HomeMy WebLinkAbout2008-05-13 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
~ r -~
Iowa City ~ ~~ ~~
~®~~~
City Council Agenda -•--~--
CITY OF IOWA CITY
Special Formal
May 13, 2008 - 7:00 p.m.
City Hall - Harvat Hall
410 E. Washington Street www.icgov.org
..~ltctl~~c.~ ~liLta
ITEM 1. CALL TO ORDER. i'~~=~~~ ,'~ /~~:2 ~fiu~trl
ROLL CALL. /P~iS ~~~ ~ 4 rlf!P osse~
ITEM 2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
a) Approval of Council Actions, subject to corrections, as recommended by the
City Clerk.
1. April 25, Special Council Work Session
2. April 28, Special Council Work Session
3. April 29, Special Council Formal Official and Complete
4. April 30, Special Council Work Session
b) Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
1. Library Board of Trustees: March 27, 2008
2. Telecommunications Commission: March 24, 2008
3. Board of Appeals: January 7, 2008
4. Planning and Zoning Commission: April 3, 2008
5. Planning and Zoning Commission: April 17, 2008
6. Parks and Recreation Commission: April 9, 2008
c) Permit Motions and Resolutions as Recommended by the City Clerk.
New:
- 1. Class C Liquor License for MP Investments, LLC, dba Vito's, 118 E.
College St.
Renewal:
2. Class C Liquor License for Linn Street Cafe, Inc., dba Linn Street Cafe,
Inc., 121 N. Linn St..
3. Special Class C Liquor License for Riverside Theatre dba Riverside
Theatre, 213 N. Gilbert St.
May 13, 2008 City of Iowa City Page 2
4. Temporary Transfer of Special Class C Liquor License for Riverside
Theatre dba Riverside Theatre, 213 N. Gilbert St. to Riverside Theatre
Shakespeare Festival Stage in City Park from June11, 2008 through
July 13, 2008.
5. Class C Beer Permit for Suburban Investors, LC, dba Suburban by
AMOCO, 370 Scott Court.
6. Class E Liquor License for Cigarette Outlet, Inc., dba Cigarette Outlet
#18, 1901 Broadway St.
7. Class C Beer Permit for Kwik Trip, Inc., dba Tobacco Outlet Plus #537,
923 S. Riverside Dr.
d) Public Hearings.
erg- /~~ 1. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON
JUNE 3, 2008 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
ROBERT A. LEE RECREATION CENTER ROOF MEMBRANE
REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH
NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project replaces the membrane and wet insulation
and repairs the damaged tees at the Robert A. Lee Recreation Center
and is necessary due to the age, condition and past storm damage to
the roof. We are pursing an energy star rated roof. The estimated
construction is $335,000 and will be funded by General Obligation bond
proceeds and insurance proceeds from storm damage.
2. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 3,
2008 ON AN ORDINANCE AMENDING TITLE 16, PUBLIC WORKS,
CHAPTER 3A, CITY UTILITIES -GENERAL PROVISIONS, SECTION
6, BILLING AND COLLECTION PROCEDURES; DELINQUENT
ACCOUNTS, TO ELIMINATE THE DELINQUENCY CHARGE FOR ALL
STATE AND LOCAL GOVERNMENT ENTITIES.
Comment: Consider an Ordinance to eliminate the delinquency charge
for state and other local governmental entities. This ordinance change
would preserve all collection options to ensure payment by the state and
local governmental entities.
May 13, 2008 City of Iowa City Page
e) Resolutions.
a ~~ /,~~ 1. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE
ROBERT A. LEE RECREATION CENTER WINDOW AND PANEL
REPLACEMENT PROJECT.
Comment: The project has been completed in substantial
accordance with the plans and specifications. The Engineer's Report
and Performance and Payment bonds are on file with the City Clerk.
o~( r' J ~,2~j 2. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO AN AMENDMENT TO THE
PROTECTIVE COVENANTS AND RESTRICTIONS FOR THE BDI
SUBDIVISION.
Comment: The City's plans and specifications for the Eastside
Recycling Center located within the BDI Subdivision at 2401 Scott
Boulevard, show certain buildings placed at least 20' from the right-of-
way. The current covenants and restrictions for this subdivision include a
50' setback restriction. The City has solicited approval from all property
owners in this subdivision to amend these setback restrictions so that the
Recycling Center, as planned, will be in conformity thereto. The owners of
more than 50% of the property in the subdivision have agreed to and
executed the attached Amendment, which is to be recorded with the
County Recorder.
o ~ ~ I ~g 3. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO A
SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND HILLS BANK AND TRUST COMPANY, IOWA CITY, IOWA
FOR PROPERTY LOCATED AT 214 CHURCH STREET, IOWA CITY,
IOWA.
Comment: Hills Bank and Trust Company has requested that the City
approve a Subordination Agreement for property at 214 Church Street.
The owner of the property received a loan from the City of Iowa City's
Community Development Block Grant funds. The property has enough
equity to cover the City's lien position.
May 13, 2008 City of Iowa City Page
~~- /a-9 4. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE
AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY
BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN,
AND TENANT STARBUCKS CORPORATION D/B/A STARBUCKS
COFFEE #2855-IA, FOR A SIDEWALK CAFE.
Comment: Marc Moen, as landowner, and Starbucks Corporation
d/b/a as Starbucks Coffee #2855-IA, seek a renewal of a license
agreement for temporary use of public right-of-way at 228 S. Clinton St.,
Iowa City, Iowa for a sidewalk cafe. City staff and Design Review have
reviewed the plans and specifications and required submittals and
recommend approval of said agreement.
o~ ~ 13~ 5. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST IOWA DEPARTMENT OF
TRANSPORTATION PRECONSTRUCTION AGREEMENTS FOR
MAINTENANCE OF BRIDGES LOCATED WITHIN THE CITY OF
IOWA CITY.
Comment: These agreements are with the Iowa Department of
Transportation and allow the DOT to complete bridge maintenance work
to bridges located at Highway 1, Highway 6, and I-80 all across the Iowa
River. The projects will be designed, let and constructed at the sole cost
of the DOT with no contribution from the City.
y~-13) 6. CONSIDER A RESOLUTION APPROVING THE ACCEPTANCE OF
THE DEDICATION OF OUTLOT "A" Of LINDEMANN SUBDIVISION-
PART ONE, AND OUTLOT "C" OF LINDEMANN SUBDIVISION-
PART TWO, IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC
OPEN SPACE.
Comment: The Parks and Recreation and Public Works Departments
have inspected these two outlots in Lindemann Subdivision, Parts One
and Two and agree that they are suitable for dedication at this time.
a ~d- 1,3o~ 7. CONSIDER A RESOLUTION APPROVING PAYMENT TO INTERIM
CITY MANAGER DALE HEELING FOR CASH VALUE OF ACCRUED
VACATION.
Comment: Dale Helling was appointed by the City Council as Interim
City Manager effective August 1, 2007 and will serve in that capacity
until May 19, 2008. During those nine and a half months the demands
of the position allowed Mr. Helling to take only limited vacation. This
resolution will authorize payment to him for the cash value of the 15
days of unused vacation that he accrued while serving as Interim City
Manager.
May 13, 2008 City of Iowa City Page 5
f) Correspondence.
1. Holly Hotchkiss: Friends of the Animal Center Foundation
2. Elizabeth Foster Hill for Barbara Mitchell: Wetherby, Isaac A. House
611 North Governor, Iowa City, Johnson County
3. Jane Balvanz: Mental Health Task Force
4. Nate Steele: Sheraton
5. Panhandling: Rachel Leigh, Peggy Schneider
6. Tracy Fitch: City services [staff response included]
7. Michael Neese: Shelter House
8. Lorraine Bailey: Snow removal [previously distributed at the 4/30
Council Work Session]
9. D.J. Beard: Purchase of sand pit on S. Gilbert Street
10. Ron Knoche, City Engineer: Competitive Quotation Results -College
Street Streetscape Project and 2008 Water Main Directional Boring
Project
11. P~gtition: Re-establish parking on the 1300 block of Oakcrest
END OF CONSENT CALENDAR.
' ~,+- o2d C~2j
~ D
~~ --- ~ .,! / ~ 1 /i 9.~..~/.i~ rCO ' _ 5`' i /Dd.,~,.~u9-~-~ "nom .<
4 ~ ~ L :sues-~ ~~~~-~~
ITEM 3. COMMUNITY COM ENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] ~'
Community Comment will be continued, if necessary, prior to "City Council Information"
item.
~.~ .o~~~
ITEM 4. PLANNING AND ZONING MATTERS. (Item "a,b,c,e,f' will proceed as outlined in
the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte
communications.")
a) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 3, 2008
ON A RESOLUTION TO AMEND THE COMPREHENSIVE PLAN TO
CHANGE THE LAND USE MAP DESIGNATION FOR APPROXIMATELY 10
ACRES OF LAND LOCATED NORTH OF HIGHWAY 6, EAST OF SCOTT
BOULEVARD, AND WEST OF COMMERCE DRIVE FROM INDUSTRIAL TO
GENERAL COMMERCIAL.
Comment: At its May 1 meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval of this amendment.
Staff recommended approval in a memo dated April 25, 2008. Approval will
allow this property to be rezoned from Intensive Commercial (CI-1) zone to
Community Commercial (CC-2) zone.
Action:
~~.r®~
CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Addition May 13 Agenda
E~3NSENT CALENDAR ~~~~
Correspondence: ~
2f(11) Danny Valentine: Daily Iowan Article [staff response included]
May 13, 2008
City of Iowa City Page 6
b) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 3, 2008
ON AN ORDINANCE REZONING APPROXIMATELY 10.08 ACRES OF LAND
LOCATED NORTH OF HIGHWAY 6, EAST OF SCOTT BOULEVARD, AND
WEST OF COMMERCE DRIVE FROM INTENSIVE COMMERCIAL (CI-1)
ZONE TO COMMUNITY COMMERCIAL (CC-2) ZONE. (REZ08-00003)
Comment: At its May 1, 2008, meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval of this rezoning.
Staff recommended approval in a report dated April 17. Approval of this
rezoning will allow this property to be developed with retail commercial uses.
Action: ~it'_..7,Q t'~~jl~B'i++/ ~ L~~j /~6~~1~
c) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 3, 2008,
ON AN ORDINANCE REZONING 9.48 ACRES OF LAND LOCATED SOUTH
OF OLIVE COURT AND LEAMER COURT AND EAST OF MARIETTA
AVENUE ~ FROM MEDIUM DENSITY SINGLE FAMILY (RS-8) ZONE TO
PLANNED DEVELOPMENT OVERLAY (OPD-8) ZONE. (REZ08 001)
Comment: At its May 1, 2008, meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval of this rezoning.
Staff recommended approval in a memo dated April 25. Approval of this
rezoning will allow this property to be developed with a combination of detached
and attached single-family dwellings clustered in a manner that will help
preserve sensitive areas on the site.
Action: -/J l~t'c'1i~1 ~~~bt`1'"
d) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 3,
2008, ON A RESOLUTION TO VACATE NORTHTOWNE PARKWAY RIGHT-
OF-WAY. (VAC08-00002)
Comment: At its May 1, 2008, meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval of this vacation. Staff
recommended approval in a report dated May 1. Approval will allow this portion
of right-of-way to be incorporated into lot 12 of the Highlander Development
Third Addition. The City will retain necessary easements over the vacated right-
of-way and the applicant will convey to the City a comparable right-of-way and
easement area east of Northgate Drive and north of the vacated parcel.
Action:
s
May 13, 2008 City of Iowa City Page 7
e) REZONING APPROXIMATELY 11.7-ACRES OF LAND LOCATED ON
RUPPERT ROAD WEST OF OLD HIGHWAY 218 FROM COMMUNITY
COMMERCIAL (CC-2) TO INTENSIVE COMMERCIAL (CI-1 ). (REZ08-00004)
Comment: At its April 17 meeting, by a vote of 6-0 (Smith absent), the Planning
and Zoning Commission recommended approval of this rezoning (Aviation
Commerce Park). Staff recommended approval in a report dated April 17.
Approval will allow this property to be developed with intensive commercial
uses characterized by outdoor storage and display of merchandise or sales
and repair of large equipment.
a) PUBLIC HEARING / _
Action: fee ~X °~"~
G/asPd
b) CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:
f) REZONING APPROXIMATELY 8.95-ACRES OF LAND LOCATED ON
RUPPERT ROAD WEST OF OLD HIGHWAY 218 FROM COMMUNITY
COMMERCIAL (CC-2) TO NEIGHBORHOOD PUBLIC (P-1).(REZ08-00004)
Comment: At its April 17 meeting, by a vote of 6-0 (Smith absent), the Planning
and Zoning Commission recommended approval of this rezoning (Aviation
Commerce Park). Staff recommended approval in a report dated April 17. This
rezoning will indicate the public ownership of this property. It is intended to
remain as open space.
a) PUBLIC HEARING
Action:
b) CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:
May 13, 2008 City of Iowa City Page
g) VACATING 150 FEET OF THE 20-FOOT WIDE EAST-WEST ALLEY RIGHT-
OF-WAY LOCATED BETWEEN LUCAS ADDITION LOTS 3 AND 4, AND
LOTS 5 AND 6. (VAC08-00001).
Comment: At its April 17 meeting, by a vote of 6-0 (Smith absent), the Planning
and Zoning Commission recommended approval of this right-of-way vacation
for an alley located south of 829 Kirkwood Avenue. Staff recommended
approval in a report dated April 17. Approval will allow the adjacent property
owner to purchase this un-built and unused alley.
a) PUBLIC HEARING
Action: C/~s~d
b) CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:
erg-- /.33 h) CONSIDER A RESOLUTION APPROVING THE PRELIMINARY PLAT OF
KENNEDY'S WATERFRONT ADDITION PART FIVE, IOWA CITY, IOWA.
(SUB08-00001)
Comment: At its May 1, 2008, meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval. Staff recommended
approval in a report dated May 1. Approval will allow the development of a 4-lot,
6.48-acre commercial subdivision located west of South Gilbert Street and
south o
Action:
a~- /3~ i) CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF
THE PENINSULA NEIGHBORHOOD PHASE 2A, IOWA CITY, IOWA.
(SU608-00004)
Comment: At its May 1, 2008, meeting, by a vote of 5-0 (Plahutnik absent), the
Planning and Zoning Commission recommended approval. Staff recommended
approval in a report dated May 1. Approval will allow the development of a 17-
lot, 7.6-acre residential subdivision located on Walker Circle.
Action:
May 13, 2008 City of Iowa City Page 9
ITEM 5. APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE
OF COST FOR THE CONSTRUCTION OF THE EAST SIDE RECYCLING CENTER
PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY
EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR
BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
Comment: The Project will involve new construction, an addition and renovations to a
recycling facility at 2401 Scott Blvd., Iowa City, Iowa. The Environmental Education
Center and associated site are targeted for Platinum LEED Certification. The facility
consists of a 20,300 square foot addition to the existing building currently housing
Habitat Restore, renovation and remodeling of the existing building, a new 2250
square foot Environmental Education Center, a motor oil recycling drop off, a wood
chip and compost pick-up station, a salt storage building and abulk-water distribution
station. The work includes site work, general building construction, mechanical
systems, electrical systems and LEED documentation activities. Use of a ground-
source heat pump system, photovoltaic fixtures and wind generated power will be
incorporated into the mechanical and electrical packages. The estimated construction
cost is $3,284,500 and will be funded with Landfill revenue proceeds.
a) PUBLIC HEARING
Action: /~IDS~c~
n$ ~ /35 b) CONSIDER A RESOLUTION
Action:
May 13, 2008 City of Iowa City Page 10
ITEM 6. ADOPTING IOWA CITY'S FY09 ANNUAL ACTION PLAN, WHICH IS A SUB-PART
OF IOWA CITY'S 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING
THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY
CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED
CHIEF EXECUTIVE OFFICER.
Comment: At their April 17, 2008 meeting, the Housing and Community Development
Commission (HCDC) discussed and recommended that City Council approve the FY09
Annual Action Plan. The draft minutes of the April 17 HCDC meeting were included in
the April 24 Council information packet and a copy of the FY09 Annual Action Plan was
included in the May 1 Council information packet. Attached to this resolution as Exhibit
A is a listing of the CDBG and HOME projects recommended for funding. To receive
federal fiscal year 2008 funding (City FY09), this document must be submitted to the
U.S. Department of Housing and Urban Development (HUD) by May 15, 2008. Staff
memorandum and correspondence included in Council packet.
a) PUBLIC HEARING
Action:
~~-13(~
b)
ON~3IDER~A RESOLUTION
y
Action: ' ' 06a6fP/~ ~/i/~uv'
~' ~' 7 O
ITEM 7. CONSIDER AN ORDINANCE AMENDING TITLE 3 ENTITLED "CITY
og~ ,~3~5 FINANCES, TAXATION 8~ FEES," CHAPTER 4 ENTITLED "SCHEDULE
OF FEES, RATES, CHARGES, BONDS, FINES & PENALTIES," SECTION
3-4-4, ENTITLED, "WASTEWATER TREATMENT WORKS USER
CHARGES," OF THE CITY CODE TO INCREASE OR CHANGE
WASTEWATER USER CHARGES AND FEES IN IOWA CITY, IOWA.
(SECOND CONSIDERATION)
Comment: This proposed ordinance would increase all wastewater treatment user
-fees by approximately five percent (5%), effective July 1, 2008. This action is
necessary due to annual increases in operational costs and bond financing
requirements. Changes can found in bold on the ordinance. The last fee increase
was July 1, 2006. Staff recommends expedited action.
Action: T(b~rv~ ~t~i 9~ ~n,c;(C ~ d ~ / i .P ~O
f ~ f.(J'' L i ` ~ /~
May 13, 2008 City of Iowa City Page 11
ITEM 8.
0'!37
CONSIDER A RESOLUTION OF INTENT TO CONSIDER THE PROPOSED
CONVEYANCE OF PROPERTY KNOWN AS THE PENINSULA NEIGHBORHOOD,
PHASE 2A, IN IOWA CITY, IOWA, TO PENINSULA DEVELOPMENT COMPANY, AND
SETTING A PUBLIC HEARING ON SAID CONVEYANCE FOR JUNE 3, 2008
Comment: Pursuant to the Peninsula Neighborhood Development Agreement
between the City of Iowa City and Peninsula Development Company, (as assignee of
Terry L. Stamper Holdings, L.L.C.) approved by Resolution No. 00-231 of the City
Council dated June 29, 2000, and the amendments thereto ("Agreement"), Peninsula
Development Company has agreed to develop a tract of land known as the Peninsula
Neighborhood. The City Council will consider the approval of the final plat of the
Peninsula Neighborhood, Phase 2A, at its May 13, 2008 meeting. Pursuant to said
Development Agreement, Peninsula Development Company has agreed to purchase the
Peninsula Neighborhood, Phase 2A, for a price equal to a per-unit base price of
$3,171.00 multiplied by the total number of final site-plan approved units plus interest at
the rate of 6.5% on the outstanding principal balance. This Resolution declares the City
Council's intent to consider the proposed conveyance of the above property as
contemplated in the Development Agreement, sets a public hearing on said conveyance
for June 3, 2008, and directs the City clerk to public notice of said public hearing.
Action:
ITEM 9. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE
SS- /3g REVENUE DIVISION OF THE FINANCE DEPARTMENT AND THE PARKING
DIVISION OF THE PARKING AND TRANSIT DEPARTMENT BY DELETING ONE
ACCOUNT CLERK -REVENUE POSITION AND CREATING ONE CUSTOMER
SERVICE REPRESENTATIVE -PARKING POSITION. (DEFERRED FROM 4/29)
Comment: Currently the Revenue Division and the Parking Division share
responsibilities for parking related clerical operations. This resolution consolidates the
duties in the Parking Division and creates a Customer Service Representative position
to perform the duties. As a result the Revenue Division will eliminate an Account Clerk
position which became vacant on May 1. Additional annual cost is approximately
$4,200. Staff memorandum included in Council packet.
Action:
May 13, 2008 City of Iowa City Page 12
ITEM 10. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE
o~•, j39 REVENUE DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE
ACCOUNT CLERK - REVENUE POSITION AND ADDING ONE CUSTOMER
SERVICE REPRESENTATIVE - REVENUE POSITION AND AMENDING THE
AFSCME PAY PLAN BY DELETING THE POSITION OF ACCOUNT CLERK -
REVENUE.
Comment: Subsequent to the announcement of a retirement in the Revenue Division,
an analysis was performed on current job positions, functions and duties. After
consultation with the Director of Parking and Transit and the Parking Division
Supervisor, it was recommended that the Parking-related Accounts Receivable and
Customer Service functions be transferred to the Parking Division. A second
recommendation was made to upgrade the remaining Utility Account Clerk position to
Utility Customer Service Representative due to the recognized increase in payment
arrangements and collection activity. Staff memorandum included in Council packet.
Action: l(,1i I bll,IrL1_ I F(G$l/+e/~
ITEM 11. CONSIDER A RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF
per t ~a $9,150,000 GENERAL OBLIGATION BONDS, SERIES 2008A, AND APPROVING
ELECTRONIC BIDDING PROCEDURES
Comment: This resolution allows for the advertisement for sale of the bonds and for
the receipt of electronic bids by FAX machine and through the PARITY competitive
bidding system. The PARITY electronic bidding system has been determined to
provide reasonable security and to maintain the integrity of the competitive bidding
process, and to facilitate the delivery of bids by interested parties in connection
with the offering at public sale.
Action:
ITEM 12. CONSIDER A RESOLUTION APPROVING FUNDING FOR ALFIE'S BEAUTY
~ g _ ~~ ~ SUPPLY, A SOLE PROPRIETORSHIP, FROM IOWA CITY'S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND
AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE
OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
Comment: On April 22 the City Council Economic Development Committee
recommended $5,000 in funding for this project. The Council Economic Development
Committee recommended that these funds be a loan at 0% interest for a term of 5
years. Due to high owner commitment and investment in the business, positive
references from the Iowa City Housing Authority and the current business landlord, the
committee recommended funding this business even though the loan will not be fully
secured. The loan will be partially secured by a financing statement on all business
assets. Said business qualifies as amicro-enterprise under the CDBG program. For
more information see staff memo.
Action: __f~(d~~ ~~~1~{~~/~1/ ,
May 13, 2008 City of Iowa City Page 13
ITEM 13. CONSIDER A RESOLUTION APPROVING FUNDING FOR TEXTURES, A SOLE
ag' ~~~ PROPRIETORSHIP, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK
.GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE
CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT
ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT.
Comment: On April 22 the City Council Economic Development Committee
recommended $35,000 in funding for this project. The Council Economic Development
Committee recommended that these funds be a loan at 1 % interest for a term of 7
years. $13,130 of the $35,000 loan will be deferred for five years to enable the owner
to obtain a SBA guaranty. Due to high owner commitment and investment in the
business, the owner's successful history of managing the business, and a history of
paying loan obligations, the committee recommended funding this business even
though the loan will not be fully secured. The loan will be partially secured by a
financing statement on all business assets. Said business qualifies as a micro-
enterprise under the CDBG program. For more information see staff memo.
Action:
ITEM 14. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
o~~' j ~ 3 MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE SENIOR CENTER BOILER AND CHILLER
REPLACEMENT PROJECT. (DEFERRED FROM 4/29)
Comment: Bids for this project were opened on Tuesday, April 22nd and the
following bids were received:
RMB Co., Inc. Iowa City, IA $ 759,900.00
B.G. Brecke, Inc. Cedar Rapids, IA $ 940,600.00
Engineer's Estimate $ 725,000.00
Public Works and Engineering recommend award of the contract to RMB Co., Inc. of
Iowa City, Iowa. The project will be funded with G.O. Bonds and an internal loan.
The internal loan may be from the Iowa City Senior Center Fund, Inc.
Action:
May 13, 2008 City of Iowa City Page 14
ITEM 15. CONSIDER A RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM
~~~ 1'--~~ .FOR IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS.
Comment: The City Council allocated $15,000 in Fiscal Year 2009 for the purpose of
funding grants to neighborhood associations so they could make improvements in their
neighborhood. The Neighborhood Council has solicited, selected and recommends the
funding of seven (7) applications from the neighborhood association and seeks the City
Council's review and approval of this recommendation. The grant applications are
included in the Council Packet.
Action:
ITEM 16. CONSIDER A RESOLUTION ACCEPTING THE SCULPTURE TITLED
o~ - ~~-} ~, "IMPERMANENCE IS INEVITABLE" AS A GIFT FROM BRIAN FRITZ, SCULPTOR,
TO THE CITY OF IOWA CITY, IOWA.
Comment: Brian Fritz, the artist of the sculpture located near the pedestrian crossing
bridge at the southwest corner of the intersection between Iowa Avenue and Highway
6 wishes to donate the artwork to the City of Iowa City. The artist has entered into a
contract and City Council approval is necessary to accept this gift.
Action:
ITEM 17. CONSIDER A RESOLUTION APPROVING THE CONTRACT BETWEEN THE CITY
off- r4~O OF IOWA CITY AND THE ARTIST FOR DISPLAY OF A SCULPTURE ON THE
IOWA SCULPTOR'S SHOWCASE.
Comment: The showcase, a concrete pad located on the downtown pedestrian mall
northeast of the Weatherdance Fountain provides a venue for Iowa sculptors to display
their work for a year or more. A contract has been negotiated with Aaron Franck, a
Cedar Rapids artist for display of his work on the showcase for the period of June 1,
2008 through May 31, 2009. The artist receives a $500 honorarium for their
participation.
Action:
May 13, 2008
City of Iowa City
Page l5
ITEM 18. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
o `~~' I'-~ `~ CONSTRUCTION OF THE 2008 PAVEMENT REPLACEMENT FOR WATER MAIN
PROJECT.
Comment: Bids for this project were opened on Tuesday, May 6`h and the following
bids were received:
Ultimate Edge Concrete, LLC North Liberty, IA $57,747.00
Feldman Concrete Dyersville, IA $60,080.00
LL Pelting Co. North Liberty, IA $67,079.00
All American Concrete West Liberty, IA $75,324.00
Engineer's Estimate $93,000.00
Public Works and Engineering recommend award of the contract to Ultimate Edge
Concrete, LLC of North Liberty, Iowa. The project will be funded with Water revenues.
Action:
ITEM 19. CONSIDER A RESOLUTION AUTHORIZING EXECUTION OF A CHAPTER 28E
~~_ ~~g AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF
CORALVILLE REGARDING CERTAIN OBLIGATIONS INVOLVING THE I-80
CORRIDOR LANDSCAPE DESIGN AND BEAUTIFICATION PLAN.
Comment: This 28E Agreement between the City of Iowa City and the City of
Coralville is to establishing the financial responsibilities for the preliminary design of the
I-80 Corridor Landscape Design and Beautification Plan. The consultant hired for
development of the plan is Howard R. Green Company. The cost for design will not
exceed $39,676. Each municipality will be responsible for 50% of the design cost.
Action:
May 13, 2008 City of Iowa City Page 16
ITEM 20. CONSIDER A RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF
b ~_ ~ ~ 9 UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK
REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO
CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR
COLLECTION IN THE SAME MANNER AS PROPERTY TAXES.
Comment: The City has the authority under Iowa Code §364.138 to assess the
nuisance abatement costs in the same manner as a property tax. This resolution
allows the City Clerk to certify to the Johnson County Treasurer the abatement cost to
be assessed against the property. This assessment is being pursued only after the City
took many steps to resolve the matter. The City notified the home owners to abate the
nuisance (for example, to remove snow from the sidewalk) and after the home owner
did not take action to abate the nuisance, the City abated the nuisance and billed the
owner. After being billed at least twice, these owners still have not paid the abatement
costs. The City has sent a letter to the home owner giving them notice that this
resolution would be on the agenda, a copy of which is attached to the resolution. No
interest will be charged if the owner pays within 30 days of the first required
publication. Attached as an exhibit to the resolution is a list of the properties that will
be assessed and the amount that will be assessed.
Actian: ( Glfi'V- /~
` f~rticw 7C)
ITEM 21. AN OUNCEMENT OF VACANCIES. [Staff will not publish additional notices after a
period of six publications; but will continue to advertise vacancies with postings and on
the Council agenda. However, no additional publication costs will be incurred.]
Previous:
a) Planning & Zoning Commission -One vacancy to fill an unexpired term ending
May 1, 2011. (Terry Smith resigned) (4 males and 2 females currently serve).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, MAY 28, 2008.
ITEM 22. COUNCIL APPOINTMENTS.
a) Airport Zoning Brd of Adjustment -One vacancy to fill an unexpired term plus a
five-year term ending December 31, 2011. (Carl Williams resigned) (3 males
and 0 females currently serve).
Action:
b) Airport Zoning Commission -One vacancy to fill asix-year term January 1,
2006 -December 31, 2011. (Term expires for Mark Anderson) (3 males and 0
females currently serve).
Actian: ~ ~T,L1~11~~~-~~ca...~~
May 13, 2008 City of Iowa City Page 17
c) Civil Service Commission -One vacancy to fill afour-year term April 7, 2008 -
April 2, 2012. (Term expires for Dorothy Maher) (1 male and 1 female currently
serve).
Action:
ITEM 23.
d) Youth Advisory Commission -One vacancy to fill a two year term
January 1, 2008 -December 31, 2009.
One (1) person -Age 18 to 21 on the date of filing
(Term expires for Maison Bleam)
Action: ~~Q ~ /JO~v.~~~v
COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 24. CITY COUNCIL INFORMATION.
.~io ~ 1C~a
ITEM 25
ITEM 26
REPORT ON ITEMS FROM CITY STAFF.
a) City Manager. ~~ J
b) City Attorney. . ~
c) City Clerk. , O ,,,
ADJOURNMENT
l'~
/S