Loading...
HomeMy WebLinkAbout1980-07-01 Info Packet.-, City of Iowa Ci MEMORANDUM DATE: June 20, 1980 10: City�ouncil FROM: Ci 7 Manager J RE: Goal Setting Meeting The City Council's goal setting meeting has been scheduled for July 10, 1980, at the Highlander Inn. The meeting will begin at 3:00 P.M. with dinner scheduled for 6:30 P.M. Clayton Ringgenberg will again meet with the Council. ►138 I MICROFILMED BY JORM MICR+LAB j; CEDAR RAPIDS • DES MOINES j i i I .-, City of Iowa Ci MEMORANDUM DATE: June 20, 1980 10: City�ouncil FROM: Ci 7 Manager J RE: Goal Setting Meeting The City Council's goal setting meeting has been scheduled for July 10, 1980, at the Highlander Inn. The meeting will begin at 3:00 P.M. with dinner scheduled for 6:30 P.M. Clayton Ringgenberg will again meet with the Council. ►138 I MICROFILMED BY JORM MICR+LAB j; CEDAR RAPIDS • DES MOINES City of Iowa MEMORANDUM .-. DATE: June 20, 1980 TO: City Council FROM: Ci 9 RE: "a r In stigation of Clara Oleson's Complaint of April 29, 1980 i On April 29, 1980, Clara Oleson filed the following complaint with the City on behalf of her client, Linda Eaton. "It is my understanding that today Linda Eaton's rubber gloves f were slit. Given the use of this piece of equipment, we have now reached the point where my client's life is in danger. "Ms. Eaton has reported this event to her superiors. However, this letter is to put its recipients, personally, on notice. Since January 1980, the firefighters have effectively had a verbal and social boycott in effect against Linda Eaton. They have salted her orange juice, defaced her picture and physically abused her. These actions are juvenile. Today's action threatened her life. " The City Manager originally requested the Division of Criminal Investigation of the Iowa Department of Public Safety to conduct an investigation of the complaint. The Division concluded that "....the facts do not indicate that an impartial investigation is warranted in this matter and, further, that if the facts were proven although serious to a firefighter, would at best result in a minor vandalism charge." Consequently the City Manager directed that the Police Chief initiate an investigation of the complaint. A. The specific incidents considered in the investigation were: 1. The defacing of a photograph 2. The salting of orange juice 3. Damage to a pair of gloves 4. An instance of physical contact B. Conclusions from the investigation are: 1. There is no basis for the City to file criminal charges. 2. There is identification of the party or parties involved in several of the incidents. 3. Some corrective action was instituted concerning certain of the incidents. 123 MICROFILMED BY JORM MICR/♦1LAB 61011 1A1111 • DES MOINES City Council June 20, 1980 Page 2 4. Tricks and horseplay historically have been undertaken in the Fire Department. In recent months some fire personnel, including Linda Eaton, have been involved in such activities. 5. The Police Department is unable to identify the person or persons responsible for the damage to the gloves. C. The following actions have been or will be taken: 1. The person responsible for partial defacing of the photograph has been identified. A written reprimand will be provided to the responsible party indicating that if any additional discip- linary action is required within the next two years as a result of unacceptable behavior, suspension from duty will result. 2. At the time the orange juice was salted, Linda Eaton brought the matter to the attention of an officer who immediately dealt with the parties. This included replacement of the orange juice. The officer handled the problem in a timely and responsible manner. At that time all parties agreed that the action taken represented a satisfactory resolution of the problem. 3. The damaged gloves are clean-up gloves which are used at a fire after hazardous conditions have ended. Therefore, Ms. Eaton's life was not endangered by this act. However, damage to any property of others is reprehensible. Because the responsible party has not been identified, the Fire Chief has promulgated a policy which provides that any person who deliberately damages personal or fire equipment of another person will be severely disciplined. 4. Linda Eaton was thrown to the floor by another member of the Fire Department concerning what program would be viewed on television. The disciplinary action taken against the responsible party, who will be suspended from duty from July 1 through July 23, 1980, and who will be subject to dismissal if there is any other unacceptable behavior in the next'three years, is mitigated by the fact that Linda Eaton and the person responsible for this occurrence were both engaged in "horseplay" earlier in the evening. 5. The Police investigation concluded that personal tricks and "horseplay" are a long time tradition in the Fire Department. It is clear that such activities are counterproductive to the development of a respected, professional fire fighting force. Even if the City did not have general prohibitions against such activity in the personnel rules of the City, the work place of a professional fire department is not the appropriate place for such "horseplay." Some members of the Fire Department view such activities as hazing which is reduced after they are initiated 10.37 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES � J 1 i City Council June 20, 1980 Page 3 into the "club." Particularly when the City is striving to bring both men and women into non-traditional roles and increase the number of minorities in City employment, any activities which can be viewed as initiation rites represent offensive and reprehensible conduct for which there is no place in City government. The Fire Chief has promulgated a policy which provides that any person who uses offensive conduct, language, including "horseplay" or tricks, toward another employee shall be subject to disciplinary action. cc: Fire Chief Police Chief City Attorney Legal Staff Clara Oleson _j i j MICROFILMED DY JORM MIC R�LAB _ CEDAR RAP1D5 DES MOINES 0 ;-) City of Iowa Cit" MEMORANDUM DATE: June 18, 1980 TO: Affirmative Action Task Force FROM: C'anager RE: Meting of the Task Force The first meeting of the Task Force was scheduled for Friday, June 20, 1980, at 2:30 P.M. It has been requested that this first meeting be delayed until the Human Rights Commission and the Civil Service Commission repre- sentatives are identified and have an opportunity to read through the material which has been furnished to the task force members. This also will give the other task force members an opportunity to thoroughly review all of the material. Ms. Bette Meisel, the coordinator of the Task Force, will be out of town the week of June 30 through July 4. Therefore, the first meeting of the Task Force has now been scheduled for July 8, 1980, at 10:00 A.M. in the City Manager's Conference Room. cc: Department Heads City Council Human Rights Commission Civil Service Commission MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ata IY 4 i 0 ;-) City of Iowa Cit" MEMORANDUM DATE: June 18, 1980 TO: Affirmative Action Task Force FROM: C'anager RE: Meting of the Task Force The first meeting of the Task Force was scheduled for Friday, June 20, 1980, at 2:30 P.M. It has been requested that this first meeting be delayed until the Human Rights Commission and the Civil Service Commission repre- sentatives are identified and have an opportunity to read through the material which has been furnished to the task force members. This also will give the other task force members an opportunity to thoroughly review all of the material. Ms. Bette Meisel, the coordinator of the Task Force, will be out of town the week of June 30 through July 4. Therefore, the first meeting of the Task Force has now been scheduled for July 8, 1980, at 10:00 A.M. in the City Manager's Conference Room. cc: Department Heads City Council Human Rights Commission Civil Service Commission MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ata IY 4 June 20, 1980 Mr. Randall P. Bezanson, Vice -President Finance/University Services 101 Jessup Hall The University of Iowa Iowa City, Iowa 52242 Dear Randy: Recently House -Senate conferees completed work on an energy development bill which would provide approximately $20 billion in federal subsidies for alternative fuel plants and other projects. This includes $250 million for federal loan guarantees and price supports for commercial plants that will convert waste into energy. The Wall Street Journal indicated in its May 22 edition that federal loans could amount to 80% of construction cost. It appears that this program could be a viable way for the University of Iowa to meet its future power needs and develop a model project in cooperation with the City of Cedar Rapids and the City of Iowa City. I hope that in the months ahead we might be able to explore this opportunity with the University. Sincerely yours, Neal G. Berlin City Manager bj/sp cc: City Council MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES i MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES June 19, 1980 Mr. Robert N. Downer Project Representative College Plaza Development Company & High Country Corporation 122 S. Linn St. Iowa City, Iowa 52240 Dear Mr. Downer: In order to clarify the City's procedures with respect to the issuance of industrial revenue bonds for the Block 64 Hotel/Retail Project, please be advised as follows: 1. As provided in the Prospectus, the City requires that you pay a non-refundable deposit in the total amount of $30,000 to cover the City's costs in determining the acceptability of the two industrial revenue bond proposals. 2. Prompt payment of the deposit is desired as the City consultants are committing time to the project and the City soon will be obligated for payment of these services. 3. As indicated in the Prospectus, the City has retained and will continue to receive services from the following consultants: a. Zuchelli, Hunter & Associates, Inc. (urban renewal land marketing consultants). b. Paul D. Speer & Associates, Inc. (municipal finance consultants). C. Ahlers, Cooney, Dorweiler, Haynie & Smith (bond counsel for the City). Although these consultants will be working closely with you on this project, they have been retained by the City to represent the City's interests. They will, of course, bill the City directly for the services rendered. 4. To the extent that the consultants' services and other charges are related to this project, you will be required to reimburse the City for incurred expenses. This will be accomplished through use of the non-refundable $30,000 deposit specified above, together with the financing fees specified on page 19 of the Prospectus. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 10 I Mr. Robert N. Downer June 19, 1980 Page 2 The fee schedule will apply to the total face amount of the two bond issues. The payment of these fees will be required at the time the bonds are issued. To the extent that these fees are not needed to cover City costs, the unused balance will be refunded. Please contact me if you have any questions on the above information. Sincerely yours, Neal G. Berlin City Manager bj/sp cc: City Council Larry Chiat John Hayek Roger Scholten MICROFILMED BY JORM MICR �LAB CEDAR RAPIDS • OES MOINES I DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT '' IIdI�Il�ll� A OMAHA AREA OFFICE " UIYIVAC BUILDING, 7100 WEST CENTER ROAD RECEIVED JUI`I2 iggp •"I'0 "�+ " OMAHA, NEBRASKA 60106 REGION V11 June 19, 1980 IN REPLY REFER TOr 7.2E (Solis) Honorable John R. Balmer Mayor of Iowa City 410 East Washington Civic Center Iowa City, Iowa 52240 Dear Mayor. Balmer: This correspondence is a follow up to the Fair Housing and Equal Opportunity site visit on May 22, 1980, of Iowa City, Iowa conducted by Mr. Joe Solis. It has been determined that the City of Iowa City is administering their Community Development Block Grant Program in conformity with the requirements of the Fair Housing and Equal Opportunity Division of HUD. Thank you for the cooperation extended and should you have any questions, please feel free to contact this office at (402) 221-9306. Sincerel , Charles JeantBnptiste, i Director, Fair Housing and Equal Opportunity Division cc: Mr. Don Schmeiser Mr. Jim Hencin r 1�d,i--i=il�lji i- Y•1j(J,y �4I,r4?..i..l.Y_Y:-1(L_I I_1 I. �I{{pLr' lr•. 1:. 17.Io{1:IY::yti.n'rtr ki'>mv-.-. 3u�h.•73nLi ��xll'5r! I ri•,i-'T+�• i iiQL •If'I MICROFILMED BY JORM MIC R+LA8 CEDAR RAPIDS • DES MOINES tl a C: _'Y OF CORAL VIL RECEIVED JUN -2 o 1980 MAYOR 1512 71h Street COUNCIL _.. P. O. Box 5127 hlEb/DERS James A. Cole Coalville, lona 52241 Robert E. Dvorsky CITY CLERK r,l Harry A. Elmuen Helen Gaut Jim L. Fausctt t June 18, 1980 William A. Stewart a Mayor John Balmer and Council Members Iowa City Civic Center Iowa City, Iowa 52240 Dear Mayor Balmer and Council Members, Robert Dvorsky and I thank you for your time given us on June 16, 1980. I am sorry that we were the only two who were able to attend this meeting. I felt that the discussions were very fruitful. In particular, the MPO and solid waste questions and answers helped us a _great deal. Thank you again. Sin M. V May MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES iagvu N C: _'Y OF CORAL VIL RECEIVED JUN -2 o 1980 MAYOR 1512 71h Street COUNCIL Michail Kauchee P. O. Box 5127 hlEb/DERS James A. Cole Coalville, lona 52241 Robert E. Dvorsky CITY CLERK (3191151.1266 Harry A. Elmuen Helen Gaut Jim L. Fausctt June 18, 1980 William A. Stewart Mayor John Balmer and Council Members Iowa City Civic Center Iowa City, Iowa 52240 Dear Mayor Balmer and Council Members, Robert Dvorsky and I thank you for your time given us on June 16, 1980. I am sorry that we were the only two who were able to attend this meeting. I felt that the discussions were very fruitful. In particular, the MPO and solid waste questions and answers helped us a _great deal. Thank you again. Sin M. V May MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES iagvu N City of Iowa Ciay MEMORANDUM Date: June 17, 1980 To: Neal Berlin and City Council From: Chuck Schmadeke, City Engineer ��• Re: Scott Boulevard Paving from Highway 6 to Muscatine The estimated schedule for the paving of Scott Boulevard from Highway 6 to Muscatine is as follows: March 25, 1980 - Letters of intent received from property owners. April 15, 1980 - Plans, specifications and estimate approved by Council. July 15, 1980 - Title opinions and warranty deeds prepared by City Legal Department. August 15, 1980 - Warranty deeds signed and returned to the City by property owners. August 26, 1980 - Set bid date. September 16, 1980 - Receive bids. September 23, 1980 - Award contract. September 1, 1981 - Completion date. Title opinions have been difficult to obtain because of the many property transfers by contract. It is necessary to make a thorough search to insure clear title to a proposed right-of-way. The Engineering Division has provided 90 working days to construct this project. In order for the project to be completed this construction season, it will be necessary to begin construction July 11, 1980. This is not possible since right-of-way has yet to be acquired. Therefore, in order to obtain low and competitive bids, it is best to allow construction to begin in the spring of 1981. This will allow the contractor to adequately schedule next year's work and minimize mobilization and start- up costs. bj2/3 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES I P-qs i City of Iowa Ciay MEMORANDUM Date: June 17, 1980 To: Neal Berlin and City Council From: Chuck Schmadeke, City Engineer ��• Re: Scott Boulevard Paving from Highway 6 to Muscatine The estimated schedule for the paving of Scott Boulevard from Highway 6 to Muscatine is as follows: March 25, 1980 - Letters of intent received from property owners. April 15, 1980 - Plans, specifications and estimate approved by Council. July 15, 1980 - Title opinions and warranty deeds prepared by City Legal Department. August 15, 1980 - Warranty deeds signed and returned to the City by property owners. August 26, 1980 - Set bid date. September 16, 1980 - Receive bids. September 23, 1980 - Award contract. September 1, 1981 - Completion date. Title opinions have been difficult to obtain because of the many property transfers by contract. It is necessary to make a thorough search to insure clear title to a proposed right-of-way. The Engineering Division has provided 90 working days to construct this project. In order for the project to be completed this construction season, it will be necessary to begin construction July 11, 1980. This is not possible since right-of-way has yet to be acquired. Therefore, in order to obtain low and competitive bids, it is best to allow construction to begin in the spring of 1981. This will allow the contractor to adequately schedule next year's work and minimize mobilization and start- up costs. bj2/3 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES I P-qs City of Iowa Clt'"-� MEMORANDUM Date: June 13, 1980 To: Rosemary Vitosh, Finance Director Q From: Hugh Mose, Transit Manager Re: Contract for Supplemental SEATS Service with A Better Cab Company Rosemary, I have reviewed the tapes of the City Council meetings of March 4th and March 11th, at which time the Better Cab contract was discussed. On the 4th, Nancy Draper requested continuation of the contract, and the City Councilors responded with surprise that the supplemental taxi service had been cut from the budget. On March 11th, there was further discussion, with considerable interest in the program and a request for further information. However, no decision was reached at that time. Since the time of those budget discussions, to my knowledge there has been no further action on the taxi contract funding. Consequently, there is no funding in our budget at the present time to cover this project. We had originally budgeted $5,000 for the taxi program, an increase over the $3,600 expended in FY80. If this project is to be restored to the budget, it should be put in at the existing level of $3,600, not at the increased expenditure of $5,000. I think the City Council will want to include this project in our FY81 transit operation. Therefore, would you please work with Neal on whatever steps are necessary to bring this matter to the Council's attention and hopefully get their concurrence. We have a 30 day period after July 1 in which to renegotiate our contract, so there is no immediate need to resolve the issue, but we should be working in that direction. Should you have questions or comments, please let me know. bdw5/8 MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES Johnson county i�) 01= regional planning commission - wbuque shEer. no mcity.1ovo 522A0 HerbMN Jadon (319) 351.8556 BOrty FlokenXn E•m+.vDvc i June 19, 1980 TO: Neal Berlin A FROM: John Lundell RE: City of Iowa City's Contract with A Better Cab Company As you are probably aware, the City's current service contract with A Better Cab Company for transportation of elderly and handicapped residents will expire June 30, 1980. It seems that as of now the City Council has not appropriated funds for renewal of the contract. I feel that this is an extremely worthwhile and cost effective service which warrants continuance. In order to aid the City Council in their decision whether or not to renew the contract, I have obtained the following statistics illustrating the past performance by the cab company. FOR THE PERIOD JUNE 15, 1979 to FEBRUARY 15, 1980: (eight months) Total cost to City; Average $2.435.0 cost per month: Total number of trips: 304.550 Average trips per month: 917 115 Average cost per trip: $2.66 Average length of trip: 2.5 miles Since these statistics were compliled, A Better Cab Company have raised their rates. Using the same average trip length the Company could provide an average of 92 trips per month if the same maximum cost to the City remains at $300 per month. I hope this information will be helpful in informing the Council of the need to renew this contract. As always, feel free to call me if you desire further information or have any questions. Thank you. cc: Hugh Mose Don Schaefer I i I t I I - 12Y 1IN I MICROFILMED BY JORM MICR�LAa 11111 RA1111 • DES MOINES City of Iowa Chi MEM®RANbUM Date: June 18, 1980 To: Mike Kucharzak, Acting Director of Public Works From: Cathy Eisenhofer, Purchasing Agent '61 C1 Re: Rental of 4-H Building The City Clerk inquired as to why the 4-H building is rented on a ten month basis rather than a lease for fewer months. Johnson County Agriculture Association rents all of their buildings, including the theater, on a ten month basis so that during the non -fair season they do not have to worry about making arrangements for additional tenants. Contract will only be set up on ten month basis. If you require any additional information on this lease agreement, feel free to contact me. tp3/6 E MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I I I i I� 1 City of Iowa Chi MEM®RANbUM Date: June 18, 1980 To: Mike Kucharzak, Acting Director of Public Works From: Cathy Eisenhofer, Purchasing Agent '61 C1 Re: Rental of 4-H Building The City Clerk inquired as to why the 4-H building is rented on a ten month basis rather than a lease for fewer months. Johnson County Agriculture Association rents all of their buildings, including the theater, on a ten month basis so that during the non -fair season they do not have to worry about making arrangements for additional tenants. Contract will only be set up on ten month basis. If you require any additional information on this lease agreement, feel free to contact me. tp3/6 E MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ^ City of lows clt_� MEMORANDUPO DATE: June 18, 1980 TO: Neal Berlin, City Manager Council Members �J� FROM: Harvey D. Miller, Police Chief RE: Comparison of Overtime Funding: Jaycee's Celebration/Iowa Football Games I estimate the cost of bringing six officers from the 11:00 p.m. - 7:00 a.m. shift in at 8:30 to 9:00 p.m. to assist on -duty personnel with traffic at the Jaycee's July 4th Celebration at $175.00, computed at a $12.05 hourly rate with a contractural guarantee.of two hours•pay'per officer for the "call-back" and the additional two hours overtime accumulated by the total number of officers for the add- itional two hours aggregate if they are assigned to duty at 8:30 p.m. rather than 9:00 p.m, As the shifts change at 11:00 p.m. and if the traffic is not out of the Airport,six officers from the 3:00 p.m. to 11:00 p.m. shift will be held over until no longer needed. Contract calls for allowing (and paying for) a � hour break between regular duty hours and scheduled overtime. Thus, at least $36.00 are required by contract to be paid. 'Assuming another thirty minutes of actual duty,a total of $72.00 overtime will be required for the 3:00 p.m. to 11:00 p.m. shift officers. Thus a total of $247.00 overtime will be expended for the function. During the 1979 S.U.I. football season officers earned a total of 551 B 3/4 hours of overtime for traffic control and football related,functions, including the Homecoming Parade. Last year's general average for overtime payment was $11.00 per hour as compared -to $12.05 for this year's. Consequently, about $6,070 overtime resources were consumed in football related duties in 1979. In 1980 using the same amount of duty time, about $6,650 will be consumed. This amounts to roughly one-third of the budgeted allocation for this purpose. In addition, the command staff and supervisors contribute about 175 duty hours for which no additional compensation is received. If we were paid at the time and one-half rate as are those employees covered by the collective bargain- ing agreement, the cost of football games would increase by $2,450 to $8,450. Home basketball games at S.U,I. consume about three hours of officer time per game. However, we use on -duty officers for this function, if available, and I have not recorded the actual time spent on this function. 1;kv9 MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES Over the past year I have attempted to avoid overtime commit- ments being paid from City funds as much as possible. For most off-duty jobs officers contract directly with the sponsors of events or others who desire additional police services. I only authorize or refuse the use of the uniform. In this way the City avoids the additional labor costs associated with the collective bargaining agreement; e.q. guarantees; call-back costs, etc. The second reason I should like to discourage the use of public funds for pur- poses that are essentially private or profit-making is that it is virtually impossible to convince the major user of local governmental overtime resources (S.U.I.) to make payment for police services unless the City adopts and hews to a policy of not paying for the additional services occasioned by the requests of these organizations and individuals. For example, last year I received requests from various organizations and services for more than 4,000 hours of additional police services. All of them were probably not only legitimate but also worthy requests. However, if they were granted . and the usual plea is, ,It's such a small amount and such a worthy cause . . .,11an additional $48,000 would have to be made available to the Police budget. While I am not too perceptive, I rather doubt that Council would make funds available in this amount. If you need anything more on this, let me know. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r UPDATE (t�j State Capitol Des Moines, Iowa 50319 Phone 515281.3241 June, 1980 IMPAC UNDERWAY Jean Penningroth Richard E. George Chairperson Eaecuhve Director Ten of Iowa's larger police departments have joi ed with the Crime Commission to l establish an innovative crime -fighting program. Officially designated "Iowa's Management Program for the Apprehension of Criminals," IMPAC will help officers do a better job by providing them with more useful and timely information. While not as glamorous as an undercover operation, the program's approach to improved data management holds great potential for long-term crime reduction. Simply stated, the IMPAC concept is good police management. Data from crime incident reports, dispatch operations, investigatory activity and other sources are continually collected, analyzed, and disseminated as daily, weekly, or monthly reports. Used by operational officers, the reports can be crucial to the selec- tion of effective field tactics and strategies, the identification of probable crime targets, and the uncovering of solid investigatory leads. The reports are of value to administrators also. Deployment and resource allocation decisions can be based upon substantiated need and workload demand. When similar manage- ment tools were tested in police departments across the nation, immediate results were seen in increased apprehensions of habitual offenders, higher crime clearance rates, and higher overall agency productivity. rhe program is being spearheaded by an advisory group consisting of Commission staff and representatives of the ;`Ankeny, _Burlington , Council filufR„ Davenport., Des Moines, bubuqur., Iowa City, Masiin. City_, Sirlyx f.ity, and Watr'rliro I'nlitn Departments. Thi: group serves as a forum for exchanging ideas req,irdinq how and what changes can be accomplished. They also make recommendatiorri to Oil- Commission's hrCommission's staff as to how funding can best be directed to achieve IMPAI: objectives. To date, $.105,000 in state and federal money has been tllocdtrrl to the effort. A portion of this money has been awarded to each of I.ha ten affiliated police departments to help offset costs incurred during this initial phase. Considering the nominal initial cost, and potential for agency cost reduction over time, the Commission plans to give it strong support to the benefit of many of Iowa's city and county enforcement agencies. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES )ZI-1110 0 Parks & recreation ,department MEMO to: Neal Berlin and the City Council from: Dennis E. Showalter re. Leisure Needs Survey date: June 18, 1980 Attached is the latest leisure needs survey, which was conducted by a Recreation intern this spring. This is the sixth survey; the original was done in 1976. In answer to the question "Are you satisfied with the service of the Iowa City Parks and Recreation Department?", 93.4% of those who had an opinion said "yes". The survey areas were selected with the assistance of the Johnson County Regional Planning Commission and Rena Weerts of the University Examination Service. This survey meets all criteria for an accurate, scientific instrument. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES d i Imo^' I IOWA CITY PARKS AND RECREATION DEPARTMENT LEISURE NEEDS SURVEY May, 1980 i I I Prepared By Piper A. .Nellecker Recreation Intern MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 IMTRODUCTION The main concern of the parks and recreation movement is the constructive use of free time. For many American people, work fails to provide opportunities for optimum growth and development, so that leisure must assume a more important role than mere freedom from work. Leisure must satisfy the individual's need for creativity, recognition, joy, physical activity, and tension release. Since the work week has been reduced for many people, there is now more free time, hence the problem is what to do with it. Many people do not use their leisure wisely and become bored or turn to destructive activities such as drinking and drug abuse. Recreation professionals have a crucial leadership role in providing activities and we are at the very heart of building a creative society. Purpose of the Stud If the Iowa City Parks and Recreation Department wants to establish effective recreational services, there must be careful and intelligent planning. One important element in the decision- making process concerning program content is the recreational interests of the community. Our potential in producing activities for satisfying and creative living is almost unlimited and we must listen to what the people want. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES t i 0 IMTRODUCTION The main concern of the parks and recreation movement is the constructive use of free time. For many American people, work fails to provide opportunities for optimum growth and development, so that leisure must assume a more important role than mere freedom from work. Leisure must satisfy the individual's need for creativity, recognition, joy, physical activity, and tension release. Since the work week has been reduced for many people, there is now more free time, hence the problem is what to do with it. Many people do not use their leisure wisely and become bored or turn to destructive activities such as drinking and drug abuse. Recreation professionals have a crucial leadership role in providing activities and we are at the very heart of building a creative society. Purpose of the Stud If the Iowa City Parks and Recreation Department wants to establish effective recreational services, there must be careful and intelligent planning. One important element in the decision- making process concerning program content is the recreational interests of the community. Our potential in producing activities for satisfying and creative living is almost unlimited and we must listen to what the people want. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES K The purpose of this study is three -fold: to find out if Iowa Citians are satisfied with our services; to discover what the leisure time interests of the community are so that we can program accordingly; and to discover the answer to the question, "Are we reaching the public adequately?" Definition of Leisure The word leisure derives from the Latin "licere", which means "to be allowed", and is defined in the Webster Encyclopedic -<- Dictionary as "freedom from occupation or business; vacant time; time free from employment; or time which may be appropriated to any specific object." Leisure is time beyond that which �5s Y ch is yrequired for existence, the things which we must do biologically to stay alive, and subsistence, the things we must do to make a living, as in work, or prepare to make a living, as in school." Leisure hours are a period of freedom where man is able to enhance his value as a human being and as a productive member of society. The Sample The study population consisted of eight randomly chosen "blocks" in Iowa City. Various areas of the city were covered so that a bias would not enter the study in the form of income level or ethnic interests. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES rae1 a Demographic Information According to Sex # Male # Female Total Block Number Name t. a Demographic Information According to Sex Demog-r�hic Information According to Age Groups Acle Grou Number Percent Under 6 0 0 6-12 15 15.6 13-17 4 4.7 18-21 11 11.5 22-3945.8 40-59 19 15.6 Over 60 .. 7 7 3 -- -- Total 96 100.08 i As in previous surveys, the greatest number of responses were from females and from the 22-39 age group. No responses were recorded in the under 6 age group, which is highly disappointing The questionnaire (Attached) The Leisure Needs Survey was originally designed by two recreation interns and Robert A. Lee, Superintendent of Recreation, in the summer of 1976. The survey remained unchanged for this study, with the exception of three questions added to find out MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES # Male # Female Total Block Number Name 40 Miami, Arizona, Union, 9 12 21 California 7 4 11 41 Gleason Dr. 4 7 11 42 Arbury Dr. 4 6 10 43 Caroline Ct. 6 10 16 44 Lucas (between Bowery and Burlington) 5 9 45 Bloomington, Van Buren, 4 Davenport, Johnson 5 11 46 Windsor, Winston, Woodridge 9 7 47 Brookside, Friendship, 3 Clover .-- Total Number of Respondents 4 44 88 55.28 96 1008 8 of Total Demog-r�hic Information According to Age Groups Acle Grou Number Percent Under 6 0 0 6-12 15 15.6 13-17 4 4.7 18-21 11 11.5 22-3945.8 40-59 19 15.6 Over 60 .. 7 7 3 -- -- Total 96 100.08 i As in previous surveys, the greatest number of responses were from females and from the 22-39 age group. No responses were recorded in the under 6 age group, which is highly disappointing The questionnaire (Attached) The Leisure Needs Survey was originally designed by two recreation interns and Robert A. Lee, Superintendent of Recreation, in the summer of 1976. The survey remained unchanged for this study, with the exception of three questions added to find out MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES n if the department's publicity methods are adequate. A representative from the department went from house to house asking questions of the first person to answer the door. This method guaranteed a random sample of males and females, and i; i. various ages. Answers were recorded on separate questionnaires for tabulating convenience. Problems Although conducting face-to-face interviews is more personal and improves the image.of the Parks and Recreation Department, it is extremely time consuming. Mailing the survey would seem more Practical, but this method is expensive and the number of returns would probably be so low as to make the study invalid. solution to cutting time would be to have more than one repre- sentative out conducting the survey. RRSULTS Satisfaction In response to question number two, "Are you satisfied with the services of the Iowa City Parks and Recreation Department?", 71 people out of 96 (748) answered yes, 5 (58) were not satisfied, and 20 (218) had no opinion. The "no opinion" response came from individuals who are not involved with the Parks and Recreation Department and felt that the information they had regarding our services was much too inadequate for them to make an honest judgement. Most of these individuals are either University of Iowa students and are involved with University activities or they are MICROFILMED BY JO RM MIC R+LAB CEDAR RAPIDS • DES MOINES 4 1 n if the department's publicity methods are adequate. A representative from the department went from house to house asking questions of the first person to answer the door. This method guaranteed a random sample of males and females, and i; i. various ages. Answers were recorded on separate questionnaires for tabulating convenience. Problems Although conducting face-to-face interviews is more personal and improves the image.of the Parks and Recreation Department, it is extremely time consuming. Mailing the survey would seem more Practical, but this method is expensive and the number of returns would probably be so low as to make the study invalid. solution to cutting time would be to have more than one repre- sentative out conducting the survey. RRSULTS Satisfaction In response to question number two, "Are you satisfied with the services of the Iowa City Parks and Recreation Department?", 71 people out of 96 (748) answered yes, 5 (58) were not satisfied, and 20 (218) had no opinion. The "no opinion" response came from individuals who are not involved with the Parks and Recreation Department and felt that the information they had regarding our services was much too inadequate for them to make an honest judgement. Most of these individuals are either University of Iowa students and are involved with University activities or they are MICROFILMED BY JO RM MIC R+LAB CEDAR RAPIDS • DES MOINES 4 0 �1 5 senior citizens who would much rather spend more of their time doing activities at home. Questions three and seven asked the respondent to comment and/or make suggestions regarding the Iowa City Parks and Recreation Department. Of the 43 individuals who did not care to comment, 20 were people who have never been involved with our activities. Listed below are the comments and suggestions with the ones mentioned most often listed first. The age groups are listed for consideration. FIo. of Responses Comments or Suggestions Age Group ?I 6 Very good department. 6-12, 22-49, e 5 I like the parks. 40-59 6-12, 18-21, 4 I like it! 22-39 6-12, 13-17, 4 Pun! 40-59 4 More racquetball courts. 6-12 22-39 4 Would appreciate more evening programs.22-39, 40-59 3 Need more tennis facilities. 22-39 3 Department is ok. 18-21, 22-39, 3 Recreation Center is nice. 40-59 6-12, 22-39 r 3 Keep up the good work! 6-12, 18-21, 2 Keep doing the same things. 22-39 22-39 2 Like the pools. 6-12, 22-39 2 Department seems adequate for city. 40-59 2 More swimming pools. 22-39, 60+ 2 Ballroom and folk dance lessons - 40-59, 60+ dance clubs. 2 Disappointed in swim lessons for 22-39 pre-schoolers. 1 Gymnastics for Lots during evenings 22-39 and weekends. 1 Adult swim period at outdoor pools 60+ during summer 1 I like playday! 6-12 1 Preserve Hickory Hill's wildness. 22-39 1 An organized playground at City Park 22-39 would be convenient. 1 Excellent department! 40-59 1 My son really enjoys the programs. 40-59 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES E N No. of Responses Comments or Suggestions Age Group 1 Good basketball program. 6-12 1 Interested in youth programs. 22-39 1 Lots of things to do. 6-12 1 Like the meeting rooms. 22-39 1 Like the number of parks and their 22-39 availability. 1 Lower the unattended swim age limit. 6-12 1 Keep up on maintenance of playground 22-39 equipment. 1 More publicity on registration dates. 40-59 1 Like program for pre-schoolers at 22-39 Hickory Hill. 1 Publicity should be better. 40-59 1 Like to see more dancing for social 40-59 activity. 1 Everything seems to run smoothly. 22-39 1 More adult swim time during evening. 18-21 1 Happy with programs. 22-39 1 More competitive team sports to keep 22-39 kids busy. 1 Improve organized playgrounds. 22-39 1 Disappointed in programs; don't draw 22-39 kids off of street. 1 I.C. has the best Parks & Rec. Dept. 22-39 I have ever seen. 1 Improve facilities. 22-39 1 Please build a larger pool. 22-39 1 Don't like getting kicked off basket- 22-39 ball court when leagues play at 5:00. 1 More women's basketball leagues. 18-21 1 Too many men playing basketball over 18-21 noon hour. 1 More nature and bike trails. 22-39 1 Block parties organized by Center. 22-39 1 Need more community activities. 22-39 1 Horse shoe pitch at City Park. 40-59 1 Pools too crowded. 60+ 1 More concerts in parks. i8-21 1 More roller skating time. 6-12 1 Camp outings. 18-21 1 More ice skating services - indoor. 22-39 1 Need places for adults to sit while 22-39 watching kids at Rec Center pool. Leisure Time Interests Question number one asked the respondent to list their leisure interests in order of preference 1, 2, and 3. An attempt has been made to break down the interests according to sex and age. The top three interests for males and females are: MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 6 Males 1. Biking (11) 2. Basketball (10) 3. Running (7) n 7 Females 1. Reading (13) 2. Television, swimming, arts, crafts (10) 3. Biking, movies (7) Overall Favorites 1. Biking (18) 2. Reading (15) 3. Television (14) The choice of activities is comparable to past years. This study shows a higher degree of active preferences than the study done in December, 1978. The weather conditions at the time of the study should be taken into consideration, as people tend to be more active when the temperature rises and the snow melts. Interests According to Sex Activity Biking Reading Television Swimming Running Basketball Camping Arts and Crafts Going to Parks Bowling Fishing Gardening - Plants Walking Movies Racquetball Softball (Participant and Spectator) Yard Work Sewing Baseball (Participant and Spectator) Music (Participant and Listener) Dancing Tennis Football Outdoor Activities No. Male No. Female Total 11 7 18 2 13 15 4 10 14 3 10 13 7 5 12 10 1 11 5 6 11 0 10 10 4 5 9 2 6 8 6 2 8 4 4 8 2 6 8 1 7 8 6 1 7 5 1 6 6 0 6 0 6 6 5 1 6 0 6 6 1 4 5 3 2 5 3 1 4 2 2 4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Activity Play with Friends Play games Party Travel. Roller Skate Hunting Cooking Exercise Picnic Billiards Cards Weight Lifting Hiking Golf N No. .Male No. Female Total 3 1 4 3 1 4 1 3 4 1 3 4 2 2 4 3 1 4 0 3 3 03 3 1 2 3 2 0 2 1 1 2 2 0 2 0 2 2 1 1 2 0 The following activities were only mentioned once: Female: taking University classes, babysit, bingo, gymnastics, health spas in motels, photography, play with dolls, sleeping, socializing, stationary bike, theater, volleyball, writing. Male: boating, canoeing, going to Lake Macbride, lodge work, marshall arts, play swords, sports (as a spectator), target shooting, woo working, driving Age Group Under 6 -- 6-12 Biking, Basketball Football, Play with Friends, Roller Skate Baseball, Play Games Biking Television Party, Movies, Swim, Read Bowling, Music Running Biking Swimming, Parks Fishing Television Hunt, Walk, Needlework, Gardening, Camping, Picnics, Sewing, Bowling Gardening Knitting, Travel, Camping 13-17 18-21 22-39 40-59 60+ 1 Act__ivit MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES No. of Responses 0 6 4 3 2 4 3 2 10 9 8 4 3 2 3 2 Iasi M I I I Publicity Reaching the public should always be a major concern of a parks and recreation department. Three questions were asked concerning the department's publicity. The first one asked the respondent how they most commonly were informed about our programs. Below are the results. Method Number Newspaper 40 Friend or Relative 288 188 1 4 Brochure Poster 4 Other: 11 School Announcements 1 Pals Program 2 Calling Recreation office 9 The second question regarding publicity asked if the respondent felt that he/she was adequately informed of our services. 49 (518) answered yes, 10 (10.48) answered no, 25 (268) chose to give no opinion, and 12 (12.58) said "sometimes". The "sometimes" response came mainly from individuals who felt that it was their own fault that they weren't better informed. Subscribing to the Iowa City Press -Citizen seemed to be a major determining factor in whether the people are adequately informed or not. b;any of the individuals who claim they are not well informed to not receive this newspaper. The third question asked for suggestions regarding the department's publicity methods. Listed below are these comments: MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 6 10 1. More posters needed. 2. Fliers by mail. 3. Standard advertisement in newspaper. 4. More radio spots. 5. Television. 6. Morning announcements at school. 7. More in newspaper. 8. Get volunteers to distribute information. 9. Special announcement boards in parks. 10. Radio announcements during dinner hour. DISCUSSION AND SUMMARY The Iowa City Parks and Recreation Department appears to be doing an adequate job in providing services in reference to the tion dealing with satisfaction. It positive response of the ques should be noted, however, that there is a high "no opinion" response ndicative of non-involvement with the to this question, which is i department. Responses to the questions regarding publicity show a high percentage of people who feel they are inadequately informed I of department programs which could explain the "no opinion" responses. Many of the publicity ideas suggested by the public are expensive and therefore not feasible for the department to undertake. The department uses all resources available to inform II the public of its services. Many people made comments pointing I out that it may be their'own fault that they are uninformed of our services and that they need to watch the media. I Leisure time interests in Iowa City have not changed much in the past four years. Some activities may be more or less popular than in other years, but the basic interests have remained the same. The department does provide some kind of f program or service for the majority of activities listed. Some interests that are listed which we do not provide a service for 1 MICROFILMED BY JORM MICRI+LAB CEDAR RAPIDS • DES MOINES I a are camping, social dance lessons, hunting, cooking, and golf. If services for these interests were provided, it would be questionable as to their success. It seems that one of the greatest problems lies in the number of facilities the department has. Interest in active sports has grown over the past years and the department has been unable to keep up with the demand. Examples of inadequate facilities as indicated by the public are the number of swimming pools, racquetball courts, and tennis courts available. Budget restrictions placed on the department make it difficult to provide the much needed services. In summary, the majority of the responses to the questions are positive and enlightening for the Iowa City Parks and Recreation Department. The few negative responses do indicate that there is need for improvement, which is true of any organization. The Leisure Needs Survey is valuable in discerning public opinion and interests. The department will remain successful and grow with the help of public feedback. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 11 I are camping, social dance lessons, hunting, cooking, and golf. If services for these interests were provided, it would be questionable as to their success. It seems that one of the greatest problems lies in the number of facilities the department has. Interest in active sports has grown over the past years and the department has been unable to keep up with the demand. Examples of inadequate facilities as indicated by the public are the number of swimming pools, racquetball courts, and tennis courts available. Budget restrictions placed on the department make it difficult to provide the much needed services. In summary, the majority of the responses to the questions are positive and enlightening for the Iowa City Parks and Recreation Department. The few negative responses do indicate that there is need for improvement, which is true of any organization. The Leisure Needs Survey is valuable in discerning public opinion and interests. The department will remain successful and grow with the help of public feedback. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 11 r 10WA CITY PARKS AND RRCRHATION DEPARTMENT I.olsure Nveds Survey (IucHtlunnalre February, 1980 1) mWgraphlc Data Block No. A fic f;row Under 6 years _ - h - 12 18-21 years years 17 - 17 years 22-39 years 40-59 years 60 6 over -- . Se IMale Female Lelsure__Interests 1. What do you do during your -leisure time? Rank Top 3 activities 2. Are yuu satisfied L > Department? with the services of the Iowa City Parks and Recreation Yes No 3. What services would you like to have the Parks and Recreation Department offer? Publicity 4. Now are you most ifrequency). commonly informed about our programs? (Rank in order of Newspaper Friend or relative Radio Poster Brochure or Flier \ Other 5. Do you feel that you are adequately informed of our programs? f Yes No .._.._._. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES N 1 Lclauru Needs Survey (�uemtlonnnlre peb,, 19HO Pny,o 2 b, What auggestions do you have regarding our publicity methods? 7. Would you care to make any ccuments or suggestions regarding the Iowa City Parks and Recreation Department as a whole? MICROFILMED BY DORM MICR+LA9 CEDAR RAPIDS • DES MOINES c1ty of Iowa -V _ MEMORANDUM Date: June 27, 1980 To: City Council From: Dale Helling, Acting Human Relations Director Re: Salaries for Confidential Employees During the budget hearings for FY81 Council agreed that salary adjustments for confidential employees should be comparable to those for the AFSCME bargaining unit. At that time there was also discussion regarding inequity which currently exists between confidentials and bargaining unit employees in comparable positions and it was shown that in many cases confidential employees with equal seniority are being paid considerably less than those in the bargaining unit. The necessity of correcting this situation was recognized by Council and staff at that time. In comparing these two pay plans, it is obvious that most confidential employees have lost ground over the past several years. However, the maximum in several ranges for confidentials exceeds that of bargaining unit employees. This is due to a decision by Council and staff several years ago that the pay plan for confidentials should reflect the fact that these employees occupy positions which by nature demand a certain degree of responsibility in terms of confidentiality and a unique loyalty and direct working relationship with management. A decision has been made to return all confidential employees to a step pay plan rather than to retain an open range. A plan has been formulated based upon several factors which include: 1. An 11% cost -of -living (COL) adjustment for FY81. 2. An additional merit increase where appropriate either in July or during the fiscal year based upon dates of hire, promotion, or end of probation. These would normally be the anniversary date of that employee's completion of probation. Employees at the top of the range will not be eligible for a merit increase. 3. Placement into steps for all confidential employees based upon a determination of what step is appropriate. This determination was made by examining individual files and placement is based upon total seniority, seniority in classification, starting salary, and history of merit salary increases. 4. Starting salary to be equal to union scale and maximum salary after 4h, years approximately 4% above union scale. The increase over union scale is achieved gradually such that every confidential employee will be between 1% and 4% higher while moving through the range. A total of $236,549 has been budgeted for salaries for confidential employees in FY81. This figure does not include any funding for a second 1a53 MICROFILMED BY JORM MICR+ILAB CEDAR RAPIDS • DES MOINES . ^ 2 � confidential employee in the Human Relations Department. That salary was to come from the $22,123 previously budgeted for a Personnel Specialist. If the amount budgeted for the Personnel Specialist is added to the amount budgeted for all confidentials, the total is $258,672. The attached pay plan has been costed out for FY81 and will require funding for the entire fiscal year in the amount of $255,711. It guarantees every confidential employee a minimum of 11% COL for FY81. Furthermore, each step placement represents a merit increase for that employee either as of July, 1980 or at an appropriate time during the fiscal year. In addition, it provides for administrative adjustments to allow some employees, generally those hired or promoted within the past few years, to be brought up to steps comparable with bargaining units employees having equal tenure. This pay plan erases many inequities, provides fair compensation for all confidential employees as compared to their counterparts in the bargaining unit, recognizes confidential employees for their loyalty to and support for management supervisors, and represents a system for j compensation which can be continued from year to year with a minimum of effort and significantly reduced degree of uncertainty on the part of these employees regarding future compensation. I recommend that this pay plan be maintained from year to year with appropriate cost -of -living adjustments based upon settlements with our bargaining unit for general employees. bj/sp cc: Neal Berlin Rosemary Vitosh MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1a7.5,� r n 0 Ol y 001a co 1 I (90 m O i 11 by m1 n 0 Ol y 001a co .- Lo aO MO (90 m O Met Oa by m1 nLO .ab 01 co n W Lo er n>Lp kl. crn La a, rn rn Lo w o to 001 .--I N Ny MlON Ln NN co clN O1 On.•in Ntp ab V a O a M 0 Ln y nMLr; lOM COn lO c1 0; LO 01 W U) NCO n COn n n M 00.-L CO n0 n0 co .rb arnn ao.+ NO LOO ama at n0 tt10 L•' 9-1O OL co bNnN b00 Wp mm VOM 0 O LO .-IN01 MLO to •b moo Ln N N .ti M O Q Q a Q •--I N M JORM MICR+LAB CEDAR RAPIDS • DES MOINES IT b N b N a N M N a l0 y to a O n 0 y 2 a 00 b r•L n.-1 co clN O1 On.•in Ntp ab V a O a 0 Ln y nMLr; lOM COn lO c1 0; LO 01 W U) NCO LO .ALO Wan mO00 arnn ao.+ er otn aorn Ln .-La O d 1 O 0 M CO a p MNbN ONMN at et Na COIt NC3 coN 01N •-. a .-1 n .-� b n N n n a .--1 a 0 Ol O 01 O £ • . N Nf yONb LA IM aQ1 LOKiIny LO . M a.-1 anb L n Mb La MKilnw C O1M a mtO e1000 0 a Oa a 0 c U Z .-+ .-� .-1 N •--I N .i N Q •--1 N .--1 N .-� J d Q 00 y a O O d r am 00000 LON 01N MO -It 00 mono N aaa MOD a CO Lo MbM nco N CO Ola coa U) W O Un n aM yOMO LO V NN l!')COa0 Lf a n a WCO 0c .-10y MMO abLn yO1M nC-im }P. a OI CO -It O1N R 0) to a 0101 a OM .N-1 W ti Ln M m y000 LOOm CDmw Met U) q* H7 b Ou'10 n aNa Ol W coNCO cn 00 ON Ki1N NLO 0 t t a cl Oly aOaO aN.--la Lr; Ly ny Lf1 C0 na b 01 01 CD N OI ch In .-a OnM . O W M n y M co co M co N a CD M a m00 O Q 0 01 cU. O O 0 O U L; O C L 3 0 C L O C L.;-• O C L 3 o C 2 mEQ 2c0£Q SCc £Q X < 2L0 EQ • Y n w c�J H F } N Y r N N L O ~ a u .01 CU O U O 1-� H � a F- V) y d 9 E d O O 'L7 d U •2 Q U z O •Oi 4. w w W 4 y C C C C W O O O 0 O O O U U U U U Q Q a Q •--I N M JORM MICR+LAB CEDAR RAPIDS • DES MOINES IT F - ti � O Q Q 6 4 Q W Q oI to to n m rn . Y JORM MICR+LAB A CEDAR RAPIDS • DES MOINES cr n o NNID N m m [nd'tn M L m m Lo COrtm 000 N OL ti CP C N V N n to Lo m 4') O O 4'. m m l0 m L. t`l�Nto l�M CO .ti n Oa V . CO cf Ulm co Cn CD m I NN m mco Nc M a a.a lOm C3 lL m NO U) Nm kc M.-1 tomr t0 d'cr .-� Ln LE .-t LO £ X t0 ma m CON Oi N Lo000 NOmO .-t to Lob O W O •--i . O •-t O Ol t Ot iCT LO t0 V W Leto LO M t�t0 Ntp nnmt- COO mC m ON nam mOtO ••-Mtn d' co W Lt') Na M N M NNto LOmO W mlO .-+ v .. v .-•� Ln .. n V Q M mmC t17 00 Ln l NMN rtN to Lo Na l0 R 0 ct O1M OtM C)m m rtM OM mN IT to Otto LO mt\m O t0 tpm 0D r-: nNOO n L tea • mw 0) Mtn CO to CA co imam 0) 00 'LMm 00 'tn Nm N •--LM lO Nm mCOM toNct tOMOL � F -- C) O d L Cl) t .in Ot V N a .9 CO tl m O n .--• M� •--i V tN t\ N Vl O M O O coN t� O V t0 W LO £ c00to0 000000 mt�at� i lD Hmn lO ALO. --I d' LO l0mnC� LMLO Lc;t\ M00 MtotiN Ht` V CO a lONm co mnm U In .-IN 111N1� NNN Ln ""m" mCO taco LO CO ••+m CO V Na • OMO .+OL cr OI t"). Mct MO Loo n LD In to ON O1N lD Ol .•in LObnm ma Ln LO LO NLr; m r-: m oo Dm O Ultra NMN 0 tp.-t Ol C O i £ r•I rt N N N £ .-� O •-t M M Z •--i CD .-i CO m 0 m 0 mm -*W md'mcF .-+d'toV .-• eY 00 C) co LON m1 tea' O a mLOOM m O NO i Ln Nf mn COn Ln NN V mOOnc� to Ln cr.-t Mtn mm u1 V LO N LOO N O o,m O O - Q .--i ti .•' N .-t N Y Y Y Y Y C L; C L; pp C L r tQ C L •� 0 L O S S m£ 4 2 m Q 2 m F Q S m ... Q m£ Q � I • Y i L Y W t 4J W t-+ U ^ L L C •-• r-• O V .--. T tU •� to H C U N L L i N LU Z 6 C)O N O LO N m H N Q F- C)Y C N Y Cm C S. N u m E u n E E I- CL to U Q tN 0 Q to Q '1 O F- V V V .m. 4- V) C C C C C U L U U U U F - ti � O Q Q 6 4 Q W Q oI to to n m rn . Y JORM MICR+LAB A CEDAR RAPIDS • DES MOINES Same letter sent to: Mr. Robert R. Rigler, Chairman Iowa Department of Transportation Commission New Hampton, Iowa 50659 June 23, 1980 Mr. Raymond L. Kassel, Director Iowa Department of Transportation State Capitol Des Moines, Iowa 50319 Dear Mr. Kassel: Recently the City of Iowa City and the Iowa Department of Transportation entered into an agreement which ended litigation related to the construction of 518. This included understandings concerning reconstruction of Highway 1 and of the Benton -Riverside intersection. The Department of Transportation made it very clear that all of these projects would proceed expeditiously. It now is rumored that the earliest this construction will be undertaken is 1986. The City of Iowa City entered into these agreements in good faith believing that the Department of Transportation would comply with all agreements and understandings concerning this construction, including rapid undertaking of the actual construction and completion at the earliest possible opportunity. While we recognize that financial resources are limited, if in fact the construction date has been moved back to at least 1986, it would appear that the City entered into an agreement possibly with false understandings. As the 518 corridor is a critical transportation link for both existing industry and projected industrial and commercial growth, any delay in construction will be detrimental to the economic environment of Iowa City. In addition, the agreement with the private developer along Mormon Trek Road provided that if the $90,000 is not utilized for construction of the frontage road within five years of the agreement, the private funding must be returned to the developer. I hope that the information we have received is incorrect and that 518 construction will proceed without delay. An early response will be greatly appreciated. Sincerely yours, John R. Balmer Mayor 1 bj/sp cc: City Council City Attorney Keith Kafer Marvin Hartwig Gus Anderson MICROFILMED BY JORM MICR�LAE] CEDAR RAPIDS DES MOINES �f of rJ?4+ RE .1VED JUN 2 6 )980 �• �o � 0'11' �iyw,eiyrr' YOWA REF No Honorable John R. Balmer, Mayor City of Iowa City Iowa City, Iowa 52240 Dear Mayor Balmer: New Hampton, Iowa June 25, 1980 This will acknowledge your letter of the 23rd. I am sending a copy of it with a copy of this reply to our director in Ames, Raymond Kassel. He will be writing you In detail about the status of 518. Our financial crisis Is critical as I am sure you have read. The freeze by the federal government has only complicated the crisis. You may be sure all of us com- missioners are extremely anxious to get this project com- pleted. I hope it can be done expeditiously. MMoostt`sincerely, Robert R. Rl ler) g Chairman cc: Raymond L. Kassel RRR JULES M. BUSKERBARBARA OUNN COMMISSIONERS Sioux CITY De•MolnesRADU C. ROGER FAIR DONALOKOARDNER WILLIAM F. MpGRATH DA•mport CW, RApld• MAIw•s MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ROBERT R. RIGLER New HAmplon BRUCE H. VAN GRUFF AW Oak 126 I fE��U1 2 fn1 AF�at OF TP., q�1ry�0 P J elf - IOWA SIAII CAP1101 RIS MINIM, "'WA11LI1.1 July 24, 1980 360 Johnson Co. The Honorable John R. Balmer Art. 518 14ayor of Iowa City Civic Center 410 E. Washington Street Iowa City, IA 52240 Dear Mayor Balmer: In reply to your June 23 letter regarding the delayed construction on Arterial 518, please be advised that this I'rumor" is evidently based on information shown in a preliminary draft of the 1982-1986 Program prepared by staff. The only action our Commissioners have taken on this preliminary draft has been to authorize staff discussion at public meetings held in cooperation with the Citizen Advisory Councils. It is not an approved program nor has it been reviewed by the Commission. We too entered our agreement in good faith. We too believed that the Department of Transportation could comply with all agreements and under- standings in aconcerning financialthis crisis,Isandccontinui,ngMr. curtailmentsnoted by thehis federaly government have further complicated the crisis. Arterial 518 is in the only presently approved program (released December, things willtreceiveission attentionceeds basedtonoour finah the ncials capability, and you can be assured that existing agreements will not be shunted aside. Historically, the Commission has taken all realistic steps to live up to agreements entered in good faith, even at the sacrifice of other more needed projects. We can appreciate your concerns, Mayor, and they certainly will be addressed as the future program is developed. MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS a DES MOINES k Very truly yours, .Raymond L. tassel Director A n RLY,/jas cc: Robert R. Rigler, Chairman II' Jill.. ; Iowa DOT Commission ; ._. JULES M DUSRER BARB ARA ODNII COMMISSIONERS C I •I C:I G ROGERCAIN DOGERF Siow C.1, Dee Mome, DONALD N.DARDNER WIL IIAMF MCORATH Lsa K.0 ARI RODE RTR RIGIER __ _.. .. MaRnee. Ne•NemRlnn RDUCf H VAN IIIXI Ont DNIIlf MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS a DES MOINES k The Honorable John R. Balmer Page 2 ' July 24, 1980 cc: John R. Hughes, President Hills Bank & Trust Co. Hills, Iowa C. I. MacGillivray, Director Planning & Research Division Iowa DOT D. E. McLean, Director Highway Division Iowa DOT i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I, f I 1 The Honorable John R. Balmer Page 2 ' July 24, 1980 cc: John R. Hughes, President Hills Bank & Trust Co. Hills, Iowa C. I. MacGillivray, Director Planning & Research Division Iowa DOT D. E. McLean, Director Highway Division Iowa DOT i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I, f 0 -'-CEIVED JUN College Block Partners 127 East College Street Iowa City, IA 52240 June 19, 1980 Mr. Neal G. Berlin City Manager Civic Center Iowa City, IA 52240 Dear Neal: is to You and 1980,Twesengagedaour scontractortto Cit nstallCouncil combinthat onatormw l, doves and in - screens in all apartments in the College Block Buidling, 127 East College Street. The installation is now complete. De- spite our exemption as a historic structure from this Housing Code requirement, we were interested in meeting all aspects of the Code and maximizing energy conservation. It was also imperative the installation be aesthetically pleasing. We appreciate Staff and Council consideration of our unique circumstance. Sincerely, COLLEGE BLOCK PARTNERS 8�e - Ed Z trow Robert G. Barker ass i MICROFILMED DY JORM MICR (�LA13 CEDAR RAPT DS • DES M0111ES City of Iowa MEMORANDUM Date: June 24, 1980 To: City Council From: Drew Shaffer, Specialist Re: Cable TV Update As Of June 13, Mr, Blough from Hawkeye reports there is 99 miles of stranding done, 64 miles of cable completed, 24 miles of splicing finished and 22 miles of cable activated. There are 146 miles in the whole Iowa City system (128 miles above ground and 18 underground). There is approximately 27 miles of cable in Phase I and 58 miles in Phase II (the largest phase in the system). Given the current pace Of construction, and Blough believes this pace can be kept up, Phase II residents should be receiving service in the Fall of 1980. In one month the stranding part of the Iowa City cable process should be completed. The steps involved in building the Iowa City cable system are: stranding, cabling, splicing, activating (turning on system), and proofing (testing). There are currently ten crews working in Iowa City, These are composed of two stranding crews, four cabling crews and four splicing crews. In addition, there are four crews who are drop contractors working on wiring apartment buildings. These crews are working 60 hour weeks. Mr. Blough expects to be hooking up subscribers in the coming month. Hawkeye has all channel offerings ready except for the local origination channel and the educational access channel. He projects Hawkeye will have the official launching of the cable system at the end of July (he noted many subscribers in Phase I should be hooked up and receiving service by this time). In addition, he thinks that 90 percent of the system will be stranded, cabled, spliced and activated in November, ahead of ordinance requirements. 1980, six months The geographic schedule is as follows: Phase I - northeast Iowa City; Phase II - southeast Iowa City (Phase II is subdivided as IIA and IIB. Phase IIA will be marketed to public as II and Phase IIB marketed as III); Phase III - the rest of east Iowa City; Phase IV - northwest Iowa City; Phase V - southwest Iowa City. Phase VI (an ongoing phase) - underground Iowa City. (See attached map), The hubsite in Old Brick has equipment in it which is currently being adjusted and tuned. The tower site, building and fence is completed. The earth station satellite is receiving signals. Hawkeye has 3,000 converters in Iowa City for the initial subscribers hooked up to the system. Four thousand more will arrive in July. Seven character generators for the access and automated channels are to be air shipped into Iowa City June 16th. The studio in Hawkeye's office building should be built (and equipment installed) in late July, 1980. been confirmed that all of these character generators have been r(It has eceived as of June 24, 1980), MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Citizen complaints have been infrequent. To the best of my knowledge those that have surfaced have been resolved to all parties satisfaction. According to ordinance requirements the City Council has until October 9, 1980 to determine an outcome regarding Hawkeye's extension request. bdw/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �S6 f Citizen complaints have been infrequent. To the best of my knowledge those that have surfaced have been resolved to all parties satisfaction. According to ordinance requirements the City Council has until October 9, 1980 to determine an outcome regarding Hawkeye's extension request. bdw/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �S6 f Citizen complaints have been infrequent. To the best of my knowledge those that have surfaced have been resolved to all parties satisfaction. According to ordinance requirements the City Council has until October 9, 1980 to determine an outcome regarding Hawkeye's extension request. bdw/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �S6 City of Iowa CK MEMORANDUM Date: June 19, 1980 To: City Manager and City Council From: Michael Kucharzak, Director of Housing & Inspection Services Re: Financing of Electrical Undergrounding At the request of the City Manager, the staff has prepared this report outlining the methods of financing the undergrounding of the electrical utilities in the Central Business District. Basically, one method of financing the conversion was outlined in previous memos to Council as the conventional approach, whereby.the utility would pay for their portion of the system and the private property owners or operators would pay for that portion of the conversion affecting their respective properties. Since the cost to the private sector was estimated by staff to be around $118,000, and since the private sector requested public monies be identified for this project, the staff now suggests that CDBG monies could be considered as a funding source provided, that HUD and the Committee on Community Needs concur in the program change. Assuming that HUD and i,he CCN do concur, and CDBG monies can be utilized, the City would be obligated to monitor the construction contracts to make certain that Davis -Bacon minimum wages are paid and %hat all the appropriate employment and non-discrimination policies are carefully adhered to. In addition, since the total amount of the construction is estimated to be in excess of $100,000, we as a contractee would be obligated to advertise for construction bids on a competitive public basis. This necessitates detailed plans and specifications be developed to provide the bases of the bid package. A proposal for electrical design and specification development, suitable for bidding, was solicited from a local engineering firm. It is estimated that $15,000 in consulting fees will be required to retain the professional services that cannot be met with existing staff. In addition, Davis -Bacon and other federal contract monitoring requirements may cause the staff estimate for construction to rise to around $147,500. This cannot be verified until we obtain a wage determination from the Federal government and actually bid the work. No monies are budgeted for City staff time. It is the recommendation of the staff that the City Council instruct the Community Development Block Grant Coordinator to reserve $165,000 for the downtown undergrounding project, to consult with the CCN and HUD on amending the CDBG contract and budget and to advertise the job according to the federal contract guidelines. The lowest acceptable bid will then be presented to the City Council for i Q67 MICROFILM711A11171 JORM MI CEDAR RAPIDS • 2 approval. Once approved, the construction would be phased so that the structures south of Burlington affected by this project would be converted to underground electrical service in 1980. Those structures north of Burlington would be converted before the summer of 1981. Should the Council not accept this staff suggestion, the Council could offer to pay a pro -rated share of the estimated costs, such as one-half of the bid proposal, with the benefitting property owner or operator contributing the other portion. Although a net savings, it Should be noted that the federal contract requirements would still apply and separate agreements would have to be executed for each of the 50 installations. In addition, staff time to monitor agreements would be an additional burden. The Council could also offer to use CDBG monies as a loan to the Private sector, but again, all federal requirements would apply and individual loan files would have to be established and maintained by staff for the term of the loan. In essence, the staff recommends that either the private sector pay for all the necessary costs in making the conversion to underground electrical service, or that the City pay for all the necessary costs. Since this is the last month of the five-year Community Development Block Grant Program, the staff is most eager to move the project into construction as soon as possible and we await necessary political decisions so that technical work can begin. be/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City of Iowa Cr) MEMORANDUM DATE: May 28, 1980 TO: City Council FROM: Harvey D. Miller, Police Chief RE: Explanation of Proposed Increased Fees for Departmental. Services During the recent budget hearing Council suggested re- viewing the fees charged for various police services and possible increases in these charges. Listed below are several suggestions. A. Animal Control - 1. Reclaim fees for picking up and returning an animal. Presently $1.0 for clogs and $5.00 for cats. I propose a progressive step reclaim fee similar to some other cities in Iowa. i First reclaim within a given calendar year n $10.00 Second reclaim within a given calendar year f 20.00 Third + reclaim within a given calenclar year • 30.00 2. Boarding Fees. occasioned by increased costs of pet food, maintenance cleaning and personnel Present fee $3.00da er p y; dog ... Sl 50 per day; cat Proposed Fee. $5.00 per day; dog ... $3.00 per day; cat 1. 3. Fees for Non-resident Animal Owners - This is a fee charged to pet owners who are not residents of Iowa City, but bring unwanted pets to the Animal Shelter for disposal. Present fee $2.00 per animal up to a max- imum of $10.00 per litter Proposed fee. $5.00 per animal regardless of litter size i 4. County Strays - - - These are fees charged to Board of Supervisors for stray animals brought to the Animal Shelter. There are no County citations issued; the owners. if any. are difficult to impossible t:o idonti.fy; and, tho City captures no fee for reclamation of the pet. The present fee is - - $2.00 per animal Proposed fee - - - - - $5.00 per animal lar0 i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES d r, -2- 5. Citv resident/owner - - At the present time no fee is charged to City residents who bring an animal to the Shelter for care or disposal. Past patterns of owner behavior do not indicate pets will be dumped in the County or abandoned in the City if a niminal fee is charged for disposal, In fact, nominal fees for such a service encourage responsible pet owners, when the service is publicized and known, to Droperly dispose of unwanted pets rather than free them upon the community. Obviously, irresponsible pet owners seldom comply with even the most reasonable regulations that apply generally to the community. Proposed fee - - - $5.00 per animal. 6. Li: ensing - - The entire proposed animal control.ordinance. . ., or at the very least, the licensing provisions need to be adopted by the City Council. Other cities have .increased revenues obtained from computerized licensing 15 to 20 fold. In addition, a penalty for not licensing, an animal or allowing an animal with a prior license to go out of license by lack of concern or attention to the matter would substantially increase revenues. There is no incent- ive to license an animal unless it is a violation of Code not to regularly license and renew. 7. Rental for Traps - - - now no charge Proposed - - - $1,00 per day with a minimum $5,00 return- able deposit with a ten (10) day maximum use period and a $35.00 per trap replacement fee if a trap is damaged, lost or not returned at the end of the ten clay period. No charge or deposit will be required for cat traps, I If the suggestions offered above are adopted I would offer a conservative estimate of revenue increases of $20,000 annually. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0. Police Department; Enforcement and Records 1. Accident Reports Presently - $2.00 per copy Proposed - $3.00 per copy 2. Fingerprinting Presently - $2.00 per set Proposed - $3.00 per set MICROFILMED BY JORM MICR �LAB CEDAR 111111 • BES MOIRES 13,!5? 9 , r, -2- 5. Citv resident/owner - - At the present time no fee is charged to City residents who bring an animal to the Shelter for care or disposal. Past patterns of owner behavior do not indicate pets will be dumped in the County or abandoned in the City if a niminal fee is charged for disposal, In fact, nominal fees for such a service encourage responsible pet owners, when the service is publicized and known, to Droperly dispose of unwanted pets rather than free them upon the community. Obviously, irresponsible pet owners seldom comply with even the most reasonable regulations that apply generally to the community. Proposed fee - - - $5.00 per animal. 6. Li: ensing - - The entire proposed animal control.ordinance. . ., or at the very least, the licensing provisions need to be adopted by the City Council. Other cities have .increased revenues obtained from computerized licensing 15 to 20 fold. In addition, a penalty for not licensing, an animal or allowing an animal with a prior license to go out of license by lack of concern or attention to the matter would substantially increase revenues. There is no incent- ive to license an animal unless it is a violation of Code not to regularly license and renew. 7. Rental for Traps - - - now no charge Proposed - - - $1,00 per day with a minimum $5,00 return- able deposit with a ten (10) day maximum use period and a $35.00 per trap replacement fee if a trap is damaged, lost or not returned at the end of the ten clay period. No charge or deposit will be required for cat traps, I If the suggestions offered above are adopted I would offer a conservative estimate of revenue increases of $20,000 annually. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0. Police Department; Enforcement and Records 1. Accident Reports Presently - $2.00 per copy Proposed - $3.00 per copy 2. Fingerprinting Presently - $2.00 per set Proposed - $3.00 per set MICROFILMED BY JORM MICR �LAB CEDAR 111111 • BES MOIRES 13,!5? 9 0 -3- 3 Escorts (excluding funerals) - - - no chan,c g - S0. On per unit Cor each assirnment of 30 minutee o s or less, Plus $10.00 for each additional 30 minutes. 4. Nouse and Buildin PIoves - - $12.50 for each officer per hour plus 17.50 per hour for each police vehicle. No less than a two-hour minimum charge for each officer and vehicle. Presently - $25.00 per hour, flat rate with a two-hour minimum. 5. Impound Fee - - Presently, no charge. i Proposed - - A service charge, payable to the Police Department, of a progressive nature to discourage repeated violations or violations that cause unusual inconvenience to pedestrian passage; the removal of cars from driveways (blocked driveways, etc.) or those violations that endanger the health or, safety of the community, e.q. blocking fire hydrants; designated safety or fire lanes and the like. In addition, this fee should regularly be assessed for cars towed from public property - - with the vehicle owner charged for cars parked in violation of the City's Private parking ordinance - - - or the charge assessed 'to the property owner; agent or manager in the event he/she mistakenly causes the removal. of the vehicle. Proposed City Impound Fee - - $10.00 per vehicle plus towing charges and outstanding tickets. All to be paid prior to the release of the vehicle from the storage area. Rationale for the proposed fee - - The person causing this unusual use of City resources should have to pay for the impoundment labor and not assess the taxpayer for what is essentially a private offense deliberately committed by an individual. B. Police Obtained Photographs (Accident etc.) Presently - - - $7.50 per one 8 x 10 photo 7 Proposed - - - $10.00 per each 8" by 10" photo Polygraph Examinations - - non governmental Presently - - - $50.00 per examination. No charge for preparation time. Proposed - - - $75.00 per examination plus $25.00 per hour preparation time'with a guaranteed minimum of a charge of $50.00 for preparation time. MICROFILMED BY JORM MICRt LAB CEDAR RAPIDS • DES MOINES bout B i i i 0 -3- 3 Escorts (excluding funerals) - - - no chan,c g - S0. On per unit Cor each assirnment of 30 minutee o s or less, Plus $10.00 for each additional 30 minutes. 4. Nouse and Buildin PIoves - - $12.50 for each officer per hour plus 17.50 per hour for each police vehicle. No less than a two-hour minimum charge for each officer and vehicle. Presently - $25.00 per hour, flat rate with a two-hour minimum. 5. Impound Fee - - Presently, no charge. i Proposed - - A service charge, payable to the Police Department, of a progressive nature to discourage repeated violations or violations that cause unusual inconvenience to pedestrian passage; the removal of cars from driveways (blocked driveways, etc.) or those violations that endanger the health or, safety of the community, e.q. blocking fire hydrants; designated safety or fire lanes and the like. In addition, this fee should regularly be assessed for cars towed from public property - - with the vehicle owner charged for cars parked in violation of the City's Private parking ordinance - - - or the charge assessed 'to the property owner; agent or manager in the event he/she mistakenly causes the removal. of the vehicle. Proposed City Impound Fee - - $10.00 per vehicle plus towing charges and outstanding tickets. All to be paid prior to the release of the vehicle from the storage area. Rationale for the proposed fee - - The person causing this unusual use of City resources should have to pay for the impoundment labor and not assess the taxpayer for what is essentially a private offense deliberately committed by an individual. B. Police Obtained Photographs (Accident etc.) Presently - - - $7.50 per one 8 x 10 photo 7 Proposed - - - $10.00 per each 8" by 10" photo Polygraph Examinations - - non governmental Presently - - - $50.00 per examination. No charge for preparation time. Proposed - - - $75.00 per examination plus $25.00 per hour preparation time'with a guaranteed minimum of a charge of $50.00 for preparation time. MICROFILMED BY JORM MICRt LAB CEDAR RAPIDS • DES MOINES bout B Conservatively, the total anticipated revenue increase would probably amount to $10,000 to $15,000 annually. 1 1 1� ] V I Conservatively, the total anticipated revenue increase would probably amount to $10,000 to $15,000 annually. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 11 ZU',,J 2l P., <J City of Iowa Cit_ MEMORANDUM -� DATE: June 27, 1580 TO: Dale Helling, Acting City Manager FROM: Harvey D. Miller, Police Chief RE: Northside Lighting Project Presentation This short presentation will: 1. Indicate through slides the extent of the Problems occasioned by lack of lighting. 2. Offer suggestions for increased lighting and the financing of the evaluation portion of the project. The presentation will be made by members of CLASS with the Police Chief and other interested or affected City officials in attendance. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I I i 0 11 ZU',,J 2l P., <J City of Iowa Cit_ MEMORANDUM -� DATE: June 27, 1580 TO: Dale Helling, Acting City Manager FROM: Harvey D. Miller, Police Chief RE: Northside Lighting Project Presentation This short presentation will: 1. Indicate through slides the extent of the Problems occasioned by lack of lighting. 2. Offer suggestions for increased lighting and the financing of the evaluation portion of the project. The presentation will be made by members of CLASS with the Police Chief and other interested or affected City officials in attendance. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I I ^ City of Iowa CI MEMORANDUM Date: June 27, 1980 To: City Council, City Manager From: City Clerk Abbie Stolfus Re: New 'Special Class "C" Beer-Wine License' i Governor Ray has signed into law a new liquor license which allows a retailer to sell only BEER AND WINE ... (no liquor) to be effective July 1, 1980. This new license is called a "SPECIAL CLASS "C" BEER-WINE LICENSE." FEES ARE BASED ON POPULATION: Cities of over 10,000 population or r - -- - over, the fee is $450.00. A surety bond in the amount of $5,000.00 and drain shop liability insurance is required. The local authority +a,asi will receive 75% of the fee and the State will retain 25%. THIS LICENSE ALLOWS the holder to purchase wine from the State liquor stores containing not more than 17% alcohol by weight for resale to patrons by the individual drink for consumption on the premises only. BEER may be sold for either on or off premises consumption. A SUNDAY SALES PERMIT may be obtained by holders of this license. All Sunday sales fees remitted to the local authority by this department must be sent to the county auditor to be placed in the county mental health and instititutions fund to be used for the treatment of alcoholism. We have had many requests in previous years for this type license. I will be adding them to the Consent Calendar as we receive them. If you have any questions, please advise. i I I bc4/2 i 1 I m6D MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOIRES 9 0 Thursday June 26, 1980 Mayor John Balmer Members of the Towa City Council Civic Center Iowa City, Iowa Re: Discussion of "First and Rochester Sub -division" Meriber of the Council: The "First and Rochester" sub -division was presented to Planning and Zoning Commission and received a very favorable response. On advice of Iowa City Atty. Ryan, the cortmission felt that it had to turn down the sub-civision request because, of "lack of sewer". Since the developer has no sewer available to it and since the City Council is the only body that can aid in the sewer problem, the developers requested that the sub -division he forwarded to City Council for action. On June, 3rd 1980 the City Council denied the sub -division approval. The developer has berm prantod this time before the council to discuss the sub -division. A history of this land while in the possession of the deve].opors, Plum Grove Acres, Inc., is attached to this letter. The history shows that the developers cooperated with the, city and with their neighbors in obtaining paving, sewers and extensive planning. It shown a 16 year effort to bring; newer:s into the area. It shows 16 years of maintaining open space for the extension of First Avenue to the north. It shows a written and exprossed concern by City of Iowa City officials for the problem but it does not show any results or any hole of sewers in the future. A]:1 we have to offer to the City of Iona City with this sub -division is the extension of First Avenue and the development of home sites that are in demand by the people that are now forced to leave the city to find the home site that they desire. We ask that the City Council: 1. Find a way to extend newer into the area 2. Allow the developer to re -design the nubdivisian using larper lots and septic tanks Enol: IListnry Trunk Sewer Data MICROFILMED DY JORM MICR epLAB CEDAR RAPIDS •DES MOINES Sincerely --- Pf.I t VE AORM;, TRG. Bruce R. I;]asgox, Pr 834 Ifo. Johnson Iowa City, Iowa ►ani TRUNK SWER LINE Ka tLmatc:d Cost of a sewer from hickory hill Park Trunk Scwor to the Wont Fence Line of the 13t and Rochester Sub -division: 811 Tile Sewer Line 23501 at 12.00 $ 280200.00 700 Lin Ft. of Manhole at 100.00 ft. 7,000.00 Rock, Special Bedding, Inspection, etc. 3.000.W $38,200.00 i The existing, trunk sewer is located in Hickory Hill Park approximately 23500 West of the west boundary line of the 11First and Rochester', sub -division. The cost to extend this trunk sewer using, 811 sewer tile should be under $40,000. However, this sower should be constructed to serve the entire drainage pattern. This will increase the cost. Studies have not been done to determine the proper size of this trunk sewer line. WHO PAYS FOR THE TRUNK SEWERS? These several methods are suggested: 1. Area Assessment: The City shall install a sewer of correct size and place an acreage assessment on property to be served by this sewer or extensions of this sewer. The assessment draws interest annually but is not payable until the trunk sewer is used by the owner of acreage served. Example: The sewer rim from Highway #6 Bypass and the Sand Fuad to Proctor and Gamble area. The cost of that sewer when used 10 years after installation and paying the cost plus 10 years of interest was considerably less than sewer prices today. Example: Trunk Sewer from Highway N6 Riverside Drive to West High School. 2. Revenue Sharing Funds The City request aid for nownro. Example: Sanitary Sewer from 7th Avenue and Rochester (load to North Dodge St, location near Howard .Fohnnon. This serer was paid for by Federal Grant Money. PLUM r,IIOVE ACRES INC. 6/24/80 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES r HISTORY The "First and Rochesterfe sub -division consists of approximately 39 acres of land lying, East of Regina High School and North of Rochostor Road, The land slopes to the North from Rech enter Road, Ralston Creek flows thru the area on the north quarter. There is one homn on the property, adjoining this property and have been included in the plates ut areonot parhes t', of thn sub -division, All these homes haw: private wells and septic tanks. Prior to 1963 this land was part of Johnson County. Rochester Road was State Highway #L Johnson County residents Smith, Cannon, Conner, Russell, Nelson and Kendall had built ,fine homes in the area. A highway permit has been obtained for a roadway into the area to serve the homes. In the southwest quarter of the property there existed a two story home and many trailer parking spaces. All improvements on this land and the construction of homes took place without a sub -division process because Johnson County took the position that no county action would be taken on any property that was under consideration of annexation. The City of Iowa City had such intentions. ANI4EXATIOII: 12/63 First Resolution of Annexation was passed by Iowa City Council 4/64 First Annexation Election was defeated 5/64 Second Resolution of Annexation was passed by Iowa City Council I 11/64 Election Carried 3/65 Potion for annexation filed 11/65 Final Court hearing, on annexation protests 12/65 Final Decree, of annexation PLUM GROVE ACIUiS INC.purchased this tract of land in June 1964. The first order of business was to survey and prepare a plat for sub -division purposes. For two years there was no political body thatcould or would process the sub -division. After annexation, the City of Iowa City took the position that wells and septic tanks would not be allowed. PGA lost any possibility of sub -dividing the land. In 1964; The City of Iowa City installed a sewer from Seventh Avenue easterly to First Avenue along Rochester Road and then South along First Avenue to serve the HyVee and Tudor Park sub -division, Plum Grove paid an assessment. In 1965; The two story home was razed and thn trailer court pads and improvemontn were dozed out. Preparation was made to bring First Avenue toward the north. In 1966; Rochester Road was paved from Seventh Avenue to First Avenue. PGA objected to the paving assessment for what was to be the, extension of First Ave to the north. They stated that the interchange should be p onstru6ed at that time, PGA LOST. An assessment was levied and was d. (See letter to Glen Eckard--Item #.I) In order to do a proper job of paving on Rochester Road adjacent to the HyVee Store, PGA and HyVeo cooperated in extending the paving from First Ave east to the east side of the HyVee property, PGA paid their share of that paving (uI MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES HI S T 0 R Page In 1966: A pre -preliminary plat was presented to the Iowa City Planning and Zoning commission. PGA LOST . The sewer issue was raised again. A petion for rezoning a small portion of this area was presented to the City of Iowa City. Proposed use was to be for apartments. The sewer at the corner of First and Rochester would serve the area. PGA LOST. Two new homes were constructed in the area by Lloyd Pelling and Dr. Chas, Eicher. They used private wells and septic tanks In 1969: A pre -preliminary plat was presented to the Iowa City Planning and Zoning commission. PGA LOST. The sewer issued was raised again. Atty. Edward Lucas, representing owners in the area petitioned the City of Iowa City to have the street now named 1Muffwood Lane" accepted by the City. (See reply from Barry Lundbert -- Item 2) In 1970: Plena Grove requested sanitary sewer service to the area. See reply from Frank Smiley -- Item y3) In 1975: Rochester Road was paved from the then present paving near the Wee at First Avenue to Scott Blvd. PGA was assessed and paid the costs. In 1977: In order to resolve the qullstion of First Avenue being required to proceed northerly, Plum Grove Acres presented a pre -preliminary plat to the Planning and Zoning Commission showing First avenue terminating at Rochester Road and Bluffwood Lane and Post Road being used for traffic ways. After the discussion there was no doubt as to the feeling of the City of Iowa City regarding First Avenue being required.to extend to the north. In 1978: A letter was sent to the Iowa City Committee on Community Needs asking for a trunk sewer fund allocation for this area. (Copy Attached Item #4) The City of Ioua City condemned and purchased 2151 of land on Rochester Road for a buried million gallon storage tank and fire station. This purchase voided all previous plans for the area. Planning for land use began anew. The Prelininary proposal of the Iowa City Comprehensive Plan for Land Use and Traffieways showed First Avenue being extended to the north. In 1979: Land located on Rochester Road between the proposed water tank and housing to the east was sold to John Moreland. Moreland sub-dividod this parcel of ground under Iowa City ordinance and constructed a home. Septic tank was approved. Stanley Engin-ering working on the North Branch storm water detention dam recommended that a bridge required where First Ave would cross Ralston creek be included in the overall costs of the detention project. (See letter to John Balmer (Itmn h/5) In 1980: A preliminary plat called #First and Rochester" was filed with the City of Iowa City. This plat was denied by City Council on June 3, 1980. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 Y 'a March 31, 1966 Citv of Io -a City Civic Center Ie..:t I:.Lty, Iowa Attn: City Elerk of Iowa City, Glen V. Eckard Gentlemen: The following objection in filed concerning the paving assessment against Freak Juoyd and PlumGrove Acres, Inc, owners of land on the North side of Rochester Road Adjacent to First Avenue. Since this strip Is a future extension of FYrst Avenue and theCity will acquire title to this land when First Avenue is extended, the paving should be computed with this extension as a factor with the City assuminf a portion of tho coat. We make this objection so that our legal rights are not waived at this time. We ask the City to re -calculate costs with this extension as a reduction factor for the property owner. 9i>lce}•el,/y yo/urs, .:;,-,//�.v /l. •.JAM' 1/ For PUN awVE ACIV, I AN-) Frank Boyd 601 So. Gilbert St. Iowa City, Iowa i i i i i 4 y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY once of dre city manager .lune 12, 1970 Frank R. Smiley Mr. Bruce (,lasgow 834 North .Johnson Iowa City, Town 52240 Ucar Bruce: Yon rvr;vnt l y roquestcd ihv (:ity (:ounci l to provide a s;uritary !:ower• lino to ::vivo Ihosd 1)r•olu•rtiI, J,cncr':rlly Inc;lted north ul' Ituchdrst Avenue :uul somewhat in line with the northerly extension ul first Avcnuc. 'Since that time you are aware of a numbext of dis- cussions that the Council has had and also you are aware of the revision to the suhdivision ordinance which too Council is consider- ing which has a definite hearing on this question. At your request a week or so ago, T brought this matter to the Council's attention and suggested that you would appreciate sonic written reply to your request to the Council. T have been instructed hY the City Council to advise you that the provision of sanitary sewers in the posed mentioned arca will he considered in light of those provisions proposed in the amendment to the subdivision ordinance.. Consequently, since it seems impractical to set up a general assessment nre;l fsr• such ;I trunk sewer, pad since the City is not in n financial lose then to provide sewers now far future payment by those desiring to use them, it then becomes the responsibility of the petitioner, property owner, and/or developer to make his own arr:rngemcnts to provide sewers to that arca. 'fe whatever extent the Council can assist, such as contractual provisions to reimburse such •r devcl may be nssssseopor for dusts which to future connectors to the sch ystem, we world he hich to do so. The simple, but rather hard facts of the matter are, Bruce, that relatively speak? the City is in no better financial position than you ;tlrrl your assnci;rtes to prsvido the necessur•y capitol to mnko tho snhstnntial invesirncIlt in sewer services for this area. As you know, the City is now considering substantial borrowing programs for sanitary sewer services, but in those instances it involves basically maintenance MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES T' Z" "3 0.6 0 Mr. Bruce Glasgow Jowl) Ci tv, (0w;1 2 - .June 12, 1970 and improvements in the existing system and not a trunk line or interceptor line extension of the present sanitary sewer system. It should aisu be stated here that. we ;ire certainly interested in assisting in any way that the City can in encouraging development areas in the City, and if we can together work out any method of providing sewer service in the area which you propose, Bruce, we will certainly continue to work with you toward that end. Your usual cooperation and assistance is most appreciated. FRS:ala MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Very truly yours, I+rank R.'srnfey l City Manager I r I 1 p? u m � Stf�V.iM./// +.A- 2 CITY OF IOWA CITY tl 2 Planning Department April 23, 1969 Mr. Edward W. Lucas Nolan, Lucas F, Nolan 401 Iowa State Bank Bldg. Iowa City, Iowa Dear Ed: At the Planning $ Zoning Commission meeting of April 22nd it appeared that the Commission had arrived at a consensus regarding your proposed dedication of the street north of Rochester Avenue. They are interested in this street as a city street, however, they did not feel that it was a good idea to accept the dedication of this street with - nut it hoing a part of a subdivision plan for the area. 'their formal recommendation to the City Council will be to not accept this dedication at this time, flowevor, this should not be interpreted as their lack of interest on the matter, rather they would like to encourage the owners of the land to subdivide the remainder of it and include this street in their subdivision plans. The Commission understands the problems involved in the subdivision of this property, particularly the lack of sewer service to the area and the number of homes already developed which abut this street. The Commission felt that there was a strong parallel between this situation and the Far Horizons Subdivision matter which recently came to the Commission and the City Council. As you may recall, the Council finally waived the requirements for the installation of various public improvements in the Far Horizons area until the time that the city deems them necessary. (At such a time the city would install them under special assessment provisions.) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES tat( I Mr. Edward W. Lucas April 23, 1969 Page 2 If you have any questions regarding the Commission's position on this, please contact me. Yours truly, Barry D. Lundberg Director BDL: I IIt MICROFILMED BY JORM MICR¢LA6 CEDAR RAPIDS • DES MOINES Iowa City Coni-itt,•c on rommunity Moods Civic Cantor Iowa City, [yea Mrmhers of the Committeem W October 5, 1978 There IS a section of the Cit of Iowa Cit 1 n Aaab of Ri na Y 7 Yi g � a1 a : . High Ochool and North or Roches .ar Road that is nM. served Wl"t�'°.;,'., •,:"`+;.;: Cee and electric lines. Tho area in close to she 1n sahoois"' churches. The area has all the facilities nesded'for a lini.;essiloorkaz X?' eowmunity W.th"one exception - tnar•e are no sowers. An exillfg trunk sewer is located 5000 feet to tM.w�O in i<L 1 A Parke ltris truck sewer will have to be extended to .ten aast�,fo p property where development eon take plaos. I am enoloains a 1970 latter frau former City Manepr;'�1�as�;*L�slf nuruastinp bhat property awe ra and the Cib solution to trunk sewer extenotons, c':';s•; If this community wants to reverse the tread of t11al1iM 4tiyilna 6heir'<' homes outside .the oily 1LILite then is 11. sDlIla06,ef s a�slYli}t+j to assure a supply of 1 ots for that purpose* A �drel, poi :do I$ alone The City must coopehate to the extent of pnj io*oi AsIlitiee;, I suggest to this oalrlittes that an allseation of ftOAr�bs.a� do. fsr tlK. extension of trunk sewer lines in Iowa City. rj• M 81 /BRUCE IR" . C[r49fpM'" : r' 834 No* VOW6ep 8% Iowa City, Rua Enclosum t City Manager letter 2 Jung 12, 1970 ,. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOIIJES i. October 5, 1978 There IS a section of the Cit of Iowa Cit 1 n Aaab of Ri na Y 7 Yi g � a1 a : . High Ochool and North or Roches .ar Road that is nM. served Wl"t�'°.;,'., •,:"`+;.;: Cee and electric lines. Tho area in close to she 1n sahoois"' churches. The area has all the facilities nesded'for a lini.;essiloorkaz X?' eowmunity W.th"one exception - tnar•e are no sowers. An exillfg trunk sewer is located 5000 feet to tM.w�O in i<L 1 A Parke ltris truck sewer will have to be extended to .ten aast�,fo p property where development eon take plaos. I am enoloains a 1970 latter frau former City Manepr;'�1�as�;*L�slf nuruastinp bhat property awe ra and the Cib solution to trunk sewer extenotons, c':';s•; If this community wants to reverse the tread of t11al1iM 4tiyilna 6heir'<' homes outside .the oily 1LILite then is 11. sDlIla06,ef s a�slYli}t+j to assure a supply of 1 ots for that purpose* A �drel, poi :do I$ alone The City must coopehate to the extent of pnj io*oi AsIlitiee;, I suggest to this oalrlittes that an allseation of ftOAr�bs.a� do. fsr tlK. extension of trunk sewer lines in Iowa City. rj• M 81 /BRUCE IR" . C[r49fpM'" : r' 834 No* VOW6ep 8% Iowa City, Rua Enclosum t City Manager letter 2 Jung 12, 1970 ,. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOIIJES /Ira, Feb /e 1979 Jahn Balmer City Councilman City of Iowa City Civic Canter Iowa Citye Iowa Se Stora Water Detention Pond » Hickory Hill Park AMa Dear Mr. Baler: I believe that you should consider several eoneoras tbat,I bassi' regarding the impounding of water in the Hickory Hill Aerie /1 » If the City of Iowa City desires First Arwnu*MAq.'bei WeteidN , to the North acres• Ralston Creek they sbonld'Ooasider is the cost of Wounding the dater an additional asst for bridging Ral.;ton Creek at First Avenue exiondade or . The City should go on record as approvini the concept of. having a street temporarily under water,du44 the parlutda of water storage. This is known as a 9flesouerl.Csoaaingw and works very well is the Kane" City aresi• An the swum and developer of this Lodd I sae:' MidN,'the �rwolt at the expense mf the lot purchasers, the ri/h! ��tt wsqq tenths "t Aeenrs'. extension exists and the owners have held on- It'!ee••wiOaetkro yoon -• . 1961.1978--... It is aw Use for the City to irsiM etMfAaF 1MJ' wealt :. It and whether they eitn afford to haw it. �I•., "• p. R -- the coat of extending a sewer free the UskW,U11ie area easterly to the First Arens areashetld,ba tealV� tM plan for Storm tater, thisestaa shewld to $soaUp41MM11 before the structure is built. Dinoenl ��iPJfGG Bruce Re Glaspow Pres. Plum Crove as Ino. 834 No. Johnson Ote Iowalclfy� Iewar, MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES srs7 • #S .. la•G.I ,. -uke 27 P�Ee7 City of lown Ci' MEMORANDUM Date: June 27, 1980 To: Neal Berlin, City Manager From: Frank Farmer, Assistant City Engineer qll�v Re: Byington - Grand Ave. Intersection and Melrose Ave. Corridor Improvements If in-house design of the Byington-Grand Ave. Intersection and Melrose Ave. Corridor Improvements were to be utilized, construction would be scheduled to start in the Spring of 1981. Normal procedure for these types of projects utilizes the Fall and Winter months for preliminary field work, design and plans and specifications. The length of time required to complete this phase would be the same whether consultants or City staff is used. Several reasons for delaying the project until Spring are: 1. There would be a savings cost using City staff instead of consultants; 2. Construction could be done in the Spring and Summer when the University is virtually in limbo; 3• It would allow the design to be compatible with the proposed Law Library which may allow a turning radius larger than 50 feet as now planned at the estimated $30,000 and possibly allow the construction to be moved to the South away from the existing steam tunnel. The proposed 50 foot radius is not sufficient to allow two good turning lanes. As an example, the left turn from southbound Riverside Drive onto eastbound Iowa Ave. is now two lanes with a 75 foot radius which is very difficult to maneuver at a two lane capacity, and 4. Construction of the improvements in 1980 would be during September and October when the University is in full swing. The Melrose Ave. Corridor Improvements would entail widening Melrose Ave, to four lanes from Byington to Woolf and some improvements to South Grand. The consultant's timeframe would be sixteen to eighteen weeks until the start of construction which would be the middle of October. Construction time would be three to four months which would not allow enough time for completion in the Fall of 1980. Therefore, construction would not start until the Spring of 1981. Ten weeks would be required for the design of the Byington-Grand Ave. intersection using consultants. Construction would start in the middle of September. Construction time would be one to two months which could be completed yet this Fall. However, the University is in full swing at this time and problems will arise. The costs for the consultant's time would be approximately $2,500.00 for the Byington-Grand Avenue intersection and approximately $15,000.00 for Melrose Ave. Corridor Improvements. All staking and inspection could be handled by our staff for both projects. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES JQ6 TO: FROM: RE: D City of Iowa Cit MEMORANDUM DATE: June 25, 1980 City Council Doug Boothroy, Acting Senior Plannep G Recommendations on Melrose Court \ Included in the Council's packet are recommendations from the Melrose Corridor Committee to reduce traffic levels on Melrose Court (specifically 1;000 to 1,500 cars daily). The.Committee also recommended that these improvements be completed prior to the reopening of Melrose Court. The Planning and Zoning Commission will review said recommendations at their informal meeting of June 30, 1980. Attached to this memo are comments from the staff regarding the implementation of the Committee's recommendations. Melrose Court was closed by ordinance, therefore, the Council should follow the same procedures in reopening Melrose Court, i.e., by passing an ordinance repealing the previous ordinance. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES iac3 r°1 1. The Committee recommends that the City Council petition the State Legislature or Iowa DOT to allow the City to lower speed limits on residential streets to that level deemed desirable by the City. If this power is so available, the Committee recommends that a limit of 15 mph be placed on Melrose Court. Discussion: No comment. 2. The Committee recommends that a 4 -way stop be placed at the intersection of Melrose Court and Brookland Park Drive. Discussion: The Manual on Uniform Traffic Control Devices (MUTCD) stipulates that stop signs should not be used for speed control. The only function of a multiple stop sign installation is to partition right-of-way at an intersection with relatively large traffic volumes. Studies have indicated when stop signs are misapplied drivers tend to disregard them and mid block speeds tend to increase. 3. The Committee recommends that the sidewalk on the west side of Melrose Court be improved and widened to four feet at the City's expense. Discussion: There is right of way available to widen the sidewalk to four feet. South of Brookland Park Place through the park the existing sidewalk is four feet wide. North of Brookland Park Place to Melrose Avenue the sidewalk is one foot off the front property line, three foot wide and one.foot from the curb. In order to widen the sidewalk through this area, it will be necessary to acquire construction easements, reconstruct driveway approaches, and in some cases provide retaining walls. Engineering estimates the cost to be at a minimum between $16,000 to $20,000 (estimate does not include construction• easements and retaining walls). A. The Committee recommends a plan resulting in westbound traffic on Myrtle being prohibited entry onto Melrose Court and southbound traffic on Melrose Court being prohibited entry onto Myrtle (Greenwood Bias). Discussion: Channelization could be installed so as to discourage traffic movement to and from Riverside Drive -(sketch #I). Signing would be placed to indicate which turning movements are prohibited. This scheme would permit the "determined" to physically move contrary to the posted prohibition. A channelization scheme which would tend to be more self - enforcing would require much more radical channelization. It would require the taking of additional right of way and •be more expensive than that shown in sketch nl. Radical channelization would also require that the intersection be shifted to the west. This western shift gives rise to serious problems which stem from the difference in elevation between the Greenwood Drive approach and the intersection lab 3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 !'1 of Melrose Court and Myrtle Avenue. The sight distance for turning cars would be significantly reduced. The grade for the connecting link between Greenwood Drive and Melrose Court would be undesirably sharp. 5. The Committee recommends that the curve on Melrose Court be banked to the inner radius of the curve. Discussion: Superelevation is a design element used by highway engineers to allow vehicles to negotiate a curve at speed. Super - elevation may reduce the potential for cars sliding out of the curve into the park when ice is present on the surface. However, under dry pavement conditions it will allow cars to negotiate the curve at speed. A more appropriate remedy for the concern of cars sliding into the park during icy conditions would be the installation of a six inch curb on the outside of the curve. j i MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOIRES CEDAR RAPIDS • DES MOINES N 4 ii I� I, CEDAR RAPIDS • DES MOINES N ICEDAR RAPIDS • DES MOINES I � 1 BOJ i i I I 1 1 ' �i ,1 I, I i� i i 'I I ICEDAR RAPIDS • DES MOINES I � 1 BOJ MINI11fS MI I ROSI CDI11tID011 CgMMI 1111 MAY it, 171tu CI IY MANAGLIt'.S CONI IHINCE ROOM MEMBERS PRESENT: Vetter, Roberts, Turner, Wolraich, Hart, Bezanson, Perret, Kammermeyer MEMBERS ABSENT: None SIAFF PRESENT: Schmeiser TRAFFIC oUNIS Chairperson Kammermeyer• called the meeting to order and asked if the traffic counts, both existing and proposed, on Melrose Avenue and around the University's West Campus were now available. Schmeiser replied that the current traffic counts requested by the Committee would be completed by the Traffic Engineer next week. Projected Transportation Study were presented. traffic counts from the Areawide Mr•. Perret indicated LhaL the ATS presented several different levels of service, existing plus committed. There was not a great awareness of energy problems at the time of the study and little emphasis was given to transit. NEW ARENA ARE -ACT Mr. Bezanson updated the Committee on the status of the new arena proposed and changes in the construction plans due to the unavailability of funding from the State for the improvements to the intersection at Highway 6-218 and Rocky Shore Drive. Present plans do not include a road running up the hill to the arena from the Rocky Shore Drive intersection to Woolf Avenue. He also passed out and presented future plans for emergency access to the hospital, iPedestrian traffic counts around the hospital complex, and future construction plans for the new South Pavilion, Mr. Perret asked if improvements to Woolf Avenue or Newton Road were being proposed at this time since the connection from Rocky Shore Drive to Woolf Avenue had been temporarily deleted, to which Mr. Bezanson responded that none were proposed. Mr. Bezanson stated that, with the construction of thr. new arena, iL i' the intent to move commuter parking to the western side, of new are campus• M•.. Vetter mentioned that temporary traffic. control al. Newton Rand and U,,. Ilwy 6-218 should be provided during rush hour traffic periorl when ore rre and adjacent parking lots are completed. w nrenn NEW LAW BUILDING IMPACT Mr. Bezanson presented plans for the new proposed law building, mentioning that the law building will not be a large contributor to traffic in the area. There will be a small number of parking spaces reserved for the handicapped. No other parking area is planned since the new building will be served by MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 Melrose Cotrinor• Cc LLee May 8, 1980 Page 2 Cambus. There will be a service drive from Byington which will also serve as an entrance to the handicapped parking stall. hr response to the question of extending Byington Avenue south as a means to gain vehicular access from the north to Myrtle Avenue parking lot, Mr. Bezanson indicated that it might not be in the University's best interest and that the cost of extending the street may well be prohibitive because of the physical topography of the area. TRAFFIC CIRCLE PROPOSED Mr. Kammermeyer explained the "Blum proposal" and there was general discussion. Mr. Perret and Mr. Roberts discussed the plan to round the corner of Byington-Grand Avenue. Ms. Turner- asked if it would be feasible to also round the corner of Melrose Avenue and Byington. Chairperson Kammermeyer advised constructing a turn around at the end of Melrose Avenue in front of the proposed new law building to facilitate the movement of traffic in the area. MELROSE DIAGONAL Mr. Perret requested information on the University's position concerning a "Melrose Diagonal," to which Mr. Bezanson indicated that he felt they were entirely flexible to such a proposal. Mr. Wolraich questioned the need for, a diagonal suggesting that the benefit might not offset the cost. Ms. Vetter stated that she thought there was a need to route traffic around south of the University's dormitories in lieu of between them as at present. Chairperson Kammermeyer stated that he felt the most viable routing for a diagonal is one which begins at the intersection of South Grand Avenue and Melrose Avenue and ends at the intersection of Grand Avenue and Byington Avenue thereby avoiding the extreme topography and the new law building site. He mentioned that the Committee needs information relative to the University's thinking on the matter and a cost anaylsis of the proposal. Mr. Perret indicated that the Committee needs to look at the feasibility for improvements to Melrose Avenue and to know what the University's position is on the widening of Melrose Avenue between South Grand Avenue and Woolf Avenue. Mr. Bezanson replied that the University was more than willing to work with the City on improvements to Melrose Avenue. Ms. Turner questioned the feasibility of widening Grand Avenue to two lanes eastbound from Byington east, as was suggested, and whether there wouldn't still be traffic congestion at Grand Avenue and Riverside Drive. Chairperson Kammermeyer responded that he had been informed by the Traffic Engineer that congestion is not a major problem at the intersection of Grand Avenue and Riverside Drive because of the three eastbound traffic lanes on Grand Avenue at the intersection which accommodate turning movement. Two lanes from Byington Avenue eastbound would enable traffic to enter the three travel lanes more quickly and especially make more efficient use of the left turning lane and signal. Cady MICROFIL711S11A1181 JORM MCEDAR RAPIDS .w Melrose Corridor Cc ^ ttee May 8, 1980 Page 3 Mr. 111"111, a member of the Planning and Zoning f:uConmlissionnunlLtre Lu di , joined the scuss the proposal he hnd initiated. Ilis basic premise was Lh;IL a Mrrlrose diagonal would not be r.nnsl.ructc'rl nor any other major roadway iugrr'uvemenLs made in the for•es(J'eable future. ihr, proposal included the widening of Grand Avenue from Byington Avenue eastbound to two lanes. He indicated that the center median of Grand Avenue needs to be only five feet Wide (for access and venting to utilities in the median). Other elements of his proposal included: two left turning lanes on Grand Avenue at South Grand Avenue and provisions for a separate bus loading lane at that' point; provisions for two traffic lanes southbound on South Grand Avenue and a new bus -emergency traffic lane northbound on South Grand Avenue; one eastbound traffic lane on the south side of Grand Avenue between South Grand Avenue and Byington for bus loading; and a method by which to inhibit or prevent southbound traffic from making a left turn east onto Grand Avenue from the segment of Byington lying north of Grand Avenue. Melrose Avenue from South Grand to Woolf would be widened to 4 lanes. Mr. Blum went on to mention that there was a staff response to this proposal, basically recommending against: 1) a bus loading lane at Grand Avenue and South Grand Avenue because it was difficult for buses to get back into the fl nw of traffic, and 2) the right turn only from Byington Avenue north of Grand Avenue. Otherwise, the staff was in agreement with his proposal. He finally mentioned that his proposal was never sent to nor discussed by the City Council because at the time the matter was discussed by the Planning and Zoning Commission, the Commission was in favor of and recommended to the City Council the construction of a Melrose diagonal. Short term considerations include the reopening of Melrose Court. The Committee was informed that a majority of the City Council is in favor of this action and that the Committee should take this as given. Mr. Perret mentioned that there needed to be some provision for a pedestrian crossing on Melrose Avenue at Melrose Court, to which Mr. Blum replied that he would not suggest pedestrian lights at that point. After some discussion of the possible alternatives for a pedestrian crossing on Melrose Avenue at Melrose Court, the meeting was adjourned. Prepared by; r( Don Schmeys r Approved by: _� (Gl CttGct,u•CP�GGZC�( V Jo Kammermeyer Chairperson Approved by:_1 Xy Isabel Turner L Secretary MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES 0 MELROSE CORRIDOR COMMITTEE Corrections to the minutes May 8, 1980 Page 1 Add "OTHERS PRESENT: Richard Blum " after STAFF PRESENT Paragraph 3 - sentence 2, Change to read "Present plans call for delay in constructing the road to the arena from the Rocky Shore Drive inter- section to Woolf Avenue." Page 2 Sentence 1 - Change "stall" to "stalls." Insert "The Committee expressed sharp reservations about access from Byington for the service drive." Paragraph? - sentence 1, Change to read "Ms. Turner questioned whether the widening of Grand Avenue to two lanes eastbound from Byington east, as was suggested, would resolve the traffic congestion at Grand Avenue and Riverside Drive." Paragraph 8 - sentence 1, Insert presently between "congestion is" and "not a major problem" Paragraph 8 - Insert "Concern was expressed that the traffic light cycle was too brief for east -bound traffic on Grand Avenue " as the final sentence of the paragraph. Page 3 Paragraph 2 - sentence 3, Delete "never sent to nor" and substitute "not" so that the sentence reads "He finally mentioned that his proposal was not discussed by the City Council..." MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES MELROSE CORRIDOR COMMITTEE MAY 29, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Kammermeyer•, Hart, Wolraich, lurner, Roberts, Perret, Bezanson MEMBERS ABSENT: Vetter STAFF I'RLSENI: Boothroy, Tyler SUMMARY OF DISCUSSION Chairperson Kammermeyer called the meeting to order. Ile summarized some of the main ideas presented in the previous meeting and stated that the discussion planned for this meeting was concerning a north -south link between Melrose Avenue and Benton, both short term solutions and long term considerations. The existing north -south links now are Riverside Drive, Sunset and George, (Sunset and George being in University Heights). The crux of the problem is how to link Myrtle to Melrose. Short term considerations include primarily looking at the re -opening of Melrose Court which is pretty much a given. The Council has asked for suggestions for keeping the traffic flow to residential street levels rather than collector or arterial levels. The traffic volume was 3000 cars when the street was closed. A more acceptable level for residential street is 1000 cars daily. REOPENING MELROSE COURT furner• questioner) wiry Melrose Court was being reopened. Council members replied that there was community pressure for a link, that Planning and Zuninq had recommended that Melrose Court not be closed in the I Ir:;t place, and that the neighborhood itself wa•. split over the issue of reopening. A major conflict here is heavy Lr•affic flow in a r•esideriLial :rren with it.•. safety implications versus ease and rnnvenierice for• tr•alfic flow, especially in the winter. People also complainer) that the present barrier is an eyesore and that it causes special inconvenience for people who live on Melrose Court where it joins into Myrtle and Greenwood. Hart pointed out that people who live on Myrtle, Olive, and Oak Park Court have to use Myrtle to Riverside Drive or Greenwood which is a problem in bad weather because of the steep hill on Myrtle. Also the intersection between Myrtle and Riverside Drive is rather a dangerous one. Wolraich expressed the feeling that the justifications were somewhat one sided. He felt the real concern for reopening Melrose Court is the large volume of cars which were using Melrose Court prior to closure. tie felt that if the street could be opened and traffic still restricted, there I^ MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES ~' Meh•ose Corr•^'r Committee May 29, 1980 Page 2 would be no real opposition over reopening. People in the area were angry at what seemed Lo be the City Council's attitude of "Yes, there is a pr•nblem bol. there is no good sulul.iun." Ile said Lraffic had been increasing steadily for, year, creating both unsafe and unpleasant situations in the neighborhund. Hart pointed out that pedestrian traffic was also a problem, Kammermeyer• said that he hoped that improving the east -west flow on Melrose and Grand will relieve some of the traffic problem on Melrose Court. People tended to use Melrose Court to avoid congestion on Byington and Grand east -bound. There was discussion of the large amount of traffic using Myrtle -Melrose Court. Wolraich stated that he felt that this was the principal problem. The Melrose Court Association did not object to the cars using Greenwood -Melrose Court since they were considered part of the neighborhood traffic. Wolraich and a number of members of the public stated that they felt use of Melrose Court was not necessarily related to congestion. They pointed out that traffic flow was heavy even on Sundays and early in the mornings. Wolraich felt that if effective action was going to be taken the Committee must ascertain the cause of the heavy traffic flow on Melrose Court. It was his contention, which was supported by other members of the Committee and public, that Melrose Court was perceived as a short cut even though the Oyington-Grand route was only several blocks longer, and with a traffic signal at. kiverside Drive, might, even be quicker than using the Myrtle - Melrose Court route. Ile went on LO point out that if the purpose in reopening Melrose Court was to provide a convenient route to the University Hospital area that traffic problems would continue on Melrose Court. Roberts responded that if the street was reopened, people would use it and in fact, that the main purpose of streets was to be used by traffic. Kammermeyer summarized saying there was definitely a conflict between Melrose Court being used as a neighborhood street versus being used as a by-pass to avoid the Melrose- Byington-Grand congestion. For the short run, Melrose Court would most likely continue to be used as a by-pass, and that the ultimate solution would probably entail a different north -south link. For the present, ways to restrict the traffic volume on Melrose Court when it is reopened, need to be considered. POSSIBLE IMPROVEMENTS TO MELROSE COURT Roberts stated that the sentiment of the Council appeared to bn that. Melrose Court should be reopened allowing some access to the University Hospital area but making the street as safe as possible. City Engineering has been looking into possibilities of raising the curbing and builyding new sidewalks. He stated that if they were able to cut down the traffic flow even to 2500 or 2000 cars daily, that would be an improvement. Ilr response to Wolraich's point that this might be in conflict with the goal Of 1000 cars, Roberts stated that that was an ideal goal but that at this point the goal was really to restrict and reduce the flow somewhat. Again MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES R Melrose Corr r• committee I May 29, 1980 Page 3 he pointed out that making other routes more attractive would hopefully ease the situation. Presently City Engineering is looking into the possible improvements that could be made on Melrose Court to increase safety, but no cost estimates are yet available. Some of the options being investigated include raising the curbs, fill work, raising and widening the sidewalks, and improved drainage. "rhe Council did not give the engineers any specific instructions but engineering was encouraged to check for making the width uniform (varies from 16f feet or less to 25 feet now). Boothroy said engineering was also looking at the cost of 25 feet of paving, the entire length of Melrose Court, acquiring additional right-of-way, and building retaining walls where needed. However, this may prove too expensive. The Pussibility of rebanking the curve which presently banks the wrong way and is very narrow causing definite safety problems was discussed. In r•espunse to questions Roberts said he thought the City would probably accept the cost for whatever improvements were eventually made including sidewalk improvements. Wolraich commented that raising the curb might make the street safer for pedestrians but that the greatest danger came from speeding cars. Cars were often forced to the curb in order to avoid a head on accident and that if the curb was raised the possibility of an accident was raised. The accident rate on Melrose was as follows: 1979 7 1978 5 1977 6 1976 q 1976 9 It was noted that almost all the accidents happened during bad weather and that they predominant ly occurred at the curve. A member of the public stated that raising the curb might create a more dangerous situation for bicyclists who were often forced off the road to avoir) an accident. OPTIONS FOR L1MIlING TRAFFIC FLOW ON MEIROSI COl1Rr Kammermeyer stated that, given Melrose Court was going to lip reopened, 1.11( - Committee needed to look at all the options available for IimiI.;ng traffic. He pointed out that some were probably not feasible or desirable but should initially be presented just so the Committee would be aware of all the options, 1. Signing NO RIGHT TURN from Melrose Avenue onto Melrose Court. Perret said he was pessimistic that this would work unless a traffic officer enforced it. Signing limited to rush hours was raised. 2. Signing on Melrose Court NOT A discourage people from using it. THROUGH STREET to psychologically Members pointed out that people MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1 A.4y N Melrose Corr^ r Committee May 29, 1980 Page n lamiliar with Inwa City and used to using Melrose. Court as a by-pass would probably not be affected by this sign. I 3. Placing 2 stop signs on Melrose Court at the j Brookland Drive intersection with thus making this intersection a four-way stop. I Roberts pointed out that stop signs were not a good way to control traffic. However, some members suggested this would also protect bicyclists and pedestrians wanting to turn there. i 4. Myrtle Bias - extending the corner at Greenwood and Myrtle and om traffic frromEFT TURN GreenwoodrandGBentonofromtusiing Melrose rCouould prevent rt. Various people pointed out that this would cut down on local traffic which people pretty much agreed should be accommodated while cutting out the traffic using Melrose Court as a by-pass from Riverside Drive to the University Hospital area. 5. Restricting truck size. Members pointed out that there was already a truck site limit on city street and that truck traffic was really no problem. 6. Signing NO LEFT TURN from Riverside dangerous Drive onto intersectiMyrtle. This is a on as it is. However, this would cause problems For people living on Myrtle, especially in the apartment buildings close to Riverside Drive. i 7. Signing NO LEFT TURN from Melrose Court onto Melrose Avenue. This would keep people from traveling west toward the University Hospital area from liv ny on Melrose Courtif theywantedto travelntonr people Fairchild or any other westward destination. The possibility of disallowing the turn in the morning hours when the traffic to the hospital area was heaviest was discussed. Again some were pessimistic would be enforceable. that this b. Remove the presently existing gate on Melrose Court but leave the island as an impediment Lo traffic. Members of the public pointed out that the barrier was unsighLly and that certain people in Lhe neighborhood complained bitterly about it, especially those whose houses overlooked it. As an option the island might be moved eastward so as to serve as an impediment to westbound Myrtle wishing to use Melrose Court. traffic on 9. Making Melrose Court a one-way street. This was discussed and thoroughly rejected in a neighborhood meeting. 10. Creating barriers to traffic on Melrose Court through necking or, allowing parking. This essentially has a similar effect to leaving the island. Members of the public stated that parking was already a problem because of proximity to the hospital area and field house and ` that if parking were allowed the street would be so narrow that the I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Melrose Corr ^ r Committee May 29, 19£30 Paye 5 danger would be increased. Getting access to driveways would also be impaired. It was further noted that already in wintertime the street gets clogged with snow removal and that necking would further exacerbate the problem. Generally opposition to this idea was high. 11. Greenwood Bias - Dick Gibson from the University presented an idea which was based on the premise that traffic from Riverside Drive was seen as a problem and its elimination was desirable. This suggestion was to build a barrier where Myrtle joins Greenwood which would protrude from the north side of Myrtle into the intersection. Coupled with this would be a NO RIGHT TURN sign for west bound traffic our Myrtle. This would force traffic coming up Myrtle to only proceed onto Greenwood, but would still allow traffic north -bound on Greenwood access to Melrose Court. Wolraich said that he could support his idea as it allowed local traffic but would cut down on traffic cutting through from Riverside Drive. fie asked that Staff look at this plan and comment on it, being sure to consider how it would affect houses at, the top of Myrtle which are being adversely impacted presently by the barrier. 12. The idea of installing speed breaks on Melrose Court was raised . Perret pointed out that this is illegal. 13. Moving the entrance of the University parking lot north of Melrose. Court was raised by a member of the public. fie stated that the lot increases the traffic problem since cars just go across Melrose Avenue and onto Melrose Court. Bezanson said that the west 40% of the lot will be turned into playing lots, and so part of that problem would be removed in the future. Kammermeyer also pointed out that if Melrose Avenue was widened, the entrance to that lot would likely be changed to a different location. 14. Reducing the speed limit on Melrose Court to 15 mph was raised. This was favorably recedved, but Council members pointed out that state law prohibited lowering the speed limit on residential streets. Wolraich emphasized that the majority do not speed but those few who do, create a very dangerous situation. The Committee was asked if it would go on record to recommend lowering the speed limit. Roberts said that he would bring the issue up at the Council's Legislative Committee to see if some action could be taken with thr• St.ntr Legislature. A member of the public ur;,ed that. the City Conseil formally ask the State Legislature to act nn r.h:nginy t.hi., regulation. 15. The possibility of engineering dips in the road which would have the same effect as speed barriers was discussed. Wolraich said that Plastino had at one point said this was possible. Dips do exist on ` Highland but they were placed there for drainage purposes, and it was not clear whether or not dips would be legal. iao MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Melrose Corr'_r Committee May 29, 1980 Page 6 16. Routing traffic onto Brookland Place and Brookland Park Drive by means of a barrier at the curve on Melrose Court with a series of stop signs to considerably slow traffic was discussed. This would mean improving Brookland Place and Brookland Park Drive which have no curbing or sidewalks at the present time. Roberts objected to this suggestion saying that the situation was already dangerous and that adding turns and stop signs would serve to increase the danger, Wolraich asked if Melrose Court was going to be reopened before the projected improvements were made. He expressed concern that the projected "traffic circle" would not be completed for 2 or 3 years, the sidewalk improvements would take months, and many of the other suggestions were equally long range. He felt there was a tendency for people's convenience to take precedence over the quality of the neighborhood. He strongly urged that steps be taken to restrict the flow on Melrose before it was reopened. Roberts responded that while there might be an interim period, he definitely wanted to hear staff recommendations from Planning and Zoning before reopening Melrose Court. Perret pointed out that, on the other hand, some Council members were pressuring for reopening. He reiterated that Council wants some recommendations as soon as possible, but that without the City Engineering report, they were difficult to make. Kammermeyer asked if elimination of some options could take place in order to facilitate discussion at the next meeting. Members agreed that the proposed routing onto Brookland Place and Brookland Park Drive with a barrier at the curve at Melrose Court was not desirable. Truck limitation was felt to be pointless because it is not a problem. Making Melrose Court into a one-way street received no support from members. Creating barriers to traffic on Melrose Court by allowing parking on one side or by necking the street was rejected. ISSUES FOR FUTURE CONSIDERATION I. Signing to restrict turns between Melrose Avenue and Melrose Court. Perret pointed out that a NO LEFT TURN on Melrose Court at Melrose Avenue might cut traffic on Melrose Court in half especially in the morning when there is lots of pedestrian traffic. However, a NO RIGHT from Melrose Avenue to Melrose Court was not felt to be very practical. 2. Bicycle traffic - Hart asked that a check of bicycle patterns be made. Perhaps considerailnn of a bike path on Brookland Park Drive and Brookland Place could take place. A member of the public pointed out that a left hand turn from Melrose Court onto Brookland Park Drive would be very difficult and dangerous. Hart said that perhaps a 4 -way stop at that intersection would alleviate the problem. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I QUO �( Melrose Corr r Committee �r May 29, 1980 Page 7 3. file Greenwood Ilia, plan. i4. fila Myrlle Biar, plan. b. Lower Img speed limits on Melrose Court. 6. Improving sidewalks and curbing on Melrose Court. 7. Installation of stop signs on Melrose Court at Brookland Park Drive. Meeting adjourned. Prepared by Andrea Tyler, Minute Taker Approved by r �j cAr r Isabel Turner, Secretary Ll 1 Approved by a Gt G�.ctai erso.C(zi Johr. Kammermeyer, Chairperson MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MELROSE CORRIDOR COMMITTEE Corrections to the minutes May 29, 1980 Page 1 - Paragraph - sentence 1, Delete "which is pretty much a given." Insert the new sentence "Kammermeyer stated that four members of the City Council are committed to opening Melrose Court and that the Committee should take as given that it will be opened." Paae 2 Paragraph 1 - sentence 4, Delete "The Melrose Court Association" and insert "and he" so that the sentence reads "Wolraich stated that he felt that the was the principal problem and he did not object..." Page 3 Paragraph 2 last sentence, Delete the final word "raised" and insert "increased." Page 6 Paragraph 2 - sentence 4, Insert "Court" after "Melrose" MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES f 1 I `I `1 MELROSE CORRIDOR COMMITTEE Corrections to the minutes May 29, 1980 Page 1 - Paragraph - sentence 1, Delete "which is pretty much a given." Insert the new sentence "Kammermeyer stated that four members of the City Council are committed to opening Melrose Court and that the Committee should take as given that it will be opened." Paae 2 Paragraph 1 - sentence 4, Delete "The Melrose Court Association" and insert "and he" so that the sentence reads "Wolraich stated that he felt that the was the principal problem and he did not object..." Page 3 Paragraph 2 last sentence, Delete the final word "raised" and insert "increased." Page 6 Paragraph 2 - sentence 4, Insert "Court" after "Melrose" MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES !"1 MINUTES MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 CITY COUNCIL CHAMBERS MEMBERS PRESENT: Vetter, Turner, Wolraich, Kammermeyer, Bezanson, Perret MEMBERS ABSENT: Roberts STAFF PRESENT: Boothroy, Tyler RECOMMENDATIONS TO COUNCIL. Based on the City Staff recommendation of the requirements needed to make Melrose Court function as a collector, the Committee recommends that the plan is not acceptable because of the cost to the City and the negative impact on the neighborhood. The Committee recommends that if Melrose Court is reopened, that it not be widened beyond its present width and, strongly urges support of Plan- ning and Zoning's position that the street be designed in such a way to restrict traffic level to that of a residential street, specifically 1000 to 1500 cars daily. The Committee recommends that the City Council petition the State Legisla- ture or Iowa DOT to allow the City to lower speed limits on residential streets to that level deemed desirable by the City. If this power is so i available, the Committee recommends that a limit of 15mph be placed on Melrose Court. The Committee recommends that a 4 -way stop be placed at the intersection of Melrose Court and Brookland Park Drive. The Committee recommends that the sidewalk on the west side of Melrose Court be improved and widened to four feet at the City's expense. The Committee recommends a plan resulting in west -bound traffic on Myrtle being prohibited entry onto Melrose Court and south -bound traffic on Melrose Court being prohibited entry onto Myrtle (The Greenwood Bias). The Committee requests that the City Manager provide staff assistance from Engineering to outline how to best implement the previous recom- mendation and to have Engineering staff present at the Committee's next meeting in order to discuss the plan. The Committee recommends that the curve on Melrose Court be banked to the inner radius of the curve. Although the Committee has made the above recommendations concerning steps to be taken prior to the reopening of Melrose Court, the Committee will wish to review and possibly add to these recommendations when reconsidered as an integral part of the overall traffic pattern for the Melrose Cor- ridor at the completion of the Committee's work. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINE5 I Melrose Corridor Committee June 12, 1980 page 2 SUMMARY OF DISCUSSION Chariperson Kammermeyer brought the meeting to order. The minutes of April 24, 1980 were accepted. The minutes of May 22, 1980 were questioned by Perret in regards to the discussion of the Melrose Diagonal. He felt the last sentence made the University's future com- mitment to the diagonal appear too strong. He also felt that the minutes indicated that the Committee had already decided to recommend the "traffic circle." He asked that the sentence "Further action will be taken once Staff has investigated" be added. The minutes were accepted as amended. STAFF ASSISTANCE ON PRIORITY ITEMS Kammermeyer stated that he and Boothroy had discussed the seven items the Committee had previously asked the Staff to investigate and determined that Engineering did not have time to act on all of them. In informal dis- cussion with Berlin, it was decided to ask the Committee to prioritize their requests. Kammermeyer and Boothroy outlined the following to Berlin: That the pedestrian count be postponed until fall of 1980. That the curve geometrics at Melrose Avenue and Byington and the widening of the curve at Byington and Grand be made low priorities because the Committee could recommend the concept without the detailed engineering work. Perret expressed concern over putting a low priority on this item as he felt the City Council was committed to smoothing out the curves as soon as possible. He stated that he thought they were to be done this summer. Boothroy responded that the curve at Byington and Grand was budgeted for FY81 and that because of the decision to set up the Melrose Corridor Committee and wait for their recommendations, the project had been postponed until summer 1981. That the engineering work developing a cross section of the right-of-way of Melrose between South Grand and Woolf, locating two extra lanes, - determining varying median sizes, drawing up the detail and overlay needed to examine making this section into a 4 -lane be the number one priority. That the overhead view, detail work determining the right-of-way, the location of the present paving, and a possiblb bus lane on Grand Avenue be second priority. The third priority would be the cost estimates on extending Byington south. Kammermeyer said he would like to have the estimates by the end of July but that might not be possible. Boothroy stated that he had discussed this with both Berlin and Engineer- ing. Survey work needs to be done for the Melrose widening and the Grand Avenue widening. This will probably take more time than the cost estimates of the Byington extension and even though they are higher priorities, they will not reach the Committee first. The fact that the engineers may not be able to identify property pins may cause further MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES taus/ I W MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 3 delay. In any case, engineering has assured Boothroy that they will act on the priorities as soon as possible. Turner questioned how serious the Committee was about extending Byington. She asked whether they really wanted to have Engineering do work on that proposal. Perret responded that he had asked Engineering some time ago to look into the feasibility of the extension but that because of the work load they had not yet reported back. He mentioned that an outside consulting firm might have to be hired in order to meet the work load. Kammermeyer added that Bezanson had been asked to check with the University about their stand on the Byington extension since it would encroach on University land. Bezanson had at that time re- sponded that the City might want to check the cost feasibility before he started the involved process of going through all the University boards and committees. er tated and that ythe sCOTMitteetcould he achanged on ante priorities or desirable. them ad hif theysdeemeddithadvantageous FARMER AND BRACHTEL MEMOS Discussion arose concerning two memos from Engineering responding to the Committee's suggestions and questions. Farmer's June 11, 1980 memo stated that if Melrose Court were reopened and the traffic volume remained the same as at the time of Melrose Court closing (3,500 cars daily) that at a minimum the street should be widened to 25 feet and and a 35 feet right-of-way should be obtained. In addition a curb barrier a sidewalkulbe thettrafficiflow remainedthighhthesehe improvements should be made if it were not to be a hazardous situation. Wolraich questioned whether or not this estimate included moving utility poles. Boothroy responded that the utility poles were accounted for in the whole package, and that the utility company paid for moving the poles. He said that perhaps they would be placed under- ground. Wolraich expressed his fear that residents would be forced to bear the financial burden as the utility companies would pass the cost to them. Boothroy stated that a uniform right-of-way was desirable, probably 30 feet consistently. I4olraich questioned whether the work had to meet the City ordinances. He stated that if a citizen wanted to add on to their house, the house had to meet setback regulations and that widening of the road would violate the City's own ordinances because some houses would not meet the 25 feet set back regulations. Turner asked him if the neighbors would object to widening the street. She pleaded for direct objections rather than circumlocutions. Kanmermeyer stated that it would mean acquiring 10 feet more right-of- way. Boothroy pointed out that people could remodel their homes as long MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOIRES I MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 4 as they did not increase the degree of non -conformity I Wolraich said that widening the street would make the houses so cose that the owners would fight it. Kammermeyer pointed out that from the curve on, the right-of=way was already 35 feet. From Melrose Avenue to Brookland Park Drive, ten additional feet would need to be acquired; from Brookland Park Drive to the corner, five feet would have to be acquired. In response to Wolraich's question, Boothroy stated that the City already had some right-of-way on the north side beyond the curve and that the pavement was right on the south right-of-way line. Boothroy went on to point out that the memo proposed improvements needed only if the traffic volume was the same as it was when the street was open. Perret added that the cross sections were done without regard to a policy restricting the traffic flow on Melrose Court. Boothroy rejoined that Engineering had been asked how to improve the facility to make it as safe as possible. The recommendation is for less than 28 feet which is standard now (25 feet was the standard for many streets built in the "60's). However, the 28 feet width includes curb and parking on one side and Melrose Court would not have parking. Perret questioned how Engineering could make the recommendation if it did not meet standards. Wolraich stated that if the street is reopened to handle the same volume, the improvements should be made first. Turner asked if the memo was meant to be so strong. Kammermeyer and Boothroy both said yes, if the flow is 3,000 or more cars daily. Perret said that if the flow was limited to 1500 on Melrose Court, the Committee still needed to know the cost and feasibility of im- provements. Wolraich stated that Brachtel did not seem positive about any of the Committee's suggestions for limiting traffic. Vetter stated that by his negativism, he seemed to be suggesting that Melrose Court remain closed. Perret stated that a majority of the City Council want Melrose Court reopened but with traffic limited to 1500 to 2000 cars daily. He agreed with Wolraich that the memo did not indicate a careful examination of the question. He said that it was not the sense of the Council to make Melrose Court into a collector. Kammermeyer pointed out a basic contradiction with Engineering seeming to prefer the collector premise while the Committee was charged with restricting flow. Hart said that if Melrose Court is seriously being considered as a collector, the Committee had better press forward with the Byington extension as that option would not disrupt a neighborhood. Wolraich pointed out difficulties in pinning down the Council members in favor of opening Melrose Avenue about the objectives in reopening. He reiterated that if the purpose is to serve traffic from Greenwood and Benton, that could be handled as local traffic. Turner said that she too found the situation contradictory and illogical. Bezanson agreed that the Council seemed to say that the objective in reopening Melrose Court was not to serve as a by-pass but that pressure was also coming from those people who wanted to use it as a by-pass. He went on to point out that the City could spend 1 million dollars to build MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1014f Fa MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 5 the Byington extension in order to make a by-pass that would relieve traffic volume on Melrose Court. He asked why the money should be spent on the extension if the purpose in reopening Melrose Court is not to make a convenient by-pass. Kammermeyer summarized saying that the street could not be convenient to all and also have traffic flow limited. Hart stated that the Committee must make its objectives clear. The objectives could either be: a. That Melrose Court would service all traffic from all directions. b. That traffic from Riverside Drive would be decreased. c. That traffic from the apartments on Benton would be decreased. She went on to say that the memo's objective was to serve traffic from all directions and that is not what the Committee had intended. Vetter asked about the possibility of closing Myrtle Avenue at Riverside Drive. Wolraich pointed out that the apartments did have direct access to Riverside Drive. Objections to the suggestion were that the access is a private drive which is in bad repair; that people on Myrtle would have a difficult time getting up the hill; that this would load people from the daycare center and apartments onto Melrose Court. Wolraich expressed the opinion that what should be considered is the alternative that causes the least inconvenience to local traffic. Despite complaints via the telephone, the people with vital interest in the issue were the local residents who continued to come to the meetings. The local impact of Melrose Court being closed is that certain residents do not have access between their front doors and their garages which are behind their houses, difficulty in getting up and down the steep hills,on Myrtle in the winter, and certain relatives whose homes are separated by the barrier. Kammermeyer summarized Brachtel's response to the "Greenwood Bias" as: the intersection being hard to design; passive signing being difficult to enforce; possible dangers in cars being broadsided when turning left from Greenwood onto Melrose Court. Boothroy said the response assumed no additional right-of-way, that the public would continue to abuse the barricade. He cited the instances of people intentionally ramming the barricade with their cars. Several members expressed their disappointment in Brachtel's response, feeling that the concept was not carefully investigated. Perret said that they were not proposing simply passive signing as the island would jut into the intersection. A minority abuse the barricade and intentionally disregard signing; it is unfounded to reject the entire proposal on the grounds of the minority's actions. leu MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 6 Turner pointed out that acquiring right-of-way on the southwest corner of Greenwood and Myrtle would allow redesign of the corner so that the island could be extended and the corner rounded to create a real obstacle to traffic on Myrtle trying to gain access to Melrose Court. Kammer- meyer added that flashing red lights coupled with stop signs would more effectively stop traffic at the intersection. Hart pointed out that this was far more than just passive signing. Perret emphasized that Engineering should look at the possible ways to make the sug- gestion viable and not merely say it can not be done. Wolraich raised two objections. 1) The Mennonite Church is fearful that their driveway will be used as a by-pass. 2) Some relatives who live on Myrtle and Melrose Court will have a functional barrier between their houses. Turner rejoined that pleasing everyone is impossible. The Committee can only make recommendations that seem most feasible and some of the objections seem extremely petty. Hart suggested NO LEFT TURN signing on Melrose Court onto Melrose Avenue so that traffic would be forced onto the traffic circle. This would cut out traffic going to the University Hospital area and cut by- pass traffic in half. Vetter objected to half -way measures. Gibson pointed out that this would penalized people on Greenwood who the neighborhood has agreed should be served as part of the local traffic. Members also pointed out that this could overload the traffic circle, if it comes into existance, and impede the traffic flow. Furthermore, having Melrose Avenue as a 4 -lane could significantly impede left turning traffic at busy times of day. Kammermeyer asked if the Committee members felt they had had sufficient discu@sion in order to begin making recommendations to the City Council. He pointed out that the Council was anxious for them to act quickly. The Committee members indicated that they were in agreement that Melrose Court traffic should be limited to residential levels with Vetter stipulating that a correlary decision be made deciding how the traffic flow would be re-routed. MELROSE COURT AS A RESIDENTIAL STREET Wolraich moved that based on the City Staff recommendation of the requirements needed to make Melrose Court function as a collector, the Committee recommends that the plan is not accepted because of the cost to the City and the negative impact on the neighborhood. Vetter seconded. Bezanson stated that he felt the issue was substantively a City issue rather than a University issue. He added that his role within the Committee was to represent the University and he deemed it inappropriate at this time to vote on issues relating to Melrose Court. Therefore he would abstain on the voting. The motion carried unanimously with Bezanson abstaining. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES 1101NES �a6�f MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 7 RETAINING PRESENT WIDTH OF MELROSE COURT Perret moved that the Committee recommend that if Melrose Court is reopened, it not be widened beyond its present width and strongly urged support of Planning and Zoning's position that the street be designed in such a way to restrict traffic levels to that of a residential street, specifically 1000 to 1500 cars daily. Wolraich seconded. The motion carried unanimously with Bezanson abstaining. Vetter again asked that the Committee consider where the traffic previously using Melrose Court would go. Turner stated the Com- mittee needed to firm up their recommendations. Kammermeyer suggested reviewing the ideas which had been presented at the last meeting. He clarified which concepts had been dropped from consideration. The Myrtle bias was rejected because it discouraged local traffic on Greenwood from using Melrose Court. Bicycle patterns were slated for future consideration. LOWER SPEED LIMITS Kanmermeyer initiated discussion of enabling legislation to lower the speed limit on Melrose Court. Wolraich asked how much it would cost. Perret answered very little. Perret suggested a 15 mph limit. Wolraich stated that 15mph was reasonable but questioned whether people would observe it. Perret moved that the City Council petition the State Legislature or Iowa DOT to allow the City to lower speed limits on residential streets to that level deemed desirable by the City. If this power is so avail- able, the Committee recommends that a limit of 15 mph be placed on Melrose Court. Hart seconded. A member of the public stated that he had discussed the issue with Art Small and Dean Lloyd -Jones both of whom indicated that it was a reasonable request. Another member of the public suggested that the City might already be empowered to control the speed limit by virtue of Home Rule. The motion carried unanimously with Bezanson abstaining. SIDEWALKS AND CURBING The question of sidewalks and curbing was raised. Wolraich suggested Postponing discussion until further engineering information was avail- able. Turner pointed out that sidewalks and curbs were important in re -opening. Kammermeyer added that since the Council was only meeting every two weeks and the Committee was meeting every two weeks, it may take another month before the Council would actually have a chance to discuss the recommendations. He felt that if the Committee were to tal6� .................. MICROFILMED BY JORM MICR�LA6 CEDAR RAPIDS • DES MOINES r MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 page 8 have input into the Council's decisions, they should act as soon as Possible. Wolraich stated that he wanted clarification on assessing, as residents were assessed for new sidewalks last year. Hart added that the City should have planned for wider sidewalks at that time and not charge the residents twice for the work. Perret stated that since reopening Melrose Court caused increased danger, the City has the responsibility to finance improvements. Turner questioned whether there was room for a sidewalk. Kamnermeyer replied that on the west side there was 5 to j 7 feet. Some retaining wall may be required. � Boothroy pointed out that Engineering felt strongly about adding curbing which, given the narrowness of the street - 18 feet in some places - might cause more hazardous conditions. Members expressed the need to emphasize the dangers involved in adding curbing especially in light of the fact that at the last meeting this was not stressed. Hart stated that now the sidewalks were so narrow that many pedestrians used the street which would be very dangerous if the street were to be reopened. Hart then moved that the Committee recommend that the sidewlaks be improved and widened along Melrose Court on the west side at the City's expense. Turner seconded. Wolraich pointed out that water collects about half way down Melrose Court causing hazards to pedestrians. Perret said that while Engineer- ing is checking on sidewalk improvements, perhaps they could check on the sewers. Turner stated thatthe Committee could not start dealing with drainage. A member of the public objected saying that the sidewalk may force some people to change the grade of their driveways. Kammermeyer stated this would probably be included in the cost of the project. The motion carried 5 ayes one nay with Vetter stating she disapproved of blank checks, Bezanson abstaining. STOP SIGNS The concept of creating a 4 -way stop at Melrose Court and Brookland Park Drive was raised. Kamnermeyer pointed out the Staff opposed stop signs as traffic regulators. Boothroy added that people tend not to come to a full stop, some coast through, and others ignore them completely. This creates a dangerous situation for pedestrians who assume all the traffic will stop. Wolraich pointed out that the stop signs seem to work on Lexington. Boothroy answered that the dips and topography might have something to do with that. Perret stated that there were differing opinions on how effective stops signs are pointing out that people on Court Street were happy with the results. Turner added that 4 -way stops are safer than 2 -way stops. Kammer- meyer suggested a sign indicating that there was a stop sign ahead. I abs MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MELROSE CORRIDOR COMMITTEE June 12, 1980 page 9 Perret stated that he favored stop signs because be was not optimistic about a speedy action on the lower speed limit and that the signs would help to slow traffic. Turner said that the signs may not be needed if the speed limit is lowered. Vetter stated that stop signs are easily taken out. Perret moved that a 4 -way stop be placed at the intersection of Melrose Court and Brookland Park Drive. Turner seconded. The motion carried unanimously with Bezanson abstaining. "GREENWOOD BIAS" Kammermeyer stated that the Committee appeared to be in favor of the concept of the Greenwood Bias. The details of the concepts are: acquir- ing the corner in order to extend the barrier and align the end of Melrose Court toward Greenwood, installing stop signs at the intersection, signing to allow traffic to flow between Greenwood Drive and Melrose Court but not between Myrtle and Melrose Court. Turner stated that in view of the Engineering memo, the Committee would have to be ingenious in explaining the concept. Wolraich stated that the plan was to prohibit traffic from Myrtle but to allow traffic from Greenwood. Perret moved that a plan resulting in west -bound traffic on Myrtle being prohibited entry onto Melrose Court and south -bound traffic on Melrose Court being prohibited entry onto Myrtle Avenue be re- commended. Vetter seconded. The motion carried unanimously with Bezanson abstaining. STAFF ASSISTANCE Bezanson stated that Engineering would have to be instructed to care- fully review the plan and be present to discuss their ideas with the Committee. Perret stated that he thought the memo was rather offensive and wanted Engineering to look more carefully at the concept. Vetter stated that the Committee had stated their objectives, saying that a particular traffic flow was not wanted so Engineering should use its imagination and expertise and develop a viable plan. Turner moved that the City Manager provide staff assistance from City Engineering to outline how to best implement the previous recommendation and to have Engineering staff present at the Comnittee's next meeting in order to discuss the plan. Wolraich seconded. The motion was approved unanimously with Bezanson abstaining. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES MELROSE CORRIDOR COMMITTEE JUNE 12, 1980 Page 10 SIGNING AT THE NORTH END OF MELROSE COURT Wolraich suggested that the Committee hold off on this discussion. Turner stated that NO LEFT turn from Melrose Court onto Melrose Avenue is absolutely necessary. Kammermeyer pointed out that this would discourage traffic from getting to Woolf Avenue in the morning. Turner brought up the effect on the cars from Greenwood. Kamoermeyer suggested the prohibition be limited to certain times of day, in order to lessen the inconvenience for people living on Melrose Court. Turner responded that if the traffic levels had to be reduced, they had to be reduced and the Committee should be less concerned with the neighbor's convenience. Wolraich pointed out that if Melrose Avenue is a 4 -lane street, this will practically prohibit turning at busy times. Turner suggested that the issue be addressed after the decision on Melrose Avenue becoming a 4 -lane was decided. BANKING THE CURVE Perret stated that the Committee needed to address the curve especially since he felt that there was little likelihood of the speed limit being lowered. Hart pointed out that even at 5 mph, when the conditions are bad, the curve is unnegotiable. Wolraich stated that the curve was incorrectly designed. Boothroy added that this might require a retaining wall in front of a house, and that may be considered ugly. Wolraich moved that the curve be redesigned so that it be banked to the inner radius of the curve. Hart seconded. The motion carried unanimously with Bezanson abstaining. PUBLIC DISCUSSION Members of the public raised several points they would like to see discussed in the coming meetings. One asked that if Melrose Court is reopened that a traffic count be kept so that there is evidence as to the level. That the hospital conside going to flexible scheduling which might have a bearing on traffic flow at odd hours and change the patterns at rush hour. The necessity of extending Byington all the way to Myrtle was questioned. A member asked if it were possible to extend Byington through the ravine to Riverside Drive. Kammenneyer ppinted out the steep grade involved. They further requested that the Traffic Circle concept be discussed at more length. Vetter stated that the Committee had done precisely what Planning and Zoning had asked the Council not to do, ie, addressed the Melrose Court issue before addressing the entire traffic problem in the general area. ................ MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES n MELROSE CORRIDOR COK4ITTEE JUNE 12, 1980 Page 11 Perret stated that he was opposed to opening Melrose Court as it appeared to create unnecessary problems. but that it had to be dealt with given the pressure to reopen. Kammermeyer added that the Com- mittee can state that they prefer not making recommendations on Melrose Court until the end of the Committee's considerations. However, the Committee is under pressure and Melrose Court might be reopened with no input from the Committee if some recommendations were not forthcoming. Turner moved and Vetter seconded that although the Committee has made the above recommendations, concerning steps to be taken prior to the reopening of Melrose Court, they will wish to review and possibly add to these recommendations when they are considered as an integral part of the overall traffic pattern for the Melrose Corridor at the completion of the Committee's work. Prepared by: �n rl�v Andrea Tyler i Minute Taker Approved by: 15dDel Turner L Secretary Approved by: F)-�J�l J � Johp amlmermeyer Chairperson MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES MELROSE CORRIDOR COMMITTEE Corrections to the minutes June 12, 1980 I Add Hart to the members present. Paae 2 Line 1 -;;Change "Chariperson" to Chairperson ; Paragraph 2- Add "The Committee agreed to delete the sentence "However, BezanSOn said that the University had to be realistic about future possibilities and that in the future, options for the diagonal would be d considered " from page 2 last paragraph under MELROSE DIAGONAL of the May 22, 1980 minutes " after sentence 3 . Paragraph 2 - Add "He (Perret) also felt the minutes should 6ndicate that the g Committee had not taken any stand as to the issue of widening Melrose !i Avenue " after sentence 4. Paragraph 3 - sentence 2, Delete "In informal discussion with Berlin" Paragraph 3 - sentence 3, Delete "to Berlin" Paragraph 5 - Change to read "That the curve geometrics at Melrose Avenue and Byington and the widening of the curve at Byington and Grand be made low priorities because the Committee could recommend the concept of the curve geometrics at Melrose and Byington without the detailed engineering wort; and the widening of the curve at Byington and Grand is already in the FY81 budget." _... __ Page 3 Paragraph 2 - Add at the end of the paragraph "No action was taken on the priorities at this time." Paragraph 6 - Delete last (second) sentence. Change first sentence to read "Turner asked him to clearly state if the neighbors would object to widening the street." Page 4 Paragraph 1 - sentence 3, Change ':corner" to "curve" Paragraph 1 - sentence 5 Delete "only" Page 5 Paragraph 3 - Insert "Objections were raised that this would limit access to the apartments on Myrtle Avenue" after the first sentence. Page 6 Paragraph 4, sentence 3 - Delete this sentence (Vetter objected to half- way measures") and insert Vetter felt NO LEFT TURN signing would not be enforceable. C 1 Paragraph 6, sentence 1, "accepted" changed to "acceptable" Page 7 Paragraph 8, sentence 1, "Dean" be changed to "Gene" MICROFRMED aY JORM MICR �LAB CEDAR RAPIDS •DES MOINES MELROSE CORRIDOR COMMITTEE Corrections to the minutes June 12, 1980 Page 8 Paragraph 3, sentence 2-"sidewlaks" be changed to "sidewalks" Page 10 Paragraph 8, sentence 1 - "conside° changed to "consider" Paragraph 6 ( First item of public discussion) - Insert Y,ammermeyer stated that he had been advised that the Council was going to discuss been the reopening Of Melrose Court in the near future and that he had Court usoethatetheyecouldget beforwarded to Council. the CoanitteL on Melrose MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS - DES MOINES ,a6y i'A i f �1 MINUTES IOWA QTY HOUSING CODE TASK FORCE MAY 27, 1980 tEhIDERS PRESENT: Golden Haendel, Dianne Klaus, Margaret Naaysz, Dan Cross, Bobbie Farrell, Mark Hamer, Jim Barfuss, Norman Bailey, Rachel Dennis. MEMBERS ABSENT: None. STA' PRESENT: Terry Steinbach, Michael Kucharzak. OTHERS PRESENT: Harry Baum. I' Meeting to order, 7:20 P.M. Ii. The following provisions of the Code were discussed and noted for further consideration: A. Refrigerator and stove/range requirement for all dwelling units. B. Requirement that a lavatory be located in the toilet. same room as the C. The maximum nunber of persons who may share a toilet/bath. D. Storm door and window requirements. E. Minimum lighting standards for dwellings. Public areas within multiple III. Adjournment, 9:20 P.M. MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES a &5, !"> MINUTES IOWA CITY HOUSING CODE TASK FORCE JUNE 4, 1980 MEMBERS PRESENT: Goldene Haendel, Bobbie Farrell, Rachel Dennis, Mark Hamer, Norman Bailey, Margaret Nowysz, Diane Klaus, and Jim Barfuss MEMBERS ABSENT: Dan Cross STAFF PRESENT: Terry Steinbach OTHERS PRESENT: Harry Baum, Melodie Myers, and Bob Hibbs I• Meeting to order, 7:20 P.M. II. Variance powers of the City were discussed and questions were referred to the Legal staff. III. The impact of changing bath and toilet requirements was discussed. No change in present standards was made. IV. Lengthy discussion of storm windows/door requirements, conclusion was that provisions for these items might better be located in an energy code. V. HUD language concerning locks on doors and windows is to replace Chapter 17 language. VI. The specificprovisions iaviitucteswasdiscussedndquestionsconcenng division of requirements will be sent to the Legal staff for interpretation. VII. Minimum window size requirements for the building and housing codes and model codes was discussed, no decisions were reached. VIII. Adjournment, 9:40 P.M.. Prepared by; � ,1 Approved by: MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES S 111 T w TH f S 1 2 3 4 5 LOAM -Staff Meeting 8AM-Magistrates (Conf Room) Court (Chambers) 12noon-CCN (Rec Ctil 7 (ChambCouncil (Chambers) 3:30PM-Housing Co= HOLIDAY (Conf Room) 7:30PM-Formal P&Z. (Chambers) 6 7 8 9 10 11 12 8AM-Magistrates LOAM -Affirmative LOAM -Staff Meeting 8AM-Magistrates Court (Chambers) A ti n Tasg Force (�`on� Room) (Conf Room) Court (Chambers) 4:30PM-Resources SAM -Housing Appeal �. Conservation Comm Board (Conf Room) (Conf Room) 7:30PM-Parks & Rec 3PM-Senior Center (Rec Center) Cam (Conf Room) 7:30PM-Airport Comm (Conf Room) 13 14 L5 16 17 18 19 AM -Magistrates Court (Chambers) LOAM -Staff Meeting 8AM-Magistrates :30PM-Informal 4:3OPM-Broadband (Conf Room) Court (Chambers) i Council (Conf Rm) Telecommunication 7:30PM-Formal P&Z 30PM-Informal Comm (Conf Room) (Chambers) P&Z (Conf Room) 7:30PM-Council :30PM-Riverfront (Chambers) Comm (Conf Room) ; s 20 21 22 3 24 25 26 �` 8AM-Magistrates OAM-Staff Meeting 8AM-Magistrates ? Court (Chambers) (Conf Room) Court (Chambers) 4:30PM-Resources 7PM-Library Board 1 Conservation Comm (Director s Offic ) (Conf Room) } 27 28 29 30 8AM-Magistrates LOAM -Staff Meeting SAM -Magistrates Court (Chambers) (Conf Room) Court (Chambers) 1:30PM-Informal 7:30PM-Council Council (Conf Rm) (Chambers) 7:300)) V ,­ d MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES IN THE IOWA DISTRICT COURT IN AND FOR JOHNSON COUNTY CITY OF IOWA CITY, Petitioner VS. IOWA CIVIL RIGHTS COMMISSION, Law No. 95695 RULING ON SPECIAL APPEARANCE Respondent. The above cause was appealed to this Court on(,fjay 5,� 1-j_W as provided in Section 601A.17(1) of the Iowa Code (19cZ�P-; which^ provides, in part, as follows: �-'`• �r-• Ci i h) "Judicial review of the action of the commission' may be sought in accordance with the terms of the Iowa Administrative Procedures Act . . ." On May 27, 1980, the respondent, Iowa Civil Rights Commission, filed a Special Appearance alleging that this Court was without jurisdiction to hear this matter because the respondent and other necessary parties were not properly served with notice of this appeal, and further alleging that because of a conflict of interest on the part of one of the City Council members of the petitioner, City of Iowa City, the appeal was filed without legal authority. A hearing was held on respondent's Special Appearance on June 12, 1980. Evidence was received and briefs and arguments were sub- mitted by the parties. Petitioner, City of Iowa City, Iowa, appeared by Assistant City Attorney Angela Ryan. The respondent, Iowa Civil Rights Commission and Thomas J. Miller, appeared by Assistant Attorney General Victoria L. herring. Linda Eaton appeared by Attorney Clara Oleson. This Court does not have original jurisdiction of civil rights cases. Its jurisdiction of appeals from the actions of the Civil Rights Commission depends for its existence upon compliance ..,,_..T _.._ CEDAR RAPIDS • DES MOINES IaO 8 -2 - by the appealing party with the statutory prerequisites. Economy Forms Corp. V. Potts, 259 N.A'.2d 787 (Iowa 1977); Neumeister v. City Development Bd., 291 N.W.2d 11 (Iowa 1980). The statutory prerequisites for judicial review in civil rights cases are set forth in Section 17A.19 of the Iowa Code, which provides in part as follows: "Within ten days after the filing of a petition for Judicial review, file -stamped copies of the petition shall be mailed by the petitioner to all panties. named in the petition and, if the petition -..Involves .. review of agency action in a contested case`&.11= " parties of record in that case before the a'g`ency =c yt� Such mailing shall be jurisdictional and sha31'.be-- addressed to the parties at their last known^�Dailiilg address. ." (Emphasis supplied.) The issue to be decided here is whether this Court acquires jurisdiction of this appeal when the respondent, Iowa Civil Rights Commission, and the parties of record in the contested case, Thomas J. Miller and Linda Eaton, were not served by mailing a file -stamped copy of the Petition to them at their last known mailing address within ten days of the filing of the Petition for Judicial Review. Petitioner filed its Petition with the Clerk of District Court within 30 days after the issuance of the agency's final decision in this contested case. However, file -stamped copies of the Petition were not mailed to all parties named in the Petition nor to all parties of record in the contested case before the agency. Service was attempted by the petitioners mailing file -stamped copies of the Petition to the attorneys of record for Linda Eaton and Thomas J. Miller, and by personal service on the respondent, Iowa Civil Rights Commission, by an agent of the Polk County Sheriff's office delivering a copy of the Petition for Judicial Review together with attached $at � JORM MICR/'?LAS CEDAR RAPIDS • DES MOINES r�r -3- Original Notice to Artis I. Reis, Executive Director of the Iowa Civil Rights Commission. The method of service chosen by petitioner did not comply with the mandatory requirement of Section 17A.19(2) of the Iowa Code. The right to appeal the agency's action in this case is purely statutory and is controlled by the mandatory provisi6s of Section 17A.19(2). Neumeister v. City Development Bch:.'-,'; 291 n� '.. _ N.W.2d 11 (Iowa 1980); Record v. Iowa Merit Employment Department;• 285 N.W.2d 169 (Iowa 1979). ~ c' cp �_ N J Section 17A.19 prescribes conditions and sets procedures which are jurisdictional and with which petitioner must comply before invoking relief from this Court for review. Neumeister v. City Development Bd., 291 N.W.2d 11 (Iowa 1980); Jackson County Public Hospital v. Public Employment, 280 N.W.2d 426 (Iowa 1979). RULING It is the ruling of the Court that Division I of the Special Appearance filed by respondent, Iowa Civil Rights Commission, is sustained and granted since this Court has never obtained jurisdiction of this appeal because of the absence of proper service of notice on the respondent, Iowa Civil Rights Commission, or upon Linda Eaton and Thomas J. Miller. The Court makes no ruling on the issue of conflict of interest raised in Division II of respondent's Special Appearance because the above -referenced jurisdictional issue is determinative Dated this 17th day of June, 1980. JUDGE, SIXTH JUDICIAL DISTRICT OF IOWA JORM MIC RLAB CEDAR RAPIDS • DES MOINES I 7 JUN 2 t�'i30 • ( CLERK. SUPkL...: IN TIM COURT OF APPEALS OF IGtVA�� ROBERT IV. STI:VENS, ) Plaintiff-Appellec, ) Cross -Appellant, Filed June 24, 1980 VS. CITY OF IOWA CITY, IOWA 0-88 2-63605 Defendant -Appellant, Cross -Appellee. ) Appeal from Johnson District Court - Louis IV. Schultz, Judge. Defendant appeals award of damages to plaintiff in action to recover damages for vacation of a road fronting plaintiff's property. Plaintiff cross-appeals trial court's denial of his request in the same action for injunctive relief to prevent runoff of water onto plaintiff's land from adjoining subdivisions approved by defendant. Affirmed in part, reversed in part, and remanded for entry of appropriate order. Angela Ryan, Assistant City Attorney, Iowa City, for defendant -appellant. William L. Meardon and Thomas D. Hobart of Meardon, Sueppel, Downer & Haves, Iowa City, for plaintiff -appellee. Heard by Oxberger, C.J., and Donielson, Snell, Carter and Johnson, JJ. ...,.. .... .,y.I..- CEDAR RAPIDS • DES MOINES DONIL'LSON, J. Defendant, Iowa City, appeals award of damages to plaintiff, Robert W. Stevens, in action to recover damages for vneation of a road fronting plaintiff's property. City contends the trial court erred in holding Stcvcns was entitled to compensation for closure of the street. Stevens cross-appeals trial court's denial of his request in the same action for injunctive relief to prevent runoff of water onto his property from adjoining subdivisions approved by defendant. Stevens asserts trial court erred in finding the City had not substantially. damaged his property by approving the adjoining subdivisions that increased water runoff onto his land. We affirm the trial court on the damages award, but reverse its denial of injunctive relief and remand this case for an order requiring the City to develop a proper drainage system to drain water from its streets and adjoining property without damaging Stevens' property. On May 5, 1975, Stevens filed a petition seeking damages of $95,000 for the closing of Lower West Branch Road that caused a loss of frontage to Stevens' farm and seeking to enjoin the City from collecting and diverting water onto his property or to require the City to install a drainage system to prevent damage to that land. The City answered, denying the material allegations of the petition. After trial of the case to the court, the court entered judgment on April 30, 1979, ruling Stevens was entitled to $31,007.50 for the damages resulting from the vacation of the road, but not to injunctive relief on his water drainage claim. The City appealed the damages award and Stevens cross -appealed on the trial court's failure to award interest at an annual rate of seven percent prior to the judgment in order to award damages of at least $39,000 and to award injunctive relief on its drainage issue claim. Stevens has failed to argue the interest issue and we do not address that issue. Stevens owns a twenty-seven acre farm within the Iowa City limits. The north )oundary line of the farm is coincidental with the middle of Rochester Avenue and .ower West Branch Road. In 1979 the City vacated a portion of Lower West Branch toad abutting Stevens' property, allegedly for safety purposes. As a result of this losing, Stevens lost approximately half of the frontage on the northern boundary of his i roperty. Stevens' access to his home, however, was not affectc,i by the closing since uses a driveway from Rochester Road to reach it. JORM MICRI?LAB CEDAR RAPIDS • DES MOINES M N _2 - Stevens' properly is servient to property north and cast of it. Prior to the development of adjoining property, a watershed of 43.11 acres drained from the adjoining Properties onto tiro southeastern portion of Stevens' property. One natural drainageway on his ]nnd drained townrd the southwest into a pond of about one acre in sire. In 1971 the City approved the development of property to the cost of Stevens' properly and improvements were made during 1973. In connection with this development, the City approved the installation of two storm sewers that collected water from the adjoining property and directed it to tile drainageway on Stevens' Property. The actions increased the size of the watershed to 44.07 acres and increased the amount of water entering Stevens' property. Within a year after the installation of the two sewer lines, the spillway for a dam and a tile line on Stevens' land were washed out and erosion problems on Stevens' property developed. The City asserts the trial court erred in holding Stevens is entitled to compensation as a result of the vacation of Lower West Branch Road. The basis of the I City's argument is that Stevens failed to prove reasonable access to his property was eliminated or interfered with or that lie suffered any compensable damages because of tile road closing. We find access to the Stevens property was sufficiently impaired to constitute a taking that resulted in compensable, special damages to Stevens. It is a well settled rule that the right of free and convenient access to property may not be taken away or unreasonably interfered with unless just compensation is paid. Stom v. City of Council Bluffs, 189 N.W.2d 522, 525 (Iowa 1971); Iowa State highway Commission V. Smith, 248 Iowa 869, 874-75, 82 N.W.2d 755, 758 (1957); Gates v. City of Bloomfield, 243 Iowa 671, 675, 53 N.W.2d 279, 281 (1952); Liddick v. City of Council Bluffs, 232 Iowa 197, 232, 5 N.W.2d 361, 379 (1942); Hubbell v. City of Des Moines, 173 Iowa 55, 63, 154 N.W. 337, 340 (1915); Long v. Wilson, 119 Iowa 267, 268, 93 N.W. 282, 283 (1903). The landowner is not, however, entitled, as against the public, to access to the property at all points between it and the highway. Simpkins v. City of Davenport, i 232 N.W.2d 561, 564 (Iowa 1975); Linge v. Iowa State highway Commission, 260 Iowa I 1226, 1233, 150 N.W.2d 642, 646-47 (1967) (quoting from Smith, 248 Iowa at 874-76, 82 N.W.2d at 759); Jones v. Iowa State Iliffhwny Commission, 259 Iowa 616, 623, 14.1 N.W.2d JORM MICR4?LAB CEDAR RAPIDS • DES MOINES igL68 6 a 0 -3- 277, 281 (196G); Wnrren V. lows Strata highway Coin ill ission, 250 Iowa 473, 481-84, 93 N.W.2d 60, 63 (1958). whether free and convenient access has been denied is usually a question of fact to be determined from the evidence in each particular case. Jones, 259 Iowa at 623, 144 N.W.2d at 281. however, the landowner to recover must show special damages different in kind from that suffered by the public generally from the vacation of a public street. See Stom, 189 N.W.2d at 529. The City contends the vacation of the Lower !Vest Branch Road did not interfere with the free and convenient access to Stevens' property. Noting that Stevens has access to Rochester Road by way of a driveway to his house, and the location of Lake Forest and Westminster Streets, which terminate at the eastern and southern property lines of the property, the City argues Stevens has the same access to his property as he had prior to the closing. This argument incorrectly assumes, however, that a landowner is limited to compensation for losses based on the existing use of the property, not the highest and best use. The correct assessment of damages caused by a taking is the difference between the fair market value of the property affected immediately before and after the taking. See Dolezal v. City of Cedar Rapids, 209 N.W.2d 84, 88 (Iowa 1973). Any factor that would impress a willing buyer to purchase the property is both material and relevant for this purpose. See Dolezal, 209 N.W.2d at 88; Jones, 259 Iowa at 625-26, 144 N.W.2d at 282-83. Future possible uses that are reflected in the fair market value may be intro- duced; the landowner need not be bound to existing uses, but rather may recover for the highest and best use. See Jones, 259 Iowa at 625-26, 144 N.W.2d at 282-83. Here, Stevens sought to prove the highest and best use of his property was to subdivide the land and sell the lots. He introduced evidence to show the land abutting the road could most easily and cheaply be developed through utilizing the Lower {Vest Branch Road and its closing would cause certain substantial development costs to be incurred. In particular, a new access road would have to be built; before the closing at least eight lots could have been developed without any additional road building. Under these circumstances, we find the City's vacating of the Lower {Vest Branch Road abutting Stevens' land eliminated any reasonable access to that land, and Stevens is entitled to just compensation for this taking. JORM .... MICR+LAB CEDAR RAPIDS • DES MOINES M i 1 0 -3- 277, 281 (196G); Wnrren V. lows Strata highway Coin ill ission, 250 Iowa 473, 481-84, 93 N.W.2d 60, 63 (1958). whether free and convenient access has been denied is usually a question of fact to be determined from the evidence in each particular case. Jones, 259 Iowa at 623, 144 N.W.2d at 281. however, the landowner to recover must show special damages different in kind from that suffered by the public generally from the vacation of a public street. See Stom, 189 N.W.2d at 529. The City contends the vacation of the Lower !Vest Branch Road did not interfere with the free and convenient access to Stevens' property. Noting that Stevens has access to Rochester Road by way of a driveway to his house, and the location of Lake Forest and Westminster Streets, which terminate at the eastern and southern property lines of the property, the City argues Stevens has the same access to his property as he had prior to the closing. This argument incorrectly assumes, however, that a landowner is limited to compensation for losses based on the existing use of the property, not the highest and best use. The correct assessment of damages caused by a taking is the difference between the fair market value of the property affected immediately before and after the taking. See Dolezal v. City of Cedar Rapids, 209 N.W.2d 84, 88 (Iowa 1973). Any factor that would impress a willing buyer to purchase the property is both material and relevant for this purpose. See Dolezal, 209 N.W.2d at 88; Jones, 259 Iowa at 625-26, 144 N.W.2d at 282-83. Future possible uses that are reflected in the fair market value may be intro- duced; the landowner need not be bound to existing uses, but rather may recover for the highest and best use. See Jones, 259 Iowa at 625-26, 144 N.W.2d at 282-83. Here, Stevens sought to prove the highest and best use of his property was to subdivide the land and sell the lots. He introduced evidence to show the land abutting the road could most easily and cheaply be developed through utilizing the Lower {Vest Branch Road and its closing would cause certain substantial development costs to be incurred. In particular, a new access road would have to be built; before the closing at least eight lots could have been developed without any additional road building. Under these circumstances, we find the City's vacating of the Lower {Vest Branch Road abutting Stevens' land eliminated any reasonable access to that land, and Stevens is entitled to just compensation for this taking. JORM .... MICR+LAB CEDAR RAPIDS • DES MOINES M -4- The City raises o similar argument to the valuation of Stevens' damages. Since the land is not being sold nor is it even formally platted or surveyed, the City argues, the measure of damages should be based on the property's existing use, not its highest and best use. This is not the proper measure of damages; fair market value, which reflects the property's highest and best use, is the correct standard. See Heldenbrand v. Executive Council of Iowa, 218 N.lt'.2d 628, 632 (Iowa 1974); Jones, 259 Iowa at 621-22, 625-26, 144 N.W.2d at 280-83. While the City correctly points out it would have final approval of any new subdivisions and has a policy of limiting access to secondary streets, this consideration does not make an award of the fair market value wholly speculative, but rather is one factor affecting the fair market price. We find the court's awaed of $31,007.50 was within the testimonial range of the evidence presented at trial and affirm the award. RI. Stevens cross-appeals the trial court's failure to enjoin the City from continuing to drain water from neighboring subdivisions onto his property without adequately preventing damage. The City contends it may hasten and increase the flow of water on the higher land onto Stevens' servient property, so long as it does not divert the water from its natural course. Further, City asserts, Stevens failed to prove any substantial injuries warranting the granting of injunctive relief. We find Stevens is entitled to equitable relief from the City's actions. Iowa recognizes a servitude of natural drainage between. adjoining Ianc>,. The general rule is that the dominant owner is entitled to drain surface water in a natural watercourse from his or her land onto the servient owner's land, which the servient owner must accept. Braverman v. Eicher, 238 N.W.2d 331, 334 (Iowa 1976); Ditch v. Hess, 212 N.W.2d 442, 448 (Iowa 1973); Rosendahl Levy v. Iowa State Highway Commission, 171 N.W.2d 530, 536-37 (Iowa 1969), 2noted in Oak Leaf Country Club, Inc. v. Wilson, 257 N.W.2d 739, 745 (Iowa 1977). However, if the volume of water is substantially increased or if the manner or method of drainage is substantially changed and actual damage results, the servient owner is entitled to relief. Rosendahl, 171 N.W.2d at 745; see Woods v. Incorporated Town of State Centre, 249 lows 38, 45, 85 N.W.2d 519, 524 (1957). A corollary to this is that one must exercise ordinary care in the JORM MICR+LAS CEDAR RAPIDS • DES MOINES 1"F i -4- The City raises o similar argument to the valuation of Stevens' damages. Since the land is not being sold nor is it even formally platted or surveyed, the City argues, the measure of damages should be based on the property's existing use, not its highest and best use. This is not the proper measure of damages; fair market value, which reflects the property's highest and best use, is the correct standard. See Heldenbrand v. Executive Council of Iowa, 218 N.lt'.2d 628, 632 (Iowa 1974); Jones, 259 Iowa at 621-22, 625-26, 144 N.W.2d at 280-83. While the City correctly points out it would have final approval of any new subdivisions and has a policy of limiting access to secondary streets, this consideration does not make an award of the fair market value wholly speculative, but rather is one factor affecting the fair market price. We find the court's awaed of $31,007.50 was within the testimonial range of the evidence presented at trial and affirm the award. RI. Stevens cross-appeals the trial court's failure to enjoin the City from continuing to drain water from neighboring subdivisions onto his property without adequately preventing damage. The City contends it may hasten and increase the flow of water on the higher land onto Stevens' servient property, so long as it does not divert the water from its natural course. Further, City asserts, Stevens failed to prove any substantial injuries warranting the granting of injunctive relief. We find Stevens is entitled to equitable relief from the City's actions. Iowa recognizes a servitude of natural drainage between. adjoining Ianc>,. The general rule is that the dominant owner is entitled to drain surface water in a natural watercourse from his or her land onto the servient owner's land, which the servient owner must accept. Braverman v. Eicher, 238 N.W.2d 331, 334 (Iowa 1976); Ditch v. Hess, 212 N.W.2d 442, 448 (Iowa 1973); Rosendahl Levy v. Iowa State Highway Commission, 171 N.W.2d 530, 536-37 (Iowa 1969), 2noted in Oak Leaf Country Club, Inc. v. Wilson, 257 N.W.2d 739, 745 (Iowa 1977). However, if the volume of water is substantially increased or if the manner or method of drainage is substantially changed and actual damage results, the servient owner is entitled to relief. Rosendahl, 171 N.W.2d at 745; see Woods v. Incorporated Town of State Centre, 249 lows 38, 45, 85 N.W.2d 519, 524 (1957). A corollary to this is that one must exercise ordinary care in the JORM MICR+LAS CEDAR RAPIDS • DES MOINES 1"F use of property so as not to injure the rights of neighboring landowners. Ont: Leaf Country Club, Inc., 257 N.11.2d at 745. After reviewing the record, we find Stevens proved the amount of water draining onto his land was substantially increased and the method of drainage was substantially changed by the City's actions in approving the subdivision bordering Stevens' property on the east and its drainage system. The size of the watershed was increased by about one acre. More importantly, the paving of roads and construction of improvements and houses substantially increased the amount of impervious arca to the north and east of Stevens'property. The method of drainage was substantially altered by the City's approval of the subdivision's storm sewer system. The water from the north and east no longer flows in a diffused fashion onto the southeast portion of Stevens' land, but is directed through two storm sewer outlets on the east boundary line onto the land with an inadequate system of removal at the south end of the property. The increased volume and concentration of water has substantially damaged Stevens' property. The spillway to a pond that :vas located on the southeast portion of the property was washed out within a year after the paving of Rochester Avenue and the installing of the City -approved improvements. The pond has also disappeared, leaving a marsh in its place. The loss of this pond, however, is not determinative of our decision since there exists some question as to whether Stevens was planning to drain this pond anyway because of possible liability problems. There has been substantial erosion in the area of the property where the two storm sewers now drain; the. City has even been forced to riprap the area beneath the west end of Lake Forest Street to prevent any damage to the street. The City's action in approving the subdivision's drainage system so altered the natural system of drainage as to substantially increase the servient estate's burden. Braverman, 238 NAV.2d at 336; Cundiff v. Kopseiker, 245 Iowa 179, 185, 61 NAV.2d 443, 446 (1953). There remains the issue of whether the City may be held liable for its net in approving the subdivision's drainage system. if the City had constructed the drainage system, its liability would be clear. Iilledgre v. City of Des Moines, 259 Iowa 284, 288- 91, 144 N.W.2d 283, 285-88 (1966); woods v. Incorporated Town of State Center, 249 town 38, 44, 85 NAV.2d 519, 523-26 (1957). Here, we find the City's act of approving tlu plat .T_ CEDAR RAPIDS • DES MOINES 1*a69 r-, for the subdivision dues not grunt it immunity from liability. Section 613A.2, The Code 1977, provides "every mullicipulity is subject to liability for its torts and those of its officers, employee;;, Incl agents acting within the scope of their employment or duties, whether arising out of I governmental or proprietary function.' Tort is defined to mean every civil wrong that results in injury to property or property rights for actions based on negligence, error, omission, or nuisance. § 613A.1(2), The Code. Liability is not imposed for "fa)ny claim based on an act or omission of an officer or employee, exercising due care, in the execution of a statute, ordinance, or officially adopted resolution, rule, or regulation of a governing body." § 613A.4(3), The Code. The City was required in approving the subdivision plat to ascertain whether it Provided an `adequate drainage system. § 9.50.5C, Iowa City Code of Ordinances (1975)• In this determination, City was obliged to exercise due care. 99613A.2, .4, The Code, However, it is somewhat anomalous to discuss due care in connection with the creation of a nuisance. A nuisance is a condition, not an act or failure to act by the party responsible for the condition, that among things interferes with the comfortable enjoyment of life or property. marks v. City of Pella, 258 Iowa 187, 189-91,137 N.w.2d 909, 911 (1965). Proof of negligence is not required in all notions for nuisance, although negligence may create a nuisance. Id. Thus, the City was required here to act so a, not to allow the creation of a nuisance. Accordingly, we hold the City is liable for. the damages arising from the creation of this nuisance as a result of its approval of the subdivision's drainage system. See § 613A.2, The Code. See generally Damour v. L v s--- City, 44 Iowa 276, 279-80 (187G) (City is liable for injuries caused to private property by a diversion of surface water thereon due to the construction of a street railway it had authorized to be built.). Accordingly, we hold Stevens is entitled to relief from this increased burden on his property. After considering the adequacy of Stevens' remedy at law and the relative hardships to be incurred by both parties, the reverse the trial court's finding on this Joint and remand for entry of an order granting appropriate relief: requiring the City o develop a proper drainage system to drain wnter from its streets and ndjoining roeeparty without damaging Stevens' property. Swoods, 249 Iowa at 50, 85 N.W.2d at 27. See also Green v. Advance homes, Inc., No. 62657, slip op. at 5-8 (town, filed une 18, 1980). MILH(PILMU UT DORM MICR+LAB CEDAR RAPIDS • DES MOINES ,t r-, for the subdivision dues not grunt it immunity from liability. Section 613A.2, The Code 1977, provides "every mullicipulity is subject to liability for its torts and those of its officers, employee;;, Incl agents acting within the scope of their employment or duties, whether arising out of I governmental or proprietary function.' Tort is defined to mean every civil wrong that results in injury to property or property rights for actions based on negligence, error, omission, or nuisance. § 613A.1(2), The Code. Liability is not imposed for "fa)ny claim based on an act or omission of an officer or employee, exercising due care, in the execution of a statute, ordinance, or officially adopted resolution, rule, or regulation of a governing body." § 613A.4(3), The Code. The City was required in approving the subdivision plat to ascertain whether it Provided an `adequate drainage system. § 9.50.5C, Iowa City Code of Ordinances (1975)• In this determination, City was obliged to exercise due care. 99613A.2, .4, The Code, However, it is somewhat anomalous to discuss due care in connection with the creation of a nuisance. A nuisance is a condition, not an act or failure to act by the party responsible for the condition, that among things interferes with the comfortable enjoyment of life or property. marks v. City of Pella, 258 Iowa 187, 189-91,137 N.w.2d 909, 911 (1965). Proof of negligence is not required in all notions for nuisance, although negligence may create a nuisance. Id. Thus, the City was required here to act so a, not to allow the creation of a nuisance. Accordingly, we hold the City is liable for. the damages arising from the creation of this nuisance as a result of its approval of the subdivision's drainage system. See § 613A.2, The Code. See generally Damour v. L v s--- City, 44 Iowa 276, 279-80 (187G) (City is liable for injuries caused to private property by a diversion of surface water thereon due to the construction of a street railway it had authorized to be built.). Accordingly, we hold Stevens is entitled to relief from this increased burden on his property. After considering the adequacy of Stevens' remedy at law and the relative hardships to be incurred by both parties, the reverse the trial court's finding on this Joint and remand for entry of an order granting appropriate relief: requiring the City o develop a proper drainage system to drain wnter from its streets and ndjoining roeeparty without damaging Stevens' property. Swoods, 249 Iowa at 50, 85 N.W.2d at 27. See also Green v. Advance homes, Inc., No. 62657, slip op. at 5-8 (town, filed une 18, 1980). MILH(PILMU UT DORM MICR+LAB CEDAR RAPIDS • DES MOINES rI MFM The City shall pay the co:;t; of this uppenl. AFFIRA1ED IN PART, REVERSED 114 PART, AND 11EA9ANDED FOR ENTRY OP APPROPRIATE OItD1iR. Snell and Johnson, JJ. concur. Carter, J. and Oxbrrger, C.J. dissrnt. n JORM MICR4?LAB CEDAR RAPIDS DES MOINES j /1 CARTER, J,(disscntinlr) While 1 concur in the result reached on the City's uppral, I dissent from the court's decision with respcet to j8aintiff's cross-appeal. Application of the rule of liability recognized in Lessinger v. City of linrlan, 184 Iowa 172, 108 N.W. 803 (1918), requires n balancing of interests. Much of the value of plaintiff's property, which forms the basis for the award approved in division 11 of the majority's decision, is a direct consequence of the adjacent residential development. This consideration, plus the fact that the area which gives rise to plaintiff's drainage complaints was always marsh land, lends to the conclusion that plaintiff's damage has been "slight" in terms of the Lessin er standard. I accordingly find that plaintiff has not established a right to any injunctive relief. Moreover, even if some injunctive relief were appropriate, the majority's decision I oes too far. It requires the city to develop "a proper drainage system to drain water from its streets and adjoining property without damaging [plaintiff's] properly." If this mandate is carried out, plaintiff will be placed in a better position thnn the one he enjoyed prior to the development of the adjacent property. I Mould affirm all aspects of the trial court's decision and judgment. Oxberger, C.J., joins in this dissent. CEDAR RAPIDS•DES MOINES I j 4 rt.. 1 I � r f I I I \ i t I 1 I /1 CARTER, J,(disscntinlr) While 1 concur in the result reached on the City's uppral, I dissent from the court's decision with respcet to j8aintiff's cross-appeal. Application of the rule of liability recognized in Lessinger v. City of linrlan, 184 Iowa 172, 108 N.W. 803 (1918), requires n balancing of interests. Much of the value of plaintiff's property, which forms the basis for the award approved in division 11 of the majority's decision, is a direct consequence of the adjacent residential development. This consideration, plus the fact that the area which gives rise to plaintiff's drainage complaints was always marsh land, lends to the conclusion that plaintiff's damage has been "slight" in terms of the Lessin er standard. I accordingly find that plaintiff has not established a right to any injunctive relief. Moreover, even if some injunctive relief were appropriate, the majority's decision I oes too far. It requires the city to develop "a proper drainage system to drain water from its streets and adjoining property without damaging [plaintiff's] properly." If this mandate is carried out, plaintiff will be placed in a better position thnn the one he enjoyed prior to the development of the adjacent property. I Mould affirm all aspects of the trial court's decision and judgment. Oxberger, C.J., joins in this dissent. CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY ENERGY CONSERVATION PROGRAM MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i i i� I i . �i i i r i I I ' CITY OF IOWA CITY ENERGY CONSERVATION PROGRAM MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i I i I FY 81 ENERGY CONSERVATION PROGRAM City of Iowa City City Council John Balmer, Mayor Clemens Erdahl Larry Lynch Mary Neuhauser David Perret Glenn Roberts Robert Vevera CitZ Manager Neal G. Berlin Prepared by: Roger Tinklenberg Energy Program Coordinator May 1980 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �a69 INTRODUCTION A municipality can affect energy use by six methods: 1) urban land use policy; 2) private building energy use (through codes and rehabilitation programs); 3) transportation policy; 4) energy production and distribution (power plant permits, franchises, and zoning); 5) citizen energy consumption (public education, tax policies, home energy audits, etc.); and 6) city government energy use (through better management of buildings and vehicles and through capital improvements). During FY81 the Energy Conservation Program will concentrate only on the sixth area, city government energy use. Iowa City government energy use is substantial. Listed below are the total expenditures for electricity, natural gas, diesel fuel, and gasoline during the last five fiscal years. FY79 Electricity & Natural Gas $409,820.82 FY78 $342,453.47 FY77 $339,969.22 Diesel Fuel & Gasoline 172,314.00 162,097.78 136,746.62 TOTAL: $582,134.46 $504,551.25 $476,715.84 FY76 $323,326.38 1-1-9,23-1. 1-2 442,557.50 FY75 $288,774.41 122 925.11 411,699.52 From FY78 to FY79 the City's total energy costs rose by almost $80,000. However, the increase between FY79 and FY80 is going to be at least twice as much. For example, the FY79 diesel fuel and gasoline cost was $172,314. The diesel fuel and gasoline cost for the first six months of FY80 was $180,130. Given these tremendous increases n—fug costs the City has little choice except to cut energy use. During FY79 energy was used in the following percentages by the various divisions: Electricity & Natural Gas Diesel Fuel & Gasoline Division % of Cost Division % of Gallons Traffic Control 29.6 Transit 44.5 Water Division 28.6 Police 14.4 Pollution Control 10.7 Streets 11.8 Recreation 8.3 Landfill 7,0 Government Buildings 7.0 Parks & Recreation 5.1 Streets 3.3 Refuse 4.0 Equipment 2.4 Water 3.5 Library Parks 2.2 Administration 2.5 Mass Transit 1.1 Pollution Control Traffic 2.38 Fire 1.0 Fire 2,2 1.4 Airport 0.8 Equipment 1,2 Parking Animal Control 0.8 0.6 Animal Control 0.5 Others 0.88 Parking 0.4 ia.o MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2 The energy use of Traffic Control, the largest electricity user (street lights and sigialb), cannot be readily reduced in the short term. However, the energy use of the other divisions can be reduced; although some more readily than others. For an example, we do not want to cut back on the operation of the Transit System, but other means of conserving energy such as reducing air conditioning use and cutting idling can be identified. WHAT AMOUNT OF ENERGY SAVINGS CAN BE EXPECTED? The building portion of the FY81 Energy Conservation Program will identify conservation opportunities saving approximately $52,000 per year. The expected conservation program savings will not fully offset the increased energy costs resulting from price increases. However, it will make a significant contribution to reducing the impact of those price increases. The $52,000 savings (15 percent of the electricity and natural gas costs, for all divisions except Traffic Control, during FY79) is based on the examples of other cities and the results of walk-through audits of three City buildings. EXAMPLES OF OTHER CITIES: Pueblo, Colorado: Surveyed and reduced lighting levels in 15 public buildingTlantary city department cooperation. Savings: Electricity 17.6% a year, gas 24.9% Pasadena, California: Has designated an active energy coordinator in each public department to audit lighting, appliance, and natural gas use by that unit. Cutting back on lighting and the use of appliances has netted 20 percent to 25 percent overall energy savings. Police Department: 15% = $18,000/year Human Services Department: 23% = $ 1,000/year Personnel Department: 42% = $? City Manager's Department: 40% = $ 1,400/year Suffolk County, New York: Commissioned a study of six county buildings to identify low-cost energy-saving measures with short payback periods. The study found that fuel consumption in the six buildings could be reduced by 47 percent through such measures as: rehabilitating existing time clocks and controls; installing new controls to provide automatic shut -down of heating, ventilating, and air conditioning (HVAC) systems; reducing the hours and level of operation of HVAC systems; and lowering lighting levels. The cost of implementation was $47,800, with an estimated savings of $57,025 a year, amounting to a payback time of ten months. Mecklenbur Count North Carolina: Has initiated a vigorous energy conservat on program in county buildings. After conducting an energy audit, the Engineering Department suggested a number of energy conservation measures, computing their cost, their energy saving potential and the estimated payback time. The Engineering Department identified 37 no -cost changes and 36 measures involving a combined total cost of about $50,806. The estimated cost saving during the first year Q was $50,730. lQua 1 MICROFILMED BDAE3 JORM MIC R CEDAR RAPIDS • DES 3 LakeCharles Louisiana: Worked Observatory, Inc. to identify government's energy consumption. study were: The city could achieve a 17.5 percent reduction and onuelused for cooling by reducing air-conditioning by on urs daily in an eight-hour day. The city could save 20 percent of the energy being used to heat water e of 1300 F building insteadaof 150° F incoming 60° F water toa tap temperatur The city could effect a five percent electricity saving for each degree the thermostat is set back in winter and a three percent saving for each degree set up in summer. Clearwater, Florida: Initiated several energy saving measures in its city —hallcity hall annex. A time clock was attached to the air conditioning system controls at a cost of $350. The measured annual savings have been 335,800 KWH and $13,063. The gas steam boiler was replaced with a 600,000 BTU gas water boiler at a cost of $2,000; estimated annual savings are $1,999 and 6,181 therms of gas. Lighting levels were reduced in halls, restrooms and storage areas at a cost of $50. The measured annual savings have been 12,500 KWH and $486. The air conditioning system at the city library was connected to a time clock at a cost of $175. Annual savings have been 83,950 KWH and $3,265. This savings will increase by $839.50 for every one cent increase per KWH. RESULTS OF WALK-THROUGH ENERGY AUDITS OF THREE CITY BUILDINGS: On March 27, 1980, Philip Hotka of Iowa -Illinois Gas & Electric, John Houck of the University of Iowa Physical Plant, and the City Energy Program Coordinator conducted a walk-through energy audit of the Recreation Center, the Cemetery Office Building and the East Side dFr Station. These audits were made to find out what amount of potential energy savings exists in City buildings. with the Lake Charles-McNeese Urban opportunities for reducing the city Among the findings of the resulting Recreation Although the general maintenance of the building appears to be superior to the maintenance of most other City buildings, energy wasting items were found ranging from rooms being continuously exhausted when unnecessary to loose and unweatherstripped doors and windows. Of the 17 potential energy conservation opportunities identified, ten items were no- or low-cost corrections which would result in a savings of $4,397 per year at today's prices or 11.4 percent of the building's energy use last year. These ten corrections will cost $1,477 to $1,592 and have a payback of 4 months. A number of capital cost items would result in even a heat cm which would reater savings, For an heat from the locker rooms' exhaust and use itytoeheat the fresh outside air going into the swimming pool room would cost between $2,500 and $3,500 to install. However, it would save about $1,500 per year and teafor itself in l2years. hdfthis s �ngle item to hother ten would resultin total of14.5percentsavings 169 MICROFILMED BY DORM MICR�LAB CEDAR RAPIDS DES MOINES 4 Cemetery Office Building: Eight energy conservation opportunities were identified in the building. However, all eight might not be practical. Several items are practical and should be done before the next winter. The offices have no insulation in the attic or walls. The attic should be insulated with 12 inches of insulation. The walls should be blown full of cellulose. Storms should be added to the ground floor door and windows. The five insulating and weatherizing items will save $284 per year at current prices or 20.5 percent of last year's energy use. The five items will cost between $886 and $981 with a payback of 2.3 to 3 years. East Side Fire Station: The ten problems identified in the station include no insulation in the walls, a poorly designed or installed unit heater, a 70° F thermostat setting in the engine room, storm windows left open, etc. I Four low- or no -cost corrections will save $502.82 per year at current Ts or heseitems lwillpcost about $214year's andhave acpayback of 4 months Withuthe addition of one capital cost item (insulation of the walls) the total savings would be $839.23 or 31.1 percent. The capital cost item raises the total cost to $2,954 having a 3 year payback. FY81 ENERGY CONSERVATION PROGRAM The primary focus of the Energy Conservation Program will be on City buildings. City buildings hold the largest potential for energy savings because of their complexity and the lack of a supervised maintenance program. City vehicles, on the other hand, are currently fairly well maintained. This is not meant to rule out vehicle energy conservation since changes in vehicle assignment, use, and size purchased will have significant results. BUILDING ENERGY CONSERVATION: I. The existing inventory of City buildings must be updated. This is necessary for energy use monitoring and to identify buildings for energy auditing. There is the added benefit that it provides accurate information for the risk management program. 2. The recording of the building energy use and occupancy data will be: a) completed, b) computerized, c) analyzed, and d) prioritization made of buildings according to intensity of energy use, A substantial amount of the data compilation was done during FY80. The computerized analysis will save a considerable amount of the time �a6R MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES 5 necessary for doing the analysis. The computerization allows the ready analysis of five years energy use information which is necessary for leveling out fuel use variations due to weather or occupancy changes. It also permits continued energy use analysis and monitoring at a minimal time investment. The final benefit of it is that the program is being designed so that the City buildings can be compared to the state averages for the same types of buildings. 3. Conduct walk-through energy audits. (Obtain State matching grants of $400-$500 per building where possible). i a) identify energy conservation opportunities items); (low- and no -cost I b) report on findings; c) follow through on recommendations to see that they are carried out. The energy audits will be performed in the buildings according to the priority given them in the energy use analysis. The walk-through energy audit involves checking air infiltration/exfiltratioq, electric motors, lighting levels, maintenance quality, occupant use practices, etc. (The Energy Program Coordinator will attend a State energy auditor training session.) 4. Arrange for technical engineering audits ("Verification Audits" by professional engineers) of the buildings needing them. This will involve professional engineers studying the buildings to determine what energy conservation opportunities are available and whether they are worth pursuing. Need is determined by the energy use analysis and walk-through audits. Where possible, State 50 percent matching grants will be obtained. The City's share for these audits in the 45 heated buildings is estimated to be $7,850. 5. Review plans for all new or remodeled City buildings (prior and post plan design stage). The only building capital improvement to be reviewed during FY81 appears to be the Civic Center roof repair. 6. Perform additional activities as time permits. a) Review maintenance (custodial) work patterns. b) Inventory locations and types of cooling and heating systems to facilitate preventive maintenance. c) Monitor compliance with the Emergency Building Temperature Restrictions. d) Forecast energy costs for the next fiscal year and establish energy budgets for the various buildings. e) Review utility rates for buildings where the energy consumption has changed. When energy use changes in a building, the energy may cost less per unit under a different rate. � OWD.7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOInES I 8 MOTOR VEHICLE ENERGY CONSERVATION: 1. The motor vehicle maintenance printouts must be updated to ensure that all vehicles are assigned to the proper divisions. This will facilitate future monitoring. Past printouts have not had all vehicle records assigned to the correct divisions. 2. Identify changes in the assignment and operation of the motor i vehicles (targeting the top five fuel users first) resulting in energy conservation. For an example, if a number of pickups are scheduled for replacement, rather than purchasing new pickups the City should transfer the pickups in the Administrative Pool to the divisions needing them and purchase additional sub -compacts for the Administrative Pool instead. 3. Establish a data base of past fuel use by division, for comparison to present use, in order to monitor divisional fuel use. ' 4. Explore purchase of smaller vehicles or alternative fuel vehicles. This is very important. For example, the six Chevettes have used 37 I percent less fuel than the six large cars which they have replaced. Also, for each one mile per gallon improvement in the Police fleet average there is a $3,700 savings at recent prices. 5. Perform additional activities as time permits. a) Inventory fuel storage facilities: i) location, ii) fuel type, iii) capacity, and iv) consumption rate for each location and fuel type. b) Explore methods and possibilities of internal fuel rationing if necessary. GENERAL: 1. Monitor performance of two solar collectors installed during FY80. This activity is estimated to require approximately 90 hours of work for the year. 2. Disseminate energy conservation information and City policy to City employees. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 7 Under this program schedule the low- and no -cost energy conservation opportunities identified in both the walk-through audits and the technical engineering audits are expected to be implemented almost immediately. This will require the cooperation of the maintenance staff. Capital cost items will be recommended for implementation during the following fiscal year. It is possible that it will take longer than one year to complete the technical engineering audits in all of the buildings needing them. For this reason the long-term building conservation program schedule below is broken into two phases (Building Groups "A" and "B"). The Energy Conservation Program as outlined here for the City buildings and vehicles should be an ongoing program. That does not mean, however, that the same level of budget commitment must be maintained each year. With an upgraded building maintenance staff the Energy Program Coordinator position can be reduced to a part-time General Fund position after one or two years. On the other hand, the same level of commitment must be made to building maintenance as is made to motor vehicle maintenance. MULTI-YEAR BUILDING CONSERVATION SCHEDULE Energy Consumption Study Walk -Through Audits Low- and No -Cost Repairs a Technical Engineering a Audits L C7 arna Capital Cost Item Construction m' Monitoring a Technical Engineering Audits L CM Capital Cost Item c- Construction m Monitoring YEAR 1 I YEAR 2 I YEAR 3 I YEAR 4 I YEAR 5 M MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �a69 MICROFILMED BY JORM MIOR�LAB CEDAR RAPIDS • DES MOINES M m CD . m �1 0 JULY AUG. SEPT. OCT. NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE Building Inventory & Energy Consumption Analysis of all Buildings Walk-Through Energy Audits (average one bldg / 3 days) 8 mai (r buil ings 31 ilding 6 bu'1 ings Arrange for Technical Audits Unkn wn yet (Depends on State tine tabl ) Update Divisional Vehicle Assignment & Establish Fuel Use Data Base Identify Vehicle Assignment and Operation Changes Explore Alternative Fuel and Smaller Vehicle Purchase Monitor Solar Collector Perform- ance On in . Disseminate Energy Conservation Information to City Employees As ne ded. MICROFILMED BY JORM MIOR�LAB CEDAR RAPIDS • DES MOINES M m CD . m �1 0 9 PROGRAM RESULTS An exact accounting of the amount of energy to be saved and cost avoided by the Energy Conservation Program cannot be given now. That is what the program is meant to find out. However, a general idea can be gotten from the examples of other cities and from what was found in the three City buildings which were audited. Public Technology, Inc., in a book prepared for the National Science Foundation ( Energy Conservation Retrofit for Existing Public and Institutional FFad tie -s-7, 'esti mated potential annus el nergy sav nt gs as: 1) 10 percent to 20 percent savings with little or no investment, 2) another 10 percent or more with minimal initial cost, and 3) still another 10 percent to 20 percent more with a payback of three to 10 years. i To give you an idea of the potential of a 20 percent energy savings, 20 percent of the electric and natural gas costs for FY79, without including -- Traffic Control's 29.6 percent, is still $57,700. Ten percent is $28,850. The walk-through audits of these three City buildings found energy conservation opportunities with the potential savings of 11.4 percent, 18.6 percent, and 20.5 percent. Based on these findings and the results of other City programs, it is realistic to expect to identify conservation opportunities resulting in a savings of 15 percent of the electricity and natural gas use (not including Traffic Control's usage). Based on the energy use during FY79 multiplied by the current prices, the 15 percent savings means the City can avoid paying $51,900 for energy which will otherwise be paid if no action is taken. It must be stressed that the savings assumes that the necessary maintenance staff action and cooperation will be present. A second cautionary note is that all of these estimated savings will not occur during the first year. The audits must be spread out over the year because of the amount of time which audits take. Also, as implied before, the audits alone do not save energy. The recommendations made as a result of the audit must be acted on and the maintenance work done before any energy savings begin to occur. Even then it takes some time before the savings add up enough to recoup the investment; the length of time depending on the size of the investment and the size of the savings. This is where a good energy use monitoring effort pays off by informing the City of whether the conservation efforts are being effective or not. Fuel use monitoring and walk-through energy audits must be done each year to assure that old habits of energy waste do not return and that maintenance programs are working. a69 MICROFM.7,CRL JORM MCEDARRAPIDS 10 HOW CAN THE WORK BE MONITORED? The quarterly Management by Objectives reports will provide the best opportunity for monitoring. The work to be completed during each of the four quarters is listed below. First Quarter: At the end of the first quarter the building inventory will be updated, the energy consumption analysis completed, and the preparations for the walk-through energy audits made. Also, the divisional motor vehicle assignment will be updated and a fuel use data base established to provide for fuel use monitoring by divisions. . 1 I Second Quarter: During the second quarter walk-through audits will be done in 8 buildings and some technical engineering audits will possibly be arranged for. Planning for FY82 budgeting for vehicle — purchases will be completed. Third Quarter: By the end of the third quarter walk-through audits will be done in another 31 smaller buildings and arrangements made for technical engineering audits. The plans for the only building capital improvement project will be reviewed. Fourth Quarter: At the end of the fourth quarter the last buildings will have been audited and final arrangements made for the technical audits. i The ongoing tasks such as monitoring the solar collector performance and disseminating energy conservation information to City employees cannot be identified as taking place in or being completed during any particular quarter. CONCLUSION: From FY78 to FY79 the City's total energy costs rose by almost $80,000. However, the diesel fuel and gasoline cost for the first six months of FY80 was $180,130 compared to the $172,314 cost for all Of�T7�iven these tremendous increases in fuel costs the City has little choice except to cut energy use. The $52,000 conservation program savings will not fully offset the increased energy costs resulting from price increases. However, it will make a significant contribution to reducing the impact of those price increases. 1 i X69 MICROF ILFIED BY JORM MICR�)LAB CEDAR RAPIDS • DES M01NES ,-N i ADDENDUM ENERGY CONSERVATION PROGRAM BUDGET FY81 Account Number Description Budget 6000 Personnel Services $17,586 7000 Commodities 600 8000 Services & Charges 12,100 9000 Capital Outlay 5,450 TOTAL $35,736 This budget includes the City's 50 percent funds to match the State's 50 percent grant for conducting technical engineering audits in the City buildings. Also included is $5,450 to reimburse HUD for the infrared thermography instrument. The instrument will be used in the building energy audits and other City operations. The rest of the budget provides for the Energy Program Coordinator position and the Commodities and Services & Charges necessary for the program. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MINES �;L (.,-/7-go �a�N> H b 'j M• • n n •° a Y n Kn PT P ry N p y n w C .• N yy Why 7�3°,e n ry n a S pp o nnz b :a. � w m V nn• ! < 0 f! N7 N w r h•�v n H• ry r M� p N w h• n n o a7' t7 0 0 b r•• gnaw :$cs 0 o h•K > 0 n 0 C,nn^t> w H• 0 pb H < H n ^o �`� •amu N i n•�..R n n .• a c _ n ^ b V �( M• n r b H H K C n n n C 0 7 R r 0 r 0 n w I •• M• N I ��M1JR91 ww.grtm.mwvipz"+t rvt+a�K:ruv`�vuuRYY.YFvuY�^RUN 11:911��44. `:-: . �.:::: lYt'�" TT.1::1':'d-lIl(yf.:4'�:i�IC�•.�J•.":C'.'K'1'S..'�,.�.1:4�iia.li:.4: L5 11CROEILb1E0 BY JORM MICROL46 CEDAR RAPIC; • DES 140111ES