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Home My WebLink About1980-08-12 Info Packet/ j J. City of Iowa Cites MEMORANDUM DATE: July 29, 1980 - � TO: City'�Council FROM: Ci �janager i RE: River Corridor Sewer j I have asked the engineer to provide the City i the River Corridor Sewer. These reports will betsentoto yourweekly on It is hoped that this information will assist you in answering received from the public relating to the progress of the projct. if You have any other questions, please let me know. cc: Chuck Schmadeke Mike Kucharzak � I r 1H� v i Y � r .e•i�. 5 r 1 : V I 1 I MICROFILMED BY JORM MICR+LAB y ti. r. CEDAR RAPIDS • DES MOINES 'I I. V July 28, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS WEEKLY PROGRESS SUMMARY NO. 2 RECEIVED JUL 2 8 1980 This is to provide a summary of progress on the River Corridor Sewers project during the week of July 21, 1980. Reference is made to location of the contractor's work and to scheduling for this week. Rain on Friday, July 18, Saturday, July 19 and Monday, July 21, delayed progress on the project. A portion of the work force was sent home needlessly early Monday morning since the rain was only of a short duration. Rain also fell late Friday, July 25, and on Saturday, July 26. Capitol Street, from Benton to Prentiss, was opened to traffic last week. This street is complete with the exception of pouring some driveways and sidewalks. Backfilling behind the curbs is substantially complete. The railroad crossing is complete. The east portions of the intersections at Lafayette and Prentiss are poured and these streets can be opened this week. Crew No. 2 continued to lay 54 -inch pipe in Madison north of Washington. Rock, in depths of 3-4 feet is slowing progress. It is estimated that the sewer will be installed into the Iowa Avenue intersection by August 8. This will permit connection of the new line from the west in Iowa Avenue. As of July 25, we are not going to allow the contractor to open the pavement between Iowa Avenue and Jefferson Street this year. This decision has been made for two reasons: 1. Upon completion to Iowa Avenue, we want Crew No. 2 to move directly to Jefferson and Madison. The reach north of this intersection has been torn up for 4 months. It is essential that this reach of sewer be installed and the pavement replaced before winter. Madison Street provides the only winter access for trucks delivering chemicals to the water treatment plant. Also, the street should be restored in front of the Union as soon as possible. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS . DES MOINES I 1 July 28, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS WEEKLY PROGRESS SUMMARY NO. 2 RECEIVED JUL 2 8 1980 This is to provide a summary of progress on the River Corridor Sewers project during the week of July 21, 1980. Reference is made to location of the contractor's work and to scheduling for this week. Rain on Friday, July 18, Saturday, July 19 and Monday, July 21, delayed progress on the project. A portion of the work force was sent home needlessly early Monday morning since the rain was only of a short duration. Rain also fell late Friday, July 25, and on Saturday, July 26. Capitol Street, from Benton to Prentiss, was opened to traffic last week. This street is complete with the exception of pouring some driveways and sidewalks. Backfilling behind the curbs is substantially complete. The railroad crossing is complete. The east portions of the intersections at Lafayette and Prentiss are poured and these streets can be opened this week. Crew No. 2 continued to lay 54 -inch pipe in Madison north of Washington. Rock, in depths of 3-4 feet is slowing progress. It is estimated that the sewer will be installed into the Iowa Avenue intersection by August 8. This will permit connection of the new line from the west in Iowa Avenue. As of July 25, we are not going to allow the contractor to open the pavement between Iowa Avenue and Jefferson Street this year. This decision has been made for two reasons: 1. Upon completion to Iowa Avenue, we want Crew No. 2 to move directly to Jefferson and Madison. The reach north of this intersection has been torn up for 4 months. It is essential that this reach of sewer be installed and the pavement replaced before winter. Madison Street provides the only winter access for trucks delivering chemicals to the water treatment plant. Also, the street should be restored in front of the Union as soon as possible. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS . DES MOINES .- Neal G. Berlin July 28, 1980 Page 2 2. Due to rock, it is questionable whether the sewer can be installed and the pavement replaced from Iowa to Jefferson, all before November 15, the last day for paving until next spring. Last week, the contractor completed the laying of the appurtenant sewer in Madison north of Washington. The smaller backhoe was moved back to Prentiss and the storm sewer was installed in that street. Installation of the 12 -inch ductile notallowing Crew rNo. 1 tonlay t54--inchadisonpipe untilitheand Prentssi12-inch pipe is installed to the vicinity of Harrison. Then, Crew No. 1 can complete installation of the 54 -inch pipe to the tunnel at Burlington. On July he aving on Madison StreetSattCollege. Onbcontractor Saturday, Julyred 26, he formedo bases fandsto Poured inlets the inlet structures. There is concern, however, that the paver has a rgenumber meeof histhe paving forms committed to the Gilbert Street paving project and may not theeastanedfromaBurlingtonreed to ntouW shington17. ionfMadisonmStreet b taeweek. of An existing 18 -inch storm sewer on the east side of Madison north from Aachangeoorderchasred beesent tonEbyuforothis work. Ansufficient length of during pipe, must be replaced. 18 -inch reinforced concrete pipe was installed to allow for paving through the Washington Street intersection. JWK:jk 11648 cc: Charles J. Schmadeke W. L. Levay MICROFILMED DY JORM MICR (pLAB CEDAR RAPIDS • DES MOINES j i i • j I 1' j r7rr.E1vr:0 .1;11ili� Ill l'All I MI N 1 011 N I ZING AND I111HAN III VI I DI'MINI IIMAIIA AIII null lla "i IIIIIII! •�, VNIVACBIIILUING, /IINI WLSI CLNTLII IIOAU OMAHA, NEBHASKA 68106 REGION VII July 22, 1980 IN REPLY REFER TOI 7.2CM Honorable John R. Balmer Mayor of Iowa City 410 East Washington Civic Center Iowa City, Iowa 52240 Dear Mayor Balmer: This letter is to follow up the site monitoring visit made by Melodee Humbert, Rehabilitation Specialist, on June 23 through 25, 1980, of your Community Development Block Grant (CDBG) and Section 312 housing rehabilitation programs. Review of your overall program reveals the City is basically following the guidelines established by your local program. It is recommended that the following be reviewed and necessary program changes/nmendmentn be adopted to conform to HUD Handbook 7375.1, Rehabilitation Financing Handbook: 1. In accordance with Chapter. 19, Paragraph Be, upon nwnrd of n contract, the Public Body shall notify unsuccessful bidders that they have not been awarded the contract. We recommend you make written notification to each unsuccessful bidder, and a copy be placed in the file. 2. Chapter 19, Paragraph 2g, limits the number of progress payments which can be made to two (2). Even though a total contract is broken into phases (i.e., exterior, interior, etc.), whenever one contractor is awarded the entire job, only two progress payments may be made. If the contract is awarded to several. contractors, then the limit of two progress payments would apply to each individual contractor. If, on occasion, due to the size of a job or unforeseen construction delays, an additional progress payment is required, you may request in writing n waiver to this requirement on a case-by-case basis. We recommend that the work to be done be controlled by proceed orders, rnther than separate contracts for each phase. MICROFILMED BY k JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i • j I i r7rr.E1vr:0 .1;11ili� Ill l'All I MI N 1 011 N I ZING AND I111HAN III VI I DI'MINI IIMAIIA AIII null lla "i IIIIIII! •�, VNIVACBIIILUING, /IINI WLSI CLNTLII IIOAU OMAHA, NEBHASKA 68106 REGION VII July 22, 1980 IN REPLY REFER TOI 7.2CM Honorable John R. Balmer Mayor of Iowa City 410 East Washington Civic Center Iowa City, Iowa 52240 Dear Mayor Balmer: This letter is to follow up the site monitoring visit made by Melodee Humbert, Rehabilitation Specialist, on June 23 through 25, 1980, of your Community Development Block Grant (CDBG) and Section 312 housing rehabilitation programs. Review of your overall program reveals the City is basically following the guidelines established by your local program. It is recommended that the following be reviewed and necessary program changes/nmendmentn be adopted to conform to HUD Handbook 7375.1, Rehabilitation Financing Handbook: 1. In accordance with Chapter. 19, Paragraph Be, upon nwnrd of n contract, the Public Body shall notify unsuccessful bidders that they have not been awarded the contract. We recommend you make written notification to each unsuccessful bidder, and a copy be placed in the file. 2. Chapter 19, Paragraph 2g, limits the number of progress payments which can be made to two (2). Even though a total contract is broken into phases (i.e., exterior, interior, etc.), whenever one contractor is awarded the entire job, only two progress payments may be made. If the contract is awarded to several. contractors, then the limit of two progress payments would apply to each individual contractor. If, on occasion, due to the size of a job or unforeseen construction delays, an additional progress payment is required, you may request in writing n waiver to this requirement on a case-by-case basis. We recommend that the work to be done be controlled by proceed orders, rnther than separate contracts for each phase. MICROFILMED BY k JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ■ i • j I ■ 3. All checks issued from the Section 312 rehabilitation escrow account must be dual payment checks. 4. As required in Chapter 14, Paragraph 5a, a Project Book of Accounts must be established. 5. All proceed orders must be dated and issued, at a minimum, three business days after the signing of the contract. This requirement will also apply to your Block Crant rehabilitation as a recorded lien is filed against the property. The proceed order is executed at the same time as the contract is signed, however, it is 110L given to the contractor until the expiration of the right of rescission period (Chapter 19, Paragraph 9). 6. Under existing policy (Chapter 19, Paragraph 2g) n holdback equal to 20 percent of each progress payment due the contractor is required. 7. The files need to contain documentation that all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished as part of the rehabilitation proJect were provided to the homeowner (Chapter 19, Paragraph 2h(7)). B. Length of construction time, as set forth in the proceed order, needs to be more closely monitored. If the construction time is to extend past the completion date, in excess of three to four weeks, a contract extension should be negotiated to protect the contractor and homeowner. 9. In accordance with provisions contained In 24 CPI( Part 35, regarding lead base paint poisoning pre- vention, homeowners should be advised of this hazard as well as a statement included in the contract document prohibiting use of lead base paint. 10. For all Self -Help Contracts, homeowners must furnish proof of liability insurance. The amount to be determined by City. MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS - DES MOINES a � f _ n 4 � 2 3. All checks issued from the Section 312 rehabilitation escrow account must be dual payment checks. 4. As required in Chapter 14, Paragraph 5a, a Project Book of Accounts must be established. 5. All proceed orders must be dated and issued, at a minimum, three business days after the signing of the contract. This requirement will also apply to your Block Crant rehabilitation as a recorded lien is filed against the property. The proceed order is executed at the same time as the contract is signed, however, it is 110L given to the contractor until the expiration of the right of rescission period (Chapter 19, Paragraph 9). 6. Under existing policy (Chapter 19, Paragraph 2g) n holdback equal to 20 percent of each progress payment due the contractor is required. 7. The files need to contain documentation that all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished as part of the rehabilitation proJect were provided to the homeowner (Chapter 19, Paragraph 2h(7)). B. Length of construction time, as set forth in the proceed order, needs to be more closely monitored. If the construction time is to extend past the completion date, in excess of three to four weeks, a contract extension should be negotiated to protect the contractor and homeowner. 9. In accordance with provisions contained In 24 CPI( Part 35, regarding lead base paint poisoning pre- vention, homeowners should be advised of this hazard as well as a statement included in the contract document prohibiting use of lead base paint. 10. For all Self -Help Contracts, homeowners must furnish proof of liability insurance. The amount to be determined by City. MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS - DES MOINES a; E 3 11. Each contractor is required to furnish evidence of SE liability insurance. The City should carefully monitor this area (Chapter 19, Paragraph 2h) to ensure that each contractor has the appropriate amount and 1 that the coverage is current. There were some other file deficiencies, however, they were minor In nature. AL1 of these items were discussed with staff at the exit conference and assurances were made that the steps necessary to correct the deficiencies would be implemented. Physical inspection of several properties indicated basically excellent quality workmanship. We were pleased to find a passive solar installation in one of the Section 312 rehabilitation cases. Recommendations were noted on the inspection reports for some items which the City may wish to consider incorporating into its existing program. Copies of the reports are enclosed for your information. As wits discussed, it is strongly reenmmended the City consider utilizing both the scparnte Section 3.12 escrow account and the spaclnl rehnhllltat.lon csrrnw account rnrmnt authorized under the Block Crant reguintlons. use or these accounts not only facilitates payments to your contractors, but under the Block Grant program, provides for full drawdown of the entire grant award and further provides that the Block Grant escrow account may be an interest bearing account. The interest earned is treated as program income and is returned to the rehabilitation account to provide additional funds for the program. Details of the use of these accounts were discussed with both the rehabilitation staff and your controller. We remind you that the Section 312 loan program may only be used as a supplement to other sources of rehabilitation funding in concentrated areas. The level of Block Grant funding in an area should be commen- surate with the needs of the area. It is not intended that the 312 program provide all or even the major portion of financing assistance for rehabilitation activities. In addition, it is imperative that priority be given to low- and moderate -income persons/families when processing Section 312 applications. 141CROFILMED BY JCHM MICR+LA6 CEDAR RAPIDS DES MOINES /679 M I. } 0 1 . City of Iowa City MEMORANDUM Date: July 29, 1980 To: City Council From: Drew Shaffer, Specialist Re: Report on Inquiries, Complaints and Easement Concerns Involving Cable TV Construction and Operation I receive an average of 10 inquiries a week from Iowa City citizens on a wide variety of topics. Some persons want to know what programming cable TV will bring in; what it will cost; whether they have to take cable; how cable works, etc. I receive an average of two complaints a week ranging from a citizen complaining that a fence of their's has been damaged by the cable construction crew to complaints involving damaged trees. Some complaints involve a lack of information. That is, some citizens feel they would like more, and more complete, information about cable TV. Others have complained about cable lines being too close to the ground. I try to answer questions and provide needed informatiserve to on whenever called upon by Iowa City citizens. There have been an average of one or two calls per week that pertain to easement inquiries, concerns and/or complaints. If anyone contacts me or the City's legal staff with questions pertaining to easements we advise them the Iowa City ordinance 78-2917 grants Hawkeye Cablevision the use of all City rights-of-way. This does not grant Hawkeye access to private property. If the citizen questions whether Hawkeye is on their property or on public property then we suggest they consult Hawkeye and/or their lawyer to resolve where their property lines are and whether Hawkeye should place cable lines where they have or intend to place them. A letter stating the City's stance on this issue was sent to Hawkeye in early February. A copy of the same letter was sent to Council on May 15, 1980 (examples of each letter are attached). The Broadband Telecommunications Commission, the cable company and I have established procedures to deal with inquiries, complaints and easement matters. If a citizen calls the Broadband Telecommunications Specialist with questions I will inform them to the best of my knowledge and when necessary refer them to Hawkeye Cablevision. If a complaint is brought to my attention the citizen is first asked to try and resolve the issue satisfaction thcit tionfromthe cable comh the cable afcompany. theycancontactzme and eI will attempt to resolve the dispute via mediation. No complaint has gone beyond this Point to date. If mediation could not resolve the dispute, a written complaint could be made by any citizen to me. I would fully investigate the complaint and render a decision. This decision could be appealed to the Broadband Telecommunications Commission (BTC). MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 n To date all complaints (easements and otherwise) have been satisfactorily resolved to the best of my knowledge. The cable company has been very cooperative in dealing with citizen and City concerns. Compared to other cities' experiences our complaint average and general disturbance level experienced to date is low. In an effort to inform the public of their options to complain, inquire or comment about any phase of cable construction or operation I have appeared in several articles in both the Press -Citizen and the Daily Iowan (the July 16 Daily Iowan on September 28, 1979 and June 13, 1980; the Press -Citizen on dspeaking on the s bjects ofncable TV and the accessl lchannels workshops and According to Blough of Hawkeye Cablevision the cable company has had 25% full network service offering since July 11, 1980. The BTC will review the Hawkeye extension request situation on August 26, 1980, and present an updated report to council thereafter. Council has until October 7 to act upon the extension request. Blough also states phase 2A of the cable construction will be completed by August 1 (see map for phase divisions of City). By the first week of November Hawkeye plans to have phases 28, 3, 4 and some underground completed as well, which would amount to nearly 90% of the system. bj4/7-8 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES L I . n To date all complaints (easements and otherwise) have been satisfactorily resolved to the best of my knowledge. The cable company has been very cooperative in dealing with citizen and City concerns. Compared to other cities' experiences our complaint average and general disturbance level experienced to date is low. In an effort to inform the public of their options to complain, inquire or comment about any phase of cable construction or operation I have appeared in several articles in both the Press -Citizen and the Daily Iowan (the July 16 Daily Iowan on September 28, 1979 and June 13, 1980; the Press -Citizen on dspeaking on the s bjects ofncable TV and the accessl lchannels workshops and According to Blough of Hawkeye Cablevision the cable company has had 25% full network service offering since July 11, 1980. The BTC will review the Hawkeye extension request situation on August 26, 1980, and present an updated report to council thereafter. Council has until October 7 to act upon the extension request. Blough also states phase 2A of the cable construction will be completed by August 1 (see map for phase divisions of City). By the first week of November Hawkeye plans to have phases 28, 3, 4 and some underground completed as well, which would amount to nearly 90% of the system. bj4/7-8 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i 1 i City of Iowa CI>, ef MEMORANDUM DATE, May 15, 1980 T0: The Mayor and Members of the City Council FROM; Roger Scholten, Assistant City Attorney .1 ) IF: Cable TV Easements / Sec. 14-65 (d) of the Iowa City Code of Ordinances grants j the broadband telecommunications franchise grantee (Hawkeye j cables, etc., rolsight dedicated and copen rtotpublic, j use in the City.. The City did not and could not grant Hawkeye Cable Vision the right of access to private property. This question first arose in late January following Hawkeye's pre-construction meeting with the City Engineer who learned that Hawkeye was not intending to obtain easements across private property. After consulting with the City Manager, „ ' I sent the attached letter to Mr. Blaugh which explains the x, IY Legal Department's position on this matter. If you have further questions or would like a more detailed +at explanation, please do not hesitate to contact me. 1 RKS/ej r t Sol MICROFILMED BY " fi JORM MICR+LAB CEDAR RAPIDS • DES MOINES y i I \ I 1 , i I I I February 1, 1980 - William Blaugh Hawkeye CableVision Washington and Gilbert Iowa City, Iowa 52240 ..... , Dear Mr. Blaugh: r I It has come to my attention that Hawkeye isre construction of its ~ arin system without fully investigating the adequacy of the necessary easements across syrt_� private property. Asou are apparently aware, neither the franchise agreement with the City or Your agreements with the utility companies will has the legal ensure that Hawkeye authority to cross all private properties. Therefore, the City cannot condone your proposed practice of not investigating easement questions until problems arise. For an arise the City will hold Hawkeye strictly liable problems that do indemnification Y pursuant to the language of Section 14-75 he ordinance. of franchise In addition, it should be noted that I do not interpret Section 14-62 of the Iowa City Code of Ordinances to Broadband confer power upon the Telecommunications Commission to resolve disputes Hawkeye and property j. between owners whose property interests have been violated. Such disputes arising from would involve private the construction of the 1 system resolve. property rights which only a court of law could fS Sincerely, Roger K. Scholten Assistant City Attorney \1 bdw5/4 cc: Neal Berlin Drew Schaffer Robert Pepper Gene Dietz MICROFILMED BY JORM MICR+LAB ` ± CEDAR RAPIDS • DES MOINES .,y I d, c 0 t--2 Sz LL) i or, C cL Cl. Z� i City of Iowa City MEMORANDUM Date: July 28, 1980 To: City Council From: Drew Shaffer, Specialist Re: Grant Received from Department of Commerce In January of 1980 I wrote a grant proposal to the National Telecommunica- tions Information Administration (NTIA) in the Department of Commerce. This proposal was for almost $37,000 worth of equipment I believed to be necessary to make the cable TV access channel system in Iowa City feasible and effective. This included three h" video cassette video tape recorders and cameras; a microprocessor or character generator; a V video editing system and many other items. This equipment is to be available to City ,staff as well as Library staff and the public. The Library sponsored the matching share of this proposal (with $40,000 they intend to spend on the AV lab in the new Library). As of July 1, 1980 I have officially received the $37,000 grant from the Department of Commerce, and I will commence to spend these funds after August 1, 1980. Please see attached information. Included is the acceptance letter from NTIA, a budget breakdown and the grant proposal program narrative. It is my belief that these funds, although not a panacea, will greatly enhance the operation of the City government access channel and indeed all the cable TV access channels in Iowa City. bj4/9 L K MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i r i f i City of Iowa City MEMORANDUM Date: July 28, 1980 To: City Council From: Drew Shaffer, Specialist Re: Grant Received from Department of Commerce In January of 1980 I wrote a grant proposal to the National Telecommunica- tions Information Administration (NTIA) in the Department of Commerce. This proposal was for almost $37,000 worth of equipment I believed to be necessary to make the cable TV access channel system in Iowa City feasible and effective. This included three h" video cassette video tape recorders and cameras; a microprocessor or character generator; a V video editing system and many other items. This equipment is to be available to City ,staff as well as Library staff and the public. The Library sponsored the matching share of this proposal (with $40,000 they intend to spend on the AV lab in the new Library). As of July 1, 1980 I have officially received the $37,000 grant from the Department of Commerce, and I will commence to spend these funds after August 1, 1980. Please see attached information. Included is the acceptance letter from NTIA, a budget breakdown and the grant proposal program narrative. It is my belief that these funds, although not a panacea, will greatly enhance the operation of the City government access channel and indeed all the cable TV access channels in Iowa City. bj4/9 L K MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i i City of Iowa City MEMORANDUM Date: July 28, 1980 To: City Council From: Drew Shaffer, Specialist Re: Grant Received from Department of Commerce In January of 1980 I wrote a grant proposal to the National Telecommunica- tions Information Administration (NTIA) in the Department of Commerce. This proposal was for almost $37,000 worth of equipment I believed to be necessary to make the cable TV access channel system in Iowa City feasible and effective. This included three h" video cassette video tape recorders and cameras; a microprocessor or character generator; a V video editing system and many other items. This equipment is to be available to City ,staff as well as Library staff and the public. The Library sponsored the matching share of this proposal (with $40,000 they intend to spend on the AV lab in the new Library). As of July 1, 1980 I have officially received the $37,000 grant from the Department of Commerce, and I will commence to spend these funds after August 1, 1980. Please see attached information. Included is the acceptance letter from NTIA, a budget breakdown and the grant proposal program narrative. It is my belief that these funds, although not a panacea, will greatly enhance the operation of the City government access channel and indeed all the cable TV access channels in Iowa City. bj4/9 L K MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r 5� i i City of Iowa City MEMORANDUM Date: July 28, 1980 To: City Council From: Drew Shaffer, Specialist Re: Grant Received from Department of Commerce In January of 1980 I wrote a grant proposal to the National Telecommunica- tions Information Administration (NTIA) in the Department of Commerce. This proposal was for almost $37,000 worth of equipment I believed to be necessary to make the cable TV access channel system in Iowa City feasible and effective. This included three h" video cassette video tape recorders and cameras; a microprocessor or character generator; a V video editing system and many other items. This equipment is to be available to City ,staff as well as Library staff and the public. The Library sponsored the matching share of this proposal (with $40,000 they intend to spend on the AV lab in the new Library). As of July 1, 1980 I have officially received the $37,000 grant from the Department of Commerce, and I will commence to spend these funds after August 1, 1980. Please see attached information. Included is the acceptance letter from NTIA, a budget breakdown and the grant proposal program narrative. It is my belief that these funds, although not a panacea, will greatly enhance the operation of the City government access channel and indeed all the cable TV access channels in Iowa City. bj4/9 L K MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES t T r j r i i t UNITED STA)—iDEPARTMENT OF COMMERCE National Telecommunications and `dJ Information Administration �.",CO Washington. D.C. 20230 June 27, 1980 TO: 1980 PTFD Grantees FROM: Director, Public Telecommunications Facilities Division SUBJECT: Notification and Conditions of Grant and Members of this staff congratulate you upon having received a Fiscal Year 1980 PTFD grant and are anxious to work with you in helping make the project successful. Please note that item 10 of the Notification of Grant Award stipulates that the grant is subject to the requirements and conditions set forth in the Regulations (15 CFR 2301) and to all special conditions as an annexation to this award document. The attached copies of the Regulations and the Grant Supplemental Terms and Conditions should be carefully noted and made a permanent part of your grant award document. Within the next several days we will be forwarding to you information on procurements. Copies of A-102 or A-110, as applicable, will be included at that time. Our staff members have been tremendous in getting grant awards made one month before.our projected timetable. In order for the obligation of funds to be completed in the third quarter of the fiscal year, it is necessary that the official authorized to accept this grant promptly sign the acceptance in item 12, which has been dated June 30, 1980. Please return all but the green copv of the Notification of Grant Award (Form !ITIS -39) to us as soon as possible. We recommend that you send the copies by registered or certified mail. If you find it impossible to return the executed copies by July 18, 1980, please call either your Program Officer or me. We can be reached at: Public Telecommunications Facilities Division 608 13th Street, N.W., Room 804 Washington, U.C. 20004 Telephone (202) 724-3307 If we can be of further assistance, please call upon us. Enclosures MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES T r j r UNITED STA)—iDEPARTMENT OF COMMERCE National Telecommunications and `dJ Information Administration �.",CO Washington. D.C. 20230 June 27, 1980 TO: 1980 PTFD Grantees FROM: Director, Public Telecommunications Facilities Division SUBJECT: Notification and Conditions of Grant and Members of this staff congratulate you upon having received a Fiscal Year 1980 PTFD grant and are anxious to work with you in helping make the project successful. Please note that item 10 of the Notification of Grant Award stipulates that the grant is subject to the requirements and conditions set forth in the Regulations (15 CFR 2301) and to all special conditions as an annexation to this award document. The attached copies of the Regulations and the Grant Supplemental Terms and Conditions should be carefully noted and made a permanent part of your grant award document. Within the next several days we will be forwarding to you information on procurements. Copies of A-102 or A-110, as applicable, will be included at that time. Our staff members have been tremendous in getting grant awards made one month before.our projected timetable. In order for the obligation of funds to be completed in the third quarter of the fiscal year, it is necessary that the official authorized to accept this grant promptly sign the acceptance in item 12, which has been dated June 30, 1980. Please return all but the green copv of the Notification of Grant Award (Form !ITIS -39) to us as soon as possible. We recommend that you send the copies by registered or certified mail. If you find it impossible to return the executed copies by July 18, 1980, please call either your Program Officer or me. We can be reached at: Public Telecommunications Facilities Division 608 13th Street, N.W., Room 804 Washington, U.C. 20004 Telephone (202) 724-3307 If we can be of further assistance, please call upon us. Enclosures MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES j r ITEMI DESCRIPTION OtIANTITY i COST , «nrh,mrlp .a„Pran�l I B. Origination Equipment , --A—WA—EP—As OA1tA50UIc WV38M Co4m vmeo _ 5 2. Aficrophonc(.$) 3. Turntablc•(s) 4. Recorder(s) I FNJASOJdIC NV8430 a VIDEO I 3 fir— ----- ^rc y o 0o I 5. Switching Equipment I I ADWA2 VIDEO COLOR HIP SWITCNFB I 2�25V t 6. Consoles, \fixers, etc. 7. Editing System P"ASoNtc M.x CON"r.�7Z I AND O ' NV 2 3I' V B. Tc•lecinC Equipment I 9. Character Generator 10. Signal Processor 11. Production Lightiny. Equipment 130TVII kLlr6LL)6{f%kir5 1 I 7oo 12. Other Equipment �— VIOc--orAP15 i 0 V 55E vl 'rAFES ! — � � „yl,�Drgyr'vlDfOr Zoo Mlc tsoR )� I , ST 11-u f (Sufi ST nvnrrt —L/lArAL7.cil�^ :YgFrl: ' SYSf:Ns fdYEPiS (JuA PQI;vI'tWIWj FL,41f k14 f Op 1!IDI9o�t{( n+elASOt>iLt� NVBJ.47.iA55£I!�C' i CI,HECAr • ;NouLDE0.��AcE � W040 PANAScNIc I 2 J80 60, PROIE.Cum _ ISOM B HN ELHO I'Aar TOR 5t60oD 600 Tv HONIT81c, FOR I SONY 1n” TRIAIMON i 3 45.00 —F, D ISI I1 r. SSY'55M! (/RkVlbwlab Gi6LK 500 Roder"4 S•ma44e 4W. iNCC V H141t BY i�' a IPE <TftG I Z CFO( rG ✓rPaF-Nr) I 36, 9.25 - Subtotal Equipment....... S Installation cost Contractor(s) S Installation cost Stu(i Subtotal Insfallotioa....... S TOTAL CATEGORY EI_ S 36s 2j 10 _ LSaZ/ I \ MICROFILMED BY JORM MICR+LAO a CEDAR RAPIDS • DES MOINES •z-;. PROGRAM NARRATIVE a. Indicate the precise location of the project and the area to be served; The project will be run out of the current public library library facility is completed (construction has started and completion date is March, 1981 until the new public The cable TV system is being built now as well and system activation date is March 1980. The cable system will be built in Iowa Cit directional lines to the Civic Center, Recreation Center, Courthouse, Library, three high schools and one junior high), then will expand to includesCoralville, University Heights and on into the county. A penetration of 75% is expected to be reached within five years, given the potential population of approximately 65,000. Iowa City is the site of the largest university in Iowa (University of Iowa with 22,000 students) which the access center and the requested equipment funds will serve as well. b. Demonstrate the need for the services proposed, and state objectives of the project; Iowa City does not have its own TV station. In March of 1980 the new cable system will be activated. Four access channels have been dedicated on this cable system (see following documentation section for access channels - Public Access, Public Library, City Government and Educational Access Channels). Without a TV station citizens and organizations have had no means of visual communication with each other and coverage of local events is provided only sparsely through network affiliates based in other communities. By using the access center and channels many new forms of communication will Programs are planned by the Police Department (safety), artment (prevention), public meetings, Proliferate. facilities, classes and events legal the oRecreation �D partm nt and City sof PCouncil meetings (all on the City Government access channel Will have document scanning equipment so that people cann callLinrand askntolsewe e information on their home TVs, children's story hour programs, and book review programs among many others. On the Educational access channel the schools and education organizations are talking of information bulletins, plays journalistic programs and documentaries , concerts, . On the Public access channel the programming planned is almost infinite, ranging fromwomen's educational programs to food cooperative programs to special inter directional and live programming are planneest senior citizen shows. Bi- d as well. for list of all program ideas for access channel to date as elle asxlist tOfepotential access organizations which have been contacted), us to make these program ideas and plans a reality. Your equipment funds will enable We are requesting funds for equipment now so that we can start teaching workshops on equipment usage immediately. We believe local programming must appear on the access channels right away when audiences are forming viewing habits and patterns. If the access channels are blank at first , it will be audience attention once other viewing habits and patterns have very ensformed. to gain Describe the technological, financial, and human means accomplish these goals; which will be employed to All facilities (studio and office space) for the access center will be provided by the Public Library (a $3.5 million bond was passed to accomplish this - projected completion date of new library is March, 1981 The library is contributing $42,590 from its building fund to establish an audio lab, a photography lab, a graphics lab and some video equipment. (The Public Library is operated and managed sectionl o especial conn, sdiderationall orequest)1 staff are women. Please see exhibit i MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I \i Ii I I f PROGRAM NARRATIVE a. Indicate the precise location of the project and the area to be served; The project will be run out of the current public library library facility is completed (construction has started and completion date is March, 1981 until the new public The cable TV system is being built now as well and system activation date is March 1980. The cable system will be built in Iowa Cit directional lines to the Civic Center, Recreation Center, Courthouse, Library, three high schools and one junior high), then will expand to includesCoralville, University Heights and on into the county. A penetration of 75% is expected to be reached within five years, given the potential population of approximately 65,000. Iowa City is the site of the largest university in Iowa (University of Iowa with 22,000 students) which the access center and the requested equipment funds will serve as well. b. Demonstrate the need for the services proposed, and state objectives of the project; Iowa City does not have its own TV station. In March of 1980 the new cable system will be activated. Four access channels have been dedicated on this cable system (see following documentation section for access channels - Public Access, Public Library, City Government and Educational Access Channels). Without a TV station citizens and organizations have had no means of visual communication with each other and coverage of local events is provided only sparsely through network affiliates based in other communities. By using the access center and channels many new forms of communication will Programs are planned by the Police Department (safety), artment (prevention), public meetings, Proliferate. facilities, classes and events legal the oRecreation �D partm nt and City sof PCouncil meetings (all on the City Government access channel Will have document scanning equipment so that people cann callLinrand askntolsewe e information on their home TVs, children's story hour programs, and book review programs among many others. On the Educational access channel the schools and education organizations are talking of information bulletins, plays journalistic programs and documentaries , concerts, . On the Public access channel the programming planned is almost infinite, ranging fromwomen's educational programs to food cooperative programs to special inter directional and live programming are planneest senior citizen shows. Bi- d as well. for list of all program ideas for access channel to date as elle asxlist tOfepotential access organizations which have been contacted), us to make these program ideas and plans a reality. Your equipment funds will enable We are requesting funds for equipment now so that we can start teaching workshops on equipment usage immediately. We believe local programming must appear on the access channels right away when audiences are forming viewing habits and patterns. If the access channels are blank at first , it will be audience attention once other viewing habits and patterns have very ensformed. to gain Describe the technological, financial, and human means accomplish these goals; which will be employed to All facilities (studio and office space) for the access center will be provided by the Public Library (a $3.5 million bond was passed to accomplish this - projected completion date of new library is March, 1981 The library is contributing $42,590 from its building fund to establish an audio lab, a photography lab, a graphics lab and some video equipment. (The Public Library is operated and managed sectionl o especial conn, sdiderationall orequest)1 staff are women. Please see exhibit i MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I e The cable franchisee in Iowa Cit Telcommunications Corporation) is building Cablevision with the public library g a cable systemawhibsidillyinf American dissemination, interconnect{o�ess center. The cable cnect om access produced programmin reception and test pang will Provide all I The cable company 8 to reach citizens through gt�e fourment access for the which will also bels offering about $100,ODO worth of a ui access channels. ownership of this a Placed in the public librar q Pment for access equipment). Y (the cable users I company will retain The access center will have on staff at least one full-time I City of Iowa Cit partial job descriptionnInc�ll-time person employed b Person (employed b interns from the University of Iowa; one quarter -time CETAtmed access), three Y the udes Promoting and facilitatin e cable company (whose by the Youth Arts Worksho g access); three to five from the Iowa Arts CouncilP t n addition thote e library will specialist donated Plan to train man Y and artist in residence center's activities access volunteers Y will contribute staff time. We ers who will themselves operate many of the Ongoing support funds will come from a 3% company s the City, franchise fee collected from the cable It is through the composite efforts and equipment of these various entities we hope to establish an access center, staff and equip this center and teaching to enable citizens and organizations to own programming. producedandedistrissarbutOutreach d• e their Discuss alternative technologies available, and explain Why the technologies applied for have been chosen; The Cable Access TV channels and Center offer an alternative heretofore unavailable to the citizens and organizations of Iowa Cit stations in Iowa Cit Put into y There are no public TV stationsheither. Cere are commercial TV ordinance. IowNot a City and there are four access channels Cable TV is being resource for the community are these access channels the most gavailable by media to make use of, but we believe Y the local effective method for community organizations �t will be the most cost Public library and nonprofit groups to • schools informational, cultural and public relations value.Discuss alternative the City departments, Produce programming that is of educational, technologies ogies available, and explain why the technologies applied for have been chosen; As can be seen we are coordinating a tremendous number of resources some truly important elements missing (please note the exhibit sectjon). The library' but there are Photography and graphic y s matching funds are inventory list in the j the video equipment Pm most usable b le by access producersens. What h ty to creat audio, Your program. g is We have requested what we consideratois what we he most re requesting Yet nfrom used video equipment available - one-half inch color portable video equipment. The balance of equipment requested Y learned and to use and to p qualit is meant to both make that equipment easy monitors, etc.) produce quality programming (i.e. sholder baces for anyone portable viewing Since small format Video has become so popular (Betamax and VHS models) and there are now many home owners and users of such equipment,'we believe the one-half inch Portable cassette VHS video equipment requested is the best suited technology citizen access users. This equipment is comparative) still produces good qualit gY for Y programming for cable casting Purrposesasy to learn and MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES l5a?/ 0 City of Iowa Cr"'f MEMORANDUM Date: August 1, 1980 To: City Council From: Drew Shaffer, Broadband Telecommunications Specialist Hawkeye CableVision is bringing a 35 channel cable TV system to Iowa City. 30 of the channels will be filled initially with the program offerings listed below. The basic monthly service rate for cable TV is $7.95 with an initial installation fee (about $5 during the promotional hookup time). The converter you need for your home TV (to tune in the 30 channels) is loaned to you for $15, which is returned to you when you give the converter back to Hawkeye. For the basic monthly service charge of $7.95.you will receive 28 of the 30 channels Hawkeye is offering. HBO -(Home Box Office) and Cinemax are the other two channels which are optional ional pay channels you can receive for additional fees. HBO is an additional $6.95 per momth and Cinemax is an additional $8.95. HBO offers first and second run movies as well as concerts and shows from Las Vegas. Cinemax offers G and PG movies for the family. If you have any further questions please feel free to call me. 1. Program Guide (Talking Books for Blind when available) 2. WMT (2) Cedar Rapids (CBS) 3. National/International News 4. Home Box Office 5. Local Origination (Hawkeye CableVision's local commercial channel) 6. Automated Time and Weather/NOAA Forecast 7. KWWL (7) Cedar Rapids (NBC) B. Financial/New York Stock Exchange 9. KCRG (9) Cedar Rapids (ABC) 10. WGN (9) Chicago (Independent) 11. Leased Access (Blank) 12. KIIN (12) Iowa City (PBS) 13. Cinemax (G, PG HBO Package) 14. WHBF (4) Rock Island (CBS) 15. State Wire News 16. WOC (6) Davenport (NBC) 17. WiBS (17) Atlanta (Independent, formerly WTCG) 18. Leased Access (Blank) 19. Future Pay TV (Blank) 20. Library Access (Programs produced by Iowa City Public Library) 21. Christian Broadcasting Network i 22. Sports News 23. C -SPAN (Congressional coverage) 24. Program Composite (WQAD, Channel 8, Moline, ABC plus SPN) Satellite Programming Network {I MICROFILMED BY JORM MICR+LAB .� CEDAR RAPIDS • DES MOINES 25. Weather Radar 26. Public Access/Bulletin Board (Programs made by community groups) 27. Educational Access/Educational Automated/Bulletin Board (Programs made by Iowa City schools) 1B. University. Origination/Bulletin Board 29. Government Access/C-SPAN/Bulletin Board (Programs produced by City of Iowa City) 30. Video News (UPI Slo Scan, 24 hours) 31. Blank 32. ESPN (Total Sports) 33. Leased Access (Blank - Foreign Language Channel when it becomes available) 34. Children's Channel (Nickelodeon) 35. Color Bars bj5/3-4 MICROFILMED BY DORM MIC Rf�LAB CEDAR RAPIDS • DES MOINES a , i 25. Weather Radar 26. Public Access/Bulletin Board (Programs made by community groups) 27. Educational Access/Educational Automated/Bulletin Board (Programs made by Iowa City schools) 1B. University. Origination/Bulletin Board 29. Government Access/C-SPAN/Bulletin Board (Programs produced by City of Iowa City) 30. Video News (UPI Slo Scan, 24 hours) 31. Blank 32. ESPN (Total Sports) 33. Leased Access (Blank - Foreign Language Channel when it becomes available) 34. Children's Channel (Nickelodeon) 35. Color Bars bj5/3-4 MICROFILMED BY DORM MIC Rf�LAB CEDAR RAPIDS • DES MOINES I City of Iowa Cr,/ MEMORANDUM Date: July 30, 1980 To: City Manager and City Council From: Larry Chiat, Development Coordinator Re: Update on Land Acquisition Activities for the Water Pollution Control Plant The following activities have been performed by the Development Division with regard to land acquisition for the Water Pollution Control Plant. To date the following has been accomplished: 1. Relocation has been completed for two sets of tenants previously living in mobile homes located on the eastern side of Sand Road on the Stevens Development Partnership property. Property acquisition of two mobile homes and their attachments has been completed and disposal of unusable materials left at the site is underway. Final determination of the status" of the third mobile home tenant will occur after completion of land acquisition from Stevens Development Partnership. 2. Negotiations for the Stevens' parcel are under way.Two meetings with property owners have occurred. Initial indications are that there is a wide disparity between the City's offer to purchase and the demand of the property owners. It is anticipated that condemnation proceedings may be necessary. 3. There are two additional parties with leasehold interests on the Stevens' parcel. Negotiations with one party are now underway and will be commenced with the other party in August. 4. Negotiations for the Lehman parcel will be opened during the week of August 11-15. 5. Certificates of Title on the Stevens and Lehman parcels have been received. 6. The staff is also investigating whether the City will be required to purchase several homes. One home is -east of Sand Road and north of the Stevens' property. Two homes are west of Sand Road and north of the Stevens' property. 7. Veenstra and Kimm will advise the staff on the planned locations for outfall sewer easements. As this information becomes available, staff will commence additional property acquisition work. The timing of this remains uncertain. tp2/11 cc: Don Schmeiser Chuck Schmadeke Linda Woito Rosemary Vitosh I i MICROFILMED BY JORM MICR#LA6 CEDAR RAPIDS • DES MOINES 1 I City of Iowa Cr,/ MEMORANDUM Date: July 30, 1980 To: City Manager and City Council From: Larry Chiat, Development Coordinator Re: Update on Land Acquisition Activities for the Water Pollution Control Plant The following activities have been performed by the Development Division with regard to land acquisition for the Water Pollution Control Plant. To date the following has been accomplished: 1. Relocation has been completed for two sets of tenants previously living in mobile homes located on the eastern side of Sand Road on the Stevens Development Partnership property. Property acquisition of two mobile homes and their attachments has been completed and disposal of unusable materials left at the site is underway. Final determination of the status" of the third mobile home tenant will occur after completion of land acquisition from Stevens Development Partnership. 2. Negotiations for the Stevens' parcel are under way.Two meetings with property owners have occurred. Initial indications are that there is a wide disparity between the City's offer to purchase and the demand of the property owners. It is anticipated that condemnation proceedings may be necessary. 3. There are two additional parties with leasehold interests on the Stevens' parcel. Negotiations with one party are now underway and will be commenced with the other party in August. 4. Negotiations for the Lehman parcel will be opened during the week of August 11-15. 5. Certificates of Title on the Stevens and Lehman parcels have been received. 6. The staff is also investigating whether the City will be required to purchase several homes. One home is -east of Sand Road and north of the Stevens' property. Two homes are west of Sand Road and north of the Stevens' property. 7. Veenstra and Kimm will advise the staff on the planned locations for outfall sewer easements. As this information becomes available, staff will commence additional property acquisition work. The timing of this remains uncertain. tp2/11 cc: Don Schmeiser Chuck Schmadeke Linda Woito Rosemary Vitosh I i MICROFILMED BY JORM MICR#LA6 CEDAR RAPIDS • DES MOINES City of Iowa Cf MEMORAN VM _._. Date: July 25, 1980 To: Neal Berlin, ity Manager From: Pat Keller, ner/Program Analyst 6 As you are aware, Iowa City applied for a $90,100 grant for the Rocky Shore Bicycle Trail. Due to the low level of funding for the State of Iowa, ($100,000) the IDOT and Federal Highway Administration felt that the grant should be disbursed in smaller amounts to more communities. Consequently, Iowa City did not receive a grant this year. If the program is continued next year we shall apply again for a grant. Since City Council is interested in the results of this program, the distribution of grants is listed below: Grantee Amount Type of Project 1. Urbandale $26,000 Two Class 1 bicycle paths 2. Grinnell 10,000 Combination all classes 3. Bettendorf 47,000 Class 1 and 2 trails 4. Ft. Dodge 9,000 Combination all classes 5. Story County Conservation Bd. 7,000 11 -mile cinder trail 6. Kirkwood Comm. College 1 000 Bike racks bj5/11 MICROFUMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES I_ MINUTES AFFIRMATIVE ACTION TASK FORCE JULY 8, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Meisel; Eggers; Miller; Kucharzak; Jones; McCartt; Marcus; Yates; Anderson; Keating (late). MEMBERS ABSENT: None STAFF PRESENT: Berlin (left at 10:20); Helling; Woito; Zukrowski; Morris. GUESTS: None. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: The City should purchase the film entitled, "A Tale of 0" for training purposes. SUMMARY OF RELEVANT DISCUSSION: I. The meeting was called to order at 10:10 a.m. by Chairperson, Bette Meisel. 2. Introduction of Members: Bette Meisel, Senior Center Coordinator Chairperson ; Lolly Eggers, Library Director; Harvey Miller, Police Chief;.Mike Kucharzak, Director of Housing and Inspection Services; Mel Jones, Budget Administrator; Dick McCartt, Human Rights Commission member; Carla Marcus, Human Rights Commission member; Dick Yates, Human Rights Commission member; Jane Anderson, Chairperson of Civil Service Commission; Bob Keating, Fire Chief. 3. Remarks by City Manager: Recommends that the Affirmative Action Task Force set ground rules for discussions; what issues to cover; outside expertise; media involvement; preparation and presentation of recommendations to City Manager and City Council; and any future training efforts for City employees. These recommendations should clearly state the City's commitment in the area of Human Rights as required by law. These recommendations should reflect a viable program that the City can use and be representative of the City's commitment. i h. A Tale of "0": A film presentation was shown to serve as an "ice breaker"'and facilitate discussion. Meisel asked for a consensus on the value of the film as a tool for training sessions. The consensus was that the film is valuable and the City should purchase it to show MICROFILMED BY JORM MICR+LAB 't CEDAR RAPIDS • DES MOINES s f rl MINUTES AFFIRMATIVE ACTION TASK FORCE JULY 8, 1980 PAGE 2 the film to City staff after a training program has been developed; to use the film as a tool to convince Council on task force recommendations. 5. Procedural Decisions: The charge of the Task Force is to review the City s current Affirmative Action Program to determine compliance with State and Federal regulations and make efforts to update and provide a feasible program to implement as an employer. Based on I this charge, it was decided to have closed meetings; summary minutes of key points discussed; and minutes will not be taped. It was decided to designate Meisel as spokesperson and to issue press releases reflecting the substance of the meetings. Meetings will be held weekly, Tuesdays, City Manager's Conference Room, at 10:00 a.m. to 12:00 noon. 6. Set Agenda for Next Meeting: Members were asked by Meisel to review all Affirmative Action materials they may have to serve as a basis for discussion to identify problem areas within the City. It was decided to define the Affirmative Action Program. After the problem areas are identified, it was decided to ask for a formal commitment from City Council to support the Task Force and their efforts to establish and implement an Affirmative Action Program. 7. The meeting was adjourned at 12:20 p.m. Next meeting is scheduled for Tuesday, July 15, City Manager's Conference Room, at 10:00 a.m. I I I MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES ._ ,I MINUTES I AFFIRMATIVE ACTION TASK FORCE r JULY 15, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Eggers; Jones; Keating; Kucharzak; Marcus; McCartt; Meisel; Miller; Orelup; Yates. MEMBERS ABSENT: None. STAFF PRESENT: Helling; Woito; Zukrowski; Morris. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Sophie will provide a list of non -City members to Dale to acquire parking stickers while attending task force meetings. 1. The meeting was called to order at 10:08 A.M. by Chairperson, Bette Meisel. 2. Review of Minutes: Correction to the minutes of July 8, 1980 was noted; Mike Kurcharzak's job title should be Acting Public Works Director instead of Director of Housing & Inspection Services. Task Force member Jane Anderson has been replaced by Arletta Orelup, a Civil Service Commission member. It was decided that minutes will not be taped and the Chair will summarize the key points discussed and the consensus reached on each agenda item. 3. Definition of Affirmative Action: It was decided that Affirma- tive Action is any action that is taken specifically to overcome the results of past discriminatory employment practices through the use of positive, result -oriented practices to ensure that women, minorities; handicapped persons, and other protected classes of people will be equitably represented. 4. Identification of Problem Areas: No decisions were reached at this time. 5. Tentative Plan of Action: Meisel asked members to review the current City off rmative action policy; to bring a list of comments and/or suggestions regarding each area covered for the next meeting. The group was also asked to review the Iowa'Civil Rights Commission booklet, Affirmative Action, to determine the scope of activities necessary to develop an affirmative action plan and program. 6. Appointments to Human Relations Director Screening Committee: 7. The meeting was adjourned at 12:05 P.M. Next meeting is scheduled for Tuesday, July 22, City Manager's Conference Room, at 10:00 A.M. i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i ,i MINUTES I AFFIRMATIVE ACTION TASK FORCE r JULY 15, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Eggers; Jones; Keating; Kucharzak; Marcus; McCartt; Meisel; Miller; Orelup; Yates. MEMBERS ABSENT: None. STAFF PRESENT: Helling; Woito; Zukrowski; Morris. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Sophie will provide a list of non -City members to Dale to acquire parking stickers while attending task force meetings. 1. The meeting was called to order at 10:08 A.M. by Chairperson, Bette Meisel. 2. Review of Minutes: Correction to the minutes of July 8, 1980 was noted; Mike Kurcharzak's job title should be Acting Public Works Director instead of Director of Housing & Inspection Services. Task Force member Jane Anderson has been replaced by Arletta Orelup, a Civil Service Commission member. It was decided that minutes will not be taped and the Chair will summarize the key points discussed and the consensus reached on each agenda item. 3. Definition of Affirmative Action: It was decided that Affirma- tive Action is any action that is taken specifically to overcome the results of past discriminatory employment practices through the use of positive, result -oriented practices to ensure that women, minorities; handicapped persons, and other protected classes of people will be equitably represented. 4. Identification of Problem Areas: No decisions were reached at this time. 5. Tentative Plan of Action: Meisel asked members to review the current City off rmative action policy; to bring a list of comments and/or suggestions regarding each area covered for the next meeting. The group was also asked to review the Iowa'Civil Rights Commission booklet, Affirmative Action, to determine the scope of activities necessary to develop an affirmative action plan and program. 6. Appointments to Human Relations Director Screening Committee: 7. The meeting was adjourned at 12:05 P.M. Next meeting is scheduled for Tuesday, July 22, City Manager's Conference Room, at 10:00 A.M. i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i S_ 3� M T U! TH F 7- r r -�, SAM -Magistrates LOAM -Staff Meeting BAM-Magistrates Court (Chambers)LOAM-Affirmative (Conf Room) Court (Chambers) .J 7:30PM-Informal Action Task Force (Conf Room) 12noon-CCN (Rec Ct 3PM-Senior Center f[ P&Z (Conf Room) 3:30PM-Housing Comm (Conf Room) •30PM-Advisory Management Panel Comm (Conf Room) 7:30PM-Formal P&Z W (Conf Room) (Chambers) �e t; -Magistrates 73 iy Ae { Court (Chambers) LOAM -Affirmative LOAM -Staff Meeting 8AM-Magistrates :30PM-Informal Action Task Force (Conf Room) (Conf Room) Court (Chambers) Ij Council (Conf Rm) 2PM-Hid Opening - SAM -Housing Appeal Board (Conf Room) computer (Chamb) 4 unserResourcesvation 7.30PM-Airport Comm (Conf Room) Conservation Comm (Conf Room) 7:30PM-Counci1 (chambers) i /T ZZ AM -Magistrates LOAM -Affirmative OAM-Staff Meeting 8AM-Magistrates Court (Chambers) Action Task Force (Conf Room) Court (Chambers) •30PM-Informal (Conf Room) 7:3OPM-Formal P&Z P&Z (Conf Room) 4.34PM-Broadba£d fie ecommunica (Chambers) xon Comm (Conf Room) i I' X 27x 3e BAM-Magistrates Court (Chambers) LOAM<Affirmative LOAM -Staff Meeting SCourtq(chambes 1:30PM-Informal Action Task Force (Conf Room) (Conf Room) Court (Chambers) Council (Conf Rm) 7PMeLibrary Board 7:30PM-Human Right 4o30PMeResources Conservation Comm (Storyhour Room) Camm (Conf Room) (Conf Room) 7:30PM-Council (Conf Room) MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES HE 'energ or _ NEWS Number 3 CITY'AUGUST 1980 CITY TO FUND National SOLAR PROJECTS�Energy The City of Iowa City will be helping local families this News year cut down on their fuel bills. Under the direction of the "Catlettsburg, Kentucky Energy Conservation Program, the City has started the Solar is the site for the nation's Demonstration Project. The project has three purposes, promote largest synthetic fuels plant. solar energy in the community, provide the City with an The $300 million project will opportunity to study low-cost solar power, and to help local begin production this summer, citizens with their fuel bills. refining 600 barrels of fuel The financing for this project comes from the HUD's oil per day. The plant will Community Development Block Grant (CDBG) program. This allows have the capacity of for two grants of up to $3,500 each to fund solar projects. One processing 600 tons of coal per of these grants will be used for a solar hot water system, and day sometime next year, the other will be used for a solar greenhouse. according to the Department of Both of the solar projects are basically what is termed Energy. "active systems". This means that the solar collector system is combined with a pump or fan to move the heat into the house. *"The diplomatic summit Construction of these projects should be completed sometime in Venice, Italy attended by this fall. President Carter held a special session dealing with ener. Themaor A LANDMARK IMPROVEMENT western industrialen nations j How do you improve on a building that has been a city there agreed to double coal use landmark for over half a century? Make it energy efficient, by the early 1990 s, and to work harder in conservation according to Thomas J. O'Mara, the architect working on the measures. renovation of the former Post Office. The building is being converted into the Iowa City Senior Citizen's Center, and is "The Republican party's scheduled to open platform, agreed to in Mr. O'Mara, who is an architect for Wehner, Nowysz, Detroit, supports many energy Pattschull and Pfiffner of Iowa City, stated in a telephone related projects. Some of the iconversation that his firm has taken many steps to insure that programs mentioned are the Center is energy efficient. increasing petroleum reserves, These steps include large amounts of insulation in the using more coal and nuclear attic of the building, 12 inches to be exact. Insulation will energy, and repealing the also be placed in the walls. The walls presently have a gap Windfall Profits Tax on oil between the masonry and the wood interior. This air space is to companies. be filled with blown -in foam insulation. The ceilings are to be suspended, and the hot air that Obey the 55 mph speed limit. collects near the ceilings is to be recirculated. Another innovation is the heat recovery units. These are to be located in the exhaust air ducts to recover heat from the air being exhausted from the building. The recovered heat will be used to ®r heat up the cold outside air coming into the building through the IL�J fresh air ducts. This saves energy by reusing the existing i building heat. IM one PAGE xl Energy Conservation Program, 410E. Washington, Iowa City, Iowa 52240 (319) 354-1800 - 1527 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ENERGY SAVER CARPOOL REPORT news ,-. ENERGY QUIZ!?! The CARPOOL INTEREST 1) A thermostat setting of 68 degrees for your SURVEYS, that were distributed furnace and air conditioner will give you a in early July, have now been steady, healthy, year-round temperature and True False' returned. Although the also save energy. — responses were few, it now 2) Always turn off all the lights when you leave a appears that some City room, even if you'll be back in a little while. — employees will be carpooling. 3) When you take a shower instead of a bath you Out of the 450 or so City always use more hot water. — employees there were around 70 4) It is best to buy a room air conditioner with responses to the Survey. From the lowest BTU output and EER rating. — that number, 19 people wished (answers) to carpool. Unfortunately, many of these workers lived 1) false. Setting your air outside of the City and had conditioner at 68 degrees farther distances to travel. would keep an Eskimo Many of the others who comfortable but would responded had work hours that hardly save energy. The prohibited carpooling. thermostat setting for Individuals that worked a very air conditioning should early shift could not carpool Ilia be 78 degrees. easily with someone on an 8 to 2) False. Turn off the 5 shift, even if they lived incandescent lights but close together.leave the flourescents There are some successes, burning if you plan to be however. Close to a dozen back within 10 minutes. folks will be carpooling The next time you It takes more energy to because of the Survey. pick up your car keys and start a flourescent bulb The Survey also showed head for the door, ask than to keep it burning that many workers were already yourself whether a phone that long. 3) False, (again). Normally in a carpool, and that others call could save you the used . some form of trip—and the wasted a shower uses less water transportation, other than a gasoline. than a bath, depending on car. Walking, biking and buses We e0vt waste it. the length of the shower. 4) False (one more time). are used extensively by City employees. BTU, or cooling capacity, should be matched to the size of the room you wish LAN D M ARK ...... •••••••••••••••••• ••• to air condition. EER, or The architects have also decided to use as much natural Energy Efficiency Ratio, measures the energy light as possible. The building will have a mezzanine level that savings you can achieve will be illuminated mostly by a skylight during the day. On in cooling your rooms. cloudy days or at night, the building will be using high The higher the EER, the efficiency 35 watt flourescent light bulbs, better. ' Many of the old windows will have to be removed. At present, they leak and have large gaps in them. The replacement windows will be aluminum thermal windows. These windows will be The Energy Conservation tinted to reduce glare and help keep out the hot sun in the Office of Iowa City welcomes summer months. In addition, there will be extensive use of any and all information, shades and curtains to help keep out the summer sun and slow heat correspondence, or suggestions loss in the winter. Most of these changes will be unnoticed by the public, but concerning the ENERGY SAVERthem the sprucing up of the outside will come as a welcome change. to the address listed NEWS. Please send d the first The outside of the building is to be reconditioned in order to Thank -you. give the building the look it had in the Thirties. page. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES rte, August 8, 1980 Mr. Bruce R. Glasgow 834 N. Johnson St. Iowa City, IA 52240 Dear Mr. Glasgow: Thank you for your letters of August 7, 1980 concerning matters relating to St. Ann's Drive and Foster Road. I have referred these matters to Don Schmeiser for review and consideration. As soon as I have a response, I will contact you. In the interim, copies of this material have also been provided to the City Council. Sincerely yours, Neal G. Berlin City Manager bc4/5 cc: Don Schmeiser MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Moat pg.,7 1980 RECEIVED AUG August 7, 1980 Neal Berlin, City Manager City of Iowa City Civic Center Iowa City3 Iowa Dear Mr, Berlin: Re: Foster Road Alignment Prairie Du Chien Road Area A house on St. Anne's Drive -- one of the two properties needed for the initial St. Anne's Drive/Foster Road alignment— is now listed for sale. The listing office is the Barn Realty. The asking Price for the house is $54.5oo. The purchase of this house by the City would complete 50% of the city's acquisition costs for ofe etenants cost...Rand@thehere citywould be no could rent thediouseion underrks thenrelocation future roster Section 8 program until such time as the Foster Road work would be done. I would. hazard a guessthat the other property needed would be on the market within the next few years also. I still think that the St. Anne's Drive/Foster Road alignment is proper. Sincere Bruce R. Glasgow 834 No- Johnson St• IowaCity, Iowa MICROFILMED BY JORM MICR+1_AB CEDAR RAPIDS - DES MOINES z j pg.,7 1980 RECEIVED AUG August 7, 1980 Neal Berlin, City Manager City of Iowa City Civic Center Iowa City3 Iowa Dear Mr, Berlin: Re: Foster Road Alignment Prairie Du Chien Road Area A house on St. Anne's Drive -- one of the two properties needed for the initial St. Anne's Drive/Foster Road alignment— is now listed for sale. The listing office is the Barn Realty. The asking Price for the house is $54.5oo. The purchase of this house by the City would complete 50% of the city's acquisition costs for ofe etenants cost...Rand@thehere citywould be no could rent thediouseion underrks thenrelocation future roster Section 8 program until such time as the Foster Road work would be done. I would. hazard a guessthat the other property needed would be on the market within the next few years also. I still think that the St. Anne's Drive/Foster Road alignment is proper. Sincere Bruce R. Glasgow 834 No- Johnson St• IowaCity, Iowa MICROFILMED BY JORM MICR+1_AB CEDAR RAPIDS - DES MOINES z RECEIVED 71980 I August 7, 1980 i Mr. Neal Berlin, City Manager ' City of Iowa City Civic Center Iowa City, Iowa 52240 i Deer Mr. Berlin: I This letter is intended to reduce to writing some comments that I made at several Planning & Zoning Commission and City Council Meetings regarding the "Northern Alignment" of Faster Road. I spoke to the Planning and Zoning Commission on July 17th. and to the City Council on Monday July 28th. These comments have been set down on the attached pages and I hope that iv y thru cooperation and the exchange of ideas and concerns that this align— ment will become a reality. If not, future councils may not be able to k ° implement the proposed alignment, because it may be constructed along alignments not compatable with the proposed, or other obstacles, not a> presently in existence, may prevent or considerably escalate the costa t, of implementation. 3r My personal opinion remains that the alignment set down by the City of Iowa City in the 1970's for St. Anne's Drive to become Foster Road and for the city to acquire two houses in order to implement this "straight through" alignment is the proper, most economical and beet route for the entire City of Iowa City. Respectfully, Our— /Bruce R. Glasgow 834 No. Johnson St. Iowa City, Iowa 11 BRC/ COPY: John Balmer, Mayor i � I MICROFILMED BY JORM MICR+LAB . t i• r: i CEDAR RAPIDS • DES MOINES I • i . I August 7, 1980 COMMENTS AND CONCERNS REGARDING THE FOSTER ROAD QUESTION BY: BRUCE R. GLASGOW I #1. The acquisition of Right—of—Way for a future Foster Road must include I sufficient land on each side of the street ROW so that the Owner or the City will have saleable lands on each side of the new street to Justify the cost of all improvements, i.e.; sewer, water, gas, electric, storm sewer, paving, grading and to pay for the legal and engineering costs. #2. There are existing homes on either side of the proposed Foster Road Alignment at its intersection with Prairie du Chien Road. These homes should not be assessed paving and improvements costs so the City must be prepared to fund the improvement costs for that part of the Foster Road. #3. That the present sanitary sewer system that lies in the proposed acquisition area be kept within the boundaries of the proposed Right— of—Way. In lieu of this, the City of Iowa City should consider the possibility of relocating the sewer to be within the Right—of—Way. The end result must be that no future building sites be rendered un—buildable because of sewer easements. #4. That in lieu of purchase or condemation, Bruce R. Glasgow, as owner of certain lands in the acquisition area will offer to trade on a "Square Foot for Square Foot basis." That is to say — Bruce Glasgow will offer to trade a square foot of his lend that will be taken for Right—of—Way purposes for a square foot of other land acquired by the city that lies outside the Foster Road Right—of—Way. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M I 11 COMMENTS AND CONCERNS REGARDING THE FOSTER ROAD QUESTION (cont.) PAGE #2. #5. That the City of Iowa City will acknowledge that the lands condemned by the State of Iowa in 1963 and given to the City of Iowa City for roadway purposes and specifically to construct a four way safe inter- section at the corner of Dubuque Street and Foster Roads will be used for that purpose. Plena shall be drawn to implement this intersection and to let all people know that this is to happen and that this is the starting point for Foster Road which will then extend Easterly to Prairie Du Chien Road. In connection with this the City of Iowa City should be aware that motorists using OJayeville Lane (a street within an Iowa City sub- division) must travel over private property to reach North Dubuque Street. The intersection of this private land with North Dubuque is very dangerous. The City of Iowa City may find that they are liable in case of accident at this point. #6. The present section of Faster Road within Lot 30 Conway Subdivision shall be reduced from the present 66 foot ROW to 50 feet. The extra ROW shall be deeded by quit claim deed from the City of Iowa City to the current owners of the contiguous lands and a resolution to that effect shall be passed by the City Council. This present section of Foster Road shall be renamed "St. Annes Drive" and a resolution to that effect shall be passed by City Council. #7. That the alignment of the present St. Annes Drive and Foster Road shall be reviewed and some action taken to improve this area. The engineering for such an alignment was done in May of 1979 by the City Of Iowa City and at City expense. Currently all land is still in the same ownership and cooperation can be expected. As lots are sold, the City will have to deal with the new owners, therefore, Immediate Action should be taken) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES P 1t I COMMENTS AND CONCERNS REGARDING THE FOSTER ROAD QUESTION (cont.) PAGE #2. #5. That the City of Iowa City will acknowledge that the lands condemned by the State of Iowa in 1963 and given to the City of Iowa City for roadway purposes and specifically to construct a four way safe inter- section at the corner of Dubuque Street and Foster Roads will be used for that purpose. Plena shall be drawn to implement this intersection and to let all people know that this is to happen and that this is the starting point for Foster Road which will then extend Easterly to Prairie Du Chien Road. In connection with this the City of Iowa City should be aware that motorists using OJayeville Lane (a street within an Iowa City sub- division) must travel over private property to reach North Dubuque Street. The intersection of this private land with North Dubuque is very dangerous. The City of Iowa City may find that they are liable in case of accident at this point. #6. The present section of Faster Road within Lot 30 Conway Subdivision shall be reduced from the present 66 foot ROW to 50 feet. The extra ROW shall be deeded by quit claim deed from the City of Iowa City to the current owners of the contiguous lands and a resolution to that effect shall be passed by the City Council. This present section of Foster Road shall be renamed "St. Annes Drive" and a resolution to that effect shall be passed by City Council. #7. That the alignment of the present St. Annes Drive and Foster Road shall be reviewed and some action taken to improve this area. The engineering for such an alignment was done in May of 1979 by the City Of Iowa City and at City expense. Currently all land is still in the same ownership and cooperation can be expected. As lots are sold, the City will have to deal with the new owners, therefore, Immediate Action should be taken) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D August 5, 1980 Mr. Tommy Everett, President Black Community Advancement Association P.O. Box 145 Waterloo, Iowa 50704 Dear Mr. Everett: Thank you for your recent letter concerning minority contractor participation in housing rehabilitation work. It is my understanding that Sophie Zukrowski from our office has already discussed the letter with you. The City recently completed a review of all of its construction programs and while there is minority participation in a number of programs, including housing rehabilitation, there is always room for improvement. For this reason, the City has undertaken other actions supportive of the program. For example, recently I contacted groups in Iowa City requesting additional listings of minority contractors and have directed, in a building construction project, that the department contact all minority contractors that the City has listed and also notify any person taking out plans that the City encourages and actively seeks minority contractors. Of course, all information relating to the City's efforts in these areas is available for public inspection. Your organization can be of assistance to the City in this effort. If you are aware of minority contractors that you feel would be anxious to undertake small rehabilitation projects in Iowa City or consider bidding on other construction programs, I would greatly appreciate receiving that information. Again, thank you for your letter and.I assure you that the City will continue to undertake activities which hopefully will result in greater minority contractor participation. Sin rebs, A�Z;o ealG. Berlin C.i ty. Manager tp/sp cc: Nate Ruben Charles Jean Baptiste City Council ✓ Sophie Zukrowski MICROFILMED BY JORM MICR+LAE A CEDAR RAPIDS • DES MOINES {:. i Dear Ms. Zukrowskil July 29, 1960 RF-CEIVED JUL 3 1 1,-3Q City of Iowa City AM i Sophie Zukrowski, Civil Rights Spec, Human Relations Dept. 410 East Washington Iowa City, IA 52240 The Black Community Advancement Association represents a large number of minority businesses in this region, and we would like to suggest a very important idea concerning majority participation in your housing rehabilitation work. It seems that every pity sends out letters that say that they are very interested In getting minority contractors to participate in their rehabilitation programs. If this is so, we mals that you will not only encourage minority contractors to bid'on complete jobs,:but also encourage or insist that majority contractors use minority contractors 'as subcontractors on some of these jobs. We.feel that an effort like this is a sure way to show that your city really wants to help the federal agency to fulfill the wish of the President of the United States of America when he says that he wants more minority business involvement in federally funded projects. We hope this request will be considered by every city in a voluntary way, because we, the Black Community Advancement Association, are going to request that there be reports under the Public Information Act that will tell us how many minority contractors work on jobs in each city. The ones that have little or no minority participation will be investigated even if we have to file formal complaints against these types of cities, We are willing to woik and help in any way we can. Please contact Tommy Everett, President, B,C.A,A.,•P.O. Box 145, Waterloo, Iowa 50704, or call 319-291-7070. Yours truly, �;-QI�, . -Oao�- Tommy Everett President, B.C.A,A. TE/jd cc President Carter Moon I.anslrleq, HUD Nate Ruben, HUD Charles Jean Baptiste, HUD Mayor Blamer P.S. "Remember, these are everyone's taxes you spend," MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i7 �sa9 M, 41 E—) aloes engineering and teeting company a subsidiary of rieke Carroll mullet associates inc. engineers land surveyors plarmrs landscape architects 2730 ford street, P.O. box 801, amen icwa 50010 (515)232.7231 August 7, 1980 Neal Berlin City Manager Civic Center 410 East Washington Street Iowa City, Iowa 52240 Re: Vault Construction CBO Streetscape Improvement Project: Phase II -B Neal: During the course of construction along Clinton Street, it has been found that several of the existing sidewalk vaults will require extensive reconstruction. This letter, along with the enclosed detail drawings, is meant to outline the problems and costs involved in the vault work. Following further discussion with you and the Council, we hope to derive a specific plan of action concerning each vault. The original specifications, and thus the original bid prices, provided for a minimal amount of reconstruction, with a pro- vision for extra services if problems were discovered. There are a total of eight existing sidewalk vaults in the project, and three of these will require a significant amount of work. A description of each vault and its status is outlined below: Original Extra Bid Work Total 1. CORRAL Reconstruction completed. $2554.00 2. THINGS, THINGS, THINGS Reconstruction completed. $1354.00 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES $450.00 $3004.00 --- $1354.00 4 I 41 E—) aloes engineering and teeting company a subsidiary of rieke Carroll mullet associates inc. engineers land surveyors plarmrs landscape architects 2730 ford street, P.O. box 801, amen icwa 50010 (515)232.7231 August 7, 1980 Neal Berlin City Manager Civic Center 410 East Washington Street Iowa City, Iowa 52240 Re: Vault Construction CBO Streetscape Improvement Project: Phase II -B Neal: During the course of construction along Clinton Street, it has been found that several of the existing sidewalk vaults will require extensive reconstruction. This letter, along with the enclosed detail drawings, is meant to outline the problems and costs involved in the vault work. Following further discussion with you and the Council, we hope to derive a specific plan of action concerning each vault. The original specifications, and thus the original bid prices, provided for a minimal amount of reconstruction, with a pro- vision for extra services if problems were discovered. There are a total of eight existing sidewalk vaults in the project, and three of these will require a significant amount of work. A description of each vault and its status is outlined below: Original Extra Bid Work Total 1. CORRAL Reconstruction completed. $2554.00 2. THINGS, THINGS, THINGS Reconstruction completed. $1354.00 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES $450.00 $3004.00 --- $1354.00 4 Neal Be i August 7, 1980 Page 2 i Original Extra Bid Work Total 3. IOWA STATE BANK Reconstruction has not begun; no prob- i lems foreseen. r� --- $2354.00 4. IOWA -ILLINOIS Reconstruction has not begun; no prob- I i i Neal Be i August 7, 1980 Page 2 i Original Extra Bid Work Total 3. IOWA STATE BANK Reconstruction has not begun; no prob- i lems foreseen. $2354.00 --- $2354.00 4. IOWA -ILLINOIS Reconstruction has not begun; no prob- lems foreseen. $1554.00 --- $1554.00 5. FIRST FEDERAL New vault ceiling required (see detail). $1854.00 $3998.46 $5852.46 6. BROWN BOTTLE Vault ceiling to be partially rebuilt (see detail). $2854.00 $2500.00 $5354.00 7. ENZLER'S/DEE GOSLING & CO. New vault ceiling required (see detail). $4154.00 $12,810.68 $16,964.68 TOTAL $16,678.00 $19,759.14 $36,437.14 The above costs reflect the basic bid prices and the estimates of extra costs as figured by the contractor. We do not antici- pate any further extra work or costs beyond those listed, al- though there may be a minimal amount of extra work required for completion of the remaining vaults. We do plan on reviewing this with you and Council on Monday, August 11. Please let me know if you have further questions before that meeting. Sincerely, AMES ENGINEERING/AND TESTING COMPANY By: r Paul R. Popelka, A Project Landscape Architect PRP/ih MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1,r30 i i i i r <wn r "I VJ +� O A Z N -1 mn =M "v z m a r n -C PLAN VIEW i. VT D narrN UL I U s UUNWAI S7A EET —� 9 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS DES MOINES x uc7veE 4 SLAB tL4B STEEL oE�k/NG I -BEAM SUP�o,GT C-EILIN& DETAIL: I:. iy 1 Flo WCISTIh1(o WkICS PLAN VIEW Y481 No xtu <----- C L 1 N TO Al S T ,G & E -r —=v S u/COW6 GAGE rbl/ND, REMOVO *IVO LCo[.AcE iZoI +0 o/ JCAS a• J 6 Ica 7//v6 d q BEAM - -4 :a CEILING ^'TAIL MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES. N GL/1V7ar7/ STREET ---i �NEw t -BEAMS ioe Ce/GING Srec)*-7vtE FNEW woof I I &xtsT/Nu WALL ALLet r GOSLING VAULT . ENZLECS VAuLr PLAN VIEW 1/81, p 11.01, NORTH A�CEA ecO,fE A•NO cacEv 'd• 'e a a•e ,•E---f°S/OEWiLLr SL/IS SLAB srE�� ofcKrw6 Z- BEAM SUppo r DETAIL. AT CEILING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES <rn r N 0r zm v) zv rn rn GL/1V7ar7/ STREET ---i �NEw t -BEAMS ioe Ce/GING Srec)*-7vtE FNEW woof I I &xtsT/Nu WALL ALLet r GOSLING VAULT . ENZLECS VAuLr PLAN VIEW 1/81, p 11.01, NORTH A�CEA ecO,fE A•NO cacEv 'd• 'e a a•e ,•E---f°S/OEWiLLr SL/IS SLAB srE�� ofcKrw6 Z- BEAM SUppo r DETAIL. AT CEILING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES VMOI'A.LIO VAAO1 a-OMJ. "VM "UV moW. Q� V4 .0, .0 0. Lo3rowci LN33AOIdc1VSI1 3dV'O9J_33t2U9 CSO l"ft'2'� I I I 1 11 v 0 CMWZMNMN3 93"V NOLLV:IVUM:� MLS C4 -L33ELLS NC1N1-10 JillR 9 10 0 44 L mil 7 ... ....... O 0 Z O. I. VMOI'A.LIO VAAO1 a-OMJ. "VM "UV moW. Q� V4 .0, .0 0. Lo3rowci LN33AOIdc1VSI1 3dV'O9J_33t2U9 CSO l"ft'2'� I I I 1 11 v 0 CMWZMNMN3 93"V NOLLV:IVUM:� MLS C4 -L33ELLS NC1N1-10 JillR 9 10 0 44 L mil ... ....... I City of Iowa City MEMORANDUM Date: July 30, 1980 To: City Manager and City Council From: Larry Chiat, Development Coordinator Re: Update on Land Acquisition Activities for the Water Pollution Control Plant The following activities have been performed by the Development Division with regard to land acquisition for the Water Pollution Control Plant. To date the following has been accomplished: 1. Relocation has been completed for two sets of tenants previously living in mobile homes located on the eastern side of Sand Road on the Stevens Development Partnership property. Property acquisition of two mobile homes and their attachments has been completed and disposal of unusable materials left at the site is underway. Final determination of the status of the third mobile home tenant will occur after completion of land acquisition from Stevens Development Partnership. 2. Negotiations for the Stevens' parcel are under way. Two meetings with property owners have occurred. Initial indications are that there is a wide disparity between the City's offer to purchase and the demand of the property owners. It is' anticipated that condemnation proceedings may be necessary. 3. There are two additional parties with leasehold interests on the Stevens' parcel. Negotiations with one party are now underway and will be commenced with the other party in August. 4. Negotiations for the Lehman parcel will be opened during the week of August 11-15. 5. Certificates of Title on the Stevens and Lehman parcels have been received. 6. The staff is also investigating whether the City will be required to purchase several homes., One home is east of Sand Road and north of the Stevens' property. Two homes are west of Sand Road and north of the Stevens' property. 7. Veenstra and Kimm will advise the staff on the planned locations for outfall sewer easements. As this information becomes available, staff will commence additional property acquisition work. The timing of this remains uncertain. tp2/11 cc: Don Schmeiser Chuck Schmadeke Linda Woito Rosemary Vitosh MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES op"i . . i CITY OF IOWA CITY CIVIC CENTER 410 E. WASHI WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180 August 11, 1980 PRESS RELEASE Contact Person: Bruce Knight, Department of Planning and Program Development 354-1800, Ext. 301 Re: Public hearing for Iowa City's third year application for funds for the Lower Ralston Creek Neighborhood Revitalization Project. On Tuesday, August 12, 1980 at 7:30 P.M. the City Council will hold a public hearing in the Council Chambers at the Civic Center to receive citizen comments on the City's proposed application for third year funding of the Community Development Block Grant/Lower Ralston Creek Neighborhood Revitalization Project. This project is funded by a $2 million three year comprehensive grant from the Department of Housing and Urban Development for the revitalization of the Lower Ralston Creek Neighborhood. In August 1979, HUD gave tentative approval to the overall application for CDBG/Small Cities funds, while approving first year (fiscal 1980) funding of $530,000. First year activities involved the initiation of acquisition of properties required for the project, and the relocation of persons and businesses displaced. In July 1980 HUD approved $775,000 of Small Cities funding for second year activities, including the completion of acquisition and relocation, demolition and clearance of the area, and the start of Ralston Creek channel improvements. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 153a !i CITY OF IOWA CITY CIVIC CENTER 410 E. WASHI WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180 August 11, 1980 PRESS RELEASE Contact Person: Bruce Knight, Department of Planning and Program Development 354-1800, Ext. 301 Re: Public hearing for Iowa City's third year application for funds for the Lower Ralston Creek Neighborhood Revitalization Project. On Tuesday, August 12, 1980 at 7:30 P.M. the City Council will hold a public hearing in the Council Chambers at the Civic Center to receive citizen comments on the City's proposed application for third year funding of the Community Development Block Grant/Lower Ralston Creek Neighborhood Revitalization Project. This project is funded by a $2 million three year comprehensive grant from the Department of Housing and Urban Development for the revitalization of the Lower Ralston Creek Neighborhood. In August 1979, HUD gave tentative approval to the overall application for CDBG/Small Cities funds, while approving first year (fiscal 1980) funding of $530,000. First year activities involved the initiation of acquisition of properties required for the project, and the relocation of persons and businesses displaced. In July 1980 HUD approved $775,000 of Small Cities funding for second year activities, including the completion of acquisition and relocation, demolition and clearance of the area, and the start of Ralston Creek channel improvements. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 153a !i 2 Third year funding for the project (in the amount of $770,000) is being requested under the HUD Metro Entitlement program. Since becoming a Standard Metropolitan Statistical Area, Iowa City is no longer eligible for Small Cities funding, but is eligible for annual Metro Entitlement monies, beginning January 1, 1981. The first year's funds under this Metro Entitlement program will be used for the third year activities of the Lower Ralston Creek Neighborhood project. Third year activities will center on increasing the channel capacity of Ralston Creek to contain 100 -year floods. Improvements will include excavation and expansion of the Ralston Creek west bank from Kirkwood Avenue to Gilbert Street to provide for 30-35 foot bottom channel width, a berm on the west bank of the creek, rip rapping and sodding the creek banks between Kirkwood Avneue and Gilbert Street, grading and resurfacing Benton Street in the creek area, and installing two storm water pump stations for interior drainage. Community Development planning will also be undertaken to identify neighborhood strategy areas and prepare project plans for inclusion in future CDBG entitlement applications. City staff members and the consulting engineer will be present during the public hearing to discuss the third year application process and proposals. All interested persons are urged to attend. all From: Administrative Offices MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Date; To: From: Re: City of Iowa c"� MEMORANDUM March 14, 1980 i City Counc4ni Don Schmeiing Director Dept. of P8 Program Development Foster Road Analysis The purpose of this memo is to discuss the issues which have been brought up during the Foster Road analysis, both during the staff study and in discussions with Planning and Zoning Commission and City Council. Attached to this memo is a chart, Table 1, which isolates five issues which we have identified. Table 1 contains three columns: the identification of the issue,a description of impacts associated with the issue, and the impact of each of the three alternative alignments for Foster Road and First Avenue extended. These general alternative alignments were identified in the Foster Road report (Figures 8-10, pages 32-34) and are as follows: Alternative 1, continuous arterial beltway; Alternative 2, network of collector streets; and Alternative 3, discontinuous collector streets designed for internal neighborhood access and circulation only. Also included are the estimates requested by Council for developer and City costs for the construction of Foster Road. A discussion of the issues and impacts follows: la. Circulation --community. The arterial beltway concept will provide for smooth, continuous traffic flow from the peninsula area around the north and east sides to the Mall. This beltway would connect with the major traffic facilities and provide access to important destinations in these areas. It is, however, important to consider how much circulation improvement Foster Road would actually provide. Interstate 80 already connects Dodge and Dubuque Streets and would be the preferable route for much traffic originating north of the City limits. A question has been raised as to whether it is suitable practice to utilize the interstate as part of the local street system. Interstate highways are utilized for local travel safely and efficiently in other cities in Iowa (including Cedar Rapids, Des Moines, and Davenport), as well as to some extent already in Iowa City/Coralville. Perhaps most importantly, Interstate 80 is an existing road with construction and maintenance costs paid for with no local funds. lb. Circulation --neighborhood. Neighborhood circulation for developing areas will be provided equally well by either alternative 1 or 2, because either one provides direct connections to adjacent arterial streets. Alternative 3 would provide 133- MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 2 somewhat poorer overall neighborhood circulation, since the area between Prairie du Chien Road and N. Dodge Street would not have direct access to Prairie du Chien. The area between N. Dubuque Street and Prairie du Chien Road would have equivalent neighborhood circulation under each of the three alternatives. 2a. Neighborhoods --Traffic intrusion into developing areas. New residential development on the north side will hopefully provide several attractive neighborhoods for future residents. Heavy traffic flows of external traffic could create severe neighborhood problems, by creating excessive noise and pollution, and a virtual barrier running through these neighborhoods.. 2b. Neighborhoods --congestion in older, central areas. Protection of older residential neighborhoods has been an important past objective of the City and has continued to be important consideration in the analysis of Foster Road. Where others have promoted Foster Road as a means of relieving traffic in central neighborhoods (e.g. the near north side) and on narrow residential streets (e.g. Kimball Road, Ridge Road/Whiting -Avenue), our analysis has simply concluded that the relief would'not occur. We feel that if any outer street were to divert traffic, Interstate 80 would be doing that already. Traffic from destinations west of the Park Road bridge headed for the ACT/Westinghouse area presently has three choices as to route: a.. Church Street, which is an arterial street but passes through a residential area. b. Interstate 80, which is longer in distance, but is continuous driving with no stops and may actually be quicker. C. Kimball Road and Brown Street, which are the quickest,"'most direct routes. Foster Road is not likely to divert traffic in this situation, or in others we have looked at. 3. Cost to the public. Foster Road is intended to be constructed as development of the north side occurs, rather than appearing as a project in the Capital Improvements program. For some segments of Foster Road to be built, however, City expenditure of funds will have to occur. Cost estimates for the three alternatives are shown on the attached chart, Table 2. The total City share for alternative 1 is around $950,000; for alternative 2, approximately $835,000. Alternative 3 would be less expensive because the segment spanning the ravine east of Prairie du Chien Road would not be constructed. Alternative 3 would save the City over $300,000 as compared with a continous arterial beltway. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1533. i 2 somewhat poorer overall neighborhood circulation, since the area between Prairie du Chien Road and N. Dodge Street would not have direct access to Prairie du Chien. The area between N. Dubuque Street and Prairie du Chien Road would have equivalent neighborhood circulation under each of the three alternatives. 2a. Neighborhoods --Traffic intrusion into developing areas. New residential development on the north side will hopefully provide several attractive neighborhoods for future residents. Heavy traffic flows of external traffic could create severe neighborhood problems, by creating excessive noise and pollution, and a virtual barrier running through these neighborhoods.. 2b. Neighborhoods --congestion in older, central areas. Protection of older residential neighborhoods has been an important past objective of the City and has continued to be important consideration in the analysis of Foster Road. Where others have promoted Foster Road as a means of relieving traffic in central neighborhoods (e.g. the near north side) and on narrow residential streets (e.g. Kimball Road, Ridge Road/Whiting -Avenue), our analysis has simply concluded that the relief would'not occur. We feel that if any outer street were to divert traffic, Interstate 80 would be doing that already. Traffic from destinations west of the Park Road bridge headed for the ACT/Westinghouse area presently has three choices as to route: a.. Church Street, which is an arterial street but passes through a residential area. b. Interstate 80, which is longer in distance, but is continuous driving with no stops and may actually be quicker. C. Kimball Road and Brown Street, which are the quickest,"'most direct routes. Foster Road is not likely to divert traffic in this situation, or in others we have looked at. 3. Cost to the public. Foster Road is intended to be constructed as development of the north side occurs, rather than appearing as a project in the Capital Improvements program. For some segments of Foster Road to be built, however, City expenditure of funds will have to occur. Cost estimates for the three alternatives are shown on the attached chart, Table 2. The total City share for alternative 1 is around $950,000; for alternative 2, approximately $835,000. Alternative 3 would be less expensive because the segment spanning the ravine east of Prairie du Chien Road would not be constructed. Alternative 3 would save the City over $300,000 as compared with a continous arterial beltway. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1533. r� 3 , 4a. Urban form --north corridor development. Staff has raised the issue of urban form and the possible encouragement of sprawl development resulting from Foster Road. This issue has been the subject of much debate and little agreement, since it is not a matter for precise conclusions. Land use controls --zoning and subdivision --are the primary means of determining future land use. What staff has attempted to point out is that the road system has an enormous influence on private market decisions that are made within the constraints set by legal controls. In general, it is well established that development tends to occur in areas that are well -served by an arterial street network. 4b. Urban form --natural areas. Staff feels that much of the north side area is the type of environmentally -sensitive area that the comprehensive plan intended to carefully identify and prioritize before the potential value is lost as the area develops. Most of the area is likely to develop unless a private or a public land purchase program is undertaken. Staff recommends that floodplains, ravines, and the most sensitive areas be protected where possible. In alternative 3, the street pattern lends itself to enlarging the contiguous open space areas, specifically the ravine east of Prairie du Chien Road, 5a. Energy consumption -development in the Foster Road corridor. Development which occurs in the north side area will be most energy efficient in terms of gasoline consumption if alternatives 1 or 2 are chosen. Alternative 3 would cause some longer trip making than necessary under other alternatives. 5b. Energy consumption --secondary effects. tp/sp Staff considers the energy savings from alternatives 1 or 2 to be considerably lessened by secondary effects resulting from the development of an arterial 'beltway on the north side. ' These would include the encouragement of a further peripheral development, which is likely to consume a great deal of fuel because of future driving patterns. In addition, travel patterns that cannot be served by mass transit can be expected to be established under these conditions. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 1': TABLE 1: ALTERNATIVES/IMPACT SUMMARY FOR FOSTER ROAD ISSUE DESCRIPTION OF IMPACT I IMPACT OF ALTERNATIVES Alternative 11 Alternative #2 Alternative N3 + 0 in Foster Rd. corridor b) secondary effects Note: ' + positive impact 0 neutral impact• - negative impact These are intended to be used as relative measures, for comparison of the three alternatives, rather than absolutes MICROFILMED BY JO RM MIC R+L A13 CEDAR RAPIDS - DES MOINES s 0 1. CIRCULATION a) improve community circulation 0 b) provide neighborhood circulation for developing areas + NEIGHBORHOODS a) traffic intrusion into 0 + developing areas fi b) congestion in older, central areas . PUBLIC COST cost of providing Foster Rd. 0 + segments that will not be built ,b>.... by developers *V: . URBAN FORM a) encouragement of development -_ in the north corridor -i b) availability of contiguous natural areas for open space ENERGY. a) fuel consumption by development in Foster Rd. corridor b) secondary effects Note: ' + positive impact 0 neutral impact• - negative impact These are intended to be used as relative measures, for comparison of the three alternatives, rather than absolutes MICROFILMED BY JO RM MIC R+L A13 CEDAR RAPIDS - DES MOINES s 0 + 0 0" _ + 0 + 0 + Iowa City Department of Planning and Program Development March.13, 1980 I' SEGMENTS (see attached No) t. Dubuque St. to Bjaysville Line 2. ajaysville Lane 1. Alberhasky Property 1. existing Foster Road segment S. existing segment to Prairie du Chien Road 6. Prairie du Chien Road to Oates Property 7. Oakes property a. Kennedy Property 9. N. Dubuque Road Subtotal -- future subdivisions 1100"ef 767) Subtotal -- city construction Of nn segments (segments 1.5,668) Subtotal -- all nor construction (segmnts I,7,S,d,7s8) Subtotal -- Improvement to ealstinq streets (segments tag) TOTAL TABLE 2: ESTIMATED COSTS FOR COMPLETION OF FOSTER ROAD ALTERNATIVES ALTERMATIVE fl 1 ALTERNATIVE 12 j ALTERNATIVE e7 i DEVELOPER CITY I : DEVELOPER CITY DEVELOPER Cltt I I R.O.Y. i CONSTRUCTION I I : R.O.Y. CONSTRUCTION I R.O.N. I CONSTRUCTION i S 7.85Oi S 52,500 i ! 'S 7,850; S 52,500 I ! If 7,850 S 52,500 I ! 99 000 1 99,000 1 99,000 ?late: Foster Raid Is assuned to be a 2 -lane road, 77 -feet wide, with a right-of-way of 66 feet. Construction cost are estimated at s150 Per linear foot (projected 1981 cost) City pays for overwldlh Paving in future subdivisions (cost: $15 Per square yard) MICROFILMED BY JORM MIC R�LA9 CEDAR RAPIDS OES MOINES low, City Depart=At of Planning and Program 'Development March 13, 1980 I 1$226,875 i 20.625 1 1 $226,875 I ' 1 20.6253226,875 1 I j 20,625 I - 160,000 86,250 I I I 30,000; 101,250 I ; i I 30,000i 101.250 l 18,275] 89,250 I i ; I 1 I /8,2151 89.250 � 326,562 77,188 I 326.562 77,188 j ! 270.712 ? 20.978 50,000 69.000 j 50.000 69,000 1 I 50,000 69,000 I 195.00 j 195.000 1 195.000 557,177 97,817 1557,177 i 91,817 � I 357.167 i I 41,563 � � 0 559.125 r-; 0 111,125 0 306,600 557,137 656.978 1 ! 557"377 541,978 ! 157,187 ]19.16] ; 0 219,000 0 1 219,000 ! 1 I 0 i 239,000 IS55],/77 5875,978 I $457,187 + $612,167 , 5557,/77 (950.976 j ?late: Foster Raid Is assuned to be a 2 -lane road, 77 -feet wide, with a right-of-way of 66 feet. Construction cost are estimated at s150 Per linear foot (projected 1981 cost) City pays for overwldlh Paving in future subdivisions (cost: $15 Per square yard) MICROFILMED BY JORM MIC R�LA9 CEDAR RAPIDS OES MOINES low, City Depart=At of Planning and Program 'Development March 13, 1980 I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES FOSTER ROAD SEGMENTS (refer to TABLE 2) City of Iowa Clay MEMORANDUM Date: August 7, 1980 To: City Council From: Doug Boothro� Re: Foster Road Included in the Council's packet is a memo from Don Schmeiser to the City Council dated March 14, 1980 which details cost estimates for construction of Foster Road from Dubuque Street to North Dodge Street and includes a discussion of the issues and impacts of three alternative alignments for Foster Road. This memo is a good summary of the issues brought up during the Foster Road discussions both at the Planning and Zoning Commission and City Council meetings. At the last informal meeting of July 28, 1980, Council directed staff to proceed with those necessary steps regarding acquisition of two parcels for the more northerly alignment of Foster Road between Dubuque Street and Prairie du Chien. In determining the estimated costs for the extension of Foster Road from Prairie du Chien Road to North Dodge Street, Council should direct their attention to Table 2 of the Schmieser memo and segments 6, 7, 8, and 9. Costs estimates shown for alternative 1 and alternative 2 for those respective segments are the same, however, alternative 3 differs signifi- cantly on the assumption that Foster Road would not be continuous between Prairie du Chien and old Dubuque Road. The ultimate function of Foster Road, i.e. collector or secondary arterial, will directly affect the cost Of its construction to the City. bj4/7 MICROFILMED BY JORM MIC R+LA B CEDAR RAPIDS • DES MOINES 1 i I . j City of Iowa C 'y �r MEMORANDUM =� Date: July 31, 1980 To: City Manager and City Council From: Larry Chiat, Development Coordinator Re: Disposition of Urban Renewal Parcel No. 82-18 This memorandum will set forth a tentative schedule for the rebidding and disposition of Urban Renewal Parcel No. 82-18. Tentative Disposition Schedule Aug. 8, 1980 Staff to complete draft of new Prospectus. The final draft of the new Prospectus must include an accurate description of land use and design requirements for the project, terms offering the use of industrial revenue bond financing, description of bidding and evaluation procedures, and an update on the status of public and private redevelopment projects. Aug. 11-20 Review of draft Prospectus by City Manager, City Attorney, and Zuchelli. Revision of draft Prospectus as necessary. Aug. 20-22 Review of revised Prospectus by above individuals. Aug. 22 Submission of proposed Prospectus to City Council for review. Aug. 25 If. desired, discuss Prospectus informally with City Council. Aug. 26 City Council adoption of resolution authorizing the solicitation of offers to purchase land for private redevelopment. Aug• 27 Publication of notice of solicitation of offers to purchase land. Begin distribution of prospectus. Oct. 27 Deadline for receipt of redevelopment proposals. (This assumes a 60 -day bidding period.) Oct. 27 -Nov. 17 Evaluation of redevelopment proposals by staff and City Council. Nov. 1B Designation of preferred developer by City Council. cc: Don Schmeiser bj4/8 I. 4 MICROFILMED BY - JORM MICR+LAB J y CEDAR RAPIDS • DES MOINES City of Iowa Cit. MEMORANDUM Date: August 1, 1980 To: City Council From: Bette Meisel, Senior Center Coordinator Re: Senior Center Remodeling - Change Orders I have drafted this memo to keep you informed on the status of the Senior Center remodeling. The demolition work is 90% completed, which is ahead of schedule. The Washington Street drop-off lane is in progress and will be completed by the end of August. By changing the angle of the cut, Burger has been able to save one more parking space. Excavation for the Washington Street entrance, the new loading dock, blocking in of windows and preparation of the area for the new boiler is well along. Burger will begin concrete work on Linn Street next week. The architect, being well aware that change orders are costly, attempted to cover all avenues in the initial planning. However, certain items could not be determined in advance. One such item is the depth of the air cavity within the walls. In another instance the condition of the concrete floor in the basement is going to require additional work which was not anticipated. The floor was covered with wood flooring. Some changes of this nature have to be expected in the remodeling of an old building. At the working drawing stage of the Senior Center plans, the architects tested a few walls and determined that there was a small cavity to be filled with insulation. However, because the space was so small it was determined that the work would not be cost effective. When Burger actually began demolition it became apparent that although the air cavities were uneven, most walls had an air cavity of at least 8 inches. Research into options resulted in a recommendation by the architect to fill the cavities with rock wool insulation. The Building Inspector, having reviewed the properties of this material, finds it satisfactory for use on this job. As you can see from the figures the architect has generated, by insulating the walls on the first and second floors with mineral wool, the increase in energy performance is 78%. If there is one factor we can count on for the future, it is that the cost of natural gas will rise each year. Because the elderly are significantly affected by cold, facilities which are mainly used by them are not required to follow federal guidelines for energy conservation. Thus, we can also count on the fact that even if energy prices skyrocket, that is one area we cannot conserve on by lowering the heat. The Energy Coordinator in reviewing the architect's figures, MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1536 I I 'I n 2 j I states that the insulation should reduce the operating cost of the Senior Center by at least $65,000 in ten years. As it appears that our choice is whether to send the money now, in the remodeling stage using the identified sources of revenue, or to spend the money out of the yearly operating budget, we have chosen to accept the following change order. Insulation $28,800 Drywall (1st floor) 7,850 Patch (2nd floor) 4,000 TOTAL 40,650 The contracts accepted by the Council to date total $1,256,563 plus roof sheeting and vinyl wall covering. Sufficient funding has been identifed in established sources of revenue for this project, including proceeds from the sale of land to the Ecumenical Housing Corporation and the CDBG contigency fund. The City Manager has authorized a change order 'for the insulation. Other change orders may be necessary as the project proceeds. bc4/2 1 6 3611 MICROFILMED BY g JORM MICR+LAB }! CEDAR RAPIDS • DES MOINES The Architects Office Wehner, NoWVsz, Pattschull and Pfiffner 201 day building, lowo cjtV. lowo 52240 ,fit f. A 1bRr� June 13, 1980 RECEIVE0 61980 Bette Meisel Civic Center City Of Iowa city Iowa City, IA 52240 Re: Iowa City Senior Citizens' Center, Insulation of Exterior Walls Dear Bette: The following is a comparative look. at the R factors and U values of the exterior walls of the Senior Citizens' center, and various proposed modifications. Note: ,.*the, ground.floor will be'furred Out 1 -1/2" -and insulated as part of the original construction tract. con - 1. Existing Wall (Type) R -Value Outside surface (15 mph wind) 4" --:limes tone....17 0 IF 'brick na 9 o 32 1.1a ra7space2 0?, P aster'iand "lath 11: .94 Inside*'surface (stil, .64 e (still "airy .68 5.15 I/R U, value .194 2. Existing only) wall with 1/2" drywall oninside surface (fir*st floor .4. Existing wall R value 1/2" drywall 5.15 .45 5.60 :.I/R U value .179 COST - $7,850.00 ro" wehner W111iorn nowVsz richord pattschull john pfiffner members 6 the amedcon hstitute of orchitect S TEL. 319-338-9715 MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS - DES MOINES] 7 Ks. Meisel �. June 13, 1980 Page 2 3. Existing wall with 1/2" drywall and 3/4" styrofoam (first floor only) Existing wall 1/2" drywall 3/4" styrofoam R value 5.15 .45 3.75 9.35 1/R U value - .107 COST = $14,520 4. Existing wall with 6" rock wool and 1/2" drywall (first and second floors) R value Existing wall (less air space) .21 6" rock wool (in air space) 1 44.21 1/2" drywall 00 .45 23.66 1/11 U value - .042 COST if drywall is installed $28,800 The best performing wall is I/4 with•the mineral wool in'the'air cavity (U value - .042), Wa11 04 performs 607 better than the next best wall (03) U value 1 07 The'ener "is.78Z better than /1 BY Performance of wall #4 (no insulation rJ37.f y`5yi�u ��,. '..� I'. ... ❑?Y. ..: .:+" _ J 'r.i +y4 . Assuming;;i�hat�50x,of the energy loss • is ,th'o'ugh the walla in this building,T.athe eatima Eedt pay ba ck,for 14`1s roughly five years, Sincerely, rr ; r The Architects' Office ":•'' T{ :' NOWYSZ; PATTSCHULL + PFIFFNER Thomas 0./Ma�� t TJO/bsw MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 9 \ f i 1 7 Ks. Meisel �. June 13, 1980 Page 2 3. Existing wall with 1/2" drywall and 3/4" styrofoam (first floor only) Existing wall 1/2" drywall 3/4" styrofoam R value 5.15 .45 3.75 9.35 1/R U value - .107 COST = $14,520 4. Existing wall with 6" rock wool and 1/2" drywall (first and second floors) R value Existing wall (less air space) .21 6" rock wool (in air space) 1 44.21 1/2" drywall 00 .45 23.66 1/11 U value - .042 COST if drywall is installed $28,800 The best performing wall is I/4 with•the mineral wool in'the'air cavity (U value - .042), Wa11 04 performs 607 better than the next best wall (03) U value 1 07 The'ener "is.78Z better than /1 BY Performance of wall #4 (no insulation rJ37.f y`5yi�u ��,. '..� I'. ... ❑?Y. ..: .:+" _ J 'r.i +y4 . Assuming;;i�hat�50x,of the energy loss • is ,th'o'ugh the walla in this building,T.athe eatima Eedt pay ba ck,for 14`1s roughly five years, Sincerely, rr ; r The Architects' Office ":•'' T{ :' NOWYSZ; PATTSCHULL + PFIFFNER Thomas 0./Ma�� t TJO/bsw MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 9 i 1 I� i 7 Ks. Meisel �. June 13, 1980 Page 2 3. Existing wall with 1/2" drywall and 3/4" styrofoam (first floor only) Existing wall 1/2" drywall 3/4" styrofoam R value 5.15 .45 3.75 9.35 1/R U value - .107 COST = $14,520 4. Existing wall with 6" rock wool and 1/2" drywall (first and second floors) R value Existing wall (less air space) .21 6" rock wool (in air space) 1 44.21 1/2" drywall 00 .45 23.66 1/11 U value - .042 COST if drywall is installed $28,800 The best performing wall is I/4 with•the mineral wool in'the'air cavity (U value - .042), Wa11 04 performs 607 better than the next best wall (03) U value 1 07 The'ener "is.78Z better than /1 BY Performance of wall #4 (no insulation rJ37.f y`5yi�u ��,. '..� I'. ... ❑?Y. ..: .:+" _ J 'r.i +y4 . Assuming;;i�hat�50x,of the energy loss • is ,th'o'ugh the walla in this building,T.athe eatima Eedt pay ba ck,for 14`1s roughly five years, Sincerely, rr ; r The Architects' Office ":•'' T{ :' NOWYSZ; PATTSCHULL + PFIFFNER Thomas 0./Ma�� t TJO/bsw MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 9 0 City of Iowa CIC; MEMORANDUM Date: June 17, 1980 To: Bette Meisel, Senior Center Coordinator From: Roger Tinklenberg, Energy Program Coordinator Re: Senior Citizens' Center, Insulation of Exterior Walls Based on the letter to you from Thomas O'Mara dated June 13, 1980, I recommend that you implement #4 (adding 6 inches of rock wall insulation to the existing wall) or some other method of adding an equal or better amount of insulation. Mr. O'Mara estimates the payback for #4 to be roughly five years. I do not know what, if any, fuel price escalation rate was used in the calculation nor even what the square footage of the wall area involved is and so cannot comment on that estimation. However, in a general sense it sounds reasonable. Another way to look at the savings (beyond the fact that the insulation will pay for itself within five years) is the fact that it adds up to over $65,000 in reduced operating costs during the next ten years. Given the shape of the City budget, we should reduce operating costs wherever possible. Another benefit will be increased comfort inside the building. When a person sits next to a cold surface, he/she feels uncomfortable even if the air temperature is in the comfort range. This occurs because one's body radiates heat to objects around it and these objects also radiate heat back to the body. However, when a person's body radiates heat to a cold surface, very little heat is radiated back leaving the person feeling chilled. (This is'called radiant heat loss.) The insulation in the walls will reduce this phenomenon because the inside wall surface will stay warmer during the winter due to the insulation. Given the age group of the occupants of the building this is an important consideration. In conclusion, the walls of the Senior Citizens' Center should definitely be insulated because of the operating cost savings and the added occupant comfort. cc: Neal Berlin, City Manager Dale Helling, Assistant City Manager bj2/7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 153 i i BURGER CONSTRUCTION CO. I TELEPHONE 337.2245 • P.O. BOX I089 • IOWA CITU, IOWA • 52240 10 July 1980 RECEIVED JUL 1 1 1980 1 Mr. William Nowysz h The Architects Office 201 Day Building Iowa City, Iowa 52240 Re: Iowa City Senior Citizens' Center Dear Sir, The following cost estimates for the above referenced project are sub- mitted for your consideration. These items are considered as a total unit and cannot be taken individually. 1. Fill all exterior wall cavities on the first and second floor gg with cubed mineral wool insulation, blown into place. All areas rl •.:" , d large enough to physically get to will be filled. Also plug balloon framing at perimeter box sill line with fiberglas and fill box sill area with 6 inch thick styrofoam. For the sum of ........ $ 28,800.00 2. First floor exterior walls excluding the west wall of the main lobby. Apply 1/2" gypsum board directly over the existing plaster, taped and ready for paint. Remove and replace mist. wood moldings as necessary. For the sum of.,......$• 7,850.00 3. Plaster patch the second floor exterior walls after installation of blown in insulation. For the sum of ........ $ 4,000.00 Total of above three items ..........................$ 40,650.00 Very truly yo/urs/,7 Richard W. Eurgey Secretary/Treasurer RWB/gh MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a •J I^ C �� 4 RECEIVED ! s 1980 BURGER CONSTRUCTION CO. TELEPHONE 337.2245 • P.O. e0% 1089 • IOWA CITY. IOWA - 52240 28 July 1980 Mr. Tom O'Mara The Architects Office 201 Dey Building Iowa City, Iowa 52240 Ret Iowa City Senior Citizens' Center Dear Sir, As per your request, the following breakdown for the drywall on first floor exterior walls, the as per my letter of 10 July referenced project, is submitted for your information. 1980, for the above Areas - 1. West & North Walls of Room 112 310 q. ft. 2. North Wall of Room 113 s 54 q• ft. 3. North Walls Rooms 121 & 122 East Walls Rooms 123, 120, 124, 106 & 105 South Walls Rooms 105 & 103 4. 3915 sq, ft. Three protruding pilasters 6 ft. Total Left. , sq. ft, Costs - 1/2" drywall A. Material B. Labor $ 10952.00 C. Taping 2,788.001,674.00 D. Scaffolding - Labor and rental 850.00 E. Remove and replace misc. moldings, etc. A20.00 1096 overhead 7P p 751.40 107. profit. 7 1.40 9,01. 0 F. Credit for plaster patching 1,166.80 G. Net extra coat $ 7,850.00 -V-Ori5 truly yours,... RWB/gh Richard W. Bulger Secretary/Treasurer MICROFILMED BY JORM MICR+LA19 CEDAR RAPIDS DES MOINES I City.of Iowa CIC) MEMORAND M Date: August 4, 1980 C To: Dale Helling, Assistant City Manager From: Chuck Schmadeke, City Engineer Re: FY81 Asphalt Overlay Project The tentative schedule for the FY81 Asphalt Overlay Project is as follows: I. Hollywood Blvd. - Union to Lakeside: Complete. 2. Taylor Drive from 2100 Taylor Drive to Hollywood Blvd: Complete. 3. River Street from Rocky Shore Drive to Black Hawk Street: August 4. 4. College Street from Van Buren to Mucatine: August 4 -August 9. 5. Court Street from First Avenue to Terrace: August 11. 6. Benton Street from Van Buren to Maiden Lane: August 12. 7. Jefferson Street from Evans to Seventh Avenue: August 13 - August 18. 8. Woodside and Morningside will be completed when convenient for the contractor but estimated completion date is August 20. bcl/3 0 MICROFILMED BY JORM MICR#LA6 9 CEDAR RAPIDS • DES MOINES i City.of Iowa CIC) MEMORAND M Date: August 4, 1980 C To: Dale Helling, Assistant City Manager From: Chuck Schmadeke, City Engineer Re: FY81 Asphalt Overlay Project The tentative schedule for the FY81 Asphalt Overlay Project is as follows: I. Hollywood Blvd. - Union to Lakeside: Complete. 2. Taylor Drive from 2100 Taylor Drive to Hollywood Blvd: Complete. 3. River Street from Rocky Shore Drive to Black Hawk Street: August 4. 4. College Street from Van Buren to Mucatine: August 4 -August 9. 5. Court Street from First Avenue to Terrace: August 11. 6. Benton Street from Van Buren to Maiden Lane: August 12. 7. Jefferson Street from Evans to Seventh Avenue: August 13 - August 18. 8. Woodside and Morningside will be completed when convenient for the contractor but estimated completion date is August 20. bcl/3 0 MICROFILMED BY JORM MICR#LA6 9 CEDAR RAPIDS • DES MOINES i j !"1 VEENSTRA & KIMM, INC. \!' 1111; August 4, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS WEEKLY PROGRESS SUMMARY NO. 3 This is to provide a summary of progress on the River Corridor Sewers project during the week of July 28, 1980. Reference is made to location of the contractor's work and to scheduling for the coming week. We were encouraged by Eby's performance this past week with regard to overall job completion. We also note a better spirit of cooperation by Eby in working with the City, the University and our staff. Cleanup work continued on Capitol Street from Benton to Prentiss. The Intersections at Lafayette and Prentiss are now open to the east. All of the driveways along Capitol are complete. There are still some sidewalks to pour and some final cleanup to be completed before sodding the parkings. It was noted that both the gas company and telephone company are now excavating in the parkings of Capitol Street. Eby completed installation of 54 -inch pipe and all storm and appurtenant sewers in Madison Street to Iowa Avenue. The next major item of work in this area is to install a manhole in this intersection. This manhole will receive flow from the west. Its installation will permit completion of underground work in Iowa Avenue so that it -can be paved. Installation of the manhole and completion of the underground work in this intersection will require all of this week and part of next. Subgrade preparation is substantially complete in Madison Street from Burlington Street through the Washington Street intersection. By the middle of this week, the subgrade will be prepared to within a hundred feet of Iowa Avenue. The paving subcontractor, who did not move into this area last week as agreed upon, has promised to move in, form and pave the east side of Madison from Burlington north to near Iowa Avenue this week. The Washington Street intersection to the east will be poured at the same time. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1538 VEENSTRA & KIMM, INC. August 4, 1980 Neal G. Berlin City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 RIVER CORRIDOR SEWERS WEEKLY PROGRESS SUMMARY NO. 3 This is to provide a summary of progress on the River Corridor Sewers project during the week of July 28, 1980. Reference is made to location of the contractor's work and to scheduling for the coning week. We were encouraged by Eby's performance this past week with regard to overall Job completion. We also note a better spirit of cooperation by Eby in working with the City, the University and our staff. Cleanup work continued on Capitol Street from Benton to Prentiss. The intersections at Lafayette and Prentiss are now open to the east. All of the driveways along Capitol are complete. There are still some sidewalks to pour and some final cleanup to be completed before sodding the parkings. It was noted that both the gas company and telephone company are now excavating in the parkings of Capitol Street. Eby completed installation of 54 -inch pipe and all storm and appurtenant sewers in Madison Street to Iowa Avenue. The next major item of work in this area is to install a manhole In this intersection. This manhole will receive flow from the west. Its installation will permit completion of underground work in Iowa Avenue so that it can be paved. Installation of the manhole and completion of the underground work in this intersection will require all of this week and part of next. Subgrade preparation is substantially complete in Madison Street from Burlington Street through the Washington Street intersection. By the middle of this week, the subgrade will be prepared to within a hundred feet of Iowa Avenue. The paving subcontractor, who did not nave into this area last week as agreed upon, has promised to move in, form and pave the east side of Madison from Burlington north to near Iowa Avenue this week. The Washington Street intersection to the east will be poured at the same time. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ Neal G. Berlin August 4, 1980 Page 2 Eby laslaid 2 cductile eiron i last week.12-inch Heplanstoinstallrremaining fro stormsewerPrentiss Inthisoarea today.rth to Eby will begin preparing subgrade today in Prentiss and north in Madison from Prentiss. When the paver finishes north of Burlington, he will move to Prentiss and pave the entire 31 -foot width of that street. He will then either continue north on Madison or move back to Burlington and pave Madison to near Iowa. The paver must get six storm inlets built, four on Madison north of Burlington and two on Prentiss before paving can be undertaken. These will all be excavated and ready for him by Monday evening. Based on Eby's performance the past two weeks and the need to get Madison ready for pavement between Prentiss and Burlington, we have directed him to complete laying of 54 -inch pipe in Madison from Court to Burlington. The open shaft on Madison near the water treatment plant was securely covered on Friday afternoon. The open excavation at Iowa Avenue was adequately protected with snow fence at quitting time Friday. We believe Eby is beginning to understand that job progress includes cleanup. As of now, the paving subcontractor has not performed as agreed. As soon as he completes his other work, we believe he will move on the job with adequate personnel andequ�t to keep paving current with pipe laying. ' W. Ki mm JWK:jk 11648 cc: Charles J. Schmadeke W. L. Levay MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES X538 M f ■ Neal G. Berlin August 4, 1980 Page 2 Eby laslaid 2 cductile eiron i last week.12-inch Heplanstoinstallrremaining fro stormsewerPrentiss Inthisoarea today.rth to Eby will begin preparing subgrade today in Prentiss and north in Madison from Prentiss. When the paver finishes north of Burlington, he will move to Prentiss and pave the entire 31 -foot width of that street. He will then either continue north on Madison or move back to Burlington and pave Madison to near Iowa. The paver must get six storm inlets built, four on Madison north of Burlington and two on Prentiss before paving can be undertaken. These will all be excavated and ready for him by Monday evening. Based on Eby's performance the past two weeks and the need to get Madison ready for pavement between Prentiss and Burlington, we have directed him to complete laying of 54 -inch pipe in Madison from Court to Burlington. The open shaft on Madison near the water treatment plant was securely covered on Friday afternoon. The open excavation at Iowa Avenue was adequately protected with snow fence at quitting time Friday. We believe Eby is beginning to understand that job progress includes cleanup. As of now, the paving subcontractor has not performed as agreed. As soon as he completes his other work, we believe he will move on the job with adequate personnel andequ�t to keep paving current with pipe laying. ' W. Ki mm JWK:jk 11648 cc: Charles J. Schmadeke W. L. Levay MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES X538 M RAPE VICTIM ADVOCACY PROGRAM 130 N. Madison St. Iowa City, Iowa 52240 Iowa City City Council 410 E. Washington ST. Iowa City, Iowa 52240 August 4, 1980 Enclosed you will find the annual report for the RVAP. Included in the report is the budget summary as well as the statistics we have gathered for 1979. I will be out of town until August 25, so if you would like to discuss this report I will be happy to meet with you upon my return. Terry Kell -, Coordinato Rape Victim Advocacy Program MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1039 f I r 1 RAPE VICTIM ADVOCACY PROGRAM 130 N. Madison St. Iowa City, Iowa 52240 Iowa City City Council 410 E. Washington ST. Iowa City, Iowa 52240 August 4, 1980 Enclosed you will find the annual report for the RVAP. Included in the report is the budget summary as well as the statistics we have gathered for 1979. I will be out of town until August 25, so if you would like to discuss this report I will be happy to meet with you upon my return. Terry Kell -, Coordinato Rape Victim Advocacy Program MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1039 f I r RAPE VICTIM ADVOCACY PROGRA14 Annual Report, 1979 INTRODUCTION. This year marks the sixth anniversary of the Rape Victim Advocacy Program. Since the Rape Crisis Line first started receiving funds in 1974, the program has grown into an agency which serves all of Johnson County. In addition to offering crisis intervention and advocacy services for victims of sexual abuse, the RVAP now does training and educational programs, sponsors workshops and seminars and maintains a resource library for general public use. The Speakers Bureau now owns and distributes three videotapes on rape, one film on rape prevention, four films on acquaintance rape prevention, one slide -show on pornography and one film on preventing sexual abuse of children. The Information Bureau maintains and updates periodically twenty-five different brochures and hand-outs. The Rape Crisis Line has gone from a staff of fifteen volunteers to twenty-five volunteers, one full-time Coordinator and one half-time work study student. This report will focus on the activitites of 1979. The success of the RVAP over the last year is due to the count- less hours of dedication and commitment from the women who have volunteered with the program. The services provided by the RVAP are made possible from the strong support and financial commitment from the University of Iowa Student Senate, University of Iowa Central Administration, the Iowa City City Council and the Johnson County Board of Supervisors. It is our hope that this support and commitment continues so we can continue our efforts in fighting against all forms of sexual abuse. MAJOR EVENTS. In February of 1979, the RVAP co-sponsored with the University of Iowa Lectures Committee, the College of Law and the WRAC a lecture by Susan Jordan. Ms.. Jordan was one of the attorneys who successfully defended Inez Garcia, a woman facing a manslaughter charge for defending herself in a rape situation. The lecture was well attended and it was recorded on videotape by the Student Campus Producers Association. The RVAP was also involved in working for increased lighting for certain parts of the University campus. A policy was passed to insure that existing lights are checked regularly for proper functioning. Extra lights were installed near the footbridge across from the Music Building and also around the University's Main Library. We also wrote, edited and designed a new RVAP brochure this year. Through money received from Student Senate and Aid to Agencies for the Near North Side Prevention Project, we were able to print enough brochures for distribution throughout the University and the Iowa City community. gyp MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 0 -2- The RVAP also participated in the production of a videotape entitled VICTIMS OF CRISIS. The tape was produced by three students in the Graduate Film Workshop and one copy was donated to RVAP for our own use. Also in 1979, the RVAP served as a resource for an ad hoc group of community women who organized a rally in College Green Park. It was called TAKE BACK THE NIGHT and over 600 women participated in the rally itself while over 200 women marched through one of the high risk areas in Iowa City. They carried flashlights and lit up streets which are normally very dark and unsafe for women. The Iowa City Crisis Center participated in the organizing by facilitating a Croup for men on the evening of the rally. Fifteen men attended the group which met at the Wesley House. NEW PROGRAMS. The Near North Side Prevention Project monies were partially used this year to purchase a series of four films on acquaintance rape prevention. These films feature common and potentially dangerous situations which adolescents and young adults face. Since about half of the calls received by the Rape Crisis Line in 1978 involved incidents in which the attackers were not strangers to their victims, we decided to spend the money on the prevention series involving acquaintances. The program is co-educational and designed for male and female facilitators, so we had a special training session with new volunteers who were interested in presenting the program to classes, groups and organizations. Approximately six men and eight women completed the training program this year. We will be training new volunteers again in the next year. A special workshop was also designed this year for people working in the Department of Social Services. The workshop is on sexual abuse of children focusing specifically on crisis intervention skills and family dynamics in a cultural context of violence. We facilitated the workshop twice in 1979. One workshop was for workers in the Des Moines area; the other was for workers in Johnson and Linn County. Also, for the first time, we had two in-service training sessions with the staff at Residence Services. The first session was with all of the Head Residents of all of the dorms and the second was with all of the Resident Assistants. We did the Acquaintance Rape Series and also discussed third -party reports and reporting procedures. Another new program is the STREET HARASSMENT WORKSHOP. It originally developed out of a Brown Bag Luncheon held at the WRAC on combatting catcalls. This workshop deals specifically with harassment from strangers in public settings. Developing good observatio skills and an assertive manner are the main skills needed, however, the workshop is designed to encourage discussion and the sharing of experiences as well. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I ■ 0 _3_ STAFF AND VOLUNTEER ACTIVITIES. Four women working with the RVAP attended the First National Conference Against Sexual Assault held in Lake Geneva, Wisconsin last year. Transportation and fees were partially paid for by Vice -President Hubbard, the WRAC and donations given to the RVAP over the year. This was the first conference of this kind ever to be held anywhere. Representatives from Rape Crisis Centers all over the country attended. Those who attended the conference were disappointed in some aspects; however, the basis for starting a national coalition was formed. The RVAP trained twenty-six new volunteers for the Rape Crisis Line in 1979, four new volunteers for the Speakers Bureau and three for the Information Bureau. We switched to a new system which now allows advocates to be on call with a "buddy system". We have found this to be more efficient as often two advocates are needed to deal effectively with one case. This allows for a victim to have an advocate with her at all times, while the back-up is available for family, friends or relatives of the victim. SPEAKERS BUREAU. The Speakers Bureau gave presentations on various subjects to the following groups and organizations in 1979: Month Group Number of Participants January Midwestern Hunan Rights 10 Conference Home Economics Honor .25 Sorority Girl Scouts of America 12 Goodwill Industries 15 Kirkwood Series-- 11 Washington, Iowa February New Hope Group Home 6 Washington, Iowa Kirkwood Series-- 6 Williamsburg, Iowa University Hospitals-- 100 Nursing Staff Acquaintance Rape Series 20 Pilot Program March University Hospitals-- 300 Nursing Staff University Hospitals-- 100 Nursing Staff University Hospitals-- 40 Pharmacy Staff Council on the Status of Women 20 university of Iowa MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1539 Month March --Continued April May June July August September - 4 - jeo_�i Group Number of Participants VA Hospital 100 Women's Bureau Women's P.E. Dept.-- 30 University of Iowa Alpha Zi Delta Sorority 75 Marycrest College-- 15 Davenport, Iowa 100 Clinic for Women-- i Cedar Rapids, Iowa 40 Month March --Continued April May June July August September - 4 - jeo_�i Group Number of Participants VA Hospital 100 Women's Bureau Women's P.E. Dept.-- 30 University of Iowa Alpha Zi Delta Sorority 75 Marycrest College-- 15 Davenport, Iowa 100 Clinic for Women-- 10 Cedar Rapids, Iowa 40 University Hospitals-- 30 Radiology Dept. Girls Group Home University Hospitals-- 40 X -Ray Technicians WRAC Emma Goldman Clinic for 20 Women --Iowa City, Iowa Residence Services-- Residence Halls --Burge 15 University of Iowa Nobody's Victim Workshop 15 WRAC Sunrise Optimist Club-- 35 Iowa City, Iowa University Hospitals-- 50 Staff University Hospitals-- 100 Staff National Organization for 40 Women --Johnson Co. Chapter Chamber of Commerce of Iowa City 7 Girls Group Home B Combatting Catcalls Brown Bag-- 15 WRAC Mark IV Community Center 15 Residence Services-- 7 University of Iowa Residence Services-- 104 University of Iowa Parents Without Partners 10 Emma Goldman Clinic for -Women 15 MICROFILMED BY JORM MICR+LA19 k CEDAR RAPIDS • DES MOINES ti M , MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES is39 r. -5- Month Group Number of Participants October University Hospitals-- 75 Staff University Hospitals-- 75 Staff College of Medicine-- 120 Students Women's Center-- 20 Platteville, Wisc. November Residence Services-- 7 Burge Hall Sorority and Alums-- 25 Pan Hellenic Residence Services-- 4 Quadrangle Dorm Association of University 4 Women --Clinton, Iowa Zeta Tau Alpha Sorority 25 December Chi Omega Sorority 50 Residence Services-- 15 Currier Hall Parents Without Partners 4 TOTAL NUMBER OF ENGAGEMENTS: 47 TOTAL NUMBER OF PARTICIPANTS: 1,845 RAPE CRISIS LINE. The following calls were received by the Rape Crisis Line in 1979: rapes 42 other 9 assaults 17 harassment 19 kidnapping 2 TOTAL 114 incest 1 child 1 molestation exhibitionist 4 information 6 (related to incidents) domestic abuse 2 windowpeeker 2 breaking and 2 entering obscene calls/ 7 mail MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES is39 i i -6 - The following information is taken from all of the incidents reported to us. In many of the cases, specific information was not given to us, therefore the numbers here reflect only what is known to us. RELATIONSHIP OF ABUSER TO VICTIM: LOCATION OF INCIDENT: THREAT OR USE OF GUN OR KNIFE: REPORTED TO LAW ENFORCEMENT AGENCIES BY VICTIM: 56 strangers 30 acquaintances 7 relatives 21 unknown 46 outside/vehicle 38 home or residence 30 unknown 10 known 104 unknown 52 reported 37 not reported 25 unknown INFORMATION BUREAU. The Information Bureau is the segment of the program which maintains all of the RVAP's hand-outs and it up -dates the SEXUAL ABUSE RESOURCE LIBRARY. New acquisitions this year include several books and assorted materials on incest and sexual abuse of children, sexual harassment at the workplace and a variety of materials on self-protection and campus safety. New brochures developed by the INFORMATION BUREAU include a flow chart of the legal process, a slide - show on pornography and the portrayal of women in the media, and a revised counseling manual on crisis intervention. The Information Bureau distributed over 500 various hand-outs in 1979 out of the RVAP office. It also helped to distribute with the Speakers Bureau over 9 thousand brochures. FUTURE RECOMMENDATIONS. The RVAP was very successful this year in offering a variety of educational programs on prevention of sexual abuse incidents. As general public awareness increases concerning the issues surrounding sexual abuse, so does the need for increased programming. The RVAP was originally organized to meet the needs of victims of sexual abuse, however, attention is necessary for the prevention of such crimes as well. It is, therefore, one of our recommendations that an extra staff person be hired to coordinate such programming for the University and Iowa City community as a whole. This person would also be responsible for coordinating and facilitating programs for training on a more scheduled basis with law enforcement agencies, medical professionals and counselors. Another recommendation for the future MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 concerning the RVAP is a merit increase for the existing staff position. Given the responsibilities and qualifications necessary for the Coordinator's position, the current salary is not sufficient. In terms of outreach for the RVAP as a whole, more programming could be done in the Johnson County School District on a more formal basis. We would also like to see a better variety and quality of self-protection and self-defense classes taught at the University and throughout the city. Another recommendation would be for the RVAP along with the law enforcement agencies in the area and the County Attorney's office to meet at least twice a year on a formal basis to discuss new procedures, legal changes, and joint programming. We would also like the opportunity to appear before our funding sources once a year outside of the budget hearings to discuss RVAP activities and to answer questions funding sources may have about our program. SUMMARY. The Rape Victim Advocacy Program has enjoyed a stable year this past year and we have been able to incorporate all of our expansions efficiently and productively. We feel that we are meeting our goals to serve victims and their families as well as to work for the prevention of sexual abuse crimes. Our goals for next year include maintaining the services we are already providing and working as an -agency on the recommendations we have already cited. Submitted by, \"� Terry Kelly, Coordinator Rape Victim Advocacy Program 130 N. Madison St. Iowa City, Iowa 52240 i MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES /539 $ 21,170.02 RAPE VICTIM ADVOCACY PROGRAM BUDGET 1979 - 1980 I i EXPENDITURES University of Iowa University of Iowa City of Johnson 1 Student Associations $ 21,170.02 RAPE VICTIM ADVOCACY PROGRAM BUDGET 1979 - 1980 I i EXPENDITURES University of Iowa University of Iowa City of Johnson II Student Associations Central Administration Iowa City County Donations Office Supplies $ 251.49 $ $ $ $ gape Crisis Line 1,483.00 Publicity 470.00 •Information Bureau 1,194.00 Speakers Bureau 170.00 fe; r, Salary: Part-time =`+x work study student 832.00 Salary and Benefits Coordinator 6,715.O0 6,912.35 Near North Side Prevention Project 2,800.00 a:r Miscellaneous 282.38 $3,568.49 $832.00 $9,515.00 $6,972.35 $282.38 l''+E 4 INCOME University of Iowa Student Associations: S 3,568.49 University of :owa Central Administration: 832.00 Johnson County: 6,972.35 Iowa City: 9,515.00 '•-'�f^.. Donations: 282.38 $ 21,170.02 MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES Total $ 251.29 1,483.00 470.00 1,194.00 170.00 832.00 13,687.35 2,800.00 $21,170.02 I i MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES Total $ 251.29 1,483.00 470.00 1,194.00 170.00 832.00 13,687.35 2,800.00 $21,170.02 i MINUTES IOWA CITY HOUSING CODE TASK FORCE JULY 23, 1980 MEMBERS PRESENT: Rachel Dennis, Norman Bailey, Mark Hamer, Dan Cross, Jim Barfuss, Goldene Haendel, Bobbie Farrell, Diane Klaus MEMBERS ABSENT: Margaret Nowysz STAFF PRESENT: Terry Steinbach OTHERS PRESENT: Melody Myer I. Meeting to order 7:25 p.m. II. Information dispersed: A. Memo from Linda Woito regarding workshop. B. Copy: Daily Iowan Task Force Report. C. Copy: Letter from Diane Klaus to Neal Berlin. III. Discussion: Housing Code Workshop. Successful and informative. IV. Update: Housing Commission met on July 23, 1960 to discuss the Lakeside Apartments case and to begin review of the proposed Zoning Ordinance. V. Discussion: Supplied facilities. VI. Discussion: Finished Chapter 17-6. "Responsibilities of Owners". VII. Discussion: Chapter 17-7. "Responsibilities of Occupants". VIII. Adjournment, 9:05 p.m. Prepared by: Approved by: LeF�x fI/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS •DES MO1NEs i i I MINUTES IOWA CITY HOUSING CODE TASK FORCE JULY 30, 1980 MEMBERS PRESENT: Rachel Dennis, Mark Hamer, Jim Barfuss, Goldene Haendel, Diane Klaus, Margaret Nowysz, Dan Cross. MEMBERS ABSENT: Norman Bailey, Bobbie Farrell. { STAFF PRESENT: Terry Steinbach I I. Meeting to order, 7:25 P.M. II. Discussion: Make up of the Housing Commission. Recommendation: It would be helpful if the membership of the Housing Commission included persons with knowledge of real estate, property management, architecture, general contracting, and historical restoration. III. Discussion: Role of Appeals Board. Recommendation: Recommendations were made concerning general provision to update role and recognize new responsibilities and freedom to grant variances in accordance with House File #2536. Additional provisions concerning guidelines for granting extensions was discussed. In the enforcement of the Housing Code, the Appeals Board is the proper channel to use to gain any and all adjustments to a notice from the City. The Appeals Board may alter orders in most any way. There are written policies limiting the staff's ability to grant alterations to Notices of Violation. IV. Discussion: I Code language concerning and administration of the handling of complaints. V. Adjournment, 9:10 P.M. Prepared by: Approved by:-�T_�,�� MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES ■ MINUTES MELROSE CORRIDOR COMMITTEE .luly 10, 1980 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Turner, Hart, Vetter, Kammermeyer, Wolraich, Perret, Roberts 1., MEMBERS ABSENT: Bezanson -, STAFF PRESENT: Boothroy, Brachtel, Schmadeke, Tyler Minutes of the June 26, 1980 meeting were corrected as follows: - - PAGE 1 - Paragraph 3, last sentence - delete "that" and add "whether". PAGE 3 - Paragraph 6, second sentence - change to read: "She felt it a ' was important that the Byington/Grand improvements be made to reduce pressure from traffic flow on Melrose Court. She was definitely opposed to waiting until 1981-82 for either the improvements or reopening." PAGE 5 - Paragraph 5 - change 15,000 to 1,500. PAGE 5 - Paragraph 6, sentence 1 - add "for Tuesday night" at the end of the existing sentence. PAGE 5 - Paragraph 6, sentence 3 - delete "will not be followed" and "should add be forwarded". PAGE 5 - Paragraph 6, sentence 2 - insert "at intersection of Melrose Avenue and Melrose Court" after "NO LEFT TURN signing" Minutes were approved unanimously as corrected. Vetter pointed out that Planning and Zoning had discussed the recommen- dations made by the Committee and had recommended to the Council that the improvements on Byington and Grand be completed to prior reopening of Melrose Court and that the Council accept the recommendations made by the Melrose Corridor Committee. \1 ENGINEERING REPORT Kammermeyer introduced Jim Brachtel of Traffic Engineering and Chuck Schmadeke of the Division. Brachtel first addressed the Greenwood Bias saying that, conceptually, it had merit. He stated that in a "dead T" intersection it would be relatively easy to reshape the intersection to I I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES ■ MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 2 guide traffic in the desired path. However, in the case of the Greenwood/ Myrtle/Melrose Court intersection, the preferred turn (from Myrtle to Greenwood) is the most difficult to make while the Myrtle/Melrose Court is easier to execute. This means that some cheating will occur on the prohibition of NO LEFT TURN at the Greenwood/Myrtle/Melrose Court inter- section. He pointed out that some course corrections could be made but that the constraints of absolutely having to have a 25 feet wide opening to allow two cars to pass each other and sufficient turning radius made redesign more difficult. The optimum design for the corner would require encroachment to the west on private property and would raise the cost. He added that the more the corner is cut back toward Greenwood, the more radical the grade drop which causes problems with sight distance. Discussion between Brachtel and the members followed. Questions were raised about adding a spur to the island to add a disincentive for turning traffic. Brachtel responded that a spur would cut into the 25 foot opening, possibly creating a dangerous situation. Perret emphasized that he felt a very carefully designed intersection, perhaps with a small spur on the island would be more effective than simply cutting the island in half and signing NO LEFT TURN onto Myrtle. Questions also arose about possible signing at the intersection. A flashing red light at the top of Myrtle was suggested. Brachtel expressed the opinion that if there is little traffic, people will tend to drift through the intersection. Vetter raised the possibility of placing a yield sign at the corner so that if people failed to obey the signs and were involved in an accident, legal blame could be assigned. Other possibilities were suggested. Brachtel responded that stop signs should be kept isolated, and undistracted and that the experience throughout the city was that drivers had a tendency to ignore much of the signing. He did point out that the honest driver would follow the signs. Members stated that they knew some people would cheat but that was always the case. Roberts stated that he was willing to try alterations of the island and NO LEFT TURN signing and see how those changes worked. He added that good Police surveillance initially would help train drivers not to make the illegal turn. Perret questioned whether there were enough funds in the police budget to have an officer positioned there. Wolraich stated that it seemed reasonable to begin in stages, which would limit the cost, if it were clear that it was a trial situation and that if these changes do not work, something else will be implemented. When asked for his suggestions on how to improve the traffic situation in the Melrose Corridor area, Brachtel responded that it was indeed a very difficult, complex issue. He pointed out that the neighborhoods and the 1 streets had been built in the 1920's and that the streets were not I designed to carry the high traffic levels. If Melrose Court is opened it - will lase its residential flavor, however, it is the only link between Melrose Avenue and Benton east of University Heights. In new areas, the City can build wide streets and plan for traffic, however, in the older i ........... �5y1 MICROFILMED jL JORM MIC RAB CEDAR RAPIDS • DESOINES MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 3 existing neighborhoods the City is forced to use what exists even if those streets are not optimum. Vetter responded that the Committee had attempted to explore other options, but that the University had not been very enthusiastic. She pointed out that there were few alternatives since the railroad tracks, University Heights and the problems of condemnation of Brookside Park all cause problems. So, Melrose Court is the only conduit and denying access to it is a concern. On the other hand, there is genuine concern and sympathy for the people living on the street and the impact of the heavy traffic on their situation. Planning and Zoning originally voted that Melrose Court remain open until the Melrose Corridor traffic problem was cleared up. Now they have voted that Melrose Court remain closed until the traffic problem is rectified. 4 Members asked what effect the improvements on Byington and Grand would have on the traffic flow on Melrose Court. Brachtel stated that he thought improvements ji of the intersection would help, but that driver perception in Iowa City is that waiting for a 120 second light, such as the one at Riverside Drive and Grand, is t! very long. They are so used to being able to get to their destination quickly that they have trained I themselves to use residential streets in order to avoid traffic lights. I This is not a problem unique to Melrose Court. He felt that there would still be some congestion on Melrose Avenue and therefore some incentive to use Melrose Court. He added that considering the costs of redesigning the corner and cutting into the new Law Building site, the Melrose Diagonal looks more appealing. Members pointed out that the Melrose Diagonal is Presently not a viable option the since University is opposed to it at this time. j Brachtel stated that a 150 foot turning radius would probably be needed in order to have two lanes of traffic travelling at a speed of 25 mph or slightly less to turn around the corner at Byington and Grand comfortably. This would entail cutting into the hill and incurring a sizable expense. Members questioned traffic travelling that fast and Brachtel responded that in rush hour people will go 25 mph. Perret questioned the size of the turning radius going from the present 25 feet to 150 feet. He pointed out that the purpose of redesigning the corner was to alleviate a traffic bottleneck by widening the corner to two lanes and that widening the corner to two lanes and that widening the corner by seven times was going beyond the concept. Brachtel pointed out that the east leg of the intersection at Riverside and Grand works very well because people have a straight driving course. Kammermeyer added that if the curve at Byington and Grand is made more genccantle wo khaatthe fullraffic capacity. hbe islwill tend tle to move oipullatrafficaroundanthintersection the curve and through the intersection. Brachtel added that if the intersection and curve are properly designed, traffic should be able to get from Melrose Avenue to Riverside Drive in 30 seconds. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 4 Wolraich emphasized that the timing of the improvements at Byington and Grand in conjunction with the reopening of Melrose Court was vey important. He expressed concern that the proposed improvements on Melrose Court would have little or no impact if the traffic situation on Melrose Avenue/Byington and Grand remains the same or worsens. Roberts responded that the sentiment within the Council was to reopen Melrose Court but that the Council had been informed that the improvements on the Byington/ Grand Avenue intersection not be begun until spring. He felt that the Council would probably not be willing to wait until spring to reopen Melrose Court. He added that he hoped the island alterations and signing would work to restrict traffic. THE BYINGTON EXTENSION Kammermeyer started the discussion by pointing out that the Committee had been charged with two tasks: one to improve the Melrose Corridor situation; the second to improve the connections between Greenwood and Benton and the Melrose Corridor. He stated that after looking at the alternatives, it appeared that the only possibility for a north -south connection between Melrose Avenue and the Benton Corridor which was economically and politically acceptable was extending Byington south to Myrtle. He noted that the University's position was that if the City was seriously interested in the Byington extension, that they have to take the initiative. Only then would the University begin the procedure of looking at the route with their planning staff and taking the proposal to the Regents. There appears to be a problem of having University land to the west of the proposed extension being cut off. Vetter pointed out that Bezanson had raised the question of who the extension would be serving. She added that the extension would be expensive and that if the traffic circle went into effect, the people northbound on Byington would be forced onto the circle. Members pointed out that this would lessen theincentive to use the Byington extension. The possibility of routing traffic from Byington onto Melrose Avenue was raised. In fact, the Farmer memo of June 11 1980 suggested making Melrose Avenue a four lane all the way from Woolf to Byington. If this were effected perhaps two lanes could be westbound. Members pointed out that this would create a great deal of traffic. conflict. Brachtel asked if the Committee really wanted to build a collector only 300 feet from Riverside Drive which is a major artery. Members pointed out that people did not want to have to go as far west as George to get access to the Melrose Court area and the medical center. Members again stated that local traffic from Benton Street could be accommodated by Melrose Court but not the bypass traffic coming from Riverside Drive. Kammermeyer agreed that having a collector that close to Riverside Drive is not excellent design planning, and that it would be nice to have a 1 collector further to the west. However, that option is simply not available bacause it would involve going through existing neighborhoods or building expensive bridges or even condemning park land. This is really the only open point. In response to Perret's questions. Schmadeke MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES i MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 4 Wolraich emphasized that the timing of the improvements at Byington and Grand in conjunction with the reopening of Melrose Court was vey important. He expressed concern that the proposed improvements on Melrose Court would have little or no impact if the traffic situation on Melrose Avenue/Byington and Grand remains the same or worsens. Roberts responded that the sentiment within the Council was to reopen Melrose Court but that the Council had been informed that the improvements on the Byington/ Grand Avenue intersection not be begun until spring. He felt that the Council would probably not be willing to wait until spring to reopen Melrose Court. He added that he hoped the island alterations and signing would work to restrict traffic. THE BYINGTON EXTENSION Kammermeyer started the discussion by pointing out that the Committee had been charged with two tasks: one to improve the Melrose Corridor situation; the second to improve the connections between Greenwood and Benton and the Melrose Corridor. He stated that after looking at the alternatives, it appeared that the only possibility for a north -south connection between Melrose Avenue and the Benton Corridor which was economically and politically acceptable was extending Byington south to Myrtle. He noted that the University's position was that if the City was seriously interested in the Byington extension, that they have to take the initiative. Only then would the University begin the procedure of looking at the route with their planning staff and taking the proposal to the Regents. There appears to be a problem of having University land to the west of the proposed extension being cut off. Vetter pointed out that Bezanson had raised the question of who the extension would be serving. She added that the extension would be expensive and that if the traffic circle went into effect, the people northbound on Byington would be forced onto the circle. Members pointed out that this would lessen theincentive to use the Byington extension. The possibility of routing traffic from Byington onto Melrose Avenue was raised. In fact, the Farmer memo of June 11 1980 suggested making Melrose Avenue a four lane all the way from Woolf to Byington. If this were effected perhaps two lanes could be westbound. Members pointed out that this would create a great deal of traffic. conflict. Brachtel asked if the Committee really wanted to build a collector only 300 feet from Riverside Drive which is a major artery. Members pointed out that people did not want to have to go as far west as George to get access to the Melrose Court area and the medical center. Members again stated that local traffic from Benton Street could be accommodated by Melrose Court but not the bypass traffic coming from Riverside Drive. Kammermeyer agreed that having a collector that close to Riverside Drive is not excellent design planning, and that it would be nice to have a 1 collector further to the west. However, that option is simply not available bacause it would involve going through existing neighborhoods or building expensive bridges or even condemning park land. This is really the only open point. In response to Perret's questions. Schmadeke MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 5 indicated that technically the Byington extension was possible since it offered little grade problem. OTHER OPTIONS ON MELROSE COURT Turner questioned Brachtel about his April 17 1980 memo to Council which suggested placing an island at the intersection of Melrose Avenue and Melrose Court. Brachtel responded that he did not feel it was particularly advantageous over the "Greenwood Bias." Discussion arose about signing NO LEFT TURN at Melrose Court and Melrose Avenue. Roberts objected saying that that would defeat the purpose in reopening Melrose Court. Others pointed out that this signing would also restrict neighborhood traffic. Vetter asked how difficult it was to make a left-hand turn from Melrose Court onto Melrose Avenue during peak morning hours (7:30 to 8:00 a.m.). A member of the public answered that making that turn is life risking. Roberts pointed out, however, that 3,000 cars a day were doing it before Melrose Court was closed. Brachtel pointed out that driver perspective was that it was quicker to wait for a break in the traffic and attempt the left turn than to take the traffic circle. RECOMMENDING CONCEPTS OR WAITING FOR ENGINEERING DETAIL Kammermeyer stated that it appeared that because of lack of staff in the Engineering Department and vacations and the heavy workload this summer, the Committee would be unable to receive the Engineering detail they had previously asked for until September or October. Therefore, the Committee needed to make a procedural decision as to whether they would recommend general concepts to Planning and Zoning without the benefit of engineering reports or recess their meetings until the information became available. Kammermeyer added that the informal Council meeting, the City Manager and Councilmembers had conveyed to him that they preferred the Committee send recommendations as soon as possible even if that meant only recommending concepts. However, at the last Planning and Zoning Commission meeting, the Chairperson had indicated that she preferred that the Committee wait until the engineering reports were in. So, the two bodies which the Committee is under, are in disagreement. Perret questioned whether the Melrose Corridor Committee was a subcommittee of Planning and Zoning. Other members answered yes and pointed out that all the recommendations of the Melrose Corridor Committee had to be reviewed by P&Z before being sent to Council. Several members expressed the opinion that they preferred to wait to make final recommendations until they had received information from Engineering. They felt that the Committee should meet several more times and then recess until fall. However, Turner was concerned that the concepts that had been discussed not be interpreted as their final recommendations while the Committee was in recess. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /ss!� s g i F All ::iy � ,t �.••� '. MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 6 Brachtel pointed out that if the Committee could come to a consensus about concepts, then when summer construction ended, Engineering would know which areas they should be working on. Prepared by: Andrean Tyler, MinuteGaker Approved by: 0 �{�2it/ Jo Kammermeyer, Chairperson Q isfel— MICROFILMED BY - JORM MICR+LA13 d CEDAR RAPIDS • DES MOINES }.,�, g MINUTES MELROSE CORRIDOR COMMITTEE JULY 19, 1980 PAGE 6 Brachtel pointed out that if the Committee could come to a consensus about concepts, then when summer construction ended, Engineering would know which areas they should be working on. Prepared by: Andrean Tyler, MinuteGaker Approved by: 0 �{�2it/ Jo Kammermeyer, Chairperson Q isfel— MICROFILMED BY - JORM MICR+LA13 d CEDAR RAPIDS • DES MOINES }.,�, n City of Iowa City MEMORANDUM Date: July 8, 1980 To: Doug Boothroy From: Frank Farmer Q2. Re: Cost Estimate for Byington Avenue Extension South to Myrtle Avenue Attached, please find a drawing showing Byington Avenue Extended south to Myrtle Avenue from Melrose Avenue. Note that this drawing is for clarification only and does not represent the exact location or alignment if Byington were to be extended. Cost estimate for this work not including right-of-way is approximately $220,000. This includes 28 foot wide paving, four foot sidewalk along the west side, required storm sewer and all grading and other incidentals required. If you have any questions concerning this matter, please contact me. bdw2/10 Enclosure MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES _.._4Sy/ I n City of Iowa City MEMORANDUM Date: July 8, 1980 To: Doug Boothroy From: Frank Farmer Q2. Re: Cost Estimate for Byington Avenue Extension South to Myrtle Avenue Attached, please find a drawing showing Byington Avenue Extended south to Myrtle Avenue from Melrose Avenue. Note that this drawing is for clarification only and does not represent the exact location or alignment if Byington were to be extended. Cost estimate for this work not including right-of-way is approximately $220,000. This includes 28 foot wide paving, four foot sidewalk along the west side, required storm sewer and all grading and other incidentals required. If you have any questions concerning this matter, please contact me. bdw2/10 Enclosure MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES _.._4Sy/ j ; I L' i I r s r 3.T•;{ 1 �"s l � \ 1 � \y �JJJ I I l 1 11 s 1 l I 1 I . MICROFILMED BY JORM MICR+LAB 4 r "�' CEDAR RAPIDS • DES MOINES ,; t� MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LA19 R CEDAR RAPIDS - DES MOINES i MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES \A ---------- MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I. i. 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BOX 801 2730 FORD STREET • AMES, IOWA • TELEPHONE I -SIS -232-7231 /11f3 IIICR0ERI4ED BY JORM MICR6LAB CEDAR RANDS • DES 'MIRES 1. SPECIFICATIONS FOR CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE 11-C IIII IOWA CITY, IOWAI. A— ff jl� P z In' AR AET PROOECT #789503 .. . ..... March, 1980 % I hereby certify that this document- Y:es prepared by me and under my direct SLIper. vision and that I am a duly registered Landsad pe ',�rchitect under the laws of I the State f Iowa. By: E. Leaman, L.A. ./Jack Iowa Registration No. 48 Date ems MICROFILMED BY AgAy JORM MICR#LAO CEDAR RAPIDS - DES MOINES li 1 n . 1 1 I TABLE OF CONTENTS _ DIVISION I - BIDDING INFORMATION AND CONTRACT FORMS — SECTION: i A. NOTICE OF PUBLIC HEARING I-A-1 B. ADVERTISEMENT FOR BIDS I-B-1 _I C. INSTRUCTIONS TO BIDDERS I-C-1 D. FORM OF PROPOSAL I-D-1 s i E. FORM OF CONTRACT I-E-1 F. PERFORMANCE AND PAYMENT BOND I-F-1 ,rtes E��„ ti G. CERTIFICATE OF INSURANCE I-G-1 1VIzCF�, f " iLfl DIVISION II - GENERAL REQUIREMENTS 3 s eta.. SECTION: A. SPECIAL CONDITIONS II-SC-1 B. GENERAL CONDITIONS II-GC-1 C. SPECIAL PROVISIONS II-SP-1 j. I DIVISION III - DETAILED SPECIFICATIONS i Li SECTION: n A. LANDSCAPE PLANTING III-A-1 � a 7 I • i l 103 MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES i i! � a 1 DIVISION I BIDDING INFORMATION AND CONTRACT FORMS r > r J U..r"K�}�itirt'iYr i. �•r TYI Li ii �t �^b Y t ♦: t t y�P� 7�II`.t>��a°y sysl,•; �!7 11T, a � i r: ll I 44�./a ��♦7 I r 1 1. 1 1 MICROFILMED BY VORM MICR+LAB. CEDAR RAPIDS • DES MOINES .„!i DIVISION I i SECTION A I— I i._ n DIVISION I i SECTION A NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Coun- cil of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the construc- tion of the CENTRAL OUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C in said City at 7:30 O'clock P.M. , on the 26th day of August 1980, said meeting to be held in the Council Chambers in the Civic Center in said City. Said plans, specifications, form of contract and estimated cost are now on file in the office of the Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications or con- tract or the cost of making said improvement. This notice given by order of the City Council of the City of Iowa City, Iowa. Abbe Sto fus City Clerk of Iowa City, Iowa MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS 6 DES MOINES I— I i._ i J I J u r LJ rr< - 4 ' I ij !i a . NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Coun- cil of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the construc- tion of the CENTRAL OUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C in said City at 7:30 O'clock P.M. , on the 26th day of August 1980, said meeting to be held in the Council Chambers in the Civic Center in said City. Said plans, specifications, form of contract and estimated cost are now on file in the office of the Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications or con- tract or the cost of making said improvement. This notice given by order of the City Council of the City of Iowa City, Iowa. Abbe Sto fus City Clerk of Iowa City, Iowa MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS 6 DES MOINES i €€1 0 u I if I `i DIVISION I SECTION B ADVERTISEMENT FOR BIDS FOR THE CONSTRUCTION OF THE CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C IN THE CITY OF IOWA CITY, IOWA Sealed bids will be received by the City Clerk of the City of Iowa City, Iowa until 2.00 P.M. on the 8th day of Sept._. 1980 and opened immediately thereafter by the City Engineer. Bids will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:30 P.M. on Sept. 9, 1980 , or at such later time and place as may then be fixed. The extent of the work involved is the preparation and landscape planting on Capitol Street between Burlington and Washington Streets, Washington Street between Capitol and Clinton Streets and Clinton Street between Burlington and Washington Streets. All work shall be done in strict compliance with plans, specifications and form of contract which have been heretofore approved by the City Council and which are now on file for public inspection in the office of the City Clerk. Each bid shall be made on a form furnished by the City and must be,accompanied by a Cashier's Check or a Certified Check drawn on a bank in Iowa or a bank chartered under the laws of the United States, or a Bid Bond, and filed in a sealed envelope sep- arate from the one containing the bid and in the amount of $10,000, made payable to the City Treasurer of the City of Iowa City, Iowa and may be cashed by said Treasurer as liquidated damages in the event that sucessful bidder fails to enter into a contract within then (10) days and post satisfact- ory bond to the City insuring faithful performance of the contract. I -B-1 � sy3 i MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES _ :1 L J 0 L �17 0 n 17 n J r-� n The successful bidder shall be required to furnish a bond in the amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and all terms and conditions therein contained and shall guarantee the prompt payment of all material and labor and protect and save harmless the City of Iowa City, Iowa, and its officers, employees and agents from claims and damages of any kind caused by operations of the contractor and shall also guarantee the maintenance of the landscape plantings in goad, healthy growing condition for a periud of one (1) year from and after its completion and acceptance by the City of Iowa City. The work on the project shall commence upon notice to proceed and shall be completed on or before July 1, 1981. Failure to meet these completion dates shall result in the enforcement of liquidated damages, subject to any extension of time which may be granted by the City Council. Payment to the Contractor for said improvements will be made in cash from such funds of said City as may be legally used for such purposes. Payments will be made monthly based on estimates of ninety percent (90%) of work completed in an ac- ceptable manner. Ten percent (10%) of each proj- ect estimated will be retained and held as a sus- pended payment; however, if at any time after fifty percent (50%) of the contract work is com- pleted the City may authorize that any of such remaining payments be made in full. Final pay- ment will be made not less than thirty-one (31) days after completion of the work and acceptance by the City Council. Plans and specifications governing the construc- tion of the proposed improvements have been pre- pared by Ames Engineering and Testing Company. Said plans and specifications and the proceedings referring to and defining said proposed improve- ments are hereby made a part of this Notice and the proposed contract by reference, and the pro- posed contract shall be executed in compliance therewith. Copies of said plans and specifica- tions are now on file at the office of the City Clerk, Idwa City, Iowa, for examination by bidders. I -B-2 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES n i Copies of said plans and specifications and bid forms may be obtained from Ames Engineering and Testing Company, P.O. Box 801, Ames Iowa, 50010 upon a deposit of Twenty-five Dollars ($25), the full amount of which will be refunded upon return of the plans and specifications in good useable condition on or before September 22, 1980, By virtue of statutory authority preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully re- quired under Iowa statutes providing that the award of the contract will be made to the lowest responsible bidder submitting the lowest accept- able bid, which shall be without regard to State or local law whereby preference is given on factors other than the amount of the bid. Bids may be held by the City of Iowa City for a period not to exceed thirty (30) days from the date of the opening of Bids for the purpose of reviewing the Bids and investigating the qualifications of Bidders, prior to the awarding of the Contract. The City of Iowa City reserves the right to reject any or all bids and to wave technical- ities and irregularities. Published by order of the City Council of the City of Iowa City, Iowa. Abbie Stolfus . City Clerk of Iowa City, Iowa I -B-3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I 1.4 j i ._ i J 4 l 11 Z' �e+ r 4 � ,r I u I a i J i I - Copies of said plans and specifications and bid forms may be obtained from Ames Engineering and Testing Company, P.O. Box 801, Ames Iowa, 50010 upon a deposit of Twenty-five Dollars ($25), the full amount of which will be refunded upon return of the plans and specifications in good useable condition on or before September 22, 1980, By virtue of statutory authority preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully re- quired under Iowa statutes providing that the award of the contract will be made to the lowest responsible bidder submitting the lowest accept- able bid, which shall be without regard to State or local law whereby preference is given on factors other than the amount of the bid. Bids may be held by the City of Iowa City for a period not to exceed thirty (30) days from the date of the opening of Bids for the purpose of reviewing the Bids and investigating the qualifications of Bidders, prior to the awarding of the Contract. The City of Iowa City reserves the right to reject any or all bids and to wave technical- ities and irregularities. Published by order of the City Council of the City of Iowa City, Iowa. Abbie Stolfus . City Clerk of Iowa City, Iowa I -B-3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I 1.4 I 1, r1 ^ I I i DIVISION I SECTION C INSTRUCTIONS TO BIDDERS IB -01 BIDDER'S KNOWLEDGE Bidders are required to examine to their satisfaction, the plans and specifications and to make sure that the requirements are fully understood. They must satisfy themselves by actual examina- tion of the site as to the nature of the work and all conditions affecting the performance of the contract. I L Q I j J J If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the plans, specifications, or other proposed contract documents, he may submit to tFe Landscape Architect/Engineer a written request for the interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum duly issued and a COPY of such addendum will be mailed or delivered to each person receiving a set of such documents. I8-02 BIDDER'S QUALIFICATIONS Bidders must be capable of performing the work bid upon. They may be required to supply a detailed statement covering experience on similar work, list of machinery, plant and other equipment which will be used on the proposed work, and such statements of their financial resources as may be deemed necessary. Corporations organized under the laws of any other state shall file with the City Cierk a certificate from the Secretary of the State of Iowa, showing that they have complied with all the provisions of Chapter 494 of the Code of Iowa, governing foreign corporations. Individuals or co -partnerships of other states shall file with the City Clerk an agreement consenting to the jurisdiction of the courts of Johnson County, Iowa, as provided in Section 616.4 of the Code of Iowa, as to all matters arising out of or connected with any contract entered into. Such certificates or agreements shall be on file with the City Clerk before any contract awarded hereunder shall be effec- tive. IB -03 METHOD OF BIDDING _ Bidders will be furnished with blank bid forms giving the description of the work, the time at which the work must be completed, and the amount of the bid guarantee which must accompany the bid, all of which must be in accordance with the official publications relating S I -C-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i. I i I 1, r1 ^ I I i DIVISION I SECTION C INSTRUCTIONS TO BIDDERS IB -01 BIDDER'S KNOWLEDGE Bidders are required to examine to their satisfaction, the plans and specifications and to make sure that the requirements are fully understood. They must satisfy themselves by actual examina- tion of the site as to the nature of the work and all conditions affecting the performance of the contract. I L Q I j J J If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the plans, specifications, or other proposed contract documents, he may submit to tFe Landscape Architect/Engineer a written request for the interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum duly issued and a COPY of such addendum will be mailed or delivered to each person receiving a set of such documents. I8-02 BIDDER'S QUALIFICATIONS Bidders must be capable of performing the work bid upon. They may be required to supply a detailed statement covering experience on similar work, list of machinery, plant and other equipment which will be used on the proposed work, and such statements of their financial resources as may be deemed necessary. Corporations organized under the laws of any other state shall file with the City Cierk a certificate from the Secretary of the State of Iowa, showing that they have complied with all the provisions of Chapter 494 of the Code of Iowa, governing foreign corporations. Individuals or co -partnerships of other states shall file with the City Clerk an agreement consenting to the jurisdiction of the courts of Johnson County, Iowa, as provided in Section 616.4 of the Code of Iowa, as to all matters arising out of or connected with any contract entered into. Such certificates or agreements shall be on file with the City Clerk before any contract awarded hereunder shall be effec- tive. IB -03 METHOD OF BIDDING _ Bidders will be furnished with blank bid forms giving the description of the work, the time at which the work must be completed, and the amount of the bid guarantee which must accompany the bid, all of which must be in accordance with the official publications relating S I -C-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i. I I to the proposed improvement. To insure against accidental error, the Contractor should read carefully the official publication be- fore preparing his bid. For all work let on a unit price basis, the Landscape Architect/ Engineer's Estimate of Quantities shown in the Form of Proposal are understood to be approximate only and will be used only for the purposes of comparing bids. For work let on a lump sum price basis, any estimate of quantities provided, is furnished for the convenience of bidders and is not guaranteed. In preparing his bid, the bidder shall specify the price at which he proposes to do each item of work, written legibly to insure consideration. The price shall be stated in figures. In items where unit price is required, the total amount of each item shall be computed at the unit prices bid for the quantities given in the estimate. In case of errors in computing the total amount, the unit price will be assumed to be correct. I8-04 SUBMISSION OF BIDS Bids shall be placed in an envelope and the envelope sealed and marked to indicate its contents, and be accompanied by a bid security in a separate envelope, properly endorsed. If forward- ed by mail, the two envelopes shall be placed in a third and mailed to the City Clerk. All bids shall be filed with the City Clerk's Office prior to the time as designated in the Advertise- ment for Bids for opening bids. If the bid is made by an individual, his name and post office address must be shown. If made by a firm or partnership, the name and post office address of the firm or partnership must be shown. If made by a corporation, the person signing the bid must name the state under the law of which the corporation is chartered, and the name, title, and business address of the executive head of the corporation. Anyone signing a bid as agent may be required to submit satisfactory evidence of his au- thority to do so. No bidder shall submit more than one bid. Reasonable grounds for believing that any bidder is interested in more than one bid for the work may cause the rejection of all bids in which such bidder is interested, or may cause the disapproval of any contract award- ed such bidder. The attention of bidders is directed to Chapter 553., Code of Iowa, 1979, regarding unlawful combination in making public contracts. An extra bid form is included (unattached) with the specifications for use in submitting a bid. In addition to the Bid Form of Proposal, the bidder shall also sub- mit the Bid Security. I -C-2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 i i L I i I to the proposed improvement. To insure against accidental error, the Contractor should read carefully the official publication be- fore preparing his bid. For all work let on a unit price basis, the Landscape Architect/ Engineer's Estimate of Quantities shown in the Form of Proposal are understood to be approximate only and will be used only for the purposes of comparing bids. For work let on a lump sum price basis, any estimate of quantities provided, is furnished for the convenience of bidders and is not guaranteed. In preparing his bid, the bidder shall specify the price at which he proposes to do each item of work, written legibly to insure consideration. The price shall be stated in figures. In items where unit price is required, the total amount of each item shall be computed at the unit prices bid for the quantities given in the estimate. In case of errors in computing the total amount, the unit price will be assumed to be correct. I8-04 SUBMISSION OF BIDS Bids shall be placed in an envelope and the envelope sealed and marked to indicate its contents, and be accompanied by a bid security in a separate envelope, properly endorsed. If forward- ed by mail, the two envelopes shall be placed in a third and mailed to the City Clerk. All bids shall be filed with the City Clerk's Office prior to the time as designated in the Advertise- ment for Bids for opening bids. If the bid is made by an individual, his name and post office address must be shown. If made by a firm or partnership, the name and post office address of the firm or partnership must be shown. If made by a corporation, the person signing the bid must name the state under the law of which the corporation is chartered, and the name, title, and business address of the executive head of the corporation. Anyone signing a bid as agent may be required to submit satisfactory evidence of his au- thority to do so. No bidder shall submit more than one bid. Reasonable grounds for believing that any bidder is interested in more than one bid for the work may cause the rejection of all bids in which such bidder is interested, or may cause the disapproval of any contract award- ed such bidder. The attention of bidders is directed to Chapter 553., Code of Iowa, 1979, regarding unlawful combination in making public contracts. An extra bid form is included (unattached) with the specifications for use in submitting a bid. In addition to the Bid Form of Proposal, the bidder shall also sub- mit the Bid Security. I -C-2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ^ !1 IB -05 BID SECURITY Each bid shall be accompanied by a Cashier's Check or a Certified Check drawn on a known responsible bank in the State of Iowa or on a bank chartered under the laws of the United States, or a Bid Bond for the amount specified in the Advertisement for Bids and made payable to the Treasurer of the City of Iowa City, Iowa. Should the bidder receiving the award fail to execute a satis- factory contract and file an acceptable contract bond within ten (10) days after the acceptance of his bid, this check shall be cashed and the full amount retained by the City as fluid and liquidated damages. A certified check to be acceptable shall bear on its face the endorsement of a solvent Iowa bank or a bank chartered under the laws of the United States, as to the amount certified, which endorsement shall be signed by an official authorized to bind the bank by his acts. Bid guarantee will promptly be returned to the unsuccessful bidders after the award has been made. In no case will the bid guarantee be held longer than thirty (30) days without written permission of the bidder, except that the bid guarantee of the bidder to whom the contract is awarded will be retained until he has entered into contract and filed an acceptable bond. IB -06 WITHDRAWAL OF BIDS Bidders will be permitted to withdraw their bids after the same have been filed with the City Clerk if request is made in writing to the City Clerk before the time specified for closing of bids. No bid may be withdrawn after the time specified for opening. I9-07 EVALUATION OF BIDS Bids will be publicly opened at the time and place announced in the official publication and will be immediately read and recorded. Award will be made as soon thereafter as practicable. Bids may be rejected by the City for the following reasons: (a) If there are unauthorized additions, conditional or alternate bids or irregularities of any kind. (b) If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a con- tract pursuant to an award. (c) If the prices set out in the schedule are obviously unbalanced. I -C-3 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES J I I Lel I In the award an contracts, consideration will be given not only to the prices bid but to the mechanical and other equipment, financial responsibility of a bidder, and his ability.and experience in the performance of like or similar contracts. It is contemplated that the award will be made at the first or second Council meeting after the bid opening, but the right is reserved to postpone the award to a later date, of which bidders will be notified after the bids have been opened, read, and recorded. The City reserves the right to reject any and all bids, to waive technicalities and to accept that bid which is in the best interest of the City. IB -08 TAXES All bidders shall include in their bid any sales or use taxes which they are required by law to pay. I8-09 PREFERENCE FOR LABOR AND MATERIAL The Contractor shall observe the laws of the State of Iowa with re- gard to preference for labor and materials. In so far as may be done under the law, the Contractor shall give preference to labor residing in the City of Iowa City and to local concerns in the purchase of materials, insurance and bonds. I8-10 EXECUTION OF CONTRACT The bidder to whom the contract has been awarded shall enter into contract with the City within ten (10) days after the award has been made. No bid shall be considered binding upon the City until the contract is properly executed by both parties and the contract bond filed with the City Clerk and approved by the Council. Failure to execute a contract and file an acceptable bond in the sum specified within ten (10) days, from date of contract award, shall be just and sufficient cause for the annulment of the award and the forfeiture of the bid guarantee, to the City for liquida- tion of damages sustained. IB -11 PAYMENT Payment to the Contractor for said improvements will be made in cash from such funds of said City as may be legally used for such purposes. Payments will be made monthly based on estimates of ninety percent r (90%) of work completed in an acceptable manner. Ten percent (10%) of each project estimate will be retained and held as a suspended Li payment; however, if at any time after fifty percent (50%) of the contract work is completed, the City may authorize that any of such j remaining payments be made in full. Final payment will be made not L less than thirty-one (31) days after completion of the work and acceptance by the City Council. r-, I -C-4 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 0 i I 0 DIVISION I SECTION D r\ FORM OF PROPOSAL CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C CITY OF IOWA. CITY NOTE TO BIDDERS: PLEASE DO NOT USE THE FORM OF PROPOSAL INCLUDED IN THE BOUND VOLUME OF THE SPECIFICATIONS. SEPARATE COPIES OF THIS PROPOSAL WILL BE FURNISHED TO BIDDERS UPON APPLICATION TO AMES ENGINEERING AND TEST- ING COMPANY. Name of Bidder: Address of Bidder:_ To: City Council City of Iowa City . Iowa City, Iowa 52240 The undersigned bidder submits herewith bid security in the amount of $ in accordance with the terms set forth in the Instructions to Bidders. The undersigned bidder, having examined and determined the scope of the Contract Documents, hereby proposes to provide the required labor, ser- vices, materials and equipment and to perform the work as described in the Contract Documents, including Addenda and and do all work at the following schedule of prices- Bids rices: Bids shall include sales tax and all other applicable taxes and fees. ITEM DESCRIPTION OVERSTORY TREES 1. Acer platonaides "Emerald Queen", 3 1/2 -inch (Emerald queen Maple) 2. Acer rubrum "Autumn Flame", 3 1/2 -inch (Autumn Flame Red Maple) ESTIMATED UNIT EXTENDED UNITUAQ NTITY PRICE AMOUNT EA 23 $ $ EA 4 $_ $ I -D-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 15.,13 ,t 12 L i c` DIVISION I SECTION D r\ FORM OF PROPOSAL CENTRAL BUSINESS DISTRICT STREETSCAPE IMPROVEMENT PROJECT PHASE II -C CITY OF IOWA. CITY NOTE TO BIDDERS: PLEASE DO NOT USE THE FORM OF PROPOSAL INCLUDED IN THE BOUND VOLUME OF THE SPECIFICATIONS. SEPARATE COPIES OF THIS PROPOSAL WILL BE FURNISHED TO BIDDERS UPON APPLICATION TO AMES ENGINEERING AND TEST- ING COMPANY. Name of Bidder: Address of Bidder:_ To: City Council City of Iowa City . Iowa City, Iowa 52240 The undersigned bidder submits herewith bid security in the amount of $ in accordance with the terms set forth in the Instructions to Bidders. The undersigned bidder, having examined and determined the scope of the Contract Documents, hereby proposes to provide the required labor, ser- vices, materials and equipment and to perform the work as described in the Contract Documents, including Addenda and and do all work at the following schedule of prices- Bids rices: Bids shall include sales tax and all other applicable taxes and fees. ITEM DESCRIPTION OVERSTORY TREES 1. Acer platonaides "Emerald Queen", 3 1/2 -inch (Emerald queen Maple) 2. Acer rubrum "Autumn Flame", 3 1/2 -inch (Autumn Flame Red Maple) ESTIMATED UNIT EXTENDED UNITUAQ NTITY PRICE AMOUNT EA 23 $ $ EA 4 $_ $ I -D-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 15.,13 1 , i 1 , ESTIMATED UNIT EXTENDED _ ITEM DESCRIPTION UNITUA_Q NTITY PRICE AMOUNT - 3. Fraxinus americana "Autumn i ! j Purple", 3 1/2 -inch (Autumn I Purple Ash) EA 4 $ $ 4. Fraxinum americana "Rosehill", L! 3 1/2 -inch (Rosehill Ash) EA 5 y $ 5. Fraxinus pennsylvanica lancelota "Marshall Seedless", 4-4 1/2 - inch (Marshall's Seedless Ash) EA 15 $ $ 6. Gingko biloba (Male), 4-4 1/2 - inch (Gingko -Maidenhair Tree) EA 18 $ $ rj 7. Gingko biloba Princeton Sentry, UU 4-4 1/2 -inch (Princeton Sentry Gingko) EA 3 $_ $ (� L! 8. Prunus Sargentii "Columnaris", Y xr t 3 1/2 -inch (Columnar Sargent Cherry) EA 8 $— $ 9. quercus coccinea, 3 1/2- i. inch (Scarlet Oak) EA 4 $ y 4x 10. Tilia cordata"Greenspire", > f" 1 3 1/2 -inch (Greenspire Linden) EA 4 $ $ UNDERSTORY TREES 11. Acer ginnala, 2 1/2-3- j inch (Amur Maple) EA 7 4 y I _ 12. Amelanchier canadensis, 3-3 1/2 -inch (Shadblow I. Serviceberry) EA 2 S S =1 13. Carpinus betulus x "Fastigiata", 3 1/2 -inch (Upright European Hornbeam) EA 4 $ $ .J ' 14. Malus "Snowdrift", 3 1/2 -inch (Snowdrift Crab) EA 8 S y n 15. Pyrus calleryana "Bradford", 3 1/2- inch(Bradford Calle ry Pear) EA 3 $ S s�3 j - MICROFILMED BY JORM MICR+LA13 - CEDAR RAPIDS • DES MOINES _ a i ESTIMATED UNIT EXTENDED —' ITEM DESCRIPTION UNIT QUANTITY PRICE AFIOUNT — 16. Pyrus calleryana "Chanticleer," 3 1/2 -inch '(Braford Chanticleer Pear) EA 3 5_ 5 J 17. Syringa amurensis japonica, 3 1/2 inch 5— 5 r (Japanese Tree Lilac) EA 2 L n FLOWERING SHRUBS ' 18. Derberis thunbergi, 18-24 inch (Japanese (� Barberry) EA 191 $— $ 19. Euonymus alatus 4 r ` compacta, 3-3 1/2 foot S 5 i (Dwarf Burning Bush) EA 159 h1 i "P t J _. 20. Myrica pennsylvanica, � 3 1/2-4 foot (Northern $ Bayberry) EA 53 $_ 21. S irea ni onica "Snowmound", P PP 24-30 inch (Snowmound Spirea) EA 289 $— $ yJt 22. Viburnum carlesi, 3 1/2-4 foot (Koreanspice Viburnum) EA 35 S— 4 SF! f k Ssn!'. Ai%• i 1. EVERGREENS 23. Juniperus procumbens, 15-18 inch (Japgarden Juniper) EA 31 4 1 24. Juniperus Sabina j "Broadmoor", 15-18 inch �.( (Broadmoor Juniper) EA 968 5— - 4 1 F 25. Pinus mugho mughus, 3— $ ` 5-6 foot (Mugho Pine) EA 8 26. Pinus nigra, 12-14 foot 1 S— $ (Austrian Pine) EA I — 27. Pseudotsuga taxifolia, 5 12-14 foot (Douglas Fir) EA 3 S_ 1 J - MICROFILMED BY ¢ M DORM MICR+LAEI t, CEDAR RAPIDS •DES MOINES -. GROUNDCOVERS j: 28. Viburnum opulus compacta, 16-24 inch (Dwarf Highbush Cranberry Viburnum) — 29. Sod J PLANTING MATERIALS 30. Planting Soil 31. 4 -inch Pay -Gro Mulch 32. 2 -inch Pea Gravel I -D-4 ESTIMATED UNIT EXTENDED UNIT gUANTITY PRICE AMOUNT EA 43 $_ I SF 960 $ $ SF 940 s $ ka t4i �Y qt .•.. W! la t 1, � I h LJ I l I PLANTING MATERIALS 30. Planting Soil 31. 4 -inch Pay -Gro Mulch 32. 2 -inch Pea Gravel I -D-4 ESTIMATED UNIT EXTENDED UNIT gUANTITY PRICE AMOUNT EA 43 $_ $ SF 960 $ $ CY 1,400 $_ $ SF 24,150 $ $ SF 940 $ $ MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES is DIVISION -1 SECTION E r - FORM OF CONTRACT IJ THIS AGREEMENT, made and entered into this—day of 19_, by and between the CITY OF I041A CITY,, OIJ'A, by its Mayor upon order by resolution of the City Council of said City, hereafter called the CITY and 1 hereinafter called the CONTRACTOR. I� h� WITNESSETH: That whereas the CITY has heretofore caused to be prepared certain plans n and specifications dated and entitled �J Central Business District Streetscape Improvement Project Phase II -C which plans and specifications are now on file with the City Clerk of the City of Iowa City, Iowa and Whereas, the CONTRACTOR has submitted a bid to perform the work as de- scribed and set forth in said plans and specifications, and LJ Whereas, said plans and specifications, and bid accurately and fully de- scribed the terms and conditions under which the CONTRACTOR is willing ato perform said work; NOW, THEREFORE, IT IS AGREED: V1. That the CITY hereby accepts the bid of the CONTRACTOR for the work and for the sums listed therein - Total Amount i S J2. That this Contract consists of the following component parts which are made a part of this agreement and Contract as fully and absolutely as if they were set out in detail in this ' L7 L Contract: L. . a. Addenda Numbers tJ b. Detailed Specifications rl c. Plans d. Notice of Public Hearing J e. Advertisement for Bids f. Instructions to Bidders g. Special Provisions 1-E-1 �. IJr�l3 I MICROFILMED BY - JORM MIC R+LA8 CEDAR RAPIDS • DES MOINES �` ■ h. Special Conditions i. General Conditions j. Contractor's Bid k. This Instrument Above components are complementary and what is called for by one shall be as binding as if called by all. 3. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in Triplicate. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. CITY OF , IOWA CONTRACTOR By By (Title)Mayor (Title) ATTEST: ATTEST: (Title) (Title i, a Notary Public certify that personally came before me this day and acknowledged that he is of and that by authority duly given and as the act of the corporation of the foregoing instrument was signed in its name by its Witness my hand and seal this day of 19_ Notary Public My Commission Expires: I -E-2 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I i I i I i irILJ y 3 (%N I \ \ h. Special Conditions i. General Conditions j. Contractor's Bid k. This Instrument Above components are complementary and what is called for by one shall be as binding as if called by all. 3. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in Triplicate. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. CITY OF , IOWA CONTRACTOR By By (Title)Mayor (Title) ATTEST: ATTEST: (Title) (Title i, a Notary Public certify that personally came before me this day and acknowledged that he is of and that by authority duly given and as the act of the corporation of the foregoing instrument was signed in its name by its Witness my hand and seal this day of 19_ Notary Public My Commission Expires: I -E-2 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I i I i I i h. Special Conditions i. General Conditions j. Contractor's Bid k. This Instrument Above components are complementary and what is called for by one shall be as binding as if called by all. 3. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in Triplicate. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. CITY OF , IOWA CONTRACTOR By By (Title)Mayor (Title) ATTEST: ATTEST: (Title) (Title i, a Notary Public certify that personally came before me this day and acknowledged that he is of and that by authority duly given and as the act of the corporation of the foregoing instrument was signed in its name by its Witness my hand and seal this day of 19_ Notary Public My Commission Expires: I -E-2 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I i I i i i j DIVISION I SECTION F PERFORMANCE AND PAYMENT BOND i - j — r,NOW ALL MEN BY THESE PRESENTS THAT j,, LJ Here insert the name and address of legal title of the Contractor a Principal, hereinafter called the Contract and I� Here insertthe legal title of the Surety as Surety, hereinafter called the Surety, are held and firmly bound unto the City of Iowa City, Iowa, as obligee, hereinafter called the Owner, in G the amount of for the a Dollars (S �— P yment whereof Contract and Surety rw bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these Presents. ,i PIHEREAS, Contractor has by written agreement dated IrII lCentral g , entered into a Contract with Owner for the construction of accordanceswithsdrrawingstandrspecificationsvpreparedproement obycP.mesase 1 1- B in Engineering and Testing Company for the City of Iowa City, which Contract is by ref- ^l erence made a Part hereof, and is hereinafter referred to as the Contract. I NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if Con- tractor shall promptly and faithfully perform said Contract, then the obligation of this bond shall be null and void; othe — main in full force and effect. rwise it shall re - 1 yl A. The Surety hereby waives notice of any alteration or extension of 'time made by the Owner, B. Whenever Contractor shall be, and is declared by Owner to be, in de- fault under the Contract, the Owner having performed Owner's obliga- tions thereunder, the Surety may promptly remedy the default, or shall promptly: 1. Complete the Contract in accordance with its terms and conditions, or 1 2. Obtain a bid or bids for submission to Owner for completing the Contract in accordance with its terms and conditions, and upon determination by Owner and Surety of the lowest responsible — bidder, arrange for a contract between such bidder and Owner, , I I -F-1 MICROFILMEO BY 5 JORM MICR+LAB q CEDAR RAPIDS - DES MOINES ■ i I — I and make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Con- tract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The "balance - term of the Contract Price", as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and Vi any amend- ments thereto, less the amount properly tor. paid by Owner to Contrac- C. The Contractor and his Surety shall, be obligated to keep the storm sewer and street pavement improvements covered by this bond in good repair for a period of five (5) years and the sanitary sewer improvements cover- ed by this bond in good repair for a period of two (2) years, and all other improvements coverd by this bond in good repair for a period of one (1) year from the date of acceptance of the improvements by the Owner. D. Any suit under this bond must be instituted before the expiration of five (5)years from the date on which final payment under the Contract falls due. E. No right.of action shall accrue to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators ,,, _ or successors of Owner. jj IT IS A FURTHER CONDITION OF THIS OBLIGATION that the principal and Surety shall, in accordance ` tJJ with provisions of Chapter 573 of the Code of Iowa, pay to all persons, firms or corporations having contracts directly with the prinicpal or with subcontractors all just ii claims due them for labor performed or materials furnished in the performance of the Ll contract on account of which this bond is given. The provisions of Chapter 573, Code of Iowa, are a part of this bond to the same extent as if they were ex- pressly set out herein. i SIGNED AND SEALED THIS DAY OF _,.. _ IN THE PRESENCE OF: A.D., 1980 J J Principa' Witness Title Surety I Witness Title I -F-2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ( 4 M" maim M" f.ERTIFICATC OF INSURANCE m v 4 MIS IS TO CERTIFY, that policies In the mmne of _ o are in force at the date hereof, as follows: of Insured ` — Kind of Policy -- ' — Policy No. Policy — Period Limits of Liability Bodily Injury Provided by Workmen's Compensation Law State of Iowa Property Ramace Nil Workmen's Compensation [ff. Exp. Auto or Vehicular Liability [ff. Cxp. Each person $ Each accident $ Each accident E guilder's Risk Cff. Exp. Nil Aggregate E Comprehensive General Liability with Contractural Endorsement fir. I..xl. _ f.acr person Car.n accident EAach accident $ I re ate Other 0 Certificate issued to_ at ' al (Neine of Twri oor Assoriatinnj——(lldiTr—essr— In the event of cancellation of said policies or a reduction in the limits of liability, the surety company will give ten (10) days written notice to the party to whom this certificate is issued. Surety Conipany By (' � Ditr--�--..__.-...— Aulho'rized Rejiresentat ve — i� ILj�37 I i MICROFILMED BY KJORM MICR+LAB 7 . a CEDAR RAPIDS •DES MOINES 11A MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES t 1 i II I � �r 1 J �I Ii MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES DIVISION II SECTION A. SPECIAL CONDITIONS SC -01 GENERAL These Special o the General Conditions lfor onCentral oBusiness oDistrictns an/orStreetscapeaditionstImprove- ment Project Phase II -C for Iowa City, Iowa. SC -02 DEFINITION OF TERMS In the interpretation of these specifications and the Contract, or in any documents or instruments dealing with the construction opera- tions governed by these specifications, the following words, terms, and abbreviations or pronouns in place of them shall be construed as defined below 1. CITY. The City of Iowa City, Iowa, which is the Party of the First Part in the accompanying contract acting through its authorized representatives. 2. COUNCIL. The duly elected Council of the City of Iowa City, Iowa. 3. ENGINEER. The project Engineer or Landscape Architect representing Ames Engineering and Testing Company, Ames, Iowa. 4. INSPECTOR. The authorized representative of the Engineer, assigned to the detailed inspection of the work on, or the material used in, the Project mentioned in the contract, and to such other duties as may be delegated to him in these specifications. 5. ADVERTISEMENT FOR BIDS. The notice calling attention of bidders to the time and place for receiving bids, con- taining a brief description of the work quality, of materials required and estimated quantities of work as prepared for the information of bidders submitting bids. 6. INSTRUCTION TO BIDDERS. The document setting forth, in detail, the information relative to the proposed work and requirements for the submission of bids. 7. CONTRACT PERIOD. The period from the specified date of commencing work to the date that the specified number of working days has elapsed, both dates inclusive, or from II -SC -1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 16 W13 the specified date of commencing work to the specified date of completion, both dates inclusive, as specified in the contract. The contract period may be extended by the Owner as provided in these specifications in which event the contract period includes the new date of completion. 8. OFFICIAL PUBLICATION. The official publications are the formal resolutions and notices relative to the proposed improvement that are required by law to be published in a prescribed manner, and that have actually been pub- lished in accordance with the statutes relating there- to. Attention is directed to the fact that these official publications are by statute vested with all the force and effect of contract obligations. 9. OWNER. The Owner is any public agency which, through its authorized representatives or governing body , has author- ized the project and can by their acts bind the City in the accompanying contract. 10. WORK OR PROJECT. That work as is described in general terms in the Notice to Bidders and as is set forth in detail in the plans and specifications. 11. SUPPLEMENTAL SPECIFICATIONS. Those requirements of the work as may be provided to modify or otherwise change the detailed specification requirements. 12. LANDSCAPE ARCHITECT/ENGINEER'S DECISIONS. The Owner shall decide, based upon the recommendation of the Landscape Architect, any and all questions which may arise as to the quality and acceptability of the materials furnished, work performed, interpretation of plans and specifications and all questions as to the acceptance fulfillment of the con - ;tract on the part of the Contractor. SC -03 FORM OF TECHNICAL SPECIFICATIONS Omissions of words or phrases such as "the Contractor shall", "in conformance with", "shall be", "as noted on the plans", "accord- ing to the plans", "a", "an", "the", and "all" are intentional, and the Contractor must supply omitted words or phrases by infer- ence. SC -04 LOCATION All work is located within the City of Iowa City, Iowa, in right- of-way or on adjacent property as indicated on the project drawings. II -SC -2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I 1 I i _ t l—i r S n 21 L SC -05 NOTICE TO PROCEED When a requirement as to the comrencement of the work is not other- wise provided for in the specifications or contract documents, then a written notice shall be given to the contractor authorizing him to proceed with the project. SC -06 MINOR WORK Any minor work not specifically mentioned in the specifications or shown on the plans but obviously necessary for the proper comple- tion of the work shall be considered as being a part of and included in the contract and sha!l be executed in the proper manner and the .Contractor shall not be entitled to extra or additional compensation for the same. SC -07 WORK BY OTHERS When the Plans or specifications show public utilities and/or equip- ment to be removed, relocated, or adjusted, unless otherwise indi- cated, such work shall be accomplished by the General Contractor for for Phase II -B Construction: Gas and Electric Facilities - Iowa -Illinois Gas and Electric 1630 Lower Muscatine Iowa City, Iowa Telephone Facilities - Northwestern Bell Telephone Co. 302 S. Linn Iowa City. Iowa I Water Facilities - City of Iowa City SC -08 WORKING DAYS Except for such work as may be required to properly maintain or pro- tect completed or partially completed construction or to maintain lights and barricades, no work will be permitted on Sundays or legal holidays without specific permission of the Landscape Architect/ Engineer. i All work shall be done by daylight. No work shall be started during the day which cannot be finished that same day under daylight. No work shall be done under artificial light except by special permission of the Landscape Architect/Engineer. During stormy or inclement weather, all work shall be suspended ex- cept such as can be done in an acceptable manner. Permission to work II -SC -3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 16;Y3 during freezing, stormy, or inclement weather, shall in no way be construed as a release of the contractor's responsibility regarding the quality of the finished work at such times. SC -09 MAINTENANCE AND CONTROL OF ACCESS Pedestrian access must be maintained to all pedestrian entrances to public and private buildings, to the existing sidewalk vault service doors at Enzler's/St. Clair Johnson, the Brown Bottle, Things, Things, Things, and the Corral and at existing pedestrian crosswalks in Capitol and Washington Streets and the east side of the Washington/Clinton in- tersection during this project. The Contractor shall be required to co- ordinate work areas and work items, and provide for temporary pedestrian access as necessary during normal business hours. Pedestrian access for bus loading on Washington Street shall be maintained at all times. Pedestrians shall be able to cross any street at pedestrian crosswalks on at least three sides of the intersection. The crosswalks shall be clean and free of any impediment to pedestrians. Any construction item that could cause injury to a person by falling on or over or running into shall be well marked and barricaded. SC -10 SOIL j Existing subsoil conditions vary. However, recent excavation at Old Capitol Center and the City Parking Ramp indicate no rock or unworkable conditions. SC -11 COPIES OF PLANS AND SPECIFICATIONS r The Engineer will provide the Contractor with four (4) sets of plans and specifications after the execution of the contract. If additional L copies of the plans or specifications are required, the Contractor shall compensate the Engineer for same at reproduction cost. SC -12 RIGHT-OF-WAY The Contractor shall confine his operations to within the street I right-of-way or on adjacent property as shown on the plans. SC -13 CONSTRUCTION FACILITIES The contractor's use of telephone, gas, or electrical facilities shall be at the contractor's expense and shall be obtained through the proper utility company. The contractor will be allowed to use water from the City's water system. Application for said water usage shall be made to the Superintendent of the Water Department, who will provide the contractor's representative with proper hydrant wrenches. The contractor shall designate one of his employees who will be responsible for operating II -SC -4 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I 8 the hydrants used by the contractor. The employee so designated shall be under the direct supervision of the Superintendent of the Water Department and no other employee may operate any hydrant or valve without the written permission of the Superintendent of the Water Department. Any damages to meters, piping, or hydrants, caused by the contractor or his personnel, shall be repaired by the Water Department and the contractor shall reimburse the Water Department — for the cost thereof. SC -14 SALVAGE ( All salvageable materials shall remain the property of the City and shall be hauled and deposited by the contractor at the City's service building site on south Riverside Drive, at no cost to the City. (..; SC -15 WASTE SITES All waste material shall be hauled to a site of the contractor's I choice (approved by the Engineer) or the City Sanitary Landfill. Cost of disposal of waste material at the City Sanitary Landfill will be $5.10 per ton; the contractor shall establish a charge rl account with the City which will be paid prior to job acceptance. -Disposal cost will be included in the contract cost and not paid by the City as a separate item. Lj SC -16 INSURANCE The contractor shall carry liability insurance which shall save harmless the City and its officers, employees and agents and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or stor- e ing of materials therefore. The liability insurance required of the contractor shall name the owner and its officers, em- ployees and agents, the Engineer as co-insured with the contractor. Prior to the commencement of, any work under these specifications, the contractor shall furnish the City Clerk with proper affidavit or affidavits executed by representatives of duly qualified insurance company or companies evidencing that said insurance company or comp- anies have issued liability insurance policies effective during the life of the contract or for a period of at least ten (10) days follow- ing the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carry- ing on the work involved in the contract. The affidavit shall spe- cifically evidence the following forms of insurance protection:' Workmen's Compensation and occupational disease insurance covering all employees in statutory limits who perform any obligations assumed under the contract. I [-SC-5 MICROFILMED BY JORM MICR�LAB CEDAR 111111 • DES MOINES /.103 2. Public--`iability and Property Damage Iance covering all o, ations under the contract (inti )ng removal of exclusions for explosion, collapse and underground sub- sidence' -when applicable. i The minimum protection limits shall be as follows: Bodily Injury or Death 5250,000 per person $500,000 per accident Property Damage $100,000 aggregate 3. Automobile liability insurance on all self-propelled ve-hicles used in connection with the contract, whether or•ned, not owned, or hired. rThe minimum protection limits shall be as follows: Bodily Injury or Death $250,000 per person $500,000 per accident Property Damage $100,000 per accident 4. Insurance as described in the General Conditions (Section 6-01). 5. The Contractor shall furnish certificates of insurance to the City in favor of the City showing compliance with the foregoing requirements SC -17 CONTRACT TERMINATIO! The provisions of law contained in Chapter 573 A of the Code of Iowa Providing for termination of contracts as a result of action of any federal or state authority or any court because of a national emer- gency, shall apply to and be a part of this contract. SC -18 CODES AND STANDARDS Work shall be in accordance with codes and standards of following organizations: I. American Water Works Association (AWWA). 2. American National Standards Institute, Inc. (ANSI). 3. Occupational Safety and Health Act of 1970, as amended (OSHA). 4. "Manual of Accident Prevention in Construction" by The Associated General Contractors of American, Inc. 5. Iowa Employment Safety Commission safety requirements. II -SC -6 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /5y3 "i i J y 3 I ` Bodily Injury or Death $250,000 per person $500,000 per accident Property Damage $100,000 per accident 4. Insurance as described in the General Conditions (Section 6-01). 5. The Contractor shall furnish certificates of insurance to the City in favor of the City showing compliance with the foregoing requirements SC -17 CONTRACT TERMINATIO! The provisions of law contained in Chapter 573 A of the Code of Iowa Providing for termination of contracts as a result of action of any federal or state authority or any court because of a national emer- gency, shall apply to and be a part of this contract. SC -18 CODES AND STANDARDS Work shall be in accordance with codes and standards of following organizations: I. American Water Works Association (AWWA). 2. American National Standards Institute, Inc. (ANSI). 3. Occupational Safety and Health Act of 1970, as amended (OSHA). 4. "Manual of Accident Prevention in Construction" by The Associated General Contractors of American, Inc. 5. Iowa Employment Safety Commission safety requirements. II -SC -6 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /5y3 5. Iowa Employment Safety Commission safety requirements. 6. American Society of Testing and Materials (ASTM). 7. American Association of State Highway and Transportation Officials (AASHTO). B. Iowa Department of Transportation. Comply with all applicable laws, building and construction codes and requirements of governmental agencies under whose jurisdiction work is being performed; fees for permits and licenses shall be paid by Contractor. Unless specifically noted to contrary, conform with and test in accordance with applicable sections of latest revisions of codes and standards listed in specifications. Conflicts: 1. Between referenced codes and standards: code or standard establishing more stringent requirements shall be followed. 2. Between referenced codes and standards and specifications. and plans: one establishing more stringent requirements .shall be followed. SC -19 EMPLOY -ME':" PRACTICES The provisions of law contained in Chapter 601 A of the Code of Iowa and Chapter 13 of the Code of Ordinances of the City of Iowa City, Iowa relative to discriminatory practices shall ap- ply to and be a part of this contract. Neither the Contractor nor his subcontractors, shall employ any person whose physical or nental condition is such that his em- ployment will endanger the health and safety of himself or others employed an the project. The Contractor shall not commit any of the following emolaynent practices and agrees to include the following clauses in any subcontracts: To discharge from erployment or refuse to hire any individual because of his race, color, religion, national origin, dis- ability, sex, age, marital status, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of e,-ployment because of his race, religion, national origin, disability, sex, age, marital status, or sexual orientation. I( -SC -7 141CROFILMED BY JORM MIC R+LA13 CEDAR RAPIDS • DES MOINES 8 M I J `I r- I 5. Iowa Employment Safety Commission safety requirements. 6. American Society of Testing and Materials (ASTM). 7. American Association of State Highway and Transportation Officials (AASHTO). B. Iowa Department of Transportation. Comply with all applicable laws, building and construction codes and requirements of governmental agencies under whose jurisdiction work is being performed; fees for permits and licenses shall be paid by Contractor. Unless specifically noted to contrary, conform with and test in accordance with applicable sections of latest revisions of codes and standards listed in specifications. Conflicts: 1. Between referenced codes and standards: code or standard establishing more stringent requirements shall be followed. 2. Between referenced codes and standards and specifications. and plans: one establishing more stringent requirements .shall be followed. SC -19 EMPLOY -ME':" PRACTICES The provisions of law contained in Chapter 601 A of the Code of Iowa and Chapter 13 of the Code of Ordinances of the City of Iowa City, Iowa relative to discriminatory practices shall ap- ply to and be a part of this contract. Neither the Contractor nor his subcontractors, shall employ any person whose physical or nental condition is such that his em- ployment will endanger the health and safety of himself or others employed an the project. The Contractor shall not commit any of the following emolaynent practices and agrees to include the following clauses in any subcontracts: To discharge from erployment or refuse to hire any individual because of his race, color, religion, national origin, dis- ability, sex, age, marital status, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of e,-ployment because of his race, religion, national origin, disability, sex, age, marital status, or sexual orientation. I( -SC -7 141CROFILMED BY JORM MIC R+LA13 CEDAR RAPIDS • DES MOINES 8 The Contractor shall conduct his operations in conformance with recognized standards of go)d safety practices. In projects in- volving demoltion and/or excavation work, the safety rules estab- lished by the Iowa Employrent Safety Cormission shall be followed. SC -20 SURVEYS AND ST14.PIS The Owner, or an agent cf the Owner, shall furnish line and grade stakes as neec.ed for construction. This service shall be provided withir 24 hours after notification by the Contractor. The Engineer will provide horizontal and vertical control points as necessary as may be required to facilitate setting line and grade stakes. The Contractor shall carefully preserve all control points and in case of willful or careless destruction, he shall be. charged with the resulting extra expense and shall be respon- sible for any errors that may be caused by their loss or disturbance. SC -21 MATERIAL TEST AND CERTIFICATES Before a contract is awarded, the Contractor may be required to furnish a statement of the origin, composition, and manufacture of any or all materials proposed for use in the performance of the contract, together with sanoles of the material. These samples will be as representative and typical of the material to be obtained from that particular source. The City through its Inspector will have the right to take samples at any time for testing purposes. SC- 22 FIELD TESTS The engineer or inspectors shall have access to the operation at all times during construction for the purpose of taking material samples and making tests. SC -23 LIQUIDATED DA14AGES It is particularly specified that time is the essence of this contract and the Contractor will be strictly held to such a rate of progress that the work will be completed within the contract period. If the Contractor fails to complete the work within the time specified, he shall pay to the Owner the sum of.Two Hundred Dollars ($100.00) per calendar day from the specified completion date until the work is completed, to re- imburse for additional engineering, administrative and other costs. II -SC -1 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES /dy3 l� I� [ i ! r1 Ll [9n i L I J The Contractor shall conduct his operations in conformance with recognized standards of go)d safety practices. In projects in- volving demoltion and/or excavation work, the safety rules estab- lished by the Iowa Employrent Safety Cormission shall be followed. SC -20 SURVEYS AND ST14.PIS The Owner, or an agent cf the Owner, shall furnish line and grade stakes as neec.ed for construction. This service shall be provided withir 24 hours after notification by the Contractor. The Engineer will provide horizontal and vertical control points as necessary as may be required to facilitate setting line and grade stakes. The Contractor shall carefully preserve all control points and in case of willful or careless destruction, he shall be. charged with the resulting extra expense and shall be respon- sible for any errors that may be caused by their loss or disturbance. SC -21 MATERIAL TEST AND CERTIFICATES Before a contract is awarded, the Contractor may be required to furnish a statement of the origin, composition, and manufacture of any or all materials proposed for use in the performance of the contract, together with sanoles of the material. These samples will be as representative and typical of the material to be obtained from that particular source. The City through its Inspector will have the right to take samples at any time for testing purposes. SC- 22 FIELD TESTS The engineer or inspectors shall have access to the operation at all times during construction for the purpose of taking material samples and making tests. SC -23 LIQUIDATED DA14AGES It is particularly specified that time is the essence of this contract and the Contractor will be strictly held to such a rate of progress that the work will be completed within the contract period. If the Contractor fails to complete the work within the time specified, he shall pay to the Owner the sum of.Two Hundred Dollars ($100.00) per calendar day from the specified completion date until the work is completed, to re- imburse for additional engineering, administrative and other costs. II -SC -1 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES /dy3 The Contractor nay apply to the Owner for an extension of the completion date and if in the opinion of the engineer there were — sufficient causes for delay beyond the control of the Contractor, the engineer may recommend that the Owner grant the application. SC -24 FINAL INSPECTION AND ACCEPTANCE The Contractor shall notify the engineer when work is considered z _ to be complete and ready for final inspection. The engineer, after determining that the work is ready for final inspection and giving ten (10) days notice to the Contractor, will r make final inspection and tests he deems necessary to determine �. that provisions of the specifications are satisfied. " t The Owner will not accept work or make final payment to the Con- tractor until the engineer has certified that the work of the 3 Contractor is complete and in conformance with the specifications. , ii SC -25 PAYMENT Payment to the Contractor will be in accordance with the provisions n l� and conditions set out in the Advertisement for Bids. SC -25 GUARANTEES ri LJ The successful bidder shall be required to furnish a bond in the amount equal to one hundred percent (100X) of the contract price, said bond to be issued by a responsible corporate surety approved,. 0 by the City Council and shall guarantee the faithful performance of the contract and all terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor e ri and protect and save harmless the Owner and its officers, employees f U and agents from claims and damages of any kind caused by operations of the Contractor, and shall also guarantee the maintenance of the {j landscape plantings in good, healty growing condition for a period of one (1) year from, and after its completetion and acceptance by the Owner. it y SC -27 CONTRACT PERIOD The work on the project shall be commenced and completed as set r- forth in the Advertisement for Bids subject to any extension of L time which may be granted by the City Council. SC -28 CLARIFICATION OF GENERAL CONDITIONS ` Paragraph 2-04 of the General Conditions, Adequacy of Plans and Specifications, means that the responsibility for adequacy of the design and for sufficiency of the Plans and Specifications shall not be borne by the Contractor. The contract between the , Owner and the Engineer defines this responsibility. f r ` i II -SC -9 MICROFILMED BY JORM MICR�LAB CEOi1R RAPIDS 9 DES MOINES r\ �I Paragraph 2-06 of the General Conditions, Ownership of Plans and Specifications, means that all drawings and specifications and other data prepared by the Engineer shall not be reused by the Contractor or any other party, and are the property of the Engin- eer and the Owner. Paragraph 3-01 of the General Conditions, Engineer's Responsibility and Authority, means that the Engineer will observe the work on be- half of the Owner and does not relieve or release the Engineer of resoonsibility to the owner to perform in a competent and pro- fessional manner, the duties and obligations of the Engineer in accordance with the contract between the Owner and the Enoineer. Paragraph 3-03 of the General Conditions, Suspension of Work by Owner, means that if suspension of all or part of the work causes additional expense not due to the fault or negligence of the Con- tractor or the Engineer, the owner shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Paragraph 3-08 of the General Conditions, Contractor's Employees, means there shall be no discrimination against any employee or applicant for employment because of race, color, religion, national origin, disability, sex, age, marital status or sexual orientation. Paragraph 7-10 of the General Conditions, Payment for Work Suspended by the Owner, means the Contractor will be entitled to payment for work successfully completed. If work is sus- pended by the Owner due to workmanship or negligence by the Contractor then this paragraph does not apply. SC- 29 DETAILED SPECIFICATIONS This specification is incomplete without accompanying DETAILED SPECIFICATIONS. Modification of the STANDARD SPECIFICATIONS may be included in the DETAILED SPECIFICATIONS and/or the PLANS. Selection of specific materials and construction details may be specified in the DETAILED SPECIFICATIONS, FORM OF PROPOSAL or noted on the PLANS. II -SC -10 FIICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 151/3 0 ONLY PHO TO.NECHANICAL PROCESS REPRODUCTIONS OF THESE PAGES ARE AUTHORIZED 6Y IES-AGC-APVA JOINT COMMITTEE 1961 - Ht PRINTING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES DIVISION II GENERAL CONDITIONS SECTION 8 Prepared By l IES-AGC-APWA JOINT COMMITTEE FOR STANDARD IOWA PUBLIC WORKS SPECIFICATIONS SECTIONS I _ I SECTION 1 - DEFINITIONS — SECTION 2 - PLANS, SPECIFICATIONS AND RELATED DATA SECTION 3 - ENGINEER -OWNER -CONTRACTOR RELATIONS I SECTION 4 - SCOPE OF WORK SECTION 5 - MATERIALS AID WORKMANSHIP SECTION 6 - LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC 1 SECTION 7 - MEASUREMENT AND PAYMENT TABLE OF CONTENTS TITLE PAGE 1� SECTION 1 - DEFINITIONS 1-01 GENERAL GC -7 n 1-02 CONTRACT DOCUtENTS GC -7 1-03 OWNER GC -7 1 n 1-04 ENGINEER GC -7 .. 1-05 WORK OR PROJECT GC -7 1-06 SPECIFICATIONS GC -7 1-07 SPECIAL CONDITIONS GC -7 1-08 SUPPLEMENTAL SPECIFICATIONS GC -7 lI 1-09 PLANS , GC -7 = 1-10 BIDDER GC -7 11- GC -1 ONLY PHO TO.NECHANICAL PROCESS REPRODUCTIONS OF THESE PAGES ARE AUTHORIZED 6Y IES-AGC-APVA JOINT COMMITTEE 1961 - Ht PRINTING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES TABLE OF CONTENTS TITLE —" 1-11 PROPOSAL. 1-12 PROPOSAL GUARANTEE GC -10: 2-02 CONFLICT jI I, 1-13 CONTRACT ._i 1-14 CONTRACTOR i. 1-15 SUBCONTRACTOR CC -10 { " 2-04 ADEQUACY OF PLANS AND SPECIFICATIONS 1-16 PERFORMANCE BOND '. 2-05 PLANS AND SPECIFICATIONS AT JOB SITE 1-17 SURETY GC -I1. 1-18 WRITTEN NOTICE GC -11. 1-19 GOVERNMENTAL AGENCY n 1 1-20 ACT OF GOD GC -11 1-21 DAYS 1-22 WORKING DAYS 1-23 TIME OF COMPLETION DATA SECTION 2 - PLANS SPECIFICATIONS A40 RELATED !1 b PAGE CC -7 GC -7 GC -8 GC -8 GC -8 GC -8 GC -8 GC -8 GC -8 GC -8 GC -8 GC -9 GC -9 ' 2-01 INTENT OF PLANS AND SPECIFICATIONS GC -10 GC -10: 2-02 CONFLICT jI I, CC -10 'I 2-03 DISCREPANCIES IN PLAYS CC -10 { " 2-04 ADEQUACY OF PLANS AND SPECIFICATIONS GC -11 2-05 PLANS AND SPECIFICATIONS AT JOB SITE 2-06 OWNERSHIP OF PLANS AND SPECIFICATIONS GC -I1. GC -11. )'- 2-07 DIMENSIONS GC -11 2-08 MODELS i C . -- GNIr MGiO �ECNaM1tAl PAGC[SS AV AOoutiloxs or TWESE PAGES ARE Aui9O811Eo sr 1ES•AGPAPVA JOIx1 tGP111rrEE 1961 • 1, PaxnxG 103 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i E I � ^ . TABLE OF CONTENTS I TITLE PAGE SECTION 3 - ENGINEER -OWNER -CONTRACTOR RELATIONS � � I.I 3-01 ENGINEER'S RESPONSIBILITY AND AUTHORITY GC -12 � I I 3-02 SUSPENSION OF WORK BY ENGINEER GC -12 3 3-03 SUSPENSION OF WORK BY OWNER GC -13 3-04 SUSPENSION OF WORK BY CONTRACTOR GC -13 p 1� 3-05 ARBITRATION GC -14 I I D 3-06 EXAMINATION OF COMPLETED WORK GC -15 3-07 CONTRACTOR'S SUPERINTENDENCE GC -15 3-08 CONTRACTOR'S EMPLOYEES GC -16 - -3-09 INSPECTORS GC -16 3-10 LANDS BY OWNER GC -16 lJ 3-11 LANDS BY CONTRACTOR GC -16 3-12 PRIVATE PROPERTY 3-13 REMOVAL GC -16 Ij OF CONSTRUCTION EQUIPMENT, TOOLS AND j SUPPLIES GC -17 a3-14 • OWNER'S RIGHT TO CORRECT DEFICIENCIES GC -17 I 3-15 OWNER'S RIGHT TO TERMINATE CONTRACT AND CO.'9PLETE THE WORK cc -17 } 3-16 CONTRACTOR'S RIGHT TO TERMINATE CONTRACT GC -18 — 3-17. RIGHTS OF VARIOUS INTERESTS s GC -18 3-18 SEPARATE CONTRACTS r GC -18 ?i 3-19 SUBCONTRACTS r! GC -18 I 3-20 WORK DURING AN EMERGENCY 1I GC -19 II -GC -3 -! ONLY PNOTO•mICNANIT.AL PROCESS REPRODUCTIONS O1 THESE PAGES ARE AUTHORIZED EY IES•AGC•APWA JOINT 1957 Ise Pl INT14C COMMITTEE MICROFILMED BY JORM MI C R+L AB CEDAR RAPIDS • DES MOINES B I r� /1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I TABLE OF CONTENTS ' j ... i TITLE PAGE i ' j - 3-21 ORAL AGREEMTS GC -19 1 I' 3-22 CONSTRUCTION SCHEDU=- GC -19 , r -•+ 3-23 DELAYS A.9D'EXTENSION OF CONTRACT. TIME CC -19 f SECTION 4 - SCOPE OF WORK i ; IIr 4-01 ADDITIONAL INSTRUCTIONS GC -20 i i-1 4-02 INCREASE OR DECREASE OF WORK GC -20 1 1 4-03 EXTRA WORK GC -21 i lll...JJJ 4-04 CHANGED CONDITIONS GC -21 4-05 SALVAGE GC -21 > i �. 4-06 CLEANUP GC -21 SECTION 5 - MATERIALS AND WORICMASSHIP �)n '•! 5-01 QUALITY OF EQUIPMItT AND MATERIALS CC -22 5-02 MATERIALS FURNISHED BY THE OWNER GC -22 5-03 MATERIALS FURNISHED BY THE CONTRACTOR GC -22 I J1 5-04 STORAGE OF MATERIALSCC-22 - I _ 5-05 REJECTED WORK AND MATERIALS GC -22 j 5-06 MANUFACTURER'S DIRECTIONS GC -23 5-07 CUTTING AND PATCHING GC -23' 5-08 PATENTS CC -23 5-09 GUARANTEE GC -24 r 15-10 BOND GC -24 1 II -cc -4 ONLY PNOTO•NECNANIC:L PROCESS REPRODUCTIONS OF THESE RAGES INE AUTNORIE(O OY IES•ACC•APW JOINT CONNITT(G r 1961 - Ht HINTING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ull 0 1 Ll IABLEOF CONTENTS I NGC -S ONLY PMOTO•MECNANICAL PROCESS REPROOUCTIONS OF THESE PAGES ARE AUTNORIEED BY IES•ACC•APW JOINT COMMITTEE 1967 • Ise PRINTING 141CROFILM701AIEB, JORM MICEDAR RAPIDS a i,3 y3 TITLE PAGE SECTION 6 — LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC 6-01 • CONTRACTOR'S RESPONSIBILITY CC -25 6-02 USE OF PREMISES GC -25 6-03 CONFINE OPERATION WITHIN RIGHTS—OF—WAY AND EASEMENTS GC -25 6-04 SAFETY CC -25 6-05 FAILURE TO PAY FOR LABOR AND MATERIALS GC -26 6-06 MOVING OF PUBLIC AND PRIVATE UTILITIES GC -26 6-07 PROTECTION OF PUBLIC AND PRIVATE UTILITIES GC -26 6-08 DAMAGE TO EXISTING IMPROVEMENTS AND UTILITIES GC -27 _I 6.09 MAINTENANCE OF TRAFFIC GC -27 6-30 TRAFFIC CONTROL WITHIN AND ABUTTING THE PROJECT GC -20 6-11 USE OF EXPLOSIVES i CC -28 6-12 RAILROAD CROSSINGS CC -29 6-13 SANITARY PROVISIONS GC -29 6-14 USE AND OCCUPANCY PRIOR TO COMPLETION OF CONTRACT GC -29 6-15 PERSONAL LIABILITY OF PUBLIC OFF ICALSi CC -29 6-16 NO WAIVER OF LEGAL RIGHTS l' GC -29 SECTION 7 —; MEASUREMENT AND PAYMENT 7-01 MEASUREMENT GC -30 7-02 SCOPE OF PAYMENT CC -30 7-03 7-04 PAYMENT FOR EXTRA WORK PROGRESS PAYMENTS, RETAINED PERCENTAGE iI GC -30 I GC -31 3 7-05 ENGINEER`S ACTION ON A REQUEST FOR PAYMENT CC -32 I NGC -S ONLY PMOTO•MECNANICAL PROCESS REPROOUCTIONS OF THESE PAGES ARE AUTNORIEED BY IES•ACC•APW JOINT COMMITTEE 1967 • Ise PRINTING 141CROFILM701AIEB, JORM MICEDAR RAPIDS a i,3 y3 �1 TABLE OF CONTENTS TITLE PAGE i 7-06 ` OWNER'S ACTION ON AN APPROVED REQUEST FOR PAYMENT GC -32 r 7-07 INTEREST ON UNPAID REQUESTS FOR PA.Y`ENT GC -32 I 7-08 PAMM NT FOR UNCORRECTED WORK GC -33 r 7-09 PAY%MNT FOR REJECTED WORK AND MATERIALS )1j. CC -33 -i 7-10 PAYMENT FOP WORK SUSPENDED BY OWNER CC -33 j i J 7-11 PAYMENT FOR WORK BY THE OWNER CC -34 7-12 PAYMENT FOR WORK BY THE OWNER FOLLOWING HIS GC -34 -' TER414NATION OF THE CONTRACT �I 7-13 PAYMENT FOR WORK TERMINATED BY THE CONTRACTOR 1 �I 7-14 RELEASE OF LIENS 7-15- ACCEPTANCE AND FINAL PAYMENT 7-16 TERMINATION OF CONTRACTOR'S.RESPONSIBILITY 7-17 CORRECTION OF FAULTY WORK AFTER FINAL PAYMENT i PAGE GC -32 li i GC -32 CC -32 3 GC -33 : CC -33 3 CC -33 -i GC -33 CC -33 -1 CC -34 GC -34 GC -34 ; I CC -34 �I 1� �I I i. t j ONLY P400•+ECP+MICAL MUSS 4(0100VCTI0e5 0r Ip(S( VACS +p( 1761 • 111-j.TIVr. �biMO4ItEO S1 I(S•JCC•uv4 J01 Mi COMeITT[( - MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES SECTION 1 - DEFINITIONS _ 1-01 GENERAL: In the interpretation and construction of these Specifi- cations and the Contract, or in any documents or instruments dealing with the construction operations governed by these Specifications, the following - words, terms and abbreviations, or pronouns in. place of them shall each be construed as defined below. 1-02 CONTRACT DOCUMENTS: Those documents listed in the Form of Contract, i I _ including all additions, deletions and modifications incorporated therein I before the execution of the Contract. f j 1-03 OWNER: As defined in Special Conditions. Ii 1-04 ENGINEER: As defined in Special Conditions. _ 1-05 'WORK OR PROJECT: As defined in Special Conditions. — 1-06 SPECIFICATIONS: The directions and requirements of the detailed technical specifications as contained herein, as supplemented by such detailed specification requirements as may be provided, pertaining to the 1_. manner of performing the work or the quantities and quality of materials to be furnished'under the Contract. 1-07 SPECIAL CONDITIONS: The Special Conditions are contract require- ments peculiar to the project which are not otherwise thoroughly or satis- 1 r factorily detailed and set forth in the Specifications. _1 1-08 SUPPLEMENTAL SPECIFICATIONS: As defined in Special Conditions. it n 1-09 PLANS: The official drawings, plans ialcross sec- tions , tions and supplemental drawings, or reproductionsthereof, aprovedb gthe ._ Engineer, which show the location, character, dimensions and details of work to be performed. All such drawings, as listed elsewhere in the Can - tract Documents, are to be considered as a part of the Plans whether attached to the Specifications or separate therefrom. 1-10 BIDDER: An individual, firm, co -partnership or corporation, or com- bination thereof, submitting a Proposal for the work contemplated and 1 — acting directly or through a duly authorized representative. )` 1-11 PROPOSAL: The written offer or copy thereof of a Bidder*to perform — the work described by the Contract Documents when made out, and submitted on.. �S the prescribed Proposal Form properly signed and guaranteed. ' _ 1-12 PROPOSAL GUARANTEE: Bid security accompanying the Proposal submitted 7 by the. Bidder, as a guarantee that he will enter into Contract with the';, Owner for performance of the work and furnish required bond or bonds if the Contract is awarded to him, in accordance with Instructions to Bidders. i i� 11- GC -7 - - ONLY PHOTOMECHANICAL PROCESS REPRODUCTIONS Of THESE PAGES ARE AUTHORIEEO 1967 - ?it PRINTING 0Y IES dGC•ArvA 101NT CONNltiff MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES - 1-13 CONTRACT: The written agreement covering the performance of the work described in the Contract Documents including all supplemental agree- ments thereto and all general and special provisions pertaining to the work or materials therefor. i j 1-14 CONTRACTOR: The individual, firm, co -partnership or corporation, and his, chair, or its heirs, executors, administrators, successors and I' i assigns, or the lawful agent of any such individual, firm, partnership, convenantor or corporation, or his, their or its surety under the contract. bond, constituting one of the principals to the Contract and undertaking to perform the work herein specified. Where any pronoun is used as refer- ring to the word "Contractor" it shall mean the Contractor as defined above. 1 7 1-15 SUBCONTRACTOR: Any person, firm or corporation with a direct con-• tra.:t with the Contractor who acts for or in behalf of chi Contractor in i I^ executing any part of the Contract, but does not include one who merely furnishes material. 1-16 PERFORMANCE BOND: The approved form of security furnished by the 9 Contractor and his surety, as required in the Contract Documents. It shall be conditioned that such person or persons who enter into Contract with �w the Owner shall faithfully parform.all the provisions of the Contract and complete the work in accordance with the Plans Specifications, I and includ-' Ing making full payment for labor and materials used in the work. 1-17 SURETY: The person, firm or corporation who executes the Contrac- tor's Performance Band. Ii �^ i 1-18 WRITTM NOTICE: Written notice shall be considered as served when delivered in person or sent by registered u mail to the individual, firm or corporation or to the last business address of such known to him who 'I serves the notice. It shall be the'duty of each party to advise the other parties co the Contract as to any change in his business address until completion of the Contract. ' 1-19 GOVERN16 NTAL AGENCY: Any governmental unit having jurisdiction. - 1-20 ACT OF GOD means an earthquake, flood, cyclone or other cataclysmic -i phenomenon of nature. Rain, wind,.flood or any other natural phenomenon of normal intensity for the locality shall not be construed as an Act of-':, God. _ 1-21 DAYS: Unless otherwise designated, days as used in.the Specifications will be understood to mean calendar days. I I -GC -B.._.. . ... _.._.... ONLY PMOTO•nCCNANICA( PROMS AEPN000:TIONS Of TN(S[ PAOCS 41C 4UTNO117[D N 1[S-AGC•A►W JOINT COMITT(( 1967 • lit Pe INTIMG MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOIMES 'a 0 1-22 WORKING DAYS: Any day, excluding Saturday, Sunday or Legal Holidays, _. weather conditions or the results of weather conditions will allow the Contractor to pursue, for six hours between 8:00 AM and 4:30 P4, any major item of work. 1-23 TIME OF COMPLETION: Time of completion of the work may be deter- mined in either of the following ways, as set out elsewhere in the Contract Documents: 1 �j Date set out in Contract Documents for completion of the work; or Number of working or calendar days quoted by Contractor or set out' in Contract Documents, after Notice to Proceed. 1- See also Paragraph 3-23.' .I, I� n _ _ LJ In L I 91 i :J " I I-GC_9. I ONLY PHOTO -MECHANICAL PROCESS REPAOOUCTIONS OF THESE PACES ARE AUTHORIZEO IY IES-A&C-APYA JOINT CONNI TTEE I �; 19L7 1St PRINTING i i — 15"13 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES kil SECTION 2 - PLANS. SPECIFICATIONS AND RELATED DATA — 2-01 INTENT OF PLANS AND SPECIFICATIONS: The intent of the Plans and 'Specifications is that the Contractor furnish all labor and materials, equipment and transportation necessary for the proper execution of the I work unless specifically noted otherwise. The Contractor shall do all the work shown on the Plans and described in the Specifications and all incidental work considered necessary to complete the project in an accept- able manner, and to fully complete the work or improvement, ready for use, occupancy and operation by the Owner. It is fu$ther the intention of the Plans and Specifications to set forth• requirements of performance, type of equipment and structures, and start - dards of materials and construction, to require nes, material and equip- ment unless otherwise .indicated, and to require complete performance of the work without specific reference to any minor component part. It is ;� mot intended, however, that materials or work not covered by or properly inferable from any heading, branch, class or trade of the Specifications shall be supplied unless distinctly so noted. Materials or work described in words, which so applied have a well-known technical or trade meaning, shall be held to refer to such recogni2ad standards. J 2-02 CONFLICT: If there be conflicting variance between the-. Plans and the Speciflcardons, or ocher Contract Documents, the provisions of the Contract Documents in the order listed in the Form of Contract shall control. 2-03 DISCREPANCIES IN PLANS: Any discrepancies found between the Plans I and Specifications and site conditions, or any errors, omissions or ambi- i guicies in the Plans or Specifications shall be immediately reported to the Engineer. uQuestions as to meaning of Plans and Specifications shall be interpreted by the Engineer, whose decision shall be final and binding on all parties concerned. See also Paragraph 3-01. The Engineer will provide the Con- tractor with such information as may be required to show revised or addi- tional details of construction. The Contractor will not be allowed to take advantage of any errors or omissions in the Plans and Specifications. -- The Engineer will provide full information when errors or omissions are t discovered. Any work done by the Contractor, after his discovery of such — discrepancies, errors or emissions and prior to a decisior:by the Engineer, shall be done at the Contractor's risk. ; 2-04 ADEQUACY OF PLANS AND SPECIFICATIONS: Responsibility for adequacy, of the design and for sufficiency of the Plans and Specifications shall j be borne by the Owner. The complete requirements of the work to be. per- formed under the Contract shall be set forth in Plans and Specifications — Co be supplied by the Owner through the Engineer or by the Engineer as representative of the Owner. 1 i — ONLY PNOTO•NECNAMICAL PROCESS W4000CTIONS OF TNESE PACES ARE AUINOMIEEO BY IES-ACC•APW JOIMT COMITTEE — 196)• Iic PMIMTINO 1 /,s'y3 MICROFILMED RY JORM MICRLAB CEDAR Rl1PI05 DES NOIIIES DNLY PHOTO•MECHAMICAL PROCESS AIPROOUCTIDNS OF TPCSE PAGES ARE AUTHORIZED BY I($•ACC-APVA JOINT COMMITTCE 'I 1961 • Ht PAINTING �Sy3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i _ 1 2-05 PLANS AND SPECIFICATIONS AT SOB SITE: One complete set of all Plans and Specifications shall be maintained by the Contractor at the job site and shall be available to the Engineer I at all times. ' 2-06 OWNERSHIP OF PLANS AND SPECIFICATIONS: All original or duplicated drawings and Specifications and other data prepared by the Engineer shall J remain the property of the Engineer, and they shall I work. not be re -used on other j 2-07 DIMENSIONS: Figured dimensions on the Plans will be used in j prefer- ence to scaling the drawings. Where the work of the Contractor is affected by finish dimensions J or manufacturer's equipment, these shall be determined by the Contractor at the site, and he shall assume the responsibility therefor. — 2-08 MODELS: All models prepared for this work, in accordance with re- 1 quirements of Plans - or Specifications, shall become the property of the 1 Owner at the completion of the work. ; Ii )UI In DNLY PHOTO•MECHAMICAL PROCESS AIPROOUCTIDNS OF TPCSE PAGES ARE AUTHORIZED BY I($•ACC-APVA JOINT COMMITTCE 'I 1961 • Ht PAINTING �Sy3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i I SECTION 3 - ENGINEER-OWNER-CONTRACTOR RELATIONS 3-01 ENGINEER'S RESPONSIBILITY AND AUTHORITY: The Engineer shall observe the work on behalf of the Owner, and will provide general assistance during construction insofar as proper interpretation of the Contract requirements is affected. The Engineer shall not be responsible for the acts or omissions of the Con- tractor's superintendent or other employees. i r^ All materials used and all completed work by the Contractor shall be sub- ject at all times to the observation, test, and approval of the Engineer.' The Contractor shall furnish such 'samples of materials for examinacion and i tests as may be requested by the Engineer and shall furnish any information Im+ required concerning the nature or source of any materials or equipment �j which he proposes to use. The construction, fabrication, and manufacture of any equipment or materi- als specified herein may be inspected by the Engineer at the plant or factory and the Engineer shall have free access to make such inspection. u Any materials, equipment, or work which do not satisfactorily meet the Specifications may be condemned by the Engineer by giving a written notice IrIl to the Contractor. All condemned materials, equipment, or work shall be promptly taken out and replaced. r Any defective material, equipment, or work may be'rejected by the Engineer at any time prior to final acceptance by the Owner even though said defec- U, Live items may have been previously overlooked. )r-i The Engineer shall decide any and all questions which may arise as to the Lf quality and acceptability of materials furnished, work performed, inter- pretation of Plans and Specifications and all questions as to the acceptable n fulfillment of the Contract an the part of the Contractor. See also Para- graph 2-03. All decisions of the Engineer shall be final except in cases where time and/or financial considerations are involved, which decisions shall be subject to arbitration. See Paragraph 3-05 for arbitration pro- visions. J 3-02 SUSPE`iSION OF WORK BY ENGINEER: When, in judgment of the Engineer, rj unfavorable weather or any other condition makes it impractical to secure first-class results, or should the Contractor fail to carry out the pro- visions of the Contract or supply materials meeting the requirements of the Specifications, the Engineer may issue to the Contractor a written i order to suspend work on all or any part of the Contract work. When con dations are again favorable for prosecution of the work, the Engineer will issue to the Contractor a written order to resume the suspended work. Orders to suspend work will not be written for intermittent shutdowns due to 1! I I -GC-12 -- -- k 3 ONLY PNOTO•N[CNANICAL PAOC[S$ I[t10DUCTIONS Of TN[St CIOCS MC AUTNOI111[D IY IIS•AOC•A/W JOINT COMITTtt 1967 Itt VNINTINO MICROFILMED BY JOSRM MICR( LAB 11111 RAPIDS * DES MOINES weather condfctons unless the suspension of work is to be for an extended perThe Contractor any idamage od of toreunreasonable deterioration kofeevery precaution to prevent the work during the time it is closed down. Suspension of the work by the Engineer shall not furnish any grounds for claims by the Contractor for damages or extra compensation, but the period of such suspensions shall be allowed in determining the revised date for completion as hereinafter provided. The Contractor shall not suspend work written under the Contract, except as permitted in Paragraph 3-04, without the order pragrah. The Contractor will fbehrequired etoawork aaesufficientrnumberd in the pecedingofahourspper day in order to complete the project within the work days specified. The ques- tion as to the necessity of discontinuing any portion of the work by reason Of unfavorable weather conditions shall be determined by the Engineer. See also Paragraph 3-09 for suspension of work by Inspectors. 3-03 SUSPENSION OF WORK BY OWNER: The Owner may at any time suspend the work, or any part thereof, by giving ten days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten days after the date fixed in the written notice from the Owner to Contractor to do so. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid, and if the Owner does not give notice in writing to the Contrac- tor to resume work at a date within a year of the date 'fixed in the written t so suspended, and �hehwill en hbeCentitled rtoathe besLimatesandon thatanpo drtion of the work payments fr all work done on the portions so abandoned, if any. Sec also Paragraph 7-10. If suspension of all or part of the work causes additional expense not due to the fault or negligence of the Contractor, the Owner shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating rec- ords, shall be filed with the Engineer within ten days after the date of order to resume work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Con- tractor, or for any other delay provided for in the Contract Documents.. 3-04 SUSPENSION OF WORK BY CONTRA upon ten (10) days' written notice toO he The Contractor may suspend work + Owner and the Engineer, for any of the following reasons 3 If an order of any court or other public authority caused the work to be stopped or suspended for a period of ninety (90) days through no act or fault of the Contractor or his employees. I I. CC -13 1967 PHOSD•NANICAL PROCESS PRI 1967 - IRt PRINTING REPRODUCTIONS or SNESE PAGES ARE AUTHORIZED !T IES-AGC•APWA JOINT COMMITTEE FIICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 4ril.3 If the Engineer should fail to act upon any Request for Payment, in the manner set forth in Paragraph 7-05, within ten (10) days after it is presented in accordance with the General Conditions. If the Owner should fail to act upon any Request for Payment, in the manner set forth in Paragraph 7-06, within thirty-one (31) days after its approval by the Engineer. t - If the Owner should fail to pay the Contractor any sum within thirty- one (31) days after its award by arbitrators. 3-05 ARBITRATION: Should there be any question of the decision of the Engineer, which is subject to arbitration, it shall be promptly submitted to arbitration upon demand by either party to the Contract. See Paragraph 3-01 for Engineer's decisions subject to arbitration. The Contractor shall. 1 not delay the work because arbitration proceedings are pending unless he I, shall have written permission from the Engineer so to do and such delay shall not extend beyond the time when the arbitrators shall have oppor- tunity to determine whether the work shall continue or be suspended pend- ing decision by the arbitrators of such a dispute. Any demand for arbitra- tion shall be in writing and shall be delivered to the Engineer and any adverse party either by personal delivery or by registered mail addressed ri to the last known address of each within ten (10) days of receipt of the �j Engineer's decision, and in no event after final payment has been made and accepted, subject, however, to any express stipulation to the contrary in the Contract Documents. Should the Engineer fail wichiu a reasonable period to make a decision, a demand for arbitration may then be made as if the Engineer's decision had been rendered against the party demanding arbitration. r , i No one shall be qualified to act as an arbitrator who har.; directly or indirectly, any financial interest in the Contract or who has any business or family relationship with the Owner, the Contractor, or the Engineer. Each arbitrator selected shall be qualified by experience and knowledge of the work involved in the matter to be submitted to arbitration. Unless otherwise provided by controlling statutes, the parties may agree upon one arbitrator; otherwise there shall be three; one named in writing by each party to this Contract to the other party and to the Engineer, and the third chosen by these two arbitrators; or if they fail to select a third within fifteen days, then he shall be chosen by the presiding officer of the state or county bar association nearest to the location. of the work. Should the party demanding arbitration fall to name an arbitrator within ten days of his demand, his right to arbitration shall lapse. Should the other party fail to choose an arbitrator within the said ten days, then such presiding officer shall appoint such arbitrator. Should either party refuse or neglect to supply the arbitrators with any papers or information demanded in writing, the arbitrators are empowered by both parties to proceed ex parte. II -CC -14 ONLY PHOTO-MCCHANICAL PROCESS 4CPA000CTIONS OP THESE PACES ARE AUTHORIZED Cy IES•ACC•APW JOINT COIMITTEE 1167 - lit P4INTIN0 MICROFILMED BY JORM MSCR+LAB CEDAR RAPIDS • DES MOINES A'y3 F II -GC -15 ONLY PHOTO -MECHANICAL PROCESS REPRODUCTIONS OF THESE PACES ARE AUTHORIZED aY IES•ACC•APVA JOINT CONNITT[E 1967 - Itt PRINTING MICROFILMED BY JORM MICR+LA[a CEDAR RAPIDS - DES MOINES /0-7 If there be one arbitrator, his decision shall be binding; if three, the decision of any two shall be binding. Such decision shall be a condition precedent to any right of legal action, and wherever permitted by lav it may be filed in court to carry it into effect. The arbitrators, if they deem that the case demands it, are authorized to award to the party whose contention is sustained such sums as they shall 1 deem proper for the time, expense and trouble incident to the arbitration „ — and, if the arbitration was taken without reasonable cause, damages for delay. The arbitrators shall fix their own compensation, unless otherwise provided by agreement, and shall assess the costs of charges of the arb-'- ' _ tration upon either or both parties. -- The award of the arbitrators shall be in writing and it shall not be open to objection on account of the form of the proceeding or the award, unless otherwise provided by the controlling statutes. In the event of such statutes providing on any matter covered by this r article otherwise than as hereinbefore specified, the method of procedure throughout and the legal effect of the award shall be wholly in accordance with the said statutes, it being intended hereby to .lay down a principle of action to be followed, leaving its local application to be adapted to J the legal requirement of the jurisdiction having authority over the arbi- tration. The invalidity of any provision of this Paragraph 3-05 shall not invalidate the remaining this Paragraph. LJ provisions of 3-06 E.X(AMINATION OF COMPLETED WORK: If the Engineer requests it, the Contractor at any time before acceptance of the work shall remove or un- cover such portions of the finished work as may be directed. After exa- mination, the Contractor shall restore said portions of the work to the FI standard required by the Specifications. Should the work thus exposed or examined prove acceptable, the uncovering or removing, and the replacing of the covering or making good of the parts removed shall be paid for as Extra Work, in accordance with requirements of Paragraph 7-03; but should ! the work so exposed or examined prove unacceptable, the uncovering, :! removing and replacing shall be at the Contractor's expense. 1 I 3-07 CONTRACTOR'S SUPERINTENDENCE: A qualified superintendent, who is II acceptable to the Engineer, shall be maintained on the work and give effi- cient supervision to the work until its completion. The superintendent j _ shall have full authority to act in behalf of the Contractor, and all directions given to the superintendent shall be considered given to the _ _ Contractor. In general, the Engineer's instructions shall be confirmed j in writing and always upon written request from the Contractor. II -GC -15 ONLY PHOTO -MECHANICAL PROCESS REPRODUCTIONS OF THESE PACES ARE AUTHORIZED aY IES•ACC•APVA JOINT CONNITT[E 1967 - Itt PRINTING MICROFILMED BY JORM MICR+LA[a CEDAR RAPIDS - DES MOINES /0-7 3-08 CONTRACTOR'S L`IPLOYEES: Incompetent or incorrigible employees shall be dismissed from the project by the Contractor or his representa- tive when requested by the Engineer, and such persons shall not again be permitted to return to the project without the written consent of the Engineer. I No person whose age or physical condition 13 such as to make his employ- ment dangerous to his health or safe ty, or to others, shall be employed in the development ofhcheeproject,alth or safety of 'There shall be no discrimination against any employee or applicant for employment because of race, creed, or color. This provision shall be included is all subcontracts - r 3-09 INSPECTORS: Inspectors may be apprinted by the Engineer or Owner -' to see that the work is performed in accordance with the Plans and Speci- fications. 1 u Inspectors shall have authority to suspend all or a portion of the work which is not being properly performed and, subject to the final decision of the Engineer, to condemn and reject defective work and materials. J Inspectors shall have no authority to permit deviation from the Plans and Specifications and the Contractor shall be liable for any deviations made �. without a written order from the Engineer. If requested by the Contractor, the suspension order will be given in writing. Inspectors shall not act as foremen or perform other duties for the Contractor. n 3-10 LANDS BY OWNER: The Owner shall provide the lands, as specified, upon which the work under the Contract 1s to be performed including rights- of-way for construction and access. Any delay in furnishing these lands by the Owner shall be deemed proper cause for adjustment in the Contract J amount, and/or the time of completion. 3-11 LANDS BY CONTRACTOR: Any additional land and access thereto that may be required for temporary construction facilities or for storage of -" materials shall be provided by the Contractor with no liability to the Ower. The Contractor shall confine his apparatus and operation of his workmen to those areas descidstorage b dinann the.Plans and Specifications and such additional areas which he may provide as approved by the Engineer. 3-12 PRIVATE PROPERTY: The Contractor shall not enter upon private. —' property for any purpose without obtaining permission, and he shall be responsible for the preservation of all property along and adjacent to r the street and/or right-of-way, and shall use every precaution necessary I!j `j to prevent damage or injury thereto. He shall use suitable precautions to prevent damage to pipes, to and ocher underground structures, GC -16 ONLY NLY 7 -Moro-NTIAL P-OCLSS aEPAOOUCTIONS Of iNCS( 196PRI - III -11NiI-Attt ME AUrKRIZEO By I(S-ACC-AP" JOINT reNNltttE ONC MICROFILM BY JORM MICR�LAB CEDAR 1A1101 • BES td01NE5 1 3 and shall protect carefully from disturbance or damage all monuments and property marks until an authorized agent has witnessed or otherwise refer- enced their location and shall not remove them until directed. 3-13 REMOVAL OF CONSTRUCTION EQUIPMENT, TOOLS AND SUPPLIES: At the termination of this Contract, before acceptance of the work by the Owner, the Contractor shall remove all of his equipment, tools and supplies ; �— from the property of the Owner. Should the Contractor fail to remove such equipment, tools, and supplies, the Owner shall have the right to remove them. See also Paragraph 7-11. 3-14 OWNER'S RIGHT TO CORRECT DEFICIENCIES: If the Contractor should neglect to prosecute the work properly or fail to perform any provision of this Contract, the Owner after ten days' written notice to the Con- tractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor. See also Paragraph 7-11 71 3-15 OWNER'S RIGHT TO TERMINATE CONTRACT AND COMPLETE THE WORK: If the 7 Lj Contractors should be adjudged a bankrupt; or if he should make.a general assignment for the benefit of his creditors; or if a receiver should be appointed on account of his insolvency; or if he should persistently or � I repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workmen or proper materials; or if he should fail to make prompt payment to ,the subcontrac- 7 tors or for materials or labor; or persistently disregard laws, ordinances, or the instructions of the Engineer; or otherwise be guilty of a substan- —1 cial violation of any provision of the Contract, then the Owner, upon the certificate of the Engineer thac sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after i L' giving the Contractor seven days' written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, — tools, and appliances thereon and finish the work by whatever method he _! may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price shall exceed the expense of finishing the work, including compensation for additional material', admin- istrative services, and engineering fees, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the Owner. The expense incurred by the Owner as herein provided, and the damage incurred through the Contractor's default, shall be certified by the Engineer. J See also Paragraph 7-12. J II -GC -17' Ji ONLY PMOTO•MECMANICAL PROCESS REPRODUCTIONS OF THESE PAGES ARE AUTHORIZED BY IES-AGC•APYA JOINT COMMITTEE 1967 • hR PRINTING MICROFILMED BY JORM MIC R+LA 13 CEDAR RAPIDS • DES MOINES 3-16 CONTRACTOR'S RIGHT TO TER?tINATE CONTRACT: The Contractor may terminate Contract upon can (10) days' written notice to the Owner and the Engineer, if an order of any court or other public authority caused the work to be stopped or suspended for a period of ninety (90) days through no act or fault of the Contractor or his employees. See also Paragraph 7-13. 3-17 RIGHTS OF VARIOUS INTERESTS: Wherever work being done by the owner's forces or by other contractors is contiguous to work covered by this Contract, the respective rights of the various interests involved shall be established 'by the Engineer, to secure the completion of the various portions of the work in general harmony. t3-18 ion with SEPARATE work of the ContraTS: The ctor. may Thelet Contractor shallcontracts cooperate ac ofttheirework. TheoContractorwith gshall reportgto theof aEngineerterials any andard to execution which he may detect which will not permit him to complete his work in a satisfactory manner. The Contractor shall not be responsible for defects which develop due to the work of others after the•work is completed. the Contractor shall report to the Engineer immediately any difference between completed work by others and the Plans. 3-19 SUBCONTRACTS: At the time specified by the Contract Documents or when requested by the -engineer, the Contractor shall submit in writing to the Owner for approval the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request of and with the approval of the owner. The Contractor is responsible to the owner for the acts and omissions of his Subcontractors, and of their direct and indirect employees, to the same extent as he is responsible for the acts and omissions of his employees. Th elContract nDocumentsany shall not be construed as creating any Subcontractor and the Owner. The Contractor agrees to bind every Subcontractor and every Subcontractor agrees to be bound by the terms of the Contract, the Contractaryt Documents, the Plans, the General Conditions of Contract, the Supp lemenGeneral Conditions, the Special Conditions and the Spin thiss s fSectionas Ppli- cable to his work, including the following pecificato unless specifically noted to the contrary in a subcontract approved in writing as adequate by the Owner or Engineer. The Subcontractor agrees to be bound to the Contractor by the terms of the Contract, the Contract Documents, the Plane, the General Conditions of Contract, the Supplementary General Conditions, the Special Conditions and the specifications and to assume toward the Contractor all the obli- &&tions and responsibilities that the Contractor, by those documents, assumes toward the Ower. The Contractor, agrees to be bound to the Subcon- tractor by all the obligations that the Owner assumes to the Contractor under the the remedies of said and redressctoathe,and by Contractorlfrom theprovisions thereof affording �er. II- GC -1s ONLT PNOTO•NECHAN I CAL PROCESS AEPRODUCTIONS Of THESE PAGES ARE AUENOAISEO eY IES•AGC•APW JOINT COMITTEE 1967 • I,c PRINTING MICROFILMED BY JORM MICRE�LAB CED.R R.PIDS DES MOINES /40113 ,C 1 , IJ L 3-16 CONTRACTOR'S RIGHT TO TER?tINATE CONTRACT: The Contractor may terminate Contract upon can (10) days' written notice to the Owner and the Engineer, if an order of any court or other public authority caused the work to be stopped or suspended for a period of ninety (90) days through no act or fault of the Contractor or his employees. See also Paragraph 7-13. 3-17 RIGHTS OF VARIOUS INTERESTS: Wherever work being done by the owner's forces or by other contractors is contiguous to work covered by this Contract, the respective rights of the various interests involved shall be established 'by the Engineer, to secure the completion of the various portions of the work in general harmony. t3-18 ion with SEPARATE work of the ContraTS: The ctor. may Thelet Contractor shallcontracts cooperate ac ofttheirework. TheoContractorwith gshall reportgto theof aEngineerterials any andard to execution which he may detect which will not permit him to complete his work in a satisfactory manner. The Contractor shall not be responsible for defects which develop due to the work of others after the•work is completed. the Contractor shall report to the Engineer immediately any difference between completed work by others and the Plans. 3-19 SUBCONTRACTS: At the time specified by the Contract Documents or when requested by the -engineer, the Contractor shall submit in writing to the Owner for approval the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request of and with the approval of the owner. The Contractor is responsible to the owner for the acts and omissions of his Subcontractors, and of their direct and indirect employees, to the same extent as he is responsible for the acts and omissions of his employees. Th elContract nDocumentsany shall not be construed as creating any Subcontractor and the Owner. The Contractor agrees to bind every Subcontractor and every Subcontractor agrees to be bound by the terms of the Contract, the Contractaryt Documents, the Plans, the General Conditions of Contract, the Supp lemenGeneral Conditions, the Special Conditions and the Spin thiss s fSectionas Ppli- cable to his work, including the following pecificato unless specifically noted to the contrary in a subcontract approved in writing as adequate by the Owner or Engineer. The Subcontractor agrees to be bound to the Contractor by the terms of the Contract, the Contract Documents, the Plane, the General Conditions of Contract, the Supplementary General Conditions, the Special Conditions and the specifications and to assume toward the Contractor all the obli- &&tions and responsibilities that the Contractor, by those documents, assumes toward the Ower. The Contractor, agrees to be bound to the Subcon- tractor by all the obligations that the Owner assumes to the Contractor under the the remedies of said and redressctoathe,and by Contractorlfrom theprovisions thereof affording �er. II- GC -1s ONLT PNOTO•NECHAN I CAL PROCESS AEPRODUCTIONS Of THESE PAGES ARE AUENOAISEO eY IES•AGC•APW JOINT COMITTEE 1967 • I,c PRINTING MICROFILMED BY JORM MICRE�LAB CED.R R.PIDS DES MOINES /40113 I I J l �I The Contractor shall not assign, sublet, or transfer the whole or any part of the work herein specified without the written consent of the Owner. Any such assignment, subletting, or transfer shall not in any manner relieve the Contractor from any of the responsibilities assumed herein. For convenience of reference and to facilitate the letting of Contracts and subcontracts, the Specifications are separated into titled sections. Such separations shall not, however, operate to make the Engineer an arbiter to establish limits to the contracts between Contractor and Sub- contractors. 3-20 WORK DURING AN EMERGENCY: The Contractor shall perform any work and shall furnish and install any materials and equiament necessary dur- ing an emergency endangering life or property. In all cases he shall notify the Engineer of the emergency as soon as practicable, but he shall not wait for instructions before proceeding to properly protect both life and property.* In cases where the Contractor cannot or does not meet the emergency, the Owner may take action as outlined above. See also Para- graph 4-03. 3-21 ORAL AGREMENTS: No oral order, objection, claim or notice by any party to the others shall affect or modify any of the terms or obligations contained in any of the Contract Documents, and none of the provisions of the Contract Documents shall be held to be waived or modified by rea- son eason of any act whatsoever, other than by a definitely agreed waiver or modification thereof in writing, signed by the parties to be bound, and no evidence shall be introduced in any proceeding of any other waiver or modification. 3-22 CONSTRUCTION SCHEDULE: After being awarded the Contract, and if requested by the Engineer, the Contractor shall immediately prepare and submit to the Engineer for approval a progress schedule which will insure the completion of the project within the time specified. Adequate equip- ment and forces shall be made available by the Contractor to start work immediately upon order of the Engineer and to carry out the schedule to completion of the Contract within the time specified. 3-23 DELAYS AND EXTENSION OF CONTRACT TIME: Delays caused by injunction or legal actions, Acts of God," or other causes beyond the control of the Contractor shall entitle the Contractor to an extension of time within which to complete the work. Application for .such extension of time shall be made to the Owner by the Contractor within ten days after the occurrence of such delay, and shall state reasons for the request for the extension of time. No extension of time shall be valid unless it is given in writing by the ; z Owner. 1 r i 3. II -GC -19 s ONLY PMOTO•MECNANICAL PROCESS REPRODUCTIONS OF THESE PAGES ARE AUTHORIZED AY IES•AGC•AP1JA JOINT COMMITTEE 1967 • IN PRIHTIAG MICROFILMED BY JORM MICROLAB CEDAR RAPIDS • DES MOVIES 1- SECTION 4 - SCOPE OF WORK 4-01 ADDITIONAL INSTRUCTIONS: If the instructions and Plans are not sufficiently clear to permit the Contractor to proceed with the work, the Engineer shall, either upon his own initiative or upon the request of the Contractor, furnish additional written instructions, together with addi- tional drawings as may be necessary. 'When such request is made by the Contractor, it must be in ample time to permit the preparation of the in- structions and drawings by the Engineer before the construction of the work covered by them is undertaken. Such additional instructions and draw- ings shall be consistent with the Contract Documents and shall have the' same force and effect as if contained in the Contract Documents. For the purpose of avoiding delays in the preparation of such additional -i instructions and drawings, the Engineer and the Contractor shall jointly prepare a schedule showing the time for the commencement of the work to be included in them and the time the Contractor shall furnish the necessary r shop drawings which may be necessary for their prepararion. 'rho Contractor I shall do no work without proper drawings or inztructions and shall, at his own expense, replace any work wrongly executed. 0 )n LJ f I L_ 4-02 INCREA.aF OR DECREASE OF WORK: The Owner reserves the right.to make such alterations in the Plans or in the quantities of work to the extent authorized by law and as may be considered necessary. Such altetoti.oas shall be in writing by the Engineer and shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof; provided, however, that the execution of a supplemental agreement, ac:ceprable to both parties of the Contract will be necessary before any alceration is made which involves (1) an increase or decrease of more than 20% of the total cost of the work, calculated from the original proposal quantities and the unit Contract prices, or the original lump sum, as ap..- plicable, or (2) an increase or decrease of more than 20% in the quantity of any one major Contract item. For condition (2) above, a major item Is defined as any item, unless other- wise indicated on the Plans or designated in the Special Conditions, the Contract price for which amounts to 10% or more of the total Contract price as determined by either the original lump sum bid or by the original quanti- ties and the unit Contract prices. When an alteration requires the execution of a supplemental agreement, the agreement shall be fully executed before any work on the alteration is started. Alterations involving an increase of more than 20% in the net of any one minor Contract item may be the basis for either party to the Contract to require a supplemental agreement. See Paragraph 7-03 for method of payment. II -GC -20 ONLY PHOTO -MECHANICAL PROCESS AEPAOCUCTIONS OF THESE PAGES ARE AUTHORIZED BY IES-AGC-APUA JOINT COMMITTEE 1967 - fit PRINTING MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES /Sy3 _ 4-03 EXTRA WORK: Any extra work made necessary by alteration of or addi- tions to the Plans or.by other reasons for which no price is provided in the Contract, shall be performed by the Contractor as directed by the Engi- neer and he shall be compensated therefor as provided under Paragraph 7-03. Extra work which by reason of its character or extent is covered by a sup- plemental agreement between the Owner and the Contractor, must have the L written consent of the surety on the bond„ but extra work and change orders not covered by a supplemental agreement will not require the consent of the surety. See also Paragraph 4-02. 4-04 CHANGED CONDITIONS: Should the Contractor encounter subsurface or j latent physical conditions at the site differing materially from those indicated in the Contract, or unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered ani generally recognized as inherent in work of the character provided for in tF.e Contract, which changed or unusual conditions will be considered by the .Contractor �j as the basis for a claim for extra compensation, the Contractor shall promptly and before any such conditions are disturbed, notify the Engineer of the alleged conditions in writing, with copies to the Owner. If the Owner is not given written notice prior to the conditions being disturbed, the Contractor will be deemed to have waived any claim or claims for extra compensation in any manner arising out of the changed or unusual conditions. The Owner shall instruct the Engineer to investigate and issue a decision on claim within a reasonable time. Engineer's decision shall cover change, if any, in either or both time or money. If the Owner shall determine the conditions to be such as to justify a _. claim for additional compensation, he shall provide for additional payment Jfor the particular phase of work in question by a negotiated agreement with the Contractor upon new unit Contract prices, by cost plus an agreed percentage., or by any other equitable arrangement mutually agreed upon by the Owner and the Contractor and consented to in writing by the surety to the bond. In any event, the Contractor shall not be relieved, unless per- mitted to do so by the Owner, from his obligation of resuming construction _ operations pending decision as to the validity of a claim, or pending the execution of a negotiated agreement to cover additional costs if a claim - shall be recognized under the provisions of this Section of the specifications. 4-05 SALVAGE: Unless otherwise indicated on the Plans or in the Special Conditions, all castings, pipe and any other material taken from the work shall be the property of the Contractor. y4-06 CLEANUP: The Contractor shall at his own expense clean up and re- move all refuse and unused materials of any kind resulting from the work. Upon failure to do so within seventy-two (72) hours after request by the Engineer, the work may be done by the Owner and the cost thereof be charged _ to the Contractor and deducted from his final estimate. See also Paragraph 7-11. i II -CC -21 ONLY GMOTO"ECNANICAL PaOCESS 41PAODUCTIONS OF THESE PaCES ABE WTHOP11E0 BY IES -ACL -MA jOalr COMMIME 1961 • Iat P91hTIN4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES F4 0 k tl I� s SECTION 5 - YATERIALS AND WOMC7fANSHIP 5-01 QUALITY OF EQUIPMENT AND MATERIALS: In order to establish standards of quality, the -Engineer has, in the detailed Specifications, referred to certain products by name and catalog number. This procedure is not to be construed as eliminating from competition other products of equal or better quality by other manufacturers where fully suitable in design. The Contractor shall furnish a complete list cf proposed desired substitu- tions, together with such engineering and catalog data as the Engineer may require. List and information must be submitted prior to submittal of first progress payment estimate. The Contractor shall abide by the Engineer's judgement when proposed sub- stitute materials or items of equipment are fudged to be unacceptable and shall furnish the specified material or item of equipment in such case. All proposals for substitutions shall be submitted in writing by the Con- tractor and not by individual trades or material suppliers. The Engineer will approve or disapprove proposed substitutions in writing within a rea- sonable time. No substitute materials shall he used unless approved in writing.. 5-02 MATERIALS FURNISHED BY THE OWNER: Materials specifically indicated will be furnished by the Owner. The fact that the Owner is to furnish material is conclusive evidence of its acceptability for the purpose in- tended, and the Contractor may continue to use is uricil otherwise directed. If the Contractor discovers any defect in material furnished by the Owner, he shall notify the Engineer. Materials furnished,by the Owner, which are not of local occurrence, will be provided at locations listed on Plans or in Specifications. The Contractor shall be responsible for material loss or damage, including that caused by third parties, after his receipt of material. 5-03 MATERIALS FURNISHED BY THE CONTRACTOR: All materials used in the work shall meet the requirements of the respective Plans and Specifications. All materials not otherwise specifically indicated shall be furnished by the Contractor. 5-04 STORAGE OF MATERIALS: Materials shall be so stored as to insure the preservation of their quality and fitness for the work. When con- sidered necessary, they shall be placed on wooden platforms or other hard, clean surfaces, and not on the ground, and/or they shall be placed under cover. Stored materials shall be located so as to facilitate prompt inspection. Private property shall not be used for storage purposes with- out the written permission of the owner or lessee. 5-05 REJECTED WORK AND MATERIALS: All materials which do not conform to the requirements of the Contract Documents, are not equal co samples approved by the Engineer, or are in any way unsatisfactory or unsuited to the purpose for which they are intended, shall be rejected. II -GC -22 ONLY +-OTO•-(CHANICAL PROCESS A(FAOOUCTIONS OF iN(S( -AGES AAE AUINOAIE(O (Y 1(S•AGC-A0NA JOINT COMMIT(( 1961 • IMA FAINTING 1•IICROFILIFIED BY JORM MICR�LAB CEDAR RAPIDS • DES MOIIIES 130Y3 A i V I� SECTION 5 - YATERIALS AND WOMC7fANSHIP 5-01 QUALITY OF EQUIPMENT AND MATERIALS: In order to establish standards of quality, the -Engineer has, in the detailed Specifications, referred to certain products by name and catalog number. This procedure is not to be construed as eliminating from competition other products of equal or better quality by other manufacturers where fully suitable in design. The Contractor shall furnish a complete list cf proposed desired substitu- tions, together with such engineering and catalog data as the Engineer may require. List and information must be submitted prior to submittal of first progress payment estimate. The Contractor shall abide by the Engineer's judgement when proposed sub- stitute materials or items of equipment are fudged to be unacceptable and shall furnish the specified material or item of equipment in such case. All proposals for substitutions shall be submitted in writing by the Con- tractor and not by individual trades or material suppliers. The Engineer will approve or disapprove proposed substitutions in writing within a rea- sonable time. No substitute materials shall he used unless approved in writing.. 5-02 MATERIALS FURNISHED BY THE OWNER: Materials specifically indicated will be furnished by the Owner. The fact that the Owner is to furnish material is conclusive evidence of its acceptability for the purpose in- tended, and the Contractor may continue to use is uricil otherwise directed. If the Contractor discovers any defect in material furnished by the Owner, he shall notify the Engineer. Materials furnished,by the Owner, which are not of local occurrence, will be provided at locations listed on Plans or in Specifications. The Contractor shall be responsible for material loss or damage, including that caused by third parties, after his receipt of material. 5-03 MATERIALS FURNISHED BY THE CONTRACTOR: All materials used in the work shall meet the requirements of the respective Plans and Specifications. All materials not otherwise specifically indicated shall be furnished by the Contractor. 5-04 STORAGE OF MATERIALS: Materials shall be so stored as to insure the preservation of their quality and fitness for the work. When con- sidered necessary, they shall be placed on wooden platforms or other hard, clean surfaces, and not on the ground, and/or they shall be placed under cover. Stored materials shall be located so as to facilitate prompt inspection. Private property shall not be used for storage purposes with- out the written permission of the owner or lessee. 5-05 REJECTED WORK AND MATERIALS: All materials which do not conform to the requirements of the Contract Documents, are not equal co samples approved by the Engineer, or are in any way unsatisfactory or unsuited to the purpose for which they are intended, shall be rejected. II -GC -22 ONLY +-OTO•-(CHANICAL PROCESS A(FAOOUCTIONS OF iN(S( -AGES AAE AUINOAIE(O (Y 1(S•AGC-A0NA JOINT COMMIT(( 1961 • IMA FAINTING 1•IICROFILIFIED BY JORM MICR�LAB CEDAR RAPIDS • DES MOIIIES 130Y3 A i V N Any defective work, whether the result of poor workmanship, use of defec- tive materials, damage through carelessness, or any other cause shall be removed and the work shall be re -executed by the Contractor. Defective work or material may be condemned by the Engineer any time before the final acceptance of the work. Notice of such condemnation shall be given in writing by the Engineer. Such condemned work or material shall be removed or disposed of to the satisfaction of the Engineer within ten i - (10) days after written notice is given by the Engineer. Should the Con- tractor fail to remove rejected work or materials within ten (10) days after written notice to do so, the Owner may remove them and score the materials. Failure or neglect on the part of the Engineer to condemn un- satisfactory material or reject inferior workmanship will in no way release j the Contractor, nor shall it be construed to mean the acceptance of such 1 work, nor shall the final acceptance bar the Owner from recovering damages in case fraud was practiced, or for defective work resulting from the Con- tractor's dishonesty. No compensation will be made for defective work or materials. Work done contraryto or regardless of the instructions of the Engineer, work done without lines, grade and/or cross section stakes and grades shown on the Plans or as given by the Engineer, or any deviation made from the Plans and Specifications without written authority will be con- sidered unauthorized and at the expense of the Contractor, and will not i = be measured or paid for by the Owner. Any and all work so done may be ordered removed and replaced immediately at the Contractor's expense. I See also Paragraph 7-09. 5-06 MANUFACTURER'S DIRECTIONS: Manufactured articles, material and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer unless herein specified i., to the contrary. _J 5-07 CUTTING AND PATCHING: The Contractor shall do all necessary cutting and patching of the work that may be required to properly receive the work — of the various trades or as required by the Plans and Specifications to complete the work. He shall restore all such cut or patched work as directed by the Engineer. Cutting of existing structures that will en- danger the work, adjacent property, workmen or the public shall not be done unless approved by the Engineer and under his direction. 5-08 PATENTS: All fees or royalties for patented inventions, equipment, or arrangements that may be used in any manner connected with the conscruc- �, 'r tion or erection of the work, or any part thereof, shall be included in ' the price mentioned in the Contract. II- CC -23' 04LY P40T0•'.ECNANICCL P40CESS PEPROOUCTIONS OF THESE PACES ARE AUTHORIZED EY IES•ACC-APWE JOINT COHNITTtt 1967 • ht P41hTIN0 MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES .11 0 I _ . The Contractor shall protect and hold harmless the Owner against any and all claims or litigation by reason of infringement of any patent rights on any materials, equipment, or construction furnished by the Contractor. 5-09 GUARANTEE: The Contractor shall guarantee all work and material against all defects for the period specified in the Form of Bond or Special Conditions. The Contractor shall repair or replace any such defective work ?i and/or material to conform to the provisions of this Contract and without expense to the owner, within ten (10) days after notification in writing by the Owner of such defective work or material. If the Contractor shall not have made said repairs or replacements or have made arrangements for the correction thereof within the period specified above, the owner shall do so and shall charge the cost of same to the Contractor. The Contractor' shall perform the work so as to cause the Owner a minimum of inconvenience and interruption of services. - See also Paragraph 7-17. " 5-10 BOND: Prior to the signing of the Contract, the Contractor shall furnish a good and sufficient performance bond on the form provided in the full amountofthe Contract. JBond shall guarantee faithful performance of the provisions of the Con- tract, including the guarantee of all work and material against all defects for the period specified in the Form of Bond, and the payment of all bills and obligations arising from said Contract. See also Paragraph 1-16. Ll 1 U _. i U• • } r ONLY PN010•�ECNAMICAL PtOCCSS AEPA000CTIONS OF THESE PAGES AAE AUTNOAIEEO EY ICS•ACC-APW JOINT COMMITTEE 1967 - IAt ?MINTING PM MICROFILMED DY JORM M1CR�LAB CEDAR RAPIDS DES MOINES 1 ; II -GC -25 ----------- ._ , ") ONLY PHOTO-MECMANICAL PAOCESS AEPAOOUCTIONS OP THESE PAGES ARE AUTMOAIEED By IES-ACC-APYA " j 1967 - III PAINTING •,� JOIN, COMMITTEE /50 111111110 1D DY DORM MICR�LAO CEDAR RAPIDS • DES MOINES SECTION 6 - LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC 6-01 CONTRACTOR'S RESPONSIBILITY: The Contractor assumes full responsi- bility for the safekeeping of all materials and equipment and for all un- finished work until final acceptance by the Owner, and if any of it be damaged or be destroyed from any cause, expense. he shall replace it at his own I._. The Contractor shall indemnify and save harmless the Owner against any liens filed for nonpayment of his bills in connection with the Contract work. The Contractor shall furnish the Owner satisfactory evidence that all persons who have done work or furnished materials, equipment, or ser- vice of any type under this Contract have been fully paid prior to the acceptance of the work by the Owner. See also Paragraph 7-14. — The Contractor shall indemnify and hold harmless the Owner, the Owner's employees, the Engineer, and the Engineer's employees from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, I arising out of, or incurred by rea- son of any claims, actions, or suits based upon or alleging bodily injury including death, or property damage rising out Contractors I of or resulting from the operations under this Contract, whether such by himself by or operations be any Subcontractor or by anyone directly or indirectly employed by either of them. The Contractor shall obtain insurance for this purpose, which shall insure the interests of the Owner and Engineer as the same may appear, and shall file with the Owner and Engineer certi- ficates of such insurance. 6-02 USE OF PREMISES: The Contractor shall confine his equipment, stor- age of materials and r! operation of work to the limits indicated by law, ordinances, permits or direction of the Engineer, and shall not unreason- ably encumber the premises with his materials. 6-03 CONFINE OPERATIONS WITHIN RIGHTS-OF-WAY AND EASE.M NTS: It shall be the Contractor's responsibility to confine his construction activities within the limits of easements, r property lines and limits of construction. Any damage to persons or property resulting from limits encroaching beyond these shall be the sole responsibility of the Contractor. )� 6-04 SAFETY: precautions shall be exercised at all times by the Con- tractor for the LJ protection of persons, employees and property. The safety provisions of applicable laws and local building and construction codes . shall be observed. The operations of the Contractor for the 1� protection of persons, and for guarding against hazards of machinery and ments of state law. equipment, shall meet the require- 1 ; II -GC -25 ----------- ._ , ") ONLY PHOTO-MECMANICAL PAOCESS AEPAOOUCTIONS OP THESE PAGES ARE AUTMOAIEED By IES-ACC-APYA " j 1967 - III PAINTING •,� JOIN, COMMITTEE /50 111111110 1D DY DORM MICR�LAO CEDAR RAPIDS • DES MOINES k s t The Contractor shall provide and maintain, at his own expense and on a 24- hour basis, all necessary safeguards such as watchmen, warning signs or signals, barricades and night lights at all unsafe places at or near the work. Special care shall be exercised to prevent vehicles, pedestrians, and livestock from falling into open trenches or being otherwise harmed as a result of the work. 1 _ The Contractor shall in all cases maintain safe passageways at all road crossings, crosswalks and street intersections, and shall do all other things necessary to prevent accident or loss of any kind. 6-05 FAILURE TO PAY FOR LABOR AND MATERIALS: If, at any time, the Can - tractor fails to pay the Subcontractor or the laborers employed upon the work, or fails to pay for the materials used therein, the Owner may with- hold from the money which may be due the Contractor under this agreement such amount or amounts as may be necessary for the payment of such Subcon- tractors, laborers, or materials, and may, acting as agent for the Contractor, apply the same to such payments and deduct the same from the final estimate r of the Contractor. 6-06 %IOVING OF PUBLIC AND PRIVATE UTILITIES: Prior to awarding the Con- tract, the owner will notify all affected utilities to move such of their installations as would be within the confines of the finished improvement. It shall be the responsibility of the Contractor to coordinate his work with that of the utilities in such manner as to cause the least possible G interference, and as may be further provided in the Special Conditions and Specifications. I L� I It is provided that no utility, private or public, shall be moved to accom- modate the Contractor's equipment or his method of operation when such utility does not conflict with the installation of the improvement under construction unless the costs of such removal shall be at the expense of the Contractor. 6-07 PROTECTION OF PUBLIC A,YD PRIVATE UTILITIES: The Contractor shall support and protect by timbers or ochet-wise, all pipes, conduits, poles, wires or other apparatus which may be in any way affected by the work. If, through the Contractor's operations, any of said pipes, conduits, poles, wires, or apparatus should be damaged, they shall be repaired by the authorities having control of same, and the expense of such repairs shall be charged to the Contractor. The Contracto- shall further be responsible for any damage done to any street or other public property, or to any private property by reason of breaking of any water pipe, sewer or gas pipe, electric conduit, or other utility by or through his negligence. II -CC -26 l; ONLY P40fO-PECHANICAL PROCESS E(P000VCTIONS Of THESE PAGES OPE AUTHORIZED ST IES•ACC-APW JOINT COMI"Et 1967 • ht POINT14G MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES isy3 u II- GC -27 ------- J� ONLY P40TO-MECHANICAL PROCESS REPROOUCTIONS Of THESE PACES AR( AUHORI(EO By IES-I6C-APuA JOINT COMITTEE 1967 . ISI PRINTING . /.Iry3 MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES 6-08 DAMAGE TO EXISTING IMPROVEMENTS AND UTILITIES: Underground utilities of record will be shown on the construction plans insofar as it is. possible to do so. These, however, are shown for convenience only and the Owner _ assumes no responsibility for improper locations or failure to show utility locations on the construction plans. The Contractor shall take adequate precautions to protect existing lawns, — trees and shrubs outside rights-of-way, sidewalk curbs 8 y, pavements, utili- ties, adjoining property, and structures, and to avoid damage thereto. He shall at his own expense completely repair any damage thereto caused by — his operations to the satisfaction of the Engineer, except as otherwise provided in other portions of these Specifications. 6-09 MAINTENANCE OF TRAFFIC: 6-09A Division of Responsibility: The Contractor shall be responsible for maintenance, control, and the safeguarding of traffic within and im- mediately abutting the project as further outlined herein, and as may Ell otherwise be provided in the Special Conditions. The Governmental Agency will be responsible for maintenance, control, and safeguarding of traffic on all detours which do not lie within the project limits, unless other- � wise required in the Special Conditions. 1 6-09B Street Closures or Partial Closures: Streets may be closed to through traffic but shall not be closed to traffic until such closure ?r has been approved by the Governmental Agency. Street closures shall be ti made in such a manner as to provide for maximum public safety and public convenience. They shall be opened to through traffic at such time as Y the work has been completed, or as the Governmental Agency may.direct. 6-09C Existine Traffic Siens and Facilities: The Governmental Agency will make all necessary adjustments to traffic signals and traffic signal I activators at no cost to the Contractor. Existing traffic and street name signs which will interfere with construction will be removed by the Govern- mental Agency as required by Contractor's construction schedule. Upon ii completion of the project, the Governmental Agency will reset all such Id signs. a? 6-09D Detours:. Detours outside the limits of the project shall be the �I sole responsibility of the Governmental Agency unless otherwise provided in the Special Conditions. Detours within the limits of the project (� such as side street crossings, temporary bridges over freshly placed con-' crete, utilization of one or more lanes of the construction area for J maintenance of traffic, and such related facilities for the maintenance of traffic shall be the responsibility of the Contractor, the costs for which shall be included in the appropriate unit price or lump sum, as Li applicable. u II- GC -27 ------- J� ONLY P40TO-MECHANICAL PROCESS REPROOUCTIONS Of THESE PACES AR( AUHORI(EO By IES-I6C-APuA JOINT COMITTEE 1967 . ISI PRINTING . /.Iry3 MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOIIIES 6-09E Local and Emergencv Traffic: Local traffic shall be provided access I— to private properties at all times, except during some urgent stages of construction when it is impracticable to carry on the construction and maintain traffic simultaneously, such as for the placing of asphalt con- _ crete pavement, placing and curing of portland cement concrece pavement, and deep sewer excavations which prohibit safe travel of vehicular traffic. ^ Emergency traffic such as police, fire, and disaster units shall be pro- vided reasonable access at all times. i ? 6-09F Protection of Pedestrian and Vehicular Traffic: The Contractor shall take every precaution to protect pedestrian and vehicular traffic. E YI 6-09G Restriction of Parking: Where parking is a hazard to through traffic or co the construction work, it shall be restricted either entirely or during the the when it creates a hazard. Signs for this purpose will be initially furnished and placed by the Governmental Agency. The Con- tractor shall be responsible for and shall maintain the signs if they are used on any street which is directly involved in the construction work. 1' )ll' If the parking signs are to be used beyond the confines of the work area, such as another street being used as a detour, the signs will be the res- ponsibility of the Governmental Agency. 6-09H Flagmen: The Contractor shall furnish at his own expense all flag- I I men who may be needed. - 6-10 TRAFFIC CONTROL WITHIN AND ABUTTING THE PROJECT: The Contractor shall place and raintain all signs, barricades and warning lights within the limits of the project on all streets, alleys and driveways entering the project so that approaching traffic will turn right or left on exist- ing undisturbed streets before reaching the warning signs and barriers immediately abutting the project. Signs which are required will be fur - r nished by the Governmental Agency. 1 Barricades shall be furnished by the Contractor. The barricades shall {{ ,� conform to requirements of the Governmental Agency. _t Unless otherwise provided in the Special Conditions, the Governmental , 1 Agency will assume responsibility for signs and traffic control devices beyond the limits hereinbefore described, 6-11 USE OF EXPLOSIVES: Blasting will not be permitted in any case with - r: out specific authority of the Owner, and then only under such restrictions j as may be required by the proper authorities.. 1 When the use of explosives is necessary for the prosecution of the work,. ' 'S the Contractor shall use the utmost care so as not to endanger life or t _ property, cause slides or disturb the materials outside the neat lines of the cross section. II -GC -28 ONLY P40TO-•ECNINICAL P¢[ESS 1EPR000CTIGNS Of THESE PAGES ARC AWH0RIM EY JLS-4C-PP" JOINT COMMITTEE 1967 - Ht PNINTING 403 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOIIIES y i I I` i Blasting shall be completed in the vicinity of new structures before con- struction on such structures is undertaken. all explosives shall be stored in a secure manner and place in compliance with local laws and ordinances and all such storage places shall be clearly marked "Dangerous - Explosives." No explosive shall be left in an unprotected manner along or adjacent to any existing highway or public place. 6-12 RAILROAD CROSSINGS: Wherever a project is being constructed beneath, at grade or above railroad tracks, the permits for the construction will have previously been secured by the Owner. It shall be the Contractor's responsibility, however, to contact the railroad company prior to construct- ing such crossings and to proceed with the construction as directed by the railroad company. The Contractor shall comply with all construction and additional insurance requirements of the railroad company. The Contractor shall hold the Owner harmless from any and all damages resulting from his operations in the construction at such crossings. 6-13 SANITARY PROVISIONS: The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of his em- ployees as may be necessary to comply with the requirements and regulations of the Governmental Agency having jurisdiction thereover. He shall permit no public nuisance. 6-14 USE AND OCCUPANCY PRIOR TO COMPLETION OF CONTRACT: The Owner shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding that the time for completing the entire work or such portions may not have expired; but such taking pos- session and use shall not be deemed an acceptance of any portion of the work not la which the cOwner tmay ihave•against then acordnace withContractorashallcnotnbe deemedthe Contrct Doumets. Anycto have been waived by such occupancy. If such prior use increases the cost of or delays the completion of uncom- pleted work or causes refinishing of completed work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine. 6-15 PERSONAL LIABILITY OF PUBLIC OFFICIALS: Neither the Engineer nor any of his assistants, nor any other officer of the Owner shall be per- sonally responsible for any liability arising under or growing out of the Contract. See also Paragraph 6-01. 6-16 NO WAIVER OF LEGAL RIGHTS: Should an error be discovered in or payment of unauthorized work be made by the final estimate or should dis- honesty on the part of the Contractor be discovered in the work, the Owner reserves the right, after the final payment has been made, to claim and recover by process of law such sums as may be sufficient to correct the error, to recover the overpaymentor to make good the defects in the work resulting from the Contractor's dishonesty. II- GC -29 ONLY PHOTO -MECHANICAL PROCESS RE'ROOUCTIONS OF THESE PAGES ARE AUTHORIZED AY IES•AOC•APW JOINT COrn ITTCE 1367 - ISt PRINTING MICROFILMED BY JORM MIC R�LAS CEDAR RAPIDS •DES IMO INES 1,3'7.5 SECTION 7 - ;EASUREMENT AND PAY:,NT 7-01 MEASUREMENT: The determination of pay quantities of work performed under the Contract will be made by the Engineer based upon the lines, grades, and cross sections given, or measurements made by him or his assistants. All items will be computed in the units in the Proposal. 7-02 SCOPE OF PAYMENT: The Contractor shall accept the compensation, as provided in the Contract, in full payment for furnishing all materials,. labor, tools and equipment necessary to the completed work and for per- forming all work contemplated and embraced under the Contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the final acceptance by the Owner, and for all risks of every description connected with the prosecution of the work; also for all expenses incurred in consequence of the suspension or discontinuance of the work as herein specified; and for complecing the work according to the Plans and Specifications. See also Paragraph 4-04. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or material. Payment will be made only for materials actually incorporated in the work. For payment of materials on site, see Paragraph 7-04. The unit Contract prices for the various bid items of the Contract shall be full compensation for all labor, materials, supplies, equipment tools and all things of whatsoever nature required for the complete incorporation of the item into the work the same as though the item were to read "In Place," unless the Plans and Special Conditions shall provide otherwise. 7-03 PAYIWT FOR EXTRA WORK: Adjustments, if any, in the amounts to be paid the Contractor by reason of any change, addition, or deduction, shall be determined by ane or more of the following methods: By an acceptable lump -sum proposal from the Contractor. BY unit Contracc prices contained in the Contract Proposal, or by unit prices mutually agreed upon by the Contractor and the Owner. Payroll cost of labor plus 15% for profit, overhead and small tools, plus the amount of social security tax imposed by law upon the Contractor, plus the cost of workmen's compensation Public liability insurance and employment tions: security contribu- I I - cc -30 J OHET F401`0 -ml CHANICAL PROCESS PCV ApOUCT IC NS 1967 • Iat PRINTING OF THESE PAGES ARE AUTHORIZED 1T 115•AGC-APWA JOINT COMITTEE /50'i3 MICROFILMED OY JORM MIC R�LAB CEO.R RAPI05 . DES MOINES I^ i ,r -1 8 SECTION 7 - ;EASUREMENT AND PAY:,NT 7-01 MEASUREMENT: The determination of pay quantities of work performed under the Contract will be made by the Engineer based upon the lines, grades, and cross sections given, or measurements made by him or his assistants. All items will be computed in the units in the Proposal. 7-02 SCOPE OF PAYMENT: The Contractor shall accept the compensation, as provided in the Contract, in full payment for furnishing all materials,. labor, tools and equipment necessary to the completed work and for per- forming all work contemplated and embraced under the Contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the final acceptance by the Owner, and for all risks of every description connected with the prosecution of the work; also for all expenses incurred in consequence of the suspension or discontinuance of the work as herein specified; and for complecing the work according to the Plans and Specifications. See also Paragraph 4-04. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or material. Payment will be made only for materials actually incorporated in the work. For payment of materials on site, see Paragraph 7-04. The unit Contract prices for the various bid items of the Contract shall be full compensation for all labor, materials, supplies, equipment tools and all things of whatsoever nature required for the complete incorporation of the item into the work the same as though the item were to read "In Place," unless the Plans and Special Conditions shall provide otherwise. 7-03 PAYIWT FOR EXTRA WORK: Adjustments, if any, in the amounts to be paid the Contractor by reason of any change, addition, or deduction, shall be determined by ane or more of the following methods: By an acceptable lump -sum proposal from the Contractor. BY unit Contracc prices contained in the Contract Proposal, or by unit prices mutually agreed upon by the Contractor and the Owner. Payroll cost of labor plus 15% for profit, overhead and small tools, plus the amount of social security tax imposed by law upon the Contractor, plus the cost of workmen's compensation Public liability insurance and employment tions: security contribu- I I - cc -30 J OHET F401`0 -ml CHANICAL PROCESS PCV ApOUCT IC NS 1967 • Iat PRINTING OF THESE PAGES ARE AUTHORIZED 1T 115•AGC-APWA JOINT COMITTEE /50'i3 MICROFILMED OY JORM MIC R�LAB CEO.R RAPI05 . DES MOINES I Actual cost of materials delivered to the work, including freight and hauling charges as shown by original receipted bills,.plus 15%. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Equipment rental rates for machinery, tools and equipment, except small hand tools, as determined from current publi- 1 cations of the Association of Equipment Dealers. It shall be the responsibility of the Contractor before proceeding with any change to satisfy himself chat the change has been properly authorized in behalf i _ of the Owner.* No charge for extra work or any otber change in the Contract will be allowed unless the extra work or change has been authorized in writing by the Owner, 77 9 and the compensation or method there - of is stated in such written authority. See also Paragraphs 4-02, 4-03 and 4-04. 7-04 PROGRESS PAYIENTS, RETAINED PERCENTAGE: Where the Contract Docu- ments authorize Il� monthly progress payments, the Contractor shall be entitled to monthly progress payments corresponding to the stage of the work. Pro- gress estimates will be r7 prepared by the Contractor not later than thirty (30) days after uif commencing work, and every thirty (30) days thereafter, so for the ,entitled, duration of the construction. These shall be based upon an approximate estimate of quantities of work completed, mul- tiplied by the unit prices established 'in the Contract, or shall be based upon estimated completed percentages of work listed in Contractor's approved price breakdown for lump sum coptracts or items. Cost of materials, properly to red, protected and insured at the site of work will be paid on monthl estimates only when so provided for in the Special Conditions, and then only for the specific materials listed there- in for partial + payment. In preparing the monthly estimates, advancement will be made therein U for ninety percent of the cost of such materials, as evidenced by invoices to the Contractor. A11 materials must conform to the requirements of the Specifications; however, advancement for materials will not constitute acceptance, and any faulty material will be condemned although advancement may have been made for same in the estimates. Deduc- tions at the same rates, and equal in amount to the advancements, will be made on the estimates as the material is used. Quantities used for progress estimates shall be considered only as approxi- mate and provisional, and shall be subject to recalculation, adjustment and correction by the Engineer in subsequent progress estimates and in final estimates. Inclusion of any quantities in progress estimates, or failure to disapprove the work at the time of progress estimate, shall not be construed as acceptance of the r corresponding work or materials. s — II -GC -31 ONLY PHOTO•MECHAN I CAL PROCESS REPRODUCTIONS DP THESE PACES ME AUTHORIZED 6Y IES•AGC•APVA JOINT COMNITTtE 1967 • IAS PRINTING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r Payment of the retained percentage shall be withheld for a period of thirty (30) days following the final acceptance by the Owner, and shall be paid the Contraccor at the expiracion of said thirty (30) days in event no claims, as provided by law, have been filed against such funds. In the event such claims are filed, the Contraccor shall be paid, after said funds are released from liens, such retained percentages, less an amount sufficient to pay any such claims, together with a sum sufficient to pay the cost of such action, and to cover attorney fees. 7-05 ENGINEER'S ACTION ON A REQUEST FOR PAYMXT: Within ten (10) days of submission of any Request for Payment by the Contractor, the Engineer shall: Approve the Request for Payment as submitted; or Approve such other amount as he shall decide is due the ContraC- tor, informing the Contractor in writing of his reasons for approving the amended amount; or Withhold the Request for Payment, informing the Contractor in writing of his reasons for withholding it. 7-06 OWNER'S ACTION ON AN APPROVED REQUEST FOR PAY:DSNT: Within thirty (30) days from the date of approval of a Request for Payment by the Engineer, the Owner shall: Pay the Request for Payment as approved; or Pay such ocher amount as he shall decide is due the Contractor, informing the Contractor and the Engineer in writing of his reasons for paying the amended amount; or Withhold payment informing the Contractor and the Engineer of his reasons for withholding payment. 7-07 INTEREST ON UNPAID REQUESTS FOR PAYPD:NT: Should the Owner fail to pay an approved Request for Payment within thirty (30) days from the date of approval by the Engineer, and should he fail to inform the Engineer and the Contractor in writing of his reasons for withholding payment, the Owner shall pay the Contractor interest on the amount of the Request for Payment at the rate of five percent (57,) per annum, from a date thirty (30) days after approval by the Engineer of the Request for Payment, until payment is made. 7-08 PAYMENT FOR UNCORRECTED WORK: Should the Engineer direct the Con- tractor not to'correct work that has been damaged or that was not performed in accordance with the Contract Documents, an equitable deduction.from the Contract amount shall be made to compensate the Owner for the uncorrected work. II -CC -32 ONET PMOTO-MECNAMCAL PAOC(SS A(PAOOUCTICNS OT TNES( PACES AAL AUTNOAICEO By IES•ACC•APVA JOINT COMMITT(E 1967 • I,; PAINTING MICROFILMED BY DORM MIC RI�LAB CEDAR RAPIDS DES MOINES 6 /03 0 i 7-09 PAY:ENT FOR REJECTED WORK AND MATERIALS. The removal of work and materials rejected under Paragraph 5-05 and the re-execution of acceptable work by the Contractor shall be at expense of the Contractor, and he shall I pay the cost of replacing the work of other contractors destroyed or dam- I aged by the removal of the rejected work or materials and the subsequent i replacement of acceptable work. ! Removal of rejected work or materials and storage of materials by the Owner in accordance with Paragraph 5-05 shall be paid by the Contractor within thirty (30) days after written notice to pay is given by the Owner. If the Contractor does not pay the expenses of such removal and after tea (10) days' written notice being given by the Owner of his intent to sell the materials, the Owner may sell the materials at auction or at private sale and shall pay to the Contractor the net proceeds therefrom after deducting I all the costs and expenses that should have been borne by the Contractor. 7-10 PAYMENT FOR WORK SUSPENDED BY THE OWNER: If the work or any part thereof shall be suspended by the Owner and abandoned by the Contractor as provided in Paragraph 3-03, the Contractor will then be entitled to payment l_f for all work performed on the portions so abandoned, plus 15% of the value of the uncompleted portion of the abandoned work to compensate for overhead, n plant expense, and anticipated profit,and which action shall terminate the IL.JI Contract. 7-11 PAYMENT FOR WORK BY THE OWNER: The cost of the work performed by the Owner in removing construction equipment, tools and supplies in accor- dance with Paragraph 3-13, and correcting deficiencies in accordance with Paragraph 3-14 and Paragraph 4-06,shall be paid by the Contractor. 0 i ri i I I i 7-12 PAYMENT FOR WORK BY THE OWNER FOLLOWING HIS TERMINATION OF THE CON- TRACT: Upon termination of the Contract by the Owner in accordance with Paragraph 3-15, no further payments shall be due the Contractor until the work is completed. If the unpaid balance of the Contract amount shall exceed the cost of completing the work including all overhead costs, the excess shall be paid to the Contractor. If the cost of completing the work shall exceed the unpaid balance, the Contractor shall pay the difference to the Owner. The cost incurred by the Owner, as herein provided, and the damage incurred through the Contractor's default, shall be certified by the Owner, and approved by the Engineer. 7-13 PAYMENT FOR WORK TERMINATED BY THE CONTRACTOR: Upon termination of the Contract by the Contractor in accordance with Paragraph 3-16, the Con- tractor shal4 recover payment from the Owner for the work performed, plus loss on plant and materials, plus established profit and damages, as approved by the Engineer. II -GC -33 ONLY PHOTOMECHANICAL PROCESS REPR000CTIONS OF THESE PAGES AAL AUIR04IEEO SY IES-AGC-APW JOINT COMMITTEE 1967 • Sit PRINTING I S03 MICROFILIIED BY JORM MICR+LAB CEDAR RAPIDS • DES MORIES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 7-1» RELEASE OF LIENS: The Concractor shall deliver to the Owner a com- plate release of all liens arising out of chis Contract before the retained percentage or before the final Request for Payment is paid. If any lien remains unsatisfied after all payments are made, the Contractor shall re- fund to the Omer such amounts as the Owner may have been compelled to pay in discharging such liens including all costs and a reasonable atcorney's fee. 7-13 ACCEPTANCE AND FINAL PAYMENT: When the Concractor shall have com- pleted the work in accordance with the terms of the Contract Documents, the Engineer shall certify his acceptance to the Owner and his approval of the Contractor's final Request for Payment, which shall be the Contract amount plus all ap:%roved additions less all approved deductions and less I previous payments made. The Contractor shall furnish evidence that he j has fully paid all debts for labor, materials, and equipment incurred in L connection with the work, following which the Owner shall accept the work and i release the Contractor except as cc the conditions of the Performance Bond, any legal rights of the Owner, required guarantees, and Correction of Faulty Work after Final Payment, and shall authorize payment of the Con- traccor's final Request for Payment. The Contractor must allow sufficient B111 time between the time of completion of the work and approval of the final Request for Payment for the Engineer to assemble and check the necessary data. 7-16 TERMINATION OF CONTRACTOR's RESPONSIBILITY: The Contract will be considered complete when all work has been finished, the final inspection made by the Engineer, and the in by project accepted writing the Owner, a! The Contractor's responsibility shall then cease, except as set forth in { his Performance Bond, as required by the Guarantee Period. 7-17 �i CORRECTION OF FAULTY WORK AFTER FINAL PAYMENT: The approval of the final Request for Payment by the Engineer and the making of the final pay- ment by the Owner to the Contractor shall not relieve the Contractor of responsibility for faulty materials or workmanship. The Owner shall promptly LJ give notice of faulty materials or workmanship and the Contractor shall promptly replace any such defects. The Engineer shall decide all questions arising under this Paragraph, and all such decisions shall be subject to �I arbitration. See also Paragraph 5-09. r i i r- 1 r, II -GC -34 ONLY PNOTO•NECNAMICAL PROCESS AEPROODCTIONS Or THIS( PACES ARE AUT40AIZED ET IES•ADC•APVA JOINT COMMITTEE X967 •.IRT PRINTING MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a 111CROFILMED BY JORM MICR�LAB CEDAR RAPIDS , DES PIOINES I DIVISION II SECTION C SPECIAL PROVISIONS SP -01 GENERAL i This special provisions shall apply to the Central Business District Streetscape Improvement Project Phase II -C, for Iowa City, Iowa.SP-OZ GENERAL CONDUCT OF PROJECT 1 The Contractor shall take all possible steps to avoid inconvenience property owners and the to general public during the conduct of this proj- ect. Such measures shall include dust control, efforts to minimize noise and to minimize inconvenience to pedestrians fic. Care and vehicular traf- will be taken to ensure maximum cooperation with the City and the property owners where possible concerning scheduling of the work. SP -03 WORKMANSHIP AND 1 MATERIALS The -Contractor shall be aware of the aesthetic considerations of the design of this improvement. A b high standard of workmanship and materials trees 9berOf f �sizenandcshalltbeswell-branchedtfor n will substantilaleinitials urban planting conditions. Trees of the same variety shall be well matched. Proper soil preparation and planting and satisfactory g are essential to lasting growing condtions for the plant materials. With construction completed i and all plant material in place, the project .... should have immediate attractive appearance and function. SP -04 COORDINATION r The Contractor shall be aware of the important coordination consider- ations of this project. A contract will have been awarded for construction of Phase II -8 of the CBD Streetscape Improvement Project, which.includes sub -surface utilities _ and street pavement on Clinton Street between Burlington and Washington, and sidewalk walls, furniture paving, retaining and shelters, street and pedestrian lighting on Clinton Street, Washington Street between Madison and Clinton and Capitol Street Between Burlington -and Washington. coordination Scheduling and of planting with this work will be essential. Close coordination is also important with the following: I. Water and Sewer Facilities -City of Iowa City Chuck Schmadeke, City Engineer Phone: 354-1800 2. Gas and Electric Facilities -Iowa-Illinois Gas and Electric 1630 Lower Muscatine Iowa City, Iowa Tom Woodruff j i Phone: 338-9781 i II -SP -1 111CROFILMED BY JORM MICR�LAB CEDAR RAPIDS , DES PIOINES I I rl L 3. Telephone Facilities 4. University of Iowa (north side of Washington St. and west side of Capitol St.) 5. Old Capitol Center (south of Washington St between Capitol and Clinton Sts.) 6. City Parking Ramp (north of Burlington St between Capitol and Clinton Sts.) SP -05 PROJECT CONSTRUCTION SCHEDULE -Northwest Bell Telephone Co. 302 S. Linn Iowa City, Iowa Tom Pl a th Phone: 351-6055 -Richard Gibson Director of Facilities Planning Phone: 353-5431 -Garry Bleckwenn Electrical Distribution Phone: 353-4103 -George Verplancken Construction Manager Phone: 337-3835 yCity of Iowa City Joe Fowler, Parking Superintendent Phone: 354-1800 The construction schedule is to be accomplished in such a manner as to com- plete all landscape planting and associated work on or before July 1, 1981. All construction under Phase II -B is to be completed on or before October 1, 1980. Due to the ongoing construction at Old Capitol Center, this project will be done in two phases (see Sheet 1.1 in the construction plans). The land- scape contractor will be allowed to install plantings in areas as shown in the fall season of 1980; however, no work shall be performed in areas adjacent to Old Capitol Center until the spring of 1981. Failure to com- plete the construction within the contract period shall result in enforce- ment of liquidated damages, subject to any extension of time granted by City Council. SP -06 SITE PREPARATION The project boundaries on Capitol and Washington Streets generally fall Li between the back of curb or recently installed street pavement and adjacent property lines; project boundaries on Clinton Street are gen r° erally between the back of curb of new street pavement (to be installed LI during Phase II -B construction) and adjacent property lines.. ( r� s` f i 1 r i All new street and sidewalk paving, retaining walls, site furniture (including tree grates) and shelters, street and pedestrian lighting will be installed by others under Phase [I -B construction. The Landscape Contractor will be required to excavate planting areas and tree pits to the proper depth and place planting soil as shown in the construction details. [I -SP -2 MICROFILMED BY JORM MICR�LAa CEDAR RAPIDS • DES MOINES The property owners and merchants of area businesses are aware of the proposed construction. However, the Contractor should make an effort to inform the owner/merchant of the sched 1 f k u e or wor to Be done in front of their building. The Contractor shall be held re- sponsible for repair or replacement for any damage occurring to public or private property during the course of construction. SP -07 GRADING/DRAINAGE Careful attention is required to all site preparation and finish surface grades in order to meet existing grades where required and to construct new grades for proper drainage and design. Proper surface drainage shall be maintained at all times during construction. n �J SP -08 PLUMBING Several hose bib connections are to be installed in the project area in Phase II -B construction, as shown on the plans. V.I _ r w c L r' �I II -SP -3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �n ,� � � ,.i___ _ ",�_ r, � - i — ,... i i — i J i �' _. ` �' S t 'pY��' «.�; tis y x�e�'.� � u�' t � r r , 'is yy '+�Yt�; M, �.. � al+ t .q I ,�, � M5iSFF n.*. v �` � � ��C,�F!•�� P}.,,t� V �,��r ;, y t .. I I � i - LJ � �t 2f`L � s r � ; fi � �. i ,l _. 7 f r s � .L 6� .'' if spy n... .�'. _..... � t7 �� , I� �J 1 +� r- i " n i ` `' � I 1 i.. -. q 1. �. _. ,� DIVISION III SECTION A SPECIFICATIONS FOR LANDSCAPE PLANTING A. DESCRIPTION 1. Reference Requirements of the Division 11 Construction Documents shall apply to all work under this Section. 2. Scope Provide all labor, materials and equipment required t . o complete all planting work including the following: a. Furnish and install trees and planting soils and related materials for trees in paved areas. b. Furnish and install trees, shrubs, groundcovers, planting soils and related materials for planted areas. c. Furnish and install sod, planting soil and related materials for grass areas. d. For the work of this Section, the Contractor shall coordin- ate his work with the work of all other trades affecting, or affected by his work, cooperating as necessary with ILI, other trades to assure the steady progress of all work under the contract. 3. Replacement Guarantee All plant material, except sod, is to be guaranteed for one year from date Of acceptance following acceptance by the Owner. Replacement Of Plants not in Prime condition must be made during the first planting period following notification to the Contractor by the City. Replacement will be made with no additional charge to the Cit. The Contractor will not be expected to replace plant myaterial that has been damaged by vandalism, but will be granted the opportunity to replace said material(s) at the original cost. 111-A-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES .I F� ri I After acceptance, the City will maintain the plant material in accordance with good practice as established by the City Forester. However, such City maintenance or lack thereof will not relieve the Contractor of performance under the replacement guarantee. The City will allow the Contractor to perform additional maintenance if the Contractor wishes to supplement City maintenance. Final determination of plant replacement will be by the Landscape Architect. 4. Protection a. The Contractor shall protect from damage all plant mater- ials required to be in place before general construction is completed. Any plant material suffering from damage due to lack of protection in the Landscape Architect's opinion shall be replaced without additional cost to the Owner with exception as described under "Basis of Pay- ment." b. Special protection of plants and planting soil from contam- ination by chemicals used to clean masonry or stone surfaces shall be provided by the Contractor. Planting soil found to be contaminated due to lack of protection in the Landscape Architect's opinion shall be replaced at no additional cost to the Owner. 5. resting a. Samples of any material proposed for use under this Section may be required for the Landscape Architect's review or test- ing. b'. All materials and their placement may be subject to quality control testing. The Contractor will bear cost of testing all materials which fail to conform to specifications. Test results and laboratory recommendations will be available to the Landscape Architect. c. Tests of material as delivered may be made from time to time. Materials in question may not be used, pending test results. Remove rejected materials and replace with new, whether in stockpiles or in place. i 6. Definitions a. Reference Specifications: Reference to the standards, speci- fications and tests of technical societies, organizations, and governmental bodies is made in the Contract Documents. A.S.T.M. American Society of Testing Materials. Standardized Plant Names, 1942 Edition, American Joint Committee on Horticultural Nomenclature. III -A-2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I i I, I I_ I B. MATERIALS I. Planting Soils a. Planting soil type must be U.S.D.A. Soil Conservation Service future classification for Sandy Loam that has been augmented Slightly for a specific purpose. Sandy loam is a soil containing a high percentage of sand. The individual sand grains can be readily seen and felt. Squeezed when dry, a sandy loam forms a cast that falls apart readily. If squeezed when moist, a cast can be formed that bears careful handling without breaking. Maximum Minimum Sand 20% Clay silt* 4..a 1K Canadian peat 20" Percentages given by weight. *Fayette Soils'found locally are a source of silt. 2. Commercial Fertilizer a. MagAmp, or approved equal continuous release fertilizer is to be incorporated into the planting soil mixture, in accordance with the manufacturers' recommendations. b. I4ith.written approval of the Landscape Architect, the . Contractor may use a complete commercial fertilizer with a different N -P -K analysis provided that the nu- trients content meets the specified rate for application and that the sources for the component parts meet the above requirements. 3. Mulch - .-- .. a. Plastic covering under the mulch shall be a 6 mil black Polyethelene material with holes punched every ± 2 inches to permit drainage. b. Mulch shall consist of four inches (411) of Pay -Gro or approved equal. Tree grates will be filled with pea gravel as per plan details. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1. u I , B. MATERIALS I. Planting Soils a. Planting soil type must be U.S.D.A. Soil Conservation Service future classification for Sandy Loam that has been augmented Slightly for a specific purpose. Sandy loam is a soil containing a high percentage of sand. The individual sand grains can be readily seen and felt. Squeezed when dry, a sandy loam forms a cast that falls apart readily. If squeezed when moist, a cast can be formed that bears careful handling without breaking. Maximum Minimum Sand 20% Clay silt* 4..a 1K Canadian peat 20" Percentages given by weight. *Fayette Soils'found locally are a source of silt. 2. Commercial Fertilizer a. MagAmp, or approved equal continuous release fertilizer is to be incorporated into the planting soil mixture, in accordance with the manufacturers' recommendations. b. I4ith.written approval of the Landscape Architect, the . Contractor may use a complete commercial fertilizer with a different N -P -K analysis provided that the nu- trients content meets the specified rate for application and that the sources for the component parts meet the above requirements. 3. Mulch - .-- .. a. Plastic covering under the mulch shall be a 6 mil black Polyethelene material with holes punched every ± 2 inches to permit drainage. b. Mulch shall consist of four inches (411) of Pay -Gro or approved equal. Tree grates will be filled with pea gravel as per plan details. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES r '� 4. Anti -Desiccant a. "Hilt-pruf", manufactured by Nursery Specialty Products, Inc., or approved equal, if recommended by City Horti- culturist. 5. Plants a. Nomenclature: Scientific and common names used for the plants are generally in conformity with "Standardized Plant Names". The names of varieties are generally in conformity with the names accepted in nursery trade. See drawings for Plant List and Methods of Planting. b. Unless specifically noted otherwise, all plants shall be of selected specimen quality, exceptionally heavy, so strained in its development and appearance as to be unquestionably and outstandingly superior in form, number of branches, compactness and symmetry. Trees shall be well -branched for urban planting conditions and trees of the same variety shall be well -matched. All plants shall have a normal habit of growth and shall be sound, healthy, vigorous plants with well developed root systems. Plants shall be free of disease, insect pests, eggs or larvae. All stock is to be grown locally or is to be chosen from areas within, or colder than, the local planting zone. Proof of source of supply may be requested. c. Plants shall not be pruned before delivery. Trees which have a damaged or crooked leader, or multiple leaders, unless specified, will be rejected. Trees with abrasion of the bark, sun -scalds, disfiguring knots, or fresh cuts of limbs over one and one-fourth inch (1:") which have not completely calloused, will be rejected. Plants shall be freshly dug. No heeled in plants or plants from cold storage will be accepted. d. Plant Name and Size: Plants shall be measured when branches are in their normal position. Caliper measurement shall be taken at a point on the trunk six inches(6") above natural ground line for trees up to four inches (4") in caliper and III -A-4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES isy3 J I I — r '� 4. Anti -Desiccant a. "Hilt-pruf", manufactured by Nursery Specialty Products, Inc., or approved equal, if recommended by City Horti- culturist. 5. Plants a. Nomenclature: Scientific and common names used for the plants are generally in conformity with "Standardized Plant Names". The names of varieties are generally in conformity with the names accepted in nursery trade. See drawings for Plant List and Methods of Planting. b. Unless specifically noted otherwise, all plants shall be of selected specimen quality, exceptionally heavy, so strained in its development and appearance as to be unquestionably and outstandingly superior in form, number of branches, compactness and symmetry. Trees shall be well -branched for urban planting conditions and trees of the same variety shall be well -matched. All plants shall have a normal habit of growth and shall be sound, healthy, vigorous plants with well developed root systems. Plants shall be free of disease, insect pests, eggs or larvae. All stock is to be grown locally or is to be chosen from areas within, or colder than, the local planting zone. Proof of source of supply may be requested. c. Plants shall not be pruned before delivery. Trees which have a damaged or crooked leader, or multiple leaders, unless specified, will be rejected. Trees with abrasion of the bark, sun -scalds, disfiguring knots, or fresh cuts of limbs over one and one-fourth inch (1:") which have not completely calloused, will be rejected. Plants shall be freshly dug. No heeled in plants or plants from cold storage will be accepted. d. Plant Name and Size: Plants shall be measured when branches are in their normal position. Caliper measurement shall be taken at a point on the trunk six inches(6") above natural ground line for trees up to four inches (4") in caliper and III -A-4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES isy3 I I — J r' J Q lu , 1 n I r '� 4. Anti -Desiccant a. "Hilt-pruf", manufactured by Nursery Specialty Products, Inc., or approved equal, if recommended by City Horti- culturist. 5. Plants a. Nomenclature: Scientific and common names used for the plants are generally in conformity with "Standardized Plant Names". The names of varieties are generally in conformity with the names accepted in nursery trade. See drawings for Plant List and Methods of Planting. b. Unless specifically noted otherwise, all plants shall be of selected specimen quality, exceptionally heavy, so strained in its development and appearance as to be unquestionably and outstandingly superior in form, number of branches, compactness and symmetry. Trees shall be well -branched for urban planting conditions and trees of the same variety shall be well -matched. All plants shall have a normal habit of growth and shall be sound, healthy, vigorous plants with well developed root systems. Plants shall be free of disease, insect pests, eggs or larvae. All stock is to be grown locally or is to be chosen from areas within, or colder than, the local planting zone. Proof of source of supply may be requested. c. Plants shall not be pruned before delivery. Trees which have a damaged or crooked leader, or multiple leaders, unless specified, will be rejected. Trees with abrasion of the bark, sun -scalds, disfiguring knots, or fresh cuts of limbs over one and one-fourth inch (1:") which have not completely calloused, will be rejected. Plants shall be freshly dug. No heeled in plants or plants from cold storage will be accepted. d. Plant Name and Size: Plants shall be measured when branches are in their normal position. Caliper measurement shall be taken at a point on the trunk six inches(6") above natural ground line for trees up to four inches (4") in caliper and III -A-4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES isy3 i F t y I i l j I i d at a point twelve inches (12") above the natural ground line for trees over four inches (4") in caliper. If a range of size is given, no plant shall be less than the minimum size and not less than 50% of the plants shall be as large as the upper half of the range specified. The measurements specified are the minimum size acceptable. e. Substitutions of plant materials will not be permitted. If proof is submitted that any plant specified is not obtain- able, a proposal will be considered for use of the nearest equivalent size or variety with a corresponding adjustment of the Contract. Such proof shall be substantiated and sub- mitted in writing. No substitutions will be accepted after the Contract is awarded. f. Plant Selection and Tagging (1) Plants shall be subject to inspection and approval by the Landscape Architect at their place of growth or prior to planting for conformity to specification requirements. (2) A written request for inspection of plant materials at their place of growth shall be submitted to the Landscape Architect within thirty (30) days of the Notice to Proceed. This written request shall state the place of growth and quantity of plants to be in- spected, and the Contractor shall have inspected and "tagged" all material for the Landscape Architect's inspection. The Landscape Architect reserves the right to refuse inspection at this time if, in his judgment, a sufficient quantity of plants are not available for inspection. (3) Representative samples of all trees and r:.ajor shrubs may be approved and tagged at their place of growth. For distant plant material, submit photographs for preinspection review. All material delivered to and used on the job shall be equal to the representative samples selected. Plants which, in the opinion of the Landscape Architect, fail to meet tie quality of the samples will be rejected and hauled off the job immediately. 6. Sod a. Sod shall be nursery grown on mineral soils and be at least two (2) years old. b. Sod shall be of certified Kentucky bluegrass species normally found to be hardy in the area. III -A-5 MICROFILMED BY JORM MIC R+L A B CEDAR RAPIDS . DES MOINES c. Provide Landscape Architect with Iowa State Certification of the grass used in the sod. d. Sod shall be well -knit and cut in standard widths and lengths. A six foot (61) lenoth should be able to be grasped in the upper ten percent (10%) and raised without breaking apart. e. Sod shall be one inch (1") to one and one-fourth inch (1).11) in thickness. C. CONSTRUCTION 1- Preparation a. Subgrade shall be scarified to a depth of four to six inches (4-6") and prepared as per Construction Details. b. Planting contractor shall inspect the subgrade provided for him and if he finds that subgrade has notbeen properly pre- pared, he shall immediately notify the Landscape Architect of such condition. C. Contractor shall smooth or loosen existing ground surfaces where required, so as to provide a good bond between the old and new soil. d. Subgrade must be approved by the Landscape Architect/Inspector before proceeding further. 2. Furnishing and Placing Planting Soil a. Planting soil shall be furnished from off site in the quantity needed for all planting areas, i.e. tree pits in paved areas, trees and planting in planter areas. b. Soil shall, be mixed at a central location in a manner satis- factory to the Landscape Architect. Do not mix at individual plant locations. c. Place planting soil upon the prepared subgrade to the limits required by planting details and sections. Provide sufficient quantity of planting soil for use as backfill after planting. 3. Planting Seasons - Recommended Dlantino Dates a. Spring planting - April 1 to June 15. b. Fall planting - September 15 to December 1. III -A-6 MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS - DES MOINES i I � I� .l L.i z n u J i r I •J c. Provide Landscape Architect with Iowa State Certification of the grass used in the sod. d. Sod shall be well -knit and cut in standard widths and lengths. A six foot (61) lenoth should be able to be grasped in the upper ten percent (10%) and raised without breaking apart. e. Sod shall be one inch (1") to one and one-fourth inch (1).11) in thickness. C. CONSTRUCTION 1- Preparation a. Subgrade shall be scarified to a depth of four to six inches (4-6") and prepared as per Construction Details. b. Planting contractor shall inspect the subgrade provided for him and if he finds that subgrade has notbeen properly pre- pared, he shall immediately notify the Landscape Architect of such condition. C. Contractor shall smooth or loosen existing ground surfaces where required, so as to provide a good bond between the old and new soil. d. Subgrade must be approved by the Landscape Architect/Inspector before proceeding further. 2. Furnishing and Placing Planting Soil a. Planting soil shall be furnished from off site in the quantity needed for all planting areas, i.e. tree pits in paved areas, trees and planting in planter areas. b. Soil shall, be mixed at a central location in a manner satis- factory to the Landscape Architect. Do not mix at individual plant locations. c. Place planting soil upon the prepared subgrade to the limits required by planting details and sections. Provide sufficient quantity of planting soil for use as backfill after planting. 3. Planting Seasons - Recommended Dlantino Dates a. Spring planting - April 1 to June 15. b. Fall planting - September 15 to December 1. III -A-6 MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS - DES MOINES 1 c. It should be understood that while the da'es above are re- commended only, the Contractor shall not plant outside the limits of such dates without the permission of the Landscape Architect. Responsibility for losses incurred by out -of - season planting are the responsibility of the Contractor. Certain species known to be sensitive plants for fall plant- ing will be planted only at the complete responsibility of the Contractor. The Owner will not consider any out -of - season plantings as "act of God" losses, regardless of the severity or uniqueness of the weather. 4. Personnel The planting shall be performed by personnel familiar with the accepted procedure of planting and under the constant super- vision of a qualified planting foreman. The Contractor shall notify the Landscape Architect at least 48 hours in advance of beginning planting work on the project, and before each sub- sequent arrival. 5. Digging, Wrapping and Shipping Plants shall be dug and prepared for shipment in a manner that will not cause damage to the branches, shape and future develop- ment of the plants after replanting. All plant material being transported shall be covered. 6. Balled and Burlapped Plants i All plants shall be considered as B&B or in standard containers unless they are designated otherwise. BSB plants shall be ade- quately balled with firm natural Was of earth of diameter and depth not less than that recommended by the American Standard for Nursery Stock. Balls shall befirmly wrapped with burlap. All plants which are two inches (2") in caliper or over shall be drum -laced. All plants which are six inches (6") in caliper or over shall be double burlapped. No balled plants shall be plant- ed if the ball is cracked or broken either before or during the process of planting. 7. Protection Against Drying I Root balls and containers shall be adequately protected at all times from sun and drying winds. All plants which cannot be planted immediately upon delivery shall be set on the ground and shall be well protected with soil, or other acceptable material. Plants shall not remain unplanted for longer than three (3) days after delivery. III -A-7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES } 8. Installing Plants a. All plant roots and earthballs must be kept damp and thoroughly protected from sun and drying winds at all times from the beginning until the final operation, during transportation, and on the ground until the . final operation of planting. The plants shall be planted in the center of the holes and at the same depth as they previously grew. Planting soil shall be backfilled in layers of more than nine inches (9") and each layer tamped before the next layer is put in place. Enough soil shall be used to bring the sur- faces to proper grades when settled. b. Cut ropes or strings from top of ball after plant has been set. Leave burlap wrapping intact around balls. Turn under and bury the top one-third (1/3) of the burlap on the ball. c. Pruning: The Contractor will not be responsible for u pruning of plants. rj d. Mulching: Provide peastone mulch around street trees �J up to the bottom of the tree grates. Provide six (6) mil perforated black polyethalene covered with four nn inches (4") of Pay -Gro mulch over all shrub beds and II two (2) inches over all groundcover beds as shorn on the drawings. e. Plant beds: Beds shall conform to the areas shown on the plans. After the beds have been prepared to the satisfaction of the Landscape Architect, individual planting pits shall be dug within the beds in accordance with the plans, and the plants installed as specified. 9. Watering i The Contractor shall water thoroughly all newly installed plant material. Owner will furnish water. i 10. Sodding i a. Preparation of Areas to be Sodded: (1) Cultivate all areas to be sodded by discing or _, rototilling to a depth of four to six inches (4-6"). (2) Rake the area with a power rake, removing all root clumps and all stones and debris greater than four inches (4"). (3) Cover all areas with approved planting soil to a six inch (6") depth. Construct and shape earth mound in accordance with plans and details. MICROFILMED BY JORM MICR+LAB !; CEDAR RAPIDS • DES MOINES (4) Incorporate lawn type fertilizer (Turf guilder or equivalent) at the manufacturer's recommended rate. (5) Establish a smooth grade ready to receive sod. Fin- ished grade must be such that mowing with hand equip- ment will be no problem and must be acceptable to the Landscape Architect. Ib. Laying of Sod: (1) Stack and deliver sod in a moist condition and in such a manner that damage or injury will not occur. Install within a period of thirty six (36) hours after harvest - Ing with particular care exercised in digging, stack - damaged orhandling replanting. and oherwiseunsatisfactory condisod fund � tionshall not be installed. (2) Coordinate the laying of the sod with the sub -surface irrigation work to be done. (3) Scarify and rake topsoil immediately before laying sod. The finished surface to be smooth, friable and uniformly textured, free of soft spots and irregularities, and true to finished grades. (4) Place sod on a moderately moist soil in straight even lines with alternate and/or staggered rows tightly butted with no voids. Do not stretch, overlap or leave roots exposed. Lightly tamp or roll immediately to an even surface true to finished grade, making certain that all sod is firm and in contact with soil. Any joints not properly butted or not meeting perfectly shall be filled in with screened topsoil. Water thoroughly with- in four (4) hours, after sod is placed, to a depth of six inches (6"); and again within twenty-four (24) hours and thereafter as needed until unit is accepted. 10. Maintenance and One Year Guarantee f a. Restoration and Cleanup (1) Areas damaged during the progress of the work shall be the responsibility of the Contractor to restore to a condition satisfactory to the Landscape Archi- tect. 111-A-9 MICROFILMED BY JORM MICR+LA9 i, CEDAR RAPIDS • DES MOINES n Li 1 (2) Coordinate the laying of the sod with the sub -surface irrigation work to be done. (3) Scarify and rake topsoil immediately before laying sod. The finished surface to be smooth, friable and uniformly textured, free of soft spots and irregularities, and true to finished grades. (4) Place sod on a moderately moist soil in straight even lines with alternate and/or staggered rows tightly butted with no voids. Do not stretch, overlap or leave roots exposed. Lightly tamp or roll immediately to an even surface true to finished grade, making certain that all sod is firm and in contact with soil. Any joints not properly butted or not meeting perfectly shall be filled in with screened topsoil. Water thoroughly with- in four (4) hours, after sod is placed, to a depth of six inches (6"); and again within twenty-four (24) hours and thereafter as needed until unit is accepted. 10. Maintenance and One Year Guarantee f a. Restoration and Cleanup (1) Areas damaged during the progress of the work shall be the responsibility of the Contractor to restore to a condition satisfactory to the Landscape Archi- tect. 111-A-9 MICROFILMED BY JORM MICR+LA9 i, CEDAR RAPIDS • DES MOINES I 0 0 r 7 LJ n n (3) At the proper time, the Landscape Architect shall certify in writing to the Owner as to the Substantial Completion of the landscape planting work and the one growing season guarantee period shall begin. 11. Responsibility for Losses, Rejected and Weakened Plants a. The Contractor shall be responsible for the replacement of all dead, stolen, defective or otherwise unacceptable plant material throughout the period of guarantee. b. Replacements of plants lost during the guarantee period due to theft, or damage or destruction caused by vehicles or equipment belonging to persons or organizations other than those engaged in performance of the work or in the delivery of materials therefore, will be paid for as described under "Basis of Payment". 0. METHOD OF MEASUREMENT 1. Nursery stock will be measured by actual count of living plants in a healthy growing condition. 2. All bid prices shall include all labor materials equipment and incidental services necessary to complete the landscape plant- ing work as required.; E. BASIS OF PAYMENT 1. The quantities of fully acceptable nursery stock will be paid for at the unit price bid for each of the types, classes and sizes set forth in the Contract, which price shall be full compensation for furnishing, delivery, preparing planting pits and beds, planting', watering, fertilizing, backfilling with approved soil niix, mulching,replacing, maintaining until final acceptance, and all materials, labor, tools, equipment and incidentals necessary to complete the'work. 2. Replacement plants lost during the guarantee period for reasons beyond the Contractor's control, or theft, or damage or destruction caused by vehicles or equipment belonging to' persons or organizations other than those engaged in perform- ance of the work or in the- delivery of materials therefore, will be paid for at 'the full unit price bid for each of the types, classes and sizes set forth in the Contract, which price shall be full compensation for all costs as set forth hereinabove for such stock.. All other replacements and re- placement costs shall be borne by the Contractor. IIT_A_In MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i 1 1 l DIVISION I SECTION D FORM OF PROPOSAL CENTRAL BUSINESS 1 )ISTP,ICT 7V STREETSCAPE iMPROIENT PROJECT PHASE II -C CITY OF IOIdA. CITY I � N I I Name of Bidder: Address.of Bidder: -. To: City Council 91 City of fo::a City Iowa City, Iona . 522'0 The unde'rsigne.: bidder Sub-iISherewith ti' security in the amount of. E 5 in Icor ante - Instructions to :idlers. Nn -h ter•.^s set forth in the The undersigned bidder, having examined and determined the scope of the Contract Documents, hereby proposes to provide the required labor, ser- Contract vices, material- and equipment and to perform the work as described in the Contract Cc_u.-ants, including Addenda and —_ and do all work at the 'olloti—' g schedu a o—i f price's: Bids shall include sales `ax and all other applicable taxes and fees. ITEM DESCRIPTIO;; ESTIMATED UNIT EXTENDED UNITE)IITY PRICE AMOUNT OVERSTORY TREES 0 1. Acer platonaides "Emerald Queen", 3 1/2 -inch (Emerald Queen Maple) 2• Acer rubrum "Autumn Flame", 3 1/2 -inch (Autumn Flame Red Maple) EA 23 g_— EA q 3- $ I-0-1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 ESTIMATED UNIT EXTENDED ITEM DESCRIPTION UPI IT QUANTITY PRICE AMOUNT 3. Fraxinus americana "Autumn $ 5 Purple", 3 1/2 -inch (Autumn $ 15 Purple Ash) EA 4. Fraxinum americana "Rosehill", $ Acer ginnala, 2 1/2 -3 - 3 1/2 -inch (Rosehill Ash) EA 5. Fraxinus pennsylvanica lancelota 12. Amelanchier canadensis, "Marshall Seedless", 4-4 1/2 - 3-3 1/2 -inch (Shadblow inch (Marshall's Seedless Ash) EA 6. Gingko biloba (Male), 4-4 1/2 - 13. Carpinus betulus inch (Gingko -Maidenhair Tree) EA 7. Gingko biloba Princeton Sentry, (Upright European Hornbeam) 4-4 1/2 -inch (Princeton 14. 4 $ $ 5 $ $ 15 $ $ 18 $ $ Sentry Gingko) EA 3 8. Prunus Sargentii "Colunnaris", 3 1/2 -inch (Columnar Sargent Cherry) - 8 9. Quercus coccinea, 3 1/2 - inch (Scarlet Oak) EA 4 10. Tilia cordata"Greens pi re", 2 $ 3 1/2 -inch (Greenspire $ 8 $ Linden) EA UNDERSTORY TREES 11. Acer ginnala, 2 1/2 -3 - inch (Amur Maple) EA 12. Amelanchier canadensis, 3-3 1/2 -inch (Shadblow Serviceberry) EA 13. Carpinus betulus "Fastigiata", 3 1/2 -inch (Upright European Hornbeam) EA 14. Malus "Snowdrift", 3 1/2 -inch (Snowdrift Crab) EA 15. Pyrus calleryana "Bradford", 3 1/2 - inch (Bradford Callery Pear) EA I -D-2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 4 $ $ 7 $_ $ I 2 $ 4 $ $ 8 $ $ 3 $ $ IS ■ 0 ITEM DESCRIPTION 16. Pyrus calleryana 15-18 inch (Japgarden "Chanticleer," 3 1/2 -inch Juniper) (Braford Chanticleer Juniperus Sabina Pear) 17. Syringa amurensis (Broadmoor Juniper) japonica, 3 1/2 inch Pinus mugho mughus, (Japanese Tree Lilac) FLOWERING SHRUBS 18. Berberisthunbergi, j 18-24 inch (Japanese 27. Barberry) 19. Euonymus alatus 35 compacta, 3-3 1/2 foot $ (Dwarf Burning Bush) 20. Myrica pennsylvanica, $ i 3 1/2-4 foot (Northern 968 Bayberry) 21. Spirea nipponica "Snowmound", 8 24-30 inch (Snowmound q I Spirea) 22. Viburnum carlesi, $ 3 1/2-4 foot (Koreanspice 3 Viburnum) EVERGREENS. 23. Juniperus procumbens, $ 15-18 inch (Japgarden 2 Juniper) 24. Juniperus Sabina 191 "Broadmoor", 15-18 inch $ (Broadmoor Juniper) 25. Pinus mugho mughus, 5-6 foot (Mugho Pine) 26. r Pinus nigra, 12-14 foot $ i (Austrian Pine) 27. Pseudotsuga taxifolia, 1 12-14 foot (Douglas Fir) I-0-3 ESTIMATED UNIT EXTENDED UNIT UANTITY PRICE AMOUNT EA 3 $ $ EA 2 S_ 5 EA 191 $ $ EA 159 EA 53 $ $ i EA 289 1 EA 35 $ $ EA 31 $ $ i EA 968 $ I $ j EA 8 q — q I EA 1 $ $ EA 3 $ $ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /SS/3 ITEM DESCRIPTION GROUNDCOVERS 28• Viburnum opulus compacta, 18-24 inch (Dwarf Highbush Cranberry Viburnum) 29• Sod ESTIMATED UNIT EXTENDED UNIT ESTIMATED PRICE AMOUNT EA 43 $_ 5 SF grin r e I -D-4 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES -NM{- CI ({ q fl MI W V Res HIS F aM 01 aan i,l�I' '1 6 Or i*K r .,M,. RNIFIiE 0 z W _o L J Q , V 0 J W a W F W W z 0 Z LL Q w�Zw6 w U z ¢ 0o 3 F U CD K aao aW hzoi z�=°;z a 0 a 0 0, U V Res HIS F aM 01 aan i,l�I' '1 6 Or i*K r .,M,. 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M•q'\Y•l • 'JWyI� XOI••g00•• 04 10\ MO\ O•i a W a oru\u+o\•wwanln\a•..l • uouw�n ano\w�l • wr«vuaawl: waaa.\va 1'J3faOFJd 1N3W3hOLldWI 3d'dZ)S133il1S aB'J ' i ANVWV400 ONI1631'G f"bI33MON3 93M N'V-ld DNILNb'1d - 33HLS NOLJNI-1af16 x e a ee e® BE h:< R. it i - -- 7777 16T au.ernnv� o.,o...avvi .w,a em. rwan..oiwoa ow rwr . .ea .ov o. uev *ae • evononwe„u.v • uouwow s.vneou.� . wa..w.wovr.. waawmn ANVdW00 ON11831 10 tlM01 A110 OMOI O -OMI 39tlNd 103f'Oadd 1N3W3hONdWI 3db'OS133L11S 490 ON12i33NION3 83W0' S11b'13a N0110f12d1SN00 g a B is y ' F k yv 6j J