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HomeMy WebLinkAbout1980-06-17 Bd Comm minutesMINUTES DESIGN REVIEW COMMITTEE MAY 22, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Seiberling, Wegman, Wockenfuss, Lilly, Sumnerwill, Haupert MEMBERS ABSENT: Alexander, Sinek, Lafore STAFF PRESENT: Chiat GUESTS PRESENT: John Benz, Howard Phillips SUMMARY OF DISCUSSION: Chairperson Lilly called the meeting to order and asked that the minutes from the April 16, 1980 meeting be amended to read April 16 instead of April 17 and the last sentence on page one be changed to read "refurbishing a brick fronting" instead of "applying a brick fronting." Minutes were approved with these exceptions. Lilly asked for copies of the March 12, 1980 meeting. She also asked that copies of the letter to Perpetual Savings and Loan Association be distributed to members. C RETAIL/HOTEL DEVELOPMENT John Benz and Howard Phillips of Hansen Lind Meyer introduced themselves and presented preliminary sketches for the College Plaza Development Company and High Country Corporation retail/ hotel project. John Benz gave the initial information saying that they had primarily been identifying specific project requirements and incorporating them into the design. At this point, HLM was presenting design concepts rather than the actual plan. This preliminary work included meetings with High Country Corporation, the hotel developer, Armstrong's Department Store, and Arthur Rubloff Company, a Chicago firm specializing in building access, traffic flow and small shop placement im shopping centers. Benz showed several floor plans explaining that Armstrong's would be located at the west end of the block. The hotel would run diagonally through the east half of the block. The third floor would house a circular swimming pool, ballroom, and "theme" restaurant. A center atrium was a main design feature. Areas of the hotel will overlook Armstrong's roof which will have some terracing. Small shops will be integrated into the remaining space. Howard Phillips, HLM's director of design, introduced himself and explained the philosophy of the design. A major aim of the MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Design Review Committee May 22, 1980 Page 2 design is to draw people into the eastern end of the City Plaza. To accomplish this, a main entrance, in addition to a proposed air door at the corner of College and Dubuque for access to Armstrong's, would be placed mid -way in the block. Phillips emphasized that the design had been created to be visually exciting with open space but at the same time keeping a low window/wall ratio (30% or less glass) as an energy conservation consideration. The design used a series of 'logical repetitive lines"ndows and designs in the I concrete - to tie the structure together visually. Partly the Ii motif was taken from the existing buildings which out had "lots of nice detail. Phillips pointed - - 1 but that they were Both Benz and Phillips stated that the materials were not chosen textured concretes �Theytemphasized9thatothe designawas stillbin the conceptual -stages and changes should be expected, Sumnerwill asked what the changes might be. Benz said an economic feasibility study had been done and that they were definitely committed to a minimum of 160 rooms in the hotel, five floors, and the swimming pool. Seiberling raised questions about the band of windows facing the northwest sun causing heat retention in the summer unless they j were inset for shading. Phillips said that at this point they had i planned to have the windows flush and since they were small he did not feel heat would be a problem. Benz said the windows would be tinted. Wockenfuss said he was excited about the atrium concept and traffic flow considerations. He questioned the basement merely being used for storage. Chiat pointed out there was a limit on the amount of square feet that could be developed. Wockenfuss stated two main objections to the design. He felt that the round swimming pool clashed with the rest of the design. He said that the east elevation was too cut up and was reminiscent of 1930's Art Deco style. Committee members agreed that this project offered Iowa City a + unique opportunity to look to the future architecturally. They Pedestrian cuse eof the mail rn that ewith sthevfountaitiitinhandosculpturehbe integrated into the design. appears too sterilAt this point they feel the structure e and strident, needing humanizing elements. i As the most prominent structure in the downtown, they feel it should as much as possible set a high standard of architectural j achievement. They also strong Ing grid patterns fearingly questioned the concept of repeat - the building would look striped, perhaps taking on the flavor of a resort hotel. �/64,5r MICROFILMED BY JORM MICR+LAEI CEDAR RAPIDS • DES MOINES Design Review Committee May 22, 1980 Page 3 Benz said that the preliminary design plans were to be presented to the City Council by July 1 and that they would be presented to the Design Review Committee prior to that. In answer to questions, he said that High Country Corporation had hotels in Colorado, Wyoming, and Montana and that Rocky Mountain Hospitality Services is the hotel management entity of the corporation. He also said that Armstrong's is very pleased with the design, liking the location of the store and the many small shops surrounding the hotel and department store. The Committee agreed that the diagonal placement of the hotel and the atrium were very appealing features. They reiterated their aforementioned concerns. DESIGN WORKSHOP Lily report- on the Design Workshop being planned by Sandy Eskin. October 5 through November 11, there will be a local photographic display of various renovated buildings from all over the United States. It is somewhat of a triumph for Iowa City to have the display as it will only be shown in four or five other cities. Workshops are planned. Architects will be able to receive continuing education credit for attending. There are plans to tour renovated buildings in Iowa City. She is asking for the film so it can be shown during this time. Lilly said she would invite Eskin to talk to the Committee. Historical SocietyeonarenovatedebuildingsletShetsuggestedhcopies be sent to potentially interested people. NEW ENZLER'S ST. CLAIR BUILDING Lilly po me out that the f nished exterior of the new Enzler's building did not conform with the finish proposed at the September 19, 1979 meeting. At that time Earnest Lehman said that the exterior would be of a chocolate brown anodized aluminum. The Committee members expressed concern and disappointment with the withathearance generalfthe situationdofg. They contractorsther presentingsadconern plancbut not abiding by it in the final construction. Prepared by: Minute Taker //060 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ,1 MINUTES IOWA CITY PLANNING & ZONING COMMISSION MAY 1, 1980 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Vetter, Lundquist, Ogesen, Jakobsen. MEMBERS ABSENT: Blum, Lehman. i STAFF PRESENT: Boothroy, Charbon, Ryan. RECOMMENDATIONS TO CITY COUNCIL: 1. 5-8007. The amended preliminary and final plat of BDI Second Addition, located north of Heinz Road and west of Scott Boulevard be approved subject to the following deficiencies and discrepancies: 1) The design notes for the proposed storm sewer should be provided to the Engineering Division for their review and approval. 2) The limits of the storm water detention easement should be dimensioned from the front property line of each lot. 3) The legal papers are not in order and should be revised. 2. 5-8006. That the preliminary and final Large Scale Non -Residential Development Plan of Whiting Company, located north of Heinz Road and west of Scott Boulevard, be approved subject to the legal papers being revised. SUMMARY OF DISCUSSION: Chairperson Jakobsen called the meeting to order and asked if anyone IJ wished to discuss anything not included on the agenda. No one responded. Chairperson Jakobsen then asked for consideration of the minutes of March 21, 1980 and April 3, 1980. There being no corrections or additions, the minutes were approved as circulated. 5-8007. Discussion of the amended preliminary and final plat of 80I Second Addition, located north of Heinz Road and west of Scott Boulevard; 45 -day limitation period: 6/1/80, 60 -day limitation period: 6/16/80. ti Boothroy presented an overhead showing the location of the subdivision. He then stated that all but the following deficiencies and discrepancies had been corrected: 1) The design notes for the proposed storm sewer Should be provided to the Engineering Division for their review and i approval. 2) The limits of the storm water detention easement should be dimensioned from the front property line of each lot. 3) The legal papers MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Planning & Zon,,.g Commission May 1, 1980 Page 2 are not in order and should be revised. Boothroy stated that due to the number of deficiencies and discrepancies that had been corrected, the staff now recommends the plat be approved subject to the remaining deficiencies and discrepancies. Chairperson Jakobsen asked if the Commission had any discussion on the above amended preliminary plat and final plat of BDI Second Addition. i There being no discussion, Chairperson Jakobsen asked for a vote for i approval of the amended preliminary plat and final plat of BDI Second Addition subject to the deficiencies and discrepancies mentioned by staff. The application was approved by a 5-0 vote. 5-8006, Discussion of the preliminary and final Large Scale Non - Residential Development Plan of Whiting Company, located north of Heinz Road and west of Scott Boulevard; 45 -day limitation period: 6/1/80. Boothroy presented an overhead showing the location of the application. Boothroy then stated that all of the deficiencies and discrepancies had been corrected except the revision of the legal papers. Chairperson Jakobsen asked if the Commission had any discussion on the application. There being no discussion by the Commission, Chairperson Jakobsen called for a vote for approval of the preliminary and final Large Scale Non -Residential Development Plan of Whiting Company, subject to the revision of the legal papers. The application was approved by a 5-0 vote. i V-8002. Discussion of the request by Hy -Vee Foods, Inc. and Chariton Storage Company to vacate the alley running east and west in Block 2 of Cook, Sargent, and Downy's Addition. Boothroy presented an overhead showing the location of the subject request. Boothroy then stated that this vacation had been applied for before, but the applicant withdrew the application after there were objections from the neighboring property owners. Boothroy then explained that since the time of the last application Hy -Vee and Chariton Storage Company had purchased all the surrounding land. Boothroy stated that the City staff saw no reason why this vacation should be denied. Commissioner Ogesen asked who owned the property on the east bank of Ralston Creek. Boothroy stated that he thought Dubuque Street had been vacated in the 1940's. Kammermeyer moved, and Lundquist seconded, that this item be deferred until the next regular meeting. Motion passed unanimously. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Planning & Zo g Commission May 1, 1980 Page 3 Other Business: Chairperson Jakobsen brought to the attention of the Commission that Commission member Dave Lundquist had tendered his resignation to be effective upon Council's appointment of his replacement. Chairperson Jakobsen said that she received a memo from the Airport Commission stating that they had moved their regular meeting to the second Thursday of each month. Jakobsen stated the reason was so that the Planning and Zoning Commission could have a representative on the Airport Commission. Jakobsen also stated that Dick Blum had volunteered to be the Commission's representative. Chairperson Jakobsen requested staff to send the Airport Commission a copy of the Commission's agenda when both Commissions had something of interest on the agenda. Kammermeyer, Chairperson of the Melrose Corridor Committee, stated that there had been no meeting last Thursday night on the Melrose Corridor Committee due to the open meetings law. Kammermeyer stated that the meeting was held for administrative reasons to discuss the scheduling of future meetings. There being no further businesss, the meeting was adjourned. Prepared by: Marcia Charbon Approved by: Dave Lundquist 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES PLANNING AND ZONING COMMISSION JUNE 5, 1980 CITY COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Ogesen, Kammermeyer, Blum, Lehman, Lundquist MEMBERS ABSENT: Vetter STAFF PRESENT: Boothroy, Ryan, Tyler RECOMMENDATIONS TO CITY COUNCIL 1. 5-8008. The preliminary and final plat of the Resubdivision of Braverman center Parts 1 and 2, located west of Keokuk Street and north of Southgate Avenue be approved subject to completion of legal papers and signing of plats, with a waiver of the re- betweenn80tdegrees and 100hat all lot edegrees. eStreet ct hwidth ebe limited ts at eto 36 feet. 2. The amending of 8.10.3A.8, .47 and 8.10.8.1E, and adding sections 8.10.3A.64C and 8.10.4 to Appendix A of the Code of Ordinances of Iowa City be approved. SUMMARY OF DISCUSSION Jakobsen brought the meeting to order. Minutes of the May 1, 1980 meeting were accepted, Discussion of a preliminary and final plat of the resubdivision of PartsBraverman Center north of Southgate Avenue;45located day limitationperiod: 6/61:80,60kdaydlimitation period 6/21/80. Boothroy presented a map of the subdivision. He explained that this s resubdivision thesrequestdlvThatnplathproposesthe thetextension of Boyrum Street, providing another north -south street. Staff saw three deficiencies in the plat. The legal papers were not submitted. The plats were not signed. The lot lines do not intersect with the street lines at angles between 80 and 100 degrees. The applicant has asked that the requirement for lot line intersections be waived. The applicant also asked that 45 feet wide paving to match the street in front of Hy -Vee be approved. Staff felt that 36 feet gave sufficient room for emergency parking and turning. There is no suggestion for reduction of the right-of-way so that in the future the street can be widened if needed, but for the present the Staff saw no justification for 45 feet width. Members pointed out that the City pays for paving over 28 feet and that there was no reason to spend funds on unnecessarily wide streets. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /dad PLANNING AND ZONING JUNE 5, 1980 Page 2 Boothroy added that the. -City would construct sidewalks so that the street could be widened in the future. 1 Lehman moved and Lundquist seconded that the Commission recommend that Council approve the plat subject to completing the first two deficiencies, and amending the plat to show 36 feet width of paving. The requirement of streets intersecting at 80 to 100 degree angles should be waived. The motion carried unanimously. Discussion of an ordinance amending 8.10.3A.8, and.47, and 8.10.8.1E, and adding sections 8.10.3A.64C and 8.10.8.4 to Appendix A of the Code of Ordinance of Iowa City, Iowa, providing a definition for Rooming House and regulating its permitted use. Kammermeyer asked if the new draft brought the Zoning Ordinance in accordance with the Housing Code. Ryan of the Legal Department said that the ordinance meets with what the Commission had in mind. Kamnermeyer moved and Blum seconded that the Commission recommend the approval of the amendment as circulated. Lundquist asked about the progress on the proposed Zoning 70fdinance. Members indicated that the work is essentially done pending a review of sections being prepared by Legal. Ryan was asked to review the methodology for adoption. There being no further business, the meeting was adjourned. Prepared by Anarea Tyler p Minu Taber , Approved by 7 a un st MICROFILMED 0Y JORM MICR+LAB CEDAR RAPIDS • DES MOINES r MINUTES COMMITTEE ON COMMUNITY NEEDS June -4, 1980 ROOM A RECREATION CENTER MEMBERS PRESENT: Hall, Jones, Haldeman, Draper, Pecina, Amidon, Johnson ME(..BERS' ABSENT: McCormick, Bonney, Barker, VanderZee STAFF PRESENT: Milkman, Hencin, Tyler, Schmeiser RECOMMENDATIONS TO CITY COUNCIL 1. The Committee recommends that the City Council commit a total of $640,000 of CDDG funds to development of the North Branch Ralston Creek Flood Control Project in order to facilitate the expeditious acquisition of the necessary land. This total to include ap: proximately $135,000 of F780 contigency funds. 2. The Committee recommended that the remainder of the $402,701 FY80 contigency funds be allocated as outlined in the May 29, 1980 memo entitled "CDBG Reallocation for FY 1981" . SUMMARY OF DISCUSSION Chairperson Hall called the meeting to order. Jones moved the acceptance of the May 7, 1980 minutes. They were unanimously accepted. PUBLIC DISCUSSION i Hall presented a memo which he had requested from Plastino, Director of Public Works for the City, outlining the improvements on Ralston Creek in the last five years. Hall pointed out that he had been involved in the Ralston Creek problem for 30 years, from the time when raw sewage was dumped in the creek and that much improvement had been made. Milkman read the memo to the Committee. Members pointed out that the improvements had been made as a result of COBG funds. Draper asked whether the Council had taken their recommendation for filling of the vacant position in the Development Programs Division under consideration. Schmeiser reported that there were around 50 applicants and that a decision would be made in the near future. Draper asked if the current Ralston Creek operation on the South Branch would alleviate flooding on Highland Avenue. Milkman answered no. Hall asked that tht Committee continue bringing complaints and ideas for possible projects to the members in written form. He is trying to establish a file in order to more systematically determine what the committee has accomplished and what can be accomplished in the future. Amidon suggested that the memo be made into the form of a press release so that the people•of Iowa City could be informed an the improvements that the Committee has been instrumental in making. Hencin pointed out that a press story would be timely since construction of the South Branch Dam will be starting very soon. Haldeman suggested that a MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES //0 7 COMMITTEE ON COMMUNITY NEEDS MAY 6, 1980 page 2 city writer should be contacted to do a story, rather than simply a news release. He felt that showing the background of the problem, the formation and impact of a grassroots organization to deal with the problem, and the successful passage of the Storm Hater Management Ordinance were important aspects that should be presented to the public. Hall suggested that it would be good to place signs on the South i Dam site at Scott Boulevard so that people can see where the dam will be placed. YEAR END REVIEW OF CDBG BUDGET Jim Hencin presented an overview of the current status of projects funded by the Committee (SEE ATTACHED CHART). He pointed out that the chart did not completely do justice to the entire program as $900,000 has I been committeed for the dam on the South Branch of Ralston Creek. The Housing Rehabilitation Project is essentially finished but there will be some carry over, .for seven projects underway as well as the Section 312 Rehabilitation of apartments at Summit Street and the Iowa Apartments. The Neighborhood Site Improvements will be completed within approximately jI 90 days. Contracts for sidewalk improvements have now been awarded. 1 Johnson asked if sidewalks would be inspected throughout the city to check for architectural barriers. Hencin replied that CDBG's program has had systematic inspection but otherwise sidewalks were inspected on a complaint basis only. The Housing Code Inspection project is finished. Aid to Victims of Spouse Abuse will be completed June 30th with the I opening. of a shelter which has been purchased. The Senior Center is under way with one million dollars plus being committed. The Nelson Adult Center is completed. The Comprehensive Plan is completed. The Human Needs Plan was completed last year. Draper and others requested copies of this. The Energy Conservation Program will no longer be funded by CDOG. Congress is considering an Energy Block Grant program which may provide future funds. The River Corridor Improvements have been substantial. The Council approved the Boat Ramp at Sturgis Ferry. The Rocky Shore Bikeway appears to be progressing but is waiting on a grant from the Department of Transportation. The Urban Renewal Activities will continue with the monitoring of the 1 i downtown hotel site and other construction. The Architectural Barrier Removal Project is near completion with funding pretty much on target. Mel MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES !1 COM11ITTEE ON COMMUNITY NEEDS MAY 6, 1980 page 3 Neighborhood Parks Improvement will no longer be under CDNG. The shelter at Hickory Hill is held up as a federal matching fund program has fallen through. It is hoped that other matching funds can be found. In summary, $3,500,000 of an estimated $4,340,000 has been comoitteed to date. Some of the remaining fundd can be earmarked and held for the Ralston Creek Project, but the CCN needs to look at new projects and allocate the remaining funds in order to insure that they will not be lost. Hencin recommended that the programs on the previously approved list be reviewed. REALLOCATION OF REMAINING CDBG FUNDS 1 Hencin raised discussion of funding the cost of underground electrical wiring in the downtown, which a city ordinance now requires as a part of the urban renewal project. At this point 50 businesses need to - place their utilities underground in order to meet the standards of the ordinance. Nineteen can be done at essentially no cost. The remaining 31 properties will need an estimated $118,000 in order to meet standards. Generally the cost per property will be between $2000 - $3000. A few are in excess of $10,000; most dramatically the cost for the Paul -Helen Building is estimated at $47,000. The owners of the Paul -Helen Building and others have approached Cityncil or ofBUrbands coulbe use Renewal to prevent slums and blight. Draper expressed strong disapproval of using CDBG funds for this purpose, stating that Urban Renewal had already increased property value downtown and that any improvement on the present buildings would also increase property value. Johnson felt that any propery owners downtown could probably afford the improvements but that for buslnesses which rented the site, the improvements might present a hardship. He asked if it were possible for some of the contingency funds to be placed in a fund for low interest, short term loans for the businesses. He pointed out that low interest loans might be a good compromise between an outright grant and no help at all. He said he feared the consequences of trying to force the businesses to comply, perhaps leading to drawn out legal battles The Committee felt that they did not at this time have enough information to make a decision. They requested a report from the Chamber of Commerce on just who was requesting the funds and just what the costs would be. Hall pointed out that the Committee's real priority was the Ralston Creek Flood Control Project which benefits the entire community and not just a few businesses. This led: to discussion of Hencin's second memo. Hencin Pointed out that some time this fall the money from the sale of the Hotel site would become available. The amount is $250,000. That money does not need to be allocated at this time. The total cost of the Ralston Creek Project is approximately $900,000. With the FY80 contingency funds Plus the proceeds from the hotel, the cost is fairly well covered. Draper moved that the Committee recommend that Council commit $640,000 to the //47 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES COMMITTEE ON COMMUNITY NEEDS MAY 6, 1980 page 4 development of the North Branch of the Ralston Creek Flood Control, Project in order to facilitate the expeditious acquistion of land. Pecina seconded. The motion carried unanimously. Hencin asked for a motion on the allocation of the remainder of the ;402,701 FY80 contingency funds. Pecina moved that contingency funds be allocated as outined in the May 29, 1980 memo entitled " CDBG Reallocation for FY80." Draper seconded. The motion passed unanimously. The Committee decided to defer a decision on the forthcoming $250,000 funds from land sale proceeds. COMPREHENSIVE PLAN Schneiser, from the Planning and Program Department, presented a report on the Comprehensive Plan. He pointed out that the plan was based on a projected growth of 20,000 by the year 2030. However, the plan actually provided for 40,000 or more, or projected growth for 70 years. He ex- plained the projected growth sequence with the goal of compacted, contiguous growth patterns. POSSIBLE FUTURE PROJECTS Draper raised several ideas which he had been considering for future ac- tion. I. Designating the Showers addition as a neighborhood strategy area for improvement. This could include annexing part of the area. 2. Improving visibility of several intersections which were presently being obscured by vegetation. The intersection at Van Buren and Jefferson, and Newton Road and Highway 6 were pointed out as being every dangerous. Milkman said she would contact Jim Brachtel of Traffic Engineering to see if he could make a presentation to the Committee. Pecina brought up the problem of flash flooding on the Dearborn and Center Street intersection. Jones stated that the intersection of Dubuque and Kirkwood Avenue was bad and needed ytdld signs. The Clapp and Jefferson intersection was also cited as dangerous. Hall requested that these ideas be placed in writing for the proposed file. Meeting Adjourned at 1:45 pm. Prepared byy� �on Andrea Tyler U Minute. Taker //07 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES COOG (.10010 REPORT MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES uPLI101TUNCS F011 I•IUI1111 UI:: APRIL FY UO TOTAL EXPENDITURES CUMULATIVE FUNDS ACCOUNT IIUIIOER/PROGRAht APPROVED THlS MONTH EXPENDED FUNDS — 140,040 — 5,961.89 112,175.31 8110 CDOG Adminis u•ation 8131 Housing RellaOilitation 172,460 28,722.00 72 101,064.95 8132 tleighborllood Site Improvements 396,510 2,716.83 138,832.74 8133 Ralston Creek Flood Control 1,559,905 5,712.44 74,159.00 101,000 6,744.89 73,430.37 8134 Housing Coin Inspection 8135 Aid to Vic[inls of Spouse Abuse 80,000 70,000.00 70,364.64 8141 Senior Center' 986,282 1,919.87 64,719.24 50,000 Completed 50,000.00 8142 Nelson Adult Center 40,775 2,680.08 22,917.98 8151 Comprehensive Plan 8,136 Completed 8,135.67 8152 Human Heeds Plan 34,280 1,586.49 17,276.18 0153 Energy Conservation 74,050 310.81 9,215.52 0154 River Corriuor Improvements 212,797 3,880.10 72,632.97 0160 Urban Rene%,jl Activities 0171 Architectural Barrier Removal 50,000 3,121.33 6,362.49 8172 Heighbor1100d Park Improvements 31535 402,701 _ 0 _ - 0 - 12,496.96 I - 0 - fl1flD CD1lt 111 c'IIi PROGRNI TOTAL 4,340,471 133,356.73 fl33,784.02 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM Date: May 30, 1980 To: Committee on Community Needs From: A Jim Hencin, CDBG Program Coordinator Re: Reallocation of CDBG Contingency The current fiscal year budget for the hold harmless CDBG program includes an allocation of $402,701 for project contingencies. These monies may be used to cover cost overruns for any approved project or activity, or they may be used to undertake new activities which serve to implement the City's community development strategy and are otherwise eligible under HUD regulations. As we approach the end of the fiscal year and what is supposed to be the conclusion of our five year hold harmless program, it is important that we take stock of how the contingency should be reallocated. In this regard, CCN is asked to review and make recommendations to City Council on reallocation. Last December, during their review of the plans and budget for the Senior Center, the City Council agreed with a staff recommendation to fund the additional costs for the Senior Center from the CDBG contingency. At the same time, Council was presented with a suggested reallocation of the entire contingency amount. The understanding and recommendation of staff was that funds displaced from contingency could be replaced by proceeds from the sale of the Block 64 hotel site ($250,000) since Council (and CCN) had previously indicated a desire to use any unused monies for the Ralston Creek Flood Control projects. Listed below are two versions of the staff's recommended contingency reallocation. The more recent figures (May 1980) are based upon known budget needs for housing rehabilitation, the Senior Center, and CDBG program administration. The balance of the $402,701 would go to Ralston Creek, as would land sale proceeds. I am recommending this latter version. MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS - DES MOINES //07 O 2 A90% MICROFILMED BY } JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i CDBG REALLOCATION FOR FY1981 Contingency Funds December 1979 May 1980 Housing Rehabilitation CDBG and Section $ 10,000 $ 10,800 312 contract administration Senior Center Construction budget $200,000 $171,882 Senior Center Six months $ 27,693 $ 27,693 planning/construction management CDBG Program $ 77,015 $ 57,321 Administration North Branch Ralston $ 87,993 $135,005 Creek Flood Control Total: $402,701 $402,701 Land Sale Proceeds North Branch Ralston Creek $250,000 $250,000 Flood Control Total: $250,000 $250,000 bdw4/14-15 A90% MICROFILMED BY } JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i City of Iowa CIi y MEMORANDUM Date: May 29, 1980 To: I Committee on Community Needs From: J1 Jim Hencin, CDBG Program Coordinator Re: Use of CDBG Contingency Funds In recent weeks, the City Council has been discussing the undergrounding of electrical lines in the Central Business District (CBD). A City ordinance adopted in 1978 requires that all utilities in the CBD urban renewal area be placed underground. Now that much of the redevelopment work downtown is completed or underway, non -conforming properties are being compelled by the City to revise their electrical service connections at the same time that Iowa -Illinois Gas and Electric Company places its utility lines underground (in alleys). structuresOf the 50 by the converted at nocost. afItcisdestimated that the othe sroundingrogramcan be converted for about $118,000. Iowa -Illinois is paying for the undergrounding of its lines. The affected property owners/tenants, i.e., those where some cost is involved, have turned to the City Council for some form of financial relief. The Council indicated that perhaps CDBG funds, from the sale of the Block 64 hotel site, should be used for this purpose and has asked the Department of Housing and Inspection Services to report on funding alternatives, including the use of CD funds. It would be appropriate at this time for CCN to comment on this potential use of CD funds. The following additional information should be borne in mind as we discuss this issue: 1. The project would constitute a new CDBG activity, subject to citizen participation requirements, including formal review by CCN, and formal adoption by City Council, 2. The project appears to be eligible in that it furthers the objectives of Iowa City's community development strategy (completion of downtown urban renewal). 3. The project would be split into three phases over a 15 month period beginning in July 1980. 4. The proceeds from the Block 64 hotel site are not expected to be available before November 1980. 5. Although project cost estimates are $118,000, those estimates may go as high as $150,000 by the time actual design and federal contractor requirements are taken into account, ��ay MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 6. The project will involve additional administrative time and cost by the City. 7. Fewer CD funds would be available for already committed projects and activities. bdw4/12-13 i i i I , i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES RIVERFRONT COIMIISSIOii JUNE 4, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Gilpin, Boutelle, Lewis, Sokol, Baker, Fountain MEMBERS ABSENT: Knight, Vetter, Robertson, Kroeze, Oehmke STAFF PRESENT: Franklin, Milkman, Tyler, Knight, Keller GUESTS PRESENT: Randy Bezanson and Ray Mossman of The University of Iowa, Kathy Orne of KXIC SUUMARY OF DISCUSSION Chairperson Gilpin cabed the meeting to order. Minutes of the May 7„ 1980 meeting were amended to read "Milkman" on the second page rather than "Marianne." Minutes were accepted as amended. PROPOSED UNIVERSITY ACQUISITION OF PRESENT WATER TREATMENT PLANT Gilpin introduced Bezanson and Mossman saying that the University had raised the issue of buying all or part of the present sd*ge treatment plant at a recent Council meeting. During a later informal meeting of the Riverfront Commission at the treatment plant, discussion took place which led to Bezanson and Mossman presenting their proposal to the Commisssion. Bezanson outlined the University's position saying that they had two interests: I. The legislature has awarded the University specific capitol im- provement funds to add to the present water treatment plant in order to deal with sludge. However, major modifications of the existing plant would be required and:the University would rather not add to the plant if any way to avoid that construction is possible. They are interested in investigating the possibility of acquiring the northwest corner of the City plant, using the lagoons for sludge treatment. 2. Acquiring all or part of the present City plant in order to: a. Relocate sevice and support garages now located south of Burlington Street. b.. Storing and handling coal. c. Possibly developing a solid waste handling station. With changing technology, this might become an economically feasible and environmentally attractive use of the area. Gilpin expressed several concerns that were formulated in the informal mWiti.ng, fie raised the point that the Commission wanted whatever struc- tures built there to be compatible with the river environment. Bezanson answered that the University would be sensitive and responsive on this MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /Mil RIVERFRONT COMMISSION JUNE 4, 1980 Page 2 matter. Sokol questioned whether the University would be willing to give a set back and air rights in order to help preserve the environ- ment. Bezanson reiterated that the University would be willing to structure the site so it was agreeable to everyone. He also pointed out that the University is just investigating obtaining the land and is very flexible at this point. Mossman explained that the University was interested in using the two lagoons, pump house, and Morgan Lab which connect with a 30" main to pump and decant sludge. Already existing pipes would then take the decanted water to the river. DEQ people in Des Moines have indicated that this would be acceptable. This would eldiht0etec' expansion of the present facility and be more economical. Mossman went on to say that the University may need to expand the power plant in the future, which would necessitate moving the service: facilities from their-presentllocation. Their proposal in obtaining the additional land was to move the storage, physical plant offices, etc. to the present City plant site. Members questioned how the decanting process worked. Mossman Indicated that it was simply a process of letting the water sit allowing the clear water to rise to the surface. This water would then be drained off to the river. Sludge would accumulate in the bottom of the lagoon necessitating periodic cleaning (every 5 to 10 years). Baker questioned strongly how the lime, which is the major component of the sludge, would settle out. Gilpin stated that it was definitely a point that should be investigated. Boutelle pointed out that DEQ regulations would probably not allow improper emissions. Mossman pointed out that the City is currently processing the University sludge and that the plant was not designed to handle the load it was being forced to deal with. At this time the present operation is not acceptable either to the City or the UHd,V,ersity. Gilpin said that with the first proposalrthe Univedsity wGuld take three acres, leaving ten acres. The City was unsure what they could do with these acres. The City also expressed the desire to retain the main office building, probably needing access and easement. It is likely that the City will want to retain the southem third which would include the southern two lagoons and land to the creek. If this is the case, access might be a problem. The City is also interested in keeping a strip along the river, preferrably 100 - 200 feet in order to provide river access to fishermen. Mossman pointed out that the bank in that area was beginning to deteriorate and some stabilization of the bank might be desirable. Gilpin stated that access following the -rillrad bed, or a 35 foot right-of-way along Ralston Creek were being discussed. Bezanson stated that the University would be willing to enter into an easement agreement. //OP MICROFILMED BY JORM MICR�LAB CEBAR R1IRIOS • DES MOIIIES RIVERFRONT COMMISSION JUNE 4, 1980 Page 3 He pointed out that it would be five to seven years before any con- struction would start and that the City could certainly have an easement severalfor ears. In resonse to one would changey hands in thep pnear futuresif the Citynagreeditotsellhatmandythat most all existing structures would eventually be torn down. Gilpin que9tidned'thespropoeal for coal stroage near the river pointing out that the DEQ had said no to a similar proposal a few years ago. Mossman replied that any new equipment going into the power plant had to be coal fueled which demanded a huge storage area. They wanted to have the coal as close to the plant as possible and for that reason want to relocate the present storage and service facilities. He added that they were considering building blending facilities so that Iowa coal could be blended with Wyoming coal. Franklin questioned the feasibility of using the area for solid waste disposal and handling because of the large amount of waste that would be processed to make the operation economically feasible. 8ezanson pointed out that one aspect that made the site desirable: was that the Crandic lines ran through it and they might be able to bring in solid waste from Cedar Rapids. Sokol asked If less expensive land such as land at the Oakdale campus wouldn't make mune sense for such an operation. Mossman stated that they were anticipating changing technology in this field, part of which would be developing facilities that could use both coal and solid waste. Mossman said that although the University proposal is several years in the future, a decision has to be made relatively soon so that the engineers designing the new Iowa city treatment plant can know what to plan for. Until the new city plant is in operation;.. the University will continue to have the sludge processed by the City. Univsummarized discussion ersityhadno objectionstothe Cittappeared third of the site, a strip along the river and easement. Mossman said that they would need a section of the head wall where it meets the river and another section near the south lagoon. Gilpin said that the Commission may challenselling9ofUtheelandydidans notfor ineanoal thatttheyeweretwilling toaglvethat the University free reign. Gilpin further pointed out that the ideas raised tonight primarily came out of the informal meeting mentioned earlier and the Commission would have to make a recommendation to Council after more formal discussion. Milkman said that the next step would be getting the property appraised and asked whether the University would want to buy the land in one large parcel or in two or thhee smaller parcels. //4191 11ICROFILMED OY JORM MICR�LAB CEDAR RAPIDS • DES M01NES RIVERFRONT COMMISSION JUNE 4, 1980 Page 4 Bezanson answered that practically, since funds had specifically beep appropriated for sludge the three acres. -appraised separately. Mossmanhsaey o idthat uld pitbwould ably wbetappropriate for the City to define what land they wanted to reserve, then two appraisasaid that in the itwas requiredltocget dtwo separate be made. eappraisals at their acost st hbut nthat sthey City could engage an independent appraisor. However, the cost of each appraisal will be at least $3000.00. At this Point Bezanson and Mossman left. Gilpin pointed out that any appraisal would consider the cost of demolition of all the buildings and that that might lower the value of the land. I Milkman raised the point about maintenance on the building the City wanted retain be neededsaid forthat parking. Hetalk feltto Belin to see thatrthe Commission needs to talk to the people affected before a recommendation can be made. STURGIS FERRY BOAT RAMP Knight of the Planning Department presented a report on the progress of the Boat Ramp project. He said that the bids-; had been excellent, coming in below the engineer's estimate which was $41,326.40. Low bid was Sulzberger at $31,685.00. Council has approved the bid and is sending conthactt items. The next step will be to set up a pre -construction conference. The permits from the Corps of Engineers have come through. 50% funding has been approved by the State Conservation Commission out of Marine Fuel Tax Funds. Essentially all that is left to do is construction. Knight pointed out that since the bid was so low, if any problems arose, the company along witht be hutwofonasitein asvisitsofromditional funds. Stanley Englneeringy,Ew111esupervise the construction. Sentiment was expressed that having a local contractor obtain the bid would have been desirable especially since Wolf-* Construction was the second bid and very close to the low bid. Gilpin commended Knight on his work. ROCKY SHORE DRIVE ANO CITY PARK BICYCLE TRAIL Pat Keller presented a report on the progress made on the Bicycle Trail project. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES RIVERFRONT COMMISSION JUNE 4, 1980 Page 5 He pointed out that the City Park aspect of the project was relatively simple. The gravel path in the back of the park will be asphalted and a new trail between the river and the road will be asphalted. Engineering is checking now , but very little grading should be required. An Eagle Scout will be doing the staking. Keller is planning on having the engineering specificaitons in by June 17. He presented a proposed time schedule indicating that the project will be completed by late summer. He said that Pelling is now estimating the cost of asphalt and that he is hoping to have the HUD bidding packet ready June 17. If there are not enough. funds to do the entire project,probably the part of the trail paralleling the road will be eliminated. Keller said that the Rocky Shore Drive aspect of the project was much more difficult. The first step was to notify the property owners of the proposed bike trail. Several expressed concern over the trail. Mr. Meardon was especially concerned over the aesthetics of the trail as he had spent a great deal of money putting in sidewalk in front df his property. After a meeting of Meardon,.Project Green representatives, and Keller, however, an understanding 4ppears to have been reached. Project Green has hired a landsceO, architect who will be working with the engineer to ensure the aesthetic quality of the project. There is still no word on the $90,000 federal funding for the project. It ranks N1 in the state projects and looks as if funding will be forthcoming, but there is no confirmation. Shive Hattery has been hired as consultant to obtain the necessary permits and waivers as soon as possible. City Engfneering would not have been able to get to the project until late My and that would have slowed construction considerably. He was asked who will pay for Shive Hattery Engineering if the federal money does not come through. Keller explained that Project Green had c: paid for the consulting and thht , in turn, the funds for the plantings would come out of the project'h budget. Boutelle asked if there were any alternatives if funding did not come through. Keller said that a sidewalk might be considered if the funds did not come through. COMMITTEE REPORTS There were no committee reports. PUBLIC DISCUSSION Sokol asked about the status -.of the. overlay, pians. 'Milkman.lsaid..that a map is being deawn up to show where the River Corridor will be. Sokol pointed out some sexist aspects of the ORC Zone Ordinance. "He'shall be allowed to develop" appeared instead of s/he. Gilpin adjourned the meeting. Prepared by Andrea Tyler Minute Taker Ad/ MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, MAY 13, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Terry, Washburn, Pepper, Eskin. MEMBERS ABSENT: None. OTHERS PRESENT: John Elshoff, Off -campus Cablevision; Kalergis, Daum and Blough of Hawkeye; Yutkin (Regional Manager), Cottingham (Vice President), Thomasin (Division Manager of Western Operations) of ATC. STAFF PRESENT: Shaffer. RECOMMENDATIONS TO CITY COUNCIL: None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: The status of Hawkeye's extension request to the City Council. The consensus of the BTC shows they feel the Council should take no action on Hawkeye's request for an extension at this time. Given the current construction progress, the BTC is thinking the Council should wait until 25% activation is obtained and determine Council's satisfaction with Hawkeye's performance. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Shaffer reported that annual reports from Hawkeye required by the Ordinance had been filed with the City Clerk. Shaffer reported great success with six interns from the University of Iowa in getting City and community preproduction planning underway. Shaffer reported starting orienprogresstationed Construction hub e a,nd community assitolea leasehold improvementsthe signing of the public library lease, and final tower site arrangements'. gramming. Hawkeye rthe MEETING CALLED TO ORDER: Meeting called to order at 4:35 P.M. MINUTES: Moved by Terry, seconded by Madsen, to approve minutes. Minutes approved unanimously. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES Broadband Telecommunications Commission May 13, 1980 Page 2 ANNOUNCEMENTS: The National Federation of Local Cable Programmers (NFLCP) regional meeting will be held in Iowa City on June 7. The public is welcome. SPECIALIST REPORT: Shaffer reported the annual reports needed from Hawkeye required by the Cable TV Ordinance have been filed with the City Clerk. Shaffer commented further on a letter he sent to the BTC (dated May 8, 1980). There is still i no delivery date from Hawkeye for the production equipment to be used for local access programming. Shaffer expressed a desire to see some of this equipment in Iowa City as soon as possible. Blough and Cottingham said they could understand a need for equipment at this time (to start iproduction programming for local access channels) and said they would ship one portapack to Iowa City the week of May 19, 1980 and would do more if this was not adequate (this is in lieu of the purchased production package arriving in sixty to ninety days from May 18, 1980). In addition Shaffer queried if this portapack could be kept at the Iowa City Public Library. Cottingham was agreeable to this as long as appropriate security and insurance steps were taken. (' The character generators ordered by ATC for Iowa City are sixteen page non -expandable character generators. Shaffer advised the BTC such a character generator would be insufficient for City purposes (for full details of this situation see letter to BTC dated May 8, 1980). Blough said he was willing to discuss alternatives to this character generator depending upon what needs the City could show. Cottingham said he was willing to provide whatever capacity was necessary for the City at incremental costs (the City would have to pay for any page capacity above sixteen pages - but not for the expanded capability i.e., if a different character generator is necessary). Shaffer has had a cabinet built and placed in the public library to house the black and white equipment gathered from the Police Department and that donated by Sandy Eskin, as well as what will be sent by ATC (the portapack and any ancillary equipment). Shaffer reported the intern project is working out very well. The six interns: Roy Schrodt, Mary Wright, Jeff Flynn, Paul Allman, Annie Allman and Mike Petrak (in conjunction with Professor Robert Pepper of the Broadcasting and Film Department and Professor John Bennett of the Journalism Department of the University of Iowa) have been a great deal of help in contact work and doing production ground work (scripting, shot sheets, blocking, etc.) for the following City departments and community groups: Fire Department, Police Department, Recreation Department, Women's Resource and Action Center, Crisis Center, Food Co-op, Upward Bound Project, International Arts and Education Office, Ropes, Cabaret (theatre group), Mobilization for Survival, an elderly group, the dance troup and the Protective Association for Tenants among others. In addition the interns did research on possible funding sources for the access channel and for access center support; did necessary copyright #09 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES r-. Broadband Telecommunications Commission May 13, 1980 Page 3 research for access producers, developed and implemented a community survey to determine community awareness of community access programming and developed a workable filing system for access related materials. Shaffer reported on the access channels (all four) development as well. Shaffer has conducted two City department surveys. One to assist j departments in determining costs now associated with publicity and outreach education (paralleling how the City government channel could be used as substitution in certain areas). The second survey asked each department to come up with their own video programming and character !I! generator ideas (which many did). The government channel policy guidelines (part one) have been reviewed and are being approved by the City. Shaffer is giving three presentations on access and cable TV to library staff and Friends of the Public Library in the next three weeks. -- - - Shaffer has met with many of the Library staff to develop ides on the libraron for the library use operational tliand structural channel. Shafferhasar anged foroneintern to work with the Public Library channel. Shaffer met with a communications committee of the Iowa City public schools with Karen Kalergis, Bill Newbern and several school officials to initiate action in forming an educational consortium that could begin to develop guidelines for the Educational Access Channel. Karen Kalergis is doing further work on the educational access channel. There have been twenty-one calls in the last month from citizens about cable costs, funding and the construction process. All questions have i been resolved to the citizens' satisfaction. HAWKEYE CABLEVISION'S REPORT: Hawkeye has now completed sixty miles of stranding (which is 40% of the total cable system); thirty miles of cabling (25% of the total system); and 5.2 miles of cable have been spliced. All of Phase I should be spliced in the first or second week of June with activation and proofing taking place shortly thereafter. There are 138 miles in the Iowa City cable system. The studio package has been ordered and should be here in July. iOther items discussed pertaining to when the system may be ready to activate, proof and market include: offering of full services including the automated channels, the character generators, and delivery of the character generators, the production equipment and the studio package. The building at the tower site is completed, the fence will be completed soon. The leasehold improvement on the hub site have been completed (Old Brick), a lease agreement has been reached and processing equipment will soon be moved in. The earth station at Hawkeye's offices is assembled and receiving satellite signals. The lease with the Public Library about space for the new studio has been signed. 11099 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 r Broadband Telecommunications Commission May 13, 1980 Page 4 A point was made that much better communciation between ATC's home offices and hlocal lms similar tothose experiencedeinsthe last ewnecessaryimonthsr(i.e., lossto avoidpofbtime and lack of information experienced by Hawkeye thus having ramifications on Iowa City's cable system) and that this could in part be remedied by ATC's home offices keeping in closer contact with Hawkeye. Mr. Cottingham assured the Commissioners that measures were being taken to avoid future problems of a similar nature. The BTC discussed what their report to City Council should consist of at their problem with the tower site (especially FAA denial of the public hearing coming up later that evening. ATC stated they believed first the site) constituted a legitimate reason for an extension request. Because of current construction progress, good effort and good will, among other reasons, a "Damocles" approach was agreed upon by the BTC. That is, the BTC's consensus is to relate to the Council that no action should be taken on Hawkeye's extension request at this time (this is not a substitute for the BTC's recommendation currently before the Council). Rather, that the Council should wait until Hawkeye activates the system and offers full services to Iowa City citizens and then determine how satisfactorily Hawkeye has performed (any decision then may be retroactive in effect). NEW BUSINESS: The next BTC meeting is June 17, 1980 at 4:30 P.M. in the Conference Room of the Civic Center, ADJOURNi Moved by Washburn, seconded by Esking to adjourn. Unanimously approved Adjournment at 6:00 P.M. Resp�ly submitted, Ae*r William Drew Shaffer, ecialist MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES //09 0 MINUTES RESOURCES CONSERVATION COMMISSION MAY 20, 1980 4:30 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Gormezano, Hamilton, Hotka, Shepherd. MEMBERS ABSENT: Singer. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Hamilton moved, Gormezano seconded, to approve the minutes of May 6 as corrected. Transoortation' Policv Paper Completion Several changes were made in the paper, including modifying the last sentence of the last paragraph of the introduction to read: "Among the ways of coping with budgetary uncertanties are to cut back on fuel use, improve fleet management, explore uses of alternative fuels and alternative methods of transportation, and to keep City employees informed about effective methods of conservation. Any savings will be important." A summary for the paper was also written: Summary These efforts are necessary to slow down the increasing transportation costs caused by inflation; which represents one-third of the City's energy costs. In order for these recommendations to be effective, they need to be implemented by the department heads at the direction of the City Council and Manager and coordinated by the Energy Conservation Program office. Any conservation efforts will release money for other uses. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ///D Resources Consi ation Commission May 20, 1980 Page 2 Staff Update FY81 Energy Conservation Program: Tinklenberg reported that on May 12, the City Council agreed to the Energy Conservation Program and a budget of $35,736 which includes funding for the technical engineering audits and the purchase of the infrared thermography instrument. However, they did not want to continue the Heat Loss Identification Project. Solar Demonstration Project: Tinklenberg reported that he had decided to hire Central States Energy Research Corp, to assist with assembling the bid specifications and drawings and reviewing the resulting bids for the two solar projects. The maximum cost will be approximately $700. Contracts will be awarded before the end of June. Other Business There was a general discussion of Home Energy Savers Manual distribution. The next meeting is scheduled for June 10. Agenda: Transportation Policy Paper and Solar Update. The meeting adjourned at 6:00 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i Resources Consi ation Commission May 20, 1980 Page 2 Staff Update FY81 Energy Conservation Program: Tinklenberg reported that on May 12, the City Council agreed to the Energy Conservation Program and a budget of $35,736 which includes funding for the technical engineering audits and the purchase of the infrared thermography instrument. However, they did not want to continue the Heat Loss Identification Project. Solar Demonstration Project: Tinklenberg reported that he had decided to hire Central States Energy Research Corp, to assist with assembling the bid specifications and drawings and reviewing the resulting bids for the two solar projects. The maximum cost will be approximately $700. Contracts will be awarded before the end of June. Other Business There was a general discussion of Home Energy Savers Manual distribution. The next meeting is scheduled for June 10. Agenda: Transportation Policy Paper and Solar Update. The meeting adjourned at 6:00 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i MINUTES IOWA CITY HUMAN RIGHTS COMMISSION MAY 28, 1980 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Costantino; Kuhn; Marcus; McGuire; Penny (late); Portman; Reyes (left early); Yates. MEMBERS ABSENT: McCartt (excused). STAFF PRESENT: Helling; Mejia; Scholten; Zukrowski. GUESTS: Gail Standig; Cathy Carlyle; Dave Carlyle. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:35 p.m, by Chairperson, Linda McGuire. 2. Costantino moved and Kuhn seconded that the minutes of the April 28, 1980 meeting be approved as submitted. Passed unanimously. (Penny and McCartt absent.) Kuhn moved and Yates seconded that the minutes of the May 12, 1980 meeting be approved as submitted. Passed unanimously. (Penny and McCartt absent.) Portman moved and Kuhn seconded that the minutes of the May 20, 1980 meeting be approved as sumbitted. All present voted aye except Yates and McGuire abstained. (Penny and McCartt absent.) 3. Public Discussion. Portman and Kuhn expressed disappointment that the letter to the Daily Iowan regarding their coverage of the May 12, 1980 was not published. Reyes felt that Commission procedure has not been adhered to. Portman explained it was a private letter from three Commission- ers. McGuire discussed the Commissioners' responsibility not to express personal views as Commission views. School Board Meeting. The purpose of the meeting was to report on the Affirmative Action policy of the school district. There is to be another meeting in July which a representative of the Commission will attend. The training session for teachers in August will be devoted to Affirmative Action training for teachers. 4. Complaints. E/R, 12-22-7810, Awaiting reply from Respondent. Sent a second conciliation agreement. Expect a response in the next two weeks. E/R&N0, 12-4-7913. Disposition submitted to Investigator, Letters of notification to be sent to the parties. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES d MINUTES IOWA CITY HUMAN RIGHTS COMMISSION MAY 28, 1980 Page 2 Some concern was expressed by Commissioners regarding the length of time cases remain in Legal. Costantino moved and Reyes seconded that the Commission send a letter to City Attorney Hayek requesting that serious consideration be given to applicants (for the Assistant City Attorney position) with a focus on constitutional and civil rights due to the needs of the Commission. Passed unanimously. 5. Informal Concerns. Handicapped accessibility. This is to be an ongoing project. The Affirmative Action Committee of the Chamber of Commerce has also expressed an interest in this concern. I Marcus contacted Dennis Showalter of the Parks and Recreation Department on an informal basis regarding accessibility to the handicapped path at Willow Creek Park. She will follow up on this and also talk to him regarding making atleast one shelter in City Park handicapped accessible. I Employment application. This application asks potentially dangerous questions which could result in a complaint. McGuire is still trying to contact the employer to set up an informal meeting to explain the problem. Anonymous complaints. One was mailed to the Police Department regarding a business employing illegal aliens and discriminating against minorities. Zukrowski sent a letter to the owner and he came into the office to discuss the matter. The second complaint in was reference to an ad in the paper regarding an "over 30" night at a local bar. Marcus and Penny will contact the owner on an informal basis. 6. Ordinance confidentiality. Still awaiting a legal opinion. Linda McGuire is to contact the City Manager regarding this. 7. Complainant and Respondent questionnaires. These were sent to people involved in cases to get their response to the proceedings. Commissioners are to review for possibly helpful information and/or problem areas. ' Will be discussed at next month's meeting. 8. Human Relations Department. City Council decided to retain the Director i level position at a lower salary to reflect deletion of collective bargaining duties. Commissioners expressed a concern that they be involved in the selection propess. Costantino moved and Marcus seconded that the. Commission direct a letter to the City Manager requesting that the Commission be represented by at least two members in the selection process. Passed unanimously. McGuire will inquire of the City Manager when and how the process will happen. 9. Affirmative Action and Educational Resources for the City. Marcus reported that at the Chamber of Commerce Affirmative Action meeting a concern was expressed that the (City) task force be comprised with minority members. At the meeting with the City Manager, Commissioners discussed the component parts and the Commission involvement. It became clear that groundwork was necessary prior to meeting with department heads to establish goals and timetables. It be will necessary to collect MICROFILMEDa Y JORM MICRf�LAS CEDAR 111111 • DES MOINES I V M MINUTES IOWA CITY HUMAN May 28, 1980 Page 3 RIGHTS COMMISSION population and labor force data, turnover rates, job analysis, etc. A director is needed who then has the expertise to evaluate the data to know where we're starting and decide where to go. McGuire will talk to the City Manager regarding the next steps to be taken. 10. Summer schedule of meetings will be held as usual. Commissioners asked that they receive more than 24 hours notice regarding meetings so they can make arrangements to attend. Afternoon meetings were considered difficult by Commissioners. 11. Committee Reports. Bylaws Revision Committee will report at next month's meeting. Open House Committee reported that the grant proposal had been submitted. Reyes and Kuhn are in the process of writing a supplementary letter to answer questions and further explain the proposal. The Committee reviewing the grant has questioned why the program wasn't dispersing humanists to the panels. Kuhn and Portman are to contact the Affirmative Action Committee at the Chamber to seek their assistance with this program. Education Subcommittee. PSA's have been mailed and are being aired on the local radio stations. The bus posters are being printed and the brochure is completed. New educational projects were discussed. Sophie has contacted Drew Shaffer regarding cable T.V. spots and he will be in touch with the Commission when the technical aspects are ready. Speaking engagements were discussed and Commissioners were encouraged to think about their area of expertise for speaking engagements. It was suggested that a form letter be composed to be sent to various schools, service clubs, etc. to solicit speaking engagements. Portman will draft a letter. 12. Community Housing Board. Kuhn attended the initial meeting and felt the board was seriously committed to helping people in the housing area become affirmative in their programs. It was suggested that the Human Rights Commission newsletter might be used for informational purposes in this area. 13. Staff report was distributed. "Suggested Items for Discussion with Complainant"(and Respondent) were distributed for Commissioners review. It was suggested that possibly these items could be put in a standard form to be used in all cases. 14. Next meeting June 23, 1980, 7:30 p.m., City Manager's Conference Room. 15. Kuhn moved and Penny seconded that the meeting adjourn. Passed unanimously at 9:50 p.m. MICROFILMED BY JORM MICR[ LA9 CEDAR RAPIDS • DES MOINES P MINIITI:S 01; -1.111: IOWA CITY HOUSING COMMISSION MEETING MAY 16, 1'.)8O IN CONFERENCE ROOM CIVIC CENTER AT 8:00 A.M. i MI:MBERS PRESENT: K()I:NrG, KARSTI:NS, DENNIS, GRAF, KLAIIS MEMIiF.RS ABSENT: VANDER ZHIi, IIAI:NDI:L STAFF PRESENT: SEYDEL, FLINN I. Meeting to Order - The Fleeting was called to Order by Chairperson Klaus at 8:00 a.m. for the purpose of reviewing the Proposal for Public Hous- ing submitted by Southgate Development Company of Iowa City. H. Seydel distributed Evaluation Sheet for review prior to looking at the proposal, and allowed time for review. Seydel advised that in response to an invitation for proposals to con- struct 68 units of public housing, turnkey, closing date 4:00 p.m. on May 2, 1980, that the Iowa City (lousing Authority received one propo- sal by Southgate Development Company for 35 units. lie advised that Staff had reviewed the proposal and found it acceptable and responsive; that some minor discrepancies had been noted and discussed with developer. Seydel read a letter from developer indicating his intent to comply with local requirements. The Commission reviewed the plans for each site. Seydel pointed out noted discrepancies and reviewed DC$E costs for each site. Commission completed Evaluation. Karstens moved, Graf seconded, a mo- tion that "The (lousing Commission has reviewed the specifications, has agreed on superior ratings in every item within the evaluation system, and recommends forwarding recommendations to (RID," Approved 5/0. Ill. Adjournment - Moved by Karstens, seconded by Graf, that meeting he ad- journed. Adjourned 10:15 a.m. APPROVED: M. Diane Klaus Chairperson MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I • 11ROPOSAI. EVALUATION SYS -ITh UI•:VI•:L0P1-'I'N NAME .Southgate Development, Inc. , ' I'ItVPUS!'. lUl;ll'I'IfICA'I'IIIN ,... ..._ . _ 1. SUMHARY. On the basis of the Public Ilousing Authority Lvaluation, this proposal is: Acceptable Unarceptable 11. EVALUATION. A. SITE. 1. The availability of utilities and of access roads to the site facilitate economical construction and operation of the project in a I manner which is: / x/ Supvrinr Average I Adequate Basis for ratin;.: All sites are on improved streets, utilities are present in the r.o.w, at the front of each site. I 2. The site(s) meets the Public Housing Authority's Project Selection i Criteria Statement of Intent (FILA Form 7166) in a manner which is: i /y/ Superior I Average Adequate Basis for rating: Hach site meets the intent of the P.H.A. to locate and scatter the units throughout the community. JORM MICR+LA18 CEDAR RAPIDS • DES MOINES ■ 1 _ I 1. SUMHARY. On the basis of the Public Ilousing Authority Lvaluation, this proposal is: Acceptable Unarceptable 11. EVALUATION. A. SITE. 1. The availability of utilities and of access roads to the site facilitate economical construction and operation of the project in a I manner which is: / x/ Supvrinr Average I Adequate Basis for ratin;.: All sites are on improved streets, utilities are present in the r.o.w, at the front of each site. I 2. The site(s) meets the Public Housing Authority's Project Selection i Criteria Statement of Intent (FILA Form 7166) in a manner which is: i /y/ Superior I Average Adequate Basis for rating: Hach site meets the intent of the P.H.A. to locate and scatter the units throughout the community. JORM MICR+LA18 CEDAR RAPIDS • DES MOINES ■ 3. .SII' ::II,•(::) In Ivrmp ,.I Ihr I.hy::lr.:l vh.n.IrlvtL•;LI,•s, Inrludlul; slzu•, wuhnurlarc rnndllloon, dl:llnnlp•, I:rld'. .11141 .my hnrnrd; v.g.. Iloud. noke, pul lot ion, vtv.: / T-7 Superior I Average /—% Adequate Basis for rating: Although subsurface investigations have not been accomplished, surrounding construction indicates no problems will be encountered. Two of the sites are in the 100 year flood plan; how- ever, construction will insure compliance with existing regulations. Flood insurance will be carried. 4. The accessihllity of the site(s) to publly transportation, shoppping, recreational and community facilities Is: / x / Superior / / Average Adequate Basis for rating: All sites are well located in relationship to city bus routes which will provide access to shopping, recrea- tion, etc. They are in established residential areas. B. DESIGN AND CONSTRUCTION QUALITY. The proposal meets the overall design and functional objectives indicated in the Developer's PACket. 1n n manner whJcll is: / x/ Superior Avurage Adequate Basis for rating: Plat plans, schematics and descriptions provided indicate all codes, etc. will he met and for the dollars provided, a superior project will be developed/ JORM MICR+LAB CEDAR RAPIDS • DES MOINES iiia 1 3. .SII' ::II,•(::) In Ivrmp ,.I Ihr I.hy::lr.:l vh.n.IrlvtL•;LI,•s, Inrludlul; slzu•, wuhnurlarc rnndllloon, dl:llnnlp•, I:rld'. .11141 .my hnrnrd; v.g.. Iloud. noke, pul lot ion, vtv.: / T-7 Superior I Average /—% Adequate Basis for rating: Although subsurface investigations have not been accomplished, surrounding construction indicates no problems will be encountered. Two of the sites are in the 100 year flood plan; how- ever, construction will insure compliance with existing regulations. Flood insurance will be carried. 4. The accessihllity of the site(s) to publly transportation, shoppping, recreational and community facilities Is: / x / Superior / / Average Adequate Basis for rating: All sites are well located in relationship to city bus routes which will provide access to shopping, recrea- tion, etc. They are in established residential areas. B. DESIGN AND CONSTRUCTION QUALITY. The proposal meets the overall design and functional objectives indicated in the Developer's PACket. 1n n manner whJcll is: / x/ Superior Avurage Adequate Basis for rating: Plat plans, schematics and descriptions provided indicate all codes, etc. will he met and for the dollars provided, a superior project will be developed/ JORM MICR+LAB CEDAR RAPIDS • DES MOINES iiia 0 i %. Thr r:llr•(r•) IaV.nil lu Iri m:; ��I il�•n•:ily, ,q�,•n :.pd.�•, rrrr rdl i�n•.II :quu'r, :nul II appllrahl.•. .... ullY :grain•, nud m:ur.lgo0v•nl dnd malIll onanro space Is: / x/ Superior Average /-7 Adequate Basis fnr rating,; in all cases the density is less than permitted by current zoning. Lots size and open space provided is greater than surrounding properties. 3. The sprr•ial design featurrs ri•I;I11ng Lu rl I irleul igrt•r•II I.,n, extra rlurd.Jlity, nafety, and serurill• nl' Llw prnjvrt an•: Supurlur Average Adequate Basis for rating: Brick facing first floor and required R ratings of ceiling and walls will provide economical operation. 4. The structure types, bullding(s) layout, ualt(s) plans and architectural treatment are: /•x/ Superior Average / Adequate Basis for rating: All ,required specs are met. JVrfM MII�PItVLMv CEDAR RAPIDS • DES 'MOINES h ■ iI ^I S• '!'!tr alualIty of cons(rurl Ion and malrrials is / X/ Super lnr Average I I / Adeqtin te BnsJs for rating: More details will be provided when final plans are submitted. Description of proposed construction indicates quality will be provided. Proposed builder provides many dwelling { units in the community. dh. Thr prnp(isod ntlllly system oud dr•sil;n 1-•:iiun•:, i:; let ruu:.rrvr ruurgy and nlhrrwlcr servo to rrduri• iprr:,l inr. —nr,t:: tr�•• 1 i a /x./ Sup,•ritir i Avrrage Adequate linsls for rating: provided the utility combination requested. C. b1iVELOPER QUALIFICATIONS• The capability of the Developer and Builder to expeditiously complete the proposed Project in accordance with all requirements, based upon previous experience or other c0 deuce submitted with the propusal, Js: / a / Superior , Avorage . :.. i /_..1 A.Ivgn.,t. i Basi:; Inl• rating: Developer and builder have shown a good re- cord and capability to complete a project of this size. i `\ I h. I•It l ra.. Value. The total price of the. proposal In rcl;tllun In the )vvt;,ll qunllty ' of the proposal is: SupL.rlor _.. T— .. _ ///,1, CEDAR RAPIDS DES MOINES 1 IIf / / A•Ir.lndlr An 1:IHur $,I In,; IIC G li COSTS ARG WITHIN RANOF. FOR Region approvA . Lonsiilering permissable proto-type costs and construction costs in this community the proposal indicates feasibility. 2. Competitive Price, In relation to the total price of all other proposals, the total price of this proposal In: 1% Superior /—% Average This was the only proposal submitted. % AdequaLe Basis for r:lting: This was the only proposal submitted. m�untnnu nr JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i f I i IIf / / A•Ir.lndlr An 1:IHur $,I In,; IIC G li COSTS ARG WITHIN RANOF. FOR Region approvA . Lonsiilering permissable proto-type costs and construction costs in this community the proposal indicates feasibility. 2. Competitive Price, In relation to the total price of all other proposals, the total price of this proposal In: 1% Superior /—% Average This was the only proposal submitted. % AdequaLe Basis for r:lting: This was the only proposal submitted. m�untnnu nr JORM MICR+LAB CEDAR RAPIDS • DES MOINES I ' -• /'1 rll. ASSIGNMENT 01' NIIMEItl(:Al. VALIIHS i A. DlsLrlbul lun of Total V.IIu,• 1. Snprrlor - full vnitiv p,'r Ilu• polIII n listed V.. Average - One-haI Ih,- I,111 vulno per Ilio pnitits 11.Ir,I 3. Adequate - Zero lit) lntM B. Each evaluation factor shall recelve a value entry e C. The Puhlic Ilunaing Autlit) rIIy niay award discretionary pit iIILM, to a maxImum of 2U addlllnnnI point.::, wJthin and to InrlivtdunI evaluation factum, which In its opinlon, are considered Lo I I be outstandJng. I, /A LI IAT ION I A(:I ORS _.__.._.1'01 N'I'_; A. ::I'I'I: 1. Ut111LJeS Lind AcPelin 1((;ads ( 6) 2. Project SelVeL inn Criteria ( 6)+(4)-(10) 3. Physical CharacicristJcs ( 6) 4. Acresni blllly ( 6) Il. DESIGN AND CONSTRUCTION QIIAL1 Y (24)+(1D)-(34) i i _ i 4 1� 1 i I, /A LI IAT ION I A(:I ORS _.__.._.1'01 N'I'_; A. ::I'I'I: 1. Ut111LJeS Lind AcPelin 1((;ads ( 6) 2. Project SelVeL inn Criteria ( 6)+(4)-(10) 3. Physical CharacicristJcs ( 6) 4. Acresni blllly ( 6) Il. DESIGN AND CONSTRUCTION QIIAL1 Y (24)+(1D)-(34) 1. Overall Objectives ( 4) 4 2. Site Layout ( 4)+( 1)-( 5) 5— - -- - _- - J. Special I)esJgn features ( 4)+( 2)-( 6) 6 - + 4. Architectural Treatment ( 4)+( 1)-( 5) S S. Quality - Construction 6 Materials ( 4)+( 4).:( 8) 8 _.. -- -....- - ---- - --- - - 6. ULJIitIL•s and Energy ( 4)+( 2)=( 6) -- 6..__ -.------ -_----- 34 — --.- .-_._....I. ___._._... _......._. C. ULVCLUPLR r+UALIFI(:A'1'IuNS (12)+( 7)•(14) i 14 1. Capl,bllity to Gnmpletr (1:)4( 7)=(14) ...---..__.........._...._.._... ... ... U. Ph10E (2U)+( 2)-(22) 1. Value (10)+( 2)-(12) 12 i 2. Competitive Price (10) 10 TOTAL POI NTS III SCNEI I(INANY I'0I NTS 22 98 I)VI.I(AI.I. 'TOTAL 'O I1I1.HUh ILMLV BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES A/ ■ I'II III it Ill uuiiig Au l hnri I dr+, r,.l r,ma ry pninls are indica Iv,l .is Ih,• v,•rnml p:,r,•nllu•lir,yl valu,• ❑,•I furlh to the right of crrlain ,-valuation fa, I,.rti. 'I'hrsr addilinnal Iruinln may be :cwarrlr•rl lu , erlain mjt,";in,hnj fa, lurm r mlaincd in a prigmsal irresp,•r-liv,- ,,f rating wIsignrrl to any or all cidwr Im tors. JUKM MICRTLA13 CEDAR RAPIDS • DES MOINES r t 0 I'II III it Ill uuiiig Au l hnri I dr+, r,.l r,ma ry pninls are indica Iv,l .is Ih,• v,•rnml p:,r,•nllu•lir,yl valu,• ❑,•I furlh to the right of crrlain ,-valuation fa, I,.rti. 'I'hrsr addilinnal Iruinln may be :cwarrlr•rl lu , erlain mjt,";in,hnj fa, lurm r mlaincd in a prigmsal irresp,•r-liv,- ,,f rating wIsignrrl to any or all cidwr Im tors. JUKM MICRTLA13 CEDAR RAPIDS • DES MOINES 0 , 1 I I'II III it Ill uuiiig Au l hnri I dr+, r,.l r,ma ry pninls are indica Iv,l .is Ih,• v,•rnml p:,r,•nllu•lir,yl valu,• ❑,•I furlh to the right of crrlain ,-valuation fa, I,.rti. 'I'hrsr addilinnal Iruinln may be :cwarrlr•rl lu , erlain mjt,";in,hnj fa, lurm r mlaincd in a prigmsal irresp,•r-liv,- ,,f rating wIsignrrl to any or all cidwr Im tors. JUKM MICRTLA13 CEDAR RAPIDS • DES MOINES MINVI S OP THE IOWA CITY HOUSING COMMISSION MEETING JUNE 4, 1980 @3:30 P.M. MEMBERS PRESENT: CHAIRPERSON KLAUS, KARSTENS, GRAF, HAENDEL, DENNIS MEMBERS ABSENT: VANDER ZEE, KOENIG STAFF PRESENT: SEYDEL, FLINN, STEINBACH, BARNES I. MEETING TO ORDER - Fleeting was called to order by Chairperson Klaus at 3:35 p.m. II. MINUTES OF MEETINGS OF MAY 7 6 MAY 16, 1980 - Moved by Karstens, seconded by Graf, that the Minutes of the meetings of May 7 and May 16, 1980 be approved. Approved 4/0. III. COORDINATOR'S REPORT Section 8 - Seydel reported 25 new applications of which 23 were being recommended for approval, two were ineligible by virtue of being over -income. lie reported rent paid on 387 units in June. It was further reported that it is anticipated that 8-10 persons would be leaving the program for Capital house when it opens; that initial occupancy is anticipated for July 15 or 16. Public Housing - Commission was advised that no response has been received from HUD yet on Southgate proposal. Council action on sites reported as follows: a. F Street closure, Muscatine $ 3rd Avenue, quiet title ac- tion resisted by adjoining property owners. Council ap- proved continuation of negotiations for purchase at appraised price. b. Grant Court vacation - resistance filed for unit on east side. C. Pickard Street discussed at informal session. Council di- rected sale, if neighbors really interested in buying. North side owners will probably buy. IV. SETTING GOALS FOR FY'$I - Klaus reviewed previous goals and accomplish- ments and solicited input for coming year. Suggestions follow: 1. Continued support of Public housing through completion of at least 35 units. 2. Continue overviewing Section 8 Existing Program, provide in- put and assistance in applying for additional Section 8 units, and encourage new construction if feasible. 3. Complete revised Housing Code for presentation to Council by early fall. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i �1 I I I I it MINVI S OP THE IOWA CITY HOUSING COMMISSION MEETING JUNE 4, 1980 @3:30 P.M. MEMBERS PRESENT: CHAIRPERSON KLAUS, KARSTENS, GRAF, HAENDEL, DENNIS MEMBERS ABSENT: VANDER ZEE, KOENIG STAFF PRESENT: SEYDEL, FLINN, STEINBACH, BARNES I. MEETING TO ORDER - Fleeting was called to order by Chairperson Klaus at 3:35 p.m. II. MINUTES OF MEETINGS OF MAY 7 6 MAY 16, 1980 - Moved by Karstens, seconded by Graf, that the Minutes of the meetings of May 7 and May 16, 1980 be approved. Approved 4/0. III. COORDINATOR'S REPORT Section 8 - Seydel reported 25 new applications of which 23 were being recommended for approval, two were ineligible by virtue of being over -income. lie reported rent paid on 387 units in June. It was further reported that it is anticipated that 8-10 persons would be leaving the program for Capital house when it opens; that initial occupancy is anticipated for July 15 or 16. Public Housing - Commission was advised that no response has been received from HUD yet on Southgate proposal. Council action on sites reported as follows: a. F Street closure, Muscatine $ 3rd Avenue, quiet title ac- tion resisted by adjoining property owners. Council ap- proved continuation of negotiations for purchase at appraised price. b. Grant Court vacation - resistance filed for unit on east side. C. Pickard Street discussed at informal session. Council di- rected sale, if neighbors really interested in buying. North side owners will probably buy. IV. SETTING GOALS FOR FY'$I - Klaus reviewed previous goals and accomplish- ments and solicited input for coming year. Suggestions follow: 1. Continued support of Public housing through completion of at least 35 units. 2. Continue overviewing Section 8 Existing Program, provide in- put and assistance in applying for additional Section 8 units, and encourage new construction if feasible. 3. Complete revised Housing Code for presentation to Council by early fall. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i HOUSING COMMISSION 6-4-80 4. Conduct Workshop on Congregate Housing, Fall, 1980. 5. Continue support of Housing Rehabilitation Program, and approval or disapproval of applicants. 6. Continue hearing appeals, as Housing Board of Appeals, as need arises; and monitor changes made in duties of staff. 7. Work with Planning E Zoning, where practicable, on problems re- lated to housing. Review "Draft" Zoning Ordinance as it pertains to housing. Work closely with Planning E Zoning and provide input on any ordin- ance affecting housing. V. REHAB PROGRAM - Barnes a. Conversion: Barnes explained Rehab I Loan and rationale for Resolution and addition of Chapter 9 to the Rehab Manual, and distributed copies of Chapter 9 to the Commission. She fur- ther explained that the Conversion would not be used at this time since the owner has decided to sell the property. Chairperson Klaus asked Barnes to find out what will be done with the money, if the loan is paid off Moved by liaendel, seconded by Dennis, that Rehab Case #7 be approved in the amount requested. Approved 4/0. V1. RESOLUTION PERTAINING TO TEMPORARY RETENTION OF HOUSING INSPECTOR - Steinbach briefly explained the purpose of the Resolution and advised that the problem had been resolved for the present time. VII. TASK FORCE REVIEWING HOUSING CODE - Klaus reported that the Task Force is still in the process of separating structural from maintenance pro- visions and stressed the importance of completion by early fall. VIII. DISCUSSION - Klaus advised Commission that formal opening of Capital House will be Sunday, June 16, 1980; that she will try to have invi- tations sent to Commissioners. IX. ADJOURNMENT - Moved by Haendel, seconded by Graf, that meeting be ad- journed. Approved 4/0. Adjourned at 5:05 p.m. APPROVED: M. Diane Klaus, Chairperson MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES rte, MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B May 14, 1980 MEMBERS PRESENT: Berry, Crum, Hillman, Phelps, Riddle (8:40), Robertson, Wooldrik MEMBERS ABSENT: Humbert, McLaughlin STAFF PRESENT: Showalter, Howell, Christner, Hoien GUESTS PRESENT: Anne Glenister (Project GREEN), Cathy Carlyle (KXIC), Matt Hanlon, Jim Walters RECOMMENDATIONS TO THE CITY COUNCIL None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Robertson, seconded by Hillman to approve the May 5 minutes. Unanimous Jim Walters and Matt Hanlon requested that the Farmers' Market be expanded to Wednesday evenings. After discussion, it was moved by Hillman, seconded by Phelps to recommend to the staff to expand the'Farmers' Market during June, July, and August from 6-8 p.m. on Wednesdays. Unanimous. Roger Scholten, Assistant City Attorney, discussed church services in parks. In 1976 the City Council stated that the Recreation Center would not be used for church services. The question has now been raised about holding church services in Iowa City parks. The Constitution states that you can't favor or disfavor a group, and that any rule must be a blanket rule and not against a specific group. Since the church has already reserved a park shelter for the summer, it was suggested that no action be taken until fall. Scholten also reported that the Rock Island Railroad is disposing of operating properties before non-operating properties, and that the City is hoping to purchase the property adjacent to the Recreation Center as soon as it is available. Mary Hoien, Special Populations Supervisor, explained the SPI program. SPI program participants include a wide variety of ages and abilities such as mentally and physically handicapped, developmentally disabled, emotionally disabled, and senior citizens. These people need recreational opportunities to build self- confidence, personal and social identity, and recreational independence so that they will fit into recreation programs which are not specialized programs. There are now about 200 individuals taking part in SPI programs throughout the year. COMMITTEE REPORTS Hillman had no report from the Ralston Creek Committee. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /1/3 May 14 Minutes, Page 2 Robertson reported that the City has decided to fund the Riverfront Commission and Marianne Milkman's position for the next year. CHAIR R REPORT Commission The Riverfront Commission has recommended to the Planning and Zoning Cilty legal departmentrdeterminbe zne ownership offor arkethenland asto esoon yasopossible. The City Council declared this area a park in 1972, and we have maintained it since then. The Commission agreed to concur with the recommendation of the Riverfront Commission to have Sturgis Ferry zoned park area DIRECTOR'S REPORT still Motor vehicles areark hours andvthattthereharecnorm torlvehicleslallowed. here is a After P giving Pit extrauest spolicebpatrolssand to alert park securs to this itybtompatrol amorerfrequently. t is in the process of getting appraisals Larry Chiat of Community Developmen for Elm Grove Park. Hally Adams, Assistant Recreation Superintendent, will retire May 30 after 16 years of service. Joyce Harney has been hired as Cultural Arts Supervisor to replace Marilyn I Levin, and started April 28. The Children's Museum is now open on Saturdays and Sundays. The Friendsthere of the ! Childrengsinuseum,will keepday tit openughSundayyafternoonsstaff pein Ma, rsonill b through June; beginning July 1 there will be $1,100 in City funds plus $250 Joyce will be filing a grant request for additional from the Noon Optimist Club. funding. i lotFor the 5Junet11 meeting, we will bnspeeting at HickWeywilllbeaback aththerking Recreation Center at 7:30 for our meeting. In the past the Commission has sometimes not met during August. The members agreed that there would not be a meeting in August. The Mercer Park building bids are supposed to go out the end of May; the plans are yet back from r. Ththe ey stillewant tohdo somethingcees tin aed opark,t to 9ive funds for aMerc OTHERBUSINESS ' :_ question was raised about the tree planting program and how the streets were chose. Glenistr GREENndeterminedepriority dstreets based ed that a few onawhen ers 9trees were plantedthe Citrpreviousand jyct degree of need, and several other factors. Moved by Hillman, seconded by Berry to adjourn at 9:25 p.m. Unanimous. Karen Christner MICROFILMED BY JORM MICR (�LAB CEDAR RAPIDS , DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING May 22, 1980 Director's Office 7:00 PM MEMBERS PRESEITP: Bartley, Huzanson, Cavitt, Gritsch, Hyman, Immermann, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Nune STAFF PRESENT: Eggers, McGuire SUMMARY OF DISCUSSION The meeting was called to order at 7:05 PM by Secretary Richerson. The minutes of the Regular meeting of April 24, 1980, and of the Owner/Contractor meeting of April 23, 1980, were approved. Zastrow/ Immermann. Library disbursements from May 1 and May 15, 1980 were approved. Zastrow Ostedgaard. The New Building Gift Fund as of 5/19/80 was reviewed. There was some discussion regarding a possible donation by Project Green of some interior greenery. The Board agreed that if such a gift were offered, they would be able to recommend future approval of some maintenance paid for by the library. The Gifts and Bequest Fund Report of April 30, 1980 was reviewed. Eggers mentioned that memorial donations of over $400 have been received in honor of Nelle Neafie�former East Central' Regional Administrator, and 7 Rivers Library System Consultant. The family is interested in a donation for the new building but it has not been specified yet. The Board also reviewed the Application and Certificate for payment 88 from Vawter & Walter, as well as the Change Order Report as of May 15, 1980. Most changes were due to building code requirements. THE DIRECTOR REPORTED ON THE FOLLOWING: j 1. The library is limping through the last quarter of FY80 unable to spend anything but for rock -bottom essentials. The staff has been outstanding in their cooperation and their conservation efforts. Our loss in library materials will be nearly $5000 but it is offset by the high cost of binding this year which is really a collection maintenance expenditure. 2. Your memo to the Council requesting that $6000 from the North Liberty contract be added to the library's FY81 budget will go in next week's council packet. 3. Unfortunately the public will be getting conflicting messages from the Library during June and July. We must publicize cutbacks caused 1 by less staff after 7/1/80 and the beginning of the 50 fee for reserves. During the same period we are under obligation to promote the new AV materials which were purchased under the state approved LSCA grant. Many will not understand cutbacks and extra new materials at the same time. (Over) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES lily .................. r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING May 22, 1980 Page 2 4. The Director will meet with the interior consultants in Minne- apolis on May 28 and 29 in preparation for the requested pre- sentation to the Board in late June. 5. Shelving bids were opened May 20 and were $35,000 under the estimated amount. If the low bid proves to be an acceptable one, the dollars saved will be a great boost to the furniture budget. 6. Over 200 people came to the library's Moon Rocks exhibition on May 11. Many stood in line as long as 35 minutes to view the specimens under the microscope. The exhibit was loaned to the library by the Iowa City Community School District and three members of the University of Iowa physics and geology faculties answered questions during the four hour session. The library's new film "The Eagle Has Landed" was shown continuously throughout the afternoon. 7. The Library Board's Most Popular Award from the Johnson County - Iowa City Arts Council's third annual Paper/Fiber Show went to Reinhard Ziegler, Coralville for a photograph, "Motion in Black and White". Things & Things and Linds sponsored the Best of Johnson County Award given to a fiber piece "Sea of Chaos" by Carmen Grier of Iowa City. Both will be part of the library's permanent collection. H. Shortly after CL Systems, Inc. completes its upgrade of the library's computer equipment, we will be converting our order file to on-line computer entries. As soon as the Public Access Catalog is ready for use by the public, we will be able to key in bibliographic information only once.and it will serve acquisition, catalog and circulation needs. 9. Many staff members and library volunteers will be attending a one-hour introduction to cable TV during May or June conducted by Cable TV specialist Drew Shaffer. A few attendees will be chosen to take the full eight hours of training before the library's channel begins cablecasting in late July or early August. A full report will be given to the Board in June or July. The President appointed Richerson (Chair), Gritsch, and Bartley as thr: nomi.n- ating committee for FY1981 Board officers. Building Committee 01 reported that with two strikes only ten work days had been lost. The fire stairs have been received as well as toilet partitions. Door frames are in. The boiler is in and set. The electrical and plumbing work are on schedule. Building Committee H2 (Interiors) set an 8:00 AM meeting for Friday, May 30, 1980 in the Director's office to discuss MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING May 22, 1980 Paqe 3 interiors when the Director returns from a visit to the interiors consultant. Buildinq Committee 03 (fund drive) reviewed pledges to date and again urged memborn to make their contacts as expeditiously as possible. The Board unanimously approved a resolution authorizing the Board President and Director to sign the contract with the State Library Commission for FY1980 LSCA Title I Grant of $3700 for book collection development. While funds for this grant come from the federal government's FY80 budget, the library will not receive any of the funds until after the beginning of our FY1981. This grant of $33,300 is shared by Iowa's 9 largest public libraries. Immermann/Richerson. The Board received guidelines for the new 50C reserve search fee which will begin July 1, 1980. The fee has been added as a stringency measure due to the budget cuts approved by the Board last February and March. The prime purpose of the fee is not to raise money but to reduce staff time spent processing and filling reserve requests. The Board approved unanimously a request for $2,000 from Gifts and Bequest Fund for start-up of microfiche backfiles. A major change in the organization of the collection in the new building is open access to backfiles of periodicals. Based on our own use studies and the many variables or format, use, frequency, value, replaceability and cost which determine how backfiles are managed, we are switching 35 moderately -used titles from hard copy to microfiche for backfile storage. This request covers the start-up and the first year costs. Future costs will be absorbed by the operating budget. Immermann/2astrow. The impact of the new hotel/department store project on the new library was reviewed so that the Board can monitor the development of this project's relationship to the new building. The Board expressed preference for a plan which included a sheltered access from the parking ramp to the library. Several members specifically felt that this had been mandated at previous public hearings. The Director's general plan for management salaries for FY1981 was roviewod and the Director's salary for FY1981 was set at $27,350. Richerson/Zaa trow. There was a general consensus that supervisory personnel salaries may be given an equity adjustment at the Director's discretion. The Board set a special meeting for Thursday, June 5, 1980, at 4:30 PM in the Director's Office to approve a shelving contract. The next regular meeting is June 19, 1980 at 7:00 PM in the Storyhour Room. The meeting was adjourned at 9:25 PM. 1112,11& / IV, � J Susan McGuire, Recorder MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS • DES FIOINES MINUTES IOWA CITY PUBLIC LIBRARY j BOARD OF TRUSTEES SPECIAL MEETING June 5, 1980 Director's Office 4:30 PM l MEMBERS PRESENT: Cavitt, Gritsch, Immermann, Ostedgaard, Richerson MEMBERS ABSENT: Bartley, Bozanson, Hyman, Zastrow STAFF PRESENT: Eggers, McGuire SUMMARY OF DISCUSSION The meeting was convened at 4:45 PM by Acting President, Richerson. Copies of the Board's memo to the City Council requesting that the $6054 from North Liberty for library services in FY81 be allocated to the library's FY81 budget were distributed. The Board was informed that Building committee H2 (Interiors) will meet June 23, 1980, at 2:00 PM in the Director's office. The interiors consultant team of Rohlf and Vesely will be there. It was reported that Building Committee kl made the decision on June 4th to roof the area by the party wall of the new building. There should be room to store items such as long ladders and extra shelving. The Board unanimously approved a resolution as read that the contract be awarded to Library Bureau for furnishing delivery and installation of steel library shelving for the new Iowa City Public Library building, subject to the condition that awardee secure adequate performance bond. Ostedgaard/Immermann. The meeting was adjourned at 4:55 PM. i'YI,[ 6/wAI—. Susan McGuire, Recorder MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I