HomeMy WebLinkAbout2008-05-29 Info Packet~~
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
May 29, 2008
JUNE 2 WORK SESSION ITEMS
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Director of Planning and Community Development: Burlington Street
landscaped median Capital Improvement Project
IP3 Memorandum from the City Manager: Budget Update/Debt Policy
MISCELLANEOUS
IP4 Copies of letters from Mayor Bailey to Tornado Communities
IP5 Email from Douglas Elliott to Mayor Bailey: Follow up to Leadership Meeting
IP6 Nominations for Extreme Makeover Home Edition -Deadline July 2, 2008
IP7 Invitation: Irving B. Weber Days May 31, 2008
DRAFT MINUTES
IP8 Housing and Community Development Commission: May 15, 2008
IP9 Youth Advisory Commission: May 14, 2008
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City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas May 29, zoos
www.icgov.org
• MONDAY, JUNE 2 Emma J. Harvat Hall
6:30p Regular Work Session
• Planning and Zoning Items "a,e,h,i,j"
^ Council Appointments
• Agenda Items
• Burlington Street Median (reference IP#2]
• ECICOG Solid Waste Plan (reference agenda Item #21]
^ Debt Policy (reference IP#3]
• Third Quarter Budget Update (reference IP#3]
• Metropolitan Coalition Update/Process
• Council Time
^ Schedule of Pending Discussion Items
• Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedule
• TUESDAY, JUNE 3 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• TUESDAY, JUNE 5 Emma J. Harvat Hall
4:OOp-6:30p City Manager Public Reception
• MONDAY, JUNE 16 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, JUNE 17 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JULY 14 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, JULY 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 11 Emma J. Harvat Hall
5:30p Special Work Session
7:OOp Special Formal Council Meeting
Continue Regular Work Session if necessary
• WEDNESDAY, AUGUST 20 Emma J. Harvat Hall
4:30p Joint Meeting
• MONDAY, AUGUST 25 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, AUGUST 26 Emma J. Harvat Hall
7.OOp Special Formal Council Meeting
All meetings are tentative and subject to change.
05-2 -
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1VIEMU
Date: May 28, 2008
To: City Council
From: Jeff Davidson, Director, Department of Planning & Community Development
Re: Agenda item for June 2, 2008, Work Session: Burlington Street landscaped median
Capital Improvement Project
At the City Council's June 2 work session, staff will make a presentation on the proposed Burlington
Street landscaped median capital improvement project. This $4.1 million project is currently
scheduled for FY10-11 in the five-year capital improvement program. There have been several
questions regarding the Burlington Street median concept, and staff thought it would be a good idea
to make a general presentation and answer as many questions as we can.
We are currently in negotiations with the University of Iowa for completion of the initial portion of the
Burlington Street median between the Iowa River and the Burlington Street/Madison Street
intersection. This project is under consideration in conjunction with the new University of Iowa
recreation center which is under construction. The University is a strong advocate of the proposed
landscaped median project in the vicinity of the new recreation center, as it would increase the
safety of pedestrians travelling between the north and south sides of Burlington Street. We are
currently negotiating a cost sharing arrangement with the University for Phase I of the median
adjacent to the new recreation center.
The Burlington Street landscaped median concept plan was approved by the previous City Council
as a general concept and not as a specific design plan. There have been questions about bicycle
accommodation and traffic signal preemption for emergency vehicles in the Burlington Street
corridor and we will attempt to address those issues specifically. The main items we hope to
enhance with the proposed project are north/south pedestrian movements and overall aesthetics in
the corridor. We believe both of these things will be enhanced significantly by the proposed median.
At your June 2 work session, please indicate if a majority of the City Council is still in favor of
proceeding with the proposed project.
cc: Michael Lombardo, City Manager
John Yapp, Executive Director, JCCOG
Kent Ralston, JCCOG Asst. Transportation Planner
Kris Ackerson, JCCOG Asst. Transportation Planner
ppddir/mem/Burlington median.doc
CITY OF IOWA CITY IP3
MEMORANDUM
Date: May 29, 2008
To: City Council
From: City Manager
Re: Budget Update/ Debt Policy
The work session schedule for June 2, 2008 includes a budget update and a review of our debt
policy. This discussion is a follow-up from your budget deliberations earlier this year.
As we approach the end of Fiscal Year '08 and with budget amendments approved we are
prepared to provide an update of revenue and expenditure projections for the end of FY '08 and
beyond. These projections will show a consistent trend of expenditures exceeding receipts and
a steady decline in the general fund reserve balance through FY '14. I will begin next week to
review in detail the budget process and fiscal status, focusing first on revenues and then on
expenditures. Final figures for FY '08 will be available in August and I will have completed my
review by then. A further follow-up discussion at that time should be scheduled. I am concerned
about operating with a structural deficit, and will have additional insights and suggestions for
bringing revenues and expenditures in balance with the August update.
With regard to the City's debt policy, you requested information about how other cities limit their
borrowing. We will present information showing that Iowa City's policy is the most restrictive of
eight Iowa cities with Aaa or Aa2 bond ratings, Iowa City being the only city that ties debt
service to a percent of its total levy. We look forward to discussing helpful and necessary
changes to this policy to ensure that Iowa City's infrastructure and capital needs are effectively
maintained.
0-9-
IP4
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May 29, 2008 CITY OF IOWA CITY
Ma or Robert Ha lock, Cit of Parkersbur 410 East Washington Street
Y Y Y 9 Iowa City, Iowa 52240-1826
Fax: 319-346-2114 (319) 356-5000
(319j 356-5009 FAX
Dear Mayor Haylock, www.icgov.org
On behalf of the City Council and the Iowa City community, I wish to express our sincere
condolences to you and your community during this stressful time.
Our community was spared any loss of life in our April 2006 tornado, but we certainly realize the
massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers.
Please let us know if there is anything we can do to help.
City employees have designated Tuesday, June 10th, as Tornado Relief Jeans Day. Employees
will collect contributions to the Red Cross and will be allowed to wear jeans to work on that day.
Each contributing employee will receive a badge to be worn on that day to recognize their
contribution. The badges will allow employees who are required to wear uniforms to still be
recognized for their contribution. In a small way, this will provide an opportunity for our City
employees to support relief efforts related to the tornado that hit your community.
Additionally, I wanted to pass along some information offered by a staff member at the Johnson
County Crisis Center regarding the Animal Assisted Crisis Response (AACR) program. Animal
Assisted Crisis Response's mission is to provide stress relief and assist in the safe and effective
emotional rescue, recovery, and ongoing support of individuals, responders, emergency
services, and members of volunteer agencies who have been affected by crisis and disaster.
AACR offers safety while helping to normalize the effects of stress, thereby reducing the chance
for post traumatic stress. Its goal is to support existing organizations that work to meet the
mental health needs of survivors, responders, and all others affected by crisis and disaster.
Iowa City has a certified team, and I know Keri Neblett, one of the team members, personally.
Contact information for the organization is:
Cindy Ehlers, Founder and President
National Organization for Animal Assisted Crisis Response
Office: 541-461-1188
Cell: 541-953-6316
www.animalassistedcrisisresponse.orq.
Iowa City is thinking of you and your citizens as you continue your rebuilding efforts. Once
again, please let us know if there's anything that our community can do to help you as you move
forward.
S' rely,
e enia D. Bailey, Ma
Cc: City Council
May 29, 2008
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CITY OF IOWA CITY
Ma or Mark Brandes, Cit of Dunkerton 410 East Washin;ton Street
y Y Iowa City, Iowa 52240-1826
Fax: 319-822-3383 (319) 356-5000
(319) 356-5009 FAX
Dear Mayor Brandes, www.icgov.org
On behalf of the City Council and the Iowa City community, I wish to express our sincere
condolences to you and your community during this stressful time.
Our community was spared any loss of life in our April 2006 tornado, but we certainly realize the
massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers.
Please let us know if there is anything we can do to help.
City employees have designated Tuesday, June 10th, as Tornado Relief Jeans Day. Employees
will collect contributions to the Red Cross and will be allowed to wear jeans to work on that day.
Each contributing employee will receive a badge to be worn on that day to recognize their
contribution. The badges will allow employees who are required to wear uniforms to still be
recognized for their contribution. In a small way, this will provide an opportunity for our City
employees to support relief efforts related to the tornado that hit your community.
Additionally, I wanted to pass along some information offered by a staff member at the Johnson
County Crisis Center regarding the Animal Assisted Crisis Response (AACR) program. Animal
Assisted Crisis Response's mission is to provide stress relief and assist in the safe and effective
emotional rescue, recovery, and ongoing support of individuals, responders, emergency
services, and members of volunteer agencies who have been affected by crisis and disaster.
AACR offers safety while helping to normalize the effects of stress, thereby reducing the chance
for post traumatic stress. Its goal is to support existing organizations that work to meet the
mental health needs of survivors, responders, and all others affected by crisis and disaster.
Iowa City has a certified team, and I know Keri Neblett, one of the team members, personally.
Contact information for the organization is:
Cindy Ehlers, Founder and President
National Organization for Animal Assisted Crisis Response
Office: 541-461-1188
Cell: 541-953-6316
www.animalassistedcrisisresponse.orq.
Iowa City is thinking of you and your citizens as you continue your rebuilding efforts. Once
again, please let us know if there's anything that our community can do to help you as you move
forward.
Si ely,
C
genia D. Bailey, M
Cc: City Council
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May 29, 2008 CITY OF IOWA CITY
Mayor Richard Young, City of New Hartford 410 East Washington Street
Iowa City, Iowa 52240-1826
Fax: 319-983-2548 (319) 356-5000
(319) 356-5009 FAX
Dear Mayor Young, www.icgov.org
On behalf of the City Council and the Iowa City community, I wish to express our sincere
condolences to you and your community during this stressful time.
Our community was spared any loss of life in our April 2006 tornado, but we certainly realize the
massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers.
Please let us know if there is anything we can do to help.
City employees have designated Tuesday, June 10th, as Tornado Relief Jeans Day. Employees
will collect contributions to the Red Cross and will be allowed to wear jeans to work on that day.
Each contributing employee will receive a badge to be worn on that day to recognize their
contribution. The badges will allow employees who are required to wear uniforms to still be
recognized for their contribution. In a small way, this will provide an opportunity for our City
employees to support relief efforts related to the tornado that hit your community.
Additionally, I wanted to pass along some information offered by a staff member at the Johnson
County Crisis Center regarding the Animal Assisted Crisis Response (AACR) program. Animal
Assisted Crisis Response's mission is to provide stress relief and assist in the safe and effective
emotional rescue, recovery, and ongoing support of individuals, responders, emergency
services, and members of volunteer agencies who have been affected by crisis and disaster.
AACR offers safety while helping to normalize the effects of stress, thereby reducing the chance
for post traumatic stress. Its goal is to support existing organizations that work to meet the
mental health needs of survivors, responders, and all others affected by crisis and disaster.
Iowa City has a certified team, and I know Keri Neblett, one of the team members, personally.
Contact information for the organization is:
Cindy Ehlers, Founder and President
National Organization for Animal Assisted Crisis Response
Office: 541-461-1188
Cell: 541-953-6316
www.animalassistedcrisisresponse.orq.
Iowa City is thinking of you and your citizens as you continue your rebuilding efforts. Once
again, please let us know if there's anything that our community can do to help you as you move
forward.
Si ely,
c '
nia D. Bailey, Ma r
Cc: City Council
_.~. r _ ~
~~~~ ~~~
May 29, 2008 CITY OF IOWA CITY
Mayor Roger Carson, City of Hazelton 410 East Washington Street
Iowa City, Iowa 52240-1826
Fax: 319-636-2523 (319) 356-5000
(319) 356-5009 FAX
Dear Mayor Carson, www.icgov.org
On behalf of the City Council and the Iowa City community, I wish to express our sincere
condolences to you and your community during this stressful time.
Our community was spared any loss of life in our April 2006 tornado, but we certainly realize the
massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers.
Please let us know if there is anything we can do to help.
City employees have designated Tuesday, June 10th, as Tornado Relief Jeans Day. Employees
will collect contributions to the Red Cross and will be allowed to wear jeans to work on that day.
Each contributing employee will receive a badge to be worn on that day to recognize their
contribution. The badges will allow employees who are required to wear uniforms to still be
recognized for their contribution. In a small way, this will provide an opportunity for our City
employees to support relief efforts related to the tornado that hit your community.
Additionally, I wanted to pass along some information offered by a staff member at the Johnson
County Crisis Center regarding the Animal Assisted Crisis Response (AACR) program. Animal
Assisted Crisis Response's mission is to provide stress relief and assist in the safe and effective
emotional rescue, recovery, and ongoing support of individuals, responders, emergency
services, and members of volunteer agencies who have been affected by crisis and disaster.
AACR offers safety while helping to normalize the effects of stress, thereby reducing the chance
for post traumatic stress. Its goal is to support existing organizations that work to meet the
mental health needs of survivors, responders, and all others affected by crisis and disaster.
Iowa City has a certified team, and I know Keri Neblett, one of the team members, personally.
Contact information for the organization is:
Cindy Ehlers, Founder and President
National Organization for Animal Assisted Crisis Response
Office: 541-461-1188
Cell: 541-953-6316
www.animalassistedcrisisresponse.orq.
Iowa City is thinking of you and your citizens as you continue your rebuilding efforts. Once
again, please let us know if there's anything that our community can do to help you as you move
forward.
Si rely,
enia D. Bailey, Ma
Cc: City Council
IP5
Marian Karr
From: Regenia Bailey [bailey@avalon.net]
Sent: Wednesday, May 28, 2008 7:11 PM
To: Marian Karr
Subject: FW: Follow-up to Leadership Meeting
From: Doug Elliott [mailto:doug.elliott@ecicog.org]
Sent: Saturday, May 24, 2008 11:36 AM
To: Kay Halloran; Rod Sullivan; Linda Langston; jfausett@ci.coralville.ia.us; regenia-bailey@iowa-city.org
Subject: Follow-up to Leadership Meeting
As you will recall, the Leadership Group voted at its meeting Thursday night to
pursue Phase I of the proposed "Study of Attitudes and Opinions of Local
Leaders and the General Population Regarding Issues of Local Importance,"
pending adequate local financial support. The agreed upon levels of support
to be sought are:
Linn County - $2,000
Johnson County - $2,000
**ECICOG - $7,000 (with an additional $2,000 in reserve; all to be
appropriated from the annual Leadership Group contract with Linn and Johnson
Counties)
City of Cedar Rapids - $500
City of Iowa City - $250
City of Coralville - $250
**a quick audit of the motion after the meeting revealed that it only accounted for $11,000. I have
adjusted our contribution to make up the difference (DE).
We did not discuss a fiscal agent for the project. I propose that ECICOG
serve in that role. This would include contracting with Vernon Research,
serving as the repository for local matching funds, and paying invoices as
work elements are completed and accepted. It would be my preference
that local match be provided prior to expenditure, if possible.
Let me know what additional information you may need and your preference in
how the project is administered.
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
www.ecicog.org
5/28/2008
IP6
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HOME EI~ITIfJN
ABC's EXTREME MAKEOVER: HOME EDITION
SEARCHING FOR HEROIC FAMILIES
Do you know someone whose home deserves an Extreme Makeover? If so, the
producers of ABC's Extreme Makeover: Home Edition want to hear from you! Ty
Pennington and his crew have been all across the map and they are ready to drive
that famous bus to Iowa.
What does it take to be picked for an Extreme Makeover?
We are in search of real heroes -people that have amazing strength and who have
put their own needs aside to help someone else. In addition to heroics, the
producers are looking for families whose homes are in dire need of help. We don't
want to tear down a nice looking house. We want to see houses that look like they
might fall down on their own!
To be eligible: A family must own their own single family home and be able to
show producers how a makeover will make a huge difference in their lives.
Interested families should: a-mail a short description of their family story to -
iowacasting~gmail.com
Nominations must include:
1. The names and ages of each member of the household
2. A description of the major challenges within the home.
3. Explanation of why this family is deserving, heroic, or a positive role model in
their community.
4. Photos of the family and a photo of the home
5. Don't forget to include a contact phone number.
The deadline: for nominations is July 2nd, 2008. Don't Delay!
For more information on how to apply please visit our website at:
http•!/abc go com/primetimelxtremehame/index?pn=aggly
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Saturday, May 31, 2008 /~°a~y
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Erjoy Iowa City Community Band concert; vocalist
Wayne Neuzi/,• the Si/ver Swing Sand with the U/Swing
Dance C/ub.
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0177 Of IC)14'~v CITI'
Orgaltlzell bD:
The Johnson County Historical Society, with help from the Iowa City Host (Noon) Lions Club.
Wagon rides by Bill & Sheila Boyd with driver Jim Fausett.
Classic cars by Antique Car Museum of Iowa.
For more information, call 351-5738.
Free parking available in Upper and Lower City Park, and also the Rancher
parking lot (un-metered spaces only).
IP8
MINUTES DRAFT
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Jerry Anthony, Steve Crane, Marcy DeFrance, Andy Douglas,
Charles Drum, Holly Jane Hart, Rebecca McMurray, Brian
Richman, Michael Shaw
Staff Present: Tracy Hightshoe
Others Present: Karen Kubby
RECOMMENDATIONS TO COUNCIL (become effective only after separate
Council action):
FY06 Annual Action Plan Amendments:
City of Iowa City Downpayment Assistance Program -Cancelled. $30,000 (CDBG)
original allocation, $1,000 spent.
The Housing Fellowship, Affordable Rental Project -Cancelled $175,000 (HOME)
FY08 Annual Action Plan Amendments:
City of Iowa City, Lead Based Paint Project - $25,000 (HOME) administrative change
Iowa Valley Habitat for Humanity, Property Acquisition - $117,000 (HOME, CDBG) to
purchase 3 lots. Habitat will purchase four lots.
Hart motioned to recommend to Council to accept the Annual Action Plan
amendments as discussed; seconded by Crane. Motion carried 9-0.
CALL TO ORDER:
Chairperson Anthony called the meeting to order at 6:35 P.M.
APPROVAL OF THE APRIL 17, 2008 MINUTES:
Hart noted that on page 7, second paragraph, where it says: "He added that the consultant
used the standard 30% on this item for rental housing but that they used a 50% standard
for ownership housing," it does not specifically state what the 30 and 50% standards are.
She suggested adding something to the effect of "median income" or "average income"
to make this clear. Drum moved to accept the minutes of the April 17, 2008 minutes
as amended; seconded by DeFrance. Motion carried 8-0.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None. (McMurray arrives)
STAFF/COMMISSION COMMENT:
Hightshoe stated that the Annual Action Plan was approved and has been forwarded to
HUD. A member asked if anyone from the Housing Commission was present at the
Council meeting where the annual recommendations were approved. Douglas noted that
he read something about Southgate putting their money together with the Housing
Authority's, and he asked what precipitated this. Hightshoe stated that the Housing
Authority requested a meeting with Southgate and Lakeside (Dolphin), hoping that they
would put all of the downpayment assistance money into one pool available for
applications citywide. Dolphin was not interested in doing this and wanted their
allocation to remain for their specific project. Southgate was interested as they felt they
had potential buyers interested in their site and would apply as soon as the funds became
available. Hightshoe stated the Council reviewed this request at a work session and
decided to consolidate the Housing Authority and Southgate's allocation; however at
least 70% of the households served must be at 60% or less of area median income with
all households having to be 80% or less of area median income. Anthony. shared what he
heard at both the work and formal Council meetings, as well, noting that the discussion
was rather involved. The discussion then turned to homeownership versus rental.
Hightshoe stated that they should continue this conversation later in the meeting, when
they are addressing the allocation process.
PRESENTATION BY KAREN KUBBY REGARDING A CONSENSUS
STATEMENT ON AFFORDABLE HOUSING:
Kubby addressed the commission, stating that the group she is representing is an informal
housing group made up of a variety of people. They have been meeting since the fall of
2006, typically at 7:30 A.M. on Tuesday mornings. She stated that they have been
working all this time on their consensus statement. Kubby then stated that she wanted to
share who all worked on this statement -non-profit housing developers, Al Axeen from
HACAP, Maryann Dennis from the Housing Fellowship, Mark Patton from Iowa Habitat
for Humanity, Andy Johnson, from the Housing Trust Fund of Johnson County; for-
profit, Association of Realtors, Cheryl Carroll-Nelson, C. Gordon from AM
Management, Glenn Siders from Southgate Development, Dan Smith from the Land
Development Council, and Joan Tiemeyer from the Greater Iowa City Homebuilder's
Association. Kubby continued, stating that they also had John McKinstree representing
the Council of Religious Communities, and she is a representative from FAIR. She
added that FAIR is a group that went to the Council saying, `We think there should be
some form of inclusionary housing in Iowa City.' She stated that they gave the Council
an array of research about this issue, adding that they believe if a change in policy is
going to result in actual new units of affordable housing, that mandatory inclusionary
2
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
zoning is needed. Kubby continued, noting that the Homebuilder's Association, both
nationally and locally, will not agree to any form of inclusionary zoning.
Kubby stated that even though the members of this informal housing group cover a wide
range of interests, they were all able to agree that what is currently happening "is not
good enough" and that there needs to be a regional approach to housing. Kubby shared
how through JCCOG they are attempting to show that this needs to be a regional
approach, and that JCCOG has a task force with all of the entities, which will be helpful
in this endeavor. She further shared how the group is working towards identifiable
annual goals that will be reported to the community. Kubby continued, stating that they
have had a difficult time finding someone from the University to join their group. She
stated that there has not been any new University-based housing since 1969, but that
there has been a huge growth in student population since that time. Housing has been
lost in the community due to the University Hospital expansions, for example, with no
replacements being built.
Kubby stated that the consultant who did the affordable Housing Study forwarded them
information on how university communities have impacted affordable housing positively,
and she is trying to read through this information. She stated that her group is trying to
challenge communities to have housing policies within the next six months, hoping that
the results of the City of Iowa City's study and this group's consensus statement might be
merged to be the basis of a housing policy. Kubby said that the group has talked a lot
about changes to the development process. She added that it was interesting to hear both
the non-profit and for-profit developers talk about the challenges in working with
development staff. One example is when there is a zoning change, especially to a
planned development, it can open up the possibility for conditional zoning agreements
and additional burdens put on the development. Another perspective is that this creates
additional opportunities for environmental protection, for affordable housing, or for other
community values. Kubby stated that one of the things they came to a consensus about is
the need to challenge the development process, to say how can it move faster so that
developers aren't spending six months getting approvals. She noted some of the items
that the group has discussed at length, one being if there is some basic criteria that have
to be met for approval, that once those basic criteria are met, anything above and beyond
that would be at the developer's discretion. She added that having some type of bonus
involved in this process is also an important concern of the group. She gave some
examples of development and how to work around the issue of mixed housing types.
Kubby stated that they are interested in incentives that would also foster partnerships
between non- and for-profit developers, something that currently does not occur. Also
discussed at length were local governments figuring out how to be more proactive about
using tax credits, and the streamlining of this process. Kubby stated that the group also
agreed that there should be some earmarked portion of bonding capacity in each entity's
budget that would be specifically for affordable housing. The group also discussed how
they could be supportive of policy makers making what can be very difficult zoning
changes, especially with increased density in already established neighborhoods. This
was specifically geared towards trying to figure out a system where FAIR and the
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Consultation of Religious Communities might have some people who would be willing to
go to public hearings to voice support for increased density. Kubby added that if it were
someone from the neighborhood under discussion; that would be even better support.
Some of the areas where this group could not agree, according to Kubby, included
inclusionary zoning. She stated that the Homebuilder's group would not agree to this, but
that there were some private developers who felt that there are some areas of inclusionary
zoning that they could work with. Another item of contention involved anything that is
done should be revenue-neutral to the for-profit developers, and FAIR could not agree to
this. Kubby added that some of the discussion involved suggesting a 2% less in net
gains, which was not agreeable.
Kubby stated that the group is not exactly sure what their next step will be. What is
important, according to Kubby, is the breadth of people involved in this group and the
discussions they have been having. She hopes that the group will continue in a support
capacity for those applications they deem worthy. Kubby then offered to answer
questions for the group. Anthony noted that the range of people involved in this group is
very impressive, as is the consensus Kubby shared. Kubby added that they hope to have
a press conference and/or release with their statement, as they feel it is important to get
this information out. A member asked if the group has been able to get University
participation yet, and Kubby stated that Sandy Boyd has inquired about participating in
this group. Anthony spoke about some of the past discussions regarding University
housing, noting that around the 1960's the University found it was cheaper to let the
community take care of housing needs. Anthony asked Kubby if, in regards to the
inclusionary zoning issue, she believes the developers would participate in a conversation
with developers in other parts of the country who are very much for inclusionary zoning.
Kubby stated that she believes this would be extremely helpful, that she has hoped to find
a Midwest developer who was once against inclusionary zoning, but who now is very
much for it. She added that getting some testimonials from these developers, and then
setting up small informal meetings would be very helpful in this process.
Shaw asked Kubby further about the distinction between the type of developers and
Homebuilders, and also what the Homebuilders' opposition is. Kubby stated that
nationally the Homebuilders' group is against mandates in general. They want to develop
however they decide, without these types of restrictions. She added that the
Homebuilders represent a broad range of developers, and not all private developers
belong to the Homebuilders Association. Kubby stated that the goal is to have policies
that truly work, in order to be functional and actually increase the number of units of
rental and ownership. Anthony asked about FAIR's stance on the revenue-neutral
inclusionary zoning policy, and Kubby stated that they believe everyone should
contribute. Kubby spoke further to some of the specifics discussed by her group,
explaining the overall goals they have in mind. The issue of "fees in lieu of was touched
on briefly. Kubby added that they did discuss possibly having the Housing Trust Fund of
Johnson County be where these were housed and disbursed from. Anthony stated that
there currently is a "in lieu fee" program currently in the City, and he briefly spoke to
4
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
this. He added that the money has to be used within five years, or it has to be returned to
the developers who paid into this fund.
The discussion continued, with Kubby noting some of the core issues that the housing
group has discussed. Richman asked if the group has an opinion on the notion that there
shouldn't be more affordable housing south of Highway 6, or if they believe otherwise.
Kubby stated that as a group they do not. Anthony asked if there was any discussion by
developers on why they do not use the incentives currently in the Zoning Code. He
briefly explained what these are, noting that very little is occurring in the residential
areas. Kubby stated that there was not, that the discussion was more on the process. She
gave several examples, noting that depending on whom you are talking with about this,
the perceptions vary greatly on the problem areas. Kubby reminded members that they
can go the Housing Trust Fund of Johnson County's web site to see the full statement of
the informal housing group, and she thanked them for their time this evening.
ANNUAL ACTION PLAN AMENDMENTS:
Hightshoe noted that there has been some activity in this fiscal year regarding current and
prior projects that require an amendment to their applicable annual action plans. Two
projects from FY06 were cancelled due to lack of activity and low expenditure rates. The
first was the FY06 Iowa City CDBG Fund Downpayment Assistance Program.
Originally allocated $30,000, only $1,000 was spent for one homeowner after two years.
Due to lead-based paint regulations, the lending environment and how the process
worked few homeowners were interested in proceeding with this program. HUD
recommended the reallocation of these funds. The second project cancelled was The
Housing Fellowship's (THF) FY06 Affordable Rental Project that was allocated
$175.000. THE was unable to secure land after two years and the funds were recaptured
and reallocated with the FY09 allocation based on HUD's request.
There was an administrative change with the FY08 HOME lead allocation. Hightshoe
stated that due to the way it must be reported on HUD's system, a new project number
will not be created, but current HOME projects will receive increased funds to pay for the
necessary lead requirements until the funds are gone. The last project is Habitat for
Humanity. They received $117,000 in FY08 funds to purchase three lots. They plan to
purchase four lots. As this is over a 25% change, staff must complete an amendment.
Hightshoe responded to members' questions, further explaining some of the amendments
to projects. Hart moved to accept the Annual Action Plan amendments as discussed;
seconded by Crane. Motion carried 9-0.
SUBCOMMITTEE REPORTS: COMMUNITY DEVELOPMENT
CELEBRATION & ALLOCATION PROCESS:
Hightshoe stated that the Community Development Celebration subcommittee met today.
A couple of dates were contemplated: July 9` or 10th. Three or four locations were
considered, however a host has not been confirmed yet. The first choice was Melrose
Ridge. Hightshoe noted that Melrose Ridge was a FY06 project of 18 units of affordable
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
rental housing for persons with chronic mental illness, and is located by Chatham Oaks.
Richman asked about transportation, and Hightshoe stated that there is already public
transportation to this location. If this is not possible, staff will speak with the other
agencies considered. Hightshoe then spoke briefly to the awards they present at this
celebration, asking Members to send her names of any organizations they may wish to
consider for these awards. Richman suggested some type of recognition for Kubby's
informal housing group, noting that they have made some significant contributions.
Hightshoe noted that the Allocation Process subcommittee also met. She noted that they
would be fine-tuning the application process. Drum and Crane both spoke briefly about
the various issues they addressed in this subcommittee and what they hope to accomplish.
Anthony then spoke about the public service allocations, sharing what he gleamed from
the recent City Council work session where they were discussing the allocations.
Hightshoe responded to members' questions about the allocation amounts and the
changes in recent years. Hightshoe stated that the Allocation Process subcommittee
would need to meet again to finalize some of the discussed changes. Members briefly
discussed the points given to each application and how this needs to be reviewed, as well.
DISCUSSION OF THE HOUSING MARKET ANALYSIS:
Anthony asked if they could hold off on this discussion today, considering their last
discussion and today's presentation by Kubby. He asked that the members take a
detailed look at the Housing Market Analysis so they can be better educated to respond to
it. Hart asked for clarification on student housing in this study, and Anthony responded.
MONITORING REPORTS:
HAWKEYE AREA COMMUNITY ACTION PROGRAM -TRANSITIONAL
HOUSING (RICHMAN) -Richman stated that he has not made contact yet, but will do
so before the next meeting.
GOODWILL INDUSTRIES -FACILITY REHABILITATION (DOUGLAS) -Douglas
stated that he spoke with John Watson, and they are doing some replacement and
renovation of their First Avenue facility's loading docks. They receive a lot of their
donations and computers at this location. He stated that Goodwill has signed a contract
for the work. Hightshoe added some details, stating that they have apre-construction
meeting on the 20`x. Douglas stated that they hope to have this project completed by the
end of August.
IOWA CITY FREE MEDICAL CLINIC -ACCESSIBILITY (RICHMAN) -Richman
will make contact prior to next month's meeting.
BLOOMING GARDEN IHA LP -HOMEOWNERSHIP (DOUGLAS) -Douglas stated
that he received a message, but has not yet spoken with the owners. He noted that they
hope to start construction in June and have people moving in the first part of 09.
6
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2008
LOBBY CONFERENCE ROOM, CITY HALL
THE HOUSING FELLOWSHIP - CHDO OPERATING (ANTHONY) -Anthony noted
that he would have contact with the Housing Fellowship prior to next month's meeting.
NEIGHBORHOOD CENTERS OF JOHNSON COUNTY -FACILITY
REHABILITATION (DEFRANCE) - DeFrance noted that she also has not made
contact, but will do so for next month's meeting.
Shaw then brought up the issue of complaints that may come through the Commission,
and if this Commission is to be part of that process. Hightshoe asked for clarification,
and Shaw stated that if there is a service user who complains about one of the
organizations funded through this allocation process, is the Commission responsible in
any way, or are they a part of the "complaint process," since they allocated the funds.
Hightshoe stated she is not sure if there is a formal process for something of this nature,
but noted that she will check on this and report back to the commission.
ADJOURNMENT:
Shaw moved to adjourn the meeting at 8:20 PM.; seconded by Defrance. Motion
carried 9-0. The next meeting is scheduled for Thursday, June 19, 2008, at 6:30 P.M. at
City Hall.
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MINUTES DRAFT
IP9
Youth Advisory Commission
May 14, 2008
Lobby Conference Room, City Hall
Members Present: Green, Malatek, Nelson, Weeks
Members Absent: Segar, Han
Others Present: City Clerk Karr, City Council Liaison Wilburn
Call to Order: 7:34 P.M.
Approve Minutes: Nelson moved to approve the minutes as amended. Malatek seconded. The minutes
were approved 4-0.
Update on Website: Nelson reminded the Commission to update their biographies and submit events to
the calendar.
Youth Empowerment Grant: There were no new applications for the Youth Empowerment Grant. Nelson
clarified that a member of the Commission could in fact apply for a grant. A new press release was planned,
as well as Facebook ads. Weeks agreed to make a facebook ad for West, Green agreed to make ads for
City and Regina, and Malatek agreed to make an ad for the Kirkwood network.
Summer of the Arts Update: Weeks stated that he and Segar would meet to plan activities and submit the
plan and estimated costs to Karr ahead of the June 7th date. Nelson and Green said that they would each
find volunteers for the event. Nelson suggested that pictures be taken to be posted on the website.
Make up of 2008 Subcommittees: There were no changes to the subcommittees.
Review of Present Bylaws: Weeks suggested that the requirement for making a quorum be changed to a
majority of filled positions, rather than counting the vacancies as well. Wilburn pointed out that such a
change could allow a minority of the Commission to disproportionately affect votes, as well as allowing
Commission members to skip meetings by anticipating a quorum being there. A plan to reserve spots on the
Commission for specific schools was discussed. Nelson suggested a combination scheme with some
positions reserved for schools and others open or at large. City Clerk Karr will provide the Commission with
an electronic copy of the by-laws and Commission members agreed to review (with an emphasis on
membership) submit their changes for discussion at the next meeting. Wilburn reminded the Commission
that amending the by-laws required atwo-thirds majority vote. Wilburn also spoke about a youth conference
and said he would alert the Commission when he had more information. Malatek noted that she attended a
similar conference during the creation of the YAC.
Public Discussion: None
Announcements/Invitations: The Neighborhood Centers of Johnson County thanked the Commission for
helping with their Road Race. Nelson and Karr suggested that a member of the Commission be at the
welcoming party for the new city manager. Wilburn announced that the downtown concert series was
starting for the summer.
Meeting Schedule: The next meeting was scheduled for Thursday, June 19 at 7:30 pm.
Adjournment: Motioned by Nelson, seconded by Weeks. Approved 4-0. Meeting was adjourned at 8:12
pm.
Minutes prepared by Weeks.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2008
(Meeting Date)
NAME TERM 1/16 2/25 4/21 5/14
EXP.
12/31 /09 O/E O/E O/E X
Hannah
Green
12/31 /09 X X O/E O/E
Michelle
Han
12/31 /08 X X X X
Michael
Nelson
David Segar 12/31 /08 X X X O/E
Lin Weeks 12/31/08 X X X X
Danielle 12/31/09 --- --- X X
Malatek
12/31 /09 --- --- --- ---
Vacant
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member