HomeMy WebLinkAbout1980-05-13 Info PacketCity of Iowa City
MEMORANDUM
GATE: May 8, 1980
TO: City Council
FROM: Ci nager
RE: Person el and Human Relations
In order to provide increased effectiveness and efficiency in the personnel
and human relations programs of the City, the City Manager will initiate the
following changes in organization, responsibilities and personnel, and Council
action is noted, when required:
A. ACTION:
The responsibilities of the affirmative action compliance analyst be revised
to encompass only:
I. Community complaint investigation and resolution.
2. Liaison with the Human Rights Commission and coordination of the
work of the Human Rights Commission.
3. City minority business contract compliance.
The current responsibilities of affirmative action and administrative investi-
gation of internal complaints will be reassigned. The position description and
job title will be revised.
,1 REASON:
The affirmative action compliance analyst has indicated that the current
responsibilities of the position exceed the time available to accomplish the
work. It has been stated that 2 1/2 persons are required to complete the
work assigned in the current position description. As the probability of
additional personnel is almost non-existent, the choice then is the reassign-
ment of responsibility and the development of a mechanism for increasing both
effectiveness and efficiency.
Currently the analyst performs most of the liaison and coordination work of
the Human Rights Commission. The reassignment of responsibility for affirma-
tive action and investigation of internal complaints is discussed later.
To increase efficiency in the major areas of responsibility assigned to the
analyst, a staff review team, chaired by the Assistant City Manager, consisting
of the Analyst, the member of the legal staff who works with the Human Rights
Commission and the Assistant City Manager will be established to develop
program goals, review program progress and resolve program policy issues
ollars to as .
If additional financial resources become available from Federal contracts,
consideration should be given to using those d
with contract compliance. sist the Analyst
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City of Iowa City
MEMORANDUM
GATE: May 8, 1980
TO: City Council
FROM: Ci nager
RE: Person el and Human Relations
In order to provide increased effectiveness and efficiency in the personnel
and human relations programs of the City, the City Manager will initiate the
following changes in organization, responsibilities and personnel, and Council
action is noted, when required:
A. ACTION:
The responsibilities of the affirmative action compliance analyst be revised
to encompass only:
I. Community complaint investigation and resolution.
2. Liaison with the Human Rights Commission and coordination of the
work of the Human Rights Commission.
3. City minority business contract compliance.
The current responsibilities of affirmative action and administrative investi-
gation of internal complaints will be reassigned. The position description and
job title will be revised.
,1 REASON:
The affirmative action compliance analyst has indicated that the current
responsibilities of the position exceed the time available to accomplish the
work. It has been stated that 2 1/2 persons are required to complete the
work assigned in the current position description. As the probability of
additional personnel is almost non-existent, the choice then is the reassign-
ment of responsibility and the development of a mechanism for increasing both
effectiveness and efficiency.
Currently the analyst performs most of the liaison and coordination work of
the Human Rights Commission. The reassignment of responsibility for affirma-
tive action and investigation of internal complaints is discussed later.
To increase efficiency in the major areas of responsibility assigned to the
analyst, a staff review team, chaired by the Assistant City Manager, consisting
of the Analyst, the member of the legal staff who works with the Human Rights
Commission and the Assistant City Manager will be established to develop
program goals, review program progress and resolve program policy issues
ollars to as .
If additional financial resources become available from Federal contracts,
consideration should be given to using those d
with contract compliance. sist the Analyst
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City Council
May 8, 1980
Page 2
B. ACTION
The responsibilities of the Human Relations staff be modified to:
I. Eliminate prime responsibility for collective bargaining.
2. Transfer responsibility for coordination of the work of the Human
Rights Commission from the Human Relations Director to the affirmative
action compliance analyst.
3. Eliminate responsibility for providing clerical support for the
Civil Service Commission,
REASON
The reason for the transfer of the collective bargaining responsibility is
discussed later. Currently most of the responsibility for the coordination
work of the Human Rights Commission is performed by the analyst. The Civil
Service Commission responsibilities are discussed later.
C. ACTION
Either reclassify the position of Director of Human Relations to the salary
level of a division head or abolish the position of Director of Human Relations
and establish the position of Coordinator of Personnel Services at the division
head level. In addition, transfer responsibilities for collective bargaining
and the work of the affirmative action compliance analyst to the office of
the City Manager with coordination to be provided by the Assistant City Manager
Whether the Director's position is reclassified for salary purposes or replaced
with the position of Coordinator of Personnel Services, the responsibilities
for the position will be administration of the personnel program, including
recruitment, selection, classification, compensation, employee relations, con-
tract administration and the City's affirmative action and equal opportunity
programs.
REASON
This change will permit an administrative employee to focus directly on the
day-to-day personnel needs of the City, including the affirmative action program.
There have been so many responsibilities included in the department that the
necessary support to the line departments on a daily basis has been neglected.
Because of the changes in the department, a strong case can be made for making
`\ the personnel -human relations functions a responsibility of the City Manager's
office with coordination from the Assistant City Manager. The Human Relations
Department was created with the assignment of collective bargaining to that
function. Prior to that time all personnel responsibilities were under the
direction of the City Manager's office.
The Human Rights Commission believes that continuing department status with
a director level position is important to the work of the Commission. From
the standpoint of administration and programs, the City Manager believes that
the effectiveness and efficiency of all programs could be improved by this
change. However, because of the views of the Human Rights Commission, two
alternative courses of action are presented for City Council consideration.
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City Council
May 8, 1980
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If it is determined that the position of Director of Human Relations is to
remain, the Manager will proceed to recruit for the position. If the City
Council elects to establish the coordinator of personnel services, creation
of the position will be required by the City Council and appropriate changes
in the Human Relations Department section of the City Code. In addition, a
change in pay classification for the Director of Human Relations would require
Council action. An early decision is requested.
D. ACTION:
Establish an interdepartmental task force, chaired by the Director of Human
Relations or Coordinator of Personnel Services, responsible for the develop-
ment, administration and implementation of the affirmative action program.
This task force will be responsible for establishing goals, implementing the
program and establishing procedures for investigating internal complaints.
A member of the legal staff and the Assistant City Manager will be permanent
members of the task force. 1'he other members will be department and division
heads. The Human Rights Commission also should be represented with two members.
REASON:
The program will be more effective if the persons who have responsibility for
implementation have a part in program development and resolution of problems.
Direct coordination with the City Manager's office should create the necessary
long term emphasis.
E. ACTION:
The Assistant City Manager assume responsibility for collective bargaining
services. If the position of coordinator of personnel services is created,
the Assistant City Manager also would assume responsibility for the coordi-
nation of the personnel and human rights programs of the City. An outside
negotiator will be used for collective bargaining. These changes will not
require a reclassification of the position. The job description will be
revised as required.A salary adjustment will be made to reflect the addi-
tional responsibilities.
REASON:
In the current economic environment the conflicts which develop in the
collective bargaining process make it difficult for the same personnel to
directly undertake both the City's personnel and collective bargaining programs.
For this reason, the City Council has discussed the desirability of retaining
an outside negotiator. The Assistant City Manager will work directly with
the negotiator and coordinate the efforts of the other departments in the
collective bargaining process, particularly finance, legal and personnel.
The other two programs, personnel and human rights, frequently have impli-
cations for other departments and policies of the City. Coordination Of these
efforts in the office of the City Manager should place increased emphasis upon
the importance of these two programs, facilitate more effective coordination,
assure continuity of policy and assure more timely conflict resolution, for
example, human rights issues frequently require input from several departments.
Coordination in the office of the City Manager will facilitate issue resolution
and consistent city policy.
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City Council
may 8, 1980
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F. ACTION:
Reclassify Human Relations Department clerical staff to recognize increased
responsibility in daily personnel administration.
REASON:
With use of word processing it is possible to upgrade these positions and
provide for more effective and efficient personnel administration.
G. ACTION:
Reassign the responsibility of secretary to the Civil Service Commission to
the Legal Department.
REASON:
Many of the issues considered by the Civil Service Commission are of a legal
nature and the Legal Department works closely with the Commission. The work
assignments currently permit the Legal Department to provide clerical staff
support to the Civil Service Commission.
H, ACTION:
The Human Rights Commission develop, in cooperation with the Director of Human
Relations or the Coordinator of Personnel Services, an on-going education
program for City employees on issues of affirmative action, employees in non-
traditional roles and other programs which will be supportive of the City's
human rights policies.
REASON:
The education efforts of the City could be better organized and more thorough.
cc: Human Rights Commission
Dale Helling
Sophie Zukrowski
Civil Service Commission
City Attorney
City Clerk
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CITY OF
C:IV1(- C;I I\11IP X10 C. WA;I IINC;IMI ;I
Mr. Robert V. Morris, President
NAACP
Dox 7.493
Iowa City, Iowa 52244
Dear Mr. Morris:
IOWA CITY
,Wn '),)2do (319) 54.I$0)
May 9, 1980
My letter of I•lay 2, 1980, suggested that any concerns the NAACP
may have relating to the fair housing plan be reviewed with the
Housing Conmission. Therefore, the (lousing Commission added this
subject to the agenda for its May 7, 1980, meeting. On May 6, a
member of the City (•tanager's staff informed you of the meeting.
However, no representative of the NAACP discussed this matter with
the Housing Commission at the meeting. A copy of the minutes of
the Housing Commission meeting is enclosed. If you still have any
concerns about the Fair (lousing Plan, please contact Mr. Seydel so
that the subject can be included on the agenda of a future (lousing
Commission meeting.
Since f ours,
' 'ural G. Berlin
City Manager
Is
cc: City Council
City Clerk
Rev. Thomas Mikelson
Joseph A. Penny
Emmitt Johnson, Jr.
Human Rights Commission
Housing Commission
Lyle Seydel
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Minutes
Iowa City (lousing Commission
May 7, 1980
XII. PAIR HOUSING - Klaus reported that she had requested a new Agenda
be issued after receiving the copy of the letter the City Manager
sent to Mr. Robert Morris, President of the NAACP of Iowa City,
in response to Mr. Morris' letter of April 29, 1980. Klaus indi-
cated that since one of Mr. Morris' allegations was in the area of
housing; that "there has been no fair housing plan implemented in
Iowa City," that an opportunity for discussion should be placed
on the Agenda.
Klaus indicated that she had tried to get ahold of Mr. Morris
twice during the day and once at night, but was unable to reach
him, but that she understood the City Manager had invited Mr.
Morris to the meeting and that the press was notified that it
was on the Agenda.
Klaus further stated that she had discussed the matter with
the (lousing: Coordinator and was advised that minority contractors
were notified relative to the request for proposals for public
housing, and that in the Section 8 program the minority popula-
tion is higher than in the community as a whole.
Seydel indicated that the terminology in Mr. Morris' letter is
not clear; that he does not know what he means by "fair housing".
Seydel further indicated that the Assisted Housing Division does
have an Affirmative Fair Housing Marketing Plan that has been in
existence in the city since the inception of the program in 1969.
This plan, approved by HUD, contains several documents:- 1) Settle-
ment Agreement with the City of Iowa City and Kansas City District
Office of Equal Employment Opportunity Commission, March, 1974,
2) Personnel Procedures of Iowa City Equal Employment Opportunity
Policies in Affirmative Action Program, 3) Chapter 10.02, City of
Iowa City Human Relations Commission, 4) Statement of Policies of
(.eased !lousing Program, and 5) Brochure where we advertise the
Section 8 Program.
VanderZee asked if we could write Mr. Morris asking: for spocifi(-
charges regarding fair housing. Seydol and Woito affirmed that
they were advised that Mr. Berlin had invited Mr. Morris to the
meeting and that he was going to attend. Klaus indicated that she
i felt the obligation was not on the Commission, but on the part of
ConsensussOfince he Commissiinvitedad been
on that noactiionniithe
snecessary ongena sthebparteof
the Commission.
XIII. Kucharzak asked Agenda for June 4 Meeting include Goals E Objectives
for Fiscal Year 198).
X11'• ADJOURN?FENT - Moved by VanderZee, seconded by'Haendel, that meeting:
be adjourned. Approved 6/0. Adjourned 5:15 p.m.
APPROVrD:
DI. Ilianc Klaus, Chairperson
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Of 'R41',T
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IOWA, AERONAUTICS DIVISION
STATECAPITOL DES MOINES. IOWA 50319 515-281.42BO
May 1, 1960
REF. NO 957.06
Mr. Dwaine E. Hiland, ACE-537
Federal Aviation Administration
601 East 12th Street
Kansas City, Missouri 69106
Dear Mr. Hiland:
This letter is in reference to Notice of Proposed Construc-
tion or Alteration (FAA Form 7960-1) identified as Aeronautical
Study Number: SO -ACE -292 -OE; a proposal by Towers Hotel Asso-
ciates to construct a 19 story, 159 foot high hotel in Iowa
City, Iowa.
A review of this proposal indicates that it would exceed the
Iowa City Municipal Airport Horizontal Surface (as prescribed
for the ultimate development plan for runway 6-29) by 33 feet.
At first glance this would appear to be excessive; however,
after further research and review with local officials we
have determined that the proposed hotel would be shielded by
existing structures in the very near vicinity of equal or
greater height. Also, taken by itself, the proposal would
have no serious or adverse impact on the Iowa City Airport
or its navigable airspace.
Therefore, we have no objection to this proposal at this time.
However, we reserve the right to comment at some future date
should the need arise.
Sincerely,
iaav'E4ROBERT W. NRS
Airport Zoning Officer
RWN:ch
cc: Fred Zehr, Airport Manager
Don Schmeiser, Senior Planner, Iowa City
COMMISSIONFRS
JULESM DUSNLR DARu ARA DUNN C, ROGER FAIR OONALOK.GAnDNER WILLIAM F. M[GRATH
S...' CUF D. IAS+.nu OA..nRnn CFau RAplef M,I'...
FIICROPILMED RY
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ROBERT R. BIGLER BRUCE H. VAN DRUFF 1
N.. Hampton Rb OAAA9 I
10�
City of Iowa City
MEMORANDUM
DATE: May 9, 1980
TO: City Council
FROM: Dale Helling
RE: Summer Meeting Schedule
The following is the best Sumner meeting schedule I could formulate, and
it works out very well. Council would meet on circled dates. Based on
your tentative vacation dates, meeting on Meeks just opposiCe those
suggested would improve July attendance and increase absences in August.
It would also cause a conflict for Labor Day weekend. Thus I suggest
you meet as follows:
Ju 11E JULY AUGUST SEPTEMBER
14 V' 1.'_ _. .... _._ __..__ ___ _ _ __ __ _
$ M I VI I f �$ $ f4 I W I f$$ M I W i f$
1 2 3 4 5 6 7 1 2 3 4 5 1 2 3-4-5 fi
II 12 13 14 f, 9 10 II 11 ] 6 7 A 9 7 10 11 12 13
I: 13 19 20 21 13 4 16 I7 18 19 10 7 13 14 IS 16 14 IS 6 17 18 19 20
2
2 25 2; 27 2d 20 23 24 25 2fi I1 10 21 22 23 21 2T 23 24 25 26 27
ii f 2] 30 31 24 2 27 28 19 30 28 2 0
31
A calendar of absences is as follows:
June 2
June 3
June 16
June 17
June
i
---
I
City of Iowa City
MEMORANDUM
DATE: May 9, 1980
TO: City Council
FROM: Dale Helling
RE: Summer Meeting Schedule
The following is the best Sumner meeting schedule I could formulate, and
it works out very well. Council would meet on circled dates. Based on
your tentative vacation dates, meeting on Meeks just opposiCe those
suggested would improve July attendance and increase absences in August.
It would also cause a conflict for Labor Day weekend. Thus I suggest
you meet as follows:
Ju 11E JULY AUGUST SEPTEMBER
14 V' 1.'_ _. .... _._ __..__ ___ _ _ __ __ _
$ M I VI I f �$ $ f4 I W I f$$ M I W i f$
1 2 3 4 5 6 7 1 2 3 4 5 1 2 3-4-5 fi
II 12 13 14 f, 9 10 II 11 ] 6 7 A 9 7 10 11 12 13
I: 13 19 20 21 13 4 16 I7 18 19 10 7 13 14 IS 16 14 IS 6 17 18 19 20
2
2 25 2; 27 2d 20 23 24 25 2fi I1 10 21 22 23 21 2T 23 24 25 26 27
ii f 2] 30 31 24 2 27 28 19 30 28 2 0
31
A calendar of absences is as follows:
June 2
June 3
June 16
June 17
June
30
---
I
1
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City of Iowa City
MEMORANDUM
DATE: May 9, 1980
TO: City Council
FROM: Dale Helling
RE: Summer Meeting Schedule
The following is the best Sumner meeting schedule I could formulate, and
it works out very well. Council would meet on circled dates. Based on
your tentative vacation dates, meeting on Meeks just opposiCe those
suggested would improve July attendance and increase absences in August.
It would also cause a conflict for Labor Day weekend. Thus I suggest
you meet as follows:
Ju 11E JULY AUGUST SEPTEMBER
14 V' 1.'_ _. .... _._ __..__ ___ _ _ __ __ _
$ M I VI I f �$ $ f4 I W I f$$ M I W i f$
1 2 3 4 5 6 7 1 2 3 4 5 1 2 3-4-5 fi
II 12 13 14 f, 9 10 II 11 ] 6 7 A 9 7 10 11 12 13
I: 13 19 20 21 13 4 16 I7 18 19 10 7 13 14 IS 16 14 IS 6 17 18 19 20
2
2 25 2; 27 2d 20 23 24 25 2fi I1 10 21 22 23 21 2T 23 24 25 26 27
ii f 2] 30 31 24 2 27 28 19 30 28 2 0
31
A calendar of absences is as follows:
June 2
June 3
June 16
June 17
June
30
---
July
1
---
July
14
Lynch
July
15
Lynch
July
28
Balmer; Roberts
July
29
Roberts
August 11 Neuhauser
August 12 Neuhauser
August 25 Erdahl
August 26 Erdahl
September 8 ---
September 9 ---
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City of Iowa Cit; -
MEMORANDVM
Oate:
To:
From:
Re:
I
May 8, 1980
City Cound
Neal 9rlin, City Manager
Developer Designation, Block 64 (Chapter II)
BACK_ G_ Rte:
On April 8, the City received proposals for the redevelopment of
Block 64. Since April 8, the staff has been in the process of
reviewing the proposals and supplementary information.
On April 25, the staff set forth in a memorandum to Council the staff
recommendations regarding developer selection and the basis for
those recommendations. On April 28, the staff met with the Council
to discuss those recommendations.
Since the staff recommendations were prepared, the City has received
7 additional documents which are relevant to your considerations:
a. A letter dated April 28, from College Plaza Development
Company.
b. A letter dated May 1, from College Plaza Development Co. (CPDC).
C. A letter dated May 1, from Plaza Towers Associates (PTA).
d. A letter and Affidavit from Wilfreda Hieronymus regarding
equity in previous projects.
e• A copy of a letter from IDOT to the FAA regarding the height of
the PTA hotel.
f. A letter dated May 8, indicating CPDC was retaining Arthur
Rubloff as leasing agent.
9• A letter from Armstrong's concerning PTA.
The CPDC letter of April 28 previously was supplied to the Council.
The other materials are included with this memorandum.
The letters from Plaza Towers Associates, IDOT and Armstrong's are
self-explanatory. The letters of April 28, May 1 and May 8, from
CPDC contain additional information and are discussed below.
The staff has carefully reviewed the contents of these CPDC letters
along with all previously submitted information. Based on this
review, the staff has concluded that the information falls into five
categories:
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A. There was reiteration of CPDC strengths as previously noted in
the staff report to the Council. There were also several
statements disputing the staff's conclusions regarding the
merits of the competing designs from functional and aesthetic
standpoints. Staff does not dispute the strengths, but stands
by the previous assessment of the relative importance of the
competing proposals' stengths and weaknesses and the
conclusions related thereto.
B. There were a number of statements which the staff believes to be
misinterpretations.
C. Several statements contained information which were outside of,
and not relevant to, the Proposal Evaluation Criteria published
in the Prospectus.
D. There were a number of statements which constituted new
information, or which contained information which was
inconsistent with or changed from other information previously
provided.
E. There were statements which addressed the previous staff
analysis of the key, critical issues which formed the basis of
the staff recommendation to Council.
The information falling within categories A, B and C above is not
addressed in detail in this memorandum. The staff is prepared to
discuss any of these items, should members of the City Council have
questions regarding them. Information in categories D and E is
discussed below.
II. NEW OR CHANGED INFORMATION:
1. The letter dated April 28 indicated a willingness to lease an
additional 8,000 square feet of space to Armstrong's, in order
to more closely meet their needs. The letter also indicated
that this 8,000 square feet could be used for the restaurant, as
an alternate, if Armstrong's did not lease it. This change also
served to reduce the small shop space. Staff's comments
regarding these changes were provided to the Council at the
meeting of April 28. Additional comments are below in the
discussion of key issues.
2. The letter of May 1, on page 2, states that the CPDC project is
"truly an integrated project. With us it is all or nothing."
This statement contradicts the previous statement made in the
Attachment to Plans, received by the City on April 24, which
stated, "In the unlikely event that the shopping mall cannot
proceed due to economics it is the Developer's intent to build
the hotel as shown by itself."
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This change coincides with, and reinforces the staff concerns,
previously expressed, that the participation by High Country
did not in and of itself guarantee the hotel, because progress
on the hotel was impossible without leasing, bonding, and
construction of the retail project.
3. The letter of April 28, on page 10, criticizes the staff
position regarding leasing experience and argues that CPOC has
equal ability to negotiate with Armstrong's and can lease the
additional commercial space without difficulty. The letter of
May 1, p. 2, informs the City for the first time that CPDC was
in the process of seeking a national firm to assist in leasing.
The letter of May 8 showing the participation by Arthur Rubloff
confirms this. The availability of this expertise is
beneficial and greatly reduces the staff concerns regarding
leasing experience.
4. The comparative chart included with the letter of May 1 also
contains several items which are not correct or which are
changed.
a. PTA proposes 153 rooms, 5 suites for a total of 158 rather
than the 153 rooms, 12 suites, 165 total as shown.
b. The 160 rooms total for the CPDC proposal conflicts with
the following previous information:
135+ - Text of April 8 proposal (narrative).
168 - Plans of April 8 proposal.
150 - April 15 cost estimate.
160 - April 15 narrative.
135 - Commitment made on page 2 of attachment to April 15
letter.
i
C. Total hotel cost of $7,880,000 is increased from the
- $7,250,000 contained in the April 15 cost estimate.
d. The per room costs for the PTA proposal are based on an
incorrect number of rooms and understate the per room
costs by approximately $1,700. However, this average cost
figure includes the
cost of the 8,614 square feet of
q retail
shops, which distorts the comparison of actual hotel
costs.
e. The comparison of deferred fees indicates a total of
$808,000 deferred fees for PTA. Staff can only identify a
maximum of $641,000 possible deferred fees in both PTA
proposals - retail and hotel. Further, the fees for both
of PTA's projects are compared to only the retail portion
of the CPDC proposal, making no distinction as to cash vs.
` services by High Country in the Hotel phase.
I
Ct
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III. ISSUES OF CRITICAL IMPORTANCE TO DEVELOPER SELECTION
In the memorandum of April 25, the staff presented a comprehensive
review of all evaluation criteria as applied to both projects.
Rather than restate those conclusions, the staff has identified
certain key issues which are of critical importance in the selection
of a developer and which need further elaboration. This section of
the memorandum analyzes the developers and projects based on the key
issues set forth below. In completing this analysis, staff has
included a review of all documents submitted to date by both
developers.
fll
Financial Feasibility
The CPDC letter of April 28 took issue with the staff
comparative methods used to evaluate the proposals. This issue
was discussed at the April 28 Council meeting. In their letter
of May 1, on page 3, CPDC said that Paul Glaves stated
comparison of coverage was impossible. They then disagree and
attempt to put forth such an analysis. This is an incorrect
interpretation of Mr. Glaves' statements. The position taken
by Mr. Glaves was that such manipulations are possible, but
that they are difficult, misleading, and would require changing
the numbers provided by one competitor or the other.
The basis for Mr. Glaves' position is that all of the following
considerations are incorporated into a pro -forma analysis:
a. Different equity levels.
b. Different approach to coverage requirement.
C. Different space allocations.
d. Different investment structure and investor motivation.
e. Different handling of the leasehold improvements.
f. Different handling of warehouse space revenues.
g. Different lease terms and lengths.
The staff believes that pro -forma financial analyses should
accurately represent a careful assessment of development costs,
lease terms, lease lengths, base and percentage rents, expense,,
assumed or passed on, and the other strategies and intrmtiuns of
the developer. The staff does not believe that the number,, can
be shifted around seeking conformity, without changing the
underlying basis for the pro -forma.
The staff does not accept the assumption that interest r•:If.es
would be equal due to the following factors:
a. The project equity levels are not equal.
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b. The composition of the revenues are markedly different.
C. The treatment of leasehold improvements differ.
These factors are integral to the bond buyers' assessment of
risk, and accordingly impact the interest rate.
The staff does not accept the assumption that rent levels would
necessarily be equal. There are numerous components in gross
costs, including base rent, percentage rents, expenses passed
on or assumed, desirability of the total area, desirability of
merchandise layout, total development costs, management
effectiveness, interest cost, and other factors. The
willingness of the merchant to pay cash rent takes into account
these factors.
In addition to these factors, there is one additional major
problem with the comparative analysis presented in the letter
Of May 1 by CPDC. CPDC has included in its revenues $40,000
from the lease of 10,000 square feet of warehouse space, but has
not compensated by including revenues for 9,584 square feet of
warehouse space in the PTA proposal. To achieve a goal of
standardization, CPDC should have accounted for this in one of
three ways:
1. Do not count the warehouse revenues for• either ro osal.
The result of this treatment would be to reduce CPDC's
revenues by $40,000; dropping coverage below 1.25; or
alternately, raising the equity requirement to $853,548
instead of the $536,720 shown in the analysis.
2. Count warehouse revenues for both ro osals. The
addition of 30,000- 40,000 in revenues ( 38,336 if we use
CPDC's $4.00/sq. ft.) to PTA's revenues would serve to
reduce retail rents; to increase the coverage; or to
reduce the equity requirement.
3. Count the revenues for CPDC as one of the three types
$4.50 de artment slore -4.00 warehouse and 10.00 shoe
rents and consider that PTA intends to a s cn warehouse
space as art of the rice for reta 1 s ace. This approach
would result in the following department store rents:
CPDC
Retail Area 60,000 @ $4.50 = $270,000
Added Area 8,000 @ 10.00 = 80,000
Warehouse 71000 @ 4.00 = 28,000
TOTALS 75,000 $378,000
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Average Cash Rent: $5.04/sq. ft.
PTA
Retail Area 75,000 Lv $5.37 = $402,750
Warehouse 91584 @ -0- -0-
TOTALS 84,584 $402,750
Average Cash Rent: $4.76
*No charge to the department store.
Depending upon which of the above three treatments would
be used, the attempted comparison by CPDC in the May 1
letter served to either distort the comparison of equity,
distort the comparison of coverage, or distort the
apparent average cash rents. This clearly illustrates the
reason why staff feels such standardization is not
appropriate and should be considered with extreme caution.
B. Leasehold Improvements
The CPDC letter of April 28, pages 12 and 13, questioned the
staff's comparison of the leasehold improvements. This
criticism was partially correct. However, the basic conclusion
of the staff remains as previously stated. To clarify the
treatment of leasehold improvements, the staff is providing the
Council with the following detailed information.
CPDC has estimated that the principal tenant's leasehold
Improvements, furniture, fixtures, and a ui ment would have a
cost of $1,000,000. They have counted these items as equity in
pledging 25% (see proposal dated April 8, Narrative, Item VE).
Plaza Towers Associates has included in their cost estimate of
April 15, page 8, tenant work valued at $175,000. They also
characterized the project as being a "turnkey" project. This
means that the building is not a shell, but is ready to move
into with finished walls, ceilings, floors, etc. By contrast,
CPDC treats all tenant work as part of the. $I,Of10,U00 in
leasehold improvements, furniture, fixtures and equipment.
C. Development Structure & Bond Security
Both the letter of April 28 and the letter of May I contain
several references to what staff considers to be important
elements of the basic development structures of the competing
proposals. These elements are composed of:
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1. The revenue sources for the department store phase.
2. The revenue sources for the hotel portion.
3. Sources of working capital.
CPDC has chosen to place the small shop retail within the
department store phase, leaving a freestanding hotel project.
Thus, the small shop rents which are higher than department
store rents tend to moderate the department store rent.
PTA has chosen to place the majority of the small shops within
the hotel phase of the development, thus supporting the hotel
revenue stream.
These diffferences have considerable impact on bond security
and working capital needs. Department store leases are
normally long term leases (20-30 years). Small shop leases are
generally shorter term leases (3-10 years). Hotel revenues
depend to a great extent on day to day room revenues, and
restaurant and bar receipts. These differences are illustrated
below:
REVENUE SOURCES
DEPARTMENT STORE + HOTEL
CPDC 6 Armstrongs 20 yrs.) 100% ROTM—& Restaurant
38% small shops (10 yrs.) Revenue
PTA 90% Armstrongs (20 yrs.) 85% Room & Restaurant
10% small shops (10 yrs.) 15% small shop (10 yrs.)
The placement of the small shops in the PTA project is superior.
This placement reinforces the hotel development, which all
parties agree is the riskier. It also does not detract from the
high level of bond security provided by a single, long term
lease for 90% of needed revenues provided by the Armstrong's
lease. The staff does not accept the logic that the small shop
leases reinforce the security if Armstrong's failed, as stated
in the CPDC' letter of May 7, P. 2. The staff believes that a
default on 62% of the revenues destroys a project, just as a
default on 90% would. Thus, CPDC gains no bond security by
proposing to use multiple leases.
jThe CPDC statement that the restaurant could be shifted from the
hotel project to the retail project (letter of April 28, P. 5)
does not appear reasonable to the staff. Previous private
ithotel showed that
upatobhalfythe total hotel revenues wouldCbe likely to come from
restaurant/bar operations.
CPDC also raised the issue that High County had the capacity to
assume the slow hotel start-up. This is true, but ignores two
W49
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facts. The principals of PTA have also demonstrated the ability
to raise needed capital, and the PTA proposal supplements the
i annual hotel revenues with $113,000 in small shop rents.
0. Project Schedule:
In the staff memo of April 25, the following form was presented
to the Council in order to summarize the respective
construction schedules of the two developers:
RETAIL PHASE
Plaza Towers College Plaza
Submit Detailed Financial
Information September 30, 1980 July 1, 1980
Conveyance of Title November 30, 1980 November 1, 1980
Preliminary Design Plans June 23, 1980 July 1, 1980
Construction Plans October 31, 1980 September 1, 1980
Start Construction March 1, 1981 November 1, 1980
Complete Construction March 1, 1983 March, 1982
HOTEL PHASE
Plaza Towers College plaza
Submit Detailed Financial
Information
I
i
facts. The principals of PTA have also demonstrated the ability
to raise needed capital, and the PTA proposal supplements the
i annual hotel revenues with $113,000 in small shop rents.
0. Project Schedule:
In the staff memo of April 25, the following form was presented
to the Council in order to summarize the respective
construction schedules of the two developers:
RETAIL PHASE
Plaza Towers College Plaza
Submit Detailed Financial
Information September 30, 1980 July 1, 1980
Conveyance of Title November 30, 1980 November 1, 1980
Preliminary Design Plans June 23, 1980 July 1, 1980
Construction Plans October 31, 1980 September 1, 1980
Start Construction March 1, 1981 November 1, 1980
Complete Construction March 1, 1983 March, 1982
HOTEL PHASE
Plaza Towers College plaza
Submit Detailed Financial
Information
September 30, 1980
December
1, 1980
Hotel Management Agreement
August 30, 1980
December
1, 1980
Conveyance of Title
November 30, 1980
N/A
Preliminary Design Plans
June 23, 1980
December
1, 1980
Construction Plans
October 31, 1980
February
1, 1981
Start Construction
March 1, 1981
April 1,
1981
Complete Construction
March 1, 1983
October,
1982.
In response to the
staff's judgment that
PTA has
a more
realistic schedule for both project phases, CPDC in the
April 28
letter (pages 7-8)
addressed. First,
has made several comments
CPDC
which
must lie
schedule is based
states that their proposed
on a "fast-track" process with
project
multiple
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activities occurring concurrently, that 40 days for• review of
the preliminary design plans will not be necessary, and that
only footing and site drawings are necessary for submission in
order to start construction on November 1, 1980, as scheduled.
Many of the principals in CPDC have first-hand experience with
the Iowa City downtown redevelopment procedures. The staff
believes that this experience yields a much more realistic view
of the process than that expressed in the letter of April 28.
It must be emphasized that the City reserves a full 40 day
period for the judicious review of preliminary design plans. On
a project of this scale and complexity, staff foresees the need
to utilize most or all of the 40 days to complete design review.
Staff also foresees a likelihood, based on past experience,
that some changes will be required in the preliminary design
plans. Staff simply believes that CPDC is overly optimistic in
terms of expecting only a 60 day period between submission of
preliminary design plans and submission of construction plans.
With respect to the statement that only footing and site
drawings are necessary to start construction on schedule, it
should be emphasized that this would be possible only if full
details concerning structural loadings are provided in an
accurate, timely fashion to the City: Again, based on actual
past experience, staff believes this is easier said than done
and simply unrealistic. Therefore, on feasibility of developer
schedules for preliminary design and construction plans, staff
strongly reiterates the judgment that PTA's estimates are more
accurate and realistic.
Secondly, CPDC in the April 28 letter raised concerns with
respect to the timing and definition of the "submission of
detailed financial information necessary for the bond issues,"
as stated in the City's April 11 request for clarification.
CPDC stated that there was no reference to this issue in the
Prospectus. While there was in fact no such explicit reference
in the Prospectus, staff maintains that the City has a clear
right to request and evaluate each developer's response on this
issue, since each developer had freely chosen to include the use
of industrial revenue bond financing in the proposals.
Further, each developer indicated that project scheduling was
inextricably linked to the issuance of industrial revenue
bonds. Thus, it is essential that the City determine when each
developer will provide all of the information necessary to
support the bond issues.
CPDC further alleged that the staff had unreasonably and
incorrectly interpreted this request to include the submission
of signed leases. Staff again maintains that no bonds will be
sold until the bond buyers are given sufficient assurance as to
the developer's timely payment of bond obligations. Staff
believes the only assurance which will serve this purpose is the
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security of signed leases from the tenants of the project.
Staff therefore finds it reasonable and necessary to interpret
"detailed financial information" to include signed leases
demonstrating a secure income stream for the developer.
Finally, CPDC claimed that it was unfair for the staff to rely
on July 1, 1980, as the submission date for CPDC's financial
information, and then suggested that CPDC be evaluated on the
same time frame as PTA (i.e., September 30, 1980). If this is
interpreted as a request by CPDC that the July 1, 1980,
submission date be changed to September 30, 1980, to allow CPDC
sufficient time to secure leases, one of two assumptions must
follow: The 120 day time period they have specified between
submission of financial data and conveyance of title should be
measured from September 30, 1980, intead of July 1, 1980; or the
60 day time period specified by PTA between submission of
financial data and conveyance should also be applied to CPDC.
Staff only considered these two assumptions because a third
possible assumption, that CPDC would submit financial
information on September 30, but still obtain a bond issue and
proceed with conveyance and construction start as scheduled on
November 1, is clearly not possible. A one month period is not
adequate to allow for preparation of the official bond
statement, negotiation and execution of the private placement
memorandum, and issuance of the bonds. As between the previous
two assumptions, CPDC could proceed with conveyance of title
either 120 days after September 30 (i.e., January 30, 1981), or
60 days after September 30 (i.e., November 30, 1980). In either
case, construction probably could not start during such winter
months and would necessarily be delayed until March 1, 1981.
This serves to demonstrate in yet another way that, in staff's
judgment, the project schedule submitted by CPDC is far too
optimistic. By contrast, staff believes that PTA's project
schedule is reasonable and much more likely to be followed.
Project Equity:
The CPDC letter of May 1 appears to have substantially modified
the previous positions regarding equity, and if so, would
eliminate some of the staff's concerns regarding equity. fhe
May 1 letter (page 1) states: "Equity will be provided as
indicated in our letter of April 28, 1980, as amplified by us
last Monday and to the additional extent required to see the
entire project, hotel and retail, constructed and placed in
operation on a firm financial basis."
The letter also states (page 5): "Equity is pledged by
identified CPDC/High Country partners to the extent of 25% of
the project if needed."
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The staff interprets these statements to mean:
1. The statement that the developer believes that the project
would not be feasible unless 90% financing was available
(letter of April 15 on page 3), no longer applies.
2. The statement in the letter dated April 17, stating that
the investors expected a return on equity as well as the
servicing of debt, no longer applies as a limitation on
equity. —
3. The statement in the letter dated April 17, stating that
Preservation of a strong cash position for bonding
purposes by the partners who are contractors, no longer
applies as a limitation one uit .
4. The statements in the letters of April 17 and April 23,
indicating that in computing equity CPDC would consider
total costs, including leasehold contributions, in both
costs and equity, no longer applies.
Staff interprets the statements in the letter of May 1 to mean
that up to 25% of the project cost, exc� luding leasehold
improvements, is pledged to this project. Staff also
interprets the statement on page 1 to mean that any cost
overruns, revenue shortfalls, or other problems would be
covered by infusions of equity capital as needed.
If these staff interpretations are confirmed by CPDC, the
availability of capital pledged to the project is of much less
conern. If, however, any of the above conditions still apply,
the staff believes that the previous conclusion that the equity
position of PTA is superior, would remain unchanged.
F. Retail Space Allocation:
Staff expressed a judgment in the April 25 memo that the PTA
proposal was superior to the CPDC proposal in two major
respects:
a. PTA proposed an Armstrong's store that would be 15,000
square 'feet larger than the department store proposed by
CPDC.
b. PTA proposed only 12,385 square feet for small shop
retail, whereas CPDC proposed 30,000 square feet.
It was the staff's position that the allocation of retail space
as proposed by PTA strengthened the department store as a retail
anchor while at the same time lessening the chances of
"overbuilding" the downtown with small shop retail space.
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12
In the letter of April 28 (page 4), CPDC indicated that "it is
probable that an additional 8,000 square feet of small
commercial space area can be rented to Armstrong's." If such a
change were made in the CPDC proposal, there would of course be
an improved space allocation over the previous CPDC proposal.
As between the competing proposals, however, the PTA proposal
remains superior in that it would have a department store 7,000
square feet larger and almost 10,000 square feet less in small
shop retail space.
It should be noted that precise judgments with respect to what
constitutes "too much" small shop space downtown are very
difficult to make. Rather, it is necessary to deal in probabil-
ities of market acceptance of the competing proposals.
Clearly, the PTA proposal is less probable to result in
"overbuilding" small shops than the CPDC proposal. Further,
the City Council expressed a clear policy preference last fall
in favor of a department store as the primary retail activity on
Block 64. The thrust of both the Zuchelli study and Council's
discussions last fall was to evaluate the feasibility of a third
department store downtown while at the same time protecting
against overbuilding small shop space. Therefore, staff stands
by its judgment on the relative merits of the competing
proposals on this criterion.
G. Developer Experience
In the memorandum of April 25, staff expressed the judgment
that PTA was superior to CPDC in the crucial area of developer
experience.
The key participants in PTA have functioned in the past as an
organized development entity which has undertaken three major
projects in Iowa City: Plaza Centre One, Capital House
Apartments, and Old Capitol Center. Staff believes that PTA has
thus demonstrated that, as a unit, it has a track record in such
key front-end development activities as project analysis,
design, planning, financing, and management. The results of
PTA's performance in this respect can be evaluated in terms of
the three major projects listed above. Staff believes it is
fair to say, on balance, that PTA's development results have
been reasonably successful. Staff further believes that it is
reasonable to predict similar development success for PTA's
Block 64 proposal.
By comparison, CPDC does not have a record that can be evaluated
in the key front-end development activities listed above. CPDC
has no previous experience as an organized, operating
development unit in the business of developing property.
However, the retention of Arthur Rubloff, as leasing agent,
greatly reduces the staff's concern in this area. While High
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Country does have development experience, it is the performance
of CPDC itself which must occur and succeed before High Country
can develop its phase.
Staff therefore believes it is essential to make the direct
comparison of CPDC to PTA. For example, the PTA proposal
submitted on April 8, and clarified on April 15, was set forth
in a clear, concise and organized manner, has not changed or
been revised, and continues to be the proposal held up for
analysis. By contrast, the CPDC proposal submitted on April 8,
and clarified on April 15, has continued to evolve through the
present time and does include a number of significant
adjustments. When the comparison is made, staff adjudges PTA to
be clearly superior in the area of developer experience.
VI. CONCLUSION AND RECOMMENDATION
The staff memorandum of April 25 set forth clearly the staff recom-
mendation based on all materials received as of that date. This
memorandum has carefully set forth the staff conclusions regarding
all materials submitted since April 25.
On the basis of a full review of all submitted materials, the staff
still recommends the designation of Plaza Towers Associates as the
preferred developer of Block 64, subject to the conditions contained
in the previous recommendation.
The staff will be glad to discuss any of the issues or answer any
questions the Council may have on Monday, May 12. It is imperative
that the Council sufficiently discuss this matter so that a formal
decision can be made on Tuesday, May 13. The decision has been
delayed from the intended time by 3 weeks, and adherence to the
developer's schedules and an early entry into the bond market is very
important.
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COL,I,I;C;P•• PLAZA DI;VliLOPMF:NT COMPANY
and
NIGH COUNTRY CORPORATION
500 Plaza Ccntre One
Iowa City, Iowa 52240
May 1, 1980
City Council, Neal merlin
City Staff., Paul G.lavc::
Ci.l:y of Iowa Ci.Ly
C.ivi.c Ccnt<:r.
Iowa City, Iowa 5224()
Ladies and Centlemen:
u l6 Ir DnMAY
I 1900
ABBIE STOLFUS
CITY C:LEHK
On behalf of College Plaza Development- Company and Ifigh Country
Corporation we are pleased to provide additional data on the retail -
portion of the development as requested by the City Council at the
informal City Council meeting held on Monday, April 28, 1980. We
believe that the data enclosed herein shows that the two proposals
being considered can be evaluated on a comparative basis.
The commitment of the partners of CPDC/Iligh Country has been questioned
by the City Staff although we do not believe there is any question re-
garding their financial capabilities (sce bank references attached to
our. .totter of April 15, 1980). We believe the City Council should
evaluato the cornm.i.trnent of our part:nar.s based upon the follow:i.ncl
f; cfor.,;:
A. Some of Churn are part owner:: of Plaza Contre Ono and havo
been active in the rcnti.ng of this building, which
the staff evaluates as a ":successful" project in Iowa City;
R. Several of our partners are members of the original Old
Capitol Business Center group which was formed to initiate
urban renewal redevelopment in Iowa City. Thaso persons
were responsible for rais.inga subsLanti.al portion of Hu!
funda used ir. the Old Cap:iL•ol. Crtntr:r. hrnj •r:l:;
We are committed to this project and will see it through ton
ful conclusion.
A part of our commitment is to provide sufficiont equity for a fcan.iblo
project and bond issue. Equity will be prov.idod as ind.i.catod in our
letter of April 28, 1980, as ampli.f:.iod by un last Monday and to the,
additional extent rcquiro<1 to sec the entire project, hotel and rotai1,
crnsl•ructed and placed in operation on a firm financial bards. fl'hn
r.r;u.il.y rcquir.emeni: of: the hotel portion is correctly a concern. The
operating capital of the hotel which must be suppl.i.eil by tho owner to
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984
page 7.
May 1, .1.980
see it through to a final positive cash flow operaL.ion is a greater
concern. High Country Corporation is committed to provide both the
equity and the operating capital for a successful operation. Mr.
Merlin confirmed, at .Last- Monday's .informal Council. meeting, the in-
formation contained In the April 25 :staff report that Ili.gh Country
Corporation is an experienced and strong hotel owner and operator
and thus the soundness of the ho Lel portion of our proposal :is not
questioned.
Small Shop Risk_. The small shop space in the CPUC/Ili_gh Country pro-
posal has been the subject of considerable review. Tete issue of
"risk" has been raised with respect to this space. We continue to
feel this space is a plus not a minus. We must lease a sufficient
amount of it prior to sale of bonds. As previously indicated, we
have had several inquiries about this space already and several mer-
chants have expressed a firm interest. We submit the bonds will be
easier to sell with this greater amount- of retail space in multiple
leases. This will spread the impact of any potential. default by
a single lessee, a very positive factor for potential bond holders.
Our parLnors have beon nogoL.iaL.ing with a .leadincf national f'.i.rnn to
.in lea::.ing L -ho retail npacc in the projocl:. Popre:.:entnlive:;
of. CPDC/IIi9h Country will be mocL:i.ng :in Chicago on 'Tuesday, May G,
19f,'(), to complete negoL.iaL.Lon::. it .i.:; anLicipaL(.-d LhaL wr..ittc:u con-
Fi.rmaLion of: the result of this negotiation will be available by
Tue:;day, May .1.3, 1980.
InLograted Project. In comparing the schemes it :in .inLeresti.ng to
note that a major investment in construction and space for Life hotel
is included in the retail portion of the CPDC/high Country proposal..
Some 15,000 square feet of space is devoted to the hotel in the retail
portion. Stairs and elevators are included. Over 600. of the footings
and columns must be designed to support- the hotel. The project is
truly an integrated one. With us it will be "all or nothing." Our
hotel., which is the tough part of the project from a feasibility
:;tanrinr,i.r.t, i.;: not ::r;t Lrrtal.].y n part from Lhr! retail porl•ion rind
Lring no .i.nvostmunL of one porLi.un .in I:hc: other. otrr utl:.iif!
projrrct is one project and will be built as onn
Much has been discussed about the relativo reL•ai.1 arcan .in each pro-
posal. It if; interesting to note that the areas arc within 3,000
square feet (100,000 vs. 97,000) when the sL-oragc areas are included.
IIoLo.1 Feasibility. CPDC/high Country had a feasibility study for Llic
hotel prepared by Laventhol and florwaLh. One of the two loading holnal
consultants in the U.S. This study concludes that in the 51:1) yc;rr of
operation the occupancy will reach one 732. T3aned on our dal.n %S't
occupancy, as shoo-in in the PTA calculations on roquired orluil.y for
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page 3
May .C, .1980
the hotel, will only be reached in the Gth year of oporat:ion. 111.911
Country Corporation understands the realities of this situelt•.i.on and
is prepared to contribute the deficit ope.raLinq capital needed during
thcf:e early year:; iu.; well. Fl:: the i rl i L i a 1. edu'i. Ly . C t has been cr l: i -
mated by knowledgcabIx ho tc7.`mallat'jc-i t:Ahnt: as much a:1 $2,000,000 ill
nperrlt.i.nq clijA Lal. may be required. In the mceLinq on Monday Mr.
Clavcs Stated that the other potcut.i.al. developer. was socking it managc-
ment- contract with Sheraton Inn. I believe that he was actual.iy
referring to a Sheraton franchise. Sheraton has indicated to us on
two occasions that they will neither manage nor own a project of
this size, but only sell a franchise.
Debt Service Coverage. At the April 213, 19£10, informal Council
meeting conslacrable discussion revolved around the bond coverage on
the retail portion of the project. Paul Glaves indicated that com-
parison of the bond coverage of the competing proposals on the retail
development was impossible. We disagree.
To fairly compare the bond coverage of the two proposals wo believe
it is essential and logical to use the same interest- rate for each
developer and the same assumption as to whet-hcr Lhe developor will
pay operaL,i.ng expense:;. however, the: comparison made by Mr.. Glave^
on Lhc blackboard at Lhr. informal Council mcot.inq and i.ucludoil :in Cho
;I:af.f: ropor.t• of April. 25, 1980, did not. use the s;nne intern;;L rate. and
the :;amo assumpLi.on rcgardin9 oper.aL:i.ng erpelule fur cacti (lr.viaope.r.
If the bond coverage of the CPDC/II'igh Country proposE.- is compui:ad
using the PTA 9 1/21 interest- rate and using the PTA assuml)H-on of
no operating expenses, the debt service coverage is 1..27, as opposed
to the PTA debt service coverage of 1.25.
A truer comparison can be computed by assuming each developer will
seek and obtain the maximum reasonable rent and that these rents will
be identical. If the CPDC/High Country annual rent is recomputed
by using the PTA rent per square feet of $5.37 for Armstrongs and
$12.55 for the small shops the debt service coverage is 1.43. Further
excess rent over the "required" coverage is $88,424, not: a shorLarlc:
of. aoprox:imatel.y $55,000 as shown in Lho Apr.i [ 25, fele), :;t. rr. r•; .ii
(page 15) which was based on dissimilar :i.nLur.e:;C ril.c:::, upr:r,ICirvl
expenses and rent per square. foot.
Comparative Analysis tor. Retail Space. The following comparative for-
mat ret
ail. phase calcu].aLions are presented to elle. if.y Lhe confu:;i.r,n
expressed by 111x. GJ.avcs in anal.yz.i.ng data prescnted in a d.i.f:fcrc:nt
format. The number,'; used are from the previ.oun CPDC/Ili.9h Country .iu-
formation of April 23. The format- is that used by PTA in Lho.i.r April
15 letter.
Please note the following:
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page 4
r•l.I y 1 , 19 110
1. CPDC/high Country construction costs are $470,000 higher
but total project cost is $868,000 higher as it includes
higher associated costs such as $500,000 construction in-
terest.
2. Additional retail space for Armstrongs is 8,000 square
feet will be available at their option. Cost- including
warehouse space to make 7,500 square feet which is their
present desire, will average $5.04/square foot- us, $5.37/
square foot for PTA.
3. Small shops rental cost is held at $10.00 vs. $11..00 in
retail portion and $13.23 In hotel portion for PTA.
4. Ior an accurate comparison we have also oxcludcd lcauc•hold
improvements from the calculations.
S. For an accurate comparison we have used 9 1/2v interest.
6. Operating expenses are not included in the calculations.
7. We have not included Armstrongs leasehold improvements in
this calculation to be comparable to PTA.
8. A second calculation shows equity needs for our project
if PTA lease rates are used.
Retail Phase Cost Calculation
Construction Cost (from detailed estimate)
3,919,400
(4,169,400-250,000 hotel surcharge)
166,800
Contingency
Total Construction Cost
4,086,200
1./2 of land cost.
125,000
Development foe
323,600
(includes 60,000 linancing co:ot:)
7,000
Architect:; fee
%;0,'1.00
Engineering/testing/legal
83,400
Construction financing
500,000
Other costs total
1,282,200
Total Project Cost
5,368,400
Retail Phase Income Calculation
Armstrongs
60,000
at
4.50
270,000
(potential)
8,000
at
10.00
80,000
(warehouse)
7,000
at
4.00
28,000
(75,000 at
5.04-avg.)
1711,000
Warchousr.
3,000
at
4.00
17.,(100
Small Shop::
2.7.,000
at
10.00
l.1.0,brJq
986
MICROFILMED BY
JORM MICR+LA9
CEDAR RAPIDS DES MOINES
or
�1
1
page 5
bIay 1, 1980
Retail Phase Financing Calculation
Coverage on not retail income at 1..25
$610,000 divided by 1..25 = $488,000 avn:i.laha.o for
debit service
9.52 at 30 years = .1010 constant
$488,000 divided by .1010 = 4,831,680 bond or mortgage
money available
Retail Phase Equity Calculation
Total cost retail phase 5,368,400
Available financing 4,831,680
Equity funds required 536,720
(Note that by this comparative computation equity required .in lon::
than in April 23 CPllC/Iiigh Country projected balance shout. by
$65,000. Ilowcver., t)iis should not bo construed its an atLcml;L• by
CI'UC/Ifi.gh Country Lonullify prior commitment:!, regarding eciuil.y.
tPhose figures do, howovor, illustrate that 25P6 equity may not. be
required to provide the requisite coverage by Project rentals of
thu industrial revenue bonds. Equity is pledged by identified
CPUC/Iligh Country partners to the extent of 25% of the project
if needed.
Calculations using PTA lease rates and 9 1/2% interest rate
Retail Phase Income Calculations
Armstrongs 68,000 at 5.37 = 365,160
Shops 22,000 at 13.23 = 291,060
Annual net income (no war.ehousn) = 6,6,220
Retail Phase Financing Calculation.,;
Coverage on net retail income at 1..25
656,220 divided by 1.25 = 524,976 available for dnht. ::arvic-
9.5% at 30 years = .101
524,976 divided by .10.1 = 5,197, 782 bond or nwrV,lagc:
Retail Phase Equity Calculations
Total Cost retail phase 5,368,400
Available financing 5,197,782
Equity funds required 170,618
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
q �6
�1
1
page 5
bIay 1, 1980
Retail Phase Financing Calculation
Coverage on not retail income at 1..25
$610,000 divided by 1..25 = $488,000 avn:i.laha.o for
debit service
9.52 at 30 years = .1010 constant
$488,000 divided by .1010 = 4,831,680 bond or mortgage
money available
Retail Phase Equity Calculation
Total cost retail phase 5,368,400
Available financing 4,831,680
Equity funds required 536,720
(Note that by this comparative computation equity required .in lon::
than in April 23 CPllC/Iiigh Country projected balance shout. by
$65,000. Ilowcver., t)iis should not bo construed its an atLcml;L• by
CI'UC/Ifi.gh Country Lonullify prior commitment:!, regarding eciuil.y.
tPhose figures do, howovor, illustrate that 25P6 equity may not. be
required to provide the requisite coverage by Project rentals of
thu industrial revenue bonds. Equity is pledged by identified
CPUC/Iligh Country partners to the extent of 25% of the project
if needed.
Calculations using PTA lease rates and 9 1/2% interest rate
Retail Phase Income Calculations
Armstrongs 68,000 at 5.37 = 365,160
Shops 22,000 at 13.23 = 291,060
Annual net income (no war.ehousn) = 6,6,220
Retail Phase Financing Calculation.,;
Coverage on net retail income at 1..25
656,220 divided by 1.25 = 524,976 available for dnht. ::arvic-
9.5% at 30 years = .101
524,976 divided by .10.1 = 5,197, 782 bond or nwrV,lagc:
Retail Phase Equity Calculations
Total Cost retail phase 5,368,400
Available financing 5,197,782
Equity funds required 170,618
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
q �6
r•
I,;Icll! 6
Mly I , 19110
At this point it might be appropriate to note that nearly 62% of.
CPDC/high Country's projected retail rents are derived from Armstrongs
as contrasted with 55.65 in the case of PTA. An exact comparison
in this regard, as it might impact project financing,is not possible
because of the location of most of the small shop retail space in the
hotel under the PTA proposal.
Design Issues. At the informal Council meeting representatives of.
PTA stressed the need to keep the cast block of the College Street
Nall alive and active for pedestrians. We concur .in this goal.
The CPDC/high Country proposal places the hotel/retail arcade entry
at mid block, on the cast arm of the mall for a definite reason. This
is to reinforce the idea of the cast gateway concept- already being
genor.ated by the Library configuration and to give pedestrians, an
opportunity to use the oast mall in such a way as to contribute to its
Vitality.
Tho arca of the fountain will always: be the 1:oca.1 point- of the mall,
and this: concept in no way detracts from that, but serves to completo
the intent of the cast mall. The mall is not only the fountain squaro,
but the entire length of both its axis and cannot depend on a single
point- of reference to assure its viability. In our April 28 letter
we stressed good access to the hotel.
The proposal by CPDC/Iligh Country places the hotel entrances off.
Linn Street, thereby assuring high visibility and easy access for
traffic arriving downtown from 1-80, and from Burlington Street. No
additional ramps are required to the parking garage and no traffic
congestion is anticipated. The hotel entrances is thus not hidden
along a secondary street (alley) where arriving gucs;ts must pass; the
garbage collection and service bays to reach the main entrance, or
dodge: pedestrians attempting to cro:;s the alley.
The: proposal. by CPDC/Il.i.<Ih Country rejocLed any approach toward
monurmmLal.i.Ly, which could rlicLor.l. or rlr:::lrny 1110 !;"L,l lr
i.)Ill^r(inl: :ill thU rUrluf.!;l UI' I.h" II1'.;,:ni ':r:Jlr: III lo -11.1 Cily.
Thais is based on a deep concern for Lho charactr,r cro;ltod by I.hl: I»li I I
environment in Iowa City. It is therefore Amperrlt-ivc hhal: any appr•o.l(Al
to aesthetics must also address the issues of bui.ldi.nr*1 con Lox L, ;Incl
progression, through elegance, refinement and grace. To Chi:: crud I.lu-
submission by CPUC/High Country reflects a development of idoa:; which
at the early research stages, rejected the inclusion of a high ri.rn!
structure as being totally out of context with the urban s:calo of law;l
City, and as having all of the negative connotations; inherent- in this
kind of structure. The CPDC/high Country submission transcend:: the
gimmicky traits so often mistaken for "good design", and refloCU; tho
refinement of aesthetic content and sensitivity to urban seal(:, which
would give Iowa City a building of quiet sophistication.
MICROFILMED DY
JORM MICR�LAB
CEDAR RAPIDS . DES MOVIES
9�L
I
1
r•
I,;Icll! 6
Mly I , 19110
At this point it might be appropriate to note that nearly 62% of.
CPDC/high Country's projected retail rents are derived from Armstrongs
as contrasted with 55.65 in the case of PTA. An exact comparison
in this regard, as it might impact project financing,is not possible
because of the location of most of the small shop retail space in the
hotel under the PTA proposal.
Design Issues. At the informal Council meeting representatives of.
PTA stressed the need to keep the cast block of the College Street
Nall alive and active for pedestrians. We concur .in this goal.
The CPDC/high Country proposal places the hotel/retail arcade entry
at mid block, on the cast arm of the mall for a definite reason. This
is to reinforce the idea of the cast gateway concept- already being
genor.ated by the Library configuration and to give pedestrians, an
opportunity to use the oast mall in such a way as to contribute to its
Vitality.
Tho arca of the fountain will always: be the 1:oca.1 point- of the mall,
and this: concept in no way detracts from that, but serves to completo
the intent of the cast mall. The mall is not only the fountain squaro,
but the entire length of both its axis and cannot depend on a single
point- of reference to assure its viability. In our April 28 letter
we stressed good access to the hotel.
The proposal by CPDC/Iligh Country places the hotel entrances off.
Linn Street, thereby assuring high visibility and easy access for
traffic arriving downtown from 1-80, and from Burlington Street. No
additional ramps are required to the parking garage and no traffic
congestion is anticipated. The hotel entrances is thus not hidden
along a secondary street (alley) where arriving gucs;ts must pass; the
garbage collection and service bays to reach the main entrance, or
dodge: pedestrians attempting to cro:;s the alley.
The: proposal. by CPDC/Il.i.<Ih Country rejocLed any approach toward
monurmmLal.i.Ly, which could rlicLor.l. or rlr:::lrny 1110 !;"L,l lr
i.)Ill^r(inl: :ill thU rUrluf.!;l UI' I.h" II1'.;,:ni ':r:Jlr: III lo -11.1 Cily.
Thais is based on a deep concern for Lho charactr,r cro;ltod by I.hl: I»li I I
environment in Iowa City. It is therefore Amperrlt-ivc hhal: any appr•o.l(Al
to aesthetics must also address the issues of bui.ldi.nr*1 con Lox L, ;Incl
progression, through elegance, refinement and grace. To Chi:: crud I.lu-
submission by CPUC/High Country reflects a development of idoa:; which
at the early research stages, rejected the inclusion of a high ri.rn!
structure as being totally out of context with the urban s:calo of law;l
City, and as having all of the negative connotations; inherent- in this
kind of structure. The CPDC/high Country submission transcend:: the
gimmicky traits so often mistaken for "good design", and refloCU; tho
refinement of aesthetic content and sensitivity to urban seal(:, which
would give Iowa City a building of quiet sophistication.
MICROFILMED DY
JORM MICR�LAB
CEDAR RAPIDS . DES MOVIES
9�L
M
page I
may 1, 1980
CONCLUSION
To assist in your evaluation of the proposal we have Laken the
liberty of making a comparison chart of the two proposals based on
information presented. We believe that all information in this
chart is factual. Please add your own comparative items to this:
attached chart.
We realize that a large amount of information has been submitted
to
the staff and Council and that numerous claims have been made by each
developer. We hope that the City Council will actively seek infor-
mation to verify the accuracy of data supplied or claims made by both
sides. The CPDC/Il.igh Country team welcomes any inquiries from the
staff or. Council. members regarding calculations or information conLai.nud
in Chi.:; .1oLter or any pi.1or documonL:; auLmiL-Led. Wc: arc wil.l:int'I to
discuc;r; or. review our. proposal with you at any t.i.me and hope that we
have the opportunity to do so.
In conclusion, we hope that the staff and Council. will remember that
there are two parts of this project-, a hotel and a retail mall area,
but the CPDC/Itigh Country proposal is i tegrated project.
e tr yyus,
�JA
RND/aw
Enc.
-
Project Representative
MICROf ILElJORM MCEDAR RAPIDS
9 8�
a
i
M
page I
may 1, 1980
CONCLUSION
To assist in your evaluation of the proposal we have Laken the
liberty of making a comparison chart of the two proposals based on
information presented. We believe that all information in this
chart is factual. Please add your own comparative items to this:
attached chart.
We realize that a large amount of information has been submitted
to
the staff and Council and that numerous claims have been made by each
developer. We hope that the City Council will actively seek infor-
mation to verify the accuracy of data supplied or claims made by both
sides. The CPDC/Il.igh Country team welcomes any inquiries from the
staff or. Council. members regarding calculations or information conLai.nud
in Chi.:; .1oLter or any pi.1or documonL:; auLmiL-Led. Wc: arc wil.l:int'I to
discuc;r; or. review our. proposal with you at any t.i.me and hope that we
have the opportunity to do so.
In conclusion, we hope that the staff and Council. will remember that
there are two parts of this project-, a hotel and a retail mall area,
but the CPDC/Itigh Country proposal is i tegrated project.
e tr yyus,
�JA
RND/aw
Enc.
-
Project Representative
MICROf ILElJORM MCEDAR RAPIDS
9 8�
a
r
Proposal Comparisons(continued)
Construction cost per hotel room 39281
39109
Construction cost per sq. ft. retail
('*only counts shops in .retail
portion)
Equity Requirement
Retail. 536,720
11000,000
1101:01 1,909,000
2,200,000
'Dotal 1,990,720
3,200,000
'
I•;quiL-y contributions
identified in proposal YES
NO
Probable Hotel Franchiser Sheraton or
Sheraton
Holiday Inn
Hotel Operator YES
NO
Armstrongs review and approval YES
YES
v
Multi-level connection to ramp YES
NO
Amount; of deferred fees in each
Proposal 263,600
808,000
r
`Fh
}
� t
MICROFILMED BY
JORM MICR+LA9
4
CEDAR RAPIDS • DES MOINES
i
r
I
woo
Retail Phase Cost Calculation
r`
Construction Cost (from detailed estimate) $3,919,400
(4,169,400 - 250,000 hotel surcharge)
Contingency 166,800
Total Construction Cost 4,086,200
one-half of land cost 125,000
DevelopmenL fee 323,600
(includes 60,000 financing cost)
Ar.chiLecto fec 250,000
Afnginecring/tcsLing/legal 83,400
Construction Financing 500,000
other costs total 1,449,000
Total Project Cost 5,368,400
i
I r.
j
I .
r
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
986
- f1
Plaza Towers Associates
May 1, 1980
T0: City Council
City of Iowa City
Civic Center
Iowa City, Iowa 52240
Re: Parcel 64
Dear Council Members:
1-1
A ,mint Venture
of
PIA%a Itetail Associates
and
Towers Ifetei Associates
r
li 1 19pr
L , TY CLE,? r US
K
Plaza Towers Associates responded in good faith to an invitation
by the City of Iowa City for the submission of a proposal to
undertake the construction of a hotel and commercial development
on Block 64 in Iowa City. The invitation was dated January 14,
1980, with proposals due at Noon on April 8, 1980.
Plaza Towers Associates did the work required in the alloted time
and did in fact submit, on time and complete in all respects, a
proposal that is responsive to the redevelopment parameters set
forth by the City.
It was not necessary for the City to have an ongoing modification
period for us to bring our proposal, through additional submittals,
to a standard acceptable to the City. Our work was done in a
timely, thorough manner, based on industry knowledge and experience,
and was therefore responsive to the bid requirements in the first
instance.
Upon formal awarding of the bid it is our intent to finalize our
hotel operation agreement from among those operators that we have
been dealing with during the bid period, who through their local
involvement, knowledge and performance records, will run a facility
that will be a credit to and a service for Iowa City. In addition,
we intend to continue our policy of involving local Pcoplo whr:novcr
possible in this project. This includes local invcl;l.or.s, workoro,
suppliers and contractors.
We will convert our letter of intent from Armstrongs into a lua se
which will reflect terms and conditions that a general morchandiue
tenant can afford. We will lease the additional retail space at
market rates and in a merchandise mix pattern that will be
Iowa City Office
310.351.5275
200 Plaza Centre One
lows, City, Town 5220.,
MICROFILMED 11
JORM MICR+LA8
CEDAR RAPIDS • DES 110INES
Chicago Office
312.346.5455
205 W. Wacker Drive, Room 202 O�j6
Chicago, lllinois 60606
\I
- f1
Plaza Towers Associates
May 1, 1980
T0: City Council
City of Iowa City
Civic Center
Iowa City, Iowa 52240
Re: Parcel 64
Dear Council Members:
1-1
A ,mint Venture
of
PIA%a Itetail Associates
and
Towers Ifetei Associates
r
li 1 19pr
L , TY CLE,? r US
K
Plaza Towers Associates responded in good faith to an invitation
by the City of Iowa City for the submission of a proposal to
undertake the construction of a hotel and commercial development
on Block 64 in Iowa City. The invitation was dated January 14,
1980, with proposals due at Noon on April 8, 1980.
Plaza Towers Associates did the work required in the alloted time
and did in fact submit, on time and complete in all respects, a
proposal that is responsive to the redevelopment parameters set
forth by the City.
It was not necessary for the City to have an ongoing modification
period for us to bring our proposal, through additional submittals,
to a standard acceptable to the City. Our work was done in a
timely, thorough manner, based on industry knowledge and experience,
and was therefore responsive to the bid requirements in the first
instance.
Upon formal awarding of the bid it is our intent to finalize our
hotel operation agreement from among those operators that we have
been dealing with during the bid period, who through their local
involvement, knowledge and performance records, will run a facility
that will be a credit to and a service for Iowa City. In addition,
we intend to continue our policy of involving local Pcoplo whr:novcr
possible in this project. This includes local invcl;l.or.s, workoro,
suppliers and contractors.
We will convert our letter of intent from Armstrongs into a lua se
which will reflect terms and conditions that a general morchandiue
tenant can afford. We will lease the additional retail space at
market rates and in a merchandise mix pattern that will be
Iowa City Office
310.351.5275
200 Plaza Centre One
lows, City, Town 5220.,
MICROFILMED 11
JORM MICR+LA8
CEDAR RAPIDS • DES 110INES
Chicago Office
312.346.5455
205 W. Wacker Drive, Room 202 O�j6
Chicago, lllinois 60606
City Council
May 1, 1980
Page 2
supportive of and complementary to the entire central business
district and thereby further enhance its position as a primary
Eastern Iowa market place. The above marketing will be done on
the basis of providing an adequate long range return to the
investors after the traditional start-up period, during which
period we are prepared to carry the project.
Our design is original and fulfilling to the needs of the City,
the neighborhood and the users.
Our development proforma numbers are accurate, trackable, feasible
and verifiable.
The City Staff review team, along with outside consultants,
reviewed all submissions fairly and accurately.
We respectfully request that the Council confirm the Staff's
recommendation and approve Plaza Towers Associates' bid and let
us all go forward with the work on redevelopment in Iowa City.
Very truly yours,
PLAZA TOWERS ASSOCIATES
By: Plaza Retail Associates
By
ilf da Hieronymus
By: Towers Hotel Associates
BY
jay%v. Oehler
MICROFILMED BY
JORM MIC R�LAB
CEDAR RAPIDS . DES MOINES
i
City Council
May 1, 1980
Page 2
supportive of and complementary to the entire central business
district and thereby further enhance its position as a primary
Eastern Iowa market place. The above marketing will be done on
the basis of providing an adequate long range return to the
investors after the traditional start-up period, during which
period we are prepared to carry the project.
Our design is original and fulfilling to the needs of the City,
the neighborhood and the users.
Our development proforma numbers are accurate, trackable, feasible
and verifiable.
The City Staff review team, along with outside consultants,
reviewed all submissions fairly and accurately.
We respectfully request that the Council confirm the Staff's
recommendation and approve Plaza Towers Associates' bid and let
us all go forward with the work on redevelopment in Iowa City.
Very truly yours,
PLAZA TOWERS ASSOCIATES
By: Plaza Retail Associates
By
ilf da Hieronymus
By: Towers Hotel Associates
BY
jay%v. Oehler
MICROFILMED BY
JORM MIC R�LAB
CEDAR RAPIDS . DES MOINES
r
i
i
4
OLD CAPITOL ASSOCIATES
i
i
Mr. Neal Berlin
City Manager
City Of Iowa City
Civic Center
Iowa City, Iowa 52290
Dear Mr. Berlin:
P&
A JOINT VENTURE of
OLD CAPITOL BUSINESS CENTER COMPANY
and
MEADOW LINK INCORPORATED
May 5, 1980
We are enclosing an affidavit which should answer any
questions about the extent of local financial involvement in
the raising of equity for our present projects. We also
hope that you understand the reasons why we have not released
a list of our investors. The primary reason is that the
investor made a private investment (if less than a 108
owner) and is entitled to have that information kept private.
A secondary reason is that we expect to be raising more
equity capital for the new projects by the sale of limited
partnership units, and many of the potential investors would
not invest if they could expect their names to appear on the
front page of the daily newspaper.
In order for us to maintain our most satisfactory
relationship with the City, and in the spirit of full coopera-
tion, we have lists of our investors available for viewing
by individual members of the City Staff and the City Council
at our offices at 200 Plaza Centre One at any time during
business hours, without appointment.
pb
enc.
Very truly yours,
Wilfreda Hieronymus
DEDICATED TO REBUILDING AND BEAUTIFYING IOWA CITY
Telephone 319.351.5275, 319.337.1770
Drawer 1270
Iowa COY, Iowa 52240
974
MICROFILMED BY
JORM MIC R/j/L AB
.I CEDAR RAPIDS • DES MOINES
STATE OF IOWA )
) ss. AFFIDAVIT
JOHNSON COUNTY )
I, Wilfreda Hieronymus, being first duly sworn, do
hereby state that I know from my own personal knowledge that
Old Capitol Center Partners, the developer and owner of Old
Capitol Center, has received a total investment of equity
capital of $3,950,000.00, of which 958 thereof was received
from Iowa City residents and businesses.
I further state that Capitol States Associates, the
developer and owner of Capitol House Apartments for the
elderly and the handicapped, has received a total investment
of equity capital of $551,000.00, of which 898 thereof was
received from Iowa City residents and businesses.
Dated at Iowa City, Iowa, this 0"S day of May, 1980.
Wilfreda Hieronymus i
Subscribed in my presence and sworn to before me by the
above-named Wilfreda Hieronymus, this L-Kfi day of May, 1980.
Notary Public in and for the
State of Iowa
986 t
MICROFILMED BY
JORM MICR+LAB
i
CEDAR RAPIDS • DES MOIRES
r)
first hospitality corporation
of america
May 2, 1980
Mr. Don Scatena
Link Programs Inc.
205 W. Wacker Drive
Chicago, ILL 60606
Dear Mr. Scatena:
I am writing to indicate First Hospitality Corporation's
desire to negotiate a contract for the management of the
hotel to be constructed in Iowa City, Iowa.
As I remarked the other day, we currently operate twenty
two (22) hotels,,seventeen of which we own. Additionally,.
three properties are under construction with another six
in various stages of development. Our properties are all
major franchises such as Hilton, Sheraton, Ramada, Quality,.
and Days Inns. I would envision the property in Iowa City.
as a Sheraton. Let us, at your earliest convenience, meet,
.
with you and go over our standard management contract.
In addition, I would like to describe some of the develop-
mental assistance that we could provide.
Sincerely,
FIRST'
CORPORATION
Stanley S. App
Chairman of the Boar
SSA/jf
Imemmional Council of
HolelAlolel Alanagemenr Companlec
First Parkway Plaza
395 West Passaic Street
Rochelle Park, New Jersey U.S.A. 07662
telephone: 201-368-1400
telex: 969627
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
i
I�
r)
first hospitality corporation
of america
May 2, 1980
Mr. Don Scatena
Link Programs Inc.
205 W. Wacker Drive
Chicago, ILL 60606
Dear Mr. Scatena:
I am writing to indicate First Hospitality Corporation's
desire to negotiate a contract for the management of the
hotel to be constructed in Iowa City, Iowa.
As I remarked the other day, we currently operate twenty
two (22) hotels,,seventeen of which we own. Additionally,.
three properties are under construction with another six
in various stages of development. Our properties are all
major franchises such as Hilton, Sheraton, Ramada, Quality,.
and Days Inns. I would envision the property in Iowa City.
as a Sheraton. Let us, at your earliest convenience, meet,
.
with you and go over our standard management contract.
In addition, I would like to describe some of the develop-
mental assistance that we could provide.
Sincerely,
FIRST'
CORPORATION
Stanley S. App
Chairman of the Boar
SSA/jf
Imemmional Council of
HolelAlolel Alanagemenr Companlec
First Parkway Plaza
395 West Passaic Street
Rochelle Park, New Jersey U.S.A. 07662
telephone: 201-368-1400
telex: 969627
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
\
r,
The Highlander Inn
Supper Club
Interstate 80 at Exit 246 Iowa City, Iowa 52140
April 28, 1980
Mr. Donald Scatena
Towers Hotel Associates
200 Plaza Center One
Iowa City, Iowa 52240
Dear Mr. Scatena:
This letter is being written to express the Highlander's
intention to negotiate an agreement with Towers Hotel
Associates for the Highlander to be the operator. and part
owner of the downtown hotel to be constructed in Iowa City
on Urban Renewal Parcel 64-1.
This letter of intent is subject to mutual agreement on the
plans and specifications for the hotel and the small shops
retail space and the financing of the project.
Telephone (319) 354.2000
Very truly yours,
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
I
I
Iowa Wats Line 800.272.6444 p n�
'I\
r,
COI,I,hIOi; PI,A%A DIiVI{l,(N'MHNT COMPANY
and
HIGH COUNTRY CORPORATION
A Joint Venture
500 Plaza Centre One
Iowa City, Iowa 52240
May 8, 1980
Mr. Neal G. Berlin
City Manager
City of Iowa City
Civic Center
Iowa City, IA 52240
Dear Mr. Berlin:
l rr, •. 0 v.3
This letter is to confirm a conversation between John Benz and
yourself of yesterday regarding the arrangements being made between
College Plaza Development Company and Arthur Rubloff & Co. for the
leasing of the small shop retail space in the retail portion of the
development proposed for Parcel 64-1.
Yesterday John and I met with Larry Stone, Vice -President -Counsel-
ing, Retail Properties Group, and Ronald Bussey, Vice -President and
Director of Counseling of Arthur Rubloff & Co. at their offices in
Chicago. They reaffirmed the interest in the project which Mr. Stone
had indicated over the telephone and agreed to assist CPDC in the
leasing of the small shop retail space, as well as to advise CPDC
in negotiations with Armstrongs. Their services will commence upon
designation of CPDC/High Country as the preferred developer. They
will be involved in the final plan layout of both the hotel and retail
areas, bringing to this phase of the project their very considerable
experience with both shopping center and hotel properties, and will
thus help to assume the marketability and viability of this integrated
project.
As soon as the retail configuration becomes known, they will. under-
take the major role in the leasing of space to national and regional
chains, and will also assist in negotiations with those l.ocal busi.nnsson
desiring,to locate in the development. I
The interest and involvement of Arthur Robloff 6 Co. with CPUC/
High Country in this project will be confirmed in writing very shortly,
and should be available by next Monday's informal council meeti.n('l.
Their expertise in the retail leasing field, representing both land-
lords and tenants, is unparalleled. Although they are headquartered in
Chicago, they have had recent experience with retail developments in
Cedar Falls, Council Bluffs and Fort Dodge. We believe that the in -
MICRDFI LIdED BY
DORM MIC R�LAB
CEDAR RAPIDS • DES MOINES
994
I
Neal Berlin
I page 2
May 8, 1980
volvement of Arthur Rubloff & Co. further strengthens the advantages
of the CPDC/High Country proposal.
ct lly s it d,
obert Downer
jroject Representative
RND/aw /I
_---------- _ _ 986
i
MICROFILMED BY ,
JORM MICR LAB -
CEDAR RAPIDS •DES
MOINES
m
0
3
Mr. Neal Berlin
City Manager
Iowa City, Iowa
Dear Mr. Berlin:
r,
RECEMED S 1980
� CEDAR R A R I O S, IOWA 52401
May 7, 10110
As you know, Armstrong's has submitted a letter of intent to lease retail
space from Old Capitol Associates, who is a partner in Plaza Towers
Associates. We have worked closely with them since September of 1079
and are anxious to move ahead with this project.
We believe the Plaza Towers Associates' plan incorporates all that is
necessary for Armstrong's to operate successfully in downtown Iowa City.
We are convinced from their experience with similar projects and their
track record in Iowa City that they can complete this redevelopment
project in the most efficient manner.
Although we have had discussions with other bidders, we feel we can most
easily conclude lease negotiations with Plaza Towers Associates. Their
financial package appears well considered and most assured of acceptance
even in today's difficult market.
We concur with the recommendations of City Staff,Luchelli, Hunter and
Associates, Paul Spear and Ken lb ynic that Plara 'Powers Associates
N F should he awarded the bid as developer of Urban Renewal Parcel LSA -I.
'Ti
a Sincerely,
1
Allan C. Peremsky
;j
ACP:ms
cc: Mr. John Hayek, City Attorney
r
pa yF
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
974
!1
rKoHawkeye
Ccti
May 8, 1980
Honorable Mayor .John Balmor and
Mhenbers ref Lho Inwn Cll.y COalrll
(:fly of Inwn City
Iowa (:fly, Iowa 5V..40
IlunurabLa Mayor lialmer and Members of the CounclI:
On February 12, L980, we submitted a written request to the Brand Band Tele.-
communicaLions Commission asking for a 120 -day extension heyond April 18,
1980, for Ilawkeye CableVision to "commence operations" of the Iowa City
Cab Le T.V. system. We detailed our reasons in this request and exnrossed
our belief. that more than the 25 percent minimal requirement should he
available on or around August 18, 1980. On April. L, 19110, the CommLssLon
recommended Council denial of our request.
Section 14-79 (6) of the ordinance deals with delays and oxCenstons of time:
(6) Delays JLnd Rxtension of Time. The CICy Counrll tn:ry In its
dlscreLton extend Che tlnro for Crantoe, arl'In11, In good rnllit,
lu pvrform any ncl required hereunder. Thr• I inu• fur prrfurmanr.•
aloin he rxlended or e•renred, am the came uuly hr, 1111, tiny
period durijig which Gra alee deuuautIrniva In Ilio nal lofnrl.inn
of Ihr• CILy Count- ll Ilin I Crnnloe is helm; suhJcrled to dnlny
or hav rruptlon dow to ;Illy of Lit(, following, cirrnmslnnras If
reasonably heyond Its control
(b) Covernmental or regulatory restrLuLions
It is our belief that the reasons for making the request are }ustlfled ondor
that portion of this paragraph listed as "CovermnenCal or reglliaLory restrir.-
Lions." Specifically, on May 9, 1979, we filed on application with the
Federal Aviation Administration (F.A.A.) requesting approval For Lower place-
ment at the site located on the .Jennings, farm Just. snuthwes(. of the. city.
This was denied on .July 70, 1979. While we had no guarnntne, it was our
belief that approval of this carefully selected loraLlon would be granted.
Previous experience in locating more than .50 tower locations nl.rongly mopporlm
our assumption. In fact, American 'relevislon and Common(ralInns CnrpornHoll
(ATQ has built 18 towers In the lost 1.8 months and this wns the only on" Ih:rl
546 Southgate Avenue
Iowa City, Iowa 52240
319.351.3984
A subsidiary of American Television & Communications, In(,.
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
177
rd
'I'u: llonorably Mayor .John Balnwr and IIATF: Mny 11, 1910
hlcmhcrs of thy Iowa CILy Counc•II
was rc,juct-d by the I-.A.A. 'These tower ,;itys aro locnlod In .IncksonvIIle,
Florida; Mumphls, Tennessee; West Memphis, Arkansas; Fond du Inc, Wleronsin:
Counr.11 Bluffs, Iowa;; WirlilLa Falls, Texas ('i); Kansas (Aly, Missouri (2);
IMehester, New York; Charlotte, North Carolina; Channiv, K:nsns; Mankato,
MlnncsoCn; grnnl;e, Cnlifornla; Ilrnckporl, Nvw York; Coshing, Oklahoma; and
Delaware County, Pennsylvania. llpon learning fit' this dynlnl, we locnlod n
second site and snhmitl.ed nor second F.A.A. requysl arlyr rvpeating onglnoorinP.,
loll, and other analysts. The F.A.A. responded afflnnaLlvely on 0c Luber 2,
1979, by approving the second site. 'Tilts was 67 clays af.lur the Initial
rejection and 146 days after the initial filing.
It is our opinion that, under the terms of the franchise, this construction
and extraordinary delay was beyond onr control. Please ondyrstand that
finalization of design, completion of plant, and activation of the first
phase cannot take place for several months after tile determination of the
tower site. For this reason alone, it is our belief that some type of
extension should have been recommended by the Commission.
As you may know, the cable television industry is in a boom period, especially
In the construction area. No cable company has more stringent construction
spyr.iflcatlong than ATC. Dbtal.ning good contract. cnnstrnrllon pvrsonnel and
a roofinunns flow of materials has prnven difficult Yvon for on at tlmos.
The unuxp(-cled delay wv (-xporlunrod with the lower barkyd on onr ant iripal.It
conal rnrt Inn I'iow. This disrupt Inn of progross at loch all y:11-ly aioga.
rusuitod in coastrurLion and matuzrlal problems which caused ovvu nuaro dylays
In aur schedulo. A regncst for a zoning variance at the approved Luwvr sit( -
took still more time.
As of this date, we believe thnt all of these problems hnve hven solved. Six
construction crews are now working. The required 25 percent, or the city has
been stranded and cabled and we hope to have it fully activated before August 19,
1980. We firmly believe that if the Connell. grants this extension, we will
not have to come back for any similar requests.
People who are knowledgeable about the cable industry will agree that town City
could not be better off than you are with ATC. I am sure that the city's
consultant and the Broad Hand TeLecommonlrntlons Commission can ustlfy that
the company has sought earnestly to Lnrorm and work very r.losoly with yunr
representatives. Ilnwkeye CnbleVlsion and ATC hnvu and will rnntlnno to
operate in good Falth here In town City. onr hollding Is complolod and we -
currently employ eight Indlvidual.s. This number Is expanding almont dally.
We are more anxious than anyone to have filo sys Uvu ap :incl olivrnt Ing.
Page 2
MICROFILMED BY
JORM MICR +LAB
CEDAR RAPIDS • DES MOINES
R??
I
\11
V
rd
'I'u: llonorably Mayor .John Balnwr and IIATF: Mny 11, 1910
hlcmhcrs of thy Iowa CILy Counc•II
was rc,juct-d by the I-.A.A. 'These tower ,;itys aro locnlod In .IncksonvIIle,
Florida; Mumphls, Tennessee; West Memphis, Arkansas; Fond du Inc, Wleronsin:
Counr.11 Bluffs, Iowa;; WirlilLa Falls, Texas ('i); Kansas (Aly, Missouri (2);
IMehester, New York; Charlotte, North Carolina; Channiv, K:nsns; Mankato,
MlnncsoCn; grnnl;e, Cnlifornla; Ilrnckporl, Nvw York; Coshing, Oklahoma; and
Delaware County, Pennsylvania. llpon learning fit' this dynlnl, we locnlod n
second site and snhmitl.ed nor second F.A.A. requysl arlyr rvpeating onglnoorinP.,
loll, and other analysts. The F.A.A. responded afflnnaLlvely on 0c Luber 2,
1979, by approving the second site. 'Tilts was 67 clays af.lur the Initial
rejection and 146 days after the initial filing.
It is our opinion that, under the terms of the franchise, this construction
and extraordinary delay was beyond onr control. Please ondyrstand that
finalization of design, completion of plant, and activation of the first
phase cannot take place for several months after tile determination of the
tower site. For this reason alone, it is our belief that some type of
extension should have been recommended by the Commission.
As you may know, the cable television industry is in a boom period, especially
In the construction area. No cable company has more stringent construction
spyr.iflcatlong than ATC. Dbtal.ning good contract. cnnstrnrllon pvrsonnel and
a roofinunns flow of materials has prnven difficult Yvon for on at tlmos.
The unuxp(-cled delay wv (-xporlunrod with the lower barkyd on onr ant iripal.It
conal rnrt Inn I'iow. This disrupt Inn of progross at loch all y:11-ly aioga.
rusuitod in coastrurLion and matuzrlal problems which caused ovvu nuaro dylays
In aur schedulo. A regncst for a zoning variance at the approved Luwvr sit( -
took still more time.
As of this date, we believe thnt all of these problems hnve hven solved. Six
construction crews are now working. The required 25 percent, or the city has
been stranded and cabled and we hope to have it fully activated before August 19,
1980. We firmly believe that if the Connell. grants this extension, we will
not have to come back for any similar requests.
People who are knowledgeable about the cable industry will agree that town City
could not be better off than you are with ATC. I am sure that the city's
consultant and the Broad Hand TeLecommonlrntlons Commission can ustlfy that
the company has sought earnestly to Lnrorm and work very r.losoly with yunr
representatives. Ilnwkeye CnbleVlsion and ATC hnvu and will rnntlnno to
operate in good Falth here In town City. onr hollding Is complolod and we -
currently employ eight Indlvidual.s. This number Is expanding almont dally.
We are more anxious than anyone to have filo sys Uvu ap :incl olivrnt Ing.
Page 2
MICROFILMED BY
JORM MICR +LAB
CEDAR RAPIDS • DES MOINES
R??
I
T0: honorable Mayor John Bal.mer and
Members of the Town (:ItY Counrl)
I)A'1'1{: Mny 8, 1980
Wllii Lhc ronsons cltod above and In IIIc Inlorusl of rural leu lel; what has brPll
up to now an oxcollent working relatIonshlp, we rospvctl'IIIy roquesL LhaL
you ;;ranL ns this exLension. We wl.LI be available to answer ally qucsLtons
at the cnnncll mcal.in;; on May I'I, 1980.
Sincerely,
IIAWKI:Y1: (;ABI.KV1810N
WiLliam L. Blough
General Manager
WLB/Jaa
Enclosures (5)
Page 3
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
i
97
■
J
JAMES A COTTINGHAM
V6PY,pltllnl
wabin CIP0,41,0m
April 17, 1980
AMERICAN TELEVISION & COMMUNICATIONS CORPORATION
2U INVERNESS PLACE EAST • ENGLEWOOU, CUL(JHADU 80112 • PHONE 1303) 7733411
Also sent to:
Mr. William Terry
Ms. Sandra Eskin
Mr. Bruce Washburn
Ms. Jen Madsen
at the Broadband Telecommunicationsl
Commission address.
Mr. Robert Pepper, Chairperson
Broadband Telecommunications Commission
City of Iowa City
401 E. Washington Street
Iowa City, IA 52240
Dear Mr. Pepper:
I was surprised and disappointed by the recent action taken by
the Broadband Telecommunications Commission regarding our request
for a 120 -day extension of the April 18, 1980 ordinance -required
construction deadline. Our request certainly seemed reasonable
and rational in light of the situation.
I would like to clarify any possible misconceptions relating to
the two major reasons for our extension request:
1. Approval of our tower site location by local and federal
agencies has required an inordinate amount of time and as you
are no doubt aware, final approval has yet to be obtained. The
Iowa City Building Inspection Department has issued a "stop work
order" which prevents us from completing the tower construction.
Under the best of circumstances, the earliest we can expect final
approval is April 29, 1980, which is 11 days after the ordinance -
required deadline for completing 25% of the system.
Additionally, it is impossible to finalize the electronic design
Of a system until the tower and hub sites are known. Therefore,
the plant we are building today is at risk to some degree until
the tower location is finally approved.
2• Our present relationship with AEL is not good, and we certainly
did not sacrifice Iowa City progress in any of our negotiations
with them. The price increase they demanded was a minor factor
MICROFILMED DY
JORM MICR(�LAB
CEDAR RAPIDS • DES M0111CS
987
1
l
April 17, 1980 -�- O1G7
in our decision to construct the Iowa City system under the
direction of our Plant and Facilities Group.
The major consideration was our conclusion, based on AEL's
performance in other ATC markets, that they would be unable to
perform satisfactorily even at the higher price. we presently
use AEL's services in Fond du Lac, Wisconsin, and Delaware
County, Pennsylvania. Both of these jobs have been underway
since last summer and in both cases., AEL's performance has been
less than satisfactory. We have not awarded new work to AEL
this year; in fact, we have replaced them in Iowa City, Muscatine
and Green Bay. AEL's lack of performance in all of these markets
is a substantial source of disappointment to me.
ATC's Plant and Facilities Group has assumed responsibility for
construction in Iowa City and to date, their progress has been
outstanding. I expect to begin activating plant early next month
and I do not anticipate any problem meeting the next construction
milestone in April, 1981.
I am pleased that you are happy with the performance of our local
staff, but am naturally, disappointed that you have been less
than satisfied with the performance of the parent company to
date. I can assure you that the Iowa City project does have a
high priority assignment here and does receive my regular attention.
I would like to request that you reconsider your position relative
to our request for an extension to the construction schedule. I
think such reconsideration is appropriate for the reasons cited
in this letter, due to the fact that the delay will not be sub-
stantial, and due to the fact that we have made a great deal of
progress in spite of industry wide material and labor supply
problems.
The imposition of a fine on our Iowa City subsidiary could have
far reaching effects on the local company's success and on ATC
which I believe are unwarranted in this case. I would certainly
not like to see such action jeopardize the positive relationship
which has developed with the city and which we hope will continue
into the future.
I expect Iowa City to be one of ATC's finest operations and am
prepared to work directly with you toward that end.
Sin erely,
JPC/dj
cc: Mr. Neal Berlin, City Manager
Mr. Drew Shaffer, CATV Specialist
Bill Thomison
C.errv_. Yut]cin
I•II CROF IL7RL
JORM MCEDAR RAPIDS
q?7
r
0
February 12, 1980
Broadband Telecommunication Cummfavl„n
City of Iowa City
Iowa City, lova 52240
Dear Commission Members:
Ca you are aware. Hawkeye CablrVl:ai n''; rlfurt::
cabluvlsion franchise oprratirnt fn Iowa Cil
numerous t41 devt•Ir,1, ;r
regulatory roadblocks Durr Ih,. y Itn:r run Into
a result, ve are tracking behind xchrduletin uf.
"w
efforts to,
meet the April l8 months, q;;
construction dendlhte Cur r•ammrnclog e
TO put tills serious 6 oPerneions.
relevant to IOuk back at
in its prop,.r perspective, It is
at 1979 ;md xor just what dill happen.
In late May, Hawkeye filed for FAA approval for
e the southwest part of the City. Sill) -sequently, we received official word from the I'AA ,lin a t°ver site
commence construction pe "n July 70,
and development of this
permission to
After one week tilts sitr,
was filed with thesFarcit(ng for an alter,[:lie
In Che vicinity AA for approval to erect 0orr170't aPPIIcatlon
approval was granted Highway 1 and Old Dubuque MOad• Oil. October Y the FAA.
Because our proposed [over site wax In an H -IA zoning
Immediate art.
steps were taken to ask for an exreptlon to
[Itis arca from Iava Cit district,
application for the exception Planning and Zoning zoning In
approval date XC2PttOn vas filed tilt• smeeda 48 0 . Of
October 2, Y ns our
FAA
The Planning and Zoning Commission referred the
to the Board of Adjustmunts for a puhllc hearing scheduled on
November 7, eseliedtle rugutext
After much lengthy discussion at Utlx meeting
matter was tabled for further discus:;(nn at the ps me t•r
meeting, y„ (Irr,
i,
The December meeting resulted in final ratlflcatiun of the
exception, On December 17, the Board made their dad s
It placing it into publication. pr"pr,xt•rl
the Board's decision then •Chose Persons wl;;l,logi�'n official
January !f, n had it) day,j to do ,. or until ppe•'I
midnly,ht,
325 E:uni Wu•^.huulran
Iowa City, lawn SLG4rr
Asubs idia ;119351.3084
ry 01 American 7•elevis1rn1 P, r L,tr,rrrom,,ru, rr;, Iri••.
49y
........_........._
MICROFILMED BY
JORM MICR;LA9
CEDAR RAPIDS • DES MOINES
,.�
' BROADBA. TELECOhQ•tUNICA'1'ION -2- February 12, 1960
C04MISSIUN
The January 16, deadline for appe;ll hae; slncc missed with no
formal protest being filed. From .lulu 70, 1979 to January 16,
1960, 170 days expired --time which llawkeyt, 1::,bleVkiun really
did not have.
The question then arises, why could construction un the physical
plant not have begun at the same time all of those regulatory
procedures were taking place? Answer, hucause In order for u�;
to come on the air with full service, the Lower would have to
have been completed, In order to accept any phase for constnu'Lion,
or for any contractor Lu build any plias,•, err condttlons 111113[
be met. Nam, -1y; that the :;ystem bo p,00frd ns built with lull
service. . ..
In other words, if we cannot proof the system, will, Its lull
compliment of channels, we cannot, p:,y Lhe contractors fur work
done. No contractor would even commence construction knowing
we could not accept delivery on his product.
Also, overall system design parnmeters are affected by the tower
location including such factors as signal to noise and signal
to cross -modulation ratios. The tuwar location had to be pinned
down so these factors could be considered in overall system design.
Amplifier levels, and spacings then become an Important consideration.
In light of the regulatory delays and resulting implications, it
is not realistic that we can meet our April I6,deadline. Therefore,
Ilawkeye CaihleVislon resprctfuily submits for the Commissions
consideration that a 120 day extension to the rxlstlng cunstructlun
seliedulc• be granted.
This Is out, by any means, n unique rr,lnonl. C;,bl,• cunillall .
aural cltlon throughout the country nllvn :arc land will, lhls sae%
problem fora variety of dllferenl rt,:unms. I ju:;, w;,ut you to
know that if there was any way to avoid asking for an cxtonsiun,
1 would do so,
1 have sold many tlme:c brlurt• tl,nt illy gil:,l :I•; m:,n:,,7'r rat Iowa Cil•:
Is to build a system secund to uonc•. low:, City cortainly
❑u less. If an extension wort, graulvd, Ilawkeyr• C:,blr':I•.i,n, ronld
then have the necessary time to Insnn• that Il,i:; :.yt.t.•n• w.,!; mit
Just thrown together with total dish. -yard for Ihr roust rel [lou
standards which have made our company :I respected Iradl'r in for
business. The problems resulting from such n manvuvvr would
haunt us far far into the future.
Our extension request is not to say Ilial completion of Elio system
will be 120 days behind. In fort, as we are acrepting dullvery un
our first phase, phases 1 and 3 will be nw,r c.omplollon and r+•aly
for proofing. Construction will rapidly progrear; after this flrat
initial phase. We will be back un schrdalo by ,•arty fail.
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
a
� l
1
BROAOBANO TELE' 111NICA•1•ION
COMMISSION 1 Frbrnary 12, 1480
I
Finally, ATC has already SPVDL well over oue nil II Ion dollars
In Iowa City. Obviously, because Luday's money I.; extremely
expensive, Rawkoye CableVislon Is equally eonrernrd to i,rt bark
ij on track. i{very day we are hehind, or drinyed, t•n:;l:: w: money In
Elie form of interest, wltl; no oft-settlut; n•v•nw•, tbi:: L•: e
difllculL Situation to swallow. "
All cunsidura[lun given this requesL shall b-- grulclully appl••rinlua
and acknowledged.
Respectfully,
William Blough
General Manager
WLB/je
(
i
c
i
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t
1 j
i
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1 `_...
48'7 �
MICROFILMED BY
JORM MICR+LA19
�� CEDAR RAPIDS • DES MOINES '�
�`N` �`'•� DEPARTMENT OF TRANSPORTATIO✓-�
.`ao -
tt FEDERAL AVIATION ADMINISTRATION
e a IN "Illy Nllrm 10
'o + AERONAUTICAL STUDY
OM04--20439 NO. 79 -ACE -388 -OE
(3
' 7yl.d—Z
ACKNOWLEDGMENT OF NOTICE OF PROPOSED CONSTRUCTION OR ALTERATION
American Television 8 Communications Corporation
20 Inverness Place East
0
Englewood, Colorado 80112
N
i I USca1lilpr
CONSIAUCTION
RRoposlo r Antenna/Tower
I
i
ON LOCA71
rl ACr N411,
Iowa City, Iowa
unnmr=91"�3'5
41 38
'EIGHT 14 (I'll
.sen e.ewe ,as.r u3l
199 CIAO
The Federal Aviution Administration hereby acknowledges receipt of notice dated
proposed construction or alteration described above. 5-9-79 concerning the
A study h+ls Leen conducted under the pruvisions of Part 77of the Federal Aviatiuu Rlgulalinns In determine whether del: Ane
posed rnnstrurtiun would be an obstruction to air navigation, whether it should mocked and lightrd lo enhance safety in air
Lr
uavigulina, and whrlher supplemental notice of start and completion of round he inn is required to permit timely ehartiag and
notiLcalion to airmen. The lindings of that study area follows:
( ) The proposed construction would not exceed FAA obstruction standards mild would not
tion. However, the following applies to the construction proposed: he a hazard to air naviga-
( ) The structure should be obstruction marked and lighted per FAA Advisory Circular AC 70/7460-1,'gbsuuc•
lion Marking and Lighting.'
( I Supplemental notice Is required at least 48 huurs before the star of construction (arae the enclosed FAAform).
( ) Supplemental notice is required within five days after construction reaches its greatest
height (use the en-
closed FAA form).
( X I The proposed construction would exceed FAA obstruction standards and further aemnaulical study is necessary to
delermine:whether it would be a hazard to air navigation. Pending completion a1 an further study, it in presumed
the construction would be a hazard to air navigation. Further study;
( ) Has been initiated by the FAA,
( ) May be requested the sponr.nr within 00 days of dote of
this acknowledgement.
( X ) It the proposed mtructwe were reduced In height to not exceed
men leve H, it would not exceed Part 77 obalruclinn atandards. 41 IT. above, Around It -vel ( 811 It. uLove
If the structure is subject to the licensing authority of the Federal rnmmunicniintu
will be sent to that Agency. (:nmminmim,, •copy of this ar:knnwlydgmmm
Notice Is required anytime the project is abandoned or the proposal is modified. Mme the enclosed FAA form.)
Tower is not practical -at this location unless 41 feet is acceptable.
feA
i s are 1 71TtC Chief, Operations Procedures R A'
JAMES H. KI G Airspace Branch,
Iswlo IN Kansas City, Missouri
ON July 30 1979 ACE -530
FAA Form 1460.1 Is•70
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS s DES MOINES
r FAA AC 74.37AS
i
• 987
■
:...................... ...:::::..:::,:..:..:;::-,........
1RBONS
I DEPARTMENT O/ 7RANSPOR1A710—�--- —..-_. �_ r_m App,,,,,di O.AL Il Nu Vn,.
IFOFRAI AVIATION DM INISIRA110N .lI I%-, F°OR I'AA J3FtrT�S* HnYDI
fRD ��
NOTICE OF PROPOSED CONSTRUCTION OR ALTERATION
1. NATURE
11
A R (TNA VI'ICA I. ST'UIIY N
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OF STRUCTURE ((,'put Irl1 Colli .q rend 1; h
A.(Clu'ekovr)
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ADDX[SS UE INDIVIDUAL, COMPANY, - — --of ---
TNI COl!',i4VC TION OR A CURPO4A LION, FTC PROPOSING
1 fERATION 111n4rr,
not e%eted my ohlpue{lon
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_I HEREBY C,P.TIFY that •11 of the •have .tnrmenb m• e y t 7, .Ir �r,�r _ri it _tlr_s.n .,( rn
nurkinit And IdthLul[I
Robert ti. Schumacher u^^^
Telecommunications Engineer D. DATE OF SIGNATURE 11. TELEPHONE 140 1
9-10-79 303-773-3411
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B HEIGHT Of S1RUCIUD[ INCLUDING APPURTENANCES P I61l�lfl6+O`
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nreYl ABOV[ GROUND, OR WATER If $0 SITUATED175
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7. OBSTRUCTION MARKED AND/OR T ' YE., ilD
LIGHTED IN ACCORDANCE WITH A. MARKED N-_
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CURRENT FAA ADVISORY CIRCULAR B. AVIATION RED OBSTRUCTION I.IGIITS
70'7460.1, OBSTRUCTION MARK. C. HIGH INTENSITY whnrr. uusTNucnon 11 IcFns__
ING AND LIGHTING D. DUAL LIGHTING SYSTLRI I
1
_I HEREBY C,P.TIFY that •11 of the •have .tnrmenb m• e y t 7, .Ir �r,�r _ri it _tlr_s.n .,( rn
I. NAME AND TITLE OF PERSON FILING IHR NOTICE (TYPI or P,.,1) I R, SIGNATURE fire 'III
Robert ti. Schumacher u^^^
Telecommunications Engineer D. DATE OF SIGNATURE 11. TELEPHONE 140 1
9-10-79 303-773-3411
Fnaon, whr Snowierly and wlllluDy 1.11 to eomPI) ealth the provhlnn, ul the Federal Aviation Rreul.firrn, P.r1 )1 •rr II•Blr In . hit..I
116+ for the hilt ."Inco wnh fit ....ad Pm.hit, thrro It,, as pr.v1led by Srrl ren 4021.1 01 he Fad ... I Arutlun An of 1" n .mendrd
e ret. A In1.711 urPr o.r r .u. a
111CROFILNED BY
JORM MICR�LAB
CEDAR RAPIDS • DES MOINES
ULJ NUI KLl1/IUVI: CARBONS
i
r -,I
1 X1.1 IIJ�anwv� E� +moo• DOrT eeeotrtoifrop:I
that the for 1 10 a true and oorr
of the osiiiosl�� 7u 6d�OSatioll
• file with the oorp
records of j&WjW& Television and Communiestionf
Qorporation. Eo Ipwernees Plaoe East. Englewood,
Colorado 1011!
Sworn to and, subs ire-bsdeb fore as
day of '
by oomissien eanires
W7
i
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
0
u
City of Iowa Ch;�
MEMORANDUM
Date: May 9, 1980
i
To: City Council
From: Drew Shaffer, BTS
Re: Cable TV Update
This is my bimonthly update on cable TV related activities.
Hawkeye has kept me updated on their progress and activities, and it
appears the cable system construction is proceeding rapidly. With five
crews at work (three cable crews and two stranding crews) Hawkeye, as of
this writing, has Phase I stranded, close to 20 miles cabled and two to
three miles spliced. To complete ordinance requirements all stranding,
cabling, splicing, activation and proofing of full network services to 25
percent of Iowa City dwelling units is necessary. Final negotiations on
the hub site at Old Brick have been completed, the lease is in effect, and
the head -end equipment should be installed in one week. The tower site
was approved by the Board of Adjustment on April 29th pending the
installation of a fence surrounding the tower. The tower site building
and fence should be completed within one to two weeks. There has been a
problem encountered with moving a house in a wired area which will impede
the progress of construction this week. I believe it is important to note
the progress of the system construction in the last month since the BTC's
recommendation to Council.
There have been areas of concern involving the arrival of production
equipment to start producing local access programs and the performance
capacity of character generators being sent to be used on the government
access channel. Hawkeye has been cooperative in trying to supply
substitute equipment (by renting one portapak locally) and has said they
are willing to discuss alternatives to the character generators ordered.
Please see the report to the BTC (dated May 8th) for full details on this
situation and my activities (along with my six interns from the University
of Iowa and Ms. Kalergis from Hawkeye).
Respec fully submitted,
7-- albTip
William Drew Shaffertl
Broadband Telecommunicatios Specialist
bdw/sp
993
M1II CROFILMED BY
JORM MICRLAB
CEDAR RAPIDS • DES MOINES
CITY OF
CITY'
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA IOWA 52240 (319) 354.1800
May 8, 1980
To All Commission Members
Please find enclosed the minutes of the last BTC meeting, a letter from
ATC to you, a page about the NFLCP (National Federation of Local Cable
Programmers) conference in June, and an agenda for our next meeting.
The most immediate issue facing Hawkeye, and one that has taken some of my
time, has been Hawkeye's request for an extension which comes before the
Council in the form of a public hearing nextTuesday, May 13, at 7:30 p.m.
in the Council Chambers. Hawkeye has kept me informed on their activities
and it appears the cable system construction is proceeding rapidly. With
five crews at work (three cable crews and two stranding crews) Hawkeye, as
two to three of this writing, has all of Phase I stranded, close to 20 miles cabled and
stranding, cabling, completespliced To
ng s splicing, activatiionand rproofing rof ufullenetwork
services to 25 percent of Iowa City dwelling units is necessary. Final
negotiation of the hub site at Old Brick have been completed, the lease is
in effect, and the head -end equipment should be installed in one week.
The tower site was approved by the Board of Adjustment on April 29th
pending the installation of a fence surrounding the tower. The tower site
building and fence should be completed within one to two weeks. There has
been a problem encountered with moving a house in a wired area in Iowa
City which will impede the progress of construction this week for flawkeye
CableVision. I believe it is important to note the progress of the system
construction in the last month.
I The arrival dates of the production equipment and the character ,generators
have yet to be established. This is unfortunate for both Hawkeye and the
community. It is to everyone's advantage that this equipment arrives a!,
soon as possible for two reasons. First, without equipment in advance of
system activation little programming can be produced for the local access
channels and a few training workshops can be completed. Having equipment
well in advance for such purposes is reasonable if expectations of a
quantity, quality, and variety of programming are to be attained. Krueger
had established equipment arrival at 60 to 90 days prior to system
activation. Hawkeye has been cooperative in trying to supply substitute
equipment (by renting 1 porta-pak locally.) Unfortunately, this
situation has not enabled us to produce much programming or give many
workshops. The rented equipment has many other demands on it (by
Synthesis Arts Workshop, the owners of the equipment) and has restrictions
on its use (Synthesis requires one young person to accompany the equipment
and sometimes it is difficult to locate a young person for this. Also
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS - DES MOINES
z
Hawkeye can only spend $30 to $40 (or 3-4 hours) worth of equipment rental
for each program. It is particularly important there is a reasonable
programming showing made at the time of system activation because this is
when viewing habits and patterns start to be established and when the
9 whole community's attention is focused on the new phenomenon of cable TV.
The ramifications resulting from these factors could be irreparable to
Hawkeye, the community and the access channels. The character generators
-; ordered by Hawkeye are 16 page non -expandable Videodata models. Since
ip little video programming can be produced now before system activation
1 (even if the equipment arrived tomorrow) it is imperative there is
something to fill these access channels initially. The 16 page non -
expandable character generator will not, in my opinion, achieve this
objective. For the City's immediate needs, and particularly their future
needs, an expandable unit is critical. Hawkeye has said they are willing
to discuss alternatives to the currently ordered character generators
given illustrative needs for an expandable unit. Initial surveys to all
City departments have indicated, in my opinion, such needs. These surveys
are available upon request.
Hawkeye has submitted all necessary ordinance -required annual reports.
(hese are located in the City Clerk's office. Included are: annual
financial reports; annual operation reports; annual report of parent firm
(Time -Life), and any federal, state or regulatory commission corres-
pondence. Reports not filed were not applicable in 1979.
In the last month, my MBO (Management by Objective) report was completed.
The community survey to determine city service and, access cable TV
awareness has been implemented by intern Mike Petrak. Sandy Eskin has
donated a black and white portapak and editing deck to the public library.
I have had a cabinet made for all production equipment to house and
protect it. Currently, check-out procedures and rules determining this
equipment use are being devised in conjunction with the public library. I
have interviewed over a dozen new applicants for summer internships. The
government access rules have progressed through another draft and the City
is nearing agreement on objectives, rules and solutions to issues
pertaining to the government access channel's use. the interns have
continued production shoots and research, culminating in three possible
funding sources for more equipment and a fact sheet on current copywright
laws for the access producer and many Fire Department program ideas (with
the assistance of intern Roy Schrodt); production shoots of the Very
Special Arts Festival and the Sound of Music sponsored by the Recreation
Department (with assistance from intern Mary Wright); preproduction
timing and program ideas for the Police Department, the Crisis Center and
the Food Co-op (with assistance with intern Jeff Flynn); program ideas for
PAT (Protection Association for Tenants), and production shoots with
several future and arts groups (with the assistance from interns Paul
Allman and Annie Allman). I had meetings with the school systems'
WN
MICRUILM1IED BY
JORM MICR�/LAO
CEDAR RAPIDS • DES MOINES
Communications Committee (composed of area principals, vice -principals,
librarians, etc.) and with public library staff to start formulating and
developing directions and foundations for both the Educational and Public
Library Access Channels. Because of ever-increasing interest and
response I have started (with the assistance of Mary Wright) to devise a
file system of those persons interested in: 1) the production, editing
and/or engineering workshops; 2) a talent list of actors, musicians, etc.
interested in participating in access programming; 3
assistants those ) production
( persons with experience willing to assist in access
productions). If you have any suggestions for the files, they would be
appreciated.
I look forward to seeing you all at 4:30 p.m., Tuesday, May 13, 1980 in the
law library conference room in the Civic Center.
Sincer ly yours, i
Drew Shaffer
Specialist
bdw/sp
PIICRDPILMED DY
JORM MICR�ILAO
CEDAR RAPIDS • DES MOINES
98'9
0
i
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
TUESDAY, 4:30 P.M. APRIL 15, 1980
CIVIC CENTER CONFERENCE ROOM
MEMBERS PRESENT: Washburn, Eskin, Terry, Pepper, Madsen.
MEMBERS ABSENT: None.
OTHERS PRESENT: Newbern from Young Arts Synthesis Workshop; Kalergis, Dahm,
Blough and Yutkin (from ATC Regional Office) from Hawkeye.
STAFF PRESENT: Shaffer.
RECOMMENDATIONS TO CITY COUNCIL:
None.
MATTERS PENDING COMMISSION -COUNCIL DISPOSITION
The City Council's public hearing concerning Hawkeye CableVision's extension
request is May 13, 1980. The Council has already received the'BTC's
recommendations on this matter, and will receive an update report from Pepper at
the hearing.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
The NFLCP (National Federation of Local Cable Programmers) regional conference
will be held in Iowa City on June 7. Shaffer reported teaching several
production workshops and started some City and community prductions with the
assistance of the University of Iowa interns and Kalergis from Hawkeye. Yutkin,
Regional Manager for ATC, stated ATC is still very interested in making Iowa
City's cable system the best. He outlined other problems ATC has faced causinq
the current time problem, but that the system is now well underway. He hoped
that Iowa City and Arc can continue working cooperatively and in good faith.
Kalergis distributed final amendments to the Public Access Policies and
Guidelines (rules ,governing the Public Access Channel) as made by the BTC and
Hawkeye.
MEETING CALLED TO ORDER:
Meeting called to order at 4:38 P.M.
MINUTES:
Moved by Washburn, seconded by Terry, to approve minutes of the March 18 and
April 1 special meeting. Unanimously approved.
ANNOUNCEMENTS:
1, The NFLCP (National Federation of Local Cable Programmer's) will havi- it,,
regional meeting here in Iowa City on June 7, Contact Sill Newburn at .33/-6819
or 338-7518 for further information.
MICROFILMED BY
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997
Broadband Ieleconnnw ... il.iuns Cununission
April 15, 1980
Page 2
The BTC will hold its next meeting on May 13, 1980 at 4:30 P.M. in the Law
Library in the Civic Center.
The City Council acknowledged the BTC's recommendation on Hawkeye's extension
request and set a public hearing date of May 13, 1980, 7:30 P.M. in the Council
Chambers of the Civic Center.
SPECIALIST REPORT:
Shaffer reported teaching production workshops to his six interns and to the
Women's Resource and Action Center as well as giving presentations to several
other groups. Production shoots for the City and community have started with
the Civil Defense drill, the special arts festival, and the energy fair at the
Recreation Center. The six interns (Paul Allman, Annie Allman, Roy Schrodt,
Jeff Flynn, Mary Wright, and Mike Petrak) and Kalergis from Hawkeye have been
instrumental in helping produce these shoots. Shaffer spoke at the IEMA (Iowa
Educational Media Association) conference in Ames on March 27 about access and
cable TV in Iowa City (see April 10, 1980 letter to the BTC and Council from
Shaffer for detailed account of these and other activities - filed with City
Clerk).
HAWKLYE'S REPORT:
Blough introduced ATC Regional Manager from Council Bluffs, Mr. Jerry Yutkin.
Yutkin appeared to speak in behalf of ATC. Yutkin stated AIC in Denver is still
very interested in Iowa City and is not ignoring Iowa City. Yutkin expressed
his belief the tower problem in Iowa City is a legitimate reason for an
extension request. Yutkin outlined their problems involved with AEL (ATC's
former turnkey manufacturer) throughout the cable construction industry. These
problems, according to Yutkin, include most turnkey manufacturers (including
AEL) trying to get out of the turnkey business or asking for much more money to
do the systems. Yutkin expressed a shortage of experienced labor, equipment
supplies and turnkey manufacturers nationwide. ATC has now formed their own
Plant and Facilities Division to build Iowa City (AEL is not going to build the
Iowa City system), will continue to operate in good faith with Iowa City and now
knows the full 120 -day extension request is not necessary.
To determine when and how Hawkeye meets the 25% requirement we must go back to
the ordinance. The ordinance states commencement means full network service
must be available to 25% of the dwelling writs in Iowa City. Hawkeye", Phase I
will more than satisfy the 25% dwelling unit requirement (because of the, higher
population density in that area and because Phase 1 includes more miles IIh:nr
necessary to fulfill the 25% requirement). Full network service means when a
subscriber's set is turned on everyting that Hawkeye has offered in the way of
programming and channels is available on that set.
\ Pepper clarified the BTC's role, stating it is concerned with construction and
\ equipment delivery progress in Iowa City and the contractual agreement between
the City and ATC. ATC's problems with cable construction are reasons why they
are behind, but are not necessarily legitimate contractual reasons for an
extension request. However, since the BTC's public hearing (when no extension
was granted) there has been considerable progress made on stranding the system.
Hopefully, by May 13 there will be more progress to report to the Council.
U1
Id ICROFILIdED OY
JORM MIC R�LAB
CEDAR RAPIDS . DES MOINES
■
n
Broadband lelecommu—1001rs Commission
April 15, 1980
Page 3
The BTC can not make any other recommendations to the City Council, but will
include in Pepper's port to Council a progress update at the time of the
re
public hearing May 13. It will be up to the Council to assess the situation then
and determine a final outcome on the City's behalf (regarding the extension
request and any fine).
Kalergis distributed copies of the final amendments made by the BTC and Hawkeye
on the Public Access Policies and Guidelines for the BTC to review and agree
upon. The final rules will be filed with the City Clerk. Kalergis also
distributed a revised list of video production equipment that will be made
available by Hawkeye. The delivery date on this equipment is still not
determined. Kalergis stated she found equipment would be here 30-45 days from
when the manufacturer ,pets the purchase order. She hopes Lo have a better
sLaLus report at the May BIC meeLing.
Hawkeye has filed the annual reports required by the ordinance. Shaffer will
report on the status of these reports at the next BTC meeting.
Terry was contacted by the Iowa City Apartment Association. They were confused
about the flat rate for cable TV, thinking $23.85 for cable was the only option
available to them. Dahm said she would contact the Association and clear up any
confusion about the basic $7.95 rate.
NEW BUSINESS:
None.
ACCESS PROGRAMMING EXAMPLES:
Shaffer invited any interested persons to come to the Public Library and view
some example access video programming from other cities.
ADJOURN:
Moved by ferry to adjourn, seconded by Washburn. Unanimously approved.
Adjournment at 6:10 P.M.
Respectfully submitted,
Drew er, Specialis
MICROFILECRL
JORM MCEDAR RAPIDS
,i
n
Broadband lelecommu—1001rs Commission
April 15, 1980
Page 3
The BTC can not make any other recommendations to the City Council, but will
include in Pepper's port to Council a progress update at the time of the
re
public hearing May 13. It will be up to the Council to assess the situation then
and determine a final outcome on the City's behalf (regarding the extension
request and any fine).
Kalergis distributed copies of the final amendments made by the BTC and Hawkeye
on the Public Access Policies and Guidelines for the BTC to review and agree
upon. The final rules will be filed with the City Clerk. Kalergis also
distributed a revised list of video production equipment that will be made
available by Hawkeye. The delivery date on this equipment is still not
determined. Kalergis stated she found equipment would be here 30-45 days from
when the manufacturer ,pets the purchase order. She hopes Lo have a better
sLaLus report at the May BIC meeLing.
Hawkeye has filed the annual reports required by the ordinance. Shaffer will
report on the status of these reports at the next BTC meeting.
Terry was contacted by the Iowa City Apartment Association. They were confused
about the flat rate for cable TV, thinking $23.85 for cable was the only option
available to them. Dahm said she would contact the Association and clear up any
confusion about the basic $7.95 rate.
NEW BUSINESS:
None.
ACCESS PROGRAMMING EXAMPLES:
Shaffer invited any interested persons to come to the Public Library and view
some example access video programming from other cities.
ADJOURN:
Moved by ferry to adjourn, seconded by Washburn. Unanimously approved.
Adjournment at 6:10 P.M.
Respectfully submitted,
Drew er, Specialis
MICROFILECRL
JORM MCEDAR RAPIDS
I' r
April 22, 1980
Mr. David Hintze
Vice President & Office Manager
Perpetual Savings & Loan Association
301 South Clinton Street
Iowa City, Iowa 52240
Dear David:
As you may know, the Iowa City Design Review Committee has been
operating since February, 1974, to encourage -and to promote the
attractiveness and — general design -compatibility of both new
construction and rehabilitation within the public and private ---
sectors of Iowa City.
Some of the new construction, such as yours, is so uniquely well done
that we feel it deserves special attention and a special thanks from
US.
Your location is one of the most important in Iowa City. The quality
of, materials used in your building, we are sure, vastly increased
construction costs. However, it is obvious that the final result was
well worth every cent invested and we sincerely appreciate your
voluntary -decision -to make -the extra investment necessary to bring
about -such a beautiful building.
Your graphics and beautiful landscaping exhibit the finest tastes.
We do not normally send letters of this kind. In fact, yours is the
first. Again, our very sincere thanks for a magnificent addition to
Iowa City.
Sincerely,
a'
Annette Lilly
Chairperson, Design Review Committee
bj2/2
cc: Chamber of Commerce
Downtown Association
Mayor & City Council
0
141CROFILME1 BY
JORM MICRf�LAB
CEDAR RAPIDS • DES MOINES
ME
-",City of Iowa Cif
MEMORANDUM
Date: May 9, 1980
To: City Counc'
From: Don Schmeis
Re: County Home Sewer
At the informal meeting of April 21, 1980, the question was raised as to
whether the Department of Environmental Quality would require sizing the
sanitary sewer proposed to the County Home to accommodate the future
anticipated population holding capacity of the drainage area. The
question was specifically asked of Mr. Tim O'Conner with DEQ. He
responded by stating that DEQ does require that laterals and submains be
constructed to accommodate ultimate development but not trunk mains or
interceptor sewers. Regardless of the classification of the sewer, he
indicated that exceptions are permitted and that the City's comprehensive
plan would provide the basis for such justification.
Mr. O'Conner also indicated that a cost effective alternative to the
installation of an 8" sewer would be the installation of a 4" force main
at less cost. This perhaps is an alternative which should be explored
further.
bj5/2
cc: Chuck Schmadeke
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
991 "
f
i
-",City of Iowa Cif
MEMORANDUM
Date: May 9, 1980
To: City Counc'
From: Don Schmeis
Re: County Home Sewer
At the informal meeting of April 21, 1980, the question was raised as to
whether the Department of Environmental Quality would require sizing the
sanitary sewer proposed to the County Home to accommodate the future
anticipated population holding capacity of the drainage area. The
question was specifically asked of Mr. Tim O'Conner with DEQ. He
responded by stating that DEQ does require that laterals and submains be
constructed to accommodate ultimate development but not trunk mains or
interceptor sewers. Regardless of the classification of the sewer, he
indicated that exceptions are permitted and that the City's comprehensive
plan would provide the basis for such justification.
Mr. O'Conner also indicated that a cost effective alternative to the
installation of an 8" sewer would be the installation of a 4" force main
at less cost. This perhaps is an alternative which should be explored
further.
bj5/2
cc: Chuck Schmadeke
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
991 "
f
-",City of Iowa Cif
MEMORANDUM
Date: May 9, 1980
To: City Counc'
From: Don Schmeis
Re: County Home Sewer
At the informal meeting of April 21, 1980, the question was raised as to
whether the Department of Environmental Quality would require sizing the
sanitary sewer proposed to the County Home to accommodate the future
anticipated population holding capacity of the drainage area. The
question was specifically asked of Mr. Tim O'Conner with DEQ. He
responded by stating that DEQ does require that laterals and submains be
constructed to accommodate ultimate development but not trunk mains or
interceptor sewers. Regardless of the classification of the sewer, he
indicated that exceptions are permitted and that the City's comprehensive
plan would provide the basis for such justification.
Mr. O'Conner also indicated that a cost effective alternative to the
installation of an 8" sewer would be the installation of a 4" force main
at less cost. This perhaps is an alternative which should be explored
further.
bj5/2
cc: Chuck Schmadeke
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
991 "
Date:
To:
From:
Re:
City of Iowa Cit
MEMORANDUM
May 1, 1980
City Counci
Don Schmeis cting Director, Department of Planning and Program
Development
Area Studies
The purpose of this memo is to provide a status report to City Council on the
development of Area Studies and the relationship of Area Studies to other
planning activities, including CDBG programs and an update of the Iowa City
Comprehensive Plan.
CURRENT FISCAL YEAR:
Current fiscal year activities have included the Foster Road analysis, which
consisted of an indepth research study with a written report presented to the
Planning and Zoning Commission and to Council, and a detailed land use study
of the "near south side" area, undertaken for the Planning and Zoning
Commission. (No written report on the near south side area has been
prepared).
For the remainder of FY1980 the Department of Planning and Program
Development will be concentrating the Area Studies effort on:
1. An update of the Comprehensive Plan to address the area in southwest
Iowa City surrounding the Freeway 518/Highway 1 interchange -- this
study is the current first priority, and will be conducted using federal
funds.
2. A detailed development plan of future neighborhoods in the Foster Road
corridor -- this is the second priority and is proposed to be finished
by the end of the current fiscal year. There is a possibility that
completion may carry over into FY1981 and require some work effort by a
locally -funded planner.
FREEWAY 518 Impact Area:
The City recently entered into an agreement with the Iowa Department of
Transportation under which the Freeway 518/Highway 1 interchange will be
located approximately one mile east of the location shown on the Compre-
hensive Plan Map. Planning and Program Development staff will examine an
area of approximately one square mile which includes all four quadrants of
the interchange. The following recommendations will be produced as part of
the Area Study:
1. Comprehensive Plan amendment to show the ne%. location of the interchange
and to indicate the most appropriate land uses.
MICROFILMED BY
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i
Date:
To:
From:
Re:
City of Iowa Cit
MEMORANDUM
May 1, 1980
City Counci
Don Schmeis cting Director, Department of Planning and Program
Development
Area Studies
The purpose of this memo is to provide a status report to City Council on the
development of Area Studies and the relationship of Area Studies to other
planning activities, including CDBG programs and an update of the Iowa City
Comprehensive Plan.
CURRENT FISCAL YEAR:
Current fiscal year activities have included the Foster Road analysis, which
consisted of an indepth research study with a written report presented to the
Planning and Zoning Commission and to Council, and a detailed land use study
of the "near south side" area, undertaken for the Planning and Zoning
Commission. (No written report on the near south side area has been
prepared).
For the remainder of FY1980 the Department of Planning and Program
Development will be concentrating the Area Studies effort on:
1. An update of the Comprehensive Plan to address the area in southwest
Iowa City surrounding the Freeway 518/Highway 1 interchange -- this
study is the current first priority, and will be conducted using federal
funds.
2. A detailed development plan of future neighborhoods in the Foster Road
corridor -- this is the second priority and is proposed to be finished
by the end of the current fiscal year. There is a possibility that
completion may carry over into FY1981 and require some work effort by a
locally -funded planner.
FREEWAY 518 Impact Area:
The City recently entered into an agreement with the Iowa Department of
Transportation under which the Freeway 518/Highway 1 interchange will be
located approximately one mile east of the location shown on the Compre-
hensive Plan Map. Planning and Program Development staff will examine an
area of approximately one square mile which includes all four quadrants of
the interchange. The following recommendations will be produced as part of
the Area Study:
1. Comprehensive Plan amendment to show the ne%. location of the interchange
and to indicate the most appropriate land uses.
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2
2. appropriate zoning for the area.
3. areas for annexation.
The completion of this Area Study has some urgency because a rezoning request
for a 16 -acre tract of land in the northeast quadrant of the interchange is
currently before the Board of Supervisors. They will review this request on
May 15, 1980. A memo of March 6, 1980 to the Planning and Zoning Commission
stating the Department of Planning and Program Development's concerns with
this specific tract is attached to this memo.
Foster Road Corridor:
Council has recently indicated a desire to have Foster Road constructed as a
collector, rather than as an arterial, facility. This has greatly allayed
fears of residents of the area that a major street may someday be built in
their neighborhoods. However, there is still no certainty about the location
of a "collector" Foster Road.
Planning and Program Development staff intends to produce detailed develop-
ment plans for the areas to the east and to the west of Prairie du Chien Road.
These detailed development plans, which show locations of major streets,
community facilities, and land uses, would reflect the general provisions of
the "parent" Iowa City Comprehensive Plan, while providing detail in crucial
areas, such as the layout of collector streets. Planning and Program
Development recommends that a collector street plan be provided as a major
element of the detailed development plan, and be adopted as an amendment to
the Comprehensive Plan.
FISCAL YEAR 1981 ACTIVITIES:
Beginning in July 1980, Planning and Program Development staff will be
developing ideas for future projects to be carried out with Entitlement
Grants (CDBG) from HUD. Funding from our first year of entitlement, which
will be available around January 1, 1981, will be used to continue and finish
the Lower Ralston Creek Project. Funding under the next yearly grant
requires the submission of an application around October 1, 1981, with
funding expected around January 1, 1982.
During the first half of FY1981 (July 1980 - January 1981), one major effort
will be to identify Neighborhood Strategy Areas (NSA's), in which future CDBG
projects will occur. Neighborhood studies which will be used in a future
update of the Comprehensive Plan should be a part of this NSA planning.
The Near North Side will be the first area to receive a detailed planning
effort, which will begin after July 1, 1980. A separate memo to Council
describes the major findings of the University study which was conducted in
the neighborhood, and outlines the methodology fur conducting a Near North
Side Area Study.
hdw/sn
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G..y of Iowa City
MEMORANDUM
Date: March 6, 1380
Io: Planning ar�t�Zgr iig Commission
from: Don Schmeiser;,
Re: County Rezo : ) A
(_\. 1 i
�/
n uig pplrcation
The. West Side Company has filed an application to the County forezone a
sixteen acre tract of land located in the County north of Highway 1 West
;111(1 east of the proposed location of Highway 518 from an RIA Zone to a CH
lune. [lie rezoning petition presents several concerns envisioned by the
staff in the fuLurn annexation and development of the area.
The major concern is the future location of an elementary school as
projected on the City's Comprehensive Plan Map, serving the
neighborhood bounded by Mormon Trek Boulevard, Benton Street, Sunset
Street, and Highway 1 West. Previous staff analyses identified a larger
area bounded on the north by Melrose Avenue, part of which is included in
the Ernest Horn School district. There is little doubt that the larger
area would support two elementary schools -- Ernest Horn and a future
elementary school -- it' the area is developed for residential use. With
appropriate residential densities established for the area, the
population of elementary school -aged children sufficient to support the
two elementary schools would result. Alternatively, however, an
insufficient elementary school -aged population would result in the
children located within the area being bused to other schools for
perpetuity. In a period of rising costs for fuel, every attempt should be
made to avoid such expenditures.
Several related factors warrant discussion. Staff analyses have
indicated that the estimated future holding capacity for the area located
east of Sunset Street can be adequately served by the Roosevelt Elementary
School. As growth occurs to the west of Mormon Trek Boulevard, there is
little doubt that another elementary school will be required to serve that
area (perhaps on the West High School property). It is not anticipated
that any future elementary schools would be necessitated within a 20 -year
timeframe (depending upon the growth rate in these areas). The elementary
school -aged population required to support an elementary school is
estimated to be not more than 600 pupils.
Relocated Mormon Trek Boulevard provides desirable separation in the form
of open space from Highway 518 to residential development to the east.
The alternatives for residential development near the interchange are
limited while commercial development could be located in any of the four
quadrants. Simply stated, the northeast quadrant of the interchange is
more conducive to residential development because of the separation
provided by relocated Mormon Trek Boulevard, than are the other three
quadrants.
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There has been a consid[�able impact on residential development from air
traffic ascending off the northwest -southeast runway of the airport.
Although the east -west runway, which is approximately in line with the
interchange, is proposed to be lengthened 300 feet, there are appreciable
differences between the two runways: (a) residential development in the
vicinity of the interchange (except in the southeast quadrant) would be
farther from the east -west runway than residential development in line
with the northwest - southeast runway, and (b) land in the northeast
quadrant is at a lower elevation than the residential development off the
northwest -southeast runway. The noise level of aircraft is greatest when
ascending off the end of the runway and diminishes several fuld when
reaching higher altitudes.
Summarily stated, the physical characteristics of the Highway 518
interchange with Highway 1 West, relocated Mormon Trek Boulevard, and land
in the vicinity of the interchange, would suggest that commercial
development occur in the southeast quadrant of the interchange adjacent to
the airport and that residential development occur in the northeast
quadrant where it would be separated from the commercial development and
provide the support necessary for the eventual construction of an elemen-
tary school in the immediate neighborhood.
The attached location map and development plan is included for
illustrative purposes only. The actual densities of residential
development within the area should be carefully determined prior to actual
zoning of the area.
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9 ;L
City of Iowa Cil
MEMORANDUM
99
MICROFILMED BY
JORM MICR+LAE3
CEDAR RAPIDS • DES MOINES
Date: May 1, 1980
c
To: City Counc1
v
From: Don Schmeis Diretor
cProgram
N
Department o Planningg andcDevelopment
Re: North Side Study
s
H
The North Side Neighborhood Preservation Study was a cooperative effort
between Iowa City and the University Iowa's
of Institute of Urban and
Regional Research, under an Innovative Projects Grant from
study,
HUD. The
which was completed in July 1978, covered a wide range of topics
which are of continuing interest
to the City and to the Near North Side
neighborhood.
This memorandum is divided into four sections:
1• A summary of the major findings of the North Side Neighborhood
Preservation Study.
A discussion of the
ty of
2 tions, which appear relevant �to
of e recommends-
continuing localveral
oncerns
3. A proposal for a Near North Side Area Study, to be conducted by the
staff of the Department of Planning
and Program Development, and
4. Other activities related to the implementation of selected results
of the University Study.
I
I
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A. Major findings of the North Side Neighborhood Preservation Study
This section is an overview of the work undertaken by and the results
of the University Study.
1. The overall objective of the University Study was to develop a
methodology for applying comprehensive planning techniques at
the neighborhood level.
2. [he study's research was carried out in an "impact evaluation"
framework. Within this framework, the concept of negative
impact is crucial: activities which constitute one person's
use and enjoyment of land detracts from another person's use and
enjoyment of land.
3. Desirable neighborhood characteristics and problems were
identified through an extensive citizen input process and
thorough field work, including block -by -block land use surveys
and the gathering of information on a parcel specific basis.
4. The study concluded that many attributes of existing
neighborhoods are worth protecting.
5. Major problems in the North North Side fall into two broad
categories: a) transportation impacts resulting from the use
of storage of motor vehicles, and b) incompatible land uses.
6. The study concluded that "compatibility" has not been a
criterion for development approval. There are no incentives
for developers to consider broad neighborhood concerns.
7. Negative impacts are not controlled by zoning. Zoning controls
are tailored to new developments in homogeneous areas; imposing
an homogeneous pattern in an older neighborhood such as the Near
North Side is not feasible.
8. There is limited citizen access to land use decision making.
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A. Major findings of the North Side Neighborhood Preservation Study
This section is an overview of the work undertaken by and the results
of the University Study.
1. The overall objective of the University Study was to develop a
methodology for applying comprehensive planning techniques at
the neighborhood level.
2. [he study's research was carried out in an "impact evaluation"
framework. Within this framework, the concept of negative
impact is crucial: activities which constitute one person's
use and enjoyment of land detracts from another person's use and
enjoyment of land.
3. Desirable neighborhood characteristics and problems were
identified through an extensive citizen input process and
thorough field work, including block -by -block land use surveys
and the gathering of information on a parcel specific basis.
4. The study concluded that many attributes of existing
neighborhoods are worth protecting.
5. Major problems in the North North Side fall into two broad
categories: a) transportation impacts resulting from the use
of storage of motor vehicles, and b) incompatible land uses.
6. The study concluded that "compatibility" has not been a
criterion for development approval. There are no incentives
for developers to consider broad neighborhood concerns.
7. Negative impacts are not controlled by zoning. Zoning controls
are tailored to new developments in homogeneous areas; imposing
an homogeneous pattern in an older neighborhood such as the Near
North Side is not feasible.
8. There is limited citizen access to land use decision making.
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3
B. Feasibility of study recommendations
The following four items are major areas in which the North Side
Neighborhood Preservation Study did extensive work and made recom-
mendations which should be considered for implementation by the
city.
1. Historic preservation
The University study documented over 400 pre -World War I
structures within the Near North Side. The inventory of
structures includes single-family and multi -family residences,
a variety of businesses, and several churches. Many of these
historic structures provide extreme benefit to their immediate
surrounding; some could accurately be called focal points of
i' the neighborhood.
Creating one or more north side historic districts was
recommended by the University study. An historic district
would serve to protect valuable resources of our community. The
focus should be not just upon "preservation", but also upon
adaptation and usefulness. A resource to be investigated is the
City of Dubuque's recent historic preservation ordinance, which
allowing forears to bec nom is andedevelopment acll in tivityreservation while
2. Parking controls
While much of the furor of the year ago has died down, there is
latent anger over the City's expanded area for calendar
parking. Calendar parking keeps narrow streets open for
traffic, facilitates snow removal and street sweeping, and
discourages non-resident parking. However, the major
difficulty is the inconvenience suffered by residents who do
not have off-street parking.
The University study, after finding that the major parking
problem was a lack of parking in certain areas of the north side
due to non-resident parking, recommended that some form of
permit system be undertaken in the Near North Side neighbor-
hood. Obviously, many details would have to be worked out
before implementing such a system, but precedent has been set in
other cities and permit parking appears to be of benefit to
neighborhoods. In 1977 the U.S. Supreme Court upheld a permit
parking system in which residents had preference in the
issuance of permits.
3. Traffic restraints
One of the most discussed recommendal.ions of the University
study was to implement a system of traffic restraints in the
Near North Side to reduce the penetration of external traffic.
Such a system could consist of devices such as diverters,
barriers, street narrowings, and multiple stop signs.
_ 993
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Several cities have implemented traffic restraint systems. in
neighborhoods that are laid out like the Near North Side, i.e.
with a grid pattern of streets that provide incentives for
"short cutting". Traffic restraint systems involve capital
expenditures, but these are offset by the increase in property
values which results from less traffic. The January 1980 issue
of the Journal of the American Planning Association reports on a
25 year study in Grand Rapids, Michigan in which a traffic
restraint system was implemented in one residential area while
the adjacent neighborhood was left in the original grid
pattern. The study found an increase in property values related
to the reduction in traffic flow; the benefit/cost ratio was
calculated as above three to one.
4. Revised land use/development review and regulation
The University study carried out extensive research into
alternative land use controls. Insofar as the findings relate
to administrative matters an interpretation of state enabling
statutes, it is recommended that these issues be reviewed
internally by City staff, rather than being discussed
extensively with residents of the Near North Side.
a. Impact analysis as a land use control
Preliminary findings of the University study related to
land use control were extensively reviewed by City staff.
This was done in a piecemeal fashion, however, and a
comprehensive evaluation of the study's recommendations is
desirable. The consensus at this point appears to be that
impact analysis would work best in an historic district,
but the application of these techniques would have little
usefulness under our current framework of zoning and other
land use controls.
b. Increased notification of citizens in the development
reviewrp ocess
The study recommends greater direct notification of
property owners and residents who might be affected by
rezonings, subdivision approvals, etc. An explicit
recommendation on this matter should also be developed by
City staff.
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Several cities have implemented traffic restraint systems. in
neighborhoods that are laid out like the Near North Side, i.e.
with a grid pattern of streets that provide incentives for
"short cutting". Traffic restraint systems involve capital
expenditures, but these are offset by the increase in property
values which results from less traffic. The January 1980 issue
of the Journal of the American Planning Association reports on a
25 year study in Grand Rapids, Michigan in which a traffic
restraint system was implemented in one residential area while
the adjacent neighborhood was left in the original grid
pattern. The study found an increase in property values related
to the reduction in traffic flow; the benefit/cost ratio was
calculated as above three to one.
4. Revised land use/development review and regulation
The University study carried out extensive research into
alternative land use controls. Insofar as the findings relate
to administrative matters an interpretation of state enabling
statutes, it is recommended that these issues be reviewed
internally by City staff, rather than being discussed
extensively with residents of the Near North Side.
a. Impact analysis as a land use control
Preliminary findings of the University study related to
land use control were extensively reviewed by City staff.
This was done in a piecemeal fashion, however, and a
comprehensive evaluation of the study's recommendations is
desirable. The consensus at this point appears to be that
impact analysis would work best in an historic district,
but the application of these techniques would have little
usefulness under our current framework of zoning and other
land use controls.
b. Increased notification of citizens in the development
reviewrp ocess
The study recommends greater direct notification of
property owners and residents who might be affected by
rezonings, subdivision approvals, etc. An explicit
recommendation on this matter should also be developed by
City staff.
993 i
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C. Near North Side Area Study
This section oulines recommended activities that would comprise a
Near North Side Area Study. The focus is upon identifying ideas from
the North Side Neighborhood Preservation Study that can be
implemented by the City.
1. Geographic area
The University study delineated an area bounded by Brown Street
on the north, Governor Street on the east, Jefferson Street on
the south and Dubuque Street on the west. These boundaries can
be used for a City study, with some flexibility as to the
extension of the boundary on the east, and also to the north
along Dodge and Governor Streets.
2. Methodology
a. Review of North Side Neighborhood Preservation Study
reports.
b. Research programs in other cities, funding sources (state
and federal government), etc.
C. Neighborhood meetings -- at least one neighborhood -wide
meeting and possibly smaller meetings with neighborhood
organizations.
d. City staff review of recommendations related to land use
control.
3. Report to berp epared by the Department of Planni n and Program
Develoment
a. Background information.
1) Neighborhood characteristics.
2) Univeristy study results.
b. Report on outcome of neighborhood meetings.
C. Investigate feasibility of ideas. j
1) Transportation items.
a) Traffic restraint system.
b) Crosswalk marking.
c) Bike lanes.
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I
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5
C. Near North Side Area Study
This section oulines recommended activities that would comprise a
Near North Side Area Study. The focus is upon identifying ideas from
the North Side Neighborhood Preservation Study that can be
implemented by the City.
1. Geographic area
The University study delineated an area bounded by Brown Street
on the north, Governor Street on the east, Jefferson Street on
the south and Dubuque Street on the west. These boundaries can
be used for a City study, with some flexibility as to the
extension of the boundary on the east, and also to the north
along Dodge and Governor Streets.
2. Methodology
a. Review of North Side Neighborhood Preservation Study
reports.
b. Research programs in other cities, funding sources (state
and federal government), etc.
C. Neighborhood meetings -- at least one neighborhood -wide
meeting and possibly smaller meetings with neighborhood
organizations.
d. City staff review of recommendations related to land use
control.
3. Report to berp epared by the Department of Planni n and Program
Develoment
a. Background information.
1) Neighborhood characteristics.
2) Univeristy study results.
b. Report on outcome of neighborhood meetings.
C. Investigate feasibility of ideas. j
1) Transportation items.
a) Traffic restraint system.
b) Crosswalk marking.
c) Bike lanes.
i
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6 +�
2) Parking controls.
a) Permit parking.
b) Continuation of calendar parking.
c) Additional parking solutions (lots, bays).
d) Usable open space requirement.
d. Strategy for implementation of selected results.
1) Identification of capital improvements -- these are
likely to be small scale projects.
2) Identification of programs to serve neighborhood
needs.
3) Other activities.
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D. Other activities related to the implementation of selected results
of the North Side Neighborhood Preservation Study.
1. Model for neighborhood planning
Taking the extensive work which has been done in the Universtiy
study and selecting the most useful results for the study, we
can develop a model for neighborhood planing that can be used in
an update of the comprehensive plan and in many other areas.
2. Coordination of plannin activities
This study can also be used as a basis for tying in neighborhood
planning with planning for Neighborhood Strategy Areas under
CDBG Entitlement programs, the comprehensive planning process,
and the development review process.
MICROFILMED BY
JORM MICR+LAB
CEDAR RAPIDS • DES MOINES
993
8
I
CRY' C4 C' -,7,Y
Date: May 9, 1980
To: City Manager and City Council
From: Michael Kucharzak, Director of Housing & Inspection
Services
Re: Undergrounding of Utilities - CBD
On Wednesday evening April 30, a presentation of the undergrounding
of the electrical system in the Central Business District was offered
to merchants and property owners representing about 30% of the
buildings affected by the project. The meeting consisted of opening
remarks by the Director of Housing and Inspection Services regarding
the undergrounding ordinance and the studies made by City staff and
representatives of Iowa -Illinois. Photographs were displayed
utilizing an overhead projector and the audience was able to
participate in the discussion regarding the removal of transformers,
poles and aerial wires from the downtown alleyways and buildings.
The photographs also enabled the staff to review suggested methods of
converting the wiring system from aerial to underground.
With a basic understanding of the underground wiring proposal, the
staff then outlined a tentative work schedule to perform the
conversion. It was emphasized by the staff that this meeting is
informational and is being sponsored by the City, however, the
utility company will be obligated to provide written notice to their
customers that the undergrounding service is available and that
customers are obligated to convert within six months from the date of
such written notice. Those present were informed that Iowa -Illinois
plans to begin the conversion with the alleyway between St. Patrick's
Church and the newly constructed Capitol House Apartment Building.
Plans and specifications will be developed by Iowa -Illinois as soon
as the utility is so directed by the City Council. Development and
construction will take a total of about four months, therefore,
assuming the City Council directs the utility to begin with
preparation of plans in May, 1980, the undergrounding will be
available for customer connection in the fall of 1980. The utility
also plans to conduct the design and construction on the feeder lines
running beneath the alley behind the Rebel Motel building. This work
should be undertaken this summer and again, if the utility is so
instructed to begin in May, 1980, power lines could be available for
customer hookup in the fall of 1980. That portion of the project
area north of Burlington Street will not be available for customer
hookup until spring of 1981. The staff indicated that according to
the proposed timetable, if customers wait the full six months allowed
by ordinance from the time of written notice that the undergrounding
is available before making the conversion, the alleyway will not be
paved until fall, 1981 or perhaps spring, 1982. To help expedite the
decision making process on the part of the affected property owners
MICROFILMED BY
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6
CRY' C4 C' -,7,Y
Date: May 9, 1980
To: City Manager and City Council
From: Michael Kucharzak, Director of Housing & Inspection
Services
Re: Undergrounding of Utilities - CBD
On Wednesday evening April 30, a presentation of the undergrounding
of the electrical system in the Central Business District was offered
to merchants and property owners representing about 30% of the
buildings affected by the project. The meeting consisted of opening
remarks by the Director of Housing and Inspection Services regarding
the undergrounding ordinance and the studies made by City staff and
representatives of Iowa -Illinois. Photographs were displayed
utilizing an overhead projector and the audience was able to
participate in the discussion regarding the removal of transformers,
poles and aerial wires from the downtown alleyways and buildings.
The photographs also enabled the staff to review suggested methods of
converting the wiring system from aerial to underground.
With a basic understanding of the underground wiring proposal, the
staff then outlined a tentative work schedule to perform the
conversion. It was emphasized by the staff that this meeting is
informational and is being sponsored by the City, however, the
utility company will be obligated to provide written notice to their
customers that the undergrounding service is available and that
customers are obligated to convert within six months from the date of
such written notice. Those present were informed that Iowa -Illinois
plans to begin the conversion with the alleyway between St. Patrick's
Church and the newly constructed Capitol House Apartment Building.
Plans and specifications will be developed by Iowa -Illinois as soon
as the utility is so directed by the City Council. Development and
construction will take a total of about four months, therefore,
assuming the City Council directs the utility to begin with
preparation of plans in May, 1980, the undergrounding will be
available for customer connection in the fall of 1980. The utility
also plans to conduct the design and construction on the feeder lines
running beneath the alley behind the Rebel Motel building. This work
should be undertaken this summer and again, if the utility is so
instructed to begin in May, 1980, power lines could be available for
customer hookup in the fall of 1980. That portion of the project
area north of Burlington Street will not be available for customer
hookup until spring of 1981. The staff indicated that according to
the proposed timetable, if customers wait the full six months allowed
by ordinance from the time of written notice that the undergrounding
is available before making the conversion, the alleyway will not be
paved until fall, 1981 or perhaps spring, 1982. To help expedite the
decision making process on the part of the affected property owners
MICROFILMED BY
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and merchants as well as the City Council, the staff indicated that
the reports that were developed and distributed were designed to help
the decision process and staff further indicated the City's
willingness to assist in the bidding process to better help shorten
the time involved in the conversion process. If the business
that
f Comme1-(-e
orrmtheity would prefer, it Do Downtown Association acouldgalso dserve as eaCprimaryamber ocontractee
and perhaps save individual property owners some money through the
benefit of quantity purchasing and single contractor involvement.
By and large, the tone of the meeting was less than enthusiastic, and
among the comments expressed were:
1. "Why didn't the City anticipate the cost involved to the
property owners?" I
2. "Why didn't the City Council budget for the construction so that
the property owners would not have to pay?"
3. "What is the benefit to us as property owners in this project?"
4. "Who will pay for the new alley?"
5. "Why isn't the City requiring more work to be done to the
electrical system for better safety, we should adhere more
closely to the Code and require additional fusing, etc."
6. "What are the procedures to gain an exemption and is it safe to
assume that the City
exemptions, thus bligat ng nprobably refuse the City Counciltohear the
appeal?"
7. "Why doesn't Iowa -Illinois do the complete job and eliminate
the need for owners to obtain electrical contractors?"
B. "Will the City require more work to conform to Code than
outlined in the presentation?"
9• "Why was the Undergrounding Ordinance adopted so late, in terms
of the timing of the entire Urban Renewal Program?"
The meeting adjourned with several members present expressing an
interest in attending the informal session when this matter will be
discussed by the City Council. The staff indicated that they would
inform the merchants and property owners of the scheduled meeting
with the City Council. However, because of a short informal meeting
scheduled for flay 5, and a decision to be made on the hotel developer
scheduled for May 12, the earliest possible date for discussion at
the informal Council meeting will probably he Monday, May 19. The
meeting was adjourned.
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RECOMMENDATION TO CITY COUNCIL
Consider transmitting written notice to Iowa -Illinois to begin
design work and proceed with construction for the undergrounding as
scheduled in this memorandum.
DOWNTOWN IMPROVEMENT FACT SHEET
Major public improvements in the downtown area have already
been made by the City, and others are nearing completion. In
terms of theup blit improvements that the City is providing in
the downtown, the total value of the improvements comes to over
$15,000,000. Some of the specific projects included in this
total are as follows:
Washington Street Semi -Mall: $462,000.
City Plaza: $1,800,000.
Streetscape Projects (including Washington Street, Capitol
Street, and Clinton Street): $1,500,000.
Parking Ramps: $6,000,000.
New Public Library: $3,500,000.
Senior Center: $1,250,000.
Among the improvements that are being provided by the utility
companies are:
$2.5-3 million by Iowa-Illinois/construction and new equipment.
$125,000 by Northwestern Bell/construction and new equipment.
An undetermined amount to be spent in installation of
underground television cable.
Considering the very significant investments which are being made by
the City and the utility companies, it does not seem unreasonable to
expect participation in urban renewal by private business in the
amount of $118,000. The private investment for undergrounding
amounts to seven tenths of one percent of the City's investment in
urban renewal.
The staff will notify merchants and property owners affected by the
project and encourage attendance at the May 19, Informal Council
session.
cc: Bud Sueppel
Keith Kafer
bdw/sp
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City of Iowa City
MEMORANDUM
pAnl May 8, 1 g80
TO: The Mayor and Members of the City Council
FRAM, Roger Scholten, Assistant City Attorney
If: Highway Contractors, Inc. P>
On May 15, 1979 the City Council accepted the work performed
by Highway Contractors, Inc. (HCI) for the four storm water
management projects on Ralston Creek. Pursuant to Sec. 573.12
of the Code of Iowa, the City had retained 10X of the contract,
for a total of $11,204.16. Prior and subsequent to the accep-
tance of the project, 12 subcontractors and suppliers filed
claims totaling nearly $25,000 with the City pursuant to Sec.
573.7 for unpaid materials and labor supplied to the project.
Since the retainage held by the City did not cover all the
claims, Chapter 573 dictated that the matter be adjudicated
by the district court. Five different actions therefore were
filed, resulting in some rather complex litigation.
Although members of the staff made informal efforts to force
the American Insurance Company which had bonded HCI on this
project to pay all outstanding claims,the Company challenged
many of the claims and resisted the judicial process wherever
possible. This resistance unnecessarily extended and complicated
the litigation..
1 and the Clerk's office cooperated fully with the attorneys
representing the claimants. Many of the claimants were
success-
ful in their motions for summary judgment and the matter was
Proceeding toward resolution. Most of the claimants also sought
payment of their attorney fees from HCI and the surety company,
as provided in Sec. 573.12 of the Code. Rather than go to trial
on the matter however, HCI and the surety company began to settle
individually with the claimants. That settlement process was
concluded some weeks ago, and the City has been ordered to pay
its retainage to the Court for disbursement.
In regards to the settlement accepted by Carl Chadek and the
other claimants, I have no knowledge as to the particulars of
each settlement'. While I assume that each claim was settled for
less than the full amount, I must also assume that each claimant
accepted the settlement with full knowledge of his or her right
to pursue the full amount plus attorney fees. Had the claimant
chose to take the matter to trial, Chapter 573 provides that the.
surety company would be liable for the entire claim and that t.ho
court may award reasonable attorney fees.
RS/ej
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CITY OF IOWA CITY
ENERGY CONSERVATION
PROGRAM
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CITY OF IOWA CITY
ENERGY CONSERVATION
PROGRAM
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FY 81
ENERGY CONSERVATION PROGRAM
City of Iowa City
City Council
John Balmer, Mayor
Clemens Erdahl
Larry Lynch
Mary Neuhauser
David Perret
Glenn Roberts
Robert Vevera
City Manager
Neal G. Berlin
Prepared by:
Roger Tinklenberg
Energy Program Coordinator
May 1980
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INTRODUCTION
A municipality can affect energy use by six methods: 1) urban land use
policy; 2) private building energy use (through codes and rehabilitation
programs); 3) transportation policy; 4) energy production and
distribution (power plant permits, franchises, and zoning); 5) citizen
energy consumption (public education, tax policies, home energy audits,
etc.); and 6) city government energy use (through better management of
buildings and vehicles and through capital improvements).
During FY81 the Energy Conservation Program will concentrate only on the
sixth area, city government energy use. Iowa City government energy use
is substantial. Listed below are the total expenditures for electricity,
natural ,gas, diesel fuel, and gasoline during the last five fiscal years.
FY79 FY78 FY77 FY76 FY75
Electricity &
Natural Gas
$409,820.82
$342,453.47
$339,969.22
$323,326.38
$288,774.41
Diesel Fuel
14.4
Pollution Control
10.7
Streets
11.8
& Gasoline
172,314.00
162,097.78
136,746.62
119,231.12
122,925.11
TOTAL:
$582,134.46
$504,551.25
$476,715.84
$442,557.50
$411,699.52
From FY78 to FY79 the City's total energy costs rose by almost $80,000.
However, the increase between FY79 and FY80 is going to be at least twice
as much. For example, the FY79 diesel fuel and gasoline cost was
$172,314. The diesel fuel and ,gasoline cost for the first six months of
FY80 was $180,130. Given these tremendous increases in fuel costs the
City has IitLle choice except to cut energy use.
During FY79 energy was used in the following percentages by the various
divisions:
Electricity & Natural Gas
Division % of Cost
Diesel Fuel & Gasoline
Division % of Gallons
Traffic Control
29.6
Transit
44.5
Water Division
28.6
Police
14.4
Pollution Control
10.7
Streets
11.8
Recreation
8.3
Landfill
7.0
Government Buildings
7.0
Parks & Recreation
5.1
Streets
3.3
Refuse
4.0
Equipment
2.4
Water
3.5
Library
2.2
Administration
2.5
Parks
2.1
Pollution Control
2.3
Mass Transit
1.8
Traffic
2.2
Fire
1.0
Fire
1.4
Airport
0.8
Equipment
1.7
Parking
0.8
Animal Control
0.5
Animal Control
0.6
Parking
0.4
Others
0.88
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The energy use of Traffic Control, the largest electricity user (street
lights and signals), cannot be readily reduced in the short term.
However, the energy use of the other divisions can be reduced; although
some more readily than others. For an example, we do not want to cut back
on the operation of the Transit System, but other means of conserving
energy such as reducing air conditioning use and cutting idling can be
identified.
WHAT AMOUNT OF ENERGY SAVINGS CAN BE EXPECTED?
The building portion of the FY81 Energy Conservation Program will identify
conservation opportunities saving approximately $52,000 per year. The
expected conservation program savings will not fully offset the increased
energy costs resulting from price increases. However, it will make a
significant contribution to reducing the impact of those price increases.
The $52,000 savings (15 percent of the electricity and natural gas costs,
for all divisions except Traffic Control, during FY79) is based on the
examples of other cities and the results of walk-through audits of three
City buildings.
EXAMPLES OF OTHER CITIES:
Pueblo, Colorado: Surveyed and reduced lighting levels in 15 public
buildings. Voluntary city department cooperation.
Savings: Electricity 17.6% a year, gas 24.9%
Pasadena, California: Has designated an active energy coordinator in
each public department to audit lighting, appliance, and natural gas use
by that unit. Cutting back on lighting and the use of appliances has
netted 20 percent to 25 percent overall energy savings.
Police Department: 15% _ $18,000/year
Human Services Department: 23% _ $ 1,000/year
Personnel Department: 42% _ $?
City Manager's Department: 40% _ $ 1,400/year
Suffolk County, New York: Commissioned a study of six county buildings
to identify low-cost energy-saving measures with short payback periods.
The study found that fuel consumption in the six buildings could be
reduced by 47 percent through such measures as: rehabilitating existing
time clocks and controls; installing new controls to provide automatic
shut -down of heating, ventilating, and air conditioning (HVAC) systems;
reducing the hours and level of operation of HVAC systems; and lowering
lighting levels. The cost of implementation was $47,800, with an
estimated savings of $57,025 a year, amounting to a payback time of ten
months.
Mecklenburg Count , North Carolina: Has initiated a vigorous energy
conservation program in county buildings. After conducting an energy
audit, the Engineering Department suggested a number of energy
conservation measures, computing their cost, their energy saving
potential and the estimated payback time. The Engineering Department
identified 37 no -cost changes and 36 measures involving a combined total
cost of about $50,806. The estimated cost saving during the first year
was $50,730.
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Lake Charles, Louisiana: Worked with the Lake Charles-McNeese Urban
Observatory, Inc. to identify opportunities for reducing the city
government's energy consumption. Among the findings of the resulting
study were:
- The city could achieve a 17.5 percent reduction in fuel used for
cooling by reducing air-conditioning by one and one-half hours
daily in an eight-hour day.
- The city could save 20 percent of the energy being used to heat
water in one municipal building by heating incoming 60° F water
to a tap temperature of 130° F instead of 150° F.
- The city could effect a five percent electricity saving for each
degree the thermostat is set back in winter and a three percent
saving for each degree set up in summer.
Clearwater, Florida: Initiated several energy saving measures in its
city hall and city hall annex. A time clock was attached to the air
conditioning system controls at a cost of $350. The measured annual
savings have been 335,800 KWH and $13,063. The gas steam boiler was
replaced with a 600,000 BTU gas water boiler at a cost of $2,000;
estimated annual savings are $1,999 and 6,181 therms of gas. Lighting
levels were reduced in halls, restrooms and storage areas at a cost of
$50. The measured annual savings have been 12,500 KWH and $486. The air
conditioning system at the city library was connected to a time clock at a
cost of $175. Annual savings have been 83,950 KWH and $3,265. This
savings will increase by $839.50 for every one cent increase per KWH.
RESULTS OF WALK-THROUGH ENERGY AUDITS OF THREE CITY BUILDINGS:
On March 27, 1980, Philip Hotka of Iowa -Illinois Gas & Electric, John
Houck of the University of Iowa Physical Plant, and the City Energy
Program Coordinator conducted a walk-through energy audit of the
Recreation Center, the Cemetery Office Building and the East Side Fire
Station. These audits were made to find out what amount of potential
energy savings exists in City buildings.
Recreation Center:
Although the general maintenance of the building appears to be superior to
the maintenance of most other City buildings, energy wasting items were
found ranging from rooms being continuously exhausted when unnecessary to
loose and unweatherstripped doors and windows.
Of the 17 potential energy conservation opportunities identified, ten
items were no- or low-cost corrections which would result in a savings of
$4,397 per year at today's prices or 11.4 percent of the building's energy
use last year. These ten corrections will cost $1,477 to $1,592 and have
a payback of 4 months. A number of capital cost items would result in even
greater savings. For an example, a heat recovery system which would
capture heat from the locker rooms' exhaust and use it to heat the fresh
outside air going into the swimming pool room would cost between $2,500
and $3,500 to install. However, it would save about $1,500 per year and
pay for itself in 1.5 to 2.5 years. The addition of this single item to
the other ten would result in a total of 14.5 percent savings.
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Cemetery Office Building:
Eight energy conservation opportunities were identified in the building.
However, all eight might not be practical. Several items are practical
and should be done before the next winter. The offices have no insulation
in the attic or walls. The attic should be insulated with 12 inches of
insulation. The walls should be blown full of cellulose. Storms should
be added to the ground floor door and windows.
The five insulating and weatherizing items will save $284 per year at
current prices or 20.5 percent of last year's energy use. The five items
i will cost between $886 and $981 with a payback of 2.3 to 3 years.
i
East Side Fire Station:
i
The ten problems identified in the station include no insulation in the
walls, a poorly designed or installed unit heater, a 70° F thermostat
setting in the engine room, storm windows left open, etc.
Four low- or no -cost corrections will save $502.82 per year at current
prices or 18.6 percent of the year's electricity and natural gas use.
These items will cost about $214 and have a payback of 4 months. With the
addition of one capital cost item (insulation of the walls) the total
savings would be $839.23 or 31.1 percent. rhe capital cost item raises
the total cost to $2,954 having a 3 year payback.
FY81 ENERGY CONSERVATION PROGRAM
The primary focus of the Energy Conservation Program will be on City
buildings. City buildings hold the largest potential for energy savings
because of their complexity and the lack of a supervised maintenance
program. City vehicles, on the other hand, are currently fairly well
maintained. This is not meant to rule out vehicle energy conservation
since changes in vehicle assignment, use, and size purchased will have
significant results.
BUILDING ENERGY CONSERVATION:
1. The existing inventory of City buildings must be updated.
This is necessary for energy use monitoring and to identify buildings
for energy auditing. There is the added benefit that it provides
accurate information for the risk management program.
2. The recording of the building energy use and occupancy data will be:
a) completed,
b) computerized,
c) analyzed, and
d) prioritization made of buildings according to intensity of
energy use.
A substantial amount of the data compilation was done during FY80.
The computerized analysis will save a considerable amount of the time
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necessary for doing the analysis. rhe computerization allows the
ready analysis of five years energy use information which is
necessary for leveling out fuel use variations due to weather or
occupancy changes. it also permits continued energy use analysis and
monitoring at a minimal time investment. The final benefit of it is
that the program is being designed so that the City buildings can be
compared to the state averages for the same types of buildings.
3. Conduct walk-through energy audits. (Obtain State matching grants
of $400-$500 per building where possible).
a) identify energy conservation opportunities (low- and no -cost
items);
b) report on findings;
C) follow through on recommendations to see that they are carried
out.
The energy audits will be performed in the buildings according to the
priority given them in the energy use analysis. The walk-through
energy audit involves checking air, infiltration/exfiltration,
electric motors, lighting levels, maintenance quality, occupant use
practices, etc. (The Energy Program Coordinator will attend a State
energy auditor training session.)
Arrange for technical engineering audits ("Verification Audits" by
professional engineers) of the buildings needing them. This will
involve professional engineers studying the buildings to determine
what energy conservation opportunities are available and whether
they are worth pursuing. Need is determined by the energy use
analysis and walk-through audits. Where possible, State 50 percent
matching grants will be obtained. The City's share for these audits
in the 45 heated buildings is estimated to be $7,850.
Review plans for all new or remodeled City buildings (prior and post
Plan design stage). The only building capital improvement to be
reviewed during FY81 The
to be the Civic Center roof repair.
Perform additional activities as time permits.
a) Review maintenance (custodial) work patterns.
b) Inventory locations and types of cooling and heating systems to
facilitate preventive maintenance.
C) Monitor compliance with the Emergency Building Temperature
Restrictions.
( I d) Forecast energy costs for the next fiscal year and establish
1 energy budgets for the various buildings.
I
e) Review utility rates for buildings where the energy consumption
has changed. When energy use changes in a building, the energy
may cost less per unit under a different rate.
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MOTOR VEHICLE ENERGY CONSERVATION:
I. The motor vehicle maintenance printouts must be updated to ensure
that all vehicles are assigned to the proper divisions. This will
facilitate future monitoring. Past printouts have not had all
i
vehicle records assigned to the correct divisions.
i
2. Identify changes in the assignment and operation of the motor
vehicles (targeting the top five fuel users first) resulting in
energy conservation.
For an example, if a number of pickups are scheduled for replacement,
rather than purchasing new pickups the City should transfer the
pickups in the Administrative Pool to the divisions needing them and
purchase additional sub -compacts for the Administrative Pool
instead.
3. Establish a data base of past fuel use by division, for comparison to
present use, in order to monitor divisional fuel use.
4. Explore purchase of smaller vehicles or alternative fuel vehicles.
This is very important. For example, the six Chevettes have used 31
percent less fuel than the six large cars which they have replaced.
Also, for each one mile per gallon improvement in the Police fleet
average there is a $3,700 savings at recent prices.
5. Perform additional activities as time permits.
a) Inventory fuel storage facilities:
i) location,
ii)fuel type,
iii) capacity, and
iv) consumption rate for each location and fuel type.
b) Explore methods and possibilities of internal fuel rationing if
necessary.
GENERAL:
1. Monitor performance of two solar' collector,, ln,tujllcrl during IY1f0.
This activity is estimated to require appr•ny.imatrrly 70 hour-, ul wur•Y
for the year.
2. Disseminate energy conservation information and City policy to City
employees.
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Under this program schedule the low- and no -cost energy conservation
opportunities identified in both the walk-through audits and the
technical engineering audits are expected to be implemented almost
immediately. This will require the cooperation of the maintenance staff.
Capital cost items will be recommended for implementation during the
following fiscal year.
It is possible that it will take longer than one year to complete the
technical engineering audits in all of the buildings needing them. For
this reason the long-term building conservation program schedule below is
broken into two phases (Building Groups "A" and "B").
The Energy Conservation Program as outlined here for the City buildings
and vehicles should be an ongoing program. That does not mean, however,
that the same level of budget commitment must be maintained eachlyear.
With an upgraded building maintenance staff the Energy Program
Coordinator position can be reduced to a part-time General Fund position
after one or two years. On the other hand, the same level of commitment
must be made to building maintenance as is made to motor vehicle
maintenance.
MULTI-YEAR BUILDING CONSERVATION SCHEDULE
II YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
anergy Consumption
Study
Walk -Through Audits
Low- and No -Cost Repairs
o Technical Engineering
o Audits
M%r Capital Cost Itern
Construction
Monitoring
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Technical Engineering
Audits
Capital Cost Item
Construction
Monitoring
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JULY
AUG.
SEPT.
OCT.
NOV.
DEC.
JAN,"� i,-',
� 'MARCH
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APRIL
MAY
JUNE
Building Inventory
& Energy Consumption
Analysis of all
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[Arrange
for
Technical Audits
Unkn
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(Depe
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ti
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Update Divisional
Vehicle Assignment
6 Establish Fuel
Use Data Base
Identify Vehicle
Assignment and
Operation Changes
Explore Alternative
Fuel and Smaller
Vehicle Purchase
Monitor Solar
Collector Perform-
Ong
in
ance
Disseminate Energy
Conservation
Information to
City Employees
As ne
ded.
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PROGRAM RESULTS
An exact accounting of the amount of energy to be saved and cost avoided
by the Energy Conservation Program cannot be given now. That is what the
program is meant to find out. However, a general idea can be gotten from
the examples of other cities and from what was found in the three City
buildings which were audited.
Public Technology, Inc., in a book prepared for the National Science
Foundation ( End Conservation Retrofit for Existing Public and
Institutional Facilities),estimated potential annual energy savings as:
1) 10 percent to 20 percent savings with little or no investment,
2) another 10 percent or more with minimal initial cost, and
3) still another 10 percent to 20 percent more with a payback of three
to 10 years.
To give you an idea of the potential of a 20 percent energy savings, 20
percent of the electric and natural gas costs for FY79, without including
Traffic Control's 29.6 percent, is still $57,700. Ten percent is $28,850.
The walk-through audits of these three City buildings found energy
conservation opportunities with the potential savings of 11.4 percent,
18.6 percent, and 20.5 percent. (lased on these findings and the results
of other City programs, it is realistic to expect to identify conservation
opportunities resulting in a savings of 15 percent of the electricity and
natural gas use (not including Iraflic Control's usage). Based on the
energy use during FY79 multiplied by the current prices, the 15 percent
savings means the City can avoid paying $51,900 for energy which will
otherwise be paid if no action is taken. It must be stressed that the
savings assumes that the necessary maintenance staff action and
cooperation will be present.
A second cautionary note is that all of these estimated savings will not
occur during the first year. The audits must be spread out over the year
because of the amount of time which audits take. Also, as implied before,
the audits alone do not save energy. The recommendations made as a result
of the audit must be acted on and the maintenance work done before any
energy savings begin to occur. Even then it takes some time before the
savings add up enough to recoup the investment; the length of time
depending on the size of the investment and the size of the saving',. 11) i,,
is where a good energy use monitoring effort pay, off by informing thsc
City of whether the conservation efforts are being effective or nol,. fuc;l
use monitoring and walk-through energy audits must be done each year, to
assure that old habits of energy waste do not return and that mainl.rn:lnre
programs are working.
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HOW CAN THE WORK BE MONITORED?
The quarterly Management by Objectives reports will provide the best
opportunity for monitoring. The work to be completed during each of the
four quarters is listed below.
First Quarter: At the end of the first quarter the building
inventory will be updated, the energy
consumption analysis completed, and the
preparations for the walk-through energy audits
made. Also, the divisional motor vehicle
assignment will be updated and a fuel use data
base established to provide for fuel use
monitoring by divisions.
Second Quarter: During the second quarter walk-through audits
will be done in 8 buildings and some technical
engineering audits will possibly be arranged
for. Planning for FY82 budgeting for vehicle
purchases will be completed.
Third Quarter: By the end of the third quarter walk-through
audits will be done in another 31 smaller
buildings and arrangements made for technical
engineering audits. The plans for the only
building capital improvement project will be
reviewed.
Fourth Quarter: At the end of the fourth quarter the last
buildings will have been audited and final
arrangements made for the technical audits.
The ongoing tasks such as monitoring the solar collector performance and
disseminating energy conservation information to City employees cannot be
identified as taking place in or being completed during any particular
quarter.
CONCLUSION:
From FY78 to FY79 the City's total energy costs rose by almost $80,0011.
However, the diesel fuel and ,gasoline cost for the first six months of
FY80 was $180,130 compared to the $172,314 cost toy all -of IY%9. Given
these tremendous increases in fuel costs the City has little choice nxrept.
to cut energy use. The $52,000 conservation program savings will riot.
fully offset the increased energy costs resulting from price incrn;r,ns.
However, it will make a significant contribution to reducing the impact, of
those price increases.
MICROFILMED DY
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City of Iowa Cf j
MEMORANDUM
Date: May 6, 1980
To: Honorable Mayor and City Council
From: Roger Tinklenberg, Energy Program Coordinator
Re: FY81 Energy Conservation Program Budget
The FY81 Energy Conservation Program budget presents several alternatives:
Budget Proposal:
This proposal includes the technical engineering audits and the purchase of
the infrared thermography instrument. Both of these items were recommended to
you, in January, for inclusion in the budget by the Administration.
6000 Personnel Services $17,586
7000 Commodities 600
8000 Service & Charges 12,100
9000 Capital Outlay 5,450
TOTAL $35,736
Alternative f12:
This alternative includes the Heat Loss Identification Project. During 1980
the Heat Loss Identification Project was very successful. From January to
April, 284 residences were scanned and information and recommendations were
left with the owners. A follow-up telephone call to 25 randomly picked home
owners, who had their home scanned, found that all felt the scan was worth
while and 48% had already taken some corrective actions. The rest all planned
to take action soon.
The scanning could be continued under several different formats.
A. Everyone will be charged a fee for the service, and the project cost
recovered.
B. Everyone will be charged a fee except for the low-income, who can
sign a fee waiver.
C. No one will be charged a fee.
The additional $4,355 cost is primarily for the Thermography Instrument
Operator salary.
6000 Personnel Services $21,066
7000 Commodities 675
8000 Services & Charges 12,900
9000 Capital Outlay 5 450
TOTAL 40,091
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Alternative #3:
The purchase of the infrared thermography instrument from HUD ($5,450) could
be cut from the budget (also $100 for film, etc. for the scanner).
The consequences of not purchasing the instrument is that the City would lose
the chance to buy it at one-half of its original cost and that it would not be
available for the walk-through energy audits of the City buildings. Nor would
it be available for heat loss scanning, whether continued during FY81 with
General Fund money or begun again in FY82 with federal funds.
6000 Personnel Services $17,586
7000 Commodities 550
8000 Services & Charges 12,050
9000 Capital Outlay 0
TOTAL $30,186
Alternative #4:
The City's 50% share ($7,850) of the consultant's fee could be cut, thereby
eliminating the technical engineering audits.
The consequences of cutting out the technical engineering audits is that the
in-depth engineering studies of the buildings would not be done. These audits
are a necessary second step in and an integral part of a ,good energy
conservation program. They identify energy conservation opportunities
requiring engineering analysis to determine cost and potential savings versus
the low- and no -cost items identified in the walk-through audits.
6000 Personnel Services $17,586
7000 Commodities 600
8000 Services & Charges 4,250
9000 Capital Outlay 5,450
TOTAL $27,886
Alternative #5:
Both the termography instrument and the technical engineering audits could be
cut from the budget.
6000 Personnel Services $17,586
7000 Commodities 5511
8000 Services & Charges 4,2110
9000 Capital Outlay 0
TOTAL 22 336
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Alternative #3:
The purchase of the infrared thermography instrument from HUD ($5,450) could
be cut from the budget (also $100 for film, etc. for the scanner).
The consequences of not purchasing the instrument is that the City would lose
the chance to buy it at one-half of its original cost and that it would not be
available for the walk-through energy audits of the City buildings. Nor would
it be available for heat loss scanning, whether continued during FY81 with
General Fund money or begun again in FY82 with federal funds.
6000 Personnel Services $17,586
7000 Commodities 550
8000 Services & Charges 12,050
9000 Capital Outlay 0
TOTAL $30,186
Alternative #4:
The City's 50% share ($7,850) of the consultant's fee could be cut, thereby
eliminating the technical engineering audits.
The consequences of cutting out the technical engineering audits is that the
in-depth engineering studies of the buildings would not be done. These audits
are a necessary second step in and an integral part of a ,good energy
conservation program. They identify energy conservation opportunities
requiring engineering analysis to determine cost and potential savings versus
the low- and no -cost items identified in the walk-through audits.
6000 Personnel Services $17,586
7000 Commodities 600
8000 Services & Charges 4,250
9000 Capital Outlay 5,450
TOTAL $27,886
Alternative #5:
Both the termography instrument and the technical engineering audits could be
cut from the budget.
6000 Personnel Services $17,586
7000 Commodities 5511
8000 Services & Charges 4,2110
9000 Capital Outlay 0
TOTAL 22 336
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I
THE IOWA CITY JAYCEES
"Lrndrl} hill 'I'll r uul; 11 la lnnlvrnl rn l"
+ru,"
P.O. BOX 2358 —IOWA CITY, IOWA 52240
To the City of Iowa City
From the Iowa City Jaycees
I. Proposal
Jaycee's Century 21 Carnival, June 9 - 14 on Iowa Avenue between
Dubuque and Gilbert Streets.
IT. Benefits to City
A. More funds for Jaycees to commit to community projects such as
bus shelter, park improvements, Gov. Lucas square.
B. Draw people into downtown area.
C. Increase use of parking ramp during carnival week.
III. Benefits to Jaycees
A. Major fund raising project of the year which is the source of
funds to support many projects.
B. Should be able to draw more people because of downtown location
and greater exposure.
IV. 41hy Iowa Avenue. Ss the Beat location
A. Iowa Avenge between Dubuque tend N lhert Streets In n paved nur-
face large enough Lo hold the carnival. A downtown location
provides greater exposure which would result to higher profits
to the Jaycees. A paved lot eliminates the problem of the pant
of damage to grass lots and landscaping which ultinintely reducen
profits.
COMM MCC
IVNA mr,ivx�•
IIOME OF THE UNIVERSITY OF IOWA
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THE IOWA CITY JAYCEES
"Lrndrl} hill 'I'll r uul; 11 la lnnlvrnl rn l"
+ru,"
P.O. BOX 2358 —IOWA CITY, IOWA 52240
To the City of Iowa City
From the Iowa City Jaycees
I. Proposal
Jaycee's Century 21 Carnival, June 9 - 14 on Iowa Avenue between
Dubuque and Gilbert Streets.
IT. Benefits to City
A. More funds for Jaycees to commit to community projects such as
bus shelter, park improvements, Gov. Lucas square.
B. Draw people into downtown area.
C. Increase use of parking ramp during carnival week.
III. Benefits to Jaycees
A. Major fund raising project of the year which is the source of
funds to support many projects.
B. Should be able to draw more people because of downtown location
and greater exposure.
IV. 41hy Iowa Avenue. Ss the Beat location
A. Iowa Avenge between Dubuque tend N lhert Streets In n paved nur-
face large enough Lo hold the carnival. A downtown location
provides greater exposure which would result to higher profits
to the Jaycees. A paved lot eliminates the problem of the pant
of damage to grass lots and landscaping which ultinintely reducen
profits.
COMM MCC
IVNA mr,ivx�•
IIOME OF THE UNIVERSITY OF IOWA
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. R. Other sites which have been Investlpnted and potential problems
are:
1. City Park - no hard surface - possible rain problems. Take
away use of park for the period of carnival. Possible damage
to grass and trees. Traffic problems. Limited parking.
2. Rec Center - potential problems with high voltage power lines.
Damage to shrubbery.
]. K -Mart - management will not permit due to company policies.
4. ].at adjacent to Pl.amor - rejected on advice or owner's lawyer..
5. The Mall - management felt carnival was too large.
We would appreciate your consideration of the nbove proposal and welcome
any queatlons or suggestions you might have.
Sincerely,
I!rynn Itclrhr..r, Dlrertor In Chnrye
Paul Cozzn, Vice President
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City Of Iowa CL01
MEMORANDUM
Date: May 2, 1980
To: City Manager and City Council pp
From: Hugh Mose, Transit Manager ',(!�y►`�
Re: IDOT Presentation vv
Attached please find the text of the presentation given before the
IDOT Public Transit Division on April 16, 1980.
This presentation, which accompanied our' recent State transit
assistance application, was apparently well received by both the
audience and the IDOT officials. We have received some preliminary
indications that our State grant for FY81 will be considerably more
than the State's original projection or "funding mark".
bc5/6 II I
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I—, (00_�
I'M SIN IA I ION
IO IUL
IOWA OEPARIMENI OF IRANSPORIAIION
PUBLIC TRANSIT DIVISION
APRIL 16, 1980
This presentation is made in support of Iowa City's application for state
transit assistance for FY81. Our intent is to show that the City of Iowa
City operates an effective and efficient public transit system, and that
our very high level of local support should entitle us to even greater
State assistance. Furthermore, we will demonstrate how the projects for
which we are asking State assistance will contribute to the overall
integrity of the transit system and therefore benefit the entire
community.
Attached you will find two graphs. The first, entitled Ridership - Iowa
C� Transit, shows where we have been; the second graph, entitled
Forecast of Future Transit Demands, shows where we are going. It should
be obvious from both displays that ridership on Iowa City transit buses,
already very high,, continues to ,grow dramatically.
Coupled with this impressive rate of growth is an equally impressive set
of operating statistics. Through the first seven months of FY80 Iowa City
Transit's operating cost has been slightly less than 504 per rider; very
few transit systems in the nation can match this level of efficiency.
With an average fare of only 224 per rider, Iowa City Transit has been
able to maintain a cost/revenue ratio of about .45. On April 1, 1980,
fares were increased by 40%, and unless ridership falls off markedly, we
should soon be able to generate well over one-half of our operating costs
from the fare box.
We now ask for state assistance to help us continue this trend of
ridership growth and to help us retain this impressive level of
productivity.
Recognizing that state funds are limited, it seems essential to
demonstrate that money spent on transit assistance in Iowa City is money
well spent; that assistance. to Iowa City is both cost elfer.Live and ha,,
far- reaching benefiLS. this i', true for the following rwt.ans:
1. Because of our unusually high ridership and very favorable
cost/revenue ratio, for every dollar spent in Iowa City, more
passengers are benefitted. For, instance, if our subsidy per rider is
less than 254, for every dollar the State contributes at least four
passenger -trips can be supported. Few other transit systems can get
this much "value" from each dollar.
2. In Iowa City bus patrons come from all over the State, both to go to
school and to take advantage of the medical facilities. If one were
to survey a bus load of Iowa City riders, there would likely lie
passengers from such places as Decorah, Spencer, Shenanrloah and
Keokuk. Therefore, transit assistance in Iowa City does not bnnefif,
only Iowa Citians, but it also serves persons from throughoul. the
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State. furthermore, Lhe avaiIat) iIiLy Of public Lransit in Iowa City
means Lhat fewer, sl.udenls need Lo have Lheir own auLomobile, which
saves nunury fill, parenl.s a I over Iowa.
3. Iowa City Ir•ansit is designed to be a radial "pulse" system,
providing the highest level of service to the downtown area; the
largest employer and trip generator in the downtown area is the
I University of Iowa. It seems only logical that the State/Public
IM Transit Division would provide strong support to a system designed to
i meet the needs of another State institution.
3j 4. Finally, we believe that Iowa City Transit is the finest transit
i system in the State of Iowa. We think that the State should be
willing to maintain a high level of transit assistance, to insure
that this system, which could serve as a model for many others, is
not allowed to deteriorate.
The Iowa Department of Transportation, Public Transit Division, has
recently published "funding marks", which suggest how much State
assistance each locality should request. The City of Iowa City feels that
its funding mark, down $40,000 from FY80, is entirely inadequate, and that
we are deserving of a considerable increase over that amount. This
increase is justified on the following accounts:
1. Obviously, operating costs are up substantially over last year, and
demand for transit service has risen as well. Because local
operating support is already very high, and because state
legislation has limited property tax increases, the City of Iowa City
has had to increase fares to balance our budget. If we are to
forestall future increases, increased state support will be a
necessity.
2. Iowa City's funding mark of $144,000 is artificially low; it is our
feeling that more money may be available than has been allocated in
the funding mark process. For instance, there may be substantial
carryovers from FY80, and there may be a supplemental allocation by
the State legislature to assist with fuel cost increases.
3. Iowa City Transit, with its very high ridership and productivity,
represents an unusually good transit assistance "value.". We rin not.
believe that the State funding mark adequately rrrogniies the exLrrl
"bang for the buck" that is possible wiLh inr.reaserl suppor•1, Inr• lOw+l
City.
i
The five projects that we have lister) as possible recipienl.s for 'dale
assistance have not been chosen randomly. these programs r•epr•esenl, areas
of greatest need, logical items for State support, and opportunities Inr•
\ increased ridership. The specific proposals, and our- just iIical.ion,,,
follow:
1. In -city SEATS service ($32,500). This project allows Iowa City to
continue contracting with Johnson County SEATS for specialized
transportation service for the elderly and handicapped. State
funding is requested for this project because this service was
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originally begun with State funding in ly7li. Ihr elderly are the
Primary beneficiaries, but handicapped per•snns art• served as well.
In FY80, over 14,000 trips will be provided, and small increases are
anticipated c FY81.in The continuation of this service is important
due to the increasing numbers of elderly in the community, and their
greater demands for mobility; also, in keeping with the provisions of
Section 504, this type of program needs not only continuation but
expansion.
2• Evening service ($75,000). This project allows the City to continue
operating evening bus service, running seven buses on hourly
headways until 10:00 P.M. State funding is requested for this
project because this also was initiated with State assistance and
should logically enjoy the same continued support. Continuation of
evening service benefits the entire community: downtown and
University the
who work late, students who take evening
classes, and shoppers all use the evening buses. In FY80 almost
riders
passengers will use our evening buses; we have almost as many
riders in the evening as Ames Cy -Ride carries altogether. In FY81,
we project that our evening ridership will exceed 100,000 for the
first time ever. The continuation of evening service is very
important if transit is to be a real alternative to the automobile,
and furthermore, as urban redevelopment in downtown Iowa City
continues, the importance of evening bus service will be even
greater.
3, thirty minute Saturday service ($22,300), Ihis project allows the
continuation of half-hour headways on Saturdays; this service has
been operated since July, 1976; the State is requested to pay 50% of
our operating deficit. The City of Iowa City has
State assistance for the ongoing support ofransit system; this
come to rely on
its t
component of our system is a one item which may have to be sacrificed
if overall operating support is discontinued. Also, with the
redevelopment of downtown Iowa City as a major retail center,
Saturday service has a tremendous potential for growth. Primary
beneficiaries are shoppers, hospital and
students. In FY80 Saturday buses will for
employees, and
carry about 150,000
passengers; perhaps one-third of these persons would be discouraged
from riding if service were provided only once an hour. Also, we
have maintained a low 254 fare on Saturday to encourage off-peak
use - any service reduction will
build Saturday patronage. completely defeat this attempt to
4. Fuel cost assistance ($40,000), This request would provide 75'X, of
the cost of diesel fuel consumed by the City's transit system up Lo a
maximum of $40,000. State assistance is requested because fuel cost.
are escalating faster than any other expense and the State
legislature has shown some interest in such suppurt•
community benefits from this project - it helps keep fares and Inca) Cverynne in the
tax burdens reasonable and it allows our high vel of service to
h lebe
maintained. Fuel cost assistance is important if the syvic i•, be,
too
successfully meet the rising cost of fuel; from December 19/G to 74 per gallon to 91.94
December 1979 the cost of diesel ruse from 39.
per gallon. In FY81 we antitipcate continued increases to perhaps
$1.25 per gallon.
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5. Capital acquisitions ($20,798). This project provides 10% of the
cost of two-way radios and ten additional shelters, plus additional
money to complete the 10% share of one transit coach. State funding
is requested to augment the federal Section 18 program. With the
acquisition of these items the bus driver benefits, as radios improve
on -street performance and management efficiency; individual riders
benefit as shelters add comfort and convenience; and the entire
System benefits with the addition of one transit coach to increase
rush hour capacity. This assistance is important if the efficiency,
attractiveness, and capacity of the system is to be enhanced, and
greater ridership is to be generated.
In summation, we respectfully request that further consideration be given
to increased State support of Iowa City Transit. Our projects will enable
us to maintain a very high level of service, improve our system, and build
our ridership. furthermore, you are strongly encouraged to spend as much
of the State allocation as possible in Iowa City - it's really your best
transit buy.
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240,000
220,000
200,000
180,000
160,000
140,000
120,000
100,000
80,000
J F M A M J J A S O N D
MONTH
lid
RIDERSHIP
IOWA CITY TRANSIT
1980
1979 •����
1978 nnuunn
1977
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240,000
220,000
200,000
180,000
160,000
140,000
120,000
100,000
80,000
J F M A M J J A S O N D
MONTH
lid
RIDERSHIP
IOWA CITY TRANSIT
1980
1979 •����
1978 nnuunn
1977
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2,496,000
x
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0
w
v
LU
O
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a
I
557,000—
I
57,000_
I'
i
I
D
Ir M, inn
.Jc.,, t',- .
01 C, 't- 6, /,W!
Berlin says Iowa City innocent
of racial discrimination charges
By STEPHEN HEDGES
Sfafl Wrifer
Iowa City Manager Neal Berlin says the
city is not guilty of racial discrimination
or failing to adopt affirmative action
Procedures as charged by the Iowa City
branch of the NAACP last week.
But Robert Morris, president of the
Iowa City NAACP chapter, said Berlin is
attempting to "throw water on the fire
before it builds up." -
At a City Council meeting last week,
Morris charged that the city had failed to
adopt affirmative action and fair housing
programs, failed to hire minority contrac•
ton for city building projects and that
there has been unequal distribution of
federal revenue sharing funds.
Berlin, in a letter to Morris Issued last
Friday, states that the city has an effec.
tive affirmative action and fair housing
programs and has hired three minority
contractors to work on the city's largest
project — the $6.3 million river corridor
sewer — "funded by federal money."
IN ADDITION, Berlin said, Morris Is
"welcome to review the revenue sharing
files". and discuss revenue distribution
with him. But Morris said he has already
seen'the files, and that the NAACP Is
reviewing city minroity programs.
"We're in the process of investigating
these things (the four charges made last
week) at the current time, regardless of
what the city manager has to say," Morris
said. "He Is trying to confuse the Issue.
We're investigating this and we will come
out with a report later."
Morris said that N making the allep•
tions last week, the NAACP was "giving
the city a chance to correct itself." He
said he did not expect the city to alter its
Policies and he added that any changes
would show up In the NAACP report.
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Berlin, who Is currently reviewing the
city's Human Relations Department in
light of his firing of its director last
month, said his letter was an effort to ad-
dress Morris' charges, which he said were
vague.
"He made absolute statements," Berlin
said. "I can't deal with implications and
that was part of the Idea for my
response."
C
I
contractors to work on the city's largest
project — the $6.3 million river corridor
sewer — "funded by federal money."
IN ADDITION, Berlin said, Morris Is
"welcome to review the revenue sharing
files". and discuss revenue distribution
with him. But Morris said he has already
seen'the files, and that the NAACP Is
reviewing city minroity programs.
"We're in the process of investigating
these things (the four charges made last
week) at the current time, regardless of
what the city manager has to say," Morris
said. "He Is trying to confuse the Issue.
We're investigating this and we will come
out with a report later."
Morris said that N making the allep•
tions last week, the NAACP was "giving
the city a chance to correct itself." He
said he did not expect the city to alter its
Policies and he added that any changes
would show up In the NAACP report.
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Berlin, who Is currently reviewing the
city's Human Relations Department in
light of his firing of its director last
month, said his letter was an effort to ad-
dress Morris' charges, which he said were
vague.
"He made absolute statements," Berlin
said. "I can't deal with implications and
that was part of the Idea for my
response."
r�
New Den ver Planner Hopes to
A void Ills That Befell -Atlanta .
'T M A BUILDER — a doer. I try to make things
happen."
That's how Donald "Don" R. Zuchelh described his
philosophy and the role he plans to pursue as the new
executive director of Downtown Denver Inc.
Ile is no newcomer to 'his pursuit. Trained as an
economist, Zuchelh brings o his Denver assignment 22
experienceYears of
grammng andmanagement. Ile is currently president
Of Zuchelb, Ilunler & Associates of Annapolis. Md., a
Planning and development firm that is involved in ur.
ban projects from Jacksonville, Fla., to Denver.
A dynamic man, comfortable inshirt sleeves and
with a straight -from -the -Shoulder way of talking, 'Lu•
chew offered his ideas recently on a wide range of
k subjects at his DDI office to the Guarantee Bank Build.
Ing.
"DENVER TODAY is in a similar position to that of .
Atlanta in the IOSUs and 19BOs;' Zuchelh contended.
"I'm concerned that Denver avoid the controllable growth that beset Atlanta. As a resultems , At.
fanta got less than it deserved."
Most cities have institutional structures for planning
for growth, he all r the place.butDenver
but thecity still needs a plamYng
structure."
"I hope to have the DDI Involved in planning the
environment for projects rather than responding to
each individual project," he noted. "All the projects
have'jagged edges.' DDI will be trying to gain Integra•
tion of downtown design within a general framework
plan, so we have a sense of schedule, timing and identi•
ficatfon of needs and organization."
le master
lan for downtown Den,
ver, ZucheW woulInstead of a dllike to seela series of component
master plans.
I High on his priority list of matters to be attended to
is the 18th Street Mail. The 11•block project, being built
with /ehantnthe Regional
userttonDstrictasbeeakig flak ately because
in0alion•related cost overruns that may require cut•
backs in ILI pedestrian amenities.
"THE PROBLEM of inflation is real," Zuchelh said.
"There's not as much kick to the buck. Sixty cents on
the dollar in the mall can't be seen."
But the ultimate outlook for the mau, he observed,
Witt depend heavily on redevelopment of ^naming"
projects.
"Ypu cannot have a mde•long integrated mau with•
out appropriate secondary private investment in re•
sponse to the public investment," Zuchelh emphasized.
"The second• and third•generation developments at the
mau will be crucial to Its success. Between now and
September, we hone to come up with financial and or.
gantzational sug„ ttons for the mail."
The downtown merchants and businesses are cam•
milled to paying the cost of maintenance of the mau,
once It is completed.
As a further example of this commitment, %uchelp
Pointed out, the Retail Council has set aside a budget
Of 1100,000 — $10,008 from UDI and 160,000 to be raised
from member retailers — to be used for events pro•
moting the mall during the first year of its operation.
ANOTHER PRIORITY area for DDI. Zuchelh
noted, is that of housutK. Ile said that DUI was in
agreement with the general conclusions reached in a
study for the Uem•er flouring Authority on downtown
housing units. Thal study, prepared by the archilectur
at and planning firm of Liehman Williams Ellis of New
York, called for inclusion of 15,000 new housing units in
the downtown area.
What is still needed. Zuchelli said, is a general con•
sensus on the geographical location of the housing.
"It's important for now to demonstrate the percep-
lion of living downtown with model projects• such as
those now under coes(rucaon in lower downtown," he
added.
While (lie mau and downtown housing are priority
matters, 'ZucheW has assembled a long Inst of items
that warrant DDI's attention, including the following:
The proposed Tabor Center shoppingtotfice comp,ex
in lower downtown and Its effect on the mail, a light
rail system and its tie-in with downtown, a public park•
ing program, land use controls, traffic improvements,
funding for a streelscape pian, and plans for Union
Station.
TO FACILITATE action on these and othei matters
affecting downtown, ZucheW has recommended to the
DDI Board of Directors the formation of working task
f t�ces on geo6raphic focus for de•
vdupmenl, on public/private
partnership, nit public transit de•
velopmenl, and on historic pres
efvadlon.
',Further down the road, Zuehel•
his looking ahead In a DDI group
Upl will function as an advisory
cfmmitlee to key public agen(-1es
no downtown development, flu
WOW( also like to see formation
Of a publiciprivatle development
rrpriagemenl c'nrlwr lion and a
sL live/fniancial development
c nci1.
.And he plans on boosting an
ikyra that his UDI predecessor,
I* late Welham Chafee pursued
establishment of an urban de•
si`n/archilectural review group
lhpt would monitor urban design
development in the downtown
ui:ea.
,Chafee, killed in an automobile
/006
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adeident near Evergreen last
Apgust, was firmly committed to
Muring the quality of develop.
1frr��eenl in the booming central buss•
ildss district.
ZUCHELLI NOTED that such
a 1leslgn review group could be ef•
tertive, whether or not it is en.
QFed with legal authority.
ucheUi is no stranger to Den.
ref. Ile had visited here a number
it -times prior to his DDI appoint•
ilinl, checking on the Denver
C,nter for the Performing Arts
UC his firm, which had been de.
140111119 a performing arts center
in Louisville, Ky. Louisville ended
UO using the same acoustician —
Chrislopher Jaffe — for its con•
cert facility as Denver did for
Boettcher Concert flail.
ZucheUi will be in Denver two
days a week over the next 12 to I8
months — the length of his irdlial
contract with DDI.
Can he cope with the many
complex problems he has idenli=
Pied for downtown Denver within
such a restricted work week?
"I think I can," he said without
hesitation. (ANO, his Annapolis
firm has budgeted additional
weekly staff work for DDI.)
'Luchelli is hoping the arrange-
ment will work so well that he
and his firm will continue the DDI
connection beyond the 18 -month
period.
There's no question that Don
ZucheUi is a doer. Listening to
him talk about his ideas and plans
for downtown Denver can also
make one into a believer.
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