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HomeMy WebLinkAbout1980-07-29 Bd Comm minutesMINUTES PLANNING AND ZONING COMMISSION JULY 17, 1980 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vetter, Kammermeyer, Jakobsen, Blum MEMBERS ABSENT: Ogesen, Lehman, Horton STAFF PRESENT: Schmeiser, Keller, Boothroy, Scholten, Tyler RECOMMENDATIONS TO COUNCIL: 1. 5-7002. The Commission recommends the denial of a preliminary and final plat of Far Horizons, Part 2, located north of American Legion Road and due east of the Penningroth Estate; Limitation periods waived. 2. 5-8010. The Commission recommends the approval of a final plat OT pr ng Valley Subdivision located two and one-half mile north of the City limits on County Road W66 (Old Highway 218) with the understanding that the deficiencies listed in the Staff Report be addressed except for N8 which should be waived. .FOthermore, the Commission strongly urges the consideration of providing a second- ary access road to the east as the subdivision is considerably weakened by the lack of secondary access but provision of such is beyond the capabilities of the developer. 3. The Commission recommends that the proposed northern alignment of Foster Road is consistent with their previous recommendations. SUMMARY OF DISCUSSION: Minutes of the July 3, 1980 meeting were approved as read. SUBDIVISION ITEMS: 5-7220. Public discussion of a preliminary and final plat of Far Horizons, Part 2, located north of American Legion Road and due east of the Penningroth Estate; limitation periods waived. Boothroy reported that the original plat filed in 1972 had been denied because of problems relating to access. Since then Mrs. Penningroththe developer, has been contacted several times and assured the Planning Department that action would be taken. Most recently Boothroy contacted her both by phone and letter, notifying her that the Commission would be considering the item. She has not responded. Members of the Commission expressed that they felt they had been very lenient with Penningroth and that it was time to deal with the issue. Blum moved that the Commission recommend the approval of a final plat of Far Horizons, Part 2, located north of American Legion Road and due east of the Penningroth Estate. _ MICROFILMED BY DORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1371 Planning and Zoning Commission Minutes July 17, 1980 page 2 Vetter seconded. The motion failed 0-4. 5-8010. Public discussion of a final plat of Spring Valley Subdivision located two and one-half miles north of the City limits on County Road W66 (Old Highway 218); response time: 7/29/80. Pat Keller, who prepared the Staff Report, explained that the subdivision is outside the City's jurisdiction but in light of the agreement with Coralville, the Commission was asked to give its recommendation on the s subdivision. The subdivision covers 96 acres with 62 single family lots. The Commission recommended denial of the preliminary plat. The final plat contains several differences including designation of a secondary ( access road, three additional easements for future access, and reduction ji of the number of lots from 74 to 62. i The Staff recommends denial primarily because of the lack of a developed secondary access, as well as the excessive number of technical discrepancies listed. Ralph Stouffer, representing Spring Valley, requested a waiver of the lot line intersection requirements as they were laying out the lots so that the lines followed the contours of the ground. He assured the Commission that all other technical discrepancies would be taken care of. He added that the developers were attempting to negotiate some kind of secondary access but were having problems with surrounding property owners. The presently designated secondary access is a gravel road owned by the County. The County is opposed to developing the road at this time because of possible liability. The County is not maintaining the road at this time. Discussion followed between members of the public and the Commission about the necessity of providing secondary access. Members pointed out .:. that recent policy has been to deny subdivisions which do not have secondary access. Blum moved that the Commission recommend to the Council to relay to the City of Coralville and Johnson County the approval of a final plat of i Spring Valley Subdivision located two and one-half miles north of the City limits on County Road W66 (Old Highway 218) with the understanding that the deficiencies listed in the Staff Report be addressed except for N8 which should be waived. Futhermore, the Commission strongly urges the consideration of providing a secondary access road to the east as the subdivision is considerably weakened by the lack of secondary access but provision of such is beyond the capabilities of the developer. Kammermeyer seconded. The motion carried 3 - 1 with Jakobsen dissenting in order to emphasize the need for secondary access. /37/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES Planning and Zoning Commission Minutes July 17, 1980 page 3 FOSTER ROAD Boothroy presented a map showing a proposed new alignment for Foster Road (See attached). This was presented to Council at the last in- formal meeting and Council had requested that Staff investigate costs of such a road. The new alignment would access onto Prairie du Chien without going through any subdivided lots or existing housing. Boothroy pointed out that the proposed route runs through Bruce Glasgow's land primarily. He added that Council was favorable to the plan. Although cost estimates are not yet available, it appears that this proposal would be less expensive than the other proposed routes. Boothroy emphasized that i this is just a conceptual drawing. Boothroy stated that the proposal has certain advantages. It would avoid having to condemn platted land and therefore be less expensive. The City could condemn the necessary three acres, locate the street, then redistribute- the land back in parcels large enough to sell. He stated that the major objection is that the route is more circuitous. However, this does not preclude a road extending on east of Prairie du Chien. Neither does it guarantee such a road. Blum expressed the concern of having drive -ways access onto the road. Members in general agreed that the Commission had already gone on record as not objecting to an offsetiso that caused no problems. General con- sensus was that the alignment was acceptable. Jakobsen pointed out that the Commission was also on record as approving that Foster Road be designated a collector and that it was the Council's role to now take a leading role in condemning the land. Glasgow remarked that the only way to limit access on the road is if the City buys the right-of-way and pays for the paving. He stated that if the City wants the property owners to pay for the street, they have to be allowed access to it. He emphasized that if this proposed route is to be effected, it must be done as soon as possible. He pointed out that property owners would not be willing to wait for several more years, as they had done in the past, waiting to see where the Council would decide to locate the road. He urged that Council acquire the land now before it becomes more expensive. He stated that he would be willing to trade land square foot for square foot and that condemnation procedures would not be necessary. He also stated that the State had given the City a parcel of land on Dubuque Street in order to make a 4 -way intersection several years ago. He strongly urged that action be taken on the creation of that intersection which would be located at the intersection of the proposed Foster Road, before someone gets killed. /37/ MICROFILMED BY JORM MIC R�LAO CEDP.R RRRIDS DES MOINES Planning and Zoning Commission Minutes July 17, 1980 page 4 Commission members agreed strongly with Glasgow's statements about the need for action. They strongly urged that the Council acquire the land and right-of-way as soon as possible. NEW ZONING ORDINANCE DISCUSSIONS Jakobsen reported that an article had appered in die paper announcing the public meetings. She stated that she would like to have as many Commission members at the meetings as possible. OTHER BUSINESS Blum stated that he would like to pursue a discussion on possible vacation of undeveloped streets which the Staff feels will never be used as streets. He asked for Staff assistance in determining where these parcels were and possible action the Commission could take. MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES Prepared by Andrea Tyler Minute Taker �J Approved by ' Ri hard Blum Secretary MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES yfxG. 1 1 1 I i MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES MINUTES RIVERFRONT COMMISSION JULY 16, 1980 CITY MANAGER'S COBFERENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: Gilpin, Baker, Fountain, Sokol, Lewis, Oehmke Boutelle, Knight, Robertson, Vetter, Kroeze Hencin, Franklin, Crum, Kucharzak, Boren, Tyler George Mather RECOMMENDATIONS TO COUNCIL: The Commission has no objections to the sale of that portion of the existing sewage treatment plant site which includes the two sludge lagoons, the pump house, and the grit chamber to The University of Iowa. The Commission recommends that the City retain a strip along the east bank of the Iowa River and retain an area south of a line approximately due east of the outfall sewer which includes the two lagoons south of said line, and to retain easement for access to the area along the west bank of Ralston Creek. DISPOSITION OF THE SEWAGE TREATMENT PLANT SITE Franklin reported to the Commission that she had contacted several different departments within the City to determine their reaction to the Unversity's proposal to purchase the seviage treatment site. Pollution Control wants to retain the Control House for housing the sewer crew's equipment. Horton of the Animal Shelter wants to retain the present site for accessibility but would be willing to consider a comparable location. Parks and Recreation is not overly enthusiastic about obtaining a new park in the area because it is not a residential area and might therefore have only minimal use. Finance said that the funds from the sale of the land would probably go to an enterprise fund to be allocated by the Council. Kucharzak stated that the City should keep their long range options open. He suggested the clustering of several City service buildings around the I site on Highway 6. This cluster might include the Animal Shelter, especially since the present facility is too small and requires restoration. Members questioned the use of the treatment plant site for coal storage, fearing it would be unsightly and bad for the environment. Boren pointed out that the University is really only looking at 1.6 acres at this time. The point was raised that a lease might be considered so that the City would maintain some control over the use of the land, especially since development in that area is unknown with the future of the Armory and Benton Street Park currently in question. Sokol pointed out that the University would probably not want to use the area for coal storage since it would mean transporting the coal to the plant. Discussion centered on retaining at least part of the land as a greenspace that could later be developed into a more formai park. Boren pointed out that there were many mature evergreen trees on the land. Franklin added that a strip along the river is designated as greenspace on the Comprehensive Plan. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /372 MINUTES RIVERFRONT COMMISSION MINUTES July 16, 1980 page 2 Members pointed out that one of the goals of the Commission was to obtain green space along the river and that it seemed contradictory to sell this land which provides that very green space. Lewis stated that it appeared to be a good spot for fishing and quiet uses. Crum stated that the area would be fine for green space but that there would be problems if it would be a formal park. He pointed out the maintenance cost. Franklin raised the possibility of seeding the area with prairie grasses that would not need much maintenance. Members pointed out that Maintenance already did some upkeep on the area. Gilpin questioned how expensive it would be to clean up the area, remove the existing structures, and turn the entire area into green space or a park. Boren stated that some of the tanks went as far as 15 to 18 feet underground and others rose 15 feet into the air. It would be costly to tear these out. Members expressed concern over retaining easements to provide access to the river. Members expressed the sentiment that selling the northwest corner to the University would be desirea5le. The price of the land was discussed. No definite price has been accessed but Franklin mentioned that the Showers Estate land had sold for $2000 to $4000 per acre in 1977. Sokol pointed out that the price would be effected by the zoning. Presently the land is zoned for light industrial. Baker moved that the Commission state that it has no objections to the sale of the two sludge lagoons, the pump house, and grit chamber to The University of Iowa. Oehmke seconded. The motion carried unanimously. Oehmke moved that the Commission recommend that the City retain a strip along the east bank of the Iowa River and retain an area south of a line approximately due east of the outfall sewer which includes the two lagoons south of said line, and to retain easment for access to the area along the west bank of Ralston Creek. Lewis seconded. The motion carried unanimously. Gilpin stated that he felt the Commission should make some recommendations about the area around the Control House and the Animal Shelter. Members felt that the proposals for the use of the rest of the land were just too ambiguous at this time and decided to postpone recommendation until more definite. proposals were made. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES /3 7a RIVERFRONT COMMISSION•: MIMITES JULY 16, 1980 page 3 ROCKY SHORE BIKE PATH Gilpin reported that thefederal funding for the Rocky Shore Bike path will not be forthcoming. The funds were severely cut back with the entire state of Iowa receiving only $100,000. Money was allocated to several small projects around the state. Franklin said that it was important to write letters to Congress urging allocation of funds to bikeways in the next year. Mather of Project Green said that the $10,000 Project Green had earmarked for the project would remain committed to the project for the time being. ALLOCATION OF CDBG FUNDS Franklin made the following financial report: $75,000 original CDBG fund allocation 950 administrative costs in 1979 9,231 administrative costs in 1980 20,050 approximate cost of the boat ramp (the bid was $31,685 and Riverfront Commission is obligated to pay � the cost) 32,000 Engineering estimate for the City Park bike trail 12,769 Balance remaining (with a possibility of another $3000 depending on the costs of the boat ramp and bike trail) Franklin pointed out that the money must be allocated or the funds might be lost. Hencin explained that the CDBG program had ended and that a Grantee Performance Report was being prepared for HUD. .Funds which are unspent and unobligated could very well be lost. Franklin outlined the following possible projects: 1) Building one large shelter or several small shelters at the Sturgis Ferry Park Boat Ramp. Members generally preferred the gazeboes which would cost approximately $2000 each, to a large shelter because they provided more privacy and access for small groups. Parks and Recreation is enthusiastic about the im- provement. Gilpin reported that Fred Zehr, the manager of the Airport, had no objections as long as the gazeboes were not higher than 15 feet. 2) Improvements at another park 3) Stabilizing the river bank near Crandic Park by providing rip rap in anti- cipation of future construction of a bike trail. This would require securing a permit from Iowa Natural Resources Council which would take about 3 months. Mather and Lewis emphasized that the bank is definintely in need of stabilization Lewis stated that there were two or three areas where less than five feet of ground remained between the bank and the street. Mather pointed out that he had spoken to Plastino over a year ago about MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES r3�a r-• RIUERFRONT COMMISSION MINUTES JULY 16, 1980 page 4 stabilization of the bank. At that time Plastino had stated that the proper permit from Iowa Natural Resources Council had been obtained and that the concrete from the Madison Street Sewer Project would be dumped there as rip rap. However, now it appeared that the permit had not been secured and that the concrete was not being dumped there. Members expressed concern that the permit had not been secured and urged that action be taken immediately to do so. Members questioned how much the project would cost. Franklin informed them that in the estimate for the bike path the cost for rip rapping had been estimated at $37,500 for the entire area. However, members pointed out that the concrete was already available from the Madison Street Sewer Project and the company had to dump it somewhere so the cost might be minimal. Members did point out that there might be some expense in spreading and grading. Gilpin read several memos reviewing the history of the stabilization project which indicated that the City was committed last year to using the concrete from Madison Street for this purpose. (See attached memos.) Lewis moved that the Committee investigate the possibility of expediting the permit to fill along Rocky Shore Drive for the purpose of bank stabili- zation in preparation for a bike trail, using City pavement and CDBG funds if necessary. Oehmke seconded. The motion carried unanimously. Oehmke moved that any remaining funds be used for park shelters and related improvements at Sturgis Ferry Park. Baker seconded. The motion carried unanimously. COMMITTEE REPORTS Fountain reported on the sewage problem at Indian Lookout Mobile Home Court. She reported that she had discussed the issue with Mr. Cameron of Johnson County Oept. of Health. It was his feeling that the news media had greatly embroidered the story. He said that there was no proof of contamination or any sewage problem. The residents' water comes from deep wells so would not be affected. She said that Dameron was concerned about possible river con- tamination from the three sewage lagoons which do not raise as much as he thinks they should. He fears a possible seepage problem. She stated that the county could affect the mobile home permit until the owner prooves that there is not a problem.Members questions how they could intervene or help in the situation. Gilpin suggested writing a letter to Dameron offering whatever help they could provide . The Commission decided to also keep in contact with Cameron in order to remain current on developments. /37c2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 RIVERFRONT COMMISSION MINUTES JULY 16, 1980 page 5 Oehmke reported on a Planning and Zoning Commission public hearing regarding the North Corridor. The purpose of the hearing was to discuss future development and put forth the concept that careful planning and zoning should take place to control pollution, guarantee drinking water, and plan for roads, green spaces, and buffer zones. He stated that P and Z appears to want to maintain farm plots in that area and also allow for some development. Planning and Zoning will , based on this and other hearings, make a re- commendation to the County Board of Supervisors. The Riverfront Commission's concern in the area is with possible water pollution. Gilpin pointed out that the area already has some problem with septic tanks which do not function properly which could lead to a health hazard. PUBLIC DISCUSSION Baker pointed out that the new access road being built by the University to the new arena is slated to go through a piece of native prairie. He felt that perhaps the path of the road could be slightly changed so as to perserve this prairie. He said that the University wants to move the prairie. It was his feeling that such a move would destroy the prairie. The Commission decided to write a letter to the University including the following items: 1) Informing the University that the Commission had made a recommendation on the disposition of the sewage treatment plant 2) Recommending that the bike trail should be re-routed temporarily during construction and permanently after construction 3) Urging that the prairie be preserved. Gilpin suggested that the Commission write Marianne Milkman a letter of thanks for her work with the Commission. All the members agreed enthusiastically Meeting adjourned at 9:20. MICROFILMED BY JORM MIC R�LAa CEDAR RAPIDS - DES MOINES PREPARED BY QLn44Ac, ,+n Andrea Tyler Minute Taker B 4 56 BY - PASS 1 '-GRIT--1 CHAMBER SLUDGE PIMP LAGOON HOUSE SLUDGE LAGOON INLET STRUCTURE 2 X 3 BRICK OVAI 42` SECONDARY GRIT REMOVAL SPLITTER PRIMARY \ DIGESTER GAS STORAGE SPHERE PRIMARY CLARIFIE . DIGESTER--� i i i i i 4 56 BY - PASS 1 '-GRIT--1 CHAMBER SLUDGE PIMP LAGOON HOUSE SLUDGE LAGOON INLET STRUCTURE 2 X 3 BRICK OVAI 42` SECONDARY GRIT REMOVAL SPLITTER PRIMARY \ DIGESTER GAS STORAGE SPHERE PRIMARY CLARIFIE . DIGESTER--� FILTER N0. 2 FILTER\ . SLUDGE HEAD BOX LAGOON SLUDGE DRYING BED FILTER COL- LECTION B0� FILTER SLUDGE N0. 3 IOWA LAGOON DIVERSIOD RIVER BOX-� PLANT SEWERLL SLUDGE SLUDGE N LAGOON LAGOON MICROFILMED BY JORM MICR�LA8 CEDAR RAPIDS • DES MOINES HUMUS KIRKWOOD AVENUE CONTROL HOUSE COLLECTION BOX FILTER NO. I FILTER I NO. 4 I /V "FINAL CI ARIFIFR LIFT STATION WATER POLLUTIOP CONTROL PLANT IOWA CITY, IOWA /3 7a. mote rhbq /oo T�«t 1 MINUTES IOWA CITY HUMAN RIGHIS COMMISSION 1 SI'ICIAI MII-TING JUly 10, 1980 1 CITY MANAGI Ti' `, CONI IRI NCE ROOM MEMBERS PRESENT: McGuire; Marcus; Portman; Costantino; Yates; Kuhn; McCartt. MEMBERS ABSENT: Penny, Reyes - both excused. STAFF PRESENT: Zukrowski. STAFF ABSENT: Helling, Scholten, Mejia - all excused. GUESTS: None. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Several were made: 1. The job title of "Affirmative Action Compliance Analyst" be changed to "Civil Rights investigator/Analyst" /An lys t" for more appropriately reflect the change of j position. 2. The current Analyst's job duties due to her resignation be focused on compiling investigative reports for pending complaints and providing staff support for the Affirmative Action Task Force. 3. Selection Committee, besides including the Commission Chairperson, include Dick Yates who was selected by the Commission and a member of the legal staff. q. Job description be revised to relfect the two areas of responsibility: support to the Commission and minority business enterprise program. SUMMARY OF RELEVANT DISCUSSION: The special meeting was called to order at 5:05 p.A The only agenda item was discussion of a replacement for the Affirmative Action Compliance Analyst who had submitted her resignation, Commissioners the Analyst's letter and reasons for resigning confined their discussion to the process of replacing the Analyst noting that discussion of the reasons for the resignation would be more appropriate at another date. Commissioners expressed concern that a replacement be expediently sought rather than delay the process until a new Human Relations 1373 �. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I Human Rights L„mmission July 10, 1980 Page 2 Director wa•. hind. It wa•. no Led that. Lhe Manager'''. draft of I.he •'.11-cLion pruc.rv... indieeled Lhe "Iluman ReI'lLioll'• Dir•ec:Lor" wunld p.n•I.icip.rLr• 11111. Lhi•, rolerence wa., clarilied. the a si.Lanl. CiLy Manager would be participating. Commissioners felt a representative from the legal staff would be more appropriate than someone from the community since legal works closely with the Commission's staff person and could provide insight and feedback about applicants' skills and abilities to supplement the rest of the search committee's input. Choosing one representative from the community would be difficult since there are various interested groups that would be interested in participating and this would also delay the selection process. Dick Yates was selected as the Commission's second representative. Commissioners felt that once the selection committee was identified, it could then formulate the questions and process to be issued in screening. However, the search committee would base its selection criteria on the job description. Consequently, it was imperative that the Analyst job description be revised to reflect those duties agreed upon during discussions with the City Manager. The two main areas of responsibility are: Commission support and minority business enterprise program (MBE). Due to these two major areas of responsibilities, Commissioners felt it appropriate the job title be changed and duties deleted that would not in the future be performed. A revised job description reflecting the Commission's recommendations were to be submitted to the City Manager (see copy attached). However, due to the Analyst's resignation, it is imperative that some adjustments be made during this time in the duties. Commissioners recommended the Analyst focus on preparing investigative reports for pending complaints and providing support to the City's AA Task Force. All other duties would be delayed or reassigned to the Acting Director if appropriate or manageable. Due to the need to expediently find a replacement, Commissioners requested the City Manager provide a time frame for advertising and selecting a replacement. McGuire was to draft a letter. The letter and proposed job descrip- tion would be submitted to the Manager immediately. McCartt moved, Marcus seconded, that the meeting adjourn. Motion passed and the meeting adjourned at 6:35 p.m. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /373 MINUTES RESOURCES CONSERVATION COMMISSION JUNE 26, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Gormezano, Hotka, Sanders, Singer. MEMBERS ABSENT: Hamilton, Shepherd. RECOMMENDATIONS TO THE CITY COUNCIL The Resources Conservation Commission recommends that the City Council adopt the "Policy Paper: Energy Conservation in Municipal Transportation" as a guideline for municipal transportation policy issues. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN HOW called the meeting to order. Singer moved, Fett seconded, to approve the minutes of the June 10, meeting. Approved unanimously. Transportation Policy Paper There was a short discussion of the paper. Singer moved, Sanders seconded, that the RCC accept the Transportation Policy Paper as corrected. Approved unanimously. Singer moved, Fett seconded, that the RCC recommend the "Policy Paper: Energy Conservation in Municipal Tranportation" to the City Council and urge its adoption as a guideline for municipal transportation policy issues. Approved unanimously. Gormezano arrived at 5:05. Solar Grant Project: Staff Report Tinklenberg reported that there were three bids submitted - one on the greenhouse project and two on the domestic hot water system. All three bids were far over cost estimates and, therefore, were rejected. The two projects will be rebid. The greenhouse system will be reworked to allow the bidders some flexibility to make proposals of their own to keep down costs. The domestic hot water system is fine as it is and will not be modified - only clarified. MICROFILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOINES 137 I I Resources Conservation Commission June 26, 1980 Page 2 Civic Center HVAC System Gormezano moved, Fett seconded, that the RCC appoint a subcommittee of Phil Hotka and Mike Singer to review the preliminary Civic Center HVAC system design. Energy Directory: Singer Singer reported that he first considered having all types of topics such as solar, recycling, etc. and a list of businesses and groups under each but that it would have been too large and there would have been a problem with the rapid turnover of the firms. So instead, topics such as tax information, civic groups, federal agencies, consumer protection, state agencies, etc. will be listed. Organizations which can provide information under a particular topic will be listed under that topic. The Commissioners divided up the topics to research organizations and complete the directory at the next meeting. Zoning Policy Paper Singer commented on the various topics which should be included in the paper: -Clustered housing -Common wall homes -High density, multi -family housing -Use of cul-de-sacs -Proper housing alignment -Proper use of vegetation -Building code to improve thermal efficiency of buildings -Increased used of alternative transportation methods Other Business Singer distributed copies of the carpooling survey for the RCC's information. Sanders reported that he had contacted John Houck at the U of I Physical Plant and invited him to meet with the RCC some time in the future to discuss what the University is doing in energy conservation. The next meeting was set for July 10, at 4:30. The meeting adjourned at 5:55 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /3 W 9 MINUTES [DIVA CITY PUBLIC LIBRARY BOARD OP 'I'RIIS'I'IiliS Rl:(;III.Ak MITT'ING June 19, 1980 7:00 1'M Director's Office MEMBERS PRESf.NT: Bartley, Cavitt, Gritsch, Ilyman, Immermann, Ostedgaard, Richerson, Zastrow MEMBERS ABSI:NT: Bczanson STAPP PRESENT: Eggers, 'tiffany, McGuire, Spaziani, Craig O111HIS PRESENT: Drew Shaffer, City of Iowa City Broadband Telecommunications Specialist (BTS) SUMPIARY OF DISCUSSION The meeting was convened at 7:15 PM by Vice President Bartley. The following minutes were approved: Owner/Contractor meeting of May 20, 1980, Regular meeting of May 22, 1980 - amended on page 1, item 1 of the Director's Report to read "Our budget loss in library materials...., Special meeting of June 5, 1980, and the Building Committee #2 Minutes of May 30, 1980. Ostedgaard/Gritsch. The library disbursements for June 1 and 15, 1980 were approved, noting the three deletions from the 9000 expenditures. Zastrow/Ostedgaard. The New Building Gift Fund Report as of .lune 15, 1980 and the Change Order List From the June 19 Owner/Contractor meeting were reviewed. The Director reported on the ,following: 1. The City Council will consider the Board's request for retaining the income ($6000) from the North Liberty contract at one of their future informal sessions. 2. There was very little action on the private fund drive this past month. Only three Board members have turned in their list of names to receive the general solicitation letter. 3. The new computerized circulation system is beginning to show its effectiveness in identifying borrowers who owe fines and charges for unreturned books. Fine income in May was 50% higher than any pre -computer month and twice the usual May receipts. 4. The library and the schnn] system are sending a joint six -person team to rr three day workshop in August designed to foster greater cooper- ation between schools and public libraries. The area team was selected as one of seven to attend the workshop sponsored by the State Library Commission and the State Department of Public instruction. 5. We are investigating costs of transferring the mural from the old Storyhour Room to a wall in the new Children's Room. If the price is reasonable, we should be able to raise the funds from private gifts. (over) MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES HTI. Minutes June 19, 1!)80 14i1;o� 6. We are reaching the design development phase for the interior graphics for the new building. We will probably be meeting with Building Committee 92 in mid-July. There was no President's Report. Ostedgaard reported on behalf of Building Committee N1 that the construction of the new building is proceeding on schedule. Masonry work will be completed in another two weeks, the roofing crew will begin about June 27, fireproofing of the steel structure has begun and both the plumbing and electrical work is being completed as fast as other construction phases allow. Richerson said that all recent activities for Building Committee q2 were included in the Minutes from the June 5, 1980 meeting. Board members were reminded of the upcoming June 23, 1980 meeting at 2:00 PM at which Rohlf and Vesely would meet with the Board and architects. Zastrow reported that there was not a lot of activity since last month for Building Committee p3 (private funds). He encouraged members to add new names to their lists and to wind up their activities in the next 30 days. Richerson, Chair of the Nominating Committee, reported on the proposed officers slate for FY1981. The following officers were nominated and unanimously approved: President -Lynda Ostedgaard, Vice President -Ed Zastrow, Secretary - Carolyn Cavitt. Richerson/Gritsch. The Board listened to a letter from a library patron, R.C. Sorensen, who had written to express appreciation of ICPI. information services. The Board also acknowledged the letter from the Iowa City/Johnson'County Arts Council thanking the Board for its support of Paper/Fiber III. The Board discussed their FY1980 annual report for the City and noted several accomplishments such as their successful bidding for construction of the new library and subsequent fund-raising efforts on its behalf. They also noted that they felt the volunteer program begun in FY1980 was off to a very good start. The Board reviewed a policy proposed for the Library's Cable TV Channel 20. A cable TV presentation was made by Shaffer and Tiffany, Library AV Coordinator, about the background material on cable TV generally and how Iowa City Public Library is proposing to develop the library's channel. The five suggested uses of the library channel noted were: I. Video reference 2. Cable -casting of library visual materials for which we have copyright clearance 3. Cable - casting of library sponsored or co-sponsored programs. 4. Cable -casting of other events taking place in library meeting rooms 5. Public service announcements of library services, materials and programs. 'Phe Board approved a grant of $1500 from the Gifts and Requests Fund for 25 hours of VILS videotape for addition.; to the library's permanent collection and 25 hours of tape to he reused. Subse- quent purchases will generally bo funded by the operatinbudget. Ilymnn/Immormann. After discussing possible problems from patron requests for controversial material to be displayed through the video reference service, the Board approved the Programming Policy for Zastrow/GrioLibrarywa City Public Cable tsch. Beforeimplementation ofvideoreference,1Cthe0staffywillrrreview its administrative guidelines for this service with the Board. The meeting was adjourned at 9:35 Susan hlcGutre, Recorder �— MICROFILMED BY JORM MIC RI�LAB CEDAR RAPIDS DES MOINES REVISED PROGRAMMING POLICY FOR IOWA CITY PUBLIC LIBRARY CABLE CHANNEL 20 I. objectives The Iowa City Public Library Cable Channel 20 is to be used: A. To extend the library's reference and information service to a broader constituency. B. To increase community awareness of the library. C. To provide information on Iowa City and its cultural and community resources. II. Programming A. Programming shall consist of activities and issues directly related to the library or taking place in the library and shall be selected by the program committee. B. Programming shall be informational rather than advocative. This does not preclude the cablecasting of library board meetings and other library meetings where advocacy may take place. C. The Iowa City Public Library shall have priority on use of this channel. III. Operation A. The operation of the library channel is to be supervised by the Library Director under the policy direction of the Library Board. B. Policy determinations for all public channels may be apponled to the Iowa City Cable Communications Commission. C. All policy determinations of the Iowa City Cable Communications Commission may be appealed to the Iowa City City Council. Approved by the Library Board of Trustees, June 19, 1980 MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES 8 1 � I REVISED PROGRAMMING POLICY FOR IOWA CITY PUBLIC LIBRARY CABLE CHANNEL 20 I. objectives The Iowa City Public Library Cable Channel 20 is to be used: A. To extend the library's reference and information service to a broader constituency. B. To increase community awareness of the library. C. To provide information on Iowa City and its cultural and community resources. II. Programming A. Programming shall consist of activities and issues directly related to the library or taking place in the library and shall be selected by the program committee. B. Programming shall be informational rather than advocative. This does not preclude the cablecasting of library board meetings and other library meetings where advocacy may take place. C. The Iowa City Public Library shall have priority on use of this channel. III. Operation A. The operation of the library channel is to be supervised by the Library Director under the policy direction of the Library Board. B. Policy determinations for all public channels may be apponled to the Iowa City Cable Communications Commission. C. All policy determinations of the Iowa City Cable Communications Commission may be appealed to the Iowa City City Council. Approved by the Library Board of Trustees, June 19, 1980 MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES 8 MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B June ll, 19110 MLMBL1?S PRLSENT: Derry, Crum, Hillman, Humbert, McLaughlin, Wooldrik MEMBERS ABSENT: Phelps, Riddle, Robertson STAFF PRESENT: Showalter, Lee, Howell, Beasley, Courtnage GUESTS PRESENT: Anne Glenister (Project GREEN), Bill Gilpin (Riverfront Commission), Karin Franklin (Riverfront Commission), Phyllis iShowalter, Katherine Orae, Ann Knight i RECOMMENDATIONS TO THE CITY COUNCIL * The Commission unanimously agreed to recommend beginning a weekend bus route to West Overlook on a trial basis beginning July 4. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Minutes were approved as written. Bill Gilpin and Karin Franklin were present for discussion about the sewage 1 treatment plant site. Franklin explained a map of the area, saying that the City wished to keep the main building and that the University was not opposed to this. The University wishes to acquire a three acre area at the northwest portion of the site, including a laboratory building. It has been suggested that the south four acres next to Highway 6 be kept as a park. It was pointed out that we are in the process of selling Elm Grove Park, and that there was little need for a park in the area. The University has also shown interest in the balance of the property, approximately six acres. No formal action taken. CHAIR REPORT Because of delays in the plans for a restroom, concession, and maintenance building at Mercer Park, it will probably be August before work will begin. DIRECTOR'S REPORT The latest Leisure Needs Survey has been completed, and shows that 93.4% of the people interviewed felt that the Parks and Recreation Department is doing a good job. A weekend bus route to Nest Overlook has been discussed with Hugh Mose, Transit Manager, on a trial basis beginning July 4. The Commission unanimously agreed to recommend to the City Council to begin a weekend bus route to West Overlook on a 1 trial basis beginning July 4. Many Commission members will be out of town in July. The members agreed that there would not be a meeting in July; September 10 will be the next meeting. �3 ». MICROFILMED BY DORM MICR#LAB CEDAR RAPIDS • DES MOINES June 11, 1980 Minutes, ige 2 n It doesn't look like there will be money available for the tennis courts at Willow Creek Park in the near future. The HCRS (formerly BOR) agreed to fund only ten projects this year, but the withdrawal of federal monies has caused them to renege on some of them. OTHER BUSINESS Berry commented on problems with bikes at Mercer Park, saying that they are not being parked in the bike racks. After discussion, it was decided to send a letter to the Babe Ruth organization asking them to remind all players that they must park ip the bike racks. A problem was reported with males being in the women's locker room. The game room staff has been directed to patrol the hallway and locker room regularly, and the locker room door is locked at 9:30 p.m. during adult only swim in an effort to control access to the locker room. Meeting adjourned. kakM Karen Christner MICROFILMED BY JORM MICR+LA9I al CEDAR RAPIDS • DES MOINES 137,5' d i- IOWA CITY AIRPORT COMMISSION July 10, 1980 Iowa City Civic Center r Members Present: Dieterle, Sauegling, Redick, George r i Member Absent: Phipps Staff Present: Zehr, Scholten Others Present: Jodi Park (Daily Iowan), Cathy Carlyle (KXIC) Chairman Dieterle opened the meeting at 7:35 p.m. and noted attendance and guests. Consideration of the previous meeting's minutes was deferred due to a lack of sufficient members who had attended that meeting. The previous month's bills were presented and explained by Fred Zehr. Redick moved to approve payment of the bills as present; second by Sauegling; the bills were approved. The minutes of the previous meeting were considered and approved. Zehr reported he has accepted a check for $1500 from Don Kerf, representing $800 security deposit and $700 toward the first month's rent for the office space in the Old United Hangar. The space will be used for a real estate business, an insurance business, and an agricultural library. The possibilities of extending a one-year lease, a six-month lease, and monthly rent without a lease were discussed. It was deicded to lease the space for six months and continue to try to find a renter with an airport -related business who might lease the office space and the hangar space. Sauegling moved to offer the present renter a six-month lease, to be prepared by the city attorney and signed by the Airport Commission Chairman; second by George. All voted in favor except the Chairman, who abstained. The motion was passed. Zehr then suggested the commissioners consider the possibility of building a new maintenance shop for the Iowa City Flying Service, This project could be financed by general obligation bonds. Zehr also informed the members that he has received a request from University Hospitals asking how much the Commission would charge to rent 10,000 square feet of airport land to the University for the purpose of building their own hangar for the air care service. Zehr was asked to contact surrounding airports to get an Idea of how much the airport land should be rented for, then draft a letter for the Chairman's signature. Moving to idem (D) on the agenda; Zehr asked for permission to start an Official list of parties Interested in renting hangar space. Permission was granted. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /3 7t; Iowa City Airport Commission Page 2 July 10, 1980 Reporting on his meeting with L. R. Kimball and Associates on June 23 in Kansas City, Zehr said the FAA has allocated money to install equipment for instrument approaches at the Iowa City Airport, to be installed in the next two years. This will require moving the threshold of runway 6/24 back 690 feet and extending the end of the runway 995 feet. The plan also calls for runway 30/12 to be shorted by about 900 feet, thus raising the air traffic to the northwest and easing the noise problem in that sensitive area. Moving back to item (C) of the agenda, Zehr reported he has received bids for the parking lot improvement, with L. L. Pelling Co. submitting the low bid of $17,247.40. The project had been estimated at $15,000. Zehr had also recently discovered that the city planner now says the $15,000 budgeted for parking lot improvement was to be taken from the Capital Improvement Fund. This complication was discussed, and Zehr suggested the Commission propose to the Council that some of the $42,000 budgeted for Matching Funds on the Master Plan be used for the parking lot improvement. If this can be accomplished, Zehr will call a special meeting to award the contract. This concluded the Manager's reports. Chairman Dieterle reported she has obtained financial information from the city and has prepared a draft of the Annual Report. The report will include three parts: (a) General Responsibilities, (b) Accomplishments of Fiscal 1980, and (c) Plans for Fiscal 1981. Manager Zehr was asked to report on the Fourth of July Aviation Day Celebration. It was declared a success, especially since there were no accidents or injuries. The meeting was adjourned at 9:20 p.m. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /376 _ I 4. provide paid receipts and waivers of claims prior to payment by the owner; 5. sponsor a neighborhood seminar, to promote solar energy and to explain the system being installed, during the construction and/or installation of the solar collector. The seminar shall be held on the owner's property and be a minimum of one hour in length. The Energy Program Coordinator will publicize the seminar and will assist the contractor in making arrangements for it. The full terms and conditions will be distributed in the bid packages. If you have any questions, please do not hesitate to Call me at 354- 1800, Ext. 205. Thank you for your interest. Sincerely, Roger Tinklenberg Energy Program Coordinator bdw/sp j 5 j I - 1 I I i MICROFILMED BY x JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, JUNE 17, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Eskin, Pepper, Madsen, Terry, Washburn MEMBERS ABSENT: None OTHERS PRESENT: Mr. Forbes, Iowa -Illinois Gas & Electric Co.; Lisa -i Stratton, Daily Iowa; Bill Blough, Karen Kalergis, Eva Daum and Jerry Yutkin from Hawkeye Cablevision STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COMMISSION - COUNCIL DISPOSITION: The Council's decision regarding Hawkeye's extension is still pending until Hawkeye reaches the 25% activation level described in the ordinance. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Mr. Forbes queried the cable company and the BTC on easement issues and the ! cable company rights in Iowa City. Shaffer reported progress of cable construction; program production workshops being given; interns' work with City departments and community organizations; government access channel policy guidelines; completion of community phone survey on awareness of City functions, cable TV and access channels; completion of survey to City departments to determine needs, wants and uses of a character generator. Hawkeye reported rapid construction progress with Phase I; HUB site equipment installation and tower site fence installation. Kalergis reported progress with schools in developing the educational access channels and an educational consortium to develop policy guidelines. +I MEETING CALLED TO ORDER: Meeting called to order at 4:36 P.M. I MINUTES: Moved by Terry, seconded by Washburn to approve minutes. Minutes approved 1 I unanimously. I 1.376a MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES Broadband TelecommL� June 17, 1980 Page 2 rations Commission ANNOUNCEMENTS: Shaffer announced it is time to prepare the BTC annual report. Shaffer and Pepper will prepare a draft. Shaffer announced the NFLCP (National Federation of Local Cable Programmers) national conference will take place in East Lansing, Michigan June 26-29 and is worthwhile attending if any one from the BTC can. PUBLIC DISCUSSION: Mr. Forbes expressed concern that citizens are not fully aware of their rights regarding the cable companies use of easements in Iowa City. It was explained that the cable company has access to City rights-of-way or City property to build the cable system (through the Ordinance 78-2917). Rights to use poles or structures, on private property are not transferred to Nawkeye by the City ordinance. It is up to the cable company to arrange for any necessary permission to gain access to easements on private property. A lease agreement had been negotiated with Iowa -Illinois to use their poles. Blough and Yutkin explained how the company handles each case (where a complainextra- ordinary question naryamountoftime, work and rp research involved in ascertaining because of ewhether and if permissions are needed. I Mr. Forbes said he was satisfied with his own situation but was present to ask questions for his own information. Blough assured Forbes and the BTC that every effort will be made to accommodate citizens and rectify easement problems where they exist. SPECIALIST'S REPORT Shaffer reported one color video production unit has arrived for City, public and cable company use. Shaffer has started giving workshops to the Public Library staff, Friends of the Library, and a daycare coop. 60 persons have participated. The four workshops consist of eight hours of intensive training on the portable video i production equipment. A list of 75 community persons are waiting to get into such workshops. The City staff will be receiving workshops next month. Shaffer's interns from the University of Iowa Broadcast and Film Department each contribute 10 to 20 hours a week in developing the access center, the areaccenowcworking awithnd cthesFre six such interns. Interns ire Depa tmenthePolre ace Department and Recreation Department as well as several community groups. Shaffer spoke of the government access channelolic he has produced in rough draft form. This document beginsRd o t ckleelinescument the any questions faced when programming the City government access channel (this MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOINES 13 76 L Broadband Telecommu ations Commission June 17, 1980 Page 3 document is available in the City Clerk's office and is filed with these minutes). Shaffer presented the completed community phone survey implemented in April. The survey attempted to measure the awareness of cable TV, access channels and City functions and services on the part of Iowa City citizens. The survey results are available with these minutes in the City Clerk's office. Shaffer produced a three page document entitled "City Uses of Character Generator" which is meant to illustrate many of the uses City departments could have for the City's character generator. This document compiles i results of two previous surveys he sent to City departments. Shaffer stated he believes there are a vast amount of needs, wants and uses the City has for ! our character generator. The cable company has promised to supply an expanded capacity character generator (with the City purchasing the additional pages themselve). No previous negotiations required the cable company to provide any more pages of memory than the one being provided. A copy of this document can be found with these minutes in the City Clerk's office. The NFLCP regional meeting took place in Iowa City at the Iowa City Recreation Center and people came from access facilities in Minnesota, Illinois and Wisconsin. In order to comply with NTIA (National Telecommunications and Information Administration) requirements for the equipment grant proposal written by Shaffer in January, the Iowa City Public Library has published 2 ads in the p Press -Citizen. Details on the grant can be found at the Iowa City Public Library. HAWKEYE'S REPORT: Blough reported Hawkeye has 90 miles in strand completed, 64 miles of cable completed and are nearing completion of splicing in Phase I (this is as of June 13, 1980). The hub site equipment is in Old Brick and is being adjusted. The fence has been installed around the tower site. Hawkeye is shooting for official activation launch of Phase I at the end of July. Hawkeye has all channels lined up and ready to go except for the educational access channel and the local origination channel. Hawkeye will send an official notice of full network service availability to Shaffer when that mark is attained. I Hawkeye now has ten crews out working six day weeks to construct the cable system in Iowa City. Kalergis reported she is working to form an educational consortium composed of educational users. She has already met with several persons to discuss this topic. The purpose of this group would be to provide scheduling and f make policy decisions about the channel. Kalergis will be working with Eskin to determine how all educational organizations in Iowa City (such as private schools, educational religious organizations, etc.) could be brought in to participate in the educational access channel. 1374L MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES Broadband Telecommu. ations Commission June 17, 1980 Page 4 �I NEW BUSINESS: None. ADJOURNMENT: Moved by Washburn, seconded by Terry to adjourn. Unanimously approved Adjournment at 5:50 P.M. Respectf lly submitted, AIAL- Willi Drew Shaffer Specialist MICROFILMED BY JORM MIC R+L A B CEDAR RAPIDS • DES MOINES M