HomeMy WebLinkAbout07-11-2017 Human Rights CommissionKellie Fruehling
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=°� IOWA CITY
Date: July 11, 2017
Contact: Stefanie Bowers
Phone:319-356-5022
Special meeting of the Human Rights Commission for July
11, 2017 has been canceled
The Human Rights Commission's special meeting of July 11, 2017 has been canceled. The next
regular scheduled meeting for the Human Rights Commission is July 18, 2017.
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(3 19) 356-5009 FAX
www.icgov.o.rg
AGENDA
Human Rights Commission
Tuesday, July 11, 2017
5:15 p.m. — 7:15 p.m.
Meeting Room A
Robert A. Lee Community Recreation Center
220 S. Gilbert Street
1. Call Meeting to Order and Roll Call.
2. Approval of Minutes.
a. Approve regular minutes of Human Rights Commission meeting of June 20,
2017.
3. Items to be discussed.
a. Proposal to change the Social Justice and Racial Equity Grant process and
evaluation for FY18.
b. Review Human Rights Commission's project groups/subcommittees.
c. Proposal to evaluate process for considering nominations for youth ally award
and keynote speaker for annual human rights breakfast.
4. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting please
contact the Equity Director, Stefanie Bowers, at 319-356-5022 or at stefanie-bowers(cNowa-
city.o . Early requests are strongly encouraged to allow sufficient time to meet your access
needs.
Agenda Item 2
Draft Minutes
Human Rights Commission
Helling Conference Room, City Hall
June 20, 2017
Members Present:
Jeff Falk, Adil Adams, Tahuanty Pena, Joe Coulter, Kim Hanrahan, Eliza Willis, Shams
Ghoneim.
Members Not Present:
Barbara Kutzko, Andrea Cohen.
Staff Present:
Stefanie Bowers.
Recommendations to City Council: No.
Call to Order:
Hanrahan called the meeting to order at 5:31 PM.
Approval of May 16, 2017 Minutes:
Coulter moved to approve the minutes; the motion was seconded by Ghoneim. A vote was
taken and the motion passed 4-0. (Adams not present for vote. Hanrahan and Willis abstained
as they were not present at this meeting).
Collaborating with Community Organizations:
Hanrahan will provide an update in the fall.
Update on Building and Crossing Bridges Together:
This event being held on September 30 at Hancher will feature a performance by Niyaz, an
Iranian Canadian musical duo, in the evening and interactive activities in the afternoon.
Commission subcommittee members (Falk, Adams, Kutzko) are planning to make the event
very inclusive by inviting many to perform.
Juneteenth:
Willis and Coulter will represent the Commission at this annual event and present the certificate
and award to the winner of the youth essay contest.
Human Rights Awards Breakfast 2017:
Commissioners selected Jean Lloyd -Jones as the keynote speaker for the Human Rights
Awards Breakfast. She will be asked to speak on human rights in the context of a polarized
political system. Coulter moved and Ghoneim seconded the motion. A vote was taken and the
motion passed 7-0.
Update Social Justice Racial Equity Grant Process for FY18:
This Commission subcommittee (Willis, Cohen, Hanrahan) has been reviewing and making
suggestions on the grant application, evaluation process and pre -training for all Commissioners.
They will present their recommendations at a special commission meeting being held on July
:1.
Update Rapid Response Team:
This Commission subcommittee (Willis, Ghoneim, Hanrahan, Cohen) has met once and a draft
letter has been created to solicit area organizations.
Parities in the Park:
Falk attended the June 8 event at the Court Hill Park. Hanrahan will attend the August 3 event
at Wetherby Park.
Report from the Iowa City Community School District's Equity Committee:
At its last meeting, the group discussed ADA compatibility for a playground at Shimek
Elementary and the cultural climate of schools in the district.
Report from the University of Iowa Center for Human Rights Advisory Board:
The program committee is working on an event that would discuss the affects of terrorism and
violence on youth.
Announcements:
Willis reported on Pride 2017 held in downtown Iowa City on Saturday, June 17.
Coulter reminded Commissioners of the City Manager's Roundtable notes available on the
Citv's website-
Adams mentioned that he and others will be break the Fast for Ramadan Iftar this upcoming
weekend.
Ghoneim invited Commissioners to break the Fast at the Community Ramadan Iftar being held
at the Iowa City Mosque.
Staff:
The City recently changed four restrooms to single use family restrooms. Anyone can use the
restrooms, regardless of gender identity or expression.
The strategic planning meeting for the Social Justice Racial Equity Grant is set for July 11 from
5:15 — 7:15 PM at the Robert A. Lee Recreation Center, Meeting Room A.
Next regular meeting date July 18, 2017 at 5:30 PM
Adjournment: 6:50 PM
Human Rights Commission
Attendance Record
TERM
July
July
Aug.
Sept.
Oct.
Nov.
Dec.
Jan.
Feb.
Mar.
Apr.
May
June
NAME
EXP.
7,
19,
16,
20,
18,
15,
20,
17,
21,
la,
25,
16,
20,
2016
2016
2016
2016
2016
2016
2016
2017
2017
2017
2017
2017
2017
Barbara
I/I/
---
---
___
---
X
X
X
X
X
X
X
X
O/E
Kutzko
2020
Jeff Falk
1/1/
---
-
-
--
_--
_
_
X
X
X
X
X
X
2020
Tahuanty
1/1/
---
--
---
---
---
---
---
---
---
X
X
X
Pena
2020
Joe Coulter
1/1/
X
O/E
X
O/E
'X
X
X
X
X
O/E
X
X
X
2019
Adil Adams
1/1/
X
X
X
X
X
X
X
X
X
X
X
X
X
2019
Eliza Jane
1/1/
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Willis
2019
Andrea
1/1/
X
X
X
X
X
X
O/E
X
X
X
O/E
X
O/E
Cohen
2018
Kim
1/1/
X
X
O
X
X
X
X
X
X
X
O/E
X
X
Hanrahan
2018
Shams
1/1/
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
Ghoneim
2018
Key
X
= Present
O
= Absent
O/E
= Absent/Excused
R
= Resigned
Agenda Item 3a
City of Iowa City FY18 Social Justice and Racial Equity Grant Procedure and Application Form
Background, Vision and Principles
The Iowa City Council Strategic Planning priorities for 2016 and 2017 foster a more inclusive, just and
sustainable Iowa City. To further this vision, the City Council approved funding in the fiscal year 2018 budget
for grants to community -based organizations to build capacity to address social justice and racial .equity
(SJRE Grant). City Council approved a total of $25,000 in funds for this program for fiscal year 2018.
The purpose of this' funding is to encourage,
initiatives. The SJRE funding is available to fo
activities, initiatives or educational outreach that I
The maximum amount of funding an
subject to review.
The organization must
Organizations that re(
funds to the Iowa City
can Ix
spent
social justice and racial equity
knnizations to fund programs,
community.
budgets will be
for one year after receiving the
salaries or utilities. In some cases, a grant
i the percentage of the grant that can be
Applications are ava startin a and due date. The Iowa City Human Rights Commission will
review each .complete a mitted and make recommendations to the City Council on how
funding should be allocate ch 31. The City Council will make the final decision on allocations no
later than April30. Funding will a awarded date. In limited circumstances, applicants may receive written
questions seeking clarification of specific aspects of their proposal and/or budget. Applicants will have one
week? to provide written responses. Note: This is not an opportunity to amend or change the application.
Application Rating Criteria
Six priority service areas are designated as high priorities for FY18 SIRE Grant funding: Education, Building
Community, Housing, Criminal Justice, Health, and Employment. This application form has three sections.
where points can be awarded. The highest score achievable is 100 points.
Submission Instructions:
Applications can be received in one of the following ways:
Online web form submission at www.isgov.org/SJREgrantaoolication:
E-mail to humanrights@iowa-citv.ore with the subject line: Social Justice and Racial Equity Grant
Fund;
Mail to:
Iowa City Human Rights Commission
Social Justice and Racial Equity Grant Fund
ATTN: Stefanie Bowers
410 E. Washington Street Iowa
City, IA 52240-1826 _
All applications must be received by January,
Format for applications:
A. Applications will be rated only on nti
applications.
B. Do not include brochures,
C. The applicat uld be single s,
sized (8M x 11- heets.
D. The application m exce total of
E. Y houl
F a' es Inaa
kqus
? we
G.mplete an
H. about the
look
rs
will be made:
outlined in this request for
1 inch margins on letter -
questions in chronological order.
Puestion for Stefanie: why did proposals look
d checkirst with your application.
review process should be direct to Stefanie Bowers.
Please note that implication fd.ls a public document and information included is a public record.
Application
Form I. Organizational Information (10 Points)
Full name of organization:
Mailing address: Telephone
number:
Email address: Website:
Name and title of contact person for purposes of
Contact person's telephone number and email
Name and title of responsible person if applicant
Provide an example of a project initiated by the organization in the last three years that had a wide
community reach and impact. If a newly established organization, provide an experience with a prior
project that inspired this proposal.
N
How does the program, ser%i<<• or activity advance social justice or racial equity? Be specific about
which of the six priority areas this project seeks to address.
What community need do you intend to meet with this program, service or activity? Response should
include information or data that demonstrates the need.
Does the program, service or activity include
so, what organization(s)?
If aoolicm
so, provide
nization(s)?
project with potential partners or collaborators? If
expected collaboration.
What is the target audience for this program, service or activity? What are the demographics of the
community members that will be served by the program, service or activity (response should include
age, race, gender and income)? How many community members will be served over what period of time?
(Issues for Commissioners: Discuss the issue of number of community members; higher numbers do not
necessarily mean proposal will be funded. Should we ask about an underserved population.)
Will there be a charge to participants in this program, service or activity?
What are the specific outcomes and performance measures for the program, service or activity in one year
from implementation? What indicators or metrics have been identified to measure outcomes and
performance?
or activity that can be shared
I inequities? If so, explain how these
► Question for Commissioners: Should
Will the program, service or activity be continued or expanded after the SIRE Grand funding ends? If
applicable, provide additional details.
If the proposal includes fees for a consultant, please explain how this individual will participate in the project
and advance its goals.
III. Funding Amount Request (30 points)
Amount of funding request:
How will the funding be utilized?
(Note: Grant requests above $1000 are
amount specified.)
Organizational
organization's
Provide dIMdl
timeline forte
frame for the r
Note: provide a
rationale for
or activity fit within the
for spending grant monies. Providea
ie should identify the specific time
each applicant to fill in so the format used is the some.
Has the organization identified or applied for other sources of funding for the proposed program? Does the
organization plan to do so during the period of the grant?
If other funding has been secured for the proposed project, provide
amount and timing of this additional funding. A
If applicant is a city department, please indicate
there is an intention to cover the proposed prog,
If not, please explain why.
activity is fully o
,e budget. Has a
details about the source,
budgeted or whether
r request been made?
Project Budget Guidelines
The detailed budget for your proposal should be clear, well organized and easy to
understand.
Consider using a spreadsheet with outlined columns and heading that outline:
• Budget Category
• Requested Funds
Outside Contributions
• Project Total Direct Costs
Direct costs for your grant are perhaps the
budget. They represent the funds you are si
described below are considered direct cost
Personnel: Show the breakdown of hours
covered by the SJRE Grant.
:'s
Travel: Make sure to provide clear `ormulas and documentadon for why travel is
necessary. Include the cost for a plane ticket, the cost of a hour!. ner night and the
number of nights you will be staying, and a fc )d allowance. Re sure and use realistic but
conservative figures and avoid using round numh'. s: LWC' N 1,2 ML) instead of $1,000.
Equipment: To help,
for the equipment. 1.7:111
For example, yo
reports and other do
should explain how the M
equipment costs, documentation of the program need
,ts should be well defi'ued and include specifications.
high—speed ropier system to be used to reproduce
'Mmittees, e. o f members, and volunteers. You
iministering the program.
ies into categories such as general office
and computer supplies.
SJRE Grant Checklist
1. I have completed ALL Organizational information as requested including
(but not limited to):
a) Contact person information
b) Mission statement
c) Goals
d) Project example(s)
2
I have completed All requested Proposal
a) Project, service, or activity
b) Priority area focus
c) Community need
d) Collaborator(s)
e) Target audience(s)
f) Outcomes & metrics It
g) Processes or tools
h) Expansion/continuity of project, sery
i) Consultant informatiorpplicable
I have completed ALL F undi:
a) Other sources of funding,
b) City deparligilakditioni
activity
requested
Recommended Procedures for Evaluating Applications
A. Schedule a mandatory training session in January on application evaluation for ICHRC
members. At this meeting, we recap the intent, priorities, and requirements of the grant
funding, discuss our criteria for evaluating applicants, and go over our scoring
procedure. This session will provide commissioners an opportunity to raise questions
and clarifications about our process. (Expected Duration: One Hour)
B. Schedule two meeting(s) to review applications. Rem.^..aer: These meetings are open to
the public.
a. We will dedicate the first meeting to iew of all applications. Any
questions commissioners have about s cific pi pesals or budgets will be raised
at this meeting and subsequent', aaaressed, in wniia ;, to the relevant
applicants. Applicants will have ;, me week to provide vvi ar?n responses to these
questions. Responses will be pr,.: ided to commissioners error to the first review
meeting. (Expected Duration: Two Hours?
b. During the second
on all applications.
C. Commissioners strootd.come to tflftrst me
all applicatioyis, Cdrnmissiuners mu ng
meeting. Any questions about the pr
Stefanie Bowl r
7- r; vnll provide their indiveuual scores
Twcr Hours)
area it discuss their responses to
• nrp M. eets to the second
rid snoring should be directed to
FY 2018 Social Justice and Racial Equity (SIRE) Grant Proposals Scoring Rubric
Conflict of Interest
A Commissioner may not evaluate a grant application if any of the following are true:
The Commissioner currently works for the organization, even if in a non -related capacity
to the grant application request;
The Commissioner serves as a member of an advisory
similar type board;
The Commissioner (or close family member) would
the application is funded.
SJRE Grant
The purpose of the funding is to encourage, em
equity initiatives. The SJRE grant is available too
organizations to fund programs, activities, or se
community.
The maximum amount of funding an
Requirements I
To be eligible for funding, the organization
City
Funding cannot A
Six priority r
Educati
Or ions whose
co first for fi
Process
Over the tour
of directors or other
d i r ect financial benefit if
and engage social
nd racial
the
Ily located in Iowa
for FY17 SJRE Grant funding:
Flustice, Health, and Employment.
addresses one or more these priorities will be
2.s, Human Rights Commission members will evaluate and come
to consensus on prop is should be recommended for funding. These
recommendationns r to the City Council for final review and funding approval no
later than date, 2018.
Grant applicants may wish to attend the HRC open meeting but will not be invited to speak.
Between the first and second meeting, Commissioners may decide to address questions to
individual applicants in writing.
Fiduciary Responsibility of Successful Grant Applicants
Successful applicants will be required to submit both progress reports on the fulfillment of
their stated goals and accounting reports documenting expenditures as specified in the
agreement signed by the City Manager, CityAttorney and the designated representative of
the grantee organization.
Scoring
This application form has three sections: part 1, Organizatio ation, worth 10 points:
part two, Proposal, worth 60 points; part three, Funding unt, w �0 points. The highest
score achievable on an application is 100 points.
1. First, please rate the organizational information (Worth up to 10
Points
Goals of the organization for 2017 align with social justice or racial equity.
I Mission statement of the organization aligns with social justice or racial equity. I I
Comments regarding the organizational
2. Second, please rate the proposal (Worth up to 60 points):
Proposal
Points
Program, service, or activity advances social justice or racial equity.
There is a need in the community for this program, service, or activity.
Program, service or activity will have a significant impact on community
members.
Program, service or activity has tools that will be shared with others and are
beneficial to community.
Program, service or activity has specific outcomes and performance measures.
Program, service or activity is sustainable in the community after SJRC grant
funding would end. Applicant includes a plan for continuing the program,
service or activity beyond the grant period.
v•: i
Comments regarding the proposal: kt �:`::•`
Example of a rubric for evaluating fm fuict: +
• Proposed program, service or a0is ity would impact a `4v4es number (500 or more)
members of the community
• Proposed program, service or actin.kk- =ti faiAtd,iowct a srrrs;rIv underserved population
in the community-
• Proposed pro or activity hre a identifea Iir n:uusly neglected members of
the commu
0
3. Third, please rate the funding amount requested (Worth 30 points):
Funding Requested
Points
Amounted requested would cover the service, project or activity.
Amount requested would need to be supplemented to cover the service, project or
activity. Should this be included?
Timeline for service, project or activity provides for specific time frame for actions.
Itemized budget for service, project or activity aligns with narrative and outcomes.
Comments regarding the proposal's funding request
yc
OVERALL SCORE: out of 100.
Reviewer signature:
7
Date:
information as