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Home My WebLink About1980-08-26 Bd Comm minutesI MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING July 24, 1980 Director's Office 7:00 PM MEMBERS PRESENT: President Ostedgaard, Vice President Zastrow, Secretary Cavitt (new officers FY1981), Bartley, Bezanson, Gritsch, Hyman, Immermann MEMBERS ABSENT: Richerson STAFF 5' Eggers, Prosser, S. McGuire, a OTHERS PRESENT: '4 Kathryn Orne, KXIC iS r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING July 24, 1980 Director's Office 7:00 PM MEMBERS PRESENT: President Ostedgaard, Vice President Zastrow, Secretary Cavitt (new officers FY1981), Bartley, Bezanson, Gritsch, Hyman, Immermann MEMBERS ABSENT: Richerson STAFF PRESENT: Eggers, Prosser, S. McGuire, Craig OTHERS PRESENT: Diane Arman, Press Citizen; Kathryn Orne, KXIC SUMMARY OF DISCUSSION The meeting was convened at 7:05 PM by President Ostedgaard. The following minutes were unanimously approved: Owner/Contractor meeting of June 19, 1980, Regular meeting of June 19, 1980, and the Special meeting of June 23, 1980. Zastrow/Immermann. The library disbursements for July 1 and 15, 1980 were unanimously approved. Zastrow/Gritsch. The New Building Gift Fund as of July 20, 1980 was reviewed. The new change order items were discussed in the report from Building Committee N1. DIRECTOR'S REPORT The Director reported on the following: A grant for video equipment, an increased estimate on interest income, and a favorable bid for the casework all have helped ease the furniture/ equipment budget for the new building. American Library Conference in New York City June 27 - July 2 had many meetings pertaining to issues currently facing Iowa City Public Library. Computer technology interfacing with telecommunication developments are changing the future of libraries rapidly. Because Iowa City Public Library is in the forefront in several areas of library technology, it is also in the limelight. Many opportunities are being presented at the same time that the future rate of use is apt to increase at a much faster rate than our operating budget. The library will have to choose carefully to decide which are real opportunities and what are their implications for future funding. We may say no to what seem like some "golden chances". (Over) MICROFILMED BY JORM MICR+LA9 _7 CEDAR RAPIDS • DES MOINES a MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING July 24, 1980 Page 2 I recommend that the Board make it a priority to increase the share of budget spent for travel and education in next year's budget. One trip to New York for two people who absorbed some of their expenses took almost i 509 of this year's budget. At the rate of change we are facing, training and staff development is essential. One group of staff and volunteers have gone through the basic video training workshops and another is scheduled for early September. Those involved are rapidly learning the amount of production time a few minutes on cable TV can take. The building is now wired for both sending and receiving cable signals. Next week we will commence sending an occasional tape of visual or written material out on Channel 20. On Monday, July 21, we issued our 20,000th library card. We predict that the number will hit 30,000 by next July and then level off to about 50% of our potential users. Nationally, about 359 of the people have public library cards. Many who use libraries never get cards because they only use in-house services. PRESIDENT'S REPORT The President reported on the following: 1. See attached list of committee assignments for FY 1981. For the time being, current committees will be maintained for continuity. 2. During the coming fiscal year, the Policy Committee (#4) may .need to review the policies in several areas and present full recommendations to the full Board. 3. The FRIENDS of Iowa City Public Library has been a generous, active, strong group and the Board is interested in maintaining a good relation- ship. To further this continuity, the Board is committed this year to attend all functions of the FRIENDS. 4. Eight members of the Board took a tour of the new building on Monday, July 21. 5. All Board members present are requested to turn in to the President their evaluation of the Director which will be tabulated and reviewed by the Board President and then discussed with the Director. Next spring a committee will meet to develop a form for future evaluations. 6. Monday, July 28, the City Council will meet to discuss the City of North Liberty contract for library services. Board membern who are interested will be contacted by the Director when the agenda time is known. MICROFILMED BY JORM MIC RI�LAB CEDAR RAPIDS DES MOINES W l z MINUTES IOWA CITY PUBLIC LIBRARY MICROFILMED 8Y JORM MIC R�LAB CEDAR RAPIDS • DES MOINES BOARD OF TRUSTEES REGULAR MEETING I July 24, 1980 Page 3 The report for Building Committee #1 (new building) minutes was given by of the Owner/Contractor meeting of July 24, 1980fordetails. Generally, the building is ahead of schedule. There has been a favorable delivery of materials to date. The new change order items amounted to only $ No action is required until official Change Order is submitted. Ita pear s to be feasible to remove the stained glass window without floor disturbing the third stacks to check it for needed repairs and cleaning. Zastrow, also reported for Building Committee #3 (Private Funds). A deadline September 15, 1980 has of been set for conpletion of contacts. A list of names for letters should be turned in to the Director. Any "gifts in kind" will be reviewed on an individual basis by the Board. Following review and upon recommendation of Building Committee #1 and the Director, the Board unanimously approved Change Order #1 to increase the con- struction contract by $30,212.89. Bezanson/Bartley. Hawkeye CableVision will reimburse the library for $6548.60 of the above amount and another $6000 from the base contract. A revised display policy was unanimously approved by the Board. Bezanson/Zastrow. ^ The second revised policy on cable TV was unanimouslyapproved. The I FY80 Annual Re Report the Iowa City public Library Iustees Board waZastrow. Board of Trustees was unanimously approved. Zastrow/Immermann. Za Ron Prosser, Circulation Supervisor, gave a presentation to the Board of alternative methods of dealing with the implications of the July, 1979, Iowa state law on retrieval of long overdue library materials. After his discussions with city and county officials and determining costs of civil versus criminal action, Prosser recommended that the Board adopt a policy which favors the current method being used with the City Attorney (civil action, Small Claims court). In extreme cases, he recommended that the library use criminal action via the County Attorney as a possible means of retrieval and a strong deterrent measure. The Board unanimously approved this Zastrow. policy as recommended. Hyman/ The Board favors the Policy now in effect regarding detention and search of patrons suspected of taking library materials without checking them out. The current method, based on the legal opinions of the City and county attorneys is that if a patron is detained, a ! police officer should be called for any searching of materials on the person and if necessary, the officer would press charges. A new policy was unanimously adopted which will allow for the suspension/loss Of library privileges for attempted theft of library materials or other malicious acts. Immermann/Zastrow. The Director will make the decision but the patron will always have recourse to a Board review of the Director's decision. Board member Carolyn Cavitt has been ap activities. The President tt hair oand hstaff recommended hattheCBoard funnel nideasning to her. (over) MICROFILMED 8Y JORM MIC R�LAB CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY HOARD QP TRUSTERS REGULAR MLBTTNG July 24, 1980 Page 4 Upon recommendation of the Director, the Board unanimously approved a motion to hire a library moving specialist to consult with the staff before major moving strategies are made. Hyman/Bezanson. Discussion on ideas for an integrated package of services to the handicapped in the new building was postponed until the next Regular meeting. Reclassifications of library secretary to Administrative Secretary, Range 7 and library office receptionist to Administrative Clerk -Typist, Range 3 were unanimously approved. Bezanson/Immermann. At 9:15 PM the meeting was adjourned. Zastrow/Bartley. Susan McGuire, Recorder The next Regular Library Board of Trustees meeting will be August 28th at 7:00 PM in the Storyhour Room. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i i i ,1 MINUTES IOWA CITY PUBLIC LIBRARY HOARD QP TRUSTERS REGULAR MLBTTNG July 24, 1980 Page 4 Upon recommendation of the Director, the Board unanimously approved a motion to hire a library moving specialist to consult with the staff before major moving strategies are made. Hyman/Bezanson. Discussion on ideas for an integrated package of services to the handicapped in the new building was postponed until the next Regular meeting. Reclassifications of library secretary to Administrative Secretary, Range 7 and library office receptionist to Administrative Clerk -Typist, Range 3 were unanimously approved. Bezanson/Immermann. At 9:15 PM the meeting was adjourned. Zastrow/Bartley. Susan McGuire, Recorder The next Regular Library Board of Trustees meeting will be August 28th at 7:00 PM in the Storyhour Room. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES a J� MINUTES IOIYA CITY IIOIISTNO COMFITSSTON July 2, 1980 - 3:30 P.M. Conference Room - Civic Center MEMBERS PRESENT: Klaus, Koenig, Karstens, VanderZee, Dennis, Graf, Ilaendel STAFF PRESENT: Milkman, Flinn, Hencin, Barnes, Kucharzak, Steinbach I. Meeting was called to Order by Chairperson Klaus at 3:35 p.m. II. Minutes of the June 4, 1980 meeting were approved as mailed on motion by Karstens, seconded by Dennis, and approved 5/0. III. Report - Small Cities Relocation - Milkman - Milkman reported on the Lower Ralston Creek Neighborhood Improvement Project, explained the three phases, and answered questions regarding the project, IV. Rehab Program - Clarification of funding relative to repayment of loans. Barnes reported that Rehab I loans are 15 year loans, repayment of which can he used for any eligible small cities costs not designated for housing. She further reported HUD had just completed its first audit in 5 years of the rehab program and found no major problems. V. Coordinator's Report - Seydel Seydel reported that housing assistance payments had been made on1380 units on July 1 and that 44 new applications were submitted for approval. It was further reported that tentative selection had been made of Southgate Development Company for 35 units of public housing, but that Southgate has until July 25, 1980 to accept. VI. ]lousing Commission/Board of Appeals Annual Report - Following discussion, it was moved by VanderZee, seconded by Haendel, that report be approved. Approved 7/0. VII. Announcement was made of League of Municipalities Meeting on July 17, 1980, at Vets Auditorium for the purpose of explaining IIF 2536. VIII. Iowa City Housing Code Task Force - Klaus reported that the Task Force would be meeting this evening and hoped to reach the decision making state; that time is crucial if Iowa City wishes to adopt its own code. Legal is taking a stand that we can adopt our own enforcement procedures. VanderZee requested that Commission be supplied with specifics as they come out. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES NIINIITHS IOWA CITY 110[lIN(; CONUIISSION .July 2, 1980 Pine 2 IX. CCN - Vander7.ee reported CCN approved, suhjoct to (IIID approval, Ilse of CDUO funds to convert ahove ground power lines to underground power lines in the downtown arca. lie indicated he believes this should he a shared expense. VanderZce reported some preliminary planning is being done for SNISA funds, and questioned whether preliminary Planning is for targeted areas, reported rive areas have been pointed out as there is :1 lot of intcres in the Showers' Addition, Vezlnn Rundell Street and Ralston Creed areas possible targeted areas; that �encr:ll north lido, X• Discussion - Kucharzak reported that July 16th Of Capitul (louse. is the anticipated opening X1. Adjourn - Moved by VanderZee, seconded by Ilnendcl, that meeting he adjourned. Approved 7/0. Adjourned 4:45 p.m, M. (Banc Klaus Chairperson MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES j i 1 NIINIITHS IOWA CITY 110[lIN(; CONUIISSION .July 2, 1980 Pine 2 IX. CCN - Vander7.ee reported CCN approved, suhjoct to (IIID approval, Ilse of CDUO funds to convert ahove ground power lines to underground power lines in the downtown arca. lie indicated he believes this should he a shared expense. VanderZce reported some preliminary planning is being done for SNISA funds, and questioned whether preliminary Planning is for targeted areas, reported rive areas have been pointed out as there is :1 lot of intcres in the Showers' Addition, Vezlnn Rundell Street and Ralston Creed areas possible targeted areas; that �encr:ll north lido, X• Discussion - Kucharzak reported that July 16th Of Capitul (louse. is the anticipated opening X1. Adjourn - Moved by VanderZee, seconded by Ilnendcl, that meeting he adjourned. Approved 7/0. Adjourned 4:45 p.m, M. (Banc Klaus Chairperson MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES