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Home My WebLink About2008-05-01 Info Packet-•~a..s~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET May 1, 2008 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Community Development Coordinator: FY09 Annual Action Plan IP3 Memorandum from the Acting Transit Manager: Arts Festival and Jazz Festival Transit Service IP4 Use of Force Report -January and February 2008 IP5 Housing and Inspection Services Customer Service Survey -April 2008 IP6 Quarterly Investment Report January 1, 2008-March 31, 2008 [submitted by Brian Cover, Senior Accountant] IP7 Email from Douglas Elliott: Public Leadership Group Meeting May 22, 2008 IP8 Invitation: Community Transportation Forum May 7, 2008 IP9 Invitation: Renovation Celebration Ecumenical Towers May 15, 2008 DRAFT MINUTES IP10 Planning and Zoning Commission: April 17, 2008 IP11 Planning and Zoning Commission: April 3, 2008 ~ _ i ~"®~~ ti ~~~ ~; ~~ 5- - IP1 .,,,,.„~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas May 1, 2008 www.icgov.org • MONDAY, MAY 12 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, MAY 13 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, MAY 26 Memorial Day -City Offices Closed • WEDNESDAY, MAY 28 Coralville TBD Joint Meeting • MONDAY, JUNE 2 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 3 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 16 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JULY 14 Emma J. Harvat Hall 7:OOp Regular Work Session • TUESDAY, JULY 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, AUGUST 11 Emma J. Harvat Hall 5:30p Special Work Session 7:OOp Special Formal Council Meeting Continue Regular Work Session if necessary • MONDAY, AUGUST 25 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 26 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, SEPTEMBER 1 Emma J. Harvat Hall Labor Day -City Offices Closed All meetings are tentative and subject to change. r ~~~,®~~ CITY OF IOWA CITY IP2 ~,,~~ -~--~~~~~ E M D RA N D u M M Date: April 29, 2008 To: City Council From: Steve Long, Community Development Coordinator ~~ Re: FY09 Annual Action Plan A public hearing on the FY09 Annual Action Plan, which formally allocates the City's CDBG and HOME funds, will be held on May 13. In addition, City Council will also be considering the approval of the FY09 Annual Action Plan at the May 13 meeting. A draft copy of the FY09 Annual Action Plan is included in your Council information packet. A copy of the FY09 Annual Action Plan can also be found at the Iowa City Public Library and at www.icgov.org/actionplan. Copies of the FY09 CDBG and HOME funding applications and staff reports are available at the Planning and Community Development Department, 410 E. Washington Street, Iowa City and also on the City's website at www.icgov.orq/fy09apps. If you have any questions about the FY09 Annual Action Plan or about the proposed projects, please feel free to contact me at 356.5250 or at steve-IongCa)_iowa-city.orq. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOME INVESTMENT PARTNERSHIP FUNDS (HOME) ~~,: ~ -- ~ ~,y . ;l,~r-sue u~--F ~ ~: + ~ .~, F ~~ ~ w~, ~ f., _ _ r. - r -fir v ~~~ ~ ~+' r ,' 1 .~ ~, ~y ~~ ~^l.ii._ CITY Q~ lQb'VPI CITY May 2008 FY2009 ANNUAL ACTION PLAN City Council Regenia Bailey, Mayor Mike O'Donnell, Mayor Pro Tem Connie Champion Amy Correia Matt Hayek Ross Wilburn Mike Wright Housing and Community Development Commission Jerry Anthony, Chair Brian Richman, Vice Chair Stephen Crane Charles Drum Marcy DeFrance Andy Douglas Holly Jane Hart Rebecca McMurray Michael Shaw City of Iowa City Planning and Community Development 410 East Washington Street Iowa City, IA 52240 319.356.5230 www. icgov. org Cover: Painting by Iowa City artist Marcia Wegman TABLE OF CONTENTS Section I - 91.220 (b) Executive Summary Objectives and Outcomes ...................................................................................... 2 Evaluation of Past Performance ............................................................................. 3 Citizen Participation Process ................................................................................. 8 Section II -Standard Form 424: CDBG & HOME Program ................................ 9 Section III - 91.220 (c) Resources & Objectives 1) Federal Resources .......................................................................................... 12 2) Other Resources & Leverage .......................................................................... 14 HOME Match Requirement ............................................................................. 14 3) Annual Objectives ........................................................................................... 15 Section IV - 91.220 (d) Activities to be Undertaken .......................................... 16 Section V - 91.220 (e) Outcome Measures ........................................................ 46 Section VI - 91.220 (f) Geographic Distribution Geographic Distribution of Resources Narrative ................................................... 59 Map Showing LMI Areas (2000 Census data) ........................................................ 60 FY09 Project Locations .......................................................................................... 61 Allocation Priorities - HCDC Memo ........................................................................ 62 Section VII - 91.220 (g) Affordable Housing ...................................................... 69 Section VIII - 91.220 (h) Public Housing ............................................................ 71 Section IX - 91.220 (i) Homeless & Other Special Needs Activities ................ 73 Section X - 91.220 (j) Barriers to Affordable Housing ...................................... 76 Section XI - 91.220 (k) Other Actions ................................................................. 78 Appendix Publication Notices ................................................................................................. 106 Public Comments Received & Staff Response ....................................................... Resolution Adopting the FY09 Annual Action Plan ................................................ Section I - 91.220 (b) Executive Summary Concise executive summary that includes objectives and outcomes identified in the plan, an evaluation of past performance and a review of the citizen participation process. The City of Iowa City is an entitlement community and therefore is qualified to receive financial assistance from the U.S. Department of Housing and Urban Development (HUD) on an annual basis. Specifically, the City qualifies for Federal entitlement funding made available through the Community Development Block Grant (CDBG) and HOME Investment Partnership Programs (HOME). Past performance has demonstrated that the City has administered both of these programs efficiently and effectively. The City's fiscal year for these programs is July 1St through June 30t", and funding may be utilized to implement a variety of housing and community development activities. These must either: (1) provide benefit to low and moderate-income persons; (2) reduce or eliminate slum and blight conditions; or (3) address an urgent need. Program goals are to: (1) "Provide Decent Housing; (2) "Provide a Suitable Living Environment; and (3) "Expand Economic Opportunities". To remain eligible for this funding, the City is required to prepare a HUD mandated Consolidated Plan, known locally as CITY STEPS. This comprises both an Annual Action Plan and aFive-Year Strategy. The Annual Action Plan primarily presents a budget for proposed activities to be implemented during the course of the program year and to address needs identified as part of the overall five-year strategy. This FY09 (Federal FY08) Annual Action plan is for the period July 1, 2008 through June 30, 2009 and comprises the fourth annual increment of the Five-Year Strategy (July 1, 2005 through June 30, 2010). To budget activities to be implemented each program year, the City invites funding applications each December prior to the upcoming program year beginning July 1. All applicants are required to apply according to a prescribed format, including City departments, for-profit and non-profit entities. Specific efforts to broaden public participation include publicizing the availability of application forms in the City's local newspaper (the "Iowa City Press-Citizen"), cable television's government channel as well as posting them on the City's web page. Applications are reviewed by the City's Housing and Community Development Commission (HCDC) and Community Development staff. HCDC is an ad-hoc, City Council appointed advisory commission with nine community representatives. By HUD categories (Public Service, Public Facility & Housing), HCDC recommends to the City Council which proposed activities should be funded and at what amount. The City Council may either accept, reject, or modify the Commission's recommendation(s) and approves a draft Action Plan that is made available for at least a 30-day public review and comment period. A public hearing follows the comment period. A comprehensive schedule of the consolidated planning process, including public review/comment, hearing, and Council action dates is directly conveyed to all applicants. This year's Action Plan was approved by the City Council on May 13, 2008, with the public review and comment period designated from April 11t" through May 12t". A large display ad ran in the Iowa City Press-Citizen newspaper on April 26 to outline the Statement of Objectives as supported by Iowa City's Consolidated Plan, to summarize the proposed FY09 CDBG and HOME funded projects and to announce the public Hearing on May 13t". The public comments received can be found in Section VII, Citizen Participation Process and Public Comments Received. -~- From the entitlement grants, $713,731 was allocated to qualified activities under the HOME Investment Partnership Program and $826,005 was allocated to qualified activities under the Community Development Block Grant (CDBG) Program. One hundred percent of the CDBG funds will be used for activities that benefit persons of low and moderate income. The projects are individually identified and described within this plan, along with other areas of concern that address issues such as: geographical distribution of funds; outcome performance measurement; leverage and match; homelessness; anti-poverty strategy; continuum of care; fair housing; monitoring; and certifications. Objectives and Outcomes After the Five-Year Plan was initially approved, the City subsequently began to specifically include within its respective incremental annual plans more executive summary information related to outcome performance measures. Below is a summary of stated objectives and outcomes relative to activities that were allocated funds as stated both in the Annual Action Plan and by amendment in the Five Year Plan: Generally, three outcomes are relative to program funding objectives: - Availability/Accessibility Applicable to activities that make up services, infrastructure, housing or shelter available or accessible to low- and moderate-income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low- and moderate-income people. - Affordability Applicable to activities that provide affordability in a variety of ways in the lives of low- and moderate-income people, including: the creation or maintenance of affordable housing; basic infrastructure hook-ups; or services such as transportation or day care. - Sustainability Applicable to (multiple) activities or services that are directed toward improving communities or neighborhoods (to make them livable or viable) by providing benefit to low- and moderate-income people or by removing or eliminating slums or blighted areas. Each FY09 funded activity must fit into one the objectives and outcomes as identified below. Outcome 1: Outcome 2: Outcome 3: Availability/Accessibility Affordability Sustainability Objective #1 SL-1 SL-2 SL-3 Suitable Living Accessibility for the Affordability for the Sustainability for the Environment (SL) purpose of creating purpose of creating purpose of creating Suitable Living Suitable Living Suitable Living Environments Environments Environments Objective #2 DH-1 DH-2 DH-3 Decent Housing Accessibility for the Affordability for the Sustainability for the (DH) purpose of providing purpose of providing purpose of providing Decent Housing Decent Housing Decent Housing Objective #3 EO-1 EO-2 EO-3 Economic Accessibility for the Affordability for the Sustainability for the Opportunity (EO) purpose of creating purpose of creating purpose of creating Economic Opportunities Economic Economic Opportunities Opportunities -2- Evaluation of Past Performance Past performance has demonstrated the City has administered both the Community Development Block Grant (CDBG) and HOME Investment Partnerships Programs efficiently and effectively. This is reinforced by consistent approvals of the City's Annual Consolidated Annual Performance and Evaluation Report (CAPER) by HUD and as evidenced by regulatory compliance that includes satisfactory timeliness of expenditure ratios with extraordinarily high benefit to low and moderate income persons. The stated goals should be considered the City's best approximation and are dependent upon: 1) the receipt of funding, which is unknown in advance for an entire 5 year plan; 2) the receipt of activity proposals from applicants, which may or may not propose to undertake activities that align with goals for each respective fiscal period; and 3) citizen participation that has wide discretion in terms of setting allocation priorities among competing interests with resources available for any given fiscal year. Goals are not reported for City fiscal years 2006 and 2007 as HUD's directive was not implemented (and wasn't required when initiated) until the third incremental year of the City's Plan. Actual accomplishment data for FY08 will not be available until July 15, 2008. Ob~ective "SL" TO CREATE OR ENHANCE SUITABLE LIVING ENVIRONMENTS Outcome 1 Through new, improved, or continued availability/accessibility ... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Number of Low/Mod FY07 NA NA S.L - 1.1 Public S i CDBG Income Persons Assisted/Served FY08 4,250 erv ces FY09 4,250 FY10 4,250 FY06 NA NA FY07 NA NA S.L - 1.2 Accessibility CDBG Number of Public Facilities Assisted FY08 2 FY09 2 FY10 2 FY06 NA NA Number of Low/Mod FY07 NA NA S.L - 1.3 Homeless CDBG Income Persons Assisted/Served FY08 900 FY09 900 FY10 900 Objective "SL" TO CREATE OR ENHANCE SUITABLE LIVING ENVIRONMENTS Outcome 2 Through new or improved affordability ... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA CDBG Number of Low/Mod FY07 NA NA S.L - 2.1 Homeless and/or Income Households Assisted FY08 3 HOME FY09 3 FY10 3 -3- Objective "SL" TO CREATE OR ENHANCE SUITABLE LIVING ENVIRONMENTS Outcome 3 Through new or improved sustainability... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Number of Public Facilities FY07 NA NA S.L - 3.1 Public F iliti CDBG Assisted/Served FY08 5 ac es FY09 5 FY10 5 Objective "DH" TO CREATE OR ENHANCE DECENT HOUSING Outcome 1 Through new, improved, or continued availability/accessibility ... for Activit Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA CDBG FY07 NA NA D.H - 1.1 New Housing and/or Number of Low/Mod I U it A i t d FY08 30 HOME ncome n s ss s e : FY09 30 FY10 30 FY06 NA NA CDBG Number of Low/Mod FY07 NA NA D.H - 1.2 Rental A i t and/or Income Units Assisted FY08 10 ss s ance HOME FY09 10 FY10 10 FY06 NA NA CDBG Number of Low/Mod FY07 NA NA D.H - 1.3 Homebuyer A i t and/or Income Units Assisted FY08 25 ss s ance HOME FY09 25 FY10 25 Objective "DH" TO CREATE OR ENHANCE DECENT HOUSING Outcome 2 Through new or improved affordability ... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Number of Low/Mod FY07 NA NA D.H - 2.1 Existing R h bilit ti CDBG Income Units Assisted FY08 30 e a a on FY09 30 FY10 30 FY06 NA NA CDBG Number of Low/Mod FY07 NA NA D.H - 2.2 Existing Ac isition and/or Income Units Assisted FY08 8 qu HOME FY09 8 FY10 8 -4- Objective "DH" TO CREATE OR ENHANCE DECENT HOUSING Outcome 3 Through new or improved sustainability... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Number of Low/Mod Income FY07 NA NA D.H - 3.1 Homeless CDBG Persons Assisted/Served FY08 2,000 (Shelter) Such as: DVIP, Shelter House FY09 2,000 FY10 2,000 Objective "EO" TO CREATE OR ENHANCE ECONOMIC OPPORTUNITY Outcome 1 Through new, improved, or continued availability/accessibility ... for (Activity)) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Number of Low/Mod FY07 NA NA E.O - 1.1 Employment T i i CDBG Income Persons Assisted FY08 5 NA ra n ng FY09 5 NA FY10 5 NA Objective "EO" TO CREATE OR ENHANCE ECONOMIC OPPORTUNITY Outcome 2 Through new or improved affordability ... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA Mi N b f L /M d FY07 NA NA E.O - 2.1 cro- Enterprise CDBG um er o ow o Income Businesses FY08 1 Assistance Assisted FY09 1 FY10 1 FY06 NA NA Number of Low/Mod FY07 NA NA E.O.- 2.2 Direct Financial A i t CDBG Income Jobs Created/Retained FY08 5 ss s ance FY09 5 FY10 5 -5- Objective "EO" TO CREATE OR ENHANCE ECONOMIC OPPORTUNITY Outcome 3 Through new or improved sustainability... for (Activity) Code Activity Funding Performance Indicators Year Goal Actual FY06 NA NA No proposed activity. Wth FY07 NA NA E.O - 3.1 None P d CDBG declining federal resources, th Cit li th FY08 0 NA ropose e y re es on o er available incentives. FY09 0 NA FY10 0 NA Allocation Priorities The Allocation Priorities -Estimated vs. Actual Table as shown below identifies the City's progress is directing funds to the five CITY STEPS categories. Based on this table, the funds directed to Public Services, Economic Development and Administration have met the goals originally established in CITY STEPS. The City has allocated significantly more funds to housing and less funds to public facilities than anticipated. The City hired a consultant to complete a Housing Market Analysis in 2007. Based on the analysis, affordable housing is a critical need in the Iowa City metro area. The study also indicated that there is a larger demand for rental housing than owner-occupied housing. The City has allocated substantially more funds to rental housing activities than anticipated (target 25%, actual 44%) and fewer funds to tenant based rental assistance (target 20%, actual 10%). No funds were allocated to housing counseling. The City has not received applications for this type of activity and many local providers state the need is being met elsewhere. This fall the city will conduct an annual review of CITY STEPS. Based on the recommendations and information in the housing market analysis, the City will consider if changes in funding goals are necessary. -6- f~ 7 V a vi W I N ,O a O f~ V O a N O 7 LL W O x c~ m 0 U N W 0 O N O O N O O O O O y 'a O O O O O O O O O O ~ ~ ~ O O O ~ O ~ 0 0 0 ~ ~ ~ ~ ~ ~ EA EA ++ ~ N N fC o o ~ ~ o i V M ~ o o ~ O y O ~ N a0 a0 ~ O as .~ c N O N :_ N U > O C O '~ D :~ CO N .U ~ ~ LL (n ~ tn U U O , C ., ~ ~ ~ O N E .~, _ w ° ~ ~ Q i- a w ° ~ a~ o 0 0 y N ~ ~ N ~ U 0 ~ o 0 0 ° ~ o o ~ o ~ ~ ~ co ~ 0 0 ~ a ~ N M O O ~ ~ I~ ~ O O ~ M O ~ O ~ a 0 rn N H EA ~ ~ cF EA EA 69 O O O O EA EA EA EA O r LL O O O O O O O EA O O O O ~ ~ ~ O M ~ ~O ~ ~ ~ O LL EA EA 69 O N N O fit' ~ ~ ~ O ~O C ~ O O P ~ L L ~ ~ 69 O O ~ O ~ ~ ~ O O O O ~ ~ N ti O ~ LL N EA ~ EA O 69 0 0 N LPL ~ O O O fit' ~ }, ~ 0 (O ~ O O O O O N ~ EA ~O ~ O a LL EA EA EA ~ ~ o 'N o 2 w O N ~ ~ - N L C ~ O a a Q ~ ~ '~ ~ Q U o L o c O " ~ ~ = ° "'. .~ a LLI = a ° ~ a~ o o ° ° o 0 0 0 0 y ~ ~ N 00 00 ~ O ~ r U 0 0 ~ o o ~ ~ o 0 ~ ~ ~ ti ti ~ °O a O M ~ ~ O ~ O ~ ~ O O ~ O (O I~ O M N ~ M N ~ ~ ~ O ~ ~ ~ ~ ~ ~ O ~ EA 69 O O O O O O EA EA EA EA EA 69 O r LL O N O O ~ O I~ O O ~ ~ I~ O M ~ C M ~ O O ~ r N 00 M r P ~ L L EA EA EA ~ ~ N ~ EA N M O ~ M ~ O r (O r ~ ~ N ~ N LL ~ EA EA EA EA ~ O O O N N N (O O O I~ O O O M O I~ O ti O ~ O ~ N DO C ~ O (O O M ~ ~ ~ ~ N N ~ fit' LL EA EA EA EA EA ~ ~ 00 O ~ I~ (O ~ O ~ ~ I~ O O O ~ C O N ~ O ~ ~ N ~ M N P ~ L L ~ EA ~ ~ EA .~ c N O N N > C :_ U O O '~ D :~ CO N .U ~ ~ LL (n ~ N U U O C ~ ~ ~ p ~ ~ 2 d d W Q I- i Citizen Participation Process Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of the Community Development Division and the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to public input into these and other programs. The City of Iowa City's current 5-year Consolidated Plan (2006-2010 CITY STEPS) was adopted in December 2004. Numerous public meetings and hearings were held to solicit public comment regarding the development of the CITY STEPS plan. In addition, HCDC and the City Council have held a number of meetings for the preparation of the FY09 Annual Action Plan and other HUD related documents. The public has been invited to participate in all of the meetings and efforts were made to encourage and increase citizen participation. The following is a chronology of the events, meetings, public hearings and actions taken in relation to the FY09 Annual Action Plan and Iowa City's 2006-2010 Consolidated Plan (a.k.a. CITY STEPS). Dec. 7, 2007 Dec. 19, 2007 Jan. 10, 2008 Jan. 23, 2008 Feb. 20, 2008 March 13, 2008 March 27, 2008 April 11, 2008 April 29, 2008 April 24, 2008 April 26, 2008 May 12, 2008 May 13, 2008 May 13, 2008 Anticipated Dates May 14, 2008 May 26, 2008 June 13, 2008 July 1, 2007 Public notice that CDBG and HOME applications are available CDBG/HOME Applicant Workshop CDBG/HOME Applicant Workshop Applications due to City of Iowa City by 12 noon HCDC meeting question/answer discussion with applicants HCDC meeting review of rankings & average funding HCDC meeting: recommendation on funding awards Draft Annual Action Plan - 30-day comment period begins Council Sets FY09 Action Plan Public Hearing Public Hearing Notice Appears in Press-Citizen Display Ad Appears in Press-Citizen Expiration 30-day comment period on the FY09 Annual Action Plan City Council: public hearing on the FY09 Annual Action Plan City Council: resolution-approving the FY09 Annual Action Plan FY09 Annual Action Plan submitted to HUD Submission of Environmental Review Record and FONSI (as applicable) Submission of Request for Release of Funds Start FY09 CDBG and HOME projects PUBLIC COMMENTS RECEIVED A 30 day public comment period regarding the FY09 Annual Action Plan ran from April 11, 2008 to May 12, 2008. During that time Council received ?written comments and received additional comments during a public hearing held on May 13, 2008. The written comments received can be found in the Appendix. -g- Section II -Standard Form 424: CDBG & HOME Program -9- 4k.~~,t r N t ~~ Q°~ ~C} ~4 ~ r~ SF 424 ~ ~ f ~ f~ ~ G~ The SF 424 is part of the CPMP Annual Action Plan. SF 424 form fields are included m this document. Grantee information r~ ~1 I~~ ~~ f~ is linked from the 1CPMP.xIs document of the CPMP tool. 1! _~~ Complete the fillable fields (blue cells) in the table below. The other items are pre-filled with values from the Grantee Information Worksheet. Date Submitted May 14, 2008 26004805 Type of Submission Date Received by state State Identifier pplication Pre-application Federal Date Received by HUD Identifier426004805 ^ Construction ^ Construction I-I Non Construction n Non Construction Error! Not a valid link. City of Iowa City rror! Not a valid link. Error! Not a valid link. 410 E. Washington Street rror! Not a valid link. 14540996 Error! Not a valid link. rror! Not a valid link. Municipality Error! Not a valid link. Iowa City Iowa rror! Not a valid link. Dev't Planning & Community Error! Not a valid link. 52240 rror! Not a valid link. rror! Not a valid link. Develo ment Community Employer Identification Number (EIN): rror! Not a valid link. Johnson 42-6004805 rror! Not a valid link. 07/01/08 pplicant Type: Municipality Specify Other Type if necessary: rror! Not a valid link. U.S. Department o Program Funding Housing and Urban Developmen Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding Community Development Block Grant 14.218 Entitlement Grant CDBG Project Titles Description of Areas Affected by CDBG Project(s) $CDBG Grant Amount $651,005 $Additional HUD Grant(s) Leveraged~Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $1,304,172 $Grantee Funds Leveraged $351,151 $Anticipated Program Income $110,000 Other (Describe) Total Funds Leveraged for CDBG-based Project(s) $2,103,323 me Investment Partnerships Program 4.239 HOME HOME Project Titles Description of Areas Affected by HOME Project(s) $HOME Grant Amount $613,731 $Additional HUD Grant(s) Leveraged Describe $172, 800 $Additional Federal Funds Leveraged $28,000 $Additional State Funds Leveraged $Locally Leveraged Funds $3,230,912 $Grantee Funds Leveraged $Anticipated Program Income $100,000 Other (Describe) LIHTC $5,811,267 Total Funds Leveraged for HOME-based Project(s) $9,243,979 -10- Congressional Districts of: Is application subject to review by state Executive Order Applicant Districts Second Project Districts Second 12372 Process? Is the applicant delinquent on any federal debt? If "Yes" please include an additional document ^ Yes This application was made available to the state EO 12372 process for review on DATE explaining the situation. X^ No Program is not covered by EO 12372 ^ Yes X^ No ^ N/A Program has not been selected by the state for review Person to be contacted regarding this application Error! Not a valid link. Dale Error! Not a valid link. E. Error! Not a valid link. Helling Error! Not a valid link. Interim City Manager Error! Not a valid link. 19.356.5010 Error! Not a valid link. 19.356.5217 Error! Not a valid link. Dale-hellin Iowa-cit .or Error! Not a valid link. .ic ov.or Error! Not a valid link. teve Lon Signature of Authorized Representative Date Signed -11- Section III - 91.220 (c) Resources & Objectives The consolidated plan must provide a concise summary of the federal resources expected to be made available to address priority needs and specific objectives identified in the strategic plan. 1) Federal Resources In addition to the Emergency Shelter Grants and Housing Opportunities for Persons with AIDS (HOPWA) funds Iowa City non-profits organizations receive directly through the state of Iowa and funds received by Shelter House for HUD's Supported Training and Access to Resources (STAR) program as identified on pages 61-62, the City receives various other federal resources including Section 8 (Housing Choice Voucher Program), Low Income Housing Tax Credits and Capital Funds for Public Housing. The Iowa City Housing Authority, a division of the City of Iowa City, administers and manages federally funded Section 8 and Public Housing programs. The Iowa City Housing Authority covers an area which encompasses Johnson County, Iowa County, and Washington County, North of Highway 92. Funding is provided by the Department of Housing and Urban Development. Established in 1969, the Iowa City Housing Authority serves over 1,300 families a year. Participants qualify based upon income guidelines. Of the program participants approximately 61 % are disabled or elderly. In addition, the Iowa City Housing Authority strives to improve the quality of life for those they serve; the Iowa City Housing Authority has and continues to act as a community leader on not only affordable housing but also Fair Housing. In calendar year 2007, the Housing Authority received $5,961,712 for the Section 8 Housing Choice Voucher Program. Of the total number of vouchers available to the Housing Authority, approximately 64% are utilized in Iowa City. The City of Iowa City owns and operates a public housing program. Public housing was established to provide affordable, decent and safe rental housing for eligible low-income families, the elderly and persons with disabilities. HUD distributes federal subsidies to the Iowa City Housing Authority (ICHA) to operate and manage the properties. The City of Iowa City owns 81 units of public housing, while the ICHA serves as the landlord for the units. In FY07, the Housing Authority paid approximately $300,000 to private sector contractors for the capital improvement, general maintenance and repair of the Public Housing properties. The ICHA has not been designated by HUD as "troubled." In fact, under HUD's Public Housing Assessment System, the Iowa City Housing Authority qualifies as a High Performer, thus enabling them to receive bonus capital funds. In FY07, the City and the Iowa Finance Authority awarded funding to Berry Court Limited Partnership to preserve 14 affordable rental units. The City General Obligation Bond funds were used to provide the local commitment required by the Low Income Housing Tax Credit (LIHTC) program administered by the Iowa Finance Authority (IFA). The project received funds from the following sources: City of Iowa City GO Bond funds: $320,000 IFA -Low Income Housing Tax Credits: $1,184,610 -~2- Method of Distribution CDBG Min Amount Max Amount Competitive 0 0 Formula 0 $651,005 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Pro ram 0 0 The State of Iowa administers the ESGP program statewide and allocates funds to local providers. Three Iowa City providers receive ESGP funds from the state. ESGP Min Amount Max Amount Competitive 0 0 Formula 0 0 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Program 0 $77,000 HOME Min Amount Max Amount Competitive 0 0 Formula 0 $613,731 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Pro ram 0 0 The Cit of Iowa Cit does not receive HOPWA funds. HOPWA Min Amount Max Amount Competitive 0 0 Formula 0 0 Retained for State Project 0 0 Non-Com etitive 0 0 State Admin of Program 0 0 SOURCES OF FUNDS FY09 CDBG Entitlement FY09 CDBG Estimated Program Income Prior Year Unexpended CDBG Funds FY09 HOME Allocation FY09 HOME Estimated Program Income TOTAL CDBG TOTAL HOME FY09 TOTAL -13- $651, 005 $110, 000 $65,000 $826,005 $613, 731 $100,000 $713,731 $1,539,736 2) Other Resources & Leverage, HOME Match Requirement Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community. As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these monies, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate that $11,347,302 in other funds will be leveraged. This amounts to $7.37 leveraged for each dollar of local CDBG and HOME funds allocated by the City of Iowa City. In addition, other municipal resources such as general fund expenditures, infrastructure improvements and tax exemptions may be used to meet the City's HOME match liability. Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of the FY09 projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report. The City currently has $1,399,278.05 in excess match carried over from previous years. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a.k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in-kind donations, volunteers, foundations and businesses. The following is a list of organizations or groups identified as contributing to FY09 CDBG and HOME projects: Private (donations) Private (loans) Private (foundations) Private (faith based) Public funds United Way Johnson County In-kind Donations (skilled labor, goods, materials, waived fees) Volunteers City of Iowa City University of Iowa Hospitals and Clinics Low-Income Housing Tax Credits -14- 3) Annual Objectives Generally, there are three objectives relative to program funding: - Creating (or Enhancing) Suitable Living Environments Applicable to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. - Providing Decent Housing Applicable to housing programs where the purpose is to meet individual family or community needs, and not programs where housing is an element of a larger effort (such as would otherwise be applied under the "Suitable Living Environment" Objective). - Creating Economic Development Opportunities Applicable to activities that are related to economic development, commercial revitalization, orjob creation. More specific activity related objectives stated in the Action Plan are: Housing The City will make intensive use of the existing stock of housing through rental assistance, rehabilitation, and first-time homebuyer strategies. The City will also assist with the production of new housing units and the acquisition of existing housing units to expand the permanent affordable housing stock. Public Facilities The City will assist with the renovation, expansion and construction of facilities and community centers that are accessible to low-moderate income residents for a variety of uses. For example: senior centers, youth centers, neighborhood facilities, child care centers, recreational centers, health facilities and other public facilities. Public Services The City will continue to support a variety of public services, ranging from meeting basic needs to achieving self-sufficiency. Priority needs include transportation, senior services, youth services, substance abuse treatment; health services, fair housing activities, child care services, and employment. Accessibility The City will assist community efforts to explore, expand and enhance accessibility needs throughout Iowa City to create and maintain a barrier free environment. Economic Development The City intends to help families move toward self-sufficiency through economic development activities that include not only direct assistance to businesses, but also through education and job training opportunities to low-moderate income residents. Homeless To serve the need for the provision of emergency shelter, transitional housing and permanent housing for its homeless population. The City, in partnership with others, will address gaps through expanded support for existing emergency shelter and transitional housing facilities plus provide enhanced support for selected supportive service providers. Planning and Administration Iowa City will provide administrative capacity for effective and efficient implementation of plans and programs including, as appropriate, supportive service and capacity-building assistance for non-profit entities. -15- Section IV - 91.220 (d) Activities to be Undertaken -~6- FY09 CDBG/HOME BUDGET HCDC 3/27/08 Recommendation or Request Council Earmark* ECONOMIC DEVELOPMENT Economic Development Fund* HOUSING PROJECTS Chauncey Swan LP -Rental Housing Dolphin International LLC -Homeownership HACAP -Transitional Housing ICHA -Homeownership ICHA - TBRA Isis Investments LLC -Rental Southgate Development -Homeownership The Housing Fellowship - CHDO Operating The Housing Fellowship - CHDO Pre-Dev. Loan The Housing Fellowship -Rental Housing City of Iowa City -Housing Rehabilitation* PUBLIC FACILITIES PROJECTS Arc of Southeast Iowa -Facility Rehabilitation DVIP -Facility Rehabilitation IC Free Medical Clinic -Building Acquisition MECCA -Facility Rehabilitation NCJC -Facility Rehabilitation Twain Elementary -Playground Equip. PUBLIC SERVICE PROJECTS Arc of Southeast Iowa -Operations Compeer -Operations Extend the Dream Foundation -Operations Free Medical Clinic -Operations Local Foods Connection -Operations MECCA -Operations Shelter House -Operations (STAR program) Aid to Agencies* ADMINISTRATION AND PLANNING HOME Program Administration CDBG Program Administration and Planning $82,890 $82,890 Subtotal $82,890 $82,890 $18,000 $18,000 $425,000 $68,000 $325,000 $80,000 $330, 000 $107, 500 $220,800 $60,000 $235,000 $94,000 $200,000 $80,000 $50,000 $28,000 $15, 000 $13, 000 $499,750 $180,000 $230,000 $230,000 Subtotal $2,548,550 $958,500 $5,851 $3,000 $13,979 $10,000 $300,000 $90,772 $48,523 $11,400 $54,200 $14,600 $60,000 $40,000 Subtotal $482,553 $169,772 $2,500 $1,000 $3,000 $1,000 $1, 500 $1, 000 $10,000 $2,500 $8,000 $1,500 $5,600 $1,000 $7,500 $2,000 $105, 000 $105, 000 Subtotal $143,100 $115,000 $61, 373 $61, 373 $152,201 $152,201 Subtotal $213,574 $213,574 TOTAL -~~- $1,539,736 Applicant's Name: Chauncey Swan Limited Partnership Housing Priority Need: Affordable Rental Housing for Large Families -High/Medium Project Title: Chauncey Swan Project Description: Pre-development loan for environmental review, site planning and site acquisition for the development of affordable rental housing to households under 60% of AMI. Local Objective: Production of New Units: Production of New Units: Encourage the production of new affordable rental and owner-occupied housing units. (See CITY STEPS p. 96-109) Location: Corner of College & Gilbert Street, Iowa City 52240 Objective Number Project ID See above 0001 HUD Matrix Code CDBG Citation 12 N/A Type of Recipient CDBG National Objective Private For Profit N/A Start Date Completion Date 07/01/2008 06/1/2010 Performance Indicator Annual Units Housin Units 10 20 Local ID Units Upon Completion 2008.001 40 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME $18,000 LIHTC $5,544,507 State HOME ........................................................ Other Public Funds Tenant Rents Private Funds $917,408 Total: $6 479 915 -~g- Applicant's Name: Dolphin International LLC Housing Priority Need: Owner-occupied, Large Related -Low Project Title: Lake Point Enclave Project Description: Provide downpayment assistance to households under 80% of area median income. Local Objective: Acquisition of Existing Units: Provide assistance to low-to-moderate income households to purchase existing housing. (See CITY STEPS p. 96- 109) Location: 2401 Highway 6, Iowa City 52240 Objective Number Project ID See above 0002 HUD Matrix Code CDBG Citation 13 N/A Type of Recipient CDBG National Objective Private For Profit N/A Start Date Completion Date 07/01/2008 6/1/10 Performance Indicator Annual Units Households 04 4 Local ID Units Upon Completion 2008.002 8 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME LI HTC State HOME Other Public Funds Tenant Rents Private Funds Total: $68,000 ........................................................... $576,000 -$644,000 - Downpayment Assistance: Recapture Provision 10 Year Period of Affordability. Years 1-5, 100% Recapture Years 6-10, 20% Forgiven Annually -I9- Applicant's Name: Hawkeye Area Community Action Program, Inc. (HACAP) Housing Priority Need: Transitional Housing -High Project Title: Transitional Housing Project Description: HACAP will purchase one transitional housing unit to be placed in their Local Transitional Housing Program for families. Local Objective: Acquisition of Existing Units: Improve transitional housing for families; continue to develop transitional housing programs with participation in supportive services. (See CITY STEPS p. 96-109) Location: Census Tracts 5, 6, & 13, Iowa City -ZO- U.S. Department of Housing and Urban Development Objective Number Project ID See above 0003 HUD Matrix Code CDBG Citation 01 N/A Type of Recipient CDBG National Objective Subreci lent Private N/A Start Date Completion Date 07/01/2008 6/30/2009 Performance Indicator Annual Units Housin Units 10 1 Local ID Units Upon Completion 2008.003 1 The primary purpose of the project is to help: ®the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME LI HTC State HOME Other Public Funds Private Funds Tenant Rents Total: $80,000 $28,000 _ $108,0__0__0______ OMB Approval No. 2506-0117 (Exp. 8/31/2005 2I Applicant's Name: Iowa City Housing Authority ousing Priority Need: Owner-occupied, Large Related -Low Project Title: Downpayment Assistance Project Description: Provide downpayment assistance to households under 80% of area median income. Local Objective: Acquisition of Existing Units: Provide assistance to low-to-moderate income households to purchase existing housing. (See CITY STEPS p. 96- 109) Location: Citywide Objective Number Project ID See above 0004 HUD Matrix Code CDBG Citation 13 N/A Type of Recipient CDBG National Objective Local Government N/A Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Households 04 11 Local ID Units Upon Completion 2008.004 11 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities Funding Sources: ^Public Housing Needs CDBG HOME LI HTC Downpayment Assistance: State HOME Other Public Funds Recapture Provision Tenant Rents 10 Year Period of Affordability. Years 1-5, 100% Recapture Private Funds Years 6-10, 20% Forgiven Annually Total: ............................................................... $107,500 $880,000 ............................................................... ___$987, 500__________ 22 Applicant's Name: Iowa City Housing Authority Housing Priority Need: Rental -High Project Title: Tenant Based Rent Assistance Project Description: The Iowa City Housing Authority will operate a Tenant Based Rental Assistance Program that will target low income households under 30% of the median income. Local Objective: Rental Assistance: Encourage the expansion of rental assistance programs. (See CITY STEPS p. 96-109) Location: Throughout Johnson County Objective Number Project ID See above 0005 HUD Matrix Code CDBG Citation 05S N/A Type of Recipient CDBG National Objective Local Government N/A Start Date Completion Date 07/01/2008 06/30/2010 Performance Indicator Annual Units Households 04 6 Local ID Units Upon Completion 2008.005 13 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME $60,000 LI HTC ............................................................... State HOME Other Public Funds Tenant Rents $32,604 Private Funds Total: $92604_ _____ 23 Applicant's Name: Isis Investments LLC Housing Priority Need: Affordable Rental (Large-Related) -High/Medium Project Title: Isis Affordable Homes Project Description: Applicant will purchase two existing three bedrooms homes to rent to households under 50% of median income. Local Objective: Acquisition of Existing Units: Acquisition of existing units for affordable rental housing for low income persons. (See CITY STEPS p. 96-109) Location: Citywide Objective Number Project ID See above 0006 HUD Matrix Code CDBG Citation 01 570.201 a Type of Recipient CDBG National Objective Private for Profit LMH Start Date Completion Date 07/01/2008 6/30/2009 Performance Indicator Annual Units Housin Units 10 2 Local ID Units Upon Completion 2008.006 2 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $94,000 ............................................................... HOME LI HTC State HOME Other Public Funds Private Funds $172,652 Tenant Rents ............................................................... Total: $266,652.__ 24 Applicant's Name: Southgate Development Services LLC Housing Priority Need: Owner-occupied, Large Related -Low Project Title: Broadway Condominiums Affordable Home Ownership Project Description: Provide downpayment assistance to households under 60% of area median income. Local Objective: Acquisition of Existing Units: Provide assistance to low-to-moderate income households to purchase existing housing. (See CITY STEPS p. 96- 109) Location: 1958 Broadway Street, Iowa City 52240 Objective Number Project ID See above 0007 HUD Matrix Code CDBG Citation 13 N/A Type of Recipient CDBG National Objective Private For Profit N/A Start Date Completion Date 07/01/2008 6/30/2009 Performance Indicator Annual Units Households 04 12 Local ID Units Upon Completion 2008.007 12 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Downpayment Assistance: Recapture Provision 10 Year Period of Affordability. Years 1-5, 100% Recapture Years 6-10, 20% Forgiven Annually Funding Sources: CDBG HOME LI HTC State HOME Other Public Funds Tenant Rents Private Funds Total: $80,000 $745,000 $825,000 ............................................................ 25 Applicant's Name: The Housing Fellowship Housing Priority Need: Other Public Services -High Project Title: CHDO Operating Expenses Project Description: Provide predevelopment expenses (architect, appraisal, LIHTC fees, market study, environmental costs, etc.) to a Community Housing Development Organization (CHDO) for a November 2008 LIHTC application that will create 10 affordable rental homes. Local Objective: Reduce barriers to affordable housing: pursue funding for affordable housing from federal, state and private sources to supplement City efforts to produce/maintain affordable housing. (See CITY STEPS p. 101-102, 125-126) Location: 322 E. 2nd Street, Iowa City, 52240 Objective Number Project ID See above 0008 HUD Matrix Code CDBG Citation 19B N/A Type of Recipient CDBG National Subrecipient Private Objective N/A Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Or anizations 09 1 Local ID Units Upon Completion 2008.008 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG 26 Applicant's Name: The Housing Fellowship Housing Priority Need: Housing support services/increased capacity of area housing providers Project Title: CHDO Pre-Development Loan Project Description: As a Community Housing Development Organization (CHDO), applicant is eligible to receive funds for pre-development expenses. Local Objective: Reduce barriers to affordable housing: pursue funding for affordable housing from federal, state and private sources to supplement City efforts to produce/maintain affordable housing. (See CITY STEPS p. 101-102, 125-126) Location: 322 E. 2nd Street, Iowa City, 52240 Objective Number Project ID See above 0009 HUD Matrix Code CDBG Citation 12 N/A Type of Recipient CDBG National Subrecipient Private Objective N/A Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Housin Units 10 5 Local ID Units Upon Completion 2008.009 10 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME $13,000 LI HTC State HOME Other Public Funds .................................................... Tax Credit $51,460 Syndicator (Other Private) Total: $66 460 2~ Applicant's Name: The Housing Fellowship Housing Priority Need: Affordable Rental (Large-Related) -High/Medium Project Title: Home and Neighborhood Program Project Description: Applicant will purchase real property for the construction of four three- bedroom homes available for rental to working families (families earning 31-50% AMI). This is a part of a Low Income Housing Tax Credit project. Local Objective: Production of New Units: Encourage the production of new affordable rental and owner-occupied housing units. (See CITY STEPS p. 96-109) Location: Citywide Objective Number Project ID See above 0010 HUD Matrix Code CDBG Citation 01 N/A Type of Recipient CDBG National Objective Subreci lent Private N/A Start Date Completion Date 07/01/2008 10/31/2010 Performance Indicator Annual Units Housin Units 10 2 Local ID Units Upon Completion 2008.010 4 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG HOME LI HTC State HOME Other Public Funds Private Funds Tentant Rents Total: $180,000 $266,760 $172,800 ........................................ $28,440 ...$648,000_, 2s Applicant's Name: City of Iowa City Housing Priority Need: Owner-occupied, Physical Defects -High Project Title: City of Iowa City Housing Rehabilitation Program Project Description: Provide rehabilitation services to low-to-moderate income homeowners. Services include comprehensive rehabilitation, exterior rehabilitation, emergency repair, accessibility and mobile home repairs. Local Objective: Rehabilitation of Old Units: Encourage and support the rehabilitation of low-interest rehabilitation loan/grant funds for owner-occupied housing units. (See CITY STEPS p. 96-109) Location: Community Wide Objective Number Project ID See above 0011 HUD Matrix Code CDBG Citation 14A 570-202 Type of Recipient CDBG National Objective Local Government LMH Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Housin Units 10 28 Local ID Units Upon Completion 2008.011 28 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $212,142 HOME $17,858 LI HTC State HOME ............................................................... Other Pubic Funds Private Funds Tenant Rents ............................................................... Total: _ _$230,000_____ 29 Applicant's Name: Arc of Southeast Iowa Public Facility Priority Need: Youth Centers -High Services for Persons with Disabilities -Medium Project Title: Security Project Description: Acquisition and installation of an alarm system and security lighting for the parking lot behind the building. Recipient provides 353 children, adults and their families with developmental disabilities with advocacy, respite, supported community living, attendant care and other related services. Local Objective: Provision of dependent care facilities -Support development of respite care, childcare and family resource centers. (see CITY STEPS p. 112) Location: 2620 Muscatine Avenue, Iowa City, 52240 Objective Number Project ID See above 0012 HUD Matrix Code CDBG Citation 03 D 570-201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facility (11) 1 Local ID Units Upon Completion 2008-012 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ®Persons with Disabilities ^Public Housing Needs Funding Sources: 30 Applicant's Name: Domestic Violence Intervention Program Public Facility Priority Need: Emergency Shelter -High Project Title: Facility Rehabilitation Project Description: Replace privacy fencing, acquire and install a security monitor and repair restroom and showers. Since DVIP opened in 1993, DVIP has housed more than 4,500 victims of domestic abuse. Local Objective: Addressing Shelter Needs of Persons who are Homeless: Improve and maintain existing shelter facilities (CITY STEPS p. 108) Location: Confidential Objective Number Project ID See above 0013 HUD Matrix Code CDBG Citation 03C 570-201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facility (11) 1 Local ID Units Upon Completion 2008.013 1 The primary purpose of the project is to help: ®the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: .................................. CDBG $10,000 ESG HOME In Kind Donations Other Public Funds Private Funds $3,979 Total: 13 979 31 Applicant's Name: Iowa City Free Medical Clinic Public Facility Priority Need: Health Facilities -Low Health Services -High Project Title: Building Acquisition Project Description: Recipient will acquire the facility they are presently leasing. The clinic provides free medical and dental services to approximately 2,500 uninsured low/moderate income persons annually. Local Objective: Provision of Health Facilities: Support expansion needs of existing medical/dental facilities. (CITY STEPS p. 113) Location: 2440 Towncrest Drive, Iowa City, IA 52240 Objective Number Project ID See above 0014 HUD Matrix Code CDBG Citation 03 P 570-201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facility (11) 1 Local ID Units Upon Completion 2008.014 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ®Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $90,772 ESG ............................................................... HOME In Kind Donations Other Public Funds Private Funds $417,028 Total: $507 800 32 Applicant's Name: MECCA Public Facility Priority Need: Health Facilities -Low Health Services -High Project Title: Update Residential Treatment Facility Project Description: Renovate the restrooms in the 32 bed inpatient residential facility. Recipient provides substance abuse counseling and treatment along with HIV/AIDS services to approximately 3,000 persons annually. Local Objective: Provision of Health Facilities: Support expansion needs of existing medical/dental facilities. (CITY STEPS p. 113) Location: 430 Southgate Avenue, Iowa City, IA 52240 Objective Number Project ID See above 0015 HUD Matrix Code CDBG Citation 03 P 570-201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facility (11) 1 Local ID Units Upon Completion 2008.015 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $11,400 ESG HOME In Kind Donations $1,280 Other Public Funds Private Funds Tota I: $12 680 33 Applicant's Name: Neighborhood Centers of Johnson County Public Facility Priority Need: Child Care Facility/Neighborhood Center -High Project Title: Neighborhood Center's Facility Repair Project Description: Replace existing windows at the Broadway Center. The Broadway and Pheasant Ridge Centers host licensed child care programs for households under 30% of area median income. 160 children are served during the school and 120 children participate in the recipient's summer camps. Local Objective: Provision of Dependent Care Facilities: Support development of respite care, childcare and family resource centers. Provision of Neighborhood Facilities (CITY STEPS p. 112, 113) Location: 2105 Broadway Street, Iowa City, IA 52246 Objective Number Project ID See above 0016 HUD Matrix Code CDBG Citation 03 M 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facili 11 1 Local ID Units Upon Completion 2008.016 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: ............................................................... CDBG $14,600 ESG HOME In Kind Donations Other Public Funds Private Funds Total: $141600 34 Applicant's Name: Twain Elementary, ICCSD Public Service Priority Need: Neighborhood Facilities -High Project Title: Community Playground Project Description: Acquisition and installation of two playground structures to accommodate preschool aged children and upper grade students. 74% of Twain Elementary's students qualify for free and reduced lunch. Twain also houses two separate preschool programs. The playground improvements will provide a community facility for the use of students and area households. Local Objective: Provision of Neighborhood/Recreational Facilities: Develop additional open space in low income neighborhoods. Explore the need, plan and construct neighborhood facilities (CITY STEPS p. 113) Location: 1355 Deforest Avenue, Iowa City, IA 52240 Objective Number Project ID See above 0017 HUD Matrix Code CDBG Citation 03 E 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Public Facilities 11 1 Local ID Units Upon Completion 2008.017 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG CDBG ....$40,000 ......... ......... ESG HOME In Kind Donations Other Public Funds Private Funds $43,810 ............................................................... Total: _$83,810 _ _ 35 Applicant's Name: Arc of Southeast Iowa Public Service Priority Need: Employment Training -High Project Title: Supported Employment Project Description: Provide supported employment services to disabled persons who have no other sources of funding available. 50 hours of job coaching will assist 11 persons. Local Objective: Facilitate supported employment service for persons with special needs. (CITY STEPS p. 124) Location: 2620 Muscatine Avenue, Iowa City, IA 52240 Objective Number Project ID See above 0018 HUD Matrix Code CDBG Citation 05H 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 11 Local ID Units Upon Completion 2008.018 11 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ®Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG __$1,000 ____ ____ ESG -~ HOME In Kind Donations Other Public Funds Private Funds $1,000 Total: $2 000 36 Applicant's Name: Compeer Program, Community Mental Health Center Public Service Priority Need: Health Services -High Project Title: Operations Project Description: Operational funds for apart-time Compeer director. Compeer is a program that matches volunteers from the community with adults receiving treatment for a chronic mental illness. Local Objective: Provision of Health Services -Continue support of health, dental, and HIV/AIDS services (CITY STEPS p. 113-115) Location: 507 E. College Street, Iowa City, 52240 Objective Number Project ID See above 0019 HUD Matrix Code CDBG Citation 050 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 6 Local ID Units Upon Completion 2008.019 6 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ®Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $1,000 ESG HOME In-Kind Donations Other Public Funds Private Funds $10,862 Tota I: $11 862 37 Applicant's Name: Extend the Dream Foundation (EDF) Public Service Priority Need: Micro-Businesses -High Project Title: Financial Technical Assistance Project Description: EDF will purchase financial management services (bookkeeping, accounting and tax assistance). EDF operates with an all volunteer staff and needs assistance fiscally managing their various micro- businesses and accounts. EDF supports nine micro-businesses and an e-commerce training center for persons with disabilities. Local Objective: Economic Development Needs: Provide employment support services; continue to support agencies that provide micro- enterprise/entrepreneurial development (CITY STEPS p. 123-124) Location: 401 S. Gilbert Street, Iowa City, 52240 Objective Number Project ID See above 0020 HUD Matrix Code CDBG Citation 05H 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 24 Local ID Units Upon Completion 2008.020 24 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ®Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG ....$1,000 .................................... ESG HOME ............................................................... In-Kind Donations $6,500 Other Public Funds ............................................................... Private Funds $1,500 Total: _._$9,000 38 Applicant's Name: Iowa City Free Medical Clinic Public Service Priority Need: Health Services -High Project Title: Pharmaceutical Assistance Program Project Description: Operational funds for a pharmacy technician to apply to pharmaceutical companies patient assistance programs to get free prescription medications for the clients they serve. FMC provides case management to over 300 patients with chronic medical conditions. The average client needs 3-4 different medications. Local Objective: Provision of Health Services -Continue support of health, dental, and HIV/AIDS services (CITY STEPS p. 113-115) Location: 2440 Towncrest Drive, Iowa City, IA 52240 Objective Number Project ID See above 0021 HUD Matrix Code CDBG Citation 05M 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 650 Local ID Units Upon Completion 2008.021 650 The primary purpose of the project is to help: ®the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $2,500 ESG HOME In Kind Donations $467,5__ 00 Other Public Funds Private Funds $12 500 - ~- - - -- Total: $482,500 39 Applicant's Name: Local Foods Connection (LFC) Public Service Priority Need: Health Services (medical, dental, nutrition, preventive care) -High Project Title: Executive Director -Part Time Salary Project Description: Operational funds to partially pay for the Director's salary. LFC has operated since 1999 through volunteers. In 2007 the director became apart-time compensated position. LFC purchases fresh, organic produce, meat products and bakery items from local small family farmers and donates these goods to low income households. Referrals are received from agencies such as Shelter House, DVIP, Arc of Johnson County, UAY and the UIHC Lion's Club. Local Objective: Provision of Health Services -Support food and nutrition services for low-income residents. (CITY STEPS p. 113-115) Location: 502 Kimball Road, Iowa City, IA 52245 Objective Number Project ID See above 0022 HUD Matrix Code CDBG Citation 05M 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 50 Local ID Units Upon Completion 2008.022 50 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $1,500 ESG - HOME ~ In Kind Donations ............................................................... $16,960 .............................................................. Other Public Funds Private Funds Tota I: ............................................................... . $.18,460 40 Applicant's Name: MECCA Public Service Priority Need: Health Services/Transportation -High Project Title: Support Group Activities & Transportation Assistance Project Description: Operational funds for support group activities for HIV/AIDS clients in the Iowa Center for AIDS Resources and Education (ICARE) program. Transportation services will be provided to the clients for medical appointments or necessary trips for groceries, other appointments, etc. Local Objective: Provision of Health Services -Continue support of health, dental, and HIV/AIDS services. Improve access to transportation (CITY STEPS p. 113-115, 117.) Location: 2440 Towncrest Drive, Iowa City, IA 52240 Objective Number Project ID See above 0023 HUD Matrix Code CDBG Citation 05M 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 8 Local ID Units Upon Completion 2008.023 8 The primary purpose of the project is to help: ^the Homeless ®Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG _$1,000 __ __ ESG HOME In Kind Donations Other Public Funds Private Funds $1,000 Total: $2 000 41 Applicant's Name: Shelter House Public Service Priority Need: Other Public Service Needs -High Project Title: STAR Client Services Coordinator/Cash Match Project Description: Operational funds for an outreach service coordinator for the Supported Training and Access to Resources (STAR) program. The program provides supportive services for area homeless persons. These funds also qualify as match for the STAR Continuum of Care grant. Local Objective: Homelessness -Reaching out to Persons who are Homeless and Assessing Individual Needs (CITY STEPS p. 107-109) Location: 331 N. Gilbert Street, Iowa City, IA 52240 Objective Number Project ID See above 0024 HUD Matrix Code CDBG Citation 05 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 450 Local ID Units Upon Completion 2008.024 450 The primary purpose of the project is to help: ®the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG ....$2.,000 .................................... ESG HOME ............................................................... In Kind Donations Other Public Funds $448,000 Private Funds $104,750 Total: 554,750 42 Applicant's Name: City of Iowa City -Aid to Agencies Public Service Priority Need: Youth Services -High, Elder Services -High, Substance Abuse Services -High Project Title: Aid to Agencies Project Description: These funds are provided to a pool of human service agencies that assist low-to-moderate income clients. FY09 funds will go to Elder Services, Inc., Mid-Eastern Council on Chemical Abuse and United Action for Youth. Local Objective: Provision of Youth Services, Senior Services, and Health Services. (CITY STEPS p. 112-124) Location: Community Wide Objective Number Project ID See above 0025 HUD Matrix Code CDBG Citation 05 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Peo le 01 4 400 Local ID Units Upon Completion 2 2 44 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: 43 Applicant's Name: City of Iowa City, Iowa Public Service Priority Need: Micro-Business -High, Other Business -Medium Project Title: CDBG Economic Development Fund Project Description: These funds will be used for assisting micro-enterprise businesses with job creation and/or retention of low-to-moderate income persons. Funds will also be used by for-profit businesses (Matrix Code 18A) for capital improvements, job training and/or working capital that create and/or retain jobs available to low-to-moderate income persons. Local Objective: Economic Development Needs: 1) Encourage employment opportunities that pay at least a living wage 2) Explore and implement mechanisms for increasing full-time, permanent jobs with benefits. (CITY STEPS p. 121-124) Location: Citywide Objective Number Project ID See above 0026 HUD Matrix Code CDBG Citation 18C 570.201 0 /570.203 Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Businesses 08 3 Local ID Units Upon Completion 2 2 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG .... $82,890 ................................ ESG HOME In Kind Donations Other Public Funds Private Funds $41,000 Total: .$123 890 _........ ~ ..................................~..e.. 44 Applicant's Name: City of Iowa City, Iowa Project Title: Planning & Administration Project Description: Successfully administer the CDBG and HOME programs. Research and plan for projects and activities designed to meet the needs of low and moderate income households. Local Objective: Administration of the CDBG and HOME programs Location: 410 E. Washington Street, Iowa City, IA 52240 Objective Number Project ID See above 0027 HUD Matrix Code CDBG Citation 21A 570.206 Type of Recipient CDBG National Objective Local Government N/A Start Date Completion Date 07/01/2008 06/30/2009 Performance Indicator Annual Units Or anizations 09 1 Local ID Units Upon Completion 2008.027 1 The primary purpose of the project is to help: ^the Homeless ^Persons with HIV/AIDS ^Persons with Disabilities ^Public Housing Needs Funding Sources: CDBG $152,201 ESG ............................................................... HOME $61,373 In Kind Donations Other Public Funds Private Funds Total: $213 574 45 Section V - 91.220 (e) Outcome Measures OUTCOME PERFORMANCE MEASUREMENT On June 10, 2005 the U.S. Department of Housing and Urban Development (HUD) issued a "Notice of Draft Outcome Performance Measurement System for Community Planning and Development Formula Grant Programs; Request for Comments; Notice". The purpose of the notice was to establish a framework for development of a performance measurement system for key Housing and Community Development Programs of HUD; such as the Community Development Block Grant (CDBG) and HOME Investment Partnership Programs, as addressed in this Consolidated Plan. On October 28, 2005, a memorandum from Nelson R. Bregon, (HUD General Deputy Assistant), provided an update on development of the performance measurement system. While the system still remained under development, the memorandum encouraged entitlement communities to begin establishing procedures for implementation as part of HUD's Integrated Disbursement and Information System (IDIS). In August 2006 HUD sponsored a Performance Measurement Training in Chicago, Illinois to provide further guidance on outcome performance measures. Based on guidance provided by the June 10, 2005 Notice and the Performance Measurement Training completed in 2006, the following performance measurement system is being incorporated into this Consolidated Plan. As suggested, recognizing final provisions from HUD are pending, intent at this time is to proceed to the extent practicable to establish guidelines for data collection to be compiled and (eventually) entered into IDIS. Most simply, performance measurement is an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. HUD needs this information in a common format to summarize "program outcomes" at the national level. For each activity that a grantee funds, the grantee must determine the goal of the activity based on local intent, identify one objective and one outcome for each activity, indicate the objective and outcome in IDIS and report on applicable indicators in IDIS and the Consolidated Annual Performance and Evaluation Report. Each activity must have an outcome statement. This outcome statement in its most basic form is the activity's objective plus outcome. For example: Affordability for purpose of creating suitable living environments. In FY--, the HOME program assisted 15 households by providing downpayment assistance for the purpose of making homeownership affordable to these families. HUD's definition of these terms is defined below: Activities are objects produced or services undertaken with inputs (resources dedicated to, or consumed by, an activity that is designed to target a specific objective, such as money; staff; volunteers; facilities; equipment; supplies, etc.) to fulfill a targeted objective. Included are strategies, techniques, and types of treatment that comprise a production process or service methodology. An example of an activity may be to rehabilitate deteriorated homes. Outputs are the direct products or services of an activity. They are usually measured in terms of the volume of (quantifiable) work accomplished, such as number of people served, number of loan applications processed, number of units constructed or rehabilitated, linear feet of curbs and gutters installed, or numbers of jobs created /retained. Outputs are always quantitative; a count of what's been produced, who's been served, etc. 46 Outcomes are the benefits that result from an activity. Outcomes relate to a change in conditions, status, attitudes, skills, knowledge, or behavior. As a generalization, a typical common outcome is improved quality of life for program participants. Other, more specific examples of outcomes may be: improved quality of local housing stock; revitalization of a neighborhood; reduced crime; increased learning skills by youth; better ability for independent living by seniors; etc. Objectives quantify measurable stepping-stones targeted for attainment as progress is made through activity implementation toward solution of the problem or need (i.e., the goal). An example of an objective may be to make "x" number of deteriorated homes safe, decent and sanitary every year. THREE SPECIFIC OBJECTIVES ARE RELATIVE TO PROGRAM FUNDING: 1. Creating (or Enhancing) Suitable Living Environments. Applicable to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by low and moderate income persons, from physical problems with their environment to social issues such as crime prevention, literacy, or elderly health services. 2. Providing Decent Housing. Applicable to housing programs where the purpose is to meet individual family or community needs, and not programs where housing is an element of a larger effort (such as would otherwise be applied under the "Suitable Living Environment" Objective). 3. Creating Economic Development Opportunities. Applicable to activities that are related to economic development, commercial revitalization, orjob creation. THREE SPECIFIC OUTCOMES ARE RELATIVE TO STATED OBJECTIVES: 1. Availability/Accessibility. Applicable to activities that make services, infrastructure, public services, public facilities, housing or shelter available or accessible to low- and moderate- income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low- and moderate-income people. 2. Affordability. Applicable to activities that provide affordability in a variety of ways to low- and moderate-income people. It can include the creation or maintenance or affordable housing, basic infrastructure hook-ups, or services such as transportation or day care. Affordability is an appropriate objective whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit slow-income household. 3. Sustainability. Applicable to activities or services that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to low- and moderate-income persons or by removing or eliminating slums or blighted areas. 47 Linking Objectives & Outcomes to Produce Outcome Statements: Outcome 1: Outcome 2: Outcome 3: Availability/Accessibility Affordability Sustainability Objective #1 SL-1 SL-2 SL-3 Suitable Living Accessibility for the Affordability for the Sustainability for the Environment (SL) purpose of creating purpose of creating purpose of creating Suitable Living Suitable Living Suitable Living Environments Environments Environments Objective #2 DH-1 DH-2 DH-3 Decent Housing (DH) Accessibility for the Affordability for the Sustainability for the purpose of providing purpose of providing purpose of providing Decent Housing Decent Housing Decent Housing Objective #3 EO-1 EO-2 EO-3 Economic Accessibility for the Affordability for the Sustainability for the Opportunity (EO) purpose of creating purpose of creating purpose of creating Economic Opportunities Economic Economic Opportunities Opportunities In addition to identifying the outcome statement for each activity, grantees will report on: 1. Amount of money leveraged (from other federal, state or private sources); 2. Number of persons, households, or units assisted; 3. Income levels of persons or households by 30%, 50%, 60% or 80% of area median income (per applicable program requirements) -with area benefit activities to show the total number of persons served and the percentage of low- and moderate-income persons served. Note: Not applicable to economic development awarding funding on a "made available basis". 4. Number of communities/neighborhoods assisted. 5. Race, ethnicity and disability (and number of elderly provided housing assistance). The following represent the anticipated Outcome Statements (which have been projected) for proposed City FY09 HOME & CDBG Program funded activities. 48 HOUSING ACTIVITIES Project 001 (DH-2) $18,000 HOME Chauncey Swan LP -Affordable Rental Housing 40 housing units will be constructed to provide affordable, decent rental units to income eligible households in Iowa City. Objective: Outcome: Output Indicator: O Suitable living / Decent affordable environment housing OAvailability/accessibility / Affordability O Persons O Households O Creating economic opportunities O Sustainability / Housing units Project 002 DH-2 $68,000 HOME Dolphin International LLC -Affordable Homeownership 8 households will receive downpayment assistance for the purpose of making homeownership affordable to these households. Objective: Outcome: Output Indicator: O Suitable living / Decent affordable environment housing O Availability/accessibility / Affordability O Persons / Households O Creating economic opportunities O Sustainability O Housing units Project 003 DH-1 $80,000 HOME Hawkeye Area Community Action Program, Inc., Transitional Housing One housing unit will be acquired so that a homeless household will have new access to housing for the purpose of providing decent affordable housing in Iowa City. Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: /Availability/accessibility O Affordability O Sustainability Output O Persons Indicator: O Households / Housing units 49 Project 004 DH-2 $107,500 HOME Iowa City Housing Authority -Affordable Homeownership 11 households will receive downpayment assistance for the purpose of making homeownership affordable to these households. Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: O Availability/accessibility / Affordability O Sustainability Output Indicator: Project 005 DH-2 $60,000 HOME Iowa City Housing Authority -Tenant Based Rent Assistance 13 households will be able to afford to rent a safe, decent home in Johnson County. O Persons / Households O Housing units Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: O Availability/accessibility / Affordability O Sustainability Output Indicator: Project 006 (DH-2) $94,000 CDBG Isis Investments LLC -Affordable Rental Housing 2 housing units will be acquired and rehabilitated, if necessary, to provide affordable, decent rental units to income eligible households in Iowa City. O Persons / Households O Housing units Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: OAvailability/accessibility / Affordability O Sustainability Output Indicator: O Persons O Households / Housing units 50 Project 007 DH-2 $80,000 HOME Southgate Development Services LLC -Affordable Homeownership 12 households will receive downpayment assistance for the purpose of making homeownership affordable to these households. Objective: Outcome: Output Indicator: O Suitable living / Decent affordable environment housing O Availability/accessibility / Affordability O Persons / Households O Creating economic opportunities O Sustainability O Housing units Project 008 DH-3 $28,000 HOME The Housing Fellowship - CHDO Operating Expenses 132 rental housing units will be sustained as affordable housing for the purpose of providing decent affordable housing. Objective: Outcome: Output Indicator: O Suitable living / Decent affordable environment housing O Availability/accessibility O Affordability O Persons O Households O Creating economic opportunities / Sustainability / Housing units Project 009 DH-2 $13,000 HOME The Housing Fellowship - CHDO Pre-Development Loan Applicant will pursue development of a LIHTC project to produce 20 new housing units as affordable rental housing in Iowa City. Objective Outcome: Output Indicator: O Suitable living / Decent affordable O Creating economic environment housing opportunities O Availability/accessibility / Affordability O Sustainability O Persons O Households / Housing units 51 Project 010 DH-2 $180,000 HOME The Housing Fellowship -Affordable Rental 4 housing units will be constructed to provide affordable, decent rental units to income eligible households in Iowa City. Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: O Availability/accessibility / Affordability O Sustainability Output Indicator: O Persons O Households / Housing units Project 011 DH-3 $17,858 HOME, $212,142 CDBG City of Iowa City Housing Rehabilitation Program 28 housing units will be sustained as affordable housing through emergency repair and comprehensive rehabilitation for the purpose of providing decent affordable housing. Objective: O Suitable living / Decent affordable O Creating economic environment housing opportunities Outcome: ~ ailability/accessibility O Affordability /Sustainability Output Indicator: O Persons O Households / Housing units 52 PUBLIC FACILITY ACTIVITIES Project 012 SL-1 $3,000 CDBG Arc of Southeast Iowa -Security 1 public facility unit will have improved accessibility for the purpose of enhancing a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output O Persons Indicator: O Households / Unit(s) Project 013 SL-1 $10,000 CDBG Domestic Violence Intervention Program -Facility Rehabilitation 1 public facility unit will have improved accessibility for the purpose of enhancing a suitable living environment. Objective: Outcome: Output Indicator: / Suitable living O Decent affordable environment housing / Availability/accessibility O Affordability O Persons O Households O Creating economic opportunities O Sustainability / Unit(s) Project 014 SL-1 $90,772 CDBG Iowa City Free Medical Clinic -Building Acquisition 1 public facility unit will have improved accessibility for the purpose of enhancing a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output Indicator: O Persons O Households / Unit(s) 53 Project 015 SL-1 $11,400 CDBG MECCA -Facility Rehabilitation 1 public facility unit will have improved accessibility for the purpose of creating a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output Indicator: O Persons O Households / Unit(s) Project 016 SL-1 $14,600 CDBG Neighborhood Centers of Johnson County -Facility Rehabilitation 1 public facility unit will have improved accessibility for the purpose of creating a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: Output Indicator: / Availability/accessibility O Affordability O Persons O Households O Sustainability / Unit(s) Project 017 SL-1 $40,000 CDBG Twain Elementary, ICCSD -Neighborhood Facility 1 public facility unit will have improved accessibility for the purpose of enhancing a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: Output Indicator: / Availability/accessibility O Affordability O Persons O Households O Sustainability / Unit(s) 54 PUBLIC SERVICE ACTIVITIES Project 018 SL-1 $1,000 CDBG Arc of Southeast Iowa -Supported Employment 11 persons with disabilities will have new access to supported employment services for the purpose of enhancing a suitable living environment. Objective: / Suitable living O Decent affordable environment housing O Creating economic opportunities Outcome: Output Indicator: Project 019 SL-1 $1,000 CDBG Compeer Program -Operations 6 persons with chronic mental illness will have new access to socialization and recreational services for the purpose of enhancing a suitable living environment. / Availability/accessibility O Affordability / Persons O Households O Sustainability O Unit(s) Objective: / Suitable living O Decent affordable environment housing O Creating economic opportunities Outcome: Output Indicator: Project 020 CO-3 $1,000 CDBG Extend the Dream Foundation -Operational Expenses 24 persons with disabilities will be sustained in micro-enterprises for the purpose of creating economic opportunities. / Availability/accessibility O Affordability / Persons O Households O Sustainability O Unit(s) Objective: O Suitable living O Decent affordable environment housing / Creating economic opportunities Outcome Output Indicator: O Availability/accessibility O Affordability / Persons O Households / Sustainability O Unit(s) 55 Project 021 SL-1 $2,500 CDBG Iowa City Free Medical Clinic -Operational Expenses 300 persons with chronic illnesses such as diabetes, hypertension, depression and asthma will have new access to health care case management for the purpose of enhancing a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output / Persons Indicator: O Households O Unit(s) Project 022 SL-1 $1,500 CDBG Local Foods Connection -Operational Expenses 50 low income persons will have new access to fresh, organic produce and meats at no cost for the purpose of enhancing a suitable, living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output / Persons Indicator: O Households O Unit(s) Project 023 SL-1 $1,000 CDBG MECCA -Health Services/Transportation 8 persons with HIV/AIDS will have new access to socialization and transportation for the purpose of enhancing a suitable living environment. / Suitable living O Decent affordable O Creating economic Objective: environment housing opportunities Outcome: / Availability/accessibility O Affordability O Sustainability Output / Persons Indicator: O Households O Unit(s) 56 Project 024 SL-1 $2,000 CDBG Shelter House -Supported Training and Access to Resources (STAR) Outreach Services Coordinator 450 homeless persons will have new access to outreach services that in conjunction with the STAR program addresses employment training, education, substance abuse, life skills, and child care for the purpose of enhancing a suitable living environment. / Suitable living Objective: environment Outcome: / Availability/accessibility Output / Persons Indicator: O Affordability O Households O Sustainability O Unit(s) Project 025 SL-1 $105,000 CDBG Aid to Agencies -United Action for Youth, Elder Services Inc., MECCA 4,400 persons will have new access to youth services, elderly services and services for substance abuse for the purpose of enhancing a suitable living environment. Objective: Outcome: Output Indicator: O Decent affordable O Creating economic housing opportunities / Suitable living O Decent affordable environment housing / Availability/accessibility O Affordability / Persons O Households O Creating economic opportunities O Sustainability O Unit(s) Project 026 EO-2 $82,890 CDBG City of Iowa City -Economic Development Fund 3 for-profit businesses and/or micro-businesses will receive affordable financing to create economic opportunities for low to moderate income persons. Objective: Outcome Output Indicator: / Suitable living O Decent affordable environment housing OAvailability/accessibility / Affordability O Persons O Households O Creating economic opportunities O Sustainability / Unit(s) 57 PLANNING & ADMINISTRATION ACTIVITIES The following planning and administration activities are not applicable to performance measurement: Project 027 $61,373 HOME, $152,201 CDBG City of Iowa City Planning & Administration Successfully administer the CDBG and HOME programs. Research and plan for projects and activities designed to meet the needs of low and moderate income persons. 58 Section VI - 91.220 (f) Geographic Distribution GEOGRAPHIC DISTRIBUTION OF RESOURCES As stated and shown in Iowa City's 2006-2010 Consolidated Plan (a.k.a. CITY STEPS), Iowa City does not have areas of heavy concentrations of low-moderate income households or minorities (see p. 61-67 of CITY STEPS). The map of low-moderate income areas, according to the 2000 U.S. Census, is included in this document. The map showing Areas of Low to Moderate Income Households shows that a large number of lower income persons do live in the downtown area, but the housing is mainly student rental units and does not contain a concentration of low income families. The one area identified as a Concentration of Minorities (see p. 65 of CITY STEPS) predominately represents persons residing in University owned or sponsored housing. Due to these factors, the City has not discussed or adopted a plan to allocate CDBG and HOME funds geographically. Also, a number of the projects funded by CDBG and HOME will serve persons living community-wide and not target specific populations (other than low income) or areas. For example, the City's Housing Rehabilitation Program serves residents on a citywide basis and distributes its resources via individual projects, which may be located anywhere within the jurisdiction. All of the public service projects are based in Iowa City and serve individuals and families, living citywide, according to their needs. The maps in this section of the FY09 Annual Action Plan shows the Areas of Low to Moderate Income Households and FY09 projects that have been approved for funding. Several of the projects are not identified on this map because their services are citywide, a specific site has yet to be identified, or the location is suppressed. 59 Areas of Low fo Moderafe Income Households Census #rac#s where ST % or more of the households are below 8U% of the median family income for Iowa City 60 •~ ~ 1 lam.. ~ ' ~~ : .~,-. ! Y F I ^ ~ ~-; ~[ •~l~~ •a~lw~~R~lwR-Y ~ 1 •. 11 ~.• ~Ri ~ ~ ~. ~~ L ~.~ € ~..„. e E F. '~; x - E '; as ~ ~.. ~_ ~ T ~ Y" ~ ~ v r G C t d~ ~ § ! ~ C • r ~ W ~ ~ r~ ' ~... 9. - ! 1 __ ' ~ ~ L L J 3 C _. t _ i ~ yy e _ • :!~ ^ - - `y E ~ ~ ~ i~ Ilan!! .. Fe _~ ~~ `L1.. ~,~ _. s v ~ `~-~ J L _ - _ F c ~ u''Y .~- .. .. _ v { a a',~ _ GG' ~ w~ ~ ~ ~rF __ -~ ~_. o T l 1. i~ 4 W i E y~ I C. ~. ~~ 2 S . ~ _ ! -- ~ ~ j , ~ ~ ~ C ~ _ ~ S `A ~e.... w ~ L .Y.. - - ti ~ rs '~Y y ^ .• -~( ,.. . r ; - _ ~, l --- '~ ~ ~ , ; ~. 1 ~ ! ~ /J/ Y ~ - ~~ 1 .. .~! alter. - IR Y , ! .. ~ ~~! ^ ., W _ _ ,_ _.. 4~ -..~ C o" ~' .. ol- ~ ~ ~~, Ci ~ ;, ~y E. o ~n VV U I~ d ~ ~ yo FBI h~l I ,, • ^" i _ s' e s a § I t ~ t ^ /' ~~..` MEMORANDUM DATE: Apri19, 2008 TO: City Council FROM: Housing and Community Development Commission RE: Recommendations for FY09 CDBG and HOME Funding Housing projects recommended for funding CDBG public facilities recommended for funding CDBG public services projects recommended for funding Projects not recommended for funding Funds for Housing and Community Development programs I. Housing Projects Recommended for Funding Requests totaled: $2, 318, SSO Applications received: 10 Amount allocated: $728, S00 Applications funded: 10 Isis Investments LLC-Rental Housing Housing Rank #1 Request X235,000 Recommended Allocation X94,000 Cate or HOME/CDBG eli ible housin • Increases rental housing supply for very-low income families in scattered locations. • Responds to a high-level need identified in CITY STEPS. • Encourages capacity building to help fulfill affordable housing shortage. • Helps low-income families transition to self-sufficiency. • Has the potential to help people transition from renting to homeownership. Chauncey Swan LP -Rental Housing Housing Rank #2 Re uest $18,000 Recommended Allocation $18,000 Cate or HOME/CDBG eli ible housin • Increasing rental housing for very-low income households near downtown. • Redevelops a dilapidated and under-utilized site. • Provides a strong stimulus for city investment in this property. 62 The Housing Fellowship -Affordable Housing Rental Housing Rank #3 Re uest X499,750 Recommended Allocation X180,000 Cate or HOME/CDBG eli ible housin • Increases rental housing supply for very-low income families in scattered locations. • Leverages considerable private-equity through tax-credits. • Responds to a high-level need identified in CITY STEPS. Iowa City Housing Authority - Homeownership Housing Rank #4 Request X330,000 Recommended Allocation X107,500 Terms: 10 year period of affordability, years 1-5, recapture 100%, years 6-10, 20% forgiven each ear. Cate or HOME/CDBG eli ible housin • Benefits low income persons. • Increases supply of workforce housing. • Helps low-income persons transition to self-sufficiency. Southgate Development -Homeownership Housing Rank #5 Request X200,000 Recommended Allocation X80,000 Terms: 10 year period of affordability, years 1-5, recapture 100%, years 6-10, 20% forgiven each ear. Cate or HOME-eli ible housin • Benefits low income persons. • Helps renters transition to homeownership. • Economic benefits from new ownership housing construction. Iowa City Housing Authority -Tenant Based Rental Assistance Housing Rank #6 Request X220,800 Recommended Allocation X60,000 To assist households in Johnson Count onl . Cate or HOME-eli ible housin • Rental housing for households with incomes at or below 30% AMI is a medium-to-high priority need in CITY STEPS. • Will allow the ICHA to provide immediate assistance to elderly, disabled families, and/or families with children under the age of 18 currently on the waiting list. • Will help mitigate impacts of federal budget reductions for demand-side housing assistance for low-income households. • Benefits to the Iowa City economy from payments to landlords participating in the program. 63 HACAP -Transitional Housing Housing Rank #7 Request X325,000 Recommended Allocation X80,000 Cate or HOME/CDBG eli ible housin • Provides transitional housing for families and individuals at or below 30% of area median income. • Case-management integrates housing with other services to facilitate progress towards economic self-sufficiency of population served. • Provides transitional housing-a critical component in the housing continuum of care. • High priority need in City Steps. The Housing Fellowship - CHDO Pre- Development Loan Housing Rank #8 Re uest $15,000 Recommended Allocation $13,000 Cate or HOME/CDBG eli ible housin • Helps build financial and administrative capacity of a local non-profit. • Helps support anti-poverty and self-sufficiency initiatives. Dolphin International LLC -Homeownership Housing Rank #9 Request X425,000 Recommended Allocation X68,000 Terms: 10 year period of affordability, years 1- 5, recapture 100%, years 6-10, 20% forgiven each ear. Cate or HOME-eli ible housin • Benefits low income persons. • Helps renters transition to homeownership. • Economic benefits from new ownership housing construction. The Housing Fellowship - CHDO Operating Expenses Housing Rank #10 Re uest $50,000 Recommended Allocation $28,000 Cate or HOME/CDBG eli ible housin • Helps build financial and administrative capacity of a local non-profit. • Helps support anti-poverty and self-sufficiency initiatives. 64 II. CDBG: Public Facilities Recommended for Funding Requests totaled: $571, 663 Applications received: 8 Amount allocated: $169, 772 Applications funded: 6 DVIP -Facility Rehabilitation Public Facility Rank #1 Request $13,979 Recommended Allocation $10,000 For bathroom repair using commercial grade fixtures. Work to be done in compliance with the Davis-Bacon Act. Cate or CDBG -Public Facilities • Promotes safety in use of the facility by program clients and staff. • Emergency shelter is a high priority in CITY STEPS. Twain Elementary -Playground Equip. Public Facility Rank #2 Re uest $60,000 Recommended Allocation $40,000 Cate or CDBG -Public Facilities • Creates a recreational facility in aloes-income neighborhood. • Supports community involvement in neighborhood development initiatives. • Promotes health initiatives of the Iowa City Community School District and the Johnson County Department of Health. Iowa City Free Medical Clinic -Building Acquisition Public Facility Rank #4 Request X300,000 Recommended Allocation X90,772 Cate or CDBG -Public Facilities • 90% of those served are very low-income (<30% AMI). • Is the only free medical clinic in Iowa City. • Low percentage of public funding Neighborhood Centers of Johnson Co. Facility Rehabilitation Public Facility Rank #4 Request $54,200 Recommended Allocation $14,600 Terms: For window replacement at the Broadwa Center Cate or CDBG -Public Facilities Neighborhood and child care centers are high priority in CITY STEPS. Promotes energy efficiency. 65 MECCA -Facility Rehabilitation Public Facility Rank #6 Request $48,523 Recommended Allocation $11,400 Terms: For bathroom re air Cate or CDBG -Public Facilities • CITY STEPS identifies health services as a high priority need. • Sole state funded provider of substance abuse intervention services in Johnson County. • Project will promote safety, comfort and convenience of persons served by the program. Arc of Southeast Iowa -Security Improvements Public Facility Rank #7 Re uest $5,851 Recommended Allocation $3,000 Cate or CDBG -Public Facilities • Increase accessibility of the building to those with special needs. • Increase safety of volunteers and employees working off-business hours at the building. III. CDBG: Public Services Projects Recommended for Funding Requests totaled: $46,948 Amount allocated: $10, 000 Applications received: 9 Applications funded: 7 Iowa City Free Medical Clinic -Operations Public Service Rank #1 Re uest $10,000 Recommended Allocation $2,500 Cate or CDBG -Public Services • Health services are a high priority in CITY STEPS. • 90% of those served are very low-income (<30% AMI). • Largest provider of free medical services in Iowa City. • Low percentage of public funding. • Leverages high amounts of community and corporate resources. Local Foods Connection -Operations Public Service Rank #2 Re uest $8,000 Recommended Allocation $1,500 Cate or CDBG Public Services • Food and nutrition services for low-income populations are a high priority in CITY STEPS. • Applicant effectively leverages volunteer time and other financial support. • Helps build financial and administrative capacity of a local non-profit. • Supports sustainably produced, locally grown, healthy food options. Shelter House -Outreach Coordinator Public Service Rank #3 Re uest $7,500 Recommended Allocation $2,000 Cate or CDBG Public Services • Homeless services are a high priority in CITY STEPS • Helps to meet federal cash match requirement to leverage significant STAR funding • 100% of those served are very low-income (<30% AMI) • Increased capacity to provide case management services to prevent repeat episodes of homelessness. 66 Arc of Southeast Iowa -Operations Public Service Rank #4 Re uest $2,500 Recommended Allocation $1,000 Cate or CDBG Public Services • CITY STEPS identifies health services as a high priority need. • Helps expand financial and administrative capacity of a local non-profit in existence for over 50 years. Compeer -Director Public Service Rank #5 Re uest $3,000 Recommended Allocation $1,000 Cate or CDBG Public Services • Health services are a high priority in CITY STEPS. • Applicant effectively leverages volunteer time and other support. • Helps build administrative and financial capacity of local non-profit providing mental health services. MECCA - Operations/Transportation Public Service Rank #8 Re uest $5,600 Recommended Allocation $1,000 Cate or CDBG Public Services • CITY STEPS identifies health services and transportation as high priority needs. • Project will support new support group activities for people with HIV/AIDS and provide door-to-door transportation to and from these activities. Extend the Dream Foundation -Operations Public Service Rank #9 Re uest $1,500 Recommended Allocation $1,000 Cate or CDBG Public Services • Helps low-income persons with disabilities learn job skills. • CITY STEPS lists employment training as a high priority item. • Would help low-income persons progress towards financial self-sufficiency. • Helps build financial and administrative capacity of a local non-profit. IV. Projects Not Recommended for Funding Dolphin International LLC -Playground Equipment Public Facility Rank #8 Re uest $84,500 Recommended Allocation $0 Cate or CDBG -Public Facilities Extend the Dream Foundation -Facility Rehabilitation Public Facility Rank #3 Re uest $4,610 Recommended Allocation $0 Cate or CDBG -Public Facilities • The project is eligible under the CDBG Economic Development Fund administered by the Council Economic Development committee. 67 Life Skills -Transportation Public Services Rank #7 Re uest $84,500 Recommended Allocation $0 Cate or CDBG -Public Services Visiting Nurse Association -Operations Public Services #6 Re uest $5,000 Recommended Allocation $0 Cate or CDBG -Public Services V. Funds for Housing and Community Development programs The Commission notes that the need for housing and community development funds far exceeds the availability. Therefore, well deserving applicants are sometimes not recommended any funds at all or not funded the full-requested amount. Given the long-term declining trend in federal dollars for housing and community development programs, these programs will need significant local and state funding in the near future to continue providing service at current levels. 68 Section VII - 91.220 (g) Affordable Housing HOUSING In a continuance of the City's goal to provide a variety of affordable housing options, the City will fund nine housing projects. Transitional Housing Needs Iowa City has adopted a "continuum of care" approach to addressing housing needs. We support programs and projects that range from homeless shelters to homeownership. One very important component of this continuum is transitional housing with supportive services. We have successfully partnered with several local organizations to create additional transitional units for persons who live alone and for families. Hawkeye Area Community Action Program will acquire one transitional housing unit to be placed in their local transitional housing program for families Affordable Rental Housing The Housing Fellowship will purchase lots with HOME funds to construct at least four three-bedroom homes available to rent to families earning between 31-50% of the area median income. This is part of aLow-Income Housing Tax Credit project. The Housing Fellowship also received a HOME CHDO pre-development loan for the preparation of aLow-Income Housing Tax Credit project. Chauncey Swan LP will receive HOME funds in the form of apre-development loan for the environmental review and site planning for the development of 40 units of affordable rental housing. The Iowa City Housing Authority will use HOME funds to operate a Tenant Based Rental Assistance program that will target 13 households under 30% of the area median income. ISIS Investments LLC will use HOME funds to acquire two existing three-bedroom homes to rent to households under 50% of the area median income. Affordable Owner-Occupied Housing To increase homeownership opportunities for low-income households, Dolphin International LLC, Southgate Development and the Iowa City Housing Authority will use funds to assist homebuyers with down payment assistance. A total of 31 low-moderate income homebuyers will be assisted with the three programs. Owner-Occupied Housing Rehabilitation The City of Iowa City will continue its owner-occupied Housing Rehabilitation Program, which provides comprehensive rehabilitation, exterior repair, emergency repair, residential accessibility and manufactured home repair services to low-moderate income households. By assisting these households, and fixing up the existing affordable housing stock, this project helps people remain in their homes. In addition to our regular housing rehabilitation program our staff will be coordinating minor accessibility and safety projects with non-profit community partners. New in FY08 was a project funded with CDBG and HOME funds to assist up to eight homeowners with the cost associated with lead-based paint in conjunction with the City's owner-occupied housing rehabilitation program. 69 ~I //~~~ F+~I V CC '~ O ~ i--i ~"" U O `3 w ICI '~ ~I ~ ~ ~ r~ ~ V ~" U W ~ ~ O ~ ~ N O N ~ ~ CC ~ ~ O S. G' W ti U N ~ V ~ N `'\~~, ,~ ~~ ti O U ~ ~" ~ ~ ~ .~ O U 0 ~ ~ ~ 'a ~~ ~ ~~ "~ S. pUj W CC ~ _~ ~ CC ~ O bA ~ ~ ~ ~~ ~ ~ ~ .~. a ~ '^" ~ U ~ ~_ O ~ W ~ CC 'a ~" O ~ ~ i." O '~ S. ,~ b4 w +„ ~ b~A ~ O `"' ~ ti O p N ry a w ~~ ~ ~ ~" N o ~ .ti r.+ U O ~ ti ~ ~CC ~ ~ p~ ~ ~ ~ ti ~ ~. ~ ~ .~ .~". ~." ~ fir' ~ . 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O N ~ ~ U ' O CO O CO O CO O CO O CO O CO O CO O CO O CO O O CO 0 ~ O ~ O d Z N N N N N N N N N ~ N ~ ~ O Section VIII - 91.220 (h) Public Housing Actions it plans to take during the next year to address the needs of public housing and actions to encourage public housing residents to become more involved in management and participate in homeownership. The Iowa City Housing Authority has NOT been designated as "troubled" by HUD under part 902 of this title. Public Housing The Iowa City Housing Authority is a division of the City of Iowa City established in 1969 to administer housing assistance programs throughout its jurisdiction, including all of Johnson County and portions of Iowa and Washington Counties. In calendar year 2007, the Housing Authority received $$5,991,887 for the Section 8 Housing Choice Voucher Program. Of the total number of vouchers available to the Housing Authority, approximately 64% are utilized in Iowa City. The Self- Sufficiency/Homeownership program received a $117,271 grant. The City of Iowa City owns and operates a public housing program. Public housing was established to provide affordable, decent and safe rental housing for eligible low-income families, the elderly and persons with disabilities. HUD distributes federal subsidies to the Iowa City Housing Authority (ICHA) to operate and manage the properties. The City of Iowa City owns 81 units of public housing, while the ICHA serves as the landlord for the units. In CY07, the Housing Authority paid approximately $300,000 to private sector contractors for the capital improvement, general maintenance and repair of the Public Housing properties. The ICHA has not been designated by HUD as "troubled." In fact, under HUD's Public Housing Assessment System, the Iowa City Housing Authority qualifies as a High Performer, thus enabling them to receive bonus capital funds. The Housing Choice Voucher program also qualifies as a "High Performer" under HUD's Section Eight Management Assessment Program (SEMAP). The ICHA solicits tenants to participate and receives input in the review of the Admissions and Occupancy Plan and Annual Plan. The Public Housing Coordinator has been working with Public Housing residents to become active in existing neighborhood associations. In one 20 unit development, the Housing Authority has employed a Public Housing grounds person. This person advises the Housing Authority regarding concerns and information about the overall appearance of the development and the conduct of the development's residents. Currently, a public housing tenant is a member of the Housing and Community Development Commission (HCDC). HCDC is a Council appointed commission that reviews policies and planning documents related to the provision of housing, jobs, and services for low and moderate income residents as well as reviews and makes recommendations regarding policies and programs of the Public Housing Authority and the Community Development Division to the Council. The ICHA will continue to encourage the participation of public housing residents to become more involved with management. The ICHA offers several programs to public housing residents to encourage and promote access to homeownership. Programs include the Tenant-to-Ownership Program (TOP), Affordable Dream Home Ownership Program (ADHOP), HCV Homeownership Program and the Family Self Sufficiency Program. ~i The Tenant to Ownership Program offers opportunities for Public Housing residents to purchase single-family homes owned by the Iowa City Housing Authority. The homes are sold at the appraised value and the buyer must obtain private financing for a minimum of 75% of the sale price. Twenty-six (26) homes have been sold to public housing residents since May 1998. The Affordable Dream Home Ownership Program is operated, managed and funded solely by the ICHA. It offers opportunities for income eligible families to purchase newly constructed or newer homes. The families may currently be assisted through the Public Housing or Section 8 Rental Assistance programs. Of the twelve (12) homes sold, three (3) have been sold to Public Housing residents to date. The HCV Homeownership program permits eligible participants, the option of purchasing a home with HCV assistance rather than renting. Public Housing tenants are eligible for a Special Admission to the HCV Homeownership program if they have lived in a Public Housing unit longer than 1 year and their total tenant payment (TTP) is higher than $499. Four public housing residents have used this option to successfully purchase homes. The Family Self-Sufficiency (FSS) Program promotes self-sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. Eight public housing families have used their escrow savings accounts and private mortgages to attain homeownership independent of the Housing Authority programs to date. ~2 Section IX - 91.220 (i) Homeless & Other Special Needs Activities HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES In FY09 human service agencies, private organizations and the City of Iowa City will be addressing homeless and other special needs activities. Projects proposed within this plan (publicly funded) are specifically targeted towards this type of need. In addition to the projects herein there are numerous other human agencies and others providing assistance through hundreds of other activities. Emergency Shelter & Supportive Services for Homeless or Near Homeless Persons The City of Iowa City's Consolidated Plan identifies these needs as "high" priorities. The needs of this population are numerous; however to assist the human service organizations Iowa City is allocating the maximum amount of CDBG possible for public services. CDBG funds will be used by the Shelter House to fund a Client Services Coordinator to work with persons who are homeless. This project will assist Shelter House provide the match necessary for the HUD funded STAR Program. STAR provides approximately $448,000 in funds for supportive services for the homeless of Johnson County. Shelter House administers the program. The State recently announced the FY09 Emergency Shelter Grant Program awards. Iowa City was allocated $77,000 in individual awards to fund three local human service organizations that provide services to persons who are homeless or threatened with homelessness. In addition, the State announced that the Domestic Violence Intervention Program and Shelter House will receive at total of $35,500 in Homeless Shelter Operating Grant (HSOGP) funds. The Iowa Center for AIDS Education and Resources (ICARE), an Iowa City non-profit agency that provides support and services to persons with AIDS/HIV, receives HOPWA funds. (CARE received a $175,768 award in 2004 (FY05) to be utilized over athree-year period from the State of Iowa. The City anticipates that (CARE will continue to receive funding through the State's annual allocation, if available. (CARE uses HOPWA funds for rental assistance for persons with AIDS. Homeless Prevention In FY09, CDBG and HOME funded activities will directly address the prevention of homelessness. Many of the activities undertaken by human service organizations (CDBG funded and Aid to Agencies funded) are designed to prevent homelessness. Shelter House is receiving CDBG funds as match for the STAR (HUD continuum of care program). Public facilities funding is allocated to several service providers whose mission is to assist persons who are homeless or providing services to prevent homelessness. The Domestic Violence Intervention Program (DVIP) will be using CDBG funds to repair restrooms, improve security and to replace a security fence at the domestic violence shelter. DVIP is estimating that it will assist 1093 persons in FY09. The Iowa City Free Medical Clinic will be using CDBG funds to assist with the purchase of the building that they are currently leasing. The Free Medical Clinic assists over 2,600 low-income persons a year. 73 Supportive Services Supportive service projects funded through CDBG include the Iowa City Free Medical Clinic, Local Foods Connection and the City's Aid to Agencies budget (Mid-Eastern Council on Chemical Abuse, Elder Services, Inc. and United Action for Youth). The Iowa City Free Medical Clinic will be using CDBG funds for a pharmacy technician to assist with obtaining free prescription medications. The clinic provides case management to over 300 patients with chronic medical conditions. The Local Foods Connection will be using CDBG funds for the partial salary of its director who oversees the program that coordinates the distribution of fresh produce, meats and bakery items from local farmers to low-moderate income individuals and families at no cost. The City of Iowa City allocates $105,000 in CDBG funds as a supplement to the Aid to Agencies budget that in FY09 is $456,151. The City's Aid to Agencies budget is divided up among 14 local human service agencies. The funds are used for operational expenses. For ease of administration, CDBG funds are provided to 3 of the 14 agencies. Iowa City is allocating the maximum amount of CDBG funds possible for public services. The City of Iowa City will contribute approximately $351,151 of the City's general funds to the Aid to Agencies budget. The City also contributes over 14,340 bus tickets annually to area agencies. These tickets enable individuals to access a variety of needs such as employment, medical care, social services, and daycare. In addition, the City makes 6,400 bus tickets available annually at a 50% reduction for social service agencies, 320 10-ride bus passes to Johnson County Social Services and $7,500 in 10-ride and monthly bus passes to the Iowa City Community School District. Action Steps to End Chronic Homelessness The City is proposing to fund various homeless prevention, homeless facility improvement, and homeless service activities in Fiscal Year 2008 (City FY09), as identified in Section III of the Annual Action Plan. To the extent possible, and as funding is available, the City is actively supporting the Johnson County Local Homeless Coordinating Board (LHCB) Continuum of Care's Strategic Plan. This includes the following five objectives and action steps specific to addressing chronic homelessness. Objectives to End Chronic Homelessness and Move Families and Individuals to Permanent Housing 1) Create new permanent housing beds for chronically homeless persons. Action Step: Develop 12-18 permanent housing beds designated for chronically homeless persons living in the Johnson County area 2) Increase percentage of homeless persons staying in permanent housing over 6 months to 71 %. Action Step: Implement and codify process and procedures for measuring and evaluating lengths of stay in permanent housing for homeless persons exiting Continuum of Care Programs. 3) Increase percentage of homeless persons moving from transitional housing to permanent housing to 61 %. Action Step: Maintain investment in transitional housing and supportive services necessary for developing requisite independent living skills. Verify that Continuum of Care Programs continue to meet and exceed the HUD standard. 74 4) Increase percentage of homeless persons becoming employed by 11 %. Action Step: Maintain investment in supportive services necessary for developing employability skills, engagement in mainstreams resources and for making permanent employment placements. Verify that the Continuum of Care Programs continue to meet and exceed the HUD standard. 5) Ensure that the Continuum of Care has a functional HMIS system. Action Step: Maintain current participation in the HMIS (Service Point) system. Continue to implement revisions to the system Non-Homeless Special Needs Populations This year there are several proposed projects that will target persons with special needs, both capital activities and operational. MECCA will be using CDBG funds to operate group activities and transportation assistance to persons with HIV or AIDS. MECCA will also be using CDBG funds to rehabilitate restrooms at their residential treatment facility. Compeer will be using CDBG funds for operational funds for a program that matches community volunteers with persons with a mental illness to provide to reduce loneliness and to increase social skills. Extend the Dream Foundation will use CDBG funds to contract with a local accounting firm to assist with bookkeeping. Extend the Dream supports and provides services to ten micro-enterprise businesses that are owned by persons with disabilities, operates an e-commerce training center and they own and manage three affordable apartments available to persons with disabilities.. The Arc of Southeast Iowa will be using CDBG funds for expenses related to job coaching for disabled individuals. Arc will also be using CDBG funds for security upgrades at its facility on Muscatine Avenue. 75 Section X - 91.220 (j) Barriers to Affordable Housing Annual Fair Housing Action Plan for FY09 The City of Iowa City continuously works to identify and overcome barriers and impediments to Fair Housing. Various City departments work diligently with each other as well as with local organizations, agencies and businesses to solve, educate and bring attention to problems associated with fair housing. In addition, the Human Rights Commission has made application to obtain interim certification as substantially equivalent to the Office of Fair Housing and Equal Opportunity, which will allow the City and the Commission the opportunity to participate in the Fair Housing Assistance Program. City of Iowa City- Human Rights Office Title Two of the Iowa City Code entitled the Human Rights Ordinance prohibits discrimination in housing based on race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, familial status, presence or absence of dependents, disability, gender identity, or public assistance source of income. While the Human Rights Staff which consists of a full-time coordinator and two three-quarter time investigators enforce the Human Rights Ordinance, the Human Rights Commissioners work to promote the goal of non-discrimination and equal opportunity for all residents of Iowa City. Responsibilities include education through public programs to share ideas and solutions to solve discrimination in all areas. The Commission consists of nine residents of Iowa City who are appointed by the City Council to serve a three year term on the Commission. Commissioners, all committed to civil rights, reflect a broad cross-section of the community, thus insuring diversity of ideas and interests. Complaint Activity During the period from July 1, 2007 to April 1, 2008, thirty (30) human rights complaints have been filed. The chart indicates the basis cited for the alleged discrimination in each category. The largest number of complaints received during this time frame was in the area of employment followed by public accommodation, housing, credit and education. Employment Public Accommodation Education Credit/Lending Housing Age 7 2 2 Race 11 3 2 3 Marital Status 1 1 2 2 National Origin 2 1 1 1 Sexual Orientation 2 Creed Sex 14 3 2 2 Color 5 2 2 2 Religion 1 1 1 1 Disability 9 2 2 2 Retaliation 7 1 2 2 Gender Identity 5 1 Public Assistance Source of Income Familial Status 1 Resolution of Complaints From July 1, 2007 to April 1, 2008, 25 cases have been resolved. 76 Plans for Fiscal Year 2009 • Continue to participate in community outreach to bring increased awareness to fair housing and other anti-discrimination laws. • Work with City Channel 4 to increase community knowledge of anti-discrimination law. • Continue to advertise fair housing laws in a variety of media outlets, including the Iowa City Press Citizen, the Cedar Rapids Gazette and the Daily Iowan. Continue to inform the public on barriers to fair housing by working with other local organizations and associations. ~~ Section XI - 91.220 (k) Other Actions Action it plans to take during the next year to address obstacles to meeting underserved needs, foster and maintain affordable housing, evaluate and reduce lead based paint hazards, reduce the number of poverty-level families, develop institutional structure and enhance coordination between public and private housing and social service agencies. Other Actions Address obstacles to meeting underserved needs, foster and maintain affordable housing NARRATIVE Evaluate and Reduce Lead Based Paint Hazards The Housing Rehabilitation Office will continue to implement all aspects of the lead-based paint regulations. In its efforts to evaluate and reduce lead-based paint hazards in all of its CDBG and HOME funded rehabilitation projects, they provide information and outreach on the dangers of lead - based paint, as well as, guidance in the identification and reduction of lead-based paint hazards to all program participants. Two rehabilitation staff members are certified lead inspector/risk assessors and conduct visual risk assessments and clearance tests on all applicable projects. Because the City does not own an XRF device, XRF testing is done by a third party. All rehabilitation staff continued to receive lead education and training that they pass on to all contractors, sub-contractors and others affiliated or working with the rehabilitation program. The staff continued to place an emphasis on training new contractors in lead safe work practices, and forwarded these workers and companies to a third party entity for training. Because of City-sponsored training in the past, the Rehabilitation Program has access to 100+ workers representing a multitude of different companies that provide all of the necessary contractor services (i.e. electrical, plumbing, painting, roofing, general contracting, cleaning companies, etc.) which enable all rehabilitation projects to be completed in a safe and responsible manner. In addition, the City now provides five-year forgivable loans for portions of the lead costs on CDBG and HOME funded projects. Institutional structure & Enhanced Coordination Form of Government -The City of Iowa City is organized under the Council-Manager form of government. Iowa City citizens elect seven Iowa City residents to the City Council for overlapping four-year terms. Four of the Council Members, known as the Council Members At-large, are nominated and elected by the eligible electors of the City at large. The other three are known as District Council Members and are nominated by the eligible electors of their respective districts and elected by the qualified voters of the City at large. The Council, in turn, selects one of its members to serve as mayor for atwo-year term. The Mayor presides at the City Council meetings and has one vote on the Council -the same as the other six members. Departments of the City -The City of Iowa City principally administers its housing and community development programs through the Planning and Community Development Department, Community Development Division and the Iowa City Housing Authority. The Community Development Division coordinates all Consolidated Planning initiatives of the City, including plan preparation with citizen and community participation and directly manages all housing and non-housing activities funded with either CDBG or HOME funds. ~g The City Council is authorized to administer housing vouchers awarded by the U.S. Department of Housing and Urban Development from the Section 8 Housing Choice Voucher (HCV) Program. The Iowa City Housing Authority provides staff services to administer this assistance. In addition to the HCV Program, the Housing Authority also administers a public housing program and homeownership assistance programs. Citizen participation is integral to the ongoing management and oversight of the housing and community development programs the City provides. The Council appoints a nine member citizen commission to assess Iowa City's community development needs for housing, jobs and services for low-to-moderate income residents and to promote public and private efforts to meet such needs. The commission's by-laws, when possible, requires representation from persons with expertise in construction and finance and one member that receives rental assistance. With respect to the consolidated plan's homeless strategy, the City undertakes extensive consultation as part of its consolidated planning effort; particularly in association with the Johnson County Local Homeless Coordinating Board (LHCB) Continuum of Care's planning process as identified in page 55. The LHCB represents over 25 agencies in Iowa City providing services to the homeless and low- income persons in Johnson County. The City works closely with the LHCB to increase coordination between housing providers, health, and service agencies in addressing the needs of persons that are chronically homeless. Reduce the Number of Poverty-Level families The City, Housing Authority, and the Johnson County Local Homeless Coordinating Board work together to address homeless and poverty issues. In addition to the activities outlined in the Annual Action Plan, the Housing Authority provides supportive services and coordination with the agencies making up the Local Homeless Coordinating Board to support families and individuals achieve their highest level of self-sufficiency. With respect to economic development, the City has had along-term partnership with the Iowa City Area Development Group (ICAD) and the Iowa City Area Chamber of Commerce. ICAD is a private non-profit organization whose mission is to position the region as a quality place to work. ICAD works as a confidential advocate for expanding businesses and new industries. ICAD helps businesses pursue state and local financial assistance and serves as a liaison between the City of Iowa City Economic Development Division, the Iowa Department of Economic Development, the University of Iowa and other entities. The Chamber of Commerce works to enhance the business climate in Johnson County and provides educational programs on customer service, human resources, and other issues relevant to small businesses. Starting in FY03, the City of Iowa City set aside CDBG funds to capitalize an Economic Development Fund. To maximize the utilization of CDBG funds for economic development the City Council established the CDBG Economic Development Fund. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater number of applicants. Since the Economic Development Fund started in July 2002, it has been successful in attracting 31 eligible applicants. To date, the City Council has funded 14 economic development projects for $630,805. In FY09, $82,890 in CDBG funds will be allocated to economic development. ~9 Minority Outreach Community Development staff require that each CDBG and HOME recipient attend a City sponsored workshop just prior to the beginning of each year to go over the CDBG and HOME regulations and reporting requirements. At that workshop minority outreach is explained. In addition, staff sits down with the applicant after the agreement has been signed, but prior to the letting of bids or the signing of contracts between the applicant and a contractor, to go over each applicable regulation requirement. Staff provides a list of the minority plan rooms and also a list of the targeted small businesses in the area. Other actions planned during the year to address obstacles to meeting underserved needs. The City created a citizen advisory group, the Housing and Community Development Commission (HCDC), in 1995, to assess Iowa City's community development needs for housing, jobs and services for low and moderate income residents, and to promote public and private efforts to meet such needs. HCDC leads the CDBG/HOME allocation process to determine what projects will be awarded funds based on priorities established in CITY STEPS, Iowa City's Consolidated Plan for Housing, Jobs and Services for Low-Income Residents. Each year the City and HCDC reviews applications on a competitive basis. The fact that a program or agency was funded in a prior year does not ensure funding in subsequent years. The lack of adequate financial resources, in relation to need, is the greatest obstacle facing the community. Housing and non-housing needs and services simply exceed available resources. If additional funding were available, existing services could be expanded to meet the needs of the community. Due to limited funding and the prospect of reduced funding in subsequent years, the following considerations will be made when determining to fund a project: 1) The project must be an identified CITY STEPS priority. Applicant must document the ability of the project to address the specific need. 2) The project budget is justified and leverages other financial resources, including human resources. Applicant must document efforts to obtain outside funding as well. 3) The project has a measurable impact in the community. The project primarily targets low- income persons, utilizes community partnerships, and provides adequate benefits in relation to costs. 4) The applicant can maintain regulatory compliance. Applicant must demonstrate it has strong financial skills, administrative capacity to complete a federal grant, and the ability to complete the project within the required time period. Iowa City has a long history of successfully implementing HUD funded programs. Serving the needs of the city's various special needs population drives the city's consolidated planning efforts. Addressing the needs of the homeless and special needs populations are high priorities for use of resources within Iowa City. Fragmentation and duplication of services in Iowa City is a minor obstacle due to the communication and coordination of existing service providers. Service providers are members of the Johnson County Local Homeless Coordinating Board and participate in the local Continuum of Care planning. The City will also continue to identify and educate the public regarding lead hazards as identified on pages 126-127 of CITY STEPS. The Housing Rehabilitation Program works with homeowners to assess and mitigate lead based paint in Iowa City's older homes. The City contracts with the Linn County Public Health Department to provide clearance testing on all homes built before 1978 that test positive for lead and that are receiving City rehabilitation services. so Other Actions Throughout the year, City staff is involved with numerous community development activities covering housing, jobs and services. By providing technical assistance to other organizations we are able to develop partnerships, access additional resources and expand the level of service for persons in need. The City of Iowa City continues to provide on-going support as part of a Supportive Housing Program grant awarded to the Shelter House. g~ 91.230 Monitoring Identify and describe the standards and procedures the City uses to monitor activities carried out in furtherance of the plan and to ensure long-term compliance. The City requires each organization receiving CDBG and/or HOME funds to submit quarterly reports. The quarterly reports include information on the number of clients served, income level and race/ethnicity. The reports also include a brief narrative providing an update of the activity. Each organization must also submit a year end report summarizing all required data as needed for entry into IDIS and for inclusion in the City's CAPER. Community Development staff perform on-site monitoring visits for each activity. Each housing provider, during its period of affordability or as required by agreement, must also submit an annual tenant rental housing report to document compliance with all applicable regulations, specifically household income and fair market rents. In addition, members of the City Council appointed citizen commission, Housing and Community Development Commission, choose CDBG and/or HOME funded projects to visit and monitor. The members meet with the project stakeholders to discuss the project, ensure that the project is proceeding properly by serving the intended clientele and that it will be completed on time. The commission members then report back to the full commission at a regularly scheduled meeting. Timeliness of Expenditures Community Development staff require that each CDBG and HOME recipient attend a City sponsored workshop just prior to the beginning of each year to go over the CDBG and HOME regulations and reporting requirements. The timeliness of expending the funds is one of the topics discussed at the workshop. In addition, each recipient of CDBG and/or HOME funds signs a formal agreement, after the funds have been released, that includes the policy below. Housing and Community Development Commission Unsuccessful or Delayed Projects Policy Adopted by City Council March 2, 2004 in Resolution 04-68 From time to time there may be Community Development Block Grant (CDBG) and/or HOME Investment Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as presented to the Housing and Community Development Commission (HCDC). These circumstances may be due to unforeseen events (e.g. unfunded applications for other financing). HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as possible to meet the needs of low-moderate income household for housing, jobs and services within Iowa City. To assist HCDC in evaluating a project's status and ability to proceed the following policy is hereby adopted to begin with Fiscal Year'04 projects beginning July 1, 2003: 1. All CDBG and HOME projects will have entered into a formal agreement with the City of Iowa City for the utilization of federal funds by September 30 each year. Should a recipient fail to meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating circumstances exist. If extenuating circumstances exist and it is anticipated the project will proceed, a new timeline will be established for the completion of the project. If s2 circumstances do not warrant an extension of time, HCDC may recommend the recapture and re-use of the funds to the City Council. 2. All CDBG projects (except applicants for LIHTCs) will have expended a minimum of fifty percent (50%) of the assistance provided for the proposed project by March 15 each year. This provides the recipient with approximately 255 days following the start of the fiscal year to reach this threshold for CDBG projects. All HOME projects will expend their funds on a timely basis per the applicable HOME regulation. Should a recipient fail to meet these thresholds, all unexpended CDBG/HOME funding will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re-use of the funds or HCDC may allow the recipient to retain the funds for the previously approved project. 3. If housing projects are applying for other funds through various state or federal agencies, the recipient must apply for those funds in the first available application period offered. Should a recipient fail to meet this application threshold, all CDBG/HOME funding will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re-use of the funds. 4. Should a recipient be unsuccessful in obtaining the funds listed in the application in the application round immediately following the allocation of local CDBG\HOME funds, and the project will not be able to proceed without the aforementioned funds, all CDBG/HOME funds will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re-use of the funds or HCDC may allow the recipient to retain the funds for the previously approved project. If the project is unsuccessful in obtaining the required funds listed in the application after two consecutive funding rounds following the allocation of local CDBG/HOME funds, the City of Iowa City will recapture all CDBG/HOME funds. Housing code compliance Each agreement between the CDBG/ HOME recipient and the City state the following: "The Project shall be completed in compliance with all applicable state and local building codes; and upon completion, shall be operated in compliance with all applicable state and local laws." Community Development staff verify that the appropriate permits are taken out and that the City's Housing and Inspection Services (HIS) department has inspected the structure for compliance with local building codes and local rental inspection housing codes (if the project is a rental project). HIS annually inspects each HOME funded rental unit where the tenant receives Section 8 funds to ensure compliance with housing codes. In addition, HIS inspects all rental units every two years to ensure compliance with rental housing codes. 83 91.225 Certifications ~~~,wr ~a ~~,,~ ~~~ ~{,~ ~~ ~~ ~ ~~ ~~ ~~ 4 CPMP Non-State Grantee Certifications Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. U This certification does not apply. ® This certification is applicable. NON-STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide adrug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining adrug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain adrug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the 84 entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. 05.14.08 Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa City, IA 52240 City/State/Zip 319.356.5010 Telephone Number 85 ^ This certification does not apply. ® This certification is applicable. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following aPlan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority -With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit -The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2_, 2_, 2_, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. 86 05.14.08 Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa Ci , IA 52240 City/State/Zip 319.356.5010 Telephone Number 87 ® This certification does not apply. ^ This certification is applicable. OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date 88 ^ This certification does not apply. ® This certification is applicable. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa Ci , IA 52240 City/State/Zip 319.356.5010 Telephone Number 05.14.08 89 ® This certification does not apply. ^ This certification is applicable. HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number 90 ® This certification does not apply. ^ This certification is applicable. ESG Certifications I, ,Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.5 L I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking renovating, maintaining and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family, (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client-level information. 91 I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date 92 ^ This certification does not apply. ® This certification is applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 3. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 4. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street Cit Count state Zi City Hall 410 E. Washington Street Iowa City Johnson IA 52240 Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of no/o contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). 93 Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa City, IA 52240 City/State/Zip 319.356.5250 Telephone Number 05.14.08 94 4k~~,t't f'~ try ~}~ CPMP Non-State Grantee Certifications ~~ ~ Many elements of this document may be completed electronically, however a signature must be manually ~ ~r ~ ~ C ~ ~ ~~ ~~ ~~ ~~ ~~~ applied and the document must be submitted in paper form to the Field Office. ~. ~ ^ This certification does not apply. '~'~°~ o~v~~`~ ®This certification is auulicable. NON-STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide adrug-free workplace by: 10. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 11. Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining adrug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 12. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 13. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 14. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 15. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 16. Making a good faith effort to continue to maintain adrug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 17. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 18. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 95 19. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. 05.14.08 Signature/Authorized Official Date Michael Lombardo Name City Manager Title 410 E. Washin on Street Address Iowa Ci , IA 52240 City/State/Zip 319.356.5010 Telephone Number 96 ^ This certification does not apply. ® This certification is applicable. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following aPlan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 20. Maximum Feasible Priority -With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 21. Overall Benefit -The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2_, 2_, 2_, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 22. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 23. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 24. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. 97 05.14.08 Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa Ci , IA 52240 City/State/Zip 319.356.5010 Telephone Number 98 ® This certification does not apply. ^ This certification is applicable. OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date 99 ^ This certification does not apply. ® This certification is applicable. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washin on Street Address Iowa Ci , IA 52240 City/State/Zip 319.356.5010 Telephone Number 05.14.08 100 ® This certification does not apply. ^ This certification is applicable. HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 25. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 26. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number 101 ® This certification does not apply. ^ This certification is applicable. ESG Certifications I, ,Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.5 L I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 14. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 15. The building standards requirement of 24 CFR 576.55. 16. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 17. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 18. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 19. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 20. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 21. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 22. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking renovating, maintaining and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 23. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. 24. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family, (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 25. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 26. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client-level information. 102 I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date 103 ^ This certification does not apply. ® This certification is applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 27. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 28. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 29. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 30. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 31. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 32. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street Cit Count state Zi City Hall 410 E. Washington Street Iowa City Johnson IA 52240 33. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of no/o contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 104 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date Michael Lombardo Name Ci Mana er Title 410 E. Washington Street Address Iowa City, IA 52240 City/State/Zip 319.356.5250 Telephone Number APPENDIX Resolution Adopting the FY09 Annual Action Plan Publication Notices Public Comments Received with Staff Responses 105 05.14.08 IOWA CITY ress -Citizen Fn+~a~, A~r~l 11, 7QD8 www.press-c~ti~~eh.com OFFICIAL PUBLfCATl4]hl PUBLIC COMMEhtT PERIOD FY04 Annual Actdon Plea The Ci4;~ of Iowa City is soliciting public comments on the proposed Fadarat Fiscal Year 2{?De [City FYO3l Annual Action Plan. The Annual Acllon Plan is a portion of lows City's 2o0fi-2410 Consolidated Plan {a,k.a, CITY STEPSI. The FY49 Annual Action Plen wilt Include fntormatian vn the proposed use of Community Development Black Grant {Ci]BG) end HOME Inveslmen! Partnership (HOME) funds for housing, jabs and services for low-moderate income persons. The FYt79 Annual Action Plan will outline proposed activi- ties, project locations, budgets and iha scope of activities being funded. Copies gl the FY09 Annual Acgion Plea era available from the Department of Planning and Cammunrly Qevelopment. City HaR, 41U (East Washington Street, Iowa Clgy, 5224U. A espy of the FY4!3 Annual Action Pfan is also available far review al the Iowa CiTy Pubiic Library or an the City`s web rile wwu. icgov.argf dafau IV?id=1354. Written comments may ba submitted io the Oeparlment of Planning and Comrnuniry Daveloprn®nt at the address abe~ve. A 30•day public comment period will begin with the paablication of lhls notice and end on May 12, 2(]418. 7523(] Aprit 1T, 20Q8 106 r -- ~...r !lll -°~,~ CtTY OF IOWA CITY 1P3 ~~ ®~~~ RA N D C~ ~/[ MEAD Date: May 1, 2008 To: Iowa City Council From: Barbara Morck, Acting Transit Manager Re: Arts Festival and Jazz Festival Transit Service This year Iowa City Transit will again provide increased transportation services to persons wishing to attend the Iowa City Summer of the Arts events. No fare will be charge for bus service on the Saturday and Sunday of both events. For the Arts Festival, on Saturday, June 7th the hours of operation will be extended until 11:OOpm. On Sunday, June 8th the buses will operate a reduced schedule (11:OOam to 6:OOpm). For the Jazz Festival, on Saturday, July 5th the hours of operation will be extended until 11:OOpm. On Sunday, July 6th the buses will operate a reduced schedule (11:30am until 10:30pm). The total ridership for both events last year was 4063 (Saturday ridership was 3164 and Sunday ridership was 899). This year we expect to see an increase in ridership to the events. Last year's cost for the extend service was $6706.00; we project this year's cost to be approximately $7650.00. Cc: Joe Fowler, Director of Parking and Transit Dale Helling, City Manager IP4 IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT January 2008 Ofc # Date Inc # Incident Force Used 2008- 20 O1-OS 00683 Armed robbery Officer used hands-on control techniques & an empty-handed strike to arrest & disarm a suspect reaching for a knife. 25 01-08 01380 Intoxicated Officer displayed sidearm while arresting an subject assault suspect reportedly armed with a brick. 25 01-09 01559 Car v. deer Officer used sidearm to destroy an injured deer. collision 44/45/ 01-10 01730 Trespass Officers were dealing with a suicidal subject 52 armed with a knife. One officer displayed a sidearm, another agency's officer responded & used a Taser, thereby allowing officers to use hands-on control techniques to secure the subject. 85/95/ 01-12 01990 Burglary Officers were dealing with a barricaded, suicidal, 81/05/ & wanted subject. Patrol officers were 08/16/ ~ supplemented with tactical team members. 18/29/ Perimeter officers & arrest teams displayed 34/46/ sidearms, a shotgun, & patrol rifles. 51 Additionally, each arrest team had an officer from another agency armed with a Taser (less- lethal option). Negotiators persuaded the suspect to surrender himself. 20 01-18 03101 Burglary Officer used hands-on control techniques to apprehend & arrest a fleeing, resistive suspect. 29 01-19 03314 Fight Officer used hands-on control techniques to arrest a combative person. 11 O 1-25 04320 Out with Officer used hands-on control techniques to subject arrest a resistive subject. (urination) 84 01-25 04324 Fight Officer used hands-on control techniques & OC to arrest a fleeing, combative person. 05/08 01-26 04563 Noise complaint Officers used hands-on control techniques to arrest & transport a resistive subject. 58 01-27 04774 Fight Officer used hands-on control techniques to arrest an intoxicated, non-compliant subject. 45 01-27 04865 Animal Officer used sidearm to dispatch a sick raccoon. complaint IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT February 2008 Ofc # Date Inc # Incident Force Used 2008- 32/50 02-01 11335 Fight Officers used hands-on control techniques & OC to apprehend & arrest a fleeing, combative person. 51 --- --- --- Officer used hands-on control techniques to control an intoxicated combatant's aggressive behavior at UIHC. 22 02-01 05900 ATL: hit & run, Officer used hands-on control techniques to OWI control an aggressive prisoner. 33 02-08 07224 ATL: assault Officer displayed patrol rifle while attempting to locate a suspect that had nearly driven over a plain-clothed officer. The suspect was known to have anti-government beliefs & had a large, unchained Rottweiler outside his residence. 16 02-13 08231 Armed subject Following a foot pursuit, officer displayed sidearm while arresting a subject reportedly armed with a knife. 11/32/ 02-17 01730 Traffic stop As an officer approached a vehicle that had 55 attempted to evade being stopped, the vehicle sped off, striking an ambulance in the process. Pursuing officers saw the driver apparently reaching under the seat. An officer deployed Stop Sticks (tire deflation device). Officers used hands-on techniques to apprehend & arrest the combative driver when he fled on foot. 38 02-18 09187 Medical assist Officer used hands-on control techniques to restrain a combative subject so that EMS personnel could assess her medical needs. 20/59 02-21 10033 Warrant service Officers used hands-on control techniques to apprehend & arrest a fleeing, resistive suspect. 09 02-23 10291 Fight Officer used hands-on control techniques & OC to stop an assault & arrest the combatants. 88/45/ 02-25 10853 Suicidal subject Officers displayed sidearms while interacting 48/57 with a suicidal subject that had threatened to shoot himself. 08 02-28 11335 Bar check While officer was issuing a PAULA charge, he (robbery) was assaulted by two persons & his ticket book taken. Officer used hands-on control techniques to apprehend & arrest one of the fleeing, combative suspects. Iowa City Housing and Inspection Services 1P5 Customer Service Survey ~ April 2008 NOW ARE WE DOING? Frankly, I dreaded the inspection prospect. Turned out to be very pleasant. Inspector was courteous, helpful, accommodating, knowledgeable and fast, on both visits. Thanks. Inspectors have always done great job. Always on time and courteous. I find if I do my part I make their job easier. Fine job, always nice to work with. It's a difficult job but I feel that we are satisfied with the overall situation. The level of communication is good. Inspector informed me of a minor gas leak in basement, of which tenant was unaware, also, expansion tank needed to be replaced. Bill's Plumbing fixed the problem the same day. Thanks for your good service. You're doing a great job. Norm was fast, efficient and helpful. Many thanks. Pat was great. Very thorough, informative and pleasant. Norm Cate is very good at what he does! With all the cost of owning rental property in Iowa City it is a challenge at times. If I was the City of Iowa City I would be proud to have Norm on my staff. Your professional oversight of rental properties is valuable for safe standards in the industry. Thanks for the quick turnaround. A very nice improvement. Bob Shaver is a very courteous and helpful Housing Inspector. He operates his job without intimidation, in fact he was very helpful in mentioning what he was looking for and how I, the landlord, could prepare for his inspection. I highly recommend him forjob training other inspectors on your staff. I thought Stan did an excellent job and appreciated his comments on the rental property I currently own. The previous owner made several upgrades to the property and I would like to continue doing the same. So it was good to know that I'm on the right track. The rental inspection was well defined. Pat MacKay answered questions I had very well. Stan Laverman has been excellent to work with. Thank you. hisadmlcommentsl-08. doc Bob was on time and did a thorough and quick inspection. Stan is a good one. He's serious about the work -timely and offers good tips on how to correct things. We try as best we can with older properties. Patricia MacKay conducted the inspection in a very professional manner. She was at the appointed time promptly. Stan was professional and helpful. Not so hot. Many violations were noted this go round that had been overlooked for years (over 13 years from previous owners) and then not looked at upon 2"d inspection. One violation regarding smoke detectors was ridiculously erroneous. We were given plenty of time to fix everything though. Bob was very thorough, professional and helpful. Good representative of the city. Art did a great job working with me and Clarence. Inspector Shaver was knowledgeable and courteous. Didn't have the "I must find something" attitude I feel I have experienced. I continue to be amazed at the things you find to "write up" that have been okay for years in this case dryer venting. Great job. Keep it up. Thanks. Hisadm/commenls4-08.doc 2 U5-U7 -Utf IP6 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT January 1, 2008 to March 31, 2008 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 3.87% at 3/31/08. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 4.58% which is 71 basis points higher than the threshold. Investments purchased by the City of Iowa City for the first quarter of this fiscal year had an average return of 3.46%. Rates on new investment purchases in our operating cash portfolio for the fourth quarter were approximately 209 basis points lower than investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve cut the target of the federal funds rate twice in January and again in March dropping it a total of 200 basis points from 4.25% down to 2.25%. This is the lowest interest rate level since December 2004. Rates are expected to lower even more when the Federal Open Market Committee meets again in April. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 3.25% in January, 2.50% in February, and 2.25% in March 2008. O ~ ~ ~ L O C ~ ~ O ~ ~ ~ O ~ ~ ~ C7 O ~ ~ ~ L O C ~ ~ O ~ ~ ~ O ~ ~ n O ~ ~ ~ I I d7 n ~ ~ O ~ ~ ~ ~ O ~ ~ ~ ~ ~_ = C7 ,_+ n ~. 0 c~ c n ~. Percentage of return O ~ N W ~ U1 ~ O O O O O O O a~e~ ~sa~a~u~ ~D~~ ~~ J~ ~ °~O oa a ~o,Gs ~o '' 9 ~`~ ~ J~ a 9pa0 a 9p,GS 9~~~~ S~ J~i a soap S' °'S o,G S~/~ ~0~~ °~O a m W o~o~o~o~o~o~o ti (fl ~ lf') ~ tt ~ M M N N r- ~ CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 3/31 /2008 INSTITUTION NAME INVESTMENT TYPE PURCHASE MATURITY DATE DATE INVESTMENT AMOUNT INTEREST RATE WELLS FARGO SAVINGS 01-Dec-99 N/A $ 200,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A $ 3,000,000.00 VARIABLE HILLS BANK SAVINGS 10-Oct-06 N/A $ 1,000,000.00 VARIABLE HILLS BANK SAVINGS 16-Nov-07 N/A $ 5,000,000.00 VARIABLE FIRST AMERICAN BANK CD 07-Jan-08 07-Apr-08 $ 689,353.00 3.810 IPAIT CD 12-Oct-07 11-Apr-08 $ 9,000,000.00 5.010 BANK OF THE WEST 05 GO CD 13-Mar-08 14-Apr-08 $ 1,139,903.68 2.590 IOWA STATE BANK CD 16-Oct-07 16-Apr-08 $ 1,000,000.00 4.960 BANK OF THE WEST CD 16-Oct-07 16-Apr-08 $ 13,000,000.00 4.950 FREEDOM SECURITY CD 20-Apr-07 20-Apr-08 $ 1,000,000.00 5.200 BANK OF THE WEST 07 GO CD 31-May-07 30-Apr-08 $ 400,000.00 5.240 BANK OF THE WEST CD 24-Oct-07 02-May-08 $ 2,000,000.00 4.750 BANK OF THE WEST CD 24-Oct-07 09-May-08 $ 2,000,000.00 4.750 BANK OF THE WEST CD 13-Nov-07 13-May-08 $ 7,000,000.00 4.600 IOWA STATE BANK CD 13-Nov-07 13-May-08 $ 2,000,000.00 4.500 IPAIT CD 14-Nov-07 14-May-08 $ 1,000,000.00 4.460 BANK OF THE WEST CD 24-Oct-07 16-May-08 $ 2,000,000.00 4.750 IPAIT CD 25-Oct-07 23-May-08 $ 2,000,000.00 4.960 BANK OF THE WEST 07 GO CD 31-May-07 30-May-08 $ 2,300,000.00 5.240 IPAIT CD 12-Oct-07 30-May-08 $ 3,400,000.00 4.950 IOWA STATE BANK CD 16-Nov-07 30-May-08 $ 1,000,000.00 4.410 WELLS FARGO CD 21-Dec-07 30-May-08 $ 2,000,000.00 4.520 IOWA STATE BANK CD 14-Jun-07 16-Jun-08 $ 2,000,000.00 5.360 FARMERS & MERCHANTS CD 03-Jul-06 27-Jun-08 $ 974,504.00 5.760 LIBERTY BANK -PARKING CD 27-Feb-08 27-Jun-08 $ 300,000.00 2.955 FIRST AMERICAN BANK CD 10-Aug-07 30-Jun-08 $ 2,000,000.00 5.380 IOWA STATE BANK CD 11-Oct-07 30-Jun-08 $ 2,020,000.00 4.950 FIRST AMERICAN BANK CD 17-Jan-07 01-Jul-08 $ 2,000,000.00 5.300 FREEDOM SECURITY CD 20-Apr-07 01-Jul-08 $ 1,000,000.00 5.200 BANK OF THE WEST CD 17-May-07 01-Jul-08 $ 1,000,000.00 5.180 FARMERS AND MERCHANTS CD 11-Oct-07 11-Jul-08 $ 1,000,000.00 5.010 FIRST AMERICAN BANK CD 10-Aug-07 10-Aug-08 $ 3,000,000.00 5.410 IOWA STATE BANK CD 16-Nov-07 16-Aug-08 $ 2,000,000.00 4.410 IPAIT CD 14-Dec-07 11-Sep-08 $ 1,000,000.00 4.391 FIRST AMERICAN BANK CD 13-Mar-08 13-Sep-08 $ 5,000,000.00 3.010 FARMERS AND MERCHANTS CD 16-Oct-07 16-Oct-08 $ 1,000,000.00 5.010 IOWA STATE BANK CD 16-Nov-07 16-Nov-08 $ 2,000,000.00 4.250 AMERICAN BANK & TRUST CD 29-Nov-07 29-Nov-08 $ 6,000,000.00 4.700 FARMERS & MERCHANTS CD 12-Dec-06 12-Dec-08 $ 6,577,860.00 5.050 AMERICAN BANK & TRUST -SEWER CD 27-Feb-08 12-Dec-08 $ 2,000,000.00 3.250 AMERICAN BANK & TRUST CD 13-Mar-08 14-Dec-08 $ 4,000,000.00 2.950 HILLS BANK CD 16-Jan-08 16-Jan-09 $ 5,000,000.00 4.400 LIBERTY BANK CD 14-Feb-08 14-Feb-09 $ 2,000,000.00 3.255 HILLS BANK CD 14-Feb-08 14-Feb-09 $ 3,000,000.00 3.250 IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 450,000.00 4.100 IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 2,234,789.00 4.100 TOTAL $ 119,686,409.68 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31, 2008 12/31/2008 $ 123,524,069.60 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 1/01/08 TO 3/31/08 FIRST AMERICAN BANK CD 07-Jan-08 07-Apr-08 3.810 $ 689,353.00 BANK OF THE WEST 05 GO CD 10-Jan-08 11-Feb-08 4.120 $ 1,340,977.47 HILLS BANK CD 16-Jan-08 16-Jan-09 4.400 $ 5,000,000.00 BANK OF THE WEST 05 GO CD 11-Feb-08 12-Mar-08 2.900 $ 1,335,216.55 LIBERTY BANK CD 14-Feb-08 14-Feb-09 3.255 $ 2,000,000.00 HILLS BANK CD 14-Feb-08 14-Feb-09 3.250 $ 3,000,000.00 LIBERTY BANK -PARKING CD 27-Feb-08 27-Jun-08 2.955 $ 300,000.00 AMERICAN BANK & TRUST -SEWER CD 27-Feb-08 12-Dec-08 3.250 $ 2,000,000.00 IPAIT -WATER CD 28-Feb-08 27-Feb-12 4.100 $ 450,000.00 IPAIT -WATER CD 28-Feb-08 27-Feb-12 4.100 $ 2,234,789.00 FIRST AMERICAN BANK CD 13-Mar-08 13-Sep-08 3.010 $ 5,000,000.00 BANK OF THE WEST 05 GO CD 13-Mar-08 14-Apr-08 2.590 $ 1,139,903.68 AMERICAN BANK & TRUST CD 13-Mar-08 14-Dec-08 2.950 $ 4,000,000.00 TOTAL PURCHASES $ 28,490,239.70 REDEMPTIONS 1/01/08 TO 3/31/08 UICCU CD 17-Jan-07 02-Jan-08 5.310 $ (2,400,000.00) BANK OF THE WEST 05 GO CD 10-Dec-07 10-Jan-08 4.650 $ (1,346,125.76) FARMERS & MERCHANTS CD 15-Feb-07 11-Jan-08 5.510 $ (1,000,000.00) BANK OF THE WEST 07 GO CD 31-May-07 31-Jan-08 5.230 $ (400,000.00) BANK OF THE WEST CD 10-Aug-07 11-Feb-08 5.290 $ (1,000,000.00) BANK OF THE WEST 05 GO CD 10-Jan-08 11-Feb-08 4.120 $ (1,340,977.47) LIBERTY BANK CD 23-Jul-07 15-Feb-08 5.345 $ (2,000,000.00) LIBERTY BANK CD 23-Jul-07 22-Feb-08 5.345 $ (1,000,000.00) BANK OF THE WEST CD 26-Feb-07 26-Feb-08 5.280 $ (2,261,901.00) LIBERTY BANK CD 23-Jul-07 29-Feb-08 5.345 $ (2,000,000.00) BANK OF THE WEST 07 GO CD 31-May-07 29-Feb-08 5.240 $ (400,000.00) BANK OF THE WEST 05 GO CD 11-Feb-08 12-Mar-08 2.900 $ (1,335,216.55) BANK OF THE WEST CD 13-Dec-07 13-Mar-OS 4.780 $ (7,000,000.00) BANK OF THE WEST CD 26-Sep-07 26-Mar-08 5.000 $ (7,000,000.00) LIBERTY BANK 06A GO CD 29-Jun-07 29-Mar-08 5.235 $ (1,443,678.84) BANK OF THE WEST 07 GO CD 31-May-07 31-Mar-08 5.240 $ (400,000.00) TOTAL REDEMPTIONS $ (32,327,899.62) INVESTMENTS ON HAND AT 3/31/08 $ 119,686,409.68 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND FUND TYPE 3/31 /08 INVESTMENT AMOUNT 3/31 /07 INVESTMENT AMOUNT ALL OPERATING FUNDS $ 92,729,256.68 $ 90,777,340.63 GENERAL OBLIGATION BOND FUND $ 6,400,000.00 $ 5,790,347.39 EMPLOYEE BENEFIT RESERVE FUND $ - $ - BOND RESERVE FUND $ 20,557,153.00 $ 22,139,265.00 TOTAL $ 119,686,409.68 $ 118,706,953.02 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION 3/31 /08 3/31 /07 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT AMERICAN BANK & TRUST $ 12,000,000.00 $ - BANK OF THE WEST $ 30,839,903.68 $ 10,261,901.00 FARMERS & MERCHANTS SAVINGS BANK $ 9,552,364.00 $ 11,302,364.00 FIRST AMERICAN BANK $ 12,689,353.00 $ 11,594,863.12 FREEDOM SECURITY BANK $ 2,000,000.00 $ 2,000,000.00 HILLS BANK & TRUST $ 14,000,000.00 $ 10,000,000.00 IOWA STATE BANK $ 12,020,000.00 $ 14,150,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST $ 22,084,789.00 $ 15,250,000.00 LIBERTY BANK $ 2,300,000.00 $ 11,572,824.91 U OF I COMM CREDIT UNION $ - $ 32,375,000.00 US BANK $ - $ - US TREASURY NOTES AND AGENCIES $ - $ - WELLS FARGO BANK $ 2,200,000.00 $ 200,000.00 WEST BANK $ - $ - TOTAL $ 119,686,409.68 $ 118,706,953.03 IP7 Marian Karr From: Gina Peters [gina.peters@ecicog.org] Sent: Tuesday, April 29, 2008 2:02 PM Cc: Sandie Deahl; Mike Goldberg; Kelly Hayworth; Janelle Rettig; Steve Atkins; Executive Assistant Mike Sullivan; City of North Liberty; City of Ely; City Clerk Tawnia Kakacek; City Clerk Susie Siddell; City Clerk Nancy Beuter; Marian Karr; Christine Taliga; Chad; Casie Kadlec; Carol Spaziani; Bernita Rozinek; Becky Shoop; Barbara Beaumont; Adam Lindenlaub; John Yapp Subject: Next Public Leadership Group Meeting -May 22, 2008 Importance: High Mark your calendars! The next meeting of the Johnson/Linn County Public Leadership Group will be on Thursday, May 22, 2008, at 5:00 p.m, in the Gerdin Conference Center in North Liberty. The conference center is located in the North Liberty Community Center, 520 W. Cherry Street, North Liberty. An agenda will be distributed closer to the meeting date. Douglas D. Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319.365.9941 319.365.9981 (fax) www.ecicog._org 4/29/2008 IP8 Marian Karr From: Doug Elliott [doug.elliott@ecicog.org] Sent: Friday, April 25, 2008 9:45 AM To: ECICOG Express Subscribers Subject: Community Transportation Forum Attachments: Transportation Forum Flier.pdf I encourage you to consider attending the Community Transportation Forum on May 7, 2008, at Mercy Medical Center in Cedar Rapids. Information is provided in the attached announcement, provided by the Human Services Advisory Transportation Committee. Douglas D. Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319.365.9941 319.365.9981 (fax) www.ecicog.org 4/25/2008 ;F Communit Trans ortation Forum y p ;; RSVP to the East Central Iowa Council of Governments (ECIGOG) :~ ~~ -- ~~~ ~i,~ ` . ' r ~ ~ ~~,p.. s}~,-~ -r ~ ~. - ~ _ ~3 ~ ri.t .r ~E~~ 5.k r ~ ~ i i i [ ;r' L, .~ L° ~.. ,n ~..~,.~ '~.... ... ., _ .., ~ [~ <, A~a. b b: ., _, .> ,~ _, a .. ~..~ i.'. ,c May 7, 2008 @ Mercy Medical Center Hallagan Education Center 9 a.m. to 3:30 p.m. Join us on May 7th at 9 a.m. for participation in the development of a plan to improve coordination and build existing transportation systems. Keynote speaker, Carolyn Jeskey with Community Transportation Association of America will provide experienced based knowledge to aid in transportation improvements. Also: • Transportation providerlagencyfafr • Panel discussion and project updates Case scenarios For more information, confacf East Central Iowa Council of Go~ernmenfs HELP PAVE A NE[ti ROAD CONTACT: ECICOG ~ FOR OUR COMMUNITIES Phone: (319)365-9941 TRANSPORTATION NEEDS E-mail: gina.petersC~ecicog.org ;, . Hosted by, Human Serutices Advisory Transportation Committee - ~ IP9 It's a Renovation Celebration and you are officially invited! ~o Ecumenical Towers 0 0 0 May 15, 2008 v po c c °~~ ~ 2:00P.M.to5:00P.M 0 0 e ° 320 East ~Yashington Street in Iowa City ~ The residents, staff & Board of Directors ° o0 of Ecumenical Towers invite you to j oin o ° od us in celebrating our recent renovations ! ~i o ° ° -~ °~ The afternoon will begin with a a o ° rededication program, followed by fellowship, entertainment, refreshments, °° apartment tours and more. ~a ~d ° o° o 0 0 0 ~° ~ ~ Qj~/~~ ,W'e look fa~wa~rd to h 'V ° ,'"aao seem ou t~~.e~re~ ~' ~ A IP10 MINUTES DRAFT PLANNING AND ZONING COMMISSION APRIL 17, 2008 - 7:30 PM -FORMAL MEETING CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Elizabeth Koppes, Wally Plahutnik, Ann Freerks, Dean Shannon, Charles Eastham, Robert Brooks MEMBERS ABSENT: Terry Smith STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood-Hektoen OTHERS PRESENT: Kevin Monson, Ron Amelon, Doug Moore, Chris Anderson, Renee Goethe, Amy Moore, Anna Olson, Chris Luzzie, Elizabeth Gatz, Audrey Knox, Mark Kamps, Kathleen Renquist, Aaron Olson, Mary Jean Streb, AI Wells RECOMMENDATION TO CITY COUNCIL: Recommend approval, by a vote of 6-0 (Smith absent), REZ08-00004, a rezoning of approximately 11.7 acres from Community Commercial (CC-2) zone to Intensive Commercial (CI- 1)zone, and approximately 8.95 acres to Neighborhood Public (P-1) zone for property located on Ruppert Road west of Old Highway 218. Recommend approval, by a vote of 6-0 (Smith absent), SU608-00003, an amended final plat and sensitive areas development plan to remove the construction limit line on lot 9 for Cardinal Point South, a 21-lot, 31.6-acre residential and commercial subdivision located east of Camp Cardinal Boulevard and south of Kennedy Parkway. Recommend approval, by a vote of 6-0 (Smith absent), VAC08-00001, a vacation of an alley located south of 829 Kirkwood Avenue. COMPREHENSIVE PLAN ITEM: Consider setting a public hearing for May 1 on an amendment to the Comprehensive Plan to amend the Land Use Map to change the land use designation from industrial to general commercial for approximately 10 acres located north of 420'h Street, east of Scott Boulevard and west of Commerce Drive. Miklo stated there was nothing further to add to this item, from the previous staff discussion. Brooks moved to set the public hearing for May 1; seconded by Koppes. Motion carried 6- 0. DEVELOPMENT ITEM: SU608-00003: Discussion of an application submitted by Southgate Development for an amended final plat and sensitive areas development plan to remove the construction limit line on lot 9 for Cardinal Point South, a 21-lot, 31.6-acre residential and commercial subdivision located east of Camp Cardinal Boulevard and south of Kennedy Parkway. (45-day limitation period: May 11). Miklo stated that the staff report was delivered at the informal meeting. He briefly reviewed this item with Members. Public hearing was opened. No one spoke, and public hearing was closed Planning and Zoning Commission April 17, 2008 Page 2 Brooks moved approval of SU608-00003; seconded by Eastham. Motion carried 6-0. VACATION ITEM: VAC08-00001: Discussion of an application submitted by William and Mia Wang for vacation of an alley located south of 829 Kirkwood Avenue. Miklo briefly described to Members what this vacation encompasses. Public hearing was opened. No one appeared, and public hearing was closed. Eastham moved approval of VAC08-00001; seconded by Brooks. Motion carried 6-0. CALL TO ORDER: Chairperson Freerks called the meeting to order at 7:30 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEMS: REZ08-00001: Discussion of an application submitted by Jeff Hendrickson for a rezoning from Medium Density Single Family (RS-8) zone to Planned Development Overlay (OPD-8) for approximately 9.48 acres of property located south of Olive Court and Learner Court and east of Marietta Avenue (45-day limitation period: May 22). Howard noted that correspondence has been received since the Monday meeting, and she gave members a copy of this. Howard stated that due to the complexity of this item, staff would go through the report in some detail. The proposed development is a planned development for nine detached single-family dwellings and 22 attached single-family homes. There is also a request for a two-lot subdivision. Howard showed the Members the parcel in question using a map, and also pointed out the City boundary lines and the University Heights boundary lines. Some of the unique features of this property include that it is totally surrounded by development, making it an in-fill property; and all of the streets accessing this property are from the City of University Heights. Howard continued, stating that this area has remained an open space with a few dwellings on it for some time, and there is a ravine in the middle of the property that bisects it and makes development somewhat difficult. She shared photos of the site with Members, as well, pointing out the ravine and the various aspects of this parcel. Howard stated that the underlying zoning is RS-8, single family residential with approximately eight units per acre, so the maximum density would be eight units. She added that what they typically see in an RS-8 zone is about 5.2 dwellings per acre, once you take out the area for streets, sewers, and storm water detention. The proposed development on this site is approximately 3.8 units per acre, given the extensive sensitive features on this site. The middle part of this property, the ravine, will not be developed. Howard noted that the existing residential density along Leamer and Olive Court is approximately 4.9 units per acre. With regard to the land uses being proposed and the site layout, Howard stated that the applicant is proposing to connect Leamer Court and Olive Court into a loop with eight detached homes on the extension of these two streets, transitioning to the larger two-unit buildings that will back up to this ravine. Also, the proposal covers extending Marietta Avenue into a cul-de-sac with the units backing up to that ravine. Howard stated that the RS-8 zone allows for single-family and duplex units. Typically an RS-8 zone allows for duplex units on the corners and single-family on the interior of the blocks. Since this parcel is completely surrounded by developed areas and there is little opportunity to extend the streets, and the fact that the Planning and Zoning Commission April 17, 2008 Page 3 developer is not proposing to separate these into individual building lots and wants to do this as a condominium development, there won't be the typical corner lots and interior lots. Howard noted that this makes it difficult to create a typical block pattern. She added that staff believes this is a fairly reasonable design, with the transition from detached homes along the extensions of the streets, and transitions well to the larger units in the interior portion. The larger units have more open space between buildings, and the street layout maximizes the views for these units. Howard added that staff believes this could be quite attractive for this development. With regard to the mass and scale of the buildings, Howard noted that in planned developments, such as this, they like to have some compatibility with surrounding development. The homes being proposed are quite a bit larger than most homes in the immediate area. The detached home proposed are approximately 4,300 total square feet, having a building footprint of about 2,300 square feet, and the attached homes will be from 3,600 to 4,300 total square feet with about a 5,500 square foot footprint. She added that the height and scale as viewed from the street is similar to existing houses. The developer is proposing one-story units with walkout basements. Howard stated that the developer has hired an architect who has designed plans that somewhat mimic the existing homes in the neighborhood. Staff noted that garages are larger than the ones on existing homes, but that the developer has de-emphasized them by setting the garages back from the fronts of the homes and created some architectural features that help to de-emphasize the garages, as well. Howard noted that staff does suggest that the designs be alternated to prevent monotony, and to vary the colors of the buildings. Howard then showed the members the building elevations from the front view, as proposed by the developer. She pointed out the detached single-family homes, and noted that there are four variations proposed. The attached buildings will also have four designs offered. Howard pointed out to members how parts of the proposed homes will be about ten feet in front of the garages, which will recess the garage fronts. She added that this is a requirement of a planned development, particularly when you are varying the zoning requirements and requesting lot variations. Howard then addressed the requested adjustments to the lot requirements. She noted that in cases, such as this, with sensitive areas, the developer is requesting adjustments to fit with the topography. The front lot frontage and lot width standards, and insuring that dwellings are visible and accessible from the street was also addressed. Howard noted that this is important for public services and fire protection. She added that the Fire Department looked at this application carefully, and they are comfortable with the design as the developer has oriented the buildings towards the street, reduced the drive-way widths, and set the buildings back further to create more front yard space. Howard stated that staff believes this is an acceptable design. With regards to open space, Howard stated that the planned development requires that there be open space. In this application she noted that they have done several things to accomplish this. They are proposing that about 72% of this site will remain open space. In regard to front setback space or front yard space, Howard stated that the developer is going to set the buildings back along the extensions of Learner and Olive Courts, similar to the existing houses along these streets. She noted that most of these existing homes are set back about 25 feet from the street. Howard then stated that on Marietta Avenue the setbacks are around 25 feet here too; however, because of the ravine, the developer is proposing the new units at 15 feet, with a side setback on the western unit of around 33 feet. This will allow some of the mature trees in the area to be saved, as well. Howard stated that the developer is proposing a private trail that will connect the two portions of the property. Based on the public open space requirements, the developer will be required to dedicate either .41 acres of open space or pay fees in lieu of. She noted that the Parks and Recreation Commission would be reviewing this. If the fee is paid, Howard stated that it could be used for acquisition of new parkland or improvements to existing parks within the open space district, which is southwest #3 in this case. This includes Tower Court Park, Brooklyn Park, and possibly the open space at Roosevelt School. Planning and Zoning Commission April 17, 2008 Page 4 Howard then addressed pedestrian facilities, adding that planned developments call for careful planning so that pedestrians have access to all aspects of the development. She added that staff believes this requirement is met with the provision of sidewalks and a pedestrian trail. With regard to traffic circulation, Howard shared a larger view of this area, pointing out the street network to Members. She specifically pointed out the signalized intersections and those with stop signs. The developer is proposing to extend the Olive and Leamer Courts into a loop, and the traffic circulation would then be able to go in either direction to get to Melrose Avenue. Howard stated that there is some concern on the part of the neighborhood about connecting these two streets into a loop street. She said that staff has heard from some property owners with concerns about traffic circulation and how it might change the neighborhood. Howard stated that they typically view connected streets to have some real benefits, as it would provide better access for emergency vehicles, provide an alternative route in the event one of these streets is blocked, and also provides efficient delivery of services for things like snow removal. Howard stated that the question becomes whether or not this will become a "cut through" route. Transportation staff reviewed this, and Howard stated that there was some concern that as traffic comes up Koser Avenue and is stopped at the signal there might be some tendency for people to drive around this area to get back to Melrose Avenue. She stated that after staff's review, it was felt that this was not a likely scenario. Staff believes that once someone is at the signal, they will not backtrack to the streets in question. Staff, therefore, believes the benefits for connecting these streets outweighs any negatives. Traffic volume was also discussed. Howard stated that the typical trigger for traffic calming, for example, on a local street is if it exceeds 500 vehicle trips per day. She stated that they did some traffic estimates based on number of trips typical for asingle-family dwelling and for apartment dwellings on these streets. For Marietta Avenue, the existing estimated vehicle trips per day was placed at 49. With the new units being proposed, it is estimated that this would increase to 126 vehicles per day. On Leamer Court, the existing traffic is estimated at 98 vehicles per day, based on the number of homes currently there. The projected number for Leamer would be 182 vehicles. On Olive Court, the existing number of vehicle trips is estimated between 170 and 200, although staff does note that this may be a bit high as traffic staff did not take into account those homes that have access from the alley behind the homes. Howard stated that taking a very generous view of projected traffic, staff estimates there would be between 226 to 256 vehicles per day. Howard stated that people are often worried about connected streets and the traffic speeds in these areas. She noted that if you have narrow street pavement, tight curves, on-street parking, and even street trees along the edges will help to slow traffic down. Howard stated that Leamer Court is 26-feet wide, which is narrower than typical local streets, and that Olive Court is only 18 to 20-feet wide, and Marietta is approximately 24-feet wide. The developer is requesting a 26-foot wide street to continue and be consistent with the street width along Leamer Court, and also be fairly consistent with the street width along Marietta Avenue. Howard noted that 26-feet is the new street width that is being proposed in the new subdivision code, as a way to lower traffic volumes and traffic speeds along local streets. She added that staff does not believe that traffic speeds will be a problem along this proposed street connection. The developer is also requesting to increase the cul-de-sac length along Marietta Avenue. Howard noted that the City standard is 900-feet, and the request is for an increase to approximately 1,003-feet. She pointed out Tower Court, stating that it will basically mimic what is there. Howard added that the City typically discourages cul-de-sacs as it reduces street connectivity and creates inefficiencies for the provision of public services, and makes walking and biking more difficult. In this case, Howard noted that the street pattern is already established. She further explained how the units would be laid out in conjunction to the streets in this area. This property also requires a Level 2, Sensitive Areas Review, due to the steep slopes and a small wetland on the southeast portion of the parcel. She explained the City's stand on steep, protected and critical slopes to enhance safety, and to prevent flooding, and land or mud slides. Planning and Zoning Commission April 17, 2008 Page 5 Howard pointed out the areas of steep and critical slopes on this parcel, as well as protected slopes. She also identified the wetlands area that is next to Melrose Lake. The proposed design will disturb about 60% of the steep slopes on the property, 42% of the critical slopes, and 34% of the protected slopes. Howard stated that the City is particularly concerned about disturbance of protected slopes, and typically do not allow encroachment into protected slopes, unless these slopes were previously altered. She noted that the applicant has submitted some evidence that these slopes have been humanly altered over time; however, even if they have been humanly altered, Howard stated that disturbance of altered protected slopes may only be approved if a geologist or professional engineer demonstrates that the proposed development activity will be designed to eliminate hazards and not undermine the stability of the slopes. She noted that the City is requiring the developer to do a soil stability analysis, and that the developer has hired Teracon for this. Howard added that the Commissioners have the preliminary report in their packets, and staff suggests that the final report be received and reviewed prior to Planning and Zoning approving this, and then passing it to the City Council. Howard also addressed the erosion control measures that the developer will need to adhere to. Howard stated that there is an extensive network of retaining walls being proposed on this site, and that these will have to be structurally engineered and building permits issued. These will then be reviewed at the time of site plan review. Staff also suggests that there be a tree production plan submitted and approved at the time of the final OPD, to protect those trees and groves on the site. There is some grading at the east end of the ravine, according to Howard, that is essential for public services. As for the wetlands area, Howard noted that there is less than one acre of jurisdictional wetlands, and that there are certain requirements for reducing the buffer from 100-feet to 50-feet. A wetland's specialist has done an analysis for the developer, and staff's review shows this requirement to be met. The emergent wetlands in the ravine are not considered jurisdictional, according to Howard. With regard to the subdivision, Howard stated there are only two lots proposed -Lot #1 north of the loop street, and Lot #2 being the remainder. Howard added that there are a number of private access easements to the existing homes, which proposed to be raised. She pointed out these areas on the map, and noted which will need to be vacated prior to final plan approval, as this will become a public street. Howard also pointed out a sliver of land that is designated as Outlot A and Outlot B. She stated that the developer has said he will deed these parcels to the adjacent property owners prior to final approval. She added that this would need to be done in order to give the properties frontage on the public street. Sanitary sewers were then addressed. Howard stated that this is being proposed to extend to the east. The City engineer noted that there is about 50-feet of sewer that needs to be reconstructed in order to hook this into the City sewer system. The Water Department noted a number of technical deficiencies, according to Howard, that will need to be resolved prior to approval. Howard stated that a "dry bottom basin" is being proposed for the storm sewer, and the engineers feel this will work. Howard noted that the Commission had asked a couple of questions at the informal meeting this past Monday -why the two dams were proposed, and will this cause problems for Melrose Lake. She talked to the City engineers and they felt that as long as the storm water management is properly installed and maintained, it should not have any effect on Lake Melrose. Howard stated that she talked to the developer, and he is having some negotiations with the property owner next door, hoping to be able to use the dam on that property, rather than having to build another dam, but that so far they had not worked out an arrangement for this. For now, the proposal is to put in two dams. Another question was whether future access to Olive Street from the apartments to the east would be possible. Howard shared a photo of these apartments, and pointed out that the topography would prevent easy access in this area. Plus, any change to that development, also a planned development, would require an amendment to the plan with the required approval process. }Tanning and Zoning Commission April 17, 2008 Page 6 Howard then summarized the information for Members: 31 dwelling units on 9.4 acre parcel will not increase the density allowed under the RS-8 zone; the proposal complies with the Land Use Map, and policies of the Comprehensive Plan, and in staff's opinion it is designed to be compatible with the surrounding neighborhood; a planned development is required due to proposed disturbance of steep, critical and protected slopes, located in a ravine that bisects the property to allow condominium development, rather than a standard subdivision, and to allow adjustment of certain zoning and street standards; and given the developer's desire to cluster the development in a manner that limits encroachment into the regulated slopes, but also takes advantage of the views inherent to the natural areas in the ravine, certain modifications to zoning and street standards have been requested. Staff finds that these requested modifications are reasonable as a means of balancing the goals of encouraging in-fill development that is compatible with surrounding neighborhoods and production of environmentally sensitive lands. Staff recommends compliance with the submitted building elevations, and a requirement to vary the use of those designs to prevent monotony along the street in the development. She added that staff also recommends that "best practices" be observed with regard to erosion control and slope stabilization, during and after construction, to prevent environmental damage and ensure public safety. Howard stated that specific staff recommendations are in the staff report with regard to recommendation for approval. Eastham asked for a clarification on the proposed slope stabilization recommendations, and Howard stated that she could read the staff's recommendation into the record, but that the specifics are in the staff report. She suggested that members mention those recommendations when they are making their motion. Miklo noted that essentially the action this evening would be to defer to a future meeting. Brooks asked a question of Howard regarding whether they could put on these OPD requirements that there would not be any access to the property to the east from Olive Court. Howard referred this question to Sarah Greenwood-Hektoen. Greenwood-Hektoen stated that this would be something they would do at the time it was proposed, that it is not part of the present development plan, and therefore they cannot put restrictions on this. Brooks stated that he is having difficulty understanding why they can't, as part of this plan and the street system and access issues put this type of restriction on this parcel. He added that his concern is that they are dealing with a piece of developed property that is accessible only by an easement, and that the owner of that piece of property is stuck in the middle. Miklo addressed this, stating that once this becomes a public street, the smaller apartment complex will then have access to that public street, and that they cannot deny this access. He pointed out the larger apartment complex to the east that does not currently have access to the public street, and stated that the only way to get access would be by an action of the City Council, on recommendation of the Planning and Zoning Commission, to change the approve plan for that particular development. Brooks again asked if there is no way they can say that there can be no intrusion or no penetration of this parcel, and Miklo responded to this query. Eastham stated to Greenwood-Hektoen that this was the first time he had been asked to consider an application of a rezoning of this type. He asked if he is correct in asking if there is no fringe area agreement between Iowa City and University Heights. Greenwood-Hektoen responded that this is her understanding. He asked what needs to be considered as far as the residents of University Heights when reviewing this application. Greenwood-Hektoen responded that arrangements for snow removal and that type of thing are easily done between the two cities, and that the rest of his decision making is for the general public, whether Iowa City or University Heights. Howard noted that they would be Iowa City streets. Currently, she noted that University Heights contracts their street maintenance out, and that Iowa City would probably do the same in this situation. She added that Iowa City does own and maintain the water and sewer lines in University Heights, so that there are a couple of arrangements between the two. Miklo gave the members some feedback on what was taken into account for this area when conducting their analysis, and what type of effect this proposal will have on the area. He added that it is compatible with both the Iowa City surrounding area, and the University Heights surrounding Planning and Zoning Commission April 17, 2008 Page 7 area. He added that if they feel there is too much burden being placed on surrounding areas, then they need to consider this when deciding if they want to grant approval for this rezoning. Eastham asked if there are sidewalks in the existing area, and Howard stated that there will be sidewalks as they are a requirement for new developments. The public hearing was opened. Freerks asked that people sign in and state their name, and to keep their comments to five minutes or less. Architect Kevin Monson stated that he is representing the applicant, Jeff Hendrickson. He also introduced Ron Amelon from MMS. Monson stated that he would like to give the Members a little more about this development. He stated that the targeted market for these condominiums are "empty nesters," retired or people planning retirement, and possibly professionals wanting a care- free lifestyle with no maintenance on their grounds or building. He added that past experience with a similar project shows that there is a demand for this type of housing, especially in this area. Monson stated that he will share the four different configurations of units, the four unique architectural treatments that will be offered, and the four different color concepts, as well. This will allow the buyer to have many choices, and will also create a rich variety in the development. Monson then gave a brief history on this parcel, stating that a case has gone to the Iowa Supreme Court in the past regarding this land in determining its density. He added that it has been downscaled, rezoned, and with each additional change in ordinance, the density has been reduced. Monson continued, stating that he believes this is the best proposal for this parcel as it truly takes advantage of the beauty of the ravine, provides for an abundance of open space, and due to the units being clustered, it lets the whole site become part of a very green space. Monson then mentioned the community meeting that they held earlier this year, noting that they were able to explain the concept of their proposal to the neighborhood. He added that they had a very good attendance at this meeting and a very lively discussion with the neighbors. He stated that from this discussion, they learned that the University Heights neighborhood would prefer this to remain green space, more specifically a public park. Monson stated that this would be the preference, however, the neighborhood stated that if the parcel is to be developed, they would like to see it be as few units as possible to reduce the amount of traffic on their streets. They also noted concern of these units becoming rentals, and possibly having students move in. He added that they also expressed their concern for the connection of Learner and Olive Courts. Another concern was the pathway being proposed. Monson stated that this pathway has been changed from the original proposal, after they met with the neighborhood. He stated that the neighborhood meeting also led them to change the number of units being proposed -from 33 to 31 units. Another concern, according to Monson, is the football parking that has taken place here for years. By developing this parcel, this will be eliminated in the neighborhood. Monson continued, stating that they also changed the corner units, to keep them further away from the property line. He then addressed how they will connect Leamer and Olive Courts, and what measures they are taking to keep the traffic down. Monson touched on the density of the surrounding neighborhoods, noting that the density of this development is actually less. He added that the units being proposed will range from $500,000 to $600,000, which would take them out of the rental market. He added that this will help control what these units become later on. Monson then talked about the traffic counts in the area, stating that the increase will not be significant and is well below a typical neighborhood street. Monson noted that last fall they created somewhat of a stir in the neighborhood when they photographed existing homes in the area. This was done in order to keep the architecture of the development in line with the existing dwellings, and to make it complimentary to the neighborhood. He shared the various styles of homes and how they will incorporate this into the development being proposed. Monson shared pictures of the various styles -the Craftsman style, the Porch style, and the Carpenter style. He explained the layout of the units being proposed, and how this will help create more green space in the development. Planning and Zoning Commission April 17, 2008 Page 8 Eastham asked about the roof styles for these units, and Monson explained the various styles, noting that the peaks and grade will be similar to the surrounding areas. Monson then responded to another Member question regarding long-term uses of these units, asking if they have considered some kind of a no-lease restriction. Monson stated that the rental rate would have to be around $5,000 to $6,000 per month and that that is not a very attractive rate for the majority of people. A question was then asked about the dams being proposed. Ron Amelon from MMS Consultants. responded to this, explaining why they have two dams proposed. He stated that with two dams, the upstream dam will be a bit larger and will have a smaller pipe in it to restrict the flow such that it will actually protect the downstream dams. Doug Moore, 77 Olive Court, University Heights, stated that he was going to address two issues - traffic and time. He spoke about the morning and evening rush in this area, and stated that there are thousands of cars coming to and from the University. He spoke to the issue of people cutting through this area once the proposed roads are connected. He stated that he has caught people traveling around 60 m.p.h. on Olive Court, and that there is no parking on Olive Court at any time. He added that Leamer Court is a bit wider at 24-feet, and that there is one-hour parking here, which goes against staff's report of on-street parking slowing traffic down. Moore stated that the answer to this is pretty simple, and that it was suggested at the neighborhood meeting -put in a fire gate where the loop comes around in the new section. He added that there is one of these behind The Lodge and that it seems to work quite well. Moore stated that they want to keep the neighborhood quiet, as it is now, and that connecting these streets will take that away. He also stated that this is going to ultimately affect property values in the area. The second issue addressed was time. Moore stated that at the neighborhood meeting they were told that this would be a 48-month project. He noted that this seems excessive. Chris Anderson, 22 Leamer Court, University Heights, stated that she sent an email Wednesday evening to the Planning and Zoning Commission Members. She stated that the parcel in question should be reviewed as far as police protection, that it has been part of the University Heights patrol, but that Iowa City will have to police this area if the development goes through. She strongly supported the previous speaker, stating that connecting Olive and Leamer Courts is a bad decision in her opinion. Renee Goethe, 103 Highland Drive, University Heights, stated that she lives on the west side of the ravine in question. She stated that this ravine has had a lot of problems with water retention, and she noted the developing wetland on the west side. She added that this developing wetland is the result of a poorly planned and executed landfill. The ravine on the west side was partially filled many years ago, and the tiles that run underneath that part of the fill were not properly placed, according to Goethe. She stated that this means that her property, which borders on the west, always has water in the ravine now. She added that they have a lot of mosquitoes in the area, and she questions more water retention in the area. Goethe stated that another issue she would like to raise is about the animals that live in this area. This development would be inside an urban habitat, according to Goethe. She shared with Commissioners the amount of wildlife they see in this area, and her concern about taking away this habitat. She asked the Commissioners to strongly consider these concerns. Amy Moore, 77 Olive Court, University Heights, stated that she has a letter from neighbors on Leamer Court who are out of town, and that she would like to share it with Commissioners. The letter is from Adrian and Sarah Lee Shulamaker of 27 Leamer Court. Moore read the letter, in which the Shulamakers ask the Commission to consider this project strongly before they give their approval. Moore shared that she would like to summarize other residents' concerns, traffic being the main concern. She added that there is concern, as well, about the consistency of design with the surrounding area. Moore continued, pointing out that the proposed designs are not truly in keeping with the surrounding homes. Planning and Zoning Commission April 17, 2008 Page 9 Anna Olson, 79 Olive Court, University Heights, said her home borders the property in question. She expressed her concerns about the setback numbers, and asked why her setback can't also be at 33-feet. She asked that this be done for her property, as well as the other homes on Learner Court. Olson then asked why there is a large retaining wall being proposed along the entire length of her house. She stated that she also wholeheartedly supports the concerns about traffic for this area. Chris Luzzie, 338 Koser Avenue, University Heights, stated that she wanted to address the issue of traffic on Melrose Avenue. She added that University Heights has struggled with traffic issues on Melrose for years, and that they believe increasing the traffic will destroy the neighborhood. She stated that it may not seem like a large increase in traffic with this development, but that another two or three hundred cars per day will be very damaging. Doug Moore asked to speak again. He invited the Commissioners to come out in person and see their neighborhood during the peak times to get a better feel for the desperation of the University commuters. Elizabeth Gatz, 107 Highland Drive, University Heights, also invited the Commissioners to come and walk the ravine in this area. She added that her house is three houses to the west and directly on the ravine. She stated that this area does have water backing up, and that the development would create more dams, more water, and more backup in the area. Audrey Knox stated that her question is in regard to the retaining walls and walkout basements. She added that this area north of Tower Court is fairly flat, and she questioned if the proposed buildings are going to be really tall in order to have walkout basements. Renee Goethe stated that another concern she has about this development is that the developer is planning to build very upscale buildings. She noted that the proposed garages are bigger than some of the surrounding homes. She questioned building homes of a half million dollars in value in a market that is crashing. She asked what would happen if the developer starts to develop this area and then realizes that the market will not support this range of homes. She questioned what would become of this development - if they would be looking at 31 units of foreclosed homes, and how this as a whole will affect the housing market in this entire area. Elizabeth Gatz stated that she is speaking on behalf of her neighbor, Harold Plate at 50 Highland Drive. She pointed out Harold's property, right on the curve of Highland Drive, noting that he already has a lot of trouble with people cutting through his driveway to access this property. She asked if there is going to be a wall on the west side to prevent this from happening. Mark Kamps, 1104 Tower Court, said that he used to live on Olive Court. He stated that his concern is that he won't have 600 cars behind him during football season. He stated that he sees this as an opportunity to get rid of the partying that goes along with the parking in this area. He also stated that he believes a $500,000 home in his backyard is a blessing. Kamps also added that there is a home for sale currently on Olive Court for $390,000, and he shared some of the home values in this area. Kamps also stated that the housing market is doing very well in Iowa City, and that he does not have any concerns about these units selling. Kathleen Renquist, 1000 Tower Court, stated that she walks through this property to get to work, and that she is pleased to see the route change, but that she is not very pleased about the dams being changed in this area. She added that Monson is working to keep the environmental areas intact, and that basically this parcel is going to be developed. She stated that she would rather have it developed by someone who cares about the environment and who is trying to make this area very livable. She said she also preferred the proposed development over the football parking. Planning and Zoning Commission April 17, 2008 Page 10 Aaron Olson, 79 Olive Court, University Heights, stated that he hadn't planned on speaking, but the last two speakers motivated him to defend the neighborhood. He pointed out his home on the map, and stated that from what he understands his home will be only ten feet from one of the proposed homes. He stated that he would welcome the football parking and partying that occurs seven times a year just to keep the open green space here. Kevin Monson stated that he wanted to correct a couple of things that may have been misstated. First, the setbacks that they are proposing are ten feet from the property line, which is considerably more than the neighboring setbacks. He added that some of the setbacks currently are as little as three feet. Monson was then asked if he would address some of the concerns about the retaining walls. Monson noted that as far as drainage, he will not be draining any water north of this property -that all of the runoff will be going south. He added that on the northwest corner he would be adding a retaining wall, as this property will be lower along here. This will keep his property from draining across to the neighbors. Monson noted that they will be doing regrading in this area and will be very sensitive to these types of issues. Brooks noted that he has heard concerns from people living in the southwest portion of this area, and he questioned the amount of water accumulation in this area. Monson noted that there is a storm sewer that comes out of University Heights that drops off at the property line, draining onto this property. He stated that their intent is to keep the ravine in a very naturalized state. Ron Amelon of MMS Consultants addressed this concern further. He explained the fill area in this ravine, and how the detention basin will be situated. He was asked if this will help to enhance the drainage of water coming down from the west, and Amelon stated that the way it is proposed currently, they are leaving everything natural down to the detention basin. In order to enhance it, they would need to put a storm sewer pipe through here. Plahutnik asked a question about the loop street being proposed, and whether they had considered making this aone-way street so that it would not be confused as scut-through. Monson stated that this had not been considered, as they do not believe it will be used in that manner. He added that they did talk about this loop street in the neighborhood meeting, and addressed some of the concerns when coming up with the design. He also stated that having a fire gate might not necessarily be a good thing in this case. The discussion turned to the street design, and the fact that the street will be put in before the development begins. It was stated that this could give them some indication of any possible trouble with the proposed design. City staff was asked what their stand would be on this. Howard noted that the City has atraffic- calming program, and on any street that meets the criteria for this, the residents can petition for traffic calming measures. Another question asked of the developer was whether local residents would still be able to access the open green space. It was noted that this is a private development, and that currently it is private property. The public hearing was closed. Freerks stated that she would entertain a motion. She noted that there are many questions and concerns still apparent on this development, and that they usually take at least two meetings to review this type of application. Brooks moved to defer Rezoning Item REZ08-0001 to the May 1, 2008 meeting; seconded by Koppes. Motion carried 6-0. A brief discussion ensued, with clarification being made on setbacks in RS-8 zones. A brief recess was taken at this time. REZ08-00003: Discussion of an application submitted by Streb Investment Partnership for a rezoning from Intensive Commercial (CI-1) zone to Community Commercial (CC-2) for Planning and Zoning Commission April 17, 2008 Page 11 approximately 10.08 acres located north of Highway 6 west of Commerce Drive and north of Liberty Drive. (45-day limitation period: May 22). Howard noted a slight correction to this. She noted that it is not north of Liberty Drive, and she shared a location map with Members, adding that the lots are both north and south of Liberty Drive. Howard shared some history of the Scott Six Industrial Park, noting that it was annexed into the City in 1997, intended largely for industrial uses. Parts of this property were zoned Intensive Commercial to allow for aquasi-industrial, but commercial uses, on smaller lots. Subsequent to this, Howard noted that Fareway located in this area. She noted that this makes Fareway non-conforming currently. The rezoning is for development of the remaining six lots in this immediate area. The applicant would like to create some retail-type uses that might locate in this area, in conjunction with Fareway being close by. Howard stated what the question for the Commission is to consider, and that they need to decide if rezoning is warranted at this time. If so, she notes that two things need to occur -one being they need to amend the Comprehensive Plan, and secondly, a rezoning. She added that this would need to be deferred, regardless. of tonight's decision, to the next meeting. Howard noted that staff feels there is a compelling reason to rezone this at this time, given the existing development on the site. Things have changed over the years, and properties may continue to develop east, making this a commercial node at this intersection. Miklo added that in terms of future development, there is also the potential of serving the employees who work in the industrial park. Koppes asked the Council about not having a sufficient amount of land zoned for CI-1. Miklo stated that this is a difficult question to answer, but that this is a fairly small amount of land. In the scope of things, Miklo added, this would not be a concern. Howard added that there are a number of vacant lots in the CI-1 zone to the north of this area. This led to a brief discussion of the concern for the CI-1 zonings. Public hearing was opened. Mary Jo Streb, Manager of Streb Investment Partnership, stated that she would like to add that the lots along Scott Boulevard, north of Liberty Drive, are all CI-1. She also stated that they have had these lots on the market for quite some time, with very little interest, so they hope that this rezoning will help to spark some interest. The public hearing was closed. Freerks then stated that she would entertain a motion at this time. Eastham moved to defer Rezoning Item REZ08-00003 to the May 1, 2008 meeting; seconded by Brooks. Motion carried 6-0. REZ08-00004: Discussion of an application submitted by the City of Iowa City for a rezoning of approximately 11.7 acres from Community Commercial (CC-2) zone to Intensive Commercial (CI- 1)zone, and approximately 8.95 acres to Neighborhood Public (P-1) zone for property located on Ruppert Road west of Old Highway 218. Miklo pointed out the location of this parcel, adding that this property was initially part of the Airport. He stated that initially it was put in to encourage development of aviation-related commerce, or other CI-1 uses. This began in the late 1990's. The City built the road and subdivided the property and began marketing this for CI-1 uses. Miklo stated that for a number of years there was no interest in the CI-1 uses, but there was a proposal to rezone for Wal-Mart, thinking that this would attract spin-off development to make this a viable commercial zone. Miklo further explained the thought at that time, noting that this plan did not materialize and the City is now marketing this area. He added that there is current interest in this area for CI-1 development. Miklo stated that staff is recommending approval of this rezoning from CC-2 to CI-1 for the area north of Ruppert Road, and from CC-2 to P-1 for the area on the south of this subdivision. Brooks Planning and Zoning Commission April 17, 2008 Page 12 asked for clarification of one of the recent purchases in this area, and Miklo explained that this would be an auto-parts related store, which is primarily warehousing with some retail. A question was also raised about the open storage possibly in this area, and Miklo stated that Members have this concern in writing. He added that the same question came up when the Council looked at the proposal, with the question being what will this do for the aesthetics in the area. Miklo stated that these uses would require S-3 screening standards, which are a mixture of evergreens and deciduous shrubs, fences and walls. Miklo was asked if he could give some current examples of this screening. He referred to Roberts Dairy on Highway 1. A portion of this property is screened with arborvitae. Public hearing was opened. AI Wells of Solon stated that about 60 days ago he made an offer on Lot 1, based on what was originally an excellent plan for this area - an aviation related business. He stated that Iowa City has a very vibrant Airport, and that he proposed buying Lot 1 and relocating the Boeing-United hangar to Lot 1. He also proposed a taxiway access off of the taxiway that was vacated with this development. He stated that the Airport could be an open door to the community, and he stated that his proposed development could increase the traffic to the Airport. He noted possibly 25 more airplanes with his development, more fuel sales, and possible corporate hangar space. He stated that he kept running into roadblocks in pursuing his proposal. He suggested breaking up the acres into smaller parcels. Miklo attempted to steer the conversation back to this particular rezoning, and Wells stated that he would like to point out that when he made his offer, it was based on the same price that ITC was paying, and that the City did not respond to his offer in writing. He claimed the price nearly doubled when they did respond. He stated that this historical hangar will be torn down, never to be seen again, if this proposal is not accepted. He believes the City made an error in allowing ITC to come into the area. Wells also handed out some information on his proposal, stating that the City doubled their price when he tried to purchase this lot. A Member asked for clarification on this proposal, asking about parking space for aircraft outside of the Airport. Wells explained what his proposal would do in this area. The public hearing was closed. Eastham moved to recommend approval for REZ08-00004; seconded by Plahutnik. Motion carried 6-0. OTHER: It was noted that this is Dean Shannon's last meeting, and he was thanked for ten years of service. He stated that he has enjoyed his years of service, and that everyone should try this type of service. APPROVAL OF MINUTES FROM MARCH 20, 2008 MEETING: Koppes moved to accept the March 20, 2008 meeting minutes as presented; seconded by Plahutnik. Carried 6-0. ADJOURNMENT: The meeting adjourned at 10:00 P.M. s/pcd/mins/p&z/2008/04-17-06 pz.doc 0 w E 0 U~ as o c ~ •= d o~ N u o ~ O N ~~ c ~ '~ d ~a a U cu 3 0 ~ X X X x X x o ~ X X x X X x X N M X X X X X X ~ o X x x x x o N r X X X X X ~ X ~ `, ~ ~ F-w O ~ ~ 0 ~- ~ ~ 0 00 O ~ 0 N c- ~ 0 O `- ~ 0 CO O ~ 0 ~- ~ ~ 0 , ~ Z N O ~ m m a+ c0 w V N L ~ ~. tL Q N Q- a o Y LLI C 3 ~ _ a ~ O = ~ ~ cn O ate.. . E y H C7 z E~ W W a d O w ~ X X X X X X X N ~ X X X ~ ~ X N X X X X 0 0 0 ~ `,~ F-W O ~ 0 ~ ~ 0 CO O 0 N ~ 0 O ~ 0 00 O 0 r- .- 0 E Z N O m` m r w U N ` ~ ~i Q N ~ Q. ~1° LLl Y C ~ ~ a ~ ~ O _ t0 vLi 0 n 1- C7 Z E~ W W d O w z r.r .D N U X W .- c ~ c N ~ N ~ ~~Q a Q u >, ~~ ~~ W YXOO u~-u i-uo IP11 MINUTES PLANNING AND ZONING COMMISSION APRIL 3, 2008 - 7:30 PM -FORMAL SESSION EMMA J. HARVAT HALL, CITY HALL DRAFT MEMBERS PRESENT: Elizabeth Koppes, Wally Plahutnik, Ann Freerks, Dean Shannon, Charles Eastham, Robert Brooks, Terry Smith MEMBERS ABSENT: None STAFF PRESENT: Karen Howard, Bob Miklo, Sara Greenwood OTHERS PRESENT: Judy Pfuhl, Bob Elliott, Dan Smith, Glenn Siders, Carol Spaziani, Wendy Robertson, Audrey Croft CALL TO ORDER: Freerks called the meeting to order at 7:30 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Judy Pfuhl stated that in reading about the subdivision amendments, it does not really address the area that she is interested in, which is when the City tries to make the roads so that physically you cannot go more than the speed recommended. Staff stated that she could address this after the presentation is made this evening. DISCUSSION OF AMENDMENTS TO TITLE 15, LAND SUBDIVISIONS: Karen Howard began the discussion, stating that she would be doing a presentation for those present this evening. She also noted to the Commission that staff had received correspondence on this issue, and she gave Members a copy of this. She noted that the goals of this project are to update the City's Subdivision code to implement the policies of the Comprehensive Plan - to clarify definitions, the purpose statement, subdivision design standards, and to be more explicit about the submittal requirements and approval procedures in order to help streamline this process. She noted that it would also codify current practices, as a major overhaul of these codes has not been done since the 1960's. Howard added that there are a number of things that are current policy and practice, but are not codified in the subdivision code, -policies such as secondary access, street naming, private streets, mailbox requirements, and cost sharing procedures for public improvements. Howard continued, describing what a subdivision is. It is a division of a parcel of land into three or more legal, buildable lots. A subdivision plat is a graphical representation of lot lines, streets, sewer lines, water mains, sidewalks, trail connections, parks, conservation areas -anything that's included in that area. The purpose of a subdivision code, according to Howard, is to encourage orderly community development, to allow development to occur in a manner that makes it possible and cost-effective to extend public services and infrastructure. This will insure that the City grows in an orderly fashion. Howard continued, stating that the Subdivision code also regulates the extension of public infrastructure improvements, which are standards in the code in regards to streets, sewers, water systems, and that type of thing. The City's role is basically one of quality control; to make sure that the infrastructure that's going into new neighborhoods is going to last over the long haul. Howard added that this also insures the livability of the neighborhoods in Iowa City. With respect to the City's Comprehensive Plan, Howard stated that these regulations help to keep new neighborhoods consistent with what the Plan and the City's vision have in mind for these areas. Howard added that inefficiently built and poorly designed subdivisions increase the cost of living for the City's residents, and reduce economic development potential for commercial areas, and may even jeopardize public safety. Planning and Zoning Commission April 3, 2008 Howard noted that the Subdivision code is one of the tools they can use to implement the Comprehensive Plan. She added that the Comp Plan calls for an inter-connected street system, which helps to reduce congestion on main roads by dispersing the traffic, and helps to encourage more pedestrian and bike traffic. She shared a diagram with the Commission, depicting an inter-connected street system and one that is not connected. Howard stated that other policies recently adopted by the City include a "complete streets policy," meaning that streets should be designed to be pleasant and functional for cars, bicycles, and pedestrians. Another policy is to narrow the local streets, which slows down traffic and allows more complete tree canopy over the street, and to design arterial streets to accommodate all modes of transportation, including sidewalks on both sides of the street. The Comp Plan also has environmental protection goals, according to Howard, which include preservation of environmentally sensitive features within the city, and to adopt best practices with regard to storm water management and soil erosion. With regard to parks and open space, Howard noted that the Comprehensive Plan calls for small neighborhood parks within walking distance of residences, accessible open space that provides a focal point for the neighborhood, and a continuous network of trails and sidewalks that provide access to neighborhood destinations. Howard next addressed public safety, stating that insuring emergency access by developing adequate street circulation patterns and minimizing the emergency service response time are both critical factors. Howard then jumped to the proposed draft of the Subdivision code and how they plan to implement some of the goals of the Comprehensive Plan. She noted that a main goal is to have inter-connected streets. Therefore, they are recommending new block length standards. She noted that currently there are very few standards and they have little effect on what happens. Howard stated that each new subdivision needs to stub street access to the next subdivision that comes along, so that all of the neighborhoods will have the inter-connected street system. Howard added that the policy is also to discourage cul-de-sacs. She noted that in some cases cul-de-sacs make sense, but that having too many in a street system creates problems. The secondary access policy, which Howard states has been in place for a number of years, will also be codified. This is having more than one access to a neighborhood, in case there is an emergency situation. Howard then talked more about inter-connected streets, stating that there are a lot of good reasons for having them. She noted that you could have a lot of short blocks and a lot of intersections, which gives you a choice of routes. A study in Washington State showed that there was a 14% increase in the decision to walk for each measured degree of increased street connectivity. Howard stated that a consultant was brought in to analyze both the Subdivision code and the Zoning Ordinance several years ago, and to also give recommendations with regard to how the City could implement their Comprehensive Plan. Some of the statements made by the consultant were: the City's existing regulations contain virtually no regulations addressing street connectivity; and if the City is serious about implementing a policy of connectivity, new regulations and guidelines should be added to the code. Howard went on to say that a hidden cost of an unconnected street system is more money spent on gas and auto maintenance, as well as an increase for services such as garbage pickup, snow removal, mail delivery, etc., as all of these vehicles have to drive more in order to provide these services. She added that this past winter showed how difficult it could be in those areas with cul-de-sacs and unconnected streets when trying to clear large snowfalls. Unconnected street systems also add to the response time by emergency vehicles. Howard continued, pointing out the important aspect of connected streets between subdivisions and how what gets done now will have a huge impact on what can take place later in future developments. Street types were addressed next, with Howard stating that currently the City has very limited wording regarding this. The proposal is a reduction in the required pavement width for local streets, from 28 feet to 26 feet; an increase in the required right-of-way width for local streets, collector streets, and a codification of what is currently required for arterial streets to allow more room for street trees and utilities in the space between the street pavement and the sidewalk. Also proposed is an increase to the sidewalk width standard from 4 feet to 5 feet along local and collector streets. Planning and Zoning Commission April 3, 2008 Howard stated that there are three types of streets -local, which are low-volume and are mainly for access to property, and provide street and sidewalk connections within a neighborhood; collector streets collect traffic from local streets, and provide connections to the city's main arterial street system; and the arterial street system, which is the main traffic arteries of the city, providing connections across the metropolitan area, often define the boundaries of neighborhoods, and they function to move traffic efficiently. The City requires wide sidewalks along one side of arterial streets to provide room for bicycles and pedestrian traffic. Howard then shared some examples of street cross-sections with Members, explaining that there is a 4-foot sidewalk, and the property line is typically one foot inside that sidewalk. That leaves about 6 feet for utilities and street trees within the right-of-way. The proposed code would reduce the pavement width for local streets from 28 to 26 feet, and would increase the sidewalk width from 4 feet to 5 feet, which leaves 11 feet on either side of the street for street trees and utilities. Howard continued, talking about the benefits of having street trees. She listed some of them -increased traffic and pedestrian safety by providing a street wall, encourages walking and neighborhood interaction which increases neighborhood security, improved businesses, protection from rain, sun and heat, reduce harm from tailpipe emissions, absorb pollutants, lower air temperatures, lower ozone, and add value to adjacent homes and businesses. She noted that in Iowa City there are many tree-lined streets, and she shared some of the history of the older neighborhoods. Howard stated that in talking to the City Forester, he stated that there needs to be sufficient room between the sidewalk and curb for street trees to be healthy, and that in some neighborhoods, Summit Street for example, many of the trees have problems. Howard continued, explaining that in newer neighborhoods, streetscapes are more interrupted with driveways and large garages. Therefore, there is less room in the parkway area, and by adding another 5-feet, these newer neighborhoods could have a tree canopy over the street, as the older neighborhoods tend to have. In higher density neighborhoods, Howard stated that the need is also great to have large street trees to shade the street. She shared examples of current neighborhoods as she moved through her presentation. The proposal for collector streets is to increase the right-of-way width from 60-feet to 66-feet, and the reason for this, according to Howard, is to accommodate room for bicycles on these streets. In order to become more "bicycle friendly" in Iowa City, Howard stated that the City needs to plan for streets that can accommodate bicycle traffic. She showed an example of the 60-foot right-of-way, and how much room is needed for a bike lane, and that there is not enough room for the overstory trees. By adding the extra room and making the right-of-way 66-feet, this allows more room for the utilities and street trees along these higher volume streets. With regards to arterial streets, Howard stated that 100-feet of right-of-way is needed so that as the traffic volumes increase, they have enough room to add more lanes, turn lanes, etc., especially in commercial areas. She noted that it is very difficult to retrofit after the fact, and that planning ahead makes this much easier. She shared some examples of problem areas with the Members, one being Court Street. Howard then addressed some of the miscellaneous items they want to codify with their proposal - sidewalk width standards, provide standards for mid-block pedestrian connections to break up long blocks, require deeper lots along arterial streets to buffer these homes from the arterial street traffic, and require a buffer along high volume area, such as along I-80 and Highway 218. Sidewalk standards being proposed are to go from 4-foot to 5-foot in width along both sides of collector and local streets. Arterial streets would have 8-foot sidewalks on one side, and 5-foot sidewalks along the other side. The City would pay the oversize cost for these required sidewalks. Mid-block pedestrian connections that break up long blocks would help both pedestrian and bicycle traffic in neighborhoods. Howard continued, sharing examples of what happens when homes that back up to arterial streets don't have deep enough lots. She noted that people want to buffer their yard from the arterial street, but problems occur when the lots are not deep enough. Howard next addressed parks and open space goals for the City, stating that this was already in the Subdivision code. It cross-references the City's open space policy, as well. She added that the same standards with regards to connectivity, mid-block connections, and trail system connections, all feed into Planning and Zoning Commission Apri13, 2008 whether the parks and open spaces are usable spaces for the people of those neighborhoods. Howard spoke next about good access to parks, showing an example of the good access that Willow Creek Park has. She then showed the example of Windsor Ridge's park area, noting that it should be accessible to everyone, but that it does not have very good access and is not apparent to everyone that this is a public park. Howard then addressed the environmental protection goals of the Plan, stating that the Subdivision code has across-reference to the sensitive areas ordinance, and also cross-references new construction site erosion and sediment control ordinance. The concept plan stage that has been added to the Subdivision Code, according to Howard, will help design neighborhoods based on existing features of the site. Public safety goals -things such as connectivity standards, limiting cul-de-sacs, secondary access standards, temporary turnaround requirements on street stubs to accommodate fire trucks, and also traffic calming design -are all new standards in the Subdivision Code as proposed. Howard then spoke to approval procedures in the code, stating that they are proposing to update the list of submittal requirements in the code so that there is a checklist for developers when they are submitting an application. Also, she noted that they define what is meant by a "complete application." There will be a timeline for approvals, based on the date a complete application is filed, and codify current practices with regard to forwarding applications with technical deficiencies to the Planning and Zoning Commission, and to be more explicit about what those submittal requirements are and approval procedures are, in order to help streamline the process. Howard then shared a flowchart, stating that it shows how the process occurs. In regards to the concept plan, this has been added to the Subdivision Code, and is apre-application review and feedback to developers so that they don't have to completely design a subdivision before they get some review, that they can get some feedback prior to spending a lot of money on design. She noted that staff has 20 days to comment on a concept plan, and then the developer can chose to redesign or revise the plan, ask for further advice, or after having one concept plan review, the developer can submit a preliminary plat at any time. Howard continued, stating that the preliminary plat stage is 45 days that staff and the Planning and Zoning Commission have to approve or disapprove, and the date that this starts on is the date the City receives a complete application. The final plat stage, according to Howard, was streamlined somewhat. She noted that at this stage most of the design has already occurred, and if the final plat complies with the preliminary plat, and provides all the legal documentation, it could be more of an administrative review on the part of staff, and then forwarded directly on to the City Council, unless major revisions are needed, at which point the developer would have to resubmit at the preliminary plat stage. The City Council then has 60 days to approve or disapprove the final plat from the day it is submitted as a complete application. Howard then commented on some of the concerns voiced about the review process. She noted that the City has a Joint Staff Committee that reviews application materials when they are received. They are concurrently reviewed by all appropriate City departments, such as water, fire, public works, planning - anyone who has a relationship to the plat. They meet and discuss any problems that they see with the plat, and then the plat is forwarded to the Commission, via staff report and presentation. She stressed that this is a Joint Staff Report that comes to the Planning and Zoning Commission. Also addressed was what does a "complete application" mean. Howard noted that basically staff would not forward an incomplete application to the Planning and Zoning Commission. It is the City role's to safeguard the public interest and safety, according to Howard, and what a complete application means is the developer has to have accurate measurements and dimensions, and all of the required documentation on the checklist. If this is not done, Howard stated that it is difficult for any of the City staff involved to review the plat without knowing everything is in place. She added that both the code and the application form contain checklists of required documentation. If a plat has more than six technical difficulties, Howard stated that staff will not forward this to the Commission, and that this has been a practice for quite some time. Technical difficulties would include engineering standards, storm water requirements, etc. so that over time problems do not develop in neighborhoods. Planning and Zoning Commission April 3, 2008 Once an application is complete, Howard noted that the City and Planning and Zoning Commission have 45 days to review and approve, before it is sent to the City Council. The developer may revise and resubmit concept plans and plats as many times as they desire, before being sent to the Planning and Zoning Commission for review. It is up to the developer how many revisions they make. City staff will give the developer advice and let them know if they have met the standards in the Subdivision Code. Howard noted that many times there are negotiations back and forth between the staff and the developer, and that prior to the Planning and Zoning Commission's review, the developer typically wants the staffs' approval. Major revisions may occur during this process, Howard noted, such as topography or steep slopes, wetlands on site, etc. and that the process can be lengthy on difficult properties as revisions and resubmittals take place. She added that often times plats with sensitive features require outside expert analysis, such as the Army Corps of Engineers' approval on wetland items, which adds to the timeframe. Howard noted that with regard to the public review process for the proposed Subdivision Code the idea is to have public meetings before the Planning and Zoning Commission, and that as public testimony is heard, notes will be taken. After Planning and Zoning discusses and votes on these issues, their recommendation will be sent to the City Council, at which time another presentation will be made by staff. If there is a disagreement amongst parties or a lot of changes that need to be made or explained, Howard noted that a joint meeting could be held between Planning and Zoning and the City Council. At that time there would be further public hearings before Council before approval. Freerks asked if anyone had any initial questions before she opened the hearing. During public hearing, Howard noted that staff will keep track of any requests or amendments to the draft, and a decision matrix will be created with these requests. She added that staff will review this carefully, and it will then be brought back to either the April 17 or the May 1 meeting. Public Hearing: Pfohl stated that she has a few comments that she would like to see considered in the Subdivision Code. She noted that she would like to see bike lanes be better coordinated with streets on cleaning. As an example, she noted that this year they started cleaning streets on March 1St, but you still cannot take bikes from Rohret-Mormon Trek area and head into the University Hospital area without finding two or three inches of sand along the road. She also addressed the street trees issue, and questioned if there is anything on replacement of these trees, so that if the trees die out early, will they be replaced, and by who. Pfohl then spoke to ponds, such as the one on Westside Drive, and who is responsible for taking care of them. On current cul-de-sacs, she questioned if there is any arrangement for connections into those, such as the one on Sycamore. Next Pfohl spoke to brick sidewalks, and the maintenance needed to keep them stable. She added that these are not good for ADA-type of regulations. Bob Elliott stated that he particularly likes seeing the straightening of streets, as it helps in the numbering of houses. He also likes the access between streets being improved. He did, however, plead with the Commission to not narrow the streets. He noted that the street in front of his house, Dover, is only about 24-feet wide. He added that if two cars are approaching, one will almost always stop to let the other by when there are cars parked along the street. He believes the streets should be made wider and straighter. Dan Smith addressed the Commission on behalf of the Greater Iowa City Area Homebuilders' Association. He thanked the Commission for listening to public comment on this, and thanked staff for all of their work on this project. He noted that in May of last year the Homebuilders' Association submitted their thoughts on this ordinance, and he stated that he had an updated version to share with Members this evening. He stated that this version is a lot smaller, as many of the questions and concerns the Homebuilders' Association had were resolved. He briefly covered the five goals - to streamline the approval process; eliminate unnecessary requirements or vague language; require good governing practices, requiring the City to be financially accountable for public improvements; insuring that the Subdivision code affords property owners the greatest amount of flexibility and creativity by eliminating unnecessary or arbitrary limits; and fifth, honor the community's commitment to workforce housing by eliminating excessive, unnecessary cost increases. Smith continued, stating that he has a number of Planning and Zoning Commission April 3, 2008 suggestions, some of which are simple policy disagreements and others are requests for more information or clarification. He stated that the review and approval process is one concern, more specifically the concept plan stage. He stated that he understands this to be voluntary, and the Homebuilders' Association believes this is a good thing and that more of their members should take advantage of it. The preliminary plat, he added, is where they receive most of their feedback on difficulties, whether simple disagreements over what is required or policy disagreements. The Homebuilders' would like to see only one mandatory staff review, and then have the ability to go to the Planning and Zoning Commission for approval. Also recommended is that any deficiencies be listed in the code, exactly what it is that is not in compliance. Alternatively, Smith added, they would like to see some sort of a deadline. He noted that most likely an applicant would not forego more staff review, as not having staffs' approval can be very negative for a developer. Smith next addressed the connectivity of streets, sidewalks and trails, stating that developers have no problem with this goal. What they see in the future, however, is a problem with what is "legally required." Right-of-way standards -Smith noted that it was not clear to them on the pavement issues, where it says 26 or 28-foot pavement, as to when this happens or who has the discretion. He added that the increased right-of-way in conjunction with the increased sidewalk widths will lead to an increase in the cost of housing, as it will remove a portion of land from buildable area. On the sidewalks, trails and pedestrian connection issues, the mid-block connection is felt to be unnecessary by the Homebuilders'. They don't believe that the 600-feet is necessarily a long block, and noted that this is a pretty subjective evaluation in their opinion. He laid out for the Commission what this does to available land, and how it affects the buildable portions of land. Smith also referred to the layout of blocks and lots, stating that the Homebuilders' like the fact that the current code allows for more flexibility in block length. It was noted that the minimum is 400-feet, and can go up to 2,000-feet. The Homebuilders' are seeking some guidelines or refinement to this requirement. The next concern that Smith addressed was the 125% lot requirement for corner lots. Smith questioned every corner lot needing to meet this requirement. Smith continued, stating that clarification is sought on public open spaces. If it were private park space, according to Smith, this requirement would not apply. Next up, the highway noise issue. Smith noted that there are no subjective criteria as to how much buffer would work. He stated that they believe this isn't something that needs to be publicly regulated. Neighborhood open space -the Homebuilders' would like to see some incentives for developers who voluntarily provide open space, by providing some sort of a credit towards the required fee in lieu of. He added that he believes there is a provision currently in place where if you dedicate a certain portion of land for trail, you get a credit for this. Mailboxes -Smith addressed this briefly, stating that the code as it is proposed uses the word "constructed." He states that they question this after a final plat ,has been done, that perhaps in preliminary platting this could be addressed. To wrap up his comments, Smith talked about the provisions concerning sanitary sewer, water systems where it uses the phrase, "Where the City has required an applicant to provide a public good, sanitary sewer for example, beyond what they need for their own project, the City may share in the cost of this." He added that the Homebuilders' believe it should read, "...the City shall share in the cost of this." Smith added that they believe the "administrative approval" is a very positive step in this code, and something that should have been looked at years ago. Smith added that he will distribute copies of the revised Homebuilders' analysis of the Subdivision code, and thanked the Members for their time this evening. Eastham asked the question of Dan Smith, of whether or not the Homebuilders' are requesting specific language changes to the provisions. Smith stated that a lot of what they are suggesting is removing Planning and Zoning Commission April 3, 2008 language, or to sit down with the Commission and come up with some specific language changes. He asked if Eastham had anything specific that he was wondering about. Smith stated, as an example, that on neighborhood open space they could come up with some wording for acredit-type system. Eastham noted that it strikes him that they need to keep a level playing field for everyone in the public process when considering these provisions, and that if they have specific language that everyone can see, then it might be easier for everyone to understand the revisions the Homebuilders' are speaking of. Howard suggested they use the matrix, and stated that staff will take a close look at the suggestions that have been made, in addition to letters they have received, and will input this into their decision process, talk about it publicly at another meeting, and from there suggestions can be made out in the open. Smith added that if there is something of specificity the Commission would like to see, they could provide that, and Howard noted that this is a good place to do that. Glenn Siders stated that he is representing the Land Development Council, and that they agree with the Homebuilders' stance on these issues. He noted that their focus was more on wording in the proposal. He began with definitions, stating that "alley" is one of them. It states that an alley is an open public way, but that a public way is an undefined term. He added that public right-of-way is a defined term. Boundary line adjustment -Siders stated that he was told that the 1,000 square foot of land is a standard that the City has used for some time. He stated that this is incorrect, as this has always been an arbitrary decision. He added that in a developer situation where you might buy 80 acres of land, you might have a boundary that is 2,000 feet long. He stated that they believe this 1,000-feet standard should be changed to a percentage. Siders noted that on definition of public improvement there are several bullet points. The last one refers to a public open space improvement, and he questions what this is, stating that it is undefined. Smith asked Siders if he had these comments written down, and Siders stated that he could attempt to put this in a Word document, and that he will send Karen or Bob an email with his notes typed up. Howard noted that the meeting is also being recorded. Siders continued with Section 15-3-2, streets and circulation, asking when this connectivity must occur. He added that later on there is some language about having to provide dedication for future items, and that he will address this shortly. Under design of roads, Siders stated that term "respecting natural features and topography" is a vague term. He noted that many developers are currently doing this. Siders added that one of the reasons there are so many cul-de-sacs is because residents want them. He referred to Howard's earlier depiction of problems with walkways in these situations, stating that you don't need a street to have a walkway easement. Siders spoke further to cul-de-sacs and a single point of access being avoided, stating that cul-de-sacs only have one way in and one way out, so "single point of access" needs further clarification. Minimum access standards were addressed next by Siders. He noted that "adequate" is an undefined term here. He also questioned the secondary access within three years, stating that when a developer has a large parcel of land, they may not be able to develop the entire area within that time period. He added that they need to know what the intention of this requirement is. Street types, Table 15-1, was talked about briefly. Siders continued, stating that here cul-de-sacs are talked about, and further clarification is needed once again. Siders noted that there are no provisions for eyebrow streets in Table 15-1, nor provisions for mailbox pull-off areas. He noted that there have been a couple subdivisions where instead of the ugly pedestal mailboxes that stick out into the right-of-ways, they've been able to "hide" some of these. The Post Office, however, will not go off of a public street to deliver mail. In some developments, they were able to put mailboxes on privates drives, but only because the City got involved and talked to the Post Office. In other developments, pull-off areas that are a combination bus stop, mailbox area are greatly appreciated. He noted, however, that there is no provision for this type of thing in the ordinance, nor in the standards for street right-of-ways or allowances. Under "street intersections," Siders stated that number 5, where it talks about `dead end streets,' there is a newly added piece about an accommodated turnaround may be required, and if required, must be constructed to City specifications. He noted two problems with this as being that there are no City Planning and Zoning Commission April 3, 2008 specifications for a turnaround, and secondly, how you would make a turnaround in a situation where you have a dead end street adjoining another property line. Traffic calming features -Siders noted that these are a wonderful thing; however, in number 2, where it addresses minimizing potential speeding, ..."the City may also in cases where it is warranted require traffic calming features," and he questions what warrants a traffic calming feature exactly. Private streets -Siders noted that this is not addressed in Table 15-1 either, and he questions this, stating that there should be something about minimum and maximum widths, that type of thing. He also addressed in 15-3-3, sidewalks and trails, B, stating that Table 15-1 tells you all about streets and right-of-ways and sidewalks, and then you see, "The sidewalk may be reduced to 4 feet." Siders questioned the "may," stating that it needs more clarification here. Under C in the same section, Siders noted that there is talk about an 8-foot sidewalk and when it is required. He notes that the City "at its discretion" will either pay for the excess pavement or require the developer to install the 8-foot sidewalk, or collect the estimated cost of a 5-foot and apply cost to something else. As a developer and contractor, Siders noted that he does not want the City putting in his sidewalks as it costs him more than if he did it himself. On 15-3-4, where it talks about lots with multiple frontages, Siders noted that in this section mandatory language was actually used, but that this is where he does not want to see mandatory language. He stated that the 25% is not a problem, but he would rather design this to fit a particular neighborhood and not have it all be a mandatory layout. Referring to the buffer along highly traveled areas, Siders noted that you could have a 1,000-foot buffer and it may still not make a difference. He noted that all of the buffering in the world is not going to accomplish what is wanted if your property sits lower than the highway, as an example. He added that it does impose a serious restriction on very isolated properties in the community. Siders continued with 15-3-6, energy and communication distribution, where the electrical is crossed out. He stated that he has no problem with this, unless they are talking about the main feeder lines that utility companies use. Siders added that this is very expensive and he does not want to have to shoulder the cost that utility companies would pass on. Storm water management -Siders noted that he sees no provisions for regional storm water basins, and he would like to know why the City has not put this in. Siders believes this is very important to have. Water systems and sewer -Siders noted that extending these to the property line is no problem, but that the wording "and beyond as may be necessary" is troubling. The final issue Siders addressed was the language with final plat administrative approval, and that one of the frustrations they experience is that time is money, and the quicker they can go through the development process, the better it is for everybody involved. He added that many times they wait weeks and even months for the engineering department to review their construction drawings. He feels there should be a timeframe here. Carol Spaziani stated that she has mainly questions this evening, as she has not had the time to thoroughly review the proposal. Spaziani stated that there are several implications that extended beyond subdivisions that she believes the City needs to consider. One of them is a regional detention basin, such as what Siders mentioned. She noted that this is very important. She relayed problems that they had on the west side of town at a condo that she lived in, where the developer was to "forever be responsible for the upkeep of the retention basin," and as the condos were sold off, ownership changed to the condo association. She related some of the problems they encountered in getting this situation resolved. Planning and Zoning Commission April 3, 2008 Another regional implication, according to Spaziani, is the connectivity piece. She asked that the City develop some type of a long-range plan to address these issues. She noted that Atlanta, Georgia has a plan to fix the "broken links" in their trail system, as an example. Spaziani then noted that she belongs to the organization FAIR, and one of their concerns is affordability of housing. They want to make sure that the overall implication of the Subdivision Code does not decrease affordability. Also noted was the reduction of street widths, and Spaziani asked if there will be room for on-street parking, or if on-street parking is even going to be considered. Spaziani asked about street trees, as well, and who is responsible for planting those. Staff responded that this would be the City's responsibility. Spaziani asked if they automatically include this in every development, and Miklo stated that it would depend on the budget of the City Forester at the time. Spaziani noted that if this is not always the City's responsibility, then they need to make along-range plan on how street trees will get planted. Spaziani also noted the mid-block pedestrian crossings, asking if this means there will be an actual crosswalk or if it will be an intersection. Staff responded that they don't have an actual illustration to share, but that it will be a connection between blocks so that a pedestrian would not have to walk all the way around on a long block, such as by City High where there are walkways between lots. Spaziani then asked about the open space requirement and dedication. Staff responded that they are not proposing to change these standards. Howard explained the formula for this requirement. Spaziani also questioned the change in process, stating that it looked to her like it could pass Planning and Zoning's approval altogether. It was explained that P&Z would always see the preliminary plat. The final plat is what could go through just the administrative process. Bart Cramer, who teaches at the University, asked the Planning and Zoning Commission if they could explain to his students who they are and what their positions are in this process. Freerks explained that the Commission is made up of community members from Iowa City, and she introduced Karen Howard and Bob Miklo from the planning staff, and Sara Greenwood from the City Attorney's Office. Cramer thanked Freerks for the explanation. Siders returned to speak to the Commission, stating that he forgot to mention on page 20, measurements and construction standards, where certain screening standards are noted, that the language of concern is "adjacent property owners." He noted that the most logical thing would be to have landscape maintenance go to everybody, not just the abutting property owners, and he would like to see a change in language to make sure this gets maintained. Pfohl returned to the podium talking about street widths, and how on Abbey Lane you can have cars parked on both sides, and still have vehicles pass each other without problem. What concerns her is trying to break up streets into smaller blocks in new developments, which she feels gets rid of the "neighborhood" feel. She explained how her neighborhood is laid out and how this works well without all of the extra breaks in mid-block sections. Wendy Robertson stated that she lives in an older subdivision with very straight streets and regular sized blocks, and that it is a very walkable neighborhood. The streets are fairly small and quiet. She added that she thinks it has a neighborhood feel, even though it's fairly large, and she feels the new guidelines will accomplish this. Audrey Croft commented on the mid-block pedestrian issue, stating that as a student she uses these often, but that items such as lighting and parking can become issues for safety of pedestrians and bikes. She believes they need to set up some sort of plan so these areas remain kept up and well lit, without polluting the neighborhoods around them, so that when the areas get older, people will still want to use them. She also noted that if they would utilize some of the old alleyways, they could solve several problems with both foot traffic and vehicle traffic. Planning and Zoning Commission Apri] 3, 2008 Public hearing was closed Howard noted that staff has written down all of tonight's comments, and she added that it might be in their best interest to defer this until May 1 so that staff has adequate time to review the correspondence and comments. Howard noted that several question involved regulations, policies and standards that could be found in parts of the City Code, such as regional storm water management and fire apparatus turnarounds and that type of thing, she noted that other parts of the City Code address these issues -such as the Fire Code and the Public Works Title of the City Code. In addition, engineering standards and specifics for construction of infrastructure would all be in the City's engineering standards. Eastham made the motion to defer to May 1, 2008, consideration of amendments to regulations pertaining to Title 15, Land Subdivisions; seconded by Koppes. Motion carried 7-0. ELECTION OF OFFICERS: Dean Shannon proposed that Ann Freerks remain as Chair, Terry Smith as Vice-Chair, and Wally Plahutnik as Secretary. All Members voted in favor of this arrangement. Motion carried 7-0. ADJOURNMENT: Brooks motioned to adjourn the meeting; seconded by Plahutnik. Meeting adjourned at 9:30 P.M. 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