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Home My WebLink About1980-05-20 Info PacketU City of Iowa Cit,' MEMORANDUM DATE: May 16, 1980 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule May 19, 1980 NOTE CHANGE IN TIME Monday 1:00 - 5:00 P.M. Conference Room 1:00 P.M. - Review zoning applications 1:10 P.M. - Discuss County Care Facility Sewer 1:30 P.M. - Council agenda, Council time, Council committee reports 1:45 P.M. - Discuss Human Relations Department Reorganization 2:15 P.M. - Undergrounding Services in CBD 3:00 P.M. - Review South Branch Dam Bids 3:15 P.M. - Discuss Civic Center Telephone System 3:30 P.M. - Executive Session - Disposition of City Properties 3:45 P.M. - Tour City Service Building Complex May 20, 1980 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers May 26, 1980 Monday MEMORIAL DAY - NO INFORMAL MEETING May 27, 1980 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers June 2, 1980 Monday 1:30 - 5:00 P.M. Conference Room 1:30 P.M. - Review zoning applications 2:00 P.M. - Council agenda, Council time, Council committee reports 2:30 P.M. - Discuss Foster Road/Area Studies 3:30 P.M. - Discuss Joint Swimming Pool Project 4:00 P.M. - North Side Lighting Project Update 4:30 P.M. - Consider appointment to the Committee on Community Needs June 3, 1980 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING ITEMS Northside Study Area Transportation Study Economic Development Program Evaluation of City Manager Appointments to Senior Center Commission and Planning and Zoning Commission - June 10, 1980 MICROFILMED BY JORM MIC R+L A B CEDAR RAPIDS • DES MOINES City of Iowa Ci MEMORANDUM Date: May 15, 1980 To: City C unci l From: City anager Re: River Corridor Sewer The University has cooperated with the City in the River Corridor Sewer project including the providing of construction easements where necessary. These construction easements will permit the City to utilize the parking lot adjacent to Prentiss Street for the storage of dirt as may be necessary. tp/sp MICROFILMED BY JORM MIC R�L A B CEDAR RAPIDS • DES MDIMES 11 City of Iowa City MEMORANDUM OATI: May 15, 1980 TO: Honorable Mayor and City Council Members FROM: Iowa City Human Rights Commission RE: Proposed Reorganization of the Human Relations Department On May 12, 1980, the Commission discussed with the City Manager his memo dated May 8, 1980 pertaining to the proposed organizational changes of the Human Relations Department. The meeting was informa- tive as well as constructive in clarifying the City Manager's proposals and Commission concerns pertaining to the future structure of the Department and the effects on the programs for which the Department has had prime responsibility. Because of the Commission's commitment to human relations/human resources, and of our charge under the local ordinance to advise the City Council and City Manager on issues pertaining to affirmative action and equitable employment procedures, it is imperative that our recommendations be made available for your consideration. The Commission's recommendations are keyed to each of the lettered items as presented by the City Manager in his memo. A. Revision of the Affirmative Action Compliance Analyst's Responsi- iTities. The City Manager recommends that (1) the Analyst be responsible for Commission complaints; (2) the Analyst provide staff support for and coordination of Commission projects; and (3) the Analyst be responsible for a MBE program. These are acceptable to, the Commission with the following modification; the Commission and Analyst will cooperatively and mutually determine priorities among the three responsibility areas. The proposed reporting relationship between the Analyst and the Assistant City Manager raises possibly problematic issues regarding complaint confidentiality for the Commission. City legal was requested to provide an opinion over six weeks ago as to which City staff are to be considered Commission staff. Clearly, the Analyst is Commission staff; previously, her supervisor, the Director of Human Relations was also defined as Commission staff. Will her new supervisor, the Assistant City Manager, also have access to complaint files? What implications does this have for our ordinance requirements of confidentiality? These are issues the full Commission may want to discuss before making a final recommendation on the supervisory relationship between the Assistant City Manager and the Affirmative Action Compliance Analyst. /0& MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I Honorable Mayor and City Council Members May 15, 1980 Page 2 It is the Commission's understanding that the staff review team as proposed by the Manager will not have supervisory or management authority over the Analyst but will function only as a conciliatory body when conflicts between the Analyst's and the Legal staff's priorities are not in agreement. B. Staff Responsibilities Modified. i ! The Commission concurs with the Manager's recommendations that.: I. Collective bargaining be removed; 2. Coordination of Commission activities be transferred to the Analyst; and --- - 3. Civil Service Commission support be provided by the Legal department. C. Position of Director of Human Relations. It is the Commission's understanding that the City Manager is recommending that the position of Director of Human Relations be abolished completely and replaced with a division head level position. Irrespective of the job title, whether it is to include "director" or "coordinator", the incumbent in the new position would report to the Assistant City Manager and have responsibility, authority, and salary commensurate with those in division head level positions. The modified position would be responsible for the City-wide personnel ! program as well as the City's affirmative action program. i The Commission recognizes and agrees that collective bargaining responsibilities be removed from the responsibilities of the Director. However, the Commission has strong reservations about the Manager's proposal in other areas, and makes the following recommendations: 1. The position of "Director" of Human Relations must be maintained at the - - director head level, rather than downgraded to a division head level. An appropriate salary adjustment reflecting deletion of the collective bargaining responsibilities is agreeable to the Commission. We recognize that difficulties have existed with persons in the position previously but we feel that these can be remedied without tampering with the level or title of the position. � I 2. It is imperative that the Director of Human Relations report directly to the City Manager. Since all other City department heads have a direct reporting relationship with the Manager consistency must be maintained. In addition, this direct reporting relationship between the Human Relations Director and the City Manager would reaffirm the City's commitment to implementing a strong affirmative action program and i providing consistent personnel services. Such a reporting relationship would further demonstrate the City's belief that these vital program areas warrant the authority, responsibility, and attention of a director. Implementing a reporting relationship other than to the Manager might indirectly signal that the duties of the position are of secondary hIICROFILFIED DY JORM MICRLAB CEDAR RAPIDS • 0 ES MOINES HonoFable Mayor and City Council Members May 15, 1980 Page 3 importance, and undermine and emasculate efforts in these two areas by not affording the position the prestige accompanying a director or department head level position. 3. The prime focus, attention, and responsibility of the Director of Human Relations should then be in developing and implementing an affirmative action program. The feasibility of effectively implementing this program is strengthened with the removal of collective bargaining responsibilities and with the retention of the position at the depart- ment director level. 4. The Commission agrees with the Manager's recommendations that the position, but again at a director head level, be responsible for the administration of a City-wide personnel program. It is imperative that affirmative action and personnel be integrated into a cohesive, viable program. D. Interdepartmental Task Force. The Commission recognizes the necessity for and agrees with the City Manager that City staff besides the Commission must be involved in the formulation of the affirmative action program in order for it to succeed. However, there were some reservations by the Commission about the Manager's proposed structure to meet this goal. The Manager has agreed to discuss this with the Commission in more complete detail in the near future before implementing his proposed task force. E. Assistant City Manager's Responsibilities. The Commission is in agreement with the City Manager's proposal that the Assistant City Manager assume responsibility for collective bargaining. However, since the Commission is committed to a department director with responsibilities for personnel and affirmative action, the Assistant City Manager should not have any direct supervisory responsibility for the personnel and affirmative action programs nor over the Department director. F. Reclassification of Clerical Staff. The Commission strongly supports this recommendation in order to equitably compensate the clerical staff for their increased level of responsibility. In addition, the Commission urges that pay adjustments be retroactive. G. Civil Service Commission Clerical Support. The Commission is in agreement with the City Manager that clerical support for the Civil Service Commission be provided by the Legal department. H. Educational Programs. The Commission also concurs with the Manager's recommendation that the Director of Human Relations, in cooperation with the Commission, develop educational programs for the City. MICROFILhIED OY JORM MICR�LAB CEDAR RAPIDS • DES MOINES l0 1u5 Honorable Mayor and City Council Members May 15, 1980 Page 4 The Iowa City Human Rights Commission has gone on record many times regarding the need to strengthen the City's affirmative action program and to relieve the Analyst of some of her responsibilities. We are encouraged by the attention being given to these issues by the City Manager in the proposed reorganization plan. We hope that the City Council will give serious consideration to the points raised by the Commission, as they are respectfully submitted with the intent to strengthen the City's commitment to affirmative action, strong personnel Policy and practices, and community complaint resolution. Representatives of the Commission will be on hand for your discussion of the Human Relations Department reorganization plan. They will be happy to provide further clarification of our positions as contained herein. Submitted on behalf of the Commission, dhV 6kc,vuvut:ie Zukrdw�ki Secretary to the Commission SMZ/sam cc: N. Berlin MICROFILMED BY JORM MIC R+L A B CEDAR RAPIDS • DES MOINES 4 , { I 1 I 1 Honorable Mayor and City Council Members May 15, 1980 Page 4 The Iowa City Human Rights Commission has gone on record many times regarding the need to strengthen the City's affirmative action program and to relieve the Analyst of some of her responsibilities. We are encouraged by the attention being given to these issues by the City Manager in the proposed reorganization plan. We hope that the City Council will give serious consideration to the points raised by the Commission, as they are respectfully submitted with the intent to strengthen the City's commitment to affirmative action, strong personnel Policy and practices, and community complaint resolution. Representatives of the Commission will be on hand for your discussion of the Human Relations Department reorganization plan. They will be happy to provide further clarification of our positions as contained herein. Submitted on behalf of the Commission, dhV 6kc,vuvut:ie Zukrdw�ki Secretary to the Commission SMZ/sam cc: N. Berlin MICROFILMED BY JORM MIC R+L A B CEDAR RAPIDS • DES MOINES City of Iowa City' MEMORANDUM - DATE: May 16, 1980 TO: City Council FROM: CiVanager RE: Personnel and Human Relations The Human Rights Commission and the City Manager met on Monday, May 12, 1980, to review the City Manager's proposals. As a result of that dis- cussion the Human Rights Commission has provided the City Council with a memorandum dated May 15, 1980. There are two policy issues which would require City Council action. These are: 1. Any change in title or pay classification for the position of Director of Human Relations. 2. Reclassification of the Human Relations clerical staff. All other issues are administrative matters. The administrative issues are discussed in this memorandum so that the Council and the Human Rights Commission are aware of the City Manager's position as a result of the meeting with the Human Rights Commission. A. POLICY ISSUES 1. Human Relations Director. The Human Rights Commission wishes to retain the posit on of Human Relations Director at a department head level reporting directly to the City Manager with the recognition that the salary will be adjusted downward to compensate for the reassignment of certain responsibilities. If the City Council retains the position at the director level, it is the Manager's intent that the relationship between the City Manager and the Human Relations Director be the same as for all other departments. 2. Reclassification of Human Relations Clerical Staff. The Human Rights Commission and the City Manager concur. B. ADMINISTRATIVE ISSUES 1. ResiDonsibilities of the Human Relations Director. In this discussion the Human Rig is Comm ss on states, page 3, C. 3., The rp ime focus, attention, and responsibility of the Director of Human Relations should then be in developing and implementing an affirmative action program. If the affirmative action program is the prime focus, the other personnel needs of the City will not be met. The acceptable position for the City Manager is the following statement of the Human Rights Commission, page 3, C.4.: ,it is imperative /o 15 MICROFILMED BY JORM MICR(IiLAB CEDAR RAPIDS • DES MOINES I City Council May 16, 1980 Page 2 that affirmative action and personnel be integrated into a cohesive, viable program." That statement represents the intent of the City Manager's recom- mendation. 2. Revision of Affirmative Action Compliance Anal st's Res onsibilities. The Human Rights Commission and the City Manager generally agree. The City Manager will cooperate with the Human Rights Commission on matters relating to program priorities. A legal opinion will deal with the issue of confi- dentiality. The Assistant City Manager and not the staff review team will supervise the work of the Affirmative Action Compliance Analyst. 3. Staff Responsibilities Modified. The Human Rights Commission and the City anager concur. 4. Interdepartmental Task Force. The Human Rights Commission and the City Manager concur. 5. Civil Service Commission Clerical Support. The Human Rights Commission and the City Manager concur. 6. Educational Programs. The Human Rights Commission and the City Manager concur. MICROFILMED BY JORM MIC R�L AB 9 CEDAR RAPIDS • DES MDIMES f — - FOR 6_,USSION 4/30/80 RE: SWIMMING POOL TASK COMMITTEE - PRELIMINARY RECOMMENDATION REVISED For the past four months, the swimming pool task committee has investi- gated the need for additional indoor swimming facilities for the community and the type of facility that would be desirable. The results of the committee's efforts have produced a consensus that an indoor swimming pool to be used jointly by the scho)l district and the public, is needed. Further, there are certain considerations relative to instruction, special populations, recreation, and competitive uses that should be kept in mind during the design and con- struction phases of the new facility. The committee recommends as a next step, the following action by those governmental entities interested in being a part of any joint venture: 1. Adoption of a resolution endorsing the concept of a shared/joint use facility. 2. Commitment of money toward the completion of the schematic design phase. 3. Identification of representative(s) for a joint planning committee that will be charged with the responsibility of selecting an archi- tect, working with the architect selected to detail specifics re- garding design, choice between :wo locations (Northwest or West), estimated cost, funding sources, and timetable. The planning committee will prepare recommendations on or before December 31, 1980. 4. Consider recommendations produced by the joint planning committee. Upon acceptance and implementation of this recommendation by two or more governmental bodies, the swimming pool task committee will disband. MICROFILMED aY JORM MIC Rf�LA8 CEDAR RAPIDS • DES MDIIIES 1 r FOR DISCUSSION 4/30/80 RE: ARCHITECT FEE COMMITMENT i JOHNSON UNIVERSITY I.C.C.S.O_ COUNTY HEIGHTS CORALVILLE HILLS IOWA CITY N. LIBERTY TOTAL i $3,500 $1,500 $1,000 $2,500 $500 $2,500 $500 $12,000 Any money that is not needed for the schematic design stage will be returned to the governmental entities on a proportional basis. MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • DES MOIRES i I _. i I `1 j r FOR DISCUSSION 4/30/80 RE: ARCHITECT FEE COMMITMENT i JOHNSON UNIVERSITY I.C.C.S.O_ COUNTY HEIGHTS CORALVILLE HILLS IOWA CITY N. LIBERTY TOTAL i $3,500 $1,500 $1,000 $2,500 $500 $2,500 $500 $12,000 Any money that is not needed for the schematic design stage will be returned to the governmental entities on a proportional basis. MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • DES MOIRES i I _. 4/30/80 RE: TIMELINE - SWIMMING POOL PROJECT TASK COMPLETION DATE _ Input received by Task Committee members April 15, 1980 from respective government entities regarding preliminary recommendation. Final Recommendation approved by Task Committee. Committment from government entities. Planning Committee selects architect. Preliminary Reports: a. Architect design b. Estimated costs c. Contract draft (joint use) Final Recommendation: a. Design b. Costs c. Joint -use contract Governmental Entities' Approval. Construction begins. Dedication Ceremony (pool completed) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES April 30, 1980 June 1, 1980 July 15, 1980 October 15, 1980 December 31, 1980 January 31, 1981 April 1, 1981 September 1981 I May 1960 MINUTES Swimming Pool Task Committee Meeting of 4/30/20 Board of Education Office A meeting of the Swimming Pool Task Committee was help on 'Wednesday, April 30, 1960. Representatives from Iowa City, Coralville, Ilorth Liberty, University Heights, Johnson County, and the Iowa City Community School District were in attendance. The following is a sumanary of that meeting: 1. Pat Hayek, Chairperson, called the meeting to order at 7:35 P.M. She commented briefly on several things which have happened since our last meeting, e.g. positive editorial in the Press -Citizen and Board of Supervisors trip to Rock island to view their new Y pool. 2. Mary Ann Colloton shared information regarding a newly constructed pool in Milwaukee that also has a moveable floor design. Perhaps a visit to that pool would be advisable in the future. 3. 4 5. Summary of activities for the different government entities since the March meeting: ICCSD: Presented preliminary recommendation to the Board of Directors in April. Major- ity of the members appear to favor joint -use facility. Two questions were raised re- garding the legality of using 671,, cent levy funds to build a pool and whether the voters who approved that levy five years ago were being mislead if the funds were used for that purpose. It appears that both questions have been answered satisfactorily; however, an attorney general's opinion does suggest the use of the 671s cent levy funds is restricted to construction on district -owned property. CORALVILLE: The City Council has met and passed a resoluticn endorsing the concept of a joint. -use facility by unanimous vote. Coralville has offered the recreation build- ing as a site for the pool. It appears that there are two methods of financing Coralville's part of the project (bond issue or motel/hotel tax). IOWA CITY: The City Council has passed a resolution endorsing the concept of a joint - use facility by unamious vote. Financing the project appears to be a significant problem, and a bond referendum appears to be the only method of financing their share of the project. BOARD OF SUPERVISORS: Informal discussion coupled with the trip to Rork Island suggest there is support on the Board for the concept of a joint -use facility. A referendum would probably be necessary to raise the money to finance the pool. NORTH LIBERTY.: The City Couni:rl is receptive to Lhr idea but budgeL problems vloald leave a referendum as the only choice for funding. There was a concern expressed regarding the many referendums needed and perhaps a "countywide" referendum would be a good alternative. UNIVERSITY HEIGHTS: The City Council supports the concept. TASK COMMITTEE RECOMMENDATION: After considerable discussion regarding location of the pool, a MOTION' by Netlhauser and secorded 1y Ci•lek to approve the committee re- commendations (revised version) was approve.' by a 4-0 vote (only elected officials present were eligible to vote). ARCHITECT FEE COMMITMENT: Pat Hayek advanced a proposed fee commitment for shared expenses of an architect for the design phase of the project. MOTION by Neuhauser, second by Cilek, to approve the proposal. 'Ihe following proposal was approved by a 4-0 vote: Johnson University iCCSD County Heights Coralville Hills Iowa City_ N.Liberty Total $3,500 $1,500 811000 $2,500 $500 $2,500 $500 $12,000 An money that ji nr:r. needed for thg ,(hem.r4ic• design stage will be returnoo to the goVernmunt,r enc ti+, :m a proporLionil bi,rs. 141CROFILMED BDMOINES JORM MICR CEDAR RAPIDS • DES i I May 1960 MINUTES Swimming Pool Task Committee Meeting of 4/30/20 Board of Education Office A meeting of the Swimming Pool Task Committee was help on 'Wednesday, April 30, 1960. Representatives from Iowa City, Coralville, Ilorth Liberty, University Heights, Johnson County, and the Iowa City Community School District were in attendance. The following is a sumanary of that meeting: 1. Pat Hayek, Chairperson, called the meeting to order at 7:35 P.M. She commented briefly on several things which have happened since our last meeting, e.g. positive editorial in the Press -Citizen and Board of Supervisors trip to Rock island to view their new Y pool. 2. Mary Ann Colloton shared information regarding a newly constructed pool in Milwaukee that also has a moveable floor design. Perhaps a visit to that pool would be advisable in the future. 3. 4 5. Summary of activities for the different government entities since the March meeting: ICCSD: Presented preliminary recommendation to the Board of Directors in April. Major- ity of the members appear to favor joint -use facility. Two questions were raised re- garding the legality of using 671,, cent levy funds to build a pool and whether the voters who approved that levy five years ago were being mislead if the funds were used for that purpose. It appears that both questions have been answered satisfactorily; however, an attorney general's opinion does suggest the use of the 671s cent levy funds is restricted to construction on district -owned property. CORALVILLE: The City Council has met and passed a resoluticn endorsing the concept of a joint. -use facility by unanimous vote. Coralville has offered the recreation build- ing as a site for the pool. It appears that there are two methods of financing Coralville's part of the project (bond issue or motel/hotel tax). IOWA CITY: The City Council has passed a resolution endorsing the concept of a joint - use facility by unamious vote. Financing the project appears to be a significant problem, and a bond referendum appears to be the only method of financing their share of the project. BOARD OF SUPERVISORS: Informal discussion coupled with the trip to Rork Island suggest there is support on the Board for the concept of a joint -use facility. A referendum would probably be necessary to raise the money to finance the pool. NORTH LIBERTY.: The City Couni:rl is receptive to Lhr idea but budgeL problems vloald leave a referendum as the only choice for funding. There was a concern expressed regarding the many referendums needed and perhaps a "countywide" referendum would be a good alternative. UNIVERSITY HEIGHTS: The City Council supports the concept. TASK COMMITTEE RECOMMENDATION: After considerable discussion regarding location of the pool, a MOTION' by Netlhauser and secorded 1y Ci•lek to approve the committee re- commendations (revised version) was approve.' by a 4-0 vote (only elected officials present were eligible to vote). ARCHITECT FEE COMMITMENT: Pat Hayek advanced a proposed fee commitment for shared expenses of an architect for the design phase of the project. MOTION by Neuhauser, second by Cilek, to approve the proposal. 'Ihe following proposal was approved by a 4-0 vote: Johnson University iCCSD County Heights Coralville Hills Iowa City_ N.Liberty Total $3,500 $1,500 811000 $2,500 $500 $2,500 $500 $12,000 An money that ji nr:r. needed for thg ,(hem.r4ic• design stage will be returnoo to the goVernmunt,r enc ti+, :m a proporLionil bi,rs. 141CROFILMED BDMOINES JORM MICR CEDAR RAPIDS • DES Page 2 Min es Swimming Pool Task C. Meeting of 4/30/80 6. TIMELINE: Attached to this meeting summary is a tentative timeline for activities related to the goal of building an indoor swimming facility. There was general agree- ment that this aggressive timeline should be followed. 7. NEXT MUTING: A final meeting of the Task Committee will be scheduled sometime near Iurir,, 1, lrl80. At that time, it is hoped that a commitment to proceed will result in the formation of a Planning Committee which will replace the Task Committee which will have completed its job. Prior to the June meeting, it is expected that the government entities will: (1) Pass a resolution (if they haven't already) endorsing the joint -use facility concept. (2) Commit funding toward the completion of the schematic design phase. (3) Identify at least one representative to the joint planning committee (perhaps the administrator who has represented the respective government entities on the Task Committee would he a good choice). Editorial Comment: An excellent meeting. The spirit of cooperation between the respective government entities has helped make the work of this special Task Committee most enjoyable. Aux� Dave Cronin, Recorder Attachments: 1 2 3 Recommendation Timeline Summary of survey h11 CROEILMED BY JORM MIC�/LAa CEDAR RAPIDS DRES 01 NES t • Page 2 Min es Swimming Pool Task C. Meeting of 4/30/80 6. TIMELINE: Attached to this meeting summary is a tentative timeline for activities related to the goal of building an indoor swimming facility. There was general agree- ment that this aggressive timeline should be followed. 7. NEXT MUTING: A final meeting of the Task Committee will be scheduled sometime near Iurir,, 1, lrl80. At that time, it is hoped that a commitment to proceed will result in the formation of a Planning Committee which will replace the Task Committee which will have completed its job. Prior to the June meeting, it is expected that the government entities will: (1) Pass a resolution (if they haven't already) endorsing the joint -use facility concept. (2) Commit funding toward the completion of the schematic design phase. (3) Identify at least one representative to the joint planning committee (perhaps the administrator who has represented the respective government entities on the Task Committee would he a good choice). Editorial Comment: An excellent meeting. The spirit of cooperation between the respective government entities has helped make the work of this special Task Committee most enjoyable. Aux� Dave Cronin, Recorder Attachments: 1 2 3 Recommendation Timeline Summary of survey h11 CROEILMED BY JORM MIC�/LAa CEDAR RAPIDS DRES 01 NES M 4/30/80 RF.: SWIMMING POOL TASK COMMITTEE - RECOMMENDATION For the past four months, the Swimming pool task committee has investi- gated the neer) for additional indoor Swimming facilities for the community and the type of facility that would be desirable. The results of the committee's efforts have produced a consensus that an indoor swimming pool to be used jointly by the school district and the public, is needed. Further, there are certain considerations relative to instruction, special populations, recreation, and competitive uses that should be kept in mind during the design and con- struction phases of the new facility. The committee recommends as a next step, the following action by those governmental entities interested in being a part of any joint venture: 1. Adoption of a resolution endorsing the concept of a shared/joint use facility. 2. Commitment of money toward the completion of the schematic design phase. 3. Identification of representative(s) for a joint planning committee that will be charged with the responsibility Of selecting an archi- tect, working with the architect selected to detail specifics re- garding design, choice between two locations (Northwest or West), estimated cost, funding sources, and timetable. The planning committee will prepare recommendations on or before December 31, 1980. 4. Consider recommendations produced by the joint planning committee. Upon acceptance and implementation of this recommendation by two or more governmental bodies, the swimming pool task committee will disband. MICROFILMED 6Y DORM MICRLAO CEDAR RAPIDS • DES MOINES 4/30/80 RE: TIMELINE - SWIMI.IIIIG POOL PROJECT Input received b/ Task. Committee members from respective gove••nment entities regarding preliminary recommendation. Final Reconunendation approved by Task Committee. Conuuittment from government Entities. Planning Committee selects architect. Preliminary Reports: a. Architect design b. Estimated costs c. Contract draft (joint use) Final Recommendation: a. Design b. Costs C. Joint -use contract Governmental Entities' Approval. Construction begins. Dedication Ceremony (pool completed) Nil C0MPLETION DATE_ _— April 15, 1980 MICROFILMED DY JORM MICR�LA13 CEDAR RAPIDS . DES MOINES April 30, 1980 June 1980 July 15, 1980 October 15, 1980 December 31, 1980 January 31, 1981 April 1, 1981 September 1981 i 4/30/80' ^ n RE: SWIMMING POOL SURVEY On April 16, 1980, a request for information regarding availability of swimming pools for instructional and competitive uses was sent to the nineteen largest school districts in Iowa. By April 25, seventeen of the districts had responded. The following is a summary of that information: G N v N N � 4- C T 4N- C O t0 Ol V O O y LL C U V r U O L O N Q L N C O N O d1 N r N D M C O Y L > Ul L O N •O N a-, Jo -0•� N c .O .0 O b O O U U .� [L 0 U U c tai Q N 0 Q ro 3 LZU tJIIUIY _ _ _ \I 4/30/80' ^ n RE: SWIMMING POOL SURVEY On April 16, 1980, a request for information regarding availability of swimming pools for instructional and competitive uses was sent to the nineteen largest school districts in Iowa. By April 25, seventeen of the districts had responded. The following is a summary of that information: G N v N N � 4- C T 4N- C O t0 Ol V O O y LL C U V r U O L O N Q L N C O N O d1 N r N D M C O Y L > Ul L O N •O N a-, Jo -0•� N c .O .0 O b O O U U .� [L 0 U U c tai Q N 0 Q ro 3 LZU tJIIUIY _ _ _ N3 -Does your dist. have access to a swimm- ing pool? Instruction y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Competition _IL Y Y_ Y Y Y -I- N4a-Who owns #4a-Who the pool? SD SD SD SD SD SD SD SD SD SD SD SD SO ITY SD SD #4b -Where S-6 S-3 JH HS HS HS S-2 IIS H -31S-1 O Y HS S-415-2 HS HS HS is it H-2 H-2 r 'H-2 P-1 located? #4e -How was N N •p N N > N v N •O N v T N v N •a N v � L io N N N N D the pool(s) � C C v C cb C G C S G 0 C 0 C o M cv C G 0 C m _0 O financed? 0 m 0 m o m 0,C _y 0 m 0 CO 0•.- mu m m m m — — m — A6 -Is swimm- w r) ing instr. Y Y N Y N Y Y Y Y Y L Y Y Y Y Y' Y required in your dist? G #6a -What -103+10 5 7, +10 7-9 -12 7-9 7 N K-3 10 &121)-12 6 level? 10 wimm- q7 -Is swimm- v ing N Y Y Y Y Y N N N N Y Y Y N Y providedasN an elective v in your dist? N7a-What level? 1 17-9 2 - 1-y + - H10 -If the ' pool is dist. owned does public y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y have access L during v school o year? — MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City of Iowa Cil r MEMORANDUM Date: May 15, 1980 To: City Council From: Housing Code Task Force Re: Update Information The Iowa City Housing Code Task Force was created as a subcommittee of the Housing Commission on March 5, 1980. Its original purpose was to take a "second look" at the current provisions of Chapter 17 of the Code of Ordinances of Iowa City and with input from the citizens of the community, make recommendations to the City Council, via the Housing Commission, concerning problem areas in the Code and possible solutions to those problems. In anticipation of the Governor's signature on House File No. 2536, which repeals Chapter 413; the State Housing Code, the Task Force has assumed the duty of reviewing the model codes which are spoken to in the bill along with reviewing the present Iowa City Housing Code. Thus far, a significant amount of discussion has surrounded the general provisions of the present Code and the current procedures implemented to enforce the Iowa City Housing Code. Of the five model codes which are available to the municipalities under House File No. 2536, the "Housing Quality Standards" prepared by the Department of Housing and Urban Development appears to contain the least number of prescriptive standards for existing housing. At present, the consensus of the Task Force is to recommend to Council that the HUD standards be adopted in order to satisfy State requirements, and at the same time, the task force will provide adequate amendments to the model code in order to retain as many of the equitable standards and requirements of the current Iowa City code as possible. Attached, please find approved minutes of Task Force meetings to this date. These will continue to be included in Council packets as they become available. The Task Force intends to complete all studies and recommendations within 90 days, at which time, all information will be presented to the Housing Commission. The task force, working through the Housing Commission, will keep the City Council apprised of their progress and the intent of State legislation. tp3/5 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /O/7 1x 1 n MINUTES IOWA CITY HOUSING CODE -- TASK FORCE MARCH 19, 1980 7:00 P.M. MEMBERS PRESENT: Dianne Klaus, Goldene Haendle, Rachel Dennis, Rob Grossinger, Norman Bailey, Mark Hamer, Margaret Nowysz, and Jim Barfuss. MEMBERS ABSENT: Laura Murphy. STAFF PRESENT: Terry Steinbach. I. Meeting to order 7:00 P.M. II. Introduction of members. III. Election of officers. Chairperson - Dianne Klaus Vice -Chairperson - Goldene Haendle 1V. Discussion of purpose, rules and goals. Purposes and goals of the Task Force were discussed and the following goals were determined by the Task Force: 1. To review available options concerning Housing Code provisions. 2. Make basic recommendations concerning a Housing Code to the City Council via the Housing Commission. 3. Determine more specific tenant responsibilities and property owner/operator responsibilities. 4. Review definition of Housing Code terms. V. Outline of future meetings. It was determined by members present that meetings will be held on Tuesday evenings in the Legal Library at 7:15 P.M., the second meeting of the Task Force meeting on April 1, 1980 with regularly scheduled meetings thereafter. VI. Adjournment - 8:45 P.M. Prepared by—� Approved by 6�. / , ^ . I �, MICROFILMED BY DORM MICR+LA6 CEDAR RAPIDS • DES MOINES O MINUIES IOWA CllY HOUSING CODE - TASK FORCE APRIL 1, 1980 MEMBERS PRESENT: Diane Klaus, Rachel Dennis, Dan Cross, Rob Grossinger, Laura Murphy, Margaret Nowysz, Mark Hamer, Norman Bailey, Jim Barfuss. MEMBERS ABSENI': Goldene Haendel STAFF PRESENI: Michael Kucharzak, Terry Steinbach, Dave Malone I. Meeting to order 7:15 p.m. II. Corrections and additions made to minutes of March 19th meeting. Minutes approved unanimously. III. Update on House File No. 2536 (State Housing Code) by Hamer and Steinbach. Discussion followed in regards to: A. Variances. B. Annual inspections. C. Five model codes - Task Force requested copies of each. IV. Steinbach describes procedures surrounding annual inspections. A. Suggestion by Grossinger to include courtesy statement in form letter reminding owner/operator of 24 hour notice to tenants. B. Task Force members were invited to visit the Housing Division during the day and/or to observe a Housing Appeals Board hearing. C. Grossinger requested information concerning rent escrow eligibility, certification, and compliance with the Housing Code. V. Adjournment 9:05 p.m. Prepared by:� Approved by: MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES i I MINUIES IOWA CllY HOUSING CODE - TASK FORCE APRIL 1, 1980 MEMBERS PRESENT: Diane Klaus, Rachel Dennis, Dan Cross, Rob Grossinger, Laura Murphy, Margaret Nowysz, Mark Hamer, Norman Bailey, Jim Barfuss. MEMBERS ABSENI': Goldene Haendel STAFF PRESENI: Michael Kucharzak, Terry Steinbach, Dave Malone I. Meeting to order 7:15 p.m. II. Corrections and additions made to minutes of March 19th meeting. Minutes approved unanimously. III. Update on House File No. 2536 (State Housing Code) by Hamer and Steinbach. Discussion followed in regards to: A. Variances. B. Annual inspections. C. Five model codes - Task Force requested copies of each. IV. Steinbach describes procedures surrounding annual inspections. A. Suggestion by Grossinger to include courtesy statement in form letter reminding owner/operator of 24 hour notice to tenants. B. Task Force members were invited to visit the Housing Division during the day and/or to observe a Housing Appeals Board hearing. C. Grossinger requested information concerning rent escrow eligibility, certification, and compliance with the Housing Code. V. Adjournment 9:05 p.m. Prepared by:� Approved by: MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES I r MINUTES IOWA CITY HOUSING CODE - TASK FORCE APRIL 8, 1980 MEMBERS PRESENT: Diane Klaus, Rachel Dennis, Dan Cross, Rob Grossinger, Laura Murphy, Margaret Nowysz, Mark Hamer, Norman Bailey, Jim Barfuss, Goldene Haendel. MEMBERS ABSENT: None. STAFF PRESENT: Terry Steinbach. I. Meeting to order - 7:20 P.M. II. Update on Senate actions concerning House File #2536 by Klaus, Grossinger, Bailey and Steinbach. III. Approval of Minutes of April 1, 1980 meeting, unanimous. IV. HUD - Minimum housing standards were distributed. V. Rent escrow statistics, procedures, effectiveness, and special problems were discussed. VI. Court and legal complaint procedures and problems were discussed, as was lack of court support. VII. Task force requested that more City procedures be in written form and available to the public in a manual. VIII. Discussion of Chapter 17-3. "Inspection and Enforcement". A. Explanation of property file, documentation and interpretation of information. B. Explanation of open meetings and minutes. IX. Adjournment - 9:15 P.M. Prepared by: I Approved by: MICROFILMED DY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES /617 MINOTES IOWA C I I Y HOUSING CODI- IASK IORCI APRIL lb, 1980 MEMBERS PRESENT: Diane Klaus, Goldene Haendel, Rachel Dennis, Rob Grossinger, Laura Murphy, Margaret Nowysz, Norman Bailey, Jim Barfuss OTHERS PRESENT: Dan Cross MEMBERS ABSENI: Mark Hamer STAFF PRESENT: Mike Kucharzak, ferry Steinbach I. Meeting to order, 7:20 P.M. II. Problems of enforcement were discussed using appeal cases as references. III. Copies of the B.O.C.A. housing code were distributed. IV. Discussion re: requirement of stove and refrigerator. Differing viewpoints; will be heard at a later date. V. P.A.T. Director described tenant problems around the city. V1. Grossinger suggested the deletion of Chapter 17-13. "Retaliation Conduct Prohibited" since State Code provisions are more stringent. ropic to be discussed again. VII. Adjournment, 9:10 P.M. Prepared by: (T Approved by: v l 9E� Z�QJ MICROFIL7DES JORM MCEDAR RAPIDS MINUTES IOWA CITY HOUSING CODE - TASK FORCE APRIL 29, 1980 MEMBERS PRESENT: Diane Klaus, Goldene Haendel, Rachel Dennis, Rob Grossinger, Norman Bailey, Mark Hamer, Margaret Nowysz, Bobbie Farrell MEMBERS ABSENT: Jim Barfuss STAFF PRESENT: Mike Kucharzak, Terry Steinbach I. Meeting to Order, 7:25 P.M. II. Grossinger introduced Bobbie Farrell as new member representing P.A.T. replacing Laura Murphy. III. Announcement that State Code (House File #2536) has been passed by both the Senate and House, and is awaiting the Governor's signature. IV. Discuss re: how to approach satisfaction of new State requirements concerning adoption of a nationally recognized housing code. V. Explanation by Kucharzak of relationship between building and housing codes. A. Discussion re: preparation of code which would contain "one-time structural requirements" and regular inspection health/safety maintenance requirements. B. The use of a structure will determine the type of requirements necessary to receive City approval through "permits" or "certificates". VI. It was agreed that the existing housing code would be separated into health/safetyv.items vs. structural specifications. In%int%n&%C* VII. The problem of over -occupancy was discussed as was the necessity to inspect owners units within multiple structures. VIII. Steinbach will prepare a comparison analysis of the model codes plus Chapter 17 on a subject by subject basis. IK. Adjournment, 9:10 P.M. Prepared by: i y Approved by: MICROFILMED BY JORM MICR�LA9 CEDAR RAPIDS • DES MOINES MINUIts IOWA CITY HOUSING CODE - rASK FORCE MAY 6, 1980 MEMBERS PRESENT: Diane Klaus, Rob Grossinger, Jim Barfuss, Norman Bailey, Mark Hamer, Margaret Nowysz, Rachel Dennis, Goldene Haendel I MEMBERS ABSENT: Bobbie Farrell i STAFF PRESENT: Michael Kucharzak, Terry Steinbach - i I. Meeting to order, 7:25 p.m. i II. Mark Hamer submitted proposal of Housing Code guidelines in a rough draft form. Discussion followed regarding: A. Applicability of rough draft residential housing. to rental housing only vs. all B. General considerations of difference of standards for multiple dwellings compared to duplexes/single-family dwellings. ` C. The best method to deal with existing structures and uses. D. The power of governing bodies, the concern for flexibility and reasonability in codes, and the need for a certain amount of detail to ensure consistency. 11I. Kucharzak presented a verbal breakdown of Chapter 17 into two categories: structural and maintenance. This analysis should be available in written form by May 20, 1980. IV. Copies of Rob Grossinger's written breakdown were also distributed. V. Discussion: Pros and cons of including retaliatory conduct clause. V1. Discussion of administrative procedures for rent escrow. Vlf. Need for agenda of meetings was found and next agenda was clarified. Vlll. Adjournment, 9:15 p.m. Prepared by: Approved by: i I, a _ /O17 3 i MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES City of Iowa Ch.' MEMORAN M Date: May 12, 1980 To: Neal Berlin \I From: Glenn Siders A.,,� �( Re: Proposed Electrical Code Amendments Neal, this memorandum is to provide you with some background information leading to the proposed Electrical Code amendments that had a public hearing at the May 6, 1980 Council meeting. As you are aware, the Building Inspection Division has deferred the first consideration of these amendments because of the statement made at the May 6th hearing by Ferrell Turner, the Electrical Board Chairman. In November of 1979 and in January of 1980, the Electrical Board recommended the Building Inspection staff draw up several amendments to the. National Electric Code. Following the desire of the Electrical Board, the staff did draft up amendments which were reviewed by the Legal Department. A rough draft copy of those amendments were mailed out to the Boardmembers for their approval approximately mid-April of this year. On April 28th of this year, the final amendments drawn up in ordinance form were hand delivered to the Boardmembers and an attached memorandum indicating their approval or disapproval accompanied those amendments. On May 1st, we received two responses, one from John Hale and the other from Dale Flannery approving the proposed changes. On May 5, 1980, we received an approval from Jack Young on the proposed changes. We never have received an approval or disapproval from Mr. Turner. The changes Mr. Turner eluded to in the public hearing are as follows: The first change Mr. Turner would like to see occur is in Section 11-41 subsection C in which Mr. Turner would like to include boilers with the warm air heating equipment. Because boilers function differently and are a totally different device than warm air or forced air type heating equipment, a change in the amendments could not occur without Board approval. It is the desire of the Building Inspection staff that we get a concurrence from the entire Board that boilers should be included with the warm air heating equipment. The next amendment or addendum to these proposed amendments that Mr. Turner would like to see occur is in the last paragraph of Section 11-41 in which he would like the word master incorporated into the first sentence of that paragraph. I believe this can be done without Board approval and would have no impact on that section of code. The staff would consider that merely as an editorial change. The last section of code that Mr. Turner would like amended is in Section 11-48 and is the last paragraph of that section. Mr. Turner is not Pleased at all with the intent of that section of code and feels that there may be some difficulty with enforcement and some invitation of trouble with this section of code. This particular amendment was 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES N i1 2 introduced by Mr. Flannery starting in the November 14th Board meeting and was again brought up in the January meeting. Mr. Flannery submitted this amendment in written form to the rest of the Board and the staff in the January meeting. The staff did revise that section somewhat, but the revisions were in language only and not in intent or purpose. If you will note in the attached minutes of the Electrical Board meeting a motion was made by Flannery and seconded by Turner to approve this amendment and that motion did carry unanimously. The entire four member Board plus two staffpersons were present at that meeting. Minutes of the November 14th and January 23rd meeting are attached to this memorandum along with a copy of a memorandum written by Linda Woito expressing her interpretation on liability and failure to comply with the Electrical Code. It was this question on liabilities that originally generated this amendment. With the changes that Mr. Turner would like to see occur, it is the staff's interpretation and desire that the Board should approve such changes. As you will see from the minutes and from the attached memorandums of approval, the Board did have an opportunity and in fact did approve or endorse these amendments as they stand today prior to the public hearing. If you should have any questions concerning these proposed Electrical Code changes or would like any further documentation, please bring that to my attention so I can provide you with the information. bdw/sp MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES is 4 i N i1 2 introduced by Mr. Flannery starting in the November 14th Board meeting and was again brought up in the January meeting. Mr. Flannery submitted this amendment in written form to the rest of the Board and the staff in the January meeting. The staff did revise that section somewhat, but the revisions were in language only and not in intent or purpose. If you will note in the attached minutes of the Electrical Board meeting a motion was made by Flannery and seconded by Turner to approve this amendment and that motion did carry unanimously. The entire four member Board plus two staffpersons were present at that meeting. Minutes of the November 14th and January 23rd meeting are attached to this memorandum along with a copy of a memorandum written by Linda Woito expressing her interpretation on liability and failure to comply with the Electrical Code. It was this question on liabilities that originally generated this amendment. With the changes that Mr. Turner would like to see occur, it is the staff's interpretation and desire that the Board should approve such changes. As you will see from the minutes and from the attached memorandums of approval, the Board did have an opportunity and in fact did approve or endorse these amendments as they stand today prior to the public hearing. If you should have any questions concerning these proposed Electrical Code changes or would like any further documentation, please bring that to my attention so I can provide you with the information. bdw/sp MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES is 4 DRAFT !o") MIFlu FES BOARD OF FLFCTRICAL EXAMINERS AND APPEALS November 14, 1979 MFI•;BF.RS PRESENT: Dale Flannery, Ferrell Turner, Jack 1. Young SIAIF PkISF.NT: Paul Bowers, Glenn Siders, Mike Kucharzak, Neal Berlin, Irene Shima OT}ILP.S PRESENT: Twenty-five people consisting of Master, Journeyman, and Apprentice Electricians and other interested public. h�eting called to order at 7:30 p.m. by Chairman Turner. Motion made for approval of minutes (Oct. 17, 1979) by Chairman Turner; seconded by Mr. Flannery. Lengthy discussions involving licensed electricians and those interested in electrical work. Audience was asked for views on licensing required with the City - City Code, Section 11-41, and views on whether a licensed master or journeyman should be on the job at all times while electrical work is .in progress. Comments were made by local electricians indicating instances where a licensed master or journeyman were neither found on the job. More discussion on "Who signs the permit?", "Does he have insurance coverage?", "wrno is responsible?", "Must he carry insurance with the City?", "Should two people sign the permit?", "Is the City held responsible if the house burns down?", etc. Mr. Y,ucharzak indicated that the Staff would be happy to refer any problems to the Legal Department for interpretation and report back in writing to the Board regarding responsibilities of signing permits and answering questions regarding carrying insurance with the City. Discussion on policy and code was welcomed regarding the City's position with required inspections - rough -in and final and "surprise"; City needs more clarification on its enforcement position. Shall we investigate each trade person on that job to be sure if they maintain a license of some sort? City indicated a willingness to follow any direction of the Council and the Board. More discussion on policy and code and additional questions with comparison of City of Cedar Rapids electrical trade people. Discussion favored having a licensed man on the job at all times. Suggestion was to enforce code as written; when the inspector goes out to a site and a licensed person is not there, leave an inspection card, date it, and indicate tine of arrival on site. A telephoned response from a licensed electrician roust be given to the electrical inspector within two hours of the inspection indicating that a licensed electrician is now at the job site. A re -inspection would follow. Mr. Flannery made a motion to leave Section 11-41 as written. Seconded by Mr. Young. Flannery - aye, Turner - aye, Young - aye. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2 ` , More concern in the discussion involving hoe2owners being exempt from license requirements. Additional comments were made on the electrician's examination for journeymen, the re -inspection fee of $10,00, homeowner's qualifications, and the fifteen question exam for a journeyman, Mr. Kucharzak pointed out the legality in the code; possible changes in the exam, and enforcement could be tightened up in some fashion - or have a variety of tests. A suggestion was made that homeowners would need an affidavit to obtain permit. The affidavit would indicate that the applicant was the owner and he/she makes his/her residence there and would assume all risks for the wiring. Motion made by Mr. Flannery to leave article as is and that we add to it that the City would require an affidavit (signed by homeowner) which, in fact, says the homeowner does live in the house and that he is going to do the work and would be liable. Seconded by Mr. Turner. Flannery - aye, Turner - aye, Young - aye. More discussion on the journeyman's license and residential license. Motion made by Mr. Flannery that the City send out a Questionnaire for opinions from other contractors regarding residential wiremen. Mr. Siders agreed to do so in the near future. Mr. Kucharzak indicated the need for a mailing list and stated that we will prepare the Questionnaire; mail Questionnaire to all licensed contractors, and would request that they consider disseminating the Questionnaires to their employees, The City will also provide copies of the Questionnaire to the Cedar Rapids code people to ask them to make them available at their permit counter. Copies of the Questionnaire will be dropped at local supply houses. We could experiment for several weeks and have some response for the next meeting which would be held in thirty days or so. A local electrician reported he put an application into Cedar Rapids to get a Cedar Rapids license sixty days ago; no response from them. Mr. Turner will investigate this problem when he goes to Cedar Rapids next week. Mr. Turner indicated that there has been a great deal of controversy with the Plan Check and Permit Applications and he made his request for input from the audience. Comments were made about permit fees. Mr. Kucharzak explained the fees generated and projected revenues. More discussion on the number of trips made for inspections and the difference in prices of fixtures. Mr. Kucharzak, recalled that the original complaint was that if the commercial formula would be used against large apartment complexes it would cost more than the residential rate, The City welcomed early discus- sion in this regard to help in making fee recommendations to the Council; this usually takes place the first of.the year, I•lore concerns and questions were raised about permits being taken out and who `., should sign; contractor or master signs permit in the firm's name, or whether we need affidavit. Board is concerned with unlicensed contractors coming into Iowa City and getting the permit and doing the work. MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS - DES MOINES 3 There was a lengthy discussion about licenses; the license should be kept current; also indicate what firm is represented. Suggestions were made regarding time limit for taking tests, i.e. four years for apprenticeship before you can apply. Mr. Y,ucharzak indicated that if a motion was made to change that section of code, the Staff could start the amendment process immediately. Mr. Flannery made the motion in order to apply for the journeyman licensed i test, you must have four years of experience or the equivalent and have proof of this at the time you apply to take the test. Staff will prepare code dusandRent for Board review. Seconded by Turner. Flannery - aye, Turner - aye, Young - nay. Several items left on the agenda. Comments indicated the meeting was advan- tageous and they would like to see more contractors present for the next meet- ing which will be held in approximately three weeks (but not the first or third Wednesday of the month). In summarizing the meeting events, Mr. Kucharzak pointed out the follow-up responsibilities of the Board and Staff: I. On the item of licensed journey- man being on the job at all times, we are to leave language as written and the staff will provide the procedure in writing to the Board which says a call-back must be made two hours after the written notice is placed on the job site. Later if it is decided that no change is necessary, the notice may not be needed, 2. Regarding the homeowner's permit -- keep the exam as is, however an affidavit must be provided that the person lives in the residence for which he is applying for electrical permit, is going to do the work his or herself and is not employing anyone from the outside and assumes all liability. 3. Questionnaire will be sent to all contractors licensed by the City re- garding the position on a residential journeyman's license; the City will em- phasize the master electrician's mailing list and will try to enlist some help from the City of Cedar Rapids in the questionnaire distribution. 4. The City will contact the City of Cedar Rapids and investigate the licensing and reci- procity on licenses that have been outstanding. 5. The question of permit fees was not resolved; it was discussed, but no conclusion was raised on that point. The Staff assumes that the item is still on the Board's pending list. 6. The City and Board shall get together to discuss the Master's license and the con- tractor's license, and their relationship, if any. Apprenticeship of four years was discussed. A code change is being prepared and submitted to the Board in time for our next meeting. Meeting adjourned by the chairman. I respectfully submitted, Paul Bowers, Secretary Electrical Board of Appeals ApprovedoL_u—`. /o T MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 0 city of iovva t- . y Date: January 17, ]980 To: Iowa City Electrical Board From: Linda Woito Cook, Assistant City Attorney Re: Liability for Failure to Comply with Electrical Code You have asked for a formal legal opinion as to who the responsible parties would be in terms of liability for faulty electrical work where a licensed electrician applies for an electrical permit, obtains a permit from the City but where the actual work is done by the original electrical contractor. The answer to this question is based on simple agency law. As I understand the factual situation, the original contractor contacts a licensed electrician, who in turn applies to the City for an electrical permit for work to be done here in Iowa City, and is granted a permit on behalf of the contractor. That is, the licensed electrician receives a permit on behalf of the company who is the original electrical contractor for proposed work. In turn, the original contractor does the actual electrical work, rather than the licensed electrician who applied for the permit. Based on simple agency law, both the licensed electrician, who has applied for and been granted a permit on behalf of the original contractor, together with the contractor would both be liable for faulty work. The original contractor would be liable as the principal party, with the licensed electrician liable as an authorized agent acting on behalf of the principal - i.e., the original electrical contractor. Even though the licensed electrician did not do the actual work, the contractor relied on the expertise of the licensed electrician in order to obtain the permit. He has therefore held himself out as an expert upon whom the company relied in obtaining the permit. Thus, it would be totally unfair for the licensed electrician to be completely out of the picture in terms of liability problems. Conversely, since the original contractor is doing the actual work, it would make no sense to only find the person applying for the permit as the responsible party under the circumstances. If you have any further questions regarding this matter, I will be available for discussion. bd,r4/7 cc: File Glenn Siders, Building Inspector MICROFILMED DY JORM MICR�LAO CEDAR RAPIDS • DES MOINES b::i7P1NG OF F.LFCPRICAL WARD OF APPt:AIS RECREATION CF77PFR SY_'TAL HALL JANUARY 23, 1080 7:00 P.M. Ectum t*m'P.RS PRF;SFIJT: John Hale, Ferrel 'Turnor, Jud: I. Young, R -Ile Flannery STAFF PRESENT: Paul Bowers, Glenn Siders Roll call was at 7:00 p.m. This hearing was opened to the IBEW lo•.al of Cedar Rapids. They presented a formal letter aboat their ecrnplai.nt about Procter & Gernble plant wiring practices. They were app�al.ing the decision of Mr. 9ltrner's and Mr. Siders' rrrmo stating that the work at Procter & (:.,iible is illegal. They feel a master electrician needs to be on the job or have taken out the permit. They also cited incorrect strapping of corriuit made by Procter & Gamble etrrnloyees, also conduit that was laid under the floor was not inspected by the inspector of Iowa City. They were appealing the new work that was being installed by Procter & Capable orployees. After considerable discussion with the Board and with the union represent- atives, Mike Cain, Stan Barta, the Board Chairman, Ferrel Turner, asked for them to write their specific complaints down on paper and subxnit then to the Board so that they have srxrething in writing. The Chairman of the Board had asked then to write these items down before they left and submit them back to the Board at which time the Chainran closed that portion of the tweeting. Their questions are attached to these minutes. The nr-ykt itern on the agenda for tonight was the a_pp^al of the Old Capitol Ass -Hates Mall service. Clyde Hale who is a mlrber of the Board and also a representative of Engineering Associates from Cedar Rapids submitted plans and specifications for a revision of this service. He submitted to the Board a line drawing of the service as it is naw proFosed with the high voltage disconnect with an interlock on the outside and two low voltage switches on the inside. Tne contractor was trying to bid out this job and found that the high voltage switches were going to becarr_ very hard to obtain. Engineering Associates has surbrnitted to the Board a revised drawing which would be two low voltage switches with an inter- lock on the outside of the building next to the transformers in the sane location as the high voltage snitches would have be -en. These switches would be weatherproof and eletcrically interlocked with rcfrrate p uer. A concern was suubtnittsi to Mr. Hale that revised dr.Twings of this wiuld ler_ suhnitted to Mr. Bowers before equipuent was purcua:v.2d or ordr_rrr3. Mr. Hale agreed to this setup. Dale Flannery trade a mr)tion that we racopt the new proposal as suixmitted. This prrxnr3l was ry Jack Young. It was a urnaniircous decision. The rrxt part of the reeting was a report of the:;tiff to the J, ). about several rd itens that need to have follow-up. a. A licensed journeyman on the job at all tiers. The F.lect:rical Irspc-ztor has found that nearly at all tines there is a jrnrnr_ycrm or raster on the job site at all tvrr_s in the past nurnuer of w(.0:s. MICROrILMED DY JORM MI CR�/LAB CEDAR RAPIDS • DES MOIRES I b. nit- arid,Ivit: rnr 11: IUK4JIn'f!i r-11nit h,is rrwt }.n r+Dl lrrinl by the l gal ::I.af f. rrt This 1 iur.. C. A questionnaire on licensed residential journc'ylran's license had iron sent out to all (raster electricians on the list of licensed pewle. P7e received back some 34 of these of which 13 were in favor of this type of licensing. we had these questionnaires also at the location of City Electric and Crescent Electric in Iowa City. d. Reciprocity relations with Ccclar Rapids. Electrical Insp=clow called Cedar Rapids and talked with the F,lectrical Insrector of Cedar Rapids and found out that jourricyrmn electricians do not have to have prior co:perience to take the examination in that city. The Board was thinking about going to a four yearthat i- appre ticeshp program in Iowa City, however, after they found outdar Rapids does not have a re?uireTient for a journeyman as to time in the field. A motion was made by Dale Flannery that we leave our Code as is. Ferrel Turner seconded that and it was a unanimous decision. e. Liability of contractors. A msro was subnittc'd to the Board stating this liability from the Legal D_FaroD_nt and is attached to these minutes. The license for the City traffic signal workers was bypassed at this time as a written statement was not available to the Board. 9. zo.Lo f. Any master electrician applying for an electrical permit mast have liability insurance currently on file with the City Electrical Inspector either in his name or in the narm of the colpany he ams or has shares in. A master electrician who claims to work for a company granting to obtain a permit in Iowa City rmLst show proof in writing from the owners or manager of that company that he/she in fact is employed by said company. He must also furnish a copy of the liability insurance carried by that colrpany. Tne City of Iowa City and the Electrical Board has the right to verify this informat before a permit is issued. Motion by Flannery, seconded by Turner. Unanimous decision. Rr•s'i rrtfally su}mitted, Paul Bowers Secretary to ElecLriral Board MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ion City of 1c)VVA CI / DA111 April 28, 1980 10: Iowa city Electrical Hoard 11ombers FROM: Paul Bowers, Electrical Inspector RE: Electrical Ordinance Changes There have been a few editorial changes. Please read and check. [,] I have read the proposed ordinances and approve as written on green sheets. (j I disapprove and here are the reasons listed below. Please return this memo in the enclosed envelope. r l tt l ,'h:6 4 I ,l MICRDrILM11 DY JORM MICR�LAO CEDAR RAPIDS •DES MOINES is I , I City of 1c)VVA CI / DA111 April 28, 1980 10: Iowa city Electrical Hoard 11ombers FROM: Paul Bowers, Electrical Inspector RE: Electrical Ordinance Changes There have been a few editorial changes. Please read and check. [,] I have read the proposed ordinances and approve as written on green sheets. (j I disapprove and here are the reasons listed below. Please return this memo in the enclosed envelope. r l tt l ,'h:6 4 I ,l MICRDrILM11 DY JORM MICR�LAO CEDAR RAPIDS •DES MOINES is I I City of Iowa cl �� REcewEl7 " DAI1: April 28, 1980 Iowa City Electrical Hoard Members � FROM: RE: Paul Dowers, Electrical Inspector Electrical Ordinance Changes There have been a few editorial changes. Please rc and check. I have read the proposed ordinances and approve as written on green sheets. Q I disapprove and here are the reasons listed below. Please return this memo in the enclosed envelope. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City ot lo�Qa� eC�-rj ( RECEIVED MAY - 1 1980 ME"MORA DA111 April 28, 1980 TO: Iowa City Electrical Board Members FROM; Paul Bowers, Electrical Inspector RE: Electrical ordinance Changes There have been a few editorial changes. Please read and c eck. I have read the proposed ordinances and approve as written on green sheets. Q I disapprove and here are the reasons listed below. Please return this memo in the enclosed envelope. 5 ti� vti i 1'� �=cam MICROFILMED DY JORM MIC R�LA B CEDAR RAPIDS • DES MDINES C AO/9 ■ I i 1 t i City ot lo�Qa� eC�-rj ( RECEIVED MAY - 1 1980 ME"MORA DA111 April 28, 1980 TO: Iowa City Electrical Board Members FROM; Paul Bowers, Electrical Inspector RE: Electrical ordinance Changes There have been a few editorial changes. Please read and c eck. I have read the proposed ordinances and approve as written on green sheets. Q I disapprove and here are the reasons listed below. Please return this memo in the enclosed envelope. 5 ti� vti i 1'� �=cam MICROFILMED DY JORM MIC R�LA B CEDAR RAPIDS • DES MDINES C AO/9 ■ city of Iowa Ci MEMORANDUM Date: May 15, 1980 To: Neal Berlin From: Michael Kucharzak Re: Ralston Creek Village Project The departmental referral sheet from the informal Council meeting of May 12, 1980 requested that the Engineering Division begin design work on the sanitary sewer relocation around the Ralston Creek Village property. Please be advised that this work has been completed and that the Engineering Division has the understanding that they will have six months notification from the developer to let bids and complete the construction. cc: Chuck Schmadeke bj4/2 MAY 151980 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 11 City Of Iowa Clive MEMORANDUM pA►l1 May 15, 1980 TO: The Mayor and Members of the City Council ROM: Roger Scholten, Assistant City Attorney Oft Cable TV Easements Sec. 14-65 (d) of the Iowa City Code of Ordinances grants the broadband telecommunications franchise grantee (Hawkeye Cable Vision) the right and privilege to construct poles, cables, etc., upon property dedicated and open to public use in the City. The City did not and could not grant Hawkeye Cable Vision the right of access to private property. This question first arose in late January following Hawkeye's Pre -construction meeting with the City Engineer who learned that Hawkeye was not intending to obtain easements across private property. After consulting with the City Manager, I sent the attached letter to Mr. Blaugh which explains the Legal Department's position on this matter. If you have further questions or would like a more detailed explanation, please do not hesitate to contact me. RKS/ej MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /0,2 D R February 1, 1980 William Blaugh Hawkeye CableVision Washington and Gilbert Iowa City, Iowa 52240 Dear Mr. Blaugh: It has come to my attention that Hawkeye is preparing for construction of its system without fully investigating the adequacy of the necessary easements across private property. As you are apparently aware, neither the franchise agreement with the City or your agreements with the utility companies will ensure that Hawkeye has the legal authority to cross all private properties. Therefore, the City cannot condone your proposed practice of not investigating easement questions until problems arise. For any problems that do arise the City will hold Hawkeye strictly liable, pursuant to the indemnification language of Section 14-75 of the franchise ordinance. In addition, it should be noted that I do not interpret Section 14-62 of the Iowa City Code of Ordinances to confer power upon the Broadband Telecommunications Commission to resolve disputes between Hawkeye and property owners whose property interests have been violated. Such disputes arising from the construction of the system would involve private property rights which only a court of law could resolve. Sincerely, Roger K. Scholten Assistant City Attorney bdw5/4 cc: Neal Berlin Drew Schaffer Robert Pepper Gene Dietz MICROFILMED OY JORM MICR�LA13 CEDAR. RAPIDS • DES MOINES m read I 0 City of Iowa Ci" MEMORANDUM Date: May 14, 1980 To: Neal Berlin and City Council From: Richard J. Plastino, Director of Public Works I Re: Chip Seal Il For the last several months there has been extended discus on about the causes of the chip seal failure that occurred during last summer's program. Several different reasons have been put forth: 1. The application rate of 0.3 gallons per square yard for asphalt cement was too low. 2. The rock chips were slightly larger than the chips used during previous years resulting in less embedment. 3. The rock had a fine coating of dust. 4. Weather conditions were different. 5. The asphalt content of the oil used this year was lower than pervious years. Each aspect of the problem has been thoroughly discussed by the Engineering staff and with L. L. Pelling, Inc. The exact cause of the failure will probably never be known. In simplist terms, the rock did not adhere to the surface of the road. It is possible that slightly more oil would have resulted in better adhesion. If this is correct, Public Works must take the responsibility for the failure. Our specifications provided for an asphalt application rate of 0.3 gallons per square yard. The contractor made a request to increase this amount. Based on bleeding that had occurred on a test section, the request was denied. If the failure occurred because of the chip size being slightly larger, it is difficult to assess responsibility. The job specification was identical to a previous job specification which resulted in a quality product. The rock met specification and it would have been difficult to determine if the rock was slightly larger than on a previous chip seal job. There has been some discussion about whether the rock had a fine dust coating. Since the exact stock pile the rock came out of is no longer in existence, this is difficult to prove or disprove. There has also been discussion about weather conditions and some discussion that higher humidities would have prevented the asphalt MICROFILMED DY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES N z from setting up as quickly thereby giving a better bond. There has also been some thought that weather conditions either increased or decreased the porosity of the pavement. The end result is that the chip seal done during the summer of 1979 failed. The causes may never be known. The contractor has a history of doing extremely high quality work in both asphalt overlays and chip seal. The Engineering Division used a job specification which has provided a successful product in the past. I do not believe that the Council should conclude that Iowa City should never again use chip seal due to this one failure. Chip seal is a proven process and it has a place in Iowa City's maintenance program. If chip seal is used in the future, Engineering will provide more latitude in adherence to the job specification. Any process, procedure or project always has a potential for failure. If responsibility for this particular failure must be assigned, it should probably rest with Public Works rather than the contractor. The contractor followed our job specifications and yet a failure resulted. The City must accept that fact. If future chip seal jobs. are let, Public Works will do more extensive testing and allow some modification of the job specification. Other than taking those measures, I have no sure fire failsafe solutions to recommend to you. In any event, it is time to lay this matter to rest and get on the work to be done. cc: Lloyd Pelling Chuck Schmadeke bj/sp IdICROFI L7DESNES JORM MCEDAR RAPIDS 0 City of Iowa Ci MEMORANDUM Date: May 13, 1980 To: Neal Berlin andCi o ncil From: Dick Plastino Re: FY81 Asphalt Resur cing Project Council allocated $255,000 in capital outlay for asphalt resurfacing. This year's program will be for Hot Mix Overlay only, which consists of applying two to three inches of asphalt concrete to existing streets to improve ridability and structural defects. The list as prepared by Public Works is shown below. Benton Street - Van Buren to Maiden Lane $ 8,911 College Street - Van Buren to Muscatine 76,050 Court Street - First Ave. to Terrace Road 31,528 Hollywood Blvd. - Union Road to Lakeside Apts. 20,333 Jefferson & Glendale - Evans St. to Seventh Ave. 61,958 Taylor Drive - Hollywood Blvd. to 2100 Taylor Dr. 20,963 Morningside Dr. - College St. to High St. 4,663 River Street - Rocky Shore Dr. to Blackhawk St. 7,810 Woodside Dr. - 810 Woodside Dr. to Woodside Place 6,696 Center -section of bus barn lot 7,842 TOTAL $246,484 The $8,516 remaining would be used by the Street Department to purchase asphalt for placing around the new service building and truck wash to provide positive drainage away from the buildings. At this point, Council should give direction to the Public Works Department to adopt the program as specified or make changes. We do want to get this bid very soon so that the work may be done during June and July. cc: Bud Stockman Chuck Schmadeke bj2/6 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i i �1 I 0 City of Iowa Ci MEMORANDUM Date: May 13, 1980 To: Neal Berlin andCi o ncil From: Dick Plastino Re: FY81 Asphalt Resur cing Project Council allocated $255,000 in capital outlay for asphalt resurfacing. This year's program will be for Hot Mix Overlay only, which consists of applying two to three inches of asphalt concrete to existing streets to improve ridability and structural defects. The list as prepared by Public Works is shown below. Benton Street - Van Buren to Maiden Lane $ 8,911 College Street - Van Buren to Muscatine 76,050 Court Street - First Ave. to Terrace Road 31,528 Hollywood Blvd. - Union Road to Lakeside Apts. 20,333 Jefferson & Glendale - Evans St. to Seventh Ave. 61,958 Taylor Drive - Hollywood Blvd. to 2100 Taylor Dr. 20,963 Morningside Dr. - College St. to High St. 4,663 River Street - Rocky Shore Dr. to Blackhawk St. 7,810 Woodside Dr. - 810 Woodside Dr. to Woodside Place 6,696 Center -section of bus barn lot 7,842 TOTAL $246,484 The $8,516 remaining would be used by the Street Department to purchase asphalt for placing around the new service building and truck wash to provide positive drainage away from the buildings. At this point, Council should give direction to the Public Works Department to adopt the program as specified or make changes. We do want to get this bid very soon so that the work may be done during June and July. cc: Bud Stockman Chuck Schmadeke bj2/6 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES City of Iowa cI r, MEMORANDUM Date: May 15, 1980 To: City Manager and City Council From: Rosemary Vitosh, Director of Financey�p -j Cathy Eisenhofer, Purchasing Agent Ci Re: Evaluation of Telephone System For several months, the City's Purchasing staff has been evaluating our present telephone system and needs. Proposals were initially received from Northwestern Bell Telephone Company and an independent telephone equipment vendor. The independent equipment vendor has withdrawn its proposal because they feel that a recent request for a tariff increase by NWB will be approved and they could not then offer a telephone system for the City that would be competitive in price with the system proposed by NWB. The City's evaluation of the present telephone system revealed the following problems: 1. The City's current phone system is 13 years old. During peak use periods, the phone system shows definite mechanical problems and it is becoming increasingly difficult to repair and obtain the necessary parts. It is not possible to improve our present phone system and it will be necessary to eventually purchase a new phone system which will better meet our needs. 2. NWB has filed a tariff change with the Iowa State Commerce Commission for a Restructured Private Line Tariff (RPLT) which is an increased line charge for all off -premises telephone extensions. All indications are that approval will be given and that the tariff could become effective as soon as April 1, 1981. The annual increased costs for the City due to the RPLT would amount to $20,160. Since it is unrealistic to combine all City divisions under one roof, the City will be forced to pay the increased line charges. 3. The present chargeback system for long distance calls is inequitable and does not encourage short calls. The chargeback is computed by dividing the total cost of the WATS lines by the total number of calls. Since the length of the call is not considered in the computation, departments are charged the same amount for each call whether it is as short as one minute or as long as 60 minutes. In addition, possible misuse of WATS lines is almost impossible to trace with the present system. 4. At peak times, the heavy switchboard load results in blocked calls (busy signals) to both incoming calls and City personnel trying to call the switchboard. In addition, the 13 trunk lines become overloaded during peak times, so that City personnel cannot get an outside line. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2 5. Phone coverage was the telephone problem most frequently mentioned in interviews with department and division personnel. In many of the areas, key equipment has been installed in order to provide coverage for other phone lines. Key equipment and lines are more expensive than non -key equipment. Changes in City organization or office space often result in necessary phone changes. Phone changes for FY80 to i I date (10 months) total almost $2,100. 6. Switching equipment for the present system is housed in the record iretention room in the lower level of the Civic Center, taking up approximately 45 square feet of floor space for the cabinets, plus ' aisle space. The room is overcrowded because of the City's general space shortage. Access to the cabinet and wall wiring by unauthorized personnel could also be a problem. When a major power failure occurs under the present switching system, the majority of the City's phones go dead; 911 is the only system covered by an emergency generator. NWB has proposed that the City install the ESSX telephone system which will offer the following solutions to the problems listed above: 1. The ESSX system is new and offers state of the art in telephone equipment and features which will meet both the City's current and future needs. 2. The ESSX system is designed such that the Restructured Private Line Tariff would not apply. The RPLT would apply to the City's present phone system and would cost an additional $20,160 per year. An ESSX system would cost only $8,316 more than the current system per year and with it the City would not pay the RPLT. Therefore, total annual savings to the City would be $11,844 if the tariff were approved and the City installed the ESSX system. 3. The ESSX system automatically records all long distance calls and cost by accounting number. This monthly report would be used for the chargebacks to departments. It will be more accurate, provide detailed information on each call made for monitoring purposes, should discourage misuse of City WATS lines and should make staff more conscious of the length of their calls. 4. Many of the present switching problems are due to the electro- mechanical switching system being older, slower and less able to handle peak period overloads. These problems will be alleviated with the ESSX switching system. In addition, ESSX is an electronic system i capable of expansion in the future, if needed, 6. One of the major benefits of the ESSX system is that the main switching equipment will be located off -premise at the NWB central 1 office. The NWB generators will operate the City's phone system in the event of a commercial power failure. With the ESSX switching equipment located off -premises, the old switching cabinets will be i /0�7 P , MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 3 removed from the retention room and approximately 45 square feet of floor space will be gained for much needed record storage. The installation of a new telephone system was not included in the FY81 budget and would require Council approval of a budget amendment. Installation costs will be approximately $15,400 and the additional monthly cost for February thru June 1981 would be approximately $3,500 for a total amendment of $18,900. By installing the ESSX system, the City will avoid the extra cost which will be imposed by the RPLT and, in fact, beginning in FY82, will be saving approximately $11,800 annually. This savings results in a payback period of one and one-sixth years for the additional costs incurred in FY81. Because of the short payback period and the future annual cost savings, it would be financially prudent for the City to install the telephone system now. Although the RPLT has not yet been approved, there is a very great possibility of approval. If the City were to decide now to purchase an ESSX system, installation would occur in January, 1981. This would allow for the new phone numbers to be printed in the phone book which would be distributed in Oecember 1980. A delay in a decision would not allow for the new phone numbers to be printed in that phone book. In 1982, Bell Telephone must restructure their rates to separate equipment costs and line costs. At that time, ESSX will not be offered and it is anticipated that a similar system would most likely cost considerably more. Cathy Eisenhofer, Purchasing Agent, will be at the informal Council meeting on May 19, 1980, to answer any questions on this recommendation. bj/sp it i i i �oa3 MICROFILMED OY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB }. CEDAR RAPIDS • DES MOINES I n CIVIL -JUVENILE DIVISION J. Patrick While First Assistant 0 Daniel L. Bray Anne M. Lahey _` OFFICE OF THE COUNTY 2ECEIVED , 1980 CRIMINAL DIVISION "I Whiten q1, J. Hibbs J. Ralph otter Ralph R. 0 Douglas S. r Russell Rus Kevin B. Struve P.O. Boa 7450 378 S. Clinton Street w 7O Iowa Clty, Iowa 57344 319-337-9688 ` JACK W. DOOLEV - County Attorney May 9, 1980 Mr. Neal G. Berlin City Manager Civic Center lowa City, IA 52240 Dear Neal: I discussed with the Board yesterday, as you had suggested, clarifying exactly the county's position on the over -size line cost. By formal Board motion, I have been authorized to advise you that Johnson County agrees to advance the cost of that over -sizing --now estimated to he $44,700.00. We would, in that event, wish to utilize a tap -on fee arrangement for attempting to recover those costs. We understand, however, that you do not purport to under- write the enforccahility of such an ordinance. The county is prepared to proceed with such a tap -on arrangement nonotheless. JPW/kr Sincerely, 94'st— J. Patrick White First Assistant County Attorney MICROFILMED By JORM MICRt�LA8 CEDAR RAPIDS •DES MOINES a u I I. I.ASII IW IOWA AIII A 011MI. rfU.ndG:'dr Ol RAYMOND K. BAKER, Chairman ..0 n,uum rine CAROL A. WORLAN, Director May 17, 1980 Harvey D. Miller, Chief of Police Iowa City Police Department 410 E. Washington Street Iowa City, Iowa 52240 Dear Harvey: Based on our conversation of May 7, regarding evaluation of the Iowa City lighting project, I have contacted Mr. Rollie Hoffman, Project Director for the Town Crime Prevention Coalition. Mr. Hoffman, although not very en- couraging with regard to the ICPC having the financial capability to support this evaluation, is supportive of the city's efforts and therefore, made a commitment to inquire at an upcoming national crime prevention conference as to any free services which may be available for the evaluation as well as to ascertain the availability of funds for such a project. Additionally, Mr. Hoffman suggested that the task force may want to contact the following in- dividuals and/or agencies for assistance of which some have probably already been considered. I. University of ]own - Dick Holcomb 2. Kirkwood Community College - .rules Koefed 7. Department of Housing and Urban Development - Jim Elza, East Central Iowa Council on Governments 4. United Way 5. LEAH Office of Community Anti -Crime Programs 6. ACTION Urban Crime Prevention Program 7. General Electric, Inc. T will notify you again once Mr. Hoffman returns from this conference and can provide further information regarding evaluation funds or services nvnII - able from a natlonal perspecLlve. I would also like to advise you that I have scheduled a meeting with Mr. Dick Moore, Research Evaluator for the Iown Crime Commission, for May 19., An we discussed, I will provide Mr. Moore with your project information and request either staff or fund support for the evaluation effort. Please feel free to contact me if I can provide any further assistance at thin time. I would anticipate that I will have additional information for the tank force the last week in May. Sincerely, Carol A. Worl.an Director CAW/kgm cc: File MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES /Do?� City of Iowa Cf(NF ) MEMORQNDUM D TO: City Manager AM May 12, 1980 City Council FROM: !. lc G. RE: y Soydel' Housing Coordinator Grant Court Vacated R.O.W. I I• The Council indicated they did not want to consider I Rather, the u unit prefer the west side of Ralston Creek owners. Placing a public housing Y would prefer selling to the adjoining property 2• The property was appraised at $11,000 as a duplex lot. This a based on the value of the lot read (i.e. curb, gutter, and sidewalk placed and thestorm build sewer inlet moved to the curb), HUD limited the use from a duplex to a sin le- storm $9,000. g family and this reduced the appraisal to 3• The attached estimates and drawings indicate that to the curb, gutter, and sidewalk and properly grate to the curb and Place gutter would cast y novo the inlet 4 $4,DA9.00. It is understood that the adjoining property owners have in- dicated a desire to acquire the property. following recommendations are made: In this regard the �Scll the property as is for Pair easement to cover the stormOsewerlace an access re- tion is adopted, consideration should be If this op_ Ing the curb and gutter, sidewalk, and extendingothegstorm line extension or forever holding our peace on this matter. i It is my belief that its installation would enhance the water flow. Ih• The city accomplish the work, then sell the Peoperty for $11,000 as a duplex lot or place a public housing unit in this location. I 1. /cf� MAY 16 1980 _ I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i Orm,,t. MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS - DES MOINES I 00 caa..ti - a(soo cc 5 5_0 e9 - ........ u YAP svn 0-9 MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS - DES MOINES I ov 64 MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS - DES MOINES I x-- ----- 7— AN 4", v Vii' vy N_N -I k11_1 fox. MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS - DES MOINES I n MICROFILMED BY JORM MIC R�LA8 CEDAR RAPIDS • 0ES t401 NES I. i. s. z: I i 27 x LL eQ 2S:)c Naw— _ — _ — 4•Y IV 21< K ati I�.S �mcve . ( 7.5 Y ppZS) Qerieve •(2.'17.s1�Gd11� 2x60' eze. t MICROFILMED BY JORM MICR�/LAB CEDAR RAPIDS •DES MOINES I I City of Iowa Clip MEMORANDUM DATE: May 9, 1980 City Manager TO: City Council FROM: Lyle G. Seydel, dousing Coordinator RE: Vacated "p" Street between Muscatine and 3rd Avenue 1. John Sladek, Attorney representing two of the adjoining property owners, has indicated his clients are interested in negotiating the purchase of all or a portion of the property involved. 2. The property consists of approximately 16,048 square feet. Means Agency appraised the property at $22,000 or $11,000 each lot, as- suming tgas line was removed and the property nearly equally divided. HUD approved that appraisal. Southgate Development has he submitted a proposal that indicates a 4 -bedroom unit can be placed on each parcel with more than adequate front, side, and rear yard area. The gas company has been asked to re-route the gas supply around this property, so the existing line will soon be closed off. 3. The city has filed "quiet title" action which has been resisted by the adjoining property owners. Trial date has not been set and perhaps may not be necessary, if the sale of all or a portion can be negotiated. 4. The following is provided for consideration in determining an equitable price, if the property is to be sold to the adjoining property owners. a. Svatos, owner occupant of 2002 Muscatine, has no interest in acquiring any of the parcel. However, Mrs. Svatos is currently in a Nursing home and is concerned that the city will take part of her property. The survey plat does not indicate that the driveway from the street to the garage at 2002 Muscatine does in fact cross the northern tip of this parcel. It is suggested that an access casement be placed on that portion of the pro- perty with verbage to insure that present and future owners of 2002 Muscatine be responsible for the care and maintenance of the driveway and holding harmless the present or future owner of the parcel in question from any and all liability. An ease- ment of this nature would have nu effect nn the value of the pro- perty. he p C ty borders b Gillespie line capparently cupant of tfeels oherhas tant the 'adverse" MICROFILMED BY JORM MIC R+L AB CEDAR RAPIDS • DES MODIES ioa i - 2 - City Manager City Council May 9, 1980 LGS/cf possession" claim to the property in that he has mowed at least a portion of the parcel for several years. While this may be true, he also has had the benefits of the open space and has indeed utilized the property as an extension to his property. On the other hand, he has complained to the city about a fallen tree on the proper- ty which the city removed. It is my opinion that Mr. Gillespie has no claim or right to any portion of the property. That his primary motivating factor is to prevent low-income persons from living next door. These facts do not alter or reduce the appraised price of the parcel. c. Rittenmeyer, Michael A. - Owner -occupant of 831 - 3rd Avenue. Rittenmeyer's property bounds the parcel on the North side for the east 150 feet. He purchased the pro- perty in January, 1979. Rittenmeyer's lot is 40 x 1501. Placement of the house on the lot is such that there is no set -back from the property line; in fact, the side- walk and cement landing on the south side of his house encroaches on the city property. Further, the area he uses for parking is all on the city property in question. If this space was taken from Rittenmeyer, he would have no place for off-street parking, nor access to his rear yard. It is suggested that consideration be given to selling the maximum of 15 ft. x 107 ft. of the east lot to Rittenmeyer. This would leave 60 ft, frontage for the public housing unit. It is my opinion that Ritten- meyer may have an acceptable claim on at least that por- tion of the property concerned. If the case were tried and Rittenmeyer awarded that property, the value of the lot facing 3rd Avenue would be reduced. Also, addition of this 15 ft. to Rittenmeyer's property would increase the value of his property; therefore, acquisition of the eastern half of the city property would materially bene- fit Rittenmeyer. It is recommended that we offer to sell to Rittenmeyer only the 15' x 107' for the sum of $2,000. If he and Gillespie wish to buy the entire parcel, the value of $22,000 should be retained. If they wish to purchase only the eastern half, the value of $11,000 should be retained. MICROFIL7DES JORM MCEDAR RAPIDS City of Iowa C1(7) MEMORANDUM 0 Date: May 13, 1980 To: The Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney wr/ Re: City vs. Gill and Rittenmeyer [Quiet Title Action on Leased Housing Sitej— You may recall that the City filed a Quiet Title action on the vacated portion of F Street between Muscatine and Third Avenue. The tract was appraised as two lots with a value of $11,000 each. Mr. Sladek, as counsel for the Gillespies and Rittenmeyers, has contacted me with an offer to buy the tract. His clients prefer to buy the entire tract but are also willing to buy the one lot which abuts their properties. It would seem that the City has three alternatives: 2�� The entire tract may be sold to the abutting property owners; One half of the tract may be sold to the abutting property owners and one half may be used as a leased housing site; and 3. The Quiet Title action may proceed and the tract may be used for two leased housing sites if the judgment is favorable to the City. While I believe the City's position is good if we continue with the Quiet Title action, we recognize that there is always a degree of risk in litigation. A ruling against the City would mean that the i City would not be compensated for the tract and would incur the costs of litigation. Please contact me if you have further questions and inform me of the direction in which you wish to proceed. tpl/6 cc: Lyle Seydel MAY 14 1980 MICROFIL7DM JORM MCEDAR RAPIDS 1.4-2f :IICROFILMED BY JORM MICROLAB CEDAR RAPIDS . DES MOINES e,r; «C 12-Ic- Objections to the proposed of Pickard Street between Fr and Highland Ave. for the cc 1 of low income housing. I, I f I Contents i J I. Site plan (proposed) p 2. Floor plan (proposed I Elevation (proposed) 4. Petitions 4 pages 5. Surrounding structur 6. Letters 15 pages J 1 :IICROFILMED BY JORM MICROLAB CEDAR RAPIDS . DES MOINES e,r; «C 12-Ic- MICROFILMED BY JORM MICR¢LAB i CEDAR RAPIDS • DES MOINES I I f I Er I 111 �r_.m MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DE5 MOINES is I i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DE5 MOINES F- — II� I I J ••. I.�-�11 I _. - � I I�I 1 j a.y ia` 7-d I .. II I 1j i 'TSI IH. . I } f••y _Ir MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DE5 MOINES The undersigned property owners object to the City of Iowa City proposed _ vacation of Pickard Street between Friendly Ave. and Highland Ave., and to the construction thereon of single family or other dwellings. Name Address MICRORILMEO BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES The undersigned property owners object to the City of Iowa City proposed _ vacation of Pickard Street between Friendly Ave. and Highland Ave., and to the construction thereon of single family or other dwellings. Name Address i 12.E Z fr' qIS �a,sevc f qi MICROFILMED BY JORM MICRpLAB CEDAR RAPIDS • DCS MOINES `J The undersigned property owners object to the City of Iowa City proposed vacation of Pickard Street between Friendly Ave. and Highland Ave., and to the construction thereon of single family or other dwellings. Name Address PLLi_ `' .,�,..'.��t 7 ��C..�Li•''//LLL-rt. . ;� l l! C - - ,/ _ / � / ; �(...,• •.;.� � '•� d-r+�.t'-._. 1 i . i .rte �J /o a9 111CROFILHED DY JORM MICR6LA6 CEDAR RAPIDS • DES MOINES The undersigned property owners object to the City of Iowa City proposed vacation of Pickard Street between Friendly Ave. and Highland Ave., and to the construction thereon of single family or other dwellings. Name Address MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES loa9 N s . WC.", PLi-,J) tt IMA JORM MICROLAS -a 6. Ca"t&u � 6�.o-kand � JORM MICROLAB '�IICROffI.FlEil ;SY JORM MICROLA13 CIO P A,,[XS • Uf:S '4p 14L5 _ May 15, 1980 Iowa City City Council Civic Center Iowa City, Iowa 52240 Re: Low Rent Housing Program, current site considerations John A. Gross Carolyn A. Gross 1111 Friendly Ave. Iowa City, Iowa 52240 Dear Council Member: We would like to present our objections to sites no. 8 and 9, 1200 Highland Ave. and 1201 Friendly Ave. respectively, which are being considered for the low rent housing project. The sites consist of a platted street, Pickard Street, which has «^ not been constructed. Our home is located to the west of site no. 9 and the home is constructed to face .„ Pickard Street or the current green space. We support the concept and practice of scattered site housing for low income people and are pleased with the work Mr. Seydel has done to date in managing this program. We feel the city is fortunate to have a person of Mr. Seydel's dedication and ability. We feel, however, that con- sideration of these two sites is not appropriate for the following reasons: 1. A significant part of the architectural heritage of Iowa City has been contributed by Mr. Harold Moffitt. His housing was built in the 1930's uti- lizing unskilled and semi -skilled labor, natural and recycled materials, and an amazing sensitivity to design and proportion. His use of stone and re- claimed brick has given Iowa City a type of housing not found anywhere else. His designs work with the natural contours of the land and subsequent land- scaping has created residential neighborhoods with a definite amount of charm and very pleasant architectural style. Some of the most typical examples of his construction are the four houses at the intersection of Pickard and Friend- ly. Three are made of natural stone and the fourth of brick believed to be reclaimed following a fire at Mercy Hospital. Whereas it is common knowledge that his use of unskilled labor, while pro- viding much needed jobs during the Depression, resulted in homes now fac- ing maintenance problems, the inherent charm and style of these units more than compensate for the maintenance problems and all current owners seem to take better care of their Moffit homes because of their unique charac- ter. Research is currently being conducted to submit these four houses as a mini district to the National Historic Register in order to better preserve this part of Iowa City's architectural heritage. 2. There is a natural water course flowing through site no. 9 which drains several homes along Highland Ave. Until this water course was graded many years ago, the residents to the east of site no. 9 experienced chronic base- ment flooding and significant ponding of water on their property. Any disturbance of this natural water course, which would be mandatory if a house were built on site no. 9, could result in significant damage to the eastern property owned by Mr. & Mrs. VanKirk. 3. Both homes to the east and west of site no. 9 are oriented toward Pickard Street and, as all property owners do, significant landscaping and maintenance of the street edge of their properties has been done in order to improve the general appearance of their property. The house, as pro- posed on site no. 9, would destroy a row of thirty-foot evergreens on the eastern edge and a twenty -foot Magnolia on the western edge, all plant- 160-29 lant- MICROf:LMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOINES Page 2 ed and cared for by former owners of these properties. Since our front doors face site no. 9, we feel that any construction on that site would deteriorate our property values and conflict with the original intent of the builder and city, which is that these houses orient to open space. We, the Gross' and VanKirks, have no objection to our tax monies being used for low rent housing but the proposed deterioration of our property values, we feel, place a very unjust share of these costs on us. 4. Mr. Seydel has assured us that any construction on these sites will be of a style and value commensurate with the neighborhood. The homes on either side of this site contain approximately 2000 square feet of space, are two-story with complete basements and are of a unique architectural style, as stated above. The proposed unit, a 26X44 foot rectangle, single -story, no basement, with a porch tacked — on the front is only 1144 square feet and not at all architecturally harmonious with the neighborhood. We question the suitability of an 1144 square -foot house being used for a family containing up to nine persons. In order to construct homes harmonious with the neighbor- hood, the cost would probably be in excess of $125,000, which we feel is far beyond the limits for this program. 5. This space, sites 8 & 9, has long been used for neighborhood rec- reation by children and adults. It is also used as access space for the neighborhood to the bus stop on Highland and provides a very pleas- ant green space relief for the neighborhood. This space for the past 30 years or more has been maintained by the adjacent property owners, relieving the city of the burden of mowing and snow removal. We feel that its use as green space and recreation area is of high value and should be continued. 6. The additional cost of relocating the sanitary sewer is to be born by the city before these sites can be utilized by the developer. We feel that the incurrence of these costs are unnecessary and main- taining the status quo of these properties would effectively avoid expenses approaching $8000.00. In closing, we would like to thank you for your consideration of this matter and urge you to reject sites 8 & 9 for the above reasons and not place an unfair bur- den on this neighborhood. lY> w John A. Gross Carolyn A. 1111 Friendly Ave. Iowa City,' Iowa 52240 :11CROFILMED BY JO RRA MICR©L A S CEDAR RAPIDS . DES :IOUILS Gross 'cB4d� 0 D-9 May 12, 1980 Mr. Neal Berlin, City Manager Members of the Iowa City City Council Civic Center Iowa City, Iowa 52240 As much as we aoree with your plans for providing public housing for as many people as possible, I believe it is to everyone's advantage to remove the location at 1201 Friendly Ave. from your list of proposed sites. There is a storm and sanitary sewer system that runs down the center of this lot and our home, 1203 Friendly Ave., and the home to the south of us on Highland Ave. both have their sewer lines emptying into this line. If this site is used, those lines would require relocation which would cost the city approximately $2000.00 each. Building on this site would also disturb the watercourse which drains several lots to the east, south and north of this property. There is a large drainage ditch running through 1203 Friendly Ave. and ending in the Pickard St. site. Disturbing this would cause severe flood damage both to our basement and to a large portion of our lawn, which regularly every spring had severe problems prior to the drainage ditch. Not removing the ditch would cause the house you are considering to have water problems. The entire neighborhood has always used this area, even though only the adjoining — property owners have taken care of the maintenance of the property. We have kept the lawn green and mowed in the summer, and the sidewalks shoveled and free of ice in winter. The children in the area have used this space for football, baseball, and many other games for as long as there have been homes here. It has been mutually beneficial to us and the neighborhood. The house you propose for 1201 Friendly Ave. is of an extremely different style from the already existing homes which are all Moffitt homes built in the 1930's and of a unique style. We believe, therefore, this would have a down- grading effect on the value of the properties surrounding this site. It would be especially hard on our property and the property at 1111 Friendly Ave. since both of these homes are built very close to the adjoining property lines and both face the proposed building site. Since these homes are oriented toward what was originally planned to be a street, it has the same effect as building a home on any other property's sidewalk. We hope you will find, as we do, that these reasons together form an over- whelming argument against building on this site. Sincerely, � Max Van Kirk Martha VanKirk 1203 Friendly Ave. Iowa City, Iowa 52240 /oa9 '11CRDERI4ED BY JORM MICROO LA13 CEDAR RAPIDS • DES MOJ:JES / ci.y. ecu ��C C✓ ,":.i�al? o�e�-G S! -%dicey ,C GC C/a ev)i% e('k, r'/)e�/ U CL`lG %!G� C7ir)cf r11 jj cam=- z l tom, 7ZWIC -lq,;I` al -e 3 7 -Le_ . r.. �/it�i�il�-�� 1G`LI1 �C�= �G•CC • �,Ft' � L65) )aCICZ%CLl?�L'Ei /i'C•7� �fcy /.�'7- I / (h 12%CCCCG�� l�G�c� /% z �iT) �ih 7C9�/Z/8// 7�— _ SIu,�SiGf/�.?�'c'f C�:'GC/ /)�•� �L:. i' � %syr -" � �.�� 2,4V✓AC ,!'•Fi"��cdG�y iJ.�"�� /J �GLCr77Zc'�L�•�/� �J`=�c.C2.c�.�� ?�. 74 /in P-9 Mlc RoriLmEn DY JORM MICR46LAB CCOAR RAPIDS • DCS Mo1NCS 2 GC2�F%Z' /j7_�/✓)iiG//Zl'l%� _e '1Z0'C� C'?? G�- Ci. f 7'Jl /J JC �•+2Ci�1 _ ��•� / /72C1C/I / /�".•LCA/ '7�� G�,LC�;�/i�Gu�i,��i _ 1 G i`/GCiS � �l;Gl% �°Gc� �GL�j) Gv��• C/7 �'c c� �� i� , %��.� ��C�z/� ? ��c� �uf;rh /rlGj s-&t6' fi� IYl /fS `�k's,Y2i2f Ale ILI 4 D'�� e � Y'-_GULF j�2XT �C�f-71 l ,��-� `�1fL,J�c /��/(��(/4:'lG/ �%✓> , �v=% ..iJ / �� - -moi ioa9 MI010EILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOPIES 3 /n UA? rK ;6y ^ Ji,�O' /J,tii7• /- 7-�' -lam j44�7!C�✓7 J ��1•^�� pct` ��z� /��z..� � C� J�.��S�/J lli/%7' C%v��"a.;fi 6"6J 4 -el), -2 54ji% .//�/ �� •;l�'�/ T �i1G� `��2G� �i�?�i'1GG'y7 �GJ GCj`1CU�i/J1ElCS- ' ✓ 0712L 16Q 9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES 1202 Friendly Iowa City, IA 52240 -- Tuesday, May 13, 1980 John Balmer, Mayor Clemens Erdahl Lawrence Lynch Mary Neuhauser Paul Paulsen David Perret Robert Vevera Dear Council Members, We wish to register our opposition to the proposal that would change the area between 1203 Friendly Avenue and 1111 Friendly from undeveloped street (continuation of Pickard street) to residential status (specifically, as a potential location for public housing units). ij As a result of converting this land, the destruction of the drainage ditch behind the 1203 residence would result in chronic drainage problems for either or both the 1203 residence and the proposed public housing unit. The storm sewer beneath this plot would have to be relocated, at a cost to the City of approximately two thousand dollars. It would be, at the least, a great inconvenience for the 1203 and 1111 residences to lose what is now their front yards. Much time and money has been expended to develop these yards. The two residences were originally built as if to face a street; the prospect.of their front doors being so close to another housing unit is unfortunate indeed. This plot of land, having been a neighborhood "green space" for many years, provides a necessary recreation area for children. It is utilized as such frequently, and is maintained by the adjacent property owners regularly. Our immediate neighborhood was primarily developed by one contractor (Moffitt), and posesses a certain, uniform /vaq MICROFILMED BY JORM MICR6LAS CEDAR RAPIDS • DES MOVIES May 13, 1980 Page 2 charm. The architectural style of the proposed public housing unit would drastically conflict with that of the surrounding area, and would tend to destroy the visual atmosphere that has developed. We hope that you will seriously consider our sentiments when you make any decisions regarding this proposal. Sincerely, Jaw'-,t� James ,Herd Patricia J. Lohmann -11CROEILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOINES 16a 9 bay 13, 1980 TO MOM IT MAY CONCERN: I, like the rest of my neighbors on Friendly Ave., am quite concerned about building on 1201 Friendly. All of us consider that area like a Mini Park, something we all enjoy. The VanKirks and the Grosss have done such a beautiful job in planting shrubs and trees. The people out here are good, honest, hardworking peoplewhich I think is important in maintaining a good neighborhood. Thank You, MICROFILMED BY JORM MICR4�LAB CEDAR RAPIDS . DES MOINES MICROFILMED BY JORM MICR4�LAEI CEDAR RAPIDS • DES MOINES EL4� Cl��^ ��(, � of /G,`IG.C•L Cr/� L',;C� /Y�-cii L✓ 1" �;•di.Lc��C�w�1.:.Luezo'�. Gri-t.v� �ti r(,C' Lt ::L�iit LLC' :LI ,GL` lil.2a. Lt i7 , LG L!� t lreL—r%Cli-�u.J �L L< ' A.uL„� k J'✓k4t�11 w,wt. �ti.7 ,, ��'cL<T, ' L� /Yl.c'G•�..GY1 '�/'V� i✓`{LC .Lvi i R%r�LGC / i d -/lied A! - w)- j MICROFILMED BY JORM MICR6LA6 CEDAR RAPIDS • DES MOVIES MICRUILMED BY JORM MICR6LAB CEDAR RAPIDS • DES 6101NCS HICROEILMED BY JORM MICR6LA6 CEDAR RAPIDS • DES ,MOINES r• ;ado .. WOCO micRorILMED BY JORM MICR( LAB CEDAR RAPIDS • DES',10111E5 Z/6� t e /6 C2 MICROFILMED BY JORM MICROLAE CEDAR RAPIDS • DES (10114ES Iowa City—Ni Apartment Association Senator John -Culver 344 Russell Office Building Washington, D.C. 20510 bear Senator Culver: Post Office Box 1765 Iowa City, Iowa 52244 May 14, 1880 -OPY SUP.II:CT: Re-enactment of General Revenue Sharing Program. On behalf of the Iowa City Apartment Association, I wish to inform you that at our regular meeting held May 5, .1()80, we unanimously endorsed the General Revenue Sharing Program and give our full. support for its re-enactment. :,s concerned members of the Iowa City Apartment Associaton, we are actively involved in many community affairs. We are pleased with the positive impact that the revenue sharing program has had on the Iowa City community. We note with pride that the funds were spent to benefit the young and the old alike in Mass Transit, Human Services Funding, Senior Center funding and Parks projects. We are pleased that the Iowa City Council has allocated these funds for the benefit of all of our citizens. We believe that if the revenue sharing program is terminated, it will have a detrimental effect on our community. We feel that the General Revenue Sharing Program continues to be one of the most effective federal assistance programs in place today. It is our understanding that: the program will expire September 30, 1980. We encourage you to support the extension of the program, and to use your influence with your fellow senators to do the same. ile look forward to your support of the General Revenue Sharing Program. Sincerely, - Richard L. Osterman, President Iowa City Apartment Association Notice to City Council: Copies of this letter were sent to Senator Jepsen an enator Culver, and Congressman Jim Leach, tend �a cany M same was sent to Rghvgpin�Task Force u League of Municipalities Des Ines MAY 16 1980 !tel Iva Hi leman, Secretary ABBIE STOLFUS, CMC Iowa City,Apartment Association CITY CLERK (3) MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES MINUTES OF STAFF MEETING May 7, 1980 Referrals from the informal and formal Council meetings of May 5 and 6 were distributed to the staff for review and discussion (copy attached). The Assistant City Manager advised the staff that the policy of screening applicants is being reviewed. If any of the staff have comments, they are to direct these suggestions to the Assistant City Manager. The City Manager advised that the establishment of an advisory panel of business and community leaders has been discussed with the City Council. Letters have been sent to ten people advising them of this panel and asking that they work with the City. For the most part, these people are interested in doing that. An announcement will be forthcoming within the next week or two about the membership of this panel. The City Manager noted that names of females who are involved in large organizations are needed to serve on this panel. They should be women who are in personnel, finance, or general management positions. The City Manager asked for suggestions from the staff. The City Manager referred to a memorandum which was sent to the staff earlier in the week concerning Freedom Day, May 14, 1980. This is a State-wide program to reduce dependency on gasoline. Tim Brandt is the coordinator of this effort in Iowa City. A number of programs are.being considered: 25t bus fares and 10t fares for the Ride and Shop Program. Roger Tinklenberg will be working with Hugh Mose to ensure that we get out publicity on this event. Four bicycles have been selected from the unclaimed bikes at the Police Department and have been repaired, and these will be added to the vehicle pool. They are to be signed out the same as cars. The Director of Parks and Recreation requested that the Recreation Center be furnished with a bicycle with a basket for downtown use. The City Manager asked the department heads to advise of each department's plans for conserving gasoline. The Housing and Inspection Services Director advised that no annual inspections in outlying areas will be scheduled that day. Inspectors will walk or use bicycles. He also suggested that coordinated efforts be made for people to carpool on that day. The Director of Parks and Recreation advised that employees living in Iowa City will not drive on the 14th and those that live in outlying areas will carpool. The legal staff will leave their cars at home that day. Angela Ryan volunteered to ride her horse. The City Manager will ride the bus or bicycle. The City Clerk and staff will ride the bus. The employees of Planning and Program Development will carpool and the Acting Director will ride the bus. The City Manager's Secretary was directed to put out a news release on the efforts of the City to conserve gasoline. Items for the agenda of May 13 include: Agreement between City and County regarding Congregate Meals Award bids for storm water detention south branch Public hearing on vacation of College Street Block 64 Public hearing on Sturgis Ferry boat ramp IIICROFILMED DY JORM MIC R(�LAB CEDAR RAPIDS • DES MOINES Minutes of Staff Meeting May 7, 1980 Page 2 Public hearing on Neighborhood Public Improvement Project BDI Subdivision Whiting Company LSRD Plan iThe City Manager advised that the information packet this week should include all of the material which has previously been furnished regarding the request for an extension from Hawkeye CableVision as well as the report from the i� Broadband Telecommunications Commission. ATC will be providing information to the City by Thursday of this week. A co py of this should go into the packet. The Director of Housing and Inspection Services advised that one bid was received on public housing which looks acceptable; the sites in this bid proposal are the selected sites. -� Prepared by: i Lorraine Saeger i i i I MICROFILMED DY JORM MIC RLAB CEDAR RAPIDS • DES MOINES A Informal Council Meeting Mej+- 5, 1980 DEPARTMENT REFERRALS tdILROFIIMED 6Y JORM MIC R�I•AB CEDAR RAPIDS • DES MOINES ■ ■ O W SUBJECT �c p REFS D ADATE COMMENTS/STATUS W South Central Area Neighborhood Was money allocated for sidewalks? nts Site Improvements 5-5 P&PD If not, what did residents elect to use money for? Notify U of I (Randy Bezanson College Street Vacation 5-5 Manager date of public hearing and of Council's desire that the U of I be _ - Draft ordinance for Council Tap -on fees ordinance 5-5 P&PD/Legal consideration at 5-14-80 meeting. Jaycees Carnival 5-5 Assistant For discussion at informal meeting ' City Manager of 5-13-80 at 4:00 P.M. i Rail Transportation 5-5 Assistant Contact Jean Lloyd -Jones re. what City Manager we can do now to continue involve - ment. I I tdILROFIIMED 6Y JORM MIC R�I•AB CEDAR RAPIDS • DES MOINES ■ ■ Regular Council Meeting May 6, 1980 DEPARTMENT REFERRALS MICROFILMED BY JORM MIC R+L AB CEDAR RAPIDS • DES MOINES W DATE REFERRED DATE U3 Cp�M/STATUS SUBJECT RECD To DUE W 4 Question from Mrs. Whiting, 700 bloc North HyVee - Bus Service of Whiting Avenue: Why does bus Neuhauser 5-6 Public Wks take different route inbound than I� Retainage - HCI Construction Co. Case 5-6 Legal I. Detailed report to Council on current case involving Chadek Go abiuctiv. ea ' 2. What can legally be done to ensure payment if unpaid amount, exceeds 1004' retainage? City Manager All items requiring Council actions Agenda items -,particularly hearings on 5-6 Information must be accompanied by written information. Items submitted with - contracts. from the agenda. I� Coordinate with Board of Electrical H&IS/Legal Examiners on redraft of amendment. Chapter 11 Amendment (Electrical Code) 5-6 Discuss with Farrell Turner. Update report on status of draft to Council. Aoning Ordinance 5-6 P&P D Refer sizing issue to P&Z immediatel Delay informal discussion until 5-6 &PD 5-19-80. Notify County. County Home Sewer MICROFILMED BY JORM MIC R+L AB CEDAR RAPIDS • DES MOINES Pw0ular Council Meeting May 6, 1980 Dzn. 9 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED To DATE DUE ~ COMMENTS/SVnis Bike Trail 5 -6 P&PD Council agrees that remainder of 575,000 can go for City Park Trail. Tree Problems 5-6 Parks & Rec. Billie contact Carl Chadek reI problems of trees blocking dr 7--rs' vision. Note such trees on 7th Avenue at Rochester and at Court. Sidewalk (let Manager know for report to Farreil Turner) 5-6 Parks & Rec When will cemetery sidewalk be repaired - notices went to adjacent property owners. C i I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES THE WALL STREET JOURNAL, TUESD MAY 13, 1980 REVIEW & ®unoox The Crisis in Public Work In California, a state district court of appeal recently overturned a new In the California suit, the Pacific Le• Foundation statute granting collective bargaining gni and state Attorney General George Deukmejian were rights to state employes. In Connecti• seeking to force the existing consdtu- cut, the state's Conference of Munici- tionaliy created civil service system palitles, joined by the National League to continue operations without regard of (hies. Is asking the state supreme to the recent state Employer -Employe court to void compulsory arbitration Relations Act. The lower court agreed Procedures for municipal employe bargaining. Each state has its that the new collective bargaining act own I laws, of course, but the feeling is na• usurped the wage•setting,power of the constitutional apparatus. It upheld, tionwide that the current means of set- the decision would be a major setback fling public employe disputes don't work and that no one knows a better for municipal unions and California Governor Jerry Brown, who way to do It. presuma- bly would have to seek to replace the t The public sector is now the most e highly charged arena of labor•man• present act with a Constitutional amendment. agement conflict. htllltant public em. ploye unions are the fastest-growing One group has even started an ef- fort to outlaw public employe collet- part of organized labor; their mem- five bargaining. The American Legis• 3 by ship 1978gass lative which ircu- and memberew Ibetween manufac. lates proposed stachange te legislation. isuncil, giv luring unions declined by 449,000. But Ing priority to a "Public Services compulsory bargaining has Intensified Protection Act" to prevent localities labor strife rather than defusing It. In from signing contracts with public j 1958, the year before Wisconsin be- employe unions. came the first state to extend this Obviously attitudes have changed practice to the public sector, there were 15 government strikes, Involving since the days public strikes were 1,730 employes and a loss of 7,520 work avoided at almost all costs. Mayors In Atlanta, San Francisco, New Orleans y days. In 1975, with similar legislation In 34 states, there were 478 strikes, In. and Chicago have taken strikes and k volving 318,000 employes and a loss of survived them to their satisfaction. The experience may have somewhat rid 2,241,000 work days. In spite of wide abhorrence of such strikes, their rate g restored a balance that until now has I been tipped heavily In favor of the mu• has soared to about half the rate In In• ! dustry. The strike rate is bound to E Nci al unions. The political p atmos• rise further as the activist unions Increas• i has also turned against unions,making it Hardeforpot tie ingly encounter resistance from state clans quietly to grant amnesties from and local officials pressured by tight budgets and tax legal penalties for their strikes. But -cut ar.1 spending- limit referenda. the changing balance doesn't end the i Public officlaLe are still at a loss in threat of labor conflict; It merely makes the fight more equal. dealing with this phenomenon. The Connecticut suit reflects a widespread In the meantime, the tradition of i public service Is becoming more and disenchantment with compulsory arbl- tration, which more a thing of the past. Whatever was once considered one can say about the defects of the the fairest way to settle disputes with. patronage system and the civil ser• out recourse to a strike. The trouble vice, at least they produced public Is that the arbitrators had little back -workers who had some regard for pre - ground or Interest in protecting mu- serving 'the social fabric. The Indus- nlcipal budgets. In fact, unless the ar- trial union model for public employ bilratlon law specifically required It, ment Is the latest of the three and Is they gave almost no attention In their on settlements to a city's ability to pay, Uve. Its way to being the most destruc• One doesn't have to be an enemy ; Some localities are even rethinking of organized labor to wonder whether the drive toward collective bargain, the public sector Is really an appropri Ing, which once seemed so Inevitable. ate arena for its activity. 1630. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER QUARTER: THIRD DECISION UNIT: ENERGY CONSERVATION PROGRAM/CDBG PROJECTS Fiscal Year Objectives: 1. Conduct a heat loss identification project for low and moderate income residents. 2. Implement the energy monitoring project to evaluate the energy consumption trends of the various sectors in Iowa City and to measure the effectiveness of any energy conservation measures. 3. Conduct a pilot solar demonstration project. Work Completed: - 284 homes were scanned for heat loss. - Two families were selected for solar grant awards. - The planning intern provided sections to be included, by the Planning and Program Development Department, in the Subdivision Ordinance to conserve energy. - The planning intern began analysis of residential, commercial, and industrial sector electricity and natural gas consumption. Analysis: The Heat Loss Identification Project was very successful and a report will be' prepared on the project during the Fourth Quarter. Progress on the Solar Demonstration Project has been very slow due to work spent on other projects. Expenditures Budget This Quarter• % 6000 $15,350 $5,918.52 72.13 7000 1,810 325.82 38.355 8000 9,770 1,749.09 29.408 9000 7,350 0 0.000 Total $34,280 $7,993.43 42.705 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /o 33 B MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER QUARTER: THIRD DECISION UNIT: ENERGY CONSERVATION PROGRAM/GENERAL FUND PROJECTS Fiscal Year Objectives: 1. Conduct energy audits of the City buildings and operations. 2• Conduct training sessions for City staff. 3. Conduct an energy consciousness campaign with the staff. 4. Monitor ongoing energy use and analyze historical energy use. that use in light of the Work Completed: Walk-through energy audits were completed in three City buildings. Information was assembled for the FY81 Ener proposal. Civic Center HVAC report was reviewed. Conservation Program Plans for the Senior Center were reviewed. Analysis: Staff time during this quarter was billed to the CDBG budget since during the first quarter the General Fund budget was billed door and window provision of the Housing Occupancy the Code.orkl�n wase storm later determined that CDBG could pick up at least part of it. Expenditures ---_ Buduet This Quarter % f 6000 $4,260 $ 0.00 75.824 7000 7,350 I 31.00 20.771 8000 3,125 9000 313.17 15.753 0 0.00 0.000 Total 37,735 $344.17 49.064 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I 0 MANAGEMENT BY OBJECTIVES 1 DEPARTMENT: CITY MANAGER QUARTER: THIRD DECISION UNIT: BROADBAND TELECOMMUNICATIONS SPECIALIST FISCAL YEAR OBJECTIVES: 1. Oversee and monitor Hawkeye Cable Company progress and implementation of cable system. 2. Keep City and City Council updated on status of cable TV. 3. Serve as Broadband Telecommunications Commission (BTC) staff and i advisor. 4. Act as information resource for community on cable and access TV. 5. Advise, assist, promote funding, operation and usage of access channels. 6. Identify, contact, train access channel users; produce, supervise and/or assist in the production of access programming. WORK COMPLETED: I. Contacted Hawkeye weekly and field observation of system construction. 2. Reported to City weekly and to City Council bi-monthly. 3. Met with, advised, assisted and updated BTC members as necessary. 4. Continued to respond to calls, letters and visits from all citizens interested in or having problems with cable TV. 5. Public access rules completed. Government channel rules progressed fundithrough another ndraft. g sources identif ed and Community sought. survey dLocal pconference onaccessorganized. 6. Continued to approach organizations and to give presentations. 7. Interns from University of Iowa trained; three integrated into City departments. Gave first three production equipment workshops. Started/assisted/did productions for City and community. ANALYSIS: Monitored cable TV construction; oversaw and dealt with resulting problems. Access production training and programming process started. EXPENDITURES: Bu. gyet This Quarter % 6000 $ -- $ -- -_ 7000 2,000 286.40 20.341 8000 2,500 2,037.98 81.519 9000 -- 110.8 --- TOTAL $4,500 $2,557.18 56.826 /033 MICROFILMED OY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: THIRD DECISION UNIT: PARKING OPERATIONS & MAINTENANCE FISCAL YEAR OBJECTIVES: 1. To maintain a long range maintenance program on the Block 83 parking facility, ongoing. 2. To expand the ongoing meter cleaning and repair program to more meters so the number of trouble calls decreases by June 30, 1980. WORK COMPLETED: 1. Long range maintenance program on Block 83 parking facility has not started as majority of facility under contractor's control. 2. During the second quarter of FY80 we received 527 complaints of faulty meters of which 305 were found defective. 859 meters were reported faulty and 511 were found defective during the same period of FY79. 188 vehicles were impounded during the third quarter compared to 78 during FY79. 113 meters were cleaned and rebuilt compared to 90 in FY79. ANALYSIS: During the third quarter of FY80 Parking Operations and Maintenance has met its goal with a decrease in trouble calls and defective meters. EXPENDITURES: Budget Year -to -Date % 6000 $ 97,881 $ 41,041 41.9 7000 4,375 2,504 57.2 8000 26,833 23,740 88.5 9000 18,000 27,000 150.0 TOTAL $ 147,089 $ 94,285 64.1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOIIIES 1d3-3 MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE DECISION UNIT: PARKING ENFORCEMENT QUARTER: THIRD Fiscal Year Objectives: 1. To maintain a high level of coverage of the metered and permit areas during FY80. 2. Analyze parking patterns to establish a policy to provide for limits on parking to obtain the desired configuration between short-term and long- term parking in Block 83 parking facility during FY80. 3. To maintain the level of revenue, through enforcement, at a high enough level to cover debt service payments during FY80. Work Completed: 1. During the second quarter of FY80 the number of tickets issued increased from 16,627 FY79, to 24,978, FY80. 2. The desired configuration between short-term and long-term parking in the Block 83 parking facility has been achieved. Approximately two- thirds of the parkers using the facility are parking for two hours or less and one-third of the parkers are using the facility for periods longer than two hours. 3. Meter revenue increased from $ 54,070, FY79 to $57,815 FY80. The municipal lot was operated during the third quarter of FY80 with a decrease in usage from 79,363 to 53,518, and an increase in revenue from $23,782, FY79 to $24,771 FY80. This is a result of decreasing the size of the lot and increasing the fee. The Block 83 parking facility was operated during the third quarter FY80 producing $13,187 in revenue. Analysis: The short-term parker continues to use the municipal lot and the Block 83 parking facility while the long-term parker continues to use the outlying lots thus freeing street and lot meters in the CBD. Expenditures 6000 7000 8000 Total Budget $85,825 1,410 5,700 $92,935 Year -to -Date $61,340 357 7,043 $68,740 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 71.4 25.3 123.5 74.0 10,93 s i MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE DECISION UNIT: PARKING ENFORCEMENT QUARTER: THIRD Fiscal Year Objectives: 1. To maintain a high level of coverage of the metered and permit areas during FY80. 2. Analyze parking patterns to establish a policy to provide for limits on parking to obtain the desired configuration between short-term and long- term parking in Block 83 parking facility during FY80. 3. To maintain the level of revenue, through enforcement, at a high enough level to cover debt service payments during FY80. Work Completed: 1. During the second quarter of FY80 the number of tickets issued increased from 16,627 FY79, to 24,978, FY80. 2. The desired configuration between short-term and long-term parking in the Block 83 parking facility has been achieved. Approximately two- thirds of the parkers using the facility are parking for two hours or less and one-third of the parkers are using the facility for periods longer than two hours. 3. Meter revenue increased from $ 54,070, FY79 to $57,815 FY80. The municipal lot was operated during the third quarter of FY80 with a decrease in usage from 79,363 to 53,518, and an increase in revenue from $23,782, FY79 to $24,771 FY80. This is a result of decreasing the size of the lot and increasing the fee. The Block 83 parking facility was operated during the third quarter FY80 producing $13,187 in revenue. Analysis: The short-term parker continues to use the municipal lot and the Block 83 parking facility while the long-term parker continues to use the outlying lots thus freeing street and lot meters in the CBD. Expenditures 6000 7000 8000 Total Budget $85,825 1,410 5,700 $92,935 Year -to -Date $61,340 357 7,043 $68,740 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 71.4 25.3 123.5 74.0 10,93 s A MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: THIRD FY80 DECISION UNIT: FINANCE ADMINISTRATION FISCAL YEAR OBJECTIVES: 1. Formalize monitoring of budget versus actual on a quarterly basis by October, 1979. 2. Make semiannual financial condition reports to Council and City Manager by January, 1980. 3. Continue to provide risk management program of risk analysis, insurance purchasing, and claims analysis - throughout fiscal year. WORK COMPLETED: 1. Format has been developed. Quarterly reports will be made to City Manager. 2. Financial conditions reports were discussed with the Council in conjunction wiht the FY81 budget discussions. 3. Coordination with the Safety Committee continues. The quotations for comprehensive general liability and umbrella coverage were reviewed. ANALYSIS: Finance Administration spends a majority of their time during the quarter on budget discussions with the Council in preparation of a final budget document. Expenditures Budget Year -to -Date % 6000 160,770 46,302 28.8 7000 820 636 77.6 8000 13,725 7,488 54.6 9000 247,913 137,689 55.5 Total 423,228 192,115 45.4 MICROFILMED BY JORM MICR(DLAB CEDAR RAPIDS • DES MOINES or /U33 MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE DECISION UNIT: TREASURY QUARTER: THIRD Fiscal Year Objectives: 1. To prepare and update written procedures for treasury activities to improve understanding and communication of each employee and between treasury employees. 2. To continue pinpointing problem areas generating inaccuracies, complaints and interruptions in the banking, traffic and utility operations. 3. Prepare an annual schedule of budgeted receipts, transfers and expenditures by calendar month to project cash needs. Work Completed: 1. In the process of writing procedures for parking permits which have been consolidated for sale by cashiers. 2. Have worked with Iowa State Bank on a program enabling us to repurchase securities held by bank when we require cash for short periods. 3. Have set up a calendar of investment needs to facilitate indentification of investment dates. Analysis: 1. Treasury personnel will be available to customers requiring parking permits and provide uniform services. 2. Enable us to invest for a minimum of 5 days and increase interest earnings from 5.25% to market yield on securities. On current rates, this should increase earnings approximately $1,000 per month. 3. Decreases time spent on individual investments and provides others with information for investment purposes during my absence. Expenditures Budget Year -to -Date % 6000 $144,341 $103,804 71.916 7000 1,610 974 60.493 8000 54,395 25,659 47.172 9000 875 651 74.403 Total $201,221 $131,088 65.146 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /033 MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE DECISION UNIT: ACCOUNTING QUARTER: THIRD Fiscal Year Objectives: I. Provide sufficient training and exposure to the second back-up operator so that he/she is capable of keying any application when the need arises. January, 1980. 2. Revise procedures in the Accounts Payable Function to create a more timely payment of bills. September, 1979. 3. Increase Accounts receivable collections. June, 1980. Work Completed: I. Complete. 2. Coordination with the Purchasing Agent in conjunction with the application of the purchasing manual has aided Our progress. Revisions are about 60% complete. 3. A great deal of progress has been made in the landfill collections where the 90 days arrears were exceeding $30,000. As of March 31, 1980 this has been reduced to $15,000, $6,000 of which has been turned over to the legal department for collection. Analysis: 2. Accounts Payable revisions in areas such as Equipment Division are still not acceptable since special handlingand their operations. This is being revieed closely and rocessindecisionsis �wild lfor be made in 4-5 weeks. 3. Due to departmental priorities progress has been limited to the landfill area. With the completion of major projects at hand, more time will be available for proper attention to be given to this objective. Expenditures Budget Year -to -Date _% 6000 $83,226 $61,583 � 74.0 7000 1,105 866 78.0 8000 48,544 36,099 74.4 9000 680 649 95.4 Total $133,555 $99,197 74.3 1633 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: THIRD DECISION UNIT: WORD PROCESSING Fiscal Year Objectives: 1. To have no more than 4% of total lines produced returned to Center for correction of operators' typographical errors only. July, 1979 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work of 4 hours. July, 1979 and ongoing. 3. Achieve a 5% increase in total FY80 production of typed lines over FY79. June, 1980. 4. Continue staff training on use of dictation system. Ongoing. Work Completed: 1. Achieved this quarter - averaging approximately 1%. 2. Turnaround now monitored by sampling 25% of production - now averaging 3.4 hours, 3. 12% increase this fiscal year over last fiscal year to date (537,931/479,431 lines produced). 4. Orientation continuing as needed. Expenditures Budget Year -to -Date % 6000 $50,417 $34,578 68.6 7000 3,070 1,916 62.4 8000 16,820 13,144 78.1 9000 125 125 100.0 Total $70,432 $491763 70.6 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES /033 MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE r") QUARTER: THIRD FY80 DECISION UNIT: CENTRAL PROCUREMENT b SERVICES Fiscal Year Objectives: I. To analyze the new purchasing manual after a six month use period to determine its effectiveness and usefulness to City Staff. (July 1979) 2. To establish an asset control system utilizing the computer system to provide a record of all fixed assets. (December 1979) 3. To study the feasibility of operating the print shop as a self- supporting service. (June 1980) Work Completed: I. Second draft of manual reviewed by Legal, Public Works and Planning and Program Development in March 1980. Purchasing justification, requested by City Council, added to Purchasing Manual. Completion date April 30, 1980. 2. Accounting has an intern surveying City-wide fixed assets. Informa- tion has not been formatted for computerization to date. 3. Information being gathered to evaluate present charges, equipment, volumes and potential revenue to include operator's salary, into the Print Shop operation. Analysis: Purchasing Division jusitification and manual has been the priority project of the third quarter. Expenditures Budget Year -to -Date % 6000 $62,272 $51,637 82.92 7000 1,460 1,017 69.66 8000 44,150 27,937 63.28 9000 13,500 1,990 14.74 Total $121,382 $82,581 68.03 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 14033 1-1. 11' MANAGEMENT BY OBJECTIVES Department Police Decision Unit Administrative Quarter Third Fiscal Year Objectives: 1. Assessment of policing needs for downtown area. 2. Establish an on-going in-service training program. 3. Institute a priority assignment of service responses. It. Establish and srengthen an anti -vandalism and crime prevention program. Work completed: 1. Completed and recommendation made as an added service level for 181 fiscal year budget. 2. Completed. 3. Partially completed. Ordinance for bringing some semblance of order and responsibility in the instrusion alarm system to be proposed for Council consideration soon. it. Iowa City Anti -Vandalism formed and functioning. Expansion of the committee into a full scale crime prevention under- taking is anticipated if funding becomes available. Analysis: Activities have been proceeding apace with the objectives stated above as well as increasing operational demands. Expenditures Budget This Quarter Y 6000 $68,795 $44,890 60.89 1000 1,010 435 37.57 8000 7,556 i 62.311 11 I 1-1. 11' MANAGEMENT BY OBJECTIVES Department Police Decision Unit Administrative Quarter Third Fiscal Year Objectives: 1. Assessment of policing needs for downtown area. 2. Establish an on-going in-service training program. 3. Institute a priority assignment of service responses. It. Establish and srengthen an anti -vandalism and crime prevention program. Work completed: 1. Completed and recommendation made as an added service level for 181 fiscal year budget. 2. Completed. 3. Partially completed. Ordinance for bringing some semblance of order and responsibility in the instrusion alarm system to be proposed for Council consideration soon. it. Iowa City Anti -Vandalism formed and functioning. Expansion of the committee into a full scale crime prevention under- taking is anticipated if funding becomes available. Analysis: Activities have been proceeding apace with the objectives stated above as well as increasing operational demands. Expenditures Budget This Quarter Y 6000 $68,795 $44,890 60.89 1000 1,010 435 37.57 8000 7,556 4,710 {1 62.311 11 9000 Total $77,361 $50,035 60.96 *includes building and equipment capital outlay MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES II MANAGEMENT BY OBJECTIVES Department cotirp Decision Unit Patrol and Traffic Quarter Third Fiscal Year Objectives: 1. To provide service not substantially below f.y.'79. 2. To improve speed control 6 accident prevention measures. 3. To increase the effectiveness of patrol in Follow-up investigations. Work completed: 1. Accomplished. Task load and responses are up 14$ in first half f.y.'80. 2. Accomplished. Citations for speed are up substantially and the accident rate declined 611A in the first half. 3. Patrol follow-up is increasing, but needs added emphasis Analysis: Officer productivity has increased significantly due both to citizen requests for services and officer generated activity. Expenditures Budget This Quarter_ % , $658,263 $502,018 76.26 6000 7000 45,180 24,566 54.37 40,691 21,902 53.82 8000 67,672 67,435 99.60 9000 — $814,214 $621.409 76.3 Total MANAGEMENT BY OBJECTIVES Department cotirp Decision Unit Patrol and Traffic Quarter Third Fiscal Year Objectives: 1. To provide service not substantially below f.y.'79. 2. To improve speed control 6 accident prevention measures. 3. To increase the effectiveness of patrol in Follow-up investigations. Work completed: 1. Accomplished. Task load and responses are up 14$ in first half f.y.'80. 2. Accomplished. Citations for speed are up substantially and the accident rate declined 611A in the first half. 3. Patrol follow-up is increasing, but needs added emphasis Analysis: Officer productivity has increased significantly due both to citizen requests for services and officer generated activity. Expenditures Budget This Quarter_ % $658,263 $502,018 76.26 6000 7000 45,180 24,566 54.37 40,691 21,902 53.82 8000 67,672 67,435 99.60 9000 — $814,214 $621.409 76.3 Total MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES Department Police Decision Unit Criminal Investigation Quarter Third Fiscal Year Objectives: 1. Continue to provide no less invastirat.ive srrvices t,m provided in F.y.'79. 2. To provide rapid and thorough investigative follow-up on all cases. 3. To improve investigative support to Patrol. Work completed: 1. During the first half investigative requests and provision of services increased 25% over the same period of the prior year. 2. Never completed.... but always attempted. 3. See Il 2, above. j i Analysis: The workload has been increasing making it necessary to increase the number of officers assigned to this Division from five to six. j f Expenditures Budget This Quarter % 6000 $90,066 $85,524 94.9 7000 5,920 1,796 30.3 8000 11,200 10,045 89.69 y 9000 8,500 11,675 136.00 S Total 5115,686 $109,041 94.7. ` Carrying an additional Sgt. in this account since September. cmmn PvnPnstPa chnnld hive been charved to Administration. I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES Department Decision Unit Quarter In MANAGEMENT BY OBJECTIVES Police Records & Tdentificat.ion Third Fiscal Year Objectives: l.. To provide fox, greater use of identification services and equipment. 2. To provide for timely and accurate production of reports and statistics. 3. To experiment with verbal radio communications rather than 10 -signals. Work completed: 1. Use of equipment and services has increased by 12% as compared to the same period in f.y.179. 2. So far,everything has been kept on schedule. 3. Abandoned... State radio insists upon the u:c of LO -signals in usual public safety communications. Analysis: The increasing workload has led to an almost abnormal rate of increase in activity. Only additional time will indicate whether the increase is a temporary phenomena or a permanent trend. Expenditures Budget This Quarter % 6000 $123,824 $91,790 71; 7000 3,500 1,142 32.6 11000 7,850 9,445 12.0.3 9000 3,505 1,962 68.7 Total $138,619 $104,787 75.5 MICROFILMED BY JORM MIC R¢LA13 CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES Department Police Decision Unit Animal Control. Quarter Third Fiscal Year Objectives: 1. To produce for administrative and Council apnroval a set of designs for a new Animal Control Shelter. 2. To prepare for and institute licensing at the Shelter. 3. To provide a variety of educational and Preventative 'i Animal Control measures. Work completed: I. Task abandoned. There seemed to be no interest in bonding for an Animal Control Shelter. 2. Completed. 3. Partially completed. Analysis: Each objective, with the exception of the first, have been wholly or partially achieved. Expenditures Budget This uarter S 6000 $67,386 $44,821 66 5 i 7000 5,840 3,681 63.0 8000 13,715 8,820 64.3 JZ 9000 '1,300 940 4a.R Total $89,241 $58,265 65.2 _.. MICROFILMED DY JORM MICR�LA 13 CEDAR RAPIDS • 0ES MOINES 1 MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Administration Quarter Third, FY80 Fiscal Year Objectives: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. Ongoing. i 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. Ongoing. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services that are offered by other governmental units or private enterprise. Ongoing. Work completed: 1. Ongoing. 2. Ongoing. Surveys and low number of complaint calls indicate divisions are doing a good job. 3. Partially completed. Have been in contact with other agencies that offer recreation services. • j Analysis: 1. Various methods of communication are being used --staff meetings, reproductions of pertinent information, consultations, etc. I i Year to Date Expenditures Budget Th3sx0Ilanax % i 6000 $40,041 $25,790 64.41 7000 1,665 185 11.10 8000 2,575 1,390 54.00 i 9000 0 0 0.00 Total $44_281 $27,366 61.80 /033 MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS . DES Ff01RES fl L_ MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Central Business District Maintenance Quarter Third, I'Y80 Fiscal Year Objectives: 1. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals, fall mums, and Christmas trees. 2. Reduce mortality rate and increase health, vigor, and growth rate of trees and shrubs by implementing a general horticultural care system consisting of proper watering and fertilization, diagnosis, and treatment of diseases and pests, and proper pruning. Work completed: 1. Had some summer annuals in barrels in 1979. Had some fall mums in 1979. Will plant summer annuals in beds on May 10. Spring flowering bulbs are blooming now. 2. Work underway. Ongoing. Analysis: 1. Good public acceptance of Plaza appearance. 2. Trees and shrubs are under guarantee of the contractor. Expenditures Budget This Quarter % 6000 $22,548 $10,687 i I 7000 ,1 3,142 80.57 L_ MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Central Business District Maintenance Quarter Third, I'Y80 Fiscal Year Objectives: 1. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals, fall mums, and Christmas trees. 2. Reduce mortality rate and increase health, vigor, and growth rate of trees and shrubs by implementing a general horticultural care system consisting of proper watering and fertilization, diagnosis, and treatment of diseases and pests, and proper pruning. Work completed: 1. Had some summer annuals in barrels in 1979. Had some fall mums in 1979. Will plant summer annuals in beds on May 10. Spring flowering bulbs are blooming now. 2. Work underway. Ongoing. Analysis: 1. Good public acceptance of Plaza appearance. 2. Trees and shrubs are under guarantee of the contractor. Expenditures Budget This Quarter % 6000 $22,548 $10,687 47.4 7000 3,900 3,142 80.57 8000 2,525 777 30.78 9000 960 5,775 601.57 ()f purchase of — sweeper) Total $29,933 $20,382 68.09 MICROFILMED BY JORM MIC R�LAa CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Government Buildings Quarter Third, FY80 Fiscal Year Objectives: 1. Correct roof leaks at Civic Center. 2. Reduce turnover rate of maintenance workers. 3. Correct current problems and imbalances in the heating and air conditioning systems; current air conditioning system is undersized, and isn't energy- efficient. Work completed: I. Roof repaired - no leaks at present. 2. Still some turnover. 3. Work scheduled to be done in FY81. Analysis: I. May need whole new roof. Expenditures Budget Year to Date 1hisxquarkox % 6000 $22,177 $13,543 61.04 7000 5,100 4,378 85.85 8000 50,215 47,461 94.51 9000 3,000 3,740 124.69 Total $80,492 $65,589 81.48 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Recreation Quarter Third, FY80 Fiscal Year Objectives: 1. Increase playground special events by 2. 2. Expand adult sports for non -athletes and senior citizens. 3. Pilot of 4 cultural exposure programs for elementary and senior citizens. 4. Increase outing -type activities by 4. 5. Expand pre-school activities. 6. Develop youth archery club. 7. Increase "Friends" volunteer program from 5 to 10 matches. 8. Provide adventure activities for Special Populations. 9. Governor Lucas Square events. Work completed: 1. Completed 100% - talent show and new games festival. 2. Completed 100% - senior citizen shuffleboard. 3. Completed 75% - July trip planned. 4. Completed 50% - unsuccessful attempts; trip planned for September. 5. Completed 100% - Kindergrounds program at Hickory Hill. 6. Lack of interest - 0% completed; under review. 7. Completed 100% with 13 volunteer matches. 8. Planning for June overnight camp and an outdoor adventure awareness class for summer. 9. Art Surrounds the Plaza 100% complete. j Analysis: I Program personnel staff changes have had a delaying effect on our ability to carry out objectives as proposed. Programs have continued to function, but not as effectively as with an experienced staff; consequently, the public has probably suffered some. The 8000 series will probably exceed the budget due to increases in utility rates. I To Date Expenditures Budget This Quarter % 6000 � $327,147 $234,709 71.744 I 7000 37,150 20,704 55.732 8000 81,130 68,933 84.966 9000 2,000 3,136* 156.800 Total $450,295 $337,664 74.987 *$21370 to be transferred to #8620 rather than #9210 /033 8 MICROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES MANAGEMENT BY OBJECTIVES Department Parks & Recreation Decision Unit Parks Quarter Third, FY80 Fiscal Year Objectives: 1. Reduce trim mowing and hand weeding through the use of growth retardants and ground sterilants in problem areas; ongoing. 2. Provide access to wood play equipment area in City Park for the handicapped; September, 1979. 3. Construct a 65' x 100' (20 car) rock base parking lot in Wetherby Park; October, 1979. 4. Establish an annual tree planting program in City Park on a limited scale; ongoing. 5. Upgrade turf areas with a regular program of cultural practices; ongoing. Work completed: 1. A herbicide was used this past summer on selected areas with positive results. A second application will be made this spring. 2. An asphalt area has been built allowing access to a sandbox for wheelchair users. 3. A hard surfaced (asphalt) parking lot for approximately sixteen (16) cars has been completed at the end of Taylor Drive. 4. A survey of existing trees in City Park has been started this winter. 5. A spray program for weeds was initiated last fall, mainly for dandelion control. All turf areas will be aerified at least once in the fall. Barren areas to be modified with additional black dirt and humus, and seeded to grass. Analysis: 1. Overall results will be positive with improved appearance and reduced work time involved. 2. Access to additional facilities will be provided if usage and demand is evident. 3. The parking area provided has relieved some of the traffic congestion in the area of South Taylor Drive. 4. Spot planting of selected adaptable trees will be started to fill in for dead trees as they are removed. 5. Noticeable results of the program will be slow. Expenditures Budget This Quarter % 6000 $208,380 $147,997 71.023 7000 28,303 18,946 66.938 8000 61,918 40,313 65.106 9000 29,376 21,570 73.427 Total $333,227 $237,375 71.235 b 3 IdICAOFILaDES JORM MBCEDAR RAPIDSES )ORM MICROLAF] OPERATING BUDGET FISCAL YEAR 1981 JULY 1, 1980 TO JUNE 301 1981 CITY OF IOWA CITY, IOWA CLEMENS ERDAHL ROBERT VEVERA MARY NEUHAUSER CITY JOHN BALMER MAYOR . CITY M_ANAAGER NEAL G. BERLIN MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GLENN ROBERTS LARRY LYNCH DAVID PERRET CITY OF ( .I 1 !I P 0) I. WAST IIN �i(iN SI: May 5, 1980 City Council City of Iowa City Civic Center 410 E. Washington St. Iowa City, Iowa 52240 Mayor and Councilmembers: n IOWA CITY IOWA (.Aly 1OWA .`,2240 (319) 354.18GO Submitted herewith is the adopted FY81 budget for the City of Iowa City for the period July 1, 1980, through June 30, 1981, in compliance with the provision of Article IV, Section 4.04(9) of the charter. In accordance with Chapter 384 of the Iowa Code, the City Council established the budget hearing date on February 19, 1980, held the hearing on March 4, and approved it on March 11, 1980. The expenditures are balanced with projected revenues and a general fund unrestricted working balance of $886,780 has been provided. The estimate for expenditures and the allocation of resources have been made in accordance with the Council's deliberations and discussions of departmental goals, objectives, and programs. The FY81 budget was prepared using a program budgeting format. The modified zero base budgeting format used in the FY79 and FY80 budget process was changed to place more emphasis oil programs and service delivery. Because revenues will be decreasing in this fiscal year, some program cuts were necessary and each department was asked Lo provide only basic service delivery for FY81. Unlike IasL year thero is little flexibility in this year's budget Lu accommodate unanticipated service changes and it will be up Lo each of us Lo hold the line on expenditures. The City will continue to seek aILernaLive and more efficient services. The budget provides for total appropriation of $22,299,290 which is comparable to an estimated expenditure figure for FY80 of $46,113,946. The significant decrease is due primarily to a reduction in total expenditures for capital projects from $23,693,860 for FY80 to a budgeted figure of $1,216,788 in FY81. This decrease in the capital projects fund is due to one time appropriations in FY80 for a number of major capital improvements, among which were: MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i City Council May 5, 1980 Page 2 New Library $3,190,362 River Corridor Sewer Improvements 6,300,000 Parking Ramp Construction #1 & #2 5,345,601 Wastewater Treatment Facility 2,000,000 Gilbert Street Improvements 1,800,000 For FY81 the City Council decided that only those capital improvement projects that enhance the current service level will be part of the capital improvement program. Revenues of $22,403,491 include $7,463,393 in property tax. The levy for agricultural buildings and land remains at 3.004 per $1,000 assessed value. The levy for all other properties will be 12.519 per $1,000 assessed value, an increase of 9.5% over the prior year's levy. Sincg el yours, _ w eal G. Berlin City Manager bj/sp i MICROFI LhIED jL JORM MICRABCEDARRAPIDS• DESOINES I Ll I J U u n ii 1 - i City Council May 5, 1980 Page 2 New Library $3,190,362 River Corridor Sewer Improvements 6,300,000 Parking Ramp Construction #1 & #2 5,345,601 Wastewater Treatment Facility 2,000,000 Gilbert Street Improvements 1,800,000 For FY81 the City Council decided that only those capital improvement projects that enhance the current service level will be part of the capital improvement program. Revenues of $22,403,491 include $7,463,393 in property tax. The levy for agricultural buildings and land remains at 3.004 per $1,000 assessed value. The levy for all other properties will be 12.519 per $1,000 assessed value, an increase of 9.5% over the prior year's levy. Sincg el yours, _ w eal G. Berlin City Manager bj/sp i MICROFI LhIED jL JORM MICRABCEDARRAPIDS• DESOINES APPRECIATION _ This budget includes the ideas and recommendations citizens, the City Council and the City staff. Durin many suggestions are received from citizens in Cit of many hearings and informal contacts. J s act o 9 the year Council upon this The major y Council programs adopted b proposed p the City y the Cit budget is in the priorities and City Council during the current year. While all departments were intensely involved in the budget preparation, most of the credit for the budget gratitude is et document goes to r the members of the Finance Department. Part expressed to the Director of Financsemary Vitorash, and the Budget Administrator Mel Jones. e, Ro While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must o to employees who on a daily basis transform thisg documethe nt into citizen services. City r �I JI I MICROFILMED DY JORM MICR�LAO CEDAR RAPIDS • DES MOINES rmar lora city IOWA____ CITY BUDGET CERTIFICATE SUMMARY MY 1. iso 1. J.. X 1981 •Lll.L ll\ILf ., (OL_1\.Lw111.�—•` _ �_.•...`..... •• ,1 vr.r♦ I •... _. -' 1♦•• • • r 4.. C .nr:,, •I.n 1 I,l — I'll.. I ' r I.I1�v Yr\r I I\I• ' - fl ,. vn [— wn I I „ =.a,ejsial. , 11727,916 •Y v al.._�.—w •• Iw•M,•l nn lrY••n,rrrn M r,r ,.rr.r If.. •• r•nW ___.rv..Nwn I,� In•• 1• I•_ ___ L•rrJ Yp LX$%%%X%. X;c%X!tNXX N—. .73J2 '94.73.120 .6 39.3. !' 942.Z66 'J .4.16,465 ..9.999,78 ••" • _ '2.810,298 1,516.916 .568.241 :'1,107,974 • L_.— w_.-_ XXXXXXXX XYXXXXXX XXX$X.XXX n_ XXXXXSX.0 n,-nn..,nii - ., _ 12j 790. :y{,108448 121,780 1 408.44 (IJ 561, j 607 000 590.43 •'_nnua m onnJ: _ — •.•,414.749- •' 176.690 _nun.n n.J .m.0 _ .•_]4,886 1-,500,649 ._. 45550 ,1., 504,11 'e.wn.n,nrcnr -�- -- ••;1.504.127 • 741,982 J-15.908 •J-J98.9Z8_'-.(10.018): - rny..-u r...o u... 47,771 14.0.1.8_770,000 '^ 396.09E -'"— 19 • ..570.08 •I 1 .- 370,,091 --' I ,214 t1,79t _ ,91.185. ._ rrv. or mrn s coon 1 2 .. '=_-- x_121.205. "' 121.20 •� m .r 12,641 r. 118,14817 59,445 72.571. ••' ^.9.450.696 M_.216.7fle� >•__._.. '-'•1,460,696 •- 1.216,19 ••+••Ir4,S.F.19Y"3Ai :.— ++1,115.71] i^• 101,45. 847,645 _2.111,498 z 935.778 2.047.76 ••n --._ _ 1'2.047.755. >• c+L. 621,763. ,_1..122.H5 ' .625.275 "' I,I IB,81 `^•• _.____ '1.118.819 e _6 nt .............. 1. .nl. 9'.L.190.L15 •_124..J06- •__879,927 ..1,563.49 _ 1 744 -81,661 11 74 , .0 ':1561./94.. 74.661. '• 26, 9. ••n. urn. _119.744. .145.397 n_'_. 787-,797 197.709 815,081 'r..r.... u.n. _ 400.822 _ ,.775,000. .775,00 5R44141_Rev..NCOA - - '775.000. ---- •'•' .. _. _ .. I."'S, /65,fi80 d2.977, 9721:•,0 U,b41_ :4.449.619 .891 •.:Jz voa ..n rnr.n ,o,r,. L_ —_—... - ....-_ ... MICROFILMED DY JORM MICR�LAO CEDAR RAPIDS • DES MOINES G ■ t. RECORD OF PUOI,IC IICARINO AND AINIITION OF RUDGEF Dn Ilarch 1 1980, the Cauneit of the r.ily of Iowa CI It, r met fur the purlane or rvndu,tin¢ n m,Wlr h... in, on the pr•pn•ed 1960111 Dudget e. ahlhhnl ly,trdl• A 9unrum w, pnaeIt. _ Vethe of Ilnm anA Dian of henring hal Leen pnbli,Anl nn - Fe Wry 1980, in the ...._ .Iota Cl ty. press' Citizen .. _..... and the of0dnvit of publication a.. erailahle to file with the rmmty, Auditor. (art Notice -f the lime and place of hradng had been 1n,Inl an^ ... - 1980. . In the follnwin¢ location.: i 1 ......-................................. . .... ............ _........ The budget ,tima4 waa ,midered and Inapayen and rittcen, heard for and aAaiml aaid ,timate . — as felluwa: Oare_tpney..,?OU 5,,.,_Semalt; Tom, lamermpn, cOK„s.,, Soem9 t;. Richard Fmnel,l, 925 Webster, Jim„Lena, 20 Bedford Ct.; Mlle Spain, Johnson County Ambulance; Diane _ Klaus, 909 Maplewod Wnc;_Jerry_Mum/ord; John Robinson, AFSCRE; BIII Cra.r, 2109 Friendship; Nancy Draper, 2216. California Avenue; Jim Sprat t, 2119 Dayls; Jerry L Sprague Dary_Saenders; Ilefman Y11 Iheuer; Ron 1lhitaaerp. Daphne Fuhrneif,Ier;_6re9 Kruse, 629 Orookland,Park Or.;.liell. Ritchie, 272 10nor Or. After oteing nyporlunily for all d,iring to be heard, the rounds adopted the following budget rrm,hnLm: ,. I11m1u0no No 80-91 i A RESOLUTION AR019TNG TAR ANNUAI, DUIR**.T FOIL Till. FISCAL Y&1Tl FINDING JUNF. ' - r 60, 1061. Ile It Remrh al try the Cnnnrit of the City of Iowa City ,Iowa: The annual W.1gel for the (heal year ending June 30, IRB I, n„et forth in the Budget Summary l'erliflnlo and ht the det.11ud Imdget In auplart thereof -- •hnwing the .venue ,itmatea ana no to. - yriuthn npIudit.r.. and alluntiena to Inas,.. end .'U'U a for ,aid fiwl ynt la adapted, and ILe ninuup anJ 0.1al. a. 1 the deck is Atrt,t,d to make Iho filinga requbed by law and In .4t up hln Ianka in .,Ware with aduPUJ. I'wnl nut alryrered en,. Wfeh .Ii...................... 1860, by the following volt. ILbl name,.) Ay,: Balmy. Lynch, Roberts. ..-.... May.: Erdah9,Jltyhapsarh Parrot ......... .— ., ATTEST': n• L�7L rtt �(a.(��/ .C'IerY 1 1 I MICROFILMED BY JORM MI C R#L AB CEDAR RAPIDS DES MOINES t. BUDGET -IN -BRIEF Budget Guidelines Revenues i Expenditures General Fund Balance CITY OF IOWA CITY FISCAL YEAR 1981 ADOPTED BUDGET TABLE OF CONTENTS .............1 ALL FUNDS - Fund Summary • • • • . • • • • • • • • . 8 GENERAL FUND: 9 Fund Summary • • • • • • • • ' ' ' ' ' Policy & Administration Program: 10 Program Summary • ' ' ' ' ' • ' . . . City Council • ' ' ' ' ' ' • ' . . . .11 City Clerk ' ' ' ' ' ' ' ' ' . . . • .14 . City Attorney ' . ' ' ' ' ' . .17 • • • 20 City Manager ' ' ' ' ' • • • • • ' 23 Human Relations • ' . ' ' ' ' ' • • • 26 Civil Service Commission . . . . . . . . . . . . 27 Human Rights Commission • • • ' • ' • . • • • •28 Broadband Telecommunications . . . . . • • . ' • Finance Administration • • • • . ' ' ' • . . . .31 Accounting • • • • • ' .34 * ' ' ' ' Central Procurement Services . . . . . . . . . . . . . 4 . U Treasury ' ' ' ' ' • ' • • ' ' 43 Tort Liability ' ' ' ' ' • ' ' • . . . Government Buildings • • • • • • • • • • • .44 Home and Community Environment Program: Program Summary • • • • • • • • • • • ' 47 Planning and Program Development: 48 Function Summary • • • • • • • • • • • 49 49 Administration • • ' • ' • ' • • • • • 52 Plan Administration • • • ' ' ' ' ' • . . . . Development Programs . . • • ' ' ' • .55 • • • • 58 Riverfront Commission . • • • • • • • • • • • 59 Design Review Committee • • • . ' ' ' . • . . . Planning & Zoning Commission. . . . . . . . . . . .60 Engineering: 61 Function Summary • • • • • • • • • • • Public Works Administration: Function Summary • • • • • • • • • • • 65 C.B.D. Maintenance: 69 Function Summary • • • • • • • • • • • Energy Conservation: 73 Function Summary • • • • • • • • • • • • MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES Ao 8 0 Community Protection Program: Program Summary . . . . . . . . . . . . . .75 Police: Function Summary . . . . . . . . . .76 Administration . . . . . . . . . . . . . .77 Patrol . . . . . . . . . . . . . .80 Criminal Investigation . . . . . . . . . . . . . .83 Records and Identification . . . . . . . . . . . . . .86 Crossing Guards . . . . . . . . . . . . . .89 Fire: . . . . . . 169 Function Summary . . . . . . . . . . . . . .92 Administration . . . . . . . . . . . . . .93 Fire Suppression . . . . . . . . . . . . . .96 Prevention/Training . . . . . . . . . . . . . .99 Animal Control, Function Summary . . . . . . . . . . . 102 Housing & Inspection Services: Function Summary . . . . . . . . . . . . . 106 Administration . . . . . . . . . . . . . 107 Building Inspection . . . . . . . . . . . . . 110 Minimum Housing Inspection . . . . . . . . . . . . . 113 Transportation Program: Program Summary 116 Traffic Engineering, Function Summary . . . . . . . . . 117 Mass Transit, Function Summary . . . . . . . . . . . . . 121 Street System Maintenance, Function Summary . . . . . . 125 Physical Environment Program: Program Summary . . . . . . . . . . . . . 129 Cemetery, Function Summary . . . . . . . . . . . . . 130 Recycling, Function Summary . . . . . . . . . . . . . 134 Human Development Programs: Program Summary . . . . . . . . . . . . . 135 Parks and Recreation: Function Summary . . . . . . . . . . . . . 136 Administration . . . . . . . . . . . . . 137 Recreation . . . . . . . . . . . . . 140 Parks . . . . . . . . . . . . . 143 Parks & Rec. Commission . . . . . . . . . . . . . 146 Library, Function Summary . . . . . . . . . . . . . 147 Senior Center, Function Summary . . . . . . . . . . . 151 Contingency . . . . . . . . . . . . . 155 ENTERPRISE FUNDS: Funds Summary . . . . . . . . . . . . . 156 Parking Revenue: Funds Summary . . . . . . . . . . . . . 157 Parking Operations, Fund Summary. . . . . . . . . . . . 158 Parking Reserves, Funds Summary . . . . . . . . . . . . 162 Sewer Revenue: Funds Summary . . . . . . . . . . . . . 164 Sewer Operations, Fund Summary . . . . . . . . . . . . . 165 Sewer Reserves, Funds Summary . . . . . . . . . . . . . 169 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES F a 10 0 '!I 0 u u Water Revenue: Funds Summary . . . . .. Water Operations, Fund Summary. . . . . . . 171 172 Water Reserves, Funds Summary . . . . . Refuse Collection Operations: . 176 Fund Summary Landfill: 178 Funds Summary Landfill Operations, Fund Summary 182 Landfill Reserves, Funds Summary 183 Airport: • • • • • • 187 Fund Summary Capital Improvements Reserve 189 . . . . . . . . . . . . . 194 DEBT SERVICE FUND: Fund Summary Summary Expenditures . 195 . . . . . . . . . . . . . 196 CAPITAL PROJECTS FUND: Fund Summary Capital Projects Listing 197 . . . . . . . . . . . . . 198 TRUST AND AGENCY FUND: Fund Summary, Pension and Retirement.. Summary of Expenditures . 201 . . . . . . . . . . 202 SPECIAL REVENUE FUNDS: Fund Summary . . . Revenue Sharing, Fund Summary . 204 Road Use Tax, Fund Summary . . . . . . . 205 ' ' ' HCOA, Fund Summary ... ' ' ' ' ' ' ' 207 . CDBG Administration 209 . . .. Committee on Community Needs ....... 210 . . . . 214 SPECIAL ASSESSMENT FUND: Fund Summary . . . . . . . . . . . . . 215 INTRAGOVERNMENTAL SERVICE FUND: Assisted Housing Equipment Division . 216 Word Processing ... ......... . 218 221 CHARTS AND SUMMARY INFORMATION: Summary of Expenditures and Receipts224 Projected Financial Summary, FY80 . . . . . ' . Projected Financial Summary, FY81 . . . 226 . Reconciliation of Transfers . ' ' . ' ' • • • • 227 All Funds Comparison . • ' ' ' ' ' ' • • • • • 228 Property Tax Inflation . . . • ' ' ' ' ' • • • • 232 Personnel 233 .............234 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES io3�1 N I ._BUDGET IN BRIEF MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES BUDGET IN BRIEF BUDGET GUIDELINES The final budget for FY81 was prepared based upon the following budget guidelines: 1. Emphasize Airy Council Departments the operating and capital improvement 2 managementadditional Minimize andadmin strative procedures here utilize innovative possible. 3. Maintain existing levels of basic services and improve basic services where possible. 4. Fund the Senior Citizens Center within existing financial resources if possible. 5. Maintain a General Fund Balance that will provide for financial stability and uninterrupted service delivery. 6. Fund only those capital improvements which can realistically be completed within the time specified and only those projects that will contribute to the operations of the City without a reduction in service levels. REVENUES The city's property tax request for FY81 will be $7,463,393*, allocated as follows: General Fund Tort Liability Debt Service Trust & Agency Subtotal Ag. Bldgs. & Land Total FY80 Assessment Dollars Per $1,000 41448,270 8.100 263,306 .484 952,851 1.752 596,327 1.096 6,260,754 11.432 61308 3.004 6 267,072 i Assessment BUDGET IN BRIEF BUDGET GUIDELINES The final budget for FY81 was prepared based upon the following budget guidelines: 1. Emphasize Airy Council Departments the operating and capital improvement 2 managementadditional Minimize andadmin strative procedures here utilize innovative possible. 3. Maintain existing levels of basic services and improve basic services where possible. 4. Fund the Senior Citizens Center within existing financial resources if possible. 5. Maintain a General Fund Balance that will provide for financial stability and uninterrupted service delivery. 6. Fund only those capital improvements which can realistically be completed within the time specified and only those projects that will contribute to the operations of the City without a reduction in service levels. REVENUES The city's property tax request for FY81 will be $7,463,393*, allocated as follows: General Fund Tort Liability Debt Service Trust & Agency Subtotal Ag. Bldgs. & Land Total FY80 Assessment Dollars Per $1,000 41448,270 8.100 263,306 .484 952,851 1.752 596,327 1.096 6,260,754 11.432 61308 3.004 6 267,072 *Includes monies and credits of $28,416 and military credit of $13,715 in both FY80 and FY81. 1 MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES NOINES FY81 Assessment Dollars Per $1,000 4,840,154 8.100 110,544 •187 11500,648 2.533 11006,264 1.699 7,457,610 12.519 5,783 3.004 7,463,393 — *Includes monies and credits of $28,416 and military credit of $13,715 in both FY80 and FY81. 1 MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES NOINES F.04 This levy of 12.519 reflects an increase in the tax rate required for FY81 and represents $418.60 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1979, the City Assessor computed the average assessed value for residential property, after the rollback, to be $33,437. This compares with the prior year's assessed value of $30,158. The total assessed value upon which taxes are levied in Iowa City has increased from $543,967,758 to $592,348,513 as of January 1, 1979. City services are financed from many sources and these sources have limitations both as to amount and use. The General Fund property tax levy can be used for the support of General Fund services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of assessed valuation. As in FY80, the City's assessed valuation (the values upon which the property tax levy is based) are being subjected to a rollback. In FY80 this rollback was .782516 on residential property and for FY81 the rollback will be .643801 on residential property. The state legislature has passed additional legislation that would impose a further rollback on certain commercial and utility properties. This rollback is .889872 and will mean a further reduction in the rate of increase in the City's property tax revenue. The City will also receive revenue from taxes on agricultural buildings and land. As provided by state law the tax on this land is 3.00375 per $1,000 of assessed value. The assessed value for ag land is $1,925,140 and will yield revenue of $5,783. In FY81, $4,798,023 in property tax revenue (the General Fund levy amount net of monies and credits and military credit) has been allocated in the General Fund. The General Fund property tax levy is an increase of 8.9 percent over the FY80 State -approved budget of $4,406,139. (The FY80 General Fund levy amount net of monies and credits and military credit.) Consistent with the practice of previous years, all revenue estimates are conservative. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. Another source of revenue that can be used for General Fund operations is the monies and credits replacement fund. Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the same amount of revenue they were receiving at the time the tax was repealed. In FY81, the City will receive $28,416. A military service credit replacement has been established which returns to cities part of the property tax lost through the military service tax 1 credit. In FY81, this fund will return $13,715 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES The City also levies property tax for other purposes. These include debt service, trust and agency, and tort liability. These funds can be utilized only for the purpose for which they are levied. the debt service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. A special property tax levy is established for the payment of pension and related employee benefits. These include social security, the Iowa Public Employees Retirement System, and the Police and Fire Pension contributions of the City. A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes comprehensive general liability, motor vehicle liability, public official liability, errors and omissions and false arrest insurance. The tort liability levy of $110,544 reflects the cost of insurance premiums, deductibles and anticipated judgments and damages for FY81. Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. 1. The bank franchise tax is a state tax levied on net income of financial institutions. The state retains 55% of this tax with the remainder divided 60% for the cities and 40% to the county within which it originated. The FY81 receipt projection is based on actual receipts in FY80 of $46,270 and information received from local banks. ($60,000) 2. The State legislature approved special funding for benefits under HF914 for Police and Fire Retirement systems. Iowa City will continue to receive annually the FY81 budgeted amount until future legislation changes or ends this funding. ($50,008) 3. State Transit Assistance is state funding to local governments to assist in the operation of municipal transit systems. The City of Iowa City uses these funds for the operation and maintenance of the Transit Division. ($200,000) 4. Liquor profits are 10% of gross revenue of State liquor stores. In FY80, the estimate equaled $5.24 per capita and in fY81 the estimate is $5.75 per capita. ($274,528) 5. State Municipal Assistance distributes state revenues on it raLio of each city's population to total state population, which can'L ex<:eerl one-half of the city's property tax levy, [he FY81 projection is based on $6.93 per capita. ($330,865) 6. General Revenue Sharing is received by the City quarterly and the budget amount is based on funding throughout FY81. However, present .I legislation has authorized General Revenue Sharing through September W 30, 1980 or the first quarter of FY81. Pending legislation will i FI i i rl MICROFILMED BY JORM MICR+LAel CEDAR RAPIDS • DES MOINES determine if the program will be extended for another three year period. (City expects $594,000 in FY81 if the program is extended). 7. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city on a ratio of the city's population of all Iowa cities. The per capita estimate for FY81 is $29.50. This is $2.60 less than the FY80 per capita estimate. Although more cars are being licensed, they are fuel economy models which have reduced gasoline sales. ($1,408,448) Anticipated revenue of $3,144,500 from enterprise funds which include parking, sewer, water, refuse, landfill and the airport utilities or services supported primarily from revenues for services provided. In addition, parking, sewer and water revenues are used to pay bonds and interest on revenue bond issues of the City. In FY81, $223,136 of sewer revenue and $118,750 of water revenue will be transferred to pay general obligation bond issues which were sold to finance sewer and water projects. The Sewer revenue increase from 1979 actual receipts allows a 2% growth rate per year in anticipation of new housing starts. Water revenue has shown a strong 8% growth rate in FY79 and the first quarter of FY80 which should continue through FY81. Refuse collection will remain at the FY80 level of $2.00 per month per dwelling unit or apartment and $1.00 per month per sleeping room. Landfill fees will remain at $5.10 per ton in FY81. Under the charges for services category, the Fire Protection Contract ($250,000) provides service for the University of Iowa, and the Library services include $53,515 for services to Johnson County. Bus fares will increase from 254 to 35Q and monthly bus passes will increase form $8 to (` $12 resulting in total fare revenue of $619,000 in FY81. Recreation revenue includes $61,000 for admissions and lessons, $19,000 from entry fees and $13,000 from family and group pool sales. Miscellaneous revenue is derived from police escort service, animal control fees, zoning and subdivision fees and other miscellaneous items. In FY81, revenue from licenses and permits is budgeted at $236,980. Most Ll of this revenue will come from building permits and beer and liquor permits and licenses. Other sources of revenue are bike, peddlers, electricians, plumbers and animal licenses and burial permits. The FY81 budgeted revenue from fines and forfeitures of $337,000 reflects $122,500 for $5.00 illegal parking fines, and $122,500 for $2.00 overtime parking fines. Library fines are assessed for overdue or damaged property and fines from Magistrate Court are for collection of fines assessed for violation of the City or State codes such as motor vehicle violations and animal control violations. Use of money and properties will yield $949,670 in FY81. Revenue from investments has become an important source of revenue reflecting interest rate increases from 7.5 percent to 9 percent in FY79 to 13 percent in mid- FY80. Use of property includes parking revenue for metered and attendant lots totalling $554,000 and revenue from rental of properties totalling $38,822. It also includes rental of lockers, shelters and garden plots. y 143 I.1ICROFILMED DY JORM MICR�LAB CEDAR RAPIDS DES LA Olt 9 i -i f determine if the program will be extended for another three year period. (City expects $594,000 in FY81 if the program is extended). 7. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city on a ratio of the city's population of all Iowa cities. The per capita estimate for FY81 is $29.50. This is $2.60 less than the FY80 per capita estimate. Although more cars are being licensed, they are fuel economy models which have reduced gasoline sales. ($1,408,448) Anticipated revenue of $3,144,500 from enterprise funds which include parking, sewer, water, refuse, landfill and the airport utilities or services supported primarily from revenues for services provided. In addition, parking, sewer and water revenues are used to pay bonds and interest on revenue bond issues of the City. In FY81, $223,136 of sewer revenue and $118,750 of water revenue will be transferred to pay general obligation bond issues which were sold to finance sewer and water projects. The Sewer revenue increase from 1979 actual receipts allows a 2% growth rate per year in anticipation of new housing starts. Water revenue has shown a strong 8% growth rate in FY79 and the first quarter of FY80 which should continue through FY81. Refuse collection will remain at the FY80 level of $2.00 per month per dwelling unit or apartment and $1.00 per month per sleeping room. Landfill fees will remain at $5.10 per ton in FY81. Under the charges for services category, the Fire Protection Contract ($250,000) provides service for the University of Iowa, and the Library services include $53,515 for services to Johnson County. Bus fares will increase from 254 to 35Q and monthly bus passes will increase form $8 to (` $12 resulting in total fare revenue of $619,000 in FY81. Recreation revenue includes $61,000 for admissions and lessons, $19,000 from entry fees and $13,000 from family and group pool sales. Miscellaneous revenue is derived from police escort service, animal control fees, zoning and subdivision fees and other miscellaneous items. In FY81, revenue from licenses and permits is budgeted at $236,980. Most Ll of this revenue will come from building permits and beer and liquor permits and licenses. Other sources of revenue are bike, peddlers, electricians, plumbers and animal licenses and burial permits. The FY81 budgeted revenue from fines and forfeitures of $337,000 reflects $122,500 for $5.00 illegal parking fines, and $122,500 for $2.00 overtime parking fines. Library fines are assessed for overdue or damaged property and fines from Magistrate Court are for collection of fines assessed for violation of the City or State codes such as motor vehicle violations and animal control violations. Use of money and properties will yield $949,670 in FY81. Revenue from investments has become an important source of revenue reflecting interest rate increases from 7.5 percent to 9 percent in FY79 to 13 percent in mid- FY80. Use of property includes parking revenue for metered and attendant lots totalling $554,000 and revenue from rental of properties totalling $38,822. It also includes rental of lockers, shelters and garden plots. y 143 I.1ICROFILMED DY JORM MICR�LAB CEDAR RAPIDS DES LA Olt I 8 An additional $300,000 interest income will be realized from investments in the Capital Projects rund. General Fund miscellaneous revenue is estimated at $121,510 in FY81. Miscellaneous revenues are composed of refunds, reimbursement of expenses and damages, miscellaneous sales, mass transit advertising and commissions or concessions. The reason for the increase from FY80 to FY81 is that in FY80 workmen's compensation reimbursements were not included and reimbursements and refunds were budgeted more conservatively. EXPENDITURES The recommended budget for all funds in FY81 is $22,299,290, which includes $1,216,788 in capital improvements. The proposed general fund budget is $9,999,381 or an increase of 6.2% over the amended expenditures for FY80. A comparison of percentage change by major classification of expenditure appears below: Actual Amended Percent Budget Percent FY79 FY80 Change FY81 Change Personal Services $4,803,909 $5,345,637 11.3 $5,933,568 11.0 Commodities L 589,219 468,209 (20.5) 516,028 10.2 Services & Charges 1,785,473 1,977,842 (10.8) 2,442,429 23.5 Capital Outlay 373,599 651,756 74.5 734,419 12.7 Transfers 925,942 970,070 4.8 372,937 (61.6) TOTAL $8,478,142 $9,413,514 11.0 $9,999,381 6.2 Budget increases in the General Fund expenditure budget were minimized as (� much as possible because of limited revenues in the General Fund. Substantial cuts were made to all budgets L submitted by City Departments in order to arrive at a balanced budget for FY81. Because of the magnitude of the budget cuts, the General Fund activities will be providing services - :J at a somewhat reduced level as compared to past years. Personal Services In the FY81 General Fund budget, budget cuts resulted in the elimination of 17 full-time positions and approximately $100,000 of temporary and overtime salary costs. Personnel costs are primarily controlled by collective bargining agreements. Employees of the City are representated by three unions: AFSCME (Local 183), the Iowa City Police Patrolman's Association, I and the International Association of Firefighters (Local 610). i The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining units, one ra ' .. composed exclusively of Library employees and the other composed of City employees in 'I all other departments. All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the 1979 Code of Iowa are excluded from the units and from the terms, conditions, or application I 5 ;,D3SL r MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I 8 of the Agreement. Sworn police officers and firefighters are also excluded. The AFSCME contract will be effective between July 1, 1980 and June 30, 1981, inclusive. The contract provides for an 11% cost of living adjustment to the pay plan on July 1, 1980. Sworn police officers are represented by the Iowa City Police Patrolman's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants and other confidential, administrative, supervisory and less than half-time employees, ,and those excluded by Chapter 20, Code of Iowa. A settlement had not been reached prior to finalization of the FY81 budget. 1 The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire i marshal, training officer, battalion chiefs and other employees excluded 1 by Chapter 20. The firefighters contract will be effective between July 1, 1980 and June 30, 1981, inclusive. The contract provides for an 11% increase to the pay J plan on July 1, 1980. The settlement also provides for a quarterly cost of living escalator, based upon certain changes in the Consumer Price Index. Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines for increases are set by the City Manager with the amount of the increase determined by the department head, with the approval of the J City Manager. Other Expenditures Commodities, Services and Charges, and Capital Outlay continue to be affected by inflationary increases. Budget cuts made in these three areas demonstrate a hold -the -line effort while attempting to minimize service level reductions. Included in Services and Charges is the budget for Aid to Agencies which was decreased in FY81 as shown by the following: IdICROFILMEO BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES i , I 1 City Council i following restricted and unrestricted amounts: Authorization Authorization Authorization - Agency - FY79 i , I * This amount includes funding of $7,000 for the Human Services Program. $1,100 is to be budgeted under Recreation for a local match fur Federal funding of an equal amount. The General Fund balance projected for City Council City Council City Council following restricted and unrestricted amounts: Authorization Authorization Authorization - Agency - FY79 FY80 FY81 Litigation Escrow JCRPC $ 65,897 $ 75,195* $ 52,000* - Mayor's Youth 21,271 23,133 20,000 Youth Homes Inc. 8,000 8,000 --- - UAY 27,327 30,000 30,000 PALS 11,893 13,763 - 15,500 Rape Victim Adv. Prog. 6,081 9,515 9,515 J.C. Council on Aging 18,550 19,800 - - Babe Ruth League 1,200 1,284 1,100 - Boys Baseball, Inc. 1,200 1,284 1,100 Girls Softball 1,200 1,284 1,100 Mark IV 5,000 5,615 4,800 - Children's Museum 2,000 2,140 ----- Crisis Intervention Ctr. 3,000 5,000 5,000 Crisis Ctr. - Trans. ---- 2,500 2,500 - Senior Citizen Services ---- ---- 20,000 r $ 172.619 $ 198,513 $ 162,615 * This amount includes funding of $7,000 for the Human Services Program. $1,100 is to be budgeted under Recreation for a local match fur Federal funding of an equal amount. The General Fund balance projected for 6-30-81 is $1,416,465 with the E following restricted and unrestricted amounts: Restricted: 1.: Litigation Escrow $ 174,000 FY80 Encumbrances 54,339 Transit Funding Reserve 150,000 FY80 Amendments Needed: General Liability Insurance 134,028 �- Subsidy to Airport 17,318 (� 529,685 Unrestricted 886 780 1,416,4 � The transit funding reserve results from the City's budgeting of $350,000 01 for transit assistance and will provide a reserve for funding transit operations if the assistance received is lower than budgeted. A portion of the unrestricted balance of $886,780 has been designated for the purchase of the Recreation Center parking lot. �I t r 1 6I 7 :i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ALL' .VDS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ 7,866,764 $ 18,578,052 $ 5,465,680 RECEIPTS: Property Taxes $ 5,642,050 $ 6,267,062 $ 7,463,393 Other Receipt: �rJ Licenses & Permits 208,318 226,635 236,980 Fines & Forfeitures 324,491 284,000 l� Charges for Services 3,470,821 3,725,055 4,272,355 Intergovernmental Revenue jI 11,876,483 3,860,209 t✓ 1,054,323 915,818 r i Miscellaneous Revenue 14,268,089 3,340,108 1,229,405 Transfers: �I 1 i'. ALL' .VDS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ 7,866,764 $ 18,578,052 $ 5,465,680 RECEIPTS: Property Taxes $ 5,642,050 $ 6,267,062 $ 7,463,393 Other Receipt: Licenses & Permits 208,318 226,635 236,980 Fines & Forfeitures 324,491 284,000 337,900 Charges for Services 3,470,821 3,725,055 4,272,355 Intergovernmental Revenue 3,770,846 11,876,483 3,860,209 Use of Money & Property 1,054,323 915,818 949,670 Miscellaneous Revenue 14,268,089 3,340,108 1,229,405 Transfers: Bond Transfers 434,104 532,153 840,039 Expense Transfers __ Other Transfers 3,985,845 5,774,260 3,213,540 TOTAL RECEIPTS $ 33,158,887 $ 32,941,574 $ 22,403,491 EXPENDITURES: Personal Services $ 6,760,827 $ 7,483,925 $ 8,476,708 Commodities 860,594 758,231 783,728 Services & Charges 4,032,098 2,736,501 3,613,076 Capital Outlay 4,311,861 25,853,240 2,468,897 Debt Service 1,630,018 2,412,148 2,179,661 Transfers 4,852,201 6,809,901 41777,220 TOTAL EXPENDITURES $ 22,447,599 $ 46,053,946_ $ 22 .299,290 ENDING BALANCE $ 18,578,052 $ 5,465,680 8 5,569,881 E MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES id GENERAL FUND Policy &Administration Home &Community Environment Community Protection Transportation Physical Environment Human Development MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES u u u 1 id GENERAL FUND Policy &Administration Home &Community Environment Community Protection Transportation Physical Environment Human Development MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES rm, GENS L FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE I RECEIPTS: ^� Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services r Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS _ EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 1,196,122 $ 1,068,263 $ 1,392,567 $ 4,015,812 $ 4,717,884 $ 4,956,481 208,313 226,635 236,980 259,955 174,000 215,400 788,532 786,505 1,083,055 656,355 892,125 1,027,961 73,330 57,550 79,870 111,862 294,698 121,510 2,236,124 2,588,421 2,302,022 $ 8,350,283 $ 9,737,818 $ 10,023,279 $ 4,803,909 $ 5,345,637 $ 5,933,568 589,219 468,209 516,028 1,785,473 1,977,842 2,442,429 373,599 821,022 743,658 925,942 800,804 363,698 $ 8,478,142 $ 9,413,514 $ 9,999,381 $ 1,068,263 $ 1,392,567 $ 1,44116,46655 9 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ra P� ' CY & ADMINISTRATION City Council City Clerk City Atrorney City Manager Broadband Telecommunications Human Relations Finance Government buildings ,aq,ok, MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES 1401NES CLASSIFICATION BEGINNING BALANCE RECEIPTS: iProperty Taxes _ Other Receipt: Licenses & Permits Li Fines & Forfeitures Charges for Services jj Intergovernmental Revenue !I Use of Money & Property Miscellaneous Revenue 17 j Transfers: Bond Transfers Expense Transfers _.; Other Transfers TOTAL RECEIPTS EXPENDITURES: _ Personal Services Connodities Services & Charges _ Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GEN POLICY & ADMINISTRATION PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 889,386 $ 653,155 $ 1,171,842* $ 261,324 $ 1,386,957 $ 672,329 72,908 73,635 76,000 247,959 162,000 197,400 6,001 4,200 4,800 570,811 548,000 665,393 63,724 40,000 70,000 51,450 5,900 53,500 693,670 483,031 595,035 $ 1,967,847 $ 2,703,723 $ 2,334,457 $ 822,272 $ 870,073 $ 775,979 22,189 23,447 24,352 604,493 717,919 859,759 30,854 37,972 96,695 724,270 230,378 333,049 $ 2,204,078 $ 1,879,789 $ 2,089,834 $ 653,155 $ 1,477,089 $ 1,416,465 - *The 06-30-80 balance of ($305,247) in contingency was closed out and transferred to the Administration Balance. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /03 GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATWN UNIT DESCRIPTION: DEPARTMENT: CITY COUNCIL UNIT: CITY COUNCIL The City Council, as an elected representative body for the citizens, formulates City policy and provides general direction to the City Manager for implementation of that policy. UNIT GOAL: To maintain and establish policy for the City administration to ensure effective planning, and efficient operation of all facilities, services, and public improvement programs consistent with the dictates of the comprehensive plan. UNIT OBJECTIVES: 1. Continue to provide basic services in an effective and efficient manner. 2. Facilitate private redevelopment of all urban renewal parcels and complete parking ramp B by September, 1980. 3. Completion of new city library (September, 1980) and Senior Center renovation (May, 1981). 4. Formulate new annexation policy and implement new Zoning Ordinance. 5. Implement new economic development strategies. 6. Timely completion of CIP projects and continued formulation of Capital Improvements Program consistent with the Comprehensive Plan. 7. Establish City-wide transportation policies including emphasis on efficient mass transit services. 8. Continue Affirmative Action/Equal Employment Opportunity Commitment. 9. Develop energy/resources conservation program for all City facilities and operations. 10. Pursue increased state and federal revenue assistance to offset new mandated costs and tax revenue limitations. UNIT MEASUREMENT: 1. No serious deficiencies in delivery of services. 2. All parcels sold; ramps in operation. 3. Library and Senior Center in full operation. 4. Annexation policy adopted; zoning ordinance consistently applied. 5. Active economic development program in existence. 6. No significant delay in any CIP project. 7. Transportation plan adopted; "urbanized area" transit funding applications submitted. 8. City program complies with federal standards. 9. Measurable reduction in City government energy use. 10. Available avenues investigated and additional funding obtained. UNIT ANALYSIS: None 11 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 0 i� DECI 5 ION PACKAGE DEPARTMENT: CITY COUNCIL UNIT: CITY COUNCIL CURRENT SERVICE LEVEL UNIT DESCRIPTION: The City Council, as elected representatives of the citizens, formulates City policy and provides general direction to the City Manager. The City Council also functions in an ombudsman role for the community. ADVANTAGES/BENEFITS: - Legal requirements for operation of the Council -Manager form of City government are met. - City Council insures responsive, democratic government for citizens. OPTIONS: - Adopt different form of government. - Reduce or increase the size of present City Council. CONSEQUENCES: - Basic governmental philosophies and policy making processes might conform to a lesser degree with the perceived political climate and diverse needs and demands of the citizens of this community if the form of government was changed. - Any change in size of Council might impact such areas as degree of citizen representation by district, compensation for Council members, selection process, tenure, and availability of Council members to the general public. 12 f41CROFILM[D DY JORM MIC R�/LAB CEDAR RAPIDS •DES MOIIIES /03 CITY .)r I n w A cITY nt,cisi N PACKAr, E J :..1L FUN') P'ILILY L An MINISIN4TIUN !rv Lrl;1 SLATlVIr L 1.)JNCIL i , .SCT JAL ;1U') rET i i ADMIN. FY 7r) FYP.O PRUPIISAL PROPOSAL CITY .)r I n w A cITY nt,cisi N PACKAr, E J :..1L FUN') P'ILILY L An MINISIN4TIUN !rv Lrl;1 SLATlVIr Capital Outlay None 13 MICROFILMED DY JORM MICR�LA9 CEDAR RAPIDS • DES M0111ES 4/17/80 RUOGET FY81 30,000 550 187.765 L 1.)JNCIL .. ,r'�)Nr•„ .SCT JAL ;1U') rET nSPT. ADMIN. FY 7r) FYP.O PRUPIISAL PROPOSAL 10.377 3J,000 309000 30,000 ! Il AMrI0- ITIrS 143 7GJ 550 550 S' � VICI 1•'r''ur%i' LlR,557 70.5.783 777,167 !11,(]60 L';F17]L MITI AY -- -- -- -- r ,Il •']'].172 73'),41'3 257,717 242,6L0 FY80 FY81 Personnel Authorization Proposal Mayor 1 Councilperson 6 1 Total 7 6 7 Capital Outlay None 13 MICROFILMED DY JORM MICR�LA9 CEDAR RAPIDS • DES M0111ES 4/17/80 RUOGET FY81 30,000 550 187.765 I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY CLERK PROGRAM: POLICY & ADMINISTRATION UNIT: CITY CLERK UNIT DESCRIPTION: The City Clerk's office provides recording and record-keeping services for the City Council, City Manager, Department Heads, Staff and general public, and performs other duties prescribed by Federal & State laws, the Municipal Code and Council policy, including preparation, maintenance and dissemination of records of Council meetings and resulting proceedings, Ordinances and Resolutions; publishing of notices and minutes; recording legal papers at the Courthouse; processing contracts, easements, cemetery deeds, and liquor, beer, cigarette, dancing mobile home parks, taxicab and peddler licenses; filing deeds & abstracts; keeping project folders; receiving, routing and finalizing of all submissions to the Planning & Zoning Commission. UNIT GOAL: To continue to provide minimum level of service for the functions listed in the Unit Description within existing regulatory standards and budgetary constraints. UNIT OBJECTIVES: 1. To continue emphasis on responsible record-keeping. UNIT MEASUREMENTS: 1.a. Indexing kept current for each Council meeting. b. Legal requirements be met for keeping records. UNIT ANALYSIS: None. 14 103 1cl MICRUIL14E0 DY JORM MICRI LAB CEDAR RAPIDS • DES MOINES i DECISION PACKAGE ` DEPARTMENT: CITY CLERK UNIT: CITY CLERK UNIT DESCRIPTION: CURRENT SERVICE LEVEL ' Provides attendance by Clerk or Deputy at all formal, informal, budget and executive sessions, documentation of action in Minutes of Official Actions, which are legally published; Minutes M Activities and Minutes Complete of Informal sessions, in which all items listed are indexed for retrieval; finalization of agenda items, legal publications of ordinances and official notices, issuance deeds. of cemetery Provides legally required and responsible record keeping b Preservation of legal and general documents b " Courthouse and b Y recording at the I preparation of Ordinanceoand mResolutionif mBooks — andtheir indexes'; s'; by I keeping of files for contracts, abstracts, subdivisions, projects in current deeds and and retention files; and provides for retrieval these records for Council, of workload permit. Staff, and for the public, if time and Provides acceptance of applications for Planning and Zoning Commission, final execution of legal papers, and recording of these items. Provides acceptance of and Boards processing of applications to and Commissions. ' Provides for issuance of licenses for peddlers, taxicabs, mobile home parks, etc., issuance of beer, liquor, cigarette and dancing permits. ' Provides leadership of and personnnel for level ^ provision of a reduced FY80 of service, routing of items to other Depts., services, and general Office coordination of material to codifier for supplements to Municipal Code. Provides for election sery ices as required. ADVANTAGES/BENEFITS: The reduced current level of service meets the minimum legal requirements of State & Municipal Codes, Open Meetings Law, but will not provide for timely availability of documents for the service. public. It is a minimum level of OPTIONS: Code supplements could be issued by other departments. Central records department j could microfilm and file records. Planning Div, employee could be deputized to I accept P & Z applications and complete final execution of documents. Indexing of only the Official Actions, not Complete Activities Informal Minutes. II i or CONSEQUENCES: If this service level is not approved, the City would not meet the requirements of the Open Meetings Law, II ' r the Public Information Act, the publication and recording requirements. By storage not microfilminy, additional space would be needed. Other duties required g, State Municipal Codes, and Council and policy would not be provided. If 1 rl 15 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Capital Outlay None 4/17/80 16 MICROFILMED OY JORM MICR(�LAB CEDAR RAPIDS DES MOINES ■ i I Capital Outlay None 4/17/80 16 MICROFILMED OY JORM MICR(�LAB CEDAR RAPIDS DES MOINES ■ I — :1 TY OF in WA CITY DECISION PACKAGE I 1117..3 (;L-V=-tAL FUND POLICY G A)MINIST.RATION LEGISLATIVE _ CITY CLERK r.ESQUpCF, ACTUAL BODGFT DEPT. ADMIN. BUDGET pc011[P:� °Y79 FY80 PPOPOSAL PROPOSAL FY81 PqR ViNAI. _ S." V{CES i4, 16.3 44.836 55@198 46@795 49,858 C'V411,i)D- IiIcS L,1/) 1,497 1,730 19680 1.680 SCJ VI(" - .-CHAPG':S CHAP (;1. S 7.3,583 31,449 269970 229145 22,745 r CAPITAL OUTLAY __ 2,470 Ij T.)TAL 68,921 829782 86,368 70,620 74,283 FY80 FY81 i Personnel Authorization Proposal $ City Clerk 1 1 22,575 Deputy City Clerk 1 1 13 439 l Admin. Sr. Clerk -Typist 1 1 9,852 — Admin. Clerk -Typist h - — I 3li- 3 45 �i6 Overtime 500 Temporary Health & Life Insurance 3,142 Longevity 350 - Total 49,858 Capital Outlay None 4/17/80 16 MICROFILMED OY JORM MICR(�LAB CEDAR RAPIDS DES MOINES ■ ("l GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY ATTORNEY PROGRAM: POLICY & ADMINISTRATION UNIT: UNIT DESCRIPTION: CITY ATTORNEY � The Legal staff represents the Cit or an employee is a party and in all y in all litigation in which the Cit agencies and contested administrative hearings before State and local Manager, department headscases. The onstaffle advises administration the City Council, City provide assistance in municipal affair fsai the various desponsibislitiesOf eestions nincl g to the advise City officials on responsibilities include: act as attorney Proposed or existing federal or state legislation; draft and negotiateralllcontracts onencies or behalf of the City. prepare, review or Division Purchase of thedistrictale f real estate; prosecute all Prepare documents for all small claims court involving City charges cases in Magistrates documents; respond toecat i nrinquiriesaregardin ordinances represent the Citut,y on UNIT GOAL: g municipal reg and other To provide the City Council and City departments with legal them to comply with federal, state and local laws and to represent the City effectively in litigation g advice to enable administrative hearings and other matters. UNIT OBJECTIVES: I. Continue the preventive law program (ongoing). Z• Attend meetings of the City boards and commissions in order to Procedures and aid members to understand the legal context in which the board or commission functions (ongoing). improve 3. Gain further expertise in property acquisition and litigation, particularly personal injury and land use familiaritycertain areas of federally unwed hcitfederal statutes and regulations gain greater 4• Improve administrative city programs. pertaining to s procedures to include regular meetings with certain departments, UNIT MEASUREMENT: Performance indicators as described in the budget manual are difficult to apply to this department. The measure of our effectiveness is our ability to meet the needs of the Council and staff. Regular meetings with departments improve communications, provide assistance in establishing Provide a structured opportunity for preventive advice, annual conference 9 Priorities, and particular area ofPinte est an opportunity for attorneys to Attendance at an y improve skills in a UNIT ANALYSIS: None. 17 MICROFILMED BY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES /03 r DECISION PACKAGE DEPARTMENT: CITY ATTORNEY UNI r: CITY ATTORNEY CURRENT SERVICE LEVEL UNIT DESCRIPTION: Represent City in state and federal courts as well as before local, state and federal administrative agencies. Advise City Council and staff on all legal questions pertaining to the administration of municipal affairs. Prepare cases, briefs, memoranda, legal research, advise City staff, boards and commissions, attend meetings. Draft ordinances, resolutions, agreements and other legal documents. Represent City in negotiation, in real estate transactions. Prepare title opinions; complete urban renewal. Claims adjustment, collection of past accounts. Prosecute in Magistrate's Court, Housing Code enforcement. Responds to citizen inquiries concerning municipal regulations. ADVANTAGES/BENEFITS: Effective representative of the City's interests in litigation and administrative hearings. Preventive legal work in drafting and reviewing all contracts, resolutions, ordinances, and other legal documents, in attendance at major board and commission meetings, and workshops for City staff. Immediate availability of legal advice to City; extensive representation in legal matters. Ability to do legal research and report on current issues for municipalities. Increased compliance with municipal regulations by response to citizen inquiries, coordination of enforcement efforts, and prosecution. Refers citizens to other governmental entities, Legal Aid and other resources. OPTIONS: Hire outside counsel for litigation and advice on selected legal issures. Assign all functions to other City departments. CONSEQUENCES: Increased litigation and citizen complaints due to lack of preventive legal advice. No capability for effective enforcement of municipal ordinances. No legal review or assistance in drafting contracts, ordinances or resolutions; nor review of mandatory procedures for bidding, publication of notices. Limited review for compliance with state and federal regulations. No legal representation at board and commission meetings. Limited legal research for Council and staff. No assistance to citizens needing referrals to other governmental entities, Legal Aid or other resources. 18 MICROFILMED BY JORM MICR$LAB CEDAR RAPIDS • DES MOINES Longevity Total 78,283 Capital Outla None 19 MICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I� CITY (IF IMWA CITY DECISION PACKAGE 1113.0 GLV"RAL FUM') POLICY C 41)MIMISTPATI1'1N LEGISLATIVF ITY 11TIWNEY '�I ';'II II•I'. ' ALI )AL It U')I?" T n[ PT. AIM I N. 1IUW;f T tY l9 fYHO PROPIISAL PRr1PIl SAL FY81 iC=VI LFi 'IH, 116 67,836 77.601 73,382 78,283 C.� 1MIln- IT[!-) 3,.83 3,400 3,763 3,363 3,363 SI�vILI- C11.",PC,k.S 52,514 50,930 54,237 51,737 53,337 CAPITAL CHJTL AY -- 2.70 -- -- -- -T13T4L 1`11V L 114,533 1229436 135,601 1.28, 482 134,983 FY80 FY81 Personnel Authorization Proposal $ Asst. City Attorney III 1 1 24,020 Asst. City Attorney 1 2 2 37,263 Secretary 11 1 1 12 270 553 4 4 7 Overtime -- Temporary 500 Health & Life Insurance 4,230 Longevity Total 78,283 Capital Outla None 19 MICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 n GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY & ADMINISTRATION UNIT: CITY MANAGER UNIT DESCRIPTION: The City Manager a) facilitates implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments for the purpose of promoting efficiency and effectiveness, and b) advises the City Council on matters relating to the planning, development, implementation, and current status of all City operations. UNIT GOAL: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs and in conformity with the dictates of existing laws, established policies and procedures, and the City's comprehensive plan. UNIT OBJECTIVES: I. Develop and administer City fiscal program through preparation of the Capital Improvements Program and the Operating Budget for certification by March 15, 1981. 2. Timely dissemination of all relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4. Quarterly evaluation of all departmental progress and annual evaluation of all Department Heads. 5. Solicit citizen input into the governmental process. UNIT MEASUREMENT: I. Budget certified by City Council by March 15, 1981. 2. No perceivable communications gap between Council, staff, and citizens. 3. Staff clearly understands program goals and expectations; deadlines met within fiscal parameters; and completed projects and administrative policies and procedures continue to be acceptable to the City Council. 4. Department Heads evaluated once during the year and all departmental quarterly reports sent to Council within 45 days of the end of each quarter. 5. A minimum of 100 citizen questionnaires sent out bi-monthly. UNIT ANALYSIS: None. 20 /03 s! MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES 1401NES DEC ISI ON PACKAGE DEPARTMENT: CITY MANAGER UNIT: CITY MANAGER CURRENT SERVICE LEVEL UNIT DESCRIPTION - Advise City Council on current and projected status of all programs and operations. - Advise City Council on any matters of importance to the City government and the community. - Implementation of operations and programs according to City Council Policy and direction through coordination with and supervision of City department administrators. - Coordination and administration of current City fiscal policy as it relates to all operations. Provide staff support to•City Council. Provide secretarial support for executive and legislative units of the City government. ADVANTAGES/BENEFITS: - Professional administrative coordination of all City functions provide for optimal efficiency and consistency in direction and implementation of operations. - Basic imperatives of the Council -Manager form of government are satisfied. OPTIONS: - Change form of City government. - Staff support to Council and to City Manager from individual departments. - Secretarial/clerical functions could be assumed by other staff or departments. CONSEQUENCES: - Legal requirements and professional advantages of adopted form of government are not realized. - Diverse sources of staff support to City Manager and Council cause fragmentation and reduced coordination. - Secretarial and clerical support for Council and City Manager also fragmented and severely deficient. 21 1p3� MICRDFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MOINES i rw ti Total i I_ WA MICROFILMED BY JORM MICR�LAEI CEDAR RAPIDS , DES MOINES /03�! ............. CITY nF IF7W4 CITY DECISION PACKAGE 4/17/80 1121.0 ;F'4FilAL FUVI1 P'1LICY F. AnMINISPPATION EXECUTIVE CITY M4 44A;EP j PcSr UPCEi .1 CTJAL BUDGE PROPOSAL ADMIN. PROPOSAL BUDGET FY81 rEOUIp.cn FV79 PCPSUNAL 7d,i38 89,947 96,362 86,995 90.094 S= ViCSS L,IM;1ln- L,1�7 2,110 2,300 11900 1,900 ITIFS _ S-oVILF 8,36'. 14.200 19.150 L8.400 18,400 _ CfIAPGFS 7,1 CAP IT AL WITLAY 241 607 -- -- - _ 88,094 106.864 117,812 107,295 110.394 r J TnTAL FY80 FY81 ., Personnel Authorization Proposal $ 1 1 1 42,572 City Manager 1 1 23,067 Asst. City Manager 1 15 261 f Admin. Secretary 1 3 B0, 00 3 Overtime 1,000 _ Temporary 3,244 Health & Life Insurance 450 Longevity 4,500 = Supplemental Retirement 90,094 Total i I_ WA MICROFILMED BY JORM MICR�LAEI CEDAR RAPIDS , DES MOINES /03�! ............. GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION UNIT DESCRIPTION: DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS Human Relations Department is responsible for the administration of City personnel functions, employee training and development, Affirmative Action and Equal Employment Opportunity compliance, government contract compliance, and staff support for the Civil Service and Human Rights Commissions. UNIT GOAL: To effectively administer the City's personnel function and coordination with all applicable Affirmative Action, EEOC requirements, and other non- discrimination laws and mandates; to thoroughly investigate Civil Rights complaints made to the Human Rights Commission. UNIT OBJECTIVE: 1. Respond to all employee inquiries and/or requests for assistance on a timely basis. 2. Develop a revised comprehensive pay plan for all City employees. 3. Develop and implement selection procedures consistent with applicable standards. 4. Develop suitable employee training program regarding AA, EEO, and City Policy dictates. 5. Implement Civil Service policies and procedures for all applicable employees. 6. Monitor City compliance with Affirmative Action, EEOC, and government contract compliance mandates. 7. Investigate all discrimination complaints made by City employees or referred by the Human Rights Commission. UNIT MEASUREMENT: 1. Routine personnel matters resolved within ten working days. 2. Revised pay plan ready for implementation in FY82. 3. Selection procedures implemented by January 1, 1981. 4. Training program implemented by January 1, 1981. 5. Complete compliance with State Civil Service laws by October 1, 1980. 6. Continuing an improved compliance with all non-discrimination laws. 7. Timely investigations completed consistent with Human Rights Commission expectations. UNIT ANALYSIS: None. 23 MICROFILMED DY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES w W sn r� , i ,1 GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION UNIT DESCRIPTION: DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS Human Relations Department is responsible for the administration of City personnel functions, employee training and development, Affirmative Action and Equal Employment Opportunity compliance, government contract compliance, and staff support for the Civil Service and Human Rights Commissions. UNIT GOAL: To effectively administer the City's personnel function and coordination with all applicable Affirmative Action, EEOC requirements, and other non- discrimination laws and mandates; to thoroughly investigate Civil Rights complaints made to the Human Rights Commission. UNIT OBJECTIVE: 1. Respond to all employee inquiries and/or requests for assistance on a timely basis. 2. Develop a revised comprehensive pay plan for all City employees. 3. Develop and implement selection procedures consistent with applicable standards. 4. Develop suitable employee training program regarding AA, EEO, and City Policy dictates. 5. Implement Civil Service policies and procedures for all applicable employees. 6. Monitor City compliance with Affirmative Action, EEOC, and government contract compliance mandates. 7. Investigate all discrimination complaints made by City employees or referred by the Human Rights Commission. UNIT MEASUREMENT: 1. Routine personnel matters resolved within ten working days. 2. Revised pay plan ready for implementation in FY82. 3. Selection procedures implemented by January 1, 1981. 4. Training program implemented by January 1, 1981. 5. Complete compliance with State Civil Service laws by October 1, 1980. 6. Continuing an improved compliance with all non-discrimination laws. 7. Timely investigations completed consistent with Human Rights Commission expectations. UNIT ANALYSIS: None. 23 MICROFILMED DY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES w W sn r� , 24 MICROFILMED BY JORM MIC R(�1 LAB CEDAR RAPIDS • OES MOINES /03�1 DECISIONPACKAGE — DEPARTMENT: HUMAN RELATIONS I " UNIT: HUMAN RELATIONS CURRENT SERVICE LEVEL i UNIT DESCRIPTION: ., - Provides technical personnel assistance to all departments regarding wage and salary administration f I employee benefitlans - cation and review, and related activities. p Job classifi- Provides - staff assistance to Civil Service and Human Rights Commission Monitors City compliance . with Affirmative Action, Equal Employment Opportunity, and non-discrimination laws and policies and investigates both employee and citizen complaints. ADVANTAGES/BENEFITS: $ a � I'I - Consistent application of personnel P Y employees. policies and procedures for all City - Employee complaints and problems can be processed individually and in timely fashion. 4,f - a - Current goals and policies for employment are monitored and evaluated. Legal dictates regarding Equal Employment n Opportunity and Affirmative Action are updated and compliance is monitored. - OPTIONS: - Commissions operate with reduced staff support. Contract with outside -' agencies for personnelservices. Department Heads deal with employee Problems . - Legal Department assumes responsibility for compliance with Civil Rights and Equal Opportunity requirements. - Other staff or outside agency investigates civil rights complaints. CONSEQUENCES: Fragmentary implementation of personnel policy and procedure. Consistent compliance I — with legal dictates regarding Equal Employment - Opportunity, Affirmative Action, and non-discrimination Employee are jeopardized. problems and complaints do not receive timely consideration. Civil Rights complaints from citizens — must be ignored. 24 MICROFILMED BY JORM MIC R(�1 LAB CEDAR RAPIDS • OES MOINES /03�1 1 Personnel Director Secretary Personnel Specialist Civil Rights Specialist Overtime Temporary health S, Life Insurance Longevity To to 1 Caoita�av None .177 124,617 128, FY80 Authorization ! I 500 I' Proposal CITY OF IOH4 CITY OECfSION PACKAGE 28,340 1 1 11,047 1 1 22,123 5 " IL ICY f 'II1MA•4 AMIMISTRATION 4 77,012 (CLATffmis 4,238 FXFCEITIVE 250 W .1CFY79 AL 81,500 p ISl1UGCT rY80 DEPT, AOMI N. io3� P�-RSfIf:AL PR'IPOSAL PROPI)SAL H Sc - VICES 6),7d0 73,843 96,473 79,740 r..raMDn— 81 17IF' 0 SLl•VIf1= I ?,I00 3,120 3, 120 3 f.IIAkGFS � Sr)49 1Nr'15p ('AP 7 1 AL 41.584 41, 157 44 IINTL AY TI)TAL ' 01,0'23 94.993 131 Personnel Director Secretary Personnel Specialist Civil Rights Specialist Overtime Temporary health S, Life Insurance Longevity To to 1 Caoita�av None .177 124,617 128, FY80 Authorization FY81 500 I' Proposal $ 1 2 1 28,340 1 1 11,047 1 1 22,123 5 1 15,502 4 77,012 4,238 i� 250 W 81,500 25 MICROFILMED DY JORM MIC R�LAa CEDAR RAPIDS • DES MOINES 4/17/80 ,257 UDGET FY81 I 500 I' 120 I ry j r, I i� 877 ' r i.. id i� W i.J b.� I � I ! �i i io3� I J I I J r`1 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY & ADMINISTRATION UNIT: CIVIL SERVICE COMMISSION UNIT DESCRIPTION: This function implements the State Civil Service law for City employees. Major activities include recruitment and placement of candidates in many City positions. The Commission also serves in a quasi-judicial capacity in reviewing some of the decisions made by the City staff. UNIT GOALS: 1. Provide certification of candidates eligible for filling vacant City positions consistent with State laws. 2. Conducts hearings as necessary. UNIT OBJECTIVES: 1. Continued evaluation of positions subject to civil service and implementation of certification procedures for each position by July, 1981. 2. Publish procedures for certification and include applicable procedure information as position vacancies are advertised by July, 1981. 3. Conduct hearings upon notice of appeal. 4. Monitor hearing procedures with particular attention to obtaining adequate information within time limits set forth in Chapter 400. 5. Compile and computerize seniority list as required by Chapter 400 by September, 1980. UNIT MEASUREMENT: 1. Availability of procedures for certification by July, 1981. 2. Number of positions advertised that include applicable information by July, 1981. 3. Number of appeals heard. 4. Discussion, evaluation, and changes in appeal procedures if deemed necessary. 5. Availability of seniority list by September, 1980. UNIT ANALYSIS: Scope of the Commission's activities will increase in FY81 as the City complies with Chapter 400 of the Iowa Code. all MICRDFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 8 GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY & ADMINISTRATION UNIT: HUMAN RIGHTS COMMISSION UNIT DESCRIPTION: Nine appointed City residents reflecting a cross section of the community. UNIT GOAL: Enforces the Human Rights Ordinance. Activities include: complaint resolution, educational projects and evaluation of nondiscrimination laws for applicability to Commission and City functions. UNIT OBJECTIVES: Complaint Resolution 1. Resolve formal complaints; answer informal inquiries. 2. Send informational letters and ordinance in informal complaints. Educational Projects 1. Two workshops on civil rights law. 2. One workshop with federal enforcement official speaking. 3. One program co-sponsored on equal opportunity. 4. Three meetings on civil rights at which Commissioners speak targeting different audiences, 5. Use the media for disseminating information; issue newsletter. Evaluation of Civil Rights Laws 1. Apprise Council of A�civil rights legislation. 2. Apprise community groups of legislative changes and court decisions that may affect the organization. Ongoing. UNIT MEASUREMENT: 1. Formal complaints resolved in 120 days. 2. Requests for information provided in two days. 3. Six copies of the ordinance and information letter mailed. 4. Civil rights workshops held by Oct. 1980 and March 1981. 5. One federally provided training session held by January 1981. 6. One program co-sponsored by November 1980. 7. Three group meetings held by June 30, 1980. 8. Nine monthly issues of the newsletter distributed. 9. One position statement submitted to the Council by June 30, 1980. UNIT ANALYSIS: Goals and measures are based on the assumption that about the same volume of calls and complaints are received. Apprising the City Council and community organizations of legislation and/or court decisions is dependent on activity in these areas. 27 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY & ADMINISTRATION UNIT: BROADBAND TELECOMMUNICATIONS SPECIALIST UNIT DESCRIPTION: The Broadband Telecommunications Specialist (BTS) represents the City of Iowa City to facilitate and oversee the implementation and operation of the Broadband Telecommunications Network (BTN) in cooperation with the Broadband Telecommunications Commission (BTC). UNIT GOAL: To facilitate and coordinate the construction, growth and development of a BTN in Iowa City, particularly development of the access channels. UNIT OBJECTIVES: 1. Investigate complaints from citizens regarding the BTN; resolve complaints or report status and recommendations to BTC. 2. Oversee the implementation of the BTN; make recommendations to the BTC as necessary to assure its successful completion. 3. Confer and coordinate with grantee on interconnection of the BTN with other similar networks. 4. Assure all pertinent BTN information is available for public inspection upon reasonable requests. 5. Advise, assist, facilitate and promote the funding, operation and usage of access channels. 6. Identify, contact, train and/or assure training .of potential access channel users; ascertain wants and needs of users and produce, supervise and/or assist in production of access programming wants and needs. 7. Do research to identify funds for operation and programming of access channels. UNIT MEASUREMENT: 1. Complaints resolved or recommendations for resolution made within thirty (30) days of receipt of complaint. 2. BTN is fully implemented and operational by June, 1981; grantee complies with City ordinance requirements. 3. All network interconnections with BTN successfully completed as dictated by Iowa City needs and wants. 4. All public requests for information responded to within one working day. 5. All four access channels activated and established by August, 1980; in June, 1981 new video programming output per week should be 4 hours for government access; 12 hours for public access; 3 hours for library access and 5 hours for educational access. 6. By August, 1980 City departments, 50 organizations and individuals, library and educational staff will have had access/video training. 7. Needed funds for access equipment, staff and programming identified by July, 1980; secured by July 1981. 2" U MICROFILMED BY DORM MICR¢LAB CEDAR RAPIDS • DES MOINES mss / D 0 DECISI ON PACKAGE DEPARTMENT: CITY MANAGER UNIT: BROADBAND TELECOMMUNICATIONS SPECIALIST CURRENT SERVICE LEVEL UNIT DESCRIPTION: Assists City in regulating and monitoring cable development and operation. Informs citizens of BTN progress; investigates BTN conflicts and complaints. Staff support to BTC; advises BTC. Facilitates and promotes access channels; identifies and trains access users. Monitors and coordinates interconnection of BTN with similar networks. Produces, supervises, and/or assists in production of access programming. Does research to obtain funds as necessary for access purposes. Advises BTC in development of rules and procedures involving funding, operation and usage of access channels. ADVANTAGES/BENEFITS: Problems facing City involving BTN investigated and resolution sought. Conflicts and questions involving citizens and BTN investigated and resolution sought. Staff support for BTC. In-house specialist in cable, access and production. Enhances development of full potential of BTN. Assures monitoring and regulation function of all pertinent phases of BTN development, implementation and operation. Facilitation and coordination of access channel's growth and usage so as to provide for more effective and successful access channels. Enhances City's communication with citizens. Enhances City's awareness of City functions, BTN development and access applications. Engenders funding for access operations on behalf of city and community as necessary. Assures there will be usage of and programming access channels. OPTIONS: Contract with outside agency for assistance, consultation, production expertise. BTC operates with little or no staff support. Other staff or BTC left to deal with complaints, conflicts involving BTN and monitor and regulate system. Contract with outside agency to develop access channels, left to citizens or cable company. Contract with outside agency to research funds availability. CONSEQUENCES: There will be no in-house specialist to monitor or regulate BiN; deal with conflicts and complaints; oversee, facilitate, coordinate development of access channels; inform public of City functions or BTN progress. The ordinances adopted would not be complied with. The BTC would have only marginal staff support. Access channel development, operation and usage would not occur. Additional funding unlikely. BTN development may not occur or development that does occur may not be in the best interests of city and community. 29 MICROFILMED BY JORM MIC R+LA13 CEDAR RAPIDS • DES MOINES rel i W 4/17/80 BUDGET FY81 19,379 1,520 3,866 - OUTLAY -- -- CITY rIF IOWA CITY DECISION PACKAGE 1123.) GcNcitAL FUND TOTAL -- 4#500 24,883 23, 529 24,765 POLICY 11 ADMINISTPATION EXECUTIVE I — BROADBAND TELECOMMUNICATIONS FY81 RFSfURCES 4CTJAL BUDGET DEPT. ADMIN, QEOUIPED FY19 FY80 PROPOSAL PROPOSAL munications Specialist PERSONAL 1 17,325 r Overtime S=DVICES -- -- 19,172 18.118 1,000 Health & Life Insurance 1,054 ITIES -- 7.1000 1,570 1,520 Total SF4VICr 19,379 ;,. ^; Capital Outlay CIIAPG:S -- 29500 49141 3#891 i CAPITAL ii 4/17/80 BUDGET FY81 19,379 1,520 3,866 - OUTLAY -- -- -- -- -- TOTAL -- 4#500 24,883 23, 529 24,765 J i FY80 FY81 — Personnel Authorization Proposal $ — Broadband Telecom- munications Specialist 1 1 17,325 r Overtime -- Temporary 1,000 Health & Life Insurance 1,054 Longevity -- Total 19,379 ;,. ^; Capital Outlay None ii I 30 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS # DES MOINES /03 G O A L S A N D O B J E C 7 FUND: GENERAL I V E 5 DEPARTMENT: FINANCE PkOGRAN: POLICY Z ADMINISTRATION UNIT: FINANCE ADMINISTRATION UNIT DESCRIPTION: functionThe Finance secretarialsupport forthe Fiinance Department, assist in thescooervisory rdinat onaof the annual budget process, and coordination of risk management for all City Departments. UNIT GOAL. To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions and to monitor services. centralized financial support UNIT OBJECTIVES: I 1• Continue to improve financial control by refining the financial information system for capital improvement projects. (throughout fiscal year) 2. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expen- ditures. (throughout fiscal year) 3• Provide accurate and timely financial information by preparing and distributing a quarterly financial report within 15 working days of the end of the quarter. (throughout fiscal year) 4. Continue to provide risk management program of risk analysis, insurance purchasing, and claims analysis - nal sis. 5. Continue to refine budget preparatlionughout fiscal year) Procedures thethe annual budget process. (September 30,r1980)and coordination of UNIT MEASUREMENT: 1• Development and continual updating of capital project status reports. 2. Monthly reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 3• Distribution of reoprt within 15 working days of the end of the quarter, 4. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claims reports with analysis in comparison with prior years. 5. Complete planning of budget process and distribution of budget manual. UNIT ANALYSIS: The on of he s will alow Finance Admintration to ffectivelyfattaintitsogoaltOfeprovidingltimely fin nciallsinformationmaore nd support to the City Council and City staff. 31 /03 7 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 7 L i_ I� N I DEC ISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Responsible for management of the Finance Department in planning, administering, controlling, and coordinating the fiscal affairs of the City, and the supervision of the five divisions within the department. - Provides for assistance to the City Manager in preparation and control of the annual budget and the Capitol Improvement Program budget. - Coordinates bond issues. - Responsible for Risk Management Program which includes insurance purchasing, health -insurance analysis and recommendation. - Secretary provides administrative and clerical support for the department. ADVANTAGES/BENEFITS: - Provides for direction within department through work assignments; planning, coordination between programs and/or City staff and resolution of daily problems. - Provides control over department responsibilities through contact with division heads and the monitoring of reports and financial data. - Provides financial analysis and counsel to City Manager. - Assists in coordination of planning the budget process. - The Risk Management Program is operated as a risk -reduction and cost/effect analysis program. OPTIONS: - Finance Department divisions could report directly to the City Manager. - Bond issues could be handled entirely by the City's outside financial/bond consultant. - Coordination of the budget process could be handled by the City Manager's office. - Each division could provide own clerical staff for any needed secretarial support. CONSEQUENCES: There will be a decrease in control over the City's financial condition as a whole. Finance Division heads would receive less direction and administrative support. Loss of assistance in the budget process would hamper the preparation of state budget reports in a timely manner. The Risk Management Program would revert to an insurance purchasing program only. The loss of secretarial support to divisions would result in placing heavier work loads on each one. 32 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /D3f I/ 8 K CITY OF InNA CITY nF 1131 a CISlfN PACKAGF. GF,V°MAL FUND POLICY t: A04INISTu A71ON i %:PAL S IIP EP VI SIgN t FINANCIAL ADMI NISTRAT(nN K CITY OF InNA CITY nF 1131 a CISlfN PACKAGF. GF,V°MAL FUND POLICY t: A04INISTu A71ON 4/17/80 ' %:PAL S IIP EP VI SIgN t FINANCIAL ADMI NISTRAT(nN C U ACr.JAL f) -pIF�n SODGET �. FY79 DEPT. FY80 PROPnSAL oco Sf:Vhl ADMIN. PROPDSAL BUDGET _ c S-°V.rC S 1.f0,<i3 7 FYOI ' 160, 770 Ln'4 MIIn- 71,214 68,010 ITIFS 70.922 _. 8U7 H2O S= VICr 1,021 1,021 _ fttAFG=S 1.021 101473 13.725 13,227 C A i' ITAt U.ITLAY 12,202. 12,202 _ ''H,"i' 22 137 1 74 9 1-230,528 T TAL l,J40,599 405,1343 337, 749 337,749 423,211 418,982 421,894 Personnel FY80 ZZ Authorization FY81 Secretary �— Pro osal $ os Budget1 9 Administrator 1(_ r Director 1 13,4191 1 22,240 1 3 31.309 3 Overtime 661968 Temporary Health & Life Insurance Longevity 100 500 r Total 3,204 L 150 Capital 70_ 922 Remodeling I� L Transfer frorn Operations Refuse Collection Subsidy; Airport 4,/00 � ' I! Transfer to Capita) Projects: Reconstruction 160'697 76,192 .. of Plate Glass Bldg. Total j 96,160 33g r r i JJ MICROFILMED DY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES a GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION UNIT: ACCOUNTING UNIT DESCRIPTION: The function of the Accounting Division is to provide accounting and keypunching services for all City departments and to provide data processing coordination for the City. UNIT GOAL: To provide timely financial reports in a cost effective manner and to ensure that the City's data processing applications are operated efficiently. UNIT OBJECTIVES: 1. Distribute monthly receipt and expenditures reports to departments by the 10th working day of the next month. (Ongoing) 2. Initiate Accounts Receivable billings within 30 days of the date of sale, service or damage. (Ongoing) 3. Prepare annual financial report on the accrual basis. (Aug. 1980) UNIT MEASUREMENT: I. Distribution by 10th day of the month. 2. Comparison date of sale, service or damage with statement date. 3. Completion of Accrual Annual Financial Report. UNIT ANALYSIS: The accomplishment of the above objectives will facilitate achievement of the goal. 34 t4ILA0FIL7RA JORM MCEDAR RAPIDS 103 i ' D E C I S I O N P A C K A G E — DEPARTMENT: FINANCE UNIT: ACCOUNTING CURRENT SERVICE LEVEL UNIT DESCRIPTION: This division provides centralized accounting functions for all City departments including monthly and quarterly receipt and expenditure reports, statements of revenues and expenditures, balance sheets, payroll service, accounts receivable billings, accounts payable services, reports annual financial with coordination of annual audit, coordination with the computer service bureau including key entry service for all computer application, issuance of purchase orders, and support to the Finance Director. ADVANTAGES/BENEFITS: Provides the basic accounting and related services needed by City departments, paychecks for employees, — and provides City divisions with a means to purchase and pay for needed goods and services. the Division increases effectiveness of dealing with a computer service bureau by having one City contact. Centralization of accounting procedures provides internal control, administrative control and consistency for — all City departments. OPTIONS: i r Outside contractors could be utilized and/or individual departments could handle their own accounting and bookkeeping. CONSEQUENCES: r Lack of internal control and of consistency which would result in increased audit cost. In addition an ever greater burden would be placed onthe individual department and would require departments. additional staff in most r^ _... _ 35/P3� MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES 111CRI11L11E0 BY DORM MICR(�LAB CEDAR RAPIDS • DES Id DINES I _ 36 I _ CITY 9F IOWA CITY DECISION h 4/17/80 111CRI11L11E0 BY DORM MICR(�LAB CEDAR RAPIDS • DES Id DINES I _ 36 I _ CITY 9F IOWA CITY DECISION PACKAGE 4/17/80 1132.0 GENcKAL FOND POLICY G ADMINISTRATION FINANCIAL ADMINISTRATION i 4CC')UNTING r. RFPOP.TING .- Rrst)(pu, ACTUAL WIDGET DEPT. ADMIN. BUDGET VFJUId(U f -Y7) FY80 PROPOSAL PROPOSAL FY81 i..J P7R V1r,AL SEPVICEC 15.118 83,226 97,222 90,941 95,008 C-qMMOD- ITIFS 949 1,105 1.488 1,220 19220 I r&kVICE V�J hl CHARGES 45,147 48,544 70.954 68,380 68.980 CAF IT AL O1ITLAY 2,521 680 760 580 580 TOTAL 133,835 1339555 170,424 161,121 165,188 FY80 FY81 Personnel Authorization Proposal $ y Controller 1 1 20,945 _ Admin. Account Clerk 2 2 28,558 Senior Account Clerk 1 1 14,982 Account Clerk 1 1 12,544 Keypunch Operator 1 1 10 501 _ 6 6 8 ` Overtime 300 Temporary Health & Life Insurance 6,278 Longevity 900 I Total 95,008 Capital Outlay Calculator (2) 320 Chair (2) 260 Total 5_8.0 r1 LI I` `I i 111CRI11L11E0 BY DORM MICR(�LAB CEDAR RAPIDS • DES Id DINES I _ 36 111CRI11L11E0 BY DORM MICR(�LAB CEDAR RAPIDS • DES Id DINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY AND UNIT: CENTRAL PROCUREMENT ADMINISTRATION AND SERVICES DIVISION UNIT DESCRIPTION: The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services including purchasing, switchboard, printing and mail. UNIT GOAL: The goal of the Central Procurement and Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. UNIT OBJECTIVES: 1. To implement job standards for Central Procurement and Services Division employee performance. (August 1980) 2. To establish a reporting system of the Central Procurement and Services Division. (September 1980) 3. To implement the evaluation of the Print Shop. (June 1981) UNIT MEASUREMENT: 1. Prepare measurable standards for each position. 2. Generate reports of past data for the purpose of measuring progress. 3. Review past production records and effectiveness of equipment in the Print Shop plus the organization of the supply room with a final report on recommendations. UNIT ANALYSIS: The achievement of the above objectives will help to ensure that the Central Procurement and Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Any reduction in expenditures and service levels in this division would result in increased work loads in the operating divisions and requiring their personnel to perform work now provided them on a centralized level. I r� 37 111CROFILMED BY JORM MICRf�LAI CEDAR RAPIDS • DES MOINES 8 r.. !`1 DECI SION PACKAGE DEPARTMENT: FINANCE UNIT: CENTRAL PROCUREMENT AND SERVICES DIVISION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide supervision for division. - Provide centralized purchasing services. reproduce materials not reproduced in the print shop. - Provide photocopy machines which may be used by other City divisions to - Provide switchboard services. - Provide centralized mail operation. ADVANTAGES/BENEFITS: - This level provides the City organization many fundamental and necessary services in an economical manner as compared to the available options. - This level provides for the efficient centralization of a portion of the functions described in the above activity description by the Central Procurement and Services Division, eliminates the duplication of these functions throughout the City and allows one division to specialize in providing them. Economics of scale, greater competence and overall coordination is thus achieved. OPTIONS: Require each City division to assume the workloads, responsibilities and funding requirements associated with the performance of the duties outlined above. CONSEQUENCES: - Decreased service levels in each divsion resulting from the assumption of increased workloads and training requirements. Drastically decreased efficiencies and economies through the result of a division's not receiving the benefits of centralized purchasing or switchboard coverage. - Elimination of funds for all City mailing. - A lack of overall coordination in the areas described in an inconsistent provision of these services in a timely and quality manner. Lack of centralization results in more labor time spent accomplishing less and in more funds spent in purchasing less. 38 103f1 Id ICRDFILHRA JORM MO CEDAR RAPIDS NES I t r r.. !`1 DECI SION PACKAGE DEPARTMENT: FINANCE UNIT: CENTRAL PROCUREMENT AND SERVICES DIVISION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide supervision for division. - Provide centralized purchasing services. reproduce materials not reproduced in the print shop. - Provide photocopy machines which may be used by other City divisions to - Provide switchboard services. - Provide centralized mail operation. ADVANTAGES/BENEFITS: - This level provides the City organization many fundamental and necessary services in an economical manner as compared to the available options. - This level provides for the efficient centralization of a portion of the functions described in the above activity description by the Central Procurement and Services Division, eliminates the duplication of these functions throughout the City and allows one division to specialize in providing them. Economics of scale, greater competence and overall coordination is thus achieved. OPTIONS: Require each City division to assume the workloads, responsibilities and funding requirements associated with the performance of the duties outlined above. CONSEQUENCES: - Decreased service levels in each divsion resulting from the assumption of increased workloads and training requirements. Drastically decreased efficiencies and economies through the result of a division's not receiving the benefits of centralized purchasing or switchboard coverage. - Elimination of funds for all City mailing. - A lack of overall coordination in the areas described in an inconsistent provision of these services in a timely and quality manner. Lack of centralization results in more labor time spent accomplishing less and in more funds spent in purchasing less. 38 103f1 Id ICRDFILHRA JORM MO CEDAR RAPIDS NES I 39 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 103 � CITY OF IOWA CITY DECISION PACKAGE 4/17/AO 1133.) GEN='4AL F11140 J(JL(CY G ADMINISTRATI'1N I:cNTRAL PPOCORFMFNT F, FINANCIAL ADMINISTR4TION SFPVIf.FS u.�ti Ol1;CfS ACT )AL AUDI;ET �(Jll('t%"'i FY 79 DEPT. ADMIN. BUDGFT FY80 PPOPOSAL PROPOSAL FYR1 P'PSON AL S_)VICFi 55,•'34 62,272 01,517 70,070 75,707 - C(l4MOn- 1 TI FS 1,144 1,460 1,519^ 1.419 1,419 SCO VI C! CIIA'<Gr.q 29,750 311, 150 41,675 37,9A5 399985 CAPIIAL OIJTLAY 39777 13,500 13,125 175 175 Tf)T4L 94, 85 5 115, 3A 7_ 147.9836 111,649 117,286 FY80 Personnel Authorization FY81 Proposal $ i — Purchasing Agent 1 Buyer 1 1 20,508 DUP. Machine Operator 1 1 16,102 Clerk -Typist (2 @ !) 1 1 13,038 Senior Clerk -Typist 1 1 14,186 L 6239 , 5 4� 70,073 - r Overtime L Temporary 100 Health & Life Insurance 200 Longevity 4,725 Total 609 L L 75,707 Capital Outlay I' Calculator 175 �I �r l W J J! 39 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 103 � G O A L S AND OBJECTI VES ' FUND: GENERAL DEPARTMENT: FINANCE r.I PROGRAM: POLICY & ADMINISTRATION UNIT: TREASURY 4 ;..; UNIT DESCRIPTION: The Treasury Division is responsible for banking and investment functions of i II City bank accounts; receipting City monies; the sale of Code books and City maps; the recordkeeping, billing and collection for traffic fines and utility E service and the maintenance of financial records for monthly revenue, Debt Service paymenmts, Police and Fire Retirement Systems and the City bond z I+ reserve accounts. UNIT GOAL: r I, To provide comprehensive, accurate and timely information for billings and collections, reports and records to reflect current status and historic data 1 for the operation of the banking, traffic and utility Programs. 8 UNIT OBJECTIVES: ly - To review and improve available computer programseinncomparab a citieseby May, system81 xamining - To compile data from cities collecting parking fines through Court to @ assess Iowa City's program by May 1981. To increase interest income to 9.5% by investment of idle funds for E- F�� maximum period at highest interest rate - ongoing. I*1 UNIT MEASUREMENT: n Report generated in May recommending improvements and method of Mbit implementing changes. - Use information for promoting an increased awareness of necessity of collecting overdue traffic fines and proposed methods of cooperation I? between Finance Department, Police Department and Johnson County. - Idle fund investments should mature within one to three days of date that funds are to be expended and in the investment instrument offering 61 the highest rate for the investment period. UNIT ANALYSIS: Li The Treasury Division provides water/sewer/refuse service to 12,000 year. An estomers imatedo20,R0001billings4,800 fand13b500icertifieds and pecial lettersearenmailed for collection of traffic tickets. We average 150 customer cash register transactions per day and provide service to an additional 50 to 100 customers i by phone. The utility and traffic employees are visible to a high percent of the population and the services provided should be efficient and accurate to encourage customer confidence and should reinforce City standards and goals. i j 40 /03� MICROFILMED BY JORM MICR¢LA6 CEDAR RAPIDS • DES MOINES I DECIS ION PACKAGE DEPARTMENT: FINANCE UNIT: TREASURY CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Maintains records, prepares billings and receives payments for traffic violations and water/sewer/refuse billings. - Responsible for all City cash receipts, bank accounts and bank transactions, and investment of idle funds. - Maintains records for monthly revenue reports and financial summary. - Keeps records and makes payments for bond and interest. - Provides financial and actuary information on the Police and Fire Retirement Systems and prepares material for meetings. - Provides for necessary coverage for switchboard when regular operator absent. ADVANTAGES/BENEFITS: - Maximize receipts from water/sewer/refuse billings and traffic violations by use of records, standard procedures and timeliness. Centralizes receipts and expenditures of City so cash flow can be maintained and all idle cash invested for maximum interest income. - The reports generated can be used for .budget forecasting, reports required by governmental agencies and the City's financial report. All bonds and interest payments are paid when due as presented and the reserve accounts are maintained according to bond ordinance. OPTIONS: If the treasury wasn't utilized, each department could maintain own records and prepare separate banking deposits, bond and interest payments could be contracted out to a bank and the switchboard could be closed during breaks and lunch hours when the operator was absent. CONSEQUENCES: We would have a lack of continuity in record keeping and the loss of control of bank balances, cash flow and investment opportunity. Payment to the bank for services on bonds would exceed current costs and access to records would be limited. If switchboard was closed during a part of the day, it would reduce availability to all City employees. 41 MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES M0111ES /03� MICROFILMED DY JORM MICR$LAS 1 CEDAR RAPIDS • DES MOINES !'1 _ CITY OF IOWA CITY DECISION PACKAGE 1134.0 I;EINr.-<AL FIINn 4/17/80 j - POLICY G ADMINISTRATIUN TREASURY FINANCIAL I ADMINISTRATION ii l-SllU �C=S PSgll[oED ACTUAL BUDGET DEPT. FY79 FYPROPOSAL PROPOSAL P7FSONAL FY81 SEPVICc$ 216,206 144,341 165,872 I� CrIMMOO_ 144.211 154,307 ITIFS 2.165 1,610 2,010 r SEPV ICF 1,959 1,959 I-1 CIIAkf,ES 42,506 49,395 52,016 ^ CAPITAL 47,206 47.206 DurLav 778 875 j 510 TOTAL 262,J55 196,221 240 240 �f 220,408 193,616 203,712 ll!! Per_ s FY80 Au1 Authorization FY81 Proposal $ Treasurer J Senior Account Clerks 2 1 21,923 Account Clerks 3I 2 29,964 Senior Clerk -Typist 1 3 39,113 Clerk -Typist 5 1 13,490 12 3 10 37,165 Overtime 141,655 Temporary 150 _ Health $ Life Insurance Longevity 10,452 Total 21050 154,307 Capital 2 Calculators —� 240 l I 42 /03� MICROFILMED DY JORM MICR$LAS 1 CEDAR RAPIDS • DES MOINES TORT LIABILITY A f I ' t BUDGET FY81 $184,190 $110,544 $242,500 30,000 — 534 1,700 20,000 $294,734 I r i *Not in original FY80 budget. Original FYBO budget is $111.000, but City is seeking comprehensive General Liability insurance and a projection is included in this figure. lIncludes liability insurance for City vehicles and busses. 2Includes fire insurance for all municipally owned buildings. _ 43 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 11 ACTUAL ESTIMATE FY79 FY80 BEGINNING BALANCE $129,236 $218,218 RECEIPTS: Property Taxes $215,809 $263,306 EXPENDITURES: 2Comprehensive Liability $ 76,351 $249,000# Fire & Casualty 25,838 26,300 Employee Bond 554 534 1,500 Boiler Insurance Judgement & Damages 24,084 201000* $126,827 $297,334 ENDING BALANCE $218,218 $184,190 A f I ' t BUDGET FY81 $184,190 $110,544 $242,500 30,000 — 534 1,700 20,000 $294,734 I r i *Not in original FY80 budget. Original FYBO budget is $111.000, but City is seeking comprehensive General Liability insurance and a projection is included in this figure. lIncludes liability insurance for City vehicles and busses. 2Includes fire insurance for all municipally owned buildings. _ 43 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 11 I A f I ' t BUDGET FY81 $184,190 $110,544 $242,500 30,000 — 534 1,700 20,000 $294,734 I r i *Not in original FY80 budget. Original FYBO budget is $111.000, but City is seeking comprehensive General Liability insurance and a projection is included in this figure. lIncludes liability insurance for City vehicles and busses. 2Includes fire insurance for all municipally owned buildings. _ 43 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 11 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: POLICY & ADMINISTRATION UNIT: GOVERNMENT BUILDINGS UNIT DESCRIPTION: The function of the Government Buildings Division is to provide cleaning, general maintenance, and light repair services for the Civic Center (with the exception of the Fire Department, which does some of these services in their part of the building), and other assigned downtown buildings. UNIT GOAL: To provide a satisfactory and economical level of maintenance for assigned buildings. UNIT OBJECTIVES: I. Coordinate and consolidate maintenance services in all downtown government buildings, including Civic Center, Recreation Center, Senior Center and Library. 2. Reduce expenditures to heating and air conditioning businesses for service and repairs through better preventative maintenance and better employee training. UNIT MEASUREMENT: 1. Fewer employee complaints on condition of building. 2. Should be able to reduce expenditures 50%. UNIT ANALYSIS: None. 44 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES DECISION PACKAGE DEPARTMENT: PARKS & RECREATION UNIT: GOVERNMENT BUILDINGS CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for cleaning and maintenance services for the Civic Center and Davis Bldg. - Provides for rental of Davis Bldg. - Provides for utility costs at Civic Center. i - Provides for new roof at Civic Center. ADVANTAGES/BENEFITS: - Cleaning, maintenance, and minor repairs are done by full-time City personnel. - A new roof will keep records, equipment, carpets, etc. dry and improve employee morale. OPTIONS: - Contract for janitorial services. - Have other City departments assume this function. CONSEQUENCES: Must be funded if City offices are to stay open and operative. Probable continuance of some roof leaks with probable loss of records and supplies. - Lower morale. 45°3T MICROFILMED BY JORM MICR$LAa CEDAR RAPIDS OES MOINES I, L F, I II I 1 DECISION PACKAGE DEPARTMENT: PARKS & RECREATION UNIT: GOVERNMENT BUILDINGS CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for cleaning and maintenance services for the Civic Center and Davis Bldg. - Provides for rental of Davis Bldg. - Provides for utility costs at Civic Center. i - Provides for new roof at Civic Center. ADVANTAGES/BENEFITS: - Cleaning, maintenance, and minor repairs are done by full-time City personnel. - A new roof will keep records, equipment, carpets, etc. dry and improve employee morale. OPTIONS: - Contract for janitorial services. - Have other City departments assume this function. CONSEQUENCES: Must be funded if City offices are to stay open and operative. Probable continuance of some roof leaks with probable loss of records and supplies. - Lower morale. 45°3T MICROFILMED BY JORM MICR$LAa CEDAR RAPIDS OES MOINES I, L F, I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 _ CITY OF IOWA CITY DECISION PACKAGE i 1151.0 GENcRAL FUND 4/17/AO POLICY G ADMINISTRATION _ 7PtRAT17IJ G MAINT GOVE?LAMENT BUILDINGS PSSuUPCc; ACTUAL RFOlI1RrBUDGET DEPT, U r i pY7`1 FYAO PR OPLTSAL AOM IN. PROPnSAI BUDGET d i..J PrRSgVAI FY81 I s_«VI'Cr-s 20,549 22,177 24x124 CIMMOD— 28x050 30,921 ITIFS 5,335 5,100 6,900 scc vlr,� 69600 6,600 i UiARf,ES 50,5!9 499 67,707 CAPITAL 67,382 67x382 OUTLAY 540 3,000 88.000 TOTAL 889000 911000 17,193 79,152 186,731 190,032 195,903 j Personnel FY80 FY81 �J Authorization —�� Proposal $ Maintenance Worker I 2 3 28,329 j Overtime Temporary Health & Life Insurance -- Longevity 2,592 - Total -- 30,921 I _ Capital Out Roof Repair Drapes 88,000 Total 31000 91,000 i _ I I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES HOME & COMMUNITY ENVIRONMENT 7-1 I L' Public Works Administration Engineering Planning & Program Development CBD Maintenance Energy Conservation J J i I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GENE HOME & COMMUNITY ENVIRONMENT PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 i BEGINNING BALANCE RECEIPTS: Property Taxes I Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS i� EXPENDITURES: i'L-;' Personal Services Commodities Services & Charges ` Capital Outlay Debt Service Transfers i. L1 TOTAL EXPENDITURES ENDING BALANCE $ 68,825 $ 109,915 $ 58,548 $ 394,372 $ 392,843 $ 410,795 8,599 3,500 8,880 5,243 8,650 10,650 369 200 13,000 21,245 21,334 20,715 4,000 -- -- $ 433,828 $ 426,527 $ 464,040 $ 334,333 $ 387,749 $ i 6,515 16,570 16,590 GENE HOME & COMMUNITY ENVIRONMENT PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 i BEGINNING BALANCE RECEIPTS: Property Taxes I Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS i� EXPENDITURES: i'L-;' Personal Services Commodities Services & Charges ` Capital Outlay Debt Service Transfers i. L1 TOTAL EXPENDITURES ENDING BALANCE $ 68,825 $ 109,915 $ 58,548 $ 394,372 $ 392,843 $ 410,795 8,599 3,500 8,880 5,243 8,650 10,650 369 200 13,000 21,245 21,334 20,715 4,000 -- -- $ 433,828 $ 426,527 $ 464,040 $ 334,333 $ 387,749 $ 437,100 6,515 16,570 16,590 34,266 70,887 64,503 16,620 2,688 4,395 1,004 -- $ 392,738 $ 477,894 $ 522,588 $ 109,915 $ 58,548 $ -- MICROFILMED BY DORM MICR+LA9 CEDAR RAPIDS • DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL HOME & COMMUNITY ENVIRONMENT PLAN & PROGRAM DEVELOPMENT `UNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 29,283 $ 52,569 $ 35,174 $ 181,085 $ 116,643 $ 104,731 4,830 8,250 10,250 -- 37 -- 12,500 $ 185,952 $ 124.893 $ 127.481 $ 94,721 $ 104,933 $ 131,495 1,394 4,850 4,465 7,985 32,505 26,695 $ 104,100 $ ---I IL -288 $ 162.655 $ = 52.569 $ 35 174 $ 48 '03� MICRUILFIED BY JORM MICR�LA13 CEDAR RAPIDS . DES MOINES I i ,`1 I I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL HOME & COMMUNITY ENVIRONMENT PLAN & PROGRAM DEVELOPMENT `UNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 29,283 $ 52,569 $ 35,174 $ 181,085 $ 116,643 $ 104,731 4,830 8,250 10,250 -- 37 -- 12,500 $ 185,952 $ 124.893 $ 127.481 $ 94,721 $ 104,933 $ 131,495 1,394 4,850 4,465 7,985 32,505 26,695 $ 104,100 $ ---I IL -288 $ 162.655 $ = 52.569 $ 35 174 $ 48 '03� MICRUILFIED BY JORM MICR�LA13 CEDAR RAPIDS . DES MOINES "1 GDA LS AND OBJECTIVES _ [UNIT ND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT OGRAM: HOME & COMMUNITY UNIT: ADMINISTRATION ENVIRONMENT i..,j DESCRIPTION: n 7 u The function of the departmental administration unit is to provide basic I administrative direction and leadership to the department, and to coordinate the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. UNIT GOAL: To provide an effective level of administration of all departmental programs and activities so as to maximize their impact upon the physical, economic and social development of the community. UNIT OBJECTIVES: 1. To enable all decision units within the department to meet their objectives as enumerated in their decision packages and to promote a higher level of supervisory and administrative performance by all division heads (throughout the year). 2. To ensure that all federal program requirements are met in a timely manner. 3. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new set of subdivision regulations (October 1980). 4. To efficiently prepare research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within prescribed time frames). UNIT MEASUREMENT: 1. Unit and program progress for completion by dates listed in departmental decision units. 2. Submission of all federal and state grant applications within prescribed time schedules with a minimum number of audit findings or exceptions on federally funded projects. 3• Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan. 4. Completion of all assigned projects and schedules prescribed by the City Manager. UNIT ANALYSIS: None. 1� MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES /03 r �I I '1 i The function of the departmental administration unit is to provide basic I administrative direction and leadership to the department, and to coordinate the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. UNIT GOAL: To provide an effective level of administration of all departmental programs and activities so as to maximize their impact upon the physical, economic and social development of the community. UNIT OBJECTIVES: 1. To enable all decision units within the department to meet their objectives as enumerated in their decision packages and to promote a higher level of supervisory and administrative performance by all division heads (throughout the year). 2. To ensure that all federal program requirements are met in a timely manner. 3. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new set of subdivision regulations (October 1980). 4. To efficiently prepare research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within prescribed time frames). UNIT MEASUREMENT: 1. Unit and program progress for completion by dates listed in departmental decision units. 2. Submission of all federal and state grant applications within prescribed time schedules with a minimum number of audit findings or exceptions on federally funded projects. 3• Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan. 4. Completion of all assigned projects and schedules prescribed by the City Manager. UNIT ANALYSIS: None. 1� MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES /03 DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT UNIT: DEPARTMENT ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides basic administrative direction to the department. - Provides for interdepartmental coordination of Community Development Block Grant (CDBG) programs. - Provides clerical and financial support to the department. - Provides for liaison between Iowa City, the University of Iowa and other governmental entities. - Coordinates the various programs of the department. - Provides overall direction in the preparation of applications for state and federal assistance. - Facilitates the implementation of the City's Comprehensive Plan. ADVANTAGES/BENEFITS: - Basic coordination of departmental programs with one another and between City departments. - Some federal or state grant applications would be funded. - The City government, the University, and other governmental entities are able to identify and address mutual problems in a systematic manner. OPTIONS: - Clerical support would be provided by the Word Processing Center or other clerical staff. - A lower level of program coordination could'be tolerated. - The City Manager's Office could assume a greater role in departmental project coordination and liaison with the University and other govern- mental entities. CONSEQUENCES: - No centralized administration. - Minimal project coordination. - Minimal budgetary control. - Lack of leadership. - Less coordination with the University of Iowa and other governmental entities. 50 1a3� MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES i DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT UNIT: DEPARTMENT ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides basic administrative direction to the department. - Provides for interdepartmental coordination of Community Development Block Grant (CDBG) programs. - Provides clerical and financial support to the department. - Provides for liaison between Iowa City, the University of Iowa and other governmental entities. - Coordinates the various programs of the department. - Provides overall direction in the preparation of applications for state and federal assistance. - Facilitates the implementation of the City's Comprehensive Plan. ADVANTAGES/BENEFITS: - Basic coordination of departmental programs with one another and between City departments. - Some federal or state grant applications would be funded. - The City government, the University, and other governmental entities are able to identify and address mutual problems in a systematic manner. OPTIONS: - Clerical support would be provided by the Word Processing Center or other clerical staff. - A lower level of program coordination could'be tolerated. - The City Manager's Office could assume a greater role in departmental project coordination and liaison with the University and other govern- mental entities. CONSEQUENCES: - No centralized administration. - Minimal project coordination. - Minimal budgetary control. - Lack of leadership. - Less coordination with the University of Iowa and other governmental entities. 50 1a3� MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES ! I 4/17/80 - C04MUNITY NVIRONMENT PLANNING E PROGRAM DEVELOPMENT G='IzQAL JUPENV 61 !'1 CITY -IF IOWA CIrY DECISION PACKAGF 1?11.0 W` -,<AL Fl1N0 ` n'1 ° r E -- Capital Outlay - - 1SIJd i1 None v`Sf UFC•_i FFAUI4�q ICT )AL OUOGET * Remainder of position is funded by CDBG. BUDGET ' **In FY80, the costs were to be FY 19 FY80 PROPOSAL PROPOSAL done. In FY81, i ,.„ P`uSnNnL a chargeback hourly that position is included in the rate will be used; revenue budget with the budget and understanding j .. SLRVICES 290120 31,475 519954 35,007 46,607 C -'4,'4r. 0- k 5iR 1,475 2,300 1,715 19715 S�:kVI(.F G' Ii CI1APG-S 7.,1149 9,955 11,720 10,870 10..970 cA p! t � J nUAL ri!1TL AY TLA TOTAL 32,4c,3 42,905 65,874 47,592 59,192 �q 4a FY80 Personnel Authorization FY81 Proposal $ Director 3* 3* 19,689 �1 4 4 Secretary 3* 1* 6331 , 4 2 Clerk -Typist y4* 2,321 Technical Assistant** 1 1 15,515 Total 2h 2h 43,856 Overtime Temporary 225 Health & Life Insurance 2,376 Longevity e,f Total 150 46,607 n L Capital Outlay i1 None L * Remainder of position is funded by CDBG. ' **In FY80, the costs were to be Technical Assistant's salary was not budgeted. The salary done. In FY81, charged directly to the departments as graphic the salary for this work was a chargeback hourly that position is included in the rate will be used; revenue budget with the budget and understanding 90% of the hours worked must be chargeable. i I 51 MICROFILMED BY JORM MICR¢LAM CEDAR RAPIDS • DES MOINES I 1 11 � GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT j PROGRAM: HOME & COMMUNITY UNIT: PLAN ADMINISTRATION ENVIRONMENT w UNIT DESCRIPTION: The function of Plan Administration is to implement (interpret, apply and ' amend) the Comprehensive Plan and other related plans, policies, and ordinances and to continue the comprehensive planning process as well as to .. I provide technical assistance to the City Council, City Manager, boards and commissions, and other departments. UNIT GOAL: To administer and implement the Comprehensive Plan and related plans and i Policies necessary to safeguard the public health, morals and safety and promote the public welfare. UNIT OBJECTIVES: i I. To review, analyze and submitted makin Prepare recommendations oqq11 all applications complement or conflict with the terminaComprehensiverPlan vandpment other planssosals and Policies. 2• To prepare appropriate amendments to the Comprehensive Plan and development policies. implementation ordinances to reflect any changes in the City Council's 3• To develop plans and policies at a micro -level. UNIT MEASUREMENT: 1• Staff reports will be prepared within the required time frames specified in established review procedures or ordinances and accurately reflect the level of consistency of development proposals with the Comprehensive Plan. 2• Appropriate amendments to the Comprehensive Plan and implementation ordinances will be prepared for presentation to P$Z within two (2) months of a determination by Council of a change in development ` Policies. _. 3• At least two areas suffering economic depreciation will be analyzed to determine the source of the negative externalities with recommended methods to ameliorate the depressing conditions; at least two elements of the comprehensive planning process will be reviewed in detail to r establish development trends; or at least two undeveloped areas will be analyzed and detailed development plans prepared as a guide for future development in these areas, !— UNIT ANALYSIS: ` None. j I 52 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES f DEC I SIO N. PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT UNIT: PLAN ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: The function of Plan Administration is to implement (interpret, apply and amend) the Comprehensive Plan and other related plans, policies, and ordinances; to continue the comprehensive planning process; and to provide technical assistance to the City Council, City Manager, boards and commissions, and other departments. ADVANTAGES/DENEEITS: - Research, analyze and provide recommendations on all applications submitted for review, making a determination whether development proposals compliment or conflict with the Comprehensive Plan and other plans and policies. - Provide technical assistance to the City Council, City Manager, boards and commissions and other departments. - Prepare policy studies in response to the apparent need for changes in community goals, objectives or policies. - Prepare appropriate amendments to the Comprehensive Plan and implementation ordinances to reflect any changes in the City Council's development policies. - Develop detailed plans of developing areas and analyze elements of the comprehensive planning process to determine changes in development trends and where changes in development strategy should be made. OPTIONS: Use of a planning consulting firm or agency to provide recommendations on applications submitted for review and approval by the City and to provide a basic level planning service. CONSEQUENCES: - Development activities will occur in a haphazard manner. - Political decisions on development activities will occur without a clear understanding of the implications and impacts these activities will have on the infrastructure and the socio-economic development of the community. - As problems occur in implementing the Comprehensive Plan, appropriate amendments to either the Comprehensive Plan or implementation ordinances will not be made. 53 t11CR0FIL110 DY JORM MIC R¢LAO CEDAR RAPIDS • DES MOINES C.. Proposal $ 1 23,077' 0 -- 1 12,592 1 3 15 701 I 3,159 CITY OF IOWA CITY DECISION PACKAGE 4/17/80 A 1212.0 GENERAL FUND I HOME I. COMMUNITY ENVIRONMENT PLANNING E PROGRAM DEVELOPMENT PLAN ADMIN. .� RESOURCES ACTJAL BUDGET DEPT. ADMIN. BUDGET ei . RFOUIRFO FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL SERVICES 44#231 48.547 61.713 50,872 54.679 ONMf)D- Ii IES 599 1,075 1,400 10100 19050 SFAVICE CIA ARGES 3,889 5x700 8,025 69875 6x875 CAPITAL OUTLAY -- -- -- -- TOTAL 48#719 55,322 71,138 58,847 62,604 FY80 Personnel Authorization Sr. Planner* Planner/Program Analyst II 1 Planning Technician 1 Planner/Program Analyst :* 3 - Overtime Temporary Health & Life Insurance Longevity Total Capital Outlay None *Remainder of position is funded by CDBG. 54 MICROFILMED BY JORM MICR$LAB CEDAR RAPIDS • DES MOINES FY81 Proposal $ 1 23,077' 0 -- 1 12,592 1 3 15 701 3,159 150 43� A A GOALS AND OBJECTIVES FUND: GENERAL* PROGRAM: HOME & COMMUNITY ENVIRONMENT DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT *Downtown Development is CDBG funded. UNIT DESCRIPTION: UNIT: DEVELOPMENT PROGRAMS The Development Division has three primary responsibilities: (1) Coordination and monitoring of the downtown redevelopment program; (2) Design and implementation of the City's Economic Development Program in accordance with City Council decisions; (3) Administration of all City land acquisition and disposition activities. UNIT GOAL: The Division's goals are to facilitate and achieve the timely completion of the Urban Renewal Program and to increase the City's industrial/commercial tax base through community economic development. UNIT OBJECTIVES: 1. Monitor compliance with all urban renewal contracts, coordinate downtown redevelopment activities, and facilitate the completion of Parking Ramp B and Phase II of the CBD Streetscape Improvement Project. 2. Design and implement an Economic Development Program and assist private sector groups which seek to encourage the economic development of the City. 3. Carry out all land acquisition/disposition activities in a timely manner and consistent with all applicable laws and regulations. UNIT MEASUREMENT: 1. Adhere to time schedules contained in applicable urban renewal contracts; complete Ramp B by November 30, 1980; complete Phase II of CBD Streetscape Project in the first half of FY81 except for landscaping materials. 2. Achievement of Ujit Objective q2 on the schedule adopted by the City Council in FY80, contingent upon the availability of staff. 3. Completion of land acquisition/disposition activities within a reasonable time period for each applicable project, without interruptions due to procedural defects, and within reasonable budgetary limits. UNIT ANAYLSIS: None. 55 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a i GOALS AND OBJECTIVES FUND: GENERAL* PROGRAM: HOME & COMMUNITY ENVIRONMENT DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT *Downtown Development is CDBG funded. UNIT DESCRIPTION: UNIT: DEVELOPMENT PROGRAMS The Development Division has three primary responsibilities: (1) Coordination and monitoring of the downtown redevelopment program; (2) Design and implementation of the City's Economic Development Program in accordance with City Council decisions; (3) Administration of all City land acquisition and disposition activities. UNIT GOAL: The Division's goals are to facilitate and achieve the timely completion of the Urban Renewal Program and to increase the City's industrial/commercial tax base through community economic development. UNIT OBJECTIVES: 1. Monitor compliance with all urban renewal contracts, coordinate downtown redevelopment activities, and facilitate the completion of Parking Ramp B and Phase II of the CBD Streetscape Improvement Project. 2. Design and implement an Economic Development Program and assist private sector groups which seek to encourage the economic development of the City. 3. Carry out all land acquisition/disposition activities in a timely manner and consistent with all applicable laws and regulations. UNIT MEASUREMENT: 1. Adhere to time schedules contained in applicable urban renewal contracts; complete Ramp B by November 30, 1980; complete Phase II of CBD Streetscape Project in the first half of FY81 except for landscaping materials. 2. Achievement of Ujit Objective q2 on the schedule adopted by the City Council in FY80, contingent upon the availability of staff. 3. Completion of land acquisition/disposition activities within a reasonable time period for each applicable project, without interruptions due to procedural defects, and within reasonable budgetary limits. UNIT ANAYLSIS: None. 55 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES a DECISION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT UNIT: DEVELOPMENT PROGRAMS CURRENT SERVICE LEVEL UNIT DESCRIPTION: The Development Division has three primary responsibilities: (1) Coordination and monitoring of the downtown redevelopment program; (2) Design and implementation of the City's Economic Development Program in accordance with City Council decisions; (3) Administration of all City land acquisition and disposition activities. ADVANTAGES/BENEFITS: - Provides the capability for the City to assume a limited role in economic development. This activity will encourage and assist private sector groups seeking to encourage economic development. - Will encourage expansion of the non-residential. tax base to correct tax base imbalance and shift the burden from residential property. - All land acquisition and disposition activities will be more efficiently carried out by undertaking the activity as a specialized program within a single department. - Provides for centralized retention of appraisal services, and centralized administration of land acquisition and disposition activity. OPTIONS: - The City could leave economic development activity completely in the private sector. - Each department could undertake its own land acquisition activities. - Each department which is the user of land acquired or sold could pay its own acquisition/disposition expenses. CONSEQUENCES: Expenses incurred by other departments will increase due to the need for each department to carry out its own land acquisition activity. The efficiency of land acquisition activity will decrease due to the decentralization. The economic development of Iowa City will receive no assistance or guidance from the City and will result in a lack of enhancement of the local tax base. The administration of acquisition/ disposition appraisal activity will be less efficient. Procedural errors are likely to be higher. "'C""'1 ED 6Y JORM MIC R�LA0 CEDAR RAPIDS • DES t101MES 0 /03� L MICROFILMED DY JORM MICR+LAO CEDAR RAPIDS • DES MOINES CITY 'lF IOWA CITY DECISION PACKAGE 4/17/60 12.13.0 J?Nct)AL FUMO #IOM: f COMMUNITY FNVIRONMENT PLANNING f, PROGRAM DEVFLOPMF.NT _ i DEV-LUPMFNT PRDGRAMc SfU.RC�S ACT -IAL 91JOGFT DFPT. ADMIN. BUDGET P=0111 RED 9Y79 FYHO PROPOSAL PROPOSAL FY81 ;_! PERS(I-NAL SERVICES ?19363 24,911 38.852 29,097 30,209 i I IT19S 230 2,300 11800 19700 1#700 Sc0VICE >I CIIAPCES 19247 16,950 20,000 81950 8,950 �I OUTLAY TOTAL 229(190 449061 609652 399747 409859 FY80 FY81 n �J Personnel Authorization Proposal $ Development Coordinator 1* 3* 16,003 2 4 Planner/Program Analyst 1 3* 12,625 1 Uri 28,628 — Overtime Temporary Health & Life Insurance 1,581 — Longevity Total 30,209 J Capital Outlay U None. r *Remainder of position is funded by CDBG. j-1 MICROFILMED DY JORM MICR+LAO CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMM. UNIT: RIVERFRONT COMMISSION ENVIRONMENT PROGRAM UNIT DESCRIPTION: Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. UNIT GOALS: 1. To protect and preserve the Iowa River as a natural drainageway and source of water. 2. To make the most of the scenic potential and aesthetic values of the Iowa River and the flood plain adjoining it. 3. To develop the recreational capacity of the river and flood plain. 4. To heighten awareness of the Iowa River Corridor as an important asset of this community. 5. To ensure that the river can be enjoyed in the safest possible way. 6. To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals. UNIT OBJECTIVES: 1. Propose land use policies appropriate to develoment and redevelopment of the Iowa River Corridor. 2. Preserve and increase open spaces and green areas along both banks of the river to provide a continuous green buffer. 3. Identify and preserve unique or outstanding topographic or geologic features of the river. 4. Establish priorities for acquisition and development of public lands in all parts of the Iowa River Corridor. 5. Pursue other means for public land use and access in the Iowa River Corridor such as easements, dedications, and gifts. 6. Expand opportunities for aquatic activities such as boating and fishing. 7. Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river flood plain. 8. Improve public access along the river and flood plain. 9. Reduce all forms of pollution to the lowest feasible level. 10. Preserve and interpret historic landmarks and sites along the river. 11. Emphasize water safety on the part of all users. 12. Increase cooperation and participation of all interested parties, both public and private, in the management and development of the Iowa River Corridor and flood plain. UNIT ANALYSIS: None. 58 INCROFILIIED OY JORM NA CR�LAB t CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT DESCRIPTION: DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT UNIT: DESIGN REVIEW COMMITTEE The Design Review Committee will review and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of redevelopment which occurs on Urban Renewal parcels, the review of public improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the CBD. UNIT GOAL: To encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation, both public and private, within and adjacent to the Central Business District of Iowa City, and to enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. UNIT OBJECTIVES: I. To review, in a timely manner, the preliminary design plans for all Urban Renewal redevelopment parcels. 2. To review, in a timely manner, the plans for all public improvements to be constructed within and adjacent to the CBD. 3. To establish a system for reviewing all plans for development or redevelopment within and adjacent to the Centarl Business District. 4. To review plans for construction in Zones 1 and 3 in City Plaza. UNIT MEASUREMENT: 1. Review of all Urban Renewal redevelopment plans within the time limits established in the schedule, so that City Council action may occur within 40 days. 2. Review of all public improvements within the time limits specified in the preestablished schedule. 3. Review of all City Plaza construction within the time limits of the ordinance. UNIT ANALYSIS: None 59 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: PLANNING & ZONING COMMISSION UNIT DESCRIPTION: To advise the City Council on all matters pertaining to the physical development of the community and conduct a bi-annual review of the Comprehensive Plan. UNIT GOAL: To recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implementation ordinances, and other related plans and programs. UNIT OBJECTIVES: 1. To review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. To coordinate and cooperate where applicable with other City commissions and boards. UNIT MEASUREMENT: 1. To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2. To prepare a biennial report to the City Council on the status of the Comprehensive Plan and progress on its implementation. UNIT ANALYSIS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The Commission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission in the performance of their activities. 60 i MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES GENET i HOME m COMMUNITY ENVIRONMENT ENGINEERING FUNCTION SUMMARY F! F1 ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES BEGINNING BALANCE $ 98,108 $ 52,430 $ 18,458 �ff �31 RECEIPTS: Property Taxes $ 155,771 $ 207,487 $ 245,955 Other Receipt: rj Licenses & Permits 8.599 3,500 8,880 Fines & Forfeitures Charges for Services 413 400 400 rj Intergovernmental Revenue_- �j Use of Money & Property Miscellaneous Revenue 306 200 500 Transfers: Bond Transfers -- -- -- Expense Transfers -- -- -- Other Transfers 4,000 -- -- TOTAL RECEIPTS $ 169,089 $ 211,587 $ 255,735 EXPENDITURES: Personal Services $ 185,062 $ 210,429 $ 238,535 Commodities 3,702 6,810 6,975 Services & Charges 19,423 26,592 25,538 Capital Outlay 5,576 1,728 3,145 Debt Service -- -- -- Transfers 1,004 -- -- TOTAL EXPENDITURES $ 214.767 $ 245.559 $ 274.193 ENDING BALANCE--$ 52,430 $ 18.458 $ ri 'I L_ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: ENGINEERING UNIT DESCRIPTION: The Engineering Division directs and performs engineering work in connection with the planning, design, construction, and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. UNIT GOAL: To provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction to provide for the present and future needs of the City Administration and general public. UNIT OBJECTIVES: 1. Coordinate the design process of the new Waste Water Treatment Plant enabling an application for a construction grant by June, 1981. 2. Completion of the South Gilbert Street Improvement project by October, 1980. 3. Completion of the Corridor Sewer Project by April, 1981. 4. Completion of Phase II of right-of-way improvements for Urban Renewal by October, 1980. (Washington, Capitol, Clinton - pavement amenities). 5. Completion of Phase I of Scott Boulevard by September, 1980. UNIT MEASUREMENT: 1. An approved grant application from the Iowa Department of Environmental Quality and U.S. Environmental Protection Agency. 2-5. Satisfactory progress of the construction project. UNIT ANALYSIS: None 62 MICROFILMED DY JORM MICRLA13 CEDAR RAPIDS • DES MOINES ro3� L DEC ISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: ENGINEERING CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide technical assistance for subdivision review and planning CIP. - Provide inspection for public works construction. - Provide technical recommendations to other departments not requiring extensive field work. Maintain records. - Provide contract administration for consultant services. - Provide design services for CIP's. - Provide design and inspection of routine maintenance contracts (asphalt, resurfacing, landfill, etc.) ADVANTAGES/BENEFITS: - Continued in-house design and inspection capability of major construction projects such as South Gilbert Street. - Allow the timely replacement of worn equipment. - Provides an acceptable balance between staff size and the progress made on the Capitol Improvement Project Budget. - Maintains the same level of service as FY80. OPTIONS: Retain a consulting engineering firm to perform the task currently done by the Engineering Division. CONSEQUENCES: Since all work would have to be performed by consultants, no savings would occur if an ambitious project schedule is maintained because consultants would charge more than the division budget to perform the same workload. 63 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES M0114ES CITY OF IOWA CITY DECISION PACKAGE 1220.0 GENERAL FUND HOME F. COMMUNITY ENVIROAMENT ENGINEERING RESOURCES ACTUAL BUDGET REQUIRED FY79 DEPT. ADMIN. BUDGET FY80 PROPOSAL PROPOSAL FY81 PERSONAL SERVICES 185,062 210.429 2409377 226,558 238,535 COMMOD— ITIES 39702 69810 69975 6075 6.975 j SERVICE CHARGES 19,422 25,492 279238 25,538 25r53A CAPITAL OUTLAY 6,Sd0 19728 3,995 3.145 3,145 TOTAL 214,766 2449459 2789585 262.216 274,193 PeFY80 rsonnel Authorization FY81 Proposal $ City Engineer 1 Assistant City Engineer 1 1 28,472 Civil Engineer 2 1 23,611 Chief Construction Inspector 1 2 1 41,001 Sr. Engineering Technician3 19,350 Engineering Technician 3 3 51,694 Tr 3 24 Overtime Temporary 10,000 Health & Life Insurance 8,800 Longevity 11,636 Total 1 200 Capital Outlay Level - repl. Equipment repl. reserve 2,000 Total 1 145 3.1 64 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES U CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GEi""'AL HOML & COMMUNITY ENVIRONMENT PUBLIC WORKS ADMINISTRATION FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 I 6.A $ 40,443 $ 31,045 $ 33,383 -- 26 21,245 21,334 9-wIs $ 61,714 $ 52,379 $ 54,098 $ 43,994 $ 45,579 $ 44,393 571 660 650 6,732 6,140 91055 10,417 __ __ 52,379 LJ $ 61,714 $ $ -0- $ A $ �0- h! ' LJ �yl i CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GEi""'AL HOML & COMMUNITY ENVIRONMENT PUBLIC WORKS ADMINISTRATION FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 65 MICROFILMED BY JORM MICR$LA13 CEDAR RAPIDS • DES Id01NES /may' $ 40,443 $ 31,045 $ 33,383 -- 26 21,245 21,334 9-wIs $ 61,714 $ 52,379 $ 54,098 $ 43,994 $ 45,579 $ 44,393 571 660 650 6,732 6,140 91055 10,417 __ __ 52,379 I $ 54,098 $ 61,714 $ $ -0- $ -0-_ $ �0- 65 MICROFILMED BY JORM MICR$LA13 CEDAR RAPIDS • DES Id01NES /may' 'I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: ADMINISTRATION UNIT DESCRIPTION: The Public Works Administration provides management and direction to the divisions of Engineering, Streets/Sanitation, Traffic Engineering, Equipment, Transit, Pollution Control, and Water. UNIT GOAL: To provide public works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. To complete construction of the Ralston Creek north branch detention structure by June, 1981. 2. To provide direction to the City Council in adopting a transportation plan for the Iowa City area by June, 1981. UNIT MEASUREMENT: 1. North Branch dam completed with CDBG funds. 2. Council adoption of completed area transportation plan by June 1981. UNIT ANALYSIS: None GG MICROFILMED BY JORM MIC R LAB CEDAR RAPIDS • DES MOINES i I :.......... . GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: ADMINISTRATION UNIT DESCRIPTION: The Public Works Administration provides management and direction to the divisions of Engineering, Streets/Sanitation, Traffic Engineering, Equipment, Transit, Pollution Control, and Water. UNIT GOAL: To provide public works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. To complete construction of the Ralston Creek north branch detention structure by June, 1981. 2. To provide direction to the City Council in adopting a transportation plan for the Iowa City area by June, 1981. UNIT MEASUREMENT: 1. North Branch dam completed with CDBG funds. 2. Council adoption of completed area transportation plan by June 1981. UNIT ANALYSIS: None GG MICROFILMED BY JORM MIC R LAB CEDAR RAPIDS • DES MOINES D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS UNIT: ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: This division consists of the Public Works Director and secretary. Public Works Administration includes all organization, planning, direction, coordination, and control functions in Public Works. Organization includes work assignments to various divisions in Public Works, defining who is responsible for work, setting up systems so that it can be determined whether work has been done effectively and efficiently, setting up administrative systems such as landfill charge accounts, charge back systems, cooperative work arrangements between divisions. The Public Works Director also plans and coordinates physical improvements in the City such as streets, parking garages, Ralston Creek improvements, sewer facilities and other public facilities. Planning and implementation is also done for operational improvements. ADVANTAGES/BENEFITS: Will provide complete management of the seven Public Works Divisions encompassing 140 employees. OPTIONS: Responsibility for Public Works Divisions could be assigned to another department head or the seven division heads could report directly to the City Manager. The current method of having seven division heads report to a single department head may be the maximum span of control desirable. Transfer of the divisions to another department would cause the department head to have ten to fifteen divisions reporting to a single individual. Combine position of City Engineer and Public Works Director - would result in failure to complete 30% to 50% of work duties and would result in severe work overload for the individual. CONSEQUENCES: Short range operations over a period of one to two months continue unaffected. Long range decisions on work priorities, manpower scheduling, division policies, citizen requests, coordination with citizen groups, progress of construction projects, and other work projects extending for more than a period of one to two months would be delayed or would cease. NI FA MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /03�1 CITY OF IOWA CITY DECISION PACKAGE 4/17/80 1230.0 GENERAL FUND HOME S COMMUNITY ENVIRONMENT PUBLIC WORKS ADM. RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET PEOUIRED FY79 FYBO PROPOSAL PROPOSAL FY81 PERSONAL SERVICES 439994 459579 519616 45x675 44,393 COMMOD— ITIES 571 660 650 650 650 SERVICE - CHAPGES 6031 69140 99555 99055 99055 CAPITAL OUTLAY 10,417 -- -- -- -- TUTAL 61,713 529379 619821 55080 54,098 FY80 FY81 Personnel Authorization Proposal $ Director 1 1 35,997 _ Secretary* 1 h 6 620 2 1� 42,17 Overtime -- ~ Temporary -- r Health & Life Insurance 1,626 L Longevity 150 Total qa— L Capital Outlay r None. *Public Works and Housing and Inspection Services will share one secretary. F+1 II �I M f /03 68 i MICROFILMED BY JORM MICR�LA 3 CEDAR RAPIDS OES MOINES •? W'AL HOML & COMMUNITY ENVIRONMENT CBD MAINTENANCE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: r Property Taxes {� Other Receipt: i1 Licenses & Permits �J Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay — Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ $ 4,916 $ 4,916 $ 12,848 $ 29,933 $ 26,726 $ 12,848 $ 29,933 $ 26,726 $ 6,495 $ 22,548 $ 22,677 800 3,900 4,500 10 2,525 3,215 627 960 1,250 $ 7,932 $ 29,933 $ 31,642 $ 4,916 $ 4,916 $ -- I , I W'AL HOML & COMMUNITY ENVIRONMENT CBD MAINTENANCE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: r Property Taxes {� Other Receipt: i1 Licenses & Permits �J Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay — Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ $ 4,916 $ 4,916 $ 12,848 $ 29,933 $ 26,726 $ 12,848 $ 29,933 $ 26,726 $ 6,495 $ 22,548 $ 22,677 800 3,900 4,500 10 2,525 3,215 627 960 1,250 $ 7,932 $ 29,933 $ 31,642 $ 4,916 $ 4,916 $ -- MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 8 j GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: LEISURE & CULTURAL UNIT: CENTRAL BUSINESS DISTRICT OPPORTUNITY MAINTENANCE UNIT DESCRIPTION: The function of the Central Business District Maintenance Division is to provide cleaning, maintenance and horticultural services to downtown areas, with emphasis on the Plaza and Washington Street areas. UNIT GOAL: To provide a satisfactory and economical level of maintenance for assigned downtown areas. UNIT OBJECTIVES: 1. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals, fall mums and Christmas trees. 2. Reduce mortality rate and increase health, vigor and growth rate of trees and shrubs by implementing a general horticultural care system consisting of proper watering and fertilization, diagnosis and treatment of diseases and pests, proper pruning. 3. Establish procedures to ensure high quality maintenance and cleanliness of areas. UNIT MEASUREMENT: 1. Self -measuring. 2. Measurement will be accomplished by comparing our losses to general area rate of loss, and by comparing our loss rate to other municipalities who have had similar projects. 3. Measurement will be cleanliness and state of maintenance in areas. UNIT ANALYSIS: None. 70 MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES x3� U 0 a a DEC IS ION PACKAGE DEPARTMENT: PARKS & RECREATION UNIT: CBD MAINTENANCE CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for daily trash and litter pickup and removal during spring, summer, and fall, and as needed in winter. - Provide for high quality horticultural maintenance of growing trees, shrubs, and flowers. - Provides for snow removal from Plaza, with assistance from the Park division. ADVANTAGES/BENEFITS: A cleaner, more attractive downtown will draw more consumers, encourage business, and strengthen the tax base. The Plaza is an excellent place for many cultural activities. OPTIONS: - Let downtown businesses perform the services. - Contract for services with a private firm. - Let other City divisions perform the services. CONSEQUENCES: - Some dissatisfaction of businesses and users with appearance of downtown area. - Higher mortality rate of trees and shrubs. - Higher work loads for other divisions (if the services are performed at all). - Some staff time spent processing complaints. 71 MICROFIL7DESJE13S DORM MCEDAR RAPIDS /oar/ Capital Outlay Tree Replacement 250 Equipment Repl. Reserve 1 000 Total — 1.2 0 72 1IC111ILMED DY JORM MICR�LAO CEDAR RAPIDS • DES MOINES 1 CITY OF IOWA CITY DECISION PACKAGE 4/17/80 1240.0 GENERAL FUND HOME E COMMUNITY ENVIRONMENT CENTRAL BUSINESS DIST. MAINT. A SnURCFS ACTUAL BUDGET DEPT. ADMIN. BUDGET REQUIRED FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL — SERVICES I 69495 229548 25.499 21.478 229677 CnmMOD— ITIES 800 3.900 5.200 49500 49500 SERVICF i CHARGES 10 29525 39215 39215 39215 CAPITAL OUTLAY 627 960 39250 19250 19250 TOTAL 79932 29,933 37,164 30,443 319642 I L FY80 FY81 Personnel Authorization Proposal $ Maintenance Worker II 1 1 12,694 94 Overtime Temporary 8,943 L Health 6 Life Insurance 1,040 Longevity; Total Capital Outlay Tree Replacement 250 Equipment Repl. Reserve 1 000 Total — 1.2 0 72 1IC111ILMED DY JORM MICR�LAO CEDAR RAPIDS • DES MOINES 1 MICROfILMEO BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES GE()�L FUND HOME '& COMMUNITY ENVIRONMENT _ ENERGY CONSERVATION — I FUNCTION SUMMARY I ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ __ $ __ $ RECEIPTS: Ij J Property Taxes $ 4,225 $ 7,735 $ -- Other Receipt: j( Licenses & Permits __ Fines & Forfeitures — Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers -- -- Other Transfers ` h TOTAL RECEIPTS $ 4,225 $ 7,735 $ -- EXPENDITURES: Personal Services $ 4,061 $ 4,260 $ -- Commodities 48 350 -- Services & Charges Capital Outlay --116 3_125 Debt Service Transfers —' TOTAL EXPENDITURES $ 4.225* $ 7.135 $ ENDING BALANCE $ __ $ $ I , *FY79 actually carried under Policy & Administration. Figures shown here are for comparison purposes only. 73 /O3� MICROfILMEO BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES r CITY OF IOWA CITY DECISION PACKAGE 1250.0 GENERAL FUND HOME F. COMMUNITY ENVIRONMENT ENERGY CONSERVATION i `1 RESOURCES 4CTJAL BUDGET DEPT. 74 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 4/17/80 CITY OF IOWA CITY DECISION PACKAGE 1250.0 GENERAL FUND HOME F. COMMUNITY ENVIRONMENT ENERGY CONSERVATION RESOURCES 4CTJAL BUDGET DEPT. ADMIN. BUDGET REQUIRED FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL SFRVICES 4,062 4,260 21,735 16.524 -- Common- ITIFS 48 350 1,975 675 -- SERVICE CHARGES 116 3,125 8.540 5.040 -- CAPITAL (OUTLAY -- -- 59450 59450 -- TOTAL 4.226 7,735 379700 27,689 -- FY80 FY81 Personnel Authorization Proposal $ Energy Program Coordinator 1 0 Overtime "- Temporary -- Health & Life Insurance Longevity -- Total -- Capital Outlay None. 74 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 4/17/80 GLIAL COMMUNITY PROTECTION PROGRAM SUMMARY I ACTUAL ESTIMATE BUDGET i1 CLASSIFICATION FY79 FY80 FY81 111 BEGINNING BALANCE i (� Property Taxes I Other Receipt: �i Licenses & Permits " Fines & Forfeitures Charges for. Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers I GLIAL COMMUNITY PROTECTION PROGRAM SUMMARY I ACTUAL ESTIMATE BUDGET i1 CLASSIFICATION FY79 FY80 FY81 $ 195,079 $ 296,969 $ 115,688 $ 1,927,065 $ 1,733,878 $ 2,242,450 120,268 140,000 145,100 232,463 249,040 268,100 9,575 9,460 22,150 24,620 58,900 $ 2,313,991 $ 2,191,278 $ 2,677,800 $ 1,872,112 $ 2,003,638 $ 2,362,978 75,690 94,701 147,274 136,651 178,438 206,109 127,648 95,782 77,127 $ 2,212,101 $ 2,372,559 $ 2,793,488 $ 296,969 $ 115,688 $ 75 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I i 111 BEGINNING BALANCE RECEIPTS: (� Property Taxes Other Receipt: �i Licenses & Permits " Fines & Forfeitures Charges for. Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers GTOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay u u Debt Service Transfers LTOTAL EXPENDITURES C� "i ENDING BALANCE $ 195,079 $ 296,969 $ 115,688 $ 1,927,065 $ 1,733,878 $ 2,242,450 120,268 140,000 145,100 232,463 249,040 268,100 9,575 9,460 22,150 24,620 58,900 $ 2,313,991 $ 2,191,278 $ 2,677,800 $ 1,872,112 $ 2,003,638 $ 2,362,978 75,690 94,701 147,274 136,651 178,438 206,109 127,648 95,782 77,127 $ 2,212,101 $ 2,372,559 $ 2,793,488 $ 296,969 $ 115,688 $ 75 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES I i 76 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GENERAL I • I I i I COMMUNITY POLICE PROTECTION I• I 76 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GENERAL COMMUNITY POLICE PROTECTION FUNCTION CLASSIFICATION ACTUAL FY19 ESTIMATE FY80 ::: BUDGET BEGINNING BALANCE FY81 RECEIPTS:�� $75,237 $ 165,741 _~ $Wig_ 772 Property Taxes Other Receipt: $ 1,150,204 $ 1,026,302 $ Licenses & Permits 1,306,838 l Fines & Forfeitures Charges for Services Intergovernmental Revenue Use 5,719 -- _ -J of Money & Property Miscellaneous Revenue -- __ 4,840 -- - 1 8,250 Transfers: 5'627 5,330 -- �� Bond Transfers 18,350 Expense Transfers Other Transfers -- __ -- TOTAL RECEIPTS `—-- 500 $ 1,16-0 $ 1,091 972 EXPENDITURES: ---� $ 1,3` 33,4 Personal Services Commodities Services & Charges Capital Outlay $ 8819783 46,390 $ 940,948 $ 58,019 1,147,157 Debt Service Transfers 990 11'883 71,883 92,297 106,255 100,028 78,677 _ 66,770 TOTAL EXPENDITURES �— - ENDING $ 1,071.046 $ —Ll�Zp 941 —'-- BALANCE $ >>42_ 210 I $ 165,141 $ 86.772 76 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES j COMMUNITY PROTECTION /e3K MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES CLASSIFICATION CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE PROGRAM SUMMARY ACTUAL FY79 G^2AL COMMUNITY PROTECTION ESTIMATE BUDGET FY80 FY81 $ 195,079 $ 296,969 $ 115,688 $ 1,927,065 $ 1,733,878 $ 2,242,450 120,268 140,000 145,100 232,463 249,040 268,100 9,575 9,460 22,150 24,620 58,900 _ $ 2,313,991 $ 2,191,278 $ - 2,677,800 $ 1,872,112 $ 2,003,638 $ 2,362,978 75,690 94,701 147,274 136,651 178,438 206,109 127,648 95,782 77,127 $ 2,212,101 $ 2,372,559 $ 2,793,488 $ 296,969 $ lgg $ MICROFIL71jDORM MCEDAR RAPIDS I i r „1 , I h tI 1 n -1 I — I 7-i CLASSIFICATION CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE PROGRAM SUMMARY ACTUAL FY79 G^2AL COMMUNITY PROTECTION ESTIMATE BUDGET FY80 FY81 $ 195,079 $ 296,969 $ 115,688 $ 1,927,065 $ 1,733,878 $ 2,242,450 120,268 140,000 145,100 232,463 249,040 268,100 9,575 9,460 22,150 24,620 58,900 _ $ 2,313,991 $ 2,191,278 $ - 2,677,800 $ 1,872,112 $ 2,003,638 $ 2,362,978 75,690 94,701 147,274 136,651 178,438 206,109 127,648 95,782 77,127 $ 2,212,101 $ 2,372,559 $ 2,793,488 $ 296,969 $ lgg $ MICROFIL71jDORM MCEDAR RAPIDS 1', CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY PROTECTION POLICE FUNCTION SUMIM4RY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 75,237 $ 165,741 $ 86,772 $ 1,150,204 $ 1,026,302 $ 1,306,838 5,719 4,840 8,250 5,627 5,330 18,350 -- 55,500 - $ 1,161,550 $ 1,091,972 $ 1,333,438 $ 881,783 $ 940,948 $ 1,147,157 46,390 58,019 106,255 70,990 92,297 100,028 71,883 79,677 66,770 $ 1,071,046 $ 1,170,941 $ 1,420,210 $ 165,741 $ 8�6 772 $ 76 0 3 � - MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 8 I I i 1 I 1 I j j j 1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY PROTECTION POLICE FUNCTION SUMIM4RY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 75,237 $ 165,741 $ 86,772 $ 1,150,204 $ 1,026,302 $ 1,306,838 5,719 4,840 8,250 5,627 5,330 18,350 -- 55,500 - $ 1,161,550 $ 1,091,972 $ 1,333,438 $ 881,783 $ 940,948 $ 1,147,157 46,390 58,019 106,255 70,990 92,297 100,028 71,883 79,677 66,770 $ 1,071,046 $ 1,170,941 $ 1,420,210 $ 165,741 $ 8�6 772 $ 76 0 3 � - MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 8 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: The Police Administration Unit provides management for all divisions within the Police Department including Animal Control School, Crossing Guards, as well as the general functional divisions, Patrol, Records and Communications, and Criminal Investigation. The unit is ultimately responsible for the discipline, maintenance of good order, training and the provision of police services and goods to the public and departmental members. UNIT GOAL: The unit provides a high level of management and training that assures the proper allocation of resources to enable the line divisions to perform their functions to the maximum of their ability. UNIT OBJECTIVES: 1. Develop, within budgetary limits, an enforcement program to meet the segments of the developed area of downtown Iowa City (annual). 2. Institute a priority system for the assignment of requests for service. publicize the priorities and attempt to maintain the integrity of priority setting and assignments - (Institute in FY81 and continue through the year). 3. Establish in cooperation with the Committee to Prevent Vandalism and other groups block watch and anti -vandalism programs. 4. Explore the possibilities of establishing a.crime prevention program. UNIT MEASUREMENT: 1. Enumerate and evaluate requests for service from the downtown business areas as compared to similar request from the south and east side business areas. 2. Types and subject matter of programs of past years (77-78-79 compared to 1980), evaluated against the nature of the complaint received and number of citizen complaints received alleging poor service delivery. 3-4. If implemented target specific crimes relating to vandalism and major household crimes gathered before program implementation will be compared to those gathered after institution of the programs. UNIT ANALYSIS: None. 77 MICROFILMED DY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES io3W DECISION PACKAGE DEPARTMENT: POLICE UNIT: ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides complete administrative services to the several divisions in the Department. - Provides for the proper management of all ancillary services in the Department. ADVANTAGES/BENEFITS: - Provides for complete administrative support and training for all Divisions of the Police Department. - Offers a full range of support services to the line divisions. - Provides an adequate range of support services to the City Manager and other City departments. - Assure the proper administration of and delivery of proper basic and some advanced police services to the public. OPTIONS: - Finance all basic and advanced training through a central training fund administered by the Personnel Department. - Finance our own basic and advanced training schools, hire certified trainers or educate our personnel to obtain certification. - Contract with the Sheriff's Department or another agency to conduct internal investigations. CONSEQUENCES: - Internal control of training would be forfeited. - Costs would rise substantially to pay trainers -- perhaps 3-4 times that estimated on 3 of 3 of this unit. - City options on internal investigations would be completely absent. 78 MICRIIILMED DY JORM MICRf�LAB CEDAR RAPIDS • DES MOINES i L F r L i L w L MI rM II t _If ul � I CITY OF IOWA CITY DECISION PACKAGE 1311.0 GENERAL FUND COMMUNITY PROTFCTI'7N POLICE PROTECTION I f 3, 5J0 -- GENERAL SUPERVISIMI -- -- q TOTAL Ihi1 ., P550URCcS ACTJAL BUDGE T DEPT. ADMIN.. BUDGET FY81 kEUUI°FO i t FY90 PROPnSAL CITY OF IOWA CITY DECISION PACKAGE 1311.0 GENERAL FUND COMMUNITY PROTFCTI'7N POLICE PROTECTION I f 3, 5J0 -- GENERAL SUPERVISIMI -- -- q TOTAL Ihi1 ., P550URCcS ACTJAL BUDGE T DEPT. ADMIN.. BUDGET FY81 kEUUI°FO FY79 FY90 PROPnSAL PROPOSAL FY81 a P' PSnMAL 1 1 34,270 Deputy Chief 1 SrRVICFS 52,829 6H,795 79,569 50,585 79,473 15,264 Cn:.IMr,D- 3 3 75,293 yyy „J 1 ITIrf 969 11J10 3,649 3,164 3,164 Temporary S=RVICE __ Health & Life Insurance M' CrI1Fr,ES 14,173 7,556 21,292 18,542 17,892 rj CA0ITAL Total 79,473 Capital Outlay LI T A None. U L .Y 3, 5J0 -- 710 -- -- q TOTAL Ihi1 71,550 77,361 105,220 72,291 1009529 FY80 FY81 Personnel Authorization Proposal $ a Police Chief 1 1 34,270 Deputy Chief 1 1 25,759 Admin. Secretary 1 1 15,264 3 3 75,293 yyy Overtime Temporary __ Health & Life Insurance 3,230 Longevity 950 �J Total 79,473 Capital Outlay None. � 'LI L LI i i 79 MICROFILMED BY JORM MIC R(�L AB CEDAR RAPIDS • DES MOINES 4/17/80 /03 C L 8 MICROFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES .. FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: PATROL UNIT DESCRIPTION: The patrol unit provides general police services in Iowa City. include accident investigationinves; some Y These ' follow-upP tasks speed and traffic control arrest and 9 , some crime ry and aOf prosecution Prevention activities; offenders* testifying in criminal and the provision to the here. andecivilacases; public of other services too numerous to catalog UNIT GOAL: The unit attempts to be all things helpful assistance on all requests tPolice o all to for e prompt and services and attempts to reduce through visible, on-street patrol accidents and instances delinquent behavior. e of criminality and UNIT OBJECTIVES: i_ I• TOrement to emergency and serious calls as rapidly as l 2• 7ouspond copersonnel and ntinue to increase the effectiveness of the patrol unit in the follow-up Of criminal investigations. UNIT MEASUREMENT: L I. Response times as recorded by log and complaint in FY80 will in the similar factual data be compared obtained in FY81 to assure that response time remains in the 2• emergency acceptable four to fiv The number of criminal investigations e minute time frame. FY80 completed b will be compared with similar data obtained in by determine the level ascan of follow-up by Patrol. attunit empt ton UNIT ANALYSIS: 'rr, None. r t i I � � C L 8 MICROFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MOINES i i n. D E CIS ION PACKAGE DEPARTMENT: POLICE 1 �� ! Ii UNIT: PATROL E r CURRENT SERVICE LEVEL UNIT DESCRIPTION: P Investigates selected public motor vehicle accidents. a - Actively engages in aggressive patrol and crime prevention activities. Performs preliminary criminal investigations. _ Assists in prosecution of cases. III Performs traffic duties, speed control, and assists in parking enforcement. It ADVANTAGES/BENEFITS: - Reduction of personnel will result in a rethinking of police functions and redeployment of available personnel. OPTIONS: - Authorize another agency or department to perform all traffic and accident control and investigation. - Contract with a private agency for downtown security. CONSEQUENCES: A relatively low sub -basic level of police service will result/ Developing downtown area will be largely ignored. n I i I= I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES RN MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS - DES MOINES CITY OF IOWA CITY DECISION PACKAGE 1.i12.0 GENERAL FUND COMMUNITY PporECTION POLICE PROTECTION PATROL RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET REOUIRED FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL SERVICES 571,534 6589263 8409914 7499633 8029476 COMMOD- ITIES 409569 47,589 99,951 86#451 869451 SERVICE CHARGES 329478 40,691 639970 57070 499370 CAPITAL OUTLAY 47,130 67,672 929500 83,500 66,500 TOTAL 69197L1 814#215 1,091,335 976,954 1,0049797 FY80 FY81 Personnel Authorization Proposal $ Captain 3 3 59,323 Sergeant 5 6 128,050 Patrol Officer 34 32 548 643 42 41 Overtime 20,000 Temporary Health & Life Insurance 40,135 Longevity 6,325 Total 802,476 Capital Outlay Autos (10) 63,000 Light bar and mounting/safety equipment 3,5 -00 - Total RN MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS - DES MOINES r GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: The Criminal Investigation Unit initiates and performs follow-up investiga- tions in all felonies and most serious misdemeanors and offenses, whether or not the alleged offenders are adults or juveniles, and assures the enforcement of all laws relating to these offenses as well as assisting in the arrest and prosecution of offenders. UNIT GOAL: The unit will provide a continuing high level of investigative services that will optimize the probabilities for the arrest and successful prosecution of offenders and will attempt to promote close personal and professional contacts with various helping agencies to assume that the critical needs of crime victims are satisfied. UNIT OBJECTIVES: 1. To continue to provide investigative and referral services not below those provided in FY80. 2. To provide rapid and thorough investigative follow-up on all cases. 3. To improve investigative support, including crime prevention measures, to the patrol unit to the extent resources allow. UNIT MEASUREMENT: 1. Actual investigations and referrals increase, if any, in FY81 will be compared to those completed in FY80 to indicate service level of the unit. 2. Selected target crimes, for example, crimes against the person; robbery; etc., will be compared by clearance rates, FY80 vs. FY81, to indicate unit effectiveness and objective achievement. UNIT ANALYSIS: None. 83 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ie3�1 I DEPARTMENT:POLICE DECIS I ON PACKAGE UNIT: DETECTIVE -CRIMINAL INVESTIGATION CURRENT UNIT DESCRIPTION; SERVICE LEVEL " Investigate any criminal Person. matter received b Thoroughly investi Y telephone complaint can usually be gate any homicide or in additional handled by our ' rape' suicide. These functions men or women c assigned number of Quickly. an be put into the investi atdetectives but Work closely with the citizens of gate unit ver Council. Iowa Cit y Y. the City ADVANTAGES/BENEFITS; Manager and City Provides for complete investigative services, Complements and reinforces patrol efforsts. Enhances police/community relations b interest in crimes. y providin Provides a high level 8 evidence of continuing agencies. Of cooperative undertakins with other similar OPTIONS: Investigate only the most serious crimes. _ Handle only Iowa City requests for service. Allow Alpatrol to handle all investigations. CONSEQUENCES: Citizen dissatisfaction would increase. Demand for investigative services would forceI prior programs. a decision to reinstitute woo 84 lo3K MICROFILMED DY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES I MICROFILMED BY JORM MIC R�L A B CEDAR RAPIDS • DES MOINES 4/17/80 /039/ CITY OF IRNA CITY DECISION PACKAGE 1313.0 :;EwFRAL FIND COMMUNITY PQDTFCTIIN POLICE PROTECTION I C3ININAL INVFSTIGATION A-SFIIJP.C�S ACTJAL BUDGET DEPT. ADMIN. BUDGET I FEQUI RFD FY79 FY80 PROPOSAL PROPOSAL FY81 P`4S^NAL SEG VICES 115.483 9,066 12.8.119 121,756 125.842 C TAMOD— J1TIFS 2,221 5192.0 209810 13,865 13.865 i SFRVICr- J CHAPGES 5,098 11,200 24,825 13,925 13,925 FCAPITAL ►�J OUTLAY 20,399 81500 8,475 __ CTOTAL 143,2JI 115x686 182,229 1499546 153,632 FY80 FY81 r} �I Personnel Authorization Proposal $ Sergeant 1 2 42,684 Patrol Officer 4 4 74 223 5 6 1i , 0 i� Overtime 2,000 Temporary __ �I Health & Life Insurance 6,335 Longevity 600 Total 125,842 Capital Outlay None. it i- _ 85 MICROFILMED BY JORM MIC R�L A B CEDAR RAPIDS • DES MOINES 4/17/80 /039/ GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: RECORDS $ IDENTIFICATION UNIT DESCRIPTION: The function of Records and Identification is to maintain accurate documen- tation of all departmental activities; make available statistical summaries as needed; retain all records required by state _ and federal law; assure proper staffing and maintenance of radio and telephone communications; and perform Photographic, polygraphic and other identification services. UNIT GOAL: The unit provides accurate up-to-date information and reports on cases, past offenses, etc., and to assure the provision of adequate and timely communication and identification services. UNIT OBJECTIVES: _ I. To provide for the greater use of polygraphic, photographic and identification services. I 2. To provide for the timely and accurate production of reports and needed statistics. _ �.! 3. To install and operate computer data system if LEAA funds become available. it UNIT MEASUREMENT: 1• The number of applications of polygraphic, photographic and other identification services will be compared to actual benefits as measured by clearance by arrests or investigation in services were employed. which identification r 2. The member of actual reports and records generated in FY8O will be compared to the number generated in FY81, thus giving a factual and appraisal illesve tablished evaluaterequests document and for r record usage. UNIT ANALYSIS: ` None. r I 36 1,03 f _ 8 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES DECISION PACKAGE DEPARTMENT: POLICE UNIT: RECORDS & IDENTIFICATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Maintains all records as required. - Prepares required reports and statistical abstracts. - Performs identification and polygraphic services as needed. - Maintains basic laboratory services in support of the Patrol and Investigative units. ADVANTAGES/BENEFITS: - Makes it appear as if the City of Iowa City knows how to operate a Police Department. - Provides the most economical method of performing the functions required of the Unit. - Makes timely and accurate required and requested reports available. OPTIONS: - Each officer types and files own reports. - Substitute sworn officers for the present clerk/typists. CONSEQUENCES: - Loss of street time for officers. - Lack of uniform reports and records. - Increasing backlog of untyped reports; difficulty in retrieving information because of poor filing; difficulty in maintaining even the present level of production in view of the increasing workload. Rb MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /oly MICROFILMED DY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES I I i 1 i PACKAGE 4/17/80 I MICROFILMED DY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES I CITY OF IOWA CITY DECISION PACKAGE 4/17/80 II 71 1314.0 GENERAL FUND COMMUNITY PROTECTION POLICE PROTECTION RF.CORUS AND IDENTIFICATION RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET REQUIRED, FY79 FY80 PROPOSAL PROPOSAL FY81 _ PFRSONAL SERVICES 110.599 123.824 146.098 104.949 116,866 COMMOD- ITIES 1,727 39500 4,290 29775 2x775 S�RVKE CHARGES 169441 79850 24,141 18,841 18,841 _ CAPITAL OUTLAY 775 3,505 2,040 270 270 TOTAL 1299542 138.679 176,569 126.835 138,752 L FY80 FY81 Personnel Authorization Proposal $ Senior Dispatcher - 1 14,110 Radio Dispatcher 4 3 39,202 r Clerk -Typists 5k 44 52,980 L Sergeant 1 10 Ami -1w-1m Overtime 500 Temporary 9624 Health & Life Insurance 450 L Longevity — � Total Capital Outlay I Chairs (4) 270 r ' f j f r X03 f� I' sn MICROFILMED DY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES I 7 t i kr n r 0 R U r n GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: CROSSING GUARDS UNIT DESCRIPTION: The title of the unit is self-explanatory. Crossing Guards are assigned to dangerous street intersections or railroad crossings in an attempt to assure the safe and expeditious crossing of children before and after school. If school is not in session, the kids seem to make it safely on their own. UNIT GOAL: The unit goal is to assist in the safe and orderly passage fo school-age children across streets and intersections deemed to be hazardous during, shortly before and shortly following regular school hours. UNIT OBJECTIVES: 1. To reduce operating costs of the unit through an analysis of school crossing needs. 2. To assume the safe passage of children at guarded crossings. UNIT MEASUREMENT: 1. Number of accidents or fatalities among school children comparing controlled vs. non -controlled crossings, FY80 with FY81, during the hours school is in session and the guards are on -post. 2. Following the establishment of a joint school/city hazard committee and their analysis, suggestions would be made to the Council and administration as to what crossings need guards and where guards can be eliminated. UNIT ANALYSIS: None. 89 /o3y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES DECISIONPACKAGE DEPARTMENT: POLICE UNIT: CROSSING GUARDS CURRENT SERVICE LEVEL UNIT DESCRIPTION: The unit name is self-explanatory. The employees of the unit attempt to control intersections deemed dangerous, to allow school children to cross safety. ADVANTAGES/BENEFITS: - A high probability exists that injuries or loss of life may be reduced. - Parents apparently feel better and complain less if crossing guards are present and the parents don't have to personally assume responsibility for this portion of the safety of their children. OPTIONS: - Expand the unit. - Reduce the unit. - Continue at the present level. CONSEQUENCES: Unimaginable. 90 X03 MICROFILMED DY JORM MIC R�LA9 CEDAR RAPIDS • DES MOINES I 1 j i DECISIONPACKAGE DEPARTMENT: POLICE UNIT: CROSSING GUARDS CURRENT SERVICE LEVEL UNIT DESCRIPTION: The unit name is self-explanatory. The employees of the unit attempt to control intersections deemed dangerous, to allow school children to cross safety. ADVANTAGES/BENEFITS: - A high probability exists that injuries or loss of life may be reduced. - Parents apparently feel better and complain less if crossing guards are present and the parents don't have to personally assume responsibility for this portion of the safety of their children. OPTIONS: - Expand the unit. - Reduce the unit. - Continue at the present level. CONSEQUENCES: Unimaginable. 90 X03 MICROFILMED DY JORM MIC R�LA9 CEDAR RAPIDS • DES MOINES I n PITY OF IOWA CITY DICISION PACKAGE" 1315.0 GEN RAL FUND CRM'4w4i fY PROTECTInN CROSSIAG GUARDS POLICE PROTECTION Snopc2S FFOUIkEO ACTJAL FY79 BUDGET DEPT. ADMIN. I FY80 PROPOSAL PROPOSAL PFI SWJAL SF°VICES 31, 339 __ 33,660 22,500 (^J I CJMMnq— ITIEc 905 f -- 1.500 1.300 S_PVICE CI4f�kGES 2s903 25,000 -- -C1n r 1JlIT.1L ly " f'UrL4Y - - -- BUDGET FY81 22,500 4/17/BO MICROFILMED BY JORM MICR¢LAS CEDAR RAPIDS • DES MOINES r. 4 1 GENERAL COMMUNITY PROTECTION FIRE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ (7,148) $ 47,605 i RECEIPTS: 1 i Property Taxes GENERAL COMMUNITY PROTECTION FIRE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ (7,148) $ 47,605 $ 12,170 RECEIPTS: Property Taxes $ 723,434 $ 651,671 $ 784,561 Other Receipt: Licenses & Permits -- -- -- _ Fines & Forfeitures-- Charges for Services 217,480 235,000 250,000 Intergovernmental Revenue -- -- -- _ Use of Money & Property -- -- "' Miscellaneous Revenue 250 -- 300 Transfers: _ Bond Transfers -- -- Expense Transfers -- -- Other Transfers 24,620 1,400 TOTAL RECEIPTS $ 965,784 $ 888,071 $ 1,034,861 i EXPENDITURES: Personal Services $ 828,485 $ 848,490 $ 967,419 Commodities 21,068 25,302 31,083 Services & Charges 24,777 36,604 40,179 Capital Outlay 36,701 13,110 8,350 C Debt Service -- -- Transfers -" -- TOTAL EXPENDITURES $ 911,031 $ 923,506 $ 1,047,031 ENDING BALANCE $ 405 $ ..Ua7a $ !I 1 � � e I I F IDS?! 92 MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: PUBLIC SAFETY F DEPARTMENT: FIRE UNIT: ADMINISTRATION UNIT DESCRIPTION: The Fire Administration unit provides management for all divisions within the Fire Department. UNIT GOAL: To provide a maximum level of management that assures proper utilization of skills and resources to meet current and future community needs. UNIT OBJECTIVES: I - To implement preparation of a comprehensive training manual. 2. To develop a program for human relations training in the Fire Department. 3• To develop a long range planning program as to the needs of the community and assignments of personnel. UNIT MEASUREMENT: I. Participation activity levels e traininro 2• Observe reactions withinhedepartmentresulting fromrthe program. 3. Prompt and proper solutions to future needs. UNIT ANALYSIS: None. 93 io3�1 MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES M LTi a f ul t�J ri u �I f � i _ GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: PUBLIC SAFETY F DEPARTMENT: FIRE UNIT: ADMINISTRATION UNIT DESCRIPTION: The Fire Administration unit provides management for all divisions within the Fire Department. UNIT GOAL: To provide a maximum level of management that assures proper utilization of skills and resources to meet current and future community needs. UNIT OBJECTIVES: I - To implement preparation of a comprehensive training manual. 2. To develop a program for human relations training in the Fire Department. 3• To develop a long range planning program as to the needs of the community and assignments of personnel. UNIT MEASUREMENT: I. Participation activity levels e traininro 2• Observe reactions withinhedepartmentresulting fromrthe program. 3. Prompt and proper solutions to future needs. UNIT ANALYSIS: None. 93 io3�1 MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES DEPARTMENT: FIRE UNIT: ADMINISTRATION DECISION PACKAGE CURRENT SERVICE LEVEL UNIT DESCRIPTION: This division consists of the Fire Chief. Fire Administration provides direction and coordinates the efforts of Suppression, Prevention and the Training Divisions, ADVANTAGES/BENEFITS: Provides for complete management of the four divisions within the department. OPTIONS: Possibly the division heads could report directly to the City Manager, CONSEQUENCES: Short range operations could possibly continue with some degree of succes. Lang range decisions on program priorities, personnel scheduling, division Policies, and other projects extending for more than one or two months would become uncoordinated, ineffective and most likely cease. 94 /03 y MICROFILMED BY JORM MICR$LAB CEDAR RAPIDS • DES MOINES L <1 DEPARTMENT: FIRE UNIT: ADMINISTRATION DECISION PACKAGE CURRENT SERVICE LEVEL UNIT DESCRIPTION: This division consists of the Fire Chief. Fire Administration provides direction and coordinates the efforts of Suppression, Prevention and the Training Divisions, ADVANTAGES/BENEFITS: Provides for complete management of the four divisions within the department. OPTIONS: Possibly the division heads could report directly to the City Manager, CONSEQUENCES: Short range operations could possibly continue with some degree of succes. Lang range decisions on program priorities, personnel scheduling, division Policies, and other projects extending for more than one or two months would become uncoordinated, ineffective and most likely cease. 94 /03 y MICROFILMED BY JORM MICR$LAB CEDAR RAPIDS • DES MOINES L MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES !'1 CITY OF 10WA CITY DECISION PACKAGE 4/17/80 1321.0 GF'4?NAL F'1N0 C(LNNUIIfY PHOTECTIUN FIRE PROTECTION Ir — GEN&iAL SUPERVIS10N1 " kESIIURCES ACTUAL BUDGET P=QIIIRFD FY79 DEPT. ADMIN. BUDGET FY80 PROPOSAL PROPOSAL FY81 � PERSONAL 5-,VIC7S 39,b11 40,311 46,514 31,052 32,146 Ilj r� C 111MOD- {-f f {{ III FS 11710 4,407 2,386 1,986 1,906 1( II'^II S,o��IC' i.J C`IAPI>ES 8,118 71,7.39 8,714 89514 89514 r CAPITAL 1444.II OWL AY 320 2010 100 - - II•'ll TOTAL 4;(,669 689267 57,714 41,552 42 r 646 FY80 Personnel Authorization FY81 Proposal $ Fire Chief Sr. Clerk-Typist 1 1 30,602 1 _ 2 1 30,602 Overtime Temporary - Health & Life Insurance Longevity 1,094 7Total 450 32,146 Capital Outlay None. U 1 • I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: SUPPRESSION UNIT DESCRIPTION: In addition to fire suppression duties firefighters will also respond to emergency medical situations as First Responders. UNIT GOAL: To provide fire protection and emergency medical services to residents of Iowa City at the level of service approved by City Council. UNIT OBJECTIVES: 1. To continue preventive maintenance and readiness program for all pumpers and ladder trucks. 2. Improve lines of communication within the department. 3. Continued technical training of personnel so mine safety masks, nozzles and gauges can be maintained and repaired in-house. 4. Continue to provide emergency medical service assistance. UNIT MEASUREMENT: 1. Record daily and periodic checks according to schedule and restore all equipment to a ready condition immediately after all fire calls. 2. Schedule monthly meetings or as needed by July FY81. 3. Emergency equipment in reliable condition at all times. 4. Schedule training classes so as to maintain 90 percent of Fire Department personnel as qualified First Responders. UNIT ANALYSIS: None. L E LI r r L i i 96 MICROFILMED DY JORM MICR$LAS CEDAR RAPIDS • DES MOINES , i i t 1 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: SUPPRESSION UNIT DESCRIPTION: In addition to fire suppression duties firefighters will also respond to emergency medical situations as First Responders. UNIT GOAL: To provide fire protection and emergency medical services to residents of Iowa City at the level of service approved by City Council. UNIT OBJECTIVES: 1. To continue preventive maintenance and readiness program for all pumpers and ladder trucks. 2. Improve lines of communication within the department. 3. Continued technical training of personnel so mine safety masks, nozzles and gauges can be maintained and repaired in-house. 4. Continue to provide emergency medical service assistance. UNIT MEASUREMENT: 1. Record daily and periodic checks according to schedule and restore all equipment to a ready condition immediately after all fire calls. 2. Schedule monthly meetings or as needed by July FY81. 3. Emergency equipment in reliable condition at all times. 4. Schedule training classes so as to maintain 90 percent of Fire Department personnel as qualified First Responders. UNIT ANALYSIS: None. L E LI r r L i i 96 MICROFILMED DY JORM MICR$LAS CEDAR RAPIDS • DES MOINES , 11 rl ■l 0 rl ' I i r-. DECI5I0NPACKAGE DEPARTMENT: FIRE UNIT: SUPPRESSION CURRENT SERVICE LEVEL UNIT DESCRIPTION: The suppression division is by far the largest division within the Fire Department. This division has an authorized strength of thirty-six fire fighters plus twelve officers for a total compliment of 48 people. The prime responsibility of this division is to provide fire protection to the lives and property of the citizens of Iowa City. Secondary responsibilities include responding to emergency medical situations as well as those related emergencies that threaten life or property. ADVANTAGES/BENEFITS: Provides the personnel necessary to staff three fire stations and to control the normal fire and related emergencies that arise. Provides for desirable level of participation in fire inspections, fire prevention and related programs. OPTIONS: The suppression division could not be abolished entirely without creating a grave impact of insecurity from fire and vulnerability to fire spread. Fire protections could possibly be provided in whole or in part by a system utilizing volunteers. Fire protection could be provided for by a private firm under contract. CONSEQUENCES: All options that were proposed were obviously a lower level of service. Therefore, it would be safe to assume some effectiveness would be lost. It would also then be safe to assume that loss due to fire will naturally increase. To justify or evaluate the options it would be necessary to compare the savings the options would offer against the additional anticipated losses to life and property. 97 MICROFILMED 6Y JORM MIC R(�LAB CEDAR RAPIDS • OES MOINES /03'V' 1"1 CITY OF InNA CITY DECISION PACKAGE 1322.0 GENERAL FUND COMMUNITY PROTECTION FIRE FIGHTING FIRE PROTECTION RESOURCES ACTUAL BUDGET REOUIRED FY79 DEPT. ADMIN FY80 PRpppsAl PROPOSAL PERSONAL SERVICES COMMOD— ITIES SERVICE CHARGES CAPITAL nUTLAY TnTAL BUDGET FY81 750,076 766,467 948,828 850,262 910,917 18,912 14,882 35,477 819,347 Personnel Battalion Chief Captain Lieutenant Fire Fighter 18,520 25,552 13,200 31,275 10,450 119350 808,637 1,017,005 FY80 Authorization 3 3 6 36 4T Overtime Temporary Health & Life Insurance Longevity & Annual Payment Total Capital Outlay Sack Pac Kitchen Counter Top (Cent.) Drapes (West) Carpet (West) Ceiling (Central) Educator & Nozzle Scales Vent Hood (Southeast) Bio Packs Total MICROFILMED BY JORM MIC R�,LAB CEDAR RAPIDS , DES MOINES 24,552 29,275 279052 29,275 8,350 8,3. 912,439 975,54 FY81 Proposal 1 i 3 68,072 3 60,140 6 I 1"1 CITY OF InNA CITY DECISION PACKAGE 1322.0 GENERAL FUND COMMUNITY PROTECTION FIRE FIGHTING FIRE PROTECTION RESOURCES ACTUAL BUDGET REOUIRED FY79 DEPT. ADMIN FY80 PRpppsAl PROPOSAL PERSONAL SERVICES COMMOD— ITIES SERVICE CHARGES CAPITAL nUTLAY TnTAL BUDGET FY81 750,076 766,467 948,828 850,262 910,917 18,912 14,882 35,477 819,347 Personnel Battalion Chief Captain Lieutenant Fire Fighter 18,520 25,552 13,200 31,275 10,450 119350 808,637 1,017,005 FY80 Authorization 3 3 6 36 4T Overtime Temporary Health & Life Insurance Longevity & Annual Payment Total Capital Outlay Sack Pac Kitchen Counter Top (Cent.) Drapes (West) Carpet (West) Ceiling (Central) Educator & Nozzle Scales Vent Hood (Southeast) Bio Packs Total MICROFILMED BY JORM MIC R�,LAB CEDAR RAPIDS , DES MOINES 24,552 29,275 279052 29,275 8,350 8,3. 912,439 975,54 FY81 Proposal $ 3 68,072 3 60,140 6 110,370 � e98'31 , 2,000 49,504 _ 26 950 �36',�Si7 1,800 600 600 1,000 1,000 650 100 200 2 400 8�S0 4/17/80 L r F /o3y_ i id G 0 A L 5 AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: PREVENTION/TRAINING UNIT DESCRIPTION: The function of the Fire Prevention Bureau is to organize, supervise, and Plan an effective fire prevention program in Iowa City. The bureau is responsible for the enforcement of local and State codes. Investigation on fire causes, the conduction of fire inspection, public relations and public information and numerous other items. UNIT GOAL: To provide an effective and responsible prevention bureau, such as the keeping of fire records and any other activity which may have as its ultimate Purpose the prevention of fire and the reduction of life and property losses from fire. UNIT OBJECTIVES: 1. To continue fire investigation with more intensity towards the arson related incidents. 2. To inspect and require all drinking establishments to meet the new provisions of the Iowa Administrative Code. 3. To provide a more intensive fire prevention program for the dormitories (December 80). 4. To maintain and provide the public with fire prevention material. UNIT MEASUREMENT: I. To seek more arson related schools and conferences for life saving and to cut property losses. 2. To maintain and record the number of violations cited at drinking establishments. 3. To observe future fire safety activities of dormitories residents. 4. To dispense to the general public 6,000 fire prevention pamphlets. UNIT ANAYLSIS: None. 99 191CROFILME1 BY JORM MICR�)LA9 CEDAR RAPIDS • DES MOINES fl DECISION PACKAGE DEPARTMENT: FIRE UNIT: FIRE PREVENTION /TRAINING CURRENT SERVICE LEVEL UNIT DESCRIPTION: The Fire Prevention Bureau consists of one person known as the Fire Marshal. The Fire Marshal is responsible for enforcement of City, State and National Codes, Fire Prevention inspections and programs, Fire Investigation for determining all fire causes. Also blueprint reading, public relations, public awareness and other fire related activities as required. ADVANTAGES/BENEFITS: - Provides the Fire Marshal to enforce existing codes. - Provides for fire safety supervision of inspections. - Provides for Fire Prevention programs, talks and demonstrations. - Provides for thorough Fire Investigations. - Provides for keeping fire records and Fire Prevention activities. OPTIONS: The only alternative would be to assign the Fire Marshal's duties to the Fire Chief. CONSEQUENCES: The Fire Chief would be overburdened with his administrative work plus the addition of the Fire Prevention Bureau. Investigations and arson related fires would go undetermined and increase sharply. 100 /03� MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES _ CITY nF IOWA CITY nFCISIOPI PACKAGE 4/17/80 l 0 vFfJ',:KIL I.1N0 _ CUMION IIY P40TFCTION FIkE °<cV'il•ITIf'N / TR.AINING FIRF PPOTFCTION - °OCrlll>.0=S ACTUAL WJOGET �107111R_ =U FY79 DEPT. AOM IN. BUDGET _ FY80 PROPOSAL PROPOSAL FY81 i_I PFhSG�JAI S:QVIC-S 39,780 41,712 24,37.8 11,630 24,354 L-1 C r�M00_ ITIFS 946 2,375 1,480 1,570 2 9045 i li SSFVICI I_! C1IAPGFS 1,867 2,165 1.370 19270 2.390 CAPITAL f1UTLAY 405 350 -- -TOTAL T --I T AL 42,998 46, 602 27,378 14,470 28.791 FY80 Personnel Authorization FY81 Proposal $ Fire Marshal/Training Officer 2 1 23,035 Overtime Temporary Health & Life Insurance I LI Longevity 1,071 Total 250 _ 24,356 Caaital Outlay None. rw u I� 101 �03� MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES FUNCTION SUMMARY GENERAL COMMUNITY PROTECTION ANIMAL CONTROL I� CLASSIFICATION ,1 ACTUAL FY79 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES FUNCTION SUMMARY GENERAL COMMUNITY PROTECTION ANIMAL CONTROL I� CLASSIFICATION ACTUAL FY79 ESTE BUDGET FY80 FY81 BEGINNING BALANCE17 $ 54,091 $ 11,842 $ (2,194) I RECEIPTS: I' �I Property Taxes $ 11,512 $ 55,905 $ 55,548 Other Receipt: Licenses & Permits Fines & Forfeitures 6,625 6,000 11,500 Charges for Services Intergovernmental Revenue 7,915 7,800 - 9,850 Use of Money & Property __ Miscellaneous Revenue 3,339 -- 3,500 3,500 Transfers: Bond Transfers Expense Transfers -- 2,000 -- Other Transfers TOTAL RECEIPTS $ 29,451 $ 75,205 $ 80,398 r EXPENDITURES: ` Personal Services Commodities $ 48,019 $ 67,386 $ 58,881 Services & Charges 5,534 8'969 5,840 5,350 ` Capital Outlay 9,178 13,715 2300 12,773 r Debt Service 1,200 Transfers -- -- TOTAL EXPENDITURES $ 71,700 $ 89,241 $ 78,204 ENDING BALANCE $ 11,842 $ (2,194) $ -0- L' f' 102 /e3 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �, GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: ANIMAL CONTROL UNIT DESCRIPTION: The function of Animal Control is to provide for the continual operations of the animal shelter facility, programs and enforcement of the City ordinance relating to animal control. UNIT GOAL: To provide community protection and improve the quality of both human and animal life through effective animal control. UNIT OBJECTIVES: 1. To prepare for the implementation of a comprehensive animal licensing program in the year following the passage of the revised Animal Control Ordinance. 2. Graduation of officers from Animal Control Academy (April '81). UNIT MEASUREMENT: 1. Increases in unit earnings with the adoption and implementation of computer licensing using the statistics gathered in the first year of operation as compared to the previous year. 2. Successful graduation of Animal Control officers from a recognized peace officer academy. UNIT ANALYSIS: None. 103 MICROFILMED 6Y JORM MICR LA CEDAR RAPIDS • DES M01 NES 1 �, GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: ANIMAL CONTROL UNIT DESCRIPTION: The function of Animal Control is to provide for the continual operations of the animal shelter facility, programs and enforcement of the City ordinance relating to animal control. UNIT GOAL: To provide community protection and improve the quality of both human and animal life through effective animal control. UNIT OBJECTIVES: 1. To prepare for the implementation of a comprehensive animal licensing program in the year following the passage of the revised Animal Control Ordinance. 2. Graduation of officers from Animal Control Academy (April '81). UNIT MEASUREMENT: 1. Increases in unit earnings with the adoption and implementation of computer licensing using the statistics gathered in the first year of operation as compared to the previous year. 2. Successful graduation of Animal Control officers from a recognized peace officer academy. UNIT ANALYSIS: None. 103 MICROFILMED 6Y JORM MICR LA CEDAR RAPIDS • DES M01 NES DECI S ION PACKAGE DEPARTMENT: POLICE UNIT: ANIMAL CONTROL CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide effective licensing program. - Provide adequate level of personnel to operate seven day/week basis. - Adequate and complete investigation of all complaints. - Provide for impoundment, regulation and enforcement of ordinance. ADVANTAGES/BENEFITS: - Adequate personnel for operation during vacation and sick leave. - Approaching a self-supporting cost effective animal control operation through effective licensing. - Provide professional training at the National Animal Control Academy. OPTIONS: - Police Department could respond to all evening and weekend calls. - Continue to exist as a burden on the general taxpayer through inefficiency of licensing program. - Dead animal removal could be provided by Streets Department. - Eliminate education programs in schools. CONSEQUENCES: - Loss of $50,000 to $60,000 (minimum estimate) by continuing present licensing system. - Increase in citizens complaints due to less patrol time. - Citizen inconvenience to conduct shelter business. - Lack of continuity due to gap in enforcement and shelter operations over weekends. 104 MIC""'7E0 BY DORM MIC R(�LA8 CEDAR RAPIDS • DES MOINES i� r L �1 CITY OF InWA CITY DECISION PACKAGE 4/17/80 i ti .11 1,F IJ 7'.A1. MINI' CIIMMON IIY IIPIIIICTI'IN ANIMAL CCNTROL MICR11ILMED BY JORM MICR�LAt9 CEDAR RAPIDS . DES MOINES P=SIItIAL, ACTUAL 61)0r, 5T DEPT, AOM IN. BUDGET Authorization GEOUIRE I) FY 19 FY80 PROPOSAL PROPOSAL FY81 Animal Control Supervisor PFkSON AL 1 15,977 n Animal Control Officer 5 3 SFPVICFS 48'.)L9 67,386 d0,468 53,180 58,881 Overtime 1,000 Temporary Li C I'JIMFID- -- Health & Life Insurance 4,170 ITIES 5,534 5,840 6,250 5.350 5,350 ImoI" SEP VICE 58,881 Capital Outlay CHARGES 89969 13,715 13,638 129773 12,773 600 CAPITAL Animal Traps 200 IMI 'IUTLAY 99178 2,300 1,995 1,200 19200 TOTAL 119700 89,241 102051 72,503 78,204 MICR11ILMED BY JORM MICR�LAt9 CEDAR RAPIDS . DES MOINES FY80 FY81 jj �I Personnel Authorization Proposal $ Animal Control Supervisor 1 1 15,977 n Animal Control Officer 5 3 37,584 6 4 53,561 Overtime 1,000 Temporary -- Health & Life Insurance 4,170 Longevity 150 Total 58,881 Capital Outlay `' Redesign Dogroom Lighting 600 Animal Traps 200 Typewriter 400 Total 1,200 MICR11ILMED BY JORM MICR�LAt9 CEDAR RAPIDS . DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use Of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers "TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities .Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPE14DITURES ENDING BALANCE GENERAL FUND — COMMUNITY PROTECTION HOUSING & INSPECTION SERVICES FUNCTION r. — f ESTIMATE i j FY80 FY81 - i i CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use Of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers "TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities .Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPE14DITURES ENDING BALANCE MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GENERAL FUND — COMMUNITY PROTECTION HOUSING & INSPECTION SERVICES FUNCTION — ACTUAL FY79 ESTIMATE BUDGET _ FY80 FY81 - $7_ 2 899 $ 71,781 $ 18,940 $ 41,915 $ -- $ — 95,503 113,643 134,000 — 133,600 1,289 1,400 -- ` 359 630 -0- r $ 157,206 $ 136,030 $ 229,103 i $ 113,825 2,698 $ 146,814 $ 189,521 31,915 5,540— 35,822 4,586 9,886 695 53+129 - __ 807 $ 15_8,324 $ 188,871 $ 24_ 8,0_43 _ $7— 1 $ 18,940 $ -0- 106 i /039 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVS. PROGRAM: COMMUNITY PROTECTION UNIT: ADMINISTRATION UNIT DESCRIPTION: To provide supervisory direction and secretarial support for the Department of Housing and Inspection Services in the appropriate boards and commissions related to the department including the Electrical Board, Plumbing Board, Board of Appeals, Housing Board of Appeals and the Housing Commission. UNIT GOAL: To provide the supervision and clerical support necessary to enforce the Codes and ordinances of the City of Iowa City and the State of Iowa requiring approval, consent or interpretation by the building official, the building inspector or the housing inspector. UNIT OBJECTIVES: 1. To improve the permit issuance procedures especially plan checking to assure accurate full review of all proposed construction projects. 2. To continue program evaluation and modification to maintain housing inspection services at high levels. 3. To continue to encourage boards and commissions to explore new methods of construction and allow same through code modifications where necessary. 4. To encourage variety of housing alternatives both public and private for owners and renters. 5. To solicit other governmental monies to accomplish housing goals. UNIT MEASUREMENT: 1. City staff will conduct all but the most complex of plan checking duties. 2. Federal and State notices for housing opportunities (section 8 public housing and other) will be submitted to the attention of the Housing Commission. 3. The Housing Commission will invite and sponser speakers, conduct workshops, and hold forums during 1980 to discuss new ideas for cost and energy efficient housing. UNIT ANALYSIS: None 107 103 MICROFILMED BY JORM MIC R�LA8 CEDAR RAPIDS • DES MOINES DEPARTMENT: OECIS ION PA CKAGE HOUSING AND INSPECTION SERVICES UNIT: ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: _ To provide the supervision and ' erate the department and enforce the odes al clerical Support _ requirin Pport necessar I g approval, consent or and ordinances of the City andtthepState i Building Inspector or the Houor interpretation b g Inspector. Y the Building Official, the AOVgryTgGES/BENEFITS: The protection of the ` enhanced by fundis public health and safety laws requiring g this service level. Council a of the citizens shall to runs the risk oocal enenforcementust adopted ordinances be enforced os prescribed and state injury if neglect or lack of " liability in case of or the City usually operates on revenues good faith" loss of life, property or can b can be demonstrated. This unit OPTIONS; Y enforcement activities. The City could assume greater exposure and run the risks of poor or non- existant enforcement of ordinances. CONSEQUENCES: — Claims and lawsuits would increase. Y is tax money would have to pay any awards. Since the Cit _ self-insuring, more I _ _ __---------- 103 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i — CITY OF inWA CITY DECISION PACKAGE I 1341.0 :;ENER.IL FUND C'I1`I4UNI TY P—n F 4/17/80 K T 1,117N HOUSING & INSPECTION SER. INSPFC. i SUPERVISIO II N iI,1 F= UIIhC=i ACTUALc PFOU10r-O FY79 9110G.T DG PT, 4DMIN, BUDGET FY80 PROPOSAL PROPOSAL FY81 P=RSON AL S PVIC,FS -- 30,425 57.939 399162 39,981 C-IMMOD- ITIES 3 450 460 460 460 ' y SERVICE 1 CHARGES 29128 69780 10,574 9.874 99874 p CAPITAL IV OUTLAY 695 292 292 292 �j Il 11 TOTAL 2,131 389350 69.265 49.788 50x607 PersonnelFY80 Authorization FY81 Proposal $ Director 7 * 1 fj 10 31,749 {dd Secretary II L* 10 1 2 6,620 IlO 1'-'3-8.369 J Overtime Temporary -- Health & Life Insurance - 1 Longevity 1,612 Total 39,981 - Capital Outlay 7 Purchase Equipment from I _ CDBG Program: Desk - Chair 110 Formica Tables (2) 32 — Total 150 292 I I *Remainder Of Position was funded by CDBG. 109 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 143 f GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING R INSPECTION SI'RVS. PROGRAM: COMMUNITY PROTECTION UNIT: BUILDING INSPECTION UNIT DESCRIPTION: To provide required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes and the State regulatory codes. To provide assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance. To assist the City Manager and Council in developing new ordinances. To provide technical support to housing inspectors and federally assisted housing programs. UNIT GOAL: To maintain enforcement of all codes regulated by this division. Continue to keep number of appeals at a low level and research methods to reduce citizen complaints. UNIT OJBECTIVES: 1. To provide the least complex and quickest possible code interpretation and response to citizen inquiry. 2. To develop procedures for a more complete plan review with a quicker turnaround time. 3. To acquire documentation on illegal uses or conversions in conjunction with training sessions to provide enforcement with the new Zoning Ordinance. UNIT MEASUREMENT: 1. Number of violations cited, orders issued, compliances, length of time to provide enforcement. 2. Negative responses given by contractors, developers, public and number of appeals filed. 3. Length of turnaround time compared with complications, lack of details. Number of complaints received. Response time to questions and applications presented at the counter. 4. Number of reports filed, number of problems occurred when enforcement of the new code begins. UNIT ANALYSIS: None 110 /03 MICAOFILMED BY JORM MICRI�LA13 CEDAR RAPIDS • DES MOINES 1 C r, IN DECISI ON PACKAGE DEPARTMENT: HOUSING AND INSPECTION SERVICES UNIT: BUILDING INSPECTION CURRENT SERVICE LEVEL UNIT DESCRIPTION: To provide minimum level of required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes including mandatory state codes. ADVANTAGES/BENEFITS The safeguarding of the public health and safety of our citizens is enhanced by providing minimum code enforcement activites including code required minimum inspections of plumbing and electrical rough -in and final; building footings, frame, drywall, final; sidewalk replacement and new construction, snow removal; signs and zone use regulations. This level of staffing minimizes exposure to liability of the City for claims and lawsuits. 0 ' OPTIONS: Staff could be reduced to be on this level. We would be able to provide advice and issuance of permits but no field inspections. All print reviews could be conducted by the International Conference of Building Officials. Planning and Program Development could do all zoning work. CONSEQUENCES: Absent of field inspections may create some legal problems. Lack of field inspections would result in code violations and extensive liability to the City. Absence of field inspections would result in construction work being done without a permit and revenue would be severely reduced. Full-time use of Planning and Programming and International Conference of Building Officials personnel would cause lengthy delays and would promote circumvention of regulatory codes and life safety practices. 111 MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I n CITY OF InWA CITY DECISION PACKAGE l 1342.0 Gcr)E041- Fl1ND i I 4/17/80 1 CnMMU'IITY PROTECTIIN BUILDING INSPECTION I I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I n CITY OF InWA CITY DECISION PACKAGE 1342.0 Gcr)E041- Fl1ND 4/17/80 CnMMU'IITY PROTECTIIN BUILDING INSPECTION HOUSING E INSPECTION D P`'+1114Fn ACTJAL BUOGFi DEPT.!� FY 79 FY80 pFrJP )SAL ADMIN. PP.OPOSAL BUDGET I I ' Cfl'!AI FY81 I 97.271 110,5119 f!)NMI;f7- 819475 95,139 IilES 2,158 4,245 4x745!y SEP.v10E 1,9f0 2,050 CFIAPG=S 23,292 22,450 24,575 CAPITAL 20,810 20,570 i� I ')UTL AY 9,3J6 TnTAL 123,065 11,11,966 139,909 112,095 117,759 Personnel FY80 FY81 r �• Authorization Proposal g Sr, Building Inspector 1 i Plumbing Inspector 1 1 21,328 Electrical Inspector 1 1 17,325 Building Inspector 3 1 17,325 _ 6 2 33,036 Overtime 5 89,014 Temporary(– Health & Life Insurance -- Longevity 5,275 Total 850 _95,139 Capital — None. I I I .....112 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I — i i, E lel �r !'1 G O A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERV. PROGRAM: COMMUNITY UNIT: PROTECTION UNIT DESCRIPTION: MINIMUM HOUSING INSPECTION To provide inspection and enforcement services as required by the Housing Code, to include responding to citizen complaints regarding alleged housing problems, inspecting and licensing rooming houses and multiple dwellings. To further enforce the Code requirement by systematically inspecting specific neighborhoods. To enforce the State Code as it pertains to housing and fire protection in residential structures and to assist the Building Official in the sidewalk snow removal program. UNIT GOAL: To investigate citizen complaints and pursue enforcement of the code. To research funding options and enforcement practices and make improvements concerning inspection activities. UNIT OBJECTIVES: 1. To inspect and license all multiple dwellings and rooming houses at least once per year. 2. To continue development of informational programs including pamphlets, newsletters, speaking engagements and press releases to help inform the citizenry regarding the codes. 3. To streamline procedures and improve recordkeeping by using new forms and updating microfilming and other aids to maximize field time on the part of the inspector. 4. To research and report to the City Council methods of licensing and inspecting all rental property. 5. To initiate and complete training of fire fighters in the day to day enforcement requirements of the Housing Code. UNIT MEASUREMENT: I. Number of inspections, reinspections, orders issued, compliances, court cases, rent escrow cases, placards, etc. 2. Further academic training of inspectors. 3. By determining the general attitude of the public by the number of appeals and other negative responses. 4. By comparing the number of inspections and reinspections to those performances of past years. 5. Number of inspections, orders issued, and compliances. 6. By preparing a report for review by the City Council suggesting methods of providing additional funding for Housing Inspection Services. UNIT ANALYSIS: None 113 MICROFILMED BY DORM MICR�LAB CEDAR RAPIDS • DES FI01NES ii . i !'1 G O A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERV. PROGRAM: COMMUNITY UNIT: PROTECTION UNIT DESCRIPTION: MINIMUM HOUSING INSPECTION To provide inspection and enforcement services as required by the Housing Code, to include responding to citizen complaints regarding alleged housing problems, inspecting and licensing rooming houses and multiple dwellings. To further enforce the Code requirement by systematically inspecting specific neighborhoods. To enforce the State Code as it pertains to housing and fire protection in residential structures and to assist the Building Official in the sidewalk snow removal program. UNIT GOAL: To investigate citizen complaints and pursue enforcement of the code. To research funding options and enforcement practices and make improvements concerning inspection activities. UNIT OBJECTIVES: 1. To inspect and license all multiple dwellings and rooming houses at least once per year. 2. To continue development of informational programs including pamphlets, newsletters, speaking engagements and press releases to help inform the citizenry regarding the codes. 3. To streamline procedures and improve recordkeeping by using new forms and updating microfilming and other aids to maximize field time on the part of the inspector. 4. To research and report to the City Council methods of licensing and inspecting all rental property. 5. To initiate and complete training of fire fighters in the day to day enforcement requirements of the Housing Code. UNIT MEASUREMENT: I. Number of inspections, reinspections, orders issued, compliances, court cases, rent escrow cases, placards, etc. 2. Further academic training of inspectors. 3. By determining the general attitude of the public by the number of appeals and other negative responses. 4. By comparing the number of inspections and reinspections to those performances of past years. 5. Number of inspections, orders issued, and compliances. 6. By preparing a report for review by the City Council suggesting methods of providing additional funding for Housing Inspection Services. UNIT ANALYSIS: None 113 MICROFILMED BY DORM MICR�LAB CEDAR RAPIDS • DES FI01NES 0 DECI SION PACKAGE DEPARTMENT: HOUSING AND INSPECTION SERVICES UNIT: MINIMUM HOUSING INSPECTION CURRENT SERVICE LEVEL UNIT DESCRIPTION: To provide limited enforcement of the Minimum Housing Occupancy and Maintenance Code by inspecting as many multiple dwellings and rooming houses as possible throughout the year. To investigate citizen complaints and to enforce the Minimum State Housing Code, the State Fire Code, and the Municipal Snow Ordinance. ADVANTAGES/BENEFITS: Spot inspections would be made of multiple dwellings and rooming houses. Minimum enforcement of the Housing Code would be pursued and all efforts would be made to relieve any tort liability on the part of the City. Rental permits generate revenue which would lessen the demand for property tax money used to support this service and citizen complaints would be investigated within a reasonable period of time. OPTIONS: The City could ask that the County assume the responsibility for housing inspection or reduce the staff to one part-time inspector to respond only to citizen complaints. The Fire Department could inspect for State Fire Code violations and the Snow Ordinance could either be repealed or ignored. CONSEQUENCES: Claims against the City would be levied due to lack of enforcement of the State and Municipal Housing Codes and more tax money would have to pay for any such awards. The City. would experience deterioration of residential neighborhoods since lack of enforcement would bring about numerous uncorrected health and safety hazards. 114 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES /fl3y I! i I .. i i j I I I! i i _ n CITY OF IOWA CITY DECISION PACKAGE 4/17/80 1343.0 GENERAL FUND COMMUNITY PROTECTI3N HOUSING E INSPECTION SER. 1115 MINIMUM HnIISING t^'SQIIa.0 5 ACTUAL BIID('.FT nEPT. ADMIN. BUDGET �E001:1Fil FY/9 FY80 PROPOSAL PROPOSAL FY81 PF a.SON41 _ ScaVIC S )6,()16 24,116 87.528 52,999 54,401 f.UMM(1D— i 1TIFS 537 845 2.129 2,023 2.076 SFRVICF CHARGES 61496 6,592 23,532 22,738 22.685 CAPITAL OUTLAY 80 -- 515 515 515 n TOTAL 33,129 31,555 113,704 789275 79,677 FY80 FY81 Personnel Authorization Proposal $ 1., Sr. Housing Inspector !�* 1 18,346 Housing Inspector** 1 2 32,746 J 1 3 51,092 Overtime -- Temporary -- Health & Life Insurance 3,159 Longevity 150 Total 54,401 Capital Outlay — I i Office Equipment from CDBG Program 515 _ *Remainder of position was funded by CDBG. I **In FY80 three Housing Inspector positions were funded by CDBG for a total of four positions. - 115 io3 f/ MICROFILMED BY . JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I A .TRANSPORTA110N Traffic Engineering i Mass Transit Street System Maintenance MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES AM,/ E � L MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES AM,/ E GC XAL TRANSPORTATION PROGRAM SUMMARY — ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 I BEGINNING BALANCE RECEIPTS: n Property Taxes Other Receipt: (^ Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Band Transfers Expense Transfers Other Transfers J TOTAL RECEIPTS u _ EXPENDITURES: Personal Services Commodities Services & Charges �ICapital Outlay -- Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE `i I — $ (6,160) $ (74,624) $ (8,426) $ 344,097 $ -- $ 222,137 399,177 387,550 625,000 85,544 344,125 359,750 28,548 7,175 14,100 1,421,424 1,866,993 1,686,272 $ 2,278,790 $ 2,605,843 $ 2,907,259 $ 862,792 $ 1,016,037 $ 1,215,704 414,528 242,527 238,725 804,873 741,784 986,246 101,678 526,056 433,158 163,383 13,241 25,000 $ 2,347,254 $ 2,539,645 $ 2,898,833 $ (74,624) $ (8,426) $ 116 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I GENERAL TRANSPORTATION TRAFFIC ENGINEERING FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 662 $ i i I $ 2,950 _ , I GENERAL TRANSPORTATION TRAFFIC ENGINEERING FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 662 $ -- $ 2,950 _ $ __ $ -- $ 165,577 2,916 11800 3,000 2,535 1,150 1,600 386,099 383,887 268,746 $ 391,550 $ 386,837 $ 438,923 (1 $ 117,911 $ 145,610 $ 151,007 106,906 69,376 72,525 143,812 148,213 196,411 6,916 20,688 21,9301 15.343 !I $ 390,888 $ 383,887 $ _�Ll2L73 $ -- $ 2,950 $ate L 103 117 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: TRAFFIC ENGINEERING UNIT DESCRIPTION: The function of Traffic Engineering is to install and maintain traffic signs, pavement markings, traffic signals and the City -owned street lighting system. UNIT GOALS: 1. To provide effective corrective and preventative maintenance to existing traffic control systems. 2. To provide economical, efficient installations and modifications to improve the various traffic control systems. UNIT OBJECTIVES: 1. Continued reduction of 'signal and street light corrective maintenance call outs. 2. Continued aggressive signal controller preventative maintenance. 3. Continued traffic and accident location analysis to determine trends and problems and proposed corrective action. 4. Convert street lighting at U.S. Highway 6, 218 and Iowa N1 intersection from high voltage mercury vapor to high pressure sodium vapor by June 1981. 5. Signalize Church Street/Dubuque Street by June 1981. UNIT MEASUREMENT: 1. Number of FY80 call outs versus FY81 call outs. 2. Number of manhours spent FY80 versus FY81 maintenance manhours. 3. Manours spent. 4. Completed installation. 5. Completed installation. UNIT ANALYSIS: None 118 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /03�1 i i_ f I� In I. �r lT+ f�J GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: TRAFFIC ENGINEERING UNIT DESCRIPTION: The function of Traffic Engineering is to install and maintain traffic signs, pavement markings, traffic signals and the City -owned street lighting system. UNIT GOALS: 1. To provide effective corrective and preventative maintenance to existing traffic control systems. 2. To provide economical, efficient installations and modifications to improve the various traffic control systems. UNIT OBJECTIVES: 1. Continued reduction of 'signal and street light corrective maintenance call outs. 2. Continued aggressive signal controller preventative maintenance. 3. Continued traffic and accident location analysis to determine trends and problems and proposed corrective action. 4. Convert street lighting at U.S. Highway 6, 218 and Iowa N1 intersection from high voltage mercury vapor to high pressure sodium vapor by June 1981. 5. Signalize Church Street/Dubuque Street by June 1981. UNIT MEASUREMENT: 1. Number of FY80 call outs versus FY81 call outs. 2. Number of manhours spent FY80 versus FY81 maintenance manhours. 3. Manours spent. 4. Completed installation. 5. Completed installation. UNIT ANALYSIS: None 118 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /03�1 DEC I SIO N PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC ENGINEERING CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for maintenance of the City's 47 signalized intersections and 600 City owned street lights. - Provides for fall and spring street marking. - Provides for maintenance of City's signage system. ADVANTAGES/BENEFITS: - Quick response to signal malfunction. - Quick response to street light malfunction. - Street marking is completed in an economical fashion. - Sign knock -downs are repaired quickly. OPTIONS: - Contract for signal/street light maintenance with the private sector. - Contract with private sector for street marking. CONSEQUENCES: Services would be provided at a higher cost. 119 MICROFILMED BY JORM MICR�LAa CEDAR RAPIDS • DES MOINES 8 I i DEC I SIO N PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC ENGINEERING CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for maintenance of the City's 47 signalized intersections and 600 City owned street lights. - Provides for fall and spring street marking. - Provides for maintenance of City's signage system. ADVANTAGES/BENEFITS: - Quick response to signal malfunction. - Quick response to street light malfunction. - Street marking is completed in an economical fashion. - Sign knock -downs are repaired quickly. OPTIONS: - Contract for signal/street light maintenance with the private sector. - Contract with private sector for street marking. CONSEQUENCES: Services would be provided at a higher cost. 119 MICROFILMED BY JORM MICR�LAa CEDAR RAPIDS • DES MOINES 8 I 120 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /a3 ■ CITY IIP f nNA CITY nI CIS ION PACKAGE 4/17/110 � I GkP1 i4 AL H1V0 I i I 120 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /a3 ■ CITY IIP f nNA CITY nI CIS ION PACKAGE 4/17/110 141).0 GkP1 i4 AL H1V0 TRANSPIIRTATION TRAFFIC ENGINEERING i ?FSUURCFS -ACTUAL BUDGET DEPT. ADMIN. BUDGET F_UUIRE7 FY79 FYHO PRnPOSAL PROPOSAL FY81 i, PFkSn4AL I SI:PvICES 117,911 145,610 165.433 142,148 151.007 LIP mnr,- ITIFS 1)6,')04 69,376 82,025 72.525 72,525 Sr:IvICF d CI41AL.GES 143,911 148,213 2019945 196,411 196,411 IT 4L PCAP OUTLAY 22,25') 20,6i1R 259870 21,930 219930 TnTAL !90,1187 383,887 475,273 433,014 441,873 �j f-1 FY80 FY81 �! Personnel Authorization Proposal $ u Traffic Engineer 1 1 24,085 Sr. Engineering Technician 1 1 16,651 Electrician 2 2 32,204 Electronics Technician 1 1 14,088 Maintenance Worker III 1 1 14,982 Maintenance Worker II 2 2 24,672 Maintenance Worker I 1 0 -- 9 8 126,682 Overtime 5,325 Temporary 9,600 Health & Life Insurance 8,400 Longevity 1,000 - I Total 151,007 _ Capital Outlay Equipment Replacement Reserve 18,180 Spare poles, head & controllers 3 750 Total 21:93U 120 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /a3 ■ GENERAL TRANSPORTATION MASS TRANSIT FUNCTION SUMMARY V ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 496,836 $ 591,085 $ I $ 5,498 $ (56,256) $ 1,517 I $ 244,097 $ -- $ 1,560 393,058 382,500 619,000 ~ 85,336 344,125 359,750 - 6,573 3,800 12,000 _ 213,285 309,440 977J924 $ 942,349 $ 1,039,865 $ 1,270,134 _ $ 496,836 $ 591,085 $ 734,638 94,343 7,470 8,400 - 325,558 367,510 503,613 _ 26,370 2,786 -- 50,000 13,241_ 25,000 _ $ 993,107 $ 982,092 $ 1,271,651 $56 256 $ 1,517 $ �-- G 121 MICROFIL14EDBY JORM MIC BY CEDAR RAPIDS • DES MOINES I I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: MASS TRANSIT UNIT DESCRIPTION: The Transit Division provides mass transportation service to the City of Iowa serviceWishpro provided witha fleet of in three blocks transit hof 85% Iowan City's esidents.es operatig over fourteenroBuses operate 6:30 a.m. to 10 p.m. Monday thru Saturday carrying 2.0 million passengers per year. Johnson In addition, the Transit Division contracts with County S.E.A.T.S. for specialized transportation service for the elderly and handicapped within Iowa City. UNIT GOAL: To provide public transportation to the residents of Iowa City at the highest level of service approved by the City Council. UNIT OBJECTIVES: I. Strengthen the organizational structure by the addition of an Assistant Transit Manager. 2. To pursue Federal and State grants for operating assistance and various capital items. 3. To divert peak -hour riders to off-peak service and to attract new evening and midday passengers. UNIT MEASUREMENT: 1. Recruit and hire an Assistant Transit Manager by November, 1980. 2. Apply for FY82 State Transit Assistance by March, 1981; complete background work for SMSA/Urbanized Area status - Section 5 UMTA grant by July 1, 1980. 3• To increase off-peak ridership by twice the rate of overall growth, but no less than 10%. UNIT ANALYSIS: None 122 MICROFILMED DY DORM MCRI�LAB CEDAR RAPIDS • DES MOINES i 1 t� DECISION PACKAGE �. DEPARTMENT: PUBLIC WORKS I� UNIT: MASS TRANSPORTATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: ii Provides mass transit service at the level currently operated, including ' half-hour service during the day, hourly service in the evening, and extra peak -period buses to Hawkeye Apts. and the near east side. Also provides for in -city SEATS service for the elderly and handicapped. ADVANTAGES/BENEFITS: Makes public transit an attractive alternative to the private auto, j particularly for downtown and University -bound travelers. Reduces parking demand and traffic congestion; strengthens downtown as a focus of the community. Provides mobility to the elderly and others with limited auto access. — f -- h OPTIONS: Federal and state transit programs dictate public ownership; a Regional _ Transit Authority could be formed to consolidate and operate the various transit systems in Johnson County. CONSEQUENCES: If the existing level of service could not be provided, off-peak buses would have to be reduced. Evening service would be curtailed first, and that would adversely affect shoppers, students, and evening workers. - I �I I 123 MICROFIL7JORM MCEDAR RAPIDS ,1 CITY DF IOWA CITY IIH ISICIN PACKAGE 142 0. 0 icN 'r,AL FDNC TRANSPIRTATInN MASS TRANSPORTATION 4/17/80 I - 124 io3fL MICROFILMED DY JORM MICR(if LAE3 CEDAR RAPIDS DES MOINES FtSnll ACTUAL 811DGFT DEPT. ADMIN. BUDGET °fJIIIPcU FY 19 FY80 Pk7PnSAL PP.nPJSAL FY81 - P,:FSWI AL I S=FVICES 496036 541,585 785,754 670,757 734.638 UIMMf1D- ITIFS X4,343 1,470 99400 89400 89400 S :?VEC' CHARGES 325,540 340,29.7 480,320 503,613 503,613 CAPITAL f1I)TLAY 16,388 16,027 52,515 259000 259000 TOTAL 9)3,107 905.372 1027,489 19207#770 1,271,651 (I - FY80 FY81 Personnel Authorization Proposal $ Transit Manager 1 1 23,574 Transit Operations Asst. 1 1 14,982 Senior Driver 1 3 1 15,125 Maintenance Worker II 1 1 3 22,461 4 4 Account Clerk 3 3 8,997 4 4 Bus Driver 40' 40h 527,542 Maintenance Worker I A A 16,830 Asst. Transit Manager 1 1 15,000 _ 48 48M- 644,511 ~ Overtime 36,000 Temporary Health & Life Insurance 52,564 Longevity 1,563 Total 734,638 J Capital Outlay Transit Reserve Total _25,000 J 4/17/80 I - 124 io3fL MICROFILMED DY JORM MICR(if LAE3 CEDAR RAPIDS DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers "TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE FUNCTION SUMMARY ACTUAL ESTIMATE FY79 FY80 BUDGET FY81 i $ __ $ 18,368 $ 12,893) ., i $ 100,000 $ -- $ 55,000 J it I 3,203 3,250 3,000 __ __ C --208 19,440 2,225 500 822,040 1,17;,666_ 1,139,702 $ 944,891 $ 1,1792141 $ 1,198.202 $ 248,045 $ 279,342 $ 330,059 213,279 165,681 157,800 335,503 226,061 286,222 68,392 502,562 411,228 98,040 $ 963,259 $ 1,173,666 $ 1,185,309 _ $ (18,368 $ (12,893) $ -- _ „ /Oay 125 MICROFILMED BY DORM MICR+LA6 CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: STREET SYSTEM MAINTENANCE UNIT DESCRIPTION: The Street Division Provides maintenance of streets, alleys, bridges, sidewalks, storm water inlets, removal of leaves and other miscellaneous improvements to City -owned facilities. UNIT GOALS: To provide prompt, high quality repair and maintenance of City -owned streets consistent with budgetary constraints. UNIT OBJECTIVES: 1. To corplete crack sealing on 15 miles of asphalt and concrete steet by July 1981. 2. To provide snow removal services within the budget level as of March 1981. 3. To complete a six week program of mud jacking by July 1981. 4. To complete oil sealing of all gravel streets on the oiling program by the end of July 1981. 5. To respond to all unplanned work programs originated by Council, the Manager or the Public Works Director within three weeks. UNIT MEASUREMENT: 1. Verify completion of all scheduled work on cracksealing 15 miles. 2. Verify that the snow removal budget has not been over -expended. 3. Verify that the late schedule of work locations have been completed by the designated date. 4. Verify that all streets on the oil sealing list have been completed by the designated date. 5. Check to determine number of repeat referrals. I1U11:1IG103 &1 None. 126 MICROFILMED OY JORM MIC RI�LAB CEDAR RAPIDS • DES MOINES 127 MICROFILESM JORM ...CEDAR RAPIDS I CITY IIF IOWA CITY DFCISION PACKAGE 1430.J GENERAL FOND i II 4/17/80 TRAN,PIIATATInri STREFT SYSTEM MAINTENANCE { 7 I� OUTLAY 166,432 426,462 392.954 3569228 4119228 jl TIITAL 96.3,267 190979546 I lISOU,<C;-5 AGTJAL BUDGET DEPT. ADMIN. BUDGET — �•FQUIREn PY19 I PRnPnSAL PROPOSAL FY81 I CITY IIF IOWA CITY DFCISION PACKAGE 1430.J GENERAL FOND i II 4/17/80 TRAN,PIIATATInri STREFT SYSTEM MAINTENANCE { 7 I� OUTLAY 166,432 426,462 392.954 3569228 4119228 jl TIITAL 96.3,267 190979546 I lISOU,<C;-5 AGTJAL BUDGET DEPT. ADMIN. BUDGET — �•FQUIREn PY19 FYRO PRnPnSAL PROPOSAL FY81 !� II PFRSnWAL 21,189 _ Asst. Superintendent 1 1 20,059 SERVICES 248,049 279,342 337.528 3049446 3309059 �w r..U4MnD- 5 66,124 ^ Maintenance Worker I 4 3 ITIE. 213,280 165,681 188.300 1579800 157,800 — SrPVECE 17 3/4 17 244,129 Overtime Temporary CIIAkGES 335,506 27.6,961 2879932 284,322 286,222 r CAPITAL Health & Life Insurance 17,770 L OUTLAY 166,432 426,462 392.954 3569228 4119228 jl TIITAL 96.3,267 190979546 192369714 191029796 1,1859309 FY80 FY81 — Personnel Authorization Proposal $ — Superintendent 3/4 1 21,189 _ Asst. Superintendent 1 1 20,059 Maintenance Worker III 6 6 88,570 Maintenance Worker II 5 5 66,124 ^ Maintenance Worker I 4 3 35,576 Clerk—Typist 1 1 12,611 — 17 3/4 17 244,129 Overtime Temporary 25,000 40,960 Health & Life Insurance 17,770 Longevity Total 2,200 330,059 Capital Outlay Asphalt Overlay/Chipseal 255,000 — Equipment Replacement Reserve Total _156,228 411,228 MICROFILMED BY JORM MICR L413 CEDAR RAPIDS • DES MOINES /oaf! PHYSICAL ENVIRONMENT emetery kecvclina MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES .i i !I I+ I� CLASSIFICATION I iBEGINNING BALANCE �r RECEIPTS: Ie Property Taxes Other Receipt: Licenses & Permits Id Fines & Forfeitures Charges for Services Intergovernmental Revenue Q Use of Money & Property Miscellaneous Revenue UTransfers: Bond Transfers n Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service - Transfers TOTAL EXPENDITURES - i ENDING BALANCE I f i I i n- RAL PHYSICAL ENVIRONMENT PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 4,413 $ 14,095 $ 15 4, 36 $ 114,992 $ 159,051 $ 117,086 6,538 9,500 7,000 2,044 -- 150 6,400 11,350 7,150 6,407 13,500 $ 136,381 $ 193,401 $ 131,386 $ 67,633 $ 95,823 $ 80,201 6,279 81991 10,553 38,972 43,941 37,304 6,350 43,305 18,764 7,465 -- $ 126,699 $ 192,060 $ 146,822 $ 14,095 $ 15,436 $ -- 129 i43y� MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS - DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL *The 06-30-80 balance of $6,616 in Recycling was closed out and transferred to the Cemetery balance. 130 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES PHYSICAL ENVIRONMENT CEMETERY FUNCTION SUMMARY _ ACTUAL ESTIMATE BUDGET 1 FY79 FY80 FY81 $ 4,413 $ 7,479 $ 15.436* I 13 $ 102,771 $ 136,118 $ 117,086 1 6,538 9,500 7,000 1 190 -- 150 6,400 4,150 7,150 r I 6,407 3,500 $ 122.306 $ 153.268 $ 131,386 — I' $ 60,313 $ 71,898 $ 80,201 6,141 8,891 10,553 38,971 39,249 37,304 6,350 31,889 18,764 I� 7.465 $ 119,240 $ 151,927 $ 146.822 $ 7,479 $ *The 06-30-80 balance of $6,616 in Recycling was closed out and transferred to the Cemetery balance. 130 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r 0 ■!!I I n 1A U 0 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: PHYSICAL ENVIRONMENT UNIT: CEMETERY/FORESTRY/NURSERY UNIT DESCRIPTION: The Cemetery/Forestry/Nursery Division provides well-maintained cemetery grounds, keeps adequate records for current use and future reference, supervises street tree care, enforces plant life ordinances, acts as a reference source for other departments, and as a public relations represen- tative of the City. UNIT GOAL: To maintain the established Cemetery/Forestry/Nursery projects and programs. To serve the City and the citizens by proper cemetery maintenance, updated records, realistic fees and charges, and providing the special atmosphere necessary and definitive to this division. UNIT OBJECTIVES: 1. To continue the successful public relations program for all units. 2. Prevent deterioration of present physical properties of the cemetery by annual improvements. 3. Continue the record keeping systems for all units. 4. Review current ordinance violation processing procedures for possible improvement. UNIT MEASUREMENT: 1. All Cemetery/Forestry/Nursery records will remain current. 2. Annual cemetery allotment of monies to extend water service and continue with monument repairs is to be utilized. 3. Current material in cemetery outdoor bulletin board. Seasonal cemetery/forestry media releases. 4. Administer the Weed Ordinance June -October. 5. Complete a minimum of one contract for each phase of forestry operation. UNIT ANALYSIS: None. t 131 MICROFILMED DY JORM MIC R�LA6 CEDAR RAPIDS • DES IdOINES DEC IS ION PACKAGE DEPARTMENT: PARKS & RECREATION UNIT: CEMETERY/FORESTRY/NURSERY CURRENT SERVICE LEVEL UNIT DESCRIPTION: The Cemetery/Forestry/Nursery Division provides well-maintained cemetery grounds, keeps adequate records for current use and future reference, supervises street tree care, enforces plant life ordinances, acts as a reference source for other departments, and as a public relations representative of the City. ADVANTAGES/BENEFITS: - Provides for interments and all necessary records for billing and filing. Provides for the control of accumulated weeds and grasses. Reasonable maintenance of cemetery physical plant. - Provides for the reduction of street tree problems and the addition of new trees. - Forces peak production and efficiency from a small staff. - Helps to eliminate the problem of poor communication with the public. OPTIONS: The physical properties of the cemetery could be -allowed to deteriorate and record keeping lapse. The street tree planting program could be abolished. Weed control could be abolished or assumed by another department. CONSEQUENCES: Public relations would be at an all-time low. The care of a burial place is of utmost importance to the family. Horticultural care improvements have grown to be an accepted part of daily living; to reduce or eliminate would be detrimental, as well as hazardous. 132 MICROFILMED DY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES CITY OF InWA CITY DECISION PACKAGE 4/17/80 1520.0 GENERAL FUND PHYSICAL ENVIRONMENT CEMETERY M ILROFiLMED BY )ORM MIC R�LAB CEDAR RAPIDS DES MOINES RESU(IQCES ACTJAL nUOGET DEPT. ADMIN. BUDGET PF9UIRFI PY79 FY80 PROPOSAL PROPOSAL FY81 P=: U SI INA L SEvVICFS 5),313 11,14198 63,932 759301 80.201 Lf1MMIID— ITITS 5#141 81891 12,329 10,553 10053 SE4VICF CHARGES 38,911 38,749 409094 37,304 379304 CAPITAL OUTLAY 13,H14 31,889 37,944 18.764 18.764 TOTAL 1199239 151#427 174,7.99 141,922 1469822 FY80 FY81 Personnel Authorization Proposal $ Superintendent 1 1 22,781 Sr. Maintenance Worker 1 1 16,102 t Maintenance Worker III 1 1 14,668 Maintenance Worker II 1 1 10,884 4 4 64,435 Overtime 500 Temporary 10,314 —. Health & Life,Insurance 4,202 Longevity 750 — Total 80,201 ' Capital Outlay I n New Trees 6,000 J Water Extension 2,000 Trimmers (3) - repl. 750 ;._ Snow Blower (2) 1,150 Grave Defroster 500 Equipment Replacement Reserve 8,364 Total 18,764 I I it a I M ILROFiLMED BY )ORM MIC R�LAB CEDAR RAPIDS DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL _ PHYSICAL ENVIRONMENT RECYCLING FUNCTION SUMMARY ACTUAL ESTIMATE FY79 FY80 BUDGET FY81 ; I $ $ 6,616 $ -- * { i 1 $ 12,221 $ 22,933 1,854 7,200 -- _ 10,000 $ 14,075_ $ 40,133 $ _ to I $ 7,320 1 i 139 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL _ PHYSICAL ENVIRONMENT RECYCLING FUNCTION SUMMARY ACTUAL ESTIMATE FY79 FY80 BUDGET FY81 ; I $ $ 6,616 $ -- * { i 1 $ 12,221 $ 22,933 1,854 7,200 -- _ 10,000 $ 14,075_ $ 40,133 $ _ L j $ 7,320 $ 23,925 139 100 4,692 " 11,416 - $ _ 7,459 $ _ 40,133 $ $� $� $ -o- a *The 6-30-80 balance of $6,616 in recycling was closed out & transfered to the II } Cemetery balance, W 1 134 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES HUMAN DEVELOPMENT Parks & Recreation J Library Senior Center U IIICROFIL14ED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /4�� GL -RAL HUMAN DEVELOPMENT PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services n Intergovernmental Revenue LI Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers j - _ 'TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities :services & Charges j Capital Outlay J Debt Service Transfers I TOTAL EXPENDITURES ENDING BALANCE $ 44,580 $ 68,753 $ 39,479 $ 973,962 $ 1,045,155 $ 1,260,784 11,996 12,000 18,000 143,604 137,065 174,355 2,818 9,606 17,550 9,870 15,520 8,675 11,610 64,758 144,663 $ 1,219,446 $ 1,365,108 $ 1,477,437 $ 844,767 $ 972,317 $ 1,061,606 64,018 81,973 78,534 166,219 224,873 257,608 90,449 11!;,'!19 113,51') 29,820 $ 1,195,273 $ 1,394,382 $ 1,516,916 $ 68,753 $ 39,479 $ -- 135 MICROFILMED DY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES 1^ i CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 136 ,o3y MICROFILMED DY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES GENERAL -� HUMAN DEVELOPMENT j PARKS & RECREATION I 1 FUNCTION SUMMARY i� ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 cl $ 65,797 $ 97,234 $ 47,777 tl $ j� t j $ 654,623 $ 656,131 $ 681,549 w i 93,353 85,085 115,440 9,606 17,550 9,870 12,876 6,650 81910 - -- 12,930 -- $ 770,458 $ 778,346 $ 815,769 L $ 514,441 $ 575,568 $ 596,797 52,216 67,118 65,794 " 116,853 145,623 161,816 25,691 39,494 39,139 29,820 -- _ $ 739,021 $ 827,803 $ 863,546 $ 97,234 $ 47,777 __ t i t 136 ,o3y MICROFILMED DY JORM MICR(�LAB CEDAR RAPIDS • DES MOINES W GOALS AND OBJECTIVES TUND: GENERAL DEPARTMENT: PARKS & RECREAT PROGRAM: LEISURE & CULTURAL OPPORTUNITY UNIT: ADMINISTRATION UNIT DESCRIPTION: 1. Direct and oversee operations in the department's five divisions: - Recreation, Parks, Cemetery -Forestry -Weed Control, Government Buildings and Central Business District Maintenance. 2. Coordinate the efforts of the above divisions and coordinate City projects with other City departments and divisions. i — 3. Meet with and supply necessary information to the Parks and Recreation Commission. ^� 4. Supply administrative and secretarial services to the department's divisions, as needed. j� UNIT GOAL: II.• To provide a wide variety of Parks and Recreation services and programs through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions l to appropriate division heads and divisions. Ongoing. J 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. Ongoing. 3. Avoid duplication of services within city government, and attempt to avoid duplication of parks and recreation services that are offered by - other governmental units or private enterprise. Ongoing. UNIT MEASUREMENT: I. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the frequency of legitimate complaints. 2. Quality will be measured by results and comments on city monthly survey, on the request for service forms available at the Recreation Center and some parks, results of eight block area Leisure Needs Survey and use surveys conducted at the Recreation Center. 3. Avoidance of in-house duplication will be accomplished by in-house staff meetings. Outside duplication avoidance will be accomplished by meetings with the various groups, such as Johnson County Regional Planning Open Space Committee, Kirkwood and University Recreation Services. UNIT ANALYSIS: None. 137 /03�1 MICROFIL7RL JORM MCEDAR RAPIDS N - 0 E C 1 5 1 0 N P A C K A G E _. 0ECI5I0NPACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: ADMINISTRATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provides for administrative direction of the Department's five divisions - Recreation, Parks, Cemetery -Forestry -Weeds, Government Buildings, and CBD Maintenance - Provides for liaison, professionalassistance, and clerical services to the Parks and Recreation Commission. Provides technical information, data, reports, and recommendations to the City Manager and City Council. Provides for information dispersal to the public regrading facilities, programs, operations and procedures and future planning. Provides for coordination of division activities with other City departments and divisions. Provides for clerical assistance to the Director and the Department's six divisions. ADVANTAGES/BENEFITS: - Initiates cooperative work arrangements between divisions to avoid duplication of efforts. - Provides for division leadership in absence of superintendents. - Provides for some technical assistance to divisions. - Keeps clerical support within the department. - Reduction of citizen complaints. OPTIONS: - Each division head reports to the City Manager. Liaison with Parks and Recreation Commission done by division heads or others. - Reports, data, technical information, and recommendations to the City Manager and Council done by consultant or others. - Let Word Processing or others do clerical work. - Let others answer phones and radio. CONSEQUENCES: - Division heads would have many additional duties, reducing their effectiveness. - The Parks and Recreation Commission, City Manager, and Council would not get adequate information. - Increased citizen dissatisfaction and complaints. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES N I I ,, 1100) CITY OF IOWA CITY OE LISION PACKAGE 4/17/80 1650.0 GENEAAL FUND HUMAN DcVELOPMENT PARKS E REL. ADMIN. F_SOUaCES S v rOUIR EO DEPT. PE, PSPeJAL BUDGET SFvvIC[S FY80 rn,gMOC— PROPOSAL ITI�:S 35,564 SE'+VIfF 45.033 LIIAuGFS 45,197 CAPITAL 1,665 (1UTL AY 915 TIITAL 1,41.1 ?,575 2,950 2,525 'J 3b,987 44,281 O 339415 489637 FY80 FY81 Personnel Authorization C $ N 1 ACTJAL Temporary H Lealth BUDGET DEPT. ADMIN. BUDGET FY79 FY80 PROPOSAL PROPOSAL FY81 35,564 40,041 45.033 29,975 45,197 10 1,665 1,665 915 915 1,41.1 ?,575 2,950 2,525 2.525 3b,987 44,281 49,648 339415 489637 FY80 FY81 Personnel Authorization Proposal $ Director 1 1 29,825 r. Account Clerk 1 1 13,091 2 2 42,916 vertime __ & Life Insurance 2,131 ongevity 150 Total 45,197 apital Outlav one. 139 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I Ir, � A GOALS AND OBJECTIVES .. FUND: GENERAL DEPARTMENT: PARKS & RECREATION Ii .n PROGRAM: HUMAN DEVELOPMENT UNIT:1� RECREATION UNIT DESCRIPTION: ` it The responsibility of the division includes the operation of the Recreation Center, swimming pools, and playgrounds, �y1 and the coordination of a wide range of recreational activities and services. With the advice Parks of the and Recreation Commission, the objective of this division is to plan, promote, conduct, and evaluate organized programs and recreation activities for the public. , ! �. UNIT GOAL: j To provide a high quality year-round program of recreational and cultural I activities, which will meet the I needs of a population having varied characteristics and interests. I i UNIT OBJECTIVES: 1. Continue with existing successful programs as outlined in activity description. 2• Add four new one -day trips for special populations and senior citizens made possible by donation of van from Pilot Club by June 1981. 3. Provide one more overnight trip for general — public by June 1981. UNIT MEASUREMENT: 1. Staff review, activity, and attendance reports; study of participant evaluations and monitoring .� requests and complaint existing staff. s. Work load by 2. Low budget item planned and implemented by existing staff with some part-time assistance. Participant evaluation reviewed. 3. Self-supporting activities planned and implemented by existing with j staff some part-time assistance. Activity reports and participant reaction evaluated. UNIT ANALYSIS: j �� ! r None. I I I „I \ I i — 140 /D i MIf.ROFILMED BY JORM MICR LA CEDAR RAPIDS • 0 ES MOINES I D E C I S 1 0 N P A C K A G E DEPARTMENT: PARKS A RECREATION UNIT: RECREATION CURRENT SERVICE LEVEL UNIT DESCRIPTION: The division maintains and operates the Recreation Center and swimming pools and conducts a wide range of recreation activities and services at the Recreation Center, in the public schools, playgrounds and city parks for people of all ages having varied characteristics and interests. Permanent staff with the aid of temporary employees plan, organize and conduct activities designed to meet the leisure time needs of the people. Instruction is offered and opportunities made available for learning and engaging in different recreation skills. Facilities are kept safe, clean and inviting for elective play; they are supervised for equal use and leaders are provided as needed to enhance enjoyment. Clerical personnel provide the required support service to, inform public and register participants, issue I = equipment, keep records, prepare reports, accept payment and balance receipts, etc. ADVANTAGES/BENEFITS: Social, cultural, aquatic and physical activities are specially organized for elderly and handicapped persons as well as encouraging integration. — Instruction, performance and exhibits in the arts are conducted for children i and adults; interesting trips are planned throughout the yl activities are possible through leagues, variety of sports and games tournament, instruction and drop-in including: archery, basketball, fitness, gymnastics, football, billiards, racquetball, softball, roller ^� skating, air rifle, table tennis, tennis and volleyball. Two major programs LJ serve elementary age children: supervised summer playgrounds and play day at the Center during the school year. Public swimming and instruction is available year around. Equipment is loaned and facilities reserved. Farmer's market is operated in season. Evening and weekend activities are conducted in several school buildings. The children's museum operated in City Park. will be OPTIONS: IServices might be 9 provided by parent groups, private agencies and commercial interests. Others could be contracted to conduct some actviities. Facilities could be opened and supervised without organized programs reducing costs but also reducing revenue. CONSEQUENCES: The quality of life in Iowa City would suffer. Those who could afford commercial recreation would be served, others would not. Unfair competition would be generated for facilities and the strong would survive. i i — 141 '/ /d3Y MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOVIES CITY 9F InWA CITY nFCISION PACKAGE 610.0 G6VER4L FUND 11U'44.4 f)EVELOPMEN7 RECREATION ICT ')AL Rl1UGET DEPT. ADMIN. HUDGET FY79 FYRO PPOPnSAL PROPOSAL FY81 213,251 327,147 376,064 325,675 337,171 29,340 37,150 41,300 36,800 36,800 73.377. 81,130 102,780 94,913 88, 1183 '1.103 4,8611 7,355 6,055 6.055 3)5,866 450,295 527,499 463,443 468,909 Personnel Au FYAO Superintendent Asst. Superintendent Rec. Supervisor II Admin. Secretary Sr. Clerk -Typist Sr. Maintenance Worker Maintenance Worker I Rec. Supervisor 1 (3/5) Overtime Temporary Health & Life Insurance Longevity Total Capital Outlay Replacement Filter Elements (2) Equipment Replacement Reserve Total F=S(11)4C_S PEOUIRFT) P=F.SnNAL Sr.<VICcS rnxIMOJ- IES VICF Pf; I;S ITAL L AY TAL thorization FY81 Proposal $ 1 1 1 25,428 0 -- 4 1 4 61,620 1 1 15,264 1 1 13,490 2 1 16,102 1 2 23,799 0 12 10 155,703 300 169,082 10,486 1,600 331,171 142 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 700 5,355 6,055 4/17/80 lo3y GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS UNIT DESCRIP11ON: rhe function of Parks is to provide sufficient open space and recreational facilities for outdoor leisure time activities, and to maintain and improve these facilities. UNIT GOALS: To provide the best service possible with the resources available to satisfy the leisure needs of citizens of all ages. UNIT OBJECTIVES: 1. Construct a four diamond softball complex for girls at Napolean Park by April 1981. 2. Upgrade and make uniform all signs in City Park by September 1980. 3. Continue with program of cultural practices to improve turf on all heavy use park areas by ongoing. 4. Establish ground cover on steep banks at College Green Park by May 1981. 5. Create new informal (low maintenance) beauty spots at Willow Creek and Wetherby Parks with spring flowering bulbs by November 1980. 6. Continue development of Hickory Hill arboretum with completion of phases I, II, and III by November 1980. UNIT MEASUREMENT: 1. Will be measured by whether the project is completed. 2. Will be measured by whether the project is completed. 3. Will be measured by appearance and condition of turf. 4. Will be measured by whether the project is completed. 5. Will be measured by whether the project is completed. 6. Self -measuring by progress of project. Dependent upon availability of plant materials. UNIT ANALYSIS: None. 14: �43T MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 t DEC ISION PACKAGE ^ DEPARTMENT: PARKS & RECREATION �I UNIT: PARKS !� rl CURRENT SERVICE LEVEL UNIT DESCRIPTION: a �i Provides for the performance of normal park operations including: trash pickup three times per week during peak picnic season, two times per week during regular park season use and once a week during winter months; week cleaning once a of picnic shelters; regular mowing of high use park areas; limited mowing of non -park and other A assigned areas; regular cleaningand maintenance of restroom facilities; required snow l� removal, leaf c minor repair and maintenance of buildings and facilities; horticultural practices and related activities; skating pond resurfacing; some park construction projects and some assigned -park .. duties. non projects and maintenance j ADVANTAGES/BENEFITS: _ Provides for the performance of regular park operations. Provides for - some replacement of equipment and facilities. Provides for some maintenance of -park - non City -owned facilities. Composted leaves will provide low cost organic matter for horticultural plantings. OPTIONS: - Contract out or assign all maintenance of buildings and equipment to other City departments or private contractor. Assign snow removal to Streets Division. Contract horticultural activities to volunteer help. private business and/or seek L - Assign trash pickup to Sanitation Division. CONSEQUENCES: i _ Park fa_ilities and equipment will deteriorate. Citizen complaints j 1 will likely increase if present services are not maintained. - Incidents of possible injury and/or lawsuits may result due to reduced maintenance. r' _ Floral displays would be minimal or non-existent in some parks, Litter could become a problem if I pickup schedule is reduced. !I p t 1M I ===]FFFIIIIIII 1 3 144 /os� 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 145 ioa/ MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • UES MDIMES I CITY 'ir. inwi CITY nECISInN PACKAGE 4/17/81 NIP'!1'I V r L C 1'44NT PARKS I - .,x$011<;:=i 4Ci.1HL n'1 JG FT n;:PT, %Dki1N. BUDGET - :(]ill -n FY 71 PY80 PpnPGS AL PPGVIS AL FY81 P;:cSn`JAL VIC=:: 1'15.eL5 20-3,380 242#519 199,196 214x429 ( ) VIr, )- I_� Ir!i,5 72',';61 2J.:5di 30,1?0 28,C79 2R, 079 r. VI L- ril,;c(;-!. 41,SW) 61,918 79,94,1 70.408 70,408 I" t. '%P I I AL 1117lt'Y 46,1.:8 34.6217 34.1791 33,084 33,084 --- T• T'.L 3)6x1J'i 313,?77 '191,240 330,767 346,-)00 FY80 FY81 QPersonnel Authorization Proposal $ Park Superintendent 1 1 22,516 Sr. Maintenance Worker Maintenance Worker III 3 3 3 3 47,363 44,945 Maintenance Worker 11 4 4 55,873 Maintenance Worker 1 2 1 12,308 13 12 183,005 _ Overtime $ 1,666 Temporary 14,626 Health & Life Insurance 12,582 — Longevity _ 2,550 — Total 214,429 Capital Outlay _ Snow Plow - repl. $ 1,500 Dozer - rep]. 1,500 Trim Mowers (6) 1,200 Equipment Replacement Reserve _ 28,884 Total 33,084 J 145 ioa/ MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS • UES MDIMES I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION COMMISS PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS & RECREATION COMMISSION UNIT DESCRIPTION: 1. Recommend and review policies, rules, regulations, ordinances, and budgets relating to the parks, playgrounds, recreational services, and cultural functions of the City. 2. To make reports to the City Council as the Commission deems in the public interest. 3. Plan the promotion of the general beauty of the City and its approaches. 4. Strive to integrate programs with other governmental agencies, including the Iowa City Community School District, the University of Iowa, Johnson County, and surrounding municipal units. UNIT GOAL: To provide a year-round program of recreational and cultural activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. UNIT OBJECTIVES: 1. Expand outdoor recreation programming such as Kindergrounds for preschool age children. Add one new activity by 12/80. Additional funding required for part-time staff paid by participant fees. 2. Increase services to special populations by including one new disability group not presently reached such as the educable retarded or the emotionally disabled child; complete by 6/81. 3. Add four new one -day trips for special populations and senior citizens, made possible by donation of van from Pilot Club; by June, 1981. 4. Provide one more overnight trip for general public by June, 1981. 5. Construct a four -diamond softball complex for girls at Napoleon Park by 4/81. 6. Continue with program of cultural practices to improve turf on all heavy use park areas; ongoing. 7. Create new informal (low maintenance) beauty spots at Willow Creek and Wetherby Parks with spring flowering bulbs; by 11/80. UNIT MEASUREMENT: 1. Activity and attendance records accompanied by public reaction. Planning by staff, leadership by added part-time staff. 2. Activity report indicating attendance and participant acceptance. No additional fund requirement. 3. Low budget item planned and implemented by existing staff with some part-time assistance. Participant evaluation reviewed. 4. Self-supporting activities planned and implemented by existing staff with some part-time assistance. Activity reports and participant reaction evaluated. 5. Will be measured by whether the project is completed. 6. Will be measured by appearance and condition of turf. 7. Will be measured by whether the project is completed. 146 MICRDFILMED DY JORM MIC R(�LAB CEDAR RAPIDS • DES MOINES /03 y i I - CLASSIFICATION iI I BEGINNING BALANCE it RECEIPTS: iProperty Taxes Other Receipt: Licenses & Permits i Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers n "TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges I Capital Outlay — Debt Service _ Transfers TOTAL EXPENDITURES I I —• _ ENDING BALANCE r c i FUNCTION SUMMARY ACTUAL FY79 GEN. HUMAN DEVELOPMENT LIBRARY ESTIMATE BUDGET FY80 FY81 $ (21,217) $ (28,481) $ (8,298) $ 319,339 $ 389,024 $ 538,685 11,996 12,000 18,000 50,251 51,980 58,915 2,644 2,025 2,200 64,758 86,173 $ 448,988 $ 541,202 $ 617,800 $ 330,326 $ 373,614 $ 442,892 11,802 11,580 12,065 49,366 60,100 80,745 64,758 75,725 73,1100 $ 456,252 $ _ 521,019 $ 609,59 $ (28,481) $ (8,298) $ 147 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES G 0 A L 5 A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: HUMAN DEVELOPMENT UNIT: LIBRARY UNIT DESCRIPTION: Provide residents of the service area with user -oriented information resources and library services. UNIT GOALS: 1. Complete new building to allow safe, efficient and effective delivery of library services. 2. Provide comprehensive automated bibliographic files which can be effectively utilized by the public and which will enable more efficient use of library staff. 3. Provide library collections which meet local needs and which begin to meet state and national standards. 4. Provide library services based on regular analysis of community needs. UNIT OBJECTIVES: IA. Monitor construction, furnishing and equipping of new building (March 1981). 18. Plan and complete move to new building (May 1981) and dispose of surplus equipment/furnishings in old building (July 1981) 2. Close down card catalog and bring 2nd component of automated system - on-line public catalog - into operation (January 1981). 3• Keep rate of purchase of new items at at least 65% of state and national library standards and bring size of total collection to 65% of standards. (June 1981). 4. Develop plan for FY1982 services analysis based on 1980 census, community surveys, and impact of automation and new building (June 1981). UNIT MEASUREMENT: IA. Building completed, furnished and equipped within project budget by 3/1/81. 1B. Library operating from new building by 5/1/81 and old building ready for sale or occupancy by 7/1/81. 2. On-line catalog available for public use by 1/1/81. 3. Library purchases 6900 new books, 1050 AV items, and total collection size reaches 131,000 by 7/1/81. 4. Plan developed and approved by Library Boad by 7/81. UNIT ANALYSIS: None 148 163Y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES h I r� r . kni u Ij i! r DEC ISIONPACKAGE DEPARTMENT: LIBRARY UNIT: LIBRARY CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide library services 61 hours a week (6 days, 4 evenings). - Add approximately 9,000 new or replacement books and other materials - 7900 from operating budget, balance from gift and grant sources. - Divert all resources available to absorbing, reviewing, planning and structuring changes mandated by automation and move to new building. SERVICES COMPARED TO FY80: - Reduces current hours of service by 5% and rate of acquisitions by 10%. - Reduces staffing at all public service desks and the number of film showings and story hours. - Eliminates income tax• form service displays, weekly radio and newspaper columns, mailing of monthly calendars and bi-monthly filmlists. - Initiates a 504 fee for all reserves placed. - Operating costs based on 1/4 of year in the new building and provides necessary funds to operate both buildings for a 1-2 month period. OPTIONS: - Encourage people to use commercial sources for books, records, films and magazines by limiting the number of items checked out, decreasing hours of service and reducing items purchased. - Direct information seekers to City Offices, University of Iowa & Coralville libraries or social agencies and limit use by public schools and University of Iowa unless contracted for. - Use volunteers to staff basic services. - Postpone move to new building. CONSEQUENCES: - Access to information needed to serve working, educational, personal and leisure time needs of area residents not available. - New building not used and return on automation investment not realized. 149 IdICROFIL7DESN JORM MCEDAR RAPIDS i i i I , J i n I � I . j DEC ISIONPACKAGE DEPARTMENT: LIBRARY UNIT: LIBRARY CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Provide library services 61 hours a week (6 days, 4 evenings). - Add approximately 9,000 new or replacement books and other materials - 7900 from operating budget, balance from gift and grant sources. - Divert all resources available to absorbing, reviewing, planning and structuring changes mandated by automation and move to new building. SERVICES COMPARED TO FY80: - Reduces current hours of service by 5% and rate of acquisitions by 10%. - Reduces staffing at all public service desks and the number of film showings and story hours. - Eliminates income tax• form service displays, weekly radio and newspaper columns, mailing of monthly calendars and bi-monthly filmlists. - Initiates a 504 fee for all reserves placed. - Operating costs based on 1/4 of year in the new building and provides necessary funds to operate both buildings for a 1-2 month period. OPTIONS: - Encourage people to use commercial sources for books, records, films and magazines by limiting the number of items checked out, decreasing hours of service and reducing items purchased. - Direct information seekers to City Offices, University of Iowa & Coralville libraries or social agencies and limit use by public schools and University of Iowa unless contracted for. - Use volunteers to staff basic services. - Postpone move to new building. CONSEQUENCES: - Access to information needed to serve working, educational, personal and leisure time needs of area residents not available. - New building not used and return on automation investment not realized. 149 IdICROFIL7DESN JORM MCEDAR RAPIDS 150 MICROFILMED DY JORM MICRl�LA13 CEDAR RAPIDS • DES MOINES 4/17/80 ■ CITY nF IOWA CITY DECISION PACKAGE i i GcNf'R1L FUND HUMAN UtVFLOPMFNT 150 MICROFILMED DY JORM MICRl�LA13 CEDAR RAPIDS • DES MOINES 4/17/80 ■ CITY nF IOWA CITY DECISION PACKAGE 1(.30.J GcNf'R1L FUND HUMAN UtVFLOPMFNT LIBRARY jgSi1U' ccr; 4CTU4L nUDGET OEPT. ADMIN. BUDGET C=OUIPEO FY19 FY80 PROPOSAL PROPOSAL FY81 Pca SCINAL �SQVICES 333,326 373,614 461,046 411,870 442092 Ce.4MOD- ITIFS 1168J2 111580 12.315 12,065 129055 S-PVICE L14ArlG=S 49,366 60,100 839995 80,745 80,745 CAPITAL 110TLAY 04,758 75,600 82,395 7391109 73,800 T"TAL 450,252 520,894 639,751 578,430 609,502 FY80 FY81 Personnel Authorization Proposal $ Director 1 1 27,935 Childrens' Serv. Librarian 1 1 20,876 Adult Services Librarian 1 1 21,258 Circulation Supervisor 1 1 15,195 Technical Servs. Supervisor 1 1 15 513 Senior Librarian 3 3 54,602 Librarian II 2 2 30,406 Library Assistant 4 4 55,697 Maintenance Worker II 1 1 13,377 Sr. Library Clerk 3 3 29,894 Library Clerk a 8 79,880 Library Aide 1 1 11 760 Administrative Secretary 1 1 14,432 28 28 390,825 Overtime Temporary 23,000 Health & Life Insurance 26,729 Longevity 2 338 Total 442,89 Capital Outlay Library Materials 73,800 150 MICROFILMED DY JORM MICRl�LA13 CEDAR RAPIDS • DES MOINES 4/17/80 ■ FUNCTION SUMMARY GEN .,L HUMAN DEVELOPMENT SENIOR CENTER ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 t .,.! BEGINNING BALANCE it RECEIPTS: Property Taxes I� Other Receipt: Licenses & Permits L~ Fines & Forfeitures Charges for Services r- Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers "TOTAL RECEIPTS I - EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay — Debt Service Transfers _ TOTAL EXPENDITURES ENDING BALANCE C I $ -- $ 40,550 2,818 500 45,560 -- $ $ 45,560 $ 43.868 $ __ $ 23,135 $ 21,917 3,275 675 19,150 15,047 580 $ __ $ 45,560 $ 43,868 151 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 152 10.3 y h11CROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY MANAGER ' PROGRAM: POLICY & ADMINISTRATION UNIT: SENIOR CENTER UNIT DESCRIPTION: The function of the Senior Center unit is to establish and coordinate the various programs and activities of the Senior Center with other City departments, service providing agencies, governmental elderly entities and the community of Johnson County. UNIT GOAL: To provide an effective level of administration of all Senior Center programs and activities so as to maximize their impact upon the physical, social, psychological and cultural well-being the of elderly community. UNIT OBJECTIVES: 1• To coordinate activities necessary to the completion of the remodeling of the old post office into a Senior Center - target date February 1981. 2. To facilitate the activities of the Senior Center Commission in developing policy, purpose, goals and objectives for the Senior Center. 3. To provide an opportunity for community agencies serving the elderly to exchange information, share = expertise and coordinate their services to the elderly. 4. To provide the elderly community a focal point from which they can plan, organize and implement 1 programs and activitieswhich they deem important in maintaining or improving their quality of life. UNIT MEASUREMENT: I 1• The old post office is remodeled and opened as a Senior Center. 2. An ongoing hnadbook containing purpose, goals, objectives and oratinal data 3• i Ac ouncil made up oaf representatives of agencies providing the elderly is i l services to established in the Spring of 1980 to meet monthly. 4. The Council of Elders and other interested elderly residents of Johnson County participate in the Center. program planning process of the �I UNIT ANALYSIS: I None — I 152 10.3 y h11CROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES G 0 U 71 it D E C I S I O N P A C K A G E DEPARTMENT: CITY MANAGER UNIT: SENIOR CENTER CURRENT SERVICE LEVEL UNIT DESCRIPTION: rte, - Provide the planning and coordination to develop a multi-purpose Senior Center - Provide direction, coordination and maintenance of the Senior Center - Provide a focal point where older citizens can organize activities or services of interest - Provide a convenient, visible, and accessible facility in which agencies can provide services - Provide an educational resource center for information on aging. ADVANTAGES/BENEFITS: - Close monitoring of design and construction to insure a facility responsive to present and future needs - Participation by the elderly in assessing those needs and interests which the Senior Center should meet - Orderly transition of service providers from scattered locations to one central site - Opportunity for a satisfactory joint operation by City and County governing bodies - Access point to the wider system of community resources - Opportunities for socialization, peer support, personalized advocacy - Center data collection which can aid planning by other City and County departments OPTIONS: - Trust that when the building opens everything will somehow work out - Contract with an independent agency to manage the facility - Provide additional services funded and staffed by City CONSEQUENCES: - An expensive facility which satisfies no one - There is no agency in Johnson County with the staff or support system to manage this facility - We could guarantee quality, but the cost would be far greater than we apparently wish to assume. 153 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /o3f1 9 I 1 I i I s �- � D E C I S I O N P A C K A G E DEPARTMENT: CITY MANAGER UNIT: SENIOR CENTER CURRENT SERVICE LEVEL UNIT DESCRIPTION: rte, - Provide the planning and coordination to develop a multi-purpose Senior Center - Provide direction, coordination and maintenance of the Senior Center - Provide a focal point where older citizens can organize activities or services of interest - Provide a convenient, visible, and accessible facility in which agencies can provide services - Provide an educational resource center for information on aging. ADVANTAGES/BENEFITS: - Close monitoring of design and construction to insure a facility responsive to present and future needs - Participation by the elderly in assessing those needs and interests which the Senior Center should meet - Orderly transition of service providers from scattered locations to one central site - Opportunity for a satisfactory joint operation by City and County governing bodies - Access point to the wider system of community resources - Opportunities for socialization, peer support, personalized advocacy - Center data collection which can aid planning by other City and County departments OPTIONS: - Trust that when the building opens everything will somehow work out - Contract with an independent agency to manage the facility - Provide additional services funded and staffed by City CONSEQUENCES: - An expensive facility which satisfies no one - There is no agency in Johnson County with the staff or support system to manage this facility - We could guarantee quality, but the cost would be far greater than we apparently wish to assume. 153 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /o3f1 9 I I CITY OF InwA CITY DFCISIGN PACKAGE 4/17/HO I 1670.0 GENERAL FUND HU1iA,4 OEVFLCPM;:NT SENIOR CENTER i k°SOURCE'.; PFIJIII�{FD 1CTJAL BUUGFT FY79 DEPT. BUDGET R i I FVBq PR IIPnSAI. PROPOSAL FY81 i Pr p, cllN pl. I SFuvICES -- 23.135 39.597 37,483 21,917 C 11"M i 10— .� ITIFS -- 3,275 2025 29325 675 S_QVICE CHAFGES -- 19.150 38,936 369836 15,047 CAPITAL OUTLAY -- -- 580 __ 6,229 TOTAL -- 45,560 81,438` 76,644 439868 Personnel V FY80 FY81 Authorization Proposal $ Senior Center Coordinator 1 Program Specialist 1 1 10,183 Clerk -Typist 1 1 8,463 1 2,039 3 3 20,685 Health & Life Insurance Total 1,232 21,917 _ Capital Outlay Phone Answering Device 3 -hole punch 115 2 -hole punch 50 1 3 -shelf storage cabinet 30 2 4 -shelf open cabinet 185 Transfer to Administration 200 I Total 5,649 6,229 I ci J� 154 /03 y MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS -DESMOINES PROGRAM SUMMARY G1 IAL CONI-INGENCY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 30,900 -- 251,938 -- $ 251,938 $ 30,900 __ -- 30,900 -- 557,185 -- $ -- $ 557,185 $ 30,900 *The 06-30-80 balance of ($305,247) in contingency was closed out and transferred to the Administrative balance. 155 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES BEGINNING BALANCE RECEIPTS: _. Property Taxes — Other Receipt: Licenses & Permits Fines & Forfeitures - Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS II' M EXPENDITURES: Personal Services u Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE j 30,900 -- 251,938 -- $ 251,938 $ 30,900 __ -- 30,900 -- 557,185 -- $ -- $ 557,185 $ 30,900 *The 06-30-80 balance of ($305,247) in contingency was closed out and transferred to the Administrative balance. 155 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i -1 i _! ENTERPRISE FUND S J Parking Revenue Sewer Revenue Water Revenue Refuse Collection Londf i l l Airport I� J J I i `J ,I u MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /o3y j i 1 I I 1 �= CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits J Fines & Forfeitures Charges for Services Intergovernmental Revenue J Use of Money & Property - Miscellaneous Revenue Transfers: Band Transfers Expense Transfers J, Other Transfers TOTAL RECEIPTS i EXPENDITURES: Personal Services — Commodities Services & Charges Capital Outlay I—1 Debt Service Transfers —1 _! TOTAL EXPENDITURES d _j ENDING BALANCE i EN'_11'RISE FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 2,984,452 $ 4,595,647 $ 2,979,583 5 64,536 110,000 122,500 2,630,886 2,898,550 3,114,300 582,845 814,268 849,800 1,145,214 99,150 127,742 434,104 532,153 840,039 533,658 337,446 _ 326,889 $ 5,391,248 $ 4,791,567 $ 5,381.270 $ 856,628 $ 986,695 $ 1,331,080 206,240 280,455 261,160 1,213,594 671,992 1,008,508 211,518 413,132 510,135 338,263 803,132 675,538 893,810 32252,225 1,894,482 $ 3,780,053 $ 6,407,631_ $ 5.680j03 $ 4,595,647 $ 2,979,583 $ 2,679,950 156 MICROFILMED BY JORM MICR(f1LAB CEDAR RAPIDS . DES MOINES .0a y e I 1^, ENTERPRISE FUND q PARKING REVENUE FUND FUND SUMMARY CLASSIFICATION ACTUAL FY79 ESTIMATE BUDGET FY80 FY81 BEGINNING BALANCE $ 1,155,204 $ 2,453,814 $ 1,190,115 i RECEIPTS: Property Taxes— Other Receipt: Licenses & Permits __ Fines & Forfeitures 64,536 110,000 122,500 Charges for Services 380 -- Intergovernmental Revenue _ Use of Money & Property 464,270 680,566 686,300 _ Miscellaneous Revenue 972,504 -- 1,840 - Transfers: — Bond Transfers - 94,205 402,666 Expense Transfers Other Transfers __ 'iOTAL RECEIPTS $ 1,501,690 $ 884,771 $ 1,213,306 _ EXPENDITURES: _ Personal Services $ 44,224 $ 97,881 $ 260,792 Commodities 7,824 4,375 13,725 =~ Services & Charges 140,969 26,833 163,935 Capital Outlay 6,080 18,000 19,189 ri Debt Service -- 371,222 342,665 Transfers 3,983 1,630,159 763,188 TOTAL EXPENDITURES $ 203,080 $ 2,148,470 $ 1,563,494 jII ENDING BALANCE $ 2,453,814 $ 1,190,115 $ 88339,99277 1 t1 �I 157 ,c3y MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 8 I 0 Eh .PRISE FUND PARKING REVENUE FUND OPERATION & MAINTENANCE FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES $ 1,155,204 $ 1,523,788 $ 471,056 64,536 110,000 122,500 380 -- 452,237 614,516* 610,600 36,523 -- 1,840 $ 553,676 $ 724,516 $ 734,940 $ 44,224 $ 97,881 ri 7,824 4,375 13,725 122,981 26,833 163,935 6,080 18,000 19,189 3,983 1,630,159 _763,188 $ 185,092 $ 1,777,248 $ 1,220,829 I� t,J U J I I i i i — J Eh .PRISE FUND PARKING REVENUE FUND OPERATION & MAINTENANCE FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES $ 1,155,204 $ 1,523,788 $ 471,056 64,536 110,000 122,500 380 -- 452,237 614,516* 610,600 36,523 -- 1,840 $ 553,676 $ 724,516 $ 734,940 $ 44,224 $ 97,881 $ 260,792 7,824 4,375 13,725 122,981 26,833 163,935 6,080 18,000 19,189 3,983 1,630,159 _763,188 $ 185,092 $ 1,777,248 $ 1,220,829 DING BALANCE $ 1,523,788 $ 471,056 $ (14,833) *This figure has been decreased from the original FY80 budget as the delay in ramp construction and other construction in the Central Business District has caused revenues to be lower than originally projected. 158 MICROFILMED BY JORM MOR LA CEDAR RAPIDS -DESMOIIIES /o3y GOALS AND OBJECTIVES FUND: PARKING REVENUE DEPARTMENT: FINANCE PROGRAM: HOME & COMMUNITY UNIT: PARKING SYSTEMS ENVIRONMENT UNIT DESCRIPTION: The function of Parking Enforcement includes the following activities: 1. Operating and maintenance of of downtown parking facilities. 2. Enforces all parking regulations primarily in CBD. 3. Preventative maintenance to parking facilities. 4. Scheduling of parking enforcement attendants to provide adequate coverage of manned off street parking facilities. 5. A program of cleaning and repairing three types of parking meters. 6. Sale and removal of meter hoods on a daily basis. UNIT GOALS: 1. To provide efficient operation of the Block 83 and 64 parking facilities. 2. To provide a high level of parking enforcement which in turn contributes to a better parking turnover in the metered area. 3. Maintenance of parking revenues at a level to meet debt services. 4. To provide schedule preventative maintenance to parking facilities. UNIT OBJECTIVES: 1. Analyze parking patterns to establish a policy to provide for limits on parking to obtain the desired configuration between short term and long term parking in the Block 83 and 64 parking facilities during FY81. 2. To maintain the level of revenue through enforcement at a high enough level to cover debt service payments during FY81. 3. To maintain a long range maintenance program on the Block 83 and 64 parking facilities and the continue the ongoing meter cleaning and repair program so that the number of trouble calls decreases by June 30, 1981. UNIT MEASUREMENT: 1. Comparison of revenue generated from the parking systems to that necessary to meet debt service. 2. Comparison of proposed maintenance schedules for the parking facilities to actual work completed. 3. Comparison of meters cleaned against past years in comparison of the number of meters reported and found faulty with those in FY79 and FY80. UNIT ANALYSIS: None 159 /O3 el MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i li 1 I DEC I SIO M PACKAGE DFPARTMENT: FINANCE UN 11: PARKING SYSIEMS CURRENT SERVICE LEVEL UNIT DESCRIPTION: - Operation and maintenance of downtown parking facilities. - Patrol the CBD and issue tickets to meter violations and illegal parkers both on street and in lots. - Daily collection of revenue from meters. - Preventative maintenance to parking facilities. - Install and remove boot and assist in towing procedure. - Daily sale and removal of parking meter hoods. ADVANTAGES/BENEFITS: - Patrol CBD and outlying area to improve traffic flow and parker turnover. - Provides ongoing maintenance on Block 83 parking facility. - Preventative maintenance program for parking meters resulting in decreased malfunctioning meters and less frequent replacement. - Booting and towing in connection with the traffic bureau, increased revenue collection. OPTIONS: - Decreased number of days per week of enforcement. - Discontinue meter maintenance. - Discontinue ramp maintenance. CONSEQUENCES: No enforcement of either parking meters or illegal parking would result in a breakdown of traffic flow and a loss of revenue. Not operating Block 83 and 64 facilities would prevent the City from meeting debt service. Reducing the level of maintenance to the parking meters and parking facilities would result in early deterioration of both and result in early replacement. 160 MICROFILMED BY JORM MIC R(�LAa CEDAR RAPIDS • DES MOINES CITY nF IndA CITY DKIgION PACKAGE 4/17/80 4110.0 tNTERDKISF FIIN1) PARKING REVFNUF PARKING SYS OPFRATION F. MAINT E5 WPC_S ACTUAL BUDGET DEPT. R_,IJIRE0 FY79 FY80 I I'll PSuNAL 139,414 260,792 I CITY nF IndA CITY DKIgION PACKAGE 4/17/80 4110.0 tNTERDKISF FIIN1) PARKING REVFNUF PARKING SYS OPFRATION F. MAINT E5 WPC_S ACTUAL BUDGET DEPT. R_,IJIRE0 FY79 FY80 PROPnSAL I'll PSuNAL 139,414 260,792 I S- I%vIC�S 44,224 97,881 139,414 C9'iMOD- i 101,835 163.935 ITIF(; 1024 4,375 10,040 Sr11vICF 782077 256,974 CHARGES 42,656 26,P33 101,835 CAP ITAI. FY81 t)UTL4Y 71,3d8 1,OQ6,761 5,685 T:iTAL 135,052 19225,850 256,474 FY80 Personnel Authorization Parking Systems Supervisor 1 Maintenance Worker III 1 Maintenance Worker II 2 Parking Enforcement Attendant - Cashiers (part-time) 4 Maintenance Worker II (8 mos) - Cashiers (part-time) (8 mos) - Cashier (full-time) (8 mos) - 8 Overtime Temporary FICA, IPERS Health & Life Insurance Longevity Total Capital Outlay ADMIN. BUDGET PROPOSAL FY81 n 139,414 260,792 I 10040 13,725 i 101,835 163.935 I i 1 5,685 782077 256,974 19220,829 FY81 Proposal* $ 1 21,162 1 14,981 _ 2 26,746 7 85,252 _ 5 29,250 1 7,478 5 19,500 2 13,587 24 217,956 27,746 13,540 1,550 _ 260,792 Equipment Replacement Reserve 7,556 Sweeper 11,633 Transfers: _ Parking Ramps 312,163 r Administrative Expense 48,359 Reserves 402,666 Total 782,377 L *The Parking Enforcement attendants were budgeted in the General Fund in prior years. The other increases are due to the staffing of the newly completed parking facilities. l 161 16.3 Y J "C DY JORM MICRLA8 CEDAR RAPIDS • DES MOINES i CLASSIFICATION BEGINNING BALANCE RECEIPTS: i Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue (Bond Sale) Transfers: Bond Transfers Expense Transfers .) Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers j —� TOTAL EXPENDITURES _I ENDING BALANCE I � r, I !PRISI'FUND PARKING REVENUE FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ -- $ 930,026 $ 719,059 12,033 66,050 75,700 935,981 __ -' 94,205 402,666 $ 948,014 $ 160,255 $ 478,366 17,988 -' 371,222 342465 $ 17,988 $ 371,222 $ 342,665 $ 930,026 $ 719,059 $�854,7�60 162 Toa y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I PARKING SYSTEM RESERVE PARKING SYSTEM RENEWAL & IMPROVEMENT Beginning Balance Interest Income Transfer from Parking System Revenue Total Available Disbursements ENDING BALANCE PARKING SYSTEM BOND & INTEREST RESERVE Beginning Balance Interest Income Transfer from Parking System Revenue Total Available Disbursements ENDING BALANCE PARKING SYSTEM BOND & INTEREST SINKING Beginning Balance Interest Income Transfer from Parking System Revenue Total Available Disbursements ENDING BALANCE BUDGET FY80* $ 471,231 36,250 $ 507,481 L_507,481 $ 458,795 29,800 94,205 $ 582,800 371,222 $ 211,578 BUDGET FY81 4,000 60,000 $ 64,000 $ 64,000 $ 507,481 50,700 $ 558,181 $ 558,181 $ 211 ,578 21,000 342,666 $ 575,244 342,665 *The FY80 budget will be amended to reflect the interest income and increased beginning balances due to FY79 interest income. 163 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES rD3y — i NTERPRISI. FUND SEWER REVENUE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 $ 822,392 $ 1,001,160 $ 621,769 875,802 887,150 926,900 58,751 42,200 51,500 28,216 6,100 6,100 133,932 136,286 137,825 74,947 39,000 -- $ 1,171,648 $ 1,110,736 $ 1,122,325 $ 250,898 $ 290,140 f' BEGINNING BALANCE 35,467 64,855 RECEIPTS: 11 Property Taxes 11u 195,412 2,134 Other Receipt: Licenses & Permits 95,832 Fines & Forfeitures Charges for Services 364,361 Intergovernmental Revenue Use of Money & Property $ 992,880 Miscellaneous Revenue $ Transfers: Bond Transfers $ 1,001,160 Expense Transfers $ Other Transfers 'TOTAL RECEIPTS L_XPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service _ Transfers TOTAL EXPENDITURES ENDING BALANCE $ 822,392 $ 1,001,160 $ 621,769 875,802 887,150 926,900 58,751 42,200 51,500 28,216 6,100 6,100 133,932 136,286 137,825 74,947 39,000 -- $ 1,171,648 $ 1,110,736 $ 1,122,325 $ 250,898 $ 290,140 $ 334,371 35,467 64,855 42,100 244,188 164,132 195,412 2,134 16,672 12,288 95,832 98,748 101,825 364,361 855,580 432,823 $ 992,880 $ 1,490,127 $ 1,118,819 $ 1,001,160 $ 621,769 $ 625,275 ... 164 MICROFILMED OY JORM MIC R�LAO CEDAR RAPIDS • DES h10IRES I ENTERPRISE FUND SEWER REVENUE FUND OPERATION & MAINTENANCE FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY19 FY80 FY81 I' { BEGINNING BALANCE $ li _ 477.917 $ 595,635 $ 406,506 RECEIPTS: i Property Taxes $ - Other Receipt: Licenses & Permits Fines & Forfeitures -- Charges for Services Intergovernmental Revenue 815,802 -- 887,150 926,900 Use of Money & Property- -- __ Miscellaneous Revenue 36,020 30,000 35,000 Transfers: 6,428 6,100 6,100 7 - Bond Transfers Expense Transfers -- Other Transfers TOTAL RECEIPTS $ 916,250 $923,250 $ -20 � _ 968 000 i-' f� EXPENDITURES: Personal Services Commodities $ 250,898 $ 290,140 $ Services & Charges 35,467 222,566 64,855 334,371 42,100 Capital Outlay Debt Service 2,134 164,132 16,672 195,412 Transfers - 12,288 289,467 576,560 433- TOTAL EXPENDITURES $ 800,532 $ 1,112,379 $ 12016,994 ENDING BALANCE $ 595,635 $ 406,506 $ 351,512 it:ll 1 I I J� -- 165 MICROFILMED DY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES I P G O A L S A N D O B J E C T I V E S IUND: GENLRAL DL PAR IMI:NI: I'UHLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: POLLUTION CONTROL UNIT DESCRIPTION: The Pollution Control Division operates and maintains the Pollution Control Plant, 11 lift stations, and approximately 150 miles of sanitary sewers plus the storm sewer system and the storm water collection basins. UNIT GOAL: To provide a comprehensive program for the collection and treatment of waste water that will assure a safe and healthy environment for the citizens of Iowa City and the surrounding area. UNIT OBJECTIVES: 1. Provide input in the planning and design of the new treatment plant. 2. Clean 15 miles of sanitary sewers with reoccurring problems by June 30, 1981. 3. Continue televising program to include new subdivisions and problem areas. UNIT MEASUREMENT: 1. Review plans and design for new plant as they are submitted by Veenstra and Kimm. 2. Verify that approximately 25 percent of the 15 miles have been cleaned at the end of each quarter of FY81. 3. Complete televising of each subdivision within three months after completion of sanitary sewers. UNIT ANALYSIS: Hune 166 MICROFILMED DY JORM MICRI�LAB CEDAR RAPIDS . DES MOINES N i D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS UNIT: POLLUTION CONTROL CURRENT SERVICE LEVEL UNIT DESCRIPTION: Provides for operation and maintenance of Pollution Control Plant and sanitary and storm sewer systems. ADVANTAGES/BENEFITS: Provides funds to insure the oderly and efficient processing of the community's liquid wastes to safeguard the citizens health. OPTIONS: Operation and maintenance could be contracted for from a private service company. CONSEQUENCES: The plant and sewer maintenance operation would cease to function. We would be in violation of EPA and DEQ regulations. The Iowa River would become Polluted. The sanitary and storm sewer systems would eventually fail. 167 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 141,3 f/ U r CITY OF 111WA CITY DECISION PACKAGE 4/17/80 4210.0 PNT=APPIS'' FUND it NFP Rtv"NUF POLLUTIGA CCNT OPER L MArNT i I _ JOL10r. ALTUAL BURG°T DEPT. ADMIN. BUDGET I R_011I RL 9 FY79 FY80 PROPOSAL PROPOSAL FY81 ..,, P LSONAL 250,813 290,140 3459093 334,473 334,371 .I (11'1H1111- -� IIIfS 1,46/ 64,855 75,070 42,100 42,100 I a�. :• V! 1.1 I f1q Lcc 141,562 154,132 2109486 195,274 195,412 j L,;WITaL �f hUTL1.Y 370,605 544,927 454,249 454,249 445,111 TOTAL 8.1)1532 1,0649054 1,084,898 19026,096 1,016,994 FY80 FY81 r1 �J Personnel Authorization Proposal $ Pollution Control - Superintendent 1 1 $ 23,997 Assistant Superintendent 1 1 18,700 Sr. Treatment Plant Op. 1 1 14,582 Laboratory Technician 1 1 15,808 Sr. Maintenance Worker 1 1 16,739 Maintenance Worker III 2 2 30,497 Treatment Plant Operator 4 4 58,096 Maintenance Worker II 5 5 67,217 Clerk -Typist 1 1 11 760 17 17 257,396 Overtime $ 10,620 - Temporary 11,440 FICA, IPERS 34,653 Health & Life Insurance 17,812 - Longevity 2 450 Total 334,371 Capital Outla Equipment Replacement Reserve Transfers: Administrative Expense Debt Service Reserves Total 168 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 12,288 71,862 223,136 137,825 445,111 143f/ ENTERPRISE FUND SEWER REVENUE FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE $ 344,375 $ 405,525 $ 215,263 RECEIPTS: Property Taxes $ -- $ -- $ -- 7 Other Receipt: _ - Licenses & Permits -- -- -- Fines & Forfeitures -- -- -- 1" Charges for Services -- -- -- Intergovernmental Revenue _ Use of Money & Property 22,731 12,200 16,500 Miscellaneous Revenue 21,788 -- -- I !i -.,.- .. Transfers: Bond Transfers 208,879 136,286 137,825 Expense Transfers -- -- Other Transfers 39,000 TOTAL RECEIPTS $ 253,398 $ 187,486 $ 154,325 EXPENDITURES: Personal Services $ -- $ Commodities -- -- -- Services & Charges 21,622 -- -- — Capital Outlay -- -- -- Debt Service 95,832 98,748 101,825 — Transfers 74,894 279,000 -- TOTAL EXPENDITURES $ 192,348 $ 377,748 $ 101,825 — ENDING BALANCE $ 405,525 $ 2�15�2�63 $ 267,763 _ L.. 169 /03 5/ I MICROFILMED BY JORM MICR#/LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES SEWER RESERVE BUDGET BUDGET !I FY80 FY81 SEWER RENEWAL 8 IMPROVEMENT Beginning Balance B $ 211,248 S 37,448 3,000 Interest Income 3,200 24,000 24,000 Transfer from Sevier Transfer from Bond Z Revenue Interest Reserve 39,000 I Total Available $ 277,448 $ 64,448 CDisbursements 240,000 - -' $ 37,448 5 64,448 ELIDING BALANCE SEWER BOND 8 INTEREST RESERVE Beginning Balance $ 138,898 $ 119,398 12,000 Interest Income 7,500 12,000 12,000 Transfer from Sewer Revenue I $ 158,398 $ 143,398 Total Available Disbursements 39,000 �- - $ 119398 , $ 143,398 ENDING BALANCE - SEWER BOND E INTEREST SINKING • $ 55,379 $ 58,417 Beginning Balance 1,500 1,500 Interest Income 100,286 101,825 �J Transfer from Seder Revenue $ 161,742 Total Available $ 157,165 Cj 98,748 __ 101,825 J Disbursements $__-59,917 ` ELIDING BALANCE $ 58,417 170 M3f MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ENTERPRISE FUND WATER REVENUE FUND w1 ' 11 j FUNDS RY ACTUAL ESTIMATE BUDGET FY81 i FY79 FY80 CLASSIFICATION "1 VI $ 928,162 _ $ 941,069 $ — 847,645 ..i BEGINNING BALANCE ji RECEIPTS: Property Taxes - Other Receipt:' Licenses & Permits_ Fines & Forfeitures 1,387,180 1,429700 , 1,605,700 Charges for Services Intergovernmental Revenue -- 52,361 61,000 100,000 76,250 I Use of Money & Property 74,888 72250 , I Miscellaneous Revenue II Transfers: 300,172 301,662 299,548 __ li Bond Transfers Expense Transfers -- 73,457 1—DO 50,000_ Other Transfers $ 1,864,612 $ 2,13—,498 t"I $ 1,888+__ L "TOTAL RECEIPTS EXPENDITURES: $ 320,869 $ 353,133 422,676 $ 176,550 Personal Services 130,977 180,350 262,591 327,438 Commodities 439,622 262,450 266,798 Services & Charges 256,785 333,162 P31,048 Capital Outlay 242,431 666,350 619,25 Debt Service 48467 Transfers $ 2 058,03.6 $ 2,043,765 — $ 1 875,151 _ _ ---= TOTAL EXPENDITURES r• $ 941,069_ 847,645 $ — $ 935,378 — ENDING BALANCE X03 fl ," 171 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r YNTERPRISE FUND WATER REVENUE FUND OPERATION & MAINTENANCE — FUND SU-MMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE I� RECEIPTS: jI Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue i Transfers: Bond Transfers Expense Transfers Other Transfers i 'TOTAL RECEIPTS i EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES I — ENDING BALANCE I - i $ 348,302 $ 321,033 $ 233,109 1,387,180 1,429,700 1,605,700 15,964 35,000 35,000 74,338 72,250 76,250 54,500 -- _— -- — $ 1,531,982 $ 1,536,950 $ 1,716,950 $ $ 353,133 $ 422,676 I 130,869 977 180,350 176,550 439,609 262,591 327,438 256,786 262,450 266,798 411,010 566,350 _569,255 $ 1,559,251 $ 1,624,874 $ 1,762,717 I $ 321,033 $ 233,109 $ 187,342 172 MICROFILMED BY JORM MICR+LAB ' CEDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: WATER OPERATIONS UNIT DESCRIPTION: Operate 13.5 million gallon per day water treatment plan. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. UNIT GOAL: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. UNIT OBJECTIVES: 1. To flush and record all City owned hydrants by June, 1981, to remove sedimentation from the system. 2. To install 1,000 Outside Remote Readers by June, 1981. 3. To keep meter reading on preset schedule. 4. To ensure random water samples pass chemical tests. UNIT MEASUREMENT: 1. All hydrants operate at full capacity upon need by the Fire Department. 2. One thousand remote readers installed. 3. Monitor route books and meter reader operation. 4. Water meets all required standards of the Iowa Department of Environmental Quality. UNIT ANALYSIS: None r Jow j 113 MICROFIL71jJORM MCEDAR RAPIDS 0 r) DEC ISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: WATER CURRENT SERVICE LEVEL UNIT DESCRIPTION: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. UNIT OLSCRIPTION: Provides necessary equipment to run the Water Division and make all necessary repairs as needed. Provides for good quality and safe water, with good pressure to all uses of water for Iowa City. accurate meter reads for better returns of Provides beteer and more funds to the Water Division. Enables the Water Division to meet all DEQ regulations for drinking water and certification of operators. OPTIONS: Turn the Water Division back over to private enterprise. Make all repairs in Water Division on crisis basis, rather than having continually repairs on equipment. CONSEQUENCES: Failure to provide funds would mean the shutdown of Water Department. resultein large penallties and p ssible shutdown ofdtreatment pliant. certificaton could to meet EQ reulation n standards 174 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES r' CITY OF InwA CITY nEf ISION PACKAGF 431J.J ''ISI: FUNO ,F ENTEt! 4/17/60 ,IAT°R REVFNIIF � WATER hIV nPFRATION L MAINT g6SRES nUkC!-S ACTUAL kp RUOGFT DEPT. e+ FY19 FY80 PonPOSAL ADMIN. NLUGET PROPOSAL ;I PEPSnNAL FY81 SckVICFS3_� J,b69 353,133 419,173 (. 141Mfgi- 419,173 422,676 I� , 1?II C 150,077 180,350 700,050 S-kVIf.F 177,050 176,550 CIIAD(;ES '1.74,684 7.62,591 327,046 , CAPITAL 327,7.13 327,438 ^' OUTLAY 832.720 80,,475 835,096 i�74L 1,559,250 1,601,549 835,096 836,053 w 1,781,365 1,758,532 197629717 Per�nel FY80 FY81 Authorization Pro osal g Water Superintendent 1 Assistant Superintendent 1 1 25,099 ` Sr, T.P. Operator 1 1 19,801 - T.P. Operator 4 1 16,554 Sr. Maintenance Worker 2 59,554 Maintenance Worker III 4 2 2 32,203 Maintenance Worker lI5 4 59,782 Maintenance Worker I 2 5 64,415 Meter Readers 2 2 22,566 22 2 22,786 22 r Overtime 322,945 Temporary 20,000 FICA, IPERS44,005151 8,560 1 Health & Life Insurance �- Longevity 23,020 4,100 Total 422,676 Capital i Oversize Water Mains r Water Main Replacement 40,000 Subdivision Water Main 16,000 Meters & Outside Readers 100,000 Laboratory Equipment, Turbidmeter, PH Meter Flow Meters & 10,000 j Control Equipment Replacement Reserve Transfers: 1,45(1 12,000 2%,348 Administrative Expense Debt Service 148,957 a Reserves 118,750 Total 175836,053 301,548 MICROFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MDINES I I � i i ICLASSIFICATION IVBEGINNING BALANCE !f( RECEIPTS: j Property Taxes h Other Receipt: uLicenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue �I Transfers: Bond Transfers —1 Expense Transfers J Other Transfers J 'TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers I - TOTAL EXPENDITURES _ ENDING BALANCE ENTERPRISE WATER REVENUE FUND RESERVE FUNDS I IIND S11MMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 i.l •_1 1 • , I , 36,397 26,000 65,000 550 -- -- 319,129 301,662 299,548 -- 100,000 50,000 $ 356,076 $ 427,662 $ 414,548 -- 12-- 242,431 333,162 231,046 73,457 100,000 50,000 $ 315,900 $ 433,162 $ 281,048 b , 620,036 5 614,536 $ =..J4B4O36 176 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES WATER RESERVE BUDGET BUDGET FY80 FY81 DEPRECIATION, EXTENSION & IMPROVEMENT , Beginning Balance $ 150,808 $ 1 WATER RESERVE MICROFILMED BY JORM MICR+ILAB CEDAR RAPIDS • DES MOINES BUDGET BUDGET FY80 FY81 DEPRECIATION, EXTENSION & IMPROVEMENT - Beginning Balance $ 150,808 $ 191,808 Transfer from Water Revenue 36,000 36,000 Interest Income 51000 19,000 Total Available $ 191,808 $ 246,808 Disbursements - ENDING BALANCE $ 191,808 $ 246,808 OPERATION & MAINTENANCE RESERVE i Beginning Balance $ 56,564 $ 60,064 Interest Income 3,500 51000 Total Available $ 60,064 $ 65,064 Disbursements ENDING BALANCE $ 60,064 $ 65,064 WATER BOND & INTEREST RESERVE Beginning Balance $ 303,461 $ 248,461 Transfer from Water Revenue 30,000 30,000 Interest Income 15,000 30,000 Total Available $ 348,461 $ 308,461 L Disbursements 100,000 50,000 ENDING BALANCE $ 248,461 $ 258,461 WATER BOND & INTEREST SINKING r Beginning Balance $ 109,203 $ 114,203 L Interest Income 2,500 11,000 Transfer from Water Revenue 235,662 233,548 Transfer from Bond & Interest Reserve 100,000 50,000 Total Available $ 447,365 $ 408,751 Disbursements 333,162 231,048 ENDING BALANCE $ 114,203 $ 177,703 r°! 'J , 177 .o3y MICROFILMED BY JORM MICR+ILAB CEDAR RAPIDS • DES MOINES ENTERPRISE FUNDS REFUSE COLLECTION FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 it BEGINNING BALANCE RECEIPTS: i1 Property Taxes Other Receipt: GLicenses & Permits I� Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers L Other Transfers TOTAL RECEIPTS n EXPENDITURES: u Personal Services Commodities Services & Charges 71 Capital Outlay Debt Service Transfers I -' TOTAL EXPENDITURES ENDING BALANCE I - $ 10,850 $ 125 $ 125 ' I j r 240,000 240,000 1,535 -- I -- ENTERPRISE FUNDS REFUSE COLLECTION FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 it BEGINNING BALANCE RECEIPTS: i1 Property Taxes Other Receipt: GLicenses & Permits I� Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers L Other Transfers TOTAL RECEIPTS n EXPENDITURES: u Personal Services Commodities Services & Charges 71 Capital Outlay Debt Service Transfers I -' TOTAL EXPENDITURES ENDING BALANCE I - $ 10,850 $ 125 $ 125 MICROFILMED BY JORM MICR#LAB CEDAR RAVIDS • DES MOVIES 47,084 240,000 240,000 1,535 -- -- 3,145 -- -- 345,254 141,128 160,697 $ 397,018 $ 381,128 $ 400,697 $ 158,156 $ 151,115 $ 168,791 4,410 1,075 1,300 240,775 127,612 163,181 4,000 78,834 45,192 -402 22,492 _ 22,358 $ 407,743_ 5 381,128 $ 400,822 $ 125 $ 125 178 103f1 MICROFILMED BY JORM MICR#LAB CEDAR RAVIDS • DES MOVIES 0 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: REFUSE UNIT DESCRIPTION: The Solid Waste Division is responsible for the collection of solid waste from dwellings of one to four units. UNIT GOAL: To continue to update the collection system utilizing the most efficient equipment and collection techniques that will reduce the cost of operation to the citizens of Iowa City. UNIT OBJECTIVES: ainta tio of 2.5 or less 2. To cored ce ntherarefuse fleet from 6 t o 5 strucks and provide identical collected.er ton of refuse service. 'UNIT MEASUREMENT: I. Monthly statistical data. 2. All collections made on schedule, current service level maintained. UNIT ANALYSIS: None 179 MICROFILMED BY JORM MICR LAB CEDAR RAPIDS • DES MOINES r '1 OEC 15 ION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: REFUSE CURRENT SERVICE LEVEL UNIT DESCRIPTION: This level provides for the collection of solid waste and bulky waste from dwellings of one to four units on a one per week bqsis, with the elimination of one pickup truck, elimination of one man and the elimination of the bulky waste pickup. ADVANTAGES/BENEFITS: Reduce cost of operation by elimination of bulky pickup with decrease in personnel and equipment. OPTIONS: Contract out solid waste pickup. CONSEQUENCES: Numerous complaints, dissatisfied customers, collection would convert to private pickup. IBM MICROFIL7DN JORM MCEDAR RAPIDS N MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY DECISION PACKAGE 4/17/80 i MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY DECISION PACKAGE 4/17/80 4410.0 ENTERPRISE FUND — REFUSE COLLECTION REVENUE REFUSE COLLECTION OPERATIONS RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET REQUIRED FY79 FYBO PROPOSAL PROPOSAL FY81 PERSnNAL SERVICES 1589156 1519115 182#826 182#826 168.791 COMMOD- ITIES 4#409 1#075 19300 19300 1#300 SERVICE — CHARGES 112,100 1279612 1619288 1619288 1639181 CAPITAL OUTLAY 969775 101,326 689192 689192 679550 TOTAL 3719440 381,128 4139606 4139606 400,822 FY80 FY81 _ Personnel Authorization Proposal $ — Streets/Sanitation Supt. - --- Assistance Superintendent >f 9,453 Maintenance Worker II 4 4 56,328 Maintenance Worker I 6 5 57 934 W314 Overtime 6,750 Temporary 9,550 FICA, IPERS 17,301 �- Health & Life Insurance 9,900 Longevity 1,575 Total 168,791 i' W Capital Outlay Equipment (� Replacement Reserve 45,192 Administrative Expense Transfers 22,358 Total 679550 t� 1 d � t ed � lsl f /035/ MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ENTERPRISE FUNDS LANDFILL FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE IJ RECEIPTS: r Property Taxes `J Other Receipt: ii Licenses & Permits r Fines & Forfeitures Charges for Services n Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers 'TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES 1 ENDING BALANCE $ 26,862) $ 94,253 $ 245,268 -- 5 -- -- 320,440 341,700 341,700 865 4,000 5,000 20,101 -- -- 40,000 -- -- -- 40,000 40,000 $ 381,411 $ 385,700 $ 386,700 $ 82,481 $ 84,426 $ 118,171 20,311 12,150 12,960 114,959 45,189 85,002 1,948 37,176 1G1,268 40,597 55,744 56,1'58 $ 260,296 $ 234,685 $ 434,259 $ 941253 $ 245,268 $ 197,709 182 MICROFILMED BY JLIRM MICR+LAB CEDAR RAPIDS • DES MOINES ■ 1 ENTERPRISE FUNDS LANDFILL FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE IJ RECEIPTS: r Property Taxes `J Other Receipt: ii Licenses & Permits r Fines & Forfeitures Charges for Services n Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers 'TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES 1 ENDING BALANCE $ 26,862) $ 94,253 $ 245,268 -- 5 -- -- 320,440 341,700 341,700 865 4,000 5,000 20,101 -- -- 40,000 -- -- -- 40,000 40,000 $ 381,411 $ 385,700 $ 386,700 $ 82,481 $ 84,426 $ 118,171 20,311 12,150 12,960 114,959 45,189 85,002 1,948 37,176 1G1,268 40,597 55,744 56,1'58 $ 260,296 $ 234,685 $ 434,259 $ 941253 $ 245,268 $ 197,709 182 MICROFILMED BY JLIRM MICR+LAB CEDAR RAPIDS • DES MOINES ■ CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE _ LANDFILL FUND OPERATIONS FUND SUMMARY _ ACTUAL FY79 ESTIMATE FY80 BUDGET FY81 I $ (66,427) $ 13,713 $ 120,788 1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE _ LANDFILL FUND OPERATIONS FUND SUMMARY _ ACTUAL FY79 ESTIMATE FY80 BUDGET FY81 $ (66,427) $ 13,713 $ 120,788 320,440 -- 341,700 341,700 _ 33 20,018 L M , $ 340,496 $ 341,700 $ 341,700 it $ 82,481 $ 84,426 $ 118,171 20,311 12,150 12,960 114,959 45,189 85,002 1,948 37,176 161,268 40,597 55.744 56,858 $ 260,296 $ 234,685 $ 434,259 � F $ 13,773 $ 120,788 $ 28,229 183 /43 f� _ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GOALS AND O II JLC I IVES IUND: GENLRAL DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: LANDFILL UNIT DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. UNIT GOAL: To operate a State approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. UNIT OBJECTIVES: 1. fo ensure revenues equal or slightly exceed expenses. 2. To operate landfill in compliance with State landfill regulations. UNIT MEASUREMENT: 1. Check income from $5.10 per ton dumping fee and verify income is greater than expenses. 2. Satisfactory rating on periodic State inspections. UNIT ANALYSIS: None 124 I41CROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES leo, I 4 I'I �r C 6J �n I I r _1 I t GOALS AND O II JLC I IVES IUND: GENLRAL DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: LANDFILL UNIT DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. UNIT GOAL: To operate a State approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. UNIT OBJECTIVES: 1. fo ensure revenues equal or slightly exceed expenses. 2. To operate landfill in compliance with State landfill regulations. UNIT MEASUREMENT: 1. Check income from $5.10 per ton dumping fee and verify income is greater than expenses. 2. Satisfactory rating on periodic State inspections. UNIT ANALYSIS: None 124 I41CROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES leo, I DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: LANDFILL CURRENT SERVICE LEVEL UNIT DESCRIPTION: The lvl at of 11 hourseaeday,'oprovides days a a week, ft the ivelhoursroneSunday andeaall tschedule holidays except Thanksgiving, Christmas and New Year's Day. ADVANTAGES/BENEFITS: Longer hours of operation to benefit private haulers. OPTIONS: Contract to private operators. 135 MICROFILMED Br JORM MICR�LAO CEDAR RAPIDS • DES MOINES /03f/ lw ("1 �I r� M bl M i i /03f/ 1 I CITY OF IOWA CITY DECISION P4CKAGE 4/17/60 4510.0 ENTERPRISE FUND LANDFILL REVENUE LANDFILL OPERATIONS PE30URCFS ACTUAL BUDGET DEPT. ADMIN. RFQUIkED FY79 FY80 PROPOSAL PROPOSAL PEPSONAL SEPVICFS 82,431 94,426 989157 I 1 20,311 12,150 129960 PE30URCFS ACTUAL BUDGET DEPT. ADMIN. RFQUIkED FY79 FY80 PROPOSAL PROPOSAL Health & Life Insurance Longevity Total Capital Outlay Landfill Excavation Equipment Replacement Reserve Transfers: Administrative Expense Land Acquisition Total lu6 MICROFILMED BY JORM MIC RLA13 CEDAR RAPIDS • OES MOINES BUDGET FY81 98,157 1189171 129960 129960 82,934 859002 2179268 218,126 411,319 4349259 FY81 Proposal $ 1 16,102 9,453 3 45,479 2 22 440 631 93 2,425 1,625 12,327 6,795 1 525 1T8L1 -T 120,000 41,268 16,858 40,000 28,126 PEPSONAL SEPVICFS 82,431 94,426 989157 COMMDn— ITIES 20,311 12,150 129960 SEPVICE CHAPGES 56,843 45,189 82,934 CAP I TAt IIIITLAY 100,662 172020 21792.68 �. 11{71 TOTAL 26J,294 314,685 411,319 FY80 ri �J Personnel Authorization Senior Maintenance Worker - �1 Assistant Superintendent Maintenance Worker III 3 y Maintenance Worker I 2 Overtime Temporary FICA, IPERS Health & Life Insurance Longevity Total Capital Outlay Landfill Excavation Equipment Replacement Reserve Transfers: Administrative Expense Land Acquisition Total lu6 MICROFILMED BY JORM MIC RLA13 CEDAR RAPIDS • OES MOINES BUDGET FY81 98,157 1189171 129960 129960 82,934 859002 2179268 218,126 411,319 4349259 FY81 Proposal $ 1 16,102 9,453 3 45,479 2 22 440 631 93 2,425 1,625 12,327 6,795 1 525 1T8L1 -T 120,000 41,268 16,858 40,000 28,126 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE LANDFILL i RESERVE FUNDS FUND SUMMARY ii CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 9 LANDFILL FUND RESERVE FUNDS FUND SUMMARY ii e� ACTUAL ESTIMATE BUDGET r FY79 FY80 FY81 r i f it $ —_39 565 $ 80.480 $ 124,480 i 832 4,000 51000 83 __ 40,000 40,000 40,000 r $ 40,915 $ 44,000 $ 45.000 $ 169,480 I 187 lair MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 9 n ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES ACTUAL BUDGET J _ LJ FY80 FY81 LAND ACQUISITION RESERVE Beginning Balance u $ 80,480 $ 124'480 R Receipts: V r, Transfer from Landfill Operations Interest Income J 40,000 40,000 Total Available 1 4,000 _i $ 80,480 I $ 169,480 n ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES 188 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ACTUAL BUDGET BUDGET FY79 FY80 FY81 LAND ACQUISITION RESERVE Beginning Balance $ 39,565 $ 80,480 $ 124'480 R Receipts: Transfer from Landfill Operations Interest Income 40,000 40,000 40,000 Total Available 915 4,000 5,000 $ 80,480 $ 124,480 $ 169,480 Expenditures ENDING BALANCE $ 80,480 _$_124,480 $ 169,480 188 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I SUMMARY ENTERPRISE FUND AIRPORT FUND I I ACTUAL ,I ESTIMATE MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES FUND SUMMARY ENTERPRISE FUND AIRPORT FUND r 1+ 9I ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 y BEGINNING BALANCE $ 94,706 $ 105,226 $ 74,661 'I I i q RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures -- -- "" Charges for Services -- -- "- Intergovernmental Revenue -- -- -- Use of Money & Property 5,063 26,502 7,000 Miscellaneous Revenue 46,360 20,800 43,552 Transfers: Bond Transfers -- -- -- Expense Transfers -- 17,318 76,192 Other Transfers -- - -- y TOTAL RECEIPTS $ 51,423 $ 64,620 $ 126,744 EXPENDITURES: Personal Services $ -- $ 10,000 $ 26,279 Commodities 7,251 17,650 14,525 Services & Charges 33,081 45,635 73,540 Capital Outlay 571 -- 5,400 Debt Service -- "" -- Transfers -- 21.900---- - TOTAL EXPENDITURES $ 40,903 $ 95,185 95,18 $ 119,744 r L. ENDING BALANCE $ 105,226 $ 74,661 $ 81,661-' L iI 189 /03e( MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ENTERPRISE FUND AIRPORT FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Q Charges for Services Intergovernmental Revenue Use of Money & Property �j Miscellaneous Revenue J Transfers: Bond Transfers J Expense Transfers J Other Transfers TOTAL RECEIPTS EXPENDITURES: _ Personal Services Commodities Services & Charges Capital Outlay Debt Service - Transfers — TOTAL EXPENDITURES ENDING BALANCE $ 94.706 $ 15.415* $ 5,063 -- -- 46,360 40,552 43,552 -- 17,318 76,192 $ 51,423 $ 57,870 $ 119,744 $ -- $ 10,000 $ 26,279 7,251 17,650 14,525 33,081 45,635 73,540 571 -- 5,400 $ 40,903 $ 73,285 $ 119,744 -- *The Airport fund was allocated into an operations fund and a Capital Improvement Reserve in FY80. 190 ie3y MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES 1 ENTERPRISE FUND AIRPORT FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Q Charges for Services Intergovernmental Revenue Use of Money & Property �j Miscellaneous Revenue J Transfers: Bond Transfers J Expense Transfers J Other Transfers TOTAL RECEIPTS EXPENDITURES: _ Personal Services Commodities Services & Charges Capital Outlay Debt Service - Transfers — TOTAL EXPENDITURES ENDING BALANCE $ 94.706 $ 15.415* $ 5,063 -- -- 46,360 40,552 43,552 -- 17,318 76,192 $ 51,423 $ 57,870 $ 119,744 $ -- $ 10,000 $ 26,279 7,251 17,650 14,525 33,081 45,635 73,540 571 -- 5,400 $ 40,903 $ 73,285 $ 119,744 -- *The Airport fund was allocated into an operations fund and a Capital Improvement Reserve in FY80. 190 ie3y MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES 0 GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: AIRPORT PROGRAM: TRANSPORTATION UNIT: AIRPORT ACTIVITY DESCRIPTION: The function of the Iowa City Municipal Airport Commission as the appointed representatives of the citizens, is to formulate Airport policy and provide general direction to the Airport Manager to carry out commission policies. ACTIVITY GOAL: To adequately serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: I. Upgrade runway lighting - to current safety standards. 2. Construct taxiways to promote safer traffic movement on the ground. 3. Complete runway overlays. 4. Construct additional T hangars if.necessary to satisfy demand. 5. Add additional automobile parking. 6. Development of a Comprehensive Noise Abatement Program, including installation of visual approach slope indicator (VASI) lights on runway 12. 7. Renovate old United Hangar office space as a source of income. 8. Develop plans to generate increased revenue. ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public Input thereto. d I I ill 191 MICROFILMED BY JORM MICR LA6 CEDAR RAPIDS • DES MOINES I DEPARTMENT: AIRPORT UNIT: AIRPORT UNIT DESCRIPTION: DECI S ION PACKAGE CURRENT SERVICE LEVEL The Airport Manager is responsible for the safe and efficient operations of the Iowa City Airport, as well increase Airpot revenue. The airport houses the Iowa City as developing new ideas and FlypingJService which provides federally approved flight training, gas and jet fuel service, maintenance and overhaul facilities for local and transient aircraft, aircraft rental, air taxi and air charter service, aircraft storage and tiedown, and new and used aircraft sales - all under the guidelines and Policies of the Airport Commission. The Airport operations are directly responsible for the employment of 26 citizens. ADVANTAGES/BENEFITS: - Provides 3 hard surfaces, lighted runways with instrument and VASI approaches for virtually all weather access to the facilities. - Provides Medivac Service for direct access to the local hospitals. Provides access to Iowa City businesses by air traveling executives. - Fuel services that provide flowage fee revenue. Provides training for the continual upgrading of piloting skilils. Provides air taxi and air charter to Provides aircraft rental for business, pleasure or training. virtually any destination or to connect withrscheduled aeirlines or cargo to OPTIONS: Commute to Cedar Rapids or other airports all emergency medivac services and live organ transport. Move to other airports for all aircraft maintenance and service. - Commute to Cedar Rapids or Green Castle for all flight training. Commute to other airports for all gas and jet fuel service. Commute to Cedar Rapids or other airports for all aircraft storage. Commute to Cedar Rapids for all air taxi and charter connections. Commute to other airports for all aircraft rental businesses. CONSEQUENCES: - Loss of consideration of industries looking to diversify to the Iowa City area. - Loss of precious time in the transport of medivac patients where mere minutes can mean the difference between life and death. Loss of tax monies of industries that would probably move because of lack of adequate airport facilities, causing an increased burden upon the taxpyaing citizens. Loss of the revenue to Iowa City of the people working at or because of the airport. 192 111CRINLMED BY JORM MICR�LAO CEDAR RAPIDS • DES Id01NES Capital Outlay Roadway Grading Snow Blower Mowers Weed Trimmer Hand Tools Tuning Equipment Ground Working Equipment Hedge Trimmer Typewriter Adding Machine File Cabinets Drafting Table & Equipment Total 193 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 4,000 700 200 150 100 W4111; I I CITY OF IOWA i 4610.0 ENTERPRISE FUND \1 Capital Outlay Roadway Grading Snow Blower Mowers Weed Trimmer Hand Tools Tuning Equipment Ground Working Equipment Hedge Trimmer Typewriter Adding Machine File Cabinets Drafting Table & Equipment Total 193 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 4,000 700 200 150 100 W4111; I CITY OF IOWA CITY DECISION PACKAGE 4610.0 ENTERPRISE FUND AIRPORT REVENUE AIRPORT OPERATIONS RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET REQUIRED FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL SERVICES -- -- 29x703 25,500 26,279 COMMOD— ITIES 7,251 12,650 15r350 15,350 149525 SEPVICE CHARGES 33,081 40,635 829040 77x240 739540 CAPITAL OUTLAY 571 15,000 7x100 6#400 5#400 TOTAL 40,903 68,285 .134#193 124,490 119,744 FY80 FY81 Personnel Authorization Proposal $ Airport Manager 1 1 21,525 Temporary 11000 Health & Life Insurance 1,065 FICA, IPERS 2,689 Total 26,279 Capital Outlay Roadway Grading Snow Blower Mowers Weed Trimmer Hand Tools Tuning Equipment Ground Working Equipment Hedge Trimmer Typewriter Adding Machine File Cabinets Drafting Table & Equipment Total 193 MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES 4,000 700 200 150 100 W4111; I CLASSIFICATION 1 i BEGINNING BALANCE ' RECEIPTS: I 1 Property Taxes Other Receipt: Services & Charges Licenses & Permits Fines & Forfeitures Charges for Services — _ Debt Service Intergovernmental Revenue Transfers Use of Money & Property 21,900 -- Miscellaneous Revenue TOTAL EXPENDITURES _. Transfers: $ -- _ Bond Transfers $ -- $ 74,661 Expense Transfers *The Airport Fund was Other Transfers fund and a Capital Improvement TOTAL RECEIPTS Reserve in FY80. EXPENDITURES: FUND SUMMARY ACTUAL FY79 r I.NTI:IIPRISI. FUND AIRPORT FUND CAPITAL IMPROVEMENTS RESERVE ESTIMATE BUDGET FY80 FY81 $ 89,811* $ 74,661 -- 6,750 7,000 6,750 $ 7,000 i 194 ,a3y MICROFILMED BY JORAA MIC R+LAa CEDAR RAPIDS • DES MOINES _ - Personal Services Commodities Services & Charges li Capital Outlay — _ Debt Service Transfers -- 21,900 -- TOTAL EXPENDITURES $ -- $ 21,900 $ -- 1 _ ENDING BALANCE $ -- $ 74,661 $ 81,661 �1 *The Airport Fund was allocated into an operations fund and a Capital Improvement Reserve in FY80. i 194 ,a3y MICROFILMED BY JORAA MIC R+LAa CEDAR RAPIDS • DES MOINES OTHER FUNE.. Debt Service aj Capitol Projects Trust & Agency Special revenue Speciol Assessment Int'ragovemmental Service MICROMMED BY JORM MICR+LAE1 CEDAR RAPIDS - DES MINES 0 i CLASSIFICATION n, BEGINNING BALANCE A[ Cl RECEIPTS: If Property Taxes Other Receipt: 4J Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property �j Miscellaneous Revenue L1 Transfers: Bond Transfers Expense Transfers * Other Transfers (^ TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities n Services & Charges J Capital Outlay Debt Service Ii Transfers TOTAL EXPENDITURES ENDING BALANCE ii EBT SERVICE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 86,514 $ 32,976 $ 293,861 $ 1,143,887 $ 952,851 $ 1,500,648 3,654 10,116 25;,588_ — 329,328* 3411, 886 $ 1,411,245 $ 1,282,179 $ - 1,842,534 i 1,291,755 1,609,016 1,504,123 I $ 1,291,755 $ 1,609 016 $1,50 123 I $32;976 $293 861 $ ®� 5� — *These figures have been adjusted for budget amendments needed due to the ` 5-1-79 G.O. Bond Issue which was not originally included in the FY80 Budget. I 195 /e3f/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES GENERAL OBLIGATION Bridge Bridge Street Improvements Street Construction Public Library *Sewer Construction *Water Treatment Street Improvements Street Improvements & *Sewer Construction Street Improvements & *Sewer Construction SUMMARY OF EXPENDITURES 11/61 10/71 11/68 08/76 08/62 10/70 12/71 06/77 WAIJ 05/79 AMOUNT ORIGINALLY ISSUED $ 75,000 500,000 1,350,000 285,000 265,000 1,000,000 900,000 3,015,000 2,250,000 5,500,000 DEB" ERVICE FUND OUTSTANDING I i j I i i i GENERAL OBLIGATION Bridge Bridge Street Improvements Street Construction Public Library *Sewer Construction *Water Treatment Street Improvements Street Improvements & *Sewer Construction Street Improvements & *Sewer Construction SUMMARY OF EXPENDITURES 11/61 10/71 11/68 08/76 08/62 10/70 12/71 06/77 WAIJ 05/79 AMOUNT ORIGINALLY ISSUED $ 75,000 500,000 1,350,000 285,000 265,000 1,000,000 900,000 3,015,000 2,250,000 5,500,000 DEB" ERVICE FUND OUTSTANDING -------DUE_FY81_______ 07/01/80 PRINCIPAL INTEREST $ 8,000 $ 4,000 $ 204 300,000 100,000 10,600 - 275,000 275,000 5,638 100,000 50,000 4,250 30,000 15,000 731 200,000 100,000 7,300 500,000 100,000 18,750 - 2,700,000 200,000 113,625 2,150,000 100,000 103,025 51500,000 -- 296,000 $11,763,000 $944,000 $560,123 *These bond issues are abated by revenue funds. 196 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES MICROFILMED BY JORM MICR;LAO CEDAR RAPIDS • DES MOINES r"'*1PITAL PROJECTS FUNDS ESTIMATE BUDGET FY80 FY81 $ 11,780,831 $ 1,450,696 7,947,858 4,800 2,905,660 980,153 _2.510,207 211 83.S $ 13,363,725 $ 1,216,788 23,693,860 696,635 520,153 $ 23,693,860 $ 1,216,788 $1,4� 50� $ 1,450,696 ioJ1t In FUND SUMMARY i ACTUAL CLASSIFICATION FY79 -I BEGINNING BALANCE $ 2,568,253 C RECEIPTS: r9 Property Taxes $ Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue 416,032 {„J Use of Money & Property 295,598 Miscellaneous Revenue /Sale of Bonds 12,063,691 Transfers: Bond Transfers iExpense Transfers Other Transfers 932,794 TOTAL RECEIPTS $13,708,115 EXPENDITURES: J Personal Services $ 82,154 Commodities 49,840 Services & Charges 793,427 !� Capital Outlay 3,197,993 Debt Service I� Transfers 372,123 TOTAL EXPENDITURES $ 4,495,537 I' ENDING BALANCE $ 11,780,831 I 197 MICROFILMED BY JORM MICR;LAO CEDAR RAPIDS • DES MOINES r"'*1PITAL PROJECTS FUNDS ESTIMATE BUDGET FY80 FY81 $ 11,780,831 $ 1,450,696 7,947,858 4,800 2,905,660 980,153 _2.510,207 211 83.S $ 13,363,725 $ 1,216,788 23,693,860 696,635 520,153 $ 23,693,860 $ 1,216,788 $1,4� 50� $ 1,450,696 ioJ1t WATER SYSTEM CONSTRUCTION BEGINNING BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE :APITAL PROJECTS FUND LEISURE AND CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE 193 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES $ 1,308 J' I I -1 $ 1,308 i $ 1,308 I _J 11 WATER SYSTEM CONSTRUCTION BEGINNING BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE :APITAL PROJECTS FUND LEISURE AND CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE 193 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES $ 1,308 $ 1,308 - L. $ 1,308 r L $ 16,060 j $ 16,060 16 060 = i I L h (—) CAPITAL PROJECTS FUND /1 STREET AND TRAFFIC CONTROL CONSTRUCTIUN BEGINNING BALANCE $ 709,397 RECEIPTS Bond Sale - Scott Boulevard Phase II $ 150,000 CBD Alley Project 30,000 1 Extra Width Paving 30,000 i Melrose Avenue Corridor Traffic Improvements 250,000 (—) CAPITAL PROJECTS FUND /1 STREET AND TRAFFIC CONTROL CONSTRUCTIUN 199 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /G3 y 9 BEGINNING BALANCE $ 709,397 RECEIPTS Bond Sale - Scott Boulevard Phase II $ 150,000 CBD Alley Project 30,000 1 Extra Width Paving 30,000 Melrose Avenue Corridor Traffic Improvements 250,000 General Revenue Sharing - -� Dubuque/Church Signalization 15,000 TOTAL RECEIPTS 475,000 Ipp� FUNDS AVAILABLE $1,184,397 II EXPENDITURES Scott Boulevard Phase II $ 150,000 f CBD Alley Project 30,000 Dubuque/Church Signalization 15,000 Extra Width Paving 30,000 Melrose Avenue Corridor Traffic Improvements 250,000 475,000 TOTAL EXPENDITURES r1 �j ENDING BALANCE $ 709,397 BRIDGE CONSTRUCTION I BEGINNING BALANCE $ (34,985) RECEIPTS FUNDS AVAILABLE $ (34,985) EXPENDITURES -- n LI ENDING BALANCE $ (34,985) POLLUTION CONTROL IMPROVEMENTS _1 BEGINNING BALANCE $ 753,026 RECEIPTS -- FUNDS AVAILABLE $ 753,026 EXPENDITURES -. : '—• - ENDING BALANCE $ 753,026 199 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES /G3 y 9 BEGINNJNG BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE PARKING IMPROVEMENTS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - North Branch Detention Structure Transfers In - General .Revenue Sharing Civic Center Air Conditioning Bus Stop Shelters Operating Revenue Civic Center Roof.Repair Equipment Service Building Federal Aid - Bus Stop Shelters. State Aid - Bus Stop Shelters TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES North Branch Detention Structure Equipment Service Building Civic Center Air Conditioning Bus Stop Shelters Civic Center Roof Repair TOTAL EXPENDITURES ENDING BALANCE 200 MICROFILMED BY JORM MICR¢LAS CEDAR RAPIDS • DES MOINES �PITAL PROJECTS FUND _ $ 331 _ $ 331 $ 331 i $ 5,560 $ 520,153 13,475 19,200 88,000 96,160 2,400 2,400 $ 520,153 96,160 13,475 24,000 88,000 c i $ 741,788 $ 747,348 J 741,788 $ 5,560 �- ■ I ,1 I BEGINNJNG BALANCE RECEIPTS FUNDS AVAILABLE EXPENDITURES ENDING BALANCE PARKING IMPROVEMENTS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - North Branch Detention Structure Transfers In - General .Revenue Sharing Civic Center Air Conditioning Bus Stop Shelters Operating Revenue Civic Center Roof.Repair Equipment Service Building Federal Aid - Bus Stop Shelters. State Aid - Bus Stop Shelters TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES North Branch Detention Structure Equipment Service Building Civic Center Air Conditioning Bus Stop Shelters Civic Center Roof Repair TOTAL EXPENDITURES ENDING BALANCE 200 MICROFILMED BY JORM MICR¢LAS CEDAR RAPIDS • DES MOINES �PITAL PROJECTS FUND _ $ 331 _ $ 331 $ 331 i $ 5,560 $ 520,153 13,475 19,200 88,000 96,160 2,400 2,400 $ 520,153 96,160 13,475 24,000 88,000 c i $ 741,788 $ 747,348 J 741,788 $ 5,560 �- ■ i _ CLASSIFICATION 'I BEGINNING BALANCE RECEIPTS: ii Property Taxes Other Receipt: {1 Licenses & Permits Fines & Forfeitures Charges for Services P° Intergovernmental Revenue {�1 Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers (� Expense Transfers �J Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES �f ENDING BALANCE J Tf�' & AGENCY FUND PENSION & RETIREMENT FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 253,899 $ 144,593 $ (27,964) $ 482,351 $ 596,327 $ 1,006,264 51,403 40,000 75,000 120,008 59,770 50,000 14,215 -- 10,000 8,016 -- -- 7,795 8,858 10.908 $ 683,788 $ 704,955 $ 1,152,172 $ 747,867 $ 863,512 $ 1,120,208 150 45,077 14,000 4,000 $ 793,094 $ 877,512 $ 1,124,208 $ 144,593 $27 964 $ 201 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES !i I i _ CLASSIFICATION 'I BEGINNING BALANCE RECEIPTS: ii Property Taxes Other Receipt: {1 Licenses & Permits Fines & Forfeitures Charges for Services P° Intergovernmental Revenue {�1 Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers (� Expense Transfers �J Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES �f ENDING BALANCE J Tf�' & AGENCY FUND PENSION & RETIREMENT FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ 253,899 $ 144,593 $ (27,964) $ 482,351 $ 596,327 $ 1,006,264 51,403 40,000 75,000 120,008 59,770 50,000 14,215 -- 10,000 8,016 -- -- 7,795 8,858 10.908 $ 683,788 $ 704,955 $ 1,152,172 $ 747,867 $ 863,512 $ 1,120,208 150 45,077 14,000 4,000 $ 793,094 $ 877,512 $ 1,124,208 $ 144,593 $27 964 $ 201 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES T & AGENCY FUND PENSION & RETIREMENT SUMMARY OF EXPENDITURES PERSONAL SERVICES: Police - Pension Retirement Police Total Fire - Pension Retirement Fire Total SUBTOTAL OTHER EMPLOYEES #: FICA IPERS Workmen's Compensation Unemployment Insurance SUBTOTAL TOTAL PERSONAL SERVICES SERVICES AND CHARGES: Retirement Systems Expense Fund**** Police Retirement System Fire Retirement System TOTAL SERVICES AND CHARGES TOTAL EXPENDITURES ACTUAL FY79 $ 12,525 211,483 $ 224,008 $ 13,950 293,215 $ 307,165 $ 531,173 BUDGET FY80 236,494 $ 236,494 $ 13,950 292,846 $ 306,796 $ 543,290 $ 88,378 $ 78,532 128,327 164,230 41,029 57,460 1,961 20,000 $ 259,695 320,222 790,868 863,512 $ 1,815 $ 7,000 411 7,000 2,226. $ 14,000 793 094 877 j 512 7 'I BUDGET FY81 t $ -- 227,225* it $ 227,225 ,.I $ 13,950 288,906* I 302,856 $ 530,081 $ 252,915## 220,007### - 87,205** - 30,000*** 590,127 $1,120,208 $ 2,000 2,000 4,000 1 124 208 CONTRIBUTION TO: Police Retirement 30.52% 29.16% 26.28% Fire Retirement 38.08% 35.26% 33.93% Other Employees 11.80% 11.88% 12.40% *Includes an amount reimbursable by the State. It is based on total salaries of eligible personnel. 1 Police Retirement System -$20,939 (2.65%)) �23 Fire Retirement System -$29,069 (3.66%) **In prior year, this has been budgeted under the General Fund. ***As of January 1, 1978, local governments pay for unemployment insurance as the '1 I federal government's supplemental unemployment assistance program expired at that time. The City will be reimbursing the State for actual payments made under the program to City employees. 202 r r i r r-. Y.. I . I MICROFILMED BY JORM MICR+LAF3 CEDAR RAPIDS • DES MOINES ****The expense fund is provided in Chapter 411 of the Code of Iowa for payment of the expenses of operating the retirement systems. Items budgeted for include the annual actuarial report, physical exams and temporary disability. Prior to FY79, all had been paid out of the General Fund. SUMMARY OF EXPENDITURES #The Attorney General has ruled that cities cannot levy in the Trust and Agency fund for pension costs until the City has received its $8.10 maximum levy in the General Fund. In FY79 and FY80, some FICA and IPERS costs were budgeted in the General Fund. In FY81, all FICA and IPERS costs are budgeted under Trust & Agency. ##FICA rate reflects a change in the rate on January 1, 1981, from 6.13% to 6.65% of gross salaries; the maximum withholding increased from $22,900 to $25,900 on January 1, 1980, and will increase to $29,700 on January 1, 1981. #1l#IPERS rate remains at 5.75%; the maximum withholding remained unchanged from FY79 at $20,000. 203 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 PECIAL REVENUE FUNDS I I FUND. SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipt: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers - TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES $ 478,686 $ 955,742 $ 35,341 _ 2,578,451 2,976,730 2,777,448 L 76,974 44,000 10,000 917,719 -- -- 21,778 -- -- " $ 3,594,922 $ 3,020,730 $ 2,787,448 r $ 270,269 $ 288,081 $ 91,852 15,145 9,567 6,540 194,419 72,667 158,139 468,751 884,626 518,469 1.998,887 ,7,169.282 _ $ 3,117,866 2,756.872 $ 4,011,813 $ 2,773,887 (- $ 95� 5 742 $ 1i1 78 1 204 rI ' MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES SPECIAL REVENUE FUNDS REVENUE SHARING FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 $ 258,242 $ 383,317 $ (13,561) 630,090 587,616 594,000 36,818 20,000 10,000 $ 666,908 $ 607,616 $ 604,000 541,833 1,004,494 590,439 $ 541,833 $ 1,004,494 $ 590,439 $ 383,317 $ 13 561 $ 205 MICROFILMEIB JORM MICBCEDAR RAPIDS • ES �o3y I BEGINNING BALANCE - I RECEIPTS: I Property Taxes Other Receipt: - - l Licenses & Permits f Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers - Expense Transfers Other Transfers - TOTAL RECEIPTS _ EXPENDITURES: Personal Services — Commodities Services & Charges Capital Outlay - Debt Service - Transfers _ TOTAL EXPENDITURES ENDING BALANCE I $ 258,242 $ 383,317 $ (13,561) 630,090 587,616 594,000 36,818 20,000 10,000 $ 666,908 $ 607,616 $ 604,000 541,833 1,004,494 590,439 $ 541,833 $ 1,004,494 $ 590,439 $ 383,317 $ 13 561 $ 205 MICROFILMEIB JORM MICBCEDAR RAPIDS • ES �o3y I 0 a REVENUE FUND GENERAL REVENUE SHARING 0 SPECIAL REVENUE FUND GENERAL REVENUE SHARING - ACTUAL BUDGET BUDGET FY81 -, FY79 FY80 $258,242 $ 383,317 $(13,561) - BEGINNING BALANCE RECEIPTS: Revenue Sharing 630,090 35,443 587,616 20,000 594,000 10,000 _ Interest Income 1,375 __ -- Other __ -- _ Adjustment $666,908 ---- $ 607,616 $604,000 TOTAL RECEIPTS TRANSFERS: Operating Expenditures: General Government Operations: $ -- $ Fire Pumper $ 24,620 153,532 191,513 162,615 _ Aid to Agencies Capital Outlay - 68,271 - FY79 -- i FY80 --152,210 213288 359,440 277,824 Mass Transportation , 45,560 -- i Senior Center 31,934 Calendar Signs 10,000 Recycling Truck_ -- - 13,163 -- Library Conversion 150,000 Refuse Collection $491,645 $ 771,866 $590,439 TRANSFERS TOTAL - CAPITAL IMPROVEMENTS: $ 4,000 __ $ $ -- Nuclear Density Meter Heating & Air Cond. 2,392 167,608 -- i Civic Center Transit Operation ,& Maintenance 74 -- Facility City Park Tennis Courts 28,722 -- -- 35,000 -- -- Mercer Park Restrooms Willow Creek Tennis Courts 30,000 Library Study 15,000 232,608 $ -- j CAPITAL IMPROVEMENTS TOTAL $ 50,186+_ $541,833 $1,004,494 $590,439 TOTAL EXPENDITURES $383,317 13 561)* $ -- ENDING BALANCE 4 *City will not purchase Recycling truck and deficit funding for Senior Center balance. 1 I i will be reduced, thereby I eleminating 11 i SI 's Y •� I 206 /o3 `i MICROFILMED BY JORM MIC R�LA8 CEDAR RAPIDS • DES MOINES PECIAL REVENUE FUND ROAD USE TAX UND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: i Property Taxes Other Receipt: rj Licenses & Permits �J Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue t Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 365,812 $ 174,016 $ 21,780 1,314,401 1,532,582 1,408,448 22,287 24,000 -- $ 1,336,688 $ 1,556,582 $ 1,408,448 1,528,484 1,752,378 1,408,448 $ 1,528,484 $ 1,752,378 $ 1,408,448 $71 ,0164 — $ (21.7801 $ (21,7801 207 MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • GES MOINES , PECIAL REVENUE FUND ROAD USE TAX UND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 BEGINNING BALANCE RECEIPTS: i Property Taxes Other Receipt: rj Licenses & Permits �J Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue t Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 365,812 $ 174,016 $ 21,780 1,314,401 1,532,582 1,408,448 22,287 24,000 -- $ 1,336,688 $ 1,556,582 $ 1,408,448 1,528,484 1,752,378 1,408,448 $ 1,528,484 $ 1,752,378 $ 1,408,448 $71 ,0164 — $ (21.7801 $ (21,7801 207 MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • GES MOINES 0 SPECIAL REVENUE FUND ROAD USE TAX BEGINNING BALANCE RECEIPTS: Road use Tax Interest Income TOTAL RECEIPTS EXPENDITURES: Traffic Engineering Street System Maintenance TOTAL EXPENDITURES CAPITAL IMPROVEMENTS: Asphalt Resurfacing Gilbert & Bowery Modular Rentals Service Bldg. Modulars Service Bldg. Addition 1st Avenue Street Sealing Alley Project City Park Bike Trail Bikeway & Handicap Curb Cut Bikeway East Side River TOTAL CAPITAL IMPROVEMENTS TOTAL EXPENDITURES ENDING BALANCE 208 ACTUAL BUDGET BUDGET t FY80 FY81 $ 365,812 174,016 0 SPECIAL REVENUE FUND ROAD USE TAX BEGINNING BALANCE RECEIPTS: Road use Tax Interest Income TOTAL RECEIPTS EXPENDITURES: Traffic Engineering Street System Maintenance TOTAL EXPENDITURES CAPITAL IMPROVEMENTS: Asphalt Resurfacing Gilbert & Bowery Modular Rentals Service Bldg. Modulars Service Bldg. Addition 1st Avenue Street Sealing Alley Project City Park Bike Trail Bikeway & Handicap Curb Cut Bikeway East Side River TOTAL CAPITAL IMPROVEMENTS TOTAL EXPENDITURES ENDING BALANCE 208 ACTUAL BUDGET BUDGET FY79 FY80 FY81 $ 365,812 174,016 21,780) $1,314,401 $1,532,582 $1,408,448 — 22,287 24,000 -- $1,336,688 1,556,582 $12408,448 $ 354,164 $ 383,887 $ 268,746 822,040 1,173,666 1,139,702 — $1,176,204 $1,557,553 11,408,448 — $ 179,988 17,418 1,211 25,875 84,420 9,052 19,962 14,354 $ 352,280 $1,528,484 174,016 MICRDFILMED BY JORM MIC R�LAB CEDAR RAPIDS . DES MDINES 172,825 9,000 -- 6,000 -= 7,000 -- $ 194,825 $ $1,752,378 $1,408,448 $ (21,780) L121,780) io3y — ■ I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes L Other Receipt: rj Licenses & Permits LJ Fines & Forfeitures Charges for Services Intergovernmental Revenue J Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers — Expense Transfers Other Transfers TOTAL RECEIPTS 1 'i EXPENDITURES: ry II Personal Services Commodities Services & Charges Capital Outlay Debt Service ` Transfers r� i TOTAL EXPENDITURES u i I ' ENDING BALANCE 'ECIAL REVENUE FUNDS rnCDA FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY79 FY80 FY81 $ (145,368) $ 398,409 $ - 633,960 856,532 775,000 17,869 -- -- 917,719 21,778 -- -- $ 1,591,326 $ 856,532 $ 775,000 $ 270,269 $ 288,081 $ 91,852 15,145 9,567 6,540 194,419 72,667 158,139 468,751 884,626 518,469 98,965 $ 1,047,549 $ 1,254,941 $ 775,000 $ 398,409 209 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ie3ft I 1� GOALS AND OBJECTIVES FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANTS UNIT: CDBG ADMINISTRATION ACTIVITY DESCRIPTION: This division is responsible for planning and coordinating the City's federally funded Community Development Programs. The staff of the division assist in program implementation, and are responsible for monitoring program activities to ensure their conformance with local policies and needs, state and local laws, and federal grant requirements. ACTIVITY GOAL: To coordinate the City's efforts to upgrade and preserve its neighborhoods through the administration of a comprehensive Community Development Block Grant program. ACTIVITY OBJECTIVES: I. Obtain approval of the second funding increment for the Lower Ralston Creek Neighborhood Revitalization Project (August 1980). 2. Acquire 13 parcels identified in Acquisition Phases II and III which are needed for creek improvements in the Lower Ralston Creek Project Area (June 1981). 3. Provide relocation assistance for residents and businesses displaced from Acquisition Phases II and III properties (June 1981). 4. Contract for demolition and clearance of 18 primary and 7 accessory structures in the Lower Ralston Creek Project Area (April 1981). 5. Initiate creek improvements in the Lower Ralston Creek Project Area: prepare all engineering design plans, specifications, and construction documents; relocate water and sewer lines; construct Benton Street culvert (April 1981). UNIT MEASUREMENT: 1. Program progress or completion by dates specified in Unit Objectives. 2. Preparation and submission of grant applications by specified dates. 3. Preparation of grantee performance reports indicating satisfactory compliance with federal grant requirements. 4. Maintenance of records, reports, and other information for review by City auditors and HUD site review personnel. UNIT ANALYSIS: None 210 MICROFIL7CRL JORM MCEDAR RAPIDS io3�, �1 I I I 1� GOALS AND OBJECTIVES FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANTS UNIT: CDBG ADMINISTRATION ACTIVITY DESCRIPTION: This division is responsible for planning and coordinating the City's federally funded Community Development Programs. The staff of the division assist in program implementation, and are responsible for monitoring program activities to ensure their conformance with local policies and needs, state and local laws, and federal grant requirements. ACTIVITY GOAL: To coordinate the City's efforts to upgrade and preserve its neighborhoods through the administration of a comprehensive Community Development Block Grant program. ACTIVITY OBJECTIVES: I. Obtain approval of the second funding increment for the Lower Ralston Creek Neighborhood Revitalization Project (August 1980). 2. Acquire 13 parcels identified in Acquisition Phases II and III which are needed for creek improvements in the Lower Ralston Creek Project Area (June 1981). 3. Provide relocation assistance for residents and businesses displaced from Acquisition Phases II and III properties (June 1981). 4. Contract for demolition and clearance of 18 primary and 7 accessory structures in the Lower Ralston Creek Project Area (April 1981). 5. Initiate creek improvements in the Lower Ralston Creek Project Area: prepare all engineering design plans, specifications, and construction documents; relocate water and sewer lines; construct Benton Street culvert (April 1981). UNIT MEASUREMENT: 1. Program progress or completion by dates specified in Unit Objectives. 2. Preparation and submission of grant applications by specified dates. 3. Preparation of grantee performance reports indicating satisfactory compliance with federal grant requirements. 4. Maintenance of records, reports, and other information for review by City auditors and HUD site review personnel. UNIT ANALYSIS: None 210 MICROFIL7CRL JORM MCEDAR RAPIDS io3�, I MICROFILMED DY JORM MICR jLA8 CEDAR RAPIDS • DES MOINES _ I COMMUNITY SMALL CITIES DEVELOPMENT BLOCK BUDGET SUMMARY GRANT PROGRAM BUDGET BUDGET PROGRAM ELEMENT FY 1980 FY 1981 Expenditures 1.1 Land Acquisition Relocation Assistance $ 370,000 $ 362,000 n Demolition and Clearance 100,000 75,000 ` Ralston Creek Improvements __ 50,000 Disposition/Temporary Property Management -- 198,000 5,000 Program Administration 60,000 85,000 Total Expenditures $ 530,000 $ 775,000 �j Il Receipts CDBG Funds Total Receipts $ 530,000 530,000 175 000 175,000 r 211 logy MICROFILMED DY JORM MICR jLA8 CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY DECISION PACKAGE 4/17/80 i 8500.0 SPECIAL RFVENUEFUND COMMUNITY DEVELOPMENT BLOCK GRANT SMALL .n CITIES PROGRAM II RESOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET FY81 it REQUIRED FY79 FY80 PROPOSAL PROPOSAL PERSONAL SERVICES -- 64,410 91,852 91,852 91,852 IOTIESO -- 1,100 3,040 3,040 3,040 i� I SERVICE CHARGES -- 110,955 161,639 161,639 161,639 �! i I CAPITAL OUTLAY -- 353.535 518,469 518,469 518,469 TOTAL -- 5309000 775,000 775,000 775,000 FY80 FY81 Personnel Authorization Proposal $ L Secretary -" 1 3,4084 i CDBG Program Coordinator -- 1 Y 10,768 = Planner/Program Analyst II 1 3 14,239 F4 Planner/Program Analyst I 12 2g 47,147 2,400 Temporary _ 22 44 77,962 Employee Benefits 13,890 Total 91'852 C r - Capital Outlay Land & Construction for Lower Ralston Creek Improvements. 518,469 f-, il 212 /03 y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i LOWER RALSTON CREEK SMALL CITIES PROGRAM sposition $15,000 Relocation \ $75,000 Administration 85,000 Acquisition $362,000 Ralston Creek Improvements $198"000 Demolition s 50,000 213 MICROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS - DES MOINES TOTAL 2nd YEAR COST $»5,000 GOALS AND OBJECTIVES FUND: SPECIAL REVENUE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT PROGRAM: COMMUNITY DEVELOP- UNIT: COMMITTEE ON COMMUNITY MENT BLOCK GRANTS NEEDS UNIT DESCRIPTION: Advises the City Council on the use of Community Development Block Grant funds from a citizen viewpoint. UNIT GOAL: Discern the needs of the community and make recommendations on community development programs and priorities to City Council. UNIT OBJECTIVES: 1. Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication interchange between citizens and policy makers with regard to all Community Development Block Grant applications and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. 4. Assist citizens to develop programs, where possible, to meet community needs. UNIT MEASUREMENT: 1. Approval of Block Grant applications by the Department of Housing and Urban Development. 2. Successful implementation of all Block Grant funded programs. 3. Programs directly benefit low and moderate income persons or the elderly and handicapped; prevent or eliminate slums and blight; improve and conserve neighborhoods and housing conditions. UNIT ANALYSIS: None 214 I.1ICROFILFIED BY JORM MICR LAB CEDAR RAPIDS • DES MOINES r FUND SUMMARY SPEI �_ ASSESSMENT FUND NEW LONSTRUCTION ACTUAL ESTIMATE BUDGET CLASSIFICATION FY79 FY80 FY81 y BEGINNING BALANCE I— RECEIPTS: Property Taxes Other Receipt: r Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS I_ EXPENDITURES: `?c Personal Services " Commodities Services & Charges — Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE f f i- $ 471,866-- 7,707 -- 11,471 40,600 -- --108 -- -- $ 19,286 $ 40,600 $ -- -108 -- -- -- 40,600 -- 491,044 -- -- $ 491,152 $ 40,600 $ -- 215 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES b GOALS AND OBJECTIVES FUND: INTRAGOVERNMENTAL FUND DEPARTMENT: HOUSING & INSPEC. SERV PROGRAM: LOW INCOME HOUSING_. UNIT: ASSISTED HOUSING DIVISION UNIT DESCRIPTION: The Assisted Housing Division consists of: 1) Housing Coordinator, who is the Division Head who supervises the administration of approved programs, advises, plans and seeks out additional programs. 2) Two Leased Housing Specialists, who receive applications, issue certificates, inspect units, and provide limited counseling to tenants and owners. 3) One Housing Management Aide, who provides all support services for the Division and the Housing Commission, prepares in draft form various financial and occupancy reports, and insures all unit/occupant files are complete and current. 4) It is projected that a Clerk Typist II will be added on a permanent part- time basis. UNIT GOAL: To provide rental assistance to low-income families, which includes elderly, handicapped, disabled, non -elderly families within approved program limitations and seeks additional/expanded program authorization. Support private, profit or non-profit, organization active in public assisted housing. UNIT OBJECTIVES: 1. Maintain the Section 8 Existing Housing Program at full capacity of 384 units. 2. Complete processing through construction of 68 units of public housing. 3. Submit applications for additional units as funds are made available by HUD. 4. Continue to provide advice and assistance to private profit and non- profit organizations that are active in the field of public assisted housing. 5. Provide clerical and advisory assistance to the Housing Commission. This body currently meets once each month. UNIT MEASUREMENT: Accomplishments of the division can be measured by the number of families provided rental assistance through programs administered by the division and to some extent by the number of families receiving assistance through private profit/non-profit corporations. Both are restricted to funds available from HUD. UNIT ANALYSIS: Performed quarterly by Division Head when the request for funds is submitted to HUD. The Annual Contributions Contract and Annual Rudget5 which are approved by HUD control activities. Current Annual Contributions Contracts for Section 8 is $837,768 and the Loan Authority for the 68 units of public housing will be in excess of $3,000,000. 216 /c3 y MICROFILMED BY DORM MIC R+LA13 CEDAR RAPIDS • DES MOINES .I §I ' !I i q i I 1 ri i -A i r tN I I } i �a v�� I rJ '; - I CITY OF IOWA CITY DECISION PACKAGE 6513.0 INTRAGOVERNMENTAL SERVICE FUND ASSISTED HOUSING OGRAMS f FEDERAL PR 558,5d6 563,712 906#906 906.9n6 _ • k?SOURCES ACTUAL BUDGET DEPT. ADMIN. BUDGET _ F.EgU1RE0 FY79 FY80 PROPOSAL PROPOSAL FY81 PERSONAL 1 SERVICES 60,091 749222 1 929900 97.,900 92,900 .I CnMMOD- i ITIFS 565 1,200 1x250 Ir250 Lr2 r oE FY80 L SE.VIC CHARGES 558,5d6 563,712 906#906 906.9n6 9069906 LAPITAL Iil1iLAY 8,139 -- -- -- -- 6279381 639,134 1,001.056 1#0019056 19001,056 GTOTAL I FY80 FY81 ' Personnel Authorization Proposal $ I Housing Coordinator 1 1 24,987 Housing Specialist 2 2 33,778 Housing Management Aide 1 1 4 13,754 7519 - Total 4 J �. Temporary 5,881 14,500 Employee Benefits 92,900 Capital Outlay None r - u r! r� r' 1 i� i I '- 217 MICROfIL7ESNE JORM MCEDAR RAPIDS 4/17/80 ■ G O A L S AND OBJ ECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: EQUIPMENT DIVISION a UNIT DESCRIPTION: ' The Equipment Division provides equipment management, preventive maintenance and repair services for City -owned equipment. UNIT GOAL: ii To provide adequate managerial and maintenance support to insure that the City receives the maximum economic life from all assigned equipment. 11 UNIT OBJECTIVES: ' 1. To maintain equipment so that the economic life of equipment will be one to two years longer than our current fleet. 2. To establish an "equipment labor report" which will analyze the percentage of mechanic's time which is charged to work orders and the ratio of the mechanic's repair performance to factory established flat - rate standards. UNIT MEASUREMENT: �! 1. Check operating cost data and verify that costs are not climbing or are reduced on a per mile or per hour basis when compared to older equipment. 2. Verify that the City's mechanics perform work in the same amount of time _ or less time than factory established standards. UNIT ANALYSIS: None 218 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 0 DECIS ION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: EQUIPMENT DIVISION CURRENT SERVICE LEVEL UNIT DESCRIPTION: This Division is responsible for providing equipment repair, preventing maintenance, replacement scheduling and replacement specifications for all City equipment except Police squad cars and cemetery equipment. ADVANTAGES: - Insures replacement of equipment on an "as needed" rather than "as scheduled" basis. - Protects equipment investment through properly scheduled and executed preventive maintenance program. - Provides full second shift preventive maintenance and repair system to minimize overtime. - Provides 24 hour a day bus repair service to insure a safe roadworthy fleet, despite the increasing age of our buses. - Provides for professional specification writing of new equipment to insure that specification "mistakes" are not repeated. OPTIONS: Combination of full service leasing and "farmed out" repair service. CONSEQUENCES: - Little or no off -hour emergency service. - No financial control. - Inability to maintain "equipment intensive" services at current levels. J r" f 219 iog f! MICROFILMED BY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES (00�) CITY OF IOWA CITY DECISION PACKAGE 4/17/RO .1 INTtArJVERNMFNTAL SERVICF FUNn EUIIIPMFNT DIV ISInN EQUIPMENT DIVISION FFSIIURGFS 'i I i I DEPT. ADMIN. RUOr,FT FY81 P -0111R'0 FY79 FY80 I PROPOSAL I PFeSnNAL SERVICES `1 264,785 253,085 (00�) CITY OF IOWA CITY DECISION PACKAGE 4/17/RO .1 INTtArJVERNMFNTAL SERVICF FUNn EUIIIPMFNT DIV ISInN EQUIPMENT DIVISION FFSIIURGFS ACTUAL BUDGET DEPT. ADMIN. RUOr,FT FY81 P -0111R'0 FY79 FY80 PROPOSAL PROPOSAL 9,000 PFeSnNAL SERVICES 174,209 241.942 264,785 253,085 251,189 CnMMr10- ITIFS 499.453 347.'151 703,381 700,166 717,058 SI.WVICF CIIAPGFS 39.163 73,246 103,1185 100.810 100,813 CAPITAL OUTLAY 82,164 209,396 226.472 2209642 220,642 TnTAL 863,989 864.935 1,295,523 1.274,703 1,289,102 FY80 FY81 Personnel Authorization Proposal $ Equipment Superintendent 1 1 1 23,719 15,608 Shop Supervisor 1 2 30,160 Senior Mechanic 2 2 30,052 Mechanic II 2 4 4 60,669 Mechanic I Maintenance Worker III 3 3 42,068 Maintenance Worker II 1 1 14 13,943 216,219 14 Overtime 15,000 4,550 Temporary 14, 670 Health & Life Insurance 750 Longevity Total 251,189 Capital Outlay Vehicle Replacement Fund 24,583 33,920 One Ton Trucks (4) 125,000 Two Ton Trucks (5) 18,339 Sanders (3) 9,800 6' Mower/Snow Blower 9,000 Medium Tractor Medium Tractor 220,642 Total 220 MICROFILMED DY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES 7ii F M GOALS AND OBJECTIVES FUND: INTRAGOVERNMENTAL SERVICE DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION UNIT: WORD PROCESSING UNIT DESCRIPTION: The function of the Word Processing Center is to provide centralized typing and dictation services to City departments. UNIT GOAL: To complete typing for City departments in an efficient, accurate and timely manner in conjunction with the central dictation system. UNIT OBJECTIVES: 1. Train new staff members on word processing equipment and procedures. July, 1980 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work of four hours. July, 1980 and ongoing. 3. Have no more than 4% of total lines produced returned to Center for correction of typographical errors. July, 1980 and ongoing. 4. Implement job standards for operator performance. June, 1981. UNIT MEASUREMENT: 1. Comparison of the number of new staff membars trained with total of new staff members who should be using word processing.. 2. Check-in time to first copy checkout - monthly average turnaround report. 3. Lines rerun for typos/total lines produced. 4. Use of job standard of operator production to evaluate performance. UNIT ANALYSIS: Effort this fiscal year will be directed toward maintaining the level of service currently provided and refinement of current operating procedures. 221 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES DECI S ION PACKAGE DEPARTMENT: FINANCE UNIT: WORD PROCESSING CURRENT SERVICE LEVEL UNIT DESCRIPTION: The function of the Word Processing Center is to provide centralized typing and dictation services to City departments. ADVANTAGES/BENEFITS: The Word Processing Center, through the use of a centralized dictation system, text editing equipment and specialized word processing operators, has relieved the department secretaries of the overload of typing that existed prior to its formation. The typing is now completed more efficiently and has eliminated the need for adding clerical positions on an individual department basis. Since documents are recorded, revisions can be made with greatly reduced expenditures of time and labor. Transfer of typing load to Word Processing Center has resulted in more time available to department secretaries to assist in administrative tasks. OPTIONS: Typing could revert back to departments - clerical staff could be added on a department -by -department basis to handle the typing load. CONSEQUENCES: Increased personnel costs. Decentralization of typing would result in some clerical staff being overloaded, others not so. Peaks and valleys of clerical workload would result in increased overtime costs to complete longer, high priority documents. Secretaries would have less time to do administrative tasks for department and division heads. Longer lead times would be necessary to process documents on traditional typewriters. 222 MICROEILMED DY JORM MICF7�)LA13 CEDAR RAPIDS • DES MOINES 1 as MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS 9 DES MOINES CITY OF IOWA CITY DECISION PACKAGE 4/17/60 6340.0 INTRAG7VERNMENTAL SERVICE FUND WORD PROCESSING CENTER - PESnURC9S ACTUAL BUDGET DEPT. ADMIN. BUDGET _ REQUIRED FY79 FY80 PROPOSAL PROPOSAL FY81 .._: PERSONAL SERVICES 42.399 50.417 54.074 54.074 54,580 C SMMnn- ITIFS 20663 3,070 39440 3,440 3,440 L! SERVICE � CHARGES 12,691 16,820 169605 169605 16,605 r C4PITAL Lf OUTLAY 17,0L9 125 - - - r TOTAL 749972 70,432 749119 74,119 74,625 FY80 FY81 r u Personnel Authorization Proposal $ Word Processing Supervisor 1 1 17,405 j Word Processing Operator 3 3 32,616 4 4 50,021 7 Overtime 250 Temporary Health & Life Insurance 4,159 Longevity 150 Total 54,580 Capital Outlay None I I, I ' _ 223 i°3y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS 9 DES MOINES CHARTS & SUMMANES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /D3r! E i �- F 4 I- MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /D3r! WHERE THE MONEY COMES FROM 22.4036491 100.0 ALL FUNDS FISCAL YEAR 1981 CITY OF IOWA CITY Trust S :.y1 N Transfers 13.1 I \ fV i z � ,!i I Property '.axes 33.3 $ % FY31 RECr1PT5 ,?99,381 44.8 Property -axes 7,463,393 33.3 Licenses S Permits 236,980 1.1 Fines S Forfeitures 337,900 1.5 Charges for Services 4,272,355 19.1 General Revenue Sharino 594,000 2.6 Road Use Tax 1,408,448 6.3 Community 3ev. 81ock Grant 775,000 3.5 Intergovernmental Revenue 1,082,761 4.8 Use of Money S Property 249,670 4.2 Miscellaneous Revenue 1,229,405 5.5 Transfers 4,053,579 18.1 22.4036491 100.0 ALL FUNDS FISCAL YEAR 1981 CITY OF IOWA CITY Trust S :.y1 N Transfers 13.1 I \ fV i z � ,!i I Property '.axes 33.3 Permits 1.1 Fines S Forfeitures I.5 MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS r DES MOINES WHERE THE MONEY GOES FY61 EXPENDITURES Miscellaneous Revenue 5.5 General Fund? ,?99,381 44.8 . pye or Honey 6 Property 4.2 6.8 Capital Projects 'I Intergovernmental i S,d80,903 25.5 Revenue 4.8 1,124,208 5.0 Special Revenue 2.:73.887 12.4 Community Dev. Road Use.' Black Grant 3.a Tax 6.3i , -harges for Services 19.1 I -� 1 3enersi ;evenae Snaring 2.6 'w Permits 1.1 Fines S Forfeitures I.5 MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS r DES MOINES WHERE THE MONEY GOES FY61 EXPENDITURES $ % General Fund? ,?99,381 44.8 Debt Service i,iG4,123 6.8 Capital Projects 1,216,188 5.5 Enterprise Fund S,d80,903 25.5 Trust S Agency 1,124,208 5.0 Special Revenue 2.:73.887 12.4 22,2991290 100.0 Special Revenue 12.1. :y 5.0 enerai Fund 44.3 yi Enterprise Fund 25.5 \ rr 1 r Capital Projects 5.5 I Geoc Service 6.8 C 0 71 SUMMARY OF EXPENDITURES AND RECEIPTS GENERAL FUND FISCAL YEAR 1981 CITY of IOWA CITY WHERE.THE MONEY GOESQ FY81 EXPENDITURES v % City Council 21:.31'_ 2.1 City Manager i10,392 1.1 City Clerk 3,+93 .' City attorney :33.983 1.3 WHERE THE MONEY COMES FROM Human Relations 5.8,877 575.831 1.3 5.8 Finance lanning s Program Dev. 1521555 i.6 Fv31 RECEIPTS % Public Sorks i1:27112: 32.2 Housing 5 Insp. Services 248, N3 2.5 Property Taxes 1,9.61361 39.3 Police 1.398,313 15.0 Licenses 6 Permits 236,960 _'.= Fire 1,337,331 10.3 Fines s Forfeitures 215.300 2.2 Parks a Recreation 1,237,913 12,1 Charges for Services 1.083,055 10.3 Library 609,502 6.1 Intergovernmental Revenue 1,027,961 13.3 Senior Center 33,8868 .3 tnr+ Use of Money S Property 79,870 .8 Broadband TeLcommunicatigns 23,165 .2 . Miscellaneous Revenue 121,510 1.2 Transfers 333.049 3.3 Transfers 2,302,022 22.3 Contingency 30,900 •3 10 023,279 1�.0 Tort Liability 294,734 381 2.9 100 0 9.999, Tort Liability 2.9 Contingency 3 City Council 2.1 I City Manager 1.1 1N Transfers 3.3 j I 1 City Clerk .7 Ul iroadband ielecomrunica tions .2 I City Attorney 1.3 Senior Center .� 1 ;1 ! Hunan Relations 1.3 Transfers 22.9 I \�s •�! ';�, r Finance S.d 7 Planning Library 1l S Program ;ev. 1.6 Property Taxes 33.3 \ 1 9 8lsceillneous Revenue 1.: ` Use Of Voney rf d 7roperq .3 / 7srks 5 Recreation 12.1 C Incergovenmen:a: Revegse :JJ i. Public 'Works 32.2 i \ Fire 10.3 Cm res 'ar Services :C.3 Police 75. , g' -es s 8brveitures :._ u+censes 5 Permits 2.3 ,Ouslmq S Ins D. Services 2.5 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES 0 MICROFILMED DY JORM MICR;LAB CEDAR RAPIDS m DES MOINES C I T Y O F 1 0 M A C I T Y PA0JECTED FINANCIAL SUMMARY - FY BO EST. BAL. 07/01/79 EST. BAC. PROPERTY TAM OTHER TRANSFERS TOTAL FUNDS TRANSFERS DISBURSE- TDTAL DIS- RECEIPTS IN RECEIPTS AVAILABLE OUT MENTS BURSEMENTS D6/70/80 GLNERAL: ADMINISTRATION NOME $ COMMUNITY ENVIRONMENT: $ 653,155 $1,386,957 f 833,735 $ 483,031 f 2,703,723 f 3,756.878 f 230,778 f 1.649,411 S 1,879,789 $1,477 ,OB9 Plan 6 Program Development Engineerin9 52,569 116,643 8.250 124,893 177,462 142.288 142.288 35.174 Public Yorks Administration 52.470 207,487 31,045 4,100 211,587 264,017 245,559 245.559 18,458 CBD Maintenance 4,916 29.933 , -- 21,734 52,379 52,779 52,379 52.379 Energy Conservation -- 7,735 -- 29,933 34,849 __ 29.933 29.933 4.916 COMMUNITY PROTECTION: -• 7,735 7,735 7,735 7,735 Police Fire 165,741 47,605 1.026.302 651,671 10.170 55,SDO 1,091.972 1,257,713 1.170,941 1.170,941 86,772 _ Animal Control 11,842 55,905 235,000 17,300 1,100 2.000 888,071 75,205 935.676 87,047 923.506 923,506 12.170 Housing 3 Inspection Services TRANSPORTATION: 71,781 -- 176.030 -- 176,070 207.811 -- 89,241 188.871 89,241 188,871 (2.194) Traffic Engineering Mass Transit -- (56,256) -- 2.950 383,887 386,837 396,837 383.887 383,887 18,940 2.950 Street System Maintenance (18,368) -- -• 730.425 5.475 709.440 1,173.666 1,039,865 983,609 13,241 968,851 981,092 1.517 PHYSICAL ENVIRONMENT: 1,179,141 1.16D,773 -- 1,173.666 1,173,666 (12.893) N N Recycling Cemetery 6,616 7,479 22,933 7,200 10,000 40.133 46,749 40.137 10,13) 6,616 HUINN DEVELOPMENT: 77.258 13.500 3,500 90.258 97,737 -- 88.917 88,917 8,820 :.� Parks A Recreation Senior [enter 97.234 718_991 109,435 12,970 841,356 938,590 890.913 890,817 47-777 Library (28,481) 389,024 66,005 15.560 86,173 45.560 541,202 45,560 512.721 -- 45,So0 45,560 CONTINGENCI: -- -- 251.978 -- 251.938 251,938 -- 557.185 521.019 521,019 (8,298) SUBTOTAL f 1,068,263 54,717,884 S 2.431.517 $2.598,421 _ f 9,737,818 S10.806,081 $ 800,804 -- f 8,612,710 557.185 S 9,413,514 (305,247) S1,392,S67 DEBT SERVICE CAPITAL PROJECTS 32,976 11,780,831 952.851 -- 329.328 1.282,179 1,315,155 -- 1,609.016 1.609,016 (293,861) f ENTERPRISE: 10,857,518 2.510,207 13.367.725 25,144,556 - 23.693,860 23,697,860 1,150,696 -.- ,_ � Parking Revenue Parking Reserves 1.523.788 930.026 -- 724,516 -- 724.516 2,248,304 1.630,159 147,089 1,777,248 411,056 Sever OperatReserves 595,635 -- 66.050 923,250 94,205 160.255 1,090,281 711,222 371,222 719,059 'I Seiner Operates 405,525 '- 12,200 :- 175,286 923,250 187,486 1,518.885 576.580 535,799 1,112.779 406,506 Yater Reserves Yater Reserves 321,033 1,576.950 1,536.950 593,011 1,857,983 279.000 566,350 98,748 1.058,524 777,748 1,621,874 215,263 233,109 Refuse Operations 620.036 125 26.000 401,662 427.662 1,047,698 100,000 333,162 433.162 614,576 { Landfill Orer4ttpns 13,773 -• -- 240,000 341,700 141,128 381,128 381,253 22,492 358,636 381,128 125 j Landfill-eser,es 80,480 -• 4,000 - 40,000 341,700 44,000 355,473 124,480 55,744 178,941 234,685 120,788 Airport Opera tions 15.415 -• 40.552 17.318 57,870 73.285 -- 73.285 73,285 124,480 Airport Reserves TRUS: A AGE.K, 89.811 -- 6,750 -- 6,750 96,561 21,900 •- 21,900 74,661 SPECIAL 61ESSMEI-•:JAS:ROC':Jh 144,593 596.327 99.770 81858 704,955 8/9,548 887,512 877,512 (27,964) SPECIAL REI EN; E: -- -- 40,600 -- 40.600 40,600 -- 40.600 40,600 -' HCOL :33d Use Tas 399,409 -- 856,532 -- 856,532 1,254.941 1.254,941 1,254,941 Reve,we 174,016 -- 1.556,582 -- 1.556.582 1,730.598 1.752,378 -• 1,752,378 21,780) 393.317 - 607.616 607.616 990,933 1,004,494 1,004,494 (13,561) A� GRAND TOTAL $18.578.052 $6.267,062 $20.368,099 $6.306,413 $32.941,574 S51.519.626 $6,809,901 f79.241,045 $16.053.946 55.165,680 W 4 t{ 0 MICROFILMED DY JORM MICR;LAB CEDAR RAPIDS m DES MOINES MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS a DES MOINES i C I T Y O F 1 0 R A C 1 7 Y P R 3 JEC T ED FINA11CIAL SUMMARY FY 81 mACPEi 1 OTHER TRANSFERS TOTAL FUNDS DISBURSE- TRANSFERS OUT TOTAL DIS- BURSEMENTS EST. BAL. 06-30-81_ EST. UAL. 07.01-00 *:s RECEIPTS IN RECEIPTS AVAILABLE TENTS GLALRAL : $ 1,067.093 S 595,035 $ 2,334,457 $ ],506 299 S 1.756.785 S 777.049 S 2,089.874 f1 ,416.465 ALM I.II STRAT I ON: $1,171,8421 S 67_.375 162,655 •• uJHL655 Pla 6 Cg MUNITY&Prug ENVIRONMENT: Planing a Yru9rain Uev. 35.478 14:.77: 22.750 127,481 255.775 162.655 274,197 271 197 274,193 18,458 245,955 33,783 9.700 20,715 54,098 54,098 54.D98 54,098 31,642 Publicerin9 Public warAs Administration -- .. 26,726 71,642 71.642 CBU f4intenance 4,916 26,126 •_ _ _- -- Energy Conservation COMININITY PROTECTION: •- - 26,600 1,777,478 1,420,210 1.420210 -• 1,420,210 1.047.0]1 •_ Police 86.772 12.170 1,306,53n 788,561 250,700 _- 1,074.861 1,047,031 1,047,0]1 78.204 :_ 78,204 -- fire Aniauil Control (2,194) 55,546 24,85(1 -- 80,398 229,103 78,204 248,043 248,047 •• zae,Da] _- nosing 6 Inspection Services 18,940 95,507 133.600 •• TRANSPORTATION: Traffic Engineering 2,950 165,577 4.600 277,824 1 270 174 1 271 651 1 246 651 -- 25,000 441,87 1,271,65 -- Mass Transit 1,517 1,560 55,000 150 99 J, 1,179,702 1,198,202 1,185,709 1,185,709 -- 1,185,]09 -_ Street System Maintenance (12,893) -- PHYSICAL ENVIRONMENT: Recycling .' -_ 1]1,386 146,822 146,822 •- 146,822 Cemetery 11,436 117,086 11,700 •• ,. 863,546 v '- tJ HUMAN DEVELOPMENT: Parts t Recreation 47,777 6o1,549 174 220 _- 815,769 617,800 863,546 609,502 867,546 609,502 -- -• 609,502 SJ Lsbr4ry (8.298) 578,685 79,115 7,]18 -- - 47,068 43.868 78,219 5,649 47,868 30.900 -- �1 Sensor Center C,INTINGENCY: -- '-Y 40.55,3 70.900 -- 70.900 $10,023.279 70.900 $11,415,846 70.900 $ 9,675,687 3 763.698 $ 9,999,791 $144,123 /4550 SUdIOTAL $1,392,567 $4.956,481 $ 2.764,776 $2,702,022 ,0 48,673 1696,675 16,708 DEBT SERVICE: (297,861) 1,500.648 ge4,957 271,875 •1 ,341.886 1 216,78tl 2,667,4U4 520,157 1,2,123 1.450,696 CAPITAL PROJECTS: E'QERPRISE: 1.450.096 - 774,940 1,205,996 457.641 767.188 1,220,829 (14.833) 854,760 r'ar.ing Operations 471,056 719.059 "" 734,940 75,700 -- 402,666 478,766 1,797.425 ]42,665 584,171 .. 472,823 742,665 11016 994 757,512 Parsing Reserves 406,506 •• 968,000 _- 968,000 1,374,506 969, EBB 193 •. 101,825 267,16] fewer Operations Sewer Reserves 215,267 •• 16,500 177,025 154,725 1,716,950 1,950,059 462 1,191,462 569 255 1.762,717 187,]42 748_076 '.iter Operations 237,109 614.576 •- -- 1,716,950 65.000. 749.548 414,548 1,029,022 271,048 50,000 22.358 201,048 400.822 .iter Reserves A4f,se Operations 125 •• 240,000 160-697 j00,697 462.488 .464 372,401 56,858 474,259 28,229 Landfill Operations 120,788 •- ]41.700 5,000 40,000 45,000 169.480 _ -- -_ 119,741 169,480 -• UniYsll Reserve LJnJf1t 123,te0 •- - 47,552 76,192 119,744 119,744 119,744 -- ..Airpor 81,661 Operations Airport Reserves -- 74.661 7,000 175.000 10,908 7.000 1.152,172 81,661 "124 206 1,124,208 •• 1,121,208 INCST S AGENCY: (27,964) 1 4;6.,64 775,000 -- YECIAL REVENUE: 775,000 775,000 775,000 775.000 -- 1,108,148 1,108,148 (21.780) CCA Read Use It. -- (21,780) .- 1,408,448 1,408,448 604,000 1,786.668 590,479 590.479 590,179 Re.enve Shoring 1J 561) 604,000 510.884.519 '- 1 O$ 53,579 522.403.491 $27.869.171 517,521.070 $4,777.220 $22,299,290 35.5A9.881 TOTil )5,465,680 7 4 1 39 The06.70.80 balance of $6,616 in Recycling was closed out and transferred to the Cemetery balance. transferred to the Administration balance. F The 06.70.80 balance of $(]05,241) in contingency was closed out and W N MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS a DES MOINES N 00 TRANSFER TO: GENERAL FUND - ADMINISTRATION PUBLIC WORKS ADMINISTRATION TRAFFIC ENGINEERING MASS TRANSIT STREET SYSTEM MAINTENANCE DEBT SERVICE: CAPITAL PROJECTS PARKING RESERVES: SEWER RESERVES: IJATER RESERVES: REFUSE COLLECTION OPERATIONS: LANDFILL - LAND ACQUISITION RESERVE AIRPORT OPERATIONS: TRUST & AGENCY: 0 'A TOTAL BUDGETED FUNDS >, 0 FY81 BUDGET RECEIPTS - TRANSFERS IN* TRANSFER FROM: Parking Operations Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations General Revenue Sharing Senior Center Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations Road Use Tax General Revenue Sharing Road Use Tax Pollution Control Operations Water Operations Administration Parking Operations Pollution Control Operations Water Operations Water Bond & Interest Reserve Administration Landfill Operations Administration Parking Revenue Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES AMOUNT: $ 46,766 63,893 134,075 18,638 13,399 312,615 5,649 $ 4,999 9,013 3,473 3,230 $ 223,136 118,750 $ 299,548 50,000 $ 595,035 20,715 268,746 277,824 1,139,702 341,886 231,835 . 402,666\' 137,825 349,548 160,697 40,000 76,192 $ 1,593 2,970 5,869 247 229 10,908 $4,053,579 ._..1 L.eJ {--1 Omni rmi iii UNBUDGETED FUNDS j CAPITAL PROJECTS (FY80) Parking Operations 314,163 CDBG (FY80 PROJECT) Capital Projects 520,153 TRANSIT EQUIPMENT REPLACEMENT Mass Transit 25,000 i TOTAL 54,912,895 *Description of transfers appears on the following chart (Disbursements -Transfers Out). MICROFILMED BY JORM MIC:R�LA8 CEDAR RAPIDS DES MOINES u HE C I' TRANSFER FROM: BUDGETED FUNDS - GENERAL FUND: I ADMINISTRATION MASS TRANSIT SENIOR CENTER iPARKING REVENUE: tV W O POLLUTION CONTROL OPERATIONS: WATER OPERATIONS: i :a >I WATER BOND & INTEREST RES.: REFUSE COLLECTION OPERATIONS: 0 W FY81 BUDGET DISBURSEMENTS - TRANSFERS OUT TRANSFER TO: Airport Refuse Collection Capital Projects Transit Equipment Replacement Administration Capital Projects Administration Trust & Agency Parking Reserves Parking Reserves Administration Public Works Admin, Trust & Agency Debt Service Sewer Reserves Sewer Reserves Administration Public Works Admin. Trust & Agency Debt Service Water Reserves Water Reserves Water Reserves Administration Public Works Admin. Trust & Agency DESCRIPTION: AMOUNT: Operations Funding S 76,192 Operations Funding 160,697 Reconstruction of Bldg. 96,160 $ 333,049 Replacement of Buses 25,000 Reimbursement for Janitorial Services 5,649 Parking Ramps $ 312,163 Administrative Costs 46,766 Administrative Costs 1,593 Revenue Bond Debt Service 342,666 Required Per Bond Resolution 60,000 763,188 Administrative Costs S 63,893 Administrative Costs 4,999 Administrative Costs 2,970 General Obligation Debt Serv. 223,136 Required Per Bond Resolution 36,000 Revenue Bond Debt Service 101,825 432,823 Administrative Costs S 134,075 Administrative Costs 9,013 Administrative Costs 5,869 Gen. Obligation Debt Serv. 118,750 Required Per Bond Resolution 66,000 Revenue Bond Debt Service 235,548 569,255 Call of Bonds 50,000 Administrative Costs $ 18,638 Administrative Costs 3,473 Administrative Costs 247 22,358 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES H d I 0 LANDFILL OPERATIONS 'I ROAD USE TAX: GENERAL REVENUE SHARING: CAPITAL PROJECTS TOTAL BUDGETED FUNDS UNBUDGETED FUNDS - FY80 BUDGET CARRYOVERS TOTAL ALL FUNDS Administration Administrative Costs Public Works Admin. Administrative Costs Trust & Agency Administrative Costs Land Acquisition Reserve Land Acquisition Traffic Engineering Operations Funding Street Systems Maintenance Operations Funding Administration Aid to Agencies Administration Refuse Collection Funding Mass Transit Operations Funding CDBG North Branch Detention 520,153 Structure Capital Projects Civic Center HVAC Bus Stop Shelters Dubuque/Church Signals Civic Center Roof MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES S 13,399 3,230 229 40,000 56,858 $ 268,746 1,139,702 1,408,448 $ 162,615 277,824 150,000 590,439 520,153 $4,777,220 0 $ 13,475 19,200 15,000 i 88,000 135,675 $4,912,895 i G I MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES 232 �03� CITY OF 10WA CITY II ALL FUNDS COMPARISON BUDGET FY80 AND PROPOSED FY81 BUDGET PROPOSED FY81 % CHANGE I+ FY80 w GENERAL FUND City Council $ 239,483 $ 217,815 110,394 ( 9.0) ( 1.0) �^ City Manager 111,499 93,854 74,283 (20.9) City Clerk 122,436 134,983 10.2 33.7 City Attorney Human Relations 96,398 128,877 575,031 ( B.0) Finance Dev. 624,558 142,288 162,655 14.3 Planning & Program L Public Works 52,379 54,098 3.3 Administration p45,559 274,193 11.7 Engineering Traffic Control 383,887 441,873 1 271651 15.1 29.5 Mass Transit 982,092 1,173,666 1 185,,309 9 Street System Housing & Inspection 188,871 248,043 31.3 Services 1,260,182 1,498,414 18.9 13.4 Police 923,506 1,047,031 13.5 Fire Parks & Recreation 1,090,280 1,237,913 609,502 17.0 I l� Library 520,894 45,560 43,868 (3.7) Senior Center Conservation 7,735 _0_ N/A ��. Energy Broadband Telecommuni- 24,765 N/A cations 247,763 333,049 34.4 (94.5) _ Transfers 557,185 30,900 11.9 �- Contingency Tort Liability 263,306 294, 734 N/A Recycling 40 133 9 413,514 9 999,381 _ 6_2 I� TOTAL GENERAL FUND Debt Service Fund 1,609,016 1,504,123 1,216,788 ( 6•6) (95•()) Capital Projects Fund 23,693,860 6,407,631 5,68(1,903 (11.4) Enterprise Funds "frust & Agency Fund 877,512 1,124,208 775,000 28.1 (38.3) " HCDA 1,254,941 1,752,378 1,408,448 (ly•7) Road Use Tax General Revenue Sharing 1,004,494 590,439 - (41.3) N/A Special Assessment 401600 $46 053,946 $22 51.6"i TOTAL ALL FUNDS MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES 232 �03� lV W W PROPERTY TAX I(1FLATion 1971-1980 C P 1 215- 370 $ 1973-74 210 _ / 360 1976.77 205- 350 1979.80 200 / 340 133.1 195 330 170.5 190 �;�s+j` 320 216.5 Q 185310, F 21,682 leo y _ «� .... 300 21,620 175 290 27,620 170 E.,r x'. .280 222.88 (10.27) 165 �� 270 277.75 (10.95) 160 wiP' 155 - 3' yy«yr%.iY� 260 315.75 (11.43) ISO 175.62 167.45 145 n n ' 4 �' �230 162.90 140_ , 220 145.84 135"... y .r 210 796.84 (36.15) 130 y 200 779.72 (30.74) 860.13 (31.14) 668.69 (32.17) 842.34 (30.49) _ 120 ii:^'y �� zW�� 180 599.00 115 ° �..� _.. "`y�`" u::rr3e s��3Fal 170 CPI -__- -__ �.tsy:..."utr. 457.00 474.00 160 CITY TAXES - 389.00 105 - 4.. .150 .. _ 100 w 140 CITY TAXES CONSTANT S ------- Fiscal Year Cons uner Price Index Assessed value Random Nome City Taxes Paid (Levy) City Taxes Paid In Constant S Total Tues Paid (Levy) TOUT Tues Paid In Constant S 1971-72 1972.73 1973-74 1974-75 1975.16 1976.77 1917-78 1978-79 1979.80 121.3 125.3 133.1 147.7 161.2 170.5 181.5 195.3 216.5 Q 21,738 21,682 21,682 21,682 25.364 21,620 27.620 27,620 27,620 217.23 (9.99) 220.05 (10.14) 222.88 (10.27) 248.91 (11.48) 250.27 (11.54) 277.75 (10.95) 306.49 (11.09) 333.61 (12.07) 315.75 (11.43) 179.08 175.62 167.45 168.52 155.25 162.90 168.86 170.82 145.84 851.57 165.99 796.84 (36.15) 789.68 (36.42) 729.70 (33.65) 779.72 (30.74) 860.13 (31.14) 668.69 (32.17) 842.34 (30.49) 102.00 611.00 599.00 535.00 453.00 457.00 474.00 455.00 389.00 Q eleven month average rather than twelve Constant dal len nf4rst0 price/cost changes fres a designated date - 1967.100. An Increase of 21.35 to shown es 121.3. Inflation can thenfore be seen by taking the difference between the actual tares paid and that eame amount In 1941 constant dollen. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS r DES MOINES CPI Increased 782 Assessed value Increased 271 Tax S Increased 451 Levy Increased 141 Lx S decreased 11 Levy decnued 221 0 2311 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES FY80 Department/Division Authorization General Fund FY81 City Council 7 City Clerk 3 1/2 City Attorney 4 ii City Manager 3 1 Human Relations 5 Broadband Telecommunications 1 1 Finance Administration 3 - Accounting 6 4 Purchasing 5 Treasurer 12 3 Parking Enforcement Attendants 8 Government Buildings 2 7 PPD - Administration 2 1/2 PPD - Plan Administration 3 r PPD - Development Programs 1 1/2 Engineering 11 L Public Works Administration 2 3 CBD Maintenance 1 Energy Conservation 1 Police Supervision 3 Patrol 42 Criminal Investigation 5 Records & Identification 10 1/2 Fire Supervision 2 Firefighting 48 Fire Prevention/Training 2 Animal Control 6 HIS - Supervision 1 2/5 HIS - Building Inspection 6 HIS - Minimum Housing 1 1/2 Traffic Engineering 9 Transit 48 1/2 Streets 17 3/4 Cemetery/Forestry 4 Recreation 12 Parks 13 Library 28 Parks & Recreation Administration 2 Senior Center 3 General Fund 346 3/20 i 1 0 2311 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES II 3 4 3 4 3 6 4 1/2 ' 0 0 3 fI 2 1/2 I 3 FY81 Proposal 1 1/2 1 _ 0 ii II 3 4 3 4 3 6 4 1/2 ' 0 0 3 2 1/2 3 1 1/2 1 1/2 1 _ 0 3 1 6 8 1/4 1 8 1 4 1 1/2 5 3 - 8 8 1/2 7 4 0 r 2 B L 2 3 �~ 323 1/4 /03� Enterprise Fund Parking System Pollution Control Water Refuse Landfill Airport Enterprise Fund Equipment Word Processing Assisted Housing Special Revenue HCDA TOTAL FY80 FY81 Authorization Proposal 8 24 17 17 22 22 10 3/4 9 1/2 5 1/2 6 1/2 1 1 64 1/4 80 14 14 4 4 4 4 22 22 15 8/10 4 1/4 450 7/10 429 1/2 235 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES icj;�/