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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
May 22, 2008
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Agenda: Joint Meeting -Coralville City Hall -May 28, 2008 -Johnson County Board of
Supervisors, City of Iowa City, City of Coralville, City of North Liberty, Iowa City
Community School Board
IP3 Memorandum from the Chair of the Historic Preservation Commission: 2008 Historic
Preservation Commission Work Plan
IP4 Memorandum from the Housing Administrator: Revisions to the Iowa City Housing
Authority's Annual Report 2008
IP5 Memorandum from the JCCOG Human Services Coordinator: FY08 Third Quarter
performance review of health and human services agencies that receive Aid-to-
Agencies funding from the City of Iowa City
IP6 Letter from Joe Roe to Mayor Bailey: Invitation to speak at the welcoming ceremony of
the 100~h Eagles State Convention June 17-20, 2008
IP7 Email from Douglas Elliott: Johnson/Linn County Public Leadership Group Meeting May
22, 2008 [previously distributed to Council 5/15/08]
IP8 E-mail from Chuck Green: Nite Ride -Thank you
DRAFT MINUTES
IP9 Planning and Zoning Commission: May 1, 2008
IP10 Board of Appeals: May 5, 2008
IP11 Police Citizens Review Board: May 13, 2008
IP12 Airport Commission: May 8, 2008
IP13 Airport Commission: May 22, 2008
IP14 Human Rights Commission: May 20, 2008
~;'"',~~ IP1
~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas May 22, 2008
www.icgov.org
• MONDAY, MAY 26
Memorial Day -City Offices Closed
• WEDNESDAY, MAY 28 Coralville
4:30p Joint Meeting
^ Separate Agenda Posted
• MONDAY, JUNE 2 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, JUNE 3 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• TUESDAY, JUNE 5 Emma J. Harvat Hall
4:OOp-6:30p City Manager Public Reception
• MONDAY, JUNE 16 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, JUNE 17 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JULY 14 Emma J. Harvat Hall
7:OOp Regular Work Session
• TUESDAY, JULY 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 11 Emma J. Harvat Hall
5:30p Special Work Session
7:OOp Special Formal Council Meeting
Continue Regular Work Session if necessary
• MONDAY, AUGUST 25 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, AUGUST 26 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, SEPTEMBER 1 Emma J. Harvat Hall
Labor Day -City Offices Closed
All meetings are tentative and subject to change.
5-2 -08
IP2
AGENDA
Joint Meeting
Johnson County Board of Supervisors
City of Iowa City
City of Coralville
City of North Liberty
Iowa City Community School Board
Wednesday, May 28, 2008
City Hall in Coralville; Council Chambers
4:30 PM
Call to Order
Welcome and Introductions
1. "Benefits from Johnson County's Future Greenbelt" presented by Nicholas
Johnson (Coralville)
2. Discussion on proposed Volunteer Action Center. (Johnson County)
3. Discussion on Strategic Planning Initiatives. (Johnson County)
4. Discussion on School Playground Equipment Funding. (Iowa Cityr)
5. Jail Update. (Johnson County)
6. Building Construction Updates. (Johnson County)
7. Joint Communication Center Update. (Johnson County)
8. Conservation Bond Issue Update. (Johnson County)
9. RAGBRAI Update. (Iowa City)
l0.Other Business.
Adjourn
5- 2-08
IP3
r~:~~ti>a ~,~t~
Historic Preservation Commission
(:it~~ I Ial,-110 I'. A~'a~hin~bm Jrrcci, i~~wa (an_ L1. ~2_'-10
MEMORANDUM
Date: May 15, 2008
To: Ciry Council of Iowa City
From: Lindsay Bunting Eubanks, Chair of Historic Preservation Commission
Re: 2008 Historic Preservation Commission Work Plan
The Historic Preservation Commission has developed a 2008 Work Plan and is submitting it for the Council's
consideration. The Commission believes that the Work Plan is a reflection of the goals presented in the
newly adopted Iowa Ciry Historic Preservation Plan. If the Council has any questions or concerns about the
work plan please contact Christina Kuecker at 356-5243 or Christina-kuecker(c~iowa-city.org.
Historic Preservation Commission
2008 Work Plan
1. To improve communication with property owners in historic and conservation districts
the Commission plans to conduct District Forums. These will be an opportunity for
property owners to:
1) Learn about historic preservation requirements,
2) Learn about techniques for maintaining their properties,
3) Exchange of ideas and
4) Identify problems and seek solutions.
Communication efforts will also include an annual letter sent to all owners of
historic properties providing them information about the regulations and letting
them know where to get additional information or help.
Use neighborhood newsletters, Channel 4 and the City's website to inform the
public about preservation matters.
2. Revise the historic preservation guidelines and streamline the review process.
To help streamline the historic preservation review process the guidelines will be
reviewed with the goal of identifying common building alterations that could be
reviewed by staff rather than having to be placed on an agenda and reviewed by
the full Commission. Projects will be categorized into three levels of review:
Minor applications that could be reviewed by staff -examples might
include replacement of steps, handrail designs and similar projects that
do not alter the defining character of a structure.
Intermediate applications that could be approved by Staff and the Chair of the
Commission - an example might be window replacement that meets set standards.
Major applications that would have to be reviewed by the Commission -examples
might include additions, new buildings and demolition.
Illustrate the guidelines to make them easier to understand.
3. Develop guide maps and walking tours to help provide public education and promote
an appreciation for historic resources. This will require cooperating with other entities
which have role in heritage tourism, such a Friends of Historic Preservation, the
Downtown Council and the Johnson County Historical Society.
4. Meet with the Campus Planning Committee to discuss the Historic Preservation Plan
and goals for the preservation of the University's historic structures.
5. Apply for grant funding to conduct an architectural/historic survey of the Manville
Heights Neighborhood.
5- -0
IP4
H
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UTH ~ RITY
DATE: Thursday, May 22, 2008
Phone: (319) 356.5400
F~Y.• (319) 356.5459
TDD: (319) 356 5404
410 E. I-Yjashin~ton Street • I owa City • Iowa • 52240.1826
TO: City Council
FROM: Steven J. Rackis, Housing Administrator SJ 2
SUBJECT: Revisions to the Iowa City Housing Authority's Annual Report 2008.
As a result of public input and recent staff changes, I made the following revisions to the Housing
Authority's Annual Report - 2008. New text is shown in italics:
Page 3 -Housing Authority Staff:
- Updated the Housing Authority staff page to reflect the promotion of Joan Kramer to Housing
Program Assistant and the hiring of Kara Dooley, Housing Assistant.
Page 5 -Housing Authority Initiatives:
- Added a separate page to present an update on the Homebuyer Education Program.
The Iowa City Housing Authority continues the partnership with the Iowa Area Association of
Realtors to deliver the Homebuyer Education program. The Homebuyer Education program is
offered twice per year with attendance capped to a manageable SO families/session.
Fannie Mae, The Federal Home Loan Association, the Iowa Finance Authority, and the U. S.
Department of Agriculture (USDA) have certified our curriculum and require first time
homebuyers to attend and complete the course before they finalize loans. Habitat for Humanity,
the University of Iowa Community Credit Union, Cedar Rapids Bank & Trust, and Keokuk State
Bank also require first time homebuyers to attend and complete the class. If a developer is
seeking HOME or CDBG funds to acquire or develop homeownership opportunities, the City of
Iowa City Planning and Community Development Department will require the homebuyers of
these properties to attend and complete a program approved by the City of Iowa City.
The Iowa City Housing Authority successfully completed the Iowa Homeownership Education
Project (IHOEP) Program Certification fulfilling the six components of a successful
homeownership education program. With this certification, the Housing Authority applied for
and secured a grant of $4,429 from IHOEP to deliver the Homebuyer Education Program. With
the IHOEP grant, grant funds received through the National Association of Realtors, and fees
charged to non-Housing Authority participants; we are meeting our goal of maintaining the
Homebuyer Education program as aself-sustaining program.
Srackis Page 1 5/20/2008
Page 6 -Housing Choice Voucher Program:
- Replaced the following chart (many readers reported it was confusing) with a list of
landlord/owners with 10 or more Housing Assistance Payment (HAP) contracts with the Housing
Authority. The list serves the purpose of showing geographic distribution as well as the clientele
the Housing Authority serves:
HCV Voucher Utilization (Vouchers v. Population) -February 28, 2008
~____.~_..~.~._~~
City ~ # of Active % of Active ~ General % of Johnson
I Vouchers as of Vouchers as of Population, as County
2/28/2008 2/28/2008 of 6/28/2007* i Incorporated
Iowa Crty _ ~ 888
~ ~ __ 68% ~~ 62,649 64%
~
Coralville~~ 268 ; 20% 18,017 ' 18%
North Liberty
~ 87
~___ _ -~
~~~ 7%
-~~~.~ e~~ _.. _.__
9,994 10%
~_..~~~..~..~ _~m~,..~,~ae
~~~ ~~. .a
Johnson County .~..-~
N/A I N/A E 98,113
~
Incorporated ~
t ~
______.__...__ ~ __ . __ _ ___~_ __;
Total Vouchers _.._. _._._...
1,309 ~ .~ _. ~_~_~
~ i
* Sources: State of Iowa Data Center, Population Estimates 6/6/2007.
- Added: It is our partner landlords/owners that allow the Housing Authority to fulfill its mission of
increasing affordable housing choices for the elderly, persons with disabilities, &low-income
working families. Following are the landlords/owners with 10 or more HAP contracts with the
Housing Authority:
Town & Campus Apartments = 46
KSA Investments = 46
The Housing Fellowship = 40
Dolphin International = 32
Villa Garden Apartments = 25
Systems Unlimited = 24
Regency Heights (1010 Building) = 23
Penningroth Apartments = 22
The Hampton at Coral Ridge = 21
Concord Terrace = 20
Regency Heights (1060 Building) = 20
Walden Ridge Townhouses = 18
Eastern Iowa Properties = 17
Rundelllnvestments = 17
Hawkeye Community Action Program (HACAP) = 16
Citizen Building Ltd. Partnership = 16
Emerson Point Ltd. Partnership = 16
Liberty Housing, LLC = 1 S
Dan Bontrager = 1 S
Savannah Village = 14
Riverview Property of Johnson County = 13
Saratoga Springs C/O The Housing Fellowship = 11
Mid-Eastern Council on Chemical Abuse (MECCA) = 10
Lynch Rentals = 10
Srackis Page 2 5/20/2008
Page 11 -Promoting Homeownership:
- Added the demographic characteristics of homebuyers:
The demographic characteristics of the households receiving a combination of financing from
private lenders and the Iowa City Housing Authority are (total count = 71):
White = 59%
Disabled = 30%
African-American = 28%
Hispanic = 11
Asian = 1
Pages 20-22 -Housing Authority Budget Analysis:
- Added a detailed description of the Housing Authority Balance Summary as reported in the City
of Iowa City Financial Plan for 2009 - 2011.
All funding received by the Iowa City Housing Authority from the Federal Department of
Housing and Urban Development (HUD) is allocated on a Calendar Year basis. The Housing
Authority's Calendar Year funding overlaps with the City of Iowa City's Fiscal Year Financial
Plan and creates carry-over funding. This carry-over funding creates the appearance of a
larger surplus of restricted HUD reserve funds that what actually exists.
Following is a description of the Housing Authority Budget Balance as reported in the City of
Iowa City Financial Plan for 2009 - 2011. The uses of the cash sources are based on relevant
HUD notices and signed agreements between the Housing Authority and HUD.
Public Housing Operations
(FY2007Balance = $1,709,390)
Under Section 9(3) of the Housing Act of 1937, Public Housing Operating Funds are available
to the Iowa City Housing Authority for the operation and management of public housing this
would include but not limited to maintaining and ensuring efficient management and operation,
routine preventative maintenance, anticrime and anti-drug activities, providing adequate security
for public housing residents, activities related to the provision of services to residents, activities
to provide for management and participation in the management and policy making of public
housing by public housing residents, the costs of insurance, the energy costs associated with
public housing units. Public Housing Operating cash is only available for the use and benefit of
the public housing units and residents.
Housing Authority Vouchers
(FY2007Balance = $2,029,208)
Starting January 31, 2004, the Federal Department of Housing and Urban Development (HUD),
and Congress through the approval of the Annual Appropriations Act, restricted the use of
administrative fee income to activities related to Section 8 tenant-based rental assistance and related
development activities (PIH Notice 2008-15). The Section 8 Housing Choice Voucher (HCi~
Housing Assistance Payments (HAP) cash represents unexpended HAP funding received from HUD.
The HAP cash has been accumulated excess cash since approximately fiscal year 2005 when HUD
Srackis Page 3 5/20/2008
changed its funding policy. Prior to this period, the Iowa City Housing Authority would prepare a
year end settlement and any excess HAP funding would be returned to HUD. The calendar year
HAP allocation serves 1,214 families.
Housing Authority Capitol Fund Grants
(FY2007 Balance = $0)
HUD provides funds to the Iowa City Housing Authority to improve the physical condition,
upgrade the management and operation, and carry out other activities for Public Housing
developments. The Capital Funds provided by HUD to the Iowa City Housing Authority are
calculated by an established Capital Fund formula.
Public Housing Resident Opportunity for Self-Sufficiency (ROSS) Grants
(FY2007 Balance = $0)
A HUD grant funded program that provided participants with resources to improve their
employment skills through job coaching and educational opportunities. The program also links
clients to resources to meet such needs as child care, transportation, education and job training
opportunities, employment, money management and other similar needs necessary to achieve
economic independence and self-sufficiency.
Housing Authority Tenant-to-Owner Program
(FY2007 Balance = $1,317,457)
On September 3, 1993, the Iowa City Housing Authority entered into a Section 5(h) Agreement with
HUD. The purpose of this program is to create affordable home ownership opportunities through
out Iowa City. This agreement authorizes the Iowa City Housing Authority to sell Public Housing
units and use the sales proceeds to construct or purchase homes for rehabilitation to continue the
cycle. To ensure affordability, the Iowa Ciry Housing Authority provides a second mortgage for the
homeowners.
Public Housing Low Density Development
FY2007 Balance = $796, 724)
On October 25, 1995, the Iowa City Housing Authority received approval from HUD for the sale of
18 units at 1926/1946 Broadway Street. Per the approved plan submitted to HUD, the sales
proceeds are to be used for the development of 18 low density scattered site replacement units that
would be more efficiently and effectively operated as lower income housing.
Housing Authority TBRA/HOME Grants
(FY2007Balance $294,955)
Grant funding (HOME Funds) received by the Iowa City Housing Authority through the Housing
and Community Development Commission to operate a Tenant Based Rental Assistance (TBRA)
Program. TBRA provides Housing Assistance Payments to landlords/owners of rental properties
on behalf of income eligible families. In FY08, the funds allowed the Housing Authority to assist
sixty four (64) more families than the Housing Choice Voucher (HCV) baseline allows. "Over-
leasing "allows the Housing Authority is able to leverage more HCV funding from (HUD).
Srackis Page 4 5/20/2008
Page 23 -Moved the Comparison of Calendar Year 2007 & 2008 Funding from page 5 to page 23.
The United States Congress allocates funding and passes laws for all housing programs. The Federal
Department of Housing and Urban Development's (HUD) role in the locally administered housing
programs is to allocate money to the local housing authorities and to develop policy, regulations, and
other guidance that interprets housing legislation.
The Actual Funds Received for CY07 and Projected funding for CY08:
Housing Choice Voucher Program CY07
Annual Contributions Contract = $5,991,887
Self-Sufficiency/Homeownership Grant = $117,271
Port-in Administrative Fees = $5,028
Public Housing CY07
Rental Income = $169,407
Capital Funds Program (CFP) _ $155,093
Performance Funding System Operating Subsidy = $214,505
Resident Opportunities Self-Sufficiency Grant = $55,555
HOME Funds CY07 (Tenant Based Rental Assistance) _ $294,605
Fraud Recovery CY07 = $22,610
Total Housing Authority Funding CY07 = $7,024,688
Housing Choice Voucher Renewal CY08
Annual Contributions Contract = $5,888,326
Carryover Housing Assistance Payments (HAP) _ $470,772
Self-Sufficiency/Homeownership Grant = $118,294
Public Housing CY08
Capital Funds Program (CFP) _ $143,602
Performance Funding System Operating Subsidy = $103,490
HOME Funds CY08 (Tenant Based Rental Assistance) _ $179,823
Total Housing Authority Funding CY08 = $6,904,307
Srackis Page 5 5/20/2008
5- 2-
IP5
r~~~
Date: May 20, 2008
To: Iowa City Cityuncil
From: Linda Severson, JCCOG Human Services Coordinator
JCCOG
m e m o
Re: FY08 Third Quarter performance review of health and human services agencies that
receive Aid-to-Agencies funding from the City of Iowa City
Last year the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator to
collect and review quarterly performance information reported by the agencies that receive
funding from Coralville and Iowa City. Each quarter JCCOG issues a summary report assessing
agency performance; this is the third quarter report for FY08. The quarterly reporting includes
the mission statement of the agency; a brief description of services provided; and 2 - 3
measurable goals/objectives that the agency can be assessed on throughout the fiscal year.
Also, agency board minutes and financial reports are submitted each quarter.
Attached you will find the third quarter FY08 assessment of each human service agency that
receives funding from the City of Iowa City. In FY08, we will continue to provide quarterly
reports, including summaries of goals and objectives for each agency. If you have any questions
or need additional information, please contact me at 356-5242 or Linda-severson@iowa-city.org.
cc: Michael Lombardo
Jeff Davidson
John Yapp
jccoghs/mem/FY08-3 rdgtagencyreview.doc
Agency: American Red Cross (Grant Wood Area Chapter)
FY08 Funding: Iowa City: $5,500 Coralville: $1,500
Mission: The mission of the American Red Cross is to assist victims of disasters and to help people
prevent, prepare for, and respond to emergencies.
Goals and Progress:
1. The American Red Cross is focusing on increasing blood collections and actively seeking a
permanent site in Johnson County that will be used as a new office/blood donor center site.
Progress:
• The American Red Cross Badger-Hawkeye Blood Region hosted 4 blood dives in Johnson
County; collected 136 units of blood.
• Three of the four blood drives hosted were new and they were both first time sponsor groups,
collecting 102 units from first time donors.
2. The American Red Cross is focusing on providing CPR, first aid, AED and other lifesaving
courses that continue to be needed in Johnson County for personal and/or professional
development.
Progress:
a. The Parks & Recreation Departments of Coralville, Iowa City and North Liberty held a total
of four Babysitter's Training classes with 24 participants attending during the third quarter, as
well as two classes for Girl Scout troops with 19 participants, with support from the Red
Cross.
b. The American Red Cross continues to cultivate relationships with the Parks & Recreation
Departments and assists in meeting their immediate needs while still promoting the option of
upgrading their instructors to teach specialty courses.
c. The agency has added two more Authorized Providers (of lifesaving courses) in Johnson
County, an 8% increase.
Number of People Served:
This Quarter: Iowa City: 865 Coralville: 381
YTD: 2,306 1,062
Update: In FY08-Q3, the Red Cross assisted over 850 people with their immediate needs following a
disaster and/or helped them be prepared for emergencies with our community disaster education program.
• Red Cross volunteers responded to four fires in Johnson County, providing clothing, lodging,
food and medications to 24 of the 30 clients (some clients had insurance and did not need Red
Cross services).
• For two years the Iowa City Chapter has been working with a client whose granddaughter is in an
orphanage in Uganda (the client's daughter was in a fatal car accident). In December 2007 after a
very lengthy process, the client was told that her granddaughter has been granted humanitarian
parole and is able to come to Iowa City to live with the client. In January 2008, Beatrice flew to
Uganda and brought Kezia back to the United States and they are currently living in Iowa City.
• In March 2008, Jesse of Oxford saved the life of his infant son, at his one-year birthday party by
performing CPR. Jesse received training in CPR/AED for adults, children and infants through his
employer in December 2007. The skills Jesse acquired allowed him to save his son's life.
j ccoghs/FY08agencyreview, doc
Agency: Big Brothers Big Sisters of Johnson County
FY08 Funding: Iowa City: $37,000 Coralville: $4,760
Mission: To advocate for a strong community through positive adult/youth relationships by providing
opportunities for youth to develop a sense of self worth and responsibility.
Goals and Progress:
1. To match at-risk youth residing in Johnson County with adult volunteers in long-lasting
professionally supported mentoring relationships.
Progress: BBBS continued to match kids in both the School-Based and Community-Based mentoring
programs. More staff focus this quarter was on the Bowl for Kids' Sake fundraiser in February.
2. 4Cs will increase resources, opportunities to learn, community collaboration through our family
and community support services.
Number of People Served
This Quarter: Iowa City: 249 Coralville: 37
YTD: 646 156
Update: We still struggle with meeting the needs of our clients and finding a volunteer mentor for every
child in our community who needs and wants one. We are also focusing our attention to improving our
match support and quality of matches.
The BBBS Board of Directors is currently working on a long-term strategic plan, which should be done by
the end of the fiscal year. We also recently completed our 24`x' annual Bowl for Kids' Sake fundraising
event, and with great support from the community, we were able to raise over $100,000!
jccoghs/FYOSagencyreview.doc 2
Agency: Community Coordinated Childcare (4C's)
FY08 Funding: Iowa City: $2,000 Coralville: $2,140
Mission: 4Cs Child Care Resource & Referral promotes the well-being of children by assisting families,
child care providers, employers and others with their child care needs. They address challenges to the
community's child care system and serve as a resource for the development of new programs.
Goals and Progress:
2. 4Cs will increase availability and quality of child care environments through our child care
provider support services.
Progress:
• 4Cs has 149 child development home providers listed this quarter.
• 4Cs provided training for 735 child care providers in this quarter.
• 4Cs provided over 88 hours of free training for child providers this year.
3. 4Cs will increase resources, opportunities to learn, and community collaboration through family
and community support services.
Progress:
• 4Cs has provided 310 child care referrals to families in Johnson County this quarter.
• 4Cs has been involved in 8 formal community collaborations this quarter.
4. 4Cs will increase the well-being of children, resources to parents, and family resiliency for
children and families served by our 4Cs Home Ties Child Care Center.
Progress:
• 4Cs Home Ties Child Care Center has provided child care for 30 children this quarter.
Number of People Served
This Quarter: Iowa City: 1,702 Coralville: 262
YTD: 4,139 619
Updates:
• 4Cs Home Ties provide free, temporary child care for 18 children.
• This quarter an increased interest was seen in home-based programs considering participation in the
quality rating system and more providers interested in earning their CDA (Child Development
Associate).
jccoghs/FY08agencyreview.doc 3
Agency: Crisis Center of Johnson County
FY08 Funding: Iowa City: $39,730 Coralville: $7,000
Mission: The Crisis Center provides basic emotional and material support through trained volunteers and
staff in an accessible, nonjudgmental, and caring environment. The Crisis Center responds immediately,
effectively, and compassionately-as it has since its establishment in 1970.
Goals and Progress:
1. 85% of clients communicate satisfaction with services or express appreciation for services
(telephone hotline.)
Progress:
a. 97% of clients communicate satisfaction with services or express appreciation for services.
2. Provide 7,000 crisis intervention counseling contacts through 24-hour hotline services.
(1,750/Quarter)
Progress:
a. Provided 1,511 crisis intervention counseling contacts on hotline this quarter, and 3,596
contacts YTD.
3. Provide households & individuals with food assistance during 30,000 client contacts.
(7,500/Quarter)
Progress:
a. Provided food assistance during 8,478 client contacts this quarter, and 19,065 client contacts
YTD.
4. Evaluate the needs & concerns of 4,000 households and provide on-going support.
(1,000/Quarter)
Progress:
a. Evaluated 1,014 household needs through help at hand case management this quarter, and
evaluated 2,706 households YTD.
5. 95% of households that identify food as a need indicate that they are better equipped to meet their
food needs.
Progress:
a. Will be evaluated in May.
Number of Households Served (does not include crisis hotline contacts)
This Quarter: Iowa City: 3,420 Coralville: 683
YTD: 11,052 2,213
Update: A partnership with Masonic Foundation continues to help the Crisis Center get work clothing for
persons starting new or temporary jobs. Suicidal clients continue to reach out to our volunteers and high-
risk-clients are willing to meet one of our on-call volunteers at an emergency room to be admitted for
psychiatric care. The Crisis Center is exceeding their monthly budgeted amount for food due to the
increased frequency of visits per year by clients combined with fewer in-kind donations.
jccoghs/FY08agencyreview.doc 4
Agency: Domestic Violence Intervention Program (DVIP)
FY08 Funding: Iowa City: $51,000 Coralville: $4,000
Mission: DVIP's mission is to end domestic violence in our communities through support, advocacy,
shelter, and education.
Goals and Progress:
1. Adult and Youth clients of DVIP will be able to identify a safety plan.
Progress:
a. 95% of adult (269 of 283) and 83% of youth (32 of 38) participants completed a safety plan
outcome measure form.
2. Adult and Youth clients of DVIP will be able to identify abusive behaviors.
Progress:
a. 95% of adult (267 of 283) and 83% of youth (31 of 38) participants completed a power and
control wheel outcome measure form.
3. Adult clients will be able to identify two new resources they didn't know about before contacting
DVIP.
Progress:
a. 91% of adult clients (258 of 283) were able to list at least two new resources they learned
about while at DVIP.
Number of People Served:
This Quarter: Iowa City: 246 Coralville: 41
YTD: 717 115
Update: Several successes were identified from feedback from a support group held at DVIP. One
woman identified that participating in the group gave her permission to see what was happening in her
relationship in a way she wouldn't allow herself before. She identified feeling less alone. Another woman
identified how important the group work on parenting was. Her children really struggled with leaving
their father and were blaming her. The group helped her sort out ways to talk to her daughters and gave
her confidence to support her daughter's feelings and challenge them to think about "fault" differently.
She also felt the groups would help her talk to her daughters about dating and developing healthy
relationships.
One of the most significant impacts is funding losses. Last year, two organizations were not re-funded
that had contracted with DVIl' to provide support services to battered immigrant women (primarily
Spanish speaking) and to complete the Iowa Accountability Audit of gaps in services to African
American women. Through successful fundraising, we were able to absorb these losses. This year the
federal government is cutting 22% of funds to DV victim services. With losses over the two-year period,
DVIP will not be replacing a primary staff person who is leaving, and four work study positions. DVIP
has built a substantial reputation and collaborative programming in the Hispanic community, but with the
loss of our Specialized Immigration Legal Advocate, they will have a very difficult time maintaining
support and assistance with VAWA asylum petitions. On a positive note, the Iowa Legislature is
increasing funding to domestic violence programs to assist with losses.
jccoghs/FY08age ncyreview. doc
Agency: Elder Services, Inc.
FY08 Funding: Iowa City: $59,500 Coralville: $2,000
Mission: Elder Services, Inc. (ESI) is anon-profit agency that assists persons over 60 residing in eastern
Iowa to live independently and be productive members of the community.
Goals and Progress:
1. Ensure that all frail older adults and persons with disabilities served by the case management
program are receiving appropriate services and assistance to enable them to remain in their home.
Progress:
a. During the third quarter of FY 08, Elder Services maintained a case management staff of 2.6
FTEs. (2 part time staff decided to leave the agency)
b. The response time to assess an older adult increased during the quarter to 12 days. This was
due to a change in staffing levels. An additional 1.5 FTEs have been hired.
c. During this quarter the case management participants were in the program an average of 36
months. (postponing out of home placement -with the goal of keeping clients in their home
at least an average of 18 months)
2. Elder Services shall increase the number of older adults, children, and persons with disabilities
they serve in their programs.
Progress:
a. An additional 111 new older adults were served during the quarter, 74 from Iowa City (goal
of 1,300 for FY08)
b. Elder Services is working with several other agencies serving older adults to increase
awareness of services for older adults in Johnson County.
c. During the quarter, an Aging and Disability Resource Center grant was received.
Number of People Served
This Quarter: Iowa City: 74 Coralville: 14
YTD: 982 114
Example of Elder Services' Work: A married couple, both about 80 years-old, is assisted by Elder
Services. She has an amputated leg and uses a walker due to leg pain. She also has depression and
anxiety. Her husband is diabetic, has congestive heart failure, had a knee replacement and has vision loss.
The couple has very low income and lives in an older mobile home. Elder Services provides assistance
doing housekeeping and yard chores for the couple. They also receive home delivered meals, which helps
the husband maintain his diabetic diet and assist the couple with their food budget. Services including
counseling from Community Mental Health Outreach for the wife and transportation to medical
appointments from Southeast Iowa Ambulance for the couple are arranged by Elder Services.
Update: Staffing and increased documentation requirements were the main barriers that impacted
delivery time this quarter. The supervisor of the case management program resigned to work at another
agency and it has been difficult to find new employees.
jccoghs/FY08agencyreview. doc
Agency: Extend the Dream Foundation (EDF)
FY08 Funding: Iowa City: $5,000
Mission: The mission of Extend the Dream Foundation is to provide ownership and employment
opportunities for persons with disabilities through micro-enterprise development and support.
Goals and Progress:
1. To provide support through adequate staffing of handicapped-owned businesses: 20-25 volunteers
weekly, seven days a week, for 12-14 hour days.
Progress: A total of 10 regular community volunteers and 22 student volunteers gave time during
the third quarter. The small mall was generally well-staffed, although there was some
understaffing on Saturday and Sunday mornings.
1. To actively pursue funding for 2009 to subsidize costs of rent and utilities at the small mall.
Progress:
- renewed beneficiary status with RiverRun ($10,000-$15,000)
- Johnson County Board of Supervisors grant application ($10,000)
- St. Mary's Catholic Church Peace and Justice Committee Grant Application ($4,000)
Update: EDF is holding a fundraiser that will be a showing of the documentary, "A Friend Indeed: The
Bill Sackter Story" on June 7. So far, $2700 has been raised, which will go towards EDF's "line of credit"
that has been drawn upon in the amount of $30,000. EDF is optimistic about the attendance at the
upcoming event, which will raise further funds.
The Small Mall businesses have stabilized at about $6,000 per month, with the coffee shop and bookstore
accounting for most of the income. The bookstore received a big boost when they received 12 boxes of UI
textbooks. These were immediately put up for sale through the Internet with great success. The coffee
shop and ice cream parlor remain a challenge in that, while they draw income well, most of the customers
are among the lowest income people in Iowa City. The owners and workers, apart from volunteers, also
have limited efficiency due to their disabilities.
The Mad Hatter Room had a successful run with Open Mic and Saturday night concerts. Unfortunately,
this did not translate into a big revenue stream, because much of the money raised went to the musicians.
Half of the shows were performed by high school students who were thus able to perform downtown
without relying on bars, which was important to the peer audience these shows attracted.
A new project in the Small Mall, Sackter House Media Productions, has published two books and
established a website on YouTube.com/Sackter House. The website is being groomed to be a channel for
videos about or by persons with disabilities.
The City of Iowa City's funding is used to help with rent on the building.
j ccoghs/FY08a ge ncyreview. doc
_.
Agency: Iowa Center for AIDS Resources and Education (ICARE)
FY08 Funding: Iowa City: $9,220 Coralville: $1,210
Mission: to enrich the quality of life for persons living with and affected by HN/AIDS. Through the
distribution of information and services, we aim to foster the self-empowerment necessary to live
productively and positively in the face of HN/AIDS.
Goals and Progress:
1. To improve quality of life for individuals living with HN/AIDS. The objective is to provide case
management services to secure needed resources for individuals living with HIV/AIDS. The
targeted outcome is that 60 or more individuals living with HN/AIDS will receive case
management services in FY08.
Progress: 50 clients received case management services this quarter. ICARE continues to provide
Ryan White and HOPWA services to Johnson County residents.
2. To improve health for individuals with HIV/AIDS. The objective is to provide services that
reduce barriers to treatment for HIV/AIDS. The targeted outcome is that 85% of clients receiving
case management services will adhere to medical treatment regimen for HN/AIDS.
Progress: 95% of ICARE clients were adherent with their medication this quarter. Follow-up is
regularly provided regarding medication compliance and to address any problems.
3. To reduce transmission of HIV/AIDS. The objective is to provide information regarding
HIV/AIDS to community members through education and prevention activities. The targeted
outcome is to provide Community Education/Prevention services to 300 or more people (in
FY08).
Progress: 69 people were reached through 15 educational activities. ICARE continues to facilitate
the Healthy Choices/Healthy Lives curriculum for clients participating in Mecca's
residential substance abuse treatment services and provide monthly educational groups on
HN risk and protective factors for outpatient clients participating in substance abuse
treatment.
Number of People Served
This Quarter: Iowa City: 15 Coralville: 5
YTD: 40 17
Update: Tama, Benton, Linn, Jones and Delaware Counties were added to the list of housing
opportunities for people with AIDS, (HOPWA) counties. Currently, services are provided in 22 Eastern
Iowa counties.
In an example of ICARE's work, ICARE has been working to support a client who was diagnosed with
AIDS related to cancer. She was assisted in making end-of--life preparations and expressed her wishes to
family, friends, and doctors. In another example, ICARE is working with three H1V positive pregnant
women. Women are educated on how the virus is transmitted and the importance of medication
compliance. ICARE also ensures the women are addressing other needs related to pregnancy and
becoming a parent.
j ccoghs/FYO8age ncyreview. doc
Agency: Iowa City Free Medical Clinic
FY08 Funding: Iowa City: $7,000 Coralville: $2,000
Mission: The Iowa City Free Medical Clinic is a private nonprofit corporation, providing quality health
care to the underserved of Johnson County.
Goals and Progress:
1. Assist 200 clients (minimum) with ongoing support services such as ensuring the client has the
appropriate medication, equipment, education and follow-up appointments with the primary
physician and any necessary specialist. Case Manger will screen and enroll new clients in the case
management programs.
Progress:
• 314 patients were served by the case management program this quarter.
2. 90% of diabetic patients will receive a glucometer and testing supplies.
Progress:
a. 44 glucometers and/or diabetic test strips were given to patients
3. 100% of FMC patients who use tobacco will be advised of the merits of tobacco cessation and
offered enrollment in the FMC Tobacco Cessation Program (TCP.)
Progress:
a. All patients seen were informed about merits of tobacco cessation.
4. 25 patients will be enrolled in TCP.
Progress:
a. 14 patients are currently enrolled in the tobacco cessation program.
5. 70% of eligible women will be referred for free annual mammograms through the Visiting Nurses
Association.
Progress:
a. 11 mammograms were provided by the Breast and Cervical Cancer Early detection Program
(BCCECP)
b. 3 mammograms were provided through Mercy Hospital (for women not eligible for
BCCECP)
6. To provide vouchers for medications, eyeglasses, hearing aids and cancer prevention for 300+
FMC clients.
Progress:
• 84 vouchers were written for medication, eyeglass or hearing aid assistance in this quarter.
Number of People Served
This Quarter: Iowa City: 591 Coralville: 169
YTD: 1,698 481
Update: The Healthy Neighborhood Challenge Program, a program that continues to be a success. Several new
participants were added to the program, as well as new community partners.
jccoghs/FY08agencyreview.doc 1 ~
Agency: Johnson County (Iowa) Consortium for Youth Employment
FY08 Funding: Iowa City: $16,000
Mission: The purpose of the Consortium for Youth Employment is to engage in community collaboration
to enhance the lives of Johnson County youth (ages 15 - 18) toward a successful and productive
adulthood through providing employment skill training, work supports, and on-the job paid internships.
Goals and Progress:
2. Provide pre-employment training.
Progress:
- Two pre-employment training classes have been held, one in May'07 and one in October'07.
There is another class scheduled for May'08.
- Ten youth were enrolled in the May class, and 8 completed the class; 10 youth enrolled in and
completed the October class; there are 8 youth enrolled in the upcoming May class.
2. Provide 100-hour paid internships
Progress:
8 youth from May and 7 youth from October were placed in internships, completing a total of
1023.75 hours of work and earning a total of $6,669.
6 youth from May have completed 75 hours or more at internships. Youth from the October class
are still completing hours.
5 youth from May and 5 youth from October are working in private employment.
Number of People Served Iowa City Coralville
This Quarter: 8 0
YTD: 23 2
Example of Consortium for Youth Employment Work: A young man from the May '07 class has been
significantly involved with the juvenile court, and had spent time in the detention center prior to being
enrolled in the class. His "dream job" is to be a cook. It was determined that this young person needed
more direct supervision in a job placement, and he was placed in the kitchen of a local child care center to
work closely with their cook. Although there were a few times when he left without telling the cook, she
worked with him on basic job skills, and successfully finished the intern placement. He went on to work
at Sonic in Coralville, and when last seen in February, was working at Burger King. He has not
subsequently been involved in juvenile court, and the juvenile court officers familiar with him credit his
involvement in this program as helping to keep him "out of trouble."
To date, 50% of participants made the transition to private employment, and 5 other participants remain
active in an intern placement site, with additional opportunity for permanent employment
jccoghs/FY08agencyreview.doc I t
Agency: Mayor's Youth Empowerment
FY08 Funding: Iowa City: $19,570 Coralville: $3,000
Mission: Provide support and advocacy to youth and their families who face barriers to independence.
Goals and Progress:
1. During July 2007 through June 2008, provide job readiness services to 80 at-risk youth in Iowa City
and Coralville through the MYEP Youth Employment Services (YES) program.
Progress:
• MYEP was able to serve 19 new at-risk individuals.
• All 19 individuals served on a one-to-one basis.
2. During July 2007 through June 2008, present 6 job readiness workshops for at-risk youth in Iowa City
and Coralville
Progress:
a. During this quarter, MYEP held 2 job readiness workshops for at-risk youth (The topic for the
workshops was a round table discussion regarding different employment experiences by the youth
at MYEP). That brings the total so far this year to 5 workshops.
3. During July 2007 through June 2008, assist 40 at-risk youth in Iowa City and Coralville secure and
maintain employment for 2 months or longer.
Progress:
a. During this quarter, 9 of the at-risk youth maintained employment for at least two months during
the quarter. (Placements include: Iowa City Community School District, MYEP, and Iowa City
Recreation Center.)
b. One youth is competitive/non-subsidized which means the worksite is paying the wage.
4. During July 2007 through June 2008, present to 2 new employers per quarter regarding the MYEP
Youth Employment Services (YES) program.
Progress:
a. MYEP presented to 1 new business entity during this quarter. (Iowa City Recreation Center)
5. During July 2007 through June 2008, develop 6 new worksites for subsidized and non-subsidized
employment for at-risk youth in Iowa City and Coralville
Progress:
a. No progress reported at this time.
Number of People Served
This Quarter: Iowa City: 14 Coralville: 5
YTD: 42 14
Update: As the end of the fiscal year and the beginning of summer approaches, funds become tighter and more
youth start wanting to work. MYEP has been working with Henry Harper to assist youth from City High with
work experiences in the hope that the work sites will hire them on after a short training period. This is enticing
to work sites because they can train and evaluate the youth and assure they are a good fit with the job, while
MYEP pays the wage instead of the work site. For example, MYEP has teamed up with Iowa City Recreation
Center to serve as a work site for various youth. MYEP is initially paying the youths' wages in the hope that
IC Recreation Center in time will be able to pick up the wages. MYEP has been in discussion with IC
Recreation center about this and it looks as if in the very near future they will be hiring at least 2 to 3 of the
youth on their own payroll. However, the economic down turn and the increase of the minimum wage create a
greater need for work sites to place youth as businesses are cutting back on hiring.
jccoghs/FY08agencyreview.doc 12
Agency: Mid-Eastern Council on Chemical Abuse
FY08 Funding: Iowa City: $29,745 Coralville: $500
Mission: To enhance the health of individuals and communities through community-based substance
abuse, mental health, and other health services.
Goals and Progress:
1. A minimum of 70% of clients will be discharged having successfully completed services.
Progress:
• For the period of January 2008 through March 2008, 69% of clients were discharged having
successfully completed services.
- Continue to review how new clinicians are recording completions. It is believed this
number underestimates client progress.
2. Less than 15% of residential clients will leave residential treatment services against clinical
advice.
Progress:
• For the period of January 2008 through March 2008 the rate for residential clients leaving
treatment services against clinical advice was 20%.
- Holidays often create two extremes: gratefulness to experience a holiday
sober and in treatment or unready to be away from family.
Number of People Served: Iowa City: 664 Coralville: 234
(Year to Date July'07-Mar.'08) 1,473 546
Updates:
Transitional Housing Program: Six adults in the Transitional Housing Program completed their fall
semester of college and began their spring semesters. One family completed the Transitional Housing
Program and moved into permanent housing.
New Process: MECCA is starting the process of changing the way clients are scheduled for substance use
evaluations. The goals is to have people evaluated the same day as the call so that they are able to aces
services more immediately. The process was set to start in Apri12008.
jccoghs/FY08agencyreview.doc 13
Agency: Neighborhood Centers of Johnson County
FY08 Funding: Iowa City: $60,000 Coralville: $1,500
Mission: Neighborhood Centers of Johnson County is dedicated to building a better future for people in
neighborhoods through programs and activities that educate, strengthen families and created a sense of
community.
Goals and Progress:
1. Children will develop social, emotional, aesthetic and artistic, physical and intellectual skills
along a development continuum designed to strengthen skills to improve their chances of
achieving success in school and life.
Progress:
• Nine children in NCJC early childhood programs have been assessed and have completed
individual education plans (IEPs).
• Continue the daily licensed afterschool programs happening at Mark Twain Elementary School,
Grant Wood Elementary School and Pheasant Ridge Neighborhood Center for youth K-4`h grade.
• New this quarter is the Babysitters Club, 5`f' and 6`h grade youth regularly attended for six weeks
and studied emergency procedures, CPR, child development and how to market these skills.
2. Adults will strengthen their networks of support, work towards developing life skills necessary
for achieving their personal goals and meeting their diverse needs.
Progress:
• The Behavior Management group had 12 parents attending the six week session at Broadway.
• The Understanding DHS event had 38 participants and is becoming an annual program.
• Even Smart Family Literacy Program has been successful in recruiting and has 30 families
working on ELL/GED programming. One parent graduated at Kirkwood this quarter.
Number of People Served:
This Quarter: Iowa City: 778 Coralville: 27
YTD: 2,668 82
Update: NCJC teamed with local organizations including ICCSD, UI Children's Hospital, Johnson
County Public Health and others to offer an obesity summit in January 2008. This summit brought
together approximately 80 key representatives of Iowa City and Johnson County to hear information
regarding obesity issues and setting goals.
Have held several community-wide meetings to address fighting, violence and on-going issues with
community members in response to significant increases in teenage violence between young women in
the Broadway community.
jccoghs/FY08agencyreview.doc ] tt
Agency: Rape Victim Advocacy Program (RVAP)
FY08 Funding:
Iowa City: $11,300 Coralville: $3,000
Mission: The Rape Victim Advocacy Program (RVAP) provides confidential and accessible advocacy,
support and information to victim/survivors of sexual abuse and their loved ones.
RVAP presents sexual abuse prevention and educational programming, and works to create
safe communities by promoting social change.
Goals and Progress:
1. Increase the number of support groups offered to victim survivors
Progress:
• Provided individual counseling to numerous clients at the Mid-Eastern Council on Chemical
Abuse and are working toward a support group for their clients
• In the process of redesigning the general support group for sexual assault survivors (adding
music, writing and other interactive activities)
• Held support groups for people with disabilities, Latinas and at-risk girls
• Increased the number of support groups offered
2. Increase the number of bilingual volunteers on the Rape Crisis Line
Progress:
• Contacted centers across the United States to find a structure that could be used fora 24-hour
Spanish Crisis Line
• Contacted nine centers and explored their different approaches to recruiting volunteers and
delivering services
• Determined structure for a RVAP 24-hour Spanish Crisis Line
• Currently have two bilingual staff and three bilingual volunteers
3. Provide awareness activities and training
Progress:
• As a part of RVAP's 35~' anniversary, the RVAP Advisory Board has designed and
implemented an awareness campaign that runs in three local newspapers.
• A poster has been designed as part of Sexual Assault Awareness Month and will be
distributed to buses, businesses and on the University of Iowa campus.
• Efforts to cross train continue. RVAP staff received training regarding how best to provide
services to persons with disabilities, as well as strategies for making services inclusive from a
service coordinator at the Arc of Southeast Iowa.
Number of People Served:
This Quarter:
YTD:
Iowa City: 658 Coralville: 230 (75 direct service)
3,024 1058
jccoghs/FY08agencyreview.doc 15
Agency: Shelter House Community Shelter and Transition Services
FY08 Funding: Iowa City: $2,000 Coralville: $2,140
Mission: Shelter House provides shelter, basic and transitional resources, while encouraging self-
sufficiency, to any person in our community experiencing homelessness.
Goals and Progress:
1. Increase client residential stability
Progress:
• Of adult clients exiting the shelter during the quarter, 46 or 52% exited to more permanent
housing placements during the quarter. (children not included in any outcome information)
• From the Successful Training with Access to Resources (STAR) Program 19 adults or 90%
of all adults exiting the period during the same reporting period secured more permanent
housing at the point of exit.
• Of the adults exiting, 6 persons exited with Supplemental Security Income and 2 persons
exited with Social Security Disability Insurance benefits.
2. Increase client income
Progress:
• Of adult clients exiting the shelter during the quarter, 66 or 75% of adults exciting (88 adults)
exited from the program with an income source.
• 19 adults or 90.5% of all STAR adult participants exiting the program did so with an income.
3. Increase client participation in the workforce
Progress:
• Of adult clients exiting the shelter during the quarter, records indicate that only 38 or 43%
exited the program with employment income.
• From the STAR Program 9 adults or 43% of all clients are participating in the workforce at
exit.
Number of People Served:
This Quarter: Iowa City: 80 Coralville: 8
YTD: 280 46
Example of STAR program client: A 43 year-old wheelchair-bound mother of 6 children ranging in
ages from 8-21 has been homeless on numerous occasions. In August 2007, her father asked her to stay
with him at his mobile home, where she resides to date. This individual receives SSDI benefits. Apart
from her physical immobility, she suffers from chronic Rheumatoid-Arthritis, and she is scheduled to
undergo knee replacement surgery later this month. She is able to drive, and that has allowed her to
accomplish daily tasks using her van. Since joining the STAR program, she has had the benefit of
utilizing a STAR internship working at the Vintage Shoppe, prior to moving to Goodwill Industries in
Iowa City, where she sorts and packs clothing. "I am just grateful to the STAR program for giving me the
support to get back into employment. I am hoping that when the internship comes to an end, I will be able
to get a regular job, so that I do not have to depend on disability benefits," she said.
Shelter House struggles to stabilize the funding base and to build a reserve fund. However, a $700,000
private gift was made to Shelter House for the purpose of endowing the activities of the STAR Program.
jccoghs/FY08agencyreview.doc 16
Agency: The Arc of Southeast Iowa (formerly The Arc of Johnson County)
FY O8 Funding: Iowa City: $2,000 Coralville: $2,150
Mission: The Arc of Southeast Iowa assists developmentally disabled individuals in our Community to
realize their full potential in how they live, learn, work and play.
Allocated funds supported a Summer Day Camp/Respite for adolescents with special needs that did not
have a source of government funding (e.g. waiver) or family financial resources to cover the whole cost.
Goals and Progress:
1. Provide a safe, stimulating, age-appropriate space for adolescents with special needs during the
summer.
Progress: The Arc of Southeast Iowa, in collaboration with Iowa City Parks and Recreation
provided an eight week camp during the summer.
2. To integrate adolescents with special needs into community settings -through service learning
projects and other activities with non-disable peers.
Progress: Weekly services learning projects included the Crowded Closet thrift store, Hy-Vee stores
and Crisis Center Food Bank.
3. To teach adolescents with special needs skills about healthy living -focusing on raising self-
esteem, social relatedness to others, and physical fitness.
Progress: Physical fitness was integrated into the core of the program with swimming every day,
outdoor games and activities. Adolescents had the opportunity to work together in teams
as well making friends and supporting each other.
Number of People Served: 10 youth participated in the program.
jccoghs/FY08agencyreview.doc 1 ~
Agency: United Action for Youth
FY08 Funding: Iowa City: $65,000 Coralville: $3500
Mission: To assist youth and families in helping themselves to a health future. We do this by offering
youth development, counseling, and prevention programs that make use of young people's talents,
creativity and energies.
Goals and Progress:
1. Teen parents will increase parenting skills in a way that enhances early childhood development.
Progress: 72 teen parents received individual skill building and 434 hours of parent skill building
activities; 53 teen parent families received home visits.
• There were 3 babies charting developmental delays
• 0 of the 7 births to teens this quarter were low birth-weight births
• 10 of the babies are receiving on-going health and wellness services, with 21 contacts with the
Pediatric Nurse Practitioner
• 275 hours of respite care provided
2. Young people will experience success in school with additional community supports that reduce
barriers to learning.
Progress: Students continued their involvement in the Academic Mentoring Program, AMP, with over
60 youth involved in the second semester. Additional information about their success in the first
semester will be reported in the 4`i' quarter. Teen line volunteers and teen parent panels presented
information at schools, reaching 64 elementary students and 96 junior high students. The presentation
for parents at one school was taped and will be airing on local Public Access TV.
3. Increase the youth development opportunities; available to young people.
Progress: UAY continued to offer multiple activities in the Youth Center as well as in several
community settings that promoted positive youth development. Over 400 youth were involved in
activities that ranged from art shows to street outreach activities. The youth began working to prepare
for the "Spoken Word Festival." There were several arts workshops, a youth drama workshop, and
participation in the Downtown Gallery Walk.
Staff completed additional youth program quality assessment training used to evaluate youth
development programs, and attended training for the Ropes course program.
Number of People Served:
This Quarter: Iowa City: 192 Coralville: 38
YTD: 1,073 141
Update: UAY received notice that the Transitional Living Program was funded by the Federal Family,
Youth & Services Bureau for another five years, at $200,000 per year.
One challenge for UAY is that federal funding for the Victims of Crime Assistance Act has been reduced
for Iowa. Notice was received that funds for the program are likely to be reduced by up to 25%.
jccoghs/FYOSagencyreview.doc 1 8
05-22-08
IP6
Fraternal Order of Eagles
Iowa City Aerie #695
225 Hwy 1 SW
Iowa City, IA 52246
May 21, 2008
Regenia D. Bailey, Mayor,
City of Iowa City
410 East Washington Street
Iowa City, IA 52241
Dear Ms. Bailey,
The purpose of this letter is to formally invite you, on behalf of Eagles Aerie #695, to
speak during the welcoming ceremony of the 100`h Eagles State Convention to be held
June 17-20, 2008 at the Marriott Convention Center in Coralville. The welcome
ceremony will be held on Thursday, June 19`h at 8:OOam.
For your information, your part of the welcome ceremony would be a brief welcome to
the community for the participants for the convention. Enclosed is a schedule of events
for the welcoming ceremony for your review.
We expect attendance this year to be one of the highest ever, and look forward to
showing attendees from across the state of Iowa and the Midwest what makes the Iowa
City/Coralville area special. During the convention, checks will be presented to many
charitable organizations. One of these many charities is the state charity for 2007,
Camp Hertko Hollow (www.camphertkohollow). A substantial check from the Iowa
Eagles will be presented at our Saturday evening banquet.
In closing, we would be pleased and honored if you would consent to be one of our
Welcoming Speakers at the 2008 Eagles State Convention. _
p
I will call you in a week or so to follow up on this. ' n ~ `°"~
c~ -~ ~
Sincerely, ~ ~
~ r- ~
_m
p %U --
Joe oe ~ ""'
2008 State Convention Coordinator ~ ~
CC: Iowa City City Council
Our Mission
The Fraternal Order of Eagles, an international non-profit organization, united fraternally in the
spirit of liberty, truth, justice, and equality, to make human life more desirable by lessening its ills,
and by promoting peace, prosperity, gladness and hope.
FRATERNAL ORDER O~ EAGLE
100 Iowa State Aerie Convention
5 8~ State Auxiliary Convention
OPENING CEREMONY
Introduction of Grand Aerie Reps.
Introduction of State Officers
Color Guard:
Pledge of Allegiance
National Anthem
Tribute to Deceased Past State Presidents
Welcoming by local Dignitaries
o ~~
~n
_-. ~ ~
~ -~
- ~,
~o ~
m
~
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o~
~.. ..
Mailed to Council 5/15/08 1P7
Marian Karr
From: Gina Peters [gina.peters@ecicog.org]
Sent: Thursday, May 15, 2008 9:24 AM
Cc: Sandie Deahl; Mike Goldberg; Kelly Hayworth; Janelle Rettig; Steve Atkins; Executive
Assistant Mike Sullivan; City of North Liberty; City of Ely; City Clerk Tawnia Kakacek; City
Clerk Susie Siddell; City Clerk Nancy Beuter; Marian Karr; Christine Taliga; Chad; Casie
Kadlec; Carol Spaziani; Bernita Rozinek; Becky Shoop; Barbara Beaumont; Adam Lindenlaub;
John Yapp
Subject: Next Public Leadership Group Meeting -May 22, 2008
Importance: High
Attachments: February 2008 minutes.doc; May08 Agenda.doc
The next meeting of the Johnson/Linn County Public Leadership Group will be Thursday, May 22, 2008, at 5:00
p.m. at the Gerdin Conference Center in North Liberty. Please see the attached agenda for the meeting site
address. Minutes of the February meeting are also attached.
I look forward to seeing you next Thursday.
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
www.ecicog.org
5/15/2008
Agenda
Johnson/Linn County Public Leadership Group
Gerdin Conference Center
520 West Cherry Street
North Liberty, Iowa
Thursday, May 22, 2008
5:00 - 6:30 p.m.
INFORMAL MEETING
Work Session
1. Call to order - 5:00 p.m.
2. Welcome and Introductions
Linda Langston, Chairperson -Linn County Board of Supervisors
Rod Sullivan, Chairperson -Johnson County Board of Supervisors
3. Local Government Innovations Fund Update and Possible Proposal
Vernon Research Group
4. Iowa Valleys Resource Conservation & Development (RC&D) Regional
Food Initiative/I-Food
Chris Taliga, Iowa Valleys RC&D
5. 2010 Census -Complete Count Committees
Doug Elliott, ECICOG
6. Other Business
7. Adjournment
Minutes of the Public Leadership Group
Howard R. Green
8710 Earhart Lane SW
Cedar Rapids, Iowa
Thursday, February 21, 2008
5:00 p.m.
Co-chair Langston called the meeting to order at 5:05 p.m.
Present: Linn County Board of Supervisors Linda Langston and Jim Houser; Johnson
County Board of Supervisors Rod Sullivan (Co-chair), Larry Meyer, and Pat Harney.
Also present: Mary Day from Sen. Grassley's office; Cedar Rapids Mayor Kay Halloran;
Brian Fagan, City of Cedar Rapids City Council; North Liberty Mayor Tom Salm.
Others present: Mike Goldberg, Assistant to the Linn County Board of Supervisors;
Laura Krause, Susan Jutz, and James Nisely; Carol Spaziani and Barbara Beaumont,
Johnson County League of Women Voters; Eric Engelmann, Geonetric; Monica Vernon
(City of Cedar Rapids City Council) & Wes Cooling, Vernon Research Group; Jim
Halverson, HR Green.
ECICOG staff present: Doug Elliott
2. Welcome and Introductions: Langston welcomed all to the meeting and lead
introductions of those present.
3. Local Government Innovations Fund Proposal: Monica Vernon and Wes Cooling of
Vernon Research Group gave a presentation on the proposal, "Program of Research, A
Study of the Attitudes and Opinions of Local Leaders and the General Population
Regarding Issues of Local Importance." In general, the purpose of the study would be to
determine what issues/projects local leaders. and the citizenry would like to see addressed
regionally. It would be completed in three phases: In-depth Interviews, Survey, and
Focus Groups (optional). Langston stated the Leadership Group operates without a
budget, and asked for an update on the state government innovations fund. Cooling gave
an update, stating that not all the commission has been seated, and once that occurs, the
fund will be operational. There is approximately $300,000 available, including the
balance from previous projects and/or unobligated funds. Sullivan said he had some
specific questions on methodology, which he would forward to Vernon via email.
Langston, who had served on the review panel for the previous innovations fund, felt the
proposal needed to emphasize the uniqueness and innovation of the Leadership Group's
efforts. Vernon said they would rework the proposal to include those emphases.
Doug Elliott asked if Vernon could proceed with minimal notice. Vernon said they could.
Elliott also asked for consensus of those in attendance if the Group should proceed, even
if it were required prior to the next quarterly meeting. There was consensus to proceed,
and Langston said a joint proposal from Johnson and Linn Counties would be most
competitive.
4. Local Food Initiatives: Laura Krause, Susan Jutz, and James Nisely gave a
presentation of the expansion of Community Supported Agriculture (CSA) in the two-
county region. Krause summarized a project she was involved in with the Iowa Policy
Project, "Iowa's Local Food Systems: A Place to Grow." In brief, the study showed that
due to the globalization of the food system, Iowa's local capacity to feed itself far exceeds
Iowan's local utilization. Krause said we need to encourage more producers and develop
the local infrastructure to better support the CSA movement. Jutz described her CSA
business, which currently supports 250 families. She raises vegetables on 10 acres. She
summarized outcomes of an earlier meeting she had had today illustrating some of the
benefits of CSAs: keeping young professional families in Iowa; keeping food local;
expanding consumers' demand for "local" products/services; expanding the consumption
of organic and minimum chemical use; reducing the carbon footprint. Sullivan said
additional benefits are environmental and regarding public health. He further stated other
cities and counties have financially supported CSAs. Black Hawk and Woodbury
Counties were given as examples. Tom Solm said North Liberty would start a farmers'
market this summer. Brian Fagan asked about connections with Practical Farmers of
Iowa. Jutz said she was the most recent previous president of the group. Nisely said
expansion of a local restaurant in Iowa City will have a significant impact on his
business. Also, he is currently involved in planning a food summit, which will focus on
the health benefits. It is being planned with the University of Iowa School of Public
Health, and will take place at Iowa City West High School on the afternoon of April 24,
2008. Langston asked how the Leadership Group could help. Jutz encouraged the group
to support a committee of key stakeholders, which could study models from other
counties and make recommendations. One such recommendation might be the
employment of a position to assist on an ongoing basis. Langston thanked the three for
attending and presenting, and said she, Sullivan, and Elliott would meet to establish a
committee.
5. Corridor Portal Project: Langston introduced Eric Engelmann, CEO of Geonetric.
Engelmann gave a power point presentation on his proposal for a Corridor portal.
Engelmann believes that most individuals researching the corridor will primarily use the
web. Also, that there is not one comprehensive website that provides information people
considering locating in the Corridor need. There are many individual community,
business, and organizational websites, but these sites are often contradictory, incomplete,
and out of date. His proposal would create a portal for the Corridor, which would be the
primary presence on the web, e.g., anyone googling the Corridor would first be sent to
this website, and then be able to navigate individual websites, as necessary. He offered
www.Knoxville.org as an example. He thinks creation of the portal would require
$400,000 over the first two years. Other principles of the proposal include that it not be
owned by an existing corporate entity that would have a material interest in the content or
its utilization; that the convention and visitors bureaus (CVB) should be the leading
agencies in the effort; that there are few barriers to the project other than the "local
politics"; that it is not his proposal that Geonetric be the company to create the portal. His
intention is to have a first draft of the portal prepared in the next three weeks. He thinks a
"guerilla marketing team" should be established to create and maintain the portal. Fagan
said he agreed that the CVBs should take a leading role, and asked Engelmann if he could
support this initiative taking place in conjunction with merging the Cedar Rapids and the
Iowa City/Coralville CVBs. Englemann said he could. Fagan asked what the ongoing
maintenance costs would be. Englemann said he had not determined that, but that the
CVBs had indicated several possible sources for start-up funds. Mayor Halloran asked
about assurances that the portal would not be more than just a combination of all the
disorganized "stuff' already appearing on individual websites. Englemann said that
would be the role of the team - to ensure the quality. Sally Stutsman asked who would
decide what information went on the site. Elliott asked if a body of participants could
establish content protocols, and then the team or a portal administrator would maintain
the protocols. Englemann said that would work, and that it be important that the site
promoted the Corridor, and did not favor any individual group or community. Sullivan
asked if the portal would hinder those who were actually looking for the individual
websites, e.g., the Johnson County website. Englemann said that even though that person
would first be directed to the portal, that it would be constructed to easily direct them on
to Johnson County. Langston thanked Englemann for attending and providing the
presentation.
6. Report on Corridor DC Trip - in the interest of time, this item was tabled.
7. Other Business -None.
8. Adjournment: The next meeting date was set for May 22, 2008, at 5:00 p.m. Elliott
stated that facilities in North Liberty were not available for the February meeting, and did
the group want to return there if possible for May. Sullivan thought moving the location
of the meeting was good, and that an alternative site was fine.
The meeting adjourned at approximately 6:30 p.m.
Re: Nite Ride -thank you! - -
IP8
Marian Karr
From: Green, Charles D [charles-green@uiowa.edu]
Sent: Tuesday, May 13, 2008 2:59 PM
To: Kettner, Linda S
Cc: defenderbob911-iowa@yahoo.com; Council; abbie14@gmail.com; Maske, Joseph C; Joe Fowler;
John Yapp; Eleanor M. Dilkes; Dale Helling; Drew Shaffer; Kevin O'Malley; Sam Hargadine; Nancy
Sereduck; Linda Kopping; Allison, Bradford S; mary-khowassah@uiowa.edu; Jones, Phillip E;
Marner, Belinda L; Reams, Angela A; Cochran, Sam V III; Noble, Linda M; McClatchey, Brian J;
Moore, Tom; Lundell, Diana K
Subject: RE: Nite Ride -thank you!
Linda,
Thank you so much for responding and it is gratifying to know Ms. Rohan received
updated information from her daughter. I am attempting to copy everyone Ms. Rohan
addressed in her original email. I simply copied and pasted the addresses; hope it works.
Thanks again. Chuck
Charles D. Green. Assistant Y rce President and Director of PirGlic Scrfeh~
University of Iowa Department of Pufilic Safety
808 University Capitol Centre.
Iowa City, Iowa 52242-5500
(319) 335-5026
(319) 33.5-5022 (LIII'olice Dispatclr)
FitX:• (319) 335-5800
charles-green~a,uiowa. edu
'This e-mail is intended solely for the person or entity to which it is addressed and may contain confidential and/or
privileged information. Any review, dissemination, copying, printing or other use of this a-mail by persons or entities
other than the addressee is prohibited. If you have received this a-mail in error, please reply to the sender immediately
that you have received the message and delete the material from any computer. Thank you
From: Kettner, Linda S
Sent: Tuesday, May 13, 2008 2:36 PM
To: Mary Rohan
Subject: Re: Nite Ride -thank you!
Good to hear from you again, Mary. I'm pleased that you agree that both the Nite Ride
program and the new Hawk Alerts are very worthwhile. I'm including a Web link that
shows a list from our Public Safety Department of other recent security updates on
campus: http•//www uiowa.edu/~pubsfty/new.htm
Stay in touch,
lsk
From: Mary Rohan <maryrohan@hotmail.com>
Date: Tue, 13 May 2008 13:13:53 -0500
To: Linda Kettner <lnda-kettner@uiowa.edu>
Subject: Nite Ride -thank you!
Hello Linda,
I hope this letter finds you well. I wanted to thank you for the improvement in
transportation for the students. I understand from my sophomore student daughter,
Meaghan Rohan, that the Nite Ride program became a 7-day program. I realize drivers'
wages, vans, insurance, gasoline, etc. are additional costs incurred at a time when every
cost is scrutinized but this is so needed! Thank you to you and the university for listening.
Taking action on helping to protect the students is worth it.
BTW, love the Hawk Alerts. They work!
God bless.
Mary
Date: Sat, 6 Oct 2007 12:31:42 -0500
Subject: Re: Req: for more action re: U of IA & IA City Police Nite Ride Pilot
From: Linda-kettner@uiowa. edu
To: maryrohan@hotmail.com
Mary,
As the mother of two daughters myself, I certainly understand your concerns. We are
committed here at the U of I to the safety of our young women, and I know that going
forward we will be discussing all options to secure their safety. I agree with you that the
Nite Ride is an excellent start, and I've been hearing very positive things about it. The
Iowa City/LJniversity of Iowa community is mobilizing around the safety issue, and this
is good to see. I know from personal experience that it's difficult to assuage the concerns
of a mother, but know that you're not alone in those concerns.
Thanks very much for writing us. We value the input of our parents. If you want to
discuss this issue further or need more information, don't hesitate to call me at 319-384-
0030 or cell: 319-621-7945.
Best regards,
Linda Kettner
Associate Director
University Relations
P.S. I'm copying below the message that UI President Sally Mason sent to the
community in late September addressing this issue:
Dear Members of the University of Iowa Community:
Our community has been subject to numerous assaults on women in the near-campus
area. These assaults are distressing and obviously unacceptable. The safety of our
students and our community is paramount. The University of Iowa Department of Public
Safety is cooperating with our other local law enforcement agencies--including the police
departments of Iowa City and Coralville, as well as the Johnson County Sheriffs Office--
on several methods of addressing the problem.
We are taking a proactive approach to ending these attacks. Iowa City Police Chief Sam
Hagardine has now made public in the Cedar Rapids Gazette and Iowa City Press-Citizen
what the force has been doing over the past months, including working overtime on bike
and foot patrols with help from other local law enforcement agencies, assignment of
Special Crimes Action Team officers to the investigation, and decoy operations.
Sketches of the assailant or assailants have been distributed regularly and widely in the
media and are now being posted more generally on campus and in the community.
The University is also working hard to increase our educational efforts in the area of
personal safety. A week ago, a UI Student Government-sponsored Women's Safety
Forum was held, attended by hundreds of people. Presentations and discussions were
conducted by the UI Department of Public Safety, the Women's Resource Action Center,
Rape Victim Advocacy Program, Domestic Violence Intervention Program, and UI
Student Health. The UI Department of Public Safety offers several safety courses,
including a "Rape Aggression Defense Training (R.A.D.)" program. They are giving
regular and numerous safety and defense programs in our residence halls. And while no
one is to be blamed for being the victim of assault, we are also stepping up our efforts to
communicate to students the necessity of practicing safety precautions.
Most of the assaults are occurring against lone women, the vast majority late at night, so
we are encouraging students to avoid such a situation whenever possible, to remain alert
to their surroundings, to avoid distractions such as cell phones and personal stereos when
walking alone, and to stay as much as possible on well-lit major roadways, pathways, and
open spaces.
In addition to these programs, I am very pleased that University of Iowa student leaders
have approached the Iowa City City Council with a petition containing 5,000 signatures
asking for a task force that would look into establishing a neighborhood watch and patrol,
increasing the resources of the Iowa City Police Department, increasing educational
campaigns, and evaluating lighting on city streets. Our City Council has received the
petition positively and will continue discussion in the immediate future. Our students
should be commended for their leadership on this very serious situation.
The Iowa City Police Department posts regular updates to the assault situation on their
website at http•//www is ov.or police/headlines.asp?ID=58. The site also contains
safety recommendations and contact information. I would recommend this website as an
excellent resource to keep yourself apprised of important information, as well as our local
news outlets. Also, the UI Department of Public Safety website contains excellent
information on crime prevention and the department's crime prevention programs at
http://www.uiowa. edu/~pubsft~.
We are working to make sure that a combination of police work, education, and
community action brings this series of assaults to an end as soon as possible, and that we
all do what we can to prevent opportunities for assaults to happen in the first place. I
urge students to forward this a-mail to their parents or guardians. Students, families,
University employees, and community members deserve and expect a safe environment,
and we must all work together to create one.
Sally Mason
President
From: Mary Rohan <maryrohan@hotmail.com>
Date: Sat, 6 Oct 2007 10:41:05 -0500
To: <maryrohan@hotmail.com>, <linda-kettner@uiowa.edu>, <defenderbob911-
iowa@yahoo.com>, <council@iowa-city.org>, <abbiel4@gmail.com>, <joseph-
maske@uiowa.edu>, <joe-fowler@iowa-city.org>, <john-yapp@iowa-city.org>,
<eleanor-dilkes@iowa-city.org>, <dale-helling@iowa-city.org>, <drew-Shaffer@iowa-
city.org>, <kevin-omalley@iowa-city.org>, <sam-hargadine@iowa-city.org>, <nancy-
sereduck@iowa-city.org>, <linda-kopping@iowa-city.org>, <brad-allison@uiowa.edu>,
<mary-khowassah@uiowa.edu>, <phillip Jones@uiowa.edu>, <belinda-
marner@uiowa.edu>, <angela-reams@uiowa.edu>, <sam-Cochran@uiawa.edu>, <linda-
noble@uiowa.edu>, <brian-mcclatchey@uiowa.edu>, <thomas-moore@uiowa.edu>,
<diana-lundell@uiowa.edu>
Subject: Req: for more action re: U of IA & IA City Police Nite Ride Pilot
Members of the University of Iowa and Iowa City Administrations:
Thank you for the update on the Nite Ride Pilot but it is ONLY A START AND NOT A
SOLUTION!
We need our daughters to have safe rides Mon thru Sun.
THERE ARE GAPS OF TIME AND DAYS THAT STILL DO NOT PROVIDE
SAFE TRANSPORTATION FOR OUR FEMALE STUDENTS as they attend night
classes or university-oriented functions.
Please work to secure reliable, safe transportation NOW for our students especially,
our daughters at this frightening time.
*I am concerned in the Nite Ride Program announcement, about drivers being able to
refuse intoxicated female students. I realize they should not have to deal with this, but at
this time with these assaults unsolved, no female should be left alone especially in a
compromised state. It was not stated in the article how this situation will be managed.
My initial positive impressions of the University of Iowa and Iowa City when college
shopping w/ my daughter two years ago, are puickly deterioriating.
The physical safety issues such as, rapes, forced fondlings, tornados, are becoming too
great and as a parent, paying out of state tuition,
I'm tired of worrying DAILY about my daughter's well-being in Iowa City.
I cannot give a positive reference on your city and university at this time to the
perspective families in my circle of influence.
I realize some of these issues will never go away but that is not to say, that a better means
of prevention or managing them, cannot be more fully explored or implemented.
Thank you for listening. I welcome a call or email reply.
Sincerely,
Mary Rohan
Parent of Meaghan Rohan, Univ of IA sophomore &
Zeta Tau Alpha Sorority Member
1042 Evergreen St.
Mundelein, IL 60060
847-828-8608
____
From: DEFENDERBOB [mailto:defenderbob911-iowa(a,yahoo.coml
Sent: Friday, October O5, 2007 11:54 AM
Subject: Getiing home safe at nite on the Campus
<javascript:;>
<http://www.uiowa.edu/~pubsfty/new.htm#>
<http://www.uiowa. edu/~pubsfty/new.htm#>
<http://www.uiowa. edu/~pubsfty/new.htm#>
<http://www.uiowa. edu/~pubsfty/new.htm#>
<http •//www.uiowa.edu/~pubsfty/firesafety.htm>
<htt~//www.uiowa.edul~pubsfty/faq.htm>
<htt~//www.uiowa. edu/~pubsfty/reporting.htm>
<htt~•//www.uiowa. edu/~pubsfty/new.htm>
Beginning this week women can request a free, safe ride home Friday and Saturday
nights through a pilot program announced today by the University of Iowa Police.
Under the NITE RIDE program, police will use a dark blue, 15-passenger UI van to
transport women from a designated pickup point at the corner of Washington and Clinton
streets in downtown Iowa City to their dorms or apartments within the following
boundaries: Grand Avenue to the west, Summit Street to the east, Highway 6 to the south,
and Foster Road to the north (see map at http://news-
releases uiowa edu/2007/september/images/092607nite-ride-map.~if <ht~://news-
releases uiowa edu/2007/september/images/092607nite-ride-rnan.~ifl ).
"Our goal is to provide women with a reliable and safe ride home," said UI Assistant
Vice President and Director of UI Police Charles Green. "If this is a service women
would like to see continued, we encourage them to use it as necessary." To arrange for a
pickup, women should ca11 384-1 1 1 1, the cell number for the van driver. The driver will
inform the caller of his or her current location and the estimated time of arrival at the
designated pickup point.
The van will be driven by a fully uniformed, full-time Department of Public Safety
guard from 11 p.m. Friday to 3 a.m. Saturday, and 11 p.m. Saturday until 3 a.m.
Sunday. The van will. be clearly marked with five magnetic signs saying NITF RIDE
and bearing the UI Police patch and the phone number.
While the guards driving the van will not be police officers, they will be able to
communicate directly with UI police officers in case of an emergency.
The service will run until December, when it will be evaluated. The service will not be
offered during the Thanksgiving and December holiday breaks.
Co-sponsored by the UI Student Government, .the service was devised in response to a
growing number of assaults in the Iowa City area over the past year. The program will be
discussed at a public forum tonight (Wednesday, Sept. 26) at the Englert Theatre, where
university, Iowa City and Johnson County officials will also discuss the investigation into
the assaults and offer citizens advice on improving personal and community safety. More
information about the forum is available at
http•//news-releases uiowa edu/2007/se~tember/092407safe streets meetin~.html
<http•//news-releases uiowa edu/2007/s~tember/092407safe streets meetin~.html>
UISG President Barrett Anderson said the student government is supporting the NITE
RIDE program through endorsement, publicity and, potentially, funding.
"The outcry for some kind of late-night transportation system has been heard and we are
pleased to work with the UI Police Department on implementing just such a program at
this critical time," Anderson said. "We are anxious and excited to see it in action."
The service is only available to women under the pilot project, since all of the
victims who recently reported assaults have been women and because police want to
avoid the chance of inadvertently transporting a potential assailant. All of the
suspects in the assaults have been described as men.
Drivers reserve the right to refuse service. Students ~vho are too intoxicated to stand
or walk on their own, and/or who are vomiting will not be allowed on the van, and
disorderly conduct will not be tolerated.
Since August 2006, there have been 35 reports of assaults or "forcible fondlings"
against women in Iowa City, according to Green.
Police are seeking several suspects in connection with the assaults, including one man
who fits the description given by a majority of the victims. Many of the victims are UI
students. Composite drawings of two suspects are available on the Iowa City Police
Department Web site at http://www.icgov.org/police/ <http://www.icgov.org/police/> .
STORY SOURCE: University Relations, 101 Jessup Hall, Iowa City, Iowa 52242-1000
MEDIA CONTACTS: Brad Allison, UI Police, 319-335-5043; Linda Kettner, University
News Services, 319-384-0030 (office), 319-621-7945 (cell) or Linda-kettner(a~uiowa.edu
<mailto:Linda-kettnerna,uiowa.edu>
<http•//www uiowa.edu/~pubsfty/reports.htm> <http://www.uiowa.edu/>
<http •//www.uiowa. edu/~pubsfty/contact.htm>
IP9
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
MAY 1, 2008 - 7:30 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Charlie Eastham, Tim Weitzel, Robert Brooks, Elizabeth Koppes,
Ann Freerks
STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood-Hektoen
OTHERS PRESENT: Jeff Hendrickson, Ron Amelon, Harold Partt, Stepheny Gahn, Caroline
Mast, Renee Goetts, Anna Olson, Sue Hettmansper~er, Chris Anderson,
Doris, Eikey, Aaron Olson, Caroline Massegene, Josh Gahn, Chris
Luzzie, Elizabeth Goetzman, Jim Woodin, Nancy Le~Vesseur ,Shannon
Bartholomew, Jay LeaVesseur, Heather Woodin, Charlotte Bailey, Tori
Jones, Lee Mickey.
RECOMMENDATION TO CITY COUNCIL:
Recommend approval by a vote of 5-0 amending the Land Use Map to change the 18nd use designation
from industrial to general commercial for approximately 10 acres located north of 420`h Street, east of
Scott Boulevard and west of Commerce Drive.
Recommend approval by a vote of 5-0 REZ08-00003, an application to rezone from Intensive
Commercial (CI-1) to Community Commercial (CC-2) for approximately 10.08 aches located north of
Highway 6 west of Commerce Drive and north of Liberty Drive.
Recommend- approval by a vote of 5-0 REZ08-00001, an application to rezone frpm Medium Density
Single Family (RS-8) zone to Planned Development Overlay (OPD-8) for approximately 9.48 acres of
property located south of Olive Court and Learner Court and east of Marietta Avenue.
Recommend approval by a vote of 5-0 SU608-00001, and application submitted for a preliminary plat of
Kennedy's Waterfront Addition Part Five, a 4-lot, 6.48 acre commercial subdivision located west of S.
Gilbert Street, south of Stevens Drive.
Recommend approval by a vote of 5-0 VAC08-00002, an application submitted to vacate Northtowne
Parkway located east of Northgate Drive and to relocate the street to the north.
CALL TO ORDER:
Chairperson Freerks called the meeting to order at 7:30 p.m.
Freerks announced that item G. "Discussion of amendments to Title 15, Land Subdivisions" would be
deferred until next formal meeting, to take place on May 15, 2008.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
COMPREHENSIVE PLAN ITEM:
A public hearing was held to for an amendment to the Land Use Map to change the land use designation
from industrial to general commercial for approximately 10 acres located north of 420`h Street, east of
Scott Boulevard and west of Commerce Drive.
Howard reminded members that at the last meeting it was noted that in order to rezone this property from
Intensive Commercial (CI-1) to Community Commercial (CC-2), a comprehensive plan amendment is
needed. Howard referred to a map that showed what the zone looked like presently, and what it would
look like if the amendment was passed. Howard stated that when considering whether or not to amend
Planning and Zoning Commission
May 1, 2008
Page 2
the Comprehensive Plan, the Planning & Zoning Commission and the City Council should determine what
circumstances have changed, and/or additional information or factors that come to light, such that the
proposed amendment is in the public interest. Howard stated that there were a number of things that had
changed in this situation that may make a change to the Comprehensive Plan warranted, such as the
establishment of a Fareway grocery store and a convenience store on these properties, leaving only
about six smaller intensive commercial lots in the that area. Given the size and proximity to the grocery
store, Howard stated that those remaining lots may be more conducive to community commercial/retail
commercial use. Howard pointed out that given that only six lots are remaining, this may be a good idea.
According to Howard, the Comprehensive Plan calls for retail nodes at the intersections of arterial streets,
and that would be the case here. Howard points out that as the city grows to the south and the east, there
may be more residential areas that these commercial nodes could serve. Howard stated that this is also a
high industrial employment area and that those commercial nodes may serve those employees. Given all
those factors, staff recommended this change.
There were no questions for staff from the Commission, and the public hearing was opened for anyone
wishing to speak. No one spoke, and the public hearing was closed.
Eastham moved to recommend the amendment to the Comprehensive Plan. Koppes seconded the
motion.
Eastham noted that although this change at the intersection may be warranted, in the future it may be
better to be diligent in making sure that the city does not wind up with strip development along Scott
Boulevard, and that if there is more commercial development along that area it would be better if it were
more of a planned development style similar to Olde Towne Village.
Freerks stated that there was a good chunk of commercial in that area and that she would be in favor of
the change as well.
The motion carried in a 5-0 vote.
REZONING ITEM:
REZ08-00003: Discussion of an application submitted by Streb Investment Partnership for a rezoning
from Intensive Commercial (CI-1) zone to Community Commercial (CC-2) for approximately 10.08 acres
located north of Highway 6 west of Commerce Drive and north of Liberty Drive. The 45-day limitation
period is May, 22, 2008.
Freerks asked if staff had comments. Howard stated that she had nothing to add beyond last meeting's
discussions on the matter. The panel had no additional questions for staff. The public hearing was
opened. No one came forward, and the hearing was closed.
Brooks made a motion to approve an application submitted by Streb Investment Partnership for a
rezoning from Intensive Commercial (CI-1) zone to Community Commercial (CC-2) for approximately
10.08 acres located north of Highway 6 west of Commerce Drive and north of Liberty Drive. Eastham
seconded. The motion carried 5-0.
REZ08-00001: Discussion of an application submitted by Jeff Hendrickson for a rezoning from Medium
Density Single Family (RS-8) zone to Planned Development Overlay (OPD-8) for approximately 9.48
acres of property located south of Olive Court and Learner Court and east of Marietta Avenue. The 45-
day limitation period is May 25, 2008.
Freerks asked if there were comments from staff on this issue.
Howard noted that there had been correspondence on this issue which she had handed out to members.
Howard stated that a few things had been resolved since the last meeting. At the last meeting, several
neighbors mentioned an issue regarding drainage, standing water, and a resulting mosquito problem with
the western portion of the property. The applicant has offered to try to resolve that issue. The problem is
that there is a poorly functioning storm water system. There are two pipes that outlet draining down from
Marietta, and then from the west, draining into a ravine which is plugged up and leaving un-drained
Planning and Zoning Commission
May 1, 2008
Page 3
standing water. There is also a small dam in the area which is keeping the water from flowing. Howard
stated that the applicant's engineer could provide more detailed information on the subject, but that staff
feels that this would be a good change and would add value to the property, as well as resolving some
issues for the neighborhood.
Howard noted that the final geo-technical report from Terra-Con has been received and that it indicates
that, based on soil borings taken from the site, the stability of the slopes is adequate for the project.
Terra-Con noted that a more detailed structural analysis should be done prior to the construction of the
retaining walls and the buildings, which staff also noted on their previous report. Preliminary side and rear
elevation drawings of the proposed dwelling have been received. There have also been notes added to
the plan regarding tree preservation and having an on-site meeting prior to grading regarding designation
of which trees will be preserved and ensuring that erosion control measures are in place. The note that
staff mentioned has also been added to the plan regarding variation in design for adjacent buildings.
Howard noted that the City does require a construction site run-off permit, and finalized grading and
construction plans will be more detailed, including that structural analysis for the buildings and the
retaining walls. The tree-protection plan should be received in the final plan stage of this project. These
will be done at the time of final administrative review prior to the issuance of building permits
Howard stated that given that these issues have been resolved to the extent possible at this preliminary
plan stage, staff is now recommending approval of REZ08-00001 and SU608-00002.
Freerks asked if there were questions for staff.
Eastham asked if the area which has the problem with stagnant water was actually west of the applicant's
property, and if the retention dam blamed as the source of the problem was actually on the applicant's
property or on someone else's.
Howard replied that the dam is on the applicant's property; however the storm water pipes that are out-
letting are on a different property. There are two ends of pipes that dump water onto that property and
onto the applicant's dam. Howard stated that the applicant's engineer could answer those questions in
more detail
Miklo pointed out that the City's engineer feels that the best solution would be to hook into the pipe and
then pipe the water out of the area; a plan which is likely to require an easement from the adjoining
property owner. The applicant will seek that easement as the preferred solution; however, if that is not
possible there may be other solutions.
Freerks asked if there were any other questions for staff, and when there were none.
The public hearing was opened. The applicant was invited to speak first and address the drainage issues.
Jeff Hendrickson, the developer and applicant, stated that what appears to have happened is that
approximately a ten acre run-off from the west and south of University Heights all drains into that area.
Hendrickson stated that while he is unaware of whether or not the dam was intentional and functional, his
engineer, Ron Amelon would know. Hendrickson stated that what they would like to do is to hook up to
the existing outlet on the neighbor's property, and run it into their new storm sewer system all the way
down to their retention facility. His understanding is that this would totally dry up that area, and eliminate
the problems.
Eastham stated that solving the drainage issues in this way was a laudable thing to do, but asked if
Hendrickson was then accepting any kind of liability for run-off and drainage issues.
Hendrickson said that Ron was better equipped to answer that, but that he would probably say yes,
because he didn't think there would be any further drainage issues if their plan was enacted.
Ron Amelon with MMS Consultants stated that he and people from the City's Planning and Engineering
departments went up and walked the site on the west of the property which has the drainage issues.
Amelon said presently there is a 21 inch standard storm sewer that comes down from University Heights
to the west, and then another 12 inch storm sewer that comes from Marietta and the south down to the
Planning and Zoning Commission
May 1, 2008
Page 4
ravine. Both of these pipes outlet discharge there. About 100 feet east of the proposed development
property, the previous property owner had created a dam across the ravine, for the assumed purpose of
driving cars back and forth during tailgating season. They put in a 15-inch corrugated metal type culvert to
go underneath across the embankment/dam that they had built. There is enough debris, plant material,
and litter down in that area to appear that the opening of the culvert has been plugged, causing water to
back up. Amelon stated that if the debris was removed, it looked like it would still be a wet area. As a
result of discussions with the City Engineer, they both felt it would be best to connect the storm sewer into
the storm sewer from University Heights. That way, the flow is intercepted and conveyed in a pipe down
to their basin, leaving less water discharged onto the ground. Where the dam was built, an intake box
with openings that are 15 inches high 3 feet wide will be installed on either side of it. This way, any
surface run-off that the storm sewer doesn't collect, will be collected in the box and then conveyed
through the storm sewer. Amelon stated that the result will be to completely drain the area so that there
will no longer be standing water.
Eastham, wanting to make sure he understood correctly, asked if the dam that was not working very well
was located on the applicant's property. Amelon affirmed that it was. Eastham asked if in Amelon's
opinion that dam is causing water to back up to the west. Amelon stated that it was. Eastham asked if for
Amelon's solution to function properly he needed to connect to the storm water system. Amelon said that
he felt it would be better to connect to it because you keep the water in a pipe and lessen the chance for
erosion and increase chances for establishing vegetation. Eastham asked Amelon if he would then
remove the dam. Amelon stated that he would recreate the berm at a lower height in order to maintain the
integrity of the existing slopes. This way if the capacity of the storm sewers is exceeded, the water will no
longer back up into the neighboring property, and will not lead to erodible conditions. Eastham asked
what would happen if they were unable to obtain the easement needed to connect to the storm sewers.
Amelon stated that if that was the case, they would just put a dead end section on their property and then
put some rip-rap and rock between the two pipes to try to keep it from eroding and to try to stabilize that
section on their property. Eastham asked if they would then still lower the berm. Amelon stated that they
would continue with the berm revisions as planned.
Freerks asked if the slopes in question were steep, critical or protected slopes, and hew that would affect
the percentages discussed in the last meeting. Amelon stated that he believed they were steep slopes up
to critical slopes, but that he believed it was a very small percentage, less than 1/100~h of an acre.
Harold Pratt, 5"' Avenue, said that the ravine to the south and west of his residence has three springs that
sometimes run full throttle. He said that this is what is causing the back-up. He said the previous property
owner had put the dam up there and backed everything up into people's yards.
Stepheny Gahn, 52 Highland Drive, said that she was there to plead with commission members to take
the time to put together an exploratory committee to find some funding source to purchase this land and
keep it a green space.
Caroline Mast, 111 Highland Drive, whose property goes into the ravine that connects to this area said
she was very concerned about water runoff and how it might eventually back up to her property and that
of her neighbors. Mast advised that the Natural Resource Commission Service out of Sigourney should
be contacted to evaluate the project and the property, rather than relying on engineers that work for either
the City or the developer. Mast said that someone who really is looking after the natural resources of our
in-some-ways public land should evaluate this property as green space. She would appreciate the
Commission taking this recommendation under consideration.
Renee Goetts, 103 Highland Drive, one of the neighbors who lives on the ravine to the west of the
proposed development, has been looking over the proposal and the minutes of the last meeting and has
several concerns. While she wishes to be clear that she is not necessarily anti-development for that
property, she believes the development proposal as placed before the committee is flawed in a number of
ways. Firstly, she objects to the developer's plans to be under construction for at lea$t 48 months. Goetts
said that if he follows the business model of his past developments, he will build a unit, sell it, and then
use the capital to build the next unit. Four years of continuous development would unduly stress the
residents of Marietta with heavy moving equipment, noise and traffic problems. Goetts stated that it could
well take more than 48 months to complete construction because if continued construction is contingent
on sale of existing units, the nationwide mortgage crisis could come into play. So-called "jumbo" loans,
Planning and Zoning Commission
May 1, 2008
Page 5
mortgages exceeding $417,000, are increasingly difficult to get and it is exactly this price-range to which
this development will be marketed. Goetts stated that residents would be looking at constant noise in the
area for four years as well as environmental damage in the form of soil erosion and run-off. Secondly,
Goetts said, the report states that 72% of the green space will remain intact. Goetts maintains that that is
only true if you leave the ravine out of the equation, as the ravine as it stands right now is not easily
developable. Goetts said that the current proposal does not include having someone come in to fill it and
put in the appropriate drainage. The claim that 72% of the green space will be maintained, said Goetts,
will require excessive clustering on the remaining area. The proposal argues that ..the density for this
property is lower than surrounding areas. However, according to Goetts, if you leave the ravine out of the
equation it is actually quite a bit higher. If 20% of the green space that is currently in that field is left after
development, Goetts would be very surprised. Goetts said that there seems to be an indication of a dry-
bottom retaining area that will be maintained in the ravine. Goetts said that if she was understanding it
correctly, this would be another area of standing water similar to Melrose Lake. Goetts urged Amelon to
correct her if she was wrong, but as she sees the current proposal there is no plan right now to install any
kind of aeration system to reduce algae and disease-bearing mosquitoes. Goetts nioted that reports of
West Nile virus coming into the Midwest are heard each year. Finally, Goetts asked for an independent
environmental impact analysis to be done by an engineering firm not hired by or beholden to Mr.
Hendrickson's firm. Goetts asked the commission to consider asking that the proposal reduce the number
of units, to reduce run-off, and require that the project start and finish in a much more timely fashion.
Anna Olson, 79 Olive Court, at the last meeting heard and voiced numerous .concerns regarding
increased traffic resulting from the proposed development. Olson asked for follow-ups on traffic control
measures that had been discussed, specifically afire-gate or a way to limit the loop frpm Olive Court onto
Koser.
Freerks asked if staff had looked into afire-gate. Howard replied that the Fire Department and Public
Works Department would not recommend afire-gate because it is being proposed on a public street.
Miklo added that if one recalled some of the numbers from the last meeting, even wi{h this development,
this will be a low volume street. Howard commented that the fire-gate that was mientioned at the last
meeting was afire-gate on a private drive and a street between an apartment comply and aloes-density
area. As a result, in that case it is a fire-gate only for fire access, whereas in thus case it would be
basically putting a gate across a public street. Freerks asked if there was a precedent for doing that.
Howard responded that the one spot where the residents requested that was due to Hear of the slope and
serious speeding by teenagers up and down the hill. Miklo added that that was Lexington Street and that
there were documented speed problems on that street. Howard pointed out that the City does have a
traffic-calming program and that while staff does not believe that there will be a traffic problem, if in the
future one arises, there are methods that can be put in place to calm traffic.
Sue Hettmansperger, 114 Highland Drive, wanted to make sure that the commission had received an e-
mail from her. Freerks confirmed that they did receive her a-mail. Hettmansperger skid that the nature of
the a-mail concurs with a previous speaker's concerns regarding excessive clustering. Hettmansperger
stated that in order to be in keeping with the quality and character of the existing comjmunity, single family
dwellings would be the preferred mode of development. Hettmansperger questiorys why single family
home development wouldn't be the first option for development, although the most desirable outcome for
the property in her opinion would be to maintain it as green space. Hettmansperger states that she is
opposed to the project because she believes that it is high density clustering although the developers say
otherwise.
Chris Anderson, 22 Learner Court, responded to staff statements that traffic would not be a problem on
the streets. Anderson maintains that the street will become a thoroughfare and a speed trap. Anderson
said that she had heard comments on the speed of the individuals trying to get into tf~e Neuzil property by
people who were unaware of the proposed development, and that by openin~ up the street she
guarantees that a problem will be created. She stated that while the current number do not back up her
claim of a traffic problem, she has seen it first-hand, and it will be a problem in the fu~ure. She pointed out
in the last meeting that Koser is used to bypass Melrose Avenue, and that if the streets are hooked up
into a thoroughfare Koser will be used to by-pass traffic on Melrose even more frequently. She believes it
is an area where people like to take shortcuts and that they will do so.
Planning and Zoning Commission
May 1, 2008
Page 6
Doris Eikey, 33 Highland Drive, stated that she completely agreed with everything the
said. She also believes that four years of construction sounds like a nightmare of pd
her. She stated that she is thinking of moving if the project is approved. She said tF{
had stated that it may even take five years to complete when asked at a developers rrl
attended. Eikey pointed out that construction in particular usually takes more time thaj
Eikey is particularly upset because she does not believe that the condos in this pr~
current real estate market. She noted that in a meeting with Hendrickson, he stated to
markets for these high-end condos would be people looking for second homes. Eikey
pundits agree that in the current real estate market, second homes would be the first
sales. Eikey maintains that even if people can afford to buy second homes they w~
them in scenic locations, not where they would be marooned in the middle of Univ~
does not believe they will sell and is afraid they will never actually be completed, that]
structures in what is essentially a field. Empty structures, Eikey stated, are known td
and to result in lowered property values for their neighbors. She does not know if it is
be taken into account, but she does not think that the development will be a success.
~t has already been
Ilution and noise to
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iat one of the prime
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II want to purchase
rsity Heights. Eikey
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something that can
Aaron Olson, 79 Olive Court, asked for forgiveness on his ignorance of the process, but wanted to know if
the Commission's ultimate purpose was to act in the best public interest, and, if so, yvas curious to know
in what way this project is in the public interest. He said that he had not heard from Istaff in making their
recommendation to approve any rationale that defined how the public interest was served. Olson said that
the best rationale he could come up with was that it would increase tax dollars tq the City, which he
acknowledged was in the public interest. He noted that the project certainly decr~ased green space,
which is not in the public interest. He imagined that it would eliminate a tailgating issue which he believed
was in the public interest, although he thinks there would certainly be alternative ways to do that. He said
that he was hoping to hear some rationale from the people who matter, who will eitlher approve or deny
the project, why they think it would be in the public interest.
Freerks stated that they would have discussion after the public hearing as generallylthey do not discuss
at that point in the meeting. She pointed out however that the Planning & Zoning commission is not a
political entity like the City Council, and that they operate in a different fashion with cgdes and regulations
and standards that apply the same to everyone.
Olson asked if they had a mission that they work on or a common goal. Freerks ajsked if Greenwood-
Hektoen wanted to clarify a little. Greenwood-Hektoen stated that the Commission jcertainly has its by-
laws that it is governed by and advised Olson that the ordinances set forth thel, standards that the
Commission takes under consideration when they're making their recommendation:i Olson asked if she
could provide a couple sentence summary of what those standards were. Greenwood-Hektoen referred
him to the Internet for the ordinances and advised him that the staff reports basically walk through the
requirements step by step. Freerks stated that the Commission is governed by the omprehensive Plan,
a well-thought through document that has been developed over many years. Olson ~sked if acting in the
public interest was a part of the Comprehensive Plan. Miklo stated that the role of tlhe Commission is to
make a Comprehensive Plan and then to implement ordinances and regulations to enact it. Miklo said
that the public interest is a big part of that. Part of every decision the Commission m kes, is to look at the
Comprehensive Plan, the environmental regulations to determine whether the prop sal meets that plan.
Miklo stated that the Commission cannot require someone to keep their property o en as green space.
As long as the property owner's plan is in accordance with the Comprehensive ~ Ian and the zoning
regulations, Miklo said, it is very difficult for the City to deny a proposal. Miklo stated that in their last staff
report they did go into some detail about how they believed this proposal to be in compliance with the
Comprehensive Plan, and that whether the Commission agrees or does not agree wi h that they will state
before voting tonight how they believe it does or not comply with the ComprehensivelPlan. Olson asked if
it was even difficult to deny a zoning change. Miklo responded that if a zoning change does not comply
with the Comprehensive Plan, it is possible to deny it. Miklo said that you can of be arbitrary and
capricious, and must have some pretty good reasons for denial. Freerks p~inted out that the
recommendation the Commission makes then goes to City Council. Olson conclud$d by saying that he
was interested in hearing what would happen if the project did struggle.
Caroline Massegene, University Heights, asked if the fact that this was an Iowa City planning and Zoning
Commission and the neighborhood that would be affected by the project is in Unive sity Heights had any
impact on their decision, and whether they take into account the effect of a project on surrounding
Planning and Zoning Commission
May 1, 2008
Page 7
communities. She pointed out that she had so far heard of a storm drain on just one end of the property,
but that her ravine is further up, ahead of that storm drain. She believes that the project will affect the
ravine further west than has been discussed, and wanted to know if this was being considered by the
Commission.
Freerks stated that the Commission did indeed look at the whole area under consideration and did not
want to create massive issues for someone on the other side of the property line. To avoid that, engineers
and others are hired to look at these projects in detail, and to assure the Commission that those issues do
not hurt nearby property owners. Massengene asked if they considered even up to a block and half away
from the proposed project. Her concern was that she bought her property knowing that it was somewhat
of a watershed for University Heights and building with that much cement in a development that has
drainage in a ravine makes it difficult for her to believe that it won't back up.
Josh Gahn, 62 Highland Drive, stated that his wife and he were in the military for ten years and that they
chose 62 Highland Drive, their dream home, over any other place in the world. He pleaded with the
Commission to put as much passion and time into this decision as they all have, ar~d to make the right
decision for all of the citizens of Iowa City and University Heights.
Chris Luzzie, 338 Koser Avenue, wanted to support what other folks had said but alsa wanted to point out
what can happen to a community and a neighborhood when it is overrun by traffic. Luzzie stated that as
someone who lives there she knows what traffic is like during rush hour and on game days, and traffic
can get very bad and very heavy. She does not want to see the community destroyed, as she believes
that this is an older area of the community that should be maintained. However, she fears that the
development is too much for the area. She thinks the development will cause more traffic problems on
Melrose, and she asked the commission to take these concerns into consideration in making their
decision.
Elizabeth Goetzman, 107 Highland Drive, invited the commission members to come take a look at the
ravine at the last meeting, and she noted that none of the commission members had been out there. She
reiterated that invitation and said that members would be surprised at how steep and full of water the
ravine is. She included her phone number and a-mail so that members could contact her to come and
take a look for themselves.
Eastham and Weitzel stated that they had been out to look at the ravine. Goetzman asked if they had
walked the length of it. Weitzel stated that he did not as he did not have permission to be on the property,
but he did see that it was a very steep ravine. Goetzman asked if he walked the applicant's property or
did he actually go into the ravine. Weitzel replied that he remained on the street. Goetzman invited him to
bring his boots and walk the ravine with her sometime. Freerks stated that the Commission should not
meet with the applicant or others outside of the public meeting. All discussion should be in a public forum
Freerks asked if there was anyone else who wished to speak. Miklo noted that there was a question
about storm water and what the City's engineers look at, and he wanted to point out that they do not limit
it to the city boundary. They look at the storm water ordinance in the context of the drainage shed. In
terms of this development, Miklo said, they did review the plans and proposals that were put together by
the' applicant's consulting engineer and confirmed that they do meet City standards for storm water
management. Eastham inquired if that included capacity issues and Miklo confirmed that it did. Howard
wanted to clear up any misconception that there would be awet-bottom basin, as it should be a dry
bottom basin and there should not be a lake.
Freerks closed the public hearing. And asked if anyone wished to make a motion so that the commission
could have discussion.
Eastham moved to recommend approval of REZ08-00001 and SUB08-00002.
Freerks clarified for Koppes that-final construction plans as well as tree-protection plans will be included
in the final stages of planning. Brooks noted that the agenda listed only REZ08-00001.., not SU608-00002.
He asked for clarification on whether or not the subdivision could be discussed since it was not actually
listed. Miklo stated that that was an error on staff's part and that to be on the safe side, the subdivision
should be put on the next meeting's agenda.
Planning and Zoning Commission
May 1, 2008
Page 8
Eastham amended his motion to include only approval of REZ08-00001. Brooks seconded, and
Commission discussion was opened.
Brooks stated that he very much sympathized with the residents and that he had lived in two homes in
Iowa City that faced similar dilemmas. Although he would like to see green and open spaces, when
someone owns a piece of property they have the right to develop it in accordance with the codes and the
laws that Council has approved. He stated that in this case the developer has met very well what is
permitted by the zoning. Although with any expansion and in-fill development there are things that will
potentially not go smoothly, the Commission cannot control the length of time a developer takes to
construct something. Brooks said he knows what it is like to live with traffic down your street when an
area is being developed and that is part of living in a city. Brooks thinks it is a very good development,
and while he would like to see as much open space in a community as possible, short of University
Heights buying the property he does not foresee that happening. He stated his support for the
development as a good addition to our community.
Eastham stated his support for the motion. The Comprehensive Plan and Land Use Scenario Map
adopted in 2002 denote that this area is suitable for single-family and duplex residential housing. The
housing goal for the Southwest District says that single-family residential and duplex homes in this area
are appropriate to meet the needs of a variety of household including, elderly populations. As a result,
Eastham stated, the Comprehensive Plan does support the proposed use of this area. Eastham said he
feels it also meets the zoning code, the proposal meets the OPD, and the density of 3.8 units per acre is
actually lower than the required 4.9 units per acre. The building size and design is appropriate to the
zoning codes. The homes are slightly larger than the surrounding buildings. Normally that's a big factor in
preserving property values. Eastham further stated that there are restrictions that the developer has
agreed to for this property that will produce a variable design on all the buildings, and that in terms of
open space he has done about all he can do. He noted that there will be a trail crossing this property to
make it available to the surrounding neighborhoods even though it is a private area. Eastham stated that,
again, the developer has gone further than required to address drainage issues. In terms of traffic,
Eastham says that having lived in that area it is unlikely in his view that the development will generate any
cut-through traffic because of the proximity of the traffic signals and the angle of the turn. The 48-month
building period is not covered by any regulation that would allow the commission to regulate construction
periods. Eastham stated that for all of these reasons, he is supporting this development.
Koppes said that Eastham stated it very well and that while she would like to leave it as open space she
did not see how they could as a Commission. Therefore, she too is supporting the development.
Weitzel said that in looking at the Comprehensive Plan, the Southwest District Plan and the Zoning Code
and sees that all the criteria are met for approval. Concerning environmental resources, Weitzel notes
that the applicant has had a consultant file a report regarding wildlife species in the area, and that while it
is a diverse area, the species and habitats are not rare or critical. Weitzel believes the species will
continue to inhabit the area because the back of the property will remain a kind of green area. Weitzel
stated that there is similar construction going on near his street and that there has been ongoing
construction noise for many years. However, he agrees with Brooks that this is a part of living in a
developing town. Weitzel acknowledges that traffic will increase a little but notes that the staff report
indicates that it will not be inordinate, and that it certainly will be within the criteria specified. He said that
he too will be voting for the measure.
Freerks stated her agreement with the comments that had been made. She acknowledges the passion
that the neighbors have for this piece of land, and notes that people have had the same passion for the
property in the past. In years past this property was zoned at a much higher density that would have been
much more problematic. Freerks said that the community has come forward and tried to make changes
and compromises in this area before, and she believes- that this development is a compromise of sorts.
She believes the developer has gone beyond what he needed to do to satisfy regulations to create
something that will hopefully be a positive part of the community. She stated her support for the project.
Freerks stated that there was a motion and a second for this reading, and a vote was taken. The motion
carried 5-0. Freerks advised audience members that if they would like to talk about this matter further they
Planning and Zoning Commission
May 1, 2008
Page 9
could still contact City Council through meeting attendance and written correspondence to discuss the
issue.
Freerks and Miklo conferred regarding the subdivision issue, SUB08-00002, and the fact that the
commission was not voting on it tonight would not affect when the rezoning issue went to Council. Miklo
stated that both the rezoning and the subdivision would go to Council together.
DEVELOPMENT ITEMS:
SUB06-00003/REZ06-00006: Discussion of an application submitted by Dav-Ed Limited for a preliminary
plat of Galway Hills Parts 10 & 11, a 51-lot, 21.75 acre residential subdivision located at Dublin Drive and
Shannon Drive. The 45-day limitation is May 25, 2008.
Miklo presented a map of the entire Galway Hills development area, including the proposed development
to be subdivided into parts 10 & 11. Miklo stated that the Galway Hills development began in the 1990s
with the subdivision of Galway Hills Part 1. At the time of the rezoning process the Planning and Zoning
Commission insisted on two things. One requirement was to develop a concept plan for the entire
property so that it could be planned how Galway Hills would fit into the context of the development around
West High. The other requirement was that 6 acres of open space along the south of the development be
dedicated to the City to allow for the continuation of the Willow Creek Trail.
Miklo said that the original concept plan included a series of collector streets such as Galway Drive and
Dublin Drive to disperse traffic from the neighborhood to Melrose Avenue and Rohret Road, and that the
streets were designed to be circuitous and inconvenient for cut-through traffic. The street design is crucial
to allow efficient delivery of City services such as: trash and recyclable collection, police and fire
protection, school and city bus service. Miklo said that it was very likely that a bus route would be
established to provide bus service to the neighborhood. An additional way in and out of the development,
as well as the nearby Walden Woods development, would be beneficial for delivering police and fire
services. Similar concept plans appear in the Comprehensive Plan, specifically the Southwest District
Plan. Miklo said that the proposed subdivision, Galway Hills Parts 10 and 11 are true to this plan. Dublin
and Tipperary Drive would connect as shown in all of the concept plans to provide street circulation in the
area. Shannon Drive was built by the developer of Walden Woods subdivision across Willow Creek at the
expense of that property owner to make this connection possible.
The subdivision includes 51 residential lots, as noted in the staff reports, this area is zoned RS5, Low-
Density Single-Family. The subdivision also includes four out-lots. Out-lots C and D vuill be combined with
an existing storm water facility to provide storm water facilities for this neighborhood. Out-lots A and B will
be dedicated to the City for Willow Creek trail and open space. These out-lots will fulfill the applicant's
requirement to provide six acres of open space.
Miklo stated that the Galway Hills Parts 10 & 11 preliminary plat complied with the Comprehensive Plan,
and, also complies with zoning codes and subdivision regulations. As a result, staff recommended that it
be approved. Miklo asked if there were any questions.
Koppes noted that the agenda indicated a need to rezone this property and asked if this was actually the
case. Miklo said that when the subdivision was first submitted in 2006, there was some thought given that
there may need to be a sensitive areas overlay. As it turns out, the sensitive areas are pretty much in the
out-lots and will not be disturbed. Therefore, the sensitive areas overlay is unnecessary and rezoning is
not required.
Brooks noted that there had been a church built in the Galway Hills Development that was not part of the
original plan and wondered if traffic from the church had been taken into consideration. Miklo replied that
there are two developments that differ from the original concept plan. One is the Melrose Meadows
development, an 80-unit elderly housing complex. The other is the church. At the time of these changes,
each project had a traffic assessment done and were found not to unduly burden the traffic in the area.
Miklo said that the nice thing about the church is that the traffic is generally concentrated on one day a
week. Transportation planners did look at some traffic counts for Dublin Drive and found that it had about
600 traffic trips a day. It is designed as a collector street and as such is not considered over burdened
Planning and Zoning Commission
May 1, 2008
Page 10
until it reaches over 2,500 trips per day. Even with traffic patterns projected out to include the new
developments, transportation planners predict it will remain under 2,500 trips per day.
Koppes asked if the Parks and Recreation Division has agreed to take on the proposed green space, to
which Miklo responded that they had agreed to this in 1990 with the original rezoning.
Eastham inquired as to whether the plan allows for the Willow Creek Trail to continue, and Miklo said that
it did. The current temporary trail in place will be rebuilt to be a permanent trail and will continue beyond
beneath the interstate to the County Farm property.
Freerks opened the public hearing.
Ron Amelon of MMS Consultants announced that he was there on behalf of the developer, and while he
had nothing to add directly, he was available to answer any questions.
Jim Woodin, 3468 Killarney Road, of the Galway Hills Homeowners Association Board expressed the
concern that the projected traffic flow would be an additional 300 cars making two trips per day. Woodin
said that attempting to turn out onto Melrose Avenue between the hours of 7:30 a.m. and 9:00 a.m. was
impossible with traffic in its current state. An additional 300 cars will only cause more back-up and more
stress at that particular point. Another concern with the layout is with Shannon Drive Continuing through a
city park. Woodin said that he is not concerned about the additional houses and is supportive of building
on the lots; however, he is concerned about the usability of a park with a road in the middle of it, and
about the increased traffic.
Nancy LeaVesseur, 742 Tipperary Road, expressed concern with a road being built in the middle of a
park, and that this road would become a through street drawing drivers from the Weber School area. She
was concerned that as the many children in the area grow and move on to Northwest Junior High and
West High, the traffic through the Galway Hills neighborhood will increase dramatically. The idea of a
thoroughfare in the middle of her subdivision with all of the young children who live there is very upsetting
to her. She is collecting signatures and believes the current plan to be a horrible one. She realizes that
the plan was made a long time ago, but thinks that things have changed so much that this plan no longer
makes sense. She urged the Commission to look at the traffic that would be coming from the Weber area
and warns against the increased traffic city bus routes would bring.
Shannon Bartholomew, 329 Dublin Drive, stated that it was impossible to turn left onto Melrose from
Dublin due to current traffic patterns. As a member of the church in question, she says that it does
generate more traffic than once a week. She has serious concerns about the massive amounts of traffic
that would be coming through the subdivision, as well as the city buses that are planned to come through,
and believes that something else should be worked out.
Jay LeaVesseur, 742 Tipperary Road, in canvassing neighbors in the subdivision to gather signatures for
their petition, he and his wife encountered only 3 out of 64 people who believed that this was a good plan.
LeaVesseur said that the developer intends to come and asked for a special exception to add a very large
daycare to the development in the area just below the church.
Freerks clarified that any matters concerning a daycare would go through Board of Adjustments.
LeaVessuer stated that he believed the current plan created a Mormon Trek bypass; increasing traffic in
their neighborhood dramatically. LeaVessuer said that he had spoken at a previous commission meeting
of Prime Ventures and their lack of landscaping and green space in development. LeaVessuer challenged
the commission to look at the overwhelming lack of green space in the plan. The main out-lot #2 is just a
storm retention pond, unusable and full of weeds. The only usable green space is the chunk where the
road will connect with Shannon. Out-lot #3 is swamp land. The only green space to which neighbors have
access is the bike trail. LeaVessuer stated that the current plan as written changes the usage of the
neighborhood, taking the last vestiges of green space and putting a heavily traveled road through it. As
an example of the traffic problems already in existence, LeaVessuer offered that if he left his home to go
to his downtown employment at 6:55, he could be there by 7:00 a.m.; however, if he left at 7:00 a.m., he
would not get to work until after 8:00 a.m. He thinks there has been a gross underestimation of the
amount of traffic.
Planning and Zoning Commission
May 1, 2008
Page 11
Freerks asked staff if there was a deficiency of public space in this area. Miklo replied that there is not, in
fact, the standard calculation for green space for this subdivision would be approximately half of what
they are actually getting.
Heather Woodin, 3465 Killarney Road, said that the thing she had not heard mentioned yet was that
Galway Hills serves as overflow parking for West High students, especially in the winter. She asked if
Dublin would be extended to have parking on both sides. Miklo replied that it will have parking on at least
one side.
Charlotte Bailey, 6 Kearney Court, wanted to clarify that she believes there may be a problem with the
process. She does not like not being able to be supportive of something and doesn't like it that her
neighborhood isn't involved in a collaborative way with staff and the developer. She expressed
disappointment with the fact that when she was elected to her homeowners' association she came down
to the City and met with Planning and Zoning and let them know that the neighborhood would like to be
involved and informed on the front end of any discussion about roads, parks, and the things that make a
neighborhood a neighborhood. Bailey said that she believes that every process is uniquely designed to
get precisely the outcome that it gets, and the current process is getting people who are at the meeting
feeling frustrated. Bailey said that when she has spoken with the developer regarding concerns of having
a road through the middle of the park, he has expressed that he does not wish to have the road there, but
that that is where the City will require him to have it. She said that the developer expressed frustration
that the City was going to make him do things a certain way regardless of how he or the neighbors would
prefer it to be. She understands that there is a certain aspect of that that is unavoidable in planning and
zoning developments. However, it is frustrating to her that when she did talk to city staff, to Parks and
Recreation, and went information gathering, the city departments also expressed a willingness to vary
from the original plan.
Bailey said that she also contacted John Yapp, JCCOG Transportation Planner, regarding the traffic flow
issues. Bailey wonders if the traffic study done in August 2007 was done when West High was in session,
as that may have affected the count. Bailey also wondered if the traffic study took into account peak times
during the day, as that would be relevant to her neighborhood's situation. Bailey feels that the volume of
traffic added at peak times by a potential daycare is also relevant. When the plan far this through street
was made 18 years ago, Melrose Meadows, the church and the daycare were not there and so could not
be taken into account. The traffic calming brochure she read indicates that collector streets are eligible for
traffic calming if they are utilized by 1,000 cars per day. If any street has more than 3,000 vehicles per
day, it is not eligible for traffic calming. Bailey said that the 2,500 figure cited earlier is when Iowa City
considers a collector street to be overburdened.
Miklo clarified that at 1,000 vehicles per day a street may be eligible for traffic calming if it reaches a
certain speed. At 3,000 vehicles per day it would be considered an arterial street and therefore is
ineligible for traffic calming.
Bailey said that if you use 2,500 as your guideline for beginning traffic calming and 3,000 as your
guideline for ineligibility for traffic calming, you are cutting it very close. Bailey said that her point was that
there are some really good ideas in the traffic calming handout, and that maybe if the Parks Department
could give some insight on a better park design and traffic folks could let them know the best way to
control traffic on the front end, then we would have a different, better process. In that case, they are
asking their questions of the right people rather than of a commission whose mandate is mostly dictated
by the zoning codes and the Comprehensive Plan.
Tori Jones (no address given), said that she did not yet live in Galway Hills but that they were under
contract to buy a home there. She really loves the neighborhood and its quiet feel. When she has spoken
with the developer he has expressed that he would prefer not to have the road through the park. She also
expressed concern over traffic congestion.
Nancy LeaVesseur pointed out that when the new school is built on Camp Cardinal their students will no
longer be going to Weber, so the through street to Weber would not be advantageous to their
neighborhood. She reiterated her concern with following a plan made so long ago when things have
changed so much.
Planning and Zoning Commission
May 1, 2008
Page 12
Lee Mickey, 448 Galway, said that he had made several observations throughout the course of the
evening's meeting, one of which was that he did not believe that half the panel was even listening to the
people who had spoken. He said that this was a time to do business and exchange points of view and he
felt as though people were not being heard. He said that another concern he had was that the traffic
estimate was done in 2000, and that was too old to be a reliable piece of information. He said that
building more homes on the west side and then bussing kids over to the east side to go to school made
about as much sense as an 8 year old traffic estimate. He said that he has seen no provision in Iowa City
for developers to build parks or play areas and he wonders why.
Miklo clarified that the traffic estimates were from 2007.
Freerks assured Mickey that she does listen very carefully. He replied that he believed that she did.
Charlotte Bailey brought up the impact on property values in a high traffic area, and wondered if their
property values were damaged as a result of increased traffic would there be recourse through the City.
Bailey asked if the only way to go back and do the process right, with collaboration between
neighborhood, developer and the City, was to go back and have the developer resubmit his application.
She asked if doing it differently has to start with the developer.
Freerks explained that the Commission had to make some progress by the limitation date because every
developer has the right to progress within that time period. Freerks stated that in this case, the
commission must make a recommendation one way or the other by May 25, 2008, or they can ask the
developer if he wants to defer it. After a recommendation is made, it goes to City Council.
Bailey noted that it sounded like the different groups at the meeting tonight seemed like they were making
pleas to the Commission but were making them too little too late, and wondered when the appropriate
time to speak up actually was.
Freerks advised people to familiarize themselves with the Comprehensive Plan and to really have an idea
of what the vision for it was for their area.
Bailey responded that the process was done long ago, and that they were not necessarily the people who
wanted to stop the road, they were the people who wanted to calm the road before anything bad
happened.
Miklo clarified that the Southwest District Plan was adopted in 2002. The connection between Walden
Woods and Galway Hills was laid out in 1990, looking long-term. This is a common dilemma, Miklo said,
but if the city is going to grow there must be connecting roads. Everyone would rather not have busy
streets in their neighborhoods but the traffic is being generated from these neighborhoods, so the City
has to be able to find a way to direct it. Miklo said that staff believed that the Galway Hills plan has traffic
calming built into it by making sure there were turns and curves. Miklo would argue that since 1990, staff,
the City, the Planning and Zoning Commission considered the growth of the city, the need to provide
public services and access to these neighborhoods and built that into the plan.
Shannon Bartholomew returned to the podium to say that when the traffic was analyzed in 2002, the
church was not even built at that time.
Freerks stated that a church can be in any residential area.
Bartholomew said that the numbers are not accurate on the traffic count because the church was not
taken into account, school may not have been in session, the daycare that the develaper may want to put
in would increase traffic, and people who are going to come off of Melrose to cut through were not
considered.
Miklo stated that a collector street is considered overburdened when it exceeds 2,500 vehicles a day.
Board of Adjustments did consider traffic from the church when it was approved, and if a special
exception for the daycare goes forward, they will also look at those numbers.
Planning and Zoning Commission
May 1, 2008
Page 13
Miklo said that based on the church, the elderly housing, the development of these 51 additional lots, and
projections form the Walden Hills subdivision, the Transportation planners estimated 1,500 vehicle trips
per day.
Bartholomew asked if the daycare was included in that figure.
Freerks advised her to go to the Board of Adjustments regarding the daycare.
Bartholomew asked what to do if the road was approved and the daycare was approved to then calm
traffic.
Miklo said if there's an indication that the daycare would overburden this street then the Board of
Adjustment would have grounds to deny the daycare.
Freerks once again advised Bartholomew to go to the Board of Adjustments regarding the daycare,
because the commission cannot take it into consideration.
Bailey returned to go over the traffic numbers once more. According to her calculations the traffic calming
measures would be reasonable to avoid problems rather than waiting until one actually occurs.
Miklo stated that it is difficult to tell in advance when traffic calming is necessary. At present transportation
planners have deemed there is not a need for traffic calming. If problems arise, a number of techniques
can be employed to assist in calming traffic.
Eastham pointed out that in his experience when traffic calming devices are installed there is generally
more objection from those who live in the neighborhood than those who travel through it.
Bailey replied that this may because it is reactive rather than designing the road for calming in the first
place.
Nancy LeaVesseur stated that the situation reminded her a lot of the neighborhood by Coral Ridge Mall
where the traffic was so increased they had to narrow the street and make it a one-way leading into the
mall. She expressed concern that it would not be a connecting street but simply a way through.
Freerks asked if there were further comments from the public. There were none and the public hearing
was closed.
Eastham moved to recommend approval of SU606-00003.
Koppes said that usually when the commission has a pretty controversial issue they defer it.
Freerks stated that if there is no second, the motion will die. The motion failed. Brooks moved to defer to
the May 15`h meeting. Weitzel seconded. The issue was deferred until the May 15`h meeting. Freerks
opened for discussion.
Koppes asked if it was possible to re-do the bottom part of the plan where the park and road are an issue.
Miklo stated that Shannon Drive was built to that point, so the road is a fixed point.
Koppes agreed with that but wondered if there was something that could be done.
Miklo advised that there was an 8-foot sidewalk proposed that would go all the way to Melrose.
Commission member agreed that they would like to investigate what other options might be available.
Discussion was closed and the motion to defer was passed 5-0.
Planning and Zoning Commission
May 1, 2008
Page 14
SU608-00001: Discussion of an application submitted by Southgate Development for a preliminary plat of
Kennedy's Waterfront Addition Part Five, a 4-lot, 6.48 acre commercial subdivision located west of S.
Gilbert Street, south of Stevens Drive. The 45-day limitation period is May 25, 20008.
Miklo said that the subdivision design would include a cul-de-sac on Stevens Drive. Lots 4 and 1 would
have access to Stevens Drive. There would be no direct access to Gilbert Street from Lot 1. Lot 2 and 3
would share a driveway to Gilbert Street. No other access would be allowed to Gilbert Street. There's also
an access easement which would provide alternative routes for all of the lots to Stevens Drive. As
submitted, the subdivision is in compliance with subdivision regulations. There were some drainage
issues that have been resolved. Staff now recommends approval of the subdivision.
Weitzel asked Miklo to speak to the arterial road and curb cuts. Miklo said that generally minimizing curb
cuts to arterial streets is the preferred method. He said that staff felt one shared driveway was reasonable
in this location.
Koppes asked if the Fire Department was fine with the cul-de-sac, and Miklo stated that it was.
The developer was invited to speak but said that he would simply make himself available for questions.
There were none.
Public hearing was opened and then closed with no comments.
Brooks motioned to approve SU608-00001, and confirmed with Miklo that the deficiencies had been
resolved. Koppes seconded the motion. Freerks asked if there was any discussion.
Brooks asked for clarification on whether efforts would be made to align the driveways with existing
driveways. Miklo said that they would.
The motion carried 5-0.
SUB08-0004: Discussion of an application submitted by Peninsula Development Company for a final plat
of Peninsula Neighborhood Phase 2A, a 17-lot, 7.6 acre residential subdivision located on Walker Circle.
The 45-day limitation period is May 15, 2008.
Eastham disclosed that he is the president of the Housing Fellowship, which owns property within 2-3
blocks of this subdivision. He did not see this as a conflict but wanted to bring it up. Greenwood-Hektoen
said that she concurred that there was no conflict of interest.
Miklo stated that in this subdivision, Walker Circle would connect providing a loop street, and then there
would be Barber's Place which would be a small street off of that. There would be 17 single family lots, all
of which comply with the preliminary plat as approved by the planning and Zoning Commission and City
Council. Staff recommends approval at this time.
Public hearing was opened. No one wished to speak to this issue so the hearing was closed.
Brooks moved to approve. Weitzel seconded the motion.
The motion was carried 5-0.
VACATION ITEM:
VAC08-00002: Discussion of an application submitted by Southgate BP Properties to vacate Northtowne
Parkway located east of Nouhgate Drive and to relocate the street to the north.
Miklo stated that the subdivision approved the platting of the Northtowne Parkway between lots 12 and
11. A portion of the Parkway has been built and there was an escrow for the remainder of it. The
applicant is now asking that this be vacated so that it would become part of the development on lot 12,
and the proposal is to replace it about 450 feet to the north in this vicinity with an east-west roadway to
provide for future access in this area. If this is vacated it will provide some more options for the
Planning and Zoning Commission
May 1, 2008
Page 15
development of lot 12 and eliminate the need for a creek crossing in this area. There is a draft agreement
specifying the requirements for the replacement street and its construction at the time that the property
adjacent is developed. Approval is recommended.
Public hearing opened and closed without comment.
Koppes motioned to approve. Eastham seconded. Motion carried 5-0.
DISCUSSION OF AMENDMENTS TO TITLE 15, LAND SUBDIVISIONS: Consideration of amendments
to regulations pertaining to the subdivision and development of land.
Eastham moved to defer. Weitzel seconded. Motion to defer carried 5-0.
CONSIDERATION OF THE APRIL 3 AND APRIL 17 MEETING MINUTES:
Eastham motioned to approve the minutes. Koppes seconds the motion. Motion carries 5-0.
Freerks welcomed Weitzel to the Commission.
Miklo let commission members know that when an application is made the property owner checks a box
letting Planning and Zoning know if the property owner requires permission before someone from the
Commission goes on the property. Miklo advises that when commissioners make a site visit, unless they
have been told in a staff report not to go on the property, they may do so.
Greenwood-Hektoen reminds members that no more than 3 can go on a site visit at a time to avoid a
quorum.
Motion to adjourn is made and seconded. Motion carries 5-0.
The meeting is adjourned at 9:54 p.m.
Pcd/mi ns/p8z/2008/05-01-OS.doc
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DRAFT
MINUTES
IOWA CITY BOARD OF APPEALS
MONDAY, MAY 5, 2008
LOBBY CONFERENCE ROOM, IOWA CITY CITY HALL
410 E. WASHINGTON STREET
IOWA CITY, IA
MEMBERS PRESENT: John Roffman, Chad Campion, Tim Fehr, Steve
Buckman, Andrea French, AI Gerard, Scott McDonough
MEMBERS ABSENT: None
STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Loren Brumm
(Building Inspector), John Grier (Fire Marshal), Sue
Dulek (Asst. City Attorney), Jann Ream (Code
Enforcement Asst. acting as minute taker)
OTHERS PRESENT: Mark Ginsberg (MC Ginsberg Jewelers), Kevin Monson
(Neumann Monson Architects) Eric Mullen (public)
RECOMMENDATIONS TO COUNCIL:
None
CALL TO ORDER:
Chairperson Roffman called the meeting to order at 4:00 PM.
CONSIDERATION OF MINUTES:
Minutes from the January 7th, 2008 meeting were reviewed. Roffman moved to
adopt the minutes. French seconded. Minutes were approved with a unanimous
vote of 5-0 (Gerard and McDonough were not yet present)
IP10
Appeal the decision of the Building Official because there are practical difficulties
involved in carrying out the provisions of the code -110 E. Washington Street.
Hennes presented the code issues with the proposed 3rd floor mechanical
penthouse/office addition at MC Ginsberg Jewelers, 110 E. Washington Street.
The existing building is a two story building. Because the owner requires both
better access to the roof for maintenance and more room for an office, he is
proposing adding a 3rd floor which would house the mechanical equipment and
create a new office space. If it was just a mechanical penthouse (a structure
meant only to house the mechanical equipment), there would be no problem. But
because of the added square footage of the office, the addition becomes an
actual 3rd story. A third story requires two exits. Because of the size of the
DRAFT
building and because it only has one frontage on a public way and because it is
locked in by other private properties, there is no way to add an additional exit to
this 3`d story.
Hennes stated that the appeal in front of the Board was to allow the 3`d story with
only one exit because of practical difficulties; and, in order to approve the appeal,
they must meet the conditions that the modification meets the intent of the
building code and does not lessen any fire-protection requirement or any degree
of structural integrity. Hennes said that staff agrees that construction of a second
exit from the 3`d story would be difficult but does not find justification to allow the
modification for the following reasons.
The stated intent and purpose of the building code is to provide the minimum
requirements to safeguard the public health, safety and general welfare through
structural strength, means of egress facilities, stability, sanitation, adequate light
and ventilation, energy conservation, and safety to life and property from fire and
other hazards and to provide safety to fire fighters and other emergency
responders. Because the required second exit is not being provided from the 3`d
story, it does not meet the intent of the code.
Also, because the second exit would provide fire protection to the occupants,
staff believes that not providing that exit would lessen the fire protection
requirement. So the conditions to allow the appeal are not met.
AI Gerard and Scott McDonough entered the meeting. McDonough recused
himself from the appeal because of a current business relationship with the
applicant.
Mark Ginsberg stated that his business has been in the building for 20 years.
Currently, access to the roof to maintain the mechanical equipment is through a
trap door in the ceiling and then through a jury rigged path through the joists. So
an ititial plan was devised to provide a stairway to the roof and also to reinforce
the roof structure with knee braces. Ginsberg added that he has a continuing
problem with illegal trespass on his roof as do all of the neighboring properties.
Because of this, there are ongoing graffiti problems and damage being done to
the roof. The membrane needs to be replaced and, because the metal cover of a
ventilation pipe keeps getting removed and the pipe then filled with beer cans,
water leaks down into the building.
So because of all these issues, Ginsberg and his architect, Kevin Monson, came
up with a design that would address the repairs, strengthen the roof, and allow
for better access to the roof for maintenance and surveillance. Because of the
expense involved and his need for more room in a small building, he wants to
add the office and provide an open walkable floor over the roof membrane.
He explained that the building has a limited occupancy. The 1st floor is the retail
area and is where there might be functions for gallery walks and similar activities.
The 2nd floor is graphic design use and contains his current office. The proposed
3`d floor would be his office and would only be used by himself and, at times, his
brother and one other designer.
Ginsberg stated that he feels his plan will improve the integrity of the roof and the
building both from an aesthetic and intrinsic standpoint. They plan to put a
perimeter fence around the roof so that no one can illegally access the roof. The
DRAFT
current access to the roof is a problem in terms of safety and liability. He is willing
to put a fire escape ladder down to the roof of an adjacent building to provide a
safer route from his roof in the event of a fire. There is no way to directly access
the alley from his building with a fire escape because of the proximity of other
buildings. Also adding an actual fire escape to the alley level only invites more
illegal trespass to his roof and neighboring roofs.
Ginsberg said that because the occupancy on the 3`d floor will be so small, he felt
it is punitive not to allow his plan. He is willing to do everything that he can to
im~rove the fire protection in the building. There is an existing staircase on the
2" floor that can be enclosed in a 2 hour rated wall. The 2"d floor does have 2
exit paths. Ginsberg stated he is asking for a small amount of additional square
feet on the 3`d floor and to put that large amount of money into the 3`d floor roof
and mechanical penthouse and then not be able to use the space did not make
sense and seems unreasonable.
Kevin Monson stated that the roof is being used as party space by bar patrons
and a large amount of damage has been done. It is also not a safe situation.
Their plan would restrict access and provide a safer situation. Also, having an
office space on that level would provide continuous monitoring and security for
the space. The perimeter fence would also prevent people from goung roof to roof
across the block. He reiterated that they can put a 2 hour stair enclosure through
the 2"d floor. This also is an improvement over the existing situation. They would
put a secured gate in the roof enclosure to another roof to the east to provide one
way egress in the event of a fire. The open patio space at the front of the building
would protect the roof membrane from vandalism and also provide access for fire
fighters. He stated that City staff -Hennes and Brumm -have been very helpful
and have worked with them extensively to try and solve the problem.
Buckman asked about the possibility of designing the 3`d floor so it would qualify
as a mezzanine in the building code. Hennes said they had already looked at that
possibility and it could not apply because of the size of the space.
Monson asked if the alternate materials and methods they were proposing could
be considered as a reason to allow the appeal. Ginsberg also wanted to be sure
that, if the Board could allow the appeal, they find a way to narrowly define the
conditions for approval so it doesn't open up problems for the City building
department staff with other higher occupancy building owners wanting to do
something similar. He understood the need for a second exit with higher
occupancies but, in his case, with the very restricted occupancy and small space,
he felt approval of the appeal was reasonable.
French asked if the proposed ladder off of the north side of the roof to an
adjacent roof could satisfy the code. Hennes said it would not but it was up to the
Board to determine if it would be acceptable as an alternate method or material.
Roffman stated that he thought the safest escape route was off of the front with a
ladder truck especially if the 2 hour stair enclosure was filling with smoke.
Hennes said he didn't necessarily disagree with that but what happens next
month when one of the A2 occupancies come in with request fora 3`d floor
assembly occupancy and cannot provide a second exit - is the ladder truck a
good idea then? Code requires a second exit and staff could simply not find a
justification not to require it. Roffman said it gets back to small square footage
and restricting the occupancy -also the applicant is in a unique situation with not
DRAFT
having access to an alley. Wasn't there a way to specify the unique situation and
proposed alternate methods to limit the scope of the approval to just this situation
and not create a precedent?
Hennes said the question is if the Board finds that there are practical difficulties
and the proposals meet the intent of the code. Staff feels that they do not.
Discussion occurred as to how the proposal actually improves the fire safety of
the building.
Monson stated that they understand that building code does not allow for one exit
off of a 3~d floor and that's why they are before the Board. They have to use an
alternate path and that is what they have tried to do by providing a 2 hour stair
enclosure, protecting the roof and providing alternative egress and fire detection.
However, there is only so much they can do with the existing building.
Hennes asked Roffman if he felt that the proposal met all of the conditions
necessary to approve the appeal: intent and purpose, structural integrity and
lessening of fire protection. Roffman said he thought it did for previously stated
reasons.
Ginsberg stated that if a fire happened at the building today, there was noway to
get to the roof except with a ladder truck parked out front. By providing interior
access to his roof, they would also be providing access to the roofs of adjoining
properties which could help fire fighters.
Grier stated that the Fire Department always welcomed better access but his
concern was for the precedent that might be set by approving the appeal.
Ginsberg said he understood that concern and reiterated there must be way to
limit the scope of the approval to his unique situation so that it could not be used
as precedent.
Munson reiterated that they are really trying to improve all aspects of a 110 year
old building.
Roffman asked Hennes if he thought providing ladder access to the 2nd floor roof
as an improvement in egress. Hennes stated that if Roffman wanted to take that
route then perhaps it would be better to switch from the "practical difficulties"
appeal to the "alternate method of construction" appeal. Hennes felt that
because an actual new story was being added to the building (as opposed to just
finishing existing space), he found it very difficult to view the proposed alternate
methods as adequate. But he added that it was the Board's prerogative to do so.
Roffman said that he felt that by the end of the project, it would be a safer
building. Buckman asked about alarm systems. Ginsberg stated that building was
not sprinkled but it did have a fire alarm system as well as an infrared detection
system that detected any temperature change over 7 degrees.
Discussion occurred as to how to narrowly define the conditions for approval
since the Board members felt the building would be safer and the request
seemed reasonable. Fehr wanted to be sure with a change in ownership that the
conditions apply. Hennes said there may be ways to do that.
Brumm wanted to make sure that the Board realized that the issue not only dealt
with the number of exits but also how far an occupant would have to go to get to
an exit and egress from a building. Hennes asked Dulek if it was allowed to
switch from practical difficulties to alternate methods of construction. Dulek said
that the Board could require the applicant reapply but it really served no purpose
so it wasn't necessary.
DRAFT
Roffman stated that the exact conditions should probably be written by Staff.
Hennes said that was fine but he wanted guidance from the Board. The Board
needed to delineate what conditions they felt were necessary to approve the
appeal.
Brumm asked that whatever the Board decided, they make very explicit because
he would have to review the plans to their decision.
Dulek said it was an option to continue the hearing and work out the details and
bring back the final proposal to the next Board meeting. As long as staff and the
applicant agreed on the conditions, then the matter would be approved.
MOTION: Buckman moved to change the appeal to alternate methods of
construction; that the proposed design, in general, is satisfactory and meets the
requirement of equivalency in suitability, strength, effectiveness, fire resistance,
durability, safety and sanitation; and that the Board approve the appeal subject to
the final details being finalized and approved by City staff and the applicant
based on the following conditions: that the design improves vertical exiting (2
hour stair tower), that alternate egress points are provided to remove occupants
from the facility (gate access in roof fence, ladder to 2"d floor roof) while still
discouraging illegal roof access, the 3`d floor occupancy load be limited to three
persons, fire detection devices be added to the 3~d floor and construction
materials be approved and that a contingency be added that if the surrounding
building conditions change, the appeal be revisited. Campion seconded.
VOTE: The Board voted 6-0 to approve the motion. McDonough abstaining.
MOTION: Campion moved to continue the final approval of the appeal to the next
Board meeting. Buckman seconded. The motion passed unanimously 6-0.
McDonough abstaining.
OTHER BUSINESS:
Hennes introduced Scott McDonough to the Board. He is the new member of the
Board representing the at- large position. June 2"d, 2008 was set as the next
Board meeting.
ADJOURNMENT:
Campion moved to adjourn the meeting. Gerard seconded. The meeting
adjourned at 5:10 PM
NAME
Steve Buckman
Andrea French
Tim Fehr
John Roffman
Chad Campion
AI Gerard
Scott McDonough
KEY
X =present
O =absent
O/E = absent/excused
NM = No meeting
= not a member
Board of Appeals
Attendance Record
2006
TERM EXPIRES Jan-08 Feb-08 Mar-08
NM NM
12/31 /2011 x
12/31 /2012 x
12/31 /2008 x
12/31 /2007 x
12/31 /2008 x
12/31/2010 O/E
12/31 /2011
Apr-08
NM
Board of Appeals
Attendance Record
2006
May-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08
X
X
DRAFT
POLICE CITIZENS REVIEW BOARD Ub-11-UY3
MINUTES -May 13, 2008 IP11
CALL TO ORDER: Michael Larson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Elizabeth Engel, Loren Horton, Donald King, and Greg Roth
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Catherine Pugh (5:31p.m.) and Staff Kellie Tuttle
STAFF ABSENT: None
OTHERS PRESENT: Captain Tom Widmer of the ICPD; and public, Dean Abel
RECOMMENDATIONS TO COUNCIL
None.
CONSENT
CALENDAR Motion by Horton and seconded by King to adopt the consent calendar as presented
or amended.
• Minutes of the meeting on 04/08/08
• ICPD General Order 89-04 (Civil Rights)
• ICPD General Order 91-07 (Investigative Case Screening Process)
• ICPD General Order 92-01 (Infectious Disease Control)
• ICPD General Order 99-03 (Prisoner Transport)
• ICPD General Order 00-10 (Evidence and Property Handling Procedures)
• ICPD General Order 01-07 (Police Media Relations/Public Information)
• ICPD Quarterly/Summary Report (15' quarter) - IAIR/PCRB, 2008
• ICPD Department Memo 08-16 (January-February Use of Force Review)
• ICPD Use of Force Report -January 2008
• ICPD Use of Force Report -February 2008
Motion carried, 5/0.
OLD BUSINESS Future Forums -The Board directed staff to check into availability at the Library for a
meeting room. They also agreed on Tuesday, September 16 at 7:30 P.M. with
Tuesday, September 23 as an alternate date. The Board would like a press release
in the paper and a media release on the Internet to inform the public of the forum,
and possibly contacting the paper to do an article on the forum for further exposure.
Content of the meeting will be a brief 5-10 minute history/summary of the Board
given by Horton and also on the process of filing a complaint. Roth will contact the
Police Chief to see if a representative from the department could be present to field
questions and possibly give a presentation of the Police Department's formal and
informal complaint process. Then the meeting would be opened up to the citizens to
hear their views. Discussion will continue at the Board's next scheduled meeting.
NEW BUSINESS None.
PUBLIC
DISCUSSION Abel is glad to see that the Board is addressing the upcoming forum and that the
history of the Board will be revisited.
PCRB
May 13, 2008
Page 2
BOARD
INFORMATION Horton informed the Board that his term and also Engel's term is up September 1
and that he would still be available to give the presentation at the forum.
Abel asked the procedure for Board appointments and was directed to the City
website where vacancies are posted.
STAFF
INFORMATION Tuttle handed out information regarding the public reception for the new City
Manager, Michael Lombardo.
EXECUTIVE
SESSION Motion by Engel and seconded by Roth to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information ih confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 5/0.
Open session adjourned at 5:55 P.M.
REGULAR
SESSION Returned to open session at 6:23 P.M.
Motion by Horton, seconded by King to set the level of review for Complaint #08-03
to: 8-8-7 (B)(1)(a), On the record with no additional investigation.
Motion carried, 5/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 10, 2008, 5:30 P.M., Lobby Conference Room
• July 8, 2008, 5:30 P.M., Lobby Conference Room
• August 12, 2008, 5:30 P.M., Lobby Conference Room
• September 9, 2008, 5:30 P.M., Lobby Conference Room
Pugh will not be available for the July 8th meeting.
Tuttle informed the Board of administrative changes to the mediation forms.
ADJOURNMENT Motion for adjournment by Engel and seconded by Horton.
Motion carried, 5/0. Meeting adjourned at 6:31 P.M.
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IP12
MINUTES DRAFT
Iowa City Airport Commission
May 8, 2008
Iowa City Airport Terminal - 5:45 PM
Members Present: Greg Farris, Randy Hartwig, Howard Horan, Janelle Rettig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jennifer Nolan, John Yeomans, Peggy Slaughter, Turk Reggenitter
DETERMINE QUORUM:
Chairperson Farris called the meeting to order at 5:47 P.M.
RECOMMENDATIONS TO COUNCIL: NONE
APPROVAL OF MINUTES FROM THE APRIL 10 AND APRIL 28, 2008
MEETINGS:
Farris asked if anyone had any corrections or changes to the minutes. Staley noted that
on the April 10`h minutes, page 7, second line from the bottom says, ".6 FT," and should
be ".6 FTE." Hartwig moved to accept the minutes of both the April 10 and April
28, 2008 meetings; seconded by Staley. Carried 5-0.
PUBLIC DISCUSSION:
The Commission received a quick update on the farming from Turk Reggenitter. He
stated that they have been cleaning up along the fence line, and he shared some photos
with the Members. He further explained the layout of the test plots, and noted that there
will be a press release as they get into the summer months. Horan stated that he agrees
they need to cleanup along the fence line, but questioned where the funds would come
from to cover this. The discussion continued, with Members questioning who would be
responsible for maintaining the areas in question. Tharp will check into this. A brief
discussion ensued regarding the fencing of the Airport in the area along Willow Creek,
and having the Airport be secure.
Rettig then spoke to the Members about her desire to spruce up the Airport's landscaping,
and stated that they have some money in the budget for this, and she believes they need to
"bite the bullet" on this and go ahead and do it. She continued, discussing the upkeep of
this and using the temporary employees to help with this. Rettig then addressed the
Willow Creek situation, stating that she was at the Dane's recently discussing this. She
also noted that the brush in this area needs to be removed, in addition to the other areas
that are noted as becoming overgrown. In regards to the gate issues, Rettig noted that she
found a gate open recently, and she believes they need to make sure that all of the gates
are secured and not left unattended, as this one was. Reggenitter stated that he and others
were working in the area removing brush, and as soon as he saw her vehicle, he drove to
her. He stated that he believes the gate was attended as they were close by, and he added
that this would not happen again. He pointed out land close to the Airport that has no
gate, stating that if someone wanted to come in bad enough they would be able to. Rettig
noted that they have amulti-year plan to work on the Airport's fencing, and she reiterated
that the gate must be kept locked if not being attended to.
Reggenitter shared that the seeding will be done tomorrow with long grass. Merschman
Seeds has spent over $40,000 so far, he added, putting in the driveway and gate. Also in
the $40,000 is the $500 that was donated for the Barn Stormer event. He added that as
soon as plots are put in, they would have their press release. Currently, the first event is
planned for July 15, with a second event set for August 5, according to Reggenitter. He
added that they would be utilizing Jet Air for a lot of the flights expected with these
events, noting that they could have as many as 100 flights.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -Peggy Slaughter spoke to the Members, stating
that they closed on the lots recently. She shared with Members the strategy
they have in mind to follow up with interested parties. Slaughter noted that
one interested party has found a builder and that something might happen here
soon. Slaughter gave the Members a quick rundown of some other
possibilities for the Aviation Commerce Park.
b. FAA/IDOT Projects -Earth Tech -Farris noted that David Hughes is out ill
this evening. Tharp noted that he gave Members an update on the projects:
i. Runway 7/25
1. Update -Currently, the electricians are working on this
phase, getting the lighting bases for the runway lights
installed. Tharp noted that the turnaround point at the other
end should be ready for concrete this week. Hartwig
suggested that they put up a memo on the bulletin board
downstairs that gives an explanation of the runway project,
where they are in the process, etc. Horan asked about the
number of contract days they lost in the winter, and the
discussion continued, with Members stating their concerns on
where they are exactly. Several Members have heard from
the public on this. Tharp will prepare something in this
regard.
Rettig asked about the State grant that was recently applied
for, and Tharp responded that this grant is for an 80 X 80
2
building. He added that they usually hear in June or July on
this.
2. Public Hearing -Plans and Specs for 7/25 Reconstruct -
Farris opened the public hearing. No one appeared, and the
public hearing was closed.
3. Consider a Resolution Approving Plans, Specifications, Form
of Contract, and Estimate on Cost for the Construction of
Runway 7-25 Runway Reconstruction -Horan moved to
consider Resolution A08-15, Approving Plans,
Specifications, Form of Contract, and Estimate on Cost
for the Construction of Runway 7-25 Reconstruction;
seconded by Staley.
The discussion turned to what this project is exactly. Farris
explained that this was to be an overlay project. He added
that when Earth Tech looked closer at this, they found that
the pavement was under a lot more stress than originally
believed, and that due to womes about the amount of
concrete that was breaking up, it was then felt that the
overlay would not be adequate for this project. Farris further
explained where they are with this issue, stating that he
looked at this personally, and that the concrete has really
cracked. Structurally, he believes that doing an overlay of
the runway would not be appropriate at this time -that a
reconstruction is needed. Rettig asked for further
clarification on this project. It was stated that Phase One
would be the east end of 7-25 to the safety line 12-30 for $1.6
million. Phase Two would be the intersection and the rest of
7-25, from 12-30 up to the intersection. Year three, or Phase
Three, would complete this project. The Members continued
to express their concerns about this, stating that they are
disappointed that they will have to close this runway so soon
after working so hard to get the extension completed.
Members continued to discuss this issue, with Rettig asking
if they can't do this next year, with a 90-day shut down that
would enable them to do the entire project. It was noted that
it would depend on what type of funding is available next
year. In order to speed up this process, it was asked if they
could offer a "bonus" to the contractor for an expedited
project. This led to further discussion about how long the
runway would have to be shut down, and haw the Airport
will handle this.
Time frames were discussed next, with Tharp noting that
they need to have bids in by a certain time in order to use the
3
FAA funds. Dulek responded to questions an how they could
speed up the runway reconstruction project. Rettig suggested
they change the award date, and Dulek responded to these
questions, as well. Tharp further explained how the FAA
grants work and why the time frames are set up as they are.
Discussion continued among the Members over when the
runway will need to be closed and for how long. Horan
stated that he believes this has not been well presented by the
engineer. Dulek then explained which dates the Members
can change in the contract process. Members discussed how
they could shave a couple days off of the timing, in order to
attempt to get this reconstruction moving faster. Horan again
stated that he is not sure about voting on this as he feels the
engineer has left them with some big decisions to make and
very little information to go on. Horan added that he would
like to hear from one of the engineers on this. Rettig moved
to amend Resolution A08-15 by setting the award date as
June 9, 2008 and to amend the specifications by changing
Section 30-06, Execution of Contract, to provide for "10
days" instead of "15 days;" seconded by Hartwig.
Carried 5-0. Farris added that he will attempt to get some
information from David Hughes prior to the next meeting,
and he will email this to Members.
ii. South Aviation Development Study -Tharp noted that Earth Tech
is looking at June 20th as the final date on this. They will plan to
present to the Commission shortly after this.
iii. South Taxilane Rehab -Tharp stated that Hughes said they are
working with the contractor for improved drainage options.
iv. North Taxilane Rehab -Earth Tech was out recently for field
surveys, and the plan is to have bidding open in June.
v. Jet A Fuel System / AvGas Upgrade -Tharp noted that the flow
rate is up, but that they are working with the distributor on some
options on improving this. Rettig asked for some clarification
from Tharp on this project, to which he responded. Farris added
that it is his understanding that there is some discussion back and
forth on this project. Rettig added that she believes this to be
problematic and she believes they need to get it done. She asked
that they escalate this.
vi. Terminal Apron Rehab -Tharp noted that outside of the contractor
needing to do some re-striping, and some seeding, this is
completed. Previously the painting was done on cold concrete and
did not work well.
vii. Obstruction Mitigation -Tharp stated that he believes Mid Am and
Mediacom are gearing up for moving their lines and poles in June.
4
viii. Building H -University of Iowa Hangar Expansion -Tharp stated
that they have preliminary plans and that Hughes planned to meet
with Tom on this, but this did not happen. Hughes has asked the
Commission to defer this until the next meeting. Rettig stated that
she has some questions on this. She noted that she was over at this
building recently and they are in dire need of space. Conversation
continued on the delays in this project, and the need to move
forward more quickly. Members discussed having a special
meeting on May 22, 2008 at 7:30 A.M. to set a public hearing.
1. Consider a Resolution Setting a Public Hearing on the Plans,
Specifications, Form of Contract, and Estimate on Cost for
the Construction of Building H Expansion, and Directing
City Clerk to Publish Notices of Said Hearing, and Directing
the Chairperson to Place Said Plans on File for Public
Inspection -Horan moved to defer this until the May 22,
2008 meeting; seconded by Rettig. Carried 5-0.
Airport Operations; Strategic Plan-Implementation; Budget; and Airport
Management -Rettig began the discussion, questioning the unemployment
taxes paid on temporary employees. She asked that they look into this amount
of $1,200 a month. Rettig also questioned "Repairs," stating they are about
$32,000 over budget right now. She continued, stating that she questions how
they are going to get contracted improvements done by July 1. Rettig stated
that she also has been reviewing the overtime hours needed for the winter, and
now that they have started mowing, there could be a problem in these hours.
Tharp added that he has a meeting on Monday with the fencing contractor, to
see what all they can do this year, and that the City maybe able to help them
get some asphalt for their patching work. Rettig brought up her landscaping
idea again, asking when the maintenance worker is retiring. Tharp stated
within the next six months to a year was his belief. Rettig continued, speaking
to the upkeep of the frontage area, flowerbeds, and shrubbery at the Airport.
d. Hertz -Tharp stated that he and Rettig met with the Hertz representatives, and
he is still awaiting word from them. They said it would be about three weeks
before they got back with him. Members discussed the operation at the
Airport and what the terms of the new agreement are.
e. City Manager -Tharp stated that the City has hired a new City Manager, and
he will begin on May 19th. He added that the Manager will receive a packet
from the Airport, as well as the other City departments and divisions, and he
asked for suggestions from Members on what their packet should have. Rettig
suggested a tour of the community by air. Horan stated that at a later date, he
would like to invite the City Manager to a meeting. Staley suggested having
the newsletters and the strategic plan in the packet. Others suggested the
annual plan and budget. Dulek added that there is a public reception on June
5th for the new City Manager, Michael Lombardo, but she was unsure of the
time.
f. FBO Staff Report -Jennifer Nolan spoke for Jet Air. She stated that hours
have changed and they are now open 7:00 A.M. to 9:00 P.M. for the summer.
She added that they are going to be cleaning carpets soon, and also, she noted
that there is no fire extinguisher on the Jet A pump, but that there is one on the
low ledge. She asked that Tharp look into this. Nolan added that they have
about ten full-time students right now, and another five to ten that are off and
on. They are hoping for an increase in business with the summer weather.
g. Subcommittees' Reports -Farris stated that they have met further on the
viewing area. They are working on having some brochures available to show
the proposed layout, etc., of this area. In June, they hope to have a kickoff to
the fundraising for this project. He added that the shelter will get put together
soon, but they need to ask for some volunteers for this. Rettig suggested they
add a landscaping cleanup, as well.
h. Commission Members' Reports -Hartwig noted that he attended the talk at
the Public Library on the Airport history. Rettig added a follow up to this,
stating that Jan did not want to be filmed, and therefore the program did not
go out on TV. She stated that it is more of a slide program and that this is
going to be proposed instead. Rettig also noted that next week is "Bike to
Work" week. She especially noted the Mayor's Ride on Wednesday at 5:15
P.M. at the Chauncey Swan Park. Farris stated that he spoke at the last City
Council meeting, and that he will try to do this at least once per month.
Staff Reports -Tharp stated that two weeks ago they spoke with Wendy Ford
and gave her a tour of Jet Air and their operations. Tharp noted that he
attended the State Aviation Conference and that it went well. He came back
with some security camera ideas. He also met the new State engineer for
Iowa.
SET NEXT REGULAR MEETING FOR: May 22, 2008 for a Special meeting; and
June 9, 2008, at 5:45 P.M. for a Regular meeting.
ADJOURN: Meeting adjourned at 8:28 P.M.
6
Airport Commission
ATTENDANCE RECORD
YEAR 2008
(Meeting Date)
NAME TERM
EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9
Randy Hartwig 3/1/09 X X X X X X X
Greg Farris 3/1/13 X X X X X X X
John Staley 3/1/10 X X X X X X X
Howard Horan 3/1/14 X X --- X X X X
Janelle Rettig 3/1/12 X X X X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
7
IP13
MINUTES
Iowa City Airport Commission
May 22, 2008
Iowa City Airport Terminal - 7:30 AM
Members Present: Howard Horan, Randy Hartwig, Greg Farris
Members Absent: John Staley, Janelle Rettig
Staff Present: Sue Dulek
DETERMINE QUORUM:
Chairperson Farris called the meeting to order at 7:34 A.M.
RECOMMENDATIONS TO COUNCIL:
DRAFT
Hartwig moved Resolution No. A08-_ setting a public hearing for the plans,
specifications, form of contract, and estimate on cost for Building H expansion project.
Horan seconded the motion. Motion passed 3-0 (Staley and Rettig absent) on a roll call
vote.
ADJOURN:
Meeting adjourned at 7:36 A.M.
1
Airport Commission
ATTENDANCE RECORD
YEAR 2007
(Meetine Datel
NAME TERM
EXP. 1/11 2/8 3/8 3/28 4/12
Randy Hartwig 3/1/09 X X X X X
Greg Farris 3/1/07 O/E X X O/E X
John Staley 3/1/10 X X X X X
Howard Horan 3/1/08 X X X X X
Janelle Rettig 3/1/12 X X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
2
MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, May 20, 2008
LOBBY CONFERENCE ROOM, CITY HALL
DRAFT
IP14
Members Present: Dell Briggs, Yolanda Spears, Florence Ejiwale, Kate Karacay, Eric Kusiak,
Corey Stoglin.
Staff Present: Stefanie Bowers.
Call to Order
Karacay called the meeting to order at 7:02 p.m.
Recommendations to Council (Become effective only after separate Council action): None.
Consideration of the Minutes of the April 22, 2008 meeting
Minutes approved 6-0.
C_PSFinal Report
Stoglin reported on a class action suit being filed against the State of Iowa alleging
discrimination in hiring practices.
Town and Gown Presentation
-- -- -
Bowers reported that the University of Iowa and the Iowa City Human Rights Commission will
collaborate on several programs scheduled for the summer and fall of 2008. Meetings are
being held to determine the actual content of the programs.
Discrimination Outreach Programming
The Commission will do outreach that will include advertising on Mediacom and City Channel
4. An insert will also be placed in water bills reminding residents of Fair Housing laws.
Mr. Eze Presentation
Mr. Eze will present his program September 24 at 7 p.m. at the Iowa City Public Library.
Human Rights Breakfast
Wallace D. Loh will be the keynote speaker at the Breakfast. Mr. Loh is the newly hired
Provost and Executive Vice President for the University of Iowa. A subcommittee will be
selected at the July meeting.
Programming for 2008
Commissioners discussed upcoming programming they would like to hold and the various
venues for such programming including showing a film on immigration and holding a half day
Leadership Program.
Reports of Commissioners
Ejiwale reported on the great weather. Kusiak attended Is Hate Speech Free Speech at the
University and found the program informative. Stoglin will be attending the State
Democratic Convention as a delegate in June.
Adjournment
There being no further business before the Commission, the meeting was adjourned at
7:41 p.m.
Board or Commission: Human Rights
ATTENDANCE RECORD
.YEAR 2008
(Meeting Date)
NAME TERM
EXP.
1/22
2/26
3/25
4/22
5/20
6/24
7/22
8/26
9/23
10/28
11/25
12/23
Florence
Ejiwale 1/1/09 X X X X X
Kate Karacay 1/1/09 X X X O X
Martha
Lubaroff 1/1/09 O X X X O
Newman
Abuissa 1/1/10 X X X X O
Joy Kross 1/1/10 X O X X O
Eric Kusiak 1!1/10 X X O X X
Dell Briggs 1/1/11 O X X O X
Yolanda Spears 1/1/11 X O X X X
Corey Stoglin 1/1/11 X X X O X
KEY: X =Present NMNQ - No meeting, no quorum
U =Absent
NM = No meeting