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HomeMy WebLinkAbout2008-05-13 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES MAY 13, 2008 Iowa City City Council, special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Rackis, Kopping, Long, Davidson, Jordan, O'Malley, Morris, Klingaman, Fosse. Moved by Champion, seconded by Wilburn, that the following items and recommendations nthe Consent Calendar be received, or approved, and/or adopted as amended and to remove Item 2d(2), setting public hearing eliminating the delinquency charge for all state and local government entities, for separate consideration: Approval of Council Actions, subject to corrections, as recommended by the City Clerk. April 25, Special Council Work Session; April 28, Special Council Work Session; April 29, Special Council Formal Official and Complete; April 30, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Library Board of Trustees -March 27, 2008; Telecommunications Commission -March 24, 2008; Board of Appeals -January 7, 2008; Planning and Zoning Commission -April 3, 2008; Planning and Zoning Commission -April 17, 2008; Parks and Recreation Commission -April 9, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for MP Investments, LLC, dba Vito's, 118 E. College St. Renewal: Class C Liquor License for Linn Street Cafe, Inc., dba Linn Street Cafe, Inc., 121 N. Linn St.; Special Class C Liquor License for Riverside Theatre dba Riverside Theatre, 213 N. Gilbert St.; Temporary Transfer of Special Class C Liquor License for Riverside Theatre dba Riverside Theatre, 213 N. Gilbert St. to Riverside Theatre Shakespeare Festival Stage in City Park from June 11, 2008 through July 13, 2008; Class C Beer Permit for Suburban Investors, LC, dba Suburban by AMOCO, 370 Scott Court; Class E Liquor License for Cigarette Outlet, Inc., dba Cigarette Outlet #18, 1901 Broadway St.; Class C Beer Permit for Kwik Trip, Inc., dba Tobacco Outlet Plus #537, 923 S. Riverside Dr. Public Hearings: RES. 08-125, SETTING A PUBLIC HEARING ON JUNE 3, 2008 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ROBERT A. LEE RECREATION CENTER ROOF MEMBRANE REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-126, ACCEPTING THE WORK FOR THE ROBERT A. LEE RECREATION CENTER WINDOW AND PANEL REPLACEMENT PROJECT; RES. 08-127, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AMENDMENT TO THE PROTECTIVE COVENANTS AND RESTRICTIONS FOR THE BDI SUBDIVISION; RES. 08-128, AUTHORIZING THE Complete Description May 13, 2008 Page 2 MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 214 CHURCH STREET, IOWA CITY, IOWA; RES. 08-129, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN, AND TENANT STARBUCKS CORPORATION D/B/A STARBUCKS COFFEE #2855-IA, FOR A SIDEWALK CAFE; RES. 08-130, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST IOWA DEPARTMENT OF TRANSPORTATION PRECONSTRUCTION AGREEMENTS FOR MAINTENANCE OF BRIDGES LOCATED WITHIN THE CITY OF IOWA CITY; RES. 08-131, APPROVING THE ACCEPTANCE OF THE DEDICATION OF OUTLOT "A" OF LINDEMANN SUBDIVISION- PART ONE, AND OUTLOT "C" OF LINDEMANN SUBDIVISION- PART TWO, IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC OPEN SPACE; RES. 08-132, APPROVING PAYMENT TO INTERIM CITY MANAGER DALE HEELING FOR CASH VALUE OF ACCRUED VACATION. Correspondence: Holly Hotchkiss regarding Friends of the Animal Center Foundation; Elizabeth Foster Hill for Barbara Mitchell regarding Wetherby, Isaac A. House 611 North Governor, Iowa City, Johnson County; Jane Balvanz regarding Mental Health Task Force; Nate Steele regarding Sheraton; Panhandling letters from Rachel Leigh, Peggy Schneider; Tracy Fitch regarding City services [staff response included]; Michael Neese regarding Shelter House; Lorraine Bailey regarding Snow removal [previously distributed at the 4/30 Council Work Session]; D.J. Beard regarding Purchase of sand pit on S. Gilbert Street; Ron Knoche, City Engineer, Competitive Quotation Results regarding College Street Streetscape Project and 2008 Water Main Directional Boring Project; Petition regarding Re-establish parking on the 1300 block of Oakcrest; Danny Valentine regarding Daily Iowan Article [staff response included]. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Council Member Correia abstained on the next item due to a conflict of interest. Moved by Wright, seconded by O'Donnell, to set a public hearing for June 3, 2008 on an ordinance amending Title 16, Public Works, Chapter 3A, City Utilities -General Provisions, Section 6, Billing and Collection Procedures; Delinquent Accounts, to eliminate the delinquency charge for all state and local government entities. Individual Council Members expressed their views. The Mayor declared the motion carried, 5/1, with the following division of roll call vote: Ayes: Hayek, O'Donnell, Wilburn, Wright, Bailey. Nays: Champion. Abstaining: Correia. Bob Engle, Senior Center Commission, 1 Oaknoll Court, reported on activities at the Center. Sandy Pickup, Free Medical Clinic, 818 3`d Avenue, thanked Council and the Housing and Community Development Commission for all the work they do funding various community needs. Holly Hotchkiss, Director of Friends of the Animal Shelter Foundation, updated Council fundraising activities. Moved by Wilburn, seconded by Hayek, to set a public hearing for June 3, 2008 on a resolution to amend the Comprehensive Plan to change the land use map designation for Complete Description May 13, 2008 Page 3 approximately 10 acres of land located north of Highway 6, east of Scott Boulevard, and west of Commerce Drive from Industrial to General Commercial. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Correia, to set a public hearing for June 3, 2008 on an ordinance rezoning approximately 10.08 acres of land located north of Highway 6, east of Scott Boulevard, and west of Commerce Drive from Intensive Commercial (CI-1) Zone to Community Commercial (CC-2) Zone (REZ08-00003). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Wright, to set a public hearing for June 3, 2008, on an ordinance rezoning 9.48 acres of land located south of Olive Court and Learner Court and east of Marietta Avenue from Medium Density Single Family (RS-8) Zone to Planned Development Overlay (OPD-8) Zone (REZ08-00001). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by O'Donnell, to set a public hearing for June 3, 2008, on a resolution to vacate Northtowne Parkway right-of-way (VAC08-00002). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. A public hearing was held on an ordinance rezoning approximately 11.7-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Intensive Commercial (CI-1) (REZ08-00004). PCD Director Davidson present for discussion. The Mayor asked for any ex parte communications, and none were reported. Moved by O'Donnell, seconded by Champion, that the ordinance rezoning approximately 11.7-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Intensive Commercial (CI-1) (REZ08-00004), be given first vote. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. A public hearing was held on an ordinance rezoning approximately 8.95-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Neighborhood Public (P-1) (REZ08-00004). The Mayor asked for any ex parte communications, and none were reported. Moved by Champion, seconded by Correia, that the ordinance rezoning approximately 8.95-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Neighborhood Public (P-1) (REZ08-00004), be given first vote. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. A public hearing was held on an ordinance vacating 150 feet of the 20-foot wide east- west alley right-of-way located between Lucas Addition Lots 3 and 4, and Lots 5 and 6 (VAC08-00001). No one appeared. Mayor Bailey noted the applicant had requested indefinite deferral. Moved by Wilburn, seconded by O'Donnell, to defer indefinitely the ordinance vacating 150 feet of the 20-foot wide east-west alley right-of-way located between Lucas Addition Lots 3 and 4, and Lots 5 and 6 (VAC08-00001), be given first vote. The Mayor declared the motion carried, 7/0, all Council Members present. Moved by Champion, seconded by O'Donnell, to adopt RES. 08-133, APPROVING THE PRELIMINARY PLAT OF KENNEDY'S WATERFRONT ADDITION -PART 5, IOWA Complete Description May 13, 2008 Page 4 CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Wright, to adopt RES. 08-134, APPROVING THE FINAL PLAT OF THE PENINSULA NEIGHBORHOOD PHASE 2A, IOWA CITY, IOWA . Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the East Side Recycling Center Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Wilburn, to adopt RES. 08-135, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE EAST SIDE RECYCLING CENTER PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Recycling Coordinator Jordan present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution adopting Iowa City's FY09 Annual Action Plan, which is a sub-part of Iowa City's 2006-2010 Consolidated Plan (City Steps), authorizing the City Manager to submit said plan and all necessary certifications to the U.S. Department of Housing and Urban Development, and designating the City Manager as the authorized chief executive officer. The following individuals appeared: Kathy Huedepohl, 319 E. Washington St.; Franki Cooley, 533 Olive St.; Maryann Dennis, The Housing Fellowship; Charlie Eastham, The Housing Fellowship; Christy Wolfe, The Housing Fellowship; and Jerry Anthony, Housing and Community Development Commission. CD Coordinator Long and Iowa City Housing Administrator Rackis present for discussion. Individual Council Members expressed their views. Moved by O'Donnell, seconded by Wilburn, to adopt RES. 08-136, ADOPTING IOWA CITY'S FY09 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF IOWA CITY'S 2006- 2010 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. Moved by Correia, seconded by Wright, to amend the allocation by moving $50,000 from the Housing Authority Homeownership Program to the Housing Fellowship Rental Housing Program. Individual Council Members expressed their views. After discussion, the Mayor declared the motion to amend defeated, 3/4, after the following voice vote: Ayes: Correia, Wright, Bailey. Nays: Wilburn, Hayek, O'Donnell, Champion. Absent: None. Moved by Champion, seconded by O'Donnell, to accept correspondence from Council Member Correia and Dennis Craven. CD Coordinator Long and Iowa City Housing Administrator Rackis present for discussion. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor declared the resolution adopted with an affirmative roll call vote, 7/0, all Council Members present. Complete Description May 13, 2008 Page 5 Moved by Wilburn, seconded by Wright, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD.08-4305, AMENDING TITLE 3 ENTITLED "CITY FINANCES, TAXATION & FEES," CHAPTER 4 ENTITLED SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES & PENALTIES," SECTION 3-4-4, ENTITLED, "WASTEWATER TREATMENT WORKS USER CHARGES," OF THE CITY CODE TO INCREASE OR CHANGE WASTEWATER USER CHARGES AND FEES IN IOWA CITY, IOWA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wilburn, seconded by Champion, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Champion, seconded by Correia, to adopt RES. 08-137, INTENT TO CONSIDER THE PROPOSED CONVEYANCE OF PROPERTY KNOWN AS THE PENINSULA NEIGHBORHOOD, PHASE 2A, IN IOWA CITY, IOWA, TO PENINSULA DEVELOPMENT COMPANY, AND SETTING A PUBLIC HEARING ON SAID CONVEYANCE FOR JUNE 3, 2008. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-138, AMENDING THE BUDGETED POSITIONS IN THE REVENUE DIVISION OF THE FINANCE DEPARTMENT AND THE PARKING DIVISION OF THE PARKING AND TRANSIT DEPARTMENT BY DELETING ONE ACCOUNT CLERK- REVENUE POSITION AND CREATING ONE CUSTOMER SERVICE REPRESENTATIVE -PARKING POSITION. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-139, AMENDING THE BUDGETED POSITIONS IN THE REVENUE DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE ACCOUNT CLERK -REVENUE POSITION AND ADDING ONE CUSTOMER SERVICE REPRESENTATIVE -REVENUE POSITION AND AMENDING THE AFSCME PAY PLAN BY DELETING THE POSITION OF ACCOUNT CLERK -REVENUE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Champion, to adopt RES. 08-140, DIRECTING THE ADVERTISEMENT FOR SALE OF $9,150,000 GENERAL OBLIGATION BONDS, SERIES 2008A, AND APPROVING ELECTRONIC BIDDING PROCEDURES. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Correia, to adopt RES. 08-141, APPROVING FUNDING FOR ALFIE'S BEAUTY SUPPLY, A SOLE PROPRIETORSHIP, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Franki Cooley appeared. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Complete Description May 13, 2008 Page 6 Moved by Wright, seconded by Correia, to adopt RES. 08-142, APPROVING FUNDING FOR TEXTURES, A SOLE PROPRIETORSHIP, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Cheryl McMillan appeared. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Wilburn, to adopt RES. 08-143, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE SENIOR CENTER BOILER AND CHILLER REPLACEMENT PROJECT. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Champion, to adopt RES. 08-144, APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS. The following individuals appeared: Both Koppes, Neighborhood Council of Iowa City and Wetherby Neighborhood Association, 1528 California Ave,; Jen Kardos, Morningside-Glendale Association, 1503 Glendale Rd.; Judith Pascoe, Northside Neighborhood Association, 317 Fairchild St.; Annadora Khan, Longfellow Neighborhood Association, 923 Dearborn St.; and Chris Harms, Grant Wood Neighborhood Association, 2503 Aster Ave. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, to adopt RES. 08-145, ACCEPTING THE SCULPTURE TITLED "IMPERMANENCE IS INEVITABLE" AS A GIFT FROM BRIAN FRITZ, SCULPTOR, TO THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Champion, to adopt RES. 08-146, APPROVING THE CONTRACT BETWEEN THE CITY OF IOWA CITY AND THE ARTIST FOR DISPLAY OF A SCULPTURE ON THE IOWA SCULPTOR'S SHOWCASE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-147, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2008 PAVEMENT REPLACEMENT FOR WATER MAIN PROJECT to Ultimate Edge Concrete, LLC for $57,747.00. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Hayek, seconded by Wright, to adopt RES. 08-148, AUTHORIZING EXECUTION OF A CHAPTER 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF CORALVILLE REGARDING CERTAIN OBLIGATIONS INVOLVING THE I-80 CORRIDOR LANDSCAPE DESIGN AND BEAUTIFICATION PLAN. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-149, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW Complete Description May 13, 2008 Page 7 REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. H. Yale Cohn, 925 Iowa Avenue, appeared. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Correia, to accept correspondence from George Sehl and Yale Cohn representing Ray Thompson. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the previously announced vacancy to the Planning & Zoning Commission to fill an unexpired term ending May 1, 2011. Applications must be received by 5:00 p.m., Wednesday, May 28, 2008. The Mayor noted the following Board and Commission vacancies received no applications and will be readvertised: Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix- yearterm January 1, 2006 -December 31, 2011; Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Youth Advisory Commission to fill a two year term, January 1, 2008 -December 31, 2009, One (1) person -Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Mayor Bailey noted it was Council Member Wright's birthday and wished him a Happy Birthday. Council Member Wright proudly displayed the Bike to Work Week t-shirt and encouraged more bike usage; and reminded citizens of activities for Irving B. Weber Days. Mayor Pro tem O'Donnell jokingly reported that Coralville Council Member Gill got lost driving the car in the race against the bike and bus the previous day. Council Member Wilburn reported the bicycle had prevailed in the race, and thanked the gentleman for avoiding him and his bike coming out of a driveway and publicly apologized for pulling out in front of the car and misreading the vehicles turning signals. Council Member Wilburn reminded citizens of the Friday night concert series starting this Friday, May 16 with the City High and West High jazz ensembles, at the Weather Dance Fountain on the Pedestrian Mall downtown from 6:30-9:30 PM. Council Member Correia reported that the Task Force on Women has been approached by the Iowa City Area Association of Realtors about helping sponsor a safety workshop and she is serving on a planning committee for a June 4 event at the Old Capitol Town Center "Safety 411, Real Talk About Real Issues, Get the Word Out on How to be Safe, Where to Turn, Who Can Help" and stated several organizations will be participating; announced that the Resource Action Center (RAC) is starting a men's antiviolence counsel group starting June 18 and interested folks can call RAC 335-1486 for more information; acknowledged the success of the free tax prep clinics with a 100% increase from last year, with 660 people served and $640,000 federal and state taxes brought in; and invited everyone to attend the ice cream social on May 31 as part of the Irving B. Weber Days celebration at City Park beginning at 1:00 PM. Complete Description May 13, 2008 Page 8 Mayor Bailey stated that part of the Bike to Work Week celebration involved a Mayor's Bike Ride on May 14 and includes a leisurely ride from New Pioneer in Iowa City to the New Pioneer in Coralville. Moved by Wilburn, seconded by Hayek, to adjourn meeting at 9:15 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council tubers present. is D. Bai ey, Mayo Marian K Karr, City Clerk r -~_,:,®~r,~ CITY OF [OWA CITY 2a1 ~,~ ~ ,~®,,~ D [,.,[ 11/[ ESQ RA1~ Date: Apri125, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Special Work Session, April 25, 2008, 7:30 AM in Public Library Room A Tape: 08-03 (A complete transcription is available in the City Clerk's Office) City Manager Candidates Meet and Greet Mayor Bailey welcomed citizens to the event, noting each candidate would speak 2-3 minutes and then be'available to meet one on one with those present. Brief comments were made by the following candidates: Michael Lombardo A. J. Johnson Paul Beecher The Mayor thanked everyone for coming and encouraged them to talk with the individual candidates and provide feedback on the comment forms provided in the back of the room or on the City website. Meeting adjourned 8:00 PM; reception continued to 9:00 PM. ~„r_,--r,®~ CITY OF IDWA CITY 2a2 ~m~~ ~ ESA E ~ Date: April 28, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 28, 2008, 5:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Helling Dilkes, Karr, O'Malley, Mansfield, Knoche, Fosse, Okerlund, Rackis, Briggs, Long, Hightshoe, Powers, Hargadine, Johnson (A complete transcription is available in the City Clerk's Office) Mayor Bailey announced the special formal and executive session planned for 7:00 PM would be held. AGENDA ITEMS 1. (Consent Calendar # 5 f (7) correspondence ... Dianne Allender and Sandee Wennerberg ... Lower Muscatine Road) Public Works Director responded to questions noting that a pre design project meeting was held the previous week with the neighbors, and that staff was identifying issues and interests at the present time. 2. (Agenda item # 11 -public hearing ... resolution approving plans, specifications ... 2008 Dubuque /Church Intersection Improvement Project ...) In response to Council Member Champion, Council Member Wright assured her the project was for the west side of the intersection. 3. (Agenda item # 21 -resolution ... amending the budgeted positions ... Finance Department and the Parking Division ...Parking Positions) Mayor Bailey announced that this item would be deferred to the May 13th meeting. 4. (Agenda item # 12 -public hearing ... resolution amending the FY 2008 Operating Budget) In response to Council Member Hayek, Mayor Bailey stated that Finance Director O'Malley would be present for the hearing. 5. (Agenda item # 23 -resolution awarding contract .... Senior Center Boiler and Chiller Replacement Project ...)City Clerk Karr requested that this item be deferred to the May 13 meeting. TARP PROGRAM CHANGES (Agenda item # 24) Housing Rehab Specialist Powers and CD Coordinator Long present for discussion. Majority agreed to proceed. Council Work Session April 28, 2008 Page 2 CDBG/HOME FUNDING RECOMMENDATIONS (IP2 of 4/24 Information Packet) Community Development Coordinator Long, CD Planner Hightshoe, and HCDC Chair Jerry Anthony present for discussion. (Power point presentation on file.) Majority expressed an interest to remove $18,000 funding for Chauncey Swan LP -Rental Housing (Housing Projects) and add to Housing Fellowship -Rental Housing (Housing Projects). Council Member Champion will attend a School Board meeting regarding funding of playground equipment. STAFF ACTION: Schedule May 12 work session discussion and action on the recommendations for the formal meeting May 13. (Long) POLICE POLICY ON TRAFFIC CONTACTS Police Chief Hargadine responded to questions regarding an email from a supervisor to his watch regarding addressing available time. ALLEY MAINTENANCE POLICY (IP3 of 4/24 Information Packet) Public Works Director Fosse present for discussion. (Power point presentation on file.) Council requested information on inventory of alley blocks in Iowa City; condition of the alley -paving type; complaints received on the alley; traffic volume; use of the neighboring properties (residential or commercial); range of costs in today's dollars for different surfaces; and information on typical assessment costs. STAFF ACTION: Proceed with inventory and prepare information for Council. (Fosse) COUNCIL TIME 1. In response to Council Member Correia, Public Works Director Fosse stated the City was aware of the Old Capitol Criterion and River Fest activities, noting that a lot of the orange spray paint was used on the bike course to draw attention to the cyclists of the small areas that could affect the racing tires. He noted that small areas of the street would not hold the patch as well 2. (IP18 of 4/24 Information Packet) Council Member Correa noted the draft Parks & Rec. minutes regarding discussion of parking enforcement during Farmer's Market and questioned further Council action. Interim City Manager Helling stated staff would research and report back. 3. (IP9 of 4/24 Information Packet) Council Member Wilburn questioned if any Council Member would be participating in the race between a bike, car, and bus. Council expressed an interest in Council Member Wilburn participating. 4. Council Member Correia stated that she had received a letter from Andy Johnson from the Housing Trust Fund requesting Council representatives meet to discuss the affordable housing regional task force and share information, with Jeff Schott from the Institute of Council Work Session April 28, 2008 Page 3 Public Affairs facilitating. Council Members Champion and Wright indicated interest. CD Coordinator Long will also be attending. JOINT MEETING IN CORALVILLE (IP4 of 4/24 Information Packet) Majority agreed to the proposed May 28 meeting date in Coralville and requested the following items be added to the agenda: Funding of School Playground Equipment RAGBRAI Update STAFF ACTION: Notify Coralville. (Karr) SCHEDULE OF PENDING DISCUSSION ITEMS Mayor Bailey announced that discussion of the third quarter financial report originally planned for a May meeting would wait until June when City Manager Lombardo could be in attendance. UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Mayor Bailey asked if anyone could attend the Department of Transportation reception for new Commissioner Reasner on May 1. DISCUSSION OF MEETING SCHEDULE City Clerk Karr confirmed that the meetings of May 2 and 4 would be cancelled. Meeting adjourned 7:30 PM. 2a 3 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 4/29/08 Iowa City City Council, special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor proclaimed West High School Iowa Jazz Championship Recognition, Rich Medd, Director of Jazz Ensemble and Ensemble members, accepting; Youth Week -May 5- 11, 2008, Mark Law, Elks Lodge accepting; Older Americans Month -May 2008, Bob Welsh, Chair Policy Board accepting; Mental Health Month -May 2008, Nyle Jenssen, President of the National Alliance for Mental Illness for Johnson County accepting; Free Lunch Program Month -May 2008 Mary Palmberg accepting; Irving B. Weber Days -May 2008, Dell & Susie Brown representing the Iowa City Host Noon Lions Club & Shaner Magalhaes from the Johnson County Historical Society, accepting; Bicycle Month -May 2008, Steve Rudin, representing Bicyclists of Iowa City (BIC), accepting; PATV -May 4-10, 2008, Josh Gading and Tom Northnagle accepting; University of Iowa Wrestling Team Recognition Day, Coach Tom Brands and members of the team, accepting. Mayor Bailey presented a certificate of appreciation to outgoing UISG City Council liaison Abbie Volland. Council Member Amy Correia and University Liaison Abbie Volland, co chairs of the Task Force on Violence Against Women, and University student Task Force Members Sarah Milani, Anne Barber, and Carole Peterson presented recommendations of the Task Force. Mayor Bailey noted the recommendations would be scheduled for discussion at an upcoming work session. Moved and seconded to adopt RES. 08-99, APPROVING THE APPOINTMENT OF MICHAEL A. LOMBARDO AS CITY MANAGER FOR THE CITY OF IOWA CITY, APPROVING AN EMPLOYMENT AGREEMENT RELATING THERETO, AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE THE SAME FOR AND ON BEHALF OF THE CITY. Michael Lombardo appeared. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk; April 10, Special Council Formal Official and Complete; April 14, Regular Council Work Session; April 14, Special Council Formal Official and Complete; April 24, Special Council Formal Official and Complete; April 25, Special Council Formal Official and Complete; April 26, Special Council Formal Official and Complete; April 27, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Adjustment -March 12, 2008; Board of Adjustment -February 13, 2008; Airport Commission -March 13, 2008; Parks and Recreation Commission -March 12, 2008; Youth Advisory Commission -February 25, 2008; Housing and Community Development Commission -February 20, 2008; Housing and Community Development Commission -March 27, 2008; Housing and Community Development Official Actions April 29, 2008 Page 2 Commission -March 13, 2008; Housing and Community Development Commission - February 12, 2008 (6:30 p.m.); Housing and Community Development Commission - February 12, 2008, (11:00 a.m.); Historic Preservation Commission -February 28, 2008; Human Rights Commission -March 25, 2008; Planning and Zoning Commission - March 20, 2008; Public Art Advisory Commission -March 6, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Beer Permit for Gasby's #1, 1310 S. Gilbert St.; Class C Beer Permit for Gasby's #4, 2303 Muscatine Ave. Renewal: Class C Liquor License for Sams Pizza, 441 S. Gilbert St.; Class A Liquor License for Loyal Order of Moose Lodge #1096, 3151 Highway 6 E.; Class C Liquor License for Picador, 330 E. Washington St.; Outdoor Service Area for Picador, 330 E. Washington St.; RES. 08-100, TO ISSUE DANCING PERMIT for Loyal Order of Moose Lodge #1096, 3151 Highway 6 E. and Picador, 330 E. Washington St.; Public Hearings: Set a public hearing for May 13, 2008 regarding Iowa City's FY09 Annual Action Plan, that is a sub-part of Iowa City's 2006-2010 Consolidated Plan (a.k.a. City Steps); RES. 08-101, SETTING A PUBLIC HEARING ON MAY 13, 2008 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE EAST SIDE RECYCLING CENTER PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-102, NAMING DEPOSITORIES; RES. 08-103, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 1552 DICKENSON LANE, IOWA CITY, IOWA; RES. 08-104, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1209 HIGHLAND AVENUE, IOWA CITY, IOWA; RES. 08- 105, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE AND A REHABILITATION AGREEMENT FOR THE PROPERTY LOCATED AT 919 N. DODGE STREET, IOWA CITY, IOWA; RES. 08-106, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN ON 3035 STANFORD AVENUE, 101 LINDEMANN DRIVE, AND LOT 17 LONGFELLOW MANOR, LOCATED IN IOWA CITY, IOWA; RES. 08-107, AUTHORIZING THE HISTORIC PRESERVATION COMMISSION TO FILE AN APPLICATION FOR A HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDP) GRANT FOR CONDUCTING AN INTENSIVE SURVEY IN THE MANVILLE HEIGHTS NEIGHBORHOOD TO INVESTIGATE POTENTIAL FOR A HISTORIC DISTRICT. Correspondence: Acting Traffic Engineering Planner regarding Installation of (11) Iowa City BUS STOP signs to reflect changes in transit routes effective May 19, 2008; Chris Shaffer regarding Smoking ban; Letters from Caroline Dieterle (4), John Gross, Libby Shannon, Rod Sullivan regarding Sheraton; Rubina Halwani regarding Recycling in Iowa City [staff response included]; Nivedita Pandey regarding Fund raiser; Karen Kubby regarding Payment in lieu of taxes; Letters from Dianne Allender and Sandee Wennerberg regarding Lower Muscatine Road; Public input regarding Official Actions April 29, 2008 Page 3 City Manager candidates letters from Naomi Novick, Bill Ambrisco, Caroline Dieterle, Robyn Clark-Bridges, Karen Kubby, David Bywater. The Mayor declared the motion carried. Abbie Volland, UISG City Council Liaison, read a resolution passed by the UISG Student Senate commending the City Council of Iowa City for their support of the students in the community. Barbara Eckstein, Northside Neighborhood Association, thanked City Council and City staff for the positive response to neighborhood concerns on the Church / Dubuque intersection. Moved and seconded to set a public hearing for May 13 on an ordinance rezoning approximately 11.7-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Intensive Commercial (CI-1) (REZ08-00004). The Mayor declared the motion carried. Moved and seconded to set a public hearing for May 13 on an ordinance rezoning approximately 8.95-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Neighborhood Public (P-1) (REZ08-00004). The Mayor declared the motion carried. Moved and seconded to set a public hearing for May 13 on an ordinance vacating an alley located south of 829 Kirkwood (VAC08-0001). The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08- 4303, REZONING APPROXIMATELY 17.97 ACRES LOCATED SOUTH OF RUPPERT ROAD FROM COMMUNITY COMMERCIAL (CC-2) TO INTENSIVE COMMERCIAL (CI-1) (REZ08-0002), be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 08-108, APPROVING THE AMENDED FINAL PLAT OF CARDINAL POINTE SOUTH -PART ONE, IOWA CITY, IOWA (SUB08-00003). A public hearing was held on a resolution authorizing conveyance of a skywalk easement and temporary construction easement in favor of Johnson County, Iowa, which skywalk is to be constructed above Benton Street between Clinton Street and Dubuque Street. Dave Kempf, Facilities Manager for Johnson County, appeared. Council Member Correia abstained due to a conflict of interest. Moved and seconded to adopt RES. 08-109, AUTHORIZING CONVEYANCE OF A SKYWALK EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT IN FAVOR OF JOHNSON COUNTY, IOWA, WHICH SKYWALK IS TO BE CONSTRUCTED ABOVE BENTON STREET BETWEEN CLINTON STREET AND DUBUQUE STREET. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Public Works Salt Storage Facility project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 08-110, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE PUBLIC WORKS SALT STORAGE FACILITY PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2008 Asphalt Resurfacing project, Official Actions April 29, 2008 Page 4 establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 08-111, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2008 ASPHALT RESURFACING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2008 Dubuque /Church Street Radius Improvement project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 08-112, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2008 DUBUQUE /CHURCH STREET RADIUS IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution amending the FY2008 Operating Budget. Moved and seconded to adopt RES. 08-113, AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE: 2008 (AS AMENDED LAST ON 11/27/07). A public hearing was held on a resolution instituting proceedings to take additional action for the issuance of not to exceed $6,890,000 General Obligation Bonds (for an Essential Corporate Purpose). Moved and seconded to adopt RES. 08-114, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $6,890,000 GENERAL OBLIGATION BONDS . A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $700,000 General Obligation Bonds. Moved and seconded to adopt RES. 08-115, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $645,000 General Obligation Bonds. Moved and seconded to adopt RES. 08-116, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $645,000 GENERAL OBLIGATION BONDS. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $590,000 General Obligation Bonds. Moved and seconded to adopt RES. 08-117, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $590,000 GENERAL OBLIGATION BONDS. Official Actions April 29, 2008 Page 5 A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $325,000 General Obligation Bonds. Moved and seconded to adopt RES. 08-118, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $325,000 GENERAL OBLIGATION BONDS. A public hearing was held on an ordinance amending Title 3 entitled "City Finances, Taxation & Fees," Chapter 4 entitled "Schedule of Fees, Rates, Charges, Bonds, Fines & Penalties," Section 3-4-4, entitled, "Wastewater Treatment Works User Charges," of the City Code to increase or change wastewater user charges and fees in Iowa City, Iowa. Moved and seconded that the ordinance amending Title 3 entitled "City Finances, Taxation & Fees," Chapter 4 entitled "Schedule of Fees, Rates, Charges, Bonds, Fines & Penalties," Section 3-4-4, entitled, "Wastewater Treatment Works User Charges," of the City Code to increase or change wastewater user charges and fees in Iowa City, Iowa, be given first vote. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08- 4304, AMENDING TITLE 6, ENTITLED "PUBLIC HEALTH AND SAFETY", CHAPTER 1, ENTITLED "NUISANCES" TO PROHIBIT THE CONSUMPTION OF ALCOHOLIC BEVERAGES ON NON-LICENSED PREMISES BETWEEN 2 A.M. AND 6 A.M. MONDAY THROUGH SATURDAY, AND BETWEEN 2 A.M. AND 8 A.M. ON SUNDAY, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 08-119, ESTABLISHING A SCHEDULE FOR MAINTENANCE INSPECTIONS OF THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT AND RESCINDING RESOLUTION NUMBER 95-360. Moved and seconded to accept correspondence from Claire Sponsler. The Mayor declared the motion carried. Moved and seconded to defer to May 13 a resolution amending the budgeted positions in the Revenue Division of the Finance Department and the Parking Division of the Parking and Transit Department by deleting one Account Clerk -Revenue position and creating one Customer Service Representative -Parking Position. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-120, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER IOWA AVENUE PROPERTY L.L.C., AND TENANT, 808 RESTAURANT & NIGHT CLUB, INC. D/B/A 808 RESTAURANT & NIGHT CLUB, FOR A SIDEWALK CAFE. Moved and seconded to defer to May 13 a resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Senior Center Boiler and Chiller Replacement Project. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-121, APPROVING THE ADMINISTRATIVE POLICY AND PROCEDURAL MANUAL FOR THE GENERAL REHABILITATION AND IMPROVEMENT PROGRAM (GRIP). Moved and seconded to adopt RES. 08-122, APPROVING A REVISED DEER MANAGEMENT PLAN. Official Actions April 29, 2008 Page 6 Moved and seconded to adopt RES. 08-123, ADOPTING A POLICY REGARDING THE LEASE OF CITY PROPERTY FOR PLACEMENT OF TELECOMMUNICATIONS EQUIPMENT. Moved and seconded to adopt RES. 08-124, APPROVING PAYMENT OF CLAIM EXPENSES. Moved and seconded to approve the appointment of a Student Liaison (Tyler Gunn) and Alternate (Alexis Swedlund) from the University of Iowa Government (UISG) to the City Council May 1, 2008 until May 1, 2009. Alexis Swedlund and Tyler Gunn appeared. The Mayor declared the motion carried. Moved and seconded to accept correspondence from Maison Bleam and Bridget Szeluga. The Mayor declared the motion carried. The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Civil Service Commission to fill afour-year term April 7, 2008 -April 2, 2012; Youth Advisory Commission to fill a two year term January 1, 2008 -December 31, 2009, One (1) person - Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, May 7, 2008. Planning & Zoning Commission to fill an unexpired term ending May 1, 2011. Applications must be received by 5:00 p.m., Wednesday, May 28, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting at 8:30 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Regenia D. Bailey, Mayor ~ ` , s/ arian K. Karr, Ci y Cler~~ ~,/ Submitted for pub ication - 5/7/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 29, 2008 Iowa City City Council, special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Boothroy, Davidson, Cate, Fosse, Vanatter, O'Malley, Panos, Scott. The Mayor proclaimed West High School Iowa Jazz Championship Recognition, Rich Medd, Director of Jazz Ensemble and Ensemble members, accepting; Youth Week -May 5- 11, 2008, Mark Law, Elks Lodge accepting; Older Americans Month -May 2008, Bob Welsh, Chair Policy Board accepting; Mental Health Month -May 2008, Nyle Jenssen, President of the National Alliance for Mental Illness for Johnson County accepting; Free Lunch Program Month -May 2008 Mary Palmberg accepting; Irving B. Weber Days -May 2008, Dell & Susie Brown representing the Iowa City Host Noon Lions Club & Shaner Magalhaes from the Johnson County Historical Society, accepting; Bicycle Month -May 2008, Steve Rudin, representing Bicyclists of Iowa City (BIC), accepting; PATV -May 4-10, 2008, Josh Gading and Tom Northnagle accepting; University of Iowa Wrestling Team Recognition Day, Coach Tom Brands and members of the team, accepting. Mayor Bailey presented a certificate of appreciation to outgoing UISG City Council liaison Abbie Volland. Council Member Amy Correia and University Liaison Abbie Volland, co chairs of the Task Force on Violence Against Women, and University student Task Force Members Sarah Milani, Anne Barber, and Carole Peterson presented recommendations of the Task Force. Mayor Bailey noted the recommendations would be scheduled for discussion at an upcoming work session. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-99, APPROVING THE APPOINTMENT OF MICHAEL A. LOMBARDO AS CITY MANAGER FOR THE CITY OF IOWA CITY, APPROVING AN EMPLOYMENT AGREEMENT RELATING THERETO, AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE THE SAME FOR AND ON BEHALF OF THE CITY. Individual Council Members expressed their views. Michael Lombardo appeared. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk; April 10, Special Council Formal Official and Complete; April 14, Regular Council Work Session; April 14, Special Council Formal Official and Complete; April 24, Special Council Formal Official and Complete; April 25, Special Council Formal Official and Complete; April 26, Special Council Formal Official and Complete; April 27, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Complete Description April 29, 2008 Page 2 Adjustment -March 12, 2008; Board of Adjustment -February 13, 2008; Airport Commission -March 13, 2008; Parks and Recreation Commission -March 12, 2008; Youth Advisory Commission -February 25, 2008; Housing and Community Development Commission -February 20, 2008; Housing and Community Development Commission -March 27, 2008; Housing and Community Development Commission -March 13, 2008; Housing and Community Development Commission - February 12, 2008 (6:30 p.m.); Housing and Community Development Commission - February 12, 2008, (11:00 a.m.); Historic Preservation Commission -February 28, 2008; Human Rights Commission -March 25, 2008; Planning and Zoning Commission - March 20, 2008; Public Art Advisory Commission -March 6, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Beer Permit for KLB Bauer, Inc., dba Gasby's #1, 1310 S. Gilbert St.; Class C Beer Permit for KLB Bauer, Inc., dba Gasby's #4, 2303 Muscatine Ave. Renewal: Class C Liquor License for Sams Pizza IC, Inc., dba Sams Pizza, 441 S. Gilbert St.; Class A Liquor License for Iowa City Lodge #1096 Loyal Order of Moose dba Loyal Order of Moose Lodge #1096, 3151 Highway 6 E.; Class C Liquor License for Not a Malfunction, Inc., dba Picador, 330 E. Washington St.; Outdoor Service Area for Not a Malfunction, Inc., dba Picador, 330 E. Washington St.; RES. 08-100, TO ISSUE DANCING PERMIT for Iowa City Lodge #1096 Loyal Order of Moose dba Loyal Order of Moose Lodge #1096, 3151 Highway 6 E. and Not a Malfunction, Inc., dba Picador, 330 E. Washington St.; Public Hearings: Set a public hearing for May 13, 2008 regarding Iowa City's FY09 Annual Action Plan, that is a sub-part of Iowa City's 2006-2010 Consolidated Plan (a.k.a. City Steps); RES. 08-101, SETTING A PUBLIC HEARING ON MAY 13, 2008 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE EAST SIDE RECYCLING CENTER PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-102, NAMING DEPOSITORIES; RES. 08-103, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 1552 DICKENSON LANE, IOWA CITY, IOWA; RES. 08-104, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1209 HIGHLAND AVENUE, IOWA CITY, IOWA; RES. 08- 105, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE AND A REHABILITATION AGREEMENT FOR THE PROPERTY LOCATED AT 919 N. DODGE STREET, IOWA CITY, IOWA; RES. 08-106, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN ON 3035 STANFORD AVENUE, 101 LINDEMANN DRIVE, AND LOT 17 LONGFELLOW MANOR, LOCATED IN IOWA CITY, IOWA; RES. 08-107, AUTHORIZING THE HISTORIC PRESERVATION Complete Description April 29, 2008 Page 3 COMMISSION TO FILE AN APPLICATION FOR A HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDP) GRANT FOR CONDUCTING AN INTENSIVE SURVEY IN THE MANVILLE HEIGHTS NEIGHBORHOOD TO INVESTIGATE POTENTIAL FOR A HISTORIC DISTRICT. Correspondence: Acting Traffic Engineering Planner regarding Installation of (11) Iowa City BUS STOP signs to reflect changes in transit routes effective May 19, 2008; Chris Shaffer regarding Smoking ban; Letters from Caroline Dieterle (4), John Gross, Libby Shannon, Rod Sullivan regarding Sheraton; Rubina Halwani regarding Recycling in Iowa City [staff response included]; Nivedita Pandey regarding Fund raiser; Karen Kubby regarding Payment in lieu of taxes; Letters from Dianne Allender and Sandee Wennerberg regarding Lower Muscatine Road; Public input regarding City Manager candidates letters from Naomi Novick, Bill Ambrisco, Caroline Dieterle, Robyn Clark-Bridges, Karen Kubby, David Bywater. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Abbie Volland, UISG City Council Liaison, read a resolution passed by the UISG Student Senate commending the City Council of Iowa City for their support of the students in the community. Barbara Eckstein, Northside Neighborhood Association, thanked City Council and City staff for the positive response to neighborhood concerns on the Church / Dubuque intersection. Moved by Champion, seconded by Correia, to set a public hearing for May 13 on an ordinance rezoning approximately 11.7-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Intensive Commercial (CI-1) (REZ08- 00004) (Aviation Commerce Park). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Hayek, to set a public hearing for May 13 on an ordinance rezoning approximately 8.95-acres of land located on Ruppert Road west of Old Highway 218 from Community Commercial (CC-2) to Neighborhood Public (P-1) (REZ08- 00004) (Aviation Commerce Park). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Champion, to set a public hearing for May 13 on an ordinance vacating an alley located south of 829 Kirkwood (VAC08-0001). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08-4303, REZONING APPROXIMATELY 17.97 ACRES LOCATED SOUTH OF RUPPERT ROAD FROM COMMUNITY COMMERCIAL (CC-2) TO INTENSIVE COMMERCIAL (CI-1) (REZ08-0002) (Aviation Commerce Park), be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by O'Donnell, seconded by Champion, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Champion, seconded by Wright, to adopt RES. 08-108, APPROVING THE AMENDED FINAL PLAT OF CARDINAL POINTE SOUTH -PART ONE, IOWA CITY, IOWA Complete Description April 29, 2008 Page 4 (SUB08-00003). PCD Davidson present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing conveyance of a skywalk easement and temporary construction easement in favor of Johnson County, Iowa, which skywalk is to be constructed above Benton Street between Clinton Street and Dubuque Street. Dave Kempf, Facilities Manager for Johnson County, appeared. PCD Davidson present for discussion. Individual Council Members expressed their views. Council Member Correia abstained due to a conflict of interest. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-109, AUTHORIZING CONVEYANCE OF A SKYWALK EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT IN FAVOR OF JOHNSON COUNTY, IOWA, WHICH SKYWALK IS TO BE CONSTRUCTED ABOVE BENTON STREET BETWEEN CLINTON STREET AND DUBUQUE STREET. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, Correia abstaining. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Public Works Salt Storage Facility project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by Wilburn, seconded by Champion, to adopt RES. 08-110, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE PUBLIC WORKS SALT STORAGE FACILITY PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Individual Council Members expressed their views. Public Works Director Fosse present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2008 Asphalt Resurfacing project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by Champion, seconded by Correia, to adopt RES. 08-111, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2008 ASPHALT RESURFACING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2008 Dubuque /Church Street Radius Improvement project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Wright, to adopt RES. 08-112, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE Complete Description April 29, 2008 Page 5 CONSTRUCTION OF THE 2008 DUBUQUE /CHURCH STREET RADIUS IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Individual Council Members expressed their views. Sr. Civil Engr. Panos present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution amending the FY2008 Operating Budget. Finance Director O'Malley present for discussion. Individual Council Members expressed their views. Moved by Wilburn, seconded by Wright, to adopt RES. 08-113, AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE: 2008 (AS AMENDED LAST ON 11/27/07). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution instituting proceedings to take additional action for the issuance of not to exceed $6,890,000 General Obligation Bonds (for an Essential Corporate Purpose). No one appeared. Moved by Champion, seconded by O'Donnell, to adopt RES. 08-114, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $6,890,000 GENERAL OBLIGATION BONDS . Finance Director O'Malley present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $700,000 General Obligation Bonds. No one appeared. Moved by Hayek, seconded by O'Donnell, to adopt RES. 08-115, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $645,000 General Obligation Bonds. No one appeared. Moved by Wright, seconded by Hayek, to adopt RES. 08-116, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $645,000 GENERAL OBLIGATION BONDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $590,000 General Obligation Bonds. No one appeared. Moved by O'Donnell, seconded by Champion, to adopt RES. 08-117, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $590,000 GENERAL OBLIGATION BONDS. Finance Director O'Malley present for discussion. Individual Council Members expressed their views. Complete Description April 29, 2008 Page 6 Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization and issuance of not to exceed $325,000 General Obligation Bonds. No one appeared. Moved by Champion, seconded by Hayek, to adopt RES. 08-118, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $325,000 GENERAL OBLIGATION BONDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on an ordinance amending Title 3 entitled "City Finances, Taxation & Fees," Chapter 4 entitled "Schedule of Fees, Rates, Charges, Bonds, Fines & Penalties," Section 3-4-4, entitled, "Wastewater Treatment Works User Charges," of the City Code to increase or change wastewater user charges and fees in Iowa City, Iowa. No one appeared. Moved by Champion, seconded by O'Donnell, that the ordinance amending Title 3 entitled "City Finances, Taxation & Fees," Chapter 4 entitled "Schedule of Fees, Rates, Charges, Bonds, Fines & Penalties," Section 3-4-4, entitled, "Wastewater Treatment Works User Charges," of the City Code to increase or change wastewater user charges and fees in Iowa City, Iowa, be given first vote. Finance Director O'Malley present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by O'Donnell, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08-4304, AMENDING TITLE 6, ENTITLED "PUBLIC HEALTH AND SAFETY", CHAPTER 1, ENTITLED "NUISANCES" TO PROHIBIT THE CONSUMPTION OF ALCOHOLIC BEVERAGES ON NON-LICENSED PREMISES BETWEEN 2 A.M. AND 6 A.M. MONDAY THROUGH SATURDAY, AND BETWEEN 2 A.M. AND 8 A.M. ON SUNDAY, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by O'Donnell, seconded by Correia, that the ordinance be finally adopted at this time. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote. Ayes: Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Nays: Bailey. Absent: None. Moved by Correia, seconded by Wright, to adopt RES. 08-119, ESTABLISHING A SCHEDULE FOR MAINTENANCE INSPECTIONS OF THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT AND RESCINDING RESOLUTION NUMBER 95- 360. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Wright, to accept correspondence from Claire Sponsler. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Champion, to defer to May 13 a resolution amending the budgeted positions in the Revenue Division of the Finance Department and the Parking Division of the Parking and Transit Department by deleting one Account Clerk -Revenue Complete Description April 29, 2008 Page 7 position and creating one Customer Service Representative -Parking Position. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Hayek, to adopt RES. 08-120, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER IOWA AVENUE PROPERTY L.L.C., AND TENANT, 808 RESTAURANT & NIGHT CLUB, INC. D/B/A 808 RESTAURANT & NIGHT CLUB, FOR A SIDEWALK CAFE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to defer to May 13 a resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Senior Center Boiler and Chiller Replacement Project. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Wright, to adopt RES. 08-121, APPROVING THE ADMINISTRATIVE POLICY AND PROCEDURAL MANUAL FOR THE GENERAL REHABILITATION AND IMPROVEMENT PROGRAM (GRIP). Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Wilburn, to adopt RES. 08-122, APPROVING A REVISED DEER MANAGEMENT PLAN. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Hayek, to adopt RES. 08-123, ADOPTING A POLICY REGARDING THE LEASE OF CITY PROPERTY FOR PLACEMENT OF TELECOMMUNICATIONS EQUIPMENT. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-124, APPROVING PAYMENT OF CLAIM EXPENSES (Mike & Tammy Bauer for $92,000). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, to approve the appointment of a Student Liaison (Tyler Gunn) and Alternate (Alexis Swedlund) from the University of Iowa Government (UISG) to the City Council May 1, 2008 until May 1, 2009. Alexis Swedlund and Tyler Gunn appeared. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Hayek, to accept correspondence from Maison Bleam and Bridget Szeluga. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Civil Service Commission to fill a four-year term April 7, 2008 -April 2, 2012; Youth Advisory Commission to fill a two year term January 1, 2008 -December 31, 2009, One (1) person - Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, May 7, 2008. Planning & Zoning Commission to fill an unexpired term ending May 1, 2011. Applications must be received by 5:00 p.m., Wednesday, May 28, 2008. [Staff will not Complete Description April 29, 2008 Page 8 publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Wright presented the City with a Sierra Club proclamation thanking former Mayor Ross Wilburn for signing the U. S. Mayor's Climate Protective Agreement; and reemphasized the National Alliance for Mentally Inn (NAMI) walk planned fro May 3. Mayor Pro tem O'Donnell welcomed City Manager Michael Lombardo and his wife, Kerry, to the community; and thanked outgoing UISG Council liaison Abbie Volland for her work. Council Member Wilburn announced the 30th annual pancake breakfast to benefit the Crisis Center of Johnson County on May 3. Council Member Hayek reminded citizens of the Englert Civic Theatre fundraiser on May 5 and 6 featuring Randy Newman; and welcomed City Manager Lombardo. Council Member Correia noted the opening of Iowa City Farmer's Market on May 3; reported that the State Legislature did pass one year funding for the State Housing Trust Fund in its waning hours of session and encouraged citizens to encourage the Governor to sign the legislation. Mayor Bailey congratulated Audrey Keranen and Clare Paulson on being names academic All-American; and thanked Council for all their work and dedication over the past four months on the City Manager hiring process; and welcomed City Manager Lombardo and his wife to the community; and wished Interim City Manager Helling a Happy Birthday. Moved by Wright, seconded by Champion, to adjourn meeting at 8:30 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk r ~+~-'~„r®,~~ CITY OF IOWA C[TY 2a(4)_ ~~~ [~A ~ ~~ ~E Date: April 30, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 30, 2008, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Correia, Hayek, O'Donnell (6:50), Wilburn, Wright. Absent: Champion Staff: Helling, Holecek, Karr, Fosse, Fowler, O'Brien, Protaskey, Robinson, Boothroy, Morck, Thomas, Stockman, Sobaski (A complete transcription is available in the City Clerk's Office) SNOW REMOVAL DISCUSSION PW Director Fosse presented information regarding the City policies and procedures. (Power point presentation on file.) Streets Supt. Stockman and CBD Maintenance Staff Thomas present for discussion. The following individuals appeared: Jim Clayton, 119 E. College Street; Dave Dvorsky, 322 - 3`~ Ave and Asst. Dir. of Johnson County Ambulance; Pastor Jacob Butler, 1420 Hayden Lane, North Liberty; Max Hilton, 2278 E. Grantview Dr. (C) (formerly 701 Eastmoor Drive, Iowa City); Craig Gustaveson, Downtown Association (DTA), and Lori Bears. After discussion a majority directed staff to: 1. explore a snow emergency ordinance and research how other cities do such ordinances research use of parking facilities after hours during declared emergencies 2. research land mileage standards for snow routes 3. explore a higher priority level for removing snow in the downtown area 4. work with DTA regarding time for no parking for removal of snow 5. consider expanding 10 foot requirement for store front owners to clear snow in front of their businesses to the street 6. review clearing of bike .racks 7. explore better public education of snow routes and priorities 8. review notification process for towing of vehicles (48 hour storage) 9. review policy on private snow removal, complaint based and organized assistance for those unable to clear their own Meeting adjourned 8:25 PM.