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HomeMy WebLinkAbout2002-11-19 Info Packet of 11/7 C TY COUNCIL NFORMAT ON pACKET CITY OF IOWA CITY November 7, 2002 www.icgov.org I MISCELLANEOUS ITEMS IP1 Meeting Schedule and Work Session Agendas IP2 Letter from Council Member Kanner to City Clerk: Appeal of City Council JCCOG Decision [response from City Clerk included] IP3 Memorandum from City Manager: Contracted Services for Determining Maximum Occupancy of Rental Units IP4 Memorandum from Community and Economic Development Coordinator to City Clerk: Business Visits by the Council Economic Development Committee IP$ Memorandum from JCCOG Executive Director: Traffic in Northeast Iowa City IP6 Memorandum from Parking Manager to City Manager: Halloween Promotion IP7 Memorandum from Dianna Furman: Utility Discount Program Statistics - Fiscal Year FY02 and FY03 IP8 October 2002 Building Permit Information IP9 November 2002 Iowa City Housing and Inspection Services Customer Service Survey IP10 November 8 Veterans Program at Senior Center IPll Agenda: November 13 Jail Spaces and Services Task Force IP12 Agenda: October 31 ECICOG [VVilburn] IP13 November 10 Carnival of the Animals [Pfab] IP14 2002 Academy for Transportation Policy IP15 Memorandum from Jay Honohan (Chair, Senior Center Commission) to City of Coralville Mayor and City of North Liberty Mayor: Scheduling a Discussion of Iowa City/Johnson County Senior Center Funding on an Upcoming Council Work Session PRELIMINARY/DRAFT MINUTES IP16 Senior Center Commission: October 15  City Council Meeting Schedule and November7,2002 c~¥ o~ ~o~v^ C~T~Work Session Agendas www.icgov.org · MONDAY, NOVEMBER 11 Veterans' Day Holiday - City Offices Closed TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, NOVEMBER 18 Emma J. Hat'vat Hall 6:30p Special Council Formal Meeting Regular Council Work Session · TUESDAY, NOVEMBER 19 Emma J. Harvat Hall 7:00p Regular Council Formal Meeting · THURSDAY, NOVEMBER28 Thanksgiving Holiday - City Offices Closed · FRIDAY, NOVEMBER 29 Thanksgiving Holiday - City Offices Closed · MONDAY, DECEMBER 9 Emma J. HarvatHall 6:30p Special Council Work Session · TUESDAY, DECEMBER 10 Emma J. Hah/at Hall 7:00p Special Council Formal Meeting · WEDNESDAY, DECEMBER25 Christmas Holiday - City Offices Closed · THURSDAY, DECEMBER 26 Christmas Holiday - City Offices Closed Meeting dates/limes~topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Age of Consent permissim tothe Administration (FHW 400 , HOTO, Washington, I Support: An contro! devices standard device Guidance: : Requests of this Manu information: A. A c statement of e interpretatio B. A he. hat prov C. ,~ay illustration that would be helpful t( November 7, 2002 Mr. Steven Kanner, Council Member 630 South Governor #1 Iowa City, IA 52240 Dear Steven: This will acknowledge receipt of your written appeal of the City Council's decision removing you from the JCCOG Board. In consultation with the Mayor and City Attorney, a public heating on this matter will be held at the next regular City Council meeting of November 19. Sincerely, Ma~na~n K. Kan: City Clerk Cc: City Council 410 I~AST WASHINGTON STREET * IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: October 31, 2002 To: City Council From: City Manager Re: Contracted Services for Determining Maximum Occupancy of Rental Units The HIS staff has discussed contracting services to determine maximum occupancy of rental units with Norm Cate, Senior Housing Inspector, and we agree this approach would not improve or shorten the occupancy determination process. As has been proposed, we believe the most effective approach to determining maximum occupancy of rental units is at the time the Housing Inspector inspects the property and has the property file under review. Reviewing maximum occupancy at the point of inspection requires no reassignment of staff or disruption of existing processes and will result in over 100 properties reviewed monthly. It is an incremental approach which results in all multi-family properties reviewed in approximately two years with single-family and duplex rentals reviewed in approximately three years. Approximately 76% of rental properties' maximum occupancy can be determined in approximately two years using this approach. We know of no outside contractors qualified to determine maximum occupancy. Any contractor hired would require extensive training in both the Iowa City zoning and housing codes. Because existing staff would have to do the training, any occupancy determination would be delayed during the training period and impact the ability to maintain routine inspection schedules. As an aside, the Housing Inspection Division last expanded staff in 1992, but since then there has been a 47% increase in number of rental properties inspected annually. The Housing Inspection staff is understaffed to meet the growing inspection workload and without additional staff will soon not be able to follow-up in a timely manner on neighborhood complaints. We will look at this issue during upcoming budget discussions. The Task Force has recommended additional Housing Inspection staff. jw/men~db-occupancy doc City of Iowa City MEMORANDUM DATE: November 5, 2002 TO: City Manager FROM: Steven Nasby, Community and Economic Development Coordinato RE: Business Visits by the Council Economic Development Committee The business visits by the Council Economic Development Committee have been proceeding as planned. Overall, the Council Economic Development Committee is planning to visit over 100 local businesses. The response we have received has been overwhelminoiv positive. One of the comments we hear most often is that "Iowa City is a great place to do business". Tn addition, all of the businesses have been appreciative of the committee's outreach to come to their place of business and listen to their issues. The one-on-one contact afforded by these business visits has been very beneficial. To date, all of the businesses have expressed a commitment to continuing their operations in Towa City. As a portion of the visit, the Council member and staff briefly highlight the City's economic development programs that may provide for financial incentives should the business expand or modify their operations. In a few cases, we have been asked to provide information or research specific requests the businesses have had relating to city functions or services (e.g. tree trimming in the right of way, sign placement, and bus service). As needed, City staff follow-up on these requests and respond through the Economic Development office which provides the business with a single point of contact. Tf you have any questions please let me know. Cc: Karin Franklin, Director of Planning and Community Development City of Iowa City MEMORANDUM Date: November 1,2002 To: City Council From: Jeff Davidson, Traffic Engineering Planning Re: Traffic in northeast Iowa City With the November I opening of the First Avenue and Scott Boulevard extensions, there have been many calls and e-mails from the public concerning traffic control at intersections. The intersections of greatest concern appear to be First Avenue/Scott Boulevard, Scott Boulevard/Rochester Avenue, and Scott Boulevard/Court Street. Persons contacting me have had many suggestions, typically involving installation all-way stop control or traffic signals. I have been indicating to everyone who has contacted me that there certainly is the possibility that traffic control at these intersections may be modified in the future. However, we need to consider these changes based on actual traffic conditions and not by attempting to predict these conditions. As you have heard me say many times, unwarranted stop signs simply trade one type of traffic safety issue for another. Traffic signals are very expensive and should not be installed unless warranted according to the Manual on Uniform Traffic Control Devices. For a period of time there will be a lot of "novelty" traffic on the First Avenue and Scott Boulevard extensions, as people go and check out these new streets. Eventually the novelty will wear off, and normal traffic patterns will be established. This could take up to six months. In the meantime, everyone needs to be patient and accept that traffic patterns are changing in the area, and rest assured that we will evaluate changes to traffic control in the future. We may also need to manipulate the traffic signal phasing at the Dodge Street/Scott Boulevard, First Avenue/Rochester Avenue, and First Avenue/Court Street intersections. The Streets Division traffic signal crew is keeping an eye on these locations. Let me know if you have any questions. cc: City Manager Director of Planning Director of Public Works City Engineer Neighborhood Services Coordinator JCCOG Traffic Engineering Planner jw/menVjd-east lc.doc IP6 Date: November 1, 2002 .~ ~/i/} // /Ii To: Steve Atkins, City Manager LAJ/~I From: Chris O'Brien, Parking Managerc~ Re: Halloween Promotion Cc: Joe Fowler, Director of Parking & Transit The Parking Division had a promotion for Halloween and I wanted to tell you about all of the positive feedback we received. The promotion included random stamps on our ramp tickets amounting to up to 4 hours(S2.40) of free parking for customers who had the stamp on their ticket. We had a total of 114 come back in on October 31, 2002 for a total of $166.80 of free parking. This amounted to a total of 278 hours of parking given away as a result of this promotion. This averaged out to be about 2.44 hours per stamped ticket and an average discount of $1.46 per ticket. More important than the parking given away was the amount of positive feedback we received as a result of this promotion. This feedback came from employees who had a great time interacting with the customers, and who enjoyed decorating our facilities for this promotion. Many of the cashiers informed me that the customers enjoyed the promotion as well. They received several comments about how nice it was that we decorated our booths and were very pleased when they found out that they had one of the stamped tickets. I also received some feedback from some business owners who thought that this promotion was a great idea. Overall, I feel that this promotion went extremely well. We received positive feedback from our employees, customers and local business owners while also making it a fun activity for those involved. Date: 1 -Nov-02 To: City Manager and City Council From: Dianna Furman, Customer Service Manager Subj: Utility Discount Program Statistics - Fiscal Year FY 02 and FY03 All Water Total Services Sewer Discount Water Tax Sewer Refuse Recycling Total Month Discount Discount Accounts Discount Discount Discount Discount Discount Discounts FY 02 Jul 116 84 200 835.52 41.99 760.56 658.05 224.70 2520.82 Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09 Sept 128 93 221 1023.68 51.25 980.49 808.71 276.15 3140.28 Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205.71 Nov 136 113 249 1106.56 55.47 1060.23 836.38 285.60 3344.24 Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71 Jan 147 122 269 1164.80 58.20 1116.29 879.45 300.30 3519.04 Feb 146 124 270 1216.32 61.09 1165.83 913.26 311.85 3668.35 Mar 148 122 270 1184.96 59.39 1135.68 879.45 300.30 3559.78 Apr 153 118 271 1205.12 60.32 1155.07 925.57 316.05 3662.13 May 154 126 280 1207.36 60.37 1157.23 943.72 322.55 3691.23 Jun 156 132 288 1254.82 62.91 1202.48 1049.62 360.77 3930.60 FY02 I $40,456.98 Tota s 1689 1352 3241 $13,290.34 $666.01 $12,694.79 $10,289.62 $3,516.22 FY 03 Jul 112 113 225 932.26 46.57 892.16 695.24 238.99 2,805.22 Aug 118 115 233 1,006.18 50.07 963.26 769.48 264.52 3,053.51 Sept 123 121 244 1,042.02 52.03 997.76 783.00 269.12 3,143.93 Oct 129 122 251 1,068.90 53.45 1,023.62 803.25 276.08 3,225.30 Nov 0 0 0 0 0 0 0 0 0.00 Dec 0 0 0 0 0 0 0 0 0.00 Jan 0 0 0 0 0 0 0 0 0.00 Feb 0 0 0 0 0 0 0 0 0.00 Mar 0 0 0 0 0 0 0 0 0.00 Apr 0 0 0 0 0 0 0 0 0.00 May 0 0 0 0 0 0 0 0 0.00 ,Jun 0 0 0 0 0 0 0 0 0.00 S 482 471 1153 I $4,049.36 $202.12 $3,876.80 $3,050.97 $1,048.71 $t2,227.96I CC: Kevin O'Mally Mari/Utility/NewDiscou ntMonthlyFY03.xIs BUILDING PERMIT INFORMATION {~tJ/y{~'October 2002 ~ KEY FOR ABBREVIATIONS · Type of Improvement: ADD - Addition ALT- Alteration REP- Repair FND - Foundation Only NEW- New OTH - Other type of construction Type of Use: RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2 City of Iowa City Date: Extraction of Building Permit Data for To: 10/1/2002 Census Bureau ,.vlL From: 10/31/2002 Type Type Permit Number Name Address lmpr U~ Stories Units Valuation BLD02-00458 LEE KLINKENBORG 1521 PRAIRIE DU CHIEN R ADD RSF 2 0 $107,768 ADDITION AND ALTERATION OF SFD BLD02-00724 STEPHAN V ARNDT 327 LEE ST ADD RSF 2 1 $98,750 2 STORY ADDITION TO SFD BLD02-00658 JOEY WALKER 882 PARK PL ADD RSF 2 0 $80,000 ADDITION TO SFD BLD02-00614 TOM COOK 2835 FRIENDSHIP ST ADD RSF 0 0 $70,000 ADDITION TO SFD BLD02-00645 JUN & JUNKO KIMURA 1 GILMORE CT ADD RSF 2 1 $43,900 ADDITION TO SFD BLD02-00683 SHERRILL YODER 2120 LEONARD CIR ADD RSF 1 0 $30,194 3 SEASON PORCH ADDITION TO SFD BLD02-00644 PAUL & LINDA FL1NN 14 WARWICK CIR ADD RSF 2 1 $21,000 ADDITION TO SFD BLD02-00677 KIRRIE BALLARD 1030 RIDER ST ADD RSF 1 1 $20,000 ADDITION TO SFD BLD02-00566 MICHAEL SINGER & AMY B 419 N GILBERT ST ADD RSF 1 0 $19,000 PORCH ADDITION AND DETACHED GARAGE ADDITION TO SFD BLD02-00668 MARK REILAND 1907 KATHLIN DR ADD RSF 1 0 $15,000 8' X 22' ROOM ADDITION BLD02-00689 STREB INVESTMENT PART? 3235 ROHRET RD ADD RSF 1 0 $12,862 BATHROOM ADDITION TO SFD BLD02-00678 SABINE GOLZ 423 S 7TH AVE ADD RSF 1 0 $11,575 ADDITION TO SFD BLD02-00685 JACK & MIRIAM NEWMAN 11 CAMBORNE CIR ADD RSF 1 0 $7,653 3 SEASON PORCH ADDITION TO SFD BLD02-00674 JEAN LANTZ 9 GEORGETOWN CIR ADD RSF I 0 $7,000 GARAGE ADDITION TO SFD BLD02-00684 DONNA WELSH 1406 PLUM ST ADD RSF 2 1 $4,621 CARPORT ADDITION TO SFD BLD02-00642 JIM ZIMMERMAN 515 STUART CT ADD RSF 2 1 $3,000 STAIRS AND SPA SURROUND FOR SFD BLD96-00219 SANDRA HEATON 2905 WAYNE AVE ADD RSF 0 0 $2,500 INSTALLING 9'6" X 16 SCREEN PORCH ABOVE BREEZEWAY Total ADD/RSF permits: 17 Total Valuation: $554,823~ BLD02-00687 ANTIONO PACHECO 1402 S GILBERT ST ALT NON 1 0 $80,000 RESIDE AND REDO FACADE OF COMMERCIAL BUILDING BLD02-00638 CHURCH OF JESUS CHRIST ~ 2730 BRADFORD DR ALT NON 2 I $38,000 INTERIOR ALTERATION OF CHAPEL BLD02-00619 CAROUSEL MOTORS, INC 809 HIGHWAY 1 W ALT NON 1 2 $37,800 INTERIOR ALTERATION OF CAR DEALERSHIP BLD02-00679 WESLEY FOUNDATION 120 N DUBUQUE ST ALT NON 1 1 $33,000 RESTROOM REMODEL 1 ST FLOOR BLD02-00663 MICHAEL GLICK 2304 MUSCATINE AVE ALT NON 1 0 $12,000 TWO INTERIOR PARTITIONS Page: 3 City of Iowa City Date: 11/1/2002 Extraction of Building Permit Data for To: 10/1/2002 Census Bureau l,. ~ ,L r' e-o"~ From: 10/31/2002 Type Type Permit Number Name Address Impr U~ Stories Units Valuation BLD02-00701 BEN CHAIT 218 WASHINGTON ST ALT NON 2 1 $11,000 LOWER BASEMENT FLOOR BLD02-00623 MARTIN GAFFEY 252 SCOTT CT ALT NON 0 0 $9,000 INTERIOR FINISH OF TENANT SPACE BLD02-00200 WESLEY HOU SE 120 N DUBUQUE ST ALT NON 1 0 $5,000 BATHROOM BLD02-00698 BETH GAUGER 207 N LINN ST ALT NON 1 0 $2,000 ALTERATION OF RETAIL SPACE Total ALT/NON permits: 9 Total Valuation: $227,800 ~ BLD02-00706 ROBERT ALLEN 214 S SUMMIT ST ALT RDF 2 12 $20,000 WINDOW REPLACEMENT AND INTERIOR ALTERATION Total ALT/RDF permits: 1 Total Valuation: $20,000 ~ BLD02-00648 JILL GAULDING & MARK LI 225 DAVENPORT ST ALT RSF 0 0 $30,000 BASEMENT FINISH OF SFD BLD02-00631 GAlL BOLDT 1526 MUSCATINE AVE ALT RSF 2 1 $28,000 BASEMENT FINISH OF SFD BLD02-00657 KEN & NANCY NELSON 42 KENSINGTON CT ALT RSF 1 0 $24,000 CONVERT SCREEN PORCH TO HABITABLE SPACE BLD02-00670 SUZANNE HAMPTON 1149 OAKES DR ALT RSF 1 0 $10,400 INSTALL BATHROOM IN BASEMENT BLD02-00699 MARY WALL 1658 RIDGE RD ALT RSF 3 12 $9,000 CONVERT SCREEN PORCH 1NTO 3 SEASON PORCH BLD02-00640 BETTY O'LEARY 439 ELMRIDGE AVE ALT RSF 1 0 $7,000 BATHROOM ALTERATION 1N sFD BLD02-00665 SCHWALM, LESLIE A 819 MARKET ST ALT RSF 1 1 $7,000 FIREPLACE AND CHIMNEY FOR SFD BLD02-00660 MASTA1N, JEFFREY LEE 2408 WHISPERING PRAIRI ALT RSF 0 0 $2,000 FINISH EXISTING HOUSE REMODEL AND INSTALL 1/2 BATH BLD02-00731 HAUG, NILA K 517 WASHINGTON ST ALT RSF 2 0 $2,000 ADD DORMER TO ROOF OF HOUSE BLD02-00696 HAUG, NILA K 517 WASHINGTON ST ALT RSF 1 0 $1,500 INSTALL WINDOW IN ATTIC BLD02-00686 MIKE & KATHY WHITE 1007 BRIAR DR ALT RSF 2 1 $1,000 WOOD STOVE INSTALLATION FOR SFD Total ALT/RSF permits: 11 Total Valuation: $121,900 I BLD02-00688 CAROUSEL MOTORS, 1NC 809 HIGHWAY 1 W FND NON 2 1 $7,200 FOUNDATION FOR CAR DEALERSHIP ADDITION Total FND/NON permits: 1 Total Valuation: $7,200 i I Page: 4 City of Iowa City Date: 11/1/2002 Extraction of Building Permit Data for To: 10/1/2002 Census Bureau Report From: 10/31/2002 Type Type Permit Number Name Address lmpr U~ Stories Units Valuation BLD02-00043 HAWKEYE WELD & REPAIR 2650 S RIVERSIDE DR NEW NON 1 0 $45,000 30' X 56' STORAGE BUILDING I Total NEW/NON permits: 1 Total Valuation: $45,000 Il 1 BLD02-00639 JAMES B & BECKY J BUXTC 1811 MUSCATINE AVE NEW RAC 1 0 $55,000 DETACHED GARAGE ADDITION FOR SFD BLD02-00655 LOVETINSKY, RUSSELL J 1011 6TH AVE NEW RAC 1 0 $20,000 16' X 24' DETACHED GARAGE ON FROST PROTECTED FOOTING BLD02-00690 ERICK SMITH 222 E BLOOMINGTON ST NEW RAC 1 1 $8,400 DETACHED GARAGE ADDITION FOR SFD BLD02-00705 DONNA & MARK HEACOCK 300 WINDSOR DR NEW ILAC 1 12 $3,000 STORAGE SHED FOR SFD BLD02-00646 CHILDS, MARSHAL JAMES 2224 MACBRIDE DR NEW RAC 0 0 $800 PERGOLA ADDITION TO SFD I Total NEW/RAC permits: 5 Total Valuation: $87,200 / 1 BLD02-00676 ROCHESTER HILLS OWNER: 51 AUDUBON PL NEW RDF 1 2 $317,941 DUPLEX WITH ATTACHED 2 CAR GARAGES 51-55 AUDUBON PLACE I Total NEW/RDF permits: 1 Total Valuation: $317,941 / 1 BLD02-00636 A M MANAGEMENT 2061 KOUNTRY LANE NEW RMF 3 12 $786,043 12 PLEX APARTMENT BUILDING BLD02-00637 A M MANAGEMENT 2111 KOUNTRY LANE NEW RMF 3 12 $786,043 12 PLEX APARTMENT BUILDING BLD02-00624 FRANTZ CONSTRUCTION C~ 1455 BUCKINGHAM PL NEW P,/VlF 1 3 $414,742 RMF WITH ATTACHED 2 CAR GARAGES I Total NEW/RMF permits: 3 Total Valuation: $1,986,828 II BLD02-00651 RON SCHINTLER CUSTOM I- 1213 WILD PRAIRIE DR NEW RSF 2 I $299,200 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00662 HAMPSTEAD BUILDERS LLt 4755 CANTERBURY CT NEW RSF 2 1 $290,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00726 ARLINGTON DEVELOPMEN' 4526 DRYDEN CT NEW RSF 2 1 $270,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00682 ROD & KlM SIEBERYT 724 ARLINGTON DR NEW RSF I 1 $245,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00691 ARLINGTON DEVELOPMEN' 4363 BUCKINGHAM LN NEW RSF 2 1 $240,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00673 ARLINGTON DEVELOPMEN' 4423 BUCKINGHAM LN NEW RSF 2 1 $230,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00709 ARLINGTON DEVELOPMEN' 4450 BUCKINGHAM LN NEW RSF 1 ! $230,000 SFD WITH ATTACHED 3 CAR GARAGE Page: 5 City of Iowa City Date: 11/1/2002 Extraction of Building Permit Data for To: 10/1/2002 Census Bureau Report From: 10/31/2002 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD02-00727 ARLINGTON DEVELOPMEN' 4414 BUCKINGHAM LN NEW RSF 2 1 $230,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00672 ARLINGTON DEVELOPMEN' 4527 DRYDEN CT NEW RSF 1 1 $200,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00692 MOORE CONSTRUCTION CC 6 KEARNEY CT NEW RSF 1 1 $198,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00643 JASON & HEATHER MOORE 1536 WILD PRAIRIE DR NEW RSF 2 1 $190,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00664 HAMPSTEAD BUILDERS 1345 GOLDENROD DR NEW RSF 2 1 $187,875 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00680 DAV-ED LIMITED 86 DONEGAL PL NEW RSF 1 1 $176,518 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00428 MOLINA CONSTRUCTION 21 DONEGAL PL NEW RSF 1 1 $170,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00725 ARLINGTON 4580 YORK PLACE NEW RSF 2 1 $170,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00702 YI HER LEUANG 1674 WETHERBY DR NEW RSF 1 1 $154,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00719 NEW DIMENSION HOMES O 211 HACKNEY NEW RSF 1 1 $80,000 SFD WITH ATTACHED 1 CAR GARAGE BLD02-00718 NEW DIMENSION HOMES O 223 HACKNEY NEW RSF 1 1 $70,000 SFD WITH ATTACHED 1 CAR GARAGE I Total NEW/RSF permits: 18 Total Valuation: $3,630,593 II ! BLD02-00661 GREATER IOWA CITY FELD 2555 CLEARWATER CT REP RMF 0 0 $5,000 WATER DAMAGE REPAIR TO 2555-2559-2565-2567 CLEARWATER BLD02-00710 PENNINGROTH APARTMEN' 2724 WAYNE AVE REP RMF 1 1 $4,000 ROOF REPAIR OF RMF BLD02-00654 MCFALL, JAMES 2221 MUSCATINE AVE REP RMF 0 0 $2,500 REROOF APARTMENT BUILDING Total REP/RMF permits: 3 Total Valuation: $11,500 ]1 1 BLD02-00609 CINDY QUAST 725 CLARK ST REP RSF 0 0 $5,900 PORCH REPAIR OF SFD BLD02-00653 K1NDL, RICHARD 329 N DODGE ST REP RSF 0 0 $5,900 REPLACE 20' OF FOUNDATION WALL BLD02-00669 MARCUS M & MARGARET F 530 BROWN ST REP RSF 1 0 $3,000 FRONT PORCH ROOF, GUTTER AND SOFFIT REPAIR BLD02-00697 MCCORMICK, BARBARA D 1731 E ST REP RSF 1 0 $2,500 PORCH REPAIR OF SFD BLD02-00694 JACK KLAPPERT & ELIZABt 804 RONALDS ST REP RSF 2 1 $1,000 PORCH REPAIR OF SFD I Total REP/RSF permits: 5 Total Valuation: $18,300 II 1 Page: 6 City of Iowa City Date: 11/1/2002 Extraction of Building Permit Data for To: ~0/1/2002 Census Bureau ~p~ From: 10/31/2002 Type Type Permit Number Name Address lmpr Use Stories Units Valuation GRAND TOTALS: PERMITS: 75 VALUATION: $7,029,085 I I Iowa City Housing and Inspection Services IP9 Customer Service Survey ~ November 2002 FIO DOIN P "Great - same high standards but more relaxed and friendly. Card is a great idea!" "We think you and Doug, Norm, and the staff are doing a great job. Cate was friendly, professional, and helpful. Now Doug, you owe me a cup of coffee." "Patricia MacKay was prompt, efficient, friendly, and thorough. She is very professional." "Thanks for showing up on time and explaining everything so well. I appreciated the offer to let me call anytime with questions." "Inspector Cate did a very professional job on our rental properly inspection. Thanks a lot!" "Doing just fine. The inspector was polite and appeared to be very competent." "We had an inspection with Norm Cate. Very east to work with, very patient. He gave me a chance to write down what would be reinspected to get a quick start on repairs. Thanks." Very good, prompt, courteous inspector. Was willing to change date and time to accommodate our schedule. We appreciate the flexibility." John Bovey was punctual, polite, and on task. No nonsense. Told us what needed to be taken care of on the spot - followed up in writing and acknowledged us for how well we took care of the property. Positive experience." I have found the City inspectors to be cordial, respectful, and easy to work with. I appreciate, especially Bob Shaver's responsiveness when I call with a concern. Everyone in your office is friendly and helpful - not always the case with municipal and government employees. Thank yOU." "I found Mr. Shaver to be pleasant, reasonable, and a good representative for our city. I had a good experience with him." "The inspector was quick. Safety issues were talked about with written information given. Bob Shaver was introduced to tenants in their apartments. He was pleasant and efficient. Thanks Bob." "Very well. On time, fair, and firm. Good ideas to fix up." "We were forced to rent our home because we couldn't sell itl We had no idea what to do, but the two ladies in your office were so helpful and kind to us. We appreciate people who do their job so well!" "In general, you are doing a good job; however, I have one request. Is it possible to send out reminders to homeowners before a rental permit expires? Thank you." "Much better. More understanding and kindness shown. Thank you. Gary is gone." hisadm/comments-nov02.doc 1 Iowa City Housing and Inspection Services Customer Service Survey - November 2002 Page 2 The inspectors are very friendly, knowledgeable, and helpful to us. We look forward to their inspections and appreciate the advanced notice they give us. This provides ample time to notify our tenants." OK. Pleasant. Some issues are approaching real close to 'private property rights' between tenant and owner. Back off." Mr. John Bovey was very professional and thorough. I appreciated his input with regard to my property. My only concern was the length of time following the inspection and the issuance of the rental permit." "Inspections are a good thing. Extension cord compliance should not be a cause for reinspection. I think leaving a note is enough. We all know the tenants probably plug back in when inspection is passed. It wastes everybody's time. Otherwise inspections are a good thing!!! Nice city employees -firm about rules and convey this in a respectful way." "I met Patricia MacKay for the first time this year. She was very pleasant, professional, personable, and persistent. She followed-up by telephone to make certain the work she suggested was completed - never with a threatening, beaurocratic tone, but as friendly, persistent reminders. Thank you, Pat!" "Pay MacKay is very professional and informative with the housing code. I appreciate her concerns." "We were inspected in May and reinspected in July. Ms. MacKay was clear, fair, informative, and nice to work with. She was well-informed regarding codes and was able to tell me what we needed to do and equally important to me, why we needed to do it. She was pleasant to work with." "This property is for sale but may never sell; a neglected rental property. Roof is deteriorated to point of shingles blowing off to sidewalk and adjacent property. Water damage - second floor in front stair and attic damage. Ten foot tall weeds and trees block corner intersection of sight." "We thought that our inspection with Pat MacKay was handled very well and done quickly and efficiently. Thanks" "No problem. Patricia MacKay was fair, reasonable, and friendly." "Norm Cate was my inspector. I thought he did a great job. He was helpful, easy to work with yet he maintained high standards. As he inspected he provided additional information that will help me in the future." "I have had John Bovey inspect several of my homes. I have found him to be very reasonable, knowledgeable, and helpful. I think he does a good job." "Thank you for this opportunity to have input into this program. Mr. Shaver was professional in his duties and for the first time made us feel like we have a common goal - safe, affordable housing." hisadc~rcomments-nov02 doc 2 Iowa City Housing and Inspection Services Customer Service Survey ~ November 2002 Page 3 "I was very pleased with the inspection. John Bovey was very helpful and friendly. Per his suggestions we were able to get electrical outlets grounded and fire/smoke detectors properly placed. He made it clear the importance and difference of personal rental home." "Bob Shaver was very professional in completing the inspection process for our rental. Thank sand keep up the good work." "Art was satisfactory." "Patricia MacKay is helpful, considerate, and truly interested in her work. I enjoy Patricia's professional approach." "Norm does excellent work. Is informative, helpful, and considerate. Norm leads the housing department with his professionalism." "Given the beaurocratic nature of the building and rental permit system, Art Anderson was open to reasonable interpretation and was courteous." "Bob Shaver did a very nice, thorough job checking out my duplex." "Inspector Art Anderson was timely, very thorough, and professional and at the same time being reasonable. He even helped me install a battery in a smoke detector failure that I had failed to note in the upstairs hallway." "Bob Shaver did a great job. I very much appreciated his flexibility with his schedule. He was thorough with his explanation of the areas that needed addressed." "Art was enjoyable to work with as usual. Thanks for a positive experience!" "Pat MacKay did a very professional job of inspecting our rental. Thanks!" "A lien was placed for a bill that was sent Ia different address] and as a result I did not get a bill. Housing inspectors being picky - i.e., driveway maintenance, landscaping, building material on back porch. None of these things affects either safety or appearance. Parking requirements are not being enforced equally, i.e., I had to build a parking lot for 6 cars, the four-plex next door only has one parking space." "Very well. John Bovey was helpful and very professional during the inspection of my property. Thank you John." "It is a pleasure to work with Norm, as he is pleasant in his dealings with us on our rental inspections. Keep up the good work!" "I thought your man in the field was very knowledgeable and reasonable. He knew the code but worked out problems very thoroughly. Thanks again." Marian Karr IP10 From: Julie Seal Sent: Wednesday, November 06, 2002 10:56 AM To: *City Council Subject: Veterans Program at Senior Center Honoring America's Veterans Iowa City/Johnson County Senior Center November 8, 2002 2:30 p.m. Presentation of Colors Air Force ROTC Cadet Corps Green Hill Tyrol Troy Shehan, Scottish Highlanders Welcome/Introduction Julie Seal, Senior Center Voices of Experience Glenn Jablonski, Director Speaker Major General Robert L. Sentman (Ret.) Speaker Seaman 1st Class Harold H. Stager Girl Scout Troop 3340 The Parade by Sherrod L. Fielden Speaker Lieutenant Colonel Steven A. Wieneke Retire the Colors Air Force ROTC Cadet Corps Voices of Experience Glenn Jablonski, Director Reception Daughters of the American Revolution Marian Karr ~ From: Arlinda McKeen [Mckeen@SPPG.com] Sent: Friday, November 01, 2002 3:30 PM To: 'johnbalmer@plumbers-supp[y.com'; 'matt-blizek@u[owa.edu'; 'bobek.paul@iccsd.k12.ia.us' 'john-chaisson@uiowa.edu'; 'madelko@southslope.net'; 'sleppie23@yahoo.com'; 'fitzmauricehil@aor.com'; 'richardgibson314@msn.com'; 'cgross@techiowa.com'; 'paul.delsie@mcleodusa.net'; 'brenda-hollingsworth@uiowa.edu'; 'destiny@zeus.ia.net'; 'phillip-jones@uiowa.edu'; 'rklausner@spd.state.ia.us'; 'jroberts@inav.net'; 'dan.j.schaapveld@doc,state.ia.us'; 'aschut@meccaia,com'; 'jbock@meccaia.com'; 'richard.sills@doc,state.ia.us'; 'john-stratton@uiowa,edu'; 'thompbobson@mchsi.com'; 'faithformation@stthomasmoreic.com'; 'jpwhite@co.johnson.ia,us'; 'destinyl4@mchsi.com' 'reklausner@yahoo.com'; 'jlswyldegreen@aol.com'; 'ntrott'1900@aohcom~ Cc: 'bbed ford @ci.coralville.ia. us'; 'candice.bennett@jb.state.ia.us'; 'Lodema. Berkley@jb,state.ia.us'; 'pharney@co.johnson.ia,us'; 'jhorne@co.johnson,ia.us'; 'tkriz@co.johnson,ia.us'; 'mlehman@co.johnson.ia.us'; 'klogsden@icphorg'; 'lubaroff@icphorg'; 'dar-neff@inav,net'; 'tneuzil@co.johnson,[a,us'; 'jschultz@co,johnson,ia,us'; 'dshorr@stanleyfdn.org'; 'auditor@pobox.com'; 'dsmith@iowacityarea,com'; 'brettsobaski@yahoo.com'; 'sstutsma@co.johnson.ia.us'; 'msulliva@co.johnson.ia.us'; 'cthompso@co.johnson,ia.us'; 'dmwagner@co.johnson.ia.us'; 'jwarkentin@ci.north- liberty,ia.us'; 'rj-winkelhake@iowa-city.org'; 'janderson@ifbf.org'; Angie DoyleScar; Jim Addy; Keri Badding; Lee Konfrst; Tom Slater; 'Marian-Karr@iowa-c[ty.org' Subject: November 13 Jail Space & Services Task Force Meeting jc TF agenda Nov jc TF notes Oct 9pdf jc ~ke FYI NH Oct 13pdf 02popula.. To Jail Space & Services Task Force and Resource Group members: The time for our November meeting will soon be upon us. The agenda and notes from the October meeting are attached. Also attached are the data from the October 2002 jail population, courtesy of John Neff. The meeting will be full of insights and information with a panel of officials from other counties and the presentation of the survey results. The meeting will be held at the Coralville Public Library. Library staff request that those attending the meeting park in the east end of the parking lot to better allow library patrons to park nearer the doors. The attachments come to you this month in PDF format. If you cannot access these, please let me know and we can send them in Word format. The jail population data is in Word. We are seeking ways to minimize the clogging of some members' e-mail systems by reducing the number of files we send as attachments. Thank you for your patience. If you will NOT be able to attend the November meeting, please let me know by return e-mail. Thank you. Arlinda McKeen <<jc TF agenda Nov 13.pdf>> <<jc TF notes Oct 9.pdf>> <<jc mcke FYI Neff Oct 02 population.doc>> Arlinda McKeen State Public Policy Group 200 10th St., 5th Floor Des Moines, Iowa 50309 USA ph. 515-243-2000 fax 515-243-5941 cell 515-554-6545 mckeen@sppg.com www.sppg.com fail Sp. ace& Services Meeting Agenda Task Force November 13, 2002 ? 12:30- 4:30 pm Coralville Public Library ? 1401 5th St. 12:30 Welcome and Tntroductions · Acceptance of the agenda · Review of the Charge · Tntroductions 12:45 Addressing Similar Situations in Other Counties Panel presentations and discussion: · David Amick, Woodbury County Sheriff (invited) · Captain Gary Foster, Story County Sheriff's Office · Fred Gay, Assistant Polk County Attorney · Captain Richard Oppelt, Muscatine County.lail Administrator · Scott County Expediter's Office (invited) 2:30 Break 2:45 Survey Findings and Discussion of Key Issues 4:15 Looking Ahead · Proposed content for December and _lanuary meetings · Community outreach efforts 4:30 Adjourn · Critique of the meeting · Next meeting: December 11, 2002 - 12:30 - 4:30 at the Coralville Public Library _Lail Sp. ace& Services Heeting Summary Task Force October 9, 2002 ? 12:30- 4:30 pm Gloria Del Lutheran Church ? :L23 E. Harket, iowa City Task Force I~lembers Present Dick Gibson, chair Philip _1ones .lohn Balmer Richard Klausner Matt Blizek Larry Omann Paul Bobek John Robertson Bob Carpenter Daniel Schaapveld Connie Champion Art Schut Bill Dorst Richard Sills Sara Epstein John Stratton Cathy Fitzmaurice-Hill Bob Thompson Paul Hoffey Nell Trott Brenda Hollingsworth Dorothy Whiston Judy Hopping ~1. Patrick White Task Force I~lembers Unable to Attend 3ohn-Paul Chaisson-Cardenas Carolyn Gross Resource Group Attending Lodema Berkley David Schorr Pat Harney Jean Schultz .leffrey Horne Brett Sobaski Kara Logsden Sally Stutsman Maria Madison Nike Sullivan .lohn Neff Carol Thompson Terrence Neuzil Dave Wagner Lonny Pulkrabek PO Winkelhake Others Attending District Associate Judge Stephen Gerrard iT Welcome and Introductions Gibson asked for comments and additions to the Task Force agenda and welcomed participants. Alternatives to 3ail To provide basic understanding of jail alternatives, their past and present use in .~ohnson County, and the some thoughts on the potential for their application in the county, a panel was invited to offer comments about the topic. In advance of the meeting, Task Force member Richard Sills prepared an overview of possible jail alternatives in various parts of the system that could also serve as a foundation for the discussion. Panelists included: · Bob Carpenter, Sheriff · Stephen Gerrard, District Associate Judge · Gerald R. Hinzman, District Director, Dept. of Correctional Services · Richard Klausner, Public Defender · Art Schut, MECCA · 2. Patrick White, County Attorney Panel members each provided perspectives on jail alternatives. A summary of their comments follows: Gary Hinzman, District Director, Dept. of Correctional Services Whatever we do with offenders in the system, we want to ensure those that leave the system are no longer a threat to the community. We need to take a systemic approach in getting safety in the community. We are a primary user of the jail and we have an interest in ensuring short- term public safety and want to ensure there are enough beds in the jail to meet our needs. We need to look at these issues in coming up with our solutions. We can look at a long-term commitment as a systemic player in the community. We have developed a committee which includes public defenders, attorneys, law enforcement, judges, legislators, others to discuss systems change and interventions. This is one message ! would like to give to you. It might be beneficial to look at ways we can streamline services with interested agencies and players. We have looked at jail alternatives for a few years and would like to be a contributor to help solve the problem. 3udge Stephen Gerrard II~ District Associate 3udge The District _~udges are the people involved in initial appearance determining who gets out and on the long-end of the process that implements a sentence. There are many personal philosophies applied during that initial appearance - we get to know people and who is out of control in the community. When T see those people, T believe I have a front-end responsibility to detain individuals until they are no longer a danger to the community. I am not in favor of setting lower bonds. When ! set a bond that ! know the individual is not able to pay it is because I want to hold onto them until they are back under control. ! do not want the family spending their resources on getting the individual out of jail. After the very first day, the individual can be seen for an informal bond review and assessment. ! am interested in whether they will get into a treatment program and what can we do to bring the individual to some form of control. ! am not interested in keeping people who write bad checks in jail. We can take care of that. Drunk drivers, domestic assault, and substance abuse offenders will be detained until T see reason to let them be released. When I see people at the initial appearance, T make the decision whether they are safe to go back to the community or there will be a bond. At the end of the process, the sentencing takes place. We come up with alternatives with individuals through programs. ! am a believer in work release which allows people to work during their sentence. ! am a firm believer in a work release facility - they are held accountable, need to check in and out, and are accounted for. T do not think we need the jail cell system for all offenders. We will use alternatives if given the option. Richard Klausner, Public Defender My feeling is that statistically the 2-4 day offenders are not the problem. I am more concerned with the 30-90 day sentenced individuals. We need desire, creativity, and commitment to make changes. One of the things that we will be talking about today is how we choose to process certain cases that may not be a responsibility for this Task Force to decide. In Des Moines and Scott County, they consider a day any part of a day. In Johnson County, we calculate time by the minute. Most individuals walk into the court system having no idea what their sentence may entail. .1ail Space & Services Task Force page 2 October 9, 2002 In ~lohnson County, we thought the bracelet was too good a deal. We asked offenders to multiply their sentence by three in order to wear the bracelet. We had an alternative jail program in a sense. This program has been cut as well. Ten years ago we had a work release program- people that had jobs came to the jail from their job. We were very meticulous in making sure the offenders abided by the rules. Work release is like pulling teeth in Johnson County and we have done away with it. My point is if you want alternatives and programs, you really have to work at them and be committed. Art Schut, MECCA At the point of release some people are referred for treatment or evaluation. OWl' has specific requirements. Part A of the handout is OWI referrals and where they are admitted. (See attached handouts) We did in-person jail interviews for 68 individuals. Those used to be face- to-face, now they are on the phone and through the glass due to overcrowding. My handout B includes the same statistics, but they are not from Johnson County. Keep in mind just because they do not get treatment does not mean they do not need it. The reason can be a space or other logistical issue. Another problem is with payment. Medicaid and private insurance will not pay under most circumstances. We receive funding from the state, which, as we are aware, is drying up. Also the number of beds is declining: the U of ! closed beds, as well as DOC facilities. In other words, the available treatment has greatly declined. In the .lohnson County .1ail it is easier to get an assessment from us. There have been questions about taking people to treatment. We have a handout of the applicable code sections. (See handout). State public health dollars distributed on per capita basis. We get money for our service area, not for the number of people we serve. Therefore, we have had to ration services to make them fit the dollar amount available. The time of treatment stays has been reduced from 8-9 weeks to 16.7 days. Bob Carpenter, Sheriff In-house detention program is one of the few programs being utilized which works to alleviate some of the overcrowding. It worked well for awhile but has dwindled because individuals do not want to pay the money. We have absolutely no problem with work release. However, these individuals come back to the jail each evening which does not help with the overcrowding problem. If we can get work release set up with in-home detention this might solve some of the overcrowding problems. We had a program at Kirkwood to help with our 2-day drinking and driving charges, but an individual abused the system by bringing alcohol onto the premises. This is an example of things we do not tolerate. What stopped the program was when Kirkwood changed the location of the program and we were less able to track their location and activity. My concern is dollars. There are some costs to alternatives - it was cheaper to ship offenders off to Linn County. We only have limited dollars to work with which makes it very difficult to establish and run programs. We are certainly willing to look into alternative programs, but we also need the personnel to hold these individuals accountable and keep track of them. Pat White, County Attorney I served on a legislative task force 10 years ago. The conclusion was every increase in sentence due to the law would include funding for cells. Over the last :10 years, we have become a friend of community corrections, like Hinzman's program. Unfortunately, the state has gone from lip service on promoting this to not even talking about it. This is our context. 3ail Space & Services Task Force page 3 October 9, 2002 How do we apply this to the jail? My constituents want to be safe. They are not focused on how. Regardless, we are not doing them justice. People are sentenced, but without a corrections plan. Granted, locking them up sends a message, but there is more. With the state's failure and continued failures, we need to determine what the role of the jail should be. ! believe we need to change the historic role of the jail, it needs to be more than a housing unit. A vast majority of those arrested have a substance abuse problem. Ignoring this fact is the single biggest deficiency in corrections. Now MECCA provides treatment only and no education. T believe every offender needs to undergo a substance abuse evaluation as well as education. I believe a jail is a perfect place for substance abuse education. We can reduce crime in the long run by addressing this issue. Work release is another issue. We do not use it enough. I would dedicate personnel to this, electronic monitoring and home detention included. ! actually authored the language for home detention with then Senator Rich Varn. When we attempted in-home detention, it was available only when they could buy it. This was inequitable because it was not available to everyone. ! believe the county ought to fund in~home detention. Education also should be part of the solution. The Story County jail is developing an education program. Those with more education are less likely to commit. We have a batterer's education program in jail. Other more practical life skill education can be valuable, too. Tt helps to reduce crime and repeat offenders. Questions and Answers: Q. Given there are costs to alternative programs, are the costs in the long run greater than building and staffing a new jail? A. Carpenter indicated his opinion would be alternative programs would be more costly. When you look at the jail population, these are not individuals you can put into holding. Hinzman added within the prison/jail, it is not one size fits all. We have some people with specific problems and issues, we have to be very targeted as to how we are going to treat each of these people. Whether we build a new jail or operate with the old jail, we need to determine what are the outcomes we hope to achieve. ! think it is more than just housing these individuals. Q. Who determines who is eligible for jail alternatives? A. Judge Gerrard indicated as a practical matter, the judges attempt to defer to the Sheriff. Legally the .Judge can make that decision, but it is approached it in a cooperative way. Q. Do you ever consult with Bob Carpenter on the jail situation and number of beds before making a decision? A. Gerrard responded "no." Q. The charge for the bracelet is $14 per day. What is the cost of keeping someone in jail per day? A. The cost is $50.00 per day. Q. How many people in the jail now could qualify for in home detention or a lower cost detention facility? A. !t is impossible to answer since it changes every day. 3ail Space & Services Task Force page 4 October 9, 2002 Q. We received a long list of jail alternatives that we have not discussed yet today. Can you speak to some of the alternatives? A. Hinzman added that he was a police chief in CR and asked officers at one time to cite individuals rather than arrest them. This helped with the budget situation and did not pose any harm to the community. There are many alternatives that could work. We do need to realize some of the jail alternatives need to be modified to meet the needs of .]ohnson County. Q. How many people are on electronic monitoring in 30hnson County today? A. There are three today. Q. Is there some way a number of these people or the amount of time they serve can be decreased? A. Hinzman added whenever we are faced with a problem like this, we can look at two types of people in the county jail. There are some being held until they go to prison and others for contempt of court. We are willing to look at options to decrease the usage of jail space for the Department of Corrections. Q. Could you recommend one thing that could be practical for your segment of the system to help with the jail overcrowding problem? A. Schut responded it is not always known what has already been done. There are things that can be done although we will need additional resources. Discussion of jail alternatives, their applicability for .]ohnson County, and related issues were discussed in some detail. The conversation highlighted the complexity of the entire issue, even when focusing on the public safety and infrastructure elements without considering the detail of financial and policy considerations. The Task Force did agree that more information and additional discussion of alternatives will be required in the greater context of the county's needs. Some of the key points discussed included the concept of work release and electronic monitoring. Work release in its typical application does not reduce the need for jail beds because the individual returns to the facility to sleep. Electronic monitoring has been used less than it might if the number of days weren't increased to compensate for the "lighter penalty" in comparison to being locked in the jail. Some alternatives were suggested, including using citation in lieu of arrest, defining which offenders may be best qualified to go into an alternative setting, and establishing a less costly facility that could house very Iow risk offenders who may be participating in work release. The additional consideration is whether these are the types of offenders contributing to the crowding problems. Other issues related to alternatives were noted. A fundamental issue is what the goals and purpose of the jail should be -justice, punishment, protection or something else. These goals impact cost and space needs. Some of the variables in using alternatives are things that can't be controlled by the system. Some believe the system will not really respond until they re- offend, creating the question of the value of "swift and sure" sanctions. Sources of funds to pay for alternatives was briefly discussed. It was suggested the money saved by not housing and transporting individuals to Linn County could help cover costs of alternatives. Jail Space & Services Task Force page 5 October 9, 2002 Gibson suggested to the Task Force that if it is to achieve its ultimate task there will need to be a realization that the system is broken and there are some gaps in the system. The entire system needs to be more integrated. The Task Force will need to determine how it can change the system to address the problems. This may mean recommendations might include issues beyond direct recommendations about the jail portion of the system. County Budget and 3ail Costs - Now and Future Jeffrey Horne, County Budget Coordinator Horne provided background information and data related to the current budget for the Johnson County jail. Horne discussed the variables in determining which is more cost-effective - transporting prisoners to Linn County or building a new jail facility. His presentation was based upon figures and data from previous efforts to forecast jail space needs and costs related to those. These were presented in context of the current county budget situation. Copies of Horne's presentation were distributed. Horne's perspective was to look at the most likely variables. A concern is Linn County not being able or willing to continue to house Johnson County prisoners. The sheriff reported that the jail has already received phone calls from Linn County saying it was full. The data show Johnson County has had two inmate growth spurts in the past 20 years, which each lasted five years. The only way to handle the growth in population is to have reserve space to meet the needs. Q. How many jail beds are predicted to be needed in the next 10 years? A. Almost 200 beds in the next l0 years. We estimate about ~103.~1 individuals per day today. Q. Could we get some idea of what it would cost to do something less than a jail by looking at other county models for jail alternatives? A. Horne agreed to put together some comparisons from other counties including the number of individuals in the system, alternative programs, and costs. Q. Do you have any ideas of the daily costs at the Hope House? A. The operations costs are about $55 per day. Tndividuals also pay for a portion of their treatment programs. The Hope House would not be a bad idea. Tf we were to expand the Hope House facility with county money, it provides a lot more jail alternatives and treatment and education programs. It also allows for work release. Q. Where does the budget come from for this, and how does it affect other services? A. The money comes from the general fund. The money will not affect many of the services covered under separate funds. Tf the tax is capped and the population growth shires, we might have a problem. It is difficult to measure. The Task Force continued to consider budget and cost issues in its discussion. Members requested projections that included some options or changes to the system and to allow cost comparisons between proceeding on the current path or incorporating alternatives. Tt was suggested that looking at other counties for their experiences might help project these kinds of costs. Questions were raised about how programs are funded under the general fund, so if the costs continue to go up, some other programs that impact members of the community may be reduced or ended. Any decisions made regarding the jail issues will impact certain funds, Jail space & Services Task Force page 6 October 9, 2002 depending on what is determined. If costs come from the general fund, there is a risk that people in the community will come forward upset about the loss of their services and programs. Horne added the Board and county have consistently looked into preventive measures. The County puts a lot of money into community programs for prevention. Participants noted that even with jail alternatives there may still be a large percentage of offenders who don't qualify for them. There appeared to be consensus that the situation is not and either/or decision - either a jail or alternatives - but thinking must encompass some elements of each. The issue may be viewed by some as accommodating the needs for public safety and enabling the jail population to become productive contributors to society. Issue of projected numbers was discussed, and it was recognized the variables prohibit accurate projections to be made. Variables include potential changes in state laws on sentencing and the public will regarding continued increases in incarceration rates. In Johnson County, the average population is 25 years old. This means the projections of higher numbers of jail inmates may be closer than one might think. Data indicate that most are arrested when they are 17-25 years old. The population in Johnson County is not going to change drastically because of the long-term high population in the age range of those who commit the most crimes. McKeen suggested the Task Force will need to consider at some point whether ]ohnson County's residents would be accepting of the concept of the jail as a revenue generator for the county in the short term to provide longer term capacity. There are values and attitudinal issues at play. Similarly, the group was asked to think about the concept and values associated with "buying" part of your punishment through the costs of additional days using electronic monitoring or paying for treatment costs. If someone can be sentenced to Hope House only if s/he can partially pay for treatment, Johnson County might ultimately jail only those without resources to pay for more appropriate alternatives. Consideration of the current jail space was discussed. There is general agreement that the facility lacks any additional space for use as a jail. Some believe the jail should be a facility that provides opportunities for alternatives, requiring classroom and meeting space. The issue of jeopardizing the approved number of beds was discussed. Should capital improvements be made to the facility, it is likely there would be a requirement to comply with the "new" state standards which went into effect six months following the opening of the current jail. This would halve the number of beds available, eliminating any benefit to the improvement effort. A determination of whether any capital improvements to the existing jail building would change the number of beds available can only be made by a jail inspector after reviewing a specific building plan. Public opinion was discussed. Some felt the public has a fear that if a larger jail were built, it would only encourage more to be sentenced to the facility. Cost may also be an issue, and the public needs to receive information about the costs of alternatives as well as a jail. It is recognized that the recommendations to be developed by the Task Force must be able to be supported by ,lohnson County residents. Jail Space &, Services Task Force page 7 October 9, 2002 The current jail does not have the space or ability to offer a range of programs and services, that might be otherwise optimal, because of physical and funding constraints. Some suggested the perspective that alternatives center around improving life chances. This notion reinforced the common view that .lohnson County needs more jail space and alternatives, .as well as funding and trained staff to implement the programs and alternatives. The Task Force requested to be kept updated on the progress of the budget and where funding cuts are being made. Home will continue to provide these updates at future meetings. Process and Activities Update SPPG noted the timeline and process summary provided for Task Force members to have a better understanding of the various components of the process, Gibson reported on a briefing with the chair of the Board of Supervisors, the executive assistant and McKeen. Among topics of discussion was the Task Force request to conduct additional focus groups of special populations to supplement the public survey. The Board declined the request for additional funding to cover the additional cost. SPPG will, however, work with stakeholder representatives to ensure these populations are invited to the upcoming outreach activities. Addy outlined the value of the upcoming issue discussions and outreach designed to get at the truth of the issue, the facts, and the opinions of the public. The survey is one tool; the Task Force is another tool. The issue discussions are yet another way. Addy then provided an update on the survey that is currently in the field. The survey was sent to individuals in the voter file because it was the largest and least biased as far as potential respondents. Surveys will be accepted until November 1, and the analysis of the findings will be presented at the November Task Force meeting. IVlcKeen added the content for the issue discussions will not be discussed until the survey results and analysis are done. At this time, SPPG will present some ideas on what further discussion needs to occur based on those findings. Staff will identify additional information the Task Force would like included. Five sessions will be scheduled in late November or early December. Two will be with people who deal with the issue for a living and work either directly or peripherally on the issue. The other three focus groups will be held in Iowa City and two other communities in the county. Members of the minority populations will be included in these sessions. Attendance will be by invitation and RSVPs will be necessary to balance the group for optimal effectiveness. The scripts for these conversations are very issue-focused and guided. They are designed to elicit comments from the public from many perspectives related to the issues. During the same time frame, the three town meetings will be held. The town meetings will also take place in Iowa City and bNO other communities. The town meetings are an opportunity for the public to come to discuss the issues the Task Force wants to know about. SPPG will facilitate and capture comments from all the meetings. IVlcKeen reminded the group .lanuary is the time the Task Force will start making some hard decisions based on the information and data collected to that point. Looking Ahead Jail Space & Services Task Force page 8 October 9, 2002 November's agenda will include a presentation and discussion on the survey findings and discuss content of the public outreach meetings. The remaining time in November will be devoted to learning about how other counties addressed similar situations. There was consensus that more information/discussion on jail alternatives is needed. That will be scheduled for December's meeting. David Schorr would also like the opportunity to present on his experiences in Arlington County at the December meeting. Counties suggested for participation in November's meeting included Story, Woodbury, Polk, Scott, Tama, and Huscatine. McKeen asked the Task Force for additional information needed for future discussions. Requests included · hearing from people who have spent time in jail, · obtaining information on operating the Sheriff's Department and jail separately, and · looking at costs without the cost of operating a building, e.g., having building costs separate from the operational costs, including upkeep and maintenance. Adjourn Gibson asked for comments from Task Force members on the meeting. Comments fo[lowed. · We can't lose sight of the fact: that we can talk about alternatives all we want, but these alternatives do not give us more jail space and beds. We need to keep an open mind on the current situation, rvlany of the alternatives we discussed today are for short-term sentences and those who are not in the jail currently. · We are talking about community jailing. The community wants to be part of the justice system. Today was one of the most productive meetings we have had. · At: this point in time, ! do not have any answers. Don't be surprised if in the end we are looking at how we find additional jail space as well as alternatives. We will not be able to come up with enough alternatives to meet the needs of the current system. There will need to be bNo approaches to the solution. · }'s there anyone in the jail right now that could fit in an alternative se~ing? (Carpenter indicated the answer is "probably yes.") · We also have to face the reality that the failure rates in the substance abuse systems are extremely high. Alternatives are a great idea, but there are many instances where the treatments and programs are not going to get the results people want. Hany times the programs do not fix people. !n some instances, the jail sentence is more appropriate because it is something the individual succeeds at. · The success rate for substance abuse treatment is no better than for the conditions of asthma, diabetes, or other disease. · Alternatives - we have to talk about them. There is no option. · We need to continue these discussions and continue to keep an open mind throughout the process. The meeting was adjourned at 4:30 p.m. The next meeting is scheduled for Wednesday, November 13, 2002, from 12:30 - 4:30 p.m. at the Coralville Public Library. Jail Space & Services Task Force page 9 October 9, 2002 Jail S~ace & Se~ices m Task Force Information provided for your consideration and review... To: Task Force Members From: SPPG Staff Date: October 31, 2002 CC: Resource Group Members Subject: _1ail Population for October 2002 Provided by: _lohn Neff Action Needed: FYT - no action required Comments: Johnson County Jail Population - October 2002 DATE A B C D E F G H I 0 4 L M O TOTAL 10/1/2002 16 6 7 14 3 7 8 5 10 2 4 18 3 2 105 10/2/2002 15 8 7 12 4 7 8 8 14 1 1 15 3 2 105 TYPE 10/3/2002 13 7 6 14 5 7 8 7 14 3 5 17 3 2 111 MX=MAX 10/4/2002 13 6 5 14 6 6 8 12 12 2 7 17 3 2 113 ME=MED 10/5/2002 12 6 6 16 2 5 8 9 9 3 7 15 3 2 103 MI=MIN 10/6/2002 12 7 6 16 6 5 8 18 9 0 12 16 3 2 120 10/7/2002 14 5 6 16 1 5 8 4 8 0 2 16 3 2 90 USE 10/8/2002 13 6 6 15 4 5 8 8 12 2 0 16 3 0 98 S=SENT 10/9/2002 11 6 5 15 0 8 7 0 14 1 2 16 3 2 90 P=PRETRIAL 10/10/2002 9 6 4 15 2 9 6 6 16 0 3 16 3 3 98 A=ARREST 10/11/2002 10 5 3 14 2 7 6 6 13 2 5 16 3 3 95 H=HOLD 10/12/2002 11 7 5 12 4 9 7 19 13 1 12 16 3 2 121 10/13/2002 12 7 6 13 7 8 7 7 14 1 9 16 3 2 112 BLOCK 10/14/2002 13 7 6 14 1 7 5 4 12 1 2 16 3 2 93 L=LINN CO 10/15/2002 13 7 5 12 2 7 4 5 12 1 0 16 4 2 90 M=MONITOR 10/16/2002 14 7 5 13 4 6 3 6 12 2 1 15 4 2 94 O=OTHER 10/17/2002 12 7 6 13 0 6 3 12 14 1 4 16 4 2 100 F=FEMALE 10/18/2002 11 7 7 13 1 6 4 9 13 1 2 16 4 2 96 10/19/2002 11 6 5 10 4 8 3 8 13 3 3 16 4 2 96 10/20/2002 9 7 7 12 3 6 4 7 13 1 4 16 4 2 95 10/21/2002 9 7 7 13 1 7 4 6 12 0 0 16 4 2 88 10/22/2002 10 6 7 10 2 8 6 9 11 1 2 16 4 2 94 10/23/2002 10 6 7 11 5 8 5 5 10 1 3 16 4 2 93 10/24/2002 11 5 7 11 1 7 6 9 10 1 1 16 4 2 91 10/25/2002 13 3 7 12 1 8 5 8 13 3 6 16 4 2 101 10/26/2002 13 5 7 13 2 6 5 13 14 2 3 15 4 2 104 10/27/2002 14 5 7 12 2 7 7 10 12 2 7 15 4 2 t06 10/28/2002 16 6 7 13 1 6 7 4 12 1 1 15 4 2 95 10/29/2002 15 7 7 13 3 7 7 1 12 0 0 14 4 2 92 10/30/2002 15 7 7 12 2 7 7 2 11 1 7 14 3 2 97 10/31/2002 16 6 7 12 1 4 7 4 11 2 3 14 4 2 93 TOTAL 386 193 190 405 82 209 189 231 375 42 118 488 109 62 3079 AVERAGE 12.5 6.2 6.1 13.1 2.6 6.7 6.1 7.5 12.1 1.4 3.8 15.7 3.5 2 99.3 BEDS 16 8 8 16 4 8 8 8 16 92 TYPE MX MX MX ME ME ME ME ME Mi USE P P P P/S P/S F P/S A S I A Fr. om Council Member Wilb~rn FC EASI CENIRA[ I©WA COUNCIl OF GOVERNMENI$ YOU~L PLANNING AGENCY MEMORANDUM DATE: October 23, 2002 TO: ECICOG Board Qf Directors FROM: Doug Elli rive Director SUI~JECT: Next Meeting - Thursday, October 31~ The ECICOG B6ard of Dii:ectors will meet or~ Thursda¥~ October 31~ 2002~ 1i00 p.m, at the Washington Free Public Library~ 102 E. Main Streeh Washington, Iowa (map e~closed), P/n hgenda for the meetiag and minutes of the September 26m meeting dre enclosed. Other items are highlightedbelo~v: Item 2.0 l~o.utine Matters: Financial statements for the month Of September ar6 enclosed. Item 3.3 Direct0r'_s Report: Ehrlier this mont.h I attended a meeting 6f direc/ors, f. rom planning agencies in the five states that will make up the Northern Great Plains Regional Authority (NGPRA). Having regional planning agencies-serve as the local d~signated districts for the authority~will be key to its success. I've enclosed a resolution for y..our considemtiori, which upon its adoption would be forwarded to Governor Vilsack and President Bush. Items 3.4, 3.6, & 3.7 Communi .ty Development, Circuit Rider, & Solid:Waste Reports: Staff' reports are enclosed. " Item 3.5 Housing Report: In addition to the enclosed staff report, information will be presented on lead-based paint regulations for housing projects and what step~ ECICOG has taken to assist a community's ability to address them. Item 3.8 Transportation: Staff will review the enclosed correspondence regarding the IDOT site visit conducted earlier this y'ear. Please Yeview the remaindei of_the enclosed materials, ahd contact us if you have questions befor~ the meeting on the 31st. EnclOsures 108 Third Street SE, Suite 300 Cedar Rapids, Ity~a 52401 319-365-9941 FAX 319-365-9981 www. i~ned-edcog East Central Iowa TEL 365-9941 FAX365-9981 1.0 CALL TO ORDER .1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUT1NE MATTERS 1-7 .1 Approval of Minutes (September 26, 2002) 8-16 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS .1 Chairperson's Report .2 Board Members' Reports 17 .3 Director's Report · Resolution regarding NGPRA 18-20 .4 Community Development Report 21-23 .5 Housing Report 24 .6 Circuit Rider Report 25-28 .7 Sohd Waste Report 29-33 .8 Transportation Report 4.0 COMMITTEE REPORTS · 1 Executive Committee .2 Personnel Committee .3 Budget Committee .4 Transit Operators Group .5 Solid Waste Technical Advisory Committee .6 Ad Hoc Committee Reports 34-39 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM 6.0 OLD BUSINESS · 1 Approval of Expenditures 7.0 NEW BUSINESS 8.0 NEXT MEETING: November 21, 2002 (tentative) ECICOG is the Region l O planning agency serving local governments in the counties of Benton, Iowa, Johnson, Jones, Linn, and Washington· -, MINUTES East Central Iowa Council of Governments Board Meeting 1:00 p.m. - September 26, 2002 East Central Iowa Council of Governments 108 Third Street SE, Suite 300 - Cedar Rapids, IA M~MBER8 PRESENT Ed Brown-Mayor of Washington L~ Barron-Linn County Supervisor Dennis Hansen-Jones County Citizen Leo Cook-Jones County Supervisor Rod Straub-lowa County Supervisor Ross Wilburn-Iowa City City Council Henry Her~ig-Coralville City Council Larry Wilson-Johnson County Citizen Don Magdefrau-Benton County Citizen Gary Edwards-Iowa County Citizen David Vermedahl-Benton County Supervisor Dawn Pettengill-Mayor of Mt. Auburn Bob Stout-Washington County Supervisor Ed Raber-Washington County Citizen Wade Wagner-Cedar Rapids Commissioner MEMBERS ABSENT Tom Tjelmeland-Mayor of Ely Pat Harney-Johnson County Supervisor Ann Hearn-Linn County Citizen James Houser-Linn County Supervisor Charlie Montross-Iowa County Supervisor Jones County elected official-vacancy ALTERNATES PRESENT - None OTHER'S PRESENT - None STAFF PRESENT Gina Peters-Administrative Assistant Tracey Mulcahey - Grants Administrator Mary Rump-IT/TransportationPlanner Robyn Jacobson-Transit Administrator Lisa Carlson - Planner Catherine Hankey-Circuit Rider Lisa-Marie Garlich-Planner Jennifer Ryan-Planner Marie DeYries-Solid Waste Planner 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Ed Brown at 1:11 p.m. .1 Recognition of Alternates - None .2 Public Discussion - None .3 Approval of Agenda M/S/C (Hansen/Herwig) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (August 29, 2002) M/S/C (Magdefrau/Wilson) to approve the minutes as written. All ayes. 1 .2 Preceding Month's Budget Reports/Balance Sheets Brown told the board that Elliott had a family emergency and wasn't able to be at the meeting. M/S/C (Herwig/Hansen) to receive and file the August financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report Brown told the board Washington County passed the local option sales tax successfully. DeVries presented Ryan with an engraved pen for her five-year anniversary at ECICOG. .2 Board Members' Reports - None .3 Director's Report - None .4 Community Development Report Carlson gave an update on the City of Marion's housing needs assessment. .5 Housing Report Mulcahey reported that Jones and Benton Counties have been invited to submit full CDBG applications to IDED on behalf of the cities of Center Junction and Watkins. (V?agner joined the meeting at this time.) .6 Circuit Rider Report (Raber and Stout joined the meeting at this time.) Hankey gave an update on current regional activities she is working on at this time. .7 Solid Waste Report DeVries gave an overview of the GRO project and handed out a description of a home in Monticello. An offer has been made and accepted on the home pending board approval. A copy ora memo Elliott sent to the city was also handed out. Discussion followed on the house. M/S/C (Cook/Barton) to approve the purchase of the house in Monticello for the GRO program. All ayes. DeVries passed around articles highlighting regional manufacturers of "green" products. DeVries reported on the electronic waste workshop she attended on Monday and Tuesday in Atlanta. Discussion followed on the conference. Ryan handed out Solid Waste TAC minutes and gave a report on the NAHMMA Conference she attended on September 3-6. She told the board the Iowa City Landfill and Recyclthg Center was awarded the 2002 BestLocal Government Recycling.~ward. .8 Transportation Report Jacobsen reminded board members that at the last meeting, the one bid received for vehicle signage was rejected. The original specifications were edited and sent out to three area vendors and one response was received. Sign Design of Waskington submitted a bid of $10,800 for vehicle signage or $771 per vehicle. Discussion followed. M/S/C 0Laber/Barron) to accept the bid of $10,800 for vehicle signage submitted by Sign Design. All ayes. Jacobson asked that board members go back to their county Wanspottatiun managers and make sure that the new decals have been placed on the vehicles. To date, not all of the vehicles have the decals aiT~xed. Rump told board members that a policy committee meeting will be held immediately following the board meeting. 4.0 COMMITTEE REPORTS .1 Executive Committee - None .2 Personnel Committee - None .3 Budget Committee - None .4 Transit Operator's Group - None .5 Solid Waste Technical Advisory Committee - None .6 Ad Hoc Committee Reports - None 2 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Hansen/Stout) to approve all Intergovernmental Reviews with a favorable review. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Stout/Cook) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS - None 8.0 NEXT MEETING: October 31, 2002 David Vermedahl, Secretary/Treasurer October 31, 2002 Date 3 EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS (ECICOG) BOARD OF DIRECTORS A RESOLUTION SUPPORTING THE FOR3L4TION OF THE NORTHERN GREAT PLAINS REGIONAL ~1UTHOR1TY AND THE RECOGNITION OF IOWA'S PLANNING AND DEVELOPMENT DISTRICTS TO SERVE AS THE LOCAL DEVELOPMENT DISTRICTS SET FORTH 1N THE AUTHORIZING LEGISLATION FOR THE NORTHERN GREAT PL&INS REGIONAL AUTHORITY WHEREAS, the Northern Great Plains Regional Authority (the "Authority") was established in the Consolidated Farm and Rural Development Act (the "Farm Bill'); and WHEREAS, the purpose of the Authority is to assist areas experiencing h~gh rates of poverty, unemployment and out-migration in the states of Iowa, Minnesota, Nebraska, North Dakota, and South Dakota; and WHEREAS, the structure of the Authority is modeled after two highly successful regional authorities, the Appalachian Regional Commission and Delta Regional Authority; and WHEP,~EAS, the Authority's authorizing legislation states that local development distxicts (LDDs) shall operate as the lead organizations for the purposes of providing multi-jurisdictional planning, technical assistance, and leaderskip and civic development assistance; and WHEREAS, the terminology used to describe an LDD includes a typical planaing district's governing board make-up of at least 50 percent local government representation; and WHEREAS, Iowa State Statute Chapter 28H designates Iowa COGs as regional coordinating organizations for matters including community and economic development (28H.2) and directs the COGs to provide teclmical assistance, plannlng, and delivery of service for state and federal programs (28H.3); and WHEREAS, ECICOG was formed according to provisions of Chapter 28E of the Iowa Code as an intergovernmental organization to serve the Counties Benton, Iowa, Johnson, Jones, Linn, and Washington; and WHEREAS, ECICOG's Board of Directors is comprised of at least fifty (50) percent local government representation; and WHEREAS, Iowa's COGs are established regional organizations with extensive experience in providing multi-jurisdictional planning, techincal assistance, and leadership and civic development assistance to local governmental entities; and WHEREAS, aH of Iowa's COGs are either designated or in the process of being designated by the Depar~ncnt of Commerce, Economic Development Administration, as Economic Development Districts, including ECICOG, which is currently seeking designation; and WHEREAS; Iowa's COGs currently serve in the capacity of the primary liaison between federal, state, and local govenunents, private sector and the public within the region. NOW THEREFORE BE IT RESOLVED THAT 1. The ECICOG Board of Directors supports the formation of the Northern Great Pl:~ms Regional Authority, including the nomination of a Federal Co-Chair and Tribal Co-Chair by the President, with confmmation by the Senate. 2. The ECICOG Board of Directors supports the recognition of the State of Iowa's COGs to serve as the Local Development Districts responsible for operating as the lead organization for the Northern Great Plains Regional Authority within the State of Iowa. Dated this 31st day of October, 2002 ~) ~ p,~D Ed Brown, Chairman David H. Vennedahl, Secretary/Treasurer 17 From Council Member ?fab IPi3 The New Horizons Band will present a free program of musical selections for the young and young at heart using selections from Camille Saint-Saens "CARNIVAL OF THE Sunday, November 10, 3:00 p.m. Clapp ~Recital Hall, University of Iowa ~~ sponsored by: UI School o Music N~W HORIZONS Iowa City/Johnson County Senior Center ~ IP14 2002 ACADEMY FOR TRANSPORTATION POLICY DECEMBER 4-5, 2002 HOTEL PATTEE - PERRY, IOWA You are invited to attend the 2002 Academy for Transportation Policy, December 4-5, in Perry. You and other leaders from all over Iowa will have the opportunity to learn about our impressive transportation system from the foremost experts in the state. I hope you will take advantage of this opportunity to gather with elected officials from all three levels of government to build your understanding of Iowa's transportation system, its operations, funding, benefits, and future. The program includes an orientation of operations and funding for city, county, and state levels of government. In addition, you will hear from experts on topics like federal reauthorization, current research, and Iowa's Road Use Tax Fund. The 2002 Academy for Transportation Policy is sponsored by the Iowa Concrete Paving Association (ICPA), the Center for Transportation Research and Education at Iowa State University, and the Public Policy Center at the University of Iowa. The experience and expertise offered by both universities in the field of transportation education is obvious and impressive. The ICPA has also become a leader in offering transportation education and assistance through very successful technical workshops, seminars, bulletins, and on- site advice. Please join me, and your peers, at this very informative conference. Enclosed you will find a flier for the Academy and some information about the location of the conference. Please do not hesitate to call me at (515) 963-0606 if you have questions or comments. Sincerely, John C. Cunningham Director - Local Partnerships Iowa Concrete Paving Association l~l,~ "Genius withont o education is like silver in the mine." - Benjamin Franklin The Hotel Pattee is one of the few hotels in the world where every room is individually decorated to celebrate the history, tradition, and people who make up the region. A unique reminder of the millions of immigrants who came from all over the world to build America, 2002 ACADEMY FOR every room tells its own story. TRAN$.OR ^tION POLICY: Hotel owner Roberta Green 2002 Ahmanson grew up in Perry. Her An Orientation for Elected Officials experience and memories of this ACADEMY small town are reflected in each · City Council Members room. Here she pays tribute to FOR · County Supervisors small towns, to the people who settled them, and to the people TRANSPORTATION · State Legislators who continue their tradition today. L! C Y Sponsors are the Iowa Concrete Paving Association (ICPA), the Center for Transportation Research and Education (CTRE) at Iowa State DECEMBER 4-5, 2002 University, and the Public Policy Center (PPC) at the University of Iowa. HOTEL PATTEE The 2002 Academy has three primary 1 1 1 2 WILLIS AVENUE objectives: PERRY, IOWA · To help elected officials at all three www. hotelpattee, com (888) 424-4268 levels understand how Iowals (5 15) 465-351 1 people and products move around the state. Other lodging available at: · To encourage cooperation among Super 8 Motel - Perry levels and jurisdictions of 701 26th Street Perry, IA 50220 government. (515) 465-5653 or (800) 800-8000 · To look at Iowa's future and how transportation will affect that future. ReCEPTiOn & 2002 ACADEMY fOR PANEL DiSCUSSiON TRANSPORTATION December 4, 2002 POLICY 6:00 pm "The Concrete Mixer" Reception Registration Form 7:00 pm "Transportation Reauthorization December 4-5, 2002 Forum" , Registration Fee: $45.00 Facilitated by Steve Andrle, Center Name for Transportation Research and 10:00 am Break Education Title 10:15 am "Iowa's Transportation System Featuring Operations" County. Congressman Leonard Boswell (invited) Panelists: Address (Questions for the Congressman Royce Fichtner, P.E., Marshall should be submitted on your County Engineer City registration form.) Chad Lingenfelter, Siouxland Interstate Metropolitan Planning State/Zip SEMI NAR Council (SIMPCO) Phone December 5, 2002 Brian Morrissey, P.E., Iowa DOT District 4 Fax 8:00 am Welcome Mike Wallner, P.E., City of Council [ ] I will attend the reception. John Cunningham, Director-Local Bluffs [ ] My spouse witl attend the reception. Partnerships, Iowa Concrete Paving Association (ICPA) 12:00 pm Lunch Spouse's Name Steve Andrle, Director, Center for 1:00 pm "2003 Issues: A Group Question for Transportation Forum: Transportation Research and Discussion" Education (CTRE) · Proposed Diversion of the Road 8:15 am "Iowa's Transportation Needs" Use Tax Fund (RUTF) Royce Fichtner, P.E., Marshall · RUTF Formula Allocations Make checks payable to: County Engineer 2:30 pm Break IOWA CONCRETE PAVING ASSOCIATION 9:00 am "Iowa's Transportation 2:45 pm "Current Transportation Research Mail or fax this form to: Revenues" Initiatives" Iowa Concrete Paving Association 360 S.E. Delaware Avenue Chad Lingenfelter, Siouxland Steve Andrle, CTRE Ankeny, iA 50021 Interstate Metropolitan Planning Phone (515) 963-0606 Council (SIMPCO) 3:30 pm Adjourn Fax (515) 963-4010 IP15 Memorandum To: Mayor Jim Fausett, City of Coralville Mayor Clair Mekota, City of North Liberty From: Jay Honohan, Chair, Iowa City/Johnson County 28 South Linn Street Senior Center Commission Iowa city, Iowa 52240 Date: 6 November 2002 (319) 356-5220 Fax (319) 356-5226 Re: Scheduling a Discussion of Iowa City/Johnson County Senior Center Funding on an Upcoming Council Work Session At the September 25'h Joint Meeting of the cities of Coralville, Iowa City and North Liberty, the Johnson County Board of Supervisors, and the Iowa City School Board the discussion of operational funding for the Iowa City/Johnson County Senior Center generated two recommendations. The first was for representatives from the Senior Center and Johnson County Board of Supervisors to meet and determine how much funding the Center could anticipate receiving from the county in fiscal year 2004 and beyond. Following this determination, the Senior Center Commission was told the next step would be to contact the city administrators of Coralville and North Liberty and ask to have Senior Center operational funding placed on the agenda of an upcoming council work session. The focus of the work session discussion would be the possibility of generating financial agreements with Coralville and North Liberty to support the participation of residents from these cities in Senior Center programs and services. At this point the Senior Center Commission and Johnson County Board of Supervisors have reached a tentative funding agreement for fiscal year 2004 and would like to 'begin pursuing the second recommendation offered at the Joint Meeting. On behalf of the Senior Center Commission, I am submitting this request to have Senior Center funding placed on the agenda of a council work session sometime in the near future. In addition to responding to any questions presented by the members of the Council, the Commission would like to have an opportunity for Commission representatives and staff to outline Senior Center services, programming, funding, and participation. I will call you within the next week to discuss when Senior Center funding is likely to be included on the agenda of a council work session. Thank you for your support and willingness to discuss this matter. Cc: City Council of Iowa City Kelly Hayworth, Coralville City Administrator Brian James, North Liberty City Administrator Steve Atkins, City Manager of Iowa City Johnson County Board of Supervisors Senior Center Commission Linda Kopping, Senior Center Coordinator MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, OCTOBER 15, 2002 MEMBERS PRESENT: Lori Benz, Jay Honohan, Allan Monsanto, Charity Rowley, Jim Schintler and Carol Thompson. MEMBERS ABSENT: Joanne Hora, and Deb Schoenfelder STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky and Julie Seal. GUESTS: William Laubengayer CALL TO ORDER MINUTES Motion: To approve the September minutes as distributed. The motion carried on a vote of Rowley/Monsanto-7-0 PUBLIC DISCUSSION None OPERATIONAL BUDGET: PLANS AND PROGRESS- Honohan Honohan reported on the September 25th joint meeting of the cities of Coralville, Iowa City, and North Liberty, Johnson County and the Iowa City School Board. A packet of information describing the Center and its services was distributed to all involved city administrators prior to the meeting. During the meeting Commissioners were not allowed to make a presentation and responded to only one question pertaining to the number of Senior Center participants living in North Liberty. The recommendation from the joint meeting was for representatives from the Commission and Board of Supervisors to meet and discuss the Center's operational budget in order to determine the level of FY04 funding that will be provided by the County. Following this determination, the Commission and other representatives from Iowa City were invited to schedule a council work session with the cities of Coralville and North Liberty to discuss the Center's operational funding. In accordance with the directive received at this meeting, a meeting to discuss the Center's operational budget was set for Thursday, October 10, 2002. This meeting included Honohan, Kopping, City Manager Steve Atkins, Councilors Mike O'Donnell and Connie Champion, and Supervisor Sally Stutsman. Supervisor Terrence Neuzil was absent from the meeting due to illness. The outcome of this meeting was Stutsman agreed to schedule a Senior Center budget discussion at an upcoming Board of Supervisors' Work Session. Subsequently, the Senior Center was placed on the agenda for the Board's Thursday, October 17th' 2002, Work Session. Honohan commented that shortly after the Thursday, October 17th, 2002, meeting with the Board of Supervisors, he will contact city administrators from Coralville and Nodh Liberty and ask to have the Center's operational funding placed on the agenda of an upcoming work session. Honohan reported that his impression from these meetings was that the Board of Supervisors would fund the Senior Center in fiscal year 2004, but at this time they are not sure how much funding they will provide. C:\TEMP\october~.doc MINUTES DRAFT SENIOR CENTER COMMISSION 2 TUESDAY, OCTOBER 15, 2002 FINANCE COMMITTEE REPORT ON THE OPERATIONAL BUDGET PROPOSAL- Rowley The proposed operational budget for FY04 is around $663,000, approximately $20,000 less than the approved budget for FY03. Rowley reviewed the costs associated with staffing, supplies, services and capitol improvement projects. She pointed out that the majority of capitol improvement expenses in the FY04 budget are loan repayments from past projects. She concluded by noting the proposed budget will be submitted to the City Manager and Finance Director tomorrow. The Commission discussed a variety of revenue generating ideas to address the FY04 budget shortfall including participant membership and class fees. Kopping stated that if these changes are implemented Senior Center programming and services will have to change. There will be much greater emphasis on class series, fewer single event programs, and several volunteer programs are likely to be eliminated (or replaced) as the focus of programming changes. It was noted that class fees of $2.60 to $3.50 per hour and membership fees of up to $35 annually would not generate adequate levels of funding. Tiered memberships were discussed briefly. This would involve a lower fee for basic activities (e.g. exercise room, computer lab) and a higher fee for individuals interested in taking classes or class series. Staff indicated that this option will be explored further. Other revenue generating ideas that were considered were how to calculate class or participation fees for participation in activities like the New Horizons Band and charging in-house agencies rent for the use of space. Laubengayer, member of the Participant Advisory Committee, reported on a recent meeting of the Committee that was focused on Senior Center funding. He noted that the Committee had discussed class fee structures ranging from $2.50 to $3.50 an hour. At this time there was support for class fees of $2.50 per hour (the lowest possible rate) with no additional class costs for participants living outside of Iowa City. Because the New Horizons Band's use of the building is distinctive, Committee members supported the creation of a unique funding scheme for this group. There was unanimous support for the use of a funding program to support the participation of Iow-income elderly. Membership fees ranging from $15 to $30 a year were discussed by the members of the Participant Advisory Committee as well. While no final recommendations were made they supported resident fees (of Iowa City and other funding areas) of around $20 annually with a higher non-resident fee. Committee members also suggested that people from areas in Johnson County that provide funding but not in proportion to the number of participants who come from that particular area, should be asked to pay the full non-resident fee. Again, there was unanimous support for a funding program to support the membership of Iow-income elderly. Benefits of membership might include such things as 1. The ability to maintain programming. 2. Participation in the parking program. 3. Use of special equipment and rooms e.g. exercise, computer, ceramics, pool room and exercise room. 4. Ability to register for classes. 5. Subscription to the Post. 10/31/2002c:\temp\octobeL.doc MINUTES DRAFT SENIOR CENTER COMMISSION 3 TUESDAY, OCTOBER 15, 2002 it was noted that the use of membership benefits are likely to be somewhat self- regulating and in this respect similar to the parking program. In other words, people who are paying fees--parking or membership--are likely to report to staff the use of benefits by non-paying individuals. Laubengayer reported that the Committee has planned a series of public meetings for November. Honohan has been asked to facilitate these meetings. The purpose of the meetings is to gather participant opinions and suggestions for resolving the budget problems faced by the Center. Once the Committee gathers and considers this information, recommendations for the Commission will be developed and submitted. LEASE UPDATE- There has been no progress in securing a response to the kitchen equipment inventory and ownership information that was prepared by the Center and sent to Heritage Area Agency on Aging for verification. Kopping indicated that she had attempted to contact Teresa Kelly to find out when the information would arrive, but Kelly had not returned her call. Commissioners recommended Kopping contact Assistant City Attorney Sue Dulek and ask her to send a letter to a higher level official at Heritage asking what the hold-up has been and when the information could be expected. SENIOR CENTER UPDATE Operations - Kopping Kopping indicated that the past month had been spent almost exclusively on budget issues that had been reported on earlier in the meeting. Proqrams - Seal Seal highlighted some of the programs planned for November e.g. Veterans' Day Celebration, American Cancer Society programming, a financial program, and a lecture by Loren Horton. For a complete list of activities see the November edition of the Post. Volunteers - Rogusky Rogusky reported on the progress of the Center for Learning in Retirement in planning their spring classes and the status of the Senior Center website. The website is nearing completion. Once it is finalized it will be up to the staff to maintain the site and keep it updated. CITY COUNCIL - Benz Benz reported to the City Council on the September 25 joint meeting between Coralville, Iowa City, North Liberty, Johnson County and the Iowa City School Board and the FY04 budget issues. BOARD OF SUPERVISORS - Monsanto Monsanto reported to the Board of Supervisors offering a brief overview of programs and the budget issues for FY04. COMMISSION DISCUSSION Motion: to adjourn. Motion carried on a vote of 7-0. Monsanto/Kelly 10/31/2002c:\temp\october~.doc