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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
April 24, 2008
APRIL 28 WORK SESSION ITEMS
IP1 Council Meetings and Work Session Agenda
IP2 Memoranda from the Community Development Coordinator, Housing Authority Staff: FY09
CDBG and HOME Funding Recommendations
IP3 Memorandum from the Public Works Director: Alley Maintenance
IP4 Memorandum from the City Clerk: Joint Meeting - Coralville
APRIL 30 SNOW REMOVAL WORK SESSION
IP5 Memorandum and attachments from the Interim City Manager: Snow Removal
MISCELLANEOUS
IP6 Memorandum from Acting Transit Manager: Route Changes
IP7 Email from the Director of Parks and Recreation: Parks & Recreation Master Plan
"Findings" Presentation
IP8 Invitation: Bike Friendly Community Forum -May 14, 2008
IP9 Invitation: Kick-off event for Bike to Work Week -May 12, 2008
IP10 Invitation: Iowa Dance Fest'08 April 26, 2008
IP11 Final Minutes: Task Force on Violence Against Women -March 31, 2008
IP12 Approved Minutes: Economic Development Committee -March 27, 2008
IP13 Approved Minutes: Economic Development Committee -March 26, 2008
IP14 Approved Minutes: Economic Development Committee -February 19, 2008
DRAFT MINUTES
IP15 Telecommunications Commission: March 24, 2008
IP16 Housing and Community Development Commission: April 17, 2008
IP17 Airport Commission: April 10, 2008
IP18 Parks and Recreation Commission: April 9, 2008
April 24, 2008 Information Packet (continued) 2
IP19 Historic Preservation Commission: March 13, 2008
IP20 Public Art Advisory Committee: April 3, 2008
IP21 Human Rights Commission: April 22, 2008
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City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas April 24, zoos
www.icgov.org
• THURSDAY, APRIL 24 Emma J. Harvat Hall
4:OOp Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Dinner Special Work Session -City Manager Search
Provided
• FRIDAY, APRIL 25
7:30a Meet and Greet -City Manager Candidates Public Library Meeting Room A
4:30p Special Formal Council Meeting-Separate Agenda Posted City Managers
Executive Session - Pending Litigation Conference Room
-City Manager Search
Special Work Session -City Manager Search
• SATURDAY, APRIL 26 City Managers Conference Room
9:OOa Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• SUNDAY, APRIL 27 City Managers Conference Room
9:OOa Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• MONDAY, APRIL 28 Emma J. Harvat Hall
5:30p Special Work Session
• Agenda Items
• TARP Program Changes (reference agenda item 24J
• CDBG/HOME Funding Recommendations
Snacks Police Policy on Traffic Contacts
Provided Alley Maintenance Policy
• Council Time
• Joint Meeting in Coralville
• Schedule of Pending Discussion Items
• Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedule
7:OOp Special Formal Council Meeting -Separate Agenda Posted
Executive Session -City Manager Search
Special Work Session -City Manager Search
• TUESDAY, APRIL 29 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• WEDNESDAY, APRIL 30 Emma J. Harvat Hall
6:30p Special Work Session -Snow removal discussion
All meetings are tentative and subject to change.
City of Iowa City
MEMORANDUM
Date: April 24, 2008
To: City Council
From: Steve Long, Community Development Coordinator
Re: FY09 CDBG and HOME Funding Recommendations
4- 4-
IP2
At the City Council work session on April 28, Council members will be discussing the
FY09 Community Development Block Grant (CDBG) and HOME Investment Partnerships
Program (HOME) projects that were recommended for funding by the Housing and
Community Development Commission (HCDC). The March 27 HCDC allocation meeting
minutes can be found online at www icgov.o~~hcdcminutes.
The public hearing on the FY09 Annual Action Plan, which formally allocates the City's
CDBG and HOME funds, will be held on May 13. In addition, City Council will be
considering the approval of the FY09 Annual Action Plan at the May 13 meeting.
A draft copy of the FY09 Annual Action Plan is available at www ic~gov org[actionplan
and a memo from the Housing and Community Development Commission that explains
the funding recommendations is included in your Council information packet. Copies of
the FY09 CDBG and HOME funding applications and staff reports are available at the
Planning and Community Development Department, 410 E. Washington Street, Iowa
City and also on the City's website at www icaov org1Fy09apps
If you have any questions about the allocation process, the FY09 Annual Action Plan or
about the proposed projects, please feel free to contact me at 356.5250 or at steve-
long@iowa-city.org.
FY09 CDBG/HOME BUDGET
HCDC 3/27/08
Recommendation or
Request Council Earmark*
ECONOMIC DEVELOPMENT
Economic Development Fund*
HOUSING PROJECTS
Chauncey Swan LP -Rental Housing
Dolphin International LLC -Homeownership
HACAP -Transitional Housing
ICHA -Homeownership
ICHA - TBRA
Isis Investments LLC -Rental
Southgate Development -Homeownership
The Housing Fellowship - CHDO Operating
The Housing Fellowship - CHDO Pre-Dev. Loan
The Housing Fellowship -Rental Housing
City of Iowa City -Housing Rehabilitation*
PUBLIC FACILITIES PROJECTS
Arc of Southeast Iowa -Facility Rehabilitation
DVIP -Facility Rehabilitation
IC Free Medical Clinic -Building Acquisition
MECCA -Facility Rehabilitation
NCJC -Facility Rehabilitation
Twain Elementary -Playground Equip.
PUBLIC SERVICE PROJECTS
Arc of Southeast Iowa -Operations
Compeer -Operations
Extend the Dream Foundation -Operations
Free Medical Clinic -Operations
Local Foods Connection -Operations
MECCA -Operations
Shelter House -Operations (STAR program)
Aid to Agencies*
ADMINISTRATION AND PLANNING
HOME Program Administration
CDBG Program Administration and Planning
$82,890 $82,890
Subtotal $82,890 $82,890
$18,000 $18,000
$425,000 $68,000
$325,000 $80,000
$330,000 $107,500
$220,800 $60,000
$235,000 $94,000
$200,000 $80,000
$50, 000 $28, 000
$15,000 $13,000
$499,750 $180,000
$230,000 $230,000
Subtotal $2,548,550 $958,500
$5,851 $3,000
$13,979 $10,000
$300,000 $90,772
$48,523 $11,400
$54, 200 $14, 600
$60, 000 $40, 000
Subtotal $482,553 $169,772
$2,500 $1,000
$3,000 $1,000
$1,500 $1,000
$10, 000 $2, 500
$8,000 $1,500
$5,600 $1,000
$7,500 $2,000
$105, 000 $105, 000
Subtotal $143,100 $115,000
$61, 373 $61, 373
$152,201 $152,201
Subtotal $213,574 $213,574
TOTAL
$1,539,736
MEMORANDUM
DATE: April 9, 2008
TO: City Council
FROM: Housing and Community Development Commission
RE: Recommendations for FY09 CDBG and HOME Funding
I. Housing projects recommended for funding
II. CDBG public facilities recommended for funding
III. CDBG public services projects recommended for funding
IV. Projects not recommended for funding
V. Funds for Housing and Community Development programs
I. Housing Projects Recommended for Funding
Requests totaled.• $2,318,550 Amount allocated.• $728,500
Applications received.' 10 Applications funded.' 10
Isis Investments LLC- Rents/ Housin Housin Rank #i
Request $235, 000 Recommended Allocation $94, 000
Cate o HOME/CDBG eli ible housin
• Increases rental housing supply for very-low income families in scattered locations.
• Responds to a high-level need identified in CITY STEPS.
• Encourages capacity building to help fulfill affordable housing shortage.
• Helps low-income families transition to self-sufficiency.
• Has the potential to help people transition from renting to homeownership.
Chaunce Swan LP -Rents/Housin Housin Rank #2
Re uest $18, 000 Recommended Allocation $18, 000
Cate o HOME/CDBG eli ible housin
• Increasing rental housing for very-low income households near downtown.
• Redevelops a dilapidated and under-utilized site.
• Provides a strong stimulus for city investment in this properly.
The Housing Fe/%wship - Affondab/e
Housin Renter/ Housing Rank #3
Re uest $499 750 Recommended Allocation $180, 000
Cate o HOME/CDBG eli ible housin
• Increases rental housing supply for very-low income families in scattered locations.
• Leverages considerable private-equity through tax-credits.
• Responds to a high-level need identified in CITY STEPS.
Iowa City Housing Authority -
Homeownershi Housing Rank #4
Request $330, 000 Recommended Allocation $107, 500
Terms: 10 year period of affordability, years 1-
5, recapture 100%, years 6-10, 20% forgiven
each ear.
Cate o HOME/CDBG eli ible housin
• Benefits low income persons.
• Increases supply of workforce housing.
• Helps low-income persons transition to self-sufficiency.
Southgate Deve%pment -
Homeownershi Housing Rank #5
Request $200, 000 Recommended Allocation $80, 000
Terms: 10 year period of affordability, years 1-
5, recapture 100%, years 6-10, 20% forgiven
each ear.
Cate o HOME-eli ible housin
• Benefits low income persons.
• Helps renters transition to homeownership.
• Economic benefits from new ownership housing construction.
Iowa City Housing Authority -Tenant Housing Rank #6
Based Renta/Assistance
Request $220,800 Recommended Allocation $60,000
To assist households in Johnson Coun onl .
Cate o HOME-eli ible housin
• Rental housing for households with incomes at or below 30% AMI is a medium-to-high
priority need in CITY STEPS.
Will allow the ICHA to provide immediate assistance to elderly, disabled families, and/or
families with children under the age of 18 currently on the waiting list.
• Will help mitigate impacts of federal budget reductions for demand-side housing
assistance for low-income households.
• Benefits to the Iowa City economy from payments to landlords participating in the
program.
HACAP - Transitions/ Housin Housin Rank #7
Re uest 325 000 Recommended Allocation 80 000
Cate o HOME/CDBG eli ible housin
• Provides transitional housing for families and individuals at or below 30% of area
median income.
• Case-management integrates housing with other services to facilitate progress towards
economic self-sufficiency of population served.
• Provides transitional housing-a critical component in the housing continuum of care.
• High priority need in City Steps.
2
The Housing Fe/%wship - CHDO Pre-
Deve% ment Loan Housing Rank #8
Re uest $1 S 000 Recommended Allocation 13 000
Cate o HOME/CDBG eli ible housin
• Helps build financial and administrative capacity of a local non-profit.
• Helps support anti-poverty and self-sufficiency initiatives.
Do/phin International LLC -
Homeownershi Housing Rank #9
Request $425, 000 Recommended Allocation $68, 000
Terms: 10 year period of affordability, years 1-
5, recapture 100%, years 6-10, 20% forgiven
each ear.
Cate o HOME-eli ible housin
• Benefits low income persons.
• Helps renters transition to homeownership.
• Economic benefits from new ownership housing construction.
The Housing Fe/%wship - CHDO
O eratin Ex rases Housing Rank #ZO
Re nest 50, 000 Recommended Allocation 28 000
Cate o HOME/CDBG eli ible housin
• Helps build financial and administrative capacity of a local non-profit.
• Helps support anti-poverty and self-sufficiency initiatives.
II. CDBG: Public Facilities Recommended for Funding
Requests totaled.' $571,663 Amount allocated.• $169,772
Applications received.• 8 Applications funded.• 6
DVIP -Faci/i Rehabi/nation Pub/ic Faci/i Rank #1
Request $13, 979 Recommended Allocation $10, 000
For bathroom repair using commercial grade
fixtures. Work to be done in compliance with
the Davis-Bacon Act.
Cate o CDBG -Public Facilities
• Promotes safety in use of the facility by program clients and staff.
• Emergency shelter is a high priority in CITY STEPS.
Twain Elementary - Playground
E ui , Pub/ic Faci/ity Rank #2
Re uest 60, 000 Recommended Allocation $40, 000
Cate o CDBG -Public Facilities
• Creates a recreational facility in aloes-income neighborhood.
• Supports community involvement in neighborhood development initiatives.
• Promotes health initiatives of the Iowa City Community School District and the Johnson
County Department of Health.
3
Iowa City Free Medics/ C/inic -
Bui/din A uisition Pub/ic Faci/ity Rank #4
Request $300, 000 Recommended Allocation $90,772
Cate o CDBG -Public Facilities
• 90% of those served are very low-income (<30% AMI).
• Is the only free medical clinic in Iowa City.
• Low percentage of public funding
Neighborhood Centers oflohnson Co, Pub/ic Faci/ity Rank #4
Faci/i Rehabi/nation
Request $54,200 Recommended Allocation $14,600
For window replacement at the Broadway
Center.
Cate o CDBG -Public Facilities
• Neighborhood and child care centers are high priority in CITY STEPS.
• Promotes energy efficiency.
MECCA -Faci/i Rehabi/nation Pub/ic Faci/i Rank #6
Request $48,523 Recommended Allocation $11,400
For bathroom re air.
Cate o CDBG -Public Facilities
• CITY STEPS identifies health services as a high priority need.
• Sole state funded provider of substance abuse intervention services in Johnson County.
• Project will promote safety, comfort and convenience of persons served by the program.
Arc of Southeast Iowa -Security
Im rovements Pub/ic Faci/ity Rank #7
Re uest 5 851 Recommended Allocation $3 000
Cate o CDBG -Public Facilities
• Increase accessibility of the building to those with special needs.
• Increase safety of volunteers and employees working ofF-business hours at the building.
III. CDBG: Public Services Projects Recommended for Funding
Requests totaled.• $46, 948 Amount allocated.• $10, 000
Applications received.• 9 Applications funded.• 7
Iowa City Free Medics/ C/inic -
O erations Pub/ic Service Rank #1
Re uest 10, 000 Recommended Allocation Z 500
Cate o CDBG -Public Services
• Health services are a high priority in CITY STEPS.
• 90% of those served are very low-income (<30% AMI).
• Largest provider of free medical services in Iowa City.
• Low percentage of public funding.
• Leverages high amounts of community and corporate resources.
4
Loca/Foods Connection - O rations Pub/ic Service Rank #2
Re uest 8 000 Recommended Allocation 1500
Cate o CDBG Public Services
• Food and nutrition services for low-income populations are a high priority in CITY
STEPS.
• Applicant effectively leverages volunteer time and other financial support.
• Helps build financial and administrative capacity of a local non-profit.
• Supports sustainably produced, locally grown, healthy food options.
She/ter House -Outreach Coordinator Pub/ic Service Rank #3
Re uest $7 500 Recommended Allocation 2 000
Cate o CDBG Public Services
• Homeless services are a high priority in CITY STEPS
• Helps to meet federal cash match requirement to leverage significant STAR funding
• 100% of those served are very low-income (<30% AMI)
• Increased capacity to provide case management services to prevent repeat episodes of
homelessness.
Arc of Southeast Iowa - O erations Pub/ic Service Rank #4
Re uest 2 500 Recommended Allocation 1 000
Cate o CDBG Public Services
• CITY STEPS identifies health services as a high priority need.
• Helps expand financial and administrative capacity of a local non-profit in existence for
over 50 years.
Com er -Director Pub/ic Service Rank #5
Re uest 3 000 Recommended Allocation 1 000
Cate o CDBG Public Services
• Health services are a high priority in CITY STEPS.
• Applicant effectively leverages volunteer time and other support.
• Helps build administrative and financial capacity of local non-profit providing mental
health services.
MECCA - O rations Trans ortation Pub/ic Service Rank #8
Re uest $5 600 Recommended Allocation 1 000
Cate o CDBG Public Services
CITY STEPS identifies health services and transportation as high priority needs.
Project will support new support group activities for people with HIV/AIDS and provide
door-to-door transportation to and from these activities.
Extend the Dream Foundation -
O erations Pub/ic Service Rank #9
Re uest 1 500 Recommended Allocation 1 000
Cate o CDBG Public Services
• Helps low-income persons with disabilities learn job skills.
• CITY STEPS lists employment training as a high priority item.
• Would help low-income persons progress towards financial self-sufficiency.
• Helps build financial and administrative capacity of a local non-profit.
5
IV. Projects Not Recommended for Funding
Do/phin International LLC -
P/a round E ui ment Pub/ic Faci/ity Rank #8
Re uest 84 500 Recommended Allocation 0
Cate o CDBG -Public Facilities
Extend the Dream Foundation -
Faci/i Rehabi/nation Pub/ic Faci/ity Rank #3
Re uest 4 610 Recommended Allocation D
Cate o CDBG -Public Facilities
The project is eligible under the CDBG Economic Development Fund administered by the
Council Economic Development committee.
Life Ski//s -Trans ortation Pub/ic Services Rank #7
Re nest $84 500 Recommended Allocation $0
Cate o CDBG -Public Services
Visiting Nurse Association -
O erations Pub/ic Services #6
Re uest $5 000 Recommended Allocation $0
Cate o CDBG -Public Services
V. Funds for Housing and Community Development programs
The Commission notes that the need for housing and community development funds far
exceeds the availability. Therefore, well deserving applicants are sometimes not recommended
any funds at all or not funded the full-requested amount. Given the long-term declining trend
in federal dollars for housing and community development programs, these programs will need
significant local and state funding in the near future to continue providing service at current
levels.
6
Phone: (319) 356.5400
' 1 F~Y.• (319) 356.5459
l..L ~ 1 n 7 DD: (319) 356.5404
UTHORITY 410 E. ttWachington Street • Iowa City • Iowa • 52240.1826
Thursday, Apri124, 2008
TO: City Council
FROM: Steven J. Rackis S ~~
RE: Reconsideration of the Housing and Community Development Commission's (HCDC)
Recommendations for Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) funding.
The Iowa City Housing Authority submitted an application for $220,800 of HOME Funds to
operate a Tenant Based Rental Assistance (TBRA) program. The HCDC recommendation was to
provide the Housing Authority with $60,000. The Housing Authority is requesting that City
Council reconsider HCDC's recommendation and increase the funding for the TBRA program.
The TBRA program is designed to meet four major objectives:
1. Promote decent, safe and sanitary housing for low-income families while maintaining
their rent payments at an affordable level;
2. To promote freedom of housing choice and provide low-income families wider access
to rental units in our jurisdiction;
3. To provide incentive to private property owners throughout our jurisdiction to rent to
low-income families by offering timely assistance payments;
4. To assist the local economy by increasing the occupancy rate and amount of money
flowing to the community.
Quoting the recently completed Affordable Housing Study, "Addressing the need for affordable
housing, particularly for lower income families with children, and is much more than simply a
housing issue. " "Its proven impact on the educational performance and health of school-age
children and their families makes it a community issue with far-reaching, long term
consequences.
Phone: (319) 356.5400
C ' F1~X.• (319) 356.5459
~,~, -J 1 n TDD: (319) 356.5404
U T H O R I TY 410 E. i~achington Street • Iowa City • Iowa • 52240.1826
Thursday, Apri124, 2008
TO: City Council
FROM: Steven J. Rackis and Deb Briggs
RE: Reconsideration of the Housing and Community Development Commission's (HCDC)
Recommendations for Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) funding.
The Iowa City Housing Authority submitted an application for HOME Funds to provide a Downpayment
Assistance Program (DAP).
HCDC has recommended funding three separate DAP's:
• One is tied to Southgate Development's project on Broadway;
• One is tied to Dolphin International's project at Dolphin Lake Pointe (fka Lakeside Apts.); and,
• One administered by the ICHA, tied to no specific location, allows the low-income buyer to
select a unit anywhere within Iowa City.
The ICHA is requesting that Council combine the allocations into one DAP, with the ICHA administering
it, for the following reasons:
1.) The DAP program proposed by the ICHA would benefit buyers choosing to purchase homes
throughout Iowa City, including the Southgate and Dolphin projects, and does not limit the low-
income buyer's location selection.
2.) One program will result in a consistent screening and selection process for all applicants
receiving DAP.
a.) The ICHA's DAP requires all buyers to complete its 8-hour homebuyer education series.
b.) The ICHA's DAP program will execute a national criminal records check on each applicant,
looking back 5 years, as a component of determining eligibility.
3.) The ICHA already possesses many strong community partnerships with local realtors and
lenders, and is committed to marketing/educating them of the DAP program.
4.) The ICHA is already familiar with the Federal Regulations and reporting requirements, which
will result in a reduction of time for City staff overseeing HOME funds.
5.) The ICHA has the capacity to implement DAP in a way that is readily accountable to the
community.
As a community leader for affordable housing, the ICHA is concerned about requiring low
income homebuyers to purchase a specific location in order to receive downpayment assistance.
Homeownership, regardless of income level, is a major life decision and creates a tangible asset
Page 1 of 2
that citizens can pass down to their children and grandchildren. Therefore, the City should be a
leader in fostering "buyer's choice". While tying DAP to specific locations may not raise any
legal issues, Council may want to consider if it raises policy issues.
In addition, effective, consistent screening and selection, which includes education and a national
criminal records check of all applicants receiving DAP funds, is the best way to be accountable
to the community.
Page 2 of 2
City of Iowa City 1P3
MEMORANDUM
To: Dale Helling, Interim City Manager
From: Rick Fosse, Public Works Director ~~
Date: April 10, 2008
RE: Alley Maintenance
Spring rains and the frost going out of the ground are triggers for complaints about
alleys. This gives rise to questions about the City's policies regarding these
transportation relics that may be making a come back in some new subdivision designs.
Attached are a couple of documents related to alley policies and procedures. The first is
the information that appears on the City's web site regarding alley maintenance. The
second is a City policy regarding alleys drafted in July of 2000. This policy was drafted
for two reasons. First, to establish standards by which alleys could be reintroduced into
subdivision design, specifically for the Peninsula Neighborhood. Second, to establish in
writing the past practices of the City with regard to the maintenance of alleys in older
neighborhoods.
The documents noted above do not address methods and policies for improvements or
reconstruction of alleys. There are five options for this.
1. Special Assessment - Prior to the early 1990's the standard method to pave or
repave an alley was by special assessment. The City designed and constructed
the improvements and assessed 100% of the cost to the adjoining property
owners. During the late 1980's and early 1990's special assessment projects in
Iowa City were phased out as a method of project financing based on their
unpopularity with those who were being assessed.
2. Cost Sharing -Under this option, the City will design and construct alley
improvements and the adjoining property owners will contribute a portion of the
cost. This method has been offered in a number of locations, but only
implemented once, along the north side of the New Pioneer Coop. Cost sharing
worked in this instance because there was only one property owner to work with.
In other areas where this has been tried, it has not been possible to get all the
adjoining property owners to commit.
3. Private Project Built to City Standards -Under this option, the property owners
could organize and finance a project to reconstruct their alley to city standards.
After such a project, the City would maintain the pavement for the duration of the
design life, usually twenty to thirty years. The advantage of this option is that it
would avoid certain expenses that are unique to the special assessment process
dictated by the State Code. To date, this method has not been used in a
residential setting because of the difficulty in getting all property owners to agree
and participate.
4. Private Project Not Built to City Standards -Under this option, the property
owners can organize and finance a project to improve their alley, but not to full
city standards. This type of project usually consists of a few inches of asphalt.
Because of the limited durability of this option, the City does not maintain the
pavement upon completion of the project. This obligation remains with the
April 10, 2008
Page 2
adjoining property owners. This method has been used a few times, usually
without 100% participation so some property owners end up subsidizing others.
Some of these projects have been successful while others have resulted in
disputes between property owners about the work .that was done.
5. City Project funded by the City -Under this option the project would be designed
and funded exclusively by the City. I believe the only locations this method has
been used is a few blocks in the central business district as part of Urban
Renewal.
In summary, it is safe to say that the City does not commit the level of resources to
alleys that adjoining property owners desire. While this is nothing new, the level of
dissatisfaction is growing for two reasons. First, as time passes alleys that were
paved long ago degrade into a condition that is no longer serviceable, adding to our
list of unsatisfied residents. Second, when the City stopped assessing projects, alley
improvements have essentially come to a standstill. In short, the number of alleys in
poor condition is growing faster than they are being remedied.
The philosophy of the City's alley policies is based on the principle that alleys serve
only the adjoining property owners and, as such, are the financial responsibility of
only the adjoining property owners. However, cooperation amongst property owners
has not proven to be an effective mechanism to fund alley maintenance or
improvements. Even with City facilitation, cooperation is rare. The City's limited
funds from Road Use Tax are reserved for streets and other components of the
broader transportation system. Iowa's Road Use Tax has been fixed since 1989
without adjustment for inflation which has made it difficult to keep pace with our
maintenance obligations. To dedicate additional resources to alley maintenance and
improvements, it will be necessary to find a new revenue source or divert funds from
existing street maintenance programs.
Streets -Alleys
Allevs
Page 1 of 1
«« Back to Site
Alleys in Iowa City are not routinely plowed or otherwise maintained by the City. They can be graded upon
request by adjoining residents. If residents pay for gravel, the City will haul and spread gravel at no additional
expense. Call 356-5181 for more information.
http://www.icgov.org/default/?id=1597&output=print 4/9/2008
CITY POLICY REGARDING ALLEYS
July 28, 2000
On June 7, 2000, the City Manager, Director of Public Works, Director of Planning and
the Senior Planner met to discuss the appropriate ownership and long term maintenance
responsibilities for alleys in the Peninsula neighborhood and the City's policy for alleys in
new subdivisions and older neighborhoods. That discussion resulted in the following
policy:
• A developer will have an option of public or private ownership of alleys provided
certain conditions are met.
• All alleys designated for public ownership must be paved with PCC to a depth of 7"
and a pavement surface of 16' within a 20' right-of-way and provided with an
appropriate drainage system. The drainage system must consist of an inverted
crown and may have a center drain graded to enable use of the street storm sewer
system.
• Private alleys must be paved, but may use asphalt at a standard of 4 inches
minimum depth and 16 feet wide within a 20' wide public access easement.
Garbage pickup will not be provided on asphalt alleys, except at the City's discretion.
Private alleys will not be maintained or plowed by the City.
• Paved public alleys will be maintained by the City throughout the design life of the
pavement. Snow removal is the responsibility of abutting property owners or a
homeowners' association.
• No sumps (low spots) will be permitted in the grade of public or private alleys without
a stormwater easement and adequate drainage swale designed to convey a 100-
year rain event assuming the storm sewer is blocked.
• Public alleys will not necessarily function as service alleys; the City will, at its
discretion, determine the appropriate routes for garbage pickup. A clear zone may
be required to enable garbage pickup service on alleys. Garbage pickup may be
provided on private alleys, at the City's discretion and only with a properly executed
agreement between the developer/abutting property owners and the City.
• Existing platted alleys may be improved by the abutting property owners, at their
cost, to the standard for new alleys noted above with the same provisions for public
alleys. Unimproved public alleys will not be maintained or plowed by the City except
as currently provided for (i.e. the City will spread, grade and roll an alley with rock
provided by abutting residents). Improvement of an existing alley requires the
consent/cooperation of abutting property owners; the City will not mediate a
disagreement among the owners.
• Intersecting alleys will be required to meet additional standards for width and turning
radii.
~i~®~
. ,~~,.~
CITY OF IOWA CIT IP4
MEMORANDUM
DATE: April 23, 2008
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~L~
RE: Agenda Items for Joint meeting of May 28, 2008
Coralville will be hosting the next joint meeting of the City Councils of Iowa City,
Coralville, North Liberty, the Johnson County Board of Supervisors and the Iowa City
School District and suggest the date of Mav 28. Agenda items already submitted
include:
1. Proposed Volunteer Action Center
2. Strategic Planning Initiatives
3. Jail Update
4. Building construction updates
5. Joint Emergency Communications center
6. Trails
7. Conservation Bond Issue.
I have placed an item on the work session agenda to confirm the date and discussion of
any other agenda items.
Thanks for your cooperation.
S:jointcoralvi I lemtg.doc
~ r
CITY OF IOWA CITY 1P5
MEMORANDUM
Date: April 24, 2008
To: City Council
From: Dale Helling, Interim City Manager
Re: April 30 Work Session on Snow Removal
Attached please find information regarding the City's snow removal practices. Included is an
overview of the presentation by the Director of Public Works in which he will address details of
how snow removal is accomplished as well as underlying policies and priorities that apply; an
extensive list of who is involved with snow removal throughout the City and locations for which
the City assumes responsibility; and information regarding policies and practices applied in the
enforcement of snow removal from sidewalks required of adjacent property owners.
Staff from all involved departments will be present at the work session.
APRIL 30 WORK SESSION OVERVIEW -SNOW REMOVAL
Apri123, 2008
WHAT WE DO (Broadly stated)
Public Streets (Including Downtown)
Sidewalks on or adjacent to City property
Specified crosswalks on Fed/State Highways
Parking Lots
Bus Shelters
Downtown Alleys
City Plaza (Downtown Ped Mall)
Trails
Accessible Parking Stalls
Response to Sidewalk Complaints
WHO DOES IT
Streets Division (some assistance from Engineering/Water/Wastewater)
Parks & Recreation Department
Parking Division
Transit Division
Department of Housing & Inspection Services
Contracted work
WHEN WE DO IT
Amount and type of snow/precipitation Road conditions
PRIORITIES AND TECHNIQUES
Red/blue/green overlay; how it applies to downtown
Note: Removal of snow from downtown occurs under the following conditions:
1. Primarily during nighttime hours due to parking restrictions and pedestrians
2. Arterial and collector streets clear for emergency vehicle uses
3. Eight hours lead time for reserving haulers and equipment
4. Sufficient time lapse for adjacent property owners to clear sidewalks
SIDEWALKS ADJACENT TO PRIVATE PROPERTY
Property owner responsible for natural accumulations -Ordinance & State Law
Enforcement policy and procedure -unpaid fees may be added to property tax bill
ISSUES/CONCERNS/CHALLENGES
Unique challenges of the past Winter
Salt Storage
Snow Routes
Accessibility (Sidewalks; crosswalks; curb cuts/ramps; snow piled around parking
meters)
Should Iowa City revise and enforce its a snow emergency ordinance?
Plows throw snow back on sidewalks, crosswalks, and curb cut areas close to street and
on bridges as well as downtown.
Cul de sacs -how do we clear them? number of vehicles available to clear them (5?),
why are some trails cleared before some streets & cul de sacs?
Snow removal equipment makes too much noise in the overnight hours (both publicly
and privately operated)
Downtown Issues
Getting around
ADA Compliance
Deliveries (Snow on sidewalks & curbs midblock/cars & ruts in alleys)
Make CB-10 Zone a snow emergency route.
Make downtown the first priority
Plow to center of the street
Clear snow from around bike racks
Include North Linn Street Business District in downtown snow removal area?
Sidewalks adjacent to private property
Only one written notice to each property owner per winter
No method of appealing citation for violation if assessed fee is paid
_~ r
~--~ ~~,~
-~®,~'~
Date: April 24, 2008
CITY O F IOWA C I T Y
MEMORANDUM
To: City Council
From: Dale Helling, Interim City Manager
Re: SNOW REMOVAL
The following is an extensive list of snow plowing and snow removal responsibilities undertaken by
various Division personnel in response to measurable snowfalls in the city. This is provided to identify
who is involved and to indicate the extent to which snow response efforts occur for each snowfall. Clearly,
snow plowing and removal is a complex, coordinated effort among several operating divisions involving
many City employees.
Public Works
Plow the streets
Downtown snow removal
Clear intakes (with assistance from Wastewater, Water, Refuse and Engineering when necessary)
Assist with snow removal (loading and trucking) from City parking lots
Parking and Transit
Transit
Plow/sand around Transit Building
Plow/sand Transit Interchange, Washington Street hill
Snow removal all bus shelters
Sand hills where buses are having difficulty
Parkin
Plow all parking facilities
Plow/sand all parking lots
Hand remove snow in all handicapped on-street parking spots
Plow/sand Animal Shelter
Plow/sand downtown alleys
Plow/sand Transit Interchange, Washington Street hill
Coordinate with Streets for removal of accumulated snow from parking facilities and lots
Assist Streets in plowing/sanding streets when snow/vehicles make it difficult for large truck to get
through
Parking and Transit contract with Quality Care for sidewalk snow removal around parking facilities and
Court Street Transportation Center
Parks and Recreation
Route One (Parks Staff)
1. Dubuque Street west side from Park Road to first frat house
2. Senior Center -Frontage walks, west walks & south walks
3. City Hall -All walks and ramps
4. Chauncey Swan Ramp and Park
All sidewalks in Chauncey Swan Park
Driveway on west side of ramp
Sidewalk along Gilbert and Washington plus old bus depot
Sidewalk by east side of ramp
John Wilson Building steps
April 24, 2008
Page 2
5. College Street Bridge at Van Buren
6. Recreation Center & [Burlington Street Bridge]
7. College Green Park
8. Johnson Street bridge -between Iowa and Washington
9. Oak Grove Park
10. Page Street to South Van Buren
11. North Market Square
12. Dubuque Street east side from Park Road to Kimball
13. Park Road bridge /City Park front sidewalks
14. Longfellow trail (South of RR overpass to Lower Muscatine)
15. Iowa River Power Bridge -
16. Dog Park -entrance at dog park with snow blower
Route 2 (Parks & Forestry Staff)
1. Napoleon Shop sidewalk to railroad track
2. Hwy # 6 trail access to Ridge Street -Hwy # 6 trail and crosswalks (who ever gets there first)
3. Sidewalk on SW corner of Keokuk & Hwy # 6 By BP gas station
4. Wetherby Park Trails (trails parking lot and sidewalk to Briar Street)
5. South Sycamore sidewalk Wetherby Drive to just past Langenberg -where it crosses back over
Sycamore Street
6. Fairmeadows Park
7. Whispering Meadows Park
8. Fairmeadows Blvd at Hwy # 6 (SE corner/walk, SW corner/walk and Hwy median)
9. Lower Muscatine Ave at Eastside Fire Station, down and around corner to HWY # 6
10. Mercer Park
11. Liberty Drive at Scott Blvd.
12. Scott Blvd (West side from Muscatine North across the dam)
13. Beech Street Trail (off Scott Blvd.)
14. Court Street Extended (between Scott Park Drive and Berkley)
15. Lindeman Subdivision (the Boot)
16. West side 400 block Arlington St trail bridge
Street, trail, bridge up to Cumberland lane
17. Windsor Ridge (trail and walks)
18. First Ave entrance to Hickory Hill parking lot and sidewalk north to street called Hickory Trail
19. Scott Blvd- Dubuque Road to Dodge St
20. Dodge Street in front of Press Citizen
21. South Sycamore Trail
Route 3 (Parks 8~ Forestry Staff)
1. Highland Park
2. Summit Street bridge
3. Sheridan Ave bridge over Ralston Creek
4. Longfellow Trail -north of railroad track
5. Center Ave Bridge -both sides
6. Court & Muscatine -Bridge only -both sides
7. Creekside Park
Muscatine side and bridge
F Street sidewalk and bridge
6th Ave & 7th Ave Court
8. Third Ave Bridge over Ralston Creek
9. 6th Ave and F Street triangle
10. 1St Ave at Friendship -East 1St Ave Bridge (both sides)
11. Meadow & Brookside -sidewalk and bridge
12. From Brookside Drive to Court Hill Park -pedestrian walkway
13. Brookside and Alpine -sidewalk -bridge both sides
14. Brookside to Arbor walkway between houses
15. Court Hill Park -Friendship Street both sides
16. Pheasant Hill Park -sidewalk on Green Mountain Drive
17. College Street at abandoned William White Blvd -sidewalk
April 24, 2008
Page 3
18. Hickory Hill entrance - 7~h Ave off Rochester Ave.
19. 1st Ave Bridge west side across the street from Hy-Vee
20. Hickory Hill Bloomington Street entrance
21. Glendale Park one side
22. Windsor Switchback, 4 foot sidewalk sometimes
23. Lindeman (the Boot) sometimes
Route 4 (CBD Staff)
1. Pedestrian plaza & Library walk
2. Gilbert /Highland triangle
3. West Benton Street/ storm sewer easement - 200 Block
4. Harrison Hill -sidewalk access
5. Maiden Lane pedestrian bridge -from Harrison to Prentiss parking lot
6. Dodge Street bridge over Ralston Creek -both sides
7. Ramp B sidewalks on Dubuque, Burlington & Linn Streets
Route 5A (Parks Staff)
1. Brookland Park
2. Melrose Ave bridge over railroad -both sides
3. Tower Court -Walks west and south sides
4. Benton at Sunset -North side of sidewalk up to school property
5. Villa Park -walkways at MacBride, sidewalk to Spencer Drive, Westgate Street to Calvin
6. Jensen St/ West High trail, bridge & walk
7. West High Trail -Irving Street connection spur to West High
8. Walden Road -sidewalk north side only
9. Walkway over Interstate 218
10. Rohret Road sidewalk between Duck Creek and Deerfield
11. Hunters Run Park at Duck Creek Drive -both sides
12. Rohret Road at Mormon Trek -around the prairie
13. Burry Drive -South entrance to Willow Creek
Benton St 4 foot walk at Willow Creek
14. Kiwanis Park and parking lot
15. Aber Triangle -access to Willow Trail and bridge to condos
16. Harlocke Hill Park
17. Benton Hill Park
18. Animal shelter sidewalk and bridge to Kirkwood
Route 56 (Parks Staff)
1. Willow Creek Park /Trail / Benton to Willow Creek Drive
2. West High trail from Mormon Trek to 218
3. Benton Street Bridge through Ned Ashton Park, behind Linders and D.Q. to University parking lot
4. Napoleon Trail across Continental bridge under HWY 6 north to Animal Shelter across tracks and
stop
5. Hwy 6 trail from Napoleon Shop to Hills Bank and east past Big K to Garden Apartments plus all
connecting approaches:
Gilbert Street----------------------- 2 crosswalks
Boyrum (by Burger King)------ 1 crosswalk, 1 median
Keokuk------------------------------ 2 & 3 crosswalks, 1 median
Broadway--------------------------- 2 crosswalks, 1 median
Ridge Street ------------------------ 1 crosswalk
Route 6 (Parks Staff)
1. Mercer Park -drives and lots
2. City Park -upper and lower drives and lots
3. North Hickory Hill -drives and lot
4. South Hickory Hill -drives and lot
5. Happy Hollow -parking lot
6. Ryerson Woods parking lot
7. Terrell Mill Park -drives and lot
April 24, 2008
Page 4
8. Napoleon Park Shop
9. Crandic Parking Lot
10. Dog Park
Route 7 (Parks Staff)
1. Woolf Ave Bridge
2. City Park pathways
3. Crandic trail to Coralville
4. Crandic Parking Lot
5. Crandic Park sidewalk
6. Rocky Shore Drive sidewalk
7. Terrell Mill Park -Walk from Park Road to Taft Speedway to Foster Road -Stop at church entrance
8. Foster Road east of Dubuque North to end of walk.... and 8 ft crosswalk on south side of street
9. Mayflower Apartments -Median crosswalk on Dubuque
10. Water Works
11. Dog Park parking lot and entrance
May assist with sanding or plowing on heavy snows
Wetherby Trail Windsor Ridge
Cemetery Court Street Extended -Nursery Side
West High Trail Hwy 6 Bypass Trail
Willow Trail South Sycamore Trail
Cemetery Staff
Oakland Cemetery roads (2.64 miles)
Governor Street -east sidewalk; 600 & 700 block
Brown Street -south sidewalk; 900 block
Reno Street Park sidewalk; 500 block
Rochester Avenue (wooden walk bridge); 1500 block
Market St. & Rochester Ave. junction; 1000 block
Gilbert Street Bridge (both sides); 400 block
Gilbert Street Viaduct: (west side 117 ft.; east side 183 ft.)
E. Benton Street Bridge & Sidewalks; 200 block
Gilbert Street sidewalk; 900 block
Kirkwood Avenue; north part of bridge and east sidewalk along S. Dubuque St.; 900 block
Dodge Street Bridge and sidewalks; 600 block
Burlington Street Bridge -river bridge (sidewalks both sides)
Iowa Avenue Bridge -river bridge (sidewalks on both sides and under the west end of the bridge,
including the steps on both sides and the ramps below bridge level.
Recreation and Government Buildings Staff
Mercer/Scanlon Facility -frontage road, west parking lot, surrounding sidewalks& entrances
Recreation Center -east entrance & walkways, handicapped stalls in parking lot, curb cuts maintenance
at Gilbert/Burlington and Gilbert/College
City Hall entryways, steps, ramps, walkways, bike racks
Mgr/assUmemos/plowing. doc
•16-1A-8: SNOW AND ICE REMOVAL:: Page 1 of
16-1A-8: SNOW AND ICE REMOVAL 84:
A.Removal Required: No owner, tenant, responsible party or person in possession or control of
property shall allow snow or ice accumulations to remain upon abutting sidewalks- for more than
twenty four (24) hours. (1978 Code §31-120; amd. 1994 Code)
B.Removal By City: Snow or ice accumulations which have remained on any sidewalk for more than
twenty four (24) hours may be removed by the city. If the property owner fails to pay the costs of
removal, after written billing, the city may assess the costs against the property in the same manne
as a property tax, as provided by state law.
C.Removal By Persons Other Than City:
1. It shall be unlawful for any private property owner or person in possession or control of private
property to deposit snow and/or ice from private property onto public right of way.
2. It shall be unlawful to remove snow or ice from public right of way in a manner which interferes
with or unduly restricts vehicular and/or pedestrian traffic.
3. This subsection shall not apply to or limit the city's snowplowing operations.
D.Removal Policies: The director may establish snow and ice removal policies, as provided by state
law, which policies shall be approved by resolution of the city council. (1994 Code)
E.Violation: Violation of this section shall be a municipal infraction punishable by a penalty as provided
for in subsection 1-4-2D of this code. (Ord. 02-4044, 10-8-2002)
http://66.113.195.234/IA/Iowa%20City/19001001000008000.htm 3/18/200.
Iowa City Snow Ordinance Enforcement Policies and Procedures
Enforcement begins 24 hours after a snowfall of 1 inch or more or any amount of ice has
stopped.
1) A property is inspected after receiving a complaint. Complaints are received by
phone, email, in person, or via the City web site.
2) An inspector investigates a complaint either the same day or the next day
depending on the number of complaints and availability of inspectors.
3) Sidewalks are required to be cleaned the entire width down to concrete. If a
complaint property is in violation, a tag is left at the property (in door or mailbox)
and a Notice of Violation letter is sent to property owner. (samples included). The
inspector will also tag any other properties on that same frontage (from intersecting
street to intersecting street) that are also in violation.
4) Within 24-48 hours, the property is re-inspected. This time frame can expand if it
starts snowing again -inspection has to wait 24 hours after a snowfall stops. If the
sidewalk is clear, the complaint case is closed for compliance. If it has not been
cleared, an outside contractor is hired. The property owner is charged the amount
the contractor charges the City plus a 50.00 administrative fee.
5) If there is a verified second violation at a property during the same snow season,
no further notification is given. This policy is clearly stated with the first notification.
A work order is immediately sent to an outside contractor to get the sidewalk
cleared. Again, the property owner is charged the amount the contractor charges
the City plus a $50.00 administrative fee.
Comparison Snow Statistics from 2000-2008
Date range from 12/1 through 4/1 of each season
2000 -2001 Season
654 properties cited -152 cleared (had to check each computer case individually for total)
2001-2002 Season
104 properties cited - 11 cleared ((had to check each computer case individually for total)
2002-2003 Season
209 properties cited
2003-2004 Season
584 properties cited
2004-2005 Season
436 properties cited - 121 cleared (still had actual work orders)
2005-2006 Season
518 properties cited - 89 cleared (still had actual work orders)
2006-2007 Season
484 properties cited
2007-2008 Season
1,453 properties cited - 328 cleared (actual work orders)
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NOTICE OF VIOLATION
DATE :April 22, 2008
CITY OFIOWA CITY
PROPERTY OWNER
IOWA CITY, IA 52240
Case #: COM08-00922
Location of Violation: IOWA CITY AREA
Dear Property Owner:
According to our records, you are the owner or agent of the above-referenced property. On 1/2/2008, an
apparent violation of the Code of Ordinances of the City of Iowa City was observed on your property.
Type of Violation: 16-1A-8 Ice and Snow Removal
Corrective Action Required: Remove all snow and ice from public sidewalk within 24 hours of accumulation.
Snow and ice must be cleared from the entire width of the sidewalk down to the concrete.
VIOLATION MUST BE CORRECTED IMMEDIATELY.
Snow or ice accumulations which have remained on any public sidewalk in the city for a period of 24 hours may
be removed by the City without notice to the owner, tenant, or person in charge of the property abutting such
sidewalk. The expense of the removal shall be assessed against the abutting property owner in the same
manner as a property tax. Any notice as to the need for removal of snow or ice shall not extend the time period
for removal, removal by the City, or the issuance of a citation for a municipal infraction.
This letter shall serve as final notice that any further violations of this ordinance will result in abatement
(correction of the violation) by the City and may result in the issuance of a citation.
If you wish to discuss any aspect of this order, please call me at .
Sincerely,
com snow.rpt
~s~~t~t~ vs~+~~v.
,~„r..~..~..,
DOOR TAG
,~ ~ ~
E 01= ~'~~~®.~~
N~TIC ...~
' .VIOLATION cin of town Ctnr
,,
4 ~.
~ RE: Snaw and Ice Removal
;. On f 1
A City Inspector observed a violation of
~ ~~ Section 16-1A-8 of the Iowa Gity Code:
f $~
::,
This section requires owners, tenants, or
~ ~ ' other responsible parties to remove all
~~u
snow and ice from .public. sidewalks,
~.
abutting their property .within 24 hours
of accumulation. If snow and .ice have
N- not been cleared to concrete across the
entire width of the sidewalk, the City will
contract for removal and bill the property
owner for the cost of removal plus a $50.00
administrative fee.
A reinspection will be conducted within
._ 24 hours to determine if the property has
been brought into compliance with the City
Code. If not, a snow removal contractor
.' will be authorized to clear the sidewalks
04-24-08
~~,®~r CITY OF IC)1lVA CITY 1P6
~E~~
Date: April 18, 2008
To: Members of the City Council
From: Barbara Morck, Acting Transit Manager
Re: Route Changes
Dear Members of City Council:
Effective May 19, 2008 Iowa City Transit will be providing service to new areas in the Iowa
City area. The Manville Heights Route will begin providing direct bus service to the residents of
the Peninsula Neighborhood and those living along Foster Road between the Peninsula and
Dubuque Street, and the North Dodge Route will provide service to the business located in the
Northgate Corporate Park (along Northgate Street). In order to effectively accomplish the
increase in service, we added 15 minutes time to the Manville Heights and to North Dodge
routes, making them each 45 minute routes (they were originally 30 minute routes).
We also recognize a growing need for increased bus service to the residents of the
Broadway neighborhood and to the human and social service agencies located south of the
downtown area (Johnson County Administration Building, Johnson County Jail, the soon to be
completed Human Services Campus, Evert Conner Center for Independent Living, Crisis Center
and Food Bank, Salvation Army, WIC offices, Broadway Neighborhood Center, Goodwill Store,
and Mayors Youth Employment Center). In order to best meet this need we are adding a new
30 minute off-peak route -the Cross Park Route -which will provide service to these areas
between the hours of gam to 3pm, Monday through Friday.
When ever changes are made to the route schedules, especially in the form of an increase
in route time, there is a ripple effect on the remaining routes. We found that in order to
accommodate moving Manville Heights and North Dodge routes to a 45 minute schedule and to
add the new 30 minute off-peak Cross Park route, some of the other routes would need to be
adjusted accordingly. Those adjustments will come in the form of either a change in the
downtown departure time (e.g. the Westport Plaza route will leave the interchange at: 30 after
instead of: 45 after) or a change in what route "turns into" what upon reaching the downtown
interchange (e.g. Court Hill became Manville Heights which became Court Hill). Attached
please find a copy of the flier that will be distributed to all our passengers starting Monday, April
28, 2008. A "Service Notice" will also be posted on our website, in all our buses, at the
downtown annex, and a "Transit Alert" will be released via email. Prior to the actual start date a
"Service Notice" will be posted in the Press Citizen, Daily Iowan and the Gazette. We believe
that by broadcasting the information in these varied formats and times our passengers will
receive ample notification of any changes that may affect their use of the bus system.
Please feel free to contact me if you have any questions or concerns.
1 4/
B rbara Morck, Acting Transit Manager
Cc: Joe Fowler, Director of Parking and Transit
Iowa City Transit Service Notice, effective 5/19/08
Manville Heights
Monday -Friday during the day.
Route becomes a 45 minute route during the day (ham-6:45pm) and will service the Forest View/Peninsula
area, going to/from downtown by way of North HospitalNAMC.
Nights and weekends:
Route becomes at 30 minutes route which no longer services North Hospital/VAMC. Route will instead use the
Dubuque Street to travel to/from downtown and Forest View/Peninsula area.
Court Hill
Route schedule will remain the same however it will no longer be paired with the Manville Heights route.
Those wishing to continue to travel to the North Hospital/VAMC area from downtown will need to transfer to
either Manville Heights or Plaen View bus. To return to downtown from North Hosp/VAMC can catch the
Westwinds bus and which turns into the Court Hill bus upon arrival to downtown (no need to transfer buses).
Rochester
Route departure times from downtown change during off-peak hours change from: 15 after the hour to: 45 after
the hours.
North Dodge
Route becomes a 45 minute route during the day (ham-6pm) and will service Northgate Street. Current North
Dodge evening/weekend route remains the same with addition of service to Northgate Street.
Westport Plaza
Route departure times from downtown change from: 45 after the hour to: 30 after the hour. Last Westport Plaza
bus leaves downtown at 6:30pm.
Seventh Avenue
Route departure times from downtown change from: 15 after the hour to: 00 after the hour. Last Seventh
Avenue bus leaves downtown at 6pm.
Cross Park (New off-peak route)
Route departure times from downtown at: 00 after the hour during off-peak hours (gam-3pm).
Route Pairing upon arrival at downtown:
Manville Heights becomes Broadway which becomes North Dodge which becomes Manville Heights
Plaen View becomes Mall which becomes Rochester which becomes Plaen View
Westwinds becomes Court Hill which becomes Lakeside which becomes Westwinds
Melrose Express becomes Westside Hospital which becomes Eastside Express which becomes Melrose Express
Oakcrest becomes Towncrest which becomes Oakcrest
During Peak hours:
Westport Plaza becomes the Seventh Avenue
Seventh Avenue becomes the Westport Plaza
During Off Peak hours:
Westport Plaza becomes the Cross Park
Cross Park becomes the Westport Plaza
For further information please call Iowa City Transit at 356-5151.
IP7
Marian Karr
From: Terry Trueblood
Sent: Monday, April 21, 2008 3:07 PM
To: Marcia Klingaman; Bob Miklo; Barbara Meredith; Ron Knoche; Steve Roberts; Joyce Carroll; Cindy
Coffin; Mindy Cheap; Matt Eidahl; Jeff Sears; Terry Robinson; Mike Moran; Tammy Neumann; Jeff
Davidson; Susan Craig; Rick Fosse; Linda Kopping; Sarah Walz; Dale Helling; 'City Council
Subject: Parks & Recreation Master Plan "Findings" Presentation
Our consultants from GreenPlay, LLC will be in town next Monday to present and discuss their
findings relative to the Parks, Recreation and Trails Master Plan to date. This is not the final,
but this phase must be approved before they can move onto their recommendation phase.
You are invited and encouraged to attend. Specific information is as follows:
Parks, Recreation & Trails Findings Presentation
Monday, April 28, 5:00 to 7:00 p.m.
Iowa City Public Library, Room A
4/21/2008
4- 4-
IP8
Marian Karr
From: ROBERT A OPPLIGER [boboppliger@msn.com]
Sent: Friday, April 11, 2008 1:13 PM
To: Council
Cc: Brian loring; Cody gieselman; del holland; Robin Butler; Moeller, Megan A; steve rudin
Subject: Bike Friendly Community Forum-- Wednesday May 14 12-1 PM
Dear Council Members,
As part of the Bike to Work Week activities in May, please accept our invitation to participate in a
forum sponsored by the Bicyclist of Iowa City to review the League of American Bicyclist Bike
Friendly Community evaluation and to develop strategies that will enable Iowa City to receive this
award. The forum will be held in Meeting Room A at the Public Library from noon until 1 PM on
Wednesday, May 14
As you are aware, our BFC application last year received an honorable mention, so we must be
close. The annual American eicyc/ist magazine list of recipients hit the newsstands just recently
and included 73 award winners, up about ten from last year. Among the cities receiving
recognition are more than a dozen "college" towns and South Sioux City, Nebraska. We will send
a copy of the magazine to you in the near future.
We look forward to seeing you at the forum and at some of the other Bike to Work Week events.
Sincerely,
Bob Oppliger
4/ 11 /2008
IP9
Marian Karr
From: Kristopher Ackerson
Sent: Friday, April 11, 2008 11:45 AM
To: Council
Cc: John Yapp
Subject: Bike to Work Week
City Council members,
The Bike To Work Week annual Bike/Bus/Car Race is approaching, and I would like to invite a member
(s) of council to participate. I believe Brian Loring already mentioned it to Mr. Wilburn.
The `race' is a kick-off event for Bike to Work Week and will take place (tentatively) over the lunch hour
on Monday, May 12th. The 'race' will depart from the Coralville Library and end at the Old Capital in
Iowa City.
I look forward to hearing from one of you regarding this event.
Regards,
Kris
Kristopher Ackerson
Assistant Transportation Planner
Johnson County Council of Governments
410 E. Washington St. Iowa Gity. IA 52240
319.356.5247 (w). 319.621.5882 (c).
WWW.JCGOg.Org
2008 Midwest Transportation Planning Conference
4/11/2008
IP10
Marian Karr
From: Iowa Dance Fest ! [iowadancefest@gmail.com]
Sent: Saturday, April 19, 2008 10:27 AM
To: Council
Subject: IOWA DANCE FEST'08
Attachments: SMALL FLYER TO EMAIL.doc; Press release 041108.doc
Good morning,
Nora Garda and Mark McCusker here, with Iowa Dance Fest '08.
We want to personally invite you to be at the meeting with Riki Saltzman from the Iowa Arts Council
(DCA).
It is very important that the Department of Cultural Affairs wants to work and help in creating the Iowa
Dance Network.
It is also important that the kick off event happens here, in Iowa City, next Saturday.
Please come.
Thanks!
Nora & Mark.
Attached you will find the program of events.
Making the Iowa Dance Network
As part of Iowa Dance Fest '08 (IDF '08), Riki Saltzman from the Iowa Arts
Council (IAC) -Department of Cultural Affairs (DCA) will be in Iowa City
to talk with dancers, choreographers, dance instructors, and art supporters.
The IAC wants to encourage and facilitate
"MAKING THE IOWA DANCE NETWORK".
Saturday April 26th, 12:30 to 2:00 pm
Old Brick Common Room
26 E. Market St, Iowa City, IA (corner of Clinton and Market)
Come and brainstorm. This is a unique opportunity influence the future of
dance and art collaborations in Iowa.
Then loin Ms Saltzman in a tour of area Dance Studios.
Lunch provided to IDF '08 button holders -catered by Robin Rossignol.
4/21 /2008
Page 2 of 2
No button? Bring your own lunch or pay $5 to buy Robin's gourmet meal
(while it lasts).
Meeting is free and open to the public.
* You may purchase your $25 button at the UI Department of Dance, Nolte
Academy of Dance, and National Dance Academy .Your IDF '08 button
provides free access to all IDF '08 workshops and performances. Without the
button, workshops will be $5 each and performances $10 each.
For information visit iowadancefest.blogspot.com.
Contact Nora Garda /Mark McCusker at iowadancefest@gmail.com or (319)
400-4695.
NORA is gathering DANCE FEST details at
owa_d_ ancefest.blo~~ot.com
ACE
26 E Market St
Iowa City, IA 52245
cell
319 621 8530
Book us at Iowa Artists Directory:
roster. iowaartscouncilo~
Search for ACE
ht~//culturalcorridor.org/organization_details.asp?I =165
ACE
is Art Culture Experiment,
a 501 (c) 3 nonprofit
that makes 2, 3 and 4 dimensional works.
* formerly Habeas Corpus
-- What is honored in a society is cultivated there. Plato -The Republic, Book 8
4/21 /2008
~y~
PERFORMANCES
Tuesday 4/22 NOON
UIHC Project Art, free & open to the public
Friday April 25th 8 PM
National Dance Academy, 2100 Norcor Ave. Coralville, IA
Nicole Hussain and PRPC, Modern
ACE et al, Dance and Dance Theatre
Mary and Dave West Coast/Chacha show-dance
National Dance Academy
Nolte Academy
Kamkan Dance
Josh Sazon et al
SALSA Break
Saturday April 26th 8PM
Iowa City/Johnson County Senior Center
28 S. Linn St Iowa City, IA
Nicole Hussain and PRPC, Modern
Imani Dancers, African/Modern
Wendy Stegall, Kathak and more
ACE et al, Dance Theatre
Ariel Hayes, Liturgical Dance
Patricia Wade, Modern-Social
Mary Ann Letizio, Tap
Nora et al Argentine Folkloric Dance
Rachelle Palnick Tsachor -Habeas Corpus Early Dance Project,
Renaissance Dance
Lil Diva's, Tonya Burkett students, Hip Hop
Saturday 4/26 12:30-2:00 PM Old Brick
Discussion w/Riki Saltzman (Iowa Arts Council)
Making fhe Iowa Dance Nefwork
Lunch provided to button holders. Tour Dance Studios after meeting.
CLASSES and WORKSHOPS
Monday 4/21
6 -7 PM Tap, Mary Ann Letizio, AAC
8 -9:30 PM Flamenco, Blanca Marquez de Prado, AAC
Tuesday 4/22
9 -10:30 AM Ease of Movement w/ Bartenieff Fundamentals,
Rachelle Palnick Tsachor, AAC
6-7 PM Belly Dance, Shira, AAC
7-8:30 PM Inclusive Ballroom, ACE, Old Brick
8 PM to midnight Salsa Break, Kameron Spears, AAC
8:30-10 PM Actors Dance Lab, ACE, Old Brick
Wednesday 4123
8:30-10 PM Jazz Dance, Kameron Spears, AAC
Friday 4/25
1:30 - 3 PM Adult Ballet, Rachelle Palnick Tsachor, AAC
6:00 - 7 PM SALSA with MODEI, Modei Akyea, AAC
Saturday 4/26
Movement Class with Janice Baker (ISU) 11 AM -noon, Kate Carol
2:30 - 3:15 PM Modern Dance, PM, Nicole Hussain, Kate Carol
3:30 - 4:15 PM Yoga, PM, Noel Haverhall, Kate Carol
2:30 - 4 PM Theatre Dance Workshop, IC/JC Senior Center
(w/ theatre makers from ACE, ICCT, Catalyst, City Circle) FREE AND OPEN TO THE
PUBLIC
2:30 - 3:15 PM YogaDance ,Kathy Moon, AAC
3:30 - 4:15 PM Jazz Carolyn Schaffer/MOvMNT Dance Company, AAC
4:30 - 5:15 PM Hi Hop Tiffany Lange/MOvMNT Dance Company, AAC
5:30-615 PM Kathak, Wendy Stegall, AAC
Old Brick, corner of Market & Clinton. Senior Center, 28 S. Linn St
Arts a la Carte (AAC), at Old Brick, parking lot entrance
Kate Carol Co & Dance, Sycamore Mall, 1604 Sycamore St, Suite A
iowadancefest.blogspot.com 319 400 4695
A $25.00 button provides free access to most workshops, classes, and
performances. Without the button, workshops are $5 each and performances $10
each.
Buttons for sale at:
University of Iowa Department of Dance, E114 Halsey Hall, Iowa City, IA 52242, 319-335-
2228
Nolte Academy of Dance, 1801 2nd Street, Suite 140, Coralville, IA 52241, 319-688-9289
National Dance Academy-Coralville, 2100 Norcor Ave, Coralville, la 52241, 319-337-4976
0
Directed by Nora Garda
Created by Mark McCusker
o:
IOWA DANCE FEST'08 (IDF'08)
The public is invited to participate in Iowa Dance Fest `08, April 21 -27, 2008 by attending workshops and
performances
$25.00 buttons for sale at
University of Iowa Department of Dance, E114 Halsey Hall, Iowa City, IA 52242, 319-335-2228
Nolte Academy of Dance, 1801 2nd Street, Suite 140, Coralville, IA 52241, 319-688-9289
National Dance Academy-Coralville, 2100 Norcor Ave, Coralville, la 52241, 319-337-4976
The button provides free access to most workshops, classes, and performances. Without the button,
workshops are $5 each and performances $10 each.
Friday April 25th performance is held at
National Dance Academy
2100 Norcor Ave. Coralville, IA
8:00 PM
Reception following the performance
Performances by Nicole Hussain and PRPC,
ACE et al, Argentine Folkloric Dance group, National Dance Academy, Nolte Academy of Dance
Donna's Dance Place, Caroline Massek, Mary & Dave, and more.
Saturday April 26th performance is held at
Iowa City/Johnson County Senior Center
28 S. Linn St Iowa City, IA
8:00 PM
Reception following the performance
Performances by Nicole Hussain and PRPC, Imani Dancers (Davenport), Wendy Stegall (Fairfield), ACE et al, Patricia
Wade, Renae Bamsey & Company (Cedar Falls), Mary Ann Letizio, Rachelle Palnick Tsachor and Habeas Corpus
Early Dance Project, Tonya Burkett students: Lil Diva's, and more.
Monday April 21St -Saturday April 26th :Classes and Workshops at many Iowa City/Coralville locations: Ballet,
Modern, Jazz, Tap, Middle Eastern, Latin, Yoga, Ballroom, Theatre, and more
See iowadancefest.blogspot.com for complete listing
For information contact Nora Garda /Mark McCusker at iowadancefest@gmail.com or (319)400-4695.
04-24-Ot3
IP11
City of Iowa City FINAL
Task Force on Violence Against Woman
Monday, March 31, 2008, 3:30 P.M.
Emma J. Harvat Hall, City Hall
Welcome and Introductions:
Amy Correia, Iowa City Council Member, called the meeting to order at 3:40 P.M. She
welcomed everyone and then asked them to introduce themselves. Those in attendance
include:
Abbie Volland, UISG City Council Liaison
Sam Hargadine, Iowa City Police Chief
Janet Lyness, Johnson County Attorney
Karla Miller, Rape Victim Advocacy Program
Belinda Marner, Assistant Vice President for Student Services, Administrative
Liaison/Parents Association, University of Iowa
Chuck Green, University of Iowa Public Safety
Marcia Klingaman, Neighborhood Services Coordinator, City of Iowa City
Sarah Milani, University of Iowa Panhellenic Council President
Monique DiChrlo, Director of Women's Resource and Action Center
Carole Peterson, UISG Vice President
Diana Harris, Chair of Council, University of Iowa Council on the Status of
Women
Anne Barber, UISG Senator
Review Minutes From February 18 & March 10, 2008 meetings:
Correia asked the Members if they had any changes, additions, deletions to the above-
named minutes. Hargadine moved to accept the minutes of February 18, 2008 and March
10, 2008 as presented; seconded by Lyness. Motion carried 13-0.
Discussion Topics:
Li htin -Correia noted that after the presentation on lighting at the last meeting, the
Iowa City Police Department has made available a map with the locations of the street
assaults. Correia noted that last night she, Volland, and Milani walked and drove these
areas to get a feel for the lighting and other landscaping or environmental kinds of things.
She asked Volland to share her notes on what they found during their excursion.
Volland noted that they went to the areas where the assaults occurred, and tried to get a
feel for how well lit the areas are, or what may have prohibited lighting. She noted that
she listed specific areas as far as places where assaults have occurred, that did not seem
well lit, and she also noted some of the situations in these areas. For example, she noted
that on Johnson Street, between Bowery and Burlington, there are little square lights on
Task Force -Violence Against Women
March 31, 2008
the front of the apartment complexes that light up the street very well. She added that by
Mercy Hospital, they have little lights that are square that do a good job of lighting the
sidewalk. Volland also pointed out that landscape issues, such as large trees and bushes,
were noted in these areas. She added that as far as lighting at intersections, there are
lights at major intersections, but often not mid-block where it then tends to be darker.
Correia stated that some of the sorority houses they passed by have fairly large outdoor
lights, some of which maybe new. She noted that certain buildings and certain
neighborhoods were very dark, and appeared to have very little lighting. She noted
Cornerstone Apartments, by the jail, as an example of having no lights on the outside.
Volland stated that they also noted streetlights that are burned out and are working with
the City Manager's office to address these.
Hargadine asked that Volland pass around the listing so everyone can see which areas
have concerns. He also shared with the Members a listing of the assaults to date. Correia
suggested that she make copies of these items for everyone. Volland addressed questions
and comments from Members, stating that some of the comments are what they noted
when they were in specific areas and these issues seemed to stand out. Hargadine added
that a lot of people were under the impression that these assaults were happening in only
one area, but that this is not true. He noted that there are three or four major routes where
the assaults appear to be happening. He added that these areas are where they should
look at lighting issues especially.
Harris asked if they have tried to correlate anything yet with the lighting issues and the
attacks. Correia noted that some of the areas where attacks have occurred are pretty well
lit, especially corner areas. She added that in many of the areas in question may have
been well lit, but had perhaps large bushes and shrubbery that cut down on the lighting,
and also give someone a place to hide. The creek along Van Buren was also noted, as
this area is dark.
Harris added that when making their final recommendations, she believes they need to
note that lighting is just a piece of this, that even if the City did everything they
recommend it's not going to make people safer -they may feel like it is. She noted that
most sexual assaults don't happen on the street, and she doesn't want them to lose focus
on that either.
Correia stated that they went through the North Market Place area, and she noted that
they have lighting like the Ped Mall area has. She added that the lighting by Mercy
Hospital is similar, and that it lights the sidewalk but doesn't tend to spill over to other
areas. She added that College Green Park has lights that go every which way, and that
there were some attacks close to here. This led to a discussion of when streetlights go
out, how long do they stay out and how do they get reported for replacement. DeCarlo
asked if there are bushes by the College Green Park, and Correia stated that she couldn't
remember, but that there are a lot of cars parked along the side street by the Park. Green
added that one thing he believes is certain, even if this Task Force makes a
recommendations for lighting, it probably will result in an outside firm doing a review to
make this determination, and that perhaps this should be the recommendation -that
2
Task Force -Violence Against Women
March 31, 2008
certain areas get reviewed for more lighting. He added that one thing they discovered
when they did a lighting survey a few years ago was that it made a difference who was
out walking -young or old, male versus female - as each had their own view of whether
they felt safe or not. Continuing on the status of their drive, Correia added that it
definitely made a difference in neighborhoods where the porch lights were on, or where
the larger buildings had lights on the sides of the buildings, compared to those
neighborhoods where people did not have outdoor lighting. DiCarlo added that basically
people have to walk through some dark areas, and if they were being followed or
watched, the attacker could be waiting for just the right spot.
Continue Identification of Stren thg_s _Gaps, and Recommendations -For "gaps,"
Hargadine stated that they need to note that lighting is not the "end all" to this problem,
and the Task Force agreed. Correia began with "strengths," stating that the City does
have a policy for lighting streets, and that there is the ability for anyone to request extra
lighting. She added that they did see some streets with mid-block lights, especially if
there was an alley present, and that some streets had mid-block lighting, even though they
were short streets. Marner added that part of the recommendation should be a way to
communicate this so that people understand this.
Lyness recommended that they get the word out to landlords, sorority houses, public
buildings, etc., to encourage outside lighting on buildings and then also to get the word
out to individual property owners, to encourage them to have their outdoor lights on.
Correia added that as they were driving by Gilbert and Jefferson Streets, they noted the
church there is very dark, but that the back parking lot was lit. She noted that the sign
was not lit up, nor was the front corner of the building. It was noted that a source for
technical help, such as types of lighting or bulb wattage, would also be helpful in this
endeavor.
Correia added that she believes a "gap" would be that there is no current sidewalk
lighting policy. She added that if a neighborhood wanted more sidewalk lighting in the
area, that currently there is no established program in place for such a thing.
Green asked about a recommendation made at the last meeting, and DiCarlo spoke to
this. She stated that it has to do with when a survivor reports to a University member that
they have experienced an assault, such as stalking, dating violence, or sexual assault, that
an advocate would be called for them, the victim. It was stated that Law Enforcement
does this already, but that if another department was involved, such as the Women's
Center, that they would do this to support the survivor of the assault. Green asked if
these recommendations are going to the City Council and the University, and Correia
stated that the recommendations will be going to the community at large, so some will be
recommendations that are specifically for the Council to address. Green asked if this
recommendation would apply to non-students, and it was stated that it would. DiCarlo
added that prosecution and conviction rates go up when victim advocates are involved in
cases such as these, and that they are also a means of emotional support for the victim,
which helps in working with the police on these cases. Miller added that many times
they see where victims are much more comfortable speaking about what happened to
Task Force -Violence Against Women
March 31, 2008
them if there is someone else there for support. She believes that the model they follow
with law enforcement is one that should be recommended. Lyness added that one of the
things they ultimately hope to have with their response team is to be able to dispatch the
team to wherever the victim is, such as a family doctor's office, but that they don't have
the resources to do this yet. She noted that it would get the team out into the community
more and people would know that they have an advocate to work with them. DiCarlo
noted that the DART is specific to health care and criminal justice types of entities, but
that perhaps other models should be included, as well.
Correia then reviewed the lighting issues, asking if they should call this "sidewalk"
lighting or not. It was suggested that they look at this as "pedestrian" lighting. For
strengths, Correia noted that Iowa City has a street lighting policy; neighborhoods have
the ability to increase street lighting by requesting it and paying for it themselves.
Klingaman noted that if it is found that the location being requested is like amid-block
issue where lighting is needed, then the resident would not have to pay for the lighting.
Correia continued, adding that the study done by the City on sidewalk lighting would also
be a strength. Volland added that additional lighting will be going in at City Park this
year. It was noted that the City is generally responsive to residents' concerns about over-
lighting, and works to balance safety in these instances.
For "gaps," Correia noted there is no current pedestrian lighting program for public right-
of-way; bushes and other landscaping will always impact lighting efforts; who to contact
when streetlights are out or starting to go out -public awareness of who to contact.
Klingaman stated that another major gap is finding residents who are willing to take part,
and that since some areas are very transit, it makes it difficult to get residents involved.
Hargadine noted that the education process has to be repeated over and over in these
areas due to the transient population. DiCarlo stated that there is a lack of coordinated
response to lighting in that you have the utility company, the City, and then individual
residents involved, both landlords and renters, and that there needs to be a unified
message that everyone needs to think about lighting.
Correia then turned to "recommendations," using DiCarlo's statement above. She asked
DiCarlo to state this again. DiCarlo responded that it would be some kind of coordinated
message, that everyone has a role in helping to light for safety reasons. She stated that
she also felt the message needs to show that this need not be expensive, and to show the
"green" aspects of extra lighting, as well. Correia then reiterated the "recommendations"
thus far: coordinated message to everyone on lighting responsibilities, attitudes, etc.;
educate the community about what the process is to request more lighting on their street;
educating landlords, sororities, other businesses or churches about outdoor lighting on
their buildings; and provide information to them regarding wattage, spillover, etc., with
technical assistance available; have the City create a pedestrian lighting program. The
discussion continued, with a question being asked if there is a distinction in the
jurisdiction of this, concerning University and City property. It was noted that the City
cannot put lighting on the University, or vice versa, without a mutual agreement. This
led to a question of whether or not the University would have different recommendations
from this Task Force, or if recommendations can be made specifically to the University.
4
Task Force -Violence Against Women
March 31, 2008
Correia noted that it's whatever the Members want to do. Volland noted the difference in
lighting around the various University properties, and suggested a more cohesive look in
the pedestrian lighting. Correia noted that the University's facilities department is
working to identify uniform signage throughout the University properties. Members
noted the difficulty in establishing uniform lighting across the University and City
properties.
The discussion continued with Correia stating that the pedestrian lighting in the Northside
Market area is different than that in the Pedestrian Mall area. She noted that part of this
is due to the expense of changing lighting to all one style, as the styles change over the
years. Miller spoke next, questioning what the liability of a building owner is regarding
lighting. She noted that years ago she remembers something about third-party liability,
and asked Lyness if she knew about this. Lyness noted that unless there were specific
complaints regarding something like this, such as a failure to act in some way, that it
would not be an issue.
Harris asked if they weren't considering recommending that a lighting consultant be
brought in so that the lighting standards are consistent. Correia noted that this could be
under the City creating a pedestrian lighting program, that some standards would need to
be established then. Correia reiterated for Members that they are brainstorming ideas,
and that she will come up with a document listing the "strengths," "gaps," and
"recommendations," after which they can decide how they want to present this. The
topic turned back to where the responsibility is for lighting, and if someone were hurt on
someone else's property, who would be liable, and to what extent. Hargadine asked if
they couldn't have this consultant, if they were to hire one for a lighting project, be
available to the public, as well, to respond to their questions and concerns.
The group looked at transportation next, asking what the strengths are. It was noted that
the bus service and late-night service would be strengths, as would the number of cab
companies in town. Hargadine noted that they have had a lot of volunteers come
forward, offering to walk people home. It was noted that various "buddy systems" have
been set up in individual systems, as well. Safe walk programs and sober driver
programs have come out of some of the fraternities and sororities in town. Another
strength would be the free shuttle service with the Iowa City Transit. Issue about hours
of operation of this Free Shuttle (ends at 6:30pm) and the route not serving all student
neighborhoods were identified.
The discussion continued, with DiCarlo talking about funding for Night Ride not being
guaranteed, and wondering if the funding would be available if someone were caught -
would there be consistent funding available. It was noted that if ridership drops, the
program would most likely not continue. The academic route has just recently begun,
according to Green, and they will have a review period to see where the ridership is.
DiCarlo stated that she believes the University and City should work together to provide
the Night Ride program.
Task Force -Violence Against Women
March 31, 2008
Another recommendation would be extending the hours of the Public Transit, including
the free shuttle service. The suggestion was made to acknowledge the students'
involvement in this process, that there needs to be some type of process in place so the
students are heard, before something bad happens -whether it be safety issues or
transportation issues. The issue of bicycle parking was also addressed, with Members
stating that it needs to be in areas that people would use, and be covered and kept clean.
It was noted that there is a group of people in the area who are trying to get a "bike
rating" for Iowa City, and that a change in thinking about transportation needs to take
place here. It needs to not just be said to ride your bike - it needs to be easy to ride your
bike, safe to ride your bike, and be able to park it, as well. Green stated that he is trying
to find the nexus between violence against women and bicycle parking. It was explained
that there is a feeling of safety on a bike, versus walking, and that you can ride your bike,
typically, faster than a person could run. It was added that riding a bike puts the
individual in control of where they go and how they get there, versus a walking route.
This led to a question about those who are out exercising in the early-morning hours and
wearing iPods and listening to music, or those talking on phones. The educational piece
of getting the community to change these behaviors was addressed as well. DiCarlo
noted that they need to say this over and over in order to get people to actually listen, and
then to change their behaviors. Volland noted that it would be helpful to have the City
and other officials, along with the University on their Women's Safety Forum, where
these types of discussions could take place. Hargadine stated that they need to promote
that when someone runs or exercises early in the morning, or very late at night, they need
to run with a partner. He stated that none of the assaults have taken place when two
individuals are present.
For neighborhood watch, it was noted that after the forum was held last year, and people
were told what to look out for, the community really responded. It was added that the
community's behavior and actions changed once they had this information. Hargadine
noted that funding cuts have led to the lack of the neighborhood watch program, as has
community participation. Green noted that there are national guidelines for policing
numbers, and both the City and the University are below these recommended guidelines.
He added that Iowa City is understaffed in comparison to cities of the same size and
crime stats. The collaboration amongst the various police forces in the immediate area
was noted as a strength, with the addition of the need for continued funding for the
various creme programs.
The discussion then turned to the Task Force, first of all, commending the Iowa City
Police Department for being the only department with an active DART, and somehow
acknowledge in the recommendations to Council that there are best practices to
responding in general to violence against women. The programs that are in the
community, such as DVIP and RVAP, need to be recognized for how they work with the
law enforcement community, so people know what is going on in these collaborations.
Another "gap" that was noted was lack of witnesses. It was suggested that an education
piece on looking out for each other, as in neighborhood watch, could be added to the list.
6
Task Force -Violence Against Women
March 31, 2008
Correia noted that she would put tonight's brainstorming into a Word document for
everyone for the next meeting.
Set Topic for Next Meeting:
Coordination of Services and continue Recommendation brainstorming. We will discuss
a proposal put forth by Karla Miller at RVAP. We will also need to meet one additional
time in order to have a final report ready for the council.
Adiourn•
It was noted that there is a iINI Regent's Task Force meeting at the same time, and
several may not be able to attend. The next Task Force meeting is scheduled for
Monday, Apri121, 2008, at 3:30 P.M. at Harvat Hall, City Hall. The Task Force will also
meet on Apri128th, to finalize their recommendations. The meeting adjourned at 5:05
P.M.
7
IP12
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 27, 2008
CITY HALL, LOBBY CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford, Jeff Davidson
Others Present: Kevin Digmann, Hodge Construction
RECOMMENDATIONS
Champion moved to recommend the request for an amendment to the Hieronymus Square
Development Agreement; seconded by Hayek. Motion carried 3-0.
CALL MEETING TO ORDER:
Chairperson Regenia Bailey called the meeting to order at 8:00 A.M.
APPROVAL OF MINUTES OF FEBRUARY 19. 2008:
Champion moved to approve the minutes of the February 19, 2008 meeting as presented;
seconded by Hayek. Motion carried 3-0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL ON A REQUEST FOR AN
AMENDMENT TO THE HIERONYMUS SQUARE DEVELOPMENT AGREEMENT:
Ford noted that Members have a copy of her memo regarding the requested extension for the
Hieronymus Square project. She reviewed the original agreement that the City entered into with
the developer, and briefly explained the need for the extension. She noted that the developer
had anticipated being able to break ground by May 1, 2008, with a building that would meet all of
the necessary requirements, but due to several factors, including receiving bids that were
substantially higher than estimates, the commencement of the project will not occur as originally
planned. She stated that the developer has requested more time, and staff has suggested a
year, as both the developer and the City still maintain their vision for this project.
Ford noted that there are essentially two options -one: to let the date lapse, which would negate
all of the time spent thus far on this project; or two: grant an extension to the start and completion
dates allowing the developer time to refine design plans. Ford stated that staff is recommending
the second option, to grant the extensions, as this project is still believed to be a solid one. Ford
added that since this is not City owned land, there is little the City can do to move this along. She
stated that staff also believes this extension is a good idea as one of the goals of this project was
to increase the property tax base and that a project of this magnitude, even after assisting with
TIF would accomplish that goal. She noted that it could net the City approximately $9 million
more in property tax revenues over the next 20 years than a typical downtown four story building
would. Champion stated that she does not have a problem with the extension being granted.
Digmann also spoke to the Committee regarding this request, stating that they really do need to
review this project further as they want to be able to make it work, and meet all of the items set
forth in the agreement. He briefly explained that they are reviewing some of the inefficiencies in
the building, and coming up with the most cost beneficial use of the square footage. He noted
that they have been meeting with contractors and going over the design with them to see where
costs can be saved. They do hope to be able to break ground yet this summer.
Champion stated again that she has no problem with this request, that it is a large project and
she understands their concerns. Hayek agreed, stating that they need to support this project as
they need more office and commercial space downtown.
Economic Development Committee Meeting
March 27, 2008
Champion moved to recommend the request for an amendment to the Hieronymus Square
Development Agreement; seconded by Hayek. Motion carried 3-0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL ON A REQUEST FROM
BARKALOW AND ASSOCIATES TO FUND A REDEVELOPMENT PLAN FOR TOWNCREST:
Ford spoke to the Committee regarding this request, stating that Tracy Barkalow, a local Realtor
and partner in redevelopment interests with a property owner in Towncrest, has come forward
asking the City if they would be willing to pay $54,000 towards consultant fees to get the
Towncrest redevelopment plans going. Ford reminded the Members that back in September they
were interested in looking at the idea of redevelopment in the Towncrest area. She noted that
staff is recommending that they approach this area as they do other districts in town, where they
would involve the community in meetings and by asking questions of the people who live and
work in this area about what their likes and dislikes are, and to get their ideas on what would
make the area better. She noted that this allows those who use the area, and live in the area, to
be a part of the process of renewal. .
Ford continued, stating that concurrently staff would be developing and Urban Renewal Plan, to
incorporate the goals of the City's Comprehensive Plan and ideas from the various planning
sessions. She noted that the Committee needs to decide a couple of things - 1) if they would like
to put out proposals to consultants, and 2) how or if they would like to consider the cost sharing
with Barkalow and Associates, assuming that they will be a partner with the major land owner,
Ernie Stopplemoor.
Bailey asked Hayek if he had any questions regarding this as he is fairly new to the Committee.
He asked how many property owners this involves. Ford stated that it is around 300. Davidson
noted that there are 300 properties, and that there could be some duplication of owners in that.
Hayek then asked how this works. Davidson responded, giving examples of other projects in the
area, and pointing out how in-fill redevelopment can be difficult. He noted that the public part of
this process is integral to doing something like this. Davidson added that he would be
comfortable with this going ahead, with City Council's direction, as aCity-initiated project. He
noted that they could propose a different cost sharing on this with Barkalow. Champion noted
that this area is really deteriorating and that something needs to be done. Davidson noted that
property owners in this area have shown interest in rehabilitation of this area, adding that a lot of
things will come out during the public meetings. Hayek asked if they would consider TIF in this
area, and Ford answered that the Urban Renewal Plan would allow for TIF, but that the council
could choose to award TIF funds however discretionarily they chose. Champion stated that she
likes the idea of them financing redevelopment plans alone, so they don't have any perceptions of
alliances with developers or property owners to worry about. Members further discussed the
public process and getting public opinion on this type of project. Davidson stated that he would
like to see the City move on something like this, as the area is in great need.
Davidson stated that they will need a recommendation for Council in terms of whether the
Committee feels this should be aCity-initiated or acost-sharing project. Hayek stated that it
would help him to have more information about what the makeup of ownership is in the
Towncrest area. Ford noted that staff is working on this. This led to a discussion of getting
property owners interested in this type of redevelopment. Davidson stated that staff will get these
numbers to the Committee so they can further review what they would like to recommend. This
led to a brief discussion of the timeline for this area, and Davidson responded to Members'
questions. Bailey asked that staff get more information for the Committee prior to the next
meeting so they can then review further. She noted that Council will want to know what the
potential cost ceiling is, and Davidson stated that until they have some input from the
neighborhood meetings, they can't really address this.
Members continued to discuss the Towncrest area, commenting about whether it should or could
remain a medical area, or if some other type of businesses should be entertained. Hayek noted
Economic Development Committee Meeting
March 27, 2008
that he is not interested in making this a "social services" campus, but Bailey noted that Free
Medical Clinic is currently in the Towncrest area, and she does not want to see agencies like that
leave. Hayek stated that for years Towncrest was a major medical area, and that he would like to
see the area flourish again. Davidson asked what other information, besides property owner
information, the Committee would like to have. Hayek stated that a sense of what is there now
would be helpful -residential versus commercial, etc. Champion stated that she believes they
will get public support for a project like this, just like they did with the Sycamore Mall rehab.
STAFF TIME:
Ford stated that the sale of the Sheraton went through on Tuesday and Davidson Hotel Company
is the new owner now. She stated that they are planning a renovation of approximately $10
million, and that she anticipates that they will be coming to the Economic Development
Committee for assistance on some of the improvements. She noted that Davidson Hotel sent
some pictures of other renovations they have done, and she noted that these are available for
review. Ford shared her enthusiasm for the new owners, stating that she is looking forward to the
renovation that is planned.
Ford then spoke about the brochure that was done in partnership with ICAD entitle "Working
Numbers," which she distributed to Members. She noted that they plan to send these to business
owners in Iowa City.
Ford noted that this evening at 8:30 there is a show on Iowa Public Television called, "The Iowa
Journal," and that she was interviewed last week for a segment on how communities use TIF in
old mall renovation.
Davidson then mentioned the southeast industrial area and proposed expansion for this area. He
noted that they have hired a consultant who will be doing some preliminary design work on the
sewers and the reconstruction of 420`h Street. He also added that he has had some discussion
with property owners in the area, initiated by them, and that it appears the two main property
owners are trying to work something out between them.
COMMITTEE TIME:
Hayek asked if they could talk about the Tuesday Economic Development meeting that they had
with the Chamber, CVB, and other community members. He stated that he thought it was an
excellent presentation. Bailey noted that the right people were definitely present for the meeting,
to which others agreed. Ford stated that both Quellhorst and Schamberger had suggested, and
others agreed, that they need to encourage others present to take a leadership role in this
endeavor. They believe it would be better to have this leader set up the next meeting for this,
rather than have it be City-led. Members briefly discussed the issue of SSMIDs and also non-
profit participation in the economic development of downtown.
Davidson then commented on the presentation, stating that he remembers what the downtown
was like in the early 80's in Cedar Rapids, and that they did not have any restaurants back then.
He noted that most people just do not believe that downtown Iowa City is that bad off. Bailey
stated that she believes they need to frame it in the context of what other cities are doing. This
led the discussion back to the budget, and how the City will not be able to continue doing what
they have been doing for the downtown. Bailey stated again that she believes they need to show
that downtown is not competitive, and that they need to be competitive with other cities. The
discussion continued, with Members talking about the various housing needs. Hayek noted that
in some respects, he feels they are painting themselves into a corner with student housing.
Champion noted that she believes there is a decrease in 5-bedroom apartments for students, and
that the market will adjust accordingly.
The next meeting is scheduled for April 22, 2008 at 8:00 A.M.
Economic Development Committee Meeting
March 27, 2008
ADJOURNMENT:
Champrion moved to adjourn the meeting at 8:55 A.M.
Hayek seconded. Motion carried.
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IP13
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 26, 2008
CITY HALL, LARGE CONFERENCE ROOM, 7:30 A.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford, Jeff Davidson
Others Present: Nancy Quellhorst, Craig Gustaveson, Josh Schamberger, Doug
Neumann
And many members of the business community.
CREATING A DOWNTOWN VISION (public meeting:
Nancy Quellhorst welcomed the group. Craig Gustaveson then spoke briefly about how the
Market Niche Analysis study came to be and that it was a joint effort between the Chamber of
Commerce and the City to commission a study of the downtown area. He explained that the
study began last May and has led to the finished Market Niche Analysis that was presented in
November, 2007.
Josh Schamberger from the CVB then spoke to the group briefly. He noted that the study is on-
line, for those who have not had a chance to review it, and there is an Executive Summary there,
as well. Schamberger noted that the group present has been asked to come together so a
decision can be made as to what needs to be done downtown, if anything. He noted that a
Strategic Plan might need to be created in order to plan the vision for the downtown area. He
noted that this effort should come from the private sector, not the City, with public sector support
from agencies like the Chamber of Commerce and the Convention and Visitors Bureau.
Schamberger then introduced Doug Neumann to the group.
Doug Neumann addressed the group next. He noted that things are going well in downtown
Cedar Rapids currently. He noted that they are trying to better promote the fact that Cedar
Rapids has a strong restaurant district, with 37 eating establishments in the downtown area.
Neumann noted that the commercial occupancy rates are up in Cedar Rapids' downtown, and
that the past few years have seen an decrease in office space vacancy. He noted also that for
the first time in about 12 years, they have property owners and developers looking at
underdeveloped and underutilized properties in the downtown area, discussing possible projects.
Neumann also noted a strong arts and culture district in downtown Cedar Rapids, as well, noting
that a number of non-profits in the area are doing quite well. Neumann then spoke to the group
about the Farmers' Market in downtown Cedar Rapids, stating that they are expecting 10,000 to
12,000 people at each event, and that they have expanded to 150 vendors with a waiting list of
150 more vendors who want to be a part of the Farmers' Market. Neumann noted that the Cedar
Rapids downtown still needs to work on their retail and housing areas, but that they are proud of
their accomplishments over the past few years.
Neumann talked about how Cedar Rapids has done their Business Improvement District. He
spoke about the Self-Supporting Municipal Improvement District (SSMID), stating that they
started this in Cedar Rapids in 1986. He noted that originally this was set up as a 20-year district
self-taxed at $3.00 per $1,000 valuation. The singular focus at that time was streetscape, such
as the benches, brickwork, and other aesthetics in the downtown area. In the late 80's, Neumann
stated that a small operating organization began, mainly to do some marketing and promotion of
the downtown area. This organization has grown slowly over time, according to Neumann.
When the 20-year period was about to expire, Neumann stated that many of the downtown
business leaders got together to discuss what they wanted to happen next. At that time, a
decision was made to shift to a more economic development type of organization. Neumann
noted that at that time a decision was made also to expand the district by several blocks, leaping
Economic Development Committee Meeting
March 26, 2008
over to the west side of the river, which was renewed for another 10 years at $2.75 per $1,000 of
valuation.
Neumann continued, noting the importance of a vision for the downtown development. Neumann
noted that some of Cedar Rapids' failures have come from a lack of vision, and he noted how
important this truly is. In the fall of 2006, Neumann stated that a meeting of the City, the County,
the Chamber, and the Downtown District took place. They created a plan at this meeting, and
Neumann noted that the big difference this time around was that everyone was together on the
issues. He stated that the plan focused greatly on implementation, not creating new ideas.
Thirdly, Neumann stated that they have tried to keep their vision front and center, so that their
plan does not become forgotten.
Neumann then addressed the question of what would happen without a plan or a district in place.
He noted that the financial resources raised by the SSMID are very important, as is the leverage
of having the District approach the City for help in projects. He noted that in Cedar Rapids they
would not have the streetscape that they do downtown if they had not had the SSMID in place.
Neumann then opened up the discussion to questions. Ford asked him to describe what was
happening in 1986 before the formal organization formed, as far as downtown initiatives. He
replied that this was before his time, but that in reviewing the history he sees a lot of self-interest,
in that business owners had to look out for their own interests. He also noted that at one time
there were also a lot less decision-makers, that it was a very small circle of people making the
decisions for the whole. Jeff Davidson then spoke about positions such as Neumann's and how
they are compared to "mall manager" positions, asking Neumann to address some of these
myths. He noted that people believe that this position would control how vacant spaces are filled,
hours of store operation, etc. Neumann stated that he does none of those things in his position,
and he further explained what he and his staff do for the Downtown District. He stated that he is
a communicator and advocate for the downtown, and that there are other resources for that type
of thing. Neumann explained how he and his staff attempt to communicate with businesses, such
as letting them know when big events are taking place at the Cellular Center so that the
businesses can change or add hours and/or staff in order to meet increased demands.
Neumann was next asked about the Cedar Rapids SSMID, asking if he would structure it
differently. He noted again that he was not part of that original process, but that he is sure there
are some lessons to be learned from it. He noted that there were some mistakes made and
some hard feelings, as well, but that the effort was to have volunteers work on this. He noted
some of the difficulties encountered, stating that on the whole the process works very well. The
questions turned to what type of resources would be needed to start something like this for
approximately three years. Neumann stated that this would be a hard question to answer, as he
does not know the dynamics of Iowa City's downtown. He stated that having a singular focus
makes it easier to bring a group together and have them be united. He noted that this is a
decision the group will need to make, to either have a narrower focus, or to have a more dynamic
organization to begin with.
Neumann was then asked to make aside-by-side comparison of Cedar Rapids' accomplishments
and challenges currently, and where he sees downtown Iowa City. As an example, housing and
retail development was noted. Neumann responded that, again, he is not as familiar with Iowa
City's issues. He noted that Cedar Rapids' downtown is a "B+ or A-" as far as a "business park."
He noted that 13,000 workers come to downtown Cedar Rapids each day to work. He noted that
as far as aesthetics and safety, a lot of Iowa cities rank high in this compared to cities in other
states. As far as entertainment and culture, Neumann noted that the US Cellular Center is now
29 years old and needs improvements, but that the rest of this district ranks high for Cedar
Rapids. He stated that Cedar Rapids has only 900 residents downtown, and that this is an area
that needs improvement. He added that Iowa City has done a good job with housing in the
downtown area, and that he believes Iowa City is also strong in retail.
Economic Development Committee Meeting
March 26, 2008
The next question was in regards to budget, as far as how much money would go for
management, staff, marketing, etc., and if any City functions are taken over, such as keeping
streets clean, having extra police officers, etc. Neumann stated that in Cedar Rapids they
discussed what the City's baseline services were, and that due to having some resources
available, they wanted to make sure these things were covered. He stated that they put a value
on the services that they do perform, and the City does pay them for these services, such as
watering the flowers and plants downtown. Neumann added that the District now receives
$110,000 annually for these downtown services, but that this did not happen until recently. He
further explained how the Downtown District is set up, and how the SSMID funds are distributed.
Neumann responded to some miscellaneous questions regarding the SSMID and the evolution of
Cedar Rapids' downtown. He also spoke about the public art projects that will be coming this
year to the downtown area, noting that they are working with the CVB on these.
Neumann responded to further questions about SSMIDs, stating that some further homework
would need to be done on the specifics, but he explained how Cedar Rapids developed their
SSMID. Gustaveson asked a question regarding the Downtown Association, and if this should be
folded into an overall directorship or just what direction Neumann thinks this could go. Neumann
stated that it would depend on Iowa City's dynamics and how they want to run this organization.
He added that he does believe that downtown development follows the same path in many
communities, and that he compares their downtown to upper mid-western communities, not
coastal or warm climates. He stated that the same things work everywhere, and the same things
fail everywhere, and that by looking at what others are doing, they can see the various formulas
that do work. As far as specific details for how Iowa City should set up an organization, Neumann
stated that this has to do with the specific dynamics of Iowa City.
A question was asked about how to sell these ideas to businesses, and Neumann stated that you
have to sell these ideas based on a plan. He gave the example of how Rockwell Collins and
Aegon in downtown Cedar Rapids are excited about housing development and riverfront
development as they can see the benefits to their companies.
Ford thanked everyone who attended, and asked if anyone would be interested in discussing
ways Iowa City could move forward, or if they would be interested in doing nothing at all. By a
show of hands, she noted that a majority of those present would like to meet again to discuss
this. Davidson added that the City has been providing many of these initiatives, and that it is time
now for the private sector to start providing them, as well. He noted that it needs to be a
partnership between public and private sectors, as well as a partnership with the University.
Ford added that she would offer to be the contact person for questions, comments, ideas
regarding this, and she shared her email address with those present. She stated that she would
like to have everyone's contact information and that they will move forward with more
discussions.
NEXT MEETING:
Scheduled for March 27, 2008 at 8:00 A.M. at City Hall.
ADJOURNMENT:
Meeting adjourned at 8:20 A.M.
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MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
FEBRUARY 19, 2008
CITY HALL, LOBBY CONFERENCE ROOM, 8:30 A.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford, Jeff Davidson
Others Present: Nancy Quellhorst
CALL MEETING TO ORDER:
Chairperson Regenia Bailey called the meeting to order at 8:30 A.M.
APPROVAL OF MINUTES OF JANUARY 15, 2008:
APPROVED
Hayek moved to approve the minutes of the January 15, 2008 meeting as presented; seconded
by Champion. Motion carried 3-0.
2007 ANNUAL ECONOMIC DEVELOPMENT REPORT:
Ford noted that this report informs the community of activities and accomplishments to date, in
reference to the two-year plan established a year ago. She reiterated their objectives to foster
the retention and expansion of primary businesses; support the development and vibrancy of
downtown; assist in the development of entrepreneurial businesses in Iowa City; and to aid our
partners in workforce development in the community. She then asked Members if they have any
questions for her or Davidson regarding this report. Davidson asked Ford to speak more about
Objective #1, under the completed items, where it states, "Final production stages of a joint
project with ICAD to market the area as a place to do business." Ford explained to Members that
this is a joint project with ICAD listing demographic information, quality of life information, cost of
living information, education, etc. Hayek inquired about how the "how to do business booklet" is
coming along. Ford stated the Economic Development Intern, Miles, is working on this. She
briefly explained what all will be covered in the booklet.
Bailey asked whether communication with businesses in Iowa City being done through the web,
and asked how this is being done on a regular basis. Ford noted staff desires to improve
regularity. Jody DeMeulenaere, the Public Information Specialist, will work on getting more word
out to the community about business going on in Iowa City. Examples could include information
on resources through the City, or information that might be helpful in terms of new developments.
Bailey asked whether, for example, when a new business opens, a press release done to get the
word out to the community. Ford stated that is not currently the practice, but is certainly
something they could do. This led to a discussion about the attitude that Iowa City is "not
business friendly" and Bailey stated that she believes they need to communicate more of the
"successes" and this could be helpful. Bailey reiterated that she would like to see them
communicate the successes more. The discussion turned to possible news stories that could be
done on businesses in the area that have done well.
Davidson stated that he and Ford will need some input from the Economic Development
Committee regarding infrastructure initiatives as Iowa City needs to be ready for future
developments. Currently there are no large parcels available with infrastructure in place, and
Davidson stated that they need to look at expansions at the edges of town and get appropriate
property ready for development with roads, sewers, etc. This, he believes, will help in the
annexations that are needed for future development. He believes they need to be more
aggressive in this area. Champion and other Members agreed. Bailey and Champion agreed
that this topic should be brought up at the City Council meeting. Davidson stated that this would
be a good idea, to help get the concept out there. This led to a brief discussion concerning the
Economic Development Committee Meeting
February 19, 2008
budget, and what projects could be moved around so that this infrastructure could begin in these
areas.
Ford noted that there is some possible action on the Aviation Commerce Park. She noted that
they are still awaiting an offer, and are having a lot of communication from a potential business.
She hopes to have something final to report later this week. This proposed business is interested
in the three largest lots in Aviation Commerce Park. Bailey asked if they could put the Airport and
the Aviation Commerce Park on an agenda at an upcoming meeting as she would like to further
review what is happening there. Davidson briefly explained what the Merschman Seed
agreement will entail for the Airport.
Champion asked about the Hieronymus Square project and whether they have to come back to
the City on the TIF or not if they redesign the project. Ford stated that she was asked about this
last week, and the agreement states that they are to start this project by May of 2008, and that
they would be in default if the start date passed. If they were still interested and desired it, they
could propose a new project that would request TIF financing, but all would have to be negotiated
again. Davidson then noted that Hieronymus is stating that they doubt they will build the building
that the original agreement was predicated on. It was noted that Hieronymus will most likely have
to come back to the City to request a new agreement.
STAFF TIME:
A. Downtown study follow-up meetings, schedule -Ford noted that several Members have been
involved in one-on-one meetings with business owners in assessing opinions of the
Downtown Market Niche Analysis recommendations. She noted that Nancy Quellhorst has
talked with many business people outside of the downtown area, and she asked Quellhorst to
summarize what she has heard. Quellhorst noted that most of her conversations have
centered on a willingness to financially support this effort. Ford stated that her conversations
have covered everything from those willing to take an active part to those who believe things
will take care of themselves. She noted that they have meetings scheduled for the rest of this
week with businesses, and they hope to have these one-on-one meetings completed by the
end of February. Once these meetings are concluded, Ford hopes to have everyone come
together and find a consensus on how to move forward with this. Members then asked
miscellaneous questions of Davidson and Ford on what other cities provide for their
downtown businesses, and what is done privately. Davidson stated they will need to have
further discussions regarding these issues. Bailey asked if they could get further information
on "improvement districts" and the tax rates applicable to something like that. She stated that
she would like to see some scenarios based on downtown businesses and what this could
generate. Ford noted that they still have the square footages, so they could plug this
information in and do some different scenarios of revenue generation. A brief discussion
then ensued regarding a SSMID (self supporting municipal improvement district), and
Members gave their thoughts on this possibility.
B. Bailey stated that she would like to focus on the things that people are talking about, and then
have a discussion about what additional things a staff person would do in managing and
promoting the downtown. Ford noted that this is something tangible for people, but first, she
believes they need to show the value of having someone in a position like this, someone who
will bring more business to the downtown. Davidson noted that a misperception is that a
downtown business manager will be closing bars and telling people who they can lease their
buildings to. He believes they need a strategy to dispel some of these rumors. Members
then briefly discussed various communities that have SSMIDs and how this is working for
them.
C. Business Friendly Cities article in Chamber newsletter -Ford noted that she gave Members
a copy of this article.
Economic Development Committee Meeting
February 19, 2008
COMMITTEE TIME:.
ADJOURNMENT: Champion moved to adjourn the meeting at 8:45 A.M.
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IP15
IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT
MONDAY, MARCH 24, 2008--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Brett Gordon, Gary Hagen,
MEMBERS ABSENT: Robert Kemp
STAFF PRESENT: Drew Shaffer, Mike Brau
OTHERS PRESENT: Josh Goding, Susan Rogusky, Michael McBride, Craig O'Brien,
Matt Butler, Lee Grassley, Mark Kohler
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Grassley introduce Mike Kohler, Mediacom's new Vice-President for Government Relations and
Community Affairs. Kohler said that he is a supporter of public, education, and government
channels. Grassley said Mediacom is working on a new series of programs featuring short 4-
minute interviews with local news leaders. The programs will played on cable news channels.
Grassley said the Commission may be helpful in identifying local leaders. Grassley said that
talks with the Big 10 Network are at a standstill. Shaffer referred to a document in the meeting
packet from the Iowa Utilities Board that showed that Mediacom has applied for astate-issued
franchises in a number of cities in Iowa. Grassley said that those cities listed were without local
franchise agreements. Mediacom will move to state-issued franchises in many communities if
competition emerges, but will try to develop community partnership agreements with
communities for support of community programming. Grassley said Qwest recently laid off 700
workers and their chief lobbyist inform him that it will be at leas 3-5 years before Qwest
considers offering cable TV competition. Mekies asked about Mediacom improving their
website to make it more consumer-friendly such as such adding information on the upcoming
transition to digital transmission. Grassley said he has forwarded this idea up the corporate
ladder and added that if Mekies would send him an email he could forward that as well and
perhaps be more persuasive. Shaffer said that the FCC has been discussing mandating a la carte
programming. Grassley said the FCC Chair Martin is a big advocate of a la carte programming
but the programmers, particularly those that bundle their channels together and require cable
companies to buy them all will fight any effort to change the law. Shaffer reported that a
program with Mayor Regenia Bailey and Katie Roche highlighting aspects of life in Iowa City
will begin taping April 7. Anew program will be produced each month. The first program deals
with bicycling in Iowa City. Hagen said the new City of Iowa City website has removed the link
to the City Channel program schedule off the front page. Shaffer said that has been discussed by
City Channel staff and it is hoped a better presence on the City web site can be achieved.
ELECTION OF OFFICERS
Hagen moved and Hoerschelman seconded a motion to extend the terms of the chair and vice-
chair one month and hold elections at the April meeting. The motion was approved
unanimously.
APPROVAL OF MINUTES
Hoerschelman moved and Hagen seconded a motion to approve the March 3, 2008 minutes. The
minutes were approved unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hoerschelman noted that the school district has had the new equipment purchased with pass-
through funds for a month so the impact of the new equipment should be observable.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Shaffer said that given the short time period between the creation of the meeting packets and the
meeting that there will be no complaint report this meeting and complaints will be combined for
the April meeting.
MEDIACOM REPORT
Grassley introduce Mike Kohler, Mediacom's new Vice-President for Government Relations and
Community Affairs. Kohler said that he is a supporter of public, education, and government
channels. Kohler has 22 years experience in cable TV most of which was with Cox Cablevision.
Kohler said he will be consolidating and coordinating the functions of local origination,
government relations, and public relations. Kohler said he appreciated having an opportunity to
appear on the Big 10 Network/Mediacom program with Shaffer. Grassley said Mediacom is
working on a new series of programs featuring short 4-minute interviews with local news
leaders. The programs will be played on cable news channels. Grassley said the Commission
might be helpful in identifying local leaders. Grassley said that talks with the Big 10 Network
are at a standstill. Mediacom is the only large cable system to offer to put the Big 10 Network
on the analog tiers. Hoerschelman asked if Mediacom is keeping statistical data on Internet
subscriber's use and selling that information to parities for marketing or other uses. Grassley
said he does not know but will check into it and report back. Shaffer referred to a document in
the meeting packet from the Iowa Utilities Board that showed that Mediacom has applied for a
state-issued franchise in a number of cities in Iowa. Grassley said that those cities listed were
without local franchise agreements. Mediacom will move to state-issued franchises in many
communities if competition emerges, but will try to develop community partnership agreements
with communities for support of community programming and support. Grassley said Qwest
recently laid off 700 workers and their chief lobbyist informed him that it will be at leas 3-5
years before Qwest considers offering cable TV competition. Mekies asked about Mediacom
improving their website to make it more local and consumer-friendly such as adding information
on the upcoming transition to digital transmission. Grassley said he has forwarded this idea up
the corporate ladder and added that if Mekies would send him an email he could forward that as
well and perhaps be more persuasive.
UNIVERSITY OF IOWA REPORT
McBride reported that the University channel has been busy and running smoothly. The number
of productions continues to climb.
BIG 10 NETWORK
Shaffer reported that the program on the dispute between the Big 10 Network and Mediacom
was shot by PATV and is airing on channel 18. Kohler appeared on behalf of Mediacom and a
representative from the University of Iowa presented their view. Copies of the program are
available. Grassley said Mediacom appreciates the efforts by Shaffer to coordinate the program.
A LA CARTE PROGRAMMING
Shaffer said that the FCC has been discussing mandating a la carte programming. Grassley said
the FCC Chair Martin is a big advocate of a la carte programming but the programmers,
particularly those that bundle their channels together and require cable companies to buy them all
will fight any effort to change the law. Grassley said that programmers have spent a lot of
money on lobbyist in the past and would do so in the future. Mekies, asked if Mediacom could
offer smaller tiers and a more affordable rate. Grassley said that it is unlikely that any
community in Iowa has a lower basic tier rate than Iowa City. In light of the retransmission
consent fight with Sinclair and the effect it could have on retransmission consent fees with other
broadcasters it is probable that basic tier rates will be on the rise.
KIIZKWOOD COMMUNITY COLLEGE
O'Brien reported that Kirkwood has been adding a number of new programs. The Kirkwood
jazz band concert was taped. In February a program on black history was taped. Student
productions include live basketball games and a monthly news show. Plans are being made to
create a series in association with the Linn County Master Gardeners in conjunction with the
Iowa State Extension service.
PATV REPORT
Goding reported that a regional meeting of the Alliance for Community Media (ACM) will be
held in Chicago May 22-23. PATV staff are working on a workshop presentation. A bug
identifying channel 18 as PATV is now available to producers on a voluntary basis. The next
guidelines workshop is April 6 from 10-12, the studio workshop is scheduled for April 13 from
10-1, and the next nonlinear editing workshop is Aril 21 from 10-1. The PATV Board will meet
April 17 at 7 p.m.
SENIOR CENTER REPORT
Rogusky reported that Senior Center Television (SCTV) has been running smoothly. SCTV has
not been successful in locating kids to participate in the program created with seniors. Contacts
with Tate High School and United Action for Youth have not worked out. Ads will be placed in
the two high school newspapers. The project may start in the summer, as the availability of high
school students may be better then. The Spanish language program has been proceeding well.
20-25 University of Iowa students participating in the Arts in the Community program have been
working with SCTV.
LIBRARY REPORT
Matt Butler reported that the library channel has been exploring placing a bug on channel 21 to
identify it as the library channel. Copyright issues are being investigated regarding the Storytime
program. It is hoped that more direct shots of a book's artwork can be presented.
IOWA CITY. COMMUNITY SCHOOL DISTRICT REPORT
Shaffer report Lowe emailed him and said she would be unable to attend the meeting.
CITY MEDIA UNIT REPORT
Shaffer reported that a program with Mayor Regenia Bailey and Katie Roche highlighting
aspects of life in Iowa City will begin taping April 7. Anew program will be produced each
month. The first program deals with bicycling in Iowa City.
CABLE ADMINISTRATOR REPORT
The City Cable TV office will be painted and new carpet installed in April. Shaffer referred to
the articles in the meeting packet and noted that in some ATT systems access channels have be
relegated to using a technology delivery system that requires viewers wait up to 40 seconds
before the program requested is delivered. Hagen said the new City of Iowa City website has
removed the link to the City Channel program schedule off the front page. Shaffer said that has
been discussed by City Channel staff and it is hoped a better presence on the City web site can be
achieved.
FCC UPDATE
Shaffer reported that the National Association of Telecommunications Officers and Advisors
(NATOA) sent a letter to the FCC inquiring why there has been such a long delay in acting on
the petition to for a stay of enforcing the franchising rulemaking.
ADJOURNMENT
Hoerschelman moved and Hagen seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 6:48.
Respectfully submitted,
Drew Shaffer
Cable TV Administrator
04-24-08
IP16
MINUTES DRAFT
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Jerry Anthony, Andy Douglas, Charles Drum, Holly Hart, Rebecca
McMurray, Brian Richman
Members Absent: Steve Crane, Marcy DeFrance, Michael Shaw
Staff Present: Tracy Hightshoe, Jeff Vanatter
Others Present:
RECOMMENDATIONS TO COUNCIL (become effective only after separate
Council action):
Recommend to the City Council the changes, as presented, to the Targeted Area
Rehabilitation Program (TARP). The program would be offered city-wide under the
name General Rehabilitation and Improvement Program (GRIP). Approved 6-0.
Recommend to the City Council the FY09 Annual Action Plan as presented.
Approved 6-0.
CALL TO ORDER:
Chairperson Anthony called the meeting to order at 6:30 P.M.
APPROVAL OF THE MARCH 27, 2008 MINUTES:
Hightshoe noted that she needs to add Linda Severson's name to the minutes. Hart noted
that there were a couple of places where she was quoted where the wording did not seem
right. Under "public services," on page 3, where it says: "Hart noted that she gave a
similar amount to everybody, but that she did notice that some members have done the
opposite by giving nothing to some applicants. She stated that she wanted to spread it out
in order to give everyone something." She would like this changed to show that she is
"open to allocating funds where they would do the most good." Another one is about the
Extend the Dream allocation, on page 4: "...Hart stated that she questions if some of
these applicants couldn't seek funds from other sources, noting that an applicant such as
Extend the Dream Foundation -Operations..." -she stated that she was referring to the
critical need for mental health services. Drum moved to accept the March 27, 2008
minutes as amended; seconded by Richman. Motion carried 6-0.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
Hightshoe noted that the City is going through a new process for minute takers. She
reminded members that when a motion is made, the names should be stated out loud as
the meetings are being recorded and this will help the minute takers in transcribing from
the audio recording.
Douglas spoke about the advocacy group for community development (FAIR) and stated
that there are a couple of projects in the works. One was a survey looking to find out
what the housing needs are. This survey was conducted at places like the Free Lunch
program, Salvation Army, Pheasant Ridge, and Forest View mobile home park. He also
noted that Karen Kubby, a Member of FAIR, has been meeting with housing developers
and others from non-profit housing groups to discuss housing issues. He stated that they
have come up with a number of policy suggestions, and he invited Kubby to come to next
month's meeting to speak about these .issues.
TARGETED AREA REHABILITATION PROGRAM (TARP) -PROGRAM
CHANGE:
Hightshoe noted that the Commission needs to make a recommendation to Council on the
proposed changes to the TARP program. She stated that Jeff Vanatter of the Housing
Rehabilitation division is present to talk to members about the proposed changes.
Vanatter stated that the program began in 2001, when it was realized that some people
did not meet the Federal guidelines or were just slightly over income guidelines, and this
program was started to help that population. He also stated a part of the original intent
was to improve homes and neighborhoods and increase the tax base. Hightshoe added
that TARP is for owner-occupied rehabilitation and does not receive HOME or CDBG
funds. She stated that it is separate funding, and households up to 110% of area median
income are eligible for this program. Vanatter shared a housing survey that was done last
summer by housing staff, and he shared some of the information. He stated that there
seemed to be a pretty strong need for housing repairs throughout the city, and he said that
only a couple of blocks did not fall under the 110% of area median income. He stated
that they would like to open the program on a city-wide basis. In the original
neighborhoods, they have offered the program since 2001. Many have utilized the
program; however eligible referrals are fewer in these neighborhoods as they can't use
bond money for commercial or rental properties and some homeowners do not have
enough equity in their homes for another project.
Members asked questions of Vanatter regarding TARP, and he clarified the program's
requirements. Anthony asked how much money was available for this program last year,
and Vanatter stated that it was $200,000. He added that previously the funding was part
of the annual budget, and that it was approved as part of the overall budget. However, he
added that this year they were told they will need to go through the City Council in order
to get this recognized as a "program" from here on out. Vanatter stated that he is not sure
2
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
if they will get more than the $200,000, but that this amount is what has been budgeted
thus far. Hightshoe noted that they do have carry-over funds in this account. Vanatter
stated that currently they have a little over $300,000 from previous carry-overs, and
should have the budgeted $200,000 in July.
The discussion continued, with Vanatter explaining in more detail how TARP works.
Members asked if there had been any loan defaults to date, and Vanatter stated that there
had not been. He explained what the pre-qualifying process entails, and how some don't
make it past this point. With no credit or poor credit, and little equity, he stated that there
have been few who have made it through the process in the past few years. Anthony
asked about targeted areas, and Vanatter pointed this out on the map. The discussion
turned to the areas being targeted, and it was noted that these are older areas of town and
areas with high student populations. Vanatter noted that this brings down the income
figures quite a bit. Hightshoe and Vanatter talked briefly about the increase in rehab in
the area south of Highway 6 and in other portions of town.
Anthony asked what types of projects are most common. Vanatter stated that on almost
every house they do it would be windows, furnace/HVAC, plumbing, and electrical.
Hightshoe added that in certain areas of town concrete, for sidewalks and driveways,
would be a common problem. Vanatter stated that the largest projects are repairs and
maintenance. McMurray asked if people can reapply, such as if they did their roof and
now need to do something else. Vanatter stated that it would depend on the person's
equity on the home. They like to see around 5% equity. Richman asked about making
maintenance and repairs the priority and Vanatter stated that it pretty much is this way.
He stated that they go over code issues and point out what is most important to get done,
before they consider the person's "wish list" of things to do. Vanatter also explained the
difference in federally funded programs of this nature, and what they can and cannot do
for homeowners. Richman moved to recommend to the City Council the changes, as
presented, to the Targeted Area Rehabilitation Program (TARP). The program
would be offered city-wide under the name General Rehabilitation and
Improvement Program (GRIP); seconded by Drum. Motion carried 6-0.
Hightshoe added that the Commission will be reviewing changes or policy proposals by
the Public Housing Authority and the Community Development Division before they go
to Council for consideration as it is one of the duties of the commission. The by-laws that
state the duties of HCDC were enclosed in this month's packet.
REVIEW THE FY09 ANNUAL ACTION PLAN:
Hightshoe noted that members received the entire action plan via email, only the
summary was enclosed in the packet. For the public it is also available online and at the
Library and Planning Department. Hart requested a copy, one was provided. She stated
that this document identifies the FY09 CDBG/HOME budget and also encompasses
HUD's requirements as it relates to the Annual Action Plan and the activities to be
undertaken in FY09. There are new sections such as goals for the program in terms of
number of persons services, facilities assisted, housing created, etc. Staff took the
amount of money estimated for FY09 and FY10 and based on project averages for prior
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
projects, estimated the number of persons served, facilities assisted, etc. She said when
2008 is done, the members will then see the `goal' and the `actual.' She added that when
they start on the next CITY STEPS plan for 2011 through 2015, it will be very outcome
driven.
Hightshoe pointed out that more has been allocated in "housing" than they planned, and
more is in "rental" than was anticipated. In "housing counseling," she stated that they
have not received any applications, and most housing providers state that this need is
already being met. Hightshoe added that when they complete the annual review of CITY
STEPS, we should review this. Anthony stated that there is a big demand right now for
foreclosure type counseling, and he questioned if this would cover that type of
counseling. Hightshoe stated that she would have to look at the definitions in CITY
STEPS to see if it would. Anthony asked what happens if targets are not met, and
Hightshoe stated that they would have to discuss and provide reasons to HUD in our
CAPER why targets were not met. She stated HUD would review the reasons and
evaluate our performance and if anything needed to be done, the City would receive some
type of direction or requirement.
Hightshoe stated that the rest of the document explains where the money comes from,
lays out the budget and describes the activities to be undertaken. The last few pages are
certifications required by HUD. She added that members received a copy of this budget,
as well. She briefly went over the HUD-required documents and the certifications that
the City has to sign. Members continued the discussion, asking for clarifications from
Hightshoe on the allocation process. Richman brought up possibly using some of the
economic development dollars, such as working with the Chamber to bring in more
attractive jobs, as an example. Hightshoe noted that the Iowa City Area Development
Group and the Chamber, as well as Wendy Ford, who is the City Economic Development
Coordinator work on issues such as this, and that they use different incentives, such. as
tax increment financing. A member asked the question if an HCDC Member could
possibly serve on the Economic Development Committee. Hightshoe stated it has been
discussed previously at HCDC. As the Economic Development Committee consists of 3
Council members, it is not likely that an HCDC member would have a vote; however the
HCDC member could attend, provide input and report back to HCDC. When discussed
before no HCDC member volunteered to attend the meetings. Drum moved to
recommend to the City Council the FY09 Annual Action Plan as presented;
seconded by Douglas. Motion carried 6-0.
REVIEW OF THE IOWA CITY HOUSING AUTHORITY FY2008 ANNUAL
PLAN:
Hightshoe stated that according to the by-laws, the Commission is responsible for
reviewing policies and programs of the Public Housing Authority, Community
Development Division, and making recommendations regarding the same to the Council.
Basically, anything that is going to be going to Council for approval will first go through
HCDC for their recommendation. Anthony asked if this includes the recent housing
market analysis, and Hightshoe stated yes as it relates to actions that will be proposed by
either of these two divisions. She added that next year, this plan, for example, will go
4
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
through the Commission before the Council sees it. The plan has already been approved
by Council. Hightshoe further clarified the reporting requirements and the various
federal divisions they have to report to.
Members continued to discuss the various funding available, and Richman stated that in
regards to the Housing Authority, he wonders if there would be a benefit to increasing the
dialog between the Commission and the Housing Authority. He noted the issue that
came up in the allocation process last month, where the HA said they would take
responsibility for all of the down payment assistance programs. He stated that this caught
everyone by surprise, and he wonders if increased dialog wouldn't be helpful. Anthony
stated that he agrees, but asked if they could hold up on this discussion until Item 12 of
the agenda, review of the allocation process. He agreed that it is important. He added
that they could discuss other shortcomings of the allocation process as well.
Anthony stated that he has a couple of questions regarding the Housing Authority and
that he thought Steve would be present this evening. Hightshoe noted that he is out of
town for the week, but she added that she can email him the questions and then respond
to members. Anthony said that he has two or three questions, pertaining to pages 18 and
19 of the HA report. First, he said he would like a clarification on the fifth bullet item on
page 18. He added that the next bullet point is excellent and that Housing Authorities
that have lobbied for this should be commended. On the second bullet from the bottom,
Anthony asked where the money is going to come from, and if this money will compete
with money for rental housing or Section 8 voucher programs, adding that there is a very
limited supply of rental housing nationally.
DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION:
Hightshoe noted that typically every summer they have a celebration where they have all
of the non-profits come in and the Mayor presents them with their checks. She added
that the celebration typically highlights prior and current projects and staff also submits
press releases. She added that in the past they have had interns working in the
department and they typically have planned this event. However, in the past few years
the funds have not been available for an intern in this department. Hightshoe asked if the
Commission feels this celebration is still pertinent, or if they should downsize the
celebration. She stated that if they would like to proceed as they have in the past, a
committee needs to be formed that will discuss the date for this celebration and plan it.
Drum stated that this has always been a nice event, and he asked what kind of money it
takes to do this. Hightshoe noted that it is more the amount of staff time that is needed,
as they are short on staff in the department, as well. Anthony stated that it is a very good
event to have, and that perhaps another department has an intern they could use. He
believes it shows the good work that the City does in this area. Richman asked if the
event could accomplish something more, something it isn't currently doing, what that
would be. McMurray noted that she believes that last year the presentation about the
issues was very good, and that this helped clarify things for her. Drum added that this
time is also recognition for those agencies that receive funding, and he asked if the
members couldn't help more in planning this celebration. Richman stated that he would
be in favor of perhaps publicizing the event better. He noted that they have had new
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
applicants the last few years, and that the more agencies involved the better. Anthony
noted that the last few years, both Hightshoe and Long have gone on local radio programs
to highlight the event, and that this helps to get the word out too. Hightshoe stated that it
sounds like there is interest, and therefore, they need to form a subcommittee for this
summer's celebration. McMurray, Drum and Anthony volunteered to be on the
subcommittee. Discussion continued, with members suggesting that the various
neighborhood associations receive word of this celebration as well.
DISCUSSION OF FY08 PROJECTS THAT HAVE NOT PERFORMED PER THE
UNSUCCESSFUL OR DELAYED PROJECTS POLICY:
Hightshoe explained the policy. Each year CDBG recipients are required to spend at
least 50% of their award by March 15`h of each. year, and if they don't spend any money,
they are asked to explain why there has been a delay. She further explained this process,
and stated that there are several projects that have not spent 50% of their award. They
are: Goodwill, Free Medical Clinic, Neighborhood Centers of Johnson County,
Wetherby Splash Pad, Blooming Garden, and the Housing Fellowship Rental. She
briefly explained the status of each. Goodwill recently put their project out to bid and a
pre-construction meeting will be held May 9. She noted that they were coordinating with
the Cedar Rapids location, and the project will be completed this construction season.
Free Medical Clinic completed their bathroom project, and the accessibility projects will
start with better weather. Neighborhood Centers of Johnson County is aHUD-based
project and they encountered difficulties entering a leasehold mortgage due to some extra
requirements. She noted that they are in the processing of working out the final details of
the bid to submit to area contractors and plan rooms. The project will also be completed
in the current construction season. The Wetherby Splash Pad was allocated $30,000 in
CDBG funds. Parks and Rec. allocated $100,000 and they received approximately
$35,000 in open space funding and additional donations from the community. They
have approximately $180,000. They continue to fundraise in hopes of purchasing the
desired size of splash pad and not have to scale the project down. The project will now
be able to move forward once final plans are approved. Blooming Garden has selected
the lot and is working on the design. An agreement for funds will be entered soon. As
the funds are fox homebuyer assistance, funds would not get spent until the units are built.
Members agreed that all the projects are making satisfactory progress. Further updates
will be provided by staff if a project stops proceeding or becomes delayed further.
DISCUSSION OF THE HOUSING MARKET ANALYSIS:
Anthony suggested they have this as an agenda item for several meetings, as they will
have a lot to discuss. This way they can prepare their recommendations for Council.
Anthony continued, stating that he believes this market analysis is a good document and
that it is much better than the one done in 1997. He said that one advantage is that it
separates out family housing needs from student housing needs, which he believes is a
good idea. It helps to identify the needs of families in both ownership and rental housing.
He further addressed the information in the market analysis, pointing out the various
numbers generated. Hightshoe noted that the Housing Trust Fund hired a facilitator to
continue discussions and actions to increase affordable housing and JCCOG is
sponsoring a committee of staff and elected officials from the cities in the study to
6
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
develop actions for their own communities to increase affordable housing and meet the
goals stated in the plan.
Anthony then discussed several points -one being the standard definition of "affordable
housing." He added that the consultant used the standard 30% on this item for rental
housing, but that they used a 50% standard for ownership housing. He stated that this is
not right, that he believes the consultants should be using standard, acceptable
definitions. Anthony continued with his concerns, adding that there is an internal
inconsistency in this evaluation. He stated that he has asked for documentation on why it
was done this way, however, he has not received anything to date. Anthony stated that he
believes they should focus more on rentals and owners that are cost burdened more than
50%, but that the study should be free of these policy biases. He stated they should have
what the federally accepted standards are for defining unaffordable homes. The other
problem with this study, according to Anthony, was that the consultants found that 31
of the workforce in Johnson County lives outside of the county and commutes to Johnson
County. He added that this is about 15,700 people who commute. Anthony added that a
big chunk of these people probably have made the choice to not live within the county,
but that he believes a large chunk is living outside of the county because they cannot
afford to live here. He stated that this number is not even part of the analysis, which
concerns him.
Richman stated that he flagged the 50% figure, as well, and that he has never seen that
number used before either. The discussion continued on this, with Anthony stating that
for consistency they should have used 30/30 or 50/50. Anthony stated that the data that
was captured in the study is more the retirees on fixed income whose property taxes have
gone up, not families who are spending more than 50% of their income on housing.
Anthony suggested they ask the consultants to provide more information on their
findings. Drum asked how seriously the 50% damages the usability of this study, and
how hard would it be to go back. Anthony responded that the consultants did present
30% numbers in January, so it should not be a problem to get this information. He
suggested that the City request this information. Drum added that it is not clear to him
how the numbers work in the plan, and he questioned how systemic of a problem it
would be.
Hightshoe responded to questions from members regarding the Steering Committee
decisions. Anthony voiced his concerns further, with everyone referring to the market
analysis information. Anthony added that the recommendations that have been made by
the consultants are very generic, in his opinion. He stated that the City would probably
be best served if there were some dates attached to these recommendations, and he gave
several examples.
DISCUSSION OF THE COMMISSION'S ROLE IN ADVOCATING FOR
COMMUNITY DEVELOPMENT NEEDS -HOUSING, JOBS & SERVICES:
Anthony noted that they have already addressed this in tonight's discussions, to some
degree. He added that the fact that this is now part of the by-laws, it reinforces the need
for the Commission to be more engaged in this area. He stated that for the past ten to
7
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
twelve years, the Commission has spent most of their time on allocations, which was not
the intended purpose. He stated that he believes they will be doing this moving forward.
REVIEW OF THE FY09 ALLOCATION PROCESS:
Richman stated that he believes there are several issues regarding housing applications to
discuss. He questions if they shouldn't coordinate with the Housing Authority. Anthony
agreed that they should have better coordination in this area. Hightshoe stated she would
like some direction/discussion regarding submitting documents after the application has
been turned in. Due to the amount of information submitted after they apply for funds,
not all commission members are aware or are reviewing the same information. This
needs to be addressed before the next allocation cycle. Members briefly touched on some
of the issues they faced during the allocation process. Members responded to Hightshoe
concerning the amount of paper and information they received in this process, and if they
need all of it. Hightshoe also noted that perhaps they need to change the Q&A session
that they have for the allocation process, perhaps splitting it up into two meetings -one
for housing and one non-housing. Anthony added that he was contacted by several
applicants, after the allocation process, who suggested they make the process like a
public hearing. Hightshoe stated that in her opinion they already have a very open
process. She addressed her concerns with Anthony's suggestions. She relayed some of
the complaints that she received from applicants. Drum noted that he would like to see a
closer relationship with the review sheet (ranking sheet) and the staff report, as far as a
breakdown of information. He believes this would make the process go smoother.
Hightshoe noted that applicants always question the ranking, and members agreed that
they like the ranking, as it brings things into perspective for them.
The discussion continued, with members stating their likes and dislikes of the allocation
process. Anthony stated that staff did a fantastic job in providing staff comments, and he
asked if staff would be comfortable in making recommendations, or sharing their
recommendations with the Commission. Hightshoe noted that some Commissions have
wanted this, and others don't, so it depends on the consensus of the Commission.
Hightshoe stated that she would check on this to see if staff can do this. McMurray
added that aper-unit cost on the housing section would be helpful, as well. She added
that having the information up on the screen while they are doing the allocation process
would also be helpful. Members continued to discuss what other items would be helpful
for them during the allocations. Richman stated that he would like to see a more
standardized comparison in the housing allocations, and gave a couple examples of
sources. He stated that he would be glad to work on coming up with something like this.
Ike also would like to see further discussion on whether or not they pay enough attention
to affordability issues, and not just money issues. McMurray asked about the down-
payment assistance programs and how this is now aten-year affordability period.
Hightshoe responded to questions on this, and further explained some of the issues
involved. Members spoke briefly about their concern that some of the budget statements
from applicants were too brief. Hightshoe asked if the members want to form a
subcommittee to address these issues, and members stated they would like to do this.
Anthony asked Richman if he would be part of this committee, to which he agreed.
Drum and Crane will also be on this committee.
8
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 17, 2008
LOBBY CONFERENCE ROOM, CITY HALL
In final discussion, a member asked Hightshoe about the Housing Authority changing
their strategy at the end of the allocation process, and if this broke any rules. Hightshoe
stated that she addressed this with legal, and basically, taking this issue to the
commission after submitting the application was not the recommended course of action.
The commission can only review the application as submitted and presented. Substantial
changes to an application or "combining" projects can be done, but only at the Council
level. If this happens in the future, the applicant would be encouraged to contact Council
directly with their request as the commission must evaluate the application as submitted.
Richman spoke about tax credit projects, stating that they are very complex situations,
but he questioned if there isn't something they can do to move projects along faster.
Hightshoe briefly addressed his concerns, stating how they could possibly change
allocation dates. This led to a brief discussion on "home banking" and if something like
that would work here. Hightshoe explained the various regulations that the City must
adhere to with the various federal funds.
AllJOURNMENT:
McMurray moved to adjourn the meeting at 8:50 PM.; seconded by Douglas.
Motion carried 6-0. The next meeting is scheduled for Thursday, May 15, 2008, at 6:30
P.M. at City Hall.
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MINUTES DRAFT
Iowa City Airport Commission
Apri110, 2008
Iowa City Airport Terminal - 6:30 PM
Members Present: Greg Farris, Randy Hartwig, Howard Horan, Janelle Rettig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: John Yeomans, Peggy Slaughter, Randy Miller, Al Wells, David
Hughes, Minnetta Gardinier, Phillip Woolford, Jay Honeck, Jason
Honea, Corey Pospisil
DETERMINE QUORUM:
Chairperson Farris called the meeting to order at 6:32 P.M.
RECOMMENDATIONS TO COUNCIL: none
APPROVAL OF MINUTES FROM THE MARCH 13, 2008 MEETING:
Farris asked if anyone had any changes to the March 13, 2008 minutes. Staley moved to
accept the minutes of the March 13, 2008, meeting as presented; seconded by Hartwig.
Motion carried 5-0.
PUBLIC DISCUSSION:
John Yeomans, Farm Manager with Farmers National Company, stated that he has some
pictures of their project that he would like to share with the Commission. He noted that it
looks really nice, and that the fence gate is being reinstalled as it was installed
improperly. He added that the contractor putting in the roadway found this error. He
stated that they have also been trimming brush along the fence and cleaning up the area.
Yeomans stated that schedules are getting set up, as is soil sampling, and that the farm is
getting ready for spring.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -Hartwig made a motion to move Item
4.d.vii up to the discussion with 4.a.; seconded by Staley. Motion
carried 5-0. Randy Miller told the Commission that they have had
several more inquiries in regards to lots, but nothing official yet. Peggy
Slaughter added that the interested parties need to find investors before
they can build, and that this process takes a bit longer to iron out. Dulek
Iowa City Airport Commission
April 10, 2008
Page 2 of 9
noted that an offer was received yesterday on Lot #1, from Mr. Wells (on
behalf of his LLC), and that it expired today. She added that it was not
accepted because of contingencies that were part of the offer, and that due
to the time constraints there was not time to review this with the
Commission prior to the expiration at 5:00 P.M. Dulek continued, stating
that the Commission has two options now with regards to the United
hangar -they can reward the demolition contract to the lowest bidder, or
they can explore an agreement with Mr. Wells. Dulek stated that if they
chose the latter, then a myriad of issues would need to be addressed, such
as when would the hangar come down, what FAA money is available, and
other Airport-related issues that could be included in an offer between Mr.
Wells (his LLC) and the Airport. She further explained what the
Commission needs to decide upon at this evening's meeting.
The discussion began with Rettig asking Slaughter what the lot is listed at.
Al Wells joined the Commission at this point in the discussion. At 6:45
Rettig moved to temporarily adjourn the meeting due to a tornado
warning; seconded by Farris.
The meeting resumed at 8:00 ,with discussion returning to the Aviation
Commerce Park and the United hangar demolition and offer. Wells noted
that his new offer would not have anything to do with the United hangar or
the land lease or the fence agreement. He added that what he understands
is that Iowa City City Council needs to review the offer, and then the
Airport Commission will review it. Wells stated that this offer expires
tomorrow at 5:00 P.M. Horan asked what the details of this offer are, and
Wells stated that it's based almost exactly on the ITC purchase, $180,000,
which is 80% of the asking price, which is what the ITC offer was. Wells
added that there are requirements of due diligence that cover adequate
enough time to acquire the United hangar and get it over to this lot, if he
receives approval for this. Another alternative, according to Wells, is that
if a contractor does get the demolition contract, he could still pursue
obtaining the hangar from the contractor. It was noted that the low bid for
this demolition is $103,060, and the high bid was $135,040, with four total
bids received. Horan noted that it appears to him that the contractors
would be considering the value of the salvageable steel when demolishing
this hangar, and he questioned the cost to Wells. Wells added that perhaps
he could subcontract for the contractor, and take care of getting the hangar
down himself. Rettig asked how much they have invested in this bidding
process so far, and whether they could revisit this at a later time.
Discussion ensued, with Members discussing rebidding and what they
might expect if they did do this. Tharp noted that one concern is that they
have the bid process underway already, and that he has discussed this with
the FAA already. He stated that he believes that if they did rebid, the
FAA would not contribute to the cost of doing this a second time.
2
Iowa City Airport Commission
April 10, 2008
Page 3 of 9
The discussion continued, with Hartwig stating that his concern is that
they don't have much time left on this. He asked David Hughes of Earth
Tech for some clarification on time frames. Hartwig noted that the
historical aspects of the United hangar were taken care of as planned, and
that he believes nothing should uphold the opening of the runway, as they
have been planning accordingly all along with this project. Members
continued to discuss their concerns, with Dulek responding to time frame
questions for them. The discussion turned to whether or not the FAA
would even allow the hangar to be moved and installed on Lot 1 in
Aviation Commerce Park. Wells questioned if the bids would actually go
up, if the Commission chooses to do a rebidding process. He stated that
he believes the bid prices would go down. Rettig noted that steel prices
have climbed, and scrap metal is a high commodity right now. She also
questioned Wells having a subcontract type of deal with whoever is
awarded the demolition contract. Wells addressed some of the concerns,
stating that the "through the fence" agreement is pretty cut and dried. He
added that if you follow the minimum standards, you can still have a
"through the fence" facility that will compliment the Airport. He stated
that the facility he is proposing could potentially have twenty airplanes at
it, and that this would be a sizable addition to the Airport. Wells added
that he believes this could be a win-win for everybody involved, with the
additional development outside of the Airport fence being a real positive.
Rettig noted that she is very much interested in Wells' idea, but that she
questions how this can all work.
Wells continued speaking to the Commission, explaining what all he has
researched in coming up with his proposal. He noted that he has had no
response and no guidance from the City in this endeavor, and he
questioned the process thus far. He added that the purchase agreement he
presented this evening is just for the land, and that it does not say anything
about the hangar or a "through the fence" agreement. Wells continued to
state his case, explaining how he has gone above and beyond the
minimum standards required, based on what he has read about "through
the fence" agreements. He talked about swipe card systems, identification
facts, and single-vehicle entry points at his facility, items that he claimed
the FAA requires. He compared the Merschman agreement with his
proposal, and responded to Members' questions about his proposal. Wells
added that his purchase agreement does have conditions and time frames
for other items that do not have to do with the Airport.
The discussion continued, with the Commission reviewing Wells'
purchase agreement. Rettig asked for clarification of this offer. It was
stated that this offer is for Lot 1 and the outlot. Dulek responded to
questions regarding the ITC offer, and clarified some of the issues that
Members were unsure of. Members continued discussing what they
would like to do, whether to continue with the awarding of the demolition
3
Iowa City Airport Commission
April 10, 2008
Page 4 of 9
bid or trying to work out an agreement with Wells. Various scenarios
were discussed, with Rettig asking what type of expenses are they looking
at if they stop the bid process for now and see what happens with Wells.
Tharp responded that it's the legal publications for the bid process and
whatever staff has to do to the plans. Therefore the republication would
not be much, but he is concerned about what the new bids could come in
at. Staley talked about having Wells deal directly with Zimmerman on the
demolition and obtaining of the United hangar that way. Tharp noted that
the FAA has to approve what they come up with.
It was pointed out that the bids are for not only the demolition and
removal of the hangar, but also to remove the debris and the concrete, and
to replant the grass in this area. Wells again talked about how in a case
like that, he could offer $30,000 to the contractor for the hangar, and how
the contractor would still come out ahead. He added that he is not familiar
with Zimmerman Excavation, but that he is familiar with the other three
bidders.
Farris stated that they needed to make a decision and move on. He added
that as a steward of the Airport, and with the money and funding that they
have, as well as the runway extension and the amount of risk that he sees
at the moment, he believes is beyond what they should take on at this time.
Farris moved to consider Resolution A08-13 Accepting Bids and
Awarding Contract for the Demolition of the "United" Hangar;
seconded by Hartwig. Staley added that his preference would be to
work out some sort of arrangement to delay the action, but that it is not
practical at this time. If they aim to get the extended runway open by July
1, Staley believes they need to move forward. He added that Wells can
work out the possibility of obtaining the hangar with the contractor.
Dulek responded to this, clarifying Members' concerns. Rettig stated that
she will be voting no on this issue, briefly adding that she believes it could
be a calculated risk to keeping the United hangar close by. She believes
having this hangar on Lot 1 could help relieve space issues. Wells asked
if there is a financial penalty if the runway is not opened by July 1, and
Members responded to this. Jay Honeck added that he believes Wells has
a great idea, and that the Commission is missing a great opportunity if
they don't take advantage of this. Motion carried 4-1; Rettig voting no.
b. Hertz -Tharp began the discussion, stating that the Hertz lease is before
the Commission as there have been some changes to their operations at the
Airport. He added that the Commission needs to renegotiate the lease
basically. Rettig asked if Tharp obtained the information she had
requested. She would like to know how many cars Hertz has on the
airfield at any given time. Corey Pospisil and Jason Honea spoke to the
Commission on behalf of Hertz, and responded to Members' questions
4
Iowa City Airport Commission
April 10, 2008
Page 5 of 9
concerning their operations. It was noted that Hertz has two full-time
employees at present, and plan to add a third in the next month or so.
Rettig asked again how many rental cars could be expected to be on the
airfield, and was told it could be as high as 50 rental cars, plus
employees'. She asked how many spaces Hertz rents from the Airport,
and Tharp responded that their lease defines it as seven to eight spaces.
The Hertz representatives explained a typical week for their business and
continued to respond to Members' questions. Rettig stated that she is all
for leasing space to Hertz, but that their lease needs to be redone to reflect
the space they are actually using. Hartwig stated that he agrees, as the
original lease dealt with the seven to eight spaces at the south end of the
lot. He questioned though if they have the space to have 50 cars. The
Hertz reps responded again, stating that they would most likely not have
50 cars on the airfield at all times. Rettig asked for more details on the
sublease that Hertz has with Jet Air, and stated that she would like to
review a copy of this lease. She asked Dulek for clarification on subleases
on the airfield, and Dulek stated that most likely there is a provision that
there are no subleases without the Commission's approval. Rettig stated
that she would make the motion to dissolve this lease with Hertz, and in
the interim, negotiate a new lease with them. Horan agreed with her,
stating that he would like to see the monthly fee of $100 go to $300, and
to lease three more parking spaces to Hertz at $40 a month. The
discussion continued, with Dulek responding to questions on the original
lease with Hertz. Members also discussed what time frame they will give
in renegotiating this lease, and the Hertz reps explained what they need to
do on their end. Rettig refined her motion, adding a 90-day time frame to
negotiate this lease. Rettig also clarified the lease agreement that Hertz is
to continue following, until their new lease is agreed upon. Honea noted
that he does not know what the management at Hertz will want to do, and
that he will have to go through the channels on his end to see how they
want to handle this. Rettig volunteered to serve on the subcommittee that
will work with Hertz on the lease negotiations.
Rettig made the motion that the Airport Commission give 30-days
notice to dissolve the current lease with Hertz, and in the interim a
new lease will be negotiated within 90 days; seconded by Horan.
Motion carried 5-0.
c. U.S. Army -Tharp stated that two issues have come up with this lease.
One is that the Army wants more than a 30-day notice to vacate. They
would like to have 180 days. Also, Tharp noted that there was a clause
that Dulek had some opinions on the "reasonable consideration" issue.
Dulek briefly addressed this with the Members. Rettig asked if the U.S.
government is actually nine months behind on their lease, and Tharp stated
that that is true. Rettig added that they would not accept this from any
other lessee.
5
Iowa City Airport Commission
April 10, 2008
Page 6 of 9
i.
Consider a Resolution Amending Lease -- Staley moved to
consider Resolution A08-10, amending lease; seconded by
Hartwig. Motion carried 4-1, Rettig voting no.
d. FAA/IDOT Projects -Earth Tech
i. Runway 7/25 -David Hughes addressed the Commission, stating
that the Members have a resolution to approve tonight which will
accept the work for the Phase 2 runway grading. Hughes added
that they have met with the pavement contractor.
1. Consider a Resolution Accepting Work for the Phase 2
Runway 7-25 Extension Grading -- Farris moved to
consider Resolution A08-11, accepting work for the
Phase 2 runway 7-25 extension grading; seconded by
Horan. Motion carried 5-0.
Hughes added that they are currently in the design phase for the
rehab on the remaining portion of the runway. He noted that this
would be an overlay. Hughes stated that the FAA has shortened
their fiscal year by three-quarters; therefore, he stated they need to
have a grant in place by mid-June. He stated that the Commission
would need to have a special meeting in order to meet the
timeframes being set forth by these deadlines. A discussion
ensued on the best time to hold these meetings, and Monday, April
28`h, was chosen for a morning meeting to take care of the overlay
issue.
ii. South Aviation Development Study -Hughes stated that they
would be finalizing this report soon.
iii. South Taxilane Rehab -Hughes noted that they have met with the
City and are working with the contractor on a few issues.
iv. North Taxilane Rehab -Survey was completed, and Hughes stated
they are in the design phase.
v. Jet A Fuel System / AvGas Upgrade -Hughes stated they have
met with the FBO and the contractor, and are resolving some
issues.
vi. Terminal Apron Rehab -Hughes stated that the contractor is
basically done, and is requesting an early release of his retainage.
1. Consider a Resolution Approving Early Release of Retainage --
Staley moved to consider Resolution A08-12 Approving Early
Release of Retainage; seconded by Hartwig. Motion carried 5-
0.
vii. Obstruction Mitigation -FAA approval on funding has been
received. Mediacom and MidAmerican are lined up to get their
pieces done.
viii. United Hangar - (Discussed above under 4.a.)
ix.
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Iowa City Airport Commission
April 10, 2008
Page 7 of 9
IDOT FY2009 Grant Application -Hughes stated that there are
different options for hangars -one being corporate style, and the
other is community type t-hangars. He added that they have
talked to some hangar manufacturers, and he shared the cost of
installation per square feet. A 120 X 120 hangar would be about
$1.4 million. Hughes continued to respond to Members'
questions regarding the cost of building new hangars. It was
noted that the deadline for this grant is May 2°d. The discussion
continued, with Members talking about what they maybe able to
afford to do since the price of steel has climbed so dramatically.
Tharp and Hughes shared what they have come up with, cost
wise, for a possible hangar project. Rettig asked if they
shouldn't look at an 80 X 80 hangar, and what type of revenue
they could expect from it. Tharp stated that with Hughes'
figures, this would be around $600,000 to build. Hughes asked
the Members for a dollar figure so that he can work to see what
that would build. Rettig stated a maximum of $650,000 sounds
good, and hopefully the State would give them $250,000. After
a brief discussion, the Members agreed on the $700,000 range
and what type of building could they get for that amount; and
what type of return would they get on their investment. Tharp
and Hughes will work on gathering this information for the
Members.
Airport "Operations": Strategic Plan-Implementation; Budget; and Airport
Management -Rettig had asked questions of Tharp in an earlier email, and
they shared this with Members. The first item was a question about
unemployment and seasonal employees. Next she asked about Tharp's
classification in the budget. Tharp explained that he was hired at 60% time,
and Rettig questioned how he could have increased his time without approval.
A discussion ensued on this, with Members reviewing how this would have
occurred. Rettig explained that the Commission has not approved Tharp to be
paid at a higher rate. Dulek stated that they need to decide how they will deal
with this from now on. Staley asked if the Chairperson doesn't have the
authority to sign the timesheets and to allow Tharp's position the hours it
needs. Staley moved that they give the Airport Commission Chairperson the
authority to sign the timesheets for the Airport Specialist to authorize
payments based on what the Chairperson feels is necessary to get the job
done. Horan stated that he is in favor of staying within the budget, and that he
found it difficult to count up all the hours for the employees when he was
faced with this. He added that there is not much they can do about what's
already happened, and that he agrees they need to decide what to do from here
on. Hartwig agreed, stating that he believes they can rely upon the Chair to
handle this as Staley has suggested. Staley moved to give the Airport
Commission Chairperson the authority to pay beyond the .6 FT, if
needed; seconded by Hartwig. Motion carried 4-1, Rettig voting no.
7
Iowa City Airport Commission
April 10, 2008
Page 8 of 9
Rettig then asked what they plan to do about this as they are over budget. She
asked that the Legal Department address this, and what happens when they
have beyond the budgeted 1.6 employees. Horan added, how can they operate
over budget.
Tharp stated that he also has the snow removal report, and Rettig asked that he
hold that for the next meeting. She asked that Tharp explain how they will get
through the summer, and where they are going to get the extra money they
need for the budget. Staley stated that he has one comment in looking at the
total, and times four, he believes they will have no problems. Tharp explained
the changes to the various budget lines that Rettig had questioned in her
earlier email. Rettig noted the memo from Jeff Davidson that the Members
received, and Tharp stated that a request was made from the City Council on
how airports are funded elsewhere, and that he received a copy of this memo
from the Interim City Manager. Rettig expressed her concerns about this
issue.
Tharp stated that in his conversations with Hertz recently, it was brought to
his attention that there is some roof leakage and that he is working on getting
someone out to look at it. Hartwig also noted a concern about garbage in the
wash bay area, and Tharp stated that this has been relayed to Hertz personnel.
f. FBO Staff Report -Phillip Woolford of Jet Air stated that he didn't have
much to add this evening. He noted that they are looking forward to the
runway opening. Horan asked how long it is taking to fuel up with the Jet A
fuel system, and Woolford responded. It was noted that for the helicopters, it
is working well.
g. Subcommittees' Reports -Farris stated that as soon as the weather breaks,
they hope to start on the shelter. He noted that they will be meeting the first
part of May to finalize some fundraising plans.
h. Commission Members' Reports -Horan noted that he drove down and looked
at the gate that Merschman put in, and that it looks like things are moving
forward. Farris stated that he has been meeting with the City Council
Members, and he hopes to get Regenia Bailey down for a flight. Farris then
spoke about Angel Flight and their thank you to the Airport recently.
i. Staff Reports -Tharp reminded Members of the Aviation Conference on
Apri123 and 24.
SET NEXT REGULAR MEETING FOR: May 8, 2008, at 5:45 P.M.
ADJOURN: Meeting adjourned at 10:13 P.M.
Iowa City Airport Commission
April 10, 2008
Page 9 of 9
Airport Commission
ATTENDANCE RECORD
YEAR 2008
(MPetinu Datel
NAME TERM
EXP. 1/10 2/14 3/6 3/13 4/10 5/8
Randy Hartwig 3/1/09 X X X X X
Greg Farris 3/1/13 X X X X X
John Staley 3/1/10 X X X X X
Howard Horan 3/1/14 X X --- X X
Janelle Rettig 3/1/12 X X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
9
04- -
IP18
MINUTES
PARKS AND RECREATION COMMISSION
April 9, 2008
DRAFT
MEMBERS PRESENT: David Bourgeois, Craig Gustaveson, Margie Loomer, Ryan O'Leary,
Matt Pacha, Phil Reisetter, John Watson, John Westefeld
MEMBERS ABSENT: Jerry Raaz
STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood
GUESTS PRESENT: None
RECOMMENDATIONS TO COUNCIL:
Move by Gustaveson, seconded by Bourgeois, to recommend that the City Council consider
suspending parking enforcement during the Farmers Market season on Saturdav mornings
in the Chauncey Swan parking ramp and the Recreation Center parking lot. Unanimous.
Moved by Gustaveson, seconded Bourgeois, to support the request of the State Historical
Society of Iowa to install a historical marker recognizing John Brown and his antislavery
march across Iowa in 1859 Aves• Bourgeois, Gustaveson, Loomer, Pacha, Reisetter,
Watson and Westefeld. Nays: O'Leary. Motion carried.
OTHER FORMAL ACTION TAKEN
Moved by Loomer, seconded by Westefeld, to approve the March 12, 2008 minutes as
written. Unanimous.
PUBLIC DISCUSSION:
None
REPORT ON FARMERS MARKET AND DISCUSSION OF FUTURE PLANS:
Tammy Neumann reported. In summary she explained that due to the demand for farmer's
market stalls, and the fact that there were over 50 names on a waiting list in 2006, the market
added 21 additional stalls in 2006 and another 35 stalls in 2007 to the Saturday markets thus
utilizing nearly the entire first floor of the Chauncey Swan Parking Ramp. While this eliminated
the wait list at that time, it has since grown again to 18 on Wednesdays and 15 on Saturdays.
Trueblood further explained that due to parking issues, it has not been possible to expand the
Wednesday markets. Neumann reviewed the current programs in place at the market and those
planned for 2008. Those include the addition of a Holiday Market (offered in-doors during the
months of November & December), Market Music to Saturday markets in June through August
Parks and Recreation Commission
April 9, 2008
Page 2 of 5
(this in addition to the already Wednesday, evening Market Music over the last several years), an
opening day celebration on May 3, chef demonstrations throughout the season, a kids day event
in August, and the possibility of a cooking academy where shoppers may purchase a ticket to
shop with a chef at the market and then continue on to a private kitchen for a cooking
demonstration and a meal. Neumann also discussed the efforts of herself and three other
individuals to seek sponsors to help defray the cost of these events and to also contribute towards
the high cost of advertising.
O'Leary asked where the market can go from here, referring to the growth of the waiting list.
Trueblood explained that there has been discussion of either expanding it to East Washington
Street or moving the entire market to Iowa Avenue. However, when this has been mentioned in
the past there has been a great amount of opposition to this proposal by the vendors. O'Leary
suggested that perhaps there be some thought given to adding an additional day of the week to
the market. Pacha stated that he believes this is something that will come up again and will need
to be built into the Master Planning process. Neumann also noted that there have been numerous
complaints from customers that they are receiving parking tickets during the Saturday morning
Farmers Market. Neumann has informed vendors and customers that these parking lots are, in
fact, metered during the market. This is an issue that comes up every season.
Moved by Gustaveson, seconded by Bourgeois, to recommend that the City Council
consider suspending parking enforcement during the Farmers Market season on Saturday
mornings in the Chauncey Swan parking ramp and the Recreation Center parking lot.
Unanimous.
Trueblood will follow-up with a memo to City Council.
UPDATE ON MASTER PLAN AND DISCUSSION OF FUTURE PLANS:
Trueblood reported on the monthly progress report from GreenPlay, LLC that was included in
the Commission Packets. Of note is that a date of April 28 at 5 p.m. has been set for the
consultants to give their findings presentation. As part of this presentation, there will be an
opportunity for questions and comments. After approval of the findings they will move onto the
recommendations phase. The majority of the Commission confirmed that they will be available
to attend on April 28. Pacha and Gustaveson will not be available to. Trueblood also noted that
he received today the final survey information. Commission Members were given the
opportunity to take this report with them and look at in more depth. He is asking that they return
these reports to him after they have reviewed as there are a limited amount of copies available.
SAND LAKE AND CAT GRANT:
Trueblood reported that the application for the Community Attraction and Tourism Grant will be
completed and submitted by April 15. A copy of the executive summary was included in
Commission packets.
Parks and Recreation Commission
April 9, 2008
Page 3 of 5
CONSIDER REQUEST TO PLACE HISTORICAL MARKER AT COLLEGE GREEN
PARK:
The State Historical Society of Iowa has requested permission to place a historical marker at a
location on the grounds of College Green Park. According to a letter from the Society, they state
that as a part of the Civil War Sesquicentennial, their organization is recognizing events and
persons associated with antislavery and Underground Railroad efforts in Iowa. One such way to
do so is to establish a system of historical markers that call attention to the trek across Iowa of
John Brown and his men, along with others rescued from slavery in Missouri. The markers are to
be at or near the actual locations where John Brown's party stayed during February and March of
1859. This single post sign would measure 24" x 36" in size.
Moved by Gustaveson, seconded by Bourgeois, to support the request of the State
_Historical Society of Iowa to install a historical marker reco~nizin~ John Brown and his
antislavery march across Iowa in 1859 Ayes: Bourgeois, Gustaveson, Loomer, Pacha,
Reisetter, Watson and Westefeld. Nays: O'Leary. Motion carried.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Watson asked about parking lot plans for the University of Iowa Boathouse at Terrell Mill Park.
Trueblood stated that there is a plan to double the size of the current parking lot along with
increased patrol of this lot. Trueblood further noted that the University of Iowa is working with
Parkview Church to purchase land to place a 1000 space parking lot for commuter parking.
Whether or not this could be a backup parking area for the boathouse is not known at this time.
Bourgeois discussed his efforts to add to our current list of golf courses who currently participate
in the golf pass discount program. He will continue these efforts in the upcoming weeks. He also
discussed his desire to increase advertising for this program.
CHAIR'S REPORT
Pacha asked if Commission members would like to move the next Commission meeting from
May 14 to April 28, to be held in conjunction with the Master Plan findings presentation.
Commission was in agreement. It was agreed to also have a meeting on May 14 if needed.
DIRECTOR'S REPORT
Trueblood reported on the following:
- CAT Grant -- Target date to present to the Vision Iowa Board is May 14 in Des Moines.
Trueblood and Westefeld are planning to attend this meeting and other Commission
Members are encouraged to attend. Gustaveson said that he would serve as a backup
participant if needed.
Parks and Recreation Commission
April 9, 2008
Page 4 of 5
- The bid opening for the Boathouse has taken place, and the lowest bid came in at
$100,000 over budget. The University has indicated they will make adjustments to the
project to accommodate this bid.
- He and Marcial Klingaman met with the group raising funds for the Wetherby Splash
Pad. He subsequently gave them a list of potential sponsors. They have applied for a
$20,000 grant from the Riverside Casino. Trueblood said they hope to get this project
underway this summer.
- The Court Hill Trail project will be underway very soon.
- The city now owns an additional 30 acres adjacent to the Sand Lake Recreation Area,
bringing the total to 188 acres.
- Reminded Commission Members of the dedication ceremony for the Recreation Center
Pool art, scheduled for June 6 at 12 noon.
- Called the Commission's attention to a memo he had written as the request of the Interim
City Manager relative departmental policies/rules about smoking. He informed them
that he would be attending a Council work session on April 14`", where the Council plans
to discuss City smoking policies, and how they relate to a new state law which bans
smoking from many public areas. Discussion ensued amongst Commission members.
Robinson noted the litter issue resulting from smoking in the central business district.
Trueblood reminded Commission that there are signs in place at the Kickers Soccer Park
and Girls Softball fields discouraging, but not banning smoking in these areas. O'Leary
stated that if there is a ban put in place, he feels there needs to be hefty fines attached to
offenses further helping to deter people from smoking in these restricted areas. Pacha
stated that perhaps there needs to be a variation of a ban, not an outright ban on smoking,
unless mandated.
- Informed Commission of his upcoming surgery that will require him to be off work for
approximately 4-6 weeks. He will inform Commission of his status after he has met with
his surgeon.
ADJOURNMENT
Moved by Westefeld, seconded by Reisetter, to adiourn the meeting at 6:20 p.m.
Unanimous
Parks and Recreation Commission
April 9, 2008
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2008
NAME TEltn9
EXPIRF,S ~
~ o
N ~
M ~
~ .~
~
_
~ ~
r
~
ap
o
~.
v~
00
~ N
~, o
David
Bour eois 1/]/11 O/E O/E O/E X
Craig
Gustaveson
1/1/ll
X
X
O/E
X
Margaret
Loomer
1/1/12
X
X
X
X
Ryan
O'Lear
1/1/10
X
X
X
X
Matt
Pacha I/1/09 X X X X
Jerry
Raaz
1/1/12
X
X
X
O/E
Phil
Reisetter 1/1/09 X O/E X X
John Watson
1/1/11 O/E O/E X X
John
Wcstefeld 1/1/10 O/E X X X
KEY: X =
0=
O/E _
NM =
LQ =
Present
Absent
Absent/Excused
No meeting
No meeting due to lack of quorum
Not a Member
IP19
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
THURSDAY, MARCH 13, 2008
LOBBY CONFERENCE ROOM
MEMBERS PRESENT: Esther Baker, William Downing, Lindsay Bunting Eubanks, Pam Michaud, Ginalie
Swaim, Tim Toomey, Alicia Trimble, Tim Weitzel
MEMBERS ABSENT: Michael Brennan, Jim Panto
STAFF PRESENT: Christina Kuecker, Bob Miklo
OTHERS PRESENT: Helen Burford, Carl Hirschman, Cecile Kuenzli, Martin Wenck
CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
Burford notified the Commission that work done on the old law school has been halted because of failure
to review the project under Section 106. She stated that Richard Carlson has been called in to work on
this. Burford said that Friends of Historic Preservation would not have stepped in to salvage parts of the
building if it had known that this had not been reviewed.
Burford stated that an opinion page editorial in today's Press-Citizen raised points that she hoped could
be addressed during the discussion of the Work Plan. She said the article discussed moving the
Wetherby House. Burford said the author also addressed the needs of the community with regard to
historic preservation and specifically addressed some items to the Historic Preservation Commission.
CERTIFICATE OF APPROPRIATENESS:
430 Oakland Avenue. Miklo stated that this property is in the Longfellow Historic District and showed an
aerial photograph of the area. He said the proposal contains two major aspects: the construction of a two-
car garage with an accessory apartment above, and an addition to the east side of the house to
accommodate the expansion of the kitchen and a new bathroom on the third floor.
Miklo said that staff has had several discussions with the applicant about how to accomplish an addition
to this property, and there are several things that need to be taken into account in addition to historic
preservation. He said there are some zoning requirements, one of which is that any garage has to be at
least 25 feet from the property line. Miklo said they looked at the possibility of a driveway back to
Oakland, but both staff and the applicant felt it was not desirable to have the garage doors on the primary
facade on Oakland and determined the best location for the garage was to have it oriented with the
garage doors facing Grant Court. He said that it would also result in the front yard not being paved to the
extent that it would be if the garage faced west.
Miklo said there is also afive-foot setback on the east side for the side lot line. He said the garage could
be moved a little further to the east; however, there is a large pine tree on the neighboring property, and
the design is planned to minimize as much root damage as possible.
Miklo said that in the fall, the Commission discussed the possibility of enclosing the north porch to allow
more living space, but the Commission was unenthusiastic about that plan. He said that alternatives were
looked at, and the plan is now to extend the footprint of the building on the east side slightly to allow for
additional interior space. Miklo said the existing view from Oakland really would not change. He said that
the garage would be seen from Oakland.
Miklo said that given the complex gambrel roof of the house, it was difficult to find an addition that would
be respectful of the roof. He said this is the most .reasonable approach presented the applicant's
designers. Miklo said that it does have the gambrel shape, but because of the dormer on that side, the
applicant was not able to do the full gambrel down to the side.
Historic Preservation Commission
March 13, 2008
Page 2
Miklo said that there are also a couple of minor aspects to the plan. He stated that one of them would be
the replacement of some windows on the side of the house with clear-story windows. Miklo said another
issue would be the plan to make the third floor window larger to allow egress. He said it would then be
similar in size to the windows on the second floor. Miklo said it was not possible to do that on the less
prominent north side, because of the stairway there.
Regarding the garage, Miklo said that ideally the stairway to the second floor should be in the interior of
the structure, but that would require an expanded footprint. He said that to avoid root damage to the pine
tree, the applicant is proposing an exterior stairwell that would not require a full foundation. Miklo said that
since this is a secondary elevation of the building, staff feels this is a reasonable design solution. Fie said
the stairwell would be screened with a lattice work design.
Regarding the view from the south, Miklo said the applicant proposes to mimic the gambrel roof style of
the house itself. He added that carriage doors on the garage would help this appear to be of a similar
period as the original house. Miklo said that if this is approved, the details of the doors still need to be
worked out.
Miklo said there are two alternative window patterns for the garage itself. He said that one would be a
single sash window similar to the north side of the house, and the other would be a double hung. Miklo
said the concern with the double hung is that in order to get a window of the appropriate size, the window
would have to extend into the frieze board.
Miklo said that some of the neighbors have expressed concern about this application, including one
neighbor who expressed concern about the potential loss of the yard. He said, however, that from a
zoning point of view, the proposed garage meets all the requirements of the zoning code. Miklo said that
if this open space was historically significant for some reason, such as a garden that is well known, there
could be an argument made against building in this space. He said, however, there is no historic
significance to this yard any more than any other yard in the neighborhood.
Miklo said the question then becomes the design of the structure. He said it could be argued that a simple
garage without the apartment would be lower in profile and less intrusive to the space; however, a simpler
design without the gambrel roof would not mimic the house as well. Miklo said staff recommends approval
of this, with a few details to be worked out in terms of window specifications and the garage doors.
Weitzel asked if the garage would be attached to the basement. Miklo said that it would be freestanding
from the house, as recommended by the guidelines.
Weitzel said that the guidelines don't really describe what scale and mass are in terms of subordinate
structures. He said he did not know if the footprint being almost equivalent between the garage and the
house makes it the same as the house or if it is still smaller because it's shorter.
Miklo said that there is a change in grade, which helps in this situation. He said that even though this is a
story and a half building, because it is lower in grade, it's not looming compared to the house.
Toomey asked about an item shown on the plan. Miklo said that it is the existing garage in the basement.
Wenck, the consultant for the project, said that the dimensions of the existing basement garage door are
about eight feet by seven feet, and it is not big enough to hold a modern car.
Eubanks said the application refers to the possibility of enclosing the porch. Hirschman said that with the
changes, in order to put a bathroom on the first floor, that is where if he can use the clear-story windows
then he could put a bathroom in that area. He said that if that is not possible, he would still like to find a
place to put it on the first floor, and the only free floor space would be that porch. Hirschman said that
using the clear-story windows would be a compromise situation.
Hirschman said that he went around and spoke to all the neighbors who were home on Oakland and
showed them the blueprints. He said that all of them who had time to look at the blueprints did approve of
them.
Historic Preservation Commission
March 13, 2008
Page 3
Weitzel noted that Caroline Colvin was a signatory on a letter to the Commission, but she has now
recanted, because she did not know about the apartment over the garage when she signed.
Swaim said she thinks it is laudable that the applicant went back to the drawing board to revise the plans
for this and said it was the right thing to do.
Eubanks said that she likes the porch, and she would not want to see it enclosed. Hirschman said that if
the clear-story windows are allowed, he would be able to keep the porch. Weitzel said the Commission
would prefer not to change the fenestration whenever possible, and the porch is one of the historic
features of the building.
Kuenzli said that she has lived in this neighborhood since 1972. She said she has walked past this house
since then and has admired the way it sits on the lot and its proportions and realized that it was not being
taken care of. Kuenzli said she hoped someone would buy it who would be a good steward of the house,
appreciate it for what it is, and preserve it for the future.
Kuenzli said that the most beautiful part of the house, besides the way it sits on the lot, is the south
facade and the sunroom and the screened porch behind it. She said that the proposed plan would almost
completely obscure what is truly an elegant south facade. Kuenzli said she agrees that this house needs
a garage badly but asked why it needs atwo-story garage with an apartment that would cover up the
most beautiful part of the house. She asked if it would be possible to do a more diminutive garage without
an apartment in it.
Wenck said that no one will ever really look straight on the south elevation. He said that as one walks by
the house from the west, one would still be able to see most of the south facade, although probably not
that back screened porch.
Kuenzli said that the clear-story windows would be a minimal change and easy to accord, but it is the
south facade that is of concern. Hirschman said he agreed with Kuenzli's comments, but because of the
zoning, he has to put the garage as close to the house as possible or it would be too close to the street.
Kuenzli asked if it wouldn't be less expensive to make the basement garage usable. Hirschman said that
he has looked at the possibilities for a garage under the house, but none of them were feasible. He said
that the present plan is the least invasive option.
Wenck said that the basement garage is tiny and narrow and would not fit a car of today. He said it would
be ideal to find some way to not build on the south, and that was part of the reason for bringing the
garage down as far as he could get it. Kuenzli said that not having the second story on it would bring it
down. Wenck said it would not bring it down much, because the garage needs a roof that mimics the
house, unless one would put a 4:12 roof there.
Weitzel said that there are flat-roofed garages in the neighborhood, and garages don't always match the
house exactly. He said there are other ways to design a garage that would go with the house. Kuenzli
asked if a very shallow hip roof could be done over the garage. Hirschman said that it would still cover
that south porch.
Regarding the porch, Weitzel said that the foundation doesn't really match the original house, so he
believes it was added later. He said it may be a historic feature but is not necessarily original to the
house.
Weitzel said there is a gardenlike feature on a garage on Grant Street. He said it is a very small garage,
but it has a pergola look to it. Weitzel said he did not know if one could incorporate a design like that into
a modern garage, but it would match what is on the screened porch right now.
Miklo said that even if one built a lower profile garage, and aone-story garage is possible, someone
walking by would see the garage and would not see over it to see the screened porch behind. He said
Historic Preservation Commission
March 13, 2008
Page 4
that if there is going to be a garage on the site, the view is going to change; there is not any way around
it. Miklo said it is a judgment call as to whether one wants to match the roof of the house or have more of
a four-square type garage.
Swaim and Eubanks said that they preferred the mimicking of the roofline. Weitzel said that the two major
pieces of the proposal could be Considered separately, since the Commission seems to be coming to
some consensus on the garage.
Eubanks said that one wants to have historic structures stay historic, but they need to be made functional
for the present time. Weitzel said he does not see any way that the Commission can say that a garage
cannot be allowed. Toomey said that this meets the guidelines, as the appearance of the house from the
street is not changed. Weitzel said the Secretary of the Interior Standards call fora 360 degree view,
although it doesn't mean things cannot be done.
Michaud asked if there is any way to allow an interior stairway on the garage. Hirschman said that he
would like to enclose the stairs so that they are hidden, but that may not be possible. He said that is why
he plans to use a lattice screen if he is forced to build an exterior stairwell.
Downing said he is a little conflicted, because nothing the applicant plans would violate any of the zoning
requirements. He said he appreciates the effort to mimic the style of the house. Downing said he would
be cautious about the impact on the sun porch.
MOTION: Swaim moved to approve a certificate of appropriateness for the addition of a garage at
430 Oakland Avenue subject to: the windows being wood or metal-clad, solid wood, with the size
and style of the new windows to match the historic windows; the original windows to be salvaged
and reused whenever possible; the carriage house style garage doors must be compatible with
the style of the property; cement board or wood siding and trim to match the profile of the existing
siding and trim; and with the window and garage door final design to be subject to staff approval.
Toomey seconded the motion. The motion carried on a vote of 7-1, with Downing voting against.
Eubanks said that she would like to see the addition approved subject to not changing the side porch and
not allowing the windows in the back to be too intrusive. Miklo pointed out that if the Commission does not
approve the change to the enclosed porch, it does not then force the Commission to approve enclosing
the existing side porch. Weitzel said that a porch enclosure is disallowed in the guidelines.
Swaim said that she doesn't mind the clear story windows, because there is the precedent of the window
on the far right and because this side of the house isn't very visible at all.
Downing asked if the back porch would then contain the first level bathroom. Hirschman confirmed this
and said that the present bathroom would be incorporated into the kitchen. He said that the interior plans
have not been finalized. Miklo said that the interior of a building is within the Commission's purview to the
extent that interior plans affect the outside of the building. He said that the Commission can consider the
interior floor plan when considering resulting changes to the exterior.
Downing asked about the attic window. Weitzel said he had asked if that could be put in the addition
instead. Downing stated that HIS will require a bedroom to have an egress window. Hirschman said that
would be the south exposure. Weitzel said that it isn't horrible there, but he would rather see the window
stay the same, because it matches the one on the north side. Wenck said that window would be the
minimum size for a double hung window. He said that one of the reasons he changed that was to get
better light quality in that room. Wenck said he would be changing the window to match the two below it.
MOTION: Eubanks moved to approve a certificate of appropriateness for an addition at 430
Oakland Avenue, as proposed in the application. Swaim seconded the motion. The motion carried
on a vote of 7-1, with Weitzel voting against.
Miklo asked if Commission members were concerned about the window pattern on the garage. Weitzel
said that he liked the smaller one -that it looks more like a carriage house and doesn't get into the frieze
Historic Preservation Commission
March 13, 2008
Page 5
board. Wenck said that one window would be functional, but the other would not be functional on the
inside. The consensus of the Commission was to approve the upper window design.
Miklo asked the applicant if he intends to change the garage door on the original house. Hirschman said
that he will replace it with whatever he uses on the south side with so that all of the garages match.
Weitzel asked the applicant to consider, since this is a wet basement, treating the foundation to preserve
the longevity of the house.
Swaim said she appreciates the fact that the applicant took the initiative to get neighborhood input.
Three property owners from the neighborhood attended the meeting. Two of the three spoke, and they
both said they were thrilled that someone is going to fix up the property.
DISCUSSION OF 2008 WORK PLAN:
Miklo commented that the City Council unanimously approved the updated Preservation Plan last week.
He stated that he drafted a work plan to present to the City Council based on discussion at the last
meeting.
Burford said that the Press Citizen opinion page article points out that moving Wetherby House is
symbolic of what can be done on behalf of historic preservation in Iowa City. She said the author is also
saying that it demonstrates how difficult discerning the events around historic preservation can be.
Burford said the author is suggesting we find ways to move ahead and keep things going that will
preclude demolition notices from showing upon buildings that are historic.
Toomey said the author asks for a citywide survey and nomination for places to be noted as recognized
as having some historical significance. Weitzel said that goal one does address that, but the Commission
does need to decide its priorities for when it happens.
Burford said that the Commission has surveyed the community, and what is architecturally significant has
been identified. She said that the article is getting at identifying socially, anthropologically important
criteria, which are extremely difficult to research and identify.
Weitzel stated that some of the surveys that have been conducted are better with regard to Criteria B
significance than others. He said that there also properties outside the current districts that the
Commission might want to consider to be landmarks.
Burford said that even if a building is not eligible to be on the National Register, there is a potential there
for the same kind of response. Weitzel said that the Commission needs to do a systematic survey for
National Register properties and work on getting them nominated. He said that it is part of the goals.
Weitzel said that the Preservation Plan is not just for the Commission but is for the whole community to
follow. He said that other organizations could pick up on some of the surveys by funding them and/or
supporting them.
Swaim asked if the issue is who is going to do the work. Weitzel said that is a big chunk of it. He said that
in any case, a grant needs to be applied for in order to hire a consultant. Miklo agreed that to be
successful at doing a survey, the Commission needs to hire a consultant, and in order to do that, grant
funding is needed. He said the work plan includes applying for a grant to study of the economic impact of
historic preservation on the local economy. Miklo questioned whether that should have as high of a
priority as doing a survey of an area such as Manville Heights, Kirkwood Avenue, or the near south side.
He said that an economic impact study is not going to be as concrete as surveying a specific area, and
that can probably be assumed without a study, as there are lots of other communities that have done it.
Miklo asked if the Commission wanted to add an item to the work plan to apply for a survey grant or bump
number five on the proposal.
Historic Preservation Commission
March 13, 2008
Page 6
Eubanks said that if the Commission is more modest in its goals, they are more likely to be accomplished.
She suggested bumping goal number five and replacing it with applying for a grant of a specific area.
Weitzel said that the political climate. currently is much more in favor of preservation, and he therefore
feels that a survey should be substituted for goal number five regarding economic development.
Miklo said that page 108 of the Preservation Plan contains a list of recommended surveys that are graded
in terms of priority. He said that the near south side has a few historic buildings left but does not really
have a constituency in terms of a neighborhood that is asking to be preserved. Miklo said that having that
area designated a landmark may be an uphill battle. He said that in order to get a building landmarked
when the property owner objects, the approval of six of seven City Council members is required.
Miklo said that Manville Heights is listed as recommended for a high priority, and there is also the Oak
Grove to Kirkland Avenue Area and the Lucas Farm Area. Swaim said that she would much prefer
moving on to getting a grant for the Manville Heights Neighborhood, as residents of the neighborhood are
very interested in this, and if designation is successful, that will attract a lot of residents to the cause of
preservation.
Swaim said she believes that designation of the south side would be much more contentious. Weitzel
said that the State has already virtually said that it would not fund a survey of the near south side area.
He said their idea is that there are other areas that have more potential for valuable resources.
The consensus of the Commission was to replace goal five in the Work Plan with the goal of applying for
funding to do a survey of the Manville Heights Area. The Commission approved the updated 2008 Work
Plan by consensus.
DISCUSSION OF MELROSE NEIGHBORHOOD.
Weitzel asked for comments on the draft letter he had prepared regarding the Melrose Neighborhood.
Miklo said one concern he would have is that the Melrose Neighborhood residents would be making their
case based on some of the politics and such, and that is their case to make. He suggested that the
Commission focus more on the historic nature of the neighborhood and let the residents make the other
arguments, which they have done well in their report.
Baker said that paragraph three could be omitted in that case. Miklo said that would work, along with
possibly a few specifics about the history of the neighborhood, giving the reasons the neighborhood is on
the National Register. Eubanks agreed to make the changes to the letter, and Miklo said there is time to
have the revised letter back on next month's agenda for Commission approval.
Swaim pointed out that there are two grant deadlines coming up. Baker said that she would be willing to
help on one of those. Miklo said that a draft for the combined near south side and Manville Heights grant
application has already been prepared, and that draft could be adapted and revised to refer to just the
Manville Heights Area.
ELECTION OF OFFICERS:
MOTION: Weitzel nominated Eubanks to be Vice Chair of the Commission. Swaim seconded the motion.
The motion carried on a vote of 8-0.
MOTION: Toomey nominated Ponto to be Chair of the Commission. Baker seconded the motion. The
motion carried on a vote of 8-0.
Swaim thanked Weitzel for all of his work done on behalf of the Commission. Weitzel said that he would
be working on the Board of Friends of Historic Preservation and has been appointed a member of the
Planning and Zoning Commission.
CONSIDERATION OF MINUTES FOR FEBRUARY 28, 2008.
Historic Preservation Commission
March 13, 2008
Page 7
Baker said that on page one, in the fourth paragraph under discussion of the work plan, in the first
sentence, the word "revised" should be changed to "revise."
Michaud said that on page two, in the seventh paragraph, first sentence, "more acceptable of green"
should be changed to "more inclusive of green."
The minutes, as amended, were approved by consensus.
OTHER:
Miklo asked if there would be any interest in changing the time of the monthly meeting to 5:30. The
consensus of the Commission was to keep the meeting time at 6:00.
ADJOURNMENT:
The meeting was adjourned at 7:45 p.m.
Minutes submitted by Anne Schulte
s/pcd/mins/h pc/2008/3-13-08.doc
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MINUTES PRELIMINARY
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, APRIL 3, 2008
THE MANSION - 538 SOUTH GILBERT
Members Present: Mark Seabold, Patrick Carney, Rick Fosse, DaLayne Williamson,
Terry Trueblood, Annadora Khan, Jan Finlayson
Members Absent.: None
Staff Present: Marcia Klingaman, Jeff Davidson, Brandy Howe
CALL TO ORDER
Seabold called the meeting to order at 3:05 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
None.
CONSIDERATION OF THE MINUTES OF THE MARCH 6 2008 MEETING
Mark requested a minor change be made to the March 6th minutes.
MOTION: DaLayne moved to approve the minutes with correction; Annadora seconded.
The motion passed 7:0.
CONTINUE DISCUSSIONS ON FUTURE PUBLIC ART PROJECTS
A focus group discussion was held to discuss components of a public art plan. This was
done to avoid a lull in projects and to decide how to allocate new funds coming in the
next fiscal year. Maintenance of art pieces should also be included when considering
the public art plan.
Fosse shared that some early objectives for the Public Art Program included avoidance
of controversial pieces and a focus on the Artists Rights Act.
The first step of the focus group involved brainstorming ideas for future Public Art
Council endeavors and projects. The following represent the outcomes of this
brainstorming session.
• Develop a master plan (funding for this can not come from the Public Art budget).
• Identify other funding sources.
• Art that also serves a functional purpose.
~ Nashville example of old parking meters artistically decorated and
reinstalled as an alternative to giving money directly to panhandlers.
~ Park benches, fire hydrants, fountains, garden art, bicycle racks.
• Murals
• Incorporate art on the front of city buses.
• Cigarette machine that distributes tiny boxes of art (possibly another funding
source).
• Iowa City entryways, specifically Riverside Drive. The possibility of partnering
with Project Green to do a landscaping project was discussed.
• Opportunities to enhance the I-80 corridor, possibly with a light installation.
• Gilbert Street underpass -another opportunity for a light installation.
~ The potential for this to curtail graffiti in this area was also discussed.
~ It was noted that lighting and fountain projects do not align with LEED
certification.
• Neighborhood Art projects
• Art in the parks
• Art in public buildings
• Public facility artwork
• Pedestrian bridge from Rocky Shore to the Peninsula
• Park Road bridge
• Trailway signage
• Find a home for the old Pedestrian Mall fountain
~ Potential light installation to simulate water
~ Locate at Sand Lake to allow recirculation
• Gilbert Street & Hwy 6 entrance
• Iowa Avenue and Hwy 6 (spiral on pedestrian walkway)
• East Side Recycling Center clean-up
~ Opportunity to use innovative found object art
Second, the committee prioritized this list via vote; each member placed eight stickers
next to projects that they deemed should receive attention and funding first. Stickers
were tallied and projects were prioritized based on score. Several projects tied for 2nd
and 4th place.
1St -Trail Art (signs to demarcate trail, education plaques, benches)
2"d -Downtown Fountain
- Planter Art
-Gilbert Street Underpass
3~d -Functional Art, Neighborhood Art, Pedestrian Bridge (Rocky Shore)
4th -Gilbert Street and Hwy 6 entrance to Iowa City
- Park Art
It was decided that the committee would focus their attention on Trail Art and that a tour
of some of the trail networks would be arranged for the May 1 meeting.
COMMITTEE TIME/UPDATES
Respond to Press Citizen article:
Former City Councilman, Bob Elliott, recently published an article in the Opinion page in
the Press Citizen regarding the recreation center pool art that is scheduled to be
installed this spring. The committee discussed whether or not they should respond to
this article. One member noted that the press release for the pool art will be published in
the near future. It was decided that this press release could be used in lieu of a formal
response.
The dedication for pool wall has been scheduled for Friday, June 6th at noon. The artist,
BJ Katz will be present for the dedication. Marcia noted that the specifications for
installation are still being configured.
Kidz Tent -Iowa City Artsfest
Last year a kidz tent was set up at the Arts Fest in which kids under 12 could purchase
art. The committee discussed if this should be included again this year. The Arts Fest
committee has suggested the possibility of doing a silent auction tent instead and that
the Kidz Tent may be somewhat in competition with their event. The committee noted
that the calligrapher last year was a huge hit. Including this person again this year would
be a way to create awareness for the PAAC and Iowa City Public Art Program.
ADJOURNMENT
Jan moved to adjourn; Annadora seconded. Meeting adjourned at 4:32 pm. Next
meeting scheduled for May 1, 2008.
Minutes submitted by Brandy Howe
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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, April 22, 2008
LOBBY CONFERENCE ROOM, CITY HALL
04-24-08
DRAFT ' w w
Members Present: Newman Abuissa, Yolanda Spears, Florence Ejiwale, Martha Lubaroff, Eric
Kusiak, Joy Kross.
Staff Present: Stefanie Bowers.
Call to Order
Abuissa called the meeting to order at 7:01 p.m.
Recommendations to Council (Become effective only after separate Council action): None.
Consideration of the Minutes of the March 25, 2008 meeting
Minutes approved 5-0. Note: Only commissioners Abuissa, Ejiwale, Lubaroff, Kross and
Kusiak were present.
Town and Gown Presentation
Bowers reported that the University of Iowa and the Iowa City Human Rights Commission will
collaborate on several programs scheduled for the summer and fall of 2008.
Discrimination Outreach Programming
The Commission will do additional outreach that will include advertising on City Channel
4.
Corridor Pride
Commissioners voted 6-0 to place an advertisement in the Corridor Pride publication.
Amicus Brief on Same Sex Marriage
Kusiak reported that the brief has been submitted to the Iowa Supreme Court. Kusiak will
keep the Commission posted on any future developments.
Youth Awards
The Commission will be honoring 114 youth at the Ceremony being held on April 29t''
Commissioners are to arrive at 5:30 p.m. and the recipients have been asked to arrive no
later than 6:15 p.m. University of Iowa President Sally Mason will deliver remarks and
refreshments will be served after the Ceremony.
Mr. Eze Presentation
Mr. Eze will present his program September 24 at 7 p.m. at the Iowa City Public Library.
Human Rights Breakfast
Commissioners selected a keynote speaker. Bowers will report at the next meeting whether
the invitation has been accepted.
Programming for 2008
Commissioners discussed upcoming programming they would like to hold and the various
venues for such programming including the film series.
Reports of Commissioners
Abuissa reported on a suspected hate crime in Austin, Texas. Kusiak is trying to
coordinate some joint programming between the University of Iowa Human Rights Center and
the Iowa City Human Rights Office.
Adjournment
There being no further business before the Commission, the meeting was adjourned at
7:56 p.m.
Board or Commission: Human Rights
ATTENDANCE RECORD
YEAR 2008
(Meeting Date)
NAME TERM
EXP.
1/22
2/26
3/25
4/22
5/27
6/24
7/22
8/26
9/23
10/28
11/25
12/23
Florence
Ejiwale 1/1/09 X X X X
Kate Karacay 1/1/09 X X X O
Martha
Lubaroff 1!1/09 O X X X
Newman
Abuissa 1/1/10 X X X X
Joy Kross 1/1/10 X O X X
Eric Kusiak 1/1/10 X X O X
Dell Briggs 1/1/11 O X X O
Yolanda Spears 1/1/11 X O X X
Corey Stoglin 1/1/11 X X X O
KEY: X =Present NMNQ - No meeting, no quorum
O =Absent
NM = No meeting