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HomeMy WebLinkAboutUrbanized 05-21-08 Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, May 21 - 5:00 p.m. Council Chambers, Coralville City Hall Agenda 1. Call to order a. Recognize alternates b. Consider approval of meeting minutes c. Set date of next meeting 2. Public Discussion 3. Administration a. Update on the formation of the JCCOG Affordable Housing taskforce b. Status report on Joint Emergency Communications Center subcommittee c. Items from the Executive Director 4. Transportation Planning a. Consider approval of the FY09 JCCOG Transportation Planning Work Program b. Consider approval of the FY09 JCCOG Transportation Improvement Program c. Consider approval of an Authorizing Resolution regarding JCCOG's status in applying for FTA 5307 Grant Funds d. Update on the JCCOG Expansion of Public Transit Exploratory subcommittee e. (i) Update on potential Eastern Iowa Amtrak service and the Iowa DOT Passenger Rail Advisory Committee (ii) Consider an appointment to the Iowa DOT Passenger Rail Advisory Committee f. Update on the Transportation Investment Moves the Economy in the 21st Century fund g. Update on recent activities 5. Human Services Division a. Highlights from the Human Services Division 6. Other Business 7. Adjournment s\pcd\\agendas\jccog\uapb-agd 5-21-Qe.doc MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, MARCH 26, 2008-5:30P.M. EMMA HARVAT HALL, IOWA CITY, CITY HALL PRELIMINARY DRAFT MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, John Weihe Connie Champion, Amy Correia, Mike O'Donnell, Matt Hayek, Mike Wright Sally Stutsman, Rod Sullivan Jim Wozniak Royce Phillips Stan Laverman David Ricketts Mike Cooper Johnson County: North Liberty: Tiffin: University Heights: University of Iowa: ICCSD: STAFF PRESENT: Kristopher Ackerson, Renee Lorence, Brad Neumann, Kent Ralston, Linda Severson, John Yapp 1. CALL TO ORDER a. Recoonize Alternates Ricketts called the meeting to order at 5:31. Stan Laverman was recognized as an alternate for Louise From. b. Approval of meetino minutes; set date for the next meetino; . The January 30th, 2008 minutes were moved for approval by Sally Stutsman and seconded by Connie Champion. The motion passed unanimously. The next JCCOG Urbanized Area Policy Board meeting date was set for 5:00 PM on May 21 st at Coralville City Hall. 2. PUBLIC DISCUSSION There was no public discussion. 3. ADMINISTRATION a. Consider formation of and appointments to the JCCOG/Johnson County Housino Trust Fund Affordable Housino Subcommittee Karen Kubby spoke on the behalf of FAIR and as a representative for an informal housing group within Iowa City. Kubby stated that both groups request a regional view of addressing affordable housing and specific goals for all jurisdictions to help implement more affordable housing in the community. Andy Johnson, Director of the Johnson County Housing Trust fund, offered to facilitate an initial meeting to help decide what the next logical steps for affordable housing will be within the county. Yapp suggested that there be one representative from each JCCOG entity for a total of 7 members. There was some discussion to the representation, role, and purpose of the group and whether it be a subcommittee or a taskforce. Each entity agreed to forward a name to Yapp by April 15th. Laverman moved to form an affordable housing taskforce; the motion was seconded by Correia. The motion passed unanimously. b. Status report on Joint Emeroencv Communications Center subcommittee Yapp gave an update on the status of the Joint Emergency Communications Center subcommittee. Yapp noted that design and engineering for the new building is ongoing and that the building will be located at the Johnson County Poor Farm site. c. Items from the Executive Director Yapp stated JCCOG staff has been working on planning the 2008 Midwest Transportation Planning Conference scheduled for June 4-6, 2008. Yapp also noted the department is currently scheduling interviews for the available Transportation Planning Engineer position. Yapp stated that the draft Transportation Improvement Program will be on the May agenda. 4. TRANSPORTATION PLANNING a. Consider approval of the FY09 JCCOG Federal Transit Administration Prooram of Proiects Neumann discussed the FY09 JCCOG Federal Transit Administration Program of Projects. Laverman moved to approve the FY09 JCCOG Federal Transit Administration Program of Projects; the motion was seconded by Wright. The motion passed unanimously. b. Consider approval of amendments to the FY09 JCCOG Transit Capital Equipment Replacement Plan Neumann outlined the Transit Capital Equipment Replacement plan. Herwig moved to approve the amendments to the FY09 JCCOG Transit Capital Equipment Replacement Plan; the motion was seconded by Stutsman. The motion passed unanimously. c. Consider approval of the FY09 JCCOG Passenoer Transportation Development Plan Neumann outlined the Passenger Transportation Development Plan and how it is used. Stutsman questioned the proposed project in the PTDP to extend SEATS service to manufactured housing parks and whether this resulted in a financial obligation. Yapp clarified that the PTDP is a planning document and does not require an entity to pursue any specific projects, but that if a transit agency were to pursue a project or new route it must be part of the PTDP. Herwig moved to approve the FY09 JCCOG Transportation Planning Work Program; the motion was seconded by Wright. The motion passed unanimously. d. Consider formation of and appointment to the JCCOG Expansion of Public Transit Exploratory subcommittee Yapp explained the role of the Expansion of Public Transit Exploratory subcommittee stating that the subcommittee should look into the expansion of possible transit routes into North Liberty and Johnson County and determine the cost of such scenarios. Sullivan suggested that ECICOG participate in discussions. Ricketts stated he would like the committee to be comprised of Board members and utilize ECICOG when necessary. It was decided that 1 representative will represent each JCCOG member community for a total of seven voting members in the subcommittee. Each group agreed to forward the name of their representative to Yapp by April 15. Weihe moved to create a JCCOG Expansion of Public Transit Exploratory subcommittee; the motion was seconded by Wright. The motion passed unanimously. e. Consider approval of the FY09 JCCOG Transportation Plannino Work Prooram Yapp outlined the purpose of the Transportation Planning Work Program for FY09 and noted that the list of projects was included in the meeting packet. Yapp asked if the Board had any additional items to be added to the FY09 Transportation Planning Work Program. There were none. Yapp explained that the Board would need to vote to send the preliminary list of projects to the Iowa DOT for approval and that the final FY09 Transportation Planning Work Program would appear on the May agenda for Board approval. Sullivan moved to send the preliminary FY09 Transportation Planning Work Program to the Iowa DOT for review; Weihe seconded the motion. The motion passed unanimously. NOTE: DURING THE MEETING AGENDA ITEM (E) PRECEDED AGENDA ITEM (D) f. Update on the Transportation Investment Moves the Economv in the 21st Century proposal Ralston gave an update on the Transportation Investment Moves the Economy in the 21 st CenturyJTime-21) fund. Ralston indicated that while the fund has been created, funds had yet to be appropriated for use. Ralston stated that the purpose of the fund would be to repair Iowa's failing road network and raise approximately $2 million a year for this purpose. Ralston stated he would keep the Board apprised as more information surfaced. g. Update on Passenoer Rail plannino Yapp gave an update on the passenger rail planning. Yapp indicated that there is a lot of local and State interest in future passenger rail development. Yapp stated that the City of Coralville has requested federal funding to help with the start-up costs to invest in the local Crandic track. Yapp stated that more train excursions will likely be held this summer to help raise interest in passenger rail. Wright left at 6:24. h. Update on recent activities Yapp stated that JCCOG staff is working on a North Dubuque Road I North Liberty Road traffic study. Staff has been collecting data and input will be solicited from the Citizens for Sensible Development, local governments, and affected residents this spring. O'Donnell left at 6:27. 5. HUMAN SERVICES DIVISION a. Hiohliohts from the Human Services Division Severson said there were no updates. 6. OTHER BUSINESS There was no other business. 7. ADJOURNMENT Wright moved to adjourn; Herwig seconded the motion. Meeting adjourned at 6:31. wJCCOG r,....... m e m 0 Date: May 12, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ I rr- Re: Agenda Item 3(a): Update on the formation of the JCCOG Affordable Housing Taskforce A letter describing the process for the JCCOG Affordable Housing Taskforce from Andy Johnson, Executive Director of the Housing Trust Fund of Johnson County, is attached. Andy Johnson has graciously hired a facilitator, Jeff Schott, from the University of Iowa Institute of Public Affairs, to help with the process. We are working toward a late summer group meeting, after a series of individual meetings. Let me know if you have any questions at our May 21 meeting. jccogadm/agd/JAHT508.doc Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: andy@htjjc.org Website: www.htjjc.org Office: 319.358.0212 Fax: 319.358.0053 Housing Trust Fund of Johnson County Board of Directors Sally Stutsman, President Johnson County Board 0/ S uperoisors Bob Dvorsky, Vice President State Senator, 15th District Ron Mavrias, Secretary Rural Advisory Committee Jake Young, Treasurer McGladrry & Pullen, lLP Jerry Anthony ,University 0/ Iowa, Urban & Regional Planning Bob Burns, Burns & Burns, Lc.. Crissy Canganelli, Shelter House Maryann Dennis, Ex-officio The Housing Fellowship Kirsten Frey, Kenne4J, Cruise, Frry and Gelner Steve Gordon, AM Management Ellen Habel, City 0/ Coralville Steve Long, Iowa City Planning & Community Development Dee Miller, REI MAX Real Estate Centre Scott Schroeder, Iowa State Bank and Trust Jason Waldman, US Bank Dean Wheatley, City o/North Uberty Larry Wilson, University o/Iowa FM-Campus and Facilities Planning Staff Andy Johnson, Executive Director MEMORANDUM To: Amy Correia John Weihe Louise From Rod Sullivan Gerry Kuhl Mike Gericke Tim Krumm From: Andy Johnson Re: Affordable Housing Task Force Thank you for agreeing to be part of the Affordable Housing Task Force. The goal of the task force will be to consider the recommendations contained in the Affordable Housing Market Study which was completed in January. I am pleased to report that Jeff Schott, Program Director of the University's Institute of Public Affairs has agreed to facilitate this process. It is my understanding that Jeff has helped several of our local governments with strategic planning so he may be well known to many of you. Financial support from the Iowa City Housing Authority has made it possible for us to engage the Institute. It is also clear that the Institute is donating some significant time to help us complete this process. Both of these sources of support are appreciated! Jeff and I have agreed that it would be helpful to get some information from each entity about what they are thinking about the study and what they would like to see come out of this process before holding a meeting of the whole group. Therefore, he and I would like to sit down with each of you and any key staff and other elected officials that you would like to have present. In that meeting, we would: · Ask your reaction to the study as a whole. · Get your sense of the interest level in your community for undertaking some of the recommendations of the study. · Briefly walk through the specific recommendations and get a sense of the where you see the most opportunity for action. . Identify the other stakeholders you would like to see involved in the process. I would anticipate this appointment would take approximately an hour. Jeff and I are available May 27, 28, 29, 30 and June 2, 4,5 and 6. I would appreciate it if you would contact me at andy@htfic.org or 358-0212 and give me several dates and times that would work for you. Our hope is to schedule several meetings a day and get the process done in 2 or 3 of the dates listed. We will come to you for the appointments. Once we have completed these appointments, we will seek input from the other stakeholders that have been identified by you. Jeff will then plan the process and we will schedule a meeting of the group. We anticipate that this meeting will be held in late August or early September. Whether or not there is a need for any future meetings will be determined by the group at that time. This may be a more extended time line than was first anticipated. However, I appreciate Jeffs willingness to take the time to get as much input as possible in advance of a larger meeting so that that time can be used as fruitfully as possible. Please let me know when it would be convenient for Jeff and I to meet with you. Prior to that meeting, it would be helpful if you were familiar with at least the executive summary of the housing study. The complete study can be found at http://www.icgov.org/site/CMSv2/file/planning/commDev/hsngAnalysis.pdf. If you would like to receive a complete copy of the study, contact Steve Long at 356-5250 and he will send you a black and white copy. The informal housing group, or the "Kubby/Siders Group" as I've heard us described, is putting the finishing touches on its document and that will be forwarded to you as soon as it is complete. Thanks again for participating in this process. Feel free to contact me if you need any additional information. Cc: Kelly Hayworth Ryan Heiar Steve Long Royce Phillips Steve Rackis John Yapp ~JCCOG r~ m e m 0 ,...... Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director -7 ~ Y ?'r' Re: Agenda Item 3(b): Status report on the Joint Emergency Communication Center Subcommittee Following is a status report on the activities of the JCCOG Joint Emergency Communication Center Subcommittee. Contact Jeff Davidson at 356-5232 or jeff-davidson@iowa-city.org with any questions. · The Joint Emergency Communication Center building is being designed, and LEED (Leadership and Environmental Engineering and Design) certification is being pursued. · A request for proposals for the radio system is being prepared. The radio system includes both the on-site systems and the radio tower network. It is likely the radio system will be ready to go out for bid this fall. · Proposals from Johnson County and Iowa City for support services are being prepared. · The job description for the Executive Director is being finalized, and advertising for the position should begin within the next month. jccogadm/agdl JECC508.doc ~JCCOG r,....... m e m 0 Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ jrrr- Re: Agenda Item 3(c): Items from the Executive Director I. JCCOG Brownfields Assessment Grant Application You will recall JCCOG had applied for a Brownfields Assessment grant from the Environmental Protection Agency (EPA) for areas along the Iowa River in south Iowa City, as well as other areas where federal funds have been approved by the JCCOG Board for transportation projects. We were not awarded any funding this time around. Staff will be participating in a grant application 'debriefing' with EPA staff to learn how we can strengthen our application for next year. II. June 10 Iowa DOT Transportation Planning Commission Meeting The Iowa DOT Transportation Commission will be holding a meeting at the Marriott in Coralville on June 10. Transportation Commission meetings are a great way to highlight area projects and to introduce yourselves and new projects under development to the Commission. We will let your staffs know the anticipated schedule as more information is available. III. New JCCOG Traffic Engineering Planner We have hired Darian Nagle-Gamm for the JCCOG Traffic Engineering Planner position. Darian has a B.A. in Geography from the University of Iowa and will have earned an M.S. in Urban and Regional Planning with a concentration in Transportation Planning by the time we have our Board meeting. Please join me in welcoming Darian to the JCCOG team. IV. Midwest Transportation Planning Conference We are glad to report we have over 125 people registered for the 2008 Midwest Transportation Planning Conference, to be held in Iowa City June 4-6. Topics will include transportation legislation, transportation safety, passenger rail, and other topics. Let us know if you have any questions at our May 21 meeting. jccogad m/agd/execdirec508 .doc wJCCOG r,....... m e m 0 Date: May 14, 2008 To: JCCOG Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner r-.4 Re: Agenda Item 4(b): Consider a recommendation on the FY09-12 JCCOG Transportation Improvement Program The annual JCCOG Transportation Improvement Program (TIP) is our local programming document for federal and state surface transportation projects. Project pages and project status summaries from the draft FY09-12 JCCOG TIP are attached. Please take a moment to review your projects, and let me know if anything is inaccurate. You will notice some projects anticipated to be let in FY08 are listed in FY09 in the draft TIP. The software we use to develop the TIP does this automatically; they will be dropped from the FY09 list if they are let in FY08. In January 2008, new Surface Transportation Program (STP) and Transportation Enhancement (TE) projects were awarded funds, including the following: . Iowa City Lower Muscatine Road reconstruction from Sycamore St. to First Ave. Estimated project cost: $3,575,000; STP funds: $1,300,000 [Total STP funds for this project: $1,720,000] . Tiffin Ireland Ave extension to Highway 6. Estimated project cost: $2,200,00; STP funds: $370,200 [Total STP funds for this project: $430,000] . University Heights Melrose wide sidewalk, east city limits to Finkbine Golf Course. Estimated project cost: $496,000; STP funds: $396,800 · Coralville First Ave. wide sidewalk, Country Club Drive to Oakdale Blvd. Estimated project cost $420,000; TE funds: $101,870 . Tiffin East Tiffin Trail, Jasper Avenue to 1-380. Estimated project cost: $411,716; TE funds: $89,000 Beginning this year, the Iowa and Federal DOTs request that the TIP contain a list of "regionally significant" projects that have not received federal funds, but may in the future. The intent of having these types of projects in the TIP is to allow for some environmental review of projects during the design phase, in anticipation of the project receiving federal funds in the future. On May 13, the TTAC recommended approval of the FY09-12 TIP. To date, we have received no public comments on the FY09-12 TIP. Please consider approval of the FY09-12 JCCOG Transportation Improvement Program. Attachments jccogadm/agd/fy09-12TIP .doc "2009 Transponation Planning Work Program Johnson County Council of Governments Transportation Planning Division ~JCCOG r,....... May 2008 FY2009 Transportation Planning Work Program Johnson County Council of Governments Transportation Planning Division 410 East Washington Street, Iowa City, IA 52240 John Yapp, Transportation Planner Brad Neumann, Assistant Transportation Planner Kris Ackerson, Assistant Transportation Planner Kent Ralston, Assistant Transportation Planner Darian Nagle-Gamm, Traffic Engineering Planner To be adopted by the JCCOG Urbanized Area Policy Board May 21, 2008 Preparation of this report was financed in part through a grant by the Federal Transit Administration under Section 5303 of the Federal Transit Act, as amended, and in part through a grant by the Federal Highway Administration under the provision of the 1962 Federal Aid Highway Act, as amended. WlwpdataljccogadmlWorkPro. 09lFY09TransportalionPlanningWorkPro. doc Table of Contents 1 MPO Organization 3 Development of FY2009 JCCOG Transportation Planning Work Program 4 Resolution 5 Policy Board, Technical Committee, and Staff Listing 7 Summary of Projects 14 Federal Fund Distribution and Employee Hours 15 FY2009 Budget Summary 16 Estimate of FY2009 Quarterly Expenditures 17 Statement Regarding Direct and Indirect Cost Allocations 18 Summary listing of specifically requested FY09 work program projects W:\wpdata~ccogadm\WorkPro. 09\FY09T ransportationPlanningWorkPro. doc The Iowa City Urbanized Area Metropolitan Planning Organization Transportation planning in the Iowa City Urbanized Area is conducted by the Transportation Planning Division of the Johnson County Council of Governments. On January 12, 1982 the governor of Iowa designated JCCOG as the Metropolitan Planning Organization for the Iowa City Urbanized Area. The JCCOG Urbanized Area Policy Board is organized to conform with the federal requirements for an MPO. Seven governmental entities have voting representation on the JCCOG Urbanized Area Policy Board. The Iowa Department of Transportation and the Iowa City Community School District are represented by non-voting members. The following JCCOG member agencies have voting representatives on the Urbanized Area Policy Board. City of Iowa City: City of Coralville: Johnson County: City of North Liberty: City of Tiffin: City of University Heights: University of Iowa: Total: 6 representatives 2 representatives 2 representatives 1 representative 1 representative 1 representative 1 representative 14 representatives The number of voting representatives is roughly proportional to population size, but does not allow anyone member agency to control a majority of the board. The JCCOG Transportation Planning Division consists of a part-time manager who oversees three full-time transportation planners and one traffic engineering planner. Augmenting the staff are 2 to 4 planning interns. Additional staff is shared with the City of Iowa City in the areas of secretarial, document services, accounting, and graphic production. In addition to the Urbanized Area Policy Board and the Transportation Planning Division staff, JCCOG has also established the Transportation Technical Advisory Committee. This committee is comprised of area transportation professionals and representatives of state and federal departments of transportation. The Transportation Technical Advisory Committee functions to aid the Transportation Planning Division in addressing transportation issues, and makes recommendations to the Urbanized Area Policy Board. A JCCOG Regional Trails and Bicycling Committee has also been established to assist with discussion of pedestrian- and bicycle-related issues, and provide recommendations on pedestrian and bicycling issues to the Urbanized Area Policy Board. Long-Range Planning Area The following map shows the JCCOG long-range transportation planning boundary. This boundary was amended by the JCCOG Urbanized Area Policy Board in FY07. This area includes the census-designated Iowa City Urbanized Area of Coralville, Iowa City, and University Heights; as well as the adopted long-range growth areas for each city. The JCCOG long-range planning area also includes the corporate limits and long-range growth areas of the jccogadmlworkpro. OB/fy09transportationplanningworkpro. doc revised 5/12/08 1 City of North Liberty and the City of Tiffin. North Liberty and Tiffin were added to the long-range transportation planning area by vote of the JCCOG Urbanized Area Policy Board. Transportation planning for the non-urbanized portion of Johnson County is conducted by the East Central Iowa Council of Governments (ECICOG), which is part of the state's network of multi-county regional planning agencies. The transportation planning process is coordinated between JCCOG and ECICOG to ensure consistency between the urban and rural transportation network. Three members of the JCCOG Urbanized Area Policy Board are also members of the ECICOG Policy Board, as well as one Johnson County citizen representative who is appointed by JCCOG. \ 20-Year Transportation Planning Boundary for the Iowa City Urbanized Area jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 2 Development of FY2009 JCCOG Transportation Planning Work Program The JCCOG Transportation Planning Work Program is developed each year in a coordinated effort involving the JCCOG Regional Trails and Bicycling Committee, the JCCOG Transportation Technical Advisory Committee, and the JCCOG Urbanized Area Policy Board. A draft work program is assembled by JCCOG staff which includes special requested projects; ongoing and routinely occurring projects; projects required by the Federal Highway Administration, the Federal Transit Administration, and the Iowa Department of Transportation; and carry-over projects from the preceding fiscal year. A process is conducted in January and February of each year whereby all members of the JCCOG Transportation Technical Advisory Committee (including a representative from the Regional Trails and Bicycling Committee) are asked for project ideas for the following year's transportation planning work program. For FY09 here are 28 specifically requested projects, representing a broad cross section from all modes of transportation. Projects have been requested representing pedestrian and bicycle transportation, motor vehicle transportation, public transit, transportation for persons with disabilities, and rail transportation. Several projects are requested involving transportation and land use planning. There are several specific arterial street corridor and intersection projects. There is also a public participation element of the preparation of the annual JCCOG Transportation Planning Work Program. It has been the policy of JCCOG to have transportation planning projects requested by the "public" to be sponsored by one of the entities that belong to JCCOG. For example, in FY09 JCCOG is being requested to assist Iowa City with the update of a Bicycle Friendly Communities application; this request grew out of input to the Iowa City City Council from some bicycle advocate group representatives. The project to develop a regional bicycling plan also grew out of this discussion. The projects requested by the JCCOG Transportation Technical Advisory Committee and specific work program items requested by Iowa DOT were forwarded to the JCCOG public participation organizations as part of the work program development and notification process. Notice of the development of the JCCOG work program was posted on the JCCOG website as well. The final list of projects for the work program are added to the draft, and presented in preliminary form to the JCCOG Urbanized Area Policy Board. Following approval, the draft work program is then forwarded to the Federal Highway Administration, the Federal Transit Administration, and the Iowa Department of Transportation for review. Following the receipt of review comments, the final JCCOG Transportation Planning Work Program is prepared. This document is then submitted for final approval by the JCCOG Urbanized Area Policy Board. jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 3 Prepared by: John Yapp, Executive Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. 2008- RESOLUTION ADOPTING THE FY2009 JCCOG TRANSPORTATION PLANNING WORK PROGRAM, AND AUTHORIZING THE JCCOG CHAIRPERSON TO SIGN CONTRACTS FOR FTA 5303 AND FHWA PL FUNDS WHEREAS, governmental bodies in the Iowa City Urbanized Area have established the Johnson County Council of Governments; and WHEREAS, the Governor of the State of Iowa has designated the Johnson County Council of Governments as the Metropolitan Planning Organization for the Iowa City Urbanized Area; and WHEREAS, the Johnson County Council of Governments Transportation Planning Division has developed a Transportation Planning Work Program for FY2009 in conjunction with the 3-C transportation planning process; and WHEREAS, the Federal Highway Administration and the Federal Transit Administration make grant funds available for the purposes of carrying out the 3-C transportation planning process, and have reviewed and approved the draft work program. NOW, THEREFORE, BE IT RESOLVED BY THE URBANIZED AREA POLICY BOARD OF THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS: 1. To adopt the FY2009 JCCOG Transportation Planning Work Program. 2. To authorize the Executive Director to file all necessary work program documents required by U.S. DOT and Iowa DOT. 3. To authorize the JCCOG Chairperson to sign any additional work program documents and grant agreements for FHWA PL and FTA Section 5303 funds. It was moved by and seconded by adopted. The motion on a vote of Considered on this 21st day of May, 2008. the resolution be affirmative and negative. David Ricketts, Chairperson JCCOG Urbanized Area Policy Board jccogadm/workpro 07lfy09transportationplanningworkpro.doc revised 5/12/08 4 Johnson County Council of Governments Urbanized Area Policy Board David Ricketts, Chair Henry Herwig John Weihe Connie Champion Amy Correia Bob Elliott Matt Hayek Mike O'Donnell Ross Wilburn Jim Wozniak Royce Phillips Louise From Sally Stutsman Rod Sullivan Cathy Cutler (non-voting) Mike Cooper (non-voting) University of Iowa Coralville City Council Coralville City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council North Liberty City Council Mayor, Tiffin University Heights City Council Johnson County Board of Supervisors Johnson County Board of Supervisors Iowa Department of Transportation Iowa City School Board JCCOG Transportation Technical Advisory Committee Vicky Robrock Dan Holderness Kelly Hayworth Joe Fowler Rick Fosse Ron Knoche Barb Morck Brian Boelk Dean Wheatley Lousie From Royce Phillips Greg Parker Tom Brase Brian McClatchey George Hollins Larry Wilson Cathy Cutler Tracy Troutner Terry Dahms Robyn Jacobson Manager, Coralville Transit City Engineer, City of Coralville City Administrator, City of Coralville Director, Parking & Transit, City of Iowa City Director, Public Works, City of Iowa City City Engineer, City of Iowa City Acting Manager, Iowa City Transit Civil Engineer, City of Iowa City Planning Director, City of North Liberty City of University Heights City Council City of Tiffin Johnson County Engineer Director, Johnson County SEATS Manager, University of Iowa Cambus Director, Design & Construction Services, UI Facilities Services Group - Admin., UI Transportation Planner, Iowa DOT Federal Highway Administration, Ames JCCOG Regional Trails & Bicycling Comm. East Central Iowa Council of Governments jccogadmlworkpro. 07/fy09transportationplanningworkpro. doc revised 5/12/08 5 JCCOG Regional Trails and Bicycling Committee Louise From Terry Dahms Royce Phillips Brian Loring Sally Stutsman Sheri Proud Michelle Ribble Shelly Simpson Terry Trueblood City of University Heights Friends of the Iowa River Scenic Trail (FIRST) City of Tiffin Bicyclists of Iowa City Johnson County Board of Supervisors City of Coralville University of Iowa City of North Liberty City of Iowa City The Regional Trails and Bicycling Committee is a subcommittee of the JCCOG Transportation Technical Advisory Committee. JCCOG Transportation Planning Division Staff John Yapp, Executive DirectorlTransportation Planner Kris Ackerson, Assistant Transportation Planner Brad Neumann, Assistant Transportation Planner Kent Ralston, Assistant Transportation Planner Darian Nagle-Gamm, Traffic Engineering Planner jccogadmlworkpro 08/fy09transportationplanningworkpro.doc revised 5/12/08 6 FY2009 Transportation Planning Work Program Administration Task Objective: Administration of the JCCOG Transportation Planning Division, including required transportation planning and programming documents, contracts, grant applications, agendas and information packets. The Administration work element will also be responsible for work items not traditionally associated with transportation planning; for example, in FY09 JCCOG will be assisting with discussions related to metropolitan affordable housing policy. Staff coordination, hiring and training is also conducted under Administration. Project Description (general work items): 1. Develop and administer elements of the annual Transportation Planning Work Program (TPWP) 2. Administer adopted Public Participation Plan (PPP), and update as necessary 3. Develop annual Transportation Improvement Program (TIP), and amend as necessary 4. Update Long Range Multi-modal Transportation Plan as necessary, last adopted in 2007 5. Develop and update annual Passenger Transportation Development Plan (PTDP) 6. Assist with triennial reviews as required 7. Assist with updates of Federal Transit Administration documents 8. Contract renewals, including paratransit contracts with municipalities and contracts between municipalities. 9. Preparation of materials for policy board and technical committee meetings 10. Coordination with the East Central Iowa Council of Governments, Iowa DOT, and U.S. DOT 11. Administration of SAFETEA-LU grant programs and regulations 12. Assist local transit agencies with setting Disadvantaged Business Enterprise (DBE) goals, and the reporting on goal attainment. 13. Administer regional Surface Transportation Program and Transportation Enhancement Funds. 14. Use the eight SAFETEA-LU planning factors to guide the development of plans and projects Final Work Products (specific requested projects) [estimated time of completion]: 1. Pursue grant funding for Interstate 80 pedestrian bridges (Davidson, Iowa City) [on-going] 2. Coordinate JCCOG subcommittee to investigate expansion of public transit into areas not currently being served by fixed-route transit (JCCOG Board) [beginning first quarter] 3. Coordinate JCCOG affordable housing subcommittee (JCCOG Board) [first quarter] 4. Recalculate Disadvantaged Business Enterprise goals for each transit system (FTA) [second quarter] 5. Complete Disadvantage Business Enterprise reports for Coralville Intermodal Center on December 1 and June 1 (Robrock, Coralville) [second and fourth quarters] 6. Assist with Paratransit service contract documents [third and fourth quarters] 7. FY10 Transportation Planning Division budget [second and third quarters] 8. FY10 Transportation Planning Work Program [third and fourth quarters] 9. Consolidated transit grant applications - three systems [third and fourth quarter] Previous Work in FY08: 1. Assisted with the Iowa City / University Heights transit contract (Fowler, Iowa City) 2. Updated the Passenger Transportation Development Plan, and assisted with the Job Access Reverse Commute grant application and program (Fowler, Iowa City) 3. Assisted Iowa City transit with New Freedoms grant application (Logsden, Iowa City) jccogadmlworkpro.08Ify09transportationplanningworkpro.doc revised 5112108 7 4. Recalculated Disadvantaged Business Enterprise goals for each transit system (FTA) 5. Planned, coordinated and hosted 2008 Midwest Transportation Planning conference (Iowa DOT) 6. Assist generally with paratransit service contract documents (Brase, SEATS) 7. Reevaluated JCCOG transit apportionment formula (JCCOG Board) 8. Developed FY08 Policy board and technical committee meeting materials 9. Completed FY09 Transportation Planning Work Program 10. Completed Consolidated transit grant applications - three systems jccogadmtworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 8 Comprehensive Planning Task Objective: Integrate transportation planning and land use planning for JCCOG member agencies. The goal of this task is to incorporate land use planning, best practices of site design, environmental sustainability, and economic development with transportation planning. JCCOG staff will typically work as part of a team with municipal staff on Comprehensive Planning-related projects. Project Description (general work items): 1. Assist with arterial street planning issues as required 2. Assist with review of development projects 3. Assist with analyses related to economic development activities 4. Travel demand modeling activities 5. Assistance with comprehensive planning as requested by JCCOG member agencies 6. Update urbanized area arterial street plan as required 7. Land use, urban design, housing, human services, environmental, solid waste management, recreation, open space, and utilities planning activities affecting, but not strictly related to, transportation planning 8. Assist Iowa City Neighborhood Services Planning Division Final Work Products (specific requested projects) [estimated time of completion): 1. Assist with Coral Ridge Ave / IA 965 Master Plan (Holderness, Coralville) [on-going] 2. Update Mormon Trek Boulevard traffic study (Davidson, Knoche, Iowa City) [third quarter] 3. Participate in Livable Communities for Successful Aging activities (Yapp, JCCOG) [on-going] 4. Develop regional bicycling plan (City Council, Iowa City) [second and third quarters] 5. Review transportation impacts due to the expansion of University of Iowa Hospitals and Clinics (Ricketts, University of Iowa) [on-going] 6. Administer Iowa City traffic calming program [on-going] Previous specific work items in FY08: 1. Assisted with a traffic study for the Highway 965/Highway 6 intersection (Holderness, Coralville) 2. Assisted Iowa City Transit with a study of route expansion to the Peninsula Neighborhood and Northgate Corporate Park (Logsden, Iowa City) 3. Conducted Northside Marketplace traffic and pedestrian study, as part of the Iowa City Central District Plan (Miklo, Iowa City) 4. Assisted Johnson County with transportation elements of the county land use plan and road performance standards (Dvorak, Johnson County) 5. Assisted Iowa City and the University of Iowa with a sign wayfinding plan (Fosse, Iowa City; Wilson, University of Iowa) 6. Assisted with analysis and research of regional transportation and land use issues, including but not limited to annexation and arterial street plan issues, regional trails plans, passenger rail plans and land use plans 7. Administered Iowa City's traffic calming program jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 9 Short-Range Planning Task Objective: Conduct planning activities for JCCOG member agencies focusing on the 0-10 year planning horizon. Project Description (general work items): 1. Update JCCOG Transit Capital Equipment Replacement Plan 2. Quarterly and year-end transit statistical summaries 3. Transit on-time performance studies as requested 4. Short-range trail, bicycle and pedestrian planning activities 5. Assist with development of Surface Transportation Program & Transportation Enhancement projects 6. Database management activities 7. Assist with evaluation of impact fees 8. Conduct Federal Environmental Justice evaluations as needed 9. Activities related to the Americans with Disabilities Act, including complementary paratransit plan monitoring and curb ramp improvement planning 10. Short-range transit financial planning activities 11. Participate in regional conference for planning for human services transportation coordination 12. As part of Human Services coordination planning, develop a competitive selection process for projects that will meet the objectives of the PTDP Final Work Products (specific requested projects) [estimated time of completion]: 1. Coordinate Interstate 80 aesthetics planning and design (Holderness, Coralville) [first and second quarters] 2. On-call review of development proposals and traffic studies as they are submitted (Holderness, Coralville) [on-going] 3. Assist with RISE grant application for Iowa City (Davidson, Iowa City) [likely third quarter] 4. Review transportation impacts of development proposals, as needed (Davidson, Iowa City) [on-going] 5. Continue program of evaluating traffic signals on a five-year rotation (Yapp, JCCOG) [on- going] 6. Review area trail system for compliance with modern design standards (Dilkes, Iowa City) [first quarter] 7. Sidewalk widths survey and map (Wheatley, North Liberty) [first and second quarters] 8. Review traffic impacts related to development proposals, as necessary (From, University Heights) [on-going] Previous specific work items in FY08: 1. Assisted with Tiffin Safe Routes to School application 2. Assisted with Coral Ridge Avenue / Highway 965 Master Plan (Holderness, Coralville; Trom, North Liberty) 3. Conducted and completed downtown Iowa City parking demand study (Fowler, Iowa City) 4. Provided on-call assistance for review of development plats and proposals for Coralville, Iowa City, North Liberty, Tiffin and University Heights 5. Assisted the University with evaluation of traffic and pedestrian issues for the new Art Building, Campus Recreation Center, and other UI facilities. jccogadmfworkpro08/fy09transportalionplanningworkpro.doc revised 5/12/08 10 Long-Range Planning Task Objective: Conduct planning activities for JCCOG member agencies focusing on the 10-25 year planning horizon. While there is often some overlap between short-range planning and long- range planning, projects in long-range planning are oriented toward recommendations and changes recommended in the beyond-1 O-year time frame. Project Description (general work items): 1. Update urbanized area long-range transit planning documents as required 2. Assist with urbanized area trail planning as required, including Johnson County trails in adjacent area 3. Update 2007-2035 JCCOG Long Range Multi-Modal Transportation Plan as necessary 4. Environmental clearance documentation as required Final Work Products (specific requested projects): 1. Assist the Successful Aging Consortium with walkability audits in selected cities (Yapp, JCCOG) [third and fourth quarters] 2. Review pedestrian and vehicular circulation on Grand Ave / S. Grand Ave / Byington Road (Ricketts, University of Iowa) [second quarter] 3. Assist Iowa City with update of Bicycle Friendly Communities application (City Council, Iowa City) [fourth quarter] Previous specific work items in FY08: 1. Evaluated options for an east-west bicycle route through downtown Iowa City (Davidson, JCCOG) 2. Assisted North Liberty with traffic counts and data analysis for three intersections around the Penn StreeUI-380 interchange (Trom, North Liberty) 3. Assisted with planning for the new Johnson County SEATS facility (Brase, SEATS) 4. Conducted traffic study for North Dubuque Street and North Liberty Road considering long- range development and traffic forecasts (JCCOG Board) 5. Continued to assist Coralville with data and analysis of options for the First Avenue/Interstate 80 proposed interchange modifications (Holderness, Coralville) 6. Assisted Iowa City with the Central District Plan, a long range planning document jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 11 Traffic Engineering Planning Task Objective: Conduct traffic engineering planning studies. Traffic engineering has become a very important component of JCCOG's overall work program, both for the pure traffic studies and the information they provide, but also for the support traffic engineering brings to the other tasks within the overall work program. Project Description (general work items): 1. Traffic counts 2. Traffic signal warrant studies 3. Traffic signal operation studies 4. On-street parking evaluations 5. Traffic control signage evaluations 6. Lane marking evaluations 7. Street light evaluations 8. Traffic collision data analysis 9. Street alignment and traffic signal concept design 10. Preparation of ordinance legislation 11. Respond to individual and neighborhood group requests for traffic control measures 12. Administer Iowa City Traffic Calming Program Final Work Products (specific requested projects) [estimated time of completion]: 1. Review Jefferson Street / Dubuque Street traffic signal phasing (Knoche, Iowa City) [first quarter] 2. Traffic signal optimization for interconnected traffic signals (Knoche, Iowa City) [on-going] 3. West Prairie subdivision traffic study (Trom, North Liberty) [second quarter] 4. Update highway 1/ 5th Street traffic signal warrant study (Lippincott, Solon) [first quarter] 5. Fulfill traffic ADT counts, speed studies, and intersection traffic counts as requested [on-going] Previous specific work items in FY08: 1. Updated the 1 ih Avenue/Holiday Rd traffic signal warrant study (Holderness, Coralville) 2. Completed a speed study on old Highway 218 near Mormon Trek Boulevard (Knoche, Iowa City) 3. Speed study on Highway 1 between Sunset Street and Kitty Lee road (Knoche, Iowa City) 4. Researched and produced a report on wireless traffic signal detection technology (Knoche, Iowa City) 5. Conducted 'State Law Yield to Pedestrians' evaluation (Yapp, JCCOG) 6. Completed traffic signal warrant study at the ACT Circle / Highway 1 intersection (Gerard, JCCOG) 7. Evaluated effectiveness of 20 MPH school zone signs (Gerard, JCCOG) 8. Stop sign analysis at the Poplar Street/Muddy Creek Lane intersection in Coralville (Larson, Coralville) 9. Resurveyed FY07 traffic calming installations (Klingaman, Iowa City) 10. Conducted traffic counts in JCCOG Rural Policy Board communities (Swisher, Solon, Shueyville) 11. Completed Speed study on First Avenue in Coralville north of Auburn Hills Drive (Larson, Coralville) 12. Completed dual right turn evaluation at Highway 6 and Highway 965 in Coralville (Holderness, Coralville) 13. Evaluated changes to the Cleary Walkway pedestrian crossings (Ricketts, University of Iowa) 14. Evaluated a protected left turn phase at the Jefferson Street / Dubuque Street intersection (Iowa City City Council) 15. Conducted and reviewed traffic studies, traffic signal and stop sign warrant studies, and traffic counts as needed for member agencies jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 12 Transportation Improvement Program (TIP) Task Objective: State and federal project programming for JCCOG member agencies. Project Description (general work items): 1. Amend current TIP as required 2. Coordinate with Iowa DOT on the State TIP Final Work Products (specific requested projects): 1. Transit financial planning documentation for TIP (FT A) [third quarter] 2. Amend the FY09-12 JCCOG TIP as needed [as necessary] 3. Complete the FY10-13 JCCOG TIP [third and fourth quarters] 4. Assist with FY09-12 State TIP [first quarter] 5. Assist with FY10-13 State TIP [fourth quarter] Previous Work in FY08: 1. Completed the FY09-12 JCCOG TIP 2. Assisted with the FY09-12 State TIP 3. Visualization materials in the TIP (FHWA) jccogadmlworkpro.08/fy09transportalionplanningworkpro.doc revised 5/12/08 13 Estimate of Federal Fund Distribution and Employee Hours FY2009 JCCOG Transportation Planning Work Program Percentage Employee Federal Fund Hours Expenditure Administration 15% 1,476 $21,983 Comprehensive planning 15% 1,476 $21,983 Long-range planning 15% 1,476 $21,983 Short-range planning 25% 2,460 $36,637 ---- Traffic engineering planning 25% 2,460 $36,637 Transportation Improvement Program 5% 492 $7,327 Total 100% 9,840 $146,550 Budget Summary FT A 5303 FHWA FHWA LOCAL Activity/work element Funds Carryover New. Match Total Administration $4,980 $5,483 $11,520 $4,397 $26,379 Comprehensive Planning $4,980 $5,483 $11,520 $4,397 $26,379 Long Range Planning $4,980 $5,483 $11,520 $4,397 $26,379 Short Range Planning $8,300 $9.138 $19,200 $7,328 $43,965 Traffic Engineering Planning $8,300 $9,138 $19,200 $7,328 $43,965 TIP $1,660 $1,828 $3,840 $1 ,466 $8,793 Subtotal $33,200 $36,550 $76,800 $29,310 $175,860 Anticipated Carryover to FY10 $49,884 $9,977 $59,860 Total $33,200 $36,550 $126,684 $39,286 $235,721 *$49,884 is planned for carryover to FY10, or to be used for unanticipated project costs or services. $49,884 + $76,800 = $126,684 jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/13/08 14 FY2009 Budget Summary Federal Transit Administration Metropolitan Planning funds and Federal Highway Administration PL funds will be used for 5.0 FTEs which will support the JCCOG Transportation Planning Work Program. Federal funding is broken down as follows: $33,200 in new FTA Section 5303 funds; $126,684 in new FHWA PL funds; $36,550 in FHWA PL carryover funds. Funding Sources Agency FY2008 Assessment Percentage Iowa City $339,983 55 U.S. DOT 146,550 24 Coralville 42,262 7 Johnson County 35,726 6 University of Iowa 25,717 4 North Liberty 15,997 3 Tiffin 3,460 < 1 Other JCCOG 3,763 < 1 Total $613,458 100 Summary Budget Federal Local Total FT A Section 5303 new funds $33,200 $39,286 $235,721 FHWA PL new funds $76,800 FHWA PL carryover funds $36,550 FHWA RL new funds to carry over $49,884 To FY10, or use for unexpected proiect expenses Other JCCOG Funds $377,737 Total JCCOG Budget $613,458 jccogadmlworkpro.08/fy09transportationplanningworkpro.doc revised 5/12/08 15 Estimate of FY2009 Section 5303 and PL Quarterly Expenditures Quarter Amount of 5303 and PL Funds 1st $36,637.50 2nd $36,637.50 3rd $36,637.50 4th $36,637.50 Anticipated carry- $49,884.00 over to FY10 Total $196,434.00 jccogadmlWorkPro.09/FY09TransporlationPlanningWorkPro.doc 16 Johnson County Council of Governments ~ 410 E. W(Jshlrqton St lowo City lowCJ ~)2240 ~~ r.... Statement Regarding Direct and Indirect Cost Allocations The Johnson County Council of Governments does not intend to charge any indirect costs associated with the transportation planning program to federal grants. Only direct personnel expenses will be charged to the federal grants. By use of the system of accounts employed by the City of Iowa City, these expenses can be directly attributed to the appropriate funding source. John Yapp, Executive Director jccogadmlWorkPro. 091 FY09TransportationPlanningWorkPro.doc 17 PROJECT REQUESTS FY09 JCCOG TRANSPORTATION PLANNING WORK PROGRAM Project Name Requested by City 1. Assist with Coral Ridge Ave IIA 965 Master Plan Holderness Coralville 2. Coordinate Interstate 80 aesthetics project Holderness Coralville 3. On-call review of development proposals and traffic Holderness Coralville studies as submitted 4. Assist with RISE grant application for Iowa City, as Davidson Iowa City necessary 5. Update Mormon Trek Boulevard traffic study Davidson Iowa City Knoche 6. Pursue grant funding for Interstate-80 pedestrian Davidson Iowa City bridges 7. Review transportation impacts of development Davidson Iowa City proposals, as needed 8. Review Jefferson St. I Dubuque St. traffic signal Knoche Iowa City phasing 9. Traffic signal optimization for interconnected traffic Knoche Iowa City signals 10. Update and administer Public Participation Process Martin Iowa DOT (PPP), as necessary 11. Administer Transportation Planning Work Program Martin Iowa DOT (TPWP) 12. Administer Transportation Improvement Program Martin Iowa DOT (TIP) 13. Update Long Range Transportation Plan (LRTP), Martin Iowa DOT as necessary 14. Update and administer Passenger Transportation Martin Iowa DOT Development Plan (PTDP), as necessary 15. Continue program of evaluating traffic signals on a Yapp JCCOG five-year rotation 16. Assist the Successful Aging Consortium with Yapp JCCOG walkability audits in selected cities 17. Participate in Livable Communities for Successful Yapp JCCOG Aging activities .-- 18. Coordinate JCCOG subcommittee to investigate JCCOG Board JCCOG expansion of public transit 19. If desired by JCCOG Board, coordinate JCCOG JCCOG Board JCCOG affordable housing subcommittee 20. If desired by JCCOG entities, develop regional City Council; JCCOG bicycling plan Iowa City jccogadmlWorkPro.09/FY09TransportationPlanningWorkPro.doc 18 21. Assist Iowa City with update of Bicycle Friendly City Council; JCCOG Communities application Iowa City 22. Review area trail system for compliance with Dilkes Iowa City modern design standards 23. Sidewalk widths survey and map Wheatley North Liberty 24. West Prairie subdivision traffic study Trom North Liberty 25. Update Highway 1 / 5th St traffic signal warrant Lippincott Solon study 26. Review traffic impacts related to development From University proposals, as necessary Heights 27. Review pedestrian and vehicular circulation on Ricketts University of Grand Ave / S. Grand Ave / Byington Rd Iowa 28. Review transportation impacts due to expansion of Ricketts University of University Hospitals and Clinics Iowa Specific Traffic Count Requests Requested by City Camp Cardinal Boulevard Holderness Coralville Roundabout counts Holderness Coralville First Ave intersections south of Interstate 80 Holderness Coralville First Ave / Oakdale Blvd. Holderness Coralville Coral Ridge Ave intersections with Corridor Way, Holderness Coralville Holiday Road/Heartland Drive and Oakdale Blvd. Holiday Road intersections with North Coral St and Holderness Coralville Corridor Way Lower Muscatine Road Knoche Iowa City Park Road Knoche Iowa City Sycamore St Knoche Iowa City Traffic counts as requested Wheatley North Liberty Highway 6 volume and speed counts Phillips Tiffin . Streets around University Hospitals and Clinics Ricketts University of Iowa jccogadmlWorkPro. 09/FY09TransportationPlanningWorkPro.doc 19 ~JCCOG rrii.... m e m 0 Date: May 12, 2008 To: JCCOG Urbanized Area Policy Board From: Brad Neuman~istant Transportation Planner Re: Agenda Item 4(c): Authorizing Resolution regarding JCCOG's status as the designated recipient for FT A 5307 operating funds. At the request of the Federal Transit Administration (FTA), JCCOG is being asked to provide the FT A with an authorizing resolution that clarifies JCCOG's standing as the Governor's Designated Recipient for FT A's 5307 operating funds on behalf of Coralville Transit, Iowa City Transit, and Cambus. This resolution will not change the process for apportioning funds for the three transit entities, it simply clarifies for FT A who the designated recipient is for the urbanized area. An opinion of counsel will also be provided to FTA with this resolution. The opinion clarifies JCCOG's legal standing as an organization and that JCCOG has no intention of drawing the funds for the three transit agencies. JCCOG is only the pass-through agency for 5307 operating funds. Coralville Transit, Iowa City Transit, and Cambus have their own authorizing resolutions that outline JCCOG's role in the development of the 5307 operating grants. These authorizing resolutions will not change. If anyone has any questions, please give me a call at 356-5235 or email me at brad- neumann@iowa-city.org. cc: John Yapp jccogadm/agd/ba-FT AGrants.doc DRAFT Prepared by: Brad Neumann, JCCOG, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 2008-04 RESOLUTION AUTHORIZING AND DIRECTING THE FILING OF AN APPLICA- TION ON BEHALF OF JCCOG WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER SECTION 5307 OF CHAPTER 49, US CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING ASSISTANCE FUNDING, AND DESIGNATING THE CHAIR OF THE JCCOG URBANIZED AREA POLICY BOARD AS THE JCCOG OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATION. WHEREAS, JCCOG is a Designated Recipient of Iowa Department of Transportation funding for planning and support of the public transit system in this urbanized area; and WHEREAS, JCCOG will not apply directly for 49 U.S.C. Section 5307 funds, but will act as a pass-through entity for support of the recipients, the City of Iowa City, the City of Coralville, and the University of Iowa, d/b/a/ Cambus, pursuant to separate supplemental agreements with each recipient; and WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and WHEREAS, the recipients will supply the local share of projects costs; and NOW, THEREFORE, BE IT RESOLVED BY THE URBANIZED AREA POLICY BOARD OF THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS, AS FOLLOWS: 1. That the Chair of the JCCOG Urbanized Area Policy Board, or his/her designee, is authorized to execute and file an application on behalf of JCCOG with the U.S. Department of Transportation for public transportation projects generally and for funding under 49 U.S.C. Section 5307, in particular, and to enter into supplement agreements with each of the recipients: the City of Iowa City, the City of Coralville, and the University of Iowa, d/b/a/ Cambus. 2. That the Chair of the JCCOG Urbanized Area Policy Board, his/her designee, or the Transportation Planner or Assistant Transportation Planner for the Johnson County Council of Governments' Transportation Planning Division is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application. 3. That the grant agreement, upon FTA approval, may be executed electronically by JCCOG Assistant Transportation Planner on behalf of the Chair of the JCCOG Urbanized Area Policy Board. It was moved by Resolution be adopted. and seconded by that the The Motion on a vote of _affirmative and _negative. Resolution No. Page 2 Considered on the 21st day of May, 2008. jccogtp\RES\JCCOG Authorizing Res.DOC David Ricketts, Chairperson JCCOG Urbanized Area Policy Board DRAFT ,~ ! -~= -..... J."'- --- -........ ~~~~~ ":. ~l."~ --- - CITY OF IOWA CITY May 5, 2008 David Ricketts Director of Parking and Transportation University of Iowa 100 Cambus Office on Stadium Drive Iowa City, IA 52242 City Attorney's Office 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5030 (319) 356-5008 FAX www.icgov.org Dear Mr. Ricketts: This communication will serve as the requisite opinion of counsel to be filed with the Federal Transit Administration, United States Department of Transportation, in connection with the application of JCCOG for Federal transportation assistance authorized by 49 U.S.C. chapter 53; title 23 United States Code; and other Federal statutes authorizing activities administered by the Federal Transit Administration. Johnson County Council Of Governments (JCCOG), is the Designated Recipient for this urbanized area, as defined by 49 U.S.C. ~ 5307(a)(2) and as designated by the State of Iowa in its letter of May 11,2007, and has the authority to apply for and receive Urbanized Area Formula Program assistance. JCCOG is a public entity under state law and engages in planning for public transit activities in its urbanized area. In the case of certain transit programs, including 49 U.S.C. Section 5307 (the Urban Formula Program) JCCOG acts as a pass-through entity. Funds granted by the Iowa Department of Transportation come to JCCOG as the Designated Recipient, and through the use of supplemental agreement, these funds are dispersed directly to the City of Iowa City, the City of Coralville, and the University of Iowa, d/b/a/ Cambus for transit activities. Citations to statutes and ordinances establishing the legal authority of JCCOG to carry out transportation projects for which Federal assistance is sought is set forth below: 1. JCCOG is a separate, legal, public entity, organized under Articles of Agreement, possessing its own governing board and budget, authorized by Iowa Code Chapter 28E.15 and 325A to provide planning assistance for transit services, and authorized in Resolution number 2008-04, adopted May 21, 2008, to act as a pass-through entity for grant funding to other transit recipients through supplemental agreements with those recipients. 2. The recipients, the City of Iowa City, the City of Coralville, and the University of Iowa, d/b/a! Cambus, will provide funds for the local share of any project, as indicated in each respective body's adopted resolutions. 3. I have reviewed the pertinent Federal, state, and local laws, and I have concluded that there is no legal impediment to JCCOG filing an application for the project for which JCCOG seeks assistance. Furthermore, as a result of my examination, I find that there is no pending or threatened litigation or other action which might in any way adversely affect the proposed project or the capability of JCCOG to carry out the project. Sincerely, Eric R. Goers Assistant City Attorney cc: Brad Neumann, Asst. Transportation Planner jccoglplFTA Opinion of Counsel JCCOG.doc _ Johnson County Council of Governments ~ 410 E \XvtJshlr'gton Sr Iowa City Iowa 52240 r~ ........ DRAFT May 21,2008 Paula Schwach FT A Region 7 Regional Counsel 901 Locust Street Room 404 Kansas City, MO 64106 Re: Authorizing Resolution Designation Dear Paula: As the Chair of the Johnson County Council of Governments (JCCOG) Urbanized Area Policy Board, I hereby authorize Brad Neumann as the designated Assistant Transportation Planner for JCCOG, as referenced in the attached resolution. Mr. Neumann will execute the actions listed in the attached resolution from this time forward, on behalf of JCCOG. JCCOG will, by letter, inform the Federal Transit Administration of any change regarding the designee status. Thank you for your time and consideration. Sincerely, David Ricketts Chair, Johnson County Council of Governments Urbanized Area Policy Board cc: Brad Neumann, JCCOG Asst. Transportation Planner jccogtp\FTA\2008 documents\fta designation JCCOG.doc wJCCOG r,....... m e m 0 Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ !~~ Re: Agenda Item #4(d): Update on the JCCOG Public Transit Expansion Exploratory Taskforce Representatives to the JCCOG Public Transit Expansion Exploratory Taskforce have been appointed. These representatives include: Coralville: Henry Herwig Iowa City: Mike Wright Johnson County: Sally Stutsman North Liberty: Jim Wozniak Tiffin: Kris Peterson University Heights: Stan Laverman University of Iowa: Brian McClatchey Iowa City Community School District: Paul Schultz (non-voting) We are coordinating an initial meeting of this taskforce in mid to late June. At the initial meeting, JCCOG staff will give an overview of how transit systems are funded, including capital and operations costs, and the various federal, state, and local funding and revenue sources necessary to support those costs. We feel it is important that the members of the taskforce have a good understanding of how transit systems are funded, and what that funding is based on before beginning to discuss scenarios for expansion of fixed-route transit into areas not currently being served. We would also like to have further discussion of what "end product" is desired from this taskforce. The JCCOG Urbanized Area Policy Board agreed to form this taskforce following the submittal of a petition from representatives of North Liberty for increased transit service, and from the League of Women Voters for increased transit service into other areas of Johnson County. It has been staff's understanding that the taskforce will consider various options for expansion of fixed-route transit into areas not being served, after considering costs and opportunities. Ultimately, the taskforce would produce a statement/recommendation for the JCCOG Board to consider. Let me know at our May 21 meeting if you have any questions or input into the JCCOG Public Transit Expansion Exploratory Taskforce. cc: Dale Helling Kelly Hayworth Ryan Heiar Dave Ricketts jccogadm/agd/UAPB-pteet5-21.doc ~JCCOG r,....... m e m 0 Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ /' ~ Re: Agenda Item 4(e)(i): Update on Potential Eastern Iowa Amtrak Service On April 18 a study conducted by Amtrak on behalf of the Iowa Department of Transportation regarding the feasibility of passenger rail service from the Quad Cities to Iowa City was officially released at a news conference. A map of the preferred route is attached for the entire route; the preferred route between the Quad Cities and Iowa City is on the Iowa Interstate Railroad line. Annual ridership on the full route is estimated to be around 187,000 passengers, based on two round trips per day, and if improvements are made allowing speeds of 79 miles per hour. It is being proposed that the states of Iowa and Illinois would share both the capital costs and the operating costs. The attached pages provide details on the anticipated ridership, capital and operations costs from the Amtrak study. Next Steps For passenger rail service to be extended from Chicago to Iowa City, there are several necessary steps that have been identified: · Capital funding (likely to be state and/or federal funds) must be secured and a source for operating funding (likely to be state funds) must be identified · Discussions and negotiations must take place between Iowa, Illinois and the railroads regarding use of track, funding issues, etc. · Rolling stock must be procured · Station and associated station infrastructure must be developed, which will be a local responsibility · Finally, infrastructure improvements must be completed and additional personnel must be recruited and trained Iowa DOT staff will be coordinating discussions regarding these next steps, and affected local governments will be invited to participate. There needs to be clear public support for Amtrak service for these steps to be accomplished. We will keep you apprised as we learn more. 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Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ (y- Re: Agenda Item 4(e)(ii): Consider an appointment to the Iowa DOT Passenger Rail Advisory Committee The Iowa Department of Transportation is creating a Passenger Rail Advisory Committee that will serve as a discussion and advisory forum for passenger rail service in Iowa including long- distance, intercity, and commuter service. The committee will consist of 15-20 individuals including representatives of each Metropolitan Planning Organization, railroads, Amtrak, the existing Amtrak route in southern Iowa, the Midwest Rail Commission, the Iowa Association of Railroad Passengers, and Iowa DOT staff. The attached page outlines the primary roles foreseen for this advisory committee as well as committee expectations. The first meeting has been scheduled for June 19 in Ames. We anticipate three to four meetings being held by the end of the year and approximately two meetings per year thereafter. The JCCOG Urbanized Area Policy Board is being asked to appoint a representative to the Iowa DOT Passenger Rail Advisory Committee. Iowa City Mayor Regenia Bailey has expressed an interest in being appointed to this committee. Please consider an appointment at our May 21 meeting. Attachment jccogadm/agd/PRAC508.doc Iowa Passenger Rail Advisory Committee Roles of the Advisory Committee · Provide balanced and diverse representation to the Iowa Department of Transportation (Iowa DOT) of the issues and concerns of passenger rail services around the state. · Assist the Iowa DOT in addressing a wide array of passenger rail service issues important to Iowans. . Serve as a discussion and advisory forum to: o Provide an arena for statewide considerations. Conduct advisory committee working sessions to move Iowa forward in expanding passenger rail services. o Help with information sharing, outreach, and education regarding passenger rail services. o Provide input to Iowa DOT's Rail Plan. Review materials and provide suggested changes for consideration. o Provide input in the development of a Passenger Rail Program in Iowa. Provide advice and ideas on potential resources, as well as the intricacies of alternative program options. Propose and comment on possible program policies and strategies that would be beneficial in fostering and promoting passenger rail services in Iowa. o Provide advice and input into the prioritization process for various passenger rail efforts. o Enhance communications with advocacy groups at the local, state, regional, and national levels. o Commit to participate in approximately two meetings annually. Additional meetings are anticipated during the first six to twelve months as the initial Passenger Rail Program is developed. · Help decide what specific topics/issues they would like the committee to address over the next several meetings. · Prioritize topics/issues and tentatively schedule them for in-depth discussion at future committee meetings. · Review and familiarize themselves with meeting information and material in advance of each meeting, leading to more productive and interactive meetings. . Advocate for program and funding proposals to local, state and federal elected officials and policymakers. Iowa Passenger Rail Advisory Committee May 2008 ~JCCOG r,....... m e m 0 Date: May 12, 2008 To: Urbanized Area Policy Board From: Kent Ralston, Assistant Transportation Planner t?l--- Re: Agenda Item 4(f): Update on Time-21 Fund We have been keeping you apprised of the status of the Iowa DOT Road Use Tax Fund (RUTF) report which was released in 2006 to the Iowa General Assembly. The RUTF report specifically addressed the need to increase funds available to repair Iowa's road system, and recommended the creation of the Transportation Investment Moves the Economy in the 21 st Century (TIME-21) Fund. At the March 21, 2007 meeting, the Urbanized Area Policy Board Chairperson signed letters to be sent to area legislators endorsing the TIME-21 proposal and encouraging their support for the initiative. The TIME-21 Fund Act was passed by legislation (House File 932) and signed by the Governor in 2007. On April 22, 2008, Governor Culver signed Senate File 2420 which will secure new revenue for appropriation to the TIME-21 Fund. Key provisions of the bill to take effect the second half of FY09 include: . Extends constitutional protection to more funds supporting Iowa's roadways by repealing the motor vehicle use tax of the purchase price of a vehicle and replacing it with a fee for new registration of the same rate . Allocates revenues to the TIME-21 Fund through the increase in fees collected from trailer registration, certificates of title, and revenues collected from annual vehicle registration fees in excess of $392 million . Elongates the schedule applicable to reducing registration fees for cars and multi- purpose vehicles and increases the minimum vehicle registration . Increases pickup truck registration fees, establishes a "business-trade" truck vehicle classification and increases the minimum registration fee for 3-ton pickups . Increases registration fees for 'other' trucks registered based on combined gross weight . Increases registration fees for special trucks for farm use . Increases motor vehicle title fees, trailer registration fees, and motorcycle education fees The table on the back of this memo provides detail on anticipated revenue and distribution of TIME-21 funds. Please bring any questions you have to the May 21st meeting. jccogadm/agd/time21-508.doc TIME-21 FUND ESTIMATED REVENUES & ALLOCATIONS (Dollars in Millions) Revenues FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Motor Vehicle Registrations* $2.0 $46.9 $85.2 $118.8 $142.2 Trailer Registrations 4.4 8.8 8.8 8.8 8.8 Certificates of Title/Salvage Title 5.2 10.3 10.3 10.3 10.3 Total Revenues $11.6 $66.0 $1 04.4 $138.0 $161.4 *Includes 96.0% of revenue accrued from vehicle registration fees, in excess of $392.0 million. Note: The fee increases take effect the second half of FY 2009. Allocations Primary Road Fund (State) 60.0% Secondary Road Fund (Counties) 20.0% City Street Fund (Cities) 20.0% Total Allocations FY 2009 $7.0 2.3 2.3 $11.6 FY 2010 $39.6 13.2 13.2 $66.0 FY 2011 $62.7 20.9 20.9 $1 04.4 FY 2012 $82.8 27.6 27.6 $138.0 FY 2013 $96.8 32.3 32.3 $161.4 Note: Totals may not add due to rounding Source: Iowa Department of Transportation ~JCCOG r~ m e m 0 ,...... Date: May 13, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director / ...L ;/ "j/'1/' Re: Agenda Item #4(g): Update on recent activities The following is an update on recent activities of the JCCOG Transportation Planning Division. Let us know if you have any questions at our May 21 meeting. Streets and Highways 1. Iowa City N. Dubuque Road traffic calming program 2. Evaluation of Highway 6 capacity needs between Lakeside Drive and Riverside Drive 3. Iowa City Foster Road traffic calming program 4. Assist Iowa DOT with update of JCCOG traffic model 5. Research Bluetooth/wireless technology for traffic signal detection 6. Scales Bend Road traffic study 7. North Dubuque Street/North Liberty Road traffic study 8. Data collection for Dubuque Street traffic study from Church Street to Jefferson Street 9. Oak Crest Hill Road/Main Street traffic counts in Hills 10. Galway Hills neighborhood traffic evaluation 11. Lower Muscatine Road traffic study 12. Assist Coralville with evaluation of Wickham School traffic issues Transit 1. Coordinate JCCOG Public Transit Expansion Exploratory taskforce 2. Assist Iowa City Transit with two new bus routes 3. FY09 Passenger Transportation Development Plan 4. FY09 FT A Program of Projects 5. FY09 Transit Capital Equipment Replacement Plan 6. Monthly National Transit Database reporting 7. Paratransit eligibility appeals 8. Quarterly Iowa DOT reporting 9. Passenger rail planning and research 10. FY08 FTA operating grants Pedestrian and Bicycle 1. Assist Bicyclists of Iowa City with community forum 2. Study of "Yield-to-Pedestrians in Crosswalk" signs 3. Assist with Bike-to-Work-Week activities 4. Investigate Dubuque Street/Interstate 80 and Highway 1/lnterstate 80 pedestrian bridges 5. Develop options for downtown and east Iowa City bikeways 6. Update JCCOG trails map 7. Johnson County Trails Committee 8. Regional Trails and Bicycling Committee activities Traffic Engineering Activities 1. Administer Iowa City traffic calming program 2. On-street parking evaluations 3. Administer requests for street lights in Iowa City 4. Ongoing five-year traffic signal efficiency study 5. Traffic control sign evaluation 6. Ongoing sight distance evaluations and access evaluations Multi-Modal/Other 1. 2008 Midwest Transportation Planning Conference 2. Coordinate Interstate 80 aesthetics and landscaping design process 3. Assist Iowa DOT with Interstate 80 planning 4. Assist with evaluation of a new University commuter lot 5. Assist Iowa City with Central District Plan 6. Senior mobility study 7. EPA Brown Fields grant and debriefing 8. Coordinate JCCOG Affordable Housing taskforce 9. Review traffic speeds in school zones 10. Review Federal sign retro-reflectivity requirements 11. Hiring process for JCCOG Traffic Engineering Planner 12. Attend League of Women Voters community forum jccogadmin/agd/uapb3-21-08.doc 2 Date: May 14, 2008 ~JCCOG r~ m e m 0 ,...... To: JCCOG Urbanized Area Policy Board From: Linda sev'€~~uman Services Coordinator Re: Agenda Item 5(a): Highlights from the Human Services Division Following is a summary of recent activities: 1. Completed a bi-annual survey with the individuals that are served at the Free Lunch Program. The results are shared with the staff director and their Board of Directors. The Free Lunch Program serves over 34,000 noon-time meals per year. Let me know if you would like a copy of the survey results. 2. Researching panhandling issues for the City of Iowa City including how it is handled in other communities, city ordinances, what are service providers offering, and options for donating to services instead of panhandlers. 3. Continuing to administer the Iowa City bus strip ticket program and distribution of monthly bus passes (both Iowa City and Coralville) for Department of Human Services, STAR, and Goodwill clients. Also serve as the Review Person for people who have been denied for SEATS and have filed an appeal. 4. Working with a committee, we are updating the eighth edition of the Tell Me Where to Turn brochure which lists services and resources for people with mental illness. This brochure is offered at no cost, so we are in the process of raising funds ($2,414.00) to print 4,000 copies to be distributed over the next two years. 5. Reviewed FY 09 funding applications for Empowerment (serves children from birth to 5 years). The purpose of creating the community empowerment initiative is to empower individuals and their communities to achieve desired results for improving the quality of life for children 0 - 5 and their families. The t:,ree primary components are early education, health, and parent education/family support. 6. I have attended or participated in the regular scheduled meetings or activities for the Human Services Division. Several special events in the last two months included Crisis Center Volunteer Appreciation Dinner and Pancake Breakfast, Goodwill annual meeting, Red Cross presentation, Free Lunch's 25th anniversary celebration, MYEP open house and Presentation on Suicide by Carla Fine. In April, for recognition of Crime Victims' Rights Week, we organized a panel discussion on sexual assault. Panel members included representation from RVAP, Johnson County Attorney's office, Sexual Assault Response Team, City of Iowa City Task Force on Violence Against Women, and a survivor's story. jccogad m/agd/hu mserv-u pdate508. doc