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Home My WebLink AboutHCDC 6.15.17Agenda Housing & Community Development Commission (HCDC) Thursday, June 15, 2017 at 6:30 P.M. Senior Center, Room 202 28 S. Linn Street, Iowa City Use the Washington Street entrance or 2nd floor skywalk via Tower Place parking garage 1. Call meeting to order 2. Approval of the April 20, 2017 minutes 3. Public comment of items not on the agenda 4. Annual Action Plan items – available online at www.icgov.org/actionplan a) Recommendation to City Council regarding proposed FY2017 Annual Action Plan Amendment #2 b) Recommendation to City Council regarding applications for FY18 HOME Investment Partnerships Program (HOME) Funding c) Recommendation to City Council on approval of FY18 Annual Action Plan 5. Recommendation to City Council regarding Affordable Housing Land Bank Guidelines 6. Recommendation to City Council regarding draft Citizen Participation Plan amendment 7. Staff/commission announcements 8. Correspondence 9. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Kristopher Ackerson at kristopher-ackerson@iowa- city.org or 319-356-5247. Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 20, 2017 – 6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Peter Byler, Syndy Conger, Christine Harms, Harry Olmstead, Dorothy Persson, Emily Seiple, Paula Vaughan MEMBERS ABSENT: Bob Lamkins, John McKinstry STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Maryann Dennis, Chris Villhauer RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends to amend the FY17 Annual Action Plan to allocate all the FY17 HOME returned funds (Shelter House - $250,000) to the following eligible projects (recommended as FY18 projects, but can proceed immediately) $200,000 ICHA – Tenant Based Rent Assistance and $50,000 to Habitat for Humanity – Affordable Homeownership. By a vote of 7-0 the Commission recommends altering the March 7 CDBG/HOME budget HCDC recommendation to City Council by removing the two HOME projects (ICHA – Tenant Based Rent Assistance and Habitat for Humanity) from the FY18 Annual Action Plan and altering the HOME budget. Congress has not passed a budget yet and Iowa City has not received their final entitlement amount. As the City is expecting additional cuts to HOME, HCDC recommends the following HOME budget: • Successful Living: $36,000 • The Housing Fellowship Rehab: $97,000 • The Housing Fellowship CHDO Operations: $7,000 • Housing Rehab: $90,000 (Council set-aside) • HOME admin: $25,500 (Council set-aside) • Total HOME budget: $255,500 If the final HOME budget exceeds the estimated HOME budget by $20,000, the available HOME funds will be allocated to The Housing Fellowship. If less than $255,500, the projects will receive a pro-rated reduction. If the final HOME budget is more than $275,500, staff will have another funding round for HOME funds. No applicant will receive less than the original March 7 HCDC recommendation if another funding round is needed. If the CDBG recommendation is within 20% of the estimate, the amount will be prorated to each project (increase or decrease) up to the requested amount if an increase. CALL MEETING TO ORDER: Byler called the meeting to order at 6:30 PM. Housing and Community Development Commission April 20, 2017 Page 2 of 8 APPROVAL OF THE MARCH 7, 2017 MINUTES: Hightshoe noted that in the conversation about Successful Living and why it had to be CDBG funds the reason is based on deciding if a project is financially feasible throughout the affordability period without Medicaid payments for housing support services. Is the amount of rent collected, just rent, enough for them to operate affordable housing and be financially stable for the whole compliance period? Paragraph in minutes should read: Byler began with the Successful Living project and noted there are six commissioners that agreed to fully fund that project. Hightshoe noted that should be funded under CBDG funds as it may not be HOME eligible. Project must demonstrate feasibility over the whole compliance period without the support of Medicaid payments for support services. She has called HUD to inquire and that was verified. Conger noted some grammatical errors throughout the minutes. Olmstead moved to approve the minutes of March 7, 2017 with edits. Vaughn seconded the motion. A vote was taken and the motion passed 7-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. MONITORING REPORTS: Bilam Properties, LLC: Chris Villhauer (Director of Property Management, Southgate Companies) presented an update to the Commission. He stated they are on schedule with their project and will be done in the May timeframe. The feedback they have received from the townhouses that have been completed has been positive and the tenants are enjoying their new homes. Persson asked if this was the property off Mormon Trek, Villhauer confirmed it was, and how many of the units have now been upgraded. Villhauer stated they are updating 40 units with this current grant, and own 53 total units in the complex. Of the 13 not being updated at this time, some have had work done on them previously and others will have work done in the near future. Hightshoe explained that Bilam Properties, LLC received a $600,000 loan and they have spent all but around $100,000. Byler asked if they are moving tenants out of the apartments while renovating and then moving them back in. Villhauer said they gave tenants the option of moving to another unit in the complex and then moving back in once renovated, or just moving to a different unit permanently. Byler asked if anyone has had their lease expire and renewed since they have been in a newly renovated unit and did their rent increase. Villhauer stated they did not raise any of Housing and Community Development Commission April 20, 2017 Page 3 of 8 the rents for the units, and all the lease renewals they are doing for August there will also not be any rent increase. Olmstead asked if any of the units were accessible, Villhauer stated they are not. Hightshoe added the bedrooms are upstairs in the units. Byler asked if they do all their work in-house and Villhauer said they generally subcontract out and that is part of the reason why the process has been a little slower. The Housing Fellowship: Maryann Dennis (Executive Director) started her report noting the Sabin Townhomes are under construction, scheduled to be ready for rental in August. Hightshoe asked when they will close on the purchase of those units. Dennis believes they will close on their three units sometime in July. Dennis next discussed the rehab on the houses on Dover and Wayne Streets. Both are complete. There was a thank you note from the tenants of those units in the Commissioners’ packets. Those tenants have lived in that property since 1998 and are thrilled with the updates. Dennis noted that The Housing Fellowship had to invest quite a bit of money into the Dover Street house and there are some huge overgrown trees that need considerable work and they are waiting on the weather to cooperate with finishing that project. Regarding the FY17 money, they have not yet utilized it. That $58,000 was intended to purchase one property but with the market in Iowa City and the location model makes it difficult. It they purchase one property it will likely have to be a condominium and the issue with The Housing Fellowship purchasing condominiums is the condo association fees and because the rents are capped. The Fellowship does own several condominiums, but the budget this year just for condo fees is $80,000 so therefore they would prefer to try and not buy another condo. Those fees are unpredictable, and the older condos can have assessments as well. Dennis would prefer if the Commission would allow them to look for land; they have identified three possible sites in Iowa City with the hopes of submitting a low-income house tax credit application to build on the site. So the $58,000 would be for a land acquisition. Hightshoe stated that the City has to commit the funds and if this year goes by without the funds being used and The Housing Fellowship doesn’t get the tax credit in November, there is no time to allocate the funds to something else. It would be an issue of timing that Hightshoe would need to review and she will work with The Housing Fellowship to see what can be achieved. Persson asked how long The Housing Fellowship would hold the land before being able to build. Dennis said when you apply for the tax credit they must have control of the land, and the application for the tax credit is due in November and awarded in March. Then typically it is not until fall that the construction begins, once all due diligence is complete. Hightshoe stated that is her concern, if The Housing Fellowship does not get the tax credit in March, we only have until July 31 to commit the funds. We would have to have a project ready to go (site secured, environmental review done, underwriting and market analysis done, etc.) to commit these funds by July or HUD will recapture those funds. Housing and Community Development Commission April 20, 2017 Page 4 of 8 Dennis noted that with the FY18 money The Housing Fellowship hopes to receive ($86,000 pending Council approval), that project also includes money from The Housing Trust Fund, which has not been awarded yet. So the backup plan could be, if the Commission agrees, the $86,000 is for five units and they could go up to almost $125,000 for those five units, and then find another house to rehab. Persson asked if The Housing Fellowship could meet the timelines with the backup plan. Dennis confirmed for rehabs absolutely. Dennis added that the properties that they just released had other properties in that agreement that could be used for rehab. Byler commented on the original $58,000 to buy a home, at the meeting where the Commission allocated those funds it came to light, for example, why Successful Living has an easier time providing houses than The Housing Fellowship is because they are SRO units and the rents are like $2,800 for a four-bedroom unit. Byler asked why The Housing Fellowship couldn’t rehab a house to have three individuals in one house in an effort to achieve lower rents for each SRO unit. Hightshoe noted that The Housing Fellowship focuses on families while Successful Living focuses on individuals. Byler understands but noted that the housing costs are continuing to go up and the rents are not. Byler stated he is fine with what The Housing Fellowship wants to do with the $58,000 and the rest of the Commissioners were also in agreement. Hightshoe said once The Housing Fellowship states their preference, rehab. or land acquisition, staff will prepare an Action Plan amendment. Dennis said she will find out the allocation from the Rehab Trust Fund next week. They have three possible land sites and they could do between 24 and 30 units. Mayor’s Youth Empowerment Program: Hightshoe noted that Kari Wilken (Director of Resources, Mayors Youth Employment Program) could not be at the meeting tonight but sent an update via email to Kris Ackerson that Hightshoe will forward to the Commission. Shelter House: Hightshoe gave a quick update. Rapid Rehousing Program (tenant based rental assistance) was increased to $90,000 because of the Rose Oaks situation and they have spent all but $11,000. The grant was to end in November 2016, but entered an amendment to extend till December 2017 to expend all the funds. Tenant based rent assistance takes time to spend as assistance goes out each month, not in one large payment. The FUSE land acquisition declined their award and returned the $250,000 back to the City. They already own the land. Shelter House chose not to accept the HOME award because when they discussed the project with the Iowa Finance Authority (IFA) they were told that IFA did not want to combine local HOME dollars and National Trust Fund dollars on the same project. Byler asked if it was IFA’s preference or requirement. Hightshoe said there is no law, but IFA told Shelter House they prefer an application that does not combine HOME funds with Trust Fund dollars. Housing and Community Development Commission April 20, 2017 Page 5 of 8 CONSIDER A RECOMMENDATION TO CITY COUNCIL REGARDING PROPOSED FY2017 ANNUAL ACTION PLAN AMENDMENT #1: Hightshoe explained that the City administers two programs; CDBG and HOME. While HUD programs they have different rules. On May 2 of each year HUD reviews CDBG timeliness. The City can’t have more than 1.5 times their entitlement funds in their line of credit as of May 2 or the City must enter a “workout plan” to ensure the funds are spent on a timely basis. Hightshoe stated the City does not anticipate any problems meeting this deadline this year. The HOME program does not go by an expenditure ratio. Instead, funds must be committed by a certain date. There are two years to commit HOME funds but if the City has received more program income than anticipated it doesn’t always match what is programmed out. If after two years if the dollars have not been committed HUD will take the funds back and will reallocate to another community. Therefore the City always tries to make sure HUD never recaptures any of the HOME funds. The word commit has a very specific meaning in the HOME program. A site must be secured, environmental review done, underwriting and marketing analysis completed, all sources of funds known and committed and an agreement entered to “commit” funds. So therefore when Shelter House declined their $250,000 award, staff looked at what projects could be committed by July 31 as we have a HOME commitment shortfall. This needs to be resolved by July 31. Habitat for Humanity has a site with an option to buy, and the money can be committed as soon as the environmental review is complete. The other option is tenant based rent assistance, it is environmentally exempt, and that could be committed instantly. It also doesn’t need underwriting analysis because tenant based rent assistance is exempt. Those two projects would be $220,000. This would be more than enough to meet our HOME commitment shortfall. These projects would be moved from the FY18 Action Plan to FY17. That would leave $30,000 to allocate for FY18. Hightshoe noted that the City still has not received their HUD budget, and they cannot submit an Annual Action Plan to HUD without the budget, so they are in a holding pattern. HUD anticipates CDBG to be approximately the same with perhaps a small cut; however they anticipate cuts to the HOME program. Staff would like to get the Annual Action Plan ready so once they receive the HUD budget they can immediately submit the Plan to Council for approval. However, it may not be fair to have another funding round to request submissions for HOME funds only to find out that the City doesn’t receive enough HOME funds to cover the full recommendation. When the Commission voted on the FY18 Annual Action Plan they made the recommendation that if the available funds are within 20% of the allocations all will be adjusted accordingly, if it is greater than a 20% differential the Commission will reconvene. Hightshoe is now suggesting for more guidance from the Commission on whether the 20% would be for the CDBG projects and a different recommendation for the HOME projects knowing now that the budget they predicted will likely be less for HOME. Seiple noted that two of the HOME projects in FY18 are now being funded in FY17 by the Shelter House monies. Hightshoe confirmed that was true. Housing and Community Development Commission April 20, 2017 Page 6 of 8 Byler stated that with the tenant based rent assistance money, Steve Rackis indicated that money would basically sit there until such time it was needed. Hightshoe stated they have four years to spend it. Persson noted that Rackis stated he would likely need all that money and it would be spent. Hightshoe said there are 2,000 people on the waitlist, that money can be spent. Olmstead suggested giving tenant based rent assistance $200,000 and Habitat for Humanity $20,000. Seiple asked about the other $30,000. Hightshoe stated that Habitat for Humanity can only proceed with one of their homes immediately which is why the other $30,000 could be carried over to FY18. Persson asked if any of the money could be moved down to public facilities. Hightshoe confirmed they could not because it was HOME money. The CDBG recommendations are proceeding how the Commission recommended at the March meeting, it is the HOME money that is being redistributed. The Commission discussed the $30,000 and whether to allocate it now rather than carry it over to FY18. Byler wondered if more money was given to Habitat for Humanity if they could find another lot to purchase. Byler would prefer to commit the additional $30,000. Olmstead was in agreement but wanted to make sure the $30,000 was allocated to where it could meet the most need, if there are so many on the waitlist for housing perhaps the funds should go there. Olmstead moved to amend the FY17 Annual Action Plan to allocate all the FY17 HOME returned funds (Shelter House - $250,000) to the following eligible projects (previously recommended as FY18 projects, but can proceed immediately) $200,000 to the Iowa City Housing Authority for Tenant Based Rent Assistance and $50,000 to Habitat for Humanity – Affordable Homeownership. This recommendation will be submitted to City Council for consideration and approval. Persson seconded the motion. Vote was taken and the motion passed 7-0. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF FY18 ANNUAL ACTION PLAN Byler noted that with the amendment to the FY17 Annual Action Plan it changes the recommended awards to the FY18 Annual Action Plan HOME funds. The options are to 1) allocate a bunch of money with no guarantee the City will even receive those monies, 2) allocate no additional money now and when the budget is determined the partners can ask for more money; or 3) allocate the $140,000 from the awards that were moved to FY17. Hightshoe noted that if they lower the HOME allocation to $140,000 (does not include set asides) that changes the administration funds – admin is 10% of the entitlement amount plus 10% of program income. If the entitlement amount is drastically lower, the CHDO application only gets 5% of that amount (HOME requirement that CHDO operating does not exceed 5% of the entitlement amount). Therefore it is better to recommend a percentage (5%) for The Housing Fellowship CHDO operating allocation rather than an amount, so it adjusts accordingly with the funds received. Housing and Community Development Commission April 20, 2017 Page 7 of 8 Conger moved to alter the March 7 CDBG/HOME budget HCDC recommendation to City Council by removing the two HOME projects (ICHA – Tenant Based Rent Assistance and Habitat for Humanity) from the FY18 Annual Action Plan and altering the HOME budget. Congress has not passed a budget yet and Iowa City has not received their final entitlement amount. As the City is expecting additional cuts to HOME, HCDC recommends the following HOME budget: Successful Living $36,000, The Housing Fellowship Rehab - $97,000, CHDO Operations $7,000, Housing Rehab. $90,000 (Council set-aside), HOME admin: $25,500 (Council set-aside). Total HOME budget $255,500. If the final HOME budget exceeds the estimated HOME budget by $20,000, the available HOME funds will be allocated to The Housing Fellowship. If the grant is less than $255,500, the projects will receive a pro-rated amount. If the final HOME budget is more than $275,500, staff will have another funding round for HOME funds. No applicant will receive less than the original March 7 HCDC recommendation if another funding round is needed. If the CDBG recommendation is within 20% of the estimate, the amount will be prorated to each project (increase or decrease) up to the requested amount if an increase. Olmstead seconded the motion and it passed with a vote 7-0. STAFF/COMMISSION COMMENT: Hightshoe stated that last year the City held the “So you want to start a business” series for primarily early stage entrepreneurs and due to its success it will be offered again this year, partnering with Kirkwood Community College and other community businesses. It will be a half-day event at Kirkwood on Saturday, May 20. They already have 25 participants registered. Olmstead announced that Sally Scott will be leaving the Coalition at the end of June. If anyone is interested please let him know. CORRESPONDENCE: There was a thank you note included in the Commissioner’s packets. ADJOURNMENT: Olmstead moved to adjourn. Persson seconded the motion. Meeting adjourned. Housing and Community Development Commission Attendance Record Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant Name Terms Exp. 5/19 6/16 8/18 9/15 10/20 11/17 12/15 1/19 2/9 2/16 3/7 4/20 Byler, Peter 7/1/17 X X X X X X X X O/E X X X Conger, Syndy 7/1/18 O/E O/E X X O/E X X X O/E X X X Harms, Christine 7/1/19 X X X X X X X X X X X X Lamkins, Bob 7/1/19 X O/E O/E X O/E X O/E X O/E X X O/E McKinstry, John 7/1/17 X X O/E O/E X X X X X X X O/E Olmstead, Harry 7/1/18 X X X X O/E X X X X X X X Persson, Dottie 7/1/17 X X X X X X X X X X X X Seiple, Emily 7/1/18 X X X X X X X X X X X X Vaughan, Paula 7/1/19 --- --- X X O/E X X X X X X X EXHIBIT A FY17 Annual Action Plan Substantial Amendment #2 June 2017 The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. City of Iowa City staff proposes amending the project from rental acquisition to rental rehabilitation. No funds have been expended on this project to date. The proposed amendment is detailed on the following page. The City Council will consider this recommendation on June 20, 2017 following a 30-day public comment period and an amendment will be submitted to the U.S. Department of Housing and Urban Development (HUD) subject to City Council approval. Jurisdiction: City of Iowa City, Iowa Contact Person Jurisdiction Web Address: http://www.icgov.org/actionplan Tracy Hightshoe Neighborhood Services Coordinator 410 E. Washington Street Iowa City, IA 52240 319.356.5244 Tracy-Hightshoe@iowa-city.org Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230 RESOLUTION NO. ______________ RESOLUTION ADOPTING IOWA CITY’S FY17 ANNUAL ACTION PLAN AMENDMENT #2, WHICH IS A SUB-PART OF IOWA CITY’S 2016-2020 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan as part of the City’s Consolidated Plan (CITY STEPS) to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, The Housing Fellowship was apportioned $58,000 in FY17 HOME funds for the acquisition of one rental housing unit; and WHEREAS, The Housing Fellowship requested the ability to utilize said funds to rehabilitate existing rental housing units for low to moderate income tenants; and WHEREAS, said funds may be matched with FY18 HOME funds to rehabilitate up to six units; and WHEREAS, proposed FY17 Annual Action Plan Amendment #2 is attached hereto as Exhibit A; and WHEREAS, according to the City Council adopted Citizen Participation Plan the proposed amendment is considered substantial and requires City Council approval; and WHEREAS, the City has disseminated information soliciting public input at the June 20, 2017 City Council meeting on the proposed Amendment #2; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the Amended FY17 Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City’s Amendment #2 to the FY17 Annual Action Plan, copies of which are filed in the Neighborhood and Development Services Department, are hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the applicable documentation for the City of Iowa City’s Amended FY17 Annual Action Plan to the U.S. Department of Housing and Urban Development to provide all the necessary certifications required by the U.S. Department of Housing and Urban Development in connection with said Plan. Passed and approved this _________ day of _____________________, 2017. ________________________________________ MAYOR Approved by ATTEST:___________________________ ________________________ CITY CLERK City Attorney's Office Proposed Amendment Project Name The Housing Fellowship Rental Rehab Target Area Citywide Goals Supported Improve quality of affordable rental units Needs Addressed Preserve Existing Affordable Housing Units Funding HOME: $58,000 Description Rehabilitation of existing rental units for low- to moderate- income tenants. Target Date June 30, 2018 Estimate the number and type of families that will benefit from the proposed activities Six low- to moderate-income households. Location Description Citywide Planned Activities 1226 William Street, 700 South First Avenue, 1105 Pine Street, 2110 Taylor, 2112 Taylor, 1121 Ash Street Proposed Locations Publication Notice Iowa City Press Citizen May 19, 2017 Public Meeting Notice FY17 Annual Action Plan Amendment #2 The City Council will hold a public meeting, accept comments, and consider approval of Iowa City’s FY17 Annual Action Plan Amendment #2 on June 20, 2017. The meeting will be held at Emma Harvat Hall, 410 East Washington Street at 7:00 p.m. The Annual Action Plans are a portion of Iowa City’s Consolidated Plan (a.k.a. CITY STEPS). The Annual Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and services for low-moderate income persons. The Annual Action Plan outlines proposed activities and their budgets. The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. City of Iowa City staff proposes amending the project from rental acquisition to rental rehabilitation. No funds have been expended on this project to date. Copies of the proposed amendments are available from the Neighborhood and Development Services Department, 410 East Washington Street; the Iowa City Public Library, 123 S. Linn Street; or on Iowa City’s web site (www.icgov.org/actionplan). Additional information is available by calling 356-5230. Comments may be submitted in writing to the Neighborhood and Development Services Department at the address above or by email to Kristopher-Ackerson@iowa-city.org. If you require special accommodations or language translation please contact Tracy Hightshoe at 356- 5230 or 356-5493 TTY at least seven (7) days prior to the meeting. Public Comments Received with Staff Response The 30-day public comment period for the FY17 Annual Action Plan Amendment #2 starts May 19, 2017 and ends June 20, 2017. The City Council is holding a public meeting on June 20, 2017. Comments Received: None Staff Response: N/A 1 Copies of Applications Available Online: www.icgov.org/actionplan Application Round Housing Requested Amount CDBG Recomm. HOME Recomm. 2 Habitat for Humanity $ 70,000 -$ 2 THF Rental Construction $ 245,000 -$ 2 MYEP Rental Acquisition $ 75,000 -$ 2 Successful Living Rental Rehab $ 74,895 -$ 2 Successful Living Rental Acqusition $ 100,000 -$ 1 Successful Living 72,000$ 36,000$ 36,000$ 1 The Housing Fellowship Rehab 100,000$ -$ 86,000$ 1 CHDO operations - Housing Fellowship 25,000$ 18,000$ 1 Habitat for Humanity 90,000$ -$ 50,000$ FY17 1 Housing Authority Rent Assistance 200,000$ -$ 200,000$ FY17 Subtotal 487,000$ 36,000$ 140,000$ Public Facilities 1 Crisis Center Food Pantry 100,000$ 85,000$ 1 MYEP Facility 60,000$ 31,000$ 1 Little Creations Academy Daycare 107,934$ 73,000$ Subtotal 267,934$ 189,000$ -$ Total 754,934$ 225,000$ 140,000$ Funds available 245,000$ -$ 245,000$ General Information 1. Project Name and Address: Iowa Valley Habitat Scattered Site Ownership 2. Type of Project (check one): XX Homeownership  Rental*  Tenant Based Rent Asst.  Rehabilitation*  Public Facility  Other *Rental and Rental Rehabilitation projects require the completion of rental housing pro forma 3. Lead Applicant Name: Iowa Valley Habitat for Humanity Applicant Address: 2401 Scott Blvd. Contact Person, Title: Mark Patton, Executive Director Phone Number: 319-337-8949 Fax Number: E-mail Address: mark@iowavalleyhabitat.org DUNS Number: 123204880 4. Secondary Applicant (if applicable): Applicant Address: Contact Person, Title: Phone Number: Fax Number: E-mail Address: 5. Type of Applicant (check one):  Community Housing Development Organization XX Private non-profit organization  Private for-profit, individual or partnership applicant  Public Organization 6. Amount of HOME/CDBG Funds Requested: $70,000 7. Did you attend the Applicant Workshop?  No xx Yes, attended on December 15  Yes, attended on January 4 8. Provide a brief, one paragraph description of the proposed project: Funds would be used to purchase a zero lot line lot for the construction of two homes ($360,000 total cost of the homes with $70,000 being for the purchase of land). Section 1 – Need/Priority 9. Please specify the one or two most applicable priority need(s) this application addresses, as shown in the 2016-2020 CITY STEPS Plan, and explain how this project will meet this/those need(s). Goal #2 is to “Improve access to affordable owner housing”. We will get deserving families into permanent ownership, paying full property taxes and not requiring on-going subsidies. Section 2 – Leveraging Resources/Budget 10. For housing projects only, please provide the requested loan terms and affordability period: Principal Amount Interest Rate Loan Amortization (Years) Affordability Period (Years) Yearly Payment Terms Requested* $70,000 0% Until sale Until sale 0 *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. 11a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not a loan, leave loan terms blank. If not committed, please indicate when the applicant will apply for funds in Question 15. Funding Source & Type: Amount Int. rate Amortization Term Committed? Iowa City CDBG or HOME Funding (public) $70,000 0% Until Sale Yes XXNo State of Iowa HOME or CDBG (public) $ Yes No IFA – Low Income Housing Tax Credits (public) $ Yes No Bank Loan (private) $ Yes No Applicant Contribution of Equity (private) $500 XXYes No Other Public Resources (please list) Housing Trust Fund of Johnson County $50,000 No Habitat funds $129,500 XXYes No Other Private Resources (please list) Women Build $60,000 Church Build $50,000 Yes XXNo Total $360,000 11b. Please provide the uses of funds for the project. Uses of Funds (if applicable) Cost estimate received? y/n Amount Name of entity providing cost estimate Acquisition: Building Acquisition $ Land Acquisition yes $70,000 Real estate compnay Site Improvements $ Construction / Rehabilitation yes $270,000 Our experience Professional Fees yes $12,000 Our experience Construction Finance $ Permanent Finance $ Developer Fee / Overhead $ Reserves yes $8,000 Our experience Other (please specify): $ $ Total (Must equal total in 11a) $360,000 Amount of Private Funds $ ________ 290,000 (a) Amount of Public Funds $ _________ 70,000 (b) Total Project Funding $ ________ 360,000 (c) a + b Number of bedrooms or persons served 8 (d) Total Cost Per bedroom or person served $_________ 45,000 (e) c ÷ d 11c. What percentage of the proposed budget will be made up of private funds? 82% 12. Describe any community partnerships or volunteers that will contribute to the project. We use +2000 volunteers per year in building our homes. In addition, we engage +30 businesses and churches in both fundraising and construction. We actively work in local housing coalitions to make housing better for all as well. This project will engage the wider community in learning firsthand about affordable housing when they meet with the partner families who are putting in 250 hours per adult of sweat equity. Our project also hosts and offers home buyer classes for the public with Horizions, Inc. of Cedar Rapids (a HUD approved counselling agency). 13. Identify any identity of interest (IOI) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the construction company, etc. n/a 14. For housing projects only, program regulations require a minimum 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. Local HOME funds requested: $70,000 x .25 = $17,500 Local Match Section 3 – Feasibility/Need for Subsidy 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date: Description of Activity: July 1, 2017 Beginning of City Fiscal Year and Project Start Date Aug/Sept 17 Put offers in for the lot Oct/Nov 17 Environmental reviews Dec/.17 Purchase lot April 2018 Begin construction on two homes (zero lot line) October 18 Complete construction on two homes 17. To help promote the efficient use of federal, state, and local funding, please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability or public assistance; and describe how the project will provide for affordable housing or public assistance at rates or prices lower than those in the existing market. Habitat homes average about $750-$800 per month for principal, taxes and insurance. This is about one-half of what the same house would cost to rent. Families are building equity, paying full property taxes, strengthening neighborhoods, and paying back funds to build more Habitat homes. In addition, the HOME funds are repaid to the City upon the sale of the home sometime in the future. 18. In what manner or form will the project proceed if it is awarded less than full funding? If there are several components, how will they be prioritized? Have to buy fewer lots. Section 4 – Impact/Benefit to the Community 19. Please indicate the number of persons that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG/HOME Agreement). Public Facility Housing 0 - 30% median income _______ persons (a) _______ households (a) 31 – 50% median income _______ persons (b) ___2___ households (b) 51 – 60% median income _______ persons (c) _______ households (c) 61 - 80% median income _______ persons (d) _______ households (d) Over 80% median income _______ persons (e) _______ households (e) Total _______ persons (f) ___2___ households (f) Percent LMI _______ (a+b+c+d) ÷ f 100 (a+b+c+d) ÷ f Section 5 – Capacity/History of the Applicant 20. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. Fiscal Year Funds Recv’d Budgeted Amount Amount Expended (as of December 31) Date Project Completed July 1, 2013 to June 30, 2014 $0 $ July 1, 2014 to June 30, 2015 $0 $ July 1, 2015 to June 30, 2016 $70,000 $70,000 December 2016 July 1, 2016 to June 30, 2017 $40,000 $0 *Six months remaining in FY17 at time of this application. 21. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? xx Yes No If “NO” or a matter is currently in litigation please provide the name of the case and explain the basis for the case. 22. Please describe the education and experience of the key staff who will be implementing the project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. We have a full-time Executive Director with nearly 30 years experience, Business Manager (12 years), and two full-time construction managers (avg 18 years each). In addition, we have a full- time Volunteer Coordinator and Resource Development staff person 23. Please describe your organization’s structure, officers, and staff. The board consists (see#22) of many local professionals; officers are a builder as past President, City Civil Rights staff person as Secretary, an faculty member of Tippie School of Business as treasurer, and a bankers from Hills Bank, MidWestOne and US Bank. All board members are volunteers. See#22 for staffing. 24. Please provide a summary of your organization’s portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. We have built and financed +100 new homes in the past 24 years, remodeled another 9 and built more than 30 handicapped ramps. We plan on building six homes in 2017, and carrying out major repairs for another 6 homes. All of our homes pay full property taxes when they become occupied. 25. Please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing based on the City of Iowa City HOME Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner-Occupied Home Construction & Acquisition of Existing Homes (owner-occupied). If the project is large or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating expenses. Ours is a simple model: raise funds to build a very energy efficient homes, sell it at no profit to a family earning under 50% AMI, and set it up with a no interest, 25 year mortgage to keep it affordable. No subsidies flow to the home after the initial construction. NO one else is serving these low income families with ownership opportunities. In 25 years of construction, we have had only two foreclosures, better than the national average for all income levels! General Information 1. Project Name and Address: Successful Living 4-House Rehabilitation Project, addresses are: 214 Church Street, Iowa City, IA 52245 (referred to herein as Church Street) 821 N. Johnson St., Iowa City, IA 52245 (referred to herein as Johnson Street) 3107 Village Rd. Iowa City, IA 52240 (referred to herein as Village Road) 1257 Esther Ct., Iowa City, IA 52240 (referred to herein as Esther Court) SEE SCHEDULE A FOR DETAILED LIST OF REPAIRS/RENOVATIONS. 2. Type of Project (check one):  Homeownership  Rental*  Tenant Based Rent Asst. X Rehabilitation*  Other *Rental and Rental Rehabilitation projects require the completion of rental housing pro forma 3. Lead Applicant Name: Applicant Address: Successful Living, 2406 Towncrest Dr., Iowa City, IA 52240 Contact Person, Title: Carla Phelps, Director, Grants & Development Phone Number: (319) 471-1809 Fax Number: (319) 358-6807 E-mail Address: cphelps@icsuccess.org DUNS Number: 055386861 4. Secondary Applicant (if applicable): _______________________________________________ 5. Type of Applicant (check one):  Community Housing Development Organization X Private non-profit organization  Private for-profit, individual or partnership applicant  Public Organization 6. Amount of HOME Funds Requested: $__74,895______________ 7. Did you attend an Applicant Workshop?  No X Yes, attended on December 15  Yes, attended on January 4 8. Provide a brief, one paragraph description of the proposed project: We provide housing for the Chronically Mentally Ill of Iowa City, who are impoverished, and who are not able to live independently. Four of our rental houses (23 rooms total), their homes, require repair and upgrading: new flooring, roof work, heating and air, insulation, and a new kitchen for Church Street, our oldest house. SEE SCHEDULE A FOR DETAILED LIST OF REPAIRS/RENOVATIONS. Section 1 – Need/Priority 9. Please specify the one or two most applicable priority need(s) this application addresses, as shown in the 2016-2020 CITY STEPS Plan, and explain how this project will meet this/those need(s). From the Summary of Priority Needs (2016-2020 CITY STEPS): Using the grant for repairing and rehabbing four houses, we will provide more comfortable and safe accommodation in our continually affordable residential homes where our clients live who are afflicted with chronic mentally illness (03P), whose illnesses cause them to be disabled (03B) and who cannot succeed in independent living arrangements. Our facilities and people are integrated into safe, respectable Iowa City neighborhoods. Our client population always includes racially, culturally and sexually-identified diverse people, and all have very low incomes (30% and less of the MI). Our Homes reduce hospitalizations, law enforcement interactions, prevents/remedies homelessness and generally facilitates the improvement of client behavior and illness-related incidents. Clients come from prison, the streets and under bridges or shelters. Many also have chronic substance abuse (03P) problems, from self-medicating in lieu of medical interventions, which we treat with the entirety of SL programming. This client population also includes the elderly (03A). Section 2 – Leveraging Resources/Budget 10. Provide the requested loan terms and affordability period: We respectfully request forgiveness of 100% of these funds. But if not, we propose these terms: Principal Amount Interest Rate Loan Amortization (Years) Affordability Period (Years) Yearly Payment Terms Requested* $74,895 1% 10 years 7,873 *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. 11a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not a loan, leave loan terms blank. If not committed, please indicate when the applicant will apply for funds in Question 15. Funding Source & Type: Amount Int. rate Amortization Term Committed? Iowa City HOME Funding (public) $74,895 1% 10 yr Yes X No State of Iowa HOME or CDBG (public) $ Yes No IFA – Low Income Housing Tax Credits (public) $ Yes No Bank Loan (private) $24,964 4.14% 30 yr Yes X No Applicant Contribution of Equity (private) $ Yes No Other Public Resources (please list) $ Yes No Other Private Resources (please list) Yes No Total $99859 11b. Please provide the uses of funds for the project. Uses of Funds (if applicable) Cost estimate received? y/n Amount Name of entity providing cost estimate Acquisition: Building Acquisition $ Land Acquisition $ Site Improvements $ Construction / Rehabilitation SEE SCHEDULE A $99,859 Multiple contractors, see schedules A, B & C and attached quotes Professional Fees $ Construction Finance $ Permanent Finance $ Developer Fee / Overhead $ Reserves $ Other (please specify): $ $ Total (Must equal total in 11a) $99,859 Amount of Private Funds $ 24,964 _______ (a) Amount of Public Funds $ 74,895 _______ (b) Total Project Funding $ 99,859 _______ (c) a + b 4 Houses; 23 bedrooms or persons served 23 ___________ (d) Total Cost Per bedroom or person served $ 3,256 _______ (e) c ÷ d 11c. What percentage of the proposed budget will be made up of private funds? __25________% 12. Describe any community partnerships or volunteers that will contribute to the project. Our residential houses are an integral part of the entirety of our agency programming for helping the mentally ill. We would not enjoy our current success without collaborations with all other human services agencies in Iowa City, including State, Regional and local DHS offices; Abbe Center (Unity); Shelter House, and others. We have good communications with the MCOs (Managed Care Organizations that administer Iowa Medicaid funds) and have established good working relationships. We also effectively partner with Hills Bank, who reviews our operations and funding needs regularly, to finance our houses as we make acquisitions. They have approved our financing intentions moving forward to-date. Steve Noack is a very hands- on chair of our board, who also formerly was employed as Successful Living’s Executive Director, and he continues to be an important partner in the agency’s continued development and growth. We have, then, a team approach to serving the community. 13. Describe any identity of interest (IOI) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the construction company, etc. 14. Program regulations require a minimum 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. Total cost: $__99,859______ x .25 = $_24,964 conventional bank loan Section 3 – Feasibility/Need for Subsidy 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. If funded, this schedule will be used for any project agreement for the use of HOME funding. Date: Description of Activity: July 1, 2017 Beginning of City Fiscal Year and Project Start Date July 1, 2017 We will immediately contact all who gave us bids on all the projects to begin scheduling immediately. Dec. 1, 2017 We expect all the projects to be completed by this date. It takes into consideration potential delays due to schedule conflicts and weather. 17. To help promote the efficient use of federal, state, and local funding, please describe how the project will maintain long-term (in excess of HOME program requirements) or permanent affordability or public assistance; and describe how the project will provide for affordable housing or public assistance at rates or prices lower than those in the existing market. Our low rents of $435/month/per person which will not change for FY18 as far as we know. We have left in the pre-set formula in the pro forma which indicates a 2% increase in rents each year, but have no plan to raise them yet (substantial rent increases put undue hardship on our client population). Our agency has been running our housing program for nineteen years, so we are experienced and here to stay. Our houses are long-term investments depreciated over thirty years. Because the nature of our agency programming, and because we are not a commercial real estate rental business, we recognize our (low) 80% rent collection rate as part of “the cost of doing business,” which we are able to cover with billings for services rendered to our clients. Our housing program affords us the opportunity to provide other interventions (Outreach; Day Hab; Transitional Housing; Habilitation Housing) with our mentally ill clients to improve their overall physical health, certainly their mental health and improve the quality of their lives in general. The first element of client recovery is safe and secure, affordable housing, and that which will go the distance, which is evidenced by our history. It is our existing housing we are repairing and rehabbing with these funds. We have been in this business for 19 years and expect to continue for many more. 18. In what manner or form will the project proceed if it is awarded less than full funding? If there are several components, how will they be prioritized? First, we will review our budget for other sources of cash we might “rearrange” to go toward these projects. We may discuss with the bank the possibility of additional commercial financing. More likely, we will put off projects we can’t afford. Heating and cooling would prioritized over roofing, and flooring would come in last. We would have to review the new kitchen at Church, which is also important. We would stretch out over time all of the projects, leaving the lesser priorities to further along in the year. Our house management team would decide which project at which house would come first, assuming a longer timeline to secure the needed funding. Section 4 – Impact/Benefit to the Community 19. Please indicate the number of persons that will be served by the proposed project by income category. (The information in this table will be used as income targeting for the HOME Agreement). Housing 0 - 30% median income 23_bedrooms/ households (a) (4 houses) 31 – 50% median income _______ households (b) 51 – 60% median income _______ households (c) 61 - 80% median income _______ households (d) Over 80% median income _______ households (e) Total ____23___ households (f) Percent LMI _100_____ (a+b+c+d) ÷ f Section 5 – Capacity/History of the Applicant 20. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. NONE *One month remaining in FY17 at time of this application. 21. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? X Yes  No If “NO” or a matter is currently in litigation please provide the name of the case and explain the basis for the case. 22. Please describe the education and experience of the key staff who will be implementing the project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. Executive Director: Roger Goedken, BS Psychology, BA Sociology, many years experience and six years with Successful Living. Twenty-seven years in the human services field. Facilities Director: Patricia Meyer has been working in human services in Iowa City for over 30 years, and has been running housing programs at Successful Living for 7 years. Pat will supervise staff and the contractors doing the rehab projects. Hab Program Coordinator: Alisha Pearson was promoted from House Lead at Church Street, and has many years experience in the field of mental health and housing. House Intake Coordinator and Lead, Esther Court: Nicole Mallett, BA Psychology, and 3 years at Successful Living. House Lead, Village Road: Bobbie Bickford, ten years experience in human services. 1 year at Successful Living. Director, Grants & Development: Carla Phelps, Master of Applied Psychotherapy, Grad Diploma Counseling & Psychotherapy, BBA Accounting, many years of experience and 3 years with Successful Living. Carla will monitor grant monies within the context of the house repairs and facilitate mandated reporting. Finance Director: Ashley Gillette, coursework at University of Iowa and Kirkwood, formerly Medication Manager and Outreach for 2+ years at Successful Living. Ashley will generally oversee accounts for top-down programming revenues and expenses. 23. Please describe your organization’s structure, officers, and staff. Our Board of Directors: Steve Noack, Chair: Steve is a former Executive Director of Successful Living, and is currently with MMS Consultants, an engineering firm. He’s been on the board since 2015. Ross Nusser. Ross is in Urban Acres Realty and has been on the board since 2012. Valery Kemp, retired, has been on or board since 1998. Luke Prottsman. Luke is with Ameriprise Financial and has been on our board since 2006. Richard Klausner, retired, has been on our board since 1998. Rochelle Honey-Arcement, UIHC, has been on our board since 2013. Roger Goedken, Executive Director, 6 years. All directors report to him. Deb Watson, Director, QA and Human Resources, 9 years with Successful Living Pay Meyer, Facilities Director, 7 years. Transitional House Leads: Nicole Mallette, BA, years; Jessie McCullum, BA, 5 years. Both report to Facilities Director) Alisha Pearson, Hab Home Program Coordinator, 1 year (reports to Facilities Director) Bobbie Bickford, House Lead, reports to Hab Home Program Director To be hired, reporting to Hab Home Program Director: 2 Hab Home Leads Susan Nicol, MA, Outreach Director, 3 years Molly Mosely, BA, Outreach Coordinator, 2 years (reports to Outreach Director) Marielle Cramer, BA, Outreach Coordinator, 1 year (reports to Outreach Director) Kaydee Vraspier, BA, Day Hab Director, 3 years (has three DayHab counselors reporting to her) Carla Phelps, Master’s, Grad Dip, BBA, Director, Grants & Development, 3 years Other Outreach, Day Hab and House staff report to the people above, and many have BA degrees and even MAs. Ashley Gillette, Finance Director, 3 years. Barbara Lauer, MA, Communications, 6 years. Successful Living has three maintenance and cleaning staff reporting to the Facilities Director. 24. Please provide a summary of your organization’s portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. We own these homes: 3107 Village Road, Iowa City, IA. This is a Hab Home, five bedrooms, for men. 821 N. Johnson Street, Iowa City, IA. This is a Hab Home, five bedrooms, for men. 1257 Esther Court, Iowa City, IA. This is a Transitional Home, five bedrooms, for men. 214 Church Street, Iowa City, IA. This is a Hab Home, 8 bedrooms, for women. 416 S. Dodge Street, Iowa City, IA. This is a Transitional House, 9 bedrooms, for women. We lease space for administrative offices and for our DayHab Program at 2406 Towncrest Drive, Iowa City, IA. Our DayHab groups teach socialization; basic life skills; community exploration; hygiene and many other skills. We also lease space next door at 2400 Towncrest Drive for offices and housing staff. We have been recommended to receive $72,000 in CDBG and HOME funds for FY18. We are waiting for City Council final approval on June 20, 2017. If we are awarded these funds, our plan is to purchase two Transitional Hab Homes. 25. Please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing based on the City of Iowa City HOME Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner-Occupied Home Construction & Acquisition of Existing Homes (owner-occupied). If the project is large or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating expenses. We are applying to rehab four existing homes which are fully occupied and will remain so during the work to be done. As always, we have a waiting list of people to move into our houses. Proforma Spread Sheet FY18 Rental Housing Projects Please enter information into "grey" fields only if you are using excel. Line Description Symbols YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10 Revenues 1 Gross Rental Income 23roomsX$435rentX12mos + G. Rent 120,060.00$ 122,461.20$ 124,910.42$ 127,408.63$ 129,956.81$ 132,555.94$ 135,207.06$ 137,911.20$ 140,669.43$ 143,482.81$ 2 Other Income + O. Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Tenant Contributions +T. Contrubution -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 Gross Revenues = G. Income 120,060.00$ 122,461.20$ 124,910.42$ 127,408.63$ 129,956.81$ 132,555.94$ 135,207.06$ 137,911.20$ 140,669.43$ 143,482.81$ 5 Vacancy Loss 6.1% (May17YTD)- Vac 7,323.66$ 7,470.13$ 7,619.54$ 7,771.93$ 7,927.37$ 8,085.91$ 8,247.63$ 8,412.58$ 8,580.83$ 8,752.45$ (5% Vac. Rate x Gross Income) 6 Effective Gross Income = EGI 112,736.34$ 114,991.07$ 117,290.89$ 119,636.71$ 122,029.44$ 124,470.03$ 126,959.43$ 129,498.62$ 132,088.59$ 134,730.36$ Operating Expenses 7 Insurance 2,520.00$ 2,595.60$ 2,673.47$ 2,753.67$ 2,836.28$ 2,921.37$ 3,009.01$ 3,099.28$ 3,192.26$ 3,288.03$ 8 Maintenance & Structural Repairs Sched B 17,295.00$ 17,813.85$ 18,348.27$ 18,898.71$ 19,465.67$ 20,049.65$ 20,651.13$ 21,270.67$ 21,908.79$ 22,566.05$ 9 Management Fees Sched B 54,469.00$ 56,103.07$ 57,786.16$ 59,519.75$ 61,305.34$ 63,144.50$ 65,038.83$ 66,990.00$ 68,999.70$ 71,069.69$ 10 Misc. Operating Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 Property Tax -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12 Reserves (Operating reserve no less than $350/unit)unitS=4houses 1,400.00$ 1,442.00$ 1,485.26$ 1,529.82$ 1,575.71$ 1,622.98$ 1,671.67$ 1,721.82$ 1,773.48$ 1,826.68$ 13 Total Operating Expenses - OPR. Expenses 75,684.00$ 77,954.52$ 80,293.16$ 82,701.95$ 85,183.01$ 87,738.50$ 90,370.65$ 93,081.77$ 95,874.23$ 98,750.45$ 14 Net Operating Income =NOI 37,052.34$ 37,036.55$ 36,997.73$ 36,934.76$ 36,846.43$ 36,731.53$ 36,588.78$ 36,416.84$ 36,214.36$ 35,979.91$ 15 Debt Service First Mortgage Sched C 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ Debt Svc (3.5%, 30 yrs) Added to First Mortgage, 25% of repair cost 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 16 Debt Service Subordinate Mortgage 1%7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 17 Total Debt Service -D\S 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 18 Cash Flow =CF 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ 18(b)Equity Investment In Project -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 19 Cash -on- Cash ROI CF #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! Cash Flow divided by Equity Investmentt in Project Equity Invest. Debt Coverage Ratio (after Year 3, shall be no less than 1.20 DCR 1.067606178 1.067151121 1.066032748 1.064218165 1.061673233 1.058362525 1.054249276 1.049295348 1.043461174 1.036705714 DCR-->SEE NOTES BELOW The total of items #7-10 shall be no less than $2,850/unit Line YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10 Determining Taxes 20 Cash Flow CF 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ 21 Depreciation Expenses - DEPR -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 Amortization of Fees -AMORTZ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 Principal Payments +P -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24 Reserves +RESERVES 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 25 Earnings (Loss) Before Taxes =EBTx 3,746.34$ 3,730.55$ 3,691.73$ 3,628.76$ 3,540.43$ 3,425.53$ 3,282.78$ 3,110.84$ 2,908.36$ 2,673.91$ 26 x Tax Rate (35% or 0%)xRATE 0%0%0%0%0%0%0%0%0%0% 27 Tax Incurred (Saved)=TAX or (Savings)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Cash Flow After Tax 28 Cash Flow CF 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ 29 Tax Incurred (Tax Saved)- TAX (+SAV)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30 Cash Flow After Tax =CFATx 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ Line Total Benefit Analysis 31 Cash Flow After Tax CFATx 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ 32 Rehabilitation Tax Credit +RTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 33 Low Income Housing Tax Credit +LIHTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 34 Net Sale Proceeds +NSP -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 35 Total Benefits After Tax (NCFAT)=NCFATx 2,346.34$ 2,330.55$ 2,291.73$ 2,228.76$ 2,140.43$ 2,025.53$ 1,882.78$ 1,710.84$ 1,508.36$ 1,273.91$ 36 Return on Investment ROI #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! NOTE:THE REASON OUR DEBT COVERAGE RATIO SOMEWHAT LOW IS BECAUSE OF: A) OUR IMPOVERISHED CLIENT POPULATION, WHO CAN'T ALWAYS PAY RENT, AND SOMETIMES BEHAVIORS CAUSE DAMAGE, WHICH MAKES ROOMS UNRENTABLE FOR A TIME. NOTE: THIS LOSS RATE (6.1%) IS FAR LOWER THAN IN THE PAST DUE TO A CHANGE IN OUR MIX OF PROGRAMMING AND THE TRANSITION TO SMALLER HOUSES. B) THE COSTLY "EXTRAS" WE PROVIDE, IN TERMS OF CABLE TV, ALL UTILITIES, PAPER PRODUCTS AND OTHER SUPPLIES: THIS IS PART OF THE MISSION OF OUR HOUSING PROGRAM , TO HELP THESE PEOPLE AND KEEP THEM COMFORTABLE AS MUCH AS POSSIBLE. THIS IS WHY OUR EXPENSES ARE HIGH RELATIVE TO RENTAL INCOME, AND CAUSES DEBT TO APPEAR DISPROPORTIONATE. IT IS NOT, HOWEVER: DEBT COVERAGE RATIO - IMPORTANT NOTE WE CAN AFFORD TO OPERATE THE HOUSING PROGRAM AS WE DO, BECAUSE OF OUR MEDICAID INCOME. OUR MEDICAID INCOME IS INCOME GENERATED BY THE TOTALITY OF OUR PROGRAMMING (SUPPORTIVE COUNSELLING, OUTREACH AND DAYHAB). THIS INCOME PAYS FOR ALL AGENCY EXPENSES AND MAKES UP THE SHORTFALL IN RENT COLLECTIONS. WE DO NOT ACTUALLY SEE THIS AS A SHORTFALL; IT IS A MANAGEABLE COST WE INCUR DURING NORMAL COST OF OUR BUSINESS, TO BE ABLE TO DELIVER CARE TO THOSE LIVING IN OUR HOUSES. YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description Revenues 146,352.47$ 149,279.52$ 152,265.11$ 155,310.41$ 158,416.62$ 161,584.95$ 164,816.65$ 168,112.98$ 171,475.24$ 174,904.75$ 1 Gross Rental Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Other Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Tenant Contributions 146,352.47$ 149,279.52$ 152,265.11$ 155,310.41$ 158,416.62$ 161,584.95$ 164,816.65$ 168,112.98$ 171,475.24$ 174,904.75$ 4 Gross Revenues 8,927.50$ 9,106.05$ 9,288.17$ 9,473.94$ 9,663.41$ 9,856.68$ 10,053.82$ 10,254.89$ 10,459.99$ 10,669.19$ 5 Vacancy Loss (5% Vac. Rate x Gross Income) 137,424.97$ 140,173.47$ 142,976.94$ 145,836.48$ 148,753.21$ 151,728.27$ 154,762.84$ 157,858.09$ 161,015.25$ 164,235.56$ 6 Effective Gross Income Operating Expenses 3,386.67$ 3,488.27$ 3,592.92$ 3,700.70$ 3,811.73$ 3,926.08$ 4,043.86$ 4,165.18$ 4,290.13$ 4,418.84$ 7 Insurance 23,243.03$ 23,940.32$ 24,658.53$ 25,398.29$ 26,160.24$ 26,945.05$ 27,753.40$ 28,586.00$ 29,443.58$ 30,326.89$ 8 Maintenance & Structural Repairs 73,201.78$ 75,397.83$ 77,659.77$ 79,989.56$ 82,389.25$ 84,860.93$ 87,406.76$ 90,028.96$ 92,729.83$ 95,511.72$ 9 Management Fees -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10 Misc. Operating Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 Property Taxes 1,881.48$ 1,937.93$ 1,996.07$ 2,055.95$ 2,117.63$ 2,181.15$ 2,246.59$ 2,313.99$ 2,383.41$ 2,454.91$ 12 Reserves 101,712.97$ 104,764.36$ 107,907.29$ 111,144.51$ 114,478.84$ 117,913.21$ 121,450.60$ 125,094.12$ 128,846.94$ 132,712.35$ 13 Total Operating Expenses 35,712.00$ 35,409.11$ 35,069.65$ 34,691.97$ 34,274.37$ 33,815.06$ 33,312.23$ 32,763.97$ 32,168.31$ 31,523.21$ 14 Net Operating Income 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 25,488.00$ 15 Debt Service First Mortgage 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 1,345.00$ 15 Debt Service First Mortgage 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 7,873.00$ 16 Debt Service Subordinate Mortgage(s) 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 34,706.00$ 17 Total Debt Service 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 18 Cash Flow -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18(b)Equity Investment In Project #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!19 Cash -on- Cash ROI Cash Flow divided by Equity Investmentt in Project 1.028986404 1.020259105 1.01047805 0.999595786 0.987563122 0.974329068 0.959840773 0.944043466 0.926880389 0.908292732 Debt Coverage Ratio YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description Determining Taxes 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 20 Cash Flow -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 21 Depreciation Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 Amortization of Fees -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 Principal Payments 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 1,400.00$ 24 Reserves 2,406.00$ 2,103.11$ 1,763.65$ 1,385.97$ 968.37$ 509.06$ 6.23$ (542.03)$ (1,137.69)$ (1,782.79)$ 25 Earnings (Loss) Before Taxes 0%0%0%0%0%0%0%0%0%0%26 x Tax Rate (35% or 0%) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 27 Tax Incurred (Saved) Cash Flow After Tax 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 28 Cash Flow -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 29 Tax Incurred (Tax Saved) 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 30 Cash Flow After Tax Line Total Benefit Analysis 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 31 Cash Flow After Tax -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 32 Rehabilitation Tax Credit -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 33 Low Income Housing Tax Credit -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 34 Net Sale Proceeds 1,006.00$ 703.11$ 363.65$ (14.03)$ (431.63)$ (890.94)$ (1,393.77)$ (1,942.03)$ (2,537.69)$ (3,182.79)$ 35 Total Benefits After Tax (NCFAT) #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!36 Return on Investment Church Street - 8 bedrooms AAA Mechanical quote for new boiler = $15,629. Estimated rebate = $1,000. Net cost = 14,629 Bergo Insulation quote = 1,550 Programmable Thermostat = 90 Replace carpet with vinyl plank floors (2,036sf) = $2.50sf materials + $2.50sf installation = 10,180 (We have been pricing flooring for the office, so we're familiar w/cost, but no written quote.) Biometric door lock (or keypad); cost of online purchase @$140 x 11 doors =1,540 (Exec Dir bought two sample locks, price is firm, but no written quote.) Hamm's Home Interiors new kitchen: cabinets 4935 Laminate countertop 1690 Backsplash 425 Installation 23660 30,710 subtotal 58,699 Johnson Street - 5 bedrooms Roof Rider quote =2,760 AAA Mechanical = $10,936. Estimated rebate = $1,450. Net cost =9,486 Bergo Insulation = 1,114 Programmable Thermostat = 90 Replace old hardwood with vinyl plank (1,400sf)= $2.50sf materials + $2.50sf installation = 7,000 (We have been pricing flooring for the office, so we're familiar w/cost, but no written quote.) Biometric door lock (or keypad); cost of online purchase @$140 x 8 doors =1,120 (Exec Dir bought two sample locks, price is firm, but no written quote.) subtotal 21,570 Esther Court - 5 bedrooms Roof Rider quote =7,401 Bergo Insulation = 624 Programmable Thermostat = 90 Replace carpet with vinyl plank floors (957sf) = $2.50sf materials + $2.50sf installation = 4,785 (We have been pricing flooring for the office, so we're familiar w/cost, but no written quote.) Biometric door lock (or keypad); cost of online purchase @$140 x 8 doors=1,120 (Exec Dir bought two sample locks, price is firm, but no written quote.) subtotal 14,020 Village Road - 5 bedrooms Insulation and Rim Joist work =855 Programmable Thermostat = 90 Replace carpet with vinyl plank floors (701sf) = $2.50sf materials + $2.50sf installation = 3,505 (We have been pricing flooring for the office, so we're familiar w/cost, but no written quote.) Biometric door lock (or keypad); cost of online purchase @$140 x 8 doors=1,120 (Exec Dir bought two sample locks, price is firm, but no written quote.) subtotal 5,570 GRAND TOTAL 99,859 SCHEDULE A - HOME 6.17 LIST OF NEEDS AND COSTS source: YTD Feb 2017 P & L Management Fees (supplies, utilities, cleaning, gardening, repair payroll and payroll taxes) Church Johnson Village Esther Supplies - actual, 8 months 1760 3052 1158 1642 Utilities (includes internet, cable, water, gas, electricity)1486 2446 3107 3109 3246 5498 4265 4751 Total 8 months 17,760 Annualized supplies & utilities 26,640 Cleaning, gardening, repair staff payroll and payroll taxes 28,110 per month (8 mos.) =3,514 Annualized =42,165 Proportion allocable to 4 houses: 66% = 27,829 Management Fees Grand Total (26,640+27,829)54,469 Maintenance Costs Maintenance costs & repairs - actual, 8 months 2326 6845 1489 870 Total 8 months 11,530 Annualized 17,295 Maintenance Costs Grand Total 17,295 MAINTENANCE AND MANAGEMENT COSTS SCHEDULE B - HOME 6.17 The houses we need to rehab:purchase price over renovation cost 214 Church Street was partially built in 1905. The house addition was built in the 1970s. No info on when house was purchased or purchase price unknown Repairs have been done over the years as-needed.unknown Current mortage at 4.14%= 154,800 Monthly payment = 1,089 Rental income, 8 rooms X $435 = 3,480 3107 Village Road was built in 1973. It was purchased in 2016 for $185,000.185,000 Approx $23,000 was used for 5th bedroom, fencing, other neighborhood requirements 23,000 Current mortgage at 4.5% =184,018 Monthly payment =1,035 Rental income, 5 rooms X $435 =2,175 1257 Esther Court was built in 1977. It was purchased in 2016 for $185,000.185,000 Approx $23,000 was used for 5th bedroom, fencing, other neighborhood requirements 25,000 There is no mortgage on this house. Rental income, 5 rooms X $435 =2,175 821 N. Johnson Street was built in 1956. The house was purchased in 2016 for $220,000.220,000 Approx $15,000 was used for 5th bedroom and egress windows.20,000 There is no mortgage on this house. Rental income, 5 rooms X $435 =2,175 Annual debt service = (1,089 + 1,035) X 12 =25,488 MORTGAGES AND INCOME OF ALL HOUSES SCHEDULE C - HOME 6.17 General Information 1. Project Name and Address: Successful Living’s 2 new Habilitation Homes 2. Type of Project (check one): X Rental* *Rental and Rental Rehabilitation projects require the completion of rental housing pro forma 3. Lead Applicant Name: Successful Living Supportive Housing Applicant Address: 2406 Towncrest Dr., Iowa City, IA 52240 Contact Person, Title: Carla Phelps, Director, Grants & Development Phone Number: (319) 471-1809 Fax Number: (319) 356-6807 E-mail Address: cphelps@icsuccess.org DUNS Number: 055386861 Tax exempt, Tax ID 42-1470339 4. Secondary Applicant (if applicable): None 5. Type of Applicant (check one): X Private non-profit organization 6. Amount of HOME/CDBG Funds Requested: $___100,000_____________ 7. Did you attend the Applicant Workshop? X Yes, attended on December 15 8. Provide a brief, one paragraph description of the proposed project: We will use this money for a 50% down payment on one Habilitation Home for the segment of the chronically mentally ill population in Iowa City who are not only unable to live independently, they ALSO require high levels of supportive care from our staff up to 19 hours/day. This home will house five people who require this high level care. This segment of the mentally ill population in Iowa City is of the highest risk for both general and psych hospital admissions; contact with law enforcement; and homelessness. They are not well enough for Transitional Housing. They live in our Hab Homes indefinitely, receiving all our programming services. We charge rents of $435/mo, regulated by the city/county, and historically have had higher than standard vacancies/losses (compared to a strictly commercial housing venture): this due to the nature of this population, and a vacancy rate from damage (the repair of which puts rooms out of commission longer compared to a commercial housing project). This rate has improved dramatically since we have changed the mix of services we offer now, and we also have smaller houses. Overall, our housing program exists to facilitate our other service programming (which includes Outreach; Day Hab; Habilitation Home direct care). Our Debt Coverage Ratio still appears somewhat low, but we choose to operate our Hab Homes because of the way in which we bill Medicaid (through the Managed Care Organizations (privatization of Medicaid)) for all of this service programming: this approach successfully subsidizes rents of our current houses, and the one we intend to purchase. It is part and parcel of our mission and we have a waiting list. Section 1 – Need/Priority 9. Please specify the one or two most applicable priority need(s) this application addresses, as shown in the 2016-2020 CITY STEPS Plan, and explain how this project will meet this/those need(s). Using the grant for one housing down payment, we will provide decent, affordable residential accommodation to chronically mentally ill (03P) people who cannot succeed in either our or other agencies’ Transitional Housing residences – these people are disabled (03B). Some are elderly (03A). To-date we have invested – bought our houses – and will continue - in existing Iowa City areas; our facilities and people are integrated into safe, respectable Iowa City neighborhoods. Our client population always includes racially, culturally and sexually- identified diverse people, and all have very low incomes (if any). Without Habilitation Homes, this segment are high consumers of in-patient hospital admissions; Hab Homes reduce hospitalizations, law enforcement interactions, prevents/remedies homelessness and generally facilitates the improvement of client behavior and illness-related incidents. Clients come from prison, the streets and under bridges or shelters. Many also have chronic substance abuse (03P) problems, from self-medicating in lieu of medical interventions, which we treat with the entirety of SL programming. Section 2 – Leveraging Resources/Budget 10. For housing projects only, please provide the requested loan terms and affordability period: Principal Amount Interest Rate Loan Amortization (Years) Affordability Period (Years) Yearly Payment Terms Requested* 134,000 4 % 30 years 7,676 *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. 11a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not a loan, leave loan terms blank. If not committed, please indicate when the applicant will apply for funds in Question 15. Funding Source & Type: Amount Int. rate Amortization Term Committed? Iowa City CDBG or HOME Funding (public) $100,000 1% 10 yr Yes XNo Bank Loan (private), purchase price plus rehab $134,000 4% 30 yr Yes XNo Applicant Contribution of Equity (private) $ 1,000 X Yes No Paid by agency with cash on hand. Total $235,000 11b. Please provide the uses of funds for the project. Uses of Funds (if applicable) Cost estimate received? y/n Amount Name of entity providing cost estimate Acquisition: Building Acquisition Y $ 214,000 We have reviewed the market this past month. Professional Fees Y $ 1,000 Will be paid with our cash reserve already on hand Adding privacy fencing, and an additional bedroom. Y $ 20,000 This will include site improvements, to be included with bank financing. Total (Must equal total in 11a) $ 235,000 Amount of Private Funds $ 135,000 _______ (a) Amount of Public Funds $ 100,000 ______ (b) Total Project Funding $ 235,000 _______ (c) a + b Number of bedrooms or persons served 5 bedrooms ____ (d) Total Cost Per bedroom or person served $___47,000_____ (e) c ÷ d NOTE: Historically our first 4 clients move in within two weeks of house purchase. The rehab for extra/fifth bedroom takes about two – four weeks, when 5th client moves in. 11c. What percentage of the proposed budget will be made up of private funds? ______57____% 12. Describe any community partnerships or volunteers that will contribute to the project. Our Habilitation Homes are an integral part of the entirety of our agency programming for helping the mentally ill. We would not enjoy our current success without collaborations with all other human services agencies in Iowa City, including State, Regional and local DHS offices; Abbe Center; Shelter House, and others. We have good communications with the MCOs (Managed Care Organizations that administer Iowa Medicaid funds) and have established good working relationships. We also effectively partner with Hills Bank, who reviews our operations and funding needs regularly, to finance our houses as we make acquisitions. They have approved our purchasing intentions moving forward, and local realtor Ross Nusser, of Urban Acres Reality, is also intimately involved in partnering with us. Steve Noack is a very hands-on chair of our board, who also formerly was employed as Successful Living’s Executive Director, and he continues to be an important partner in the agency’s continued development and growth. We have, then, a team approach to serving the community. 13. Identify any identity of interest (IOI) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the construction company, etc. NONE 14. For housing projects only, program regulations require a minimum 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. We are pursuing conventional financing for 57% of the purchase price from Hills Bank, our community partner, which is over 100% of the HOME funds requested. Local HOME funds requested: ____100,000____________ x .25 = $___25,000_____ Local Match Ours exceeds 25%. Section 3 – Feasibility/Need for Subsidy 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date: Description of Activity: July 1, 2017 Beginning of City Fiscal Year and Project Start Date July 1, 2017 We have been looking at houses and there are many for sale now that will fit our needs. We will make an offer as we receive the funds. We can close in 30 days, assuming inspections & title searches are positive. July 30-Aug 15 Toward the end of July or early August, after we have possession, we will add a bedroom and fencing. At same time, clients will move in. October 15 All renovations complete. 17. To help promote the efficient use of federal, state, and local funding, please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability or public assistance; and describe how the project will provide for affordable housing or public assistance at rates or prices lower than those in the existing market. Our low rents of $435/month/per person which will not change for FY18 as far as we know. We have left in the pre-set formula in the pro forma which indicates a 2% increase in rents each year, but have no plan to raise them yet (substantial rent increases put undue hardship on our client population). Our agency has been running our housing program for nineteen years, so we are experienced and here to stay. Our houses are long-term investments depreciated over thirty years. Because the nature of our agency programming, and because we are not a commercial real estate rental business, we recognize vacancy loss rate, which appears somewhat low, as part of “the cost of doing business,” which we are able to cover with billings for services rendered to our clients. Our housing program affords us the opportunity to provide other interventions (Outreach; Day Hab; Transitional Housing; Habilitation Housing) with our mentally ill clients to improve their overall physical health, certainly their mental health and improve the quality of their lives in general. The first element of client recovery is safe and secure, affordable housing, and that which will go the distance, which is evidenced by our long history. 18. In what manner or form will the project proceed if it is awarded less than full funding? If there are several components, how will they be prioritized? We will review our budget for other sources of cash to go toward the down payment, and stream it toward the new house, if we have other expenses we can shift around. We have a close relationship with our banker at Hills Bank, who may consider funding more of the purchase price if we receive partial HOME funding, and our hands-on board will advise us as well. Section 4 – Impact/Benefit to the Community 19. Please indicate the number of persons that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG/HOME Agreement). WE ARE TALKING ABOUT ONE HOUSE WITH 5 BEDROOMS. Public Facility Housing 0 - 30% median income _______ persons (a) _5_____ households (a) 31 – 50% median income _______ persons (b) _______ households (b) 51 – 60% median income _______ persons (c) _______ households (c) 61 - 80% median income _______ persons (d) _______ households (d) Over 80% median income _______ persons (e) _______ households (e) Total _______ persons (f) ___5____ households (f) Percent LMI ______ (a+b+c+d) ÷ f ____100%___ (a+b+c+d) ÷ f Section 5 – Capacity/History of the Applicant 20. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. NONE (Note: We have been recommended (in March 2017) for two down payments for two houses for FY18, one CDBG and the other HOME, but funding approval by the city has been pushed back and there is uncertainty about 100% funding or even partial funding or when it might be awarded. If these DO come through, we will buy two more houses, in addition to the one we are wanting to buy with this application. Since the funding for these two houses has been pushed back by the city, our timeframe to purchase would necessarily be pushed back too. Which would give us the necessary time to staff up and hire as needed. We are prepared to purchase the house under this application AND the two houses we have already been recommended for, when the City Council approves funding.) 21. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? X Yes  No If “NO” or a matter is currently in litigation please provide the name of the case and explain the basis for the case. 22. Please describe the education and experience of the key staff who will be implementing the project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. Executive Director: Roger Goedken, BS Psychology, BA Sociology, twenty-seven years experience and six years with Successful Living. Will be hands-on in purchasing and staffing the new houses, with general oversight throughout the life of the programming and facilities. Facilities Director: Patricia Meyer has been working in human services in Iowa City for over 30 years, and has been running housing programs at Successful Living for 7 years. Pat will have top level oversight of all houses. Grants & Dev. Director: Carla Phelps, Master of Applied Psychotherapy, BBA Accounting, many years of experience and 3 years with Successful Living. Carla will monitor grant monies within the context of new houses and facilitate mandated reporting. Finance Director: Ashley Gillette, coursework at Kirkwood, formerly Medication Manager and Outreach for 2+ years at Successful Living. Ashley will generally oversee accounts for top- down programming revenues and expenses. Housing Coordinator: Alisha Pearson, many years in the field, 1 year at Successful Living. She will supervise staff and manage matters at all Hab Homes. House Intake Coordinator: Nicole Mallett, BA Psychology, and 2 + years at Successful Living. She interviews all House residents prior to acceptance into the program. House Leads of new houses: We try to promote from within, and the majority of our staff have bachelor degrees in human services fields, and many have masters degrees. House leads will supervise staff who work 6am – 2am in their care of residents. 23. Please describe your organization’s structure, officers, and staff. Our Board of Directors: • Steve Noack, Chair: Steve is a former Executive Director of Successful Living, and currently runs MMS Consultants, an engineering firm. He’s been on the board since 2015. • Ross Nusser. Ross is in Urban Acres Realty and has been on the board since 2012. • Valery Kemp, retired, has been on or board since 1998. • Luke Prottsman. Luke is with Ameriprise Financial and has been on our board since 2006. • Richard Klausner, retired, has been on our board since 1998. • Rochelle Honey-Arcement, UIHC, has been on our board since 2013. Also on the board, Successful Living’s Executive Director, Roger Goedken. All Successful Living Directors report to Roger Goedken. Successful Living staff: Deb Watson, QA and Human Resources Director, 9 years with Successful Living Pay Meyer, Facilities Director, 7 years with Successful Living. Her direct reports are the Facilities Coordinator; the Housing Intake Coordinator; the cleaning and maintenance staff Kaydee Vraspier, Day Hab Director, BA, with Successful Living 2+ years, has three direct reports Susan Nicol, M.A., Outreach Director, 2 years with Successful Living. Outreach Coordinators report to her as does office staff. Marielle Cramer, BA, Outreach Coordinator, 1 year with Successful Living Molly Mosely, BA, Outreach Coordinator, 3 years with Successful Living House Leads: Bobbie Bickford, Nicole Mallette (also Intake Coordinator), La’Cretsia Parrow, Kevin Stuart, Jessie McCullum Other Outreach, Day Hab and House staff report to the people above, and many have BA degrees and some MAs. Ashley Gillette, Finance Director, has been with the agency 3 years. Barbara Lauer, MA, has been with the agency 6 years. 24. For housing projects, please provide a summary of your organization’s portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. We own these three houses within the last 12-18 months (we bought and added a 5th bedroom to each of these): 3107 Village Road, Iowa City, IA. This is a Hab Home, five bedrooms, for men. 821 N. Johnson Street, Iowa City, IA. This is a Hab Home, five bedrooms, for men. 1257 Esther Court, Iowa City, IA. This is a Transitional Home, five bedrooms, for men. We have also own these two houses, longer term: 214 Church Street, Iowa City, IA. This is a Hab Home, 8 bedrooms, for women. 416 S. Dodge Street, Iowa City, IA. This is a Transitional House, 9 bedrooms, for women. For many years (approx. 15 years) we owned a huge (20 rooms) Transitional House on Dubuque Street in Iowa City, which we sold to buy other, newer houses, which work much, much for our programming, especially our newer Hab Home programs. This re-structure has enabled our successful expansion allowing us to operate more houses now that we have a more manageable system in place to help all these people. Additionally, we rent administrative premises at 2406 Towncrest Drive, where we also have our Day Hab program which teaches cooking; community exploration; additional socialization skills and other programs. 25. For housing projects, please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing based on the City of Iowa City HOME Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner-Occupied Home Construction & Acquisition of Existing Homes (owner-occupied). If the project is large or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, down payment assistance and CHDO operating expenses. We are applying only for down payment assistance. And we have a waiting list of people. Again, these are not just people looking for housing: these are people who have a Chronic Mental Illness diagnosis from at least one psychiatrist, and we are uniquely positioned to help them, not just with housing but for service needs. This is why we have a waiting list. Proforma Spread Sheet FY18 Rental Housing Projects Please enter information into "grey" fields only if you are using excel. Line Description Symbols YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10 Revenues 1 Gross Rental Income + G. Rent 26,100.00$ 26,622.00$ 27,154.44$ 27,697.53$ 28,251.48$ 28,816.51$ 29,392.84$ 29,980.70$ 30,580.31$ 31,191.92$ 2 Other Income + O. Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Tenant Contributions +T. Contrubution -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 Gross Revenues = G. Income 26,100.00$ 26,622.00$ 27,154.44$ 27,697.53$ 28,251.48$ 28,816.51$ 29,392.84$ 29,980.70$ 30,580.31$ 31,191.92$ 5 Vacancy Loss- 6.1%- Vac 1,592.10$ 1,623.94$ 1,656.42$ 1,689.55$ 1,723.34$ 1,757.81$ 1,792.96$ 1,828.82$ 1,865.40$ 1,902.71$ (22% Vac. Rate x Gross Income, based on actuals) 6 Effective Gross Income = EGI 24,507.90$ 24,998.06$ 25,498.02$ 26,007.98$ 26,528.14$ 27,058.70$ 27,599.88$ 28,151.87$ 28,714.91$ 29,289.21$ Operating Expenses 7 Insurance 700.00$ 721.00$ 742.63$ 764.91$ 787.86$ 811.49$ 835.84$ 860.91$ 886.74$ 913.34$ 8 Maintenance & Structural Repairs 2,630.00$ 2,708.90$ 2,790.17$ 2,873.87$ 2,960.09$ 3,048.89$ 3,140.36$ 3,234.57$ 3,331.61$ 3,431.55$ 9 Management Fees 371.00$ 382.13$ 393.59$ 405.40$ 417.56$ 430.09$ 442.99$ 456.28$ 469.97$ 484.07$ 10 Misc. Operating Expenses 6,766.00$ 6,968.98$ 7,178.05$ 7,393.39$ 7,615.19$ 7,843.65$ 8,078.96$ 8,321.33$ 8,570.97$ 8,828.10$ 11 Property Tax -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 53200 Reserves (Operating reserve no less than $350/unit) ONE HOUSE 350.00$ 360.50$ 371.32$ 382.45$ 393.93$ 405.75$ 417.92$ 430.46$ 443.37$ 456.67$ 13 Total Operating Expenses - OPR. Expenses 10,817.00$ 11,141.51$ 11,475.76$ 11,820.03$ 12,174.63$ 12,539.87$ 12,916.06$ 13,303.55$ 13,702.65$ 14,113.73$ 14 Net Operating Income =NOI 13,690.90$ 13,856.55$ 14,022.26$ 14,187.95$ 14,353.51$ 14,518.83$ 14,683.81$ 14,848.33$ 15,012.26$ 15,175.48$ 15 Debt Service First Mortgage 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 16 Debt Service Subordinate Mortgage(s)10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 17 Total Debt Service -D\S 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18 Cash Flow =CF (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ 18(b)Equity Investment In Project 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 19 Cash -on- Cash ROI CF -1.9%-1.8%-1.8%-1.7%-1.6%-1.6%-1.5%-1.4%-1.4%-1.3% Cash Flow divided by Equity Investmentt in Project Equity Invest. Debt Coverage Ratio (after Year 3, shall be no less than 1.20 DCR 0.752743567 0.761851111 0.770962385 0.780072113 0.789174749 0.798264474 0.807335181 0.816380464 0.82539361 0.834367585 The total of items #7-10 shall be no less than $2,850/unit Line YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10 Determining Taxes 20 Cash Flow CF (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ 21 Depreciation Expenses - DEPR 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 22 Amortization of Fees -AMORTZ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 Principal Payments +P -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24 Reserves +RESERVES 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 25 Earnings (Loss) Before Taxes =EBTx (16,347.10)$ (16,181.45)$ (16,015.74)$ (15,850.05)$ (15,684.49)$ (15,519.17)$ (15,354.19)$ (15,189.67)$ (15,025.74)$ (14,862.52)$ 26 x Tax Rate (35% or 0%)xRATE 0%0%0%0%0%0%0%0%0%0% 27 Tax Incurred (Saved)=TAX or (Savings)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Cash Flow After Tax 28 Cash Flow CF (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ 29 Tax Incurred (Tax Saved)- TAX (+SAV)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30 Cash Flow After Tax =CFATx (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ Line Total Benefit Analysis 31 Cash Flow After Tax CFATx (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ 32 Rehabilitation Tax Credit +RTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 33 Low Income Housing Tax Credit +LIHTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 34 Net Sale Proceeds +NSP -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 35 Total Benefits After Tax (NCFAT)=NCFATx (4,497.10)$ (4,331.45)$ (4,165.74)$ (4,000.05)$ (3,834.49)$ (3,669.17)$ (3,504.19)$ (3,339.67)$ (3,175.74)$ (3,012.52)$ 36 Return on Investment ROI -1.91%-1.84%-1.77%-1.70%-1.63%-1.56%-1.49%-1.42%-1.35%-1.28% NOTE:THE REASON OUR DEBT COVERAGE RATIO SOMEWHAT LOW IS BECAUSE OF: A) OUR IMPOVERISHED CLIENT POPULATION, WHO CAN'T ALWAYS PAY RENT, AND SOMETIMES BEHAVIORS CAUSE DAMAGE, WHICH MAKES ROOMS UNRENTABLE FOR A TIME. NOTE: THIS LOSS RATE (6.1%) IS FAR LOWER THAN IN THE PAST DUE TO A CHANGE IN OUR MIX OF PROGRAMMING AND THE TRANSITION TO SMALLER HOUSES. B) THE COSTLY "EXTRAS" WE PROVIDE, IN TERMS OF CABLE TV, ALL UTILITIES, PAPER PRODUCTS AND OTHER SUPPLIES: THIS IS PART OF THE MISSION OF OUR HOUSING PROGRAM , TO HELP THESE PEOPLE AND KEEP THEM COMFORTABLE AS MUCH AS POSSIBLE. THIS IS WHY OUR EXPENSES ARE HIGH RELATIVE TO RENTAL INCOME, AND CAUSES DEBT TO APPEAR DISPROPORTIONATE. IT IS NOT, HOWEVER: DEBT COVERAGE RATIO - IMPORTANT NOTE WE CAN AFFORD TO OPERATE THE HOUSING PROGRAM AS WE DO, BECAUSE OF OUR MEDICAID INCOME. OUR MEDICAID INCOME IS INCOME GENERATED BY THE TOTALITY OF OUR PROGRAMMING (SUPPORTIVE COUNSELLING, OUTREACH AND DAYHAB). THIS INCOME PAYS FOR ALL AGENCY EXPENSES AND MAKES UP THE SHORTFALL IN RENT COLLECTIONS. WE DO NOT ACTUALLY SEE THIS AS A SHORTFALL; IT IS A MANAGEABLE COST WE INCUR DURING NORMAL COST OF OUR BUSINESS, TO BE ABLE TO DELIVER CARE TO THOSE LIVING IN OUR HOUSES. YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description Revenues 31,815.75$ 32,452.07$ 33,101.11$ 33,763.13$ 34,438.40$ 35,127.16$ 35,829.71$ 36,546.30$ 37,277.23$ 38,022.77$ 1 Gross Rental Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Other Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Tenant Contributions 31,815.75$ 32,452.07$ 33,101.11$ 33,763.13$ 34,438.40$ 35,127.16$ 35,829.71$ 36,546.30$ 37,277.23$ 38,022.77$ 4 Gross Revenues 1,940.76$ 1,979.58$ 2,019.17$ 2,059.55$ 2,100.74$ 2,142.76$ 2,185.61$ 2,229.32$ 2,273.91$ 2,319.39$ 5 Vacancy Loss (5% Vac. Rate x Gross Income) 29,874.99$ 30,472.49$ 31,081.94$ 31,703.58$ 32,337.65$ 32,984.41$ 33,644.09$ 34,316.98$ 35,003.32$ 35,703.38$ 6 Effective Gross Income Operating Expenses 940.74$ 968.96$ 998.03$ 1,027.97$ 1,058.81$ 1,090.58$ 1,123.29$ 1,156.99$ 1,191.70$ 1,227.45$ 7 Insurance 3,534.50$ 3,640.54$ 3,749.75$ 3,862.24$ 3,978.11$ 4,097.45$ 4,220.38$ 4,346.99$ 4,477.40$ 4,611.72$ 8 Maintenance & Structural Repairs 498.59$ 513.55$ 528.96$ 544.83$ 561.17$ 578.01$ 595.35$ 613.21$ 631.60$ 650.55$ 9 Management Fees 9,092.94$ 9,365.73$ 9,646.70$ 9,936.10$ 10,234.18$ 10,541.21$ 10,857.44$ 11,183.17$ 11,518.66$ 11,864.22$ 10 Misc. Operating Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 Property Taxes 470.37$ 484.48$ 499.02$ 513.99$ 529.41$ 545.29$ 561.65$ 578.50$ 595.85$ 613.73$ 12 Reserves 14,537.14$ 14,973.26$ 15,422.46$ 15,885.13$ 16,361.68$ 16,852.53$ 17,358.11$ 17,878.85$ 18,415.22$ 18,967.67$ 13 Total Operating Expenses 15,337.85$ 15,499.24$ 15,659.49$ 15,818.45$ 15,975.97$ 16,131.87$ 16,285.99$ 16,438.12$ 16,588.10$ 16,735.71$ 14 Net Operating Income 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 7,676.00$ 15 Debt Service First Mortgage 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 10,512.00$ 16 Debt Service Subordinate Mortgage(s) 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 18,188.00$ 17 Total Debt Service (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 18 Cash Flow 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 235,000.00$ 18(b)Equity Investment In Project -1.2%-1.1%-1.1%-1.0%-0.9%-0.9%-0.8%-0.7%-0.7%-0.6%19 Cash -on- Cash ROI Cash Flow divided by Equity Investmentt in Project 0.843295023 0.852168212 0.860979083 0.869719197 0.87837973 0.886951457 0.895424743 0.903789523 0.912035286 0.920151064 Debt Coverage Ratio YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description Determining Taxes (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 20 Cash Flow 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 12,200.00$ 21 Depreciation Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 Amortization of Fees -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 Principal Payments 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 350.00$ 24 Reserves (14,700.15)$ (14,538.76)$ (14,378.51)$ (14,219.55)$ (14,062.03)$ (13,906.13)$ (13,752.01)$ (13,599.88)$ (13,449.90)$ (13,302.29)$ 25 Earnings (Loss) Before Taxes 0%0%0%0%0%0%0%0%0%0%26 x Tax Rate (35% or 0%) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 27 Tax Incurred (Saved) Cash Flow After Tax (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 28 Cash Flow -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 29 Tax Incurred (Tax Saved) (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 30 Cash Flow After Tax Line Total Benefit Analysis (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 31 Cash Flow After Tax -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 32 Rehabilitation Tax Credit -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 33 Low Income Housing Tax Credit -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 34 Net Sale Proceeds (2,850.15)$ (2,688.76)$ (2,528.51)$ (2,369.55)$ (2,212.03)$ (2,056.13)$ (1,902.01)$ (1,749.88)$ (1,599.90)$ (1,452.29)$ 35 Total Benefits After Tax (NCFAT) -1.21%-1.14%-1.08%-1.01%-0.94%-0.87%-0.81%-0.74%-0.68%-0.62%36 Return on Investment Project Planned activities CDBG Award HOME Award Persons / Households / Facilities Assisted Staff Contact Aid to Agencies Shelter House 50,000$ NA 650 Marcia Bollinger Aid to Agencies NCJC 43,700$ NA 120 Marcia Bollinger Aid to Agencies DVIP 6,300$ NA 300 Marcia Bollinger MYEP Facility 31,000$ NA Kris Ackerson Little Creations Academy 73,000$ NA Kris Ackerson Crisis Center Remodel 85,000$ NA Kris Ackerson Wetherby Park Sports Courts 75,000$ NA 300 Kris Ackerson Homeowner Housing Rehabilitation Comprehensive rehabilitation 235,000$ 90,000$ 22 Tracy Hightshoe CHDO Operating NA 18,000$ NA Kris Ackerson The Housing Fellowship Rental Rehab -$ 86,000$ 6 Kris Ackerson Successful Living SRO units 36,000$ 36,000$ 10 Kris Ackerson NA -$ Kris Ackerson NA -$ Kris Ackerson NA -$ Kris Ackerson Economic Development Economic Development Set-aside 50,000$ -$ 2 Kris Ackerson CDBG Administration 123,704$ NA NA Tracy Hightshoe HOME Administration NA 41,593$ NA Tracy Hightshoe Total 808,704$ 271,593$ 1410 Exhibit A Low-Mod Clientele Public Services/Facilities Neighborhood and Area Benefits Other Housing Activities CDBG and HOME Administration/Planning Annual Action Plan 2017 37 OMB Control No: 2506-0117 (exp. 07/31/2015) Projects AP-38 Projects Summary Project Summary Information Table 9 – Project Summary 1 Project Name CDBG and HOME Administration/Planning Target Area Citywide Goals Supported Planning and administration Needs Addressed Planning & Administration Funding CDBG: $123,704 HOME: $41,593 Description Coordinates, administers, and monitors the CDBG and HOME programs; prepares reports and plans required by HUD, prepares environmental and historic preservations studies per HUD regulations. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities HUD does not require the reporting of beneficiary data for planning and administration activities. It should be noted, however, that the housing, economic development, and public service activities that are undertaken with CDBG and HOME funds serve, on average, between 1,000 and 3,000 individuals, households, and businesses per year. Without the planning and administration funds available to carry out required planning, environmental, monitoring and oversight activities, none of these activities would be able to receive CDBG and HOME funds and none of the beneficiaries would be able to be served. Location Description Planning and Administration activities will be undertaken by City staff at Iowa City City Hall. Planned Activities Funds will be used to coordinate, administer, and monitor the CDBG program; prepare reports and plans required by HUD, and to prepare Section 106 and environmental reviews and historic preservation studies. Annual Action Plan 2017 38 OMB Control No: 2506-0117 (exp. 07/31/2015) 2 Project Name Homeowner Housing Rehabilitation Target Area Citywide Goals Supported Improve the quality of owner housing Needs Addressed Preserve Existing Affordable Housing Units Funding CDBG: $235,000 HOME: $90,000 General Fund: $200,000 Description With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners to rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. Housing units assisted will be single family housing, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be low to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities Homeowner housing units planned for rehabilitation: 22 Location Description Funding is available citywide. Exact addresses of housing projects are not known until applications have been received, processed, and approved. Annual Action Plan 2017 39 OMB Control No: 2506-0117 (exp. 07/31/2015) Planned Activities With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners to rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. Housing units assisted will be single family housing, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be low to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. 3 Project Name Other Housing Activities Target Area Citywide Goals Supported Improve access to affordable renter housing Needs Addressed Expanding Affordable Rental/Owner Housing Preserve Existing Affordable Housing Units Housing & Services for Homeless/Those at Risk Planning & Administration Funding CDBG: $36,000 HOME: $385,000 Annual Action Plan 2017 40 OMB Control No: 2506-0117 (exp. 07/31/2015) Description With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners and developers, as well as to nonprofits, forprofits or CHDOs to acquire and/or rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. May include: acquisition/rehab/resale, refinance/rehab, demolition/site preparation, new construction, downpayment/closing cost assistance and housing counseling. Housing units assisted will be single or multiunit affordable housing to be sold, rented, or lease/purchased, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be low to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities Rental housing units rehabilitated: 4 Rental housing units acquired: 10 Location Description Funding is available citywide. Addresses of activities are unknown at this time. Planned Activities Planned activities at this time include: • Successful Living acquisition of residential properties for ten SRO units; CDBG $36,000; HOME $36,000 • The Housing Fellowship rental rehabilitation; HOME $86,000 • The Housing Fellowship CHDO operating; HOME $18,000 4 Project Name Neighborhood and Area Benefits Target Area Citywide Annual Action Plan 2017 41 OMB Control No: 2506-0117 (exp. 07/31/2015) Goals Supported Improve/maintain public infrastructure/amenities Needs Addressed Infrastructure Maintenance & Improvement Funding CDBG: $75,000 Description Improvements to the built environment that enhance the quality-of-life for residents earning less than 80 percent AMI. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities Because the beneficiaries are dependant on the area to be served, beneficiaries cannot be estimated until the areas to be assisted have been identified. For a placeholder in this plan, three hundred persons per year has been used. It is important to note, however, that this is only an estimate and actual number assisted may vary. In any given year, the ability to complete infrastructure projects is dependant on funds available, eligible projects coming forward, and availability of public works staff and contractors to carry out the projects. Infrastructure projects may not be completed every year. In this plan, a placeholder of $75,000 is being used to ensure that funds are available in the event an appropriate project comes forward. Location Description Funding is available citywide, however, because infrastructure in older parts of the City is older, funds will be concentrated in these areas. With limited funding available, infrastructure funding will likely be located in these areas. Planned Activities Infrastructure and area benefits to benefit low to moderate households and areas, as allowed by CDBG regulations. This could include (but is not limited to), blight removal, improvements to streets, sidewalks, gutters, sewer, alleys, etc. 5 Project Name Low-Mod Clientele Public Services/Facilities Target Area Citywide Goals Supported Improve and maintain public facilities Provide public services Annual Action Plan 2017 42 OMB Control No: 2506-0117 (exp. 07/31/2015) Needs Addressed Public Facility Improvements Public Services Funding CDBG: $289,000 Description Funding for a variety of public service activities and public facility improvements serving low to moderate income clientele including: advocacy, case management, referrals, service coordination, education, counseling, and legal assistance and funding for the staff to implement these activities, as well as public facilities serving income eligible residents. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities <p align="LEFT">Public Service and Public Facility activities serve on average 2,000 beneficiaries per year.</p> Location Description Public service/facility activities are available citywide to low and moderate income individuals. Annual Action Plan 2017 43 OMB Control No: 2506-0117 (exp. 07/31/2015) Planned Activities Funding for a variety of public service activities serving low to moderate income clientele has been proposed for this year, including: • Homeless and Transitional Housing: Provides shelter and transitional housing for homeless adults and families. Services also include advocacy, case management, referrals, service coordination. Meal sites, and funding for the staff to implement these activities. • Domestic Violence Services: Advocacy shelter provides assistance and shelter to victims of domestic violence. Shelter staff provides crisis line, advocacy, and assistance to victims in obtaining safe shelter, food, clothing, medical attention, and basic needs. Program provides counseling, referrals, and legal assistance to victims of domestic violence. Provides community and prevention education programs to individuals age 3 to 18. • Neighborhood Services: Provides resources to low-income residents at neighborhood centers that include computer access, daycare, hang-out, and English language classes. Public facility improvements are also tentatively planned to assist LMI families and individuals, including elderly and disabled residents. Currently the three proposed activities include improvements at Crisis Center, Mayor's Youth Empowerment Program, and Little Creations Daycare. 6 Project Name Economic Development Target Area Citywide Goals Supported Strengthen economic development Needs Addressed Economic Development Funding CDBG: $50,000 Description Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people. Target Date 6/30/2018 Annual Action Plan 2017 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities An estimated two businesses will be assisted, with at least one new job created or retained per $20,000 in assistance through the Economic Development CDBG Funds. Location Description Funding is available citywide. The exact addresses of projects will not be known until applications have been received, processed and funds awarded. Planned Activities Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people. Provide economic development assistance including loans, loan guarantees, and grants to businesses locating to or expanding in Iowa City. At least 51% of the jobs created by the assisted businesses must be made available to low/moderate income people. Economic assistance may also be provided to alleviate slum or blighted conditions in designated slum/blight areas or on individual slum/blight properties. Small business loan program will address the impact of credit access and reduction of capital for business startups or expansion. Affordable Housing Land Bank Guidelines 1 | Page City of Iowa City Affordable Housing Land Bank Guidelines The City of Iowa City’s operating budget contains an Affordable Housing Fund that provides financial resources for land banking. The following guidelines were approved by the City’s Housing and Community Development Commission on ________, 2017 and adopted by City Council on ________, 2017. Program Objective The purpose of this program is to enable the City to acquire land for the purpose of increasing the supply of affordable housing for households earning up to eighty (80) percent of annual median income (AMI). All purchases must be approved by the City Council. The Neighborhood and Development Services Department will administer this program. Property Acquisition Considerations The following criteria will immediately disqualify a property from consideration: • More than an incidental portion of the site is in the 100-year floodplain • The site cannot be easily serviced by utilities • The site is not in the City’s designated Growth Area. • There is environmental contamination on the site that severely limits or prohibits residential development • The site is not in compliance with the Affordable Housing Location Model Answers to the following questions will help the City determine whether or not to purchase a property with land banking funds. 1. Comprehensive Plan: Is the site designated for future residential development in the Comprehensive Plan? Yes or No. If yes, what type: Plan shows rural residential or non-residential development Plan shows single family/duplex development Plan shows low to medium mixed residential Plan shows mixed-use development Plan shows multifamily development 2. Zoning: Is the site zoned for residential development? Yes or No. If yes, what type: Zoning allows for up to 8 units per acre Zoning allows for up to 9-15 units per acre Affordable Housing Land Bank Guidelines 2 | Page Zoning allows for 16-24 units per acre Zoning allows for more than 24 units per acre If no: What zoning classification would likely be determined to be consistent with the Comprehensive Plan? Please explain. 3. Proximity to planned or existing transit: Is it likely the site will be or is anticipated to be served by public transit? Within ¼ mile Within ½ mile Over ½ mile 4. Proximity to neighborhood services: Will the site be within safe walking distance to existing or planned schools, parks, bike paths, or neighborhood services? Please explain. 5. Pre-Development Costs: Is the site currently served by utilities? Yes or No. If no: Utility installation programmed in the 5-year Capital Improvement Plan (CIP) or anticipated through private redevelopment in next 5 years Utility installation expected in 6-10 years Are the costs to bring utilities to the site reasonable? Please explain Are there other barriers to redevelopment/development (holding costs, remediation, demolition, etc.)? If yes, please explain. 6. Floodplain: Is there more than an incidental portion of parcel in the 500-year floodplain? Yes or No. If yes, please explain. 7. Acquisition of blighted structure/nuisance: Is the property blighted? Yes or No. If yes, is the site suitable for an affordable housing project? Please explain. 8. Project leverage: Is the site well suited to leverage federal, state or other funding? Yes or No. If yes, please describe. 9. Are there other considerations? Please identify. After careful analysis of the above factors and upon the opinion of the City Attorney, staff will discuss property acquisition with the City Council in closed session pursuant to Section 21.5(j) of the Iowa Code. The City Council will formally authorize any acquisition by resolution in open session with public comment welcomed. 1 | Page Citizen Participation Plan for the Iowa City Consolidated Plan (aka CITY STEPS) and Assessment of Fair Housing Table of Contents I. Introduction 2 II. Development of Consolidated Plan and Annual Action Plans 2 III. Amendments to CITY STEPS and Annual Action Plans 3 IV. Performance Reports 7 V. CitizenResident Access 7 VI. Complaints 12 VII. Amendments to Citizen Participation Plan 13 VIII. Section 108 13 2 | Page Section I. Introduction This Citizen Participation Plan (the “Plan”) is a revision of a plan adopted by the City of Iowa City, Iowa (the “City”) on December 4, 2004. This Plan helps residents 1 participate in the development of the Consolidated Plan (a.k.a. CITY STEPS), each Annual Action Plan, annual Performance Report, and Assessment of Fair Housing. CITY STEPS and each year's Annual Action Plan guide the City's use of Community Development Block Grant (CDBG) and, HOME Investment Partnerships Program, and other federal funds which are made available from the U.S. Department of Housing and Urban Development (HUD). The Consolidated Annual Performance and Evaluation Report (CAPER) (aka Performance Report) provides an assessment of funds expended and a quantitative analysis of program or project outcomes. The CITY STEPS process shall be integrated into the City's overall yearly goal-setting and budget process and shall provide for resident access designed to encourage participation by low and moderate income persons, as well as the general public. The Housing and Community Development Commission (HCDC) will play a key role in the resident participation process. The Commission will hold public hearingsmeetings, collect comments, and provide forums for the annual review of CITY STEPS. In addition, other groups, such as, the Local Homeless Coordinating Board and the Iowa City Housing Authority will be asked to participate. This document is designed to meet HUD’s basic requirements for “citizen participation” in preparing CITY STEPS in accordance with Section 104 (a) of the Housing and Community Development Act of 1974, codified at 42 U.S.C. Section 5301, and 24 CFR Part 91.105, as well as 24 CFR Part 5 regarding the City’s obligation to affirmatively further fair housing. Section II. Development of CITY STEPS, Annual Action Plans, and Assessments of Fair Housing The Housing and Community Development Commission will hold a series of public meetingsat least one public meeting during the development of Assessments of Fair Housing, CITY STEPS, and/or Annual Action Plan that would include identification of community housing and non-housing needs, prioritization of needs, strategy development to meet identified needs and budget recommendations to implement those strategies. This public meeting shall be held in advance of the 30-day public comment period. CitizenResident access opportunities, as identified in 1 The federal law (42 U.S.C. 5301) uses the term “citizen participation plan” and that is why this document is entitled, “Citizen Participation Plan.” However, the plan is meant to assist all residents of Iowa City and encourage all residents to participate. 3 | Page Section V of this Plan, shall be utilized to increase participation in the development of CITY STEPSthese documents. The Housing and Community Development Commission will hold at least one two meetings annually to provide information regarding CITY STEPSthese documents, priorities, and proposed activities to citizenresidents and to allow citizenresident input regarding the City’s community development needs. CitizenResidents may propose amendments to CITY STEPSthese documents. A brief summary of the draft Assessments of Fair Housing, CITY STEPS, and Annual Action Plans shall be published in one or more newspapers of general circulation. Prior to the City Council public hearingmeeting, “draft” copies will be available for review. The complete document shall be available for review as outlined in Section V of this Plan. The City shall provide no less than a 30-day public comment period before final action by the City Council to afford residents, public agencies, and other interested parties with reasonable opportunity to examine the materials. Prior to adoption of CITY STEPS, an Annual Action Plan, or an Assessment of Fair Housing, the City Council will hold a public hearingmeeting. Any public comments received during the comment period or at the public hearings meetings shall be considered and shall be summarized and attached to CITY STEPS and/or Annual Action Plan prior to submission to HUD. This shall include a summary of any comments or views not accepted and the reasons therefore. Section III. Amendments to CITY STEPS, Annual Action Plans, and Assessments of Fair Housing Amendments to CITY STEPS and Annual Action Plans shall be categorized as “Substantial” or “Administrative.” Definition: Substantial Amendments to CITY STEPS and Annual Action Plans shall be required whenever the City seeks to: • Make a change in its allocation priorities or a change in the method of distribution of funds. • Carry out a programn activity, using funds from any program covered by CITY STEPS (including program income reimbursements, repayment, recaptures, or reallocations from HUD), not previously described in the Annual Action Plan. • Change the purpose of any activity project with respect to the objectives as originally described in CITY STEPS, such as a change in the type of project 4 | Page or its ultimate objective (e.g., canceling an economic development project and allocating those funds to an affordable housing project). • Change the scale and/or nature of a activity project by $5075,000 or 25% of the original budget allocation, whichever is more. • Change the location of a project that is “neighborhood specific” or in a designated urban revitalization area (e.g., elimination of slum and blight) and the project location is changed to include areas beyond that neighborhood. • Reduce the beneficiaries or number of units being assisted by 25% or more. • Reduce the number of affordable housing units being assisted by more than fifteen units or by 25%, whichever is more. Any public comments received during the comment period or at the public meeting shall be considered, summarized, and attached to the substantial amendment prior to submission to HUD. This shall include a summary of any comments or views not accepted and the reasons. Definition: Administrative Amendments may be approved by the City Manager. Changes in financial terms shall be reviewed and approved by the City Manager. The City Manager may request the Housing and Community Development Commission to provide a recommendation to Council for consideration and approval. Administrative amendments may include but are not limited to: • Canceling an existing activity or program if no funds were expended. • Updating the amount of prior year HOME or CDBG program income, which was unknown at the time of drafting the Annual Action Plan. • Transferring a funded activity from one approved Annual Action Plan to another Annual Action Plan to facilitate the efficient use of CDBG and HOME funds. For example, an activity is awarded FY2018 CDBG grant funds but uncommitted FY2017 CDBG grant funds can and should be utilized instead. • Funding of administration, economic development, public service, or neighborhood/area benefit activities. • Amending existing agreements with grant recipients. 5 | Page • Changing the purpose of an activity with respect to the objectives as originally described in the Annual Action Plan or funding application. • Increasing an activity budget by $50,000 or 25% of the original budget allocation, whichever is more. Otherwise the activity amendment shall be reviewed by HCDC and approved by City Council resolution. • Reducing the number of low to moderate income persons assisted by a housing or public facility activity by 25% or more. Otherwise the activity amendment shall be reviewed by HCDC and approved by City Council resolution. • Reducing the number of housing units being assisted by more than five units or by 25%, whichever is more. Otherwise the amendment shall be reviewed by HCDC and approved by City Council resolution. 6 | Page Summary of Notice, Comment, and Meeting Timelines Public Notice Comment Period Public Meeting Citizen Participation Plan Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 30-day public comment period In conjunction with public hearing for Consolidated Plan, publish notice online and in Press-Citizen. Amendment Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 30-day public comment period Prior to implementing the substantial amendment, may be held in conjunction with public hearings for Annual Action Plan. Publish notice online and in Press-Citizen. Consolidated Plan/ Annual Action Plan Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. Will also include the amount of assistance expected, range of activities undertaken, estimated amount that will benefit low/mod residents. 30-day public comment period During the planning process to receive comments on the housing and community development needs and during the development of proposed activities. Publish notice online and in Press-Citizen. Substantial Amendment Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 30-day public comment period Prior to implementing the substantial amendment, may be held in conjunction with public hearings for Annual Action Plan. Publish notice online and in Press-Citizen. Admin. Amendment May be requested at City Manger’s discretion. Not applicable May be requested at City Manger’s discretion. Assessment of Fair Housing Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 30-day public comment period Prior to submission to HUD. Publish notice online and in Press-Citizen. AFH Data At or as soon as possible after the start of the public participation process, data will be made available on the City’s website by linking to HUD’s website. Not applicable Not applicable AFH Revisions Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 30-day public comment period Prior to submission to HUD. Publish notice online and in Press-Citizen. CAPER (i.e., Performance Report) Publication will contain summary of the contents, purpose, duration of public comment period, list of locations where document is available. 15-day public comment period Prior to submission to HUD. Publish notice online and in Press-Citizen. 7 | Page A revision to the Assessment of Fair Housing (AFH) is required when there is a material change. 1. A material change is a change in circumstances that affects the information on which the AFH is based to the extent that the analysis, the fair housing contributing factors, or the priorities and goals of the AFH no longer reflect actual circumstances. Examples include, but are not limited to: a. Presidentially declared disasters, that are of such a nature as to significantly impact the steps the City may need to take to affirmatively further fair housing; b. significant demographic changes; c. new significant contributing factors in the City; and d. civil rights findings, determinations, settlements (including Voluntary Compliance Agreements), or court orders; or 2. Upon HUD's written notification specifying a material change that requires the revision. Section IV. Performance Reports A Performance Report (aka, CAPER) identifies the final budget expenditure and performance results for each Annual Action Plan activity from the currently completed program year and any outstanding activities from prior program years. Performance Reports shall be submitted to HUD within 90 days after the close of the City's CDBG/HOME program year. The City's program year corresponds to the City's fiscal year which runs from July 1 to June 30 of each year. A Performance Report shall be submitted to HUD by September 30. Prior to submission to HUD, the Housing and Community Development Commission shall, following a 15 day public comment period, hold a public hearing meeting as outlined in Section V of this Plan. Any public comments received during the comment period or at the public hearing meeting shall be considered and shall be summarized and attached to the Performance Report prior to submission to HUD. Section V. CitizenResident Access The City is committed to making reasonable and timely access to the needs assessment, strategy development and budget recommendation process of CITY STEPS and Assessment of Fair Housing possible for all members of the community, especially low and moderate income persons. The following outreach efforts are illustrative of measures that may be taken as appropriateshould be considered to provide citizenresident access to the CITY STEPS and Assessment of Fair Housing process. Failure to use any one of these shall not be considered a violation of this Plan. 8 | Page Mailing List (including electronic mailing lists): Develop a comprehensive mailing list of interested parties, adjacent local governments, religious organizations and public and private agencies that provide affordable housing, assisted housing, economic development, business assistance, health services and social services and use to send summary information, public hearing meeting or comment period notices. Targeted Survey: Survey service providers, community agencies and key informants prior to CITY STEPS or Annual Action Plan development for information regarding community needs, existing services to meet those needs and their assessment of any gaps in meeting those needs, including new strategies to address outstanding needs. City Government Channel: Create and run public service announcements about the CDBG and HOME programs and the CITY STEPS and Assessment of Fair Housing process to inform, educate, and promote citizenresident participation. Neighborhood Organizations: Invite neighborhood groups to participate and to coordinate with their own neighborhood planning and implementation efforts. Iowa City Housing Authority: Invite public housing residents and Section 8Housing Choice Voucher holders to participate in CITY STEPS and Assessment of Fair Housing development and implementation. Community Development Week: Use this national recognition week to promote local success stories related to CDBG, HOME, and other community development funding. This may include awards, special project open houses, keynote speakers and neighborhood walks with City Council members or other promotion activities. All Media: Use media releases about the CITY STEPS and Assessment of Fair Housing process and citizenresident participation opportunities throughout the CDBG/HOME program year. City Website: Use this electronic format to publicize public hearing meeting participation opportunities and to highlight CITY STEPS and Assessment of Fair Housing development, implementation, and monitoring process (www.icgov.org). Targeted Stakeholders: The following organizations shall be considered when preparing or revising the Assessment of Fair Housing or amending the Consolidated Plan (aka CITY STEPS): Regional Government Agencies • City of Iowa City • City of Coralville • City of University Heights 9 | Page • City of North Liberty • City of Tiffin • East Central Iowa Council of Governments • Johnson County • Metropolitan Planning Organization of Johnson County Housing • Arc of Southeastern Iowa • Builders of Hope • Four Oaks • Habitat for Humanity • Home Builders Association • Iowa City Housing Authority • Residents of public and subsidized housing • Successful Living • Systems Unlimited • The Housing Fellowship Public Services • Abbe Center for Community Mental Health • Arc of Southeastern Iowa • Big Brothers, Big Sisters of Johnson County • Community Coordinated Child Care (4Cs) • Consultation of Religious Communities • Crisis Center • Department of Human Services • Elder Services • Free Lunch Program • Free Mental Health Clinic • I-CARE • Johnson County Public Health • Neighborhood Centers of Johnson County • Pathways • Prelude Broadband • Cable 4 • CenturyLink • Mediacom Flooding, public land and water, and emergency management • Joint Emergency Communications Center • City of Iowa City Development Services Homelessness • Continuum of Care • Domestic Violence Intervention Program 10 | Page • Hawkeye Area Community Action Program, Inc. • Shelter House • United Action for Youth Public Meetings and Hearings The federal regulation, 24 CFR 91.105(e), states: The citizen participation plan must provide for at least two public hearings per year to obtain citizens' views and to respond to proposals and questions, to be conducted at a minimum of two different stages of the program year. Together, the hearings must address housing and community development needs, development of proposed activities, and review of program performance. To obtain the views of citizens on housing and community development needs, including priority nonhousing community development needs, the citizen participation plan must provide that at least one of these hearings is held before the proposed consolidated plan is published for comment. This definition of “public hearing” in the federal regulation is substantively similar to the definition and intent of a “public meeting” in Iowa Code Section 21.2(2). Additionally, “public hearings” in State law (Section 21.4(2)(b)) require notice to be published in the newspaper varying days before the public hearing, including as few as one day. So, to avoid confusion between state and federal terms, this document refers to public meetings where the federal regulation above references hearings. The Housing and Community Development Commission shall hold regular monthly public meetings at Senior Center, 28 South Linn Street, Iowa City unless otherwise determined and proper notice given. Notice of public meetings shall be sent to the media in accordance with the Iowa Open Meetings Law and shall be posted on the City Clerk's Bulletin Board located on the First Floor of City Hall, 410 East Washington Street, Iowa City. The agenda shall also be available online at www.icgov.org and at the place of the meeting. Minutes shall be taken of all public meetings and shall be available for public review at the Neighborhood and Development Services Department, 410 East Washington Street, Iowa City during regular working hours. Minutes shall also be available online at www.icgov.org and from the City Clerk. Special Accommodations • Non-English speaking persons or persons with hearing impairments can be provided an interpreter at public meetings, if requests are submitted within sufficient time to meet your access needs. • Language Line, an over-the-phone interpreter service, has been created to translate English into more than 140 languages. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 11 | Page • Requests for disability-related accommodations to participate should be submitted to neighborhoods@iowa-city.org or 319-356-5230. Early requests are strongly encouraged to allow sufficient time to meet your access needs. • The City will reevaluate the most spoken second languages as needed to ensure outreach efforts are received by all residents. Information and Records Availability CITY STEPS [as proposed, adopted or amended], Annual Action Plan, Performance Reports, Assessment of Fair Housing, and this Citizen Participation Plan shall be available in print format upon request for public review during regular working hours at: Neighborhood and Development Services City of Iowa City 410 E. Washington Street Iowa City, IA 52240 319.356.5230 These documents are also available online at www.icgov.org/actionplan. The Neighborhood Services Division has additional information and HUD-provided data available for public review in print format upon request during regular working hours and includes: • Amount of assistance the City expects to receive (including grant funds and program income); • Range of eligible activities that may be undertaken; • Estimated amount of funds anticipated to benefit low and moderate income persons; • Uniform Relocation Act which regulates public responsibility and actions associated with the displacement of persons resulting from a HUD- funded project; and • Records relating to CITY STEPS, Assessment of Fair Housing, Annual Action Plans, and the City's use of assistance during the preceding five (5) years. This information shall be provided in a format accessible to persons with disabilities, upon adequate notice. Requests for additional information may be made to the Neighborhood Services Coordinator at the address and phone listed above. A response shall be provided within fifteen five (15) working days of receipt of the request, where practicable. 12 | Page Summary materials regarding an Assessment of Fair Housing, CITY STEPS, Annual Action Plan, amendments and Performance Reports shall be available without charge. 10 Ten free copies of CITY STEPS will be made available. One free copy will be provided to each individual or organization requesting said copy until the supply is exhausted. Photocopier charges and miscellaneous charges for other related services and materials shall be assessed in accordance with the City's Open Records Policy. Technical Assistance Technical assistance shall be provided to groups representative of persons of low and moderate income that request such assistance in developing proposals for funding under any of the activities covered by CITY STEPS or Assessment of Fair Housing. The level and type of assistance provided shall be on a case-by-case basis as determined by the City Manager or their designee and shall be subject to budgeted resources authorized by the City Council. Activity Promotion After the adoption of each Annual Action Plan by the City Council, activities funded in the plan shall be actively promoted to ensure full access to and utilization of funds as budgeted. The Neighborhood and Development Services Department shall have primary responsibility for activity promotion; however, other City departments and subrecipients shall be responsible for ensuring reasonable and timely promotion and access to the projects, programs and services made possible by CDBG, HOME and other HUD funding. Section VI. Complaints Complaint Procedure CitizenResident complaints related to the Assessment of Fair Housing, CITY STEPS, Annual Action Plan, amendments, and/or Performance Report shall be handled in the following manner: a. The Neighborhood Services Coordinator shall accept complaints at any time during the course of the CDBG/HOME program year. Although verbal complaints will be accepted, only written complaints will be responded to in writing. b. Written complaints shall contain a concise statement of the complaint and an explanation of the action desired. c. Complaints shall be investigated and responses to written complaints shall be made within fifteen (15) working days, where feasible, after a complaint is received. d. Copies of the complaint and the response shall be forwarded to the City Manager. 13 | Page With limited exception, written complaints and the staff response to said complaints are open records under Iowa law. Should the complainant not be satisfied with the response, the aggrieved person(s) may submit a complaint to the HUD Omaha Field Office at US Department of HUD, Edward Zorinsky Federal Building, Suite 329, 1616 Capitol Avenue, Omaha, NE 68102-4908. Section VII. Amendments to Citizen Participation Plan This Plan may be amended by Resolution of the City Council as necessary or appropriate after review and recommendation by the Housing and Community Development Commission. All amendments shall be consistent with the requirements of HUD. The Housing and Community Development Commission shall review and forward a recommendation of amendment to the City Council. The City Council shall, following a 30-day public comment period, hold a public meeting as outlined in Section V of this Plan. The City Council shall approve any amendment by resolution prior to submission to HUD. Section VIII. Section 108 Applications for assistance filed by the City for Section 108 loan guarantee assistance authorized under HUD regulation 24 CFR Part 570, Subpart M, are subject to all provisions set forth within this Citizen Participation Plan. Such applications for Section 108 loan guarantee assistance may be included as part of the process for obtaining CDBG/HOME Entitlement funds, or may be undertaken separately anytime during the program year. The required public hearing meeting to inform citizenresidents of program requirements will be carried out by the City’s Neighborhood and Development Services Department. 5/15/2017 2017 HousingIowa Confer ence https://events.r20.constantcontact.com/register /eventReg?oeidk=a07ee1jhzi50686692d&oseq=&c=&ch=1/2 * * * * * * * * * * 2017 HousingIowa Conference Unlock new levels of housing knowledge and become an esteemed member of The Pineapple Society! The 2017 HousingIowa Conference will be held Sept. 68 at the DoubleTree in Cedar Rapids and will offer a vast array of exceptional sessions in five jampacked tracks: Affordable Rental, Homeownership, Homelessness, Housing Development and Leadership. * Required information Personal Information First Name: Last Name: Email Address: Confirm Email Address: Promo Code Enter Code: Apply Fee Type Fee Event fee $200.00 Business Information Company: Address 1: City: State: Choose ZIP Code: Phone: Trainings Limited Capacity! When Wednesday, September 6, 2017 at 7:30 AM CDT to Friday, September 8, 2017 at 5:00 PM CDT Add to Calendar Where DoubleTree Cedar Rapids 350 1st Ave NE Cedar Rapids, IA 52401 Driving Directions Contact HousingIowa Conference Iowa Finance Authority 5157254900 housingiowaconf@iowa.gov 5/15/2017 2017 HousingIowa Confer ence https://events.r20.constantcontact.com/register /eventReg?oeidk=a07ee1jhzi50686692d&oseq=&c=&ch=2/2 Item Qty.Max Limit Price Wed., Sept. 6: Iowa Housing Tax Credit Compliance, Scott Michael Dunn, Costello Companies 0 1 $50.00 each Thurs., Sept. 7: Iowa Housing Tax Credit Compliance, Scott Michael Dunn, Costello Companies 0 1 $50.00 each Mental Health First Aid 1 0 1 Free Mental Health First Aid 2 0 1 Free Thurs., Sept. 8: Preferred Partner Training (Renewals)0 1 Free Thurs., Sept. 8: Preferred Partner Training (New)0 1 Free Payment Payment Method Pay with PayPal or Credit Card Pay By Check Payment Summary Name Type Quantity Fee Total Event fee 1 $200.00 $200.00 Total $200.00 Yes, I would like to receive your email newsletters Continue You will be taken to PayPal to complete payment. 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