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HomeMy WebLinkAbout1980-05-13 Bd Comm minutesI MINUTES IOWA CITY PLANNING AND ZONING COMMISSION APRIL 17, 1980 7:30 PM CIVIC CENTER COUNCIL CHAMBERS n MEMBERS PRESENT: Lundquist, Lehman, Kammermeyer, Vetter, Jakobsen, Blum MEMBERS ABSENT: Ogesen STAFF PRESENT: Boothroy, Charbon, Ryan I RECOMMENDATIONS TO THE CITY COUNCIL: 1. S-8004. The preliminary and final plat of Oak Meadows Addition, located one-half mile south of Rapid Creek Road be approved waiving at this time construction and design of the stormwater detention basins until the happening of one of the three following events: a) resubdivision of any lot, b) the passing of 15 years from the date of final plat approval, and c) annexation by the City, and subject to the following deficiencies and discrepancies: 1. The legal papers are not in order and should be revised. 2. The legal description on the plat should be corrected. 3. The title of the plat should be changed as the City has a subdivision named Oakes Meadow, which is very similar to Oak Meadows. 4. The stormwater detention easement should be shown on the final plat. 2. That the amendment to Section 8.10.23C3(b) of the Code of Ordinances of Iowa City revising the provisions for the Established Yard Regulation be approved. SUMMARY OF DISCUSSION: Chaiperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. Richard W. Ziock, 329 Samoa Court, stated that he had 29 unit apartment building located on Myrtle Avenue and wished to add two units to the existing structure. Ziock questioned if there was any way in which the Planning and Zoning Commission could waive the requirement for a LSRD plan, since he was only adding two units to the existing structure. I Ryan stated that it was not up to the Commission to waive the need for an LSRD plan, but the Commission could waive some of the provisions in Section 27.59. After some discussion from the Commission concerning the possibility of waiving anything in Section 27.59, Commissioner Blum stated that it might be quicker and easier to submit an LSRD plan rather than have the Commission and Council address the policy and legal question I MICROFILMED DY JORM MICR(�LA13 CEDAR RAPIDS • DES MOINES Planning & Zr, g Commission April 17, 1980 Page 2 of what provisions could be waived and then give Mr. Ziock a definitive answer. Chairperson Jakobsen asked if there were any corrections or additions to the minutes of February 21, 1980. The minutes were approved as circulated. 5-8003. Discussion of a preliminary plat of Prairie View Estates, located north of Interstate 80 and east of Prairie du Chien Road: 45 -day limitation period: 4/24/80, 60 -day limitation period: 5/9/80. Mike Kammer, Shive-Hattery Associates, explained the alternatives stated in a memo from Jim Brachtel. Kammer stated that they needed the commission's input so that they would know where they stood. Commissioner Blum asked if either of the alternatives (see attached memo) would change the staff's recommendation. Boothroy replied that alternative N1 would change the staff's recommendation and Alternative N2 would not. Commissioner Kammermeyer stated that he was opposed to any intersection off the curve on Prairie du Chien Road. Vetter stated that safety remains a great factor in her mind, and that alternative N1 would be turning prime agricultural land into residential' land. Jakobsen stated that she was not opposed to alternative fl. Blum stated that there could possibly be a land trade-off with the Vogels to make alternative N1 a possibility. It was decided by the commission that this discussion would be deferred until the next regular commission meeting. Commissioner Lundquist who is abstaining on this item did not participate in any of the discussion. 5-8004. Discussion of a preliminary and final plat of Oak Meadows Addition, located one-half mile south of Rapid Creek Road: 45 -day limitation period: 5/9/80; 60 -day limitation period: 5/24/80. MICROFILMED DY JORM MIC R�LA8 CEDAR RAPIDS • DES MOINES Planning & ZL ig Commission n April 17, 1980 Page 3 Boothroy presented the deficiencies and discrepancies and stated that the Commission could waive the installation and design of the stormwater detention basin until the happening of one of the three following events: A) resubdivision of any lot, B) the passing of 15 years from the date of final plat approval, and C) annexation by the City. Blum moved, and Kammermeyer seconded that the commission waive design and construction of the stormwater detention basin until the occurrence of one of the three following events: A) resubdivision of any lot, B) the passing of 15 years from the date of final plat approval, and C) annexation by the City. Blum moved and Kammermeyer seconded that the commission defer action on this motion until the next regular meeting. Motion failed 2-4. (Blum, Kammermeyer). Chairperson Jakobsen asked for a vote to approve the preliminary and final plat of Oak Meadows Addition waiving at this time construction and design of the stormwater detention basins until the happening of one of the three following events: a) resubdivision of any lot, b) the passing of 15 years from the date of final plat approval, and c) annexation by the City, and subject to the following deficiencies and discrepancies: 1. The legal papers are not in order and should be revised. 2. The legal description on the plat should be corrected. 3. The title of the plat should be changed as the City has a subdivision named Oakes Meadow, which is very similar to Oak Meadows. 4. The stormwater detention easement should be shown on the final plat. Motion passed, 5-1 (Kammermeyer). Commissioner Kammermeyer stated that he was not opposed to the passing of the plat, only that he wished to see the revision formally. Discussion of an amendment to Section 8.10.23C3(b) of the Code of Ordinances of Iowa City by revising the provisions for Established Yard Regulations. Boothroy presented an ordinance amending Section 8.10.23C3(b) by adding the following: "(b) where (a) is not the case, if the lot is within 100 feet of a building on each side, then the front yard shall be established as an average of the setbacks of the principal buildings on the abutting lots." Boothroy stated that this ordinance is totally consistent with the new zoning ordinance. Blum moved and Lehman seconded, that the Planning and Zoning Commission 1 I recommend to the City Council to adopt the following amendment: "(b) where (a) is not the case, and a lot is within 100 feet of a building on each side, then the front yard shall be established as an average of the setbacks of the principal buildings on the abutting lots." Motion passed unanimously. I 953 I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Planning & Zc ig Commission April 17, 1980 Page 4 W Discussion of an amendment to the Comprehensive Plan (Trafficways Plan modifying trafficway design standards). I i Commissioner Blum felt that the Commission should delay action on this matter until after the City Council discussion on Foster Road scheduled for their informal meeting of April 28. Commissioner Kammermeyer stated that he wanted more time to review this. He also stated that Planning and Zoning should act on this matter in the reasonable amount of time. Commissioner Blum asked Boothroy if there had been a modification on the south entrance of Hy -Vee on North Dodge to remove the lane dividers at the entrance. Boothroy replied that he would check into this. Chairperson Jakobsen called to the attention of the Commissioners three letters from Charles Eble complaining about the night lighting of ACT and Hy -Vee on North Dodge. Commissioner Blum stated that it might be a possibility to look for amendment of controlling lighting in the zoning ordinance. Boothroy stated that the City does have performance standards but the City does not own a light meter to measure them. There being no further business, the meeting was Wadjourn// ed. Prepared by U'Lla"I .l,l7G'ti,"At Marcia A. Charbon, Senior Clerk Typist Approved by �� ntt+s tcv Dave Lundquist, Mcretary Iowa City Planning & Zoning Commission MICROFILMED BY JORM MIC R+L A 6 CEDAR RAPIDS • DES MOINES 953 City of Iowa Cit' Date: April 16, 1980 ro: Doug Boothr•oy, Senior Planner From: James Brachtel, Traffic Engine Re: Access to Prairie View Estates (he proposed access for Prairie View Estates is unsatisfactory. As proposed, the access has severe and significant sight distance problems. Vehicles attempting to enter Prairie du Chien Road extended have marginal sight distance back to the southeast for oncoming traffic. Southbound traffic on Prairie du Chien Road extended attempting to left turn into Prairie View Estates have practically no sight distance to the southeast. Though this left turning movement would be the minor movement at this intersection the sight distance limitations are so severe that any vehicle attempting to left turn into this access point would have little or no advance warning of oncoming northbound traffic. Permitting access to the subdivision at the proposed site would be permitting the development of an unsatisfactory intersection. ALIERNATE 1 An alternate access point for this subdivision would be the creation of a T - intersection north of the curve area. Optimally the T -intersection would be spaced halfway between the curb and the hill crest to the north. This would afford traffic entering Prairie du Chien Road extended adequate sight distance to the south and to the north. This access point would require that the present developer acquire either additional land from his northern neighbor or an easement from his northern neighbor which would permit access to the northern part of the developer's parcel. This access point would be much superior when compared to the proposed access point. ALTERNATE 2 A second alternate to the developer's proposed access point would be to move the access point southwest to a point in the middle of the existing roadway curve. This access point would improve slightly sight distance to the south. It would improve sight distance for vehicles left turning into the proposed subdivision. This access point would provide minimum sight distance for the posted speed limit. It would provide no safety margin for vehicles travelling in excess of the posted 30 mile an hour speed limit. This alternate would require the acquisition of land or easement from the developer's western neighbor so that the intersection could be made perpendicular to the center of the curve. It would require the removal of at least two mature trees. MICROFILMED RY JORM MICR(DLAB CEDAR RAPIDS • DES MOINES W� DISCUSSION The access point proposed by the developer creates an extremely unsatisfactory intersection. Alternate N1 would provide for a much superior ! access point from the prospective of safety. Alternate ill would be an iimprovement over the developer's proposed intersection. However, safety of the intersection is based upon the assumption that individuals using Prairie du Chien Road extended do so at the posted speed limit. If you wish to discuss this matter further, please don't hesitate to contact me. tpl/3-4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES DESIGN REVIEW COMMITTEE APRIL 17, 1980 3:30 PM i PLAZA CENTRE ONE, SUITE 200 MEMBERS PRESENT: Wegman, Seiberling, Wockenfuss, Lilly, Haupert. MEMBERS ABSENT: Lafore, Sinek, Alexander, Summerwill. STAFF PRESENT: Chiat, Charbon. GUESTS PRESENT: Jack Klaus, OTo Capitol Associates; Al Wilson, Hansen Lind Meyer; Bob Lang, Midwest Ice Cream Company. RECOMMENDATIONS TO CITY COUNCIL: The Design Review Committee approved the brick and Portland concrete mortar as the exterior surface the on Old Capitol Center. SUMMARY OF DISCUSSION: Chairperson Lilly called the meeting to order. Exterior Design Plans for Old Capitol Center: Jack Klaus, Old Capitol Associates be used as the exterior wall presented the model brick that athat on the e Old Capitol Center. Klaus stated this brick had a lighter mortar than that which was presented at the last meeting. Klaus explained that the reason was that Younker's Department Store requested that they have a lighter mortar used on their store, and this mortar will also be used throughout the entire center. Al Wilson, Hansen Lind Meyer, explained that the original model had been precast cement, but at the time no definite plan had been made to use it. Wilson also stated that precast cement and brick were really the only two eossibilities considered. In the end it came downaesthetics versus conomy. Willson added that around the windows, doors,oand skylights, the material used would be a dark brown spandrel. Haupert moved, and Wegman seconded, that the Design Review Committee approve the brick and Portland concrete mortar as the exterior surface on the Old Capitol Center. Motion passed unanimously. Other Business: Bob Lang, the Midwest Ice Cream Company, presented a brief front elevation of his ice new cream store (remodeling of Country Cobbler). Lang stated that the Midwest Ice Cream Company was I remodeling the lower part of the store frontage. Dean Oakes, landlord, will be applying a brick fronting i tdICROFILMEO BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES Design Review . ,mittee April 17, 1980 Page 2 _ to the top of the store frontage. Lange went on to explain what types of materials would be used to complete the remodeling. Chairperson Lilly asked Chiat why many of the remodeling jobs done in the downtown were not presented to the Design Review Committee. Chiat replied that it is necessary to have Glenn Siders, Senior Building Inspector, notify him whenever a downtown building permit is applied for. Chiat stated that he would again talk to Siders and perhaps Chairperson Lilly should also write Siders a letter recommending this. i - I Chairperson Lilly presented a letter recommending a film for the design review workshop. Lilly stated that this film would not be available until fall. Wegman stated he had heard that a design conference on remodeling of store frontages was being planned. Lilly she felt that if the Design Review Committee could present this film at the conference it could carry an impact on the remodeling of the vacant stores in the future. The Design Review Committee decided that Chairperson Lilly should get an exact date at which time they could show the film in the fall. �There being no further business, the meeting was adjourned. Prepared by: ChAIt,Iam Marcia A. Charbon Senior Clerk -Typist j I i 111CRDFILMED DY JORM MICF4 LAB ;; CEDAR RAPIDS • DES MOINES MINUTES MAYOR'S YOUTH EMPLOYMENT PROGRAM APRIL 15, 1980 CHAMBER OF COMMERCE MEMBERS PRESENT: BENJAMIN, EGLSEDER, JOHNSON, KELLY, KAFER, LUNZA-KADUCE MEMBERS ABSENT: BARBER, CURTIS, HOLZHAMMER, KIDWELL. STAFF PRESENT: DIXON, ROBINSON SUMMARY OF DISCUSSION Chairperson Kelly called the meeting to order. Board minutes for March 1980 were approved. New Board members Royal Bejamin, Mark Eglseder, and Linda Lunza-Kaduce were introduced and approved by the Board. Robinson reported that the City Council which would be meeting on this same evening would be approving these new members for the Mayor's Youth Board. Youth Employment Survey Robinson reported on the youth employment survey. There were 408 surveys sent out to businesses in the private sector. So far, there have been 48 responses of which 22 have been positive. Seventeen of the 22 positive responses indicated that they would be willing to participate in a subsidized employment program. Four employers are willing to accept referrals from the Mayor's Youth Program and totally subsidize their wages. Kafer asked about follow-up for those employers who had not yet responded. Robinson related that a possible random follow-up phone call would be made to some of the businesses. Overall, the Board felt that the survey had been positive in light of our current economic conditions. Robinson reported that tie would be doing a spot information interview on KCJJ in reference to the survey and the results. Also, there has been a short article in the Press Citizen about the program. Eglseder asked if there was any negative or real positive responses to the survey. Robinson read the letter from the local tree surgeon that supported the survey and offered support to the Mayor's Youth staff for developing programs for the youth of the cummunity. Robinson reported that there may be the possibility of using some our City funds for wages for young people in this new program for next year, Director's Report Robinson reported that we have spent approximately $22,000 of our allocated $36,000. The spending level is appropriate for the amount of time that is left in the program year. Robinson explained that the State did not allocate what was originally expected to match our local monies. Robinson recommended that this local match money be cbanneled into youth salaries even though the State match money was not available. Kelly Gloved to accept this proposal and it was seconded by Kafer. The Board unanimously voted to accept this proposal. 95.E i MICROPILMED DY , JORM MICR�LAB CEDAR RAPIDS • DES M0111ES Mayor's Youth Employment ogram April 15, 1980 Robinson he would like rtodstay tonhanpextra weekrogram is s- JuneeI throughcheduld to endoJuney731 inRoobinsnrderotosbai ed that available to help the Summer CETA staff. Also, Robinson reported that this extra week would allow him time to write the final report. The Board agreed with this. Robinson asked the Board to approve continuing his medical insurance coverage over that the summer months. There is enough money in the budget for this due to the fact e s vacant for aproxiatly two monts. The cost ofthis gmedical insurance oistabout ion a$57.00. Kaferpmovedmtoe accept thish hrequest i and Kelly seconded the motion. The vote was unanimous. i Robinson requested the Board to consider a pay raise for him in the amount of 7% for program year 1980-1981. The Board will consider this and possibly vote on it next month. Robinson reported that Marylee Dixon's work study money has been used up as of when April tRobinson requested enshewillbeable t return to Place work study. Dixon oSalary Cmoney forlDixoniwillycomehfrom the Director's salary that was not used due to the vacant position in September and October of 1979. Kelly moved to place Dixon on the City payroll and Johnson seconded. The Board voted unanimously in favor of this. Summer CETA I Robinson reported rthat there are un people ontheSummerProgram.Thertallocated e willalso beavocational oexploration yinothe uhrlvate sector component. Robinson reported that Dixon has been in the process of corresponding with officials I Eizenstat, Spring, and Taggart in Washington D.C. in regards to seeking funding for a private sector component for the Mayor's Youth Program. Robinson also reported that he has been talking with local school shop teachers about I involving them and their students in a program dealing with solar energy. IDirector's Evaluation Discussion followed in regards to an evaluation for Director Robinson. The Board felt i that some type of evaluation tool should be designed to do this. Dixon and Robinson said that they would do some checking into past evaluation procedures along with doing some preliminary designing of an evaluation. Board members Benjamin and Kelly indicated that they would be willing to be on a Personnel Committee to do further research in this area. The next meeting for the entire Board is scheduled for June 10th at 4 o'clock at the Chamber. The Personnel Committee will be meeting in May at a date to be determined. 95S MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS . DES MOINES i City of Iowa City MUNICIPAL Af(FULT COMMISSION MINUTES: April 24, 1980 lows City Civic Center `ZI' :EHS RiESENT: Diaterle, Phipps, George STAFF FRESL'IM Zehr, Scholten OTHER RfESENT: Harvey Simon (Rocky Mountain Helicopters), S. Young (KXIC) S. McMillen (D.l. ), 14. Ohlgraver Chairman Dieterle opened the meeting at 6:30 and asked Zehr to present the report on the outcome of the heating and cooling bids for the office space. 'Lehr reported that the low bid by Brandt Heating and Air Conditioning conformed to all city code. Also Mr. Jones was informed of the proposed installation and had no objections. At that time Mr. Phipps moved to except the Bid by Brandt Heating. lotion carried. Harve commissionotooparkctheir fuelitruckron�airporta Property. to the airport contract with .Voss Oil of Iowa City for Jet fuel oatrl p They have a per Currently they are paying 1.32 a gallon before taxes, with the gIowa n City flying service, Due to the operation standards in the leases with the Iowa City flying service we will need the flying service to waive pArt of the Aircraft Fuels and Oil Dispensing Service clauses of the lease before permission can be given by the airport commission. Rocky Mt. Helicopter said they were willing to pay the flying service $150 per month to park their truck oA the leased property of the flying service and would also pay all city flowage fees. Mr. George said he would Lake tills matter up with Mr. Jones. General discussion continued on the Operating Standards as outlined in the leases with the Iowa City flying Service. Fleeting was adjourned at 8:15 MICROFILMED OY JORM MICR jLAB CEDAR RAPIDS DES MOINES 956 AN ':`i 0 MINUTES IOWA CITY BOARD OF ADJUSTMENT APRIL 28, 1980 -- 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Bartles, Baldus, Harris, Vanderhoef j MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Charbon, Woito, Siders RECOMMENDATIONS TO CITY COUNCIL: The Board of Zoning Adjustment grants this special permit as an exception for the construction and maintenance of the subject installation at its present location, subject to the construction and maintenance of a chain link fence of at least 8 feet in height, in conformity with the City's ordinances, to be completed within 45 days of the date of the filing of this decision with the City Clerk of the City of Iowa City. This special permit is granted for the site described in Exhibit A to the application for special exception dated March 14, 1980. SUMMARY OF DISCUSSION: Chairperson Harris called the meeting to order. V-8001. Continuation of the public hearing on an application submitted by Hawkeye CableVision for an exception as provided in Section B. 10.2811.2a of the Zoning Ordinance to permit a cable TV tower. Chairperson Harris reviewed the background of the Hawkeye CableVision request. Chuck Mullen, attorney for Hawkeye CableVision, stated that the reason for deferral of a decision was to allow time for Hawkeye CableVision to make accommodations with the adjacent property owners. Mullen indicated that an understanding between Hawkeye CableVision and the adjacent property owners had been reached and the adjacent property owners would now withdraw their objections. Harris asked Mullen if the Board could have some documentation of the understanding between Hawkeye CableVision and the adjacent property owners. Mullen replied that they could have a statement indicating an agreement and signed by the property owners, but not revealing the understanding betwerrn them. Harris then asked for a verification from the adjacent properly owners. MICROFIL7SN JORM MCEDAR RAPIDS 157 0 MINUTES IOWA CITY BOARD OF ADJUSTMENT APRIL 28, 1980 -- 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Bartles, Baldus, Harris, Vanderhoef j MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Charbon, Woito, Siders RECOMMENDATIONS TO CITY COUNCIL: The Board of Zoning Adjustment grants this special permit as an exception for the construction and maintenance of the subject installation at its present location, subject to the construction and maintenance of a chain link fence of at least 8 feet in height, in conformity with the City's ordinances, to be completed within 45 days of the date of the filing of this decision with the City Clerk of the City of Iowa City. This special permit is granted for the site described in Exhibit A to the application for special exception dated March 14, 1980. SUMMARY OF DISCUSSION: Chairperson Harris called the meeting to order. V-8001. Continuation of the public hearing on an application submitted by Hawkeye CableVision for an exception as provided in Section B. 10.2811.2a of the Zoning Ordinance to permit a cable TV tower. Chairperson Harris reviewed the background of the Hawkeye CableVision request. Chuck Mullen, attorney for Hawkeye CableVision, stated that the reason for deferral of a decision was to allow time for Hawkeye CableVision to make accommodations with the adjacent property owners. Mullen indicated that an understanding between Hawkeye CableVision and the adjacent property owners had been reached and the adjacent property owners would now withdraw their objections. Harris asked Mullen if the Board could have some documentation of the understanding between Hawkeye CableVision and the adjacent property owners. Mullen replied that they could have a statement indicating an agreement and signed by the property owners, but not revealing the understanding betwerrn them. Harris then asked for a verification from the adjacent properly owners. MICROFIL7SN JORM MCEDAR RAPIDS 157 Board of AdjustmenL April 28, 1980 Page 2 Anthony Frey, 15 Caroline Court, stated that his counsel and the counsel for Hawkeye CableVision had made an agreement satisfactory to him, therefore, he withdraws his objections to location of the cable TV tower. Steve Kriz, 1232 St. Clemons St., stated that he had also made an agreement with Hawkeye CableVision satisfactory to him, therefore, he withdraws his objections to the location of the cable TV tower. Harris then asked Mullen why on the location map drawn by MMS Consultants, the base of the tower was located outside the parcel leased from Mr. Barker. Mullen replied that Mr. Barker has agreed to make an amendment to their lease to include the base of the tower. Mullen also stated that however the Board looks at it, Mr. Barker is assuming many of the negative impacts due to the fact that he owns the land surrounding the tower. Harris then asked about the provisions for fencing the tower. Mullen stated that there was no fence up before the stop work order was issued, therefore, since the order had not been lifted there was still no fence surrounding the tower at this time. Mullen indicated that a security fence was being planned for around the tower by Hawkeye CableVision. Harris then asked Mullen why the tower was not more centered in the 108 foot by 108 foot parcel. Mullen replied that Hawkeye CableVision did not control the location of the parcel Mr. Barker was willing to lease. Baldus asked Boothroy how concerned staff was whether or not the tower was centered in the 108 foot by 108 foot parcel. Boothroy stated that the staff's main concern was having the tower enclosed by a security fence. Baldus then asked Mullen if they had an easement from Mr. Barker to construct a security fence around the tower. Mullen replied yes. Harris then asked Mullen how far away from the tower the fence would be located. Mullen replied that the fence would be far enough away from the tower to keep persons from climbing the tower. Baldus asked Mullen what type of fence was to be constructed around the tower. Mullen replied that the fence was to be a chain-link fence with three strands of barbed wire on the top. Glenn Siders, Senior Building Inspector, stated that in an area zoned residential, that barbed wire cannot be used on the top of a fence. Baldus asked Mullen exactly how high and how long it would take for Hawkeye CableVision to construct the fence. Mullen replied that the fence would be eight feet in height and would take approximately 30 days to construct. After some discussion by the Board, several attempts were made to make a motion. Baldus moved, Bartels seconded, that the Board of Zoning Adjustment grants this special permit as an exception for the construction and maintenance of the subject installation at its present location, subject to the construction of a chain link fence of at least 8 feet in height, in conformity with City's ordinances, to be completed within 45 days of the date IS 7 MICROFILMED BY JORM MIC R�LAO CEDAR RAPIDS •DES MOINES Board of Adjustment April 28, 1980 Page 3 of the filing of this decision with the City Clerk of the City of Iowa city. This special permit is granted for the site described in Exhibit A to the applicatiion for special exception dated March 14, 1980. There being no further business, the meeting was adjourned. Prepared by: Marcia Charbon e for Clerk T pist - Approved b.JR-' Donal c meise 6 Secreta to the Board of justment MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 9157 I ill l Board of Adjustment April 28, 1980 Page 3 of the filing of this decision with the City Clerk of the City of Iowa city. This special permit is granted for the site described in Exhibit A to the applicatiion for special exception dated March 14, 1980. There being no further business, the meeting was adjourned. Prepared by: Marcia Charbon e for Clerk T pist - Approved b.JR-' Donal c meise 6 Secreta to the Board of justment MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 9157 MINUTES IOWA CITY HOUSING APPEALS BOARD APRIL 10, 1980 8:10 A.M. MEMBERS PRESENT: Diane Klaus, Mary P. Owens, Kathleen Graf, Goldene Haendel MEMBERS ABSENT: Leonard VanderZee, Jerry Smithey, Rachel Dennis STAFF PRESENT: Angela Ryan, Terry Steinbach, Kelley Vezina, Brian Kuebler, Dave Malone It was moved by Haendel, seconded by Owens, to approve the minutes of the March 13, 1980 meeting. Minutes approved by a unanimous vote. 11L ono[ yr rimo. ivA nILLtMAN' GUNCERNING 329 N. DUBU UE Steinbach stated that Inspector Kuebler conducted an inspection of the above -listed property.on January 31, 1980. On February 6, 1980, Inspector Kuebler issued a Notice of Violation to Mrs. Hilleman which was received by her on February 9, 1980. On February 15, Mrs. Hilleman properly filed an appeal with the City Clerk. This was followed on March 18 when Mrs. Hilleman filed an addendum which was again, properly filed as per the time schedule of the inspections. Inspector Kuebler gave details of his inspections and it was clarified that Mrs. Hilleman was only appealing the light switch requirements and the heating unit requirements. It was moved by Haendel and seconded by Graf to uphold the violations concerning the heating units. Since the heating contractor had submitted information regarding the heating unit, the decision of the Appeals Board was that, to satisfy the requirements, it would be permissible to remove the bedroom doors or install grilles or louvers that would allow for proper air change. Motion was carried unanimously. It was moved by Haendel, seconded by Graf to further uphold items ?.a and 2b; the light switch requirements. This was done with the understanding that permanently installed "pinup" lamps could suffice as meeting the requirements of the Code. The motion was approved by a unanimous vote. BOARD TO CONSIDER THE CASE OF DOTTIE MAHER CONCERNING 3024 S. GILBERT Chair swore in those who will testify. The Notice of Eligibility of Rent Escrow which Ms. Maher was appealing had been initiated by the City due to a lack of secondary egress from an upstairs unit located at S. Gilbert. Ms. Maher stated that she has not yet determined whether she is going to leave the building as it is or MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES HOUSING APPEALS BOARD APRIL 10, 1980 8:10 A.M. PAGE 2 whether some alterations will be made but stated that decisions would be made within the next 30 days. It was moved by HaendeI, seconded by Graf to uphold the Notice of Eligibility for Rent Escrow and to not allow the notice to go into effect for 30 days. This motion was approved by a unanimous vote. BOARD TO CONSIDER THE CASE OF MRS. MARY ENGELHARDT OF 204 E. FAIRCHILD Chairperson Klaus swore in those who would testify. Steinbach stated that Inspector Vezina had conducted an inspection on January 7, 1980. On January 9, 1980, Inspector Vezina issued a Notice of Violation to Mary Engelhardt which was received by her on January 11, 1980. Mrs. Engelhardt filed an appeal with the City Clerk of Iowa City on January 15, 1980, therefore the appeal was properly filed. Inspector Vezina stated that there are six light switch violations found under number four of the Notice of Violation and proceeded to explain the reasons for his citations in every case. Discussion of the light switch requirement brought out the fact that the last four violations were license requirements which were not being met in Mrs. Engelhardt's own unit and it was determined by the Board that since she has resided in this dwelling for more than four years, they would make a motion to only uphold items a and b under number four. On Owens' motion, the Board voted unanimously. BOARD TO CONSIDER THE CASE OF MARJORIE GLIDER CONCERNING 22 N. GILBERT Chairperson Klaus swore in those who would testify. Steinbach stated that Inspector Vezina conducted an annual inspection of 22 N. Gilbert on January 11, 1980. Inspector Vezina's Notice of Violation was received by Marjorie Glider on January 16 and an appeal from Ms. Glider was received in the office of the City Clerk on January 19, 1980. The appeal was properly filed and it was determined that items 2a and 4a through i were the violations being appealed. Inspector Vezina stated his findings concerning a closet under a stairway in this multiple structure and the Board was made aware of the City policy that the closet may exist if it is shown to the Housing Inspector that it is locked and not used for storage. It was moved by llaendel and seconded by Graf that number 2a concerning the closet under the stairway be upheld as written. Motion carried unanimously. Items a through i under number four were discussed by the Board and the location of each light switch violation was pointed out by Inspector Vezina. It was moved by Haendel that the violations be upheld and it was agreed that permanently mounted "pinup" type lights could be installed to meet the requirement of the Code and if there were special problems, which resulted due to lack of electrical receptacles, the Board would reconsider the light switch violations if brought before them by Ms. Glider. This motion was seconded by Owens and approved by a unanimous vote. MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS - DES MOINES MINUTES HOUSING APPEALS BOARD APRIL 10, 1980 8:10 A.M. PAGE 3 The Board took a five minute recess. BOARD TO CONSIDER CASE OF MR_ .1014u pini eu rn.IP CM., Mr. Nolan not in attendance The owner of an adjacent property located at 420 E. Davenport; Mr. Shaw, gave testimony about the conditions of the property located at 424 E. Davenport. Background information concerning this property was given by Inspector Malone and Senior Inspector Steinbach. A review of the file showed that the owner of this property had appealed the most recent notices which have been issued to him and this was the reason for the delay in getting corrections made at the above -listed property. It was moved by Haendel, seconded by Graf that the Notice of Eligibility for Rent Escrow be upheld and that the premises be reinspected and the occupants be renotified that they are eligible for rent escrow. The motion carried unanimously. Meeting adjourned at 10:00 A.M. Prepared by: T- <;� 0 Approved by: i 111CROFILME1 BY JORM MIC14 LAB i CEDAR RAPIDS • DES MOINES M I NI I'I'IiS 101VA CI'T'Y HOUSING (:0MMI:;SI0N Wedu('sdaY. May 7, I!)8(1 4, 3:3a I'.M. MEMBERS 1)It1i.Sf:NT: Chairperson Klaus, Graf, Ucnnis, VandcrZcc, Ilaendel, Koenig MEMBERS ABSENT: Karstens S'T'AFF PRESENT: Kucharzak, Seydol, Steinbach, Weito, Barnes, Flinn 1• MEETING TO ORDER - Meeting was called to order at 3:35 by Chairperson Klaus. F•m• [I. INTRODUCTIONS - New Commissioner, Mark Koeni to other Commissioners and Staff present, g' was introduced III. MINI1'I'IS - Minutes of the Meeting of April 2, 1!180 were approved G/0 un motion by VandcrZoe, seconded by Ilaendel. IV. COORDINATOR'S ItIEI'(llfl' - Seydel Section 8 - Scydol reported that (lousing Assist;uta:c I'aym( .. were made on 39R Units on May I; that this exceeds tilt, 384 units allocated, thus no vacancies will he fillet, until the number of leases is reduced to 384• Public (lousing Update - Seydel advised that the 68 units of Public Housing were advertised in March with 4:00 p.m. Friday, May 2, 1980, set as the deadline for receipt of proposals. Ile further advised that one proposal for 35 units was received and is currently being reviewed by HUD. Ile advised sequence to be Followed from initial review of staff and HUD, to detailed construction drawings, final review of staff and IIUD, Develop- ment Plan submitted and approved by (IIID, to negotiation of Anneal Contributions Contract, to purchase of real est nl o. Scydel reviewed status of pr•apu:oetrl sites end :ureal (-d qnt^:l inn•: rclntivc to remaining, nllnc;,tlrm• sill saidnnr•: were ode -;Ii that III Hization of the addition:,) 33 units: allucnl,nl is unlikely in view of reductions on tilt, I'ederat I level. V• Status Report on Trans! ent/Ilnspital Visitor (lousing! Nuods - Vander Zea VanderZoo reported he hod visited with hospital social workers relative to this need and was advised that this is a continuing; need, and that it is estimated that approximately 200 pursons/families arc in need of this type of service each year. Ile, reported that there: are people sleeping in lobbies. Questions were raised as to nv;ti)_ ability of funding from block grant or SMSA funds, No known 1'uud- ing source at this time. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 8 0 2 r'1 Minutes low;' City (lousing Commission May 7, 19NO I VI. REHAB - Application for Porgiveahle Loan N6 was presented by Barnes. Moved by VanderZee, seconded by Graf, that applica- tion be approved. Approved 6/O. VII. TASK FORCE - Klaus reported that 1.110 task force has agreed to purpose. That they are looking ;it a minimal state standard with a stricter local code. That task I'orcc is currently con- sidering breaking down the code into two sections: -structural (requiring one-time only inspection upon completion of major structural changes) and maintenance (requiring ongoing inspec- tions on a regular basis). She indicated these areas are pre- sently being defined. 'target date for completion and recommenda- tion is sometime this summer. VIII. STATE HOUSING CODE - Steinbach reported that HF 2536 has passed both houses and is awaiting the Governor's signature. Under the new statute, Council must recommend by .January 1981 which Code to adopt for Iowa City, or will have to adopt the Uniform Ilous- ing Code. Steinbach indicated that task force recommendations should be ready by Into summer find presented to Council in late August or September. Vnuder•'/.ee raised question converninl; It -11:1111 uhlif;nliens and was advised that is an issue that must by addrm;svd nndvr' Iho main- tenance provisions o1' tho Code. lX. SUMMEIt SCHEDULING 1:011 IIOUSING APPEALS - Steinbach reported back- log of appeals is no more than Four of which two will be heard May 8, 1980. Consensus to meet again in .July unless need arises for additional meeting to be called by Chairperson. X. SPOUSE ABUSE SHELTER - Update was mailed to Commission. Klaus reviewed Commission meeting of October 20, 1978, at which time the (lousing Commission endorsed the idea of the SPouse Abuse Shelter j XI. ELECTION Of' OFFICERS - Klaus deferring the Plection of Officers until the new Commissioners had an opportunity to get acquainted with other members of the Commission. Graf movad, Vander Z0c seconded a motion that the By -Laws be suspended for election of Chairperson rind Vice Chairperson until September. Approved 6/0. Moved by Uonnis, Seconded by HaOndel, that Vandcr7.ee be r.lveled Interim Vice Chairperson. Approved 6/II. MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES 959 1 Minutes Iowa laity Housing Commissioa May 7, 198U XII. FAIR HOUSING - Klaus reported that she had requested a new Agenda be issued after receiving the copy of the letter the City Manager sent to Mr. Robert Morris, President of the NAACP of Iowa City, in response to Mr. Morris' letter of April 29, 1980. Klaus indi- cated that since one of Mr. Morris' allegations was in the area of housing; that "there has been no fair housing plan implemented in Iowa City, that an opportunity for discussion should be placed on the Agenda. j Klaus indicated that she had tried to get ahold of Mr. Morris twicat ! him, butring thatthe sheday and understoodethe Cityt, but ws uable to Manager�hadninvited Mr. -.I Morris to the meeting and that the press was notified that it i was on the Agenda. Klaus further stated that she had discussed the matter with the Housing Coordinator and was advised that minority contractors were notified relative to the request for proposals for public housing, and that in the Section 8 program the minority popula- tion is higher than in the community as a whole. Scydel indicated that the terminology in Mr. Morris' letter is not clear; that he does not know what he means by "fair housing". Seydel further indicated that the Assisted Housing Division does have an Affirmative Fair Housing Marketing Plan that has been in existence in -the city since the inception of the program in 1969. This plan, approved by HUD, contains several documents:- 1) Settle- ment Agreement with the City of Iowa City and Kansas City District Office of Equal Employment Opportunity Commission, March, 1974, 2) Personnel Procedures of Iowa City Equal Employment Opportunity Policies in Affirmative Action Program, 3) Chapter 10.02, City of Iowa City Human Relations Commission, 4) Stntement of Policies of Leased Housing Program, and 5) Brochure where we advertise the Section 8 Program. VanderZec asked if we could write Mr. Morris asking for sper.ifir charges regarding fair housing. Seydul and Woito affirmed that they were advised that Mr. Berlin had invited Mr. Morris to the meeting and that he was going to attend. Klaus indicated that she felt the obligation was not on the Commissionbut on the part of Mr.ited I enda ConsensussOf1nce Commission that nohe had beenvactionnisthe ,necessary onsthehpartcd. of the Commission. XIII. Kucharzak asked Agenda for June 4 Meeting include Goals $ Objectives i for Fiscal Year 1981. �\ XIV. ADJOURNMENT - Moved by VanderZee, seconded by Haendel, that meeting be adjourned. Approved 6/0. Adjourned 5:15 p.m, APPROV1j): i M. Diane Klaus, Chairperson MICROFILMED BY JORM MIGR+LAB CEDAR RAPIDS • DES MOINES