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HomeMy WebLinkAbout2008-06-02 Council minutesr ~~~I„-=,.®~ CITY OF IOWA C[TY ~'~~'~~~ MEMORANDUM ~.~ Date: June 2, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, June 2, 2008, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn (6:55), Wright UISG Rep.: Excused Staff: Lombardo, Helling, Dilkes, Karr, Ackerson, Davidson, O'Malley, Miklo, Ralston, Butler, Fosse, Jordan, Yapp (A complete transcription is available in the City Clerk's Office) PLANNING & ZONING ITEMS PCD Director Davidson presented information on the following items: a. SETTING A PUBLIC HEARING FOR JUNE 17 ON AN ORDINANCE AMENDING TITLE 15, LAND SUBDIVISIONS, BY REPEALING TITLE 15 IN ITS ENTIRETY AND REPLACING IT WITH A NEW TITLE 15, LAND SUBDIVISIONS. e. APPROVING VACATION OF THE NORTHTOWNE PARKWAY RIGHT-OF- WAY AND PARTIAL RELEASE OF PUBLIC ACCESS EASEMENT WITHIN HIGHLANDER DEVELOPMENT, THIRD ADDITION, IOWA CITY, IOWA. (VAC08-00002) h. APPROVING THE PRELIMINARY PLAT OF GALWAY HILLS SUBDIVISION PARTS 10 & 11 IOWA CITY, IOWA. (SUBO6-00003) i. APPROVING THE FINAL PLATS OF GALWAY HILLS SUBDIVISION PARTS 10 & 11, Iowa CITY, IowA. (susos-oooos) Sr. Planner Miklo presented information on items "h" and "i". j. LETTER TO THE JOHNSON COUNTY BOARD OF ADJUSTMENT RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR AGUDAS ACHIM CONGREGATION TO ESTABLISH A CEMETERY ON 4.12-ACRES OF PROPERTY LOCATED SOUTH OF CINDER ROAD AND WEST OF PRAIRIE DU CHIEN ROAD. (0008-00001) Council Work Session June 2, 2008 Page 2 COUNCIL APPOINTMENTS Planning & Zoning Commission -Joshua Busard AGENDA ITEMS 1. (Agenda item # 15 -resolution authorizing ... license agreement ... DC's for a sidewalk cafe) City Atty. Dilkes and City Clerk Karr responded to questions regarding current regulations. Staff was requested to provide a copy of the plan at the formal meeting. 2. (Consent Calendar item # 4(g) correspondence from Brian Flynn re Blackstone Restaurant outdoor service area) After discussion, a majority of Council expressed interest in looking into allowing such uses. 3. (Consent Calendar item # 4(g) correspondence from Ray Wombacher re lack of response for property damage) Asst. City Manager Helling reviewed the history of the request and the procedure followed. Majority agreed not to change the present policy but did request a review of the present $10 an hour for labor costs. 4. (Agenda item # 8 conveyance of property ... Peninsula Neighborhood, Phase 2A ... Peninsula Development Company) Council Member Correia expressed a desire to have the proceeds of the sale go to the Affordable Housing Trust Account. PCD Director Davidson present for discussion. BURLINGTON STREET MEDIAN [IP#2 of 5/29 Info Packet] PCD Director Davidson introduced Jeff Morrow from Anderson-Bogert Engineers & Surveyors who delivered a power point presentation (on file). Asst. Transportation Planners Ralston and Ackerson present for discussion. STAFF ACTION: Proceed with negotiations with University on cost sharing; approach JCCOG on incorporating into work program east-west bicycle access and work with urban planners on Central Planning District Plan. (Davidson, Ralston, Ackerson) ECICOG SOLID WASTE PLAN [agenda item #21] Recycling Coordinator Jordan present for discussion. Majority of Council agreed to proceed. DEBT POLICY [IP#3 of 5/29 Info Packet] City Manager Lombardo and Asst. City Manager Helling presented information and handed out a chart showing various Iowa cities, Moody's Bond rating, and their debt policy. After discussion a majority of Council agreed to reexamine the current policy. Council Work Session June 2, 2008 Page 3 STAFF ACTION: Staff to work internally and come back with specific proposals this summer. (Lombardo and Helling) THIRD QUARTER BUDGET UPDATE [IP#3 of 5/29 Info Packet] City Manager Lombardo and Asst. City Manager Helling presented information and handed out "General Fund -General Fund Balances History and Projection -version May 23, 2008". Council agreed to schedule discussion when more information is available at the end of the fiscal year. STAFF ACTION: Prepare information for discussion prior to budget preparation. (Lombardo and Helling) METROPOLITAN COALITION UPDATE/PROCESS Council Member Wilburn reported on the recent meeting to review final bills and prepare an evaluation of the first year of operation. Mayor Bailey suggested that time be set aside at a future meeting to discuss legislative priorities. Council majority requested information on legislation the lobbyists tracked and outcomes; provide materials distributed to Coalition members during their recent meeting regarding evaluations; and agreed to continue involvement in the Coalition. STAFF ACTION: Wilburn and Bailey to provide information to City Clerk Karr to include in the next packet and schedule for next work session. (Karr) COUNCIL TIME (continued later in meeting) 1. In response to Mayor Bailey, City Atty. Dilkes stated she would have a memo in the next information packet which summarizes the new smoking legislation, and answers numerous questions asked of her office. She stated she would be scheduling the matter for the June 16th work session to provide Council direction to staff on areas not covered by the legislation, and interest on the part of Council to take additional action. SCHEDULE OF PENDING DISCUSSION ITEMS 1. Mayor Bailey asked that the "Old Bus Depot" be scheduled for the June 16"' work session. 2. Council Member Correia requested confirmation that the Peninsula bus route was permanent and not temporary. Council Member Wright stated there was also confusion on the subsidized taxi service as well. Staff will follow up. Council Work Session June 2, 2008 Page 4 UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS a) Council Member Correia noted the open house for City Manager Lombardo Thursday, and Arts Fest this week-end. b) Council Member Hayek reported there was no City presence at the Memorial Day event. Mayor Bailey stated she had not been contacted. c) Mayor Bailey reminded Council of the (CARE Breakfast on Sunday morning as part of Arts Fest. d) City Clerk Karr reported that the Youth Advisory Commission would be participating in the Global Village on Saturday. DISCUSSION OF MEETING SCHEDULE City Manager Lombardo expressed an interest to schedule a Council retreat in July. Tentative plans would be to allow for 6-8 hours; discussion of focus points for the coming year; using an outside facilitator. After discussion Council suggested Saturday, August 16 or Saturday, August 23 as possible dates. Council will check their calendars and provide availability information to City Clerk Karr for the next meeting. STAFF ACTION: Memo in June 12 information packet regarding scheduling. (Karr) COUNCIL TIME (continued) 3. Council Member Correia stated she was unable to continue to serve on the ECICOG representing Iowa City. Mayor Bailey asked that the appointment be scheduled on the next agenda. Meeting adjourned 9:30 PM.