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HomeMy WebLinkAbout1980-06-03 Bd Comm minutes0 r,� I MINUTES IOWA CITY HUMAN RIGHTS COMMISSION April 28, 1980 City Manager's Conference Room MEMBERS PRESENT: Costantino; Kuhn; Marcus; McCartt; McGuire; Penny; Portman Reyes; Yates. MEMBERS ABSENT: None. STAFF PRESENT: Berlin; Cook; Helling; Mejia; Zukrowski. GUESTS: Teresa Garcia; Jane Heaton; Rick Smith; Tom McDougall; Mary Abboud; Ken Morris; Harvey Miller. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:35 p.m. by Chairperson, Linda McGuire. 2. Minutes of March 20, 1980 meeting were corrected to read 7:30 p.m. call to order. McCartt moved and Portman seconded that the minutes be approved as corrected. Passed unanimously. McCartt moved and Kuhn seconded to approve the minutes of April 14, 1980 as submitted. Passed unanimously. 3. Complaints. The following additions were made to the flow charts: N10, submitted to Legal, 4/16/80; H11, submitted to Legal, 4/16/80; R24 E/R 3-12-8001, filed 3/12/80. Pending complaints. a. E/R, 12-22-7810, Drafted conciliation agreement, problem with Complainant and Respondent. Complainant feels settlement may not remedy situation within the company. b. E/S, 5-2-7905. Requested additional information from Respondent; may still need more information. d. E/R, 9-18-7909. Delay due to Scholten doing more complete recommendation f. E/R, 10-11-7911. Completed. h. E/R&N0, 12-4-7913. Completed. Informal concerns. a. Handicapped individual's accessibility to public areas. Portman reported that the three new theatres in town will be accessible. Of the present theatres, one will be revamped, possibly more. b. Employment application. Report to be given at next meeting. c. Movies. The ad hoc committee convinced theatre owners not to bring the movies "Windows" and "Cruising" to Iowa City on the basis that they were unfair and irrepresentative of gay persons. A letter of acknowledge- ment from the Commission was discussed and it was decided that this should be done on a personal basis, MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /Ojs m n Iowa City Human Right ommission April 28, 1980 _ Page 2 d. Anonymous complaints. Two anonymous complaints have been filed and McGuire and Zukrowski are working on them. One individual did not want his/her name revealed and there is a question of jurisdiction on the other. Ordinance Confidentiality. A legal opinion has been requested from John Hayek and will be forthcoming. 4. Future Direction of the Human Relations Department. The City Manager expressed his concerns in considering the restructuring of the Department. These concerns include an overload of Sophie Zukrowski's time, her responsibilities and priorities; the role of the Commission; the area of Affirmative Action, a different mechanism is necessary to implement these goals. Within the next two weeks the City Manager expects to have specific proposals. City Council and the Human Rights Commission will receive these jointly. The Affirmative Action Guidelines were discussed. Commissioners expressed - their desire to input into this. Goals and timetables are to be drafted and the Commission will be apprised. The question of internal City complaints was discussed. The Commission questioned if they could hire an investigator for City complaints as a means to avoid a conflict of interest on the part of the Investigator. This had apparently been discussed previously and was not acceptable to Legal and it was as would not be acceptable to City Council. The Commission expressed the desire to provide input to Council prior to any action on the Human Relations Department, The Commission agreed to hold a -- special meeting once they have copies of the City Manager's proposals, 5. City Manager's Questionnaire. Thisuestionnaire may be sent to residents. The purpose is to deal with budget items Sophie submitted questions regarding the Human Rights Commission but the City Manager explained that they may not be included because the purpose if to deal with levels of satisfaction regarding City services such as streets, parks, snow removal, etc. The questions will not deal with matters of administration, 6. Committee Reports. Bylaws Revision, Yates (chair); Marcus; Penny; Scholten. This is now in progress. The purpos is to review and re-,mmmend changes in the Commission Bylaws. Open House. April 17 was the deadline for the letter of intent and it was sent. May 8 is the deadline for the full program. Harvey Miller offered his assistance in showing the affirmative commitment within the City. Costantino moved and Penny seconded that the Committee make a copy of the draft available to individual Commissioners for comments prior to May 8. Following discussion regarding the undue pressure this would put on the Committee, the motion was defeated unanimously. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Iowa City Human Right `,ommission " April 28, 1980 Page 3 Marcus moved and Costantino seconded that the Commission give the Committee a vote of confidence to sumbit the proposal with individual assistance as requested. The motion passed unanimously. Education Subcommittee. Public Service Announcements. These have been completed and are ready to go into the mail. Costantino moved and Yates seconded the Penny get copies to the Commissioners by mail for their review with response dates to contact Penny for revisions. Ayes: Yates, Costantino. Nayes: all other Commissioners. It was requested that copies be mailed to Commissioners for informational purposes. Bus Posters. The graphics are now done. All were approved as submitted with one correction on the "Discrimination Hurts" poster. Should be changed to read "Iowa City Human Rights Commission." -- - — Brochure. Has been completed and it was decided to have 1000 printed. It was suggested that these be distributed to: Job Service, Iowa Memorial Union, High Schools, University offices. Affirmative Action. No report. Community Housing Board. First meeting to be held May 23, 1980. + 7. Staff Report. Sophie clarified questions regarding some informal complaints I listed in the report. She also explained the MBE project. Federal funding f agencies require that the City include MBE in contracting. A survey was sent but the rate of returns was very low. A list of the responding parties has been compiled and release forms have been sent giving the City permission to compile these into a handbook for contractor's use. A training session for contractors has also been discussed. 8. Next Commission meeting has been rescheduled for Wednesday, May 28, 1980 at 7:30 p.m. 9. McCartt moved, Kuhn seconded that the meeting adjourn. Passed unanimously. �I 1 f V /035 MICROFILMED BY JORM IMICR+LAB CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY HUMAN RIGHTS COMMISSION SPECIAL MEETING May 12, 1980 MEMBERS PRESENT: Costantino; Kuhn; Marcus; McCartt; McGuire; Penny; Portman. MEMBERS ABSENT: Reyes; Yates. STAFF PRESENT: Berlin; Helling; Mejia; Scholten; Zukrowski. GUESTS: Robert Morris, Mary Abboud, Steve Hedges. RECOMMENDATIONS TO CITY COUNCIL: See attached memo addressing, point by point, the City Manager's memo dated May 8, 1980. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: The special meeting of the Iowa City Human Rights Commission was called to order at 7:30 p.m. by Chairperson, Linda McGuire. The purpose of the meeting was to discuss the reorganization of the Human Relations Department. I A. Res ensibi11t1es of the Affirmative Action Com ance Analyst. T e om,nss on Bas ca y agree to t e propose tat t e Analyst be responsible for Commission complaints; (2) the Analyst provide staff support for Human Rights Commission projects; (3) the Analyst be responsible for the Minority Business Enterprise project. The Commission expressed a desire to work cooperatively with the Analyst to determine priorities. There was some discussion of the problems of confidentiality which might occur with the Analyst reporting to the Assistant City Manager. Legal has been asked for an opinion on the confidentiality issue, The Commission Pelt that the staff review team is intended to act as a conciliatory body when conflicts occur and is not intended to act in a supervisory or management role, B. Staff Res onsibilitles, Me e Comm ss on was n agreement that collective bargaining should be removed from the position, They felt that the Affirmative Action program has been The Commissionneglected also due to cc agreedthatcoordinatbargainingtve ionof the iHuman Rightsng so much Commissionactivities be transferred to the Analyst and that the Civil Service Commission support be provided by the Legal department, 1 C. Position of Director of Human Relations. Commissioners agreed that collective-bargaining should no longer be involved in the position. Discussion of the title was held and Commissioners felt strongly that a "director" level position was necessary, The person /03$ MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES 0 MINUTES Iowa City Human Rights Commission May 12, 1980 /03.5 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES should report directly to the City Manager which would reflect the City's committment to a strong personnel program as well as the Affirmative Action program. This reporting relationship will further demonstrate the City's belief that these program areas warrant the authority, responsibility and attention of a director. Commissioners felt that any other reporting relation- ship might indirectly indicate that the duties of the position are of secondary importance. Commissioners felt the prime focus,attention and responsibility of the Director should be in developing and implementing an Affirmative Action program. D. Interde artmental Task Force, T e Comm ss over agree w t the City Manager that it is necessary to involve City staff in formulating an Affi n ative Action program in order for it to succeed. Commissioners felt the process needs clarification of the structure to meet the goals. E. Assistant Cit Mana er's Res onsibilities. !C T e ME ss oners e t t at t e ssistant City Manager would be overloaded if he had responsibility for Collective Bargaining, personnel and Affirmative Action. Since the Commission is committed to a department director with these responsibilities, they felt that the Assistant City Manager should not have supervisory responsibility for personnel and Affirmative Action nor over the department director. F. Reclassification of Clerical Staff, The Commission agreed with the Cify Manager that the clerical staff should be reclassified to reflect the additional responsibility they have undertaken. G, Civil Service Commission Clerical Su ort. The Commission agreed with the My Manager that clerical support for the Civil Service Commission be provided by the Legal department. Educational Pro rams, e Comp ss on agreed with the City Manager for the need for educational programs for the City. Commissioners felt this should be handled by the Director of Human Relations in cooperation with the Commission. H. It was moved by Kuhn and seconded by Portman that the meeting adjourn, The meeting adjourned at 9:50, /03.5 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES TO: FIfth If: City of IOWA City MEMORANDUM OAT1r May 15, 1980 Honorable Mayor and City Council Members Iowa City Human Rights Commission Proposed Reorganization of the Human Relations Department On May 12, 1980, the Commission discussed with the City Manager his memo dated May 8, 1980 pertaining to the proposed organizational changes of the Human Relations Department. The meeting was informa- tive as well as constructive in clarifying the City Manager's proposals and Commission concerns pertaining to the future structure of the Department and the effects on the programs for which the Department has had prime responsibility. Because of the Commission's commitment to human relations/human resources, and of our charge under the local ordinance to advise the City Council and City Manager on issues pertaining to affirmative action and equitable employment procedures, it is imperative that our recommendations be made available for your consideration. The Commission's recommendations are keyed to each of the lettered items as presented by the City Manager in his memo. A. Revision of the Affirmative Action Compliance Analyst's Responsihilifine - The City Manager recommends that (1) the Analyst be responsible for Commission complaints; (2) the Analyst provide staff support for and coordination of Commission projects; and (3) the Analyst be responsible for a MBE program. These are acceptable to. the Commission with the following modification: the Commission and Analyst will cooperatively and mutually determine priorities among the three responsibility areas. The proposed reporting relationship between the Analyst and the. Assistant fity Manager raises possibly problematic issues regarding complaint confidentiality for the Commission. City legal was requested to provide an opinion over six weeks aqn a', to which City staff are to be considered Commission staff, (.11',)r 1/, the Analyst is Commission staff; previously, her supervisor, I.hrr Director of Human Relations was also defined as Commission staff. Will her new supervisor, the Assistant City Manager, also have access to complaint files? What implications does this have for our ordinance requirements of confidentiality? These are issues the full Commission may want to discuss before making a final recommendation on the supervisory relationship between the Assistant City Manager and the Affirmative Action Compliance Analyst. MICROFILM701ANIBS JO RM MICEDAR RMIDS • io3s' Honorable Mayor and City Council Members May 15, 1980 Page 2 It is the Commission's understanding that the staff review team as proposed by the Manager will not have supervisory or management authority over the Analyst but will function only as a conciliatory body when conflicts between the Analyst's and the Legal staff's priorities are not in agreement. B. Staff Responsibilities Modified. The Commission concurs with the Manager's recommendations that: 1. Collective bargaining be removed; 2. Coordination of Commission activities be transferred to the Analyst; and 3. Civil Service Commission support be provided by the Legal department. C. Position of Director of Human Relations. It is the Commission's understanding that the City Manager is recommending that the position of Director of Human Relations be abolished completely and replaced with a division head level position. Irrespective of the job title, whether it is to include "director" or "coordinator", the incumbent in the new position would report to the Assistant City Manager and have responsibility, authority, and salary commensurate with those in division head level positions. The modified position would be responsible for the City-wide personnel program as well as the City's affirmative action program. The Commission recognizes and agrees that collective bargaining responsibilities be removed from the responsibilities of the Director. However, the Commission has strong reservations about the Manager's proposal in other areas, and makes the following recommendations: 1. The position of "Director" of Human Relations must be maintained at the director head level, rather than downgraded to a division head level. An appropriate salary adjustment reflecting deletion of the collective bargaining responsibilities is agreeable to the Commission. We recognize that difficulties have existed with persons in the positinn previously but we feel that these can be remedied without tampering with the level or title of the position. 2. It is imperative that the Director of Human Relations report diref.tly to the City Manager. Since all other City department heads have a direct reporting relationship with the Manager consistency must be maintained. In addition, this direct reporting relationship between the Human Relations Director and the City Manager would reaffirm the City's commitment to implementing a strong affirmative action program and providing consistent personnel services. Such a reporting relationship would further demonstrate the City's belief that these vital program areas warrant the authority, responsibility, and attention of a director. Implementing a reporting relationship other than to the Manager might indirectly signal that the duties of the position are of secondary 1o3..S MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r Hon0able Mayor and City Council Meed,ers May 15, 1980 Page 3 importance, and undermine and emasculate efforts in these two areas by not affording the position the prestige accompanying a director or department head level position. 3. The prime focus, attention, and responsibility of the Director of Human Relations should then be in developing and implementing an affirmative action program. The feasibility of effectively implementing this program is strengthened with the removal of collective bargaining responsibilities and with the retention of the position at the depart- ment director level. 4. The Commission agrees with the Manager's recommendations that the position, but again at a director head level, be responsible for the administration of a City-wide personnel program. It is imperative that affirmative action and personnel be integrated into a cohesive, viable program. D. Interdepartmental Task Force. The Commission recognizes the necessity for and agrees with the City Manager that City staff besides the Commission must be involved in the formulation of the affirmative action program in order for it to succeed. However, there were some reservation by the Commission about the Manager's proposed structure to meet this goal. The Manager has agreed to discuss this with the Commission in more complete detail in the near future before implementing his proposed task force. E. Assistant City Manager's Responsibilities. The Commission is in agreement with the City Manager's proposal that the Assistant City Manager assume responsibility for collective bargaining. However, since the Commission is committed to a department director with responsibilities for personnel and affirmative action, the Assistant City Manager should not have any direct supervisory responsibility for the personnel and affirmative action programs nor over the Department director. F. Reclassification of Clerical Staff. The Commission strongly supports this recommendation in order to equitably compensate the clerical staff for their increased level of responsibility. In addition, the Commission urges that pay adjustments be retroactive, G. Civil Service Commission Clerical Support. The Commission is in agreement with the City Manager that clerical support for the Civil Service Commission be provided by the Legal department. H. Educational Programs. The Commission also concurs with the Manager's recommendation that the Director of Human Relations, in cooperation with the Commission, develop educational programs for the City. /v3g MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES - i _ I _I I I Honorable Mayor and City Council Members May 15, 1980 Page 4 The Iowa City Iluman Rights Commission has gone on record many times regarding the need to strengthen the City's affirmative action program and to relieve the Analyst of some of her responsibilities. We are encouraged by the attention being given to these issues by the City Manager in the proposed reorganization plan. We hope that the City Council will give serious consideration to the points raised by the Commission, as they are respectfully submitted with the intent to strengthen the City's commitment to affirmative action, strong personnel policy and practices, and community complaint resolution. Representatives of the Commission will be on hand for your discussion of the Human Relations Department reorganization plan. They will be happy to provide further clarification of our positions as contained herein. Submitted on behalf of the Commission, Sophie ZukrdYrSki Secretary to the Commission SMZ/sam cc: N. Berlin MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I a ' MINUTES IOWA CITY HUMAN RIGHTS COMMISSION SPECIAL MEETING - MAY 20, 1980 MEMBERS PRESENT: MEMBERS ABSENT: I STAFF PRESENT: VISITORS: Costantino, Kuhn, McCartt, Penny, Reyes Marcus, McGuire, Portman, Yates Scholten, Zukrowski Neal Berlin, City Manager RECOMMENDATION TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: City Manager and Affirmative Action Compliance Analyst should evaluate the current affirmative action plan and identify those basic elements that are missing which are essential to formulating an affirmative action plan. Once the program elements that are currently available and missing are identified, a time frame for accomplishing a completion of the basic elements should be established and reported to the Human Rights Commission. The Commission will then be better able to make suggestions for its involvement. SUMMARY OF RELEVANT DISCUSSION: A special meeting to discuss the City's affirmative action plan and educational resources for the City was called to order at 4:00 p.m. The City Manager had requested to meet with the Commissioners to discuss these topics. I. City's Affirmative Action Plan. It was noted that the City's affirmative action plan is basically a policy statement. Several key elements to an affirmative action plan are not included, such as: identification of problem areas, and goals and timetables. City management level employees should be involved in the formulation of the plan in order to have input and promote a commitment to its success. However, before managerial employees can be involved, the groundwork essential for building an affirmative action plan must be established. This involves: turnover data, area manpower statistics, utilization analysis. These items are necessary before managerial f employees are involved so that pertinent information can be presented to them. The City Manager and Affirmative Action Compliance Analyst are to evaluate the current affirmative action plan, identify elements that are missing, establish a timetable for completing MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES le.?s G z segments and report this to the Commission. The Commission will then be better able to identify areas where it can contribute and participate. Both Costantino and McCartt left materials for the City Manager's review. These materials are pertinent to evaluating and establishing an affirmative action plan. 2. Educational Resources for the City. The City Manager indicated a dual concern: a. to provide training for department and division heads who are involved in employment functions, and b. to provide training for rank and file employees, especially those who are opposed to affirmative action. It was noted that the majority of employees will probably be cooperative and supportive with only a small minority in opposition. The City Manager expressed interest that training begin even though the affirmative action plan may be delayed before supervisors become involved. Commissioners supported this. It is essential that training for department heads filter to subordinates especially supervisors. Commissioners felt that it is necessary to first identify those resources that are available before deciding what the Commission's role will be. Costantino suggested a casual meeting between Commissioners and minority employees to receive their feedback and perceptions. However, there was some disagreement about the desirability of this type of meeting since the Commission may be viewed as antagonizers by supervisory employees rather than supportive of positive efforts, and secondly, unnecessarily single out minority employees. The key question for further discussion is who from the Commission will be involved in the following projects: serving in the affirmative action task force; on the education committee; and in selecting the new department director. The City Manager recommended that there be various Commissioners involved in the three project areas rather than having the same members serve. Meeting adjourned at 4:30 p.m. /O3,,r MICROFILMED DY JORM MICR�LA 3 CEDAR 111111 • DES MOIRES 9 I MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 7, 1980 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Gilpin, Lewis, Fountain, Baker, Vetter, Oehmke MEMBERS ABSENT: Knight, Sokol, Boutelle, Robertson, Kroeze STAFF PRESENT: Milkman, Sandro GUESTS PRESENT: Carlyle (KXIC), Bonney (CCN), Franklin (new staff liaison) SUMMARY OF DISCUSSION: Chairperson Gilpin called the meeting to order and asked for approval ofthe previous two sets of minutes. The minutes from 4/16/80 were approved. In the minutes of 4/23/80, Fountain asked that "or so" be dropped from Page 3, line 2. Minutes were than approved as corrected. Committee Reports: Baker reported that the Johnson County Conservation Board has agreed to spend $5,000 for a cost estimate of repairs to the catwalk at the Coralville power dam. River Corridor Overla Zone Re ulations: Sandro reportedon her meeting wit t e Planning and Zoning Commission at which she presented the latest version of the regulations for the River Corridor Overlay Zone. The following changes were suggested by P&Z: - Use the floodway line from which to measure setback and zone but insert special provision allowing property owners to measure from the river bank if they are willing to establish the bank through an official survey. - Suggested that we may not want to require river bank property owners to follow Storm Water Management Ordinance (Section VII, Design Standards for Public Works). There was much uncertainty about the effectiveness of the Storm Water Management Ordinance in general. - Wanted to eliminate "and other unnatural materials" in H5 of Section (C). Also in the same item, they suggested we list what can be used for bank stabilization rather than what can't. - In General Requirement N6 on page 4, they were concerned that a property owner would not be allowed to remove even noxious weeds. One suggestion was to insert "overstory" in front of "vegetation". They also wanted to clarify where this regulation applied, so "in the floodway and/or setback area" was added at the end of this item. - In Section (d) Site Plan Requirements, "provision" was changed to "procedures" in line 2, and "additional" was replaced with "general requirements and special" in line 3. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /035'6 I RIVERFRONT COMMISSION MAY 7, 1980 PAGE 2 - The first item under Special Provisions will be the option of measuring from the river bank rather than from the floodway; H1 was clarified; and N4 was eliminated. With regard to these suggestions, the Riverfront Commission members decided that N4 and N5 of the general requirements should remain as they were originally and that N6 should be changed to read "Retention or replacement of any vegetation that provides bank stability in the floodway and/or the setback area". The Commission felt the remaining suggestions from P&Z should be incorporated into the ordinance. Oehmke moved and Baker seconded that the Commission accept the ordinance as revised and officially turn it over to P&Z. The motion passed unanimously. Boat Ramp Milkman reported that she received a copy of the official letter stating that no endangered species of mussel was found in the Iowa River. We still have not received the 404 permit from the Corps although we expect to anytime. Key dates for the boat ramp include: May 13 - public hearing on design and specifications, May 28 - bid opening, and June 3 - bid awarded. Additionally Marianne reported she had talked to McDonald about discoloration of water near Moore Business Forms. He said they don't sample down that far; that we should contact the DEQ in Washington, Iowa and they will test as long as the discoloration is still apparent. River Corridor Buffer and Trail Systems: Milkman requested the Commission look over the "Suggestions for Action in the Iowa River Corridor" one more time before she has it printed up. Gilpin expressed reservations about actually naming a particular company (in the Johnson County Suggestions); it was agreed that the reference to River Products on page 3, N4, should be deleted. Lewis moved and Vetter seconded that the River Corridor Buffer and Trail system report, as revised, be printed and sent by mail to the appropriate agencies. Motion passed unanimously. Riverfront Commission members will then do a follow-up in person. Joint Meetin with Plannin and Zonin and Air ort Commissions: Gilpin reported on t e Joint meet ng wYth P&Z an the Airport Commission. He felt the meeting had been productive and that everyone was very cooperative. Gilpin said two things came out clearly at the meeting. First, everyone agrees the ownership of the property should be legally established; and secondly, that the Sturgis Ferry area should remain a park. As a result, Gilpin proposed three letters: 1) Letter to City Council recommending and supporting that ownership be determined, that park use of the property is its best use, and that the City should set an example for river corridor management by cleaning up its service area. MICROFILMED OY DORM MICR�LAB CEDAR Rl1Ri05 9 DES MOINES le3elf RIVERFRONT COMMISSION MAY 7, 1980 PAGE 3 2) Letter to Planning and Zoning that Sturgis Ferry Park be classified as park land on the new zoning map. 3) Letter to Parks and Recreation regarding all items in the above two letters. Baker moved and Vetter seconded that these letters be written. Motion passed unanimously. Grant Applications to HCRS by Conservation Commission: The Riverfront Commission has been asked to review two grant applications. One is for a state natural resources inventory and the other for a Small Lakes Fisheries inventory. Milkman explained that this is part of the A-95 review process and that if we have no objections we simply don't comment. Gilpin suggested Marianne call and tell the A-95 review agency (Johnson County Regional Planning Commission) that both applications have the Riverfront Commission's okay. Report on Johnson Countv Heritage Trust: Milkman reported on the Johnson County Heritage Trust meeting that she and Baker attended. At the meeting it was announced that the Trust is about to receive a valuable piece of river corridor property. They will be announcing the donor and location in the near future. Mark Acklison from the Iowa Natural Heritage Foundation was the featured speaker at the meeting. This foundation is a newly -formed private, non-profit group whose primary goal is the preservation of the state's natrual resources. They have only two staff members and a secretary with 52 trustees forming the governing and Policy-making body. They want to help anyone anywhere who is interested in preserving land. This help may be in the form of education, technical assistance, and in some cases, financial help either through loans(wit or outright purchase raisedathird $200,OOOparty h iroing the ultimatemgoaleisn$5 million. It was suggestedon has thata letter be sent to the Iowa Natural Heritage Foundation enclosing a copy of the Iowa River Corridor Buffer and Trail system, and informing the group of the Commission's plans. Miscellaneous Milkman reported that the University wants to talk to the Riverfront Commission about the Waste Water Treatment Plant. It was suggested that the joint meeting can be at the next regular meeting of the Riverfront Commission if the University agrees. Otherwise a special meeting will be called earlier. Gilpin suggested that Commission members take a tour of the Waste Water Treatment Plant before meeting with the University. It was agreed that everyone should meet at the plant next Wednesday, May 14 at 1:30 p.m. Marianne will have a City car available if anyone needs a ride. There being no further business the meeting adjourned at 9:00 p.m. Prepared by: // Susan Sandro Planner/Program Analyst /03Sp MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DEs MOINES !-1 MINUTES RESOURCES CONSERVATION COMMISSION MAY 6, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Hamilton, Hotka, Shepherd, Singer. MEMBERS ABSENT: Gormezano. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL The RCC urges the City Council to establish a temporary 25% reduction in bus fares for City employees between July 1, 1980 and September 1, 1980. This is intended as a one-time promotional effort to get City employees to ride the buses. REQUEST TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Singer moved, Hamilton seconded, to approve the minutes of April 22 as read. Approved unanimously. Transportation Policy Paper Municipal Transportation Policy: After discussion, the Commissioners decided that recommendation N2. Vehicle Replacement Policy, duplicated N1 and therefore eliminated it. The recommendations developed are as follows: I. Fleet management: a. Presently preventive vehicle maintenance is being done and should be continued. b. Downsizing is occurring and should be continued. C. The purchase and assignment of vehicles must be of the appropriate size to fit the job. This may necessitate increasing the fleet size but would result in greater efficiency. d. Urge department heads to reduce vehicle use. -Eliminate unnecessary idling. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /036 I I /1 .Resources Conservation Commission May 6, 1980 Page 2 -Use effective driving techniques for good performance. -Combine trips wherever possible. e. Trade off vehicles according to condition and mileage, rather than age. Attention: Equipment Division, Finance Department, and department heads with vehicles. 2. Alternative fuels: a. Consider available alternative fuels: gasohol, diesel fuel, natural gas, propane, electricity, or a combination of these. b. Consider generating own fuel such asby changin a thethane of sewage treatment plant being planned producing digester system. C. Monitor future availability of various fuels. Attention: Equipment Division, Energy Program Coordinator, City Engineer, and Pollution Control Division. 3. City employee use of alternative transportation: a. Support car pooling: i. Send out information to employees showing advantages and soliciting their participation. ii. Coordinate car pooling by use of volunteers or interns. -Private vehicles with free parking. -Use City vehicles on subscription basis. b. Reduced bus fares for employees: Singer moved, Hamilton seconded, that the RCC urge the City Council to initiate a temporary 25% reduction in bus fares for City employees between July 1, 1980 and September 1, 1980. Approved: three ayes, Hamilton, Shepherd, Singer, one nay, Hotka. This is to be a one-time promotional effort to encourage bus use by City employees and demonstrate City leadership in promoting alternative vehicle use. C. Investigate the reduction or elimination of the parking subsidy for City employees. d. Encourage employe use of bicycles, walking, buses, and mopeds for local job related travel. 4. City employee information: a. Post information on bulletin boards to inform employees of how they can save transportation energy. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I 0 Resources Conservation Commission May 6, 1980 Page 3 b. Periodic information sent to employees in fliers or memos. C. Each department head should bear in mind and ask his/her employees to bear in mind methods of conserving transportation energy in their department and other departments. The RCC discussed expanding the policy paper to include commercial, residential, and university transportation. It was felt that it would be better to deal only with municipal transportation because of the research necessary for the other areas. Other Business Older Americans' Day - May 20, 1:00-4:30 P.M., Recreation Center. The RCC decided to provide information for distribution. Tinklenberg informed the Commissioners concerning Iowa Freedom Day and solicited suggestions from them on ways for the City to save fuel on that day. The meeting adjourned at 6:35 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /0,36 i I i 0 Resources Conservation Commission May 6, 1980 Page 3 b. Periodic information sent to employees in fliers or memos. C. Each department head should bear in mind and ask his/her employees to bear in mind methods of conserving transportation energy in their department and other departments. The RCC discussed expanding the policy paper to include commercial, residential, and university transportation. It was felt that it would be better to deal only with municipal transportation because of the research necessary for the other areas. Other Business Older Americans' Day - May 20, 1:00-4:30 P.M., Recreation Center. The RCC decided to provide information for distribution. Tinklenberg informed the Commissioners concerning Iowa Freedom Day and solicited suggestions from them on ways for the City to save fuel on that day. The meeting adjourned at 6:35 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /0,36 MINUTES IOWA CITY PUBLIC LIBRARY BOARD 01: TRUSTEES REGULAR MIiETING April 24, 1980 Storyhour Room MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OIIIERS PRESENT: SUMMARY OF DISCUSSION 7:00 PMI Vice President Bartley, President Bezanson, Cavitt, Gritsch, Immermann, Ostedgaard, Secretary Richerson, Zastrow Hyman Director Eggers, Ingersoll, McGuire 1 practicum student, several students from Professor Ross' Public Administration class The meeting was convened at 7:10 PM by President Bezanson. A welcome was extended to the students present. The minutes from the Regular meeting of March 27, 1980 were unanimously approved. Zastrow/Ostedgaard. The minutes of Building Committee #I's March 26, 1980 meeting were reviewed. Minutes from Building Committee 02's April 22, 1980 meeting were distributed and noted. Library disbursements from April 1 and 15, 1980 were unanimously approved Zastrow/Richerson. The General Expenditure Report for March 30, 1980 was discussed. New Building Fund pledges as of April 18, 1980 was reviewed. Current pledges total $24,150. The Project Budget as of 4/15/80 was reviewed. 'rhe change order balance at that date was $10,575. The un- encumbered balance is $131,374.00. THE DIRECTOR REPORTED ON THE FOLLOWING 1. FY80 expenditure is increasingly grim. It seems like a long time until July 1. 2. Pledges for the new building fund have reached $24,150.00. 3. Five employees received service awards from the city in March. 12% of 28 permanent employees have worked for the library 5 years or more. 4. Theft insurance for AV equipment would cost between one and two percent of replacement cost. After talking to City Finance officers, I recommend that we not insure at this time. \ The President reported that the library volunteer awards were presented at the FRIENDS annual meeting of April 23, 1980. The nominating committee will be appointed in May. Building Committee O1 reported that 90% of the concrete has been Poured and that 100% of the underground plumbing is done. 'rhe roof deck 1s completed. The brick work is scheduled to start May 1. A strike appears likely to (Over) /O,3,7 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOMES MINOTES MBNA CITY PUBLIC LIBRARY BOARD OF Tims,rBSS REGULAR MNhTING April 24, 1980 Page 2 begin May 1. The change order list will serve as a bookkeeping record to be maintained monthly with change order descriptions even if no additional cost is involved. The party wall by Penney's may be roofed; the city legal staff will research possible legal problems of attaching to the wall. The report from Building Committee #2 is contained in their minutes from April 22, 1980. Additionally, Zastrow felt that the architects have some legitimate concerns regarding the interior color pallette. The Board suggested that a meeting be scheduled as soon as possible for them with the interior design team regarding coordination with HLM and the budget for furniture and equipment. Building Committee #3 urged all Board members to act as soon as convenient to contact possible donors for the new building fund drive. The Board unanimously approved the lease with Hawkeye Cablevision Cor- poration. Immermann/Ostedgaard. The Board unanimously approved a contract with the North Liberty City Council for library service to North Liberty for FY1981. Zastrow/Richerson. The pro -rated charge for fee cards at $1.15/week to North Liberty residents until 6/30/80 and the same amount to be refunded after 7/1/80 where applicable was unanimously approved by the Board. Zastrow/Ostedgaard. The Board expressed their appreciation for the $1,000 donation from the Independent Insurance Agents of Iowa City for the new building. The FY 1980 Third Quarter Report of Goals E Objectives 8 Statistical Review was reviewed by the Board. The Director remarked on the lack of new acquisitions. The computer keeps more accurate records of the contract service. Information service is up nearly one-third over last year. The Board discussed at length a procedure for goal setting and updating the library's 1975 long-range goals. Some feedback was given by Zastrow and Immermann regarding planning which had been a topic of discussion at the recent trustee workshop. They felt that trustees should he involved with goal setting as equal partners with the staff. Coal setting becomes particularly necessary when priorities need to be decided and cutbacks made. Bezanson felt the Board should resolve by policy the critical issues. the library will be facing. Cavitt felt there is a strong need to develop Management By Objective (MBO) goals to facilitate goal -setting with concrete goals in mind. Cavitt and Immermann expressed their willingness to commit as much time as would be necessary to help update these long-range goals. It was suggested that Committee N4 could serve on this function. The Director recommended delaying further discussion until she and Carol Spaziani of the staff return from an ALA workshop on this topic later this summer with more background information. The Director noted that she (Continued) MICROFILMED aY JORM MICR�LA9 CEDAR R11111 • DES MOINES M1I f NU'I'ES IOWA CITY PUBLIC LTBRARY BOARD 01: 'TRUSTERS REGULAR FLEETING April 24, 1980 Page 3 would like to see a FY1981 focus for a major cyclical review to be evaluated annually. This FY 1981 process may require that staff time devoted to this project be shifted to a higher priority and other projects might be delayed. The Board agreed to postpone basic decisions in the process until the staff return from the planning conference and in the meantime, to read a series of articles regarding the purpose of the public library supplied by the Director. The May regular meeting was scheduled for 7 PFI, Thursday, May 22. The Owner/Contractor meeting in June will be June 18 with the regular Board meeting set for June 19 at 7 PM. The meeting was adjourned at 9:10 PM. i Susan McGuire, Recorder I t u i 11 /037 MICROFIL14ED BY JORM MICR (�LAB CEDAR 111111 • DES MOINES m IOWA CITY MUNICIPAL AIRPORT South Riverside Drive Iowa city, Iowa 52240 Office Phone (319)354.1800 Ext. 357 A1111U.Cr C.11•1h115;1uN MINU'I'I•;S: April 28, 1900 Iowa City Civic G uLer aa•31rh:i 11 E:.1.t l': Dicterlc, :rrcuilling, Ilndick., Coorge 3f AFF Ihi•,:ISNf: %c -hr, ;;chult.rn ul'llrll5 Iltl.Silv'I': K. 4arlyle, 5. 7111.1iams, If. Itrouke, If. ;imon Chairix:r•son Uicterle opene.l the nmcting at 6:'3u P.ii. Cenr.ral diacus:dOrl l'ulluwed cuncerning the I(oeky Mountain 8ulicopter fuel truck propo:;:al and the lemmn wit.tt t.hu ]maa (:It.y Flyinp :;prvirc. fill nr,tirrn "'ltc -uncral cenceg311n ul' 1,11c cMnmisalon in Lu be able Lo pruvidc a Nil Linc (it' :ervire t.0 t.hr Ilnivcroll.,y Air C:u•c Ucp•rrLmrnL(Ihrg-:rr• tall I'uel). K. Scholtcn was anke;I 'Lo makc,ar:urgcmentn for a meeting between the Airpurt Cuuuais:don representive and the Iowa City Flying :;ervfcc repr•.:st:mtJvn to dincuns the fuel truck proposrtl. i•Irt-Lily w.r: aJ,�;au•nr;( at '1:165 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES /03� MINUTES OF THE MEETING IOWA CITY AIRPORT COMMISSION May 8, 1980 Iowa City Civic Center Members Present: Dieterle, Redick, Saeugling, George Member Absent: Phipps Staff Present: Zehr Staff Absent: Scholten Others Present: C. Neuzil, D. Blum, D. Knowling, S. Young (KXIC) Commissioners Dieterle and Redick and Manager Zehr met at the Civic Center at 6:30 p.m., then drove to the airport for a tour of the facilities, returning to the Civic Center at 8:00 p.m. to continue the meeting. Redick moved to accept the minutes of the special meeting on April 28, second by George, and the minutes were approved. Redick then moved to accept the minutes of the regular meeting on April 17 and the special meeting on April 24, second by Dieterle, and those minutes were approved. Chairman Dieterle asked for the presentation of the bills. Zehr explained some of the details of the bill from Nagel Lumber Co., which were for materials for repairs to the office building. George moved to approve the bills, second by Redick, and the bills were approved. Zehr said the repairs to the roof of the office space In the old United hangar have been completed; he was well pleased with the job. Brent Is working on the heating and cooling of that building. The ceilings of those offices must be repaired and the floors carpeted before they will be ready for renting. Zehr hopes to have them ready to rent by the end of May. He asked for guidance In proceeding to rent the space, and It was agreed that an ad should be placed in the Iowa City Aviation Assoclation newsletter. Zehr reported he has received 14 responses to the nowsletter questiona're. There have 12 requestsforforgusts for Tehangars, of corporate hich 6nwould rent; 10 saidars, and one whichwoud ret; they lneednplane ports, 4 of which would rent. Zehr presented a drawing of a corporate hangar with plane ports built on the rear. This plan was discussed, and it was suggested the commission offer the University of Iowa land to lease, an which an air care helicopter hangar could be built, and to proceed with plans for a corporate hangar and plane ports. Commissioner Saeugling expressed reluctance to spend the capital improvements fund on hangars, saying he would rather see the runways Improved first. Zehr explained, however, that the capital improvements fund cannot be used MICROFILMED BY DORM MICR�LAB CEDAR RAPIDS • DES MDINES /D3P d I I MINUTES OF THE MEETING IOWA CITY AIRPORT COMMISSION May 8, 1980 Iowa City Civic Center Members Present: Dieterle, Redick, Saeugling, George Member Absent: Phipps Staff Present: Zehr Staff Absent: Scholten Others Present: C. Neuzil, D. Blum, D. Knowling, S. Young (KXIC) Commissioners Dieterle and Redick and Manager Zehr met at the Civic Center at 6:30 p.m., then drove to the airport for a tour of the facilities, returning to the Civic Center at 8:00 p.m. to continue the meeting. Redick moved to accept the minutes of the special meeting on April 28, second by George, and the minutes were approved. Redick then moved to accept the minutes of the regular meeting on April 17 and the special meeting on April 24, second by Dieterle, and those minutes were approved. Chairman Dieterle asked for the presentation of the bills. Zehr explained some of the details of the bill from Nagel Lumber Co., which were for materials for repairs to the office building. George moved to approve the bills, second by Redick, and the bills were approved. Zehr said the repairs to the roof of the office space In the old United hangar have been completed; he was well pleased with the job. Brent Is working on the heating and cooling of that building. The ceilings of those offices must be repaired and the floors carpeted before they will be ready for renting. Zehr hopes to have them ready to rent by the end of May. He asked for guidance In proceeding to rent the space, and It was agreed that an ad should be placed in the Iowa City Aviation Assoclation newsletter. Zehr reported he has received 14 responses to the nowsletter questiona're. There have 12 requestsforforgusts for Tehangars, of corporate hich 6nwould rent; 10 saidars, and one whichwoud ret; they lneednplane ports, 4 of which would rent. Zehr presented a drawing of a corporate hangar with plane ports built on the rear. This plan was discussed, and it was suggested the commission offer the University of Iowa land to lease, an which an air care helicopter hangar could be built, and to proceed with plans for a corporate hangar and plane ports. Commissioner Saeugling expressed reluctance to spend the capital improvements fund on hangars, saying he would rather see the runways Improved first. Zehr explained, however, that the capital improvements fund cannot be used MICROFILMED BY DORM MICR�LAB CEDAR RAPIDS • DES MDINES /D3P d Iowa City Airport Commission Page 2 May 8, 1980 for maintenace work; it must be used for capital improvements. Redick agreed that everything possible should be done to keep the runways safe, but pointed out that the commission must find ways to bring In revenue. Further discussion revealed a concensus of opinion that the runways are basically safe. It was decided that the $80,000 in the capital improvements fund is the only source of money that can be used to bring In more revenue, and the commission will continue to seek federal grant money for repairs to the runways. Redick moved to authorize Zehr to contact Mr. Tye at the University of Iowa and inform him the commission would be willing to lease land for the purpose of building a hangar to be used by the air care service. The motion was seconded by George; Redick, George and Dieterle voted In favor, and the motion carried. A brief recess was declared at 9:00; the meeting reconvened at 9:10. There was further discussion of the use of the capital Improvements fund. George moved that the commission authorize Zehr to investigate the use of the capital Improvements fund to build hangars, and to retain an architectural firm to do initial sketches; second by Redick; all voted in favor. Zehr then moved on to a report on the status of the Master Plan. The survey data has been received. Kimball Associates has almost completed the maps and hopes to meet with the commission soon to finalize the maps. Zehr suggested that items (d) Rocky Mountain Helicopters, Inc., and (e) Iowa City Flying Service Leases on the agenda be postponed until the next meeting, since Attorney Scholten had not been able to accomplish the j necessary meetings on those subjects. Manager Zehr then asked for permission to retain Midwest Janitorial Service instead of the present custodians, explaining that the service would be better and cheaper. Redick offered a motion to that effect, second by George, and the motion carried, I Finally, Zehr reported on the status of the 1979 Airport Tiedown and Surfacing Program. The total cost was $20,000 and the commission will have to pay $6,200. Chairman Dieterle then asked for Input from members of the public. Mr. Neuzil supported Zehr's plan to use the capital improvements fund to build hangars. Redick said the tour of the airport was very Informative and enjoyable. Dieterle suggested the commission invite the City Council to tour the airport, so they could see first hand the problems the commission has been dealing with and what has been accomplished. Dieterle reported some of the trash has been cleaned up at Sturgis Ferry Park. Dleterle also asked for an update on the pending law suit to be placed on the agenda for the next meeting. The meeting was adjourned at 9:40 p.m. /03y, MICROFILMED BY JORM MICR(#fLAB CEDAR RAPIDS • DES MOINES