIDOR BROCHURE The members discussed various revisions needed in the 1976 brochure. In light of the fact that the brochure will be distributed to the public, the general feeling was that items which already exist should be included in the brochure, but not proposed items. The following changes were suggested: The dam - add "Catwalk is closed to public." City Park - add "Surfaced bike trails." MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES Y i MINUTES RIVERFRONT COMMISSION SEPTEMBER 3, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Baker, Oehmke, Gilpin, Lewis, Vetter, Sokol, Knight, Boutelle, Robertson MEMBERS ABSENT: Kroeze STAFF PRESENT: Franklin , Tyler GUESTS PRESENT: Scipio Thomson from the Daily Iowan MINUTES Minutes of July 16, 1980 were read. Page 2, paragraph 5 add "(McCollister Estate)" after "Showers Estate" and change 12000 to $4000" to 1600011. Minutes were approved as amended. RECOMMENDATION TO COUNCIL The Commission recommends that three gazeboes with appropriate flooring be built at Sturgis Ferry Park in a triangular configuration south of the parking .lot and that additional picnic tab les and grills be purchased for the area. The Commission recommends that the East Iowa River Bike Path be removed from the Bikeways Plan as 5 priority item because it is an unnecessary expenditure. REPORTS Knight reported that she attended the Coralville Reservoir Meeting at which the Corps of Engineers stated that the reservoir had silted in five feet and that bank erosion was a major concern. Plans were discussedd at that meeting to add more campsites without adding sewers. Commission discussed river pollution problems stemming from this type of expansion. IOWA RIVER CORRIDOR BROCHURE The members discussed various revisions needed in the 1976 brochure. In light of the fact that the brochure will be distributed to the public, the general feeling was that items which already exist should be included in the brochure, but not proposed items. The following changes were suggested: The dam - add "Catwalk is closed to public." City Park - add "Surfaced bike trails." MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES 0 RIVERFRONT COMMISSION SEPTEMBER 3, 1980 page 2 add ''Playing Fields" add "Lighted tennis courts" add "Children's Museum" delete "Boat Ramp" and boat symbol Sturgis Ferry Park - add fishing, open space, boat ramp, shelters (if built) and a boat symbol Napoleon Townsite change to Napoleon Park Old Capitol - delete hours Airport Entrance - delete "Open space" possibly possibly add "Model Airplace Field" West Overlook- add "Nature Trail" Several changes in the text were also suggested. Members emphasized having a positive statement about the complimentary ways in which the University, Coralville, and Iowa City have developed and used the river. Perhaps having one section on the history and one on phesent accomplish- ments and future plans mentioning the Buffer and Trail as goal. Consensus was that swimming should be discouraged. The bike trailways could be mentioned under Biking and Hiking. The text dealing with fishing can be greatly condensed , Members felt that a new, more exciting logo was in order. Franklin stated that she would talk to the graphics people. The final layout will be approved by two or three Commission members rather than the whole Commission. STURGIS FERRY BOAT RAMP Franklin reported that work is nearly complete on the boat ramp. No extra costs have been incurred which has left the Commission with an excess of funds. At the last meeting the Commission recommended that the funds be spent on gazeboes at Sturgis Ferry Park and rip rapping in order to alleviate some of the bank erosion on the river. Since then the Staff has determined that the funds cannot be spent for the rip rapping project. Because these are CDBG funds and the Committee was obligated to allocate the funds to a viable CDBG project in July. Some of those funds may revert back to a COBB contingency fund. Members discussed building two to three gazeboes with appropriate flooring, perhaps patio block or wood decking. A light could be put in for $5 to $8 a month to help discourage vandalism. The gazeboes will cost approximately $2000 each. The addition of picnic tables and cookers was agreed to. Each table will run approximately $100. Lewis moved that three gazeboes with appropriate flooring be built at MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES X7/9 I 0 RIVERFRONT COMMISSION SEPTEMBER 3, 1980 page 2 add ''Playing Fields" add "Lighted tennis courts" add "Children's Museum" delete "Boat Ramp" and boat symbol Sturgis Ferry Park - add fishing, open space, boat ramp, shelters (if built) and a boat symbol Napoleon Townsite change to Napoleon Park Old Capitol - delete hours Airport Entrance - delete "Open space" possibly possibly add "Model Airplace Field" West Overlook- add "Nature Trail" Several changes in the text were also suggested. Members emphasized having a positive statement about the complimentary ways in which the University, Coralville, and Iowa City have developed and used the river. Perhaps having one section on the history and one on phesent accomplish- ments and future plans mentioning the Buffer and Trail as goal. Consensus was that swimming should be discouraged. The bike trailways could be mentioned under Biking and Hiking. The text dealing with fishing can be greatly condensed , Members felt that a new, more exciting logo was in order. Franklin stated that she would talk to the graphics people. The final layout will be approved by two or three Commission members rather than the whole Commission. STURGIS FERRY BOAT RAMP Franklin reported that work is nearly complete on the boat ramp. No extra costs have been incurred which has left the Commission with an excess of funds. At the last meeting the Commission recommended that the funds be spent on gazeboes at Sturgis Ferry Park and rip rapping in order to alleviate some of the bank erosion on the river. Since then the Staff has determined that the funds cannot be spent for the rip rapping project. Because these are CDBG funds and the Committee was obligated to allocate the funds to a viable CDBG project in July. Some of those funds may revert back to a COBB contingency fund. Members discussed building two to three gazeboes with appropriate flooring, perhaps patio block or wood decking. A light could be put in for $5 to $8 a month to help discourage vandalism. The gazeboes will cost approximately $2000 each. The addition of picnic tables and cookers was agreed to. Each table will run approximately $100. Lewis moved that three gazeboes with appropriate flooring be built at MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES X7/9 MICROFILMED BY r, JORM MICR+LAB i CEDAR RAPIDS • DES MOINES I RIVERFRONT COMMISSION I SEPTEMBER 3, 1980 page 3 Sturgis Ferry Park in a triangular configuration south of the parking lot and that additional picnic tables and grill be purchased for the area. Robertson seconded. The motion carried unanimously. Members discussed the possibility of using remaining funds for plantings however, this is an unacceptable use of CDBG funds. The Commission felt that a grand opening for the boat ramp was appropetate. They decided to ask the Fire Department and the Police Department to participate in a boat launching. CAPITOL IMPROVEMENTS PROJECTS Franklin distributed a summary of proposed capitol improvements. Members objected to the East Iowa River Bikeway as a proposed priority item. The bikeway had been discussed previously by the Commission and at that time they had rejected it because of the adequate bike path on the west side of the river. Baker moved that the Commission recommend that the East Iowa River Bike Path be removed from the Bikeways Plan as a priority item because it is an unnecessary expenditure. Lewis seconded. The motion carried unanimously. Franklin pointed out that at this point no federal funding has been allocated for bikeways and that if any funding for the upcoming year was to be allo- cated I Congress must take action within the next month. Members discussed sending letters to the representatives encouraging them to work for bike way funds. Lewis moved that the River Front Commission draft a letter to the appropriate Congressional representatives about bikeway funds. Boutelle seconded. There was unanimous consensus. RIVER BANK EROSION CONTROL Gilpin initiated discussion of Berk Meyers' erosion control activities along the river. He 1 pointed out that Meyers was an outstanding example of an individual citizen concerned about the the quality of river.It was decided to send him a proclaimation congratulating him on his contribution to the quality of the river. 1 PUBLIC DISCUSSION Members agreed that at the next meeting, it would be beneficial to have a /7/9 MICROFILMED BY r, JORM MICR+LAB i CEDAR RAPIDS • DES MOINES i RIVERFRONT COMMISSION SEPTEMBER 3, 1980 page 4 representative from the Corps of Engineers present to discuss the effect of varying water levels in the river on bank erosion. Gilpin mentioned that the University had responded to the Commission's letter about the displaced bike path and the removal of the native prairie grasses. Pat Meade from the Johnson County Conservation Board contacted Gilpin requesting aid to help save the dam and catwalk. The Commission decided to send a letter re -stating that the Riverfront Commission can not fund Coralville projects but that out of concern for the river corridor, the Commission would be willing to help in any way it could. Prepared byL M a Dn Andrea Tyler Minute taker MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 i f s .:, RIVERFRONT COMMISSION SEPTEMBER 3, 1980 page 4 representative from the Corps of Engineers present to discuss the effect of varying water levels in the river on bank erosion. Gilpin mentioned that the University had responded to the Commission's letter about the displaced bike path and the removal of the native prairie grasses. Pat Meade from the Johnson County Conservation Board contacted Gilpin requesting aid to help save the dam and catwalk. The Commission decided to send a letter re -stating that the Riverfront Commission can not fund Coralville projects but that out of concern for the river corridor, the Commission would be willing to help in any way it could. Prepared byL M a Dn Andrea Tyler Minute taker MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 i /\ r1 I MINUTES OF SPECIAL MEETING OF HOUSING COMMISSION JULY 23, 1980 CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Klaus, Koenig, Karstens, Dennis, Graf, VanderZee, Haendel STAFF PRESENT: Seydel, Steinbach, Siders, Schmeiser, Kendall,.Kucharzak, Flinn, Woito I. Meeting was called to Order at 4:10 p.m. II. Steinbach reported on the sequence of problems relating to Lakeside. He indicated that complaints regarding the air conditioning units had been received since early summer culminating in a tenant meeting with Lakeside Management on July 11, 1980, and the subsequent appearance of approximately 20 tenants at the Council Meeting on Tuesday, July 15, 1980. He further reported that on Wednesday, July 16, 1980, he, Mike Kucharzak, Dale Helling, Linda Woito and the City Manger met and de- cided to use the "supplied facility" portion of the Housing Code to force Lakeside Management to provide air conditioning to their ten- ants. Steinbach indicated that on that same Wednesday (July 16, 1980) he issued an emergency order which would have expired on Sunday, July 20, 1980; however, on Monday, July 21, 1980, spot inspections were conducted indicating a "good faith" effort had been made precipitating a 3 day ex- tension with reinspection scheduled for Thursday, July 24. Klaus questioned the rent escrow procedures.and was advised by Steinbach that no procedures had been established to date since all efforts had been relegated to identifying units. VanderZee queried why "Supplied facility" had not been used prior to tenants going to Council add was advised by Kucharzak that the Code had never been applied to air condi- tioning in the past. III. Schmeiser presented overview of proposed zoning ordinance. He indicated that this is a two-step process:- that the first step was the Comprehen- sive Plan and that the new ordinance must be compatible with the Compre- hensive Plan. Klaus questioned the public meetings prior to Commission review and was advised that these are informal hearings seeking citizen input and should not be construed as formal public meetings. Klaus fur- ther questioned lowering the density in older neighborhoods. Questions were raised as to how to amend the Comprehensive Plan. Koenig, VanderZee and Graf agreed to serve on a Task Force to review the proposed zoning ordinance and report back to Commission at next meeting. Schmeiser ad- vised Planning $ Zoning timetable, and agreed to meet with Task Force. IV. Adjournment - Moved by Haendel, seconded by\Koenig that meeting be ad- journed. Adjourned at 5:10 p.m. Approved: M. Diane Klaus, Chairperson MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES R i /\ r1 I MINUTES OF SPECIAL MEETING OF HOUSING COMMISSION JULY 23, 1980 CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Klaus, Koenig, Karstens, Dennis, Graf, VanderZee, Haendel STAFF PRESENT: Seydel, Steinbach, Siders, Schmeiser, Kendall,.Kucharzak, Flinn, Woito I. Meeting was called to Order at 4:10 p.m. II. Steinbach reported on the sequence of problems relating to Lakeside. He indicated that complaints regarding the air conditioning units had been received since early summer culminating in a tenant meeting with Lakeside Management on July 11, 1980, and the subsequent appearance of approximately 20 tenants at the Council Meeting on Tuesday, July 15, 1980. He further reported that on Wednesday, July 16, 1980, he, Mike Kucharzak, Dale Helling, Linda Woito and the City Manger met and de- cided to use the "supplied facility" portion of the Housing Code to force Lakeside Management to provide air conditioning to their ten- ants. Steinbach indicated that on that same Wednesday (July 16, 1980) he issued an emergency order which would have expired on Sunday, July 20, 1980; however, on Monday, July 21, 1980, spot inspections were conducted indicating a "good faith" effort had been made precipitating a 3 day ex- tension with reinspection scheduled for Thursday, July 24. Klaus questioned the rent escrow procedures.and was advised by Steinbach that no procedures had been established to date since all efforts had been relegated to identifying units. VanderZee queried why "Supplied facility" had not been used prior to tenants going to Council add was advised by Kucharzak that the Code had never been applied to air condi- tioning in the past. III. Schmeiser presented overview of proposed zoning ordinance. He indicated that this is a two-step process:- that the first step was the Comprehen- sive Plan and that the new ordinance must be compatible with the Compre- hensive Plan. Klaus questioned the public meetings prior to Commission review and was advised that these are informal hearings seeking citizen input and should not be construed as formal public meetings. Klaus fur- ther questioned lowering the density in older neighborhoods. Questions were raised as to how to amend the Comprehensive Plan. Koenig, VanderZee and Graf agreed to serve on a Task Force to review the proposed zoning ordinance and report back to Commission at next meeting. Schmeiser ad- vised Planning $ Zoning timetable, and agreed to meet with Task Force. IV. Adjournment - Moved by Haendel, seconded by\Koenig that meeting be ad- journed. Adjourned at 5:10 p.m. Approved: M. Diane Klaus, Chairperson MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES R 0 MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 26, 1980 -- 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, Hotka, Sanders. MEMBERS ABSENT: Gormezano. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Fett moved, Sanders seconded, the approval of the July 29 minutes. Approved unanimously. Election of New Secretar Sanders nominated Pat Fett and he was elected by acclamation. Enerqv Director The Commissioners looked over the materials received from the various organizations and decided that individual members should review the materials at the Energy Conservation Office prior to the next meeting. They then decided that the materials should be donated to the Public Library after the RCC is finished with them. Solar Project Update Tinklenberg reported that one bid of $4,850 had been received on the greenhouse project which was within the cost estimate. Negotiations were now being carried out to resolve some problems in the bid proposal and should be completed soon. Three bids of $3,872.57, $4,072.62, and $4,625.00 were received on the liquid solar collector. The two lowest bids were within the cost estimate. Central States Energy Research Corporation has reviewed the bids and recommended the low bid, because it also was the best bid in terms of cost per million BTUs output. These bids now need to be reviewed with the home owner. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 26, 1980 Page 2 The RCC members requested copies of the specifications for their information. Annual Report to the City Council Hamilton moved, Fett seconded to accept the annual report as revised. Approved unanimously. Other Business Tinklenberg reported that the City Council had looked at the Transportation Policy Paper and that they had problems with some specific items in it. The RCC decided to wait for formal word from the Council before making any revisions. Tinklenberg read the resignation letter of Michael Singer to the Commission. Tinklenberg reported on the City's participation in the State's Energy Audit Grant Program. The State had lost the City's preliminary energy audit information and, therefore, the City was unable to participate in the program this year. Agenda for September 9: -Zoning Ordinance -Energy Directory -Solar Update The meeting adjourned at 5:40 p.m. Respectfully submitted, Roger Tinklenberg. Patrick Fett, Secretary. MICROFILMED BY JORM MICR+LAB r,. CEDAR RAPIDS • DES MOINES t MEETING OF CITY COUNCIL RULES COMMITTEE September 9, 1980 C 1 RULES COMMITTEE: Meeting of September 9, 1980, 9:50 P.M. ( as Councilmember g Erdahl was not present at 7:20, the meeting was held after the formal Council meeting and executive session), in the i Conference Room of the Civic Center. COMMITTEE MEMBERS PRESENT: Larry Lynch and Clemens Erdahl STAFFMEMBERS PRESENT: Marian Karr / COMMITTEE ON COMMUNITY NEEDS Copy of the request from the Commission that their by-laws be amended as follows: I. Article I, Section I. to read "Regular Meetings. Regular meetings of this Committee shall be held on the first Wednesday of each month at 12 noon." 2. Article'I, Section 4, to read "Notice of Meetings. Notice and agenda for all regular meetings shall be distributed to all members and the press. Special meetings may be called upon notice to all members and the media at least twenty- four hours before a special meeting is held. All provisions of the State Open meetings law shall be followed." 3. Article II, Section 1, to read "The CCN shall consist of 11 members, term of membership shall be two years. The chairperson and ....." 4. Article IV, Section 1, to read "Minutes. Minutes of all regular and special meetings are to be prepared and distributed to the City Council within two weeks of the meeting, in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all committee members during the week prior to the next meeting. Specific reconnendations for the Council are to be set off from the main body of the minutes and appointments identified." The Rules Committee approved of the amendments as presented, Meeting adjourned. MICROFILMED BY JORM MICR+LA6 j CEDAR RAPIDS • DES MOINES ML a K KKarr ..� Deputy City Clerk i t MEETING OF CITY COUNCIL RULES COMMITTEE September 9, 1980 C 1 RULES COMMITTEE: Meeting of September 9, 1980, 9:50 P.M. ( as Councilmember g Erdahl was not present at 7:20, the meeting was held after the formal Council meeting and executive session), in the i Conference Room of the Civic Center. COMMITTEE MEMBERS PRESENT: Larry Lynch and Clemens Erdahl STAFFMEMBERS PRESENT: Marian Karr / COMMITTEE ON COMMUNITY NEEDS Copy of the request from the Commission that their by-laws be amended as follows: I. Article I, Section I. to read "Regular Meetings. Regular meetings of this Committee shall be held on the first Wednesday of each month at 12 noon." 2. Article'I, Section 4, to read "Notice of Meetings. Notice and agenda for all regular meetings shall be distributed to all members and the press. Special meetings may be called upon notice to all members and the media at least twenty- four hours before a special meeting is held. All provisions of the State Open meetings law shall be followed." 3. Article II, Section 1, to read "The CCN shall consist of 11 members, term of membership shall be two years. The chairperson and ....." 4. Article IV, Section 1, to read "Minutes. Minutes of all regular and special meetings are to be prepared and distributed to the City Council within two weeks of the meeting, in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all committee members during the week prior to the next meeting. Specific reconnendations for the Council are to be set off from the main body of the minutes and appointments identified." The Rules Committee approved of the amendments as presented, Meeting adjourned. MICROFILMED BY JORM MICR+LA6 j CEDAR RAPIDS • DES MOINES ML a K KKarr ..� Deputy City Clerk