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Home My WebLink About2008-08-07 Info Packet~ - i _ ~~ ~~''" ,~ ®~~~ -•ti..s~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August 7, 2008 AUGUST 11 SPECIAL WORK SESSION ITEMS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the PCD Director and City Clerk: Outdoor Service Areas (Blackstone) IP3 Task Force on Violence Against Women IP4 Memorandum from the City Manager: Summary of Pending Work Session Items Memorandum from City Manager: August 11 Work Session [Distributed late in 8/7/08 Information Packet] MISCELLANEOUS IP5 Memorandum from the City Clerk: Retreat IP6 Memorandum from the City Clerk: Agenda Items for Joint meeting of August 20, 2008 IP7 Letter from the Traffic Engineering Planner to Residents of Morningside Drive between 7tn Avenue and College Street: Re-survey evaluating traffic calming project on Morningside Drive between 7th Avenue and College Street IP8 Quarterly Investment Report -April 1, 2008 to June 30, 2008 IP9 Building Permit Information -July 2008 IP10 Minutes: Joint Meeting May 28, 2008 IP11 Approved Minutes: Economic Development Committee May 30, 2008 P12 Approved Minutes: Economic Development Committee June 10, 1oot3 DRAFT MINUTES IP13 Human Rights Commission: July 22, 200s IP14 Parks and Recreation Commission: July 16, 2008 IP15 Telecommunications Commission: July 28, 2008 IP16 Airport Commission: August 4, 2008 IP17 Airport Commission: July 10, 2008 IP18 Planning and Zoning Commission: July 14, 2008 IP19 Planning and Zoning Commission: July 17, 2008 IP20 Historic Preservation Commission: July 24, 2008 IP21 Youth Advisory Commission: July 8, 2008 1 ~i~~®~~ VIII ~ -•ti..s__ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August 7, 2008 AUGUST 11 SPECIAL WORK SESSION ITEMS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the PCD Director and City Clerk: Outdoor Servic~ Areas (Blackstone) IP3 Task Force on Vi lence Against Women IP4 Memorandum from a Cit Mana er: Summa of Pendin W rk Session Items MISCELLANEOUS IP5 Memorandum from the ~ty Clerk: Retreat IP6 Memorandum from the City Jerk: Agenda Items for Joint meeting of August 20, 2008 IP7 Letter from the Traffic Enginee g Planner to Residents Morningside Drive between 7tn Avenue and College Street: Re-survey evalua ing traffic calming project on Morningside Drive between 7th A enue and College treet IP8 Quarterly Investment Report -April , 2008 to Jun 30, 2008 IP9 Building Permit Information -July 200 IP10 Minutes: Joint Meeting May 28, 2008 IP11 Approved Minutes: Economic Development mittee May 30, 2008 IP12 A roved Minutes: Economic Develo ment o ittee June 10, 2008 DRAFT M UT IP13 Human Rights Commission: July 22, 2008 IP14 Parks and Recreation Commission: Jul 16, 2008 IP15 Telecommunications Commission: Jydy 28, 2008 IP16 Airport Commission: August 4, 200 IP17 Airport Commission: July 10, 200 IP18 Planning and Zoning Comm IP19 Planning and Zoning Com IP20 Historic Preservation Corr IP21 Youth Advisory Comm July 14, 2008 s Pion: July 17, 2008 \ .\ ssion: July 24, 2008 \ July 8, 2008 ~~ `~ ~ j ~ US-U7-Utf _~ ' '''"'®'~~ City Council Meeting Schedule and ...,..~ CITY OF IOWA CITY Work Session Agendas aU9~sc ~, zoos www.icgov.org • MONDAY, AUGUST 11 Emma J. Harvat Hall 5:30p Special Work Session • Council Appointments ^ Outdoor Service Areas Near Residential Zones (Blackstone) ~IP2J ^ Recommendations from Task Force on Violence Against Women (IP3] ^ Flood Mitigation Buyouts -Notice of Interest (NOI) ^ Potential Sale of City Property ^ Agenda Items ^ Information Packet Discussion ^ Council Time ^ Schedule of Pending Discussion Items (IP4J ^ Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedule 7:OOp Special Formal Council Meeting Continue Work Session if necessary TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • WEDNESDAY, AUGUST 20 Emma J. Harvat Hall 4:30p Joint Meeting • MONDAY, AUGUST 25 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 26 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, SEPTEMBER 1 Labor Day -City Offices Closed • MONDAY, SEPTEMBER 8 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, SEPTEMBER 9 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, SEPTEMBER 22 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, SEPTEMBER 23 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting ®~„~ ,~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas a~g~st ~, 200$ www.icgov.org • SATURDAY, OCTOBER 4 TBD TBD Council Retreat • MONDAY, OCTOBER 6 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting • MONDAY, OCTOBER 20 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, OCTOBER 21 Emma J. Harvat Hall 7:OOp Formal Council Meeting • MONDAY, NOVEMBER 3 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting • TUESDAY, NOVEMBER 11 Veterans' Day -City Offices Closed • MONDAY, NOVEMBER 17 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, NOVEMBER 18 Emma J. Harvat Hall 7:OOp Formal Council Meeting • THURSDAY, NOVEMBER 27 Thanksgiving -City Offices Closed • FRIDAY, NOVEMBER 28 Holiday -City Offices Closed • MONDAY, DECEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, DECEMBER 2 Emma J. Harvat Hall 7:OOp Formal Council Meeting • TUESDAY, DECEMBER 16 Emma J. Harvat Hall 5:30p Special Work Session 7.OOp Formal Council Meeting _~ r -~ ~~.® ~ ~! ~ai~lil~ ~ ~ ~®I~~ ~lJf~_ CITY OF IOWA CITY 1P2 MEMORANDUM Date: August 7, 2008 To: City Council From: Jeff Davidson, Director of Planning and Community Development Re: August 11 Work Session discussion of outdoor service areas The attached July 8 memorandum provides background information regarding outdoor service areas. Also attached is an August 6 memorandum that outlines the timeline for the establishment of Blackstone Restaurant at Olde Towne Village. If the majority of the City Council wishes to pursue amendments to the City Code regarding the regulation of outdoor service areas, staff has identified the following items for consideration: 1) Reducing the buffer from a residential zone from 100 feet to 30 feet would allow an outdoor service area to be established at the Blackstone Restaurant location adjacent to Middlebury Road and Westbury Drive. 2) Placing an occupancy limit on the outdoor service area as a means of limiting the number of patrons that would be served at anyone time. (Blackstone's currently has approximately 30 outdoor seating spaces) If there are other conditions that the Council would like considered in an amendment, they can be discussed at the August 11 work session. Attachments: 1. July 8 Outdoor Service Area Memo 2. Blackstone Establishment time line Cc: Michael Lombardo Eleanor Dilkes Bryan Flynn, Blackstone Owner RIG NALLY DISTRIBUTED WITH COLOR MAPS IN JULY 10 INFO PACKET 'Pc ^~,,,®~ 1 T Y O F I O W A T Y V ~t ~lll~r~~ -~ N D URA NI E 1Vi ~~ Date: July 8, 2008 To: City Council From: Jeff Davidson, Director of Planning and Community Development Re: Outdoor Service Areas At the June 2 work session, Council asked staff to investigate potential amendments to Title 4 (Alcoholic Beverages), Chapter 3 pertaining to the regulation of Outdoor Service Areas on private property. This was in response to the attached letter from Brian J. Flynn, owner of Blackstone's Restaurant in Olde Towne Village. Currently the code prohibits any part of an outdoor service area from being located within 100 feet of a residential zone. The intent of the restriction is to provide a buffer between noise and other nuisances associated with outdoor alcohol consumption and residentially zoned property. During Council's discussion a question was raised about the location of outdoor service areas in the downtown, where residential uses are located closer than 100 feet. This situation occurs because if there are residential uses within the commercial zone, the buffer requirement does not apply. It does apply where the property within 100 feet is zoned residential. The reason for this distinction is that residents who rent or buy property in commercial zones do so knowing that the area has more intense activity and noise levels than normally expected in a residential area. Whereas persons living in residentially zoned areas have higher expectations for peace and quiet in their neighborhood. It should be noted that the current ordinance does not prohibit all commercially zoned properties that abut residential zones from having outdoor service areas, as long as the outdoor service areas themselves are located at least 100 feet from the zone boundary, and outdoor cafes that do not serve alcohol are not subject to the buffer requirement. If the code were to be amended to eliminate the 100 foot buffer, the change would apply citywide and could have ramifications for any location where a commercial zone, which allows eating and drinking establishments, abuts a residentially zoned property. Commercial zones that allow eating and drinking establishments include: Commercial Office (CO-1) and Mixed Use (MU) zones by special exception, Neighborhood Commercial (CN-1), Highway Commercial (CH-1), Community Commercial (CC-2), Central Business Service (CB-2), Central Business Support (CB-5) and Central Business (CB-10) zones. The attached maps illustrate where these zones abut residential zones and the areas affected by the 100 foot buffer requirement. Blackstone is located within a CC-2 Zone within 100 feet of an RS-8-OPD zone. The Joint Staff Committee, with representatives of the Housing and Inspection Services, Fire, Planning and Public Works Departments and the City Attorney's Office discussed amending the City Code pertaining to outdoor service areas to remove or relax the 100 buffer requirement. The consensus of Staff was to not recommend changes to the current ordinance, given the ramifications that it may have for residential neighborhoods that are located near commercially zoned property. Nationally it is not uncommon for communities to regulate the location of bars and restaurants that serve alcohol in relationship to residential neighborhoods and other sensitive land uses, such as schools and daycare centers. The Zoning Report, a publication that presents research on zoning practices, indicates that many communities have zoning regulations that require establishments that serve alcohol, whether indoors or outdoors, to be a certain distance from residential areas (generally 200 to 1,000 feet). Our regulations only regulate such uses when there is an outdoor service area. The current 100 foot buffer requirement, being less than 1/3 of July 9, 2008 Page 2 block, is not particularly onerous, and therefore provides many locations throughout the community where outdoor service areas can be established. If a majority of the City Council wishes to pursue amendments to the code we ask that you give further direction regarding the extent of the amendments that you would like to make. Questions for consideration might include: 1) Should the buffer area be eliminated entirely or just reduced in size? 2) If reduced in size, what is a distance that would provide a sufficient buffer? 3) Should there be a limitation to the hours of operation permitted for outdoor service areas adjacent to residential zones to help prevent late night conflicts? Please indicate at your July 14 work session how you would like us to proceed. Attachments: 1. Letter from Brian J. Flynn 2, Maps illustrating 100 buffer where commercial zones abut residential zones cc: Michael Lombardo, City Manager Brian J. Flynn, Blackstone Owner ppddir/mem/0 utdoorServiceAreas. doc 4 3 5/07/2008 To: Iowa City Council Members Council Members, I am writing on behalf of my partners and myself regarding an outdoor service area that we will be requesting for Blackstone Restaurant in the Olde Town Village Development, on the Eastside of Iowa City. I have already spoken with many of you last fall about a special exception for the proposed area along the south side of the building. When we originally developed our restaurant, the outdoor seating area was approved along with the rest of our design by all of the appropriate entities. However, we later found out that with the addition of our liquor license, that the proposed area was located too close to a newly proposed four-plex building, zoned for residential usage. My partners and I were under the impression that the entire entity of Olde Town Village was zoned as a Planned Development, and therefore we would be allowed to have a sidewalk cafe as part of our sizeable investment in Blackstone and Olde Town Village. We were later informed that because the proposed outdoor seating area was along the south side of the building and within 100 feet of the newly proposed four-plex, (I believe it is approximately 80 feet away), that we could have the outdoor service area as planned, but we would be unable to serve any alcohol with meals far our customers. Obviously, this would not be a very popular concept with the majority of our customers, many of whom live nearby and walk to Blackstone several times a week, for lunch, dinner, or just to meet up with other neighbors. We are not a tavern, we are a restaurant, with nearly 70% of our total sales coming from food. Most of our customers enjoy a glass of wine with their meals. The whole idea of our investment in Blackstone was to create a much needed, full service, full amenities, fine dining experience with a neighborhood atmosphere for everyone to enjoy. We have accomplished most of what we have set out to do, and believe that the addition of the outdoor seating will not only enhance the atmosphere at Blackstone, but in the entire Olde Town Village. Perhaps it will be a small, but adequate, step towards finishing the vibrant vision that was originally intended for Olde Town Village. My partners and I look forward to discussing this proposal with the city council and would appreciate a timely response so we may address you more formally. Please feel free to contact me with any questions. Thank you for your time and your consideration on this matter. Regards, p Brian J. Flynn n ~D "~ ~ ~ ..~.~ Owner, Blackstone ~ ~ ~ N ~ ~ (319) 530-5394 . < m ~ bflynn8(a7yahoo.com ~ ~ .~ ~ w 1 Hickory Hilt Park .f ~~ `~.....~,w.1 ~~ ct~ ,°~ > ~'j,. r ~ ~ ~ ~t 4 ~~ ~ ~ ~ ~~ (.~ k~ r~r~Z r~ , ~. ~~~ i .t + 1 1 {/~ .. ,. t.-,...._1 1 \` \~\ ~~ ~_ ---~.~ ~~1 (! ~~ _~I ~~ kk~'t~__ _/L ~__. 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R $5 -s ~ _ -~.,. ,~ - - - :~ ~ Pz~ - .~--- i _ 814 ~ ; ~ P C~ _ ~. _ .nti~ ~ _ ,~~ ~ ~ ~'._ . _- _ ~-- _ - ____ -~ ~- ~- ~" E _- _., - ~: ~.._ P ~~ _~ ~ ~ , ~_..~ ~~_ t J - F ~,R ~ __ ~~ ~ ,~~ ~\ ~~e. 7 ".`~1NVV' 1 ~J' buffer r '~l""p`~r,~ CITY OF IOWA CITY ~..~~ ®~~~ A N D U M EMOR M DATE: August 6, 2008 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Blackstone Establishment time Mayor Bailey requested the following information be provided concerning the request for an Outdoor Service Area (OSA) by this establishment: April 13, 2007- Applied for building permit No outdoor service area (OSA) shown on submitted plans June 14, 2007 - Owner advised by City Attorney's office that OSA would not be permitted within 100 feet of residential zone and that Council could not waive the requirement, and that the only remedy was an ordinance amendment, City Attorney's office advised owner to write or appear City Council July 10, 2007 - Applied for liquor license No outdoor service area indicated Applicant expressed interest in doing OSA at a later time & Clerk's office provided application Liquor Permit effective August 22, 2007 August 27, 2007- Revised plans submitted to HIS showing south entry ramp; Nothing indicated for OSA At some time between April and August HIS staff was contacted by the contractor regarding OSA and contractor informed OSA could not be established because it was within 100 feet of a residential zone. Fall, 2007 - City Attorney's office contacted by owner regarding problems with existing Code. City Attorney's office took issue to joint staff for discussion and staff supported current regulations. City Attorney's office notified Ms. Swift of staff result and that they should address the City Council. November 14, 2007- Building permit received for expansion of restaurant into adjoining interior space and OSA was indicated. May 7, 2008 - Letter received from Brian Flynn requesting "special exception" to use OSA July 8, 2008 - Memo from PCD Director re Blackstone's OSA request July 30, 2008 - Liquor License renewal papers filed with State and City which included incomplete OSA application August 1, 2008 - Received approval for renewal of liquor license from Housing & Inspection Services (HIS), with notation that there was no OSA City Clerk's office had numerous discussions with the owners regarding Code changes to utilize OSA and applicant encouraged to contact Council. City staff has never approved an OSA for the establishment. IP3 ~~~~ _ ~ ~u~~~,~ ,~®~~~ ~-~ (originally distributed at the formal meeting of April 29) CITY OF IOWA CITY Task Force on Violence Against Women Final Report Apri128, 2008 Vision Statement A community that supports safety for all people will include specific efforts to end violence against women through prevention services; community education; support for victims; and accountability of perpetrators. Background On September 18, 2007, over 100 University of Iowa students and concerned citizens converged en force to the Formal City Council meeting to deliver a petition that was signed by more that 5,000 Iowa City residents, including students, faculty, and staff of the University of Iowa. (See Attachment # 1) This petition was sponsored by the University of Iowa Student Government and the University of Iowa Panhellenic Council as one response to an alarming number of street assaults against women that had occurred in Iowa City over the previous 12 month period. This petition called on the City Council to establish a task force to consider the following: "create a Neighborhood Watch/Patrol Program, increase resources of the Iowa City Police Department, educate the public on current initiatives and services being provided, and evaluating current street lighting and exploring further options. " According to police reports there had been approximately 29 assaults reported. As of April 28, 2008, the Iowa City Police Department has received 35 reports of street assaults' against women in the downtown and near downtown neighborhoods of Iowa City. As a result of this outpouring of citizen concern and mobilization, on September 26`'' the City Council hosted a "Public Meeting on Safe Streets," and on October 16`'', 2007, the Iowa City City Council passed a resolution that established the Task Force on Violence Against Women to develop recommendations to address this issue of great concern to the community. (See Attachment # 2) Goals and Objectives The Iowa City Council identified the following goals and objectives for the Task Force: Goals: • To decrease the incidence of violence against women -including sexual assault and other assaults - in Iowa City. • To propose accountability of perpetrators of violence against women. ~ The street assaults that have occurred have all been perpetrated against women by male perpetrators; common characteristics of these assaults have included groping of a sexual nature and physical assaults on women who were walking or running alone. The Rape Victim Advocacy Program has received additional reports of street assaults against women that were not reported to the police. City of Iowa City Task Force on Violence Against Women Page 1 oj8 Final Report • To support efforts of the community -both men and women -that promote a community climate that does not tolerate violence against women. Objectives: • To review current community responses to violence against women -including sexual assault, rape, and attempted sexual assault - in Iowa City To explore efforts to strengthen or expand current community responses • To consider new options for prevention, education, and intervention to end violence against women • To address specific suggestions from the petition presented by University of Iowa students to the Iowa City Council. By resolution, the Task Force was charged with presenting, within 6 months, specific recommendations to the Iowa City Council -and the wider community -that have the potential to reduce sexual assaults and other assaults against women. Members of the Task Force Amy Correia -Iowa City City Council Abigail Volland - University of Iowa Student Government City Council Liaison Alan Cosby -University of Iowa Interfraternity Council and Student Government Anne Barber -University of Iowa Panhellenic Council and Student Government Belinda Marner - University of Iowa Student Services and Liaison to the UI Parent's Association Beth Bewley-Randall - Englert Theater and Downtown Association Bob Hartman -Iowa City Police Department (ICPD) Carole Peterson - University of Iowa Student Government (UISG) Chuck Green -University of Iowa Public Safety (UII'D) Diana Harris - University of Iowa Council on the Status of Women Diane Funk -Rape Victim Advocacy Program (RVAP) Janet Lyness -Johnson County Attorney Karla Miller -Rape Victim Advocacy Program (RVAP) Kristie Doser -Domestic Violence Intervention Program (DVIP) Marcia Klingaman - City of Iowa City Neighborhood Services Monique DiCarlo -Women's Resource and Action Center (WRAC) Ron Logsden -Iowa City Transit Barb Morck -Iowa City Transit Sam Hargadine -Iowa City Police Department (ICPD) Sarah Milani -University of Iowa Panhellenic Council and Student Government Summary of Content Discussed & Reviewed December 17, 2007 -Services/Programs Presentations X Johnson County Sexual Assault Response Team (multi-agency representation) x Sexual Assault Investigation Team (multi-agency representation) x Domestic Abuse Response Team (multi-agency representation) x Domestic Abuse Investigation Team (multi-agency representation) x Johnson County Coalition Against Domestic Violence (multi-agency representation) x Victim Witness Coordinator (Johnson County Attorney's Office) Ciry of /owa City Task Force on Violence Against Women Page 2 of 8 Final Report x Domestic Violence Intervention Program x Women's Resource and Action Center including Women's Resource and Action Center, Men's Antiviolence Council (WRACMAC) x UI Anti-Violence Coalition/Project x Regents' Gender Violence Prevention Task Force (federal grant supporting efforts at UI, UNI, ISU, and includes the State Sexual Assault Coalition) X Rape Victim Advocacy Program x Batterer's Education Program x University of Iowa Council on the Status of Women x University of Iowa Student Government Women's Safety Forum x University of Iowa Interfraternity Council -hosted programs January 7, 2008 -Transportation Presentations x Discussion of services/programs x Cy-Ride (Ames, IA) x Iowa City Transit x Iowa City subsidized cab program for workers x NITE RIDE x Campus - SafeRide January 28, 2008 Neighborhood Watch/Police Resources Presentation x Presentation by Chief Hargadine about Neighborhood Watch Programs (Iowa City does not currently operate a Neighborhood Watch Program, but has in the past) x Information shared by Chuck Green, UIPD, about UIPD crime prevention programs, including RAD (Rape Aggression Defense) x Information shared by Marcia Klingaman about the Iowa City Neighborhood Association Program x General discussion about police department staffing levels February 18, 2008 -Updates and Discussion x NITE RIDE expansion, costs, and security X University of Iowa Anti-Violence Coalition and Statewide Campus Coalition grant reapplication, training RA's and public safety or police officers, and having a Campus Advocate x University of Iowa Greek System independent programs including walking women home, sober drivers, increasing lighting around houses, and future workshops on safety x University of Iowa Student Government distribution of glow light key chains with Nite Ride logo and phone number March 10, 2008 -Neighborhood Lighting Presentation x Lighting presentation by Jeff Davidson (City of Iowa City) and Marcia Klingaman (City of Iowa City) x Began discussion of strengths, gaps and recommendations City of Iowa City Task Force on Violence Against Women Page 3 of 8 Final Report March 31, 2008 * Discussion of "informal" lighting assessment conducted by Amy Correia, Abbie Volland, and Sarah Milani Continue brainstorm of strengths, gaps, and recommendations April 2l, 2008 and Apri128, 2008 * Finalize recommendations Recommendations The Task Force determined early to focus discussion of issues by topic area. What follows is an analysis of identified strengths & gaps as well as recommendations follow. The Task Force members acknowledge that ending violence against women will take a concerted, sustained, and coordinated effort across disciplines, that no one solution will provide absolute safety in any or all circumstances, and that the ultimate responsibility for ending violence against women must be placed on perpetrators of such violence. It is important for all men and women, including those in leadership positions, to be actively involved in efforts to end violence against women. In our efforts to achieve safety for women, both men and women can mobilize to stop violence perpetrated by men, hold perpetrators accountable, support personal safety and against minimization and blame of those who are harmed. SERVICES STRENGTHS • NITE RIDE • Resources are available to victims • Prevention education programs are available -especially for 15` year UI students • Collaboration is occurring GAPS • Unsure about what is available to Kirkwood students • Lack of sex offender treatment for offenders not in jail • Cuts to victims services from the federal government • Lack of consistent community messages about the responsibility everyone has to interrupt violent and offensive behavior RECOMMENDATIONS • University of Iowa to develop a certified victim advocate response protocol (as used by local law enforcement and health care providers) for use when students report an assault to University officials (RAs, Academic Advisors, Faculty advisors, etc.) and provide funding to support this response. • Student Government at Iowa to work with local service agencies and public safety organizations to fund and utilize new technology in order to increase student knowledge of local services (social services and public safety agencies), including Facebook, Web-Sites, UI Parent Association web-site • Public safety and Social Service agencies to make an increased effort to reach students with information about services available, for example increased web access to the Domestic Violence Intervention Program "Tool Kit." • UI web site to improve search results for stalking, dating violence and sexual assault City of Iowa City Task Force on Violence Against Women Page 4 of 8 Final Report City of Iowa City to review www.ic~ov.or~ for links to resources for victims of stalking, dating violence, domestic violence, and sexual assault. City Council and University of Iowa to increase local funding support for victim service agencies, for example, to consider on-campus advocates to work with victims of dating violence TRANSPORTATION STRENGTHS GAPS • UI NITE RIDE program • IC Transit service hours are limited, • Cambus "Safe Ride" Late night no late night service & no Sunday service on red and blue routes service • Adequate access to cab companies • IC Free Shuttle doesn't go into late • Funding for Job Access Reverse evening hours, is not serving many Commute (JARC) program student residential areas received by Iowa City Transit Price of cabs is high • Individual Greek System chapter • Lack of adequate bicycle parking Safe Walk Programs downtown • Commitment of Panhellenic and • Lack of consistent funding for NITE Interfraternity, and National Pan- RIDE Hellinic Council to initiate "Greek Walk" RECOMMENDATIONS • City of Iowa City and UI to work together to adequately fund the UI NITE RIDE program • City of Iowa City to expand hours of IC transit, including adding Sunday service, as well as increasing hours and expanding route of IC Transit Free Shuttle • City of Iowa City to create a process for receiving regular input from UI students on transportation issues/needs (for example, utilize UISG liaison to the Council) • City of Iowa City and UI to provide additional bicycle parking, including that which is well lit, clean, and covered • City of Iowa City to partner with UISG Women's Safety Forum • City of Iowa City Police Department to provide customer safety training and/or informational brochure to cab drivers. City of Iowa City Task Force on Violence Against Women Page 5 of 8 Final Report NEIGHBORHOOD WATCH/POLICE RESPONSE STRENGTHS • Responsive UIPD and ICPD - investigating sexual assault has been a priority and the two departments are working together • UIPD Crime Prevention Program & RAD (Rape Aggression Defense) • UIPD NITE Ride GAPS • No neighborhood watch program in Iowa City • No witnesses to the street assaults, makes investigation difficult • Long-term funding for new programs, i.e. NITE RIDE, is uncertain When there was outreach to the community with information, the community responded by calling the police departments with information • Mutual aid is freely offered between public safety departments RECOMMENDATIONS • City of Iowa City to re-establish and fund a Neighborhood Watch Officer/Program • City of Iowa City Neighborhood Services Department and ICPD Community Services Officer for crime prevention will actively recruit in the downtown and near downtown neighborhoods to establish Watch programs in those neighborhoods. (For example, work with the UI Student Services and UI Panhellenic Council to build neighborhood leadership on an annual basis.) • City of Iowa City and UI to follow established best practices for personnel levels for public safety departments. (See Attachment #3) • City of Iowa City to actively promote its "E-subscription" program (www icgov or~default/subscribe.asp) to encourage organizations & individuals to receive press-releases from ICPD that can then be shared on their respective web-sites, list-serves, and and/or forwarded on to their members. • The City of Iowa City and UI to develop multi-year funding strategies to stabilize crime prevention efforts, such as UI NITE RIDE, UI RAD, and City of IC Neighborhood Watch. Iowa City and UI to collaborate to assist with stabilized funding for crime prevention efforts. • The County Attorney's Office to strengthen coordinated responses to gender violence by providing continued cross-training and collaboration among law enforcement, victim service agencies, County Attorney's office, and UI judicial hearing/complaintnfficers, to support coordinated responses. City of Iowa City Task Force on Violence Against Women Page 6 of 8 Final Report LIGHTING STRENGTHS • Iowa City has a policy regarding lighting of streets • Iowa City residents can request an increase in street lighting • Iowa City has a plan in place to increase pedestrian lighting in City Park in FY 09 • Iowa City has created a new set-. aside of $100,000 in FY 09 for pedestrian lighting • Iowa City has been responsive to resident concerns in the past regarding balancing lighting/over- lighting RECOMMENDATIONS GAPS • No pedestrian (sidewalk) lighting policy for public right of ways in Iowa City • Bushes and other landscaping will impact any pedestrian lighting efforts • Lack of public awareness of who to contact when streetlights are not operating correctly • If pedestrian lighting programs require neighborhood involvement, it maybe difficult to engage those neighborhoods with high resident turnover • Perceived lack (or actual lack) of coordination response to lighting among Iowa City, MidAmerican, Renters. Homeowners • City of Iowa City to make neighborhoods aware of the ability to have more street lights (for example, through Neighborhood Association newsletters and inserts in City of Iowa City water bills) • The City of Iowa City & others (for example the University of Iowa, MidAmerican Energy, etc.) to encourage landlords, sororities, fraternities, churches, public entities, etc. to assess for adequate outdoor lighting on buildings and surrounding private property to increase lighting spill-over into pedestrian walkways • City of Iowa City to identify a source for technical assistance on addressing recommendation listed above (candle strength, positioning, etc.) • City of Iowa City to create a pedestrian lighting program (similar to traffic calming and sidewalk infill progam) • The greater community to contribute to increasing pedestrian lighting, for example to keep porch lights on, install landscaping lights, address landscaping that inhibits safe sidewalks, and the City of Iowa City to assist with outreach efforts through Neighborhood Associations, advertising, etc. • MidAmerican Energy to calculate and communicate the actual cost of adding lights to private property (motion lights, front porch lights, etc.) The City of Iowa City to review Code requirements for lighting to address pedestrian lighting needs • UI Panhellenic Council and UI Interfraternity Council to establish a Greek System lighting program to assist chapter houses with installation of outdoor lighting City ojlowa City Task Force on Violence Against Women Page ~ of 8 Final Report COORDINATION OF PUBLIC EDUCATION STRENGTHS GAPS • ls` year education of UI students with • Lack of awareness of public education sexualassault.edu services provided by DVIP, RVAP, • RVAP, DVIP, WRAC expertise and WRAC training Sexualassault.edu only reaches 1St • State of Iowa law K-l2 health year UI students (limited material on curriculum requirement for domestic domestic violence and stalking violence/antiviolence available) • Many media resources/tools to assist • UI mandatory education and other with education on non-violence programming doesn't reach graduate, • Community and University based transfer, and non-traditional students coalitions organized to address • K-12 health curriculum requirements education needs; many constituencies in ICCSD are not fully implemented represented and committed • Agencies (RVAP, DVIP, WRAC) do • UI developing acampus-wide respect not have sufficient financial resources campaign. for comprehensive community education • Lack of community coordination of public awareness campaigns (i.e. a collaboration with agencies, City Council, UI, Downtown Assoc) RECOMMENDATIONS The City of Iowa City to work with UI and others to have an ad campaign about non-violence • The City of Iowa City to fund male based prevention programs using research based practice • The City of Iowa City to encourage UI student leaders to provide education on gender violence. Iowa City Council to convene a group of community leaders, especially men in positions of influence, to participate in a training program for serving as allies in ending violence in women's lives. • Iowa City Council to work with ICCSD for report on compliance with the state anti- violence health curriculum requirements; and to work with ICCSD to identify additional ways to educate K-12 students. • Iowa City Council members and City employees, especially department heads, to attend training with gender violence national speakers (i.e. Jackson Katz). • The City of Iowa City and ICCSD to collaborate on UI respect campaign. • ICPD, UIPD, Student Government at UI, and RVAP to continue to collaborate to provide public education about safe strategies for traveling as a pedestrian. City of Iowa City Task Force on violence Against Women Page 8 of 8 Final Report Attachment 461 Petition by University of Iowa Students Sponsored by University of Iowa Student Government and Panhellenic Council This is a petition for the immediate creation of a task force made up of various stakeholders (law enforcement, students, University administrators, Iowa City residents, Council members, and others). The purpose of the task force is to look into what is currently being done to address the increase in sexual assaults, possible options for further prevention, and education of Iowa City residents. Task Force Objectives include, but are not limited to: 1. Create a Neighborhood Watch/Patrol Program. 2. Increase resources of the Iowa City Police Department. 3. Educate the public on current initiatives and services being provided. 4. Evaluating current street lighting and exploring further options. We are not asking for detailed information on current law enforcement initiatives. We understand this is currently their number one priority. We are asking for this Task Force to be created in response to their request for assistance (See 9/13 Information Packet). Safety in Iowa City is larger than just a University issue, an Iowa City Police issue, or a City Council issue. We believe acommunity-wide effort is necessary to prevent further attacks in the Iowa City Community. We ask that this proposal be included in next week's (Monday, September 24`a) Work Session or that an additional meeting be set up. Carole Peterson Vice President of Student Body (319) 335-3860 Carole-peterson@uiowa.edu Anne Barber President, Panhellenic Council UISG Senator 07-08 (319) 290-8969 anne-m-barber@uiowa. edu Sarah Milani VP of Panhellenic, Delta Gamma Sorority UISG Off-Campus Housing Senator 07-08 (815) 988-8723 Sarah-milani@uiowa.edu Attachment ~~2 Prepared by: Marian Karr, City Clerk, 410 East Washington St., Iowa City, IA 52240; 319-356-5041 RESOLUTION NO. OZ~1_~ CONSIDER RESOLUTION ESTABLISHING THE TASK FORCE TO ADDRESS VIOLENCE AGAINST WOMEN WHEREAS, on September 18, 2007, the City Council received a petition signed by 5000 citizens requesting the formulation of a task force to address the increase in sexual assaults, possible options for prevention, and provide education to Iowa City residents; and WHEREAS, as a response to overwhelming citizen concern regarding an increase in street attacks against women between September 2006 & September 2007; and in response to a 20% increase in rapes reported to the Rape Victim Advocacy Program, the City Council wishes to create atime-limited task force. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a 6 month task force to address violence against women be created with the following goals: ^ To decrease the incidence of violence against women -including sexual assault, other assaults - in Iowa City. ^ To promote accountability of perpetrators of violence against women. ^ To support efforts of members of the community -both men and women - to promote a community climate that does not tolerate violence against women. 2. That the objectives of the 6 month task force to address violence against women be established as follows: ^ To review current community responses to violence against women -including sexual assault, rape, and attempted sexual assault - in Iowa City. ^ To explore efforts to strengthen or expand current community responses. • To consider new options for prevention, education, and intervention to end violence against women. ^ To address specific suggestions from the Petition by University of Iowa Students to the Iowa City Council. 3. That the 6 month task force to address violence against women will be comprised of not more than twenty (20) individuals representing the following groups and/or agencies: Iowa City Police Department; Downtown Association; Englert Theatre; Chamber of Commerce; Johnson County Attorney's Office; University of Iowa Police Department; Rape Victim Advocacy Program; Women's Resource and Action Center; Johnson County Coalitions Against Domestic Violence; University of Iowa Student Government (UISG); Panhellenic Council; Interfraternity Council (IFC); City of Iowa City Neighborhood Services; Iowa City Transit; University Parent Association; Domestic Violence Intervention Program; University Counseling Service; and University of Iowa Council on the Status of Women. The task force shall be co-chaired by City Council Member Amy Correia and UISG Representative Abbie Volland. Resolution No. 4 -'~ 1 Page 2 4. That members of the 6 month task force to address violence against women shall within 6 months present specific recommendations to the City Council, and the wider community, that have thall serve'unti~the City Council cons dens the recommendations'forwarded byahe members s task force. 5. All meetings of the task force shall be public meetings. Agendas shall be posted, and minutes shall be kept, in accordance with State faw and City Council. Passed and approved this 16th day of Qcto~Pr _, 20 07 ~NAYOR Appr by ~~~ ATTEST:~~ -- Q.lit~ CIT~CLERK City Attorney's Office It was moved by Correia and seconded by Bailey the Resolution be adopted, and upon roll call there were: AYES: x x _X..- X ~- x NAYS: ABSENT: Bailey Champion Correia EII iott O'Donnell Vanderhoef Wilburn Clerk/resttaskforcewomen.doc Attachment ~i3 219374 U.S. Department of Justice Office of Justice Programs Campus Law Enforcement, 2004-05 Among schools with 5,000 or more students, private campuses had more law enforcement employees per capita than public campuses During the 2004-05 school year, the 750 agencies surveyed had more than 25,000 full-time employees, including about 13,000 sworn personnel. These agencies served more than 8 million students. The average number of full-time employees was 34, with a range of 96 on the largest private campuses to fewer than 20 on the smallest campuses. Campuses had on averacae 3 8 full-time campus law enforcement emplovees per 1 000 students Private campuses avera4ed 4.7 officers per 1 000 students compared to 3 3 per 1 000 on public campuses Amonp schools with 5 000 or more students, private campuses had more law enforcement emplovees per Capita than public campuses. Campuses using sworn officers employed on avera4e 2 3 full-time officers per 1 000 students. Private campuses avera4ed 3 sworn officers per 1 000 students compared to 2 1 sworn officers per 1,000 students on public campuses. On campuses of 5,000 or more students, private campuses had a higher ratio of sworn officers to students than public campuses. Full-time agency employees increased from 2.8 to 3 per 1,000 students between 1994-95 and 2004- 05 Campus law enforcement agencies included in both surveys increased the ratio of full-time employees to students between the 1994-95 and 2004-05 school years. The overall law enforcement staffin4 ratio increased from 2 8 per 1 000 students to 3 per 1 000 students. Amon cam us a encies usin sworn officers the overall ratio of officers to students increased from 1.7 to 1.8 per 1,000. In addition to total student enrollment, the number and type of employees in campus law enforcement agencies may be influenced by other factors such as campus land area, number of buildings, type of facilities (e.g., medical centers, stadiums, and arenas), number of full-time students, number of campus residents, number of school employees, characteristics of surrounding city and neighborhoods, and legislative statutes. * The above attachment is from the most recent Department of Justice statistics and I have underlined the most salient information. Our ratio is approximately one officer per 1,000 students at the U of I. Even if Chief Hargadine cannot submit supporting information, I want my information included. It really illustrates how far we are behind the national average. Chuck Green, University of Iowa Public Safety POPULATION AND PER CAPITA The City's current staffing ranking among other Iowa cities law enforcement agencies illustrates the low number of officers per resident grouping. The following information is taken from the 2007 National Directory of Law Enforcement Administrators (43rd Edition). CITIES POPULATION OFFICERS OFC PER 1000 Des Moines 198,000 374 1.89 Cedar Rapids 120,000 202 1.68 Davenport 98,226 159 1.62 Sioux City 80,505 124 1.54 Waterloo 68,000 117 1.72 Iowa City 63.000 73 1.16 Dubuque 57,546 93 1.62 Council Bluffs 57,082 116 2.03 Ames 53,284 51 •96 West Des Moines 50.000 63 1.26 Avg. = 1.5 UNIVERSITIES POPULATION OFFICERS OFC PER 1000 University of Iowa 40,000 31 .78 Iowa State Univ. 25,263 33 1.31 Avg. _ .98 The average number of officers for police departments in communities with populations of 50,000 to 99,999 in the West North Central region (includes Iowa} of the U.S. is 1.4 officers per 1,000 population. The sample is from 411 cities. This information is taken from the 2005 Crime in the United States, published by the U.S. Department of Justice, Federal Bureau of Investigations. The 2006 report should be released soon. The average number of officers for police departments in communities of 50,000 to 99,999 nationwide is 1.8 per thousand. Source: Bureau of Justice Statistics, U.S. Department of Justice. The above information is an excerpt from information which was handed out to the Iowa City City Council at the 01-08-08 budget work session meeting by Sam Hargadine, City of Iowa City Police Chief. ~~®~ CITY OF IOWA. CITY IP4 ®~•-~ RA N D [~ M ME~Q Date: August 5, 2008 To: City Council From: City Manager Re: Summary of Pending Work Session Items Enclosed you will find a list of pending Work Session items. Please provide your input in refining this list so we may schedule these issues for future discussion. SUMMARY OF PENDING WORK SESSION ISSUES 8/6/08 Old Bus Depot Site (historic significance; interim alternatives for site; Brownfield eligibility; underground tanks; demolition cost; facilities needs assessment; salvage fapade?) (AUGUST 25) Year End Financial Report (AUGUST 25) Metropolitan Coalition /Legislative Priorities (AUGUST 25) City Designated "No Smoking" Areas (AUGUST 25) Snow Removal Policies Local Option Sales Tax Multi-Family/Commercial Refuse Pickup Hours Affordable Housing Market Analysis (including Usability/Accessibility Incentives) Relocation of P.W. Facilities/Transit Building Green Initiatives Curbside Recycling for Multi-Family Residential; Co-mingling Recyclables Commercial Vehicle Congestion Downtown Meet w/ Airport Commission (compare subsidies/grants w/other GA Airport; discuss Aviation Commerce Park South study report) Community Foundation of Johnson County Housing Inspection Fees Parks Master Plan Central District Plan ~ r "mom CITY OF IOWA CITY MEMORANDUM Date: August 7, 2008 To: City Council From: City Manager Re: August 11 Work Session On August 11 we will meet during your work session to discuss an issue involving the sale of City property. You will recall when we purchased the former St. Pat's school site we discussed defraying that expense through impact fees and sale of parking division assets. One of those parking division assets are three properties located near the intersection of Capitol Street and Harrison Street. The three properties were originally acquired when we believed we would be constructing the next major city parking facility on the federal building parking lot. These properties are directly adjacent to the federal building parking lot. We have now decided to construct the next major parking facility on the former St. Pat's school site. Therefore, it is appropriate to liquidate these properties and use the funds to defray the expense of purchasing the former St. Pat's school site. We believe we will have no difficulty finding parties interested in purchasing these properties. I would like to discuss with you any stipulations we would like to put on the sale of these properties regarding consistency with our Near Southside Redevelopment Plan which you have adopted for this area. Cc: Director of Planning and Community Development Acting Director of Parking and Transit ~ r ~_...~.~.®~r,~ ~in,~. `t ,~®,~~ CITY OF IOWA CITY BPS MEMORANDUM DATE: August 5, 2008 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~1ti~~ RE: Retreat It appears that Saturday, October 4, works for everyone for a retreat. Please set aside this tentative date and more information will be provided in the near future. os-o~-os ~~ r _ 1 IP6 ~~,®~,~ C[TY OF [OWA CITY ~',~'~~~ A ~ D ~ ~ ~E~C~R DATE: July 31, 2008 TO: City Council, Iowa City City Council, Coralville City Council, North Liberty Board of Supervisors, Johnson County School Board, Iowa City FROM: Marian K. Karr, City Clerk ~"~-~~ RE: Agenda Items for Joint meeting of August 20, 2008 The next joint meeting of the City Councils of Iowa City, Coralville, North Liberty, the Johnson County Board of Supervisors and the Iowa City School District will be held on Wednesday, August 20, 2008, in Emma J. Harvat Hall at the City Hall, 410 East Washington Street. Please forward any agenda items to be no later than August 13. My phone number is 356- 5041,fax 356-5497, and a-mail is Marian-Karr(a~iowa-city.ora A complete agenda will be available on August 14. Thanks for your cooperation. r't.Y~_ ___~~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org August 4, 2008 Residents of Morningside Drive between 7th Avenue and College Street Re: Re-survey evaluating traffic calming project on Morningside Drive between 7th Avenue and College Street Dear Resident: In the Spring of 2006, the City worked with your neighborhood to develop a traffic calming project in response to neighborhood concerns about traffic speeds on Morningside Drive. As a result, in the summer of 2006, four speed humps were installed. As part of the City's Traffic Calming Program, afollow-up survey is required to be completed one year after the installation of traffic calming devices to determine if the neighborhood would like the speed humps to remain in place. In June of 2007, afollow-up survey was completed. As there was a tie, the speed humps remained in place for an additional year. During July, we re-surveyed the neighborhood again to determine if there is a majority that supports removing the speed humps or allowing them to remain. The majority (11 out of 21 responding households or 52%) indicated a preference for keeping the speed humps in place, therefore they will remain. A study of traffic speeds on Morningside Drive showed that 85th percentile speeds (the speeds at which 85% of motorists are at or below) were reduced from the range of 25 - 41 mph to 24 - 30 mph after the speed humps were installed. If you have any comments or questions, please contact me at 356-5254 or darian-nagle- gamm@iowa-city. org. in erely, l~lJ~ Da Nagle-Gamm Traffic Engineering Planner n ;-: u ~: c°~ CC: City Council ~ ~~ John Yapp ,yam `' Ron Knoche ~~ ~`' ~7 .-~r~, ~ TTT~,,, ~ jccogtp/Itrs/moming87thresponse.doc O ~ ~` ~~'` ~`:J ,. ~'7 ~. ~~~ IP8 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT Apri 11, 2008 to June 30, 2008 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 3.08% at 6/30/08. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 3.48% which is 40 basis points higher than the threshold. Investments purchased by the City of Iowa City for the fourth quarter of this fiscal year had an average return of 2.66%. Rates on new investment purchases in our operating cash portfolio for the fourth quarter were approximately 259 basis points lower than investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve cut the target of the federal funds rate in April by 25 basis points lowering the rate from 2.25% down to 2.00%. This is the lowest interest rate level since November 2004. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 1.80% in April, 1.80% in May, and 1.80% in June 2008. -_ m `L r ~..+ C C~ G t0 •..+ V 3 0 ~- 0 •..+ V ~_ U = ca ~ ~ H o ~ L~ ~ o ~ 0 ~_ ~ Ul cllfl T T 0 ~ 0 M N ~ uan~aa ~o afie~ua~aad ~o ~ o0 ~ o U ~ ~ O Q ~ ~ O ~ O (a ~ O U ~ 0 O ~ ~ ~ O c cfl ~o L O ca DC LL ca N N LL ~°'~~ ~~'~~ w ~p'~a O ~p~~'a S `p~~~ ~~'~~ w 9p~~a O 9pq, as 9p~~~ 9p'~~ s~~~a O Sp,4, as o n o ~n o ~n o~ o~ o ~n o SO~~~i f~ CD CO ~ ~ ~ ~ M M N N ~ ~ a m w a~a~ ~saaa~u~ CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 6/30/2008 INSTITUTION NAME INVESTMENT TYPE PURCHASE MATURITY DATE DATE I NVESTMENT AMOUNT INTEREST RATE WELLS FARGO SAVINGS 01-Dec-99 N/A $ 200,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A $ 3,000,000.00 VARIABLE HILLS BANK SAVINGS 10-Oct-06 N/A $ 1,000,000.00 VARIABLE HILLS BANK SAVINGS 16-Nov-07 N/A $ 5,000,000.00 VARIABLE FIRST AMERICAN BANK CD 17-Jan-07 01-Jul-08 $ 2,000,000.00 5.300 FREEDOM SECURITY CD 20-Apr-07 01-Jul-08 $ 1,000,000.00 5.200 BANK OF THE WEST CD 17-May-07 01-Jul-08 $ 1,000,000.00 5.180 LIBERTY BANK CD 29-May-08 03-Jul-08 $ 5,000,000.00 2.405 FARMERS AND MERCHANTS CD 11-Oct-07 11-Jul-08 $ 1,000,000.00 5.010 BANK OF THE WEST 05 GO CD 16-Jun-08 18-Jul-08 $ 953,053.04 2.280 FIRST AMERICAN CD 15-May-08 25-Jul-08 $ 2,000,000.00 2.510 FIRST AMERICAN BANK CD 10-Aug-07 10-Aug-08 $ 3,000,000.00 5.410 IOWA STATE BANK CD 16-Nov-07 16-Aug-08 $ 2,000,000.00 4.410 FIRST AMERICAN CD 15-May-08 29-Aug-08 $ 2,000,000.00 2.560 IPAIT CD 14-Dec-07 11-Sep-08 $ 1,000,000.00 4.391 FIRST AMERICAN BANK CD 13-Mar-08 13-Sep-08 $ 5,000,000.00 3.010 BANK OF THE WEST CD 17-Apr-08 26-Sep-08 $ 5,000,000.00 2.660 BANK OF THE WEST CD 04-Apr-08 10-Oct-OS $ 6,000,000.00 2.530 FARMERS AND MERCHANTS CD 16-Oct-07 16-Oct-08 $ 1,000,000.00 5.010 BANK OF THE WEST CD 17-Apr-08 31-Oct-08 $ 5,000,000.00 2.680 IOWA STATE BANK CD 16-Nov-07 16-Nov-08 $ 2,000,000.00 4.250 AMERICAN BANK & TRUST CD 29-Nov-07 29-Nov-08 $ 6,000,000.00 4.700 FARMERS & MERCHANTS CD 12-Dec-06 12-Dec-08 $ 6,577,860.00 5.050 AMERICAN BANK & TRUST -SEWER CD 27-Feb-08 12-Dec-08 $ 2,000,000.00 3.250 FIRST AMERICAN 07 GO CD 06-Jun-08 12-Dec-08 $ 1,961,442.39 2.610 AMERICAN BANK & TRUST CD 13-Mar-08 14-Dec-08 $ 4,000,000.00 2.950 BANK OF THE WEST CD 17-Apr-08 29-Dec-08 $ 5,000,000.00 2.690 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 $ 286,700.00 2.680 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 $ 583,000.00 2.680 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 $ 1,403,000.00 2.760 HILLS BANK CD 16-Jan-08 16-Jan-09 $ 5,000,000.00 4.400 BANK OF THE WEST CD 17-Apr-08 30-Jan-09 $ 5,000,000.00 2.690 LIBERTY BANK CD 14-Feb-08 14-Feb-09 $ 2,000,000.00 3.255 HILLS BANK CD 14-Feb-08 14-Feb-09 $ 3,000,000.00 3.250 FIRST AMERICAN CD 15-May-08 06-Mar-09 $ 2,000,000.00 2.910 FIRST AMERICAN CD 15-May-08 20-Mar-09 $ 2,000,000.00 2.960 BANK OF THE WEST CD 15-May-08 03-Apr-09 $ 2,000,000.00 2.980 FIRST AMERICAN 06A GO CD 04-Apr-08 10-Apr-09 $ 1,406,626.98 2.510 FIRST AMERICAN 03 GO CD 17-Apr-08 15-Apr-09 $ 681,330.60 2.410 UICCU CD 08-May-08 OS-May-09 $ 12,000,000.00 2.860 IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 450,000.00 4.100 IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 2,234,789.00 4.100 TOTAL $ 119,737,802.01 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED JUNE 30, 2008 INVESTMENTS ON HAND AT 3/31/08 $ 119,686,409.68 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 4/01/08 TO 6/30/08 BANK OF THE WEST 07 GO CD 04-Apr-08 30-Apr-08 2.460 $ 238,512.86 BANK OF THE WEST CD 04-Apr-08 10-Oct-08 2.530 $ 6,000,000.00 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 2.680 $ 286,700.00 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 2.680 $ 583,000.00 FREEDOM SECURITY CD 04-Apr-08 30-Dec-08 2.760 $ 1,403,000.00 FIRST AMERICAN 06A GO CD 04-Apr-08 10-Apr-09 2.510 $ 1,412,030.98 BANK OF THE WEST 05 GO CD 15-Apr-08 16-May-08 2.480 $ 1,138,217.07 BANK OF THE WEST CD 17-Apr-08 30-Jan-09 2.690 $ 5,000,000.00 BANK OF THE WEST CD 17-Apr-08 29-Dec-08 2.690 $ 5,000,000.00 BANK OF THE WEST CD 17-Apr-OS 31-Oct-08 2.680 $ 5,000,000.00 BANK OF THE WEST CD 17-Apr-08 26-Sep-08 2.660 $ 5,000,000.00 FIRST AMERICAN 03 GO CD 17-Apr-08 15-Apr-09 2.410 $ 689,353.00 BANK OF THE WEST 07 GO CD 30-Apr-08 30-May-08 2.320 $ 658,441.06 UICCU CD 08-May-08 08-May-09 2.860 $ 12,000,000.00 FIRST AMERICAN CD 15-May-08 20-Mar-09 2.960 $ 2,000,000.00 FIRST AMERICAN CD 15-May-08 06-Mar-09 2.910 $ 2,000,000.00 FIRST AMERICAN CD 15-May-08 29-Aug-08 2.560 $ 2,000,000.00 FIRST AMERICAN CD 15-May-08 25-Jul-08 2.510 $ 2,000,000.00 BANK OF THE WEST CD 15-May-08 03-Apr-09 2.980 $ 2,000,000.00 BANK OF THE WEST CD 20-May-08 16-Jun-08 2.170 $ 1,123,090.39 LIBERTY BANK CD 29-May-OS 03-Jul-08 2.405 $ 5,000,000.00 FIRST AMERICAN 07 G0 CD 06-Jun-08 12-Dec-08 2.610 $ 2,521,576.40 BANK OF THE WEST 05 GO CD 16-Jun-08 18-Jul-08 2.280 $ 953,053.04 TOTAL PURCHASES $ 64,006,974.80 REDEMPTIONS 4/01/08 TO 6/30/08 FIRST AMERICAN BANK 03 GO CD 07-Jan-08 07-Apr-08 3.810 $ (689,353.00) IPAIT CD 12-Oct-07 11-Apr-08 5.010 $ (9,000,000.00) BANK OF THE WEST 05 GO CD 13-Mar-08 14-Apr-08 2.590 $ (1,139,903.68) IOWA STATE BANK CD 16-Oct-07 16-Apr-08 4.960 $ (1,000,000.00) BANK OF THE WEST CD 16-Oct-07 16-Apr-08 4.950 $ (13,000,000.00) FREEDOM SECURITY CD 20-Apr-07 20-Apr-08 5.200 $ (1,000,000.00) BANK OF THE WEST 07 GO CD 31-May-07 30-Apr-08 5.240 $ (400,000.00) BANK OF THE WEST 07 GO CD 04-Apr-08 30-Apr-08 2.460 $ (238,512.86) BANK OF THE WEST CD 24-Oct-07 02-May-08 4.750 $ (2,000,000.00) BANK OF THE WEST CD 24-Oct-07 09-May-08 4.750 $ (2,000,000.00) FIRST AMERICAN BANK 03 GO (PARTIAL REDEMPTION) CD 17-Apr-08 15-Apr-09 2.410 $ (1,807.00) BANK OF THE WEST CD 13-Nov-07 13-May-08 4.600 $ (7,000,000.00) IOWA STATE BANK CD 13-Nov-07 13-May-08 4.500 $ (2,000,000.00) IPAIT CD 14-Nov-07 14-May-08 4.460 $ (1,000,000.00) BANK OF THE WEST CD 24-Oct-07 16-May-08 4.750 $ (2,000,000.00) BANK OF THE WEST 05 GO CD 15-Apr-08 16-May-08 2.480 $ (1,138,217.07) IPAIT CD 25-Oct-07 23-May-08 4.960 $ (2,000,000.00) BANK OF THE WEST 07 GO CD 31-May-07 30-May-08 5.240 $ (2,300,000.00) BANK OF THE WEST 07 GO CD 30-Apr-08 30-May-08 2.320 $ (658,441.06) IPAIT CD 12-Oct-07 30-May-08 4.950 $ (3,400,000.00) IOWA STATE BANK CD 16-Nov-07 30-May-08 4.410 $ (1,000,000.00) WELLS FARGO CD 21-Dec-07 30-May-08 4.520 $ (2,000,000.00) IOWA STATE BANK CD 14-Jun-07 16-Jun-08 5.360 $ (2,000,000.00) BANK OF THE WEST 05 GO CD 20-May-08 16-Jun-08 2.170 $ (1,123,090.39) FIRST AMERICAN BANK 03 GO (PARTIAL REDEMPTION) CD 17-Apr-08 15-Apr-09 2.410 $ (6,215.40) FIRST AMERICAN O6A GO (PARTIAL REDEMPTION) CD 04-Apr-08 10-Apr-09 2.510 $ (5,404.00) FIRST AMERICAN 07 GO (PARTIAL REDEMPTION) CD 06-Jun-08 12-Dec-08 2.610 $ (560,134.01) FARMERS 8 MERCHANTS CD 03-Jul-O6 27-Jun-08 5.760 $ (974,504.00) LIBERTY BANK -PARKING CD 27-Feb-08 27-Jun-08 2.955 $ (300,000.00) FIRST AMERICAN BANK CD 10-Aug-07 30-Jun-08 5.380 $ (2,000,000.00) IOWA STATE BANK CD 11-Oct-07 30-Jun-08 4.950 $ (2,020,000.00) TOTAL REDEMPTIONS $ (63,955,582.47) INVESTMENTS ON HAND AT 6/30/08 $ 119,737,802.01 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND FUND TYPE 6/30/08 6/30/07 INVESTMENT INVESTMENT AMOUNT AMOUNT ALL OPERATING FUNDS GENERAL OBLIGATION BOND FUND EMPLOYEE BENEFIT RESERVE FUND BOND RESERVE FUND $ 102,202,453.01 $ - $ - $ 17,535,349.00 $ 103,705,177.91 $ - $ - $ 24,139,265.00 TOTAL CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION $ 119,737,802.01 $ 127,844,442.91 6/30/08 6/30/07 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT AMERICAN BANK & TRUST $ 12,000,000.00 $ - BANK OF THE WEST $ 29,953,053.04 $ 40,809,882.80 FARMERS & MERCHANTS SAVINGS BANK $ 8,577,860.00 $ 10,302,364.00 FIRST AMERICAN BANK $ 22,049,399.97 $ 10,150,000.00 FREEDOM SECURITY BANK $ 3,272,700.00 $ 2,000,000.00 HILLS BANK & TRUST $ 14,000,000.00 $ 9,000,000.00 IOWA STATE BANK $ 4,000,000.00 $ 18,150,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST $ 6,684,789.00 $ 6,500,000.00 LIBERTY BANK $ 7,000,000.00 $ 10,207,196.11 U OF I COMM CREDIT UNION $ 12,000,000.00 $ 20,525,000.00 US BANK $ _ $ _ US TREASURY NOTES AND AGENCIES $ - $ - WELLS FARGO BANK $ 200,000.00 $ 200,000.00 WEST BANK $ _ $ _ TOTAL $ 119,737,802.01 $ 127,844,442.91 %, l' BUILDING PERMIT INFORMATION July 2008 KEY FOR ABBREVIATIONS Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF -Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other ~1 ~~ * Flood Related Permit Page : 2 City of Iowa City Date : 8/1/2008 Extraction of Building Permit Data for To : 7/1/2008 Census Bureau Report From : 7/31/2008 Tvpe Twe Permit Number Name Address Imps Use Stories Units BLD08-00083 M C GINSBERG JEWELERS, : 110 E WASHINGTON ST ADD NON 3 0 3RD FLOOR ADDITION FOR COMMERCIAL BUILDING BLD08-00350 MARK TWAIN ELEMENTAR 1355 DEFOREST AVE ADD NON 1 0 Portable classroom for elementary school BLD08-00285 THE COTTAGE 230 E BENTON ST ADD NON 0 0 ADDITION TO COMMERCIAL BUILDING AND CHANGE OF USE TO CARRY-OUT BAKERY & CATERING Total ADD/NON permits : 3 Total Valuation BLD07-00296 OWNER 548 OLYMPIC CT SCREEN PORCH ADDITION FOR RMF Total ADD/RMF permits : 1 ADD RMF 0 Total Valuation BLD08-00317 FRANTZ CONSTRUCTION C 901 W PARK RD ADD RSF REMODEL AND ADDITION FOR SFD BLD08-00304 DAVE MOTTO & KRISTI RO 302 RICHARDS ST ADD RSF ADDITION AND REMODEL FOR SFD BLD08-00388 PAT & ED FOLSOM 739 CLARK ST ADD RSF Single story addition BLD08-00346 DAVID CURRY & DONNA F 1333 BRISTOL DR ADD RSF ADDITION FOR SFD BLD08-00374 LARRY J & PHYLLIS M PIR 429 N 7TH AVE ADD RSF 14' x 14' Room addition BLD08-00232 BRIAN & DARCY DECOSTE 6 KNOLLWOOD LN ADD RSF GARAGE ADDITION FOR SFD BLD08-00404 MARK F & SUSAN CLAYTO 838 DEARBORN ST ADD RSF Covered porch BLD08-00332 PETER DUONG 2373 KRISTIAN ST ADD RSF 3 SEASON PORCH ADDITION ON EXISTING DE CK FOR SFD' BLD08-00338 D P MOHATATRU 66 KENNETH DR ADD RSF DECK ADDITION FOR SFD BLD08-00371 MATTHEW D & SARA R KR 3305 SHAMROCK DR ADD RSF 210sf of uncovered deck BLD08-00379 BENJAMIN P ANZELC 1038 MUSCATINE AVE ADD RSF 17'6" x 11'3" uncovered deck BLD08-00306 JOE P NELSON 820 HUDSON AVE ADD RSF FRONT AND BACK DECK ADDITIONS FOR SF BLD08-00385 ROYCE & BETSY CHESTNU 425 CLARK ST ADD RSF FRONT PORCH ADDITION FOR SFD BLD08-00396 MICHAEL W & BEVERLY C ] 2104 HOLLYWOOD BLVD ADD RSF 8' x 10' deck with ramp $5,000 0 0 $460,000 3 0 $350,000 1 0 $80,000 0 0 $65,136 1 0 $62,000 0 0 $30,000 1 0 $20,000 0 0 $5,000 2 0 $2,800 1 0 $1,800 1 0 $1,200 0 0 $1,000 0 0 $1,000 1 0 $500 Valuation $100,000 $15,000 $3,000 $118,000 0 $5,000 Total ADD/RSF permits : 14 Total Valuation : $1,080,436' Page : 3 City of Iowa City Date : 8/1/2008 Extraction of Building Permit Data for To : 7/ 1 /2008 From : 7/31/2008 Census Bureau Report Twe Type Permit Number Name Address Imnr Use Stories Units Valuation BLD08-00310 JOHN'S GROCERY 401 E MARKET ST ALT MIX 2 0 $50,000 ADD TRUSS ROOF SYSTEM TO GROCERY/APARTMENT BUILDING Total ALT/MIX permits : 1 Total Valuation : $50,000 BLD08-00387 UNIVERSITY OF IOWA 1375 HIGHWAY 1 ALT NON 0 0 $550,000 ARTS CAMPUS IN FORMER LUMBERYARD USE ALLOWED IN ZONE ONLY WITH TEMPORARY USE PERMIT BLD08-00384 UNIVERSITY OF IOWA MUS 336 S CLINTON ST ALT NON 0 0 $200,000 U OF I MUSIC SCHOOL TENANT FINISH IN MIXED USE BUILDING USE ALLOWED AS TEMPORARY USE PERMIT ONLY BLD08-00386 UNIVERSITY OF IOWA MUS 335 S CLINTON ST ALT NON 0 0 $200,000 U OF I MUSIC SCHOOL TENANT FINISH IN MIXED USE BUILDING USE ALLOWED AS TEMPORARY USE PERMIT ONLY BLD08-00231 IC3 MEDICAL CLINIC 817 S GILBERT ST ALT NON 0 0 $50,000 CHANGE OF USE AND REMODEL FOR MEDICAL OFFICES BLD08-00334 SOUTHGATE DEV CO 925 HIGHWAY 6 EAST ALT NON 0 0 $41,000 ADD RESTROOMS AND EXTERIOR DOOR FOR COMMERCIAL TENANT SP ACE BLD08-00280 GOODWILL INDUSTIES OF 1410 S 1ST AVE ALT NON 1 0 $40,000 LOADING DOCK REMODEL BLD08-00327 BOCHNER CHOCOLATE 1419 WATERFRONT DR ALT NON 0 0 $30,000 ADDITIONAL OFFICES FOR CHOCOLATE FACTORY BLD08-00395 CATHERINE CHAMPION 105 S DUBUQUE ST ALT NON 0 0 $24,000 REMODEL RETAIL TENANT SPACE BLD08-00102 D & S ENTERPRISES 440 KIRKWOOD AVE ALT NON 0 0 $18,500 CREATE TENANT SHELL SPACE FROM FORMER MERCANTILE USE BLD08-00378 MARK TWAIN SCHOOL 1355 DEFOREST AVE ALT NON 1 0 $10,000 CLASSROOM REMODEL FOR ELEMENTARY SCHOOL Total ALT/NON permits : 10 Total Valuation : $1,163,500 BLD08-00357 PI BETA PHI 815 E WASHINGTON ST ALT RMF 0 REDO FRONT STEPS AND ENTRY WALK 0 $5,000 Total ALT/RMF permits : 1 Total Valuation : $5,000' BLD08-00382 BRIAN A & JULIE A JENSEN 6 ARBOR CIR Replace sun room with same size BLD08-00339 STEVE KOHLI CONST LC 1649 TERRAPIN DR BASEMENT FINISH FOR SFD BLD08-00416 KW DESIGNS LLC 1051 FLAGSTAFF DR Basement finish BLD08-00331 GINA F KAEFRING 1204 WYLDE GREEN RD BAY WINDOW FOR SFD BLD08-00381 RONALD LEE 2670 E WASHINGTON ST Egress window in new basement bedroom. BLD08-00284 GREGOIRE, LYNX 1126 ESSEX ST 5 EGRESS WINDOWS ALT RSF 1 ALT RSF 0 ALT RSF 0 ALT RSF 0 ALT RSF 0 ALT RSF 0 0 $16,397 0 $11,000 0 $11,000 0 $3,100 0 $2,500 0 $2,000 Page : 4 City of Iowa City Date : 8/1/2008 Extraction of Building Permit Data for To : 7/1/zoos From : 7/31/2008 Census Bureau Report Permit Number Name Address BLD08-00390 MIKE MCLAUGHLIN 805 IOWA AVE Add bedroom and shower stall BLD08-00380 JUDITH A CILEK 2503 FRIENDSHIP ST Install egress window in basement bedroom. BLDOS-00705 RANDOLPH M JACKSON 1726 DOVER ST CONVERT ATTACHED SINGLE CAR GARAGE TO HABITABLE SPACE BLD08-00399 TIMOTHY E TAFFE 726 IOWA AVE Convert three unit to S.F.D. Twe Twe Imnr Use Stories Units Valuation ALT RSF 0 0 $1,800 ALT RSF 0 0 $1,600 ALT RSF 0 0 $950 ALT RSF 2 0 $800 Total ALT/RSF permits : 10 Total Valuation : $51,147' BLD08-00205 IOWA ARMORY BOARD 4540 MELROSE AVE NATIONAL GUARD READINESS CENTER BLD08-00238 JOHNSON COUNTY IOWA 825 S DUBUQUE ST 2 STORY OPEN PARKING GARAGE Total NEW/NON permits : 2 NEW NON 2 0 $13,925,717 NEW NON 2 0 $3,556,000 Total Valuation : $17,481,717 BLD08-00289 DUSTIN ZOOK 1324 E DAVENPORT ST NEW RAC 2 0 $18,000 DETACHED GARAGE ADDITION FOR SFD Total NEW/RAC permits : 1 Total Valuation : $18,000 BLD08-00237 ELK RUN DEVELOPMENT L 850 FOSTER RD 11 PLEX APARTMENT BUILDING OPDS ZONE BLD08-00316 EASTSIDE INVESTORS LLC 3114 WINTERGREEN DR TRI-PLEX WITH ATTACHED 2 & 3 CAR GARAGES 3114 WITH BASEMENT FINISH & 3 SEASON PORCH NEW NEW RMF 3 11 $1,750,000 RMF 1 3 $596,245 Total NEW/RMF permits : 2 Total Valuation : $2,346,245 BLD08-00400 MIKE SPEER 65 TEMPS CT NEW RSF 2 1 $498,500 SFD WITH ATTACHED 4 CAR GARAGE BLD08-00372 JOHN & BETH HIERONYMU 3322 MUSCATINE AVE NEW RSF 2 1 $350,000 S.F.D. with two car garage BLD08-00320 WALTON BUILDERS, INC 4441 TEMPS PL NEW RSF 2 1 $232,537 SFD WITH ATTACHED 2 CAR GARAGE BLD08-00344 TOWNS & COUNTRY MAN 1907 SHERMAN DR NEW RSF 2 1 $215,407 SFD WITH ATTACHED 2 CAR GARAGE BLD08-00136 ARLINGTON DEV INC 173 EVERSULL LN NEW RSF 2 1 $193,233 SFD WITH ATTACHED 2 CAR GARAGE BLD08-00090 THREE BULLS LLC 3620 LOWER WEST BRANc NEW RSF 2 1 $169,484 SFD WITH ATTACHED 2 CAR GARAGE BLD08-00089 THREE BULLS LLC 3600 LOWER WEST BRANI NEW RSF 2 1 $169,286 SFD WITH ATTACHED 2 CAR GARAGE BLD08-00403 ADVANTAGE CUSTOM BU 1700 MACKINAW DR NEW RSF 1 1 $129,255 S.F.D. with three car garage Page : 5 Date : 8/ 1 /2008 To : 7/ 1 /2008 From : 7/31 /2008 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Twe Tvne Permit Number Name Address Imyr Use Stories Units Valuation Total NEW/RSF permits : 8 Total Valuation : $1,957,702 BLD08-00393 IOWA STATE BANK & TRU 325 S CLINTON ST OTH NON 0 0 $5,000 Install 8' Vinyl fence Total OTH/NON permits : 1 Total Valuation : $5,000' BLD08-00349 SAND ROAD INVESTORS ~14EJ STEVENS DR REP MIX 2 0 $40,000 ~ FLOOD REPAIR OF MIXED USE APARTMENT/COMMERCIAL BLD08-00348 SAND ROAD INVESTORS ~~~ 112 -4(l STEVENS DR REP MIX 2 0 $9,000 FLOOD REPAIR OF MIXED USE COMMERCIAL/APARTMENT BUILDING BLD08-00407 JULIE MONSON 7 -9 S LINK ST REP MIX 2 0 $1,600 REPAIR DWELLING SEPARATION FOR COMMERCIAL/APT BUILDING BLD06-00349 JOHN & DANNETTE RALEY 24 N VAN BUREN ST REP MIX 2 0 $800 REROOF MIX COMMERCIAL/RESIDENTIAL BUILDING Total REP/MIX permits : 4 Total Valuation : $51,400 BLD08-00423 PARKVIEW EVANGELICAL" I5'FOSTER RD Flood repair BLD08-00375 SOUTH GILBERT CENTEl 1401 5 GILBfiRT ~rT FLOOD REPAIR PHASE ONE--DRIVE-UP WINDOWS PHASE TWO OFFICE REMODEL BLD08-00370 GEM BUILDING CONTRAO~` 9 STURGIS.CORNER-DR Flood repair of restaurant and handicap accessible unisex restroom BLD08-00353 SAND ROAD INVESTORS 130 STEVEN$ pR FLOOD REPAIR OF COMMERCIAL SPACE BLD08-00355 SAND ROAD INVESTORS ° 116STEVENSDR FLOOD REPAIR OF COMMERCIAL SPACE BLD08-00354 SAND ROAD INVESTORS 'I1148TEVENS PR FLOOD REPAIR OF COMMERCIAL SPACE BLD08-00352 SAND ROAD INVESTORS ,126 STEVENS DR FLOOD REPAIR OF COMMERCIAL SPACE REP NON 0 0 $700,000 ~ REP NON 1 0 $300,000 REP NON 1 0 $200,000 REP NON 1 0 $40,000 ~ REP NON 1 0 $32,000 ~ REP NON 1 0 $9,000 REP NON 1 0 $7,000 ~K Total REP/NON permits : 7 Total Valuation : $1,288,000' BLD08-00342 JONATHAN OZEROFF 5U9.EASTMQO~F< FLOOD REPAIR FOR DUPLEX BLD08-00343 JONATHAN M & MIRIAM O :705A EASTR~IDOR DLi FLOOD REPAIR FOR DUPLEX BLD08-00230 RIVER CITY PROPERTY MG 1027 SHERIDAN AVE REPAIR PORCH FOR DUPLEX BLD08-00337 STEVE SHULLAW 729 E MARKET ST REAR STAIRS AND LANDING FOR DUPLEX REP RDF 0 0 $20,000 ~ REP RDF 0 0 $20,000 REP RDF 2 0 $6,000 REP RDF 0 0 $500 Total REP/RDF permits : 4 Total Valuation : $46,500' Page : 6 City of Iowa City Date : 8/1/2008 Extraction of Building Permit Data for To : 7/ ] /2008 From : 7/31/2008 Census Bureau Report Type Tme Permit Number Name Address Imnr Use Stories Units Valuation BLD08-00389 ALPHA PHI HOUSE CORP O 906 E COLLEGE ST REP RMF 0 0 $16,500 Reroof BLD08-00373 JAMES B BUXTON 314 S GOVERNOR ST REP RMF 2 0 $6,500 Replace 30' of foundation BLD08-00298 CO 705 -21 CARRIAGE HILL REP RMF 0 0 $4,000 REPLACE STAIRS FOR RMF 705, 711, 713, 721 CARRIAGE HILL Total REP/RMF permits : 3 Total Valuation : $27,000 BLD08-00363 ALLEN F OHMES 724 MANOR A REP RSF 0 0 $137,500 Repair flood damaged property 0 0 000 $75 BLD08-00367 JUDITH POLUMBAUM 01 PARK ~L REP RSF , Flood repair of S.F.D. BLD08-00364 JONATHAN M & MIRIAM I C 8~6 NfJRMAN.DY Di€• REP RSF 0 0 $64,110 Flood repair of S.F.D. 0 0 000 $60 BLD08-00421 GREGG L & JENNIFER C NI X608 GRANADA CT REP RSF , Flood repair 0 0 000 ~ $52 BLD08-00340 JOE STURM ;800 EASTMQOR D7~ REP RSF , FLOOD REPAIR FOR SFD BLD08-00333 MYRON WELCH ' 893 PARK PL REP RSF 0 0 $50,000 FLOOD REPAIR FOR SFD BLD08-00394 G BRUCE & BEVERLY J GAF >~21 MANOR b'R REP RSF 0 0 $50,000* Flood Repair BLD08-00366 JULIE ENGLANDER X720 EASThIOOR DR REP RSF 0 0 $48,000 ~ Flood Repair of S.F.D. BLD08-00359 STEPHEN & RUTH SLEZAK ' 719 EASTMQt)R? REP RSF 0 0 $30,000 FLOOD REPAIR FOR SFD ` ~ ' X 0 $25 000 BLD08-00365 BRIAN H FANNING R D T'Mt~)R 805 EAS REP RSF 0 , Repair flood damaged home BLD08-00405 MARY A SAYLOR 1816 7TH AVENUE CT REP RSF 0 0 $12,243 Replacing 13 windows 0 BLD08-00358 JO ANN GIBBON CARDER ~08 MANOR D1~ REP RSF 0 0 $12,00 FLOOD REPAIR FOR SFD BLD08-00402 GENE KEHOE 815 MAGGARD ST REP RSF 0 0 $7,800 FOUNDATION REPAIR FOR SFD BLD07-00490 TENTINGER CONSTRUCTIO 218 W BENTON ST REP RSF 0 0 $5,000 REPLACE WEST BASEMENT WALL WITH CMU FOUNDATION BLD08-00361 JOAN & MARCUS NASHELS 1177 E COURT ST REP RSF 0 0 $5,000 DORMER REPAIR FOR SFD BLD08-00314 JINHUA XIANG 2601 WALDEN RD REP RSF 0 0 $3,000 WINDOW REPLACEMENT FOR SFD BLD08-00356 RICHARD JAVES & RUTH B 620 NORTHWOOD DR REP RSF 0 0 $2,775 REVENT/REPAIR SFD ROOF AND SOFFETS BLD07-00341 MATT TENTINGER 909 N GOVERNOR ST REP RSF 0 0 $1,000 WINDOW REPLACEMENT FOR SFD Page : 7 City of Iowa City Date: 8/1/2008 Extraction of Building Permit Data for To : ~/v2oo8 Census Bureau Report From : 7/31 /2008 Type Tune Permit Number Name Address Imnr Use Stories Units Valuation BLD08-00330 COLOMAN ADAM 2863 STERLING DR REP RSF 0 0 $1,000 REPLACE FRONT STEPS Total REP/RSF permits : 19 Total Valuation : $641,428 GRAND TOTALS : PERMITS : 91 VALUATION : $26,336,075 IP10 MINUTES Joint Meeting Johnson County Board of Supervisors City of Iowa City City of Coralville City of North Liberty Iowa City Community School Board Wednesday, May 28, 2008 City Hall in Coralville; Council Chambers 4:30 PM Mayor )im Fausett of Coralville called the meeting to order at 4:30 P.M. He then welcomed everyone to the meeting and invited everyone seated at the table to introduce themselves. Johnson County Board of Supervisors present: Harney, Meyers, Stutsman, Sullivan [Staff: Sullivan] Iowa City Council present: Bailey, Champion, Hayek, Wright [Staff: Lombardo, Helling, Karr] Coralville Council present: Fausett, Herwig, Lundell [Staff: Hayworth, Johnson, Wickstrom] North Liberty Council present: Salm, Kuhl, Donahue [Staff: Heiar, Mulcahey] Iowa City School District present: Leff [Staff: Plugge] Guests: Kent Ralston with JCCOG and Nicholas Johnson After the introductions Coralville Mayor Jim Fausett announced the Coralville Public Library's Ribbon Cutting is going to be at 10:00 a.m. on Saturday and encouraged everyone to attend. Iowa City Mayor Regina Bailey mentioned that the Irving Weber Ice Cream Social will be held Saturday afternoon in Upper City Park. There will be ice cream, 10 cent admission to City Park Pool and 10 cent carnival rides. She said it will be a nice family event and encourages everyone to participate. Joint Meeting May 28, 2008 Page 2 "Benefits from Johnson County's Future Greenbelt" presented by Nicholas Johnson (Coralville) Nicholas Johnson thanked everyone and Kelly Hayworth for allowing him to make this presentation on Greenbelts. For those that did not know him he stated he had taught at the University of Iowa Law School and had served on the Iowa City Community School District Board. He also wanted everyone to know he has nothing personally or politically to gain or lose from this presentation, but just thinks Greenbelts are a good idea. He explained that greenbelts are a ring of open land that encircles an urban area. It can be used for things like recreation, hiking, biking, golf, camping, picnics, hunting, fishing, bird watching, and wild life preservation. A greenway is a linear line of open land in an urban area. He also noted it does not need to be public owned land, but development does need to be controlled. Some advantages of greenbelts are they preserve the environment. They protect the water table, soil, trees and wildlife. They help to reduce water and air pollution and cut down on greenhouse gasses. It is essential to protect Iowa's natural resources. They also attract businesses and professionals. Property around the greenbelts also goes up in value. He gave some examples of greenbelts that exist to day, like the ones in London and New York City. England is 13% greenbelt and 13% of Johnson County translates to 32,000 acres. He then showed a video of San Francisco's greenbelt. Central Park in New York City cost $50 million to create a hundred and fifty years ago and it is now worth $1.5 trillion. He used this example to stress this is a long term commitment and that taking action now will have great benefits down the road. There will also be a wide base of political support with hundreds of organizations that would support greenbelts. He has a list of possible organizations on his Go Iowa website that might support this. They include conservatives, liberals, young and old and many other demographics. There is a start for a greenbelt area in Johnson County. They include the Hawkeye Wildlife Area with 13,510 acres, Coralville Lake with 5,400 acres and other areas like Lake McBride. He stated this will take years of planning and he suggested JCCOG could take the lead in organizing it and they should work closely with Linn County. They should designate a possible general area for a green belt that optimizes the use of land that is already set aside. They should also support a $20 million bond proposal for conservation that is coming to a vote in November that could be used to buy land for a greenbelt. An ongoing working committee should also be created to overlook the creation of a greenbelt. County Supervisor Sally Stutsman asked if the greenbelt land would be taken ofF the tax rolls. Johnson did not have an answer but said there are many different ways to go about it and some land could stay on the tax rolls as farmland, golf courses or the other Joint Meeting May 28, 2008 Page 3 recreation uses he listed earlier, as long as the land is developed for those uses and not industrial or residential uses. He is not an expert in how this can be done and leaves that up to people with more knowledge about how to do it. He also noted there might be other governmental agencies that could help with this effort. You can get more information at his website, http•//www resourcesforlife.com/goiowa/greenbelts . Coralville Mayor Jim Fausett thanked Nicholas Johnson for his presentation and said he felt it was important to start thinking about these things, because they will affect our communities and future generations. Discussion on proposed Volunteer Action Center. (7ohnson Countv) County Supervisor Sally Stutsman started the conversation about a committee looking into resurrecting a volunteer action center in Johnson County. This committee has been meeting since last summer and it includes herself Patty Fields from United Way, representatives from the Chamber of Commerce, Kirkwood College, the U of I Civic Engagement Program, the U of I College of Law, Johnson County Emergency Management, and the University of Iowa Hospitals and Clinics. There use to be a Volunteer Action Center until 1996. The purpose of a Volunteer Action Center is to be the point person for volunteer opportunities in the community. It would help screen and train volunteers, serve as a depository of volunteer opportunities, provide opportunities for agencies to meet and talk about volunteering and serve as a library for resources for volunteering. Right now if an agency needs volunteers or has an opportunity for volunteers, they are left on their own to find them. A Volunteer Action Center could serve these agencies and get them the most qualified volunteers. The Center would probably require some financial commitment from governmental agencies to get something going and the committee is wondering if they should continue the discussion. Iowa City Mayor Regina Bailey added the framework from the governmental perspective is the civic engagement, quality of life and taking advantage of some of the programs that the University does a great job at. We have opportunities to engage young people into volunteering and the community, which will help attract young people to the area. Many non profit organizations that need volunteers have their own programs and this would help make their operations more efficient with an economy of scale. It could also be used as a clearing house for the emergency situations, like when the tornado hit Iowa City and a lot of people wanted to volunteer to help. Iowa City Councilperson Connie Champion added that the elderly in livable communities also are looking to volunteer. It was also mentioned that the center could be used for people sentenced to mandatory community service. High Schools and Colleges are also requiring community service and it could be used as a clearing house for serving on committees and boards. It could also offer communitywide recognition of volunteers. County Supervisor Rod Sullivan mentioned that background checks cost $15 to $20 and asked if the Volunteer Action Center would take care of this or if individual organizations that require them would. Stutsman responded the committee had not gotten that far. Coralville Councilperson John Lundell asked what the reaction of the agencies with their own Joint Meeting May 28, 2008 Page 4 volunteer pool. Stutsman responded they response is their will be even more volunteers coming in with a Volunteer Action Center. Coralville Mayor Jim Fausett said that it would be worthwhile for the committee to continue looking into a Volunteer Action Center. Discussion on Strategic Planning Initiatives. (7ohnson County) Johnson County decided to skip this discussion until a later date. Discussion on School Playground Eauipment Funding. (Iowa Citv) Iowa City Mayor Regina Bailey wanted to bring this up after their most recent Community Development Block Grant (CDBG) funding. Over the past 5 to 6 years they have spent around $100,000 on school playground equipment, mostly through their CDBG funds and some out of their program to improve neighborhoods. They are concerned about spending this money on playgrounds, when the CDBG funds are shrinking and this is a competitive grant program. They have also noted a disparity between playgrounds across the district and they know the school district has a policy of not addressing playgrounds in their infrastructure funding mechanisms. Even though the City is glad to share the cost of playgrounds when they can double as a neighborhood park destination, they believe the school district should take the lead in addressing the disparity in the playgrounds at their schools through their infrastructure funding mechanisms. In 2003 the School District commented that some of the City housing policies were creating challenges in the school district and the City took those comments seriously and have addressed affordable housing issues since that conference and recently commissioned a study to look even farther into affordable housing issues. Iowa City Councilperson Connie Champion added she took an interest in this subject after receiving a call from a concerned Mark Twain parent and she is afraid that the current system the school district increases the disparity between schools with bad reputations like Mark Twain, Hills and others and the rest of the school district. These schools have a 65% turnover in students and parents are not around long enough to build a strong PTA for fundraising. She thinks all students should have the same advantages and the school board should address this. Iowa City Mayor Regina Bailey stated that there should be a base line for playground equipment and then PTOs and PTAs could raise money to go beyond that. Superintendent Lane Plugge responded these are valid concerns and that it costs a $100,000 for a basic playground set and the school district is looking into their policy. He also noted other school PTAs have donated to less advantaged schools like Mark Twain and he doesn't want to discourage parents from fundraising. Bailey thought the school district should be taking the lead in playground projects and not the City or PTOs. Coralville Mayor Jim Fausett closed the discussion and suggested the issue should be looked into further. Joint Meeting May 28, 2008 Page 5 Jail Update. (Johnson County) Johnson County Sherrill Lonny Pulkrabek said this is a good group to start with asking people to get involved with a push on a bond issue for the jail site and justice center. The jail and the courthouse have needs that have to be addressed and it should be viewed as a problem for everyone in the county. The cost for housing inmates outside of Johnson County is about $3.3 million since they started shipping inmates out in 2001. On May 7~' they reached a record of having 70 people housed out of county and they are nearing the point where the County will be housing more inmates out of county than in county. They are currently housing inmates in Cedar, Iowa, Linn and now Washington Counties and they are now full, so they are now looking at shipping prisoners to Jasper, Marshall, Dubuque and even Black Hawk County if needed. This problem effects everyone and everyone will be needed to get the bond issue passed. They have also had to put volunteer programs, like teaching people to balance their check books and other skill on hold because of a lack of space and manpower. Officers are spending their time transporting prisoners instead of performing other duties. City Councilperson Connie Champion asked if the County had determined a location for the facility. Pulkrabek answered no because they have not determined exactly what the facility will be. The price tag also keeps getting bigger. It was asked if this can be paid by local option sales tax. The answer is it could be. It was also mentioned the building referendum for the jail failed by 70% last time it was voted on. Coralville Mayor Jim Fausett moved on to the next item on the agenda. Building Construction Updates. (Johnson County) County Supervisor Rod Sullivan reported the two biggest construction projects the County has are the SEATS and Secondary Road Facility and the Health and Human Services Building. The SEATS and Secondary Road Facility is being built at the current Secondary Road Facility on the far west reaches of Iowa City off of Melrose and the IWV Road and it will be open August 1~. The Health and Human Services Building is under construction right across the street and north of the Johnson County Administration Building and it will be a 90,000 sq. ft., three story building and will be open about November 1~, weather permitting. Joint Communication Center Update. (Johnson County) County Supervisor Pat Harney reported they have been working on the costs, equipment and engineering. There will be a meeting with the Board of Supervisors about locating the facility on property by Chatham Oaks. Iowa City Mayor Regina Bailey added that there has been a push for a Johnson County Communication Center for a while now and they are dedicated to complete coverage of the County because all citizens in the County are paying for it. The bulk of the cost will be the communications equipment. Harney noted the building has always been about five to seven million dollars and there is a misconception that was the cost of the total project. The communications equipment raises that by ten million. They may have even gotten the building down to under five million dollars. Bailey was asked to elaborate on the training aspect of the Joint Meeting May 28, 2008 Page 6 facility. She responded that there would be training at the facility, because the Emergency Operations Center will be in the facility. Linn County's facility is having scheduling challenges, so this facility will be used a lot to train emergency personnel and first responders in the County and possibly out of the County as well. Coralville Councilperson Henry Herwig pointed out that this project includes more than the building and the communication equipment for the dispatch center, but it will also include updating all of the equipment for all emergency responders including police, fire and medical within every unit in Johnson County. Everyone will be elevated at the same time to a much higher standard and to have the ability to use the new equipment for better mutual aid cooperation during disasters and emergency responses. A lot of it is new technology and most of it is required by federal laws. Harney mentioned this will not only utilize the 800 frequencies in Iowa City's current system, but it will also be able to use the State's 700 frequencies. Bailey added that interoperability has been critical and their stafF continues to apply for grant funding for any component that is allowed. Coralville Councilperson John Lundell asked what the time table was for this project. Bailey responded the building should be done on schedule in July of 2009, but the radio consultants said the equipment would have to be installed after the building is done, which would take about 2 to 3 months and then subsequent training would be required after that. They were asked if there was progress on a director and she responded they are working on a job description and should have it done by June and will move forward after that. Conservation Bond Issue Update. (]ohnson Countv) Johnson County passed on this topic RAGBRAI Update. (Iowa City) North Liberty Mayor Tom Salm reported the planning is going well. They have their official Pirates of the Corridor Tea Shirts done and they will help defray some of the cost. The entertainment is established and North Liberty Asst. City Administrator/City Clerk Tracey Mulcahey added the entertainment will be Chubby Carrier and the Bayou Swamp Band and they will be playing zydeco music. Salm added there will also be a pirate ship in the parade. Coralville was also helped the volunteers with information. Other Business. Coralville Mayor Fausett asked if there was any other business. There was not, so he asked when and where the next meeting would occur. It was decided the next meeting would be hosted by Iowa City, August 20th, 2008 at 4:30 p.m. Adjourn uu-ui-ua IP11 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MAY 30, 2008 CITY HALL, LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Connie Champion, Matt Hayek Staff Present: Wendy Ford, Jeff Davidson Others Present: Tim Geshay and Ron Kim (Davidson Hotel Representatives) RECOMMENDATIONS CALL MEETING TO ORDER: Chairperson Regenia Bailey called the meeting to order at 8:02 A.M. APPROVAL OF MINUTES OF THE APRIL 22, 2008 MEETING: Hayek moved to approve the minutes of the April 22, 2008 meeting as submitted, seconded by Champion. Carried 3-0. CONSIDER OPTIONS FOR SHERATON HOTEL: Ford noted that the first part of the packet on the Sheraton options contains the update to their request. She noted that they discovered, after looking closely at TIF law, that the base value for the hotel, which is used to determine the increment, is determined by the year prior to the first TIF project that was certified in the downtown TIF district. She added that this would have been in November of 2003. This means that the January 2002 valuation is what would be used in determining the base value for the hotel. After discussing this and noting that the resulting increment would be substantially smaller than what it might have been using the current valuation, Davidson Hotels rescinded the TIF request. Ford continued, stating that their request to renegotiate the parking agreement with the City was also changed. Instead, they now simply request the option to lease 80 parking spaces at market rate, for their employees. They are maintaining their request for the vacation of the interior easement that goes through the hotel along Dubuque Street. If the interior easement is vacated, the hotel requests financial assistance for enhancing the exterior Dubuque Street walkway, to the west side of the building. Ford then briefly noted that the second part of the memo to the Committee covers some of the questions raised at the last meeting. She added that one question had to do with the use of public assistance for this renovation. She explained that the vacation of this easement through the lobby would support their being able to put more money into the project, upwards of $11 million. This would create a new lobby/foyer area with new meeting rooms and other additional space. Ford asked Jeff Davidson to address the request for 80 parking spaces at market rate. Bailey asked how long the waiting list for parking is, and Davidson noted that it varies by facility, and that there are also multiple people on each list. He added that typically the list has between 100 to 200 names for individual permits. Davidson stated that he has talked to the parking director, and that this request could be accommodated, if Council chooses to grant it. He added that the permits would be split up with 30 in the Dubuque St. ramp, and 50 in the Court St. ramp. Ron Kim from Davidson Hotels asked about the parking waiting list, noting that he has seen a lot of empty spots in the ramps. Davidson the balance of keeping more short-term parking available in the Capitol Street ramp than the Dubuque Street ramp, and also further explained the parking permit situation with the University. He added that with the University out for the summer, the parking situation has changed, as well. The discussion continued, with Davidson explaining the parking deck situation in the downtown area. Kim asked for further clarification on the parking, Economic Development Committee Meeting May 30, 2008 and what they could expect with their request. The discussion continued, with Hayek and Champion suggesting other alternatives to the parking issue. The Davidson Hotel rep further stated what they would like to see as far as spaces available for their employees, and the rate that they would be charged for this. Hayek stated that he would be open to what is laid out in the memo, as far as pricing. This led to a continued discussion of the parking situation, and Kim noted that they are planning to pay for their employees' parking, which many downtown businesses do not. Ford then explained the Sheraton's request for the vacation of the public easement. She noted that the last page of the packet is a map showing exactly where this public easement is. She noted again the reasoning behind the Sheraton's request, giving the Members some further history on the hotel. She then asked Thom Geshay to speak about the designs as proposed. He raised the question of whether the Dubuque St. exterior walkway area is part of the public easement, and Davidson noted that for clarification of the meeting minutes, the hotel's ownership is to the wall of the brick building (currently Martini's bar), and that there is an easement through the walkway area. Geshay continued, pointing out the walkway area and the proposed changes in this area. He noted that the enhanced brick path would help this area, as well. Geshay continued, giving the Committee a feel for how they would like to improve the "curb appeal" of the Sheraton, and improve the look from the Burlington/Dubuque Street intersection. Ford asked Geshay to further describe the hotel lobby, and asked if the Ped Mall will still be seen from there. Geshay touched on this, further explaining how the lobby/foyer area will be laid out. Kim explained the Sheraton's desires to change the lobby area for a more inviting feeling. Champion then voiced her concerns for the walkway area. Bailey noted that she likes the changes being proposed. Members then briefly touched on the problems that have been seen with the walkway and lobby areas of the Sheraton, mainly during weekend evenings with college students. Members continued to weigh in on how they feel about a possible vacation of the easement. The history of the Sheraton Hotel and how things came about when the hotel was built were also discussed. It was noted that vacating this easement would be permanent; that once it is done it will be forever private property. Bailey noted that they have the opportunity, with these changes, to make new pathways, and that perhaps through the hotel is not a good path. She asked that they look at the entire vision for the downtown area when considering this. Bailey added that if they are going to continue this easement, then she believes they need to encourage some change in the area. She asked if there isn't a middle~ground here. Kim stated that the existing easement is not visible, and that with their proposal, this visibility would be huge compared to what is currently there. He added that he believes about 90% of people use one access point -the hotel - to access the Ped Mall area. The discussion continued, with Kim further explaining how they want to bring a more cohesive feeling to the Sheraton lobby and to integrate this space with the rest of the hotel. Ford asked what would happen if the easement were not granted. Bailey asked the Members what they are willing to look at in this proposal. She added that she is willing to vacate this easement, but that she wants to know what the others are willing to do. Hayek stated that he is not willing to give up both the easement and the public walkway, which he considers one and the same. He added that he would be open to modifications to this area, whether in terms of schedules or actual layouts. Champion stated that she feels the concept is beautiful and the drawings terrific, but that she herself would not walk through the Dubuque walkway at night. She would use the hotel lobby. Bailey then brought up the issue of allowing the hotel to lock the lobby doors during specific hours. She asked if Hayek would be open to this, to which he responded he is. Kim then spoke about the possibility of "shrinking" this area down, having asix-foot wide shot through the lobby instead. This would allow them to expand their lobby by about 12 feet. He added that he does believe, however, that having asix-foot walkway through the middle of the hotel lobby area will make it worse. Bailey noted the lack of consensus with the Committee to recommend vacating this easement, and if the hotel reps want to further discuss it, they can. Geshay pointed out another possible scenario to the Members, with Bailey stating that they would be interested in Economic Development Committee Meeting May 30, 2008 seeing anything the hotel can bring back to them, but at this point, there is not a majority for the vacation. Kim thanked the Committee for their consideration in this matter. The discussion then turned to the Dubuque Street walkway improvements, with Bailey stating that she is not sure if this is the time to discuss it. Members briefly discussed the idea of improving this walkway, in order to start getting pedestrian traffic through it, instead of the hotel lobby. Geshay pointed out some possible enhancements to the walkway, including the addition of art, a new graphics on the wall, and improved lighting. This would take away the tunnel feel of this area. The discussion continued, with Geshay further explaining improvements to this area. Bailey noted that if they do allow the hotel to lock their doors during certain times, they would then have to do some enhancement of the walkway area. Hayek noted that this would be during the late evening hours, and that this would be the most dangerous time for this area. Bailey noted that so far they have a willingness to discuss the parking arrangements, and that there is not a majority in favor of granting the vacation of the easement. Bailey asked if there is anything the others are willing to consider. Discussion touched briefly on the walkway area, with Members commenting on the restricted size of the pathway.. Bailey asked if Members wanted to discuss the parking issue next. Hayek added that he is open to the request, and Champion agreed. Hayek said he believes that this is an anchor business and that it is essential for the downtown. Champion stated that she would agree. Ford noted that she would be happy to look closer at the larger, community-side economic impact of the difference between what they would do with the easement granted, versus without, and that this comes in terms of property taxes and also hotel/motel tax revenues. She asked whether they would like further information on financial trade-offs they not allowing or not allowing consideration of the grander lobby concept. Hayek noted that he is not necessarily interested in this at this point. Champion agreed. Davidson will check into the parking arrangements and will let the Committee know where this stands. Champion noted for the Davidson Hotel reps that they do have the right to bring their proposal before the entire Council, if they so choose. The details of this were briefly discussed with Kim and Geshay. The idea of having a "clear path" directly through the Sheraton was touched on again, with Members stating that they do not want to vacate the easement, but that they are open to other ideas. This led back to the Davidson Hotel reps discussing the possibilities for the lobby area. Hayek asked if the easement stays as it is, does the City have much control over how it gets built out, and Davidson stated that he would have to go back to the original agreement to see what was stipulated. The Committee Members continued to discuss how this issue could be addressed. The original agreement on this easement was then reviewed briefly, with Hayek noting the specifics. Davidson added that perhaps there is a design that would not promote a "congregation" area here. The discussion wrapped up, with Members stating that they are willing to hear more on the possibilities for the easement area, and also improvements to the walkway. Further questions were asked of the Davidson Hotel reps about the lobby area and meeting room areas. The Committee suggested that they review any changes at another meeting, before this issue is taken to the full Council. Kim briefly expressed his concerns to the Members. Ford stated that they would check with Legal to see how fast they can get answers on build out restrictions in the interior easement area. Tentatively the meeting is set for June 17'h. STAFF TIME: Ford stated that the Towncrest redevelopment plans are in the queue waiting on scheduling in Urban Planning. Davidson noted that they do have a mailing list and other preliminary paperwork ready to go, but that the bottom line is lack of time to address this. He added that the Urban Economic Development Committee Meeting May 30, 2008 Planning division will work with them on this, but they are currently busy with the Subdivision Regulations. COMMITTEE TIME: Champion noted that her new store would open August 15' with the name CR Champion Clothier. ADJOURNMENT: Hayek moved to adjourn the meeting at 9:34 a.m., seconded by Champion. Meeting adjourned. Economic Development Committee Meeting May 30, 2008 Council Economic Development Committee ATTENDANCE RECORD 2008 TERM ~ w w ~ ~ NAME EXP. ci, cfl oNi ~ rNV o Regenia 01102110 X X x X X X Bailey Matt 01/02/10 X X X X X X Hayek Connie 01/02/10 X X x x X X Champion Key: X =Present O =Absent O/E = Absent/Excused IP12 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JUNE 10, 2008 CITY HALL, LOBBY CONFERENCE ROOM, 7:00 A.M. Members Present: Regenia Bailey, Matt Hayek Staff Present: Wendy Ford Others Present: Joe Raso and Mark Nolte, Iowa City Area Development Group Daniel Abbott and Burkhard Kleffman, Kleffman North America RECOMMENDATIONS Hayek moved to recommend the CEBA application be granted to Kleffmann North America as discussed, seconded by Bailey. Carried 2-0 (Champion absent). CALL MEETING TO ORDER: Chairperson Regenia Bailey called the meeting to order at 7:04 A.M. CONSIDER APPLICATION FOR CEBA FUNDS - KLEFFMANN NORTH AMERICA INC.: Ford noted that the Members' packet has a memo detailing the Kleffmann North America application. She said Kleffman North America is planning a $300,000 expansion project for their offices in downtown Iowa City. They are requesting that the City sponsor their application to the State for a CEBA (Community Economic Betterment Account) loan in the amount of $40,000, for which there would need to be a match from the City. Ford stated that staff has suggested $15,000 for this loan. She then asked the representatives of ICAD Group and Kleffmann North America to talk about their company. Additionally, Ford noted a typographical error in the application to the City. [Section 2, 2.1, page 4 of the Iowa City application, what type and amount of financial assistance are you requesting from the City? $15,000, 5-year no-interest loan is still correct; for State funds of $40,000 -not $60,000 as stated.] Joe Raso, President of the Iowa City Area Development Group spoke to Members first, stating that they have enjoyed working with Kleffmann North America and he is looking forward to talking to more European companies. Burkhart Kleffman then spoke to Members, stating that he and his family have been in Iowa City now for several months. He further explained how Kleffmann chose the Iowa City area, and gave the Committee a brief history of the company. He talked about the application, stating that they are requesting this support as they are poised to take on more growth and need to be able to move quickly. He added that this expansion is quite large and therefore and that they need assistance to capitalize the growth they as they take on more clients. Ford noted that the expansion includes 12 new jobs over the next three years. She asked Burkhart to describe the jobs. He spoke to this briefly, noting that they have call center that will employ a few temporary workers. He added that they like this area for its recruiting potential - as they will also need employees with varying degree levels to staff this expansion. He spoke about needing project managers and project leaders, as well as other qualified individuals for these positions. He spoke about the need for people educated in research, and talked about how they will be working with their new product, the Amis program, as well. He pinpointed the need for highly qualified people with and research experience.. Bailey asked if Ford had a business plan for Kleffmann, and Ford noted that they do not yet have this, but they do have financial information. Dan Abbott stated that he would get the business plan for them to review. Bailey inquired about the company's community involvement, and Dan Economic Development Committee Meeting June 10, 2008 Abbott stated that he would like to look into this, and that he had planned to get in touch with Joe Raso in the next week to discuss just this. Members continued the discussion, all unanimously agreeing with staffs recommendation for this application. Hayek moved to recommend the CEBA application be granted to Kleffmann North America as discussed, seconded by Bailey. Carried 2-0 (Champion absent). STAFF TIME: Ford noted that the next meeting will be the third Tuesday in July at 8:00 A.M. -July 15, 2008. COMMITTEE TIME: None. ADJOURNMENT: Hayek moved to adjourn the meeting at 7:45 a.m. seconded by Bailey, meeting adjourned. Economic Development Committee Meeting June 10, 2008 Council Economic Development Committee ATTENDANCE RECORD 2008 TERM _ Lv w w ~ cn rn NAME EXP. cn c'o rn ~ nN.~ o 0 Regenia 01102110 X X x X X X X Bailey Matt 01102110 X X X X X X X Hayek Connie 01102110 X X x x X X O/E Champion Key: X =Present O =Absent O/E = Absent/Excused DRAFT MINUTES IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, July 22, 2008 LOBBY CONFERENCE ROOM, CITY HALL IP13 Members Present: Yolanda Spears, Florence Ejiwale, Kate Karacay, Corey Stoglin, Martha Lubaroff, Joy Kross, Newman Abuissa, Dell Briggs, Eric Kusiak. Others Present: Michael Davis, Kelly Trettin. Staff Present: Stefanie Bowers. Call to Order Karacay called the meeting to order at 7:02 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the June 24, 2008 meet Minutes approved 9-0. Fairness for All Families Commissioners voted to add their support to the statement that will be used by One Iowa to demonstrate the broad-based support for marriage equality in Iowa. One Community/One Book Project Commissioners voted to co-sponsor the 2008 One Community/One Book Project. The book selected this year is A Long Way Gone: Memoirs of a Boy Soldier by Ishmael Beah. Leadership Program Karacay reported that she is still contacting agencies to see whether a Leadership Program is a viable option for this community, she hopes to complete all necessary contacts and have an update for Commissioners at the next meeting. Widernet Project Kusiak is working with Widernet, a University of Iowa service program that focuses on improvement of educational communication systems in Africa. Kusiak is new to the program but will look into things the Human Rights Commission can do to assist. National Hunger and Homelessness Awareness week Lubaroff and Kross will develop programs to bring attention to this issue. They will look over packet material and present ideas at the next Commission meeting. Human Trafficking Presentation Karacay will do a presentation on Human Trafficking. She plans on getting in contact with others knowledgeable in the area to assist with her presentation. Internship Program Stoglin reported that he received a commitment from Iowa on the program and will work with staff on developing a proposal. Mr. Eze Presentation Mr. Eze will present his program September 24th at 7 p.m. at the Iowa City Public Library. Human Rights Breakfast Wallace D. Loh will be the keynote speaker at the Breakfast. A subcommittee of Spears, Kross and Lubaroff will select the winners from the nominations. Building Blocks to Employment Job Fair Karacay reported that at this time the Committee is contacting employers to see whether a Saturday date for the event is preferable over an evening time. If a suitable number of employers are available the Job Fair will be held September 9th. Reports of Commissioners Stoglin reported on an upcoming program entitled A Better Atmosphere for Diversity. Karacay spoke of an event held earlier in July that focused on International Justice Day. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:00 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2008 (MPatincs Date) NAME TERM EXP. 1/22 2/26 3/25 4/22 5/20 6/24 7/22 8/26 9/23 10/28 11/25 12/23 Florence Ejiwale 1/1/09 X X X X X X X Kate Karacay 1/1/09 X X X O X X X Martha Lubaroff 1/1/09 O X X X O X X Newman Abuissa 1/1/10 X X X X O X X Joy Kross 1/1/10 X O X X O X X Eric Kusiak 1/1/10 X X O X X O X Dell Briggs 1/1/11 O X X O X O X Yolanda Spears 1/1/11 X O X X X X X Corey Stoglin 1/1/11 X X X O X X X KEY: X =Present NMNQ - No meeting, no quorum O =Absent NM = No meeting IP14 MINUTES ~~~ 1 PARKS AND RECREATION COMMISSION July 16, 2008 MEMBERS PRESENT: David Bourgeois, Margie Loomer; Ryan O'Leary, Matt Pacha, Jerry Raaz, John Watson, John Westefeld MEMBERS ABSENT: Craig Gustaveson, Phil Reisetter STAFF PRESENT: Terry Trueblood (by phone), Mike Moran, Terry Robinson GUESTS PRESENT: Del Holland SPECIAL NOTE: Pacha announced that Marilyn Kriz, previous secretary for the Parks and Recreation Commission and Foundation, and Terry Trueblood's assistant for over 19 years, passed away peacefully at home after a four year battle with A.L.S. (Lou Gehrig's Disease) on Tuesday, July 15. Pacha passed on heartfelt condolences to the Kriz Family on behalf of the Commission and called for a moment of silence in honor of Marilyn. RECOMMENDATIONS TO COUNCIL: Moved by O'Leary, seconded by Bourgeois that City Council consider a $300 fine, or a fine in an amount thev consider to be sufficient, to discourage littering on the Pedestrian Mall. Unanimous. Moved by Bourgeois that the City consider hiring only local contractors for necessary flood damage repairs O'Leary seconded this motion with the understanding that this policy be in effect only for flood repairs and not a change in the overall policy. Unanimous. OTHER FORMAL ACTION TAKEN Moved by Bourgeois, seconded by Loomer, to approve the June 3, 2008 minutes as written. Unanimous. DISCUSS SMOKE FREE AIR ACT AND CONSIDER RECOMMENDATIONS TO CITY COUNCIL: Trueblood referred the Commission to the memo in their packets from Eleanor Dilkes, City Attorney, regarding the Smoke Free Air Act. In summary the City Council decided (as far as Parks and Recreation is concerned) to initiate local legislation in accordance with the new state law, and not exceed it at this time. Trueblood further stated that all of the parks and recreation buildings are currently smoke free, but this new law takes it a step further by including the adjacent grounds. With regard to parks, state law prohibits smoking in the areas where athletic Parks and Recreation Commission July, 16 2008 Page 2 of 8 and other entertainment events are occurring, including spectator areas. For example, at the little league diamonds at City Park, anywhere on the fields or where spectators sit or may sit, smoking is prohibited. At the Kickers complex, everything inside the fence could be smoke free, and the entire Napoleon complex could be considered smoke free.. Beyond the parks, City Council has determined that the area in the vicinity of the playground on the pedestrian mall should be smoke free. Trueblood further noted that it is the prerogative of the City Council to go beyond state law if they see fit. For example, they could declare all city parks as nonsmoking areas. He indicated the Commission could make this or other recommendations to City Council if they choose to do so. Pacha asked Trueblood if staffs biggest concern at this point would be enforcement. Trueblood confirmed that this will be a challenge. While enforcement is not the responsibility of Parks and Recreation staff, it will be necessary for staff to inform people of the law, and ask violators to extinguish their "smoke" or leave the premises, and possibly call the police for assistance. It is ultimately the responsibility of the Department of Public Health of enforce this law. Pacha asked for a staff recommendation. Moran stated that staff feels it would be best to not recommend any changes at this time, but to monitor the situation for the next six to twelve months, then revisit the issue to see if any changes might be warranted. Staff discussed the need for signage in the nonsmoking areas. Of note, they will need to replace many of the signs already in place so they meet the new state requirements. Also, if it is determined by City Council to make parks completely smoke free, there will be a need for many additional signs. Trueblood discussed the challenge of signage in parks as many have multiple entrances, and others have no official entrance. It may be difficult to determine exactly where signs will need to be placed. On the other hand, he also noted that if parks are mandated to be totally smoke free, it would make it easier for staff and the public to know a law is being violated. Trueblood estimates that at this time new signage will cost approximately $400-$500. This does not include the additional signs that would be needed if parks go totally smoke free. O'Leary said that he could easily advocate either side of the issue. While he would love to see parks and the Pedestrian Mall totally smoke free, he knows that the law has to be realistic. He agrees with staffs recommendation to revisit the situation in several months, however, he is concerned about the littering that making buildings smoke free may promote. He mentioned his desire to place a hefty fine on littering in the Pedestrian Mall. He also feels that there will be a need to increase the number cigarette butt receptacles in this area. Raaz asked staff to confirm that the first step is to replace or add signage to certain buildings. Moran confirmed this to be the case. It was the consensus of the Commission to go along with staff recommendation to monitor the no smoking areas for the next six to twelve months, and then revisit and make necessary recommendations for changes at that time. Bourgeois stated that he agrees with O'Leary regarding a need for more significant fines be in place for those who are caught littering on the Pedestrian Mall. Parks and Recreation Commission July, 16 2008 Page 3 of 8 Moved by O'Leary, seconded by Bourgeois that City Council consider a $300 fine, or a fine in an amount they consider to be sufficient, to discourage littering on the Pedestrian Mall. Unanimous. DISCUSS ANNUAL PARK TOUR AND POSSIBLE JOINT TOUR WITH CORALVILLE PARKS AND RECREATION COMMISSION: Trueblood is working with Coralville staff to plan a joint tour. The plan is to tour a few sites in Coralville and a few sites in Iowa City. The date that has been suggested is Monday, September 15. O'Leary mentioned his desire to perhaps have a picnic during the tour or perhaps challenge the Coralville Commission to a bocce match. He feels this would provide an opportunity for joint dialogue between the commissions. Commission members are in agreement to schedule the joint tour on September 15. PRELIMINARY DISCUSSION OF PROPOSAL TO LOCATE TELECOMMUNICATIONS MONOPOLE IN WILLOW CREEK PARK: Trueblood reminded Commission that we have received information from Iowa Wireless about their desire to place a cell phone monopole in Willow Creek Park. Since then, however, a telecommunications policy has been officially adopted along with an application form. This policy requires providers to submit such application to the City Clerks Office along with a $300 nonrefundable deposit. As of this date, such application has not been filed. Trueblood asked if the majority of the Commission members were still willing to entertain this proposal from Iowa Wireless. Pacha asked where this policy leaves the Commission as far as their desire to have the funds generated from these cell phone towers directed to the Parks and Recreation budget. Trueblood stated that such verbiage was strongly recommended, but did not end up being part of the policy. However, it still can be recommended to City Council by the Commission anytime an application is reviewed. The policy does require that the process include presenting the proposal to the affected board or commission. Raaz recalled that the Commission discussed the idea of a few of the Commission members meeting to discuss these proposals and to acquire all information necessary before presenting to the full Commission. Trueblood stated that the plan is to do this at the staff level with the desire of having all information available before presenting to the Commission. Commission is willing to entertain this proposal from Iowa Wireless, therefore, will defer this item until they have met with staff and have everything ready to present to the Commission. Parks and Recreation Commission July, 16 2008 Page 4 of 8 REPORT ON FLOOD DAMAGE AND ACTIVITIES: Robinson provided the Commission with a summary of the estimated flood damage to City Park, Terrell Mill Park, and Crandic Park. He stated that FEMA is in a list gathering mode at this point. FEMA will make a Project Worksheet and then send on to Washington for their review and recommendations. Pacha asked if there was damage to the skate park. Robinson said that they have not yet been able to determine if there is damage, however, it appears to be okay. Skaters are allowed to use it at this time. Robinson directed the Commission to the carnival ride section of his memo. He stated that staff was able to move all of the amusement rides out of the park prior to the flood. However, they did not think it would be necessary to remove the canopy from the carousel. As it turns out the water did reach that level, therefore, damaging all of the electrical wiring. Robinson also reported that staff will probably have to remove all of the railroad track, clean up the area and then replace. He noted that there is a huge amount of sand and debris in the park that will have to be removed. Robinson then discussed the condition of the Riverside Festival Stage. He noted that this area suffered a lot of damage. Staff is assuming at this time that all of the seats (472) will need to be replaced. An electrician has been through this area and is working on an estimate of electrical repairs to be done. FEMA suggested that staff also include stucco replacement costs in the estimates even though staff did not feel it may be necessary. FEMA mentioned that there usually is damage to stucco that will present itself later down the road, therefore, Robinson included this cost in his damage estimate. The total estimated damages at this point are $775,145. Westefeld asked what the next step is for staff. Robinson reported that FEMA will write up the Project Worksheet. Once this work sheet is reviewed by necessary FEMA representatives, staff will be notified of approved items and may begin work, However, FEMA has told staff to go ahead and get started as these items will most likely be approved. Robinson will be meeting with contractors regarding sand removal, electrical repairs, etc. Bourgeois asked Robinson if they will be considering local contractors for these repairs. Robinson said that he is certainly encouraging this, however, the ultimate decision is up to the Finance Department. Moved by Bourgeois that the City consider hiring only local contractors for necessary flood damage repairs O'Leary seconded this motion with the understanding that this policy be in effect only for flood repairs and not a change in the overall policy. Unanimous. Robinson mentioned that lower city park is shut off to motorized traffic. It is open to bicycles and pedestrian traffic. Therefore, if Commission members want to come into the park with a vehicle to let him know and he will make the necessary arrangements to allow them to do so. Parks and Recreation Commission July, 16 2008 Page 5 of 8 O'Leary asked what the condition of the sand is at City Park, suggesting that perhaps it be used at the Sand Lake Recreation facility. Robinson stated that as far as he can tell, much of this sand will be contaminated from the material that is underneath it. Raaz asked what FEMA covers as far as flood damages. Robinson stated that the information he has received from FEMA states that they cover 90% of debris removal costs and up to 100% of building replacement costs, but this could be changed by Congress. Raaz further asked if this will affect the operating budget in the long run or will the Foundation need to get involved to help raise funds to cover these costs. Trueblood stated that in 1993 the Foundation raised about $55,000, as the staff was initially told by FEMA that they would not be covering much of the park repairs. However, that same year another FEMA representative came in and said that they would be covering these expenses. Therefore, not all of this money was needed for flood repairs, but was used for trail enhancements in City Park. UPDATE ON MASTER PLAN AND CAT GRANT APPLICATION: Trueblood noted that the next step in the Master Plan process is the recommendations phase. The consultants will put this together and then return in approximately mid August to give their final presentation. On June 11, Trueblood and O'Leary traveled to Burlington to give the CAT Grant presentation. Trueblood feels it went okay, and Mayor Bailey had indicated to him that she thought it went well. There was some concern by the board as to why this project is being phased over a 5-6 year time span. Trueblood explained that they did this in order to allow the necessary funding to be available. He further noted that the $2 million request for this grant may also be done in a phased manner. A couple of their board members mentioned that this project may be a better candidate for their new program which is called RECAT (River Enhancement Community Attraction and Tourism) as this project includes a large amount of water and it sits along the Iowa River. That funding will be available this fall. They did not take any action on the grant at that time. They asked for a couple of more items of information which Trueblood has since provided. Trueblood will attend their August or September meeting to see if they have any other questions. He reported that staff is also applying for another grant for the Sand Lake Project and that is a State Trails Grant. They are applying for around $450,000 for this upcoming year. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: O'Leary mentioned that he had recent opportunity to bike on some of the trails and he is very impressed with the Iowa City trail system. He reported that based on a recent presentation by Regenia Bailey, it appears that the Rocky Shore/Peninsula Bridge is still being considered. Raaz reported that he has been on some of the trails and noted that there is a lot of work to be done regarding flood cleanup. He asked Robinson if there are other parks that received flood damage other than the three mentioned. Robinson reported that Peninsula and Waterworks Parks received some minor damage. He is still attempting to get to the disc golf course to assess Parks and Recreation Commission July, 16 2008 Page 6 of 8 damage. There is no damage to report at Sand Lake. He did note that the trail between Crandic Railroad and Hills Bank did receive a lot of damage. Raaz noted that when recently at City Park he counted only ten cars at the City Park Pool. He wondered if there is a need for more publicity letting people know that it has reopened. Robinson stated that when he was at the park just today the pool was "packed." Moran also noted that when the pool first reopened it did take some time to get the numbers back up but they seem to be back to a good level now. Raaz asked when the Foundation will have their annual meeting. Pacha reported that will take place in October. Westefeld acknowledged and praised Parks and Recreation staff for all of the work they will have to do during flood cleanup and repairs, and noted that this will have to be done in addition to their regular duties. Watson asked for an update on the University of Iowa Boathouse. Moran reported that no construction has been initiated yet due to high water. Watson also asked if there had been any more discussion regarding the parking concerns. Robinson reported that they have increased the number of parking spaces in the proposed lot from 30 to 60 spaces. Trueblood then mentioned that rowing races will not produce the same type of crowd as most other team sports. He stated that these crowds are spread over a large area along the river, so spectators park in various areas. He also announced that the University plans to build a commuter lot immediately north/northeast of Terrell Mill Park that will hold between 900 and 1000 cars. Parks and Recreation staff has encouraged the University to consider building a pedestrian bridge from that lot to Terrell Mill Park, allowing for overflow parking during bigger events. Bourgeois revisited his suggestion to allow free parking in the Chauncey Swan Parking Ramp and the Recreation parking lot during the Farmers Markets on Saturday mornings. He is disappointed that this has not been resolved to date. Trueblood said that he knows that City Council has asked the Parking Division for revenue reports etc., and has since received them. However, he does not think they have discussed this issue since then. He will follow up with Council to see what the status is on this topic O'Leary asked to speak again. He mentioned that there has been a lot of speculation about what will happen to the homes on Normandy Drive and in the Idyllwild Neighborhood, including the thought that perhaps the City would want to demolish the homes and use it for parkland. He stated that he wanted it on the record that he would not endorse any such proposal unless it was deemed absolutely necessary from an engineering standpoint. CHAIRS REPORT: No report DIRECTORS REPORT Parks and Recreation Commission July, 16 2008 Page 7 of 8 Trueblood wanted to commend all staff, in particular parks staff, for all of the work they have done with regard to the flooding situation. A number of employees were helping out with other department needs, working on weekends, helping with sandbags etc. Boathouse: The University has submitted plans to raise the level of the boathouse. They want to raise it 3 - 3 '/z feet and have submitted some renderings, which the City needs to approve. These plans will not affect the floor plan, just the elevation of the building. Recreation Center Roof: Moran reported that the department has opened roof bids for the Recreation Center. The bids came in just under $290,000 which is lower than architect's estimates of $355,000. This project will start some time in early August. T & K Roofing is the contractor. This project is scheduled to be completed by November 1. Recreation Center Pool Art: Moran noted that this art work will be delivered by Friday, July 18. The dedication ceremony is scheduled for September 18. The artists are waiting for delivery of the lights, which are expected to arrive in 5-6 weeks. Installation will begin at that time, probably just after summer. Robinson mentioned that Iowa City Girls Softball finished up their tournament this weekend and noted that it was the best tournament they have had. ADJOURNMENT Moved by Bourgeois, seconded by O'Leary to adiourn at 6:10 p.m. Unanimous. Parks and Recreation Commission July, 16 2008 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YF,AR 2008 NAME TERM EXPIRES ~ ~ o N ~ M a .~ N ~ o ~ `.° ~ ~ ~ ~ ~ ~ ~ N .. ~ o ~ David Bour eois 1/1/11 O/E O/E O/E X X X X Craig Custaveson 1/1/11 X X O/E X O/E X O/E Margaret Loomer 1/1/12 X X X X O/E O/E X Ryan O'Lear 1/1/10 X X X X X X X Matt Pacha 1/1/09 X X X X O/E X X Jerry Raaz 1/1112 X X X O/E O/E X X Phil Reisetter 1/1/09 X O/E X X X O/E O/E John Watson 1/1/11 O/E O/E X X X O/E X John Westefeld 1/1/]0 O/E X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum IP15 IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, JULY 28, 2008--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Brett Gordon, Robert Kemp, Gary Hagen MEMBERS ABSENT: STAFF PRESENT: Mike Brau, Bob Hardy, Dale Helling, Sue Dulek OTHERS PRESENT: Laura Lowe, Holly Berkowitz, Phil Phillips, Beth Fisher, Damon Schutt, Josh Goding, Lee Grassley, Tom Nothnagel, Michael McBride, Susan Rogusky, Chris Curtland, Jonathan Rattner RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley reported that negotiations with the Big Ten Network are proceeding. Each side has agreed to make no public comment on the negotiations. Hoerschelman noted the increase in rates including a very small increase in the basic tier, a $3 increase in the Family Package, a $5 increase in additional DVR equipment, and a $5 fee to pay bills by phone. Grassley said Mediacom decided to increase the rental on a second DVR because there is a nationwide shortage of DVR machines and it is hoped that by discouraging customers from getting additional DVRs that it will them up for those waiting. Goding distributed PATV's quarterly financial reports. In 2000 the City asked PATV to start putting funds in reserve. PATV now has about 6 months of operating expenses in the bank. Goding referred to the Client Satisfaction Survey for 2005-7 and said there was a high level of satisfaction from PATV producers. Hoerschelman read the memo from Assistant City Attorney Sue Dulek advising the Commission that they have no authority to intervene in an internal dispute among members of the PATV Board and should not create the false impression that they do. Hagen said the committee of himself and Mekies did not discuss that matter but have read the report written by Hardy that summarized the issues. Hagen said in light of the legal advice that there doesn't appear there is anything the Commission could do. Mekies said that while the Commission can take no action they might have the responsibility to speak up. The Commission could make a statement without taking any specific action. PATV would be under no obligation to follow the advice of the Commission. Gordon said the Commission should not discuss the matter if Commissions have not attended a PATV Board meeting to actually see what's going on. At PATV Board meetings discussions of the sustainability of PATV have been subverted. PATV has not addressed, and desperately needs to discuss, the risk to future funding in light of legal developments now in process. Hardy said it is the responsibility of the City administration to ensure the PATV contract is being fulfilled. Goding's report indicates PATV is functioning well. Hoerschelman asked Dulek if there was any risk for an entanglement of the City if a Commissioner were to attend a PATV Board meeting as a Commissioner. Dulek said there is no reason for a Commissioner to attend a PATV Board meeting unless there was an issue to address that such as the need for a new camera or more staff as opposed to being involved in the internal operations. APPROVAL OF MINUTES Mekies moved and Hagen seconded a motion to approve the amended June 23, 2008 minutes. The minutes were unanimously approved with Gordon not yet in attendance. ANNOUNCEMENTS OF COMMISSIONERS Hoerschelman said that literature, a DVD, and a power point presentation from the fiber to the home conference he recently attended will be left with the City Cable TV Office for other Commissioners to review if they wish. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy reported that there were five complaints over the last month. All have been resolved. Grassley said that there have been some problems with image and sound synching. Mediacom is working on the problem but could not give a timeframe for it to be corrected. Hagen said that Mediacom's decision to not charge customers impacted by the flood and to not charge customers for damaged equipment belonging to Mediacom is to be commended. MEDIACOM REPORT Grassley reported that negotiations with the Big Ten Network are proceeding. Each side has agreed to make no public comment on the negotiations. Hoerschelman noted the increase in rates including a very small increase in the basic tier, a $3 increase in the Family Package, a $5 increase in additional DVR equipment, and a $5 fee to pay bills by phone. Grassley said Mediacom decided to increase the rental on a second DVR because there is a nationwide shortage of DVR machines. It is hoped that by discouraging customers from getting additional DVRs that it will free them up for those waiting. Charging to pay by phone will encourage customers from utilizing customer service representative time when there are numerous other ways to pay. Mediacom is the last of the top 10 cable operators to charge to pay by phone. Hoerschelman asked if consumers will be given ample warning. Grassley said a billing message will be sent and probably won't go into effect until the first of the year. Kemp said that some customers have told him that they are switching to a satellite service because they anticipate Mediacom's rates to go up if the Big Ten Network is added and the satellite providers already carry the Big Ten Network. Hoerschelman asked Grassley how Mediacom might react to the recent FCC decision on franchising. Grassley said that as Mediacom converts to state franchises the order will not apply to them. State franchises are exempt from the rule. UNIVERSITY OF IOWA REPORT McBride reported that UI TV was down for eight hours due to the flood. All the equipment had to be evacuated. Everything was back to normal by July 3. Mediacom was very helpful in getting UI TV back on the air. A six-month report was included in the meeting packet. KIRKWOOD COMMUNITY COLLEGE Kirkwood provided a written report. 55 new hours of programming were produced and cablecast in the last quarter. Among the new programs were Kirkwood student productions, Kirkwood Jazz Concerts, the Involvement Report, and It All Adds UP. PATV REPORT Goding distributed quarterly financial reports. Goding reported that in 2000 the City asked PATV to start putting funds in reserve. PATV now has about 6 months of operating expenses in the bank. Goding referred to the Client Satisfaction Survey for 2005-7 and said there was a high level of satisfaction from PATV producers. PATV plans to collect more information from producers via the web and mail-in post cards. The Live and Local program over the past few months have featured FEMA and the Small Business Administration, and the Everette Conner Center. A program with some members of the Cultural Corridor discussing how the flood impacted the arts is planned. Additional programs on Amicorps, Career Connections, and Goodwill are also planned. Materials and information related to the regional conference of the Alliance for Community Media are available at PATV's website. Schools in the Iowa City Community School District have approached PATV for assistance in producing training videos regarding the "Positive Behavioral Support" program. The program will be cablecast on PATV and the school channel. It is anticipated that PATV and the school channel will be sharing more programming in the future. A baseball video produced by kids from the neighborhood centers was shown at a recent Bike- In Theater. The July 31 Bike-In Theater will feature videos of local bands. The next guidelines workshop will be Aug 3 at 10 a.m. All other workshops are by appointment. SENIOR CENTER REPORT Rattner reported that one goal over the past 3 years was to get more University students involved with SCTV. In that period SCTV has developed a working relationship with the Intermedia Department, which has developed the SCTV website. The CTG funds committed to the Spanish-speaking program has brought more students to SCTV. Several University classed have worked with SCTV as well. In the last 6 months nine students from those classes have volunteered time. SCTV has been producing a number of half hour length series of programs, among which are Street Talks Raw, aman-on-the-street interview program, a series on the environment, and War Stories, an oral history on World War II. The intergenerational show will likely start production in the fall with students from the school district's English Language Learner program. SCTV recently purchased three new cameras. LIBRARY REPORT Fisher reported that the new switcher has been installed for Meeting Room A and is fully operational. The Summer Reading programs have been held in June and July and a lot of children have participated. The programs are cablecast on the library channel. A series of programs on the collections in the library is being shot. The programs will be cablecast as well as made available on the library website and YouTube. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Lowe reported that the school channel had an outage due to an equipment failure but the problem was quickly fixed. Lowe has asked Perry Ross to form a video production task force to talk with school administrators and the school board about generating for education-based programming and to consider hiring apart-time video production staff member to assist in that goal. Mekies said that is something the Commission has wanted for a long time and offered any assistance the help the process along. CITY MEDIA UNIT REPORT Hardy reported that the City Cable TV Office has been busy cablecasting many of the local music concerts. The Community Television Service will be taping the Crisis Center's Thanksgiving in July event. A promotional piece for the Landlocked Film Festival was recently finished. A series of programs with Mercy Hospital on healthy cooking will begin taping soon. PATV BOARD Hoerschelman read the memo from Assistant City Attorney Sue Dulek advising the Commission that they have no authority to intervene in an internal dispute among members of the PATV Board and should not create the false impression that they do. The Commission should take no action in the dispute. Hagen said the committee of himself and Mekies did not discuss that matter but he has read the report written by Hardy that summarized the issues. Hagen said in light of the legal advice that there doesn't appear there is anything the Commission could do. Mekies said that while the Commission can take no action they might have the responsibility to speak up. The Commission could make a statement without taking any specific action. PATV would be under no obligation to follow the advice of the Commission. The Commission has an obligation to the parties involved to respond to their concerns and the Commission should discuss the issues involved. Hagen said the Commission only has jurisdiction on how the access channels are used. The Commission cannot control the content or how the channels are managed. Gordon said the Commission should not discuss the matter if Commissions have not attended a PATV Board meeting to actually see what's going on. Discussions at PATV Board meetings of the sustainability of PATV have been subverted. The PATV Board has not addressed, and desperately needs to discuss, the risk to future funding in light of legal developments now in process. Hardy said it is the responsibility of the City administration to ensure the contract is being fulfilled. Goding's report indicates PATV is functioning well. Hoerschelman asked Dulek if there was any risk for an entanglement of the City if a Commissioner were to attend a PATV Board meeting as a Commissioner. Dulek said there is no reason for a Commissioner to attend a PATV Board meeting unless there was an issue to address such as the need for a new camera or more staff as opposed to being involved in the internal operations. Hagen said PATV appears to be functioning well and the people involved in the dispute should be able to work it out. Gordon abruptly left the meeting at this point. Hoerschelman said he believes the matter is an internal issue that should be addressed by the PATV Board. If the matter begins to impact on the operations of PATV and their ability to fulfill their contract the Commission will certainly become involved. Hoerschelman said he respects Mekies opinion and that Commissioners should not feel restricted, but for him, it is an issue of the Commission's duty in this particular instance. Perhaps the period between when the issue was first brought to the Commission and the present time has served as a cooling down period which will better enable the parties to resolve the issues. Nothnagel said the majority of the PATV Board is in agreement and gets along well. There are a couple people who are not producers who have a different agenda and they brought the matter to the Commission. Schutt said that when he joined the PATV Board 2 years ago he felt welcome and needed. He later felt the Board had become a cliquish group of producers and that new blood was not wanted on the Board. Despite that feeling he (Schutt) was elected chair. Nothnagel had been chair for seven years and Schutt believes Nothnagel resented the fact that Schutt was elected. Hagen said Gordon's comments to Hagen were uncalled for. It is inappropriate for Commissioners to leave a meeting when they disagree with something. Hagen said it will be difficult for him to work with Gordon without an apology. He added that it appears by the summary of issues that Gordon may have a conflict of interest between his role as a Commissioner and his actions at PATV. TRIENNIAL REVIEW Hardy referred to the memo in the meeting packet outlining 4 areas covered by past Triennial Reviews. Kemp suggested that it would be more efficient and productive if each committee consists of 2 people. Hardy said that once it is determined who will be working on each area the next step would be to consider the questions they wish to ask and the information they will need. Brau said that he will send out an email with the 2003 Triennial Review attached and that can serve as a contact point for Commissions indicating their interest among themselves. ADJOURNMENT Kemp moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 7:10 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Thrower Saul Meikes Brett Castillo Terry Smith Jim Pusack 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/c 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11 /24/03 x x o/c x x 12/15/03 olc o/c x x x 1/2/04 x o/c x x x 1 /26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/ 26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet 12/20/04 X X X X X 1 /24/05 X X X X X 2/28/05 X X X X Ga Ha en 3/8/05 X X X X X 3/25/05 X O X X X 4/25/05 x o/c X X X 5/23/05 X o x vacanc X James Ehrmann X x Bebe Balant ne x 6/27/05 X x X X X x Michael Chritians 7/25/05 O X X X X 9/26/05 0 X X 0 X 10/31 /05 X X o/c X X 11/28/05 X X X X X 1/23/06 o/c X X O X 2.27/06 X X X 0 X 3/27/06 o/c X X John Weaterson X X 4/24/06 X X X X X 5/22/06 0 x x/o 0 X 6/26/06 0 X Vacant 0 X Nick Parker 7/24/06 x x x X 8/24/06 X x M. Wietin o/c X 9/25/06 x x x O/c X 10/23/06 x X x o/c X 10/30/06 x x x vacant X 11 /27/09 x x x X 12.18/06 X X X X Brett Gordon 1 /22/07 X X X X X 2/26/07 X X X X X 3/26/07 Vacant x o/c x X 4/23/07 Vacant X X X X Hoerschelma n 521 /07 X X o/c X x 6/26/07 x x x x X 7/23/07 x x x x X 9/24/07 X X o/c o/c X 10/22/07 x x o/c o/c x 11 /26/07 x x x x X 12/18/07 X X o/c X X 1 /28/08 X x o/c x X 3/3/08 X X X X X 3/24/08 Bob Kem x x o/c X X 4/28/08 X X X X X 6/3/08 X X X X X 6/23/08 X X X X 0/C 7/28/08 X X X X X (X) =Present (O) =Absent (O/C) = Absent/Called (Excused) ' os-o~-oa IP16 MINUTES DRAFT Iowa City Airport Commission August 4, 2008 Iowa City Airport Terminal - 7:30 AM Members Present: Howard Horan, Randy Hartwig (via speaker phone), Greg Farris Members Absent: John Staley, Janelle Rettig Staff Present: Sue Dulek DETERMINE QUORUM: Chairperson Farris called the meeting to order at 7:44 A.M. RECOMMENDATIONS TO COUNCIL: Hartwig moved Resolution No. A08-_ setting a public hearing on August 14, 2008 for the plans, specifications, form of contract, and estimate on cost for the construction of 2008 pavement rehabilitation project. Horan seconded the motion. Motion passed 3-0 (Staley and Rettig absent) on a roll call vote. ADJOURN: Meeting adjourned at 7:45 A.M. Airport Commission ATTENDANCE RECORD YEAR 207 Meetin D 'te NAME TERM EXP. 1/11 2/8 3/8 3/28 4/12 '', Randy Hartwig 3/1/09 X X X X X Greg Farris 3/1/07 O/E X X O/E X John Staley 3/1/10 X X X X X' Howard Horan 3/1/08 X X X X X Janelle Rettig 3/1/12 X X X X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 2 IP17 MINUTES DRAFT Iowa City Airport Commission July 10, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Greg Farris, Janelle Rettig Howard Horan, Randy Hartwig, John Staley Staff Present: Sue Dulek, Michael Tharp', Others Present: John Yeomans, David Hughes, Minnetta Gardinier, Phillip Woolford, Jay Honeck, Jason Honea, Carl Richey DETERMINE QUORUM: Chairperson Farris called the meeting to order at 15:46 P.M. RECOMMENDATIONS TO COUNCIL: Designate the entire airport to be non- smoking APPROVAL OF MINUTES FROM THE JUl'~E 9 AND JUNE 13, 2008 MEETINGS: Rettig moved to accept the June 9, 2008 minutes, seconded by Horan. Carried 3-0 (Hartwig abstaining; Staley absent). Horan ~oved to accept the June 13, 2008 minutes, seconded by Hartwig. Carried 4-0 (Staley absent). PUBLIC DISCUSSION: None ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park - Rettig m de the motion to move this item to follow after 4.d., seconded by Hart ig. Carried 4-0 (Staley absent). b. Farmers National / Merschman Seed -The right-of--way along Mormon Trek extension, between the roadway and ence line, was discussed with Farris noting that this area is the Airport's r sponsibility. Yeomans spoke to the Commission about some bids he has or cleanup along Riverside Drive. He stated that basically this would enco pass cutting down the trees in this area, spray them with a chemical treatmen to keep them from growing back, and Iowa City Airport Commission July 10, 2008 Page 2 of 9 then they would "chip" the trees on si e. They would also mow this area and generally clean it up, from the Nation 1 Guard down to Mormon Trek. This would be aone-time thing, and it wo d then enable the Airport to do general mowing for upkeep. This led to a bri f discussion about the hay field. Rettig spoke to her concerns about the over owth and the issue of drainage at the Airport. She also spoke to whether o not the Airport should encourage more hay growth in the surrounding fields. The Members noted that they need to come up with an overall plan to keep he various areas under control. Yeomans noted that Merschman See will be having their big "dealer" meeting next week, and they have be n busy preparing the field area. Rettig commented about the signs that have een installed on fences by Merschman Seeds, stating that their lease does no allow this type of thing. She believes they need a policy to address this issu . A brief discussion ensued on the City's sign policy. Members will loo into this issue and discuss it further. c. Hertz - Consider a Resolution Gr ting Extension of Termination Date - Honeawith Hertz, spoke t the Members regarding this lease. He noted that the issues that c me up involved their having two leases - one with the Airport and one with JetAir, and each stated they had a different number of arking spaces -one stating 14 and the other 7. He stated that the hammered this out, and came to the conclusion that they need o have one lease. Another issue is that Hertz, in doing some rest cturing, combined their regions, which created some problems al ng the way. The flooding also created some major problems for ertz, with local employees being hit hard. Farris asked where hey are at this point in time. Rettig noted her discouragement that they have had no response from Hertz since April, when t e lease issue began. Woolford with Jet Air then spoke to the Co mission regarding the Hertz leases. Rettig noted that the Jet A 'r lease was not valid. Woolford added that the problems with the Hertz space need to be remedied -such as the leaking roof. Tha noted that he has been attempting to get a roofing bid in order to fi the problems with the Hertz space. Farris noted that they nee to go back to the issue of whether or not to grant an extension oft ~s lease. Woolford stated that he would like to move on with this, and that Honea has put together a proposal for their review. Honea then addressed the Commission, stating that he does have proposal drawn up. He also stated that with the transitions withi Hertz, and the flood, these items contributed to the delay i getting this done sooner. He added that they would like to stay wi h the Airport and have no interest in moving elsewhere. Retti then addressed the growth issues being seen with both Hertz and he Airport, and she briefly gave her stance on this. Hartwig n ted his concerns for parking, stating that he is often seeing full lots as well. Members spoke briefly with Honea regarding their co cerns with a future lease. Staley moved 2 Iowa City Airport Commission July 10, 2008 Page 3 of 9 d. e. f. to amend Resolution #A( Termination Date; secon moved to Consider Resol by Hartwig. Carried 5-0 Aviation Commerce Park -Rettig m; follow after 4.d., seconded by Hart i. Update - (Staley arrived) ii. FEMA Lease -Consider to Sign aShort-Term Leas Farris stated that he and Tl representatives of FEMA : housing relating to the floc Slaughter regarding possil Park land, and related that utilize Lot 1 as the primar the area would have neglil the communications had d might transpire, but felt th to act on a short term leasE iii. Rettig moved to consider Chairperson to sign a sh FEMA trailers, secondec Consider a Motion to Adjourn to Exe Counsel in matters that are presently imminent where its disclosure would the position of the governmental body seconded by Hartwig. Carried 5-0. 7:07 P.M.) ;, Granting Extension of by Rettig. Carried 5-0. Rettig n #A08-22 as amended; seconded the motion to move this item to Carried 4-0 (Staley absent). Resolution Authorizing the Chairperson for the Storage of FEMA Trailers - ~arp had been in contact with ~r a potential storage site for temporary ds. Tharp stated he had talked to Peggy le use of areas of the North Commerce she'd like the airport to attempt to site, but that any temporary lease for ible impacts on her efforts. Farris said ed down a bit and didn't feel that things ~t this was important to have the ability in case an arrangement was needed. Resolution #A08-21 Authorizing the art-term lease for the storage of by Hartwig. Carried 5-0. utive Session to discuss strategy with i litigation or where litigation is e likely to prejudice or disadvantage in that litigation. -Moved by Rettig, (into Ex Session at 6:45 P.M., out at FAA/IDOT Projects -Earth Tech - avid Hughes i. Runway 7/25 - This proje t is continuing, per Hughes; he added that they have two to thre weeks to install light fixtures and reset the FAA equipment. Still to be completed, as well, is grading along Dane Road. Recon truction began this week. Hartwig asked Hughes about the firm doi g the lights, and if they area sub- contractor. He asked Hug es if there were any problems with this arrangement, and Hughes esponded to how Metro, the main contractor, handles these t es ofsub-contracting projects. Gettig asked about the relocation of lines that Qwest needs to do. Hughes continued, stating that wit the reconstruction proj ect they will be tearing up the old paveme t and reusing it as the base for the new runway. Hartwig noted t at this part of the project, the reconstruction, started thi week because they finally had the funds for it. Hughes stated that hey have been working with the FAA to get more funds for Iowa ity, but that funds are quite limited this 3 Iowa City Airport Commission July 10, 2008 Page 4 of 9 year. He added that they 1 order to be in line for any ii. South Aviation Developm out a final draft of this stun the Willow Creek Drainag for Members' comments c Study so that he can subm they need to get this study Hughes would like to han< it was decided that MembE next week. iii. South Taxilane Rehab - H with the contractor on the some draft plans drawn of review. iv. North Taxilane Rehab - H have bids prior to the end Commission meeting will this. He will get back to F noted that she is gone for ; v. Jet A Fuel System / AvGa have gone elsewhere for s recommendations there ar going to look at reducing ~ vi. Terminal Apron Rehab - ] completed his punch list a paperwork. Hartwig state vii. Obstruction Mitigation - l notice to proceed with the readying the area before tl removing windows and d< that he is not sure what M they haven't begun their r viii. Building H -University o stated that they received tl the project came in about that he is recommending t in the future. Members bi affecting the number of a~ Members briefly discusses they do believe this is an i could put this project out 1. Consider a Resolutic Contract -Hartwig and reject all bids; (Horan left) eve put together a grant application in dditional funding. nt Study -Hughes stated that he passed y, and that he also provided a copy of Study for Members' review. He asked i the South Aviation Development the final to the FAA. Tharp added that zp to City Hall and he asked how le this. Rettig asked for a deadline, and rs need to get comments to Hughes by zghes stated they have been working irainage problems. He hopes to have by next week for the Commission to ughes stated that they are required to ~f August, and that a special be needed in order to move forward with arris on a timeframe for this. Rettig ~ week starting the 20th of July. Upgrade -Hughes stated that they ippliers and are trying to see what other for the flow problem. JetAir is also he length of hose currently being used. Iughes stated that the contractor has id he is awaiting the contractor's final 1 that the new paint looks good. lughes stated that they have given the hangar demolition. The contractor is ey can begin. They will start with ing asbestos abatement. Hughes stated dAmerican is waiting for and that so far ;location of utilities. F Iowa Hangar Expansion -Hughes Free bids on this project. He added that 6129,000 over available funds. He stated ie Commission reject all bids and rebid iefly discussed how the flood recovery is ailable contractors for projects like this. l where to go from here, and stated that mportant project. Dulek noted that they br bids again at any time. ~n Accepting Bids and Awarding moved to reject Resolution #A08-23 seconded by Staley. Carried 5-0. 4 Iowa City Airport Commission July 10, 2008 Page 5 of 9 Members discussed a letter have to be out of his hangs construction prof est. How asking for a return in some else has had this type of th construction and repairs. ~ any different, and why this that when the project starts approximately two weeks were encountered, the prof that other tenants have had came up once the projects should be refunding, and 'I should reimburse tenants c Staley asked if the leases a noted that the leases do no time out of their hangar. 7 questions regarding this to obtain further information on next month's agenda. ix. FY2009 State Grants - Tl Aviation Department's pr Commission, and they me resolution will allow Farr received and will enable t voiced her concerns on w complete this project. Th that the State will work w forward with projects sus Members voicing their cc this new hangar. Rettig n flexibility with this projec deadline. 1. Consider a Resolutic Aviation Grants for moved to Consider Chair to Accept St; of New Hangar; see absent. g. Smokefree Air Act - Dulek stated the want to enact the smokefree zone to ~ the City Council is planning to make noted that signs have not yet arrived i continued to discuss the areas in ques from a tenant who was told he would for two weeks, as a result of the ;ver, he had to be out longer and he is of his rent. Rettig noted that no one ng extended during periods of he wonders why this situation would be tenant should be refunded. Tharp noted d in this tenant's area there was eft, but due to unforeseen problems that ;ct took longer to complete. He added this happen, as well; as other issues >rogressed. Rettig questioned if they harp stated that he does not believe they wring regular construction periods. idress this type of situation. It was say a tenant will be reimbursed for harp then responded to Members' cant's lease. Dulek suggested that Tharp Eor Members and those they revisit this rp noted that the grants are in the ~osal to the Transportation ton the 15t". He added that this to sign these once everything is ;m to move along quickly. Rettig it would happen if they are unable to p responded to her concerns, stating h them to make sure they can move as this. The discussion continued, with Berns on the viability of projects such as ;ed that they should have more due to there not being a specific Authorizing Chair to Accept State instruction of New Hangar -Hartwig esolution #A08-24 Authorizing Aviation Grants for Construction lded by Rettig. Carried 4-0. Horan the Commission needs to decide if they beyond the basic act. She added that Mme additional areas smokefree. Dulek r posting within the City. Members on and how they want to handle this. Iowa City Airport Commission July 10, 2008 Page 6 of 9 h Dulek noted that "grounds" is the mai She suggested the Members take somE handle this and that they can revisit it review wording on this and revisit it a noted that they would support a total 1 the Iowa City Airport Commission the entire Airport property be desig Farris. Carried 3-0. Horan and St: T-Hanger Contracts/Rates/Fees - (Ha: to conflict of interest.) Farris noted th Members to review. Tharp noted that they are charging for t-hanger rates. I reviewing rates every three years, and order to keep up with inflationary rate are comparable to the Airport's t-hand Members' questions regarding rate ini the Galesburg Airport, and Woolford with rising prices, and tighter budgets they can to generate income for the A together some information regarding t the next meeting. An audience memb about those who lease t-hangers at the i issue for the Commission to decide on. time to think about how they want to again later. Farris asked if they could the next meeting. Several Members an at the Airport. Rettig moved that •ecommends to the City Council that nated as smokefree; seconded by ley absent. twig and Farris recused themselves due at Tharp has information for the he looked at other Airports to see what .ettig stated that she is opposed to that they should review them yearly in ~. Staley asked if Tharp's comparisons ers. Tharp continued to respond to reases. Staley asked what rates are at ~esponded. Rettig noted her concerns stating that they need to do everything rport. Tharp stated that he will put his for the Members to review prior to ~r responded to Rettig's comments Airport, and some of those who do not tty very otten. i. Airport "Operations"; Strategic Plan- mplementation; Budget; Management - Farris asked if there were any comme ts. Tharp noted that preliminary numbers show the revenues are just s y of $400,000, and the expenses were $325,700. Rettig asked about budget carryover and Tharp responded. The Members continued to discuss the bu get. Rettig then addressed the capitol improvement projects on page 7, spe ifically fencing. She noted that she had sent an email regarding this. She add d that she requested a copy of the resolution that allowed for Tharp to b gin this project, and that she had not yet seen that resolution. Tharp then resp nded to questions regarding the fencing project. Rettig stated that she had as ed that the fencing project be delayed until they knew if the City would be utting in a sidewalk in this area. Members debated this issue back and forth, with Rettig stating that this area is in the City's plans for a sidewalk that will be part of the City's trail system. Rettig voiced her disapproval of the ncing project being started, and added that for the record, she will support t e City in doing whatever it takes to put a sidewalk on the Airport's side of the oad. She continued, stating that she feels it is irresponsible of the Airport o have not supported this effort. Farris then brought up the position tl that he would like to have either a su of Tharp's position and decide what they need to make this job exempt, e discuss this this evening, but that he 6 t Tharp has at the Airport, and stated committee or a special meeting review hanges need to be made, and whether . He added that they could briefly ould like to gather some information for Iowa City Airport Commission July 10, 2008 Page 7 of 9 k. further review. Farris suggested they weeks in order to review this and ma why the emergency to meet on this w until the next budget session. Farris s that Tharp brought to his attention, he soon as possible. Staley added that h discuss this now, and then they will b noted again that due to budget constr to change the dollar amount related t the hurry to review this. Rettig brought the discussion back to budget, asking about the budget carr} timeframes for the various projects. $10,000 from the carryover to cover Farris noted that they have the enginf together some information for the RF information, he believes they should j. FBO Staff Report - Woolford noted Airport now - a 7-passenger jet. He it. He responded to Members' questi belongs to a customer who does bust the recent airplane crash at the Airpo Airport property. He noted that those accordingly, and the FAA was able t~ Hartwig asked the pilot's condition, critical condition with burns. Rettig ry to set up a special meeting in a few the necessary decisions. Rettig asked .en they won't be able to do anything ated that due to some of the concerns felt there was a need to address this as believes they should go ahead and ready for the next budget year. Rettig ants, they will not be able to do anything this position, and she again questioned he improvement projects and the ever. Tharp responded, explaining the harp stated that he would like to take Mme of the roof and drywall repairs. ;r's agreement and will be putting ', and that once they receive ~t up a subcommittee to review this. tat there is a new airplane based at the tutted Members to come take a look at ns regarding this aircraft, adding that it ess in the area. He also spoke briefly to noting that this accident occurred on present handled the situation get in and start their investigation. id Honeck noted that the pilot is in tanked everyone for their quick response. Subcommittees' Reports -Rettig spo e to the observation viewing area, adding that she knows someone who as volunteered to help write grants, as a non-paid consultant, to help find fun s for this project. Farris added that they are hoping to finalize things soon for the viewing area, and that he appreciates all the help they can get. Commission Members' Reports - St ley spoke about the flood event that recently occurred, stating what the H spital went through with staffing needs as the various roads were closed off. He stated that they were able to work out a shuttle service, and he spoke ab ut the obstacles they had to overcome. He stated that he spoke to JetAir and that Phillip responded immediately, flying 20 some trips to get Hospital s aff into the area. He thanked them for their work during the flood. Hartwig noted that with I-380 closed there were quite a few trips made between airpo s. Rettig spoke about the briefing that she attended during the flood event, oting that she asked how they would get patients from one side of town to the other, should the City close all bridges between the east and west sides. Sh noted that she was tasked with looking into this, and that she was able to get a helicopter set up for this, had it been needed. She spoke to the alternate tr nsportation issues that came up during 7 Iowa City Airport Commission July 10, 2008 Page 8 of 9 the recent flood. Farris thanked JetAi the flood. He spoke briefly to the rea help during this tragedy. He stated th several people up for an aerial view o m. Staff Report -None. SET NEXT REGULAR MEETING FOR: ADJOURN: Meeting adjourned at 9:08 P.M. and Tharp for their extra work during It accident, and thanked JetAir for their t he and Hartwig were able to take the flooding. 14, 2008 at 5:45 P.M. 8 Iowa City Airport Commission July 10, 2008 Page 9 of 9 Airport Com fission ATTENDANCE CORD YEAR 20 8 (Meeting Da esl NAME TERM EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24 Randy Hartwig 3/1/09 X X X X X X X X O/E X X Greg Farris 3/1/13 X X X X X X X X X X X John Staley 3/1/10 X X X X X X X O/E O/E X X Howard Horan 3/1/14 X X --- X X X X X X X X Janelle Rettig 3/1/12 X X X X X X X O/E X X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 9 IP18 MINUTES PLANNING AND ZONING COMMISSION JULY 14, 2008 - 6:00 PM -INFORMAL CITY HALL, EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Josh Busard, Cha MEMBERS EXCUSED: Elizabeth Koppes, STAFF PRESENT: Bob Miklo, Christie OTHERS PRESENT: None lie Eastham, Ann Freerks, Tim Weitzel, Plahutnik Kuecker, Sarah Greenwood-Hektoen CALL TO ORDER: The meeting was called to order at 6:03 p.m. by Chai Ann Freerks. Miklo introduced Christina Kuecker, a new Associate PI nner who has been with the City for a few months. Kuecker started as a part-time planner in Januar and began working full-time in May. Kuecker has a Bachelor of Architecture from Iowa State Univers ty, and a Master's in City Planning from the University of Iowa. Kuecker will be working 20 hours per eek dealing with historic preservation issues, and 20 hours on planning and zoning matters. This is Kue ker's first planning and zoning case. REZONING ITEMS: REZ08-00005/SU608-00005: Discussion of an applic Medium Density Single Family (RS-8) zone to High residential subdivision for approximately .88 acres of & 723 Michael Street. The 45-day limitation period is submitted by Ike Akabogu for a rezoning from ity Single Family (RS-12) zone and an 11-lot arty at 442, 446, & 452 Benton Street and 719 at 7, 2008. Kuecker explained that the application is to rezone the c density single-family (RS-12) zone. The plan calls for att is to tear down the five existing single-family structure: townhome, which would be on 11 individual lots. The neic multi-family and medium-density single-family residential Plans designate this area as single-family residential submitted an application to rezone the upper two parce Family (RM-20). That application was denied because it Plan. Under the current zoning of RS-8, it is possible to provided there is an alley or rear driveway. With the nev have a smaller lot-area minimum and would therefore be houses. ~rner of Michael and Benton Street to a high- ~hed single-family townhouses. The intention to construct a 6-unit, a 2-unit, and a 3-unit iborhood currently consists of medium-density The Comprehensive and Southwest District ~r duplexes. Previously, the applicant had on Michael Street to Medium Density Multi- as not in accordance with the Comprehensive rther subdivide the land into six or seven lots, RS-12 zoning, the applicant would be able to able to get a maximum of 11 attached family The Southwest District Plan had expressed concern abou the future loss of the smaller, more affordable homes in the neighborhood, and the plan does make an a ort to stabilize and revitalize the Miller-Orchard neighborhood by encouraging rehabilitation of the existing housing stock. The houses on these lots are quite small and without basements. It is not necessarily f asible that those lots, even if rehabbed, would be appealing to modern households. Freerks said she bel eved some of them did have basements based on the documentation. Kuecker clarified that the units alo g Benton Street did not have basements. She believes it is feasible to think that redevelopment could gi a the opportunity to build new homes that have amenities that longer-term tenants or owner-occupied hou eholds would desire. Kuecker said that staff sees merit in this rezoning becau the new construction may be more attractive to long-term renters or homebuyers than the current hou es. But staff is not convinced that the 6-unit building on the northern edge would fit into the topography and be compatible with the other houses in the Planning and Zoning Commission July 14, 2008 -Informal Page 2 neighborhood. Obviously, Kuecker said, amulti-family stru structures in the neighborhood. There could be some adju: could make the building more compatible. Staff believes th be shown before approval could be recommended. ire will be larger than the other single-family cents to scale, fenestration, landscaping that more of these kinds of design details should Kuecker said that it should also be noted that there are ste p slopes on the site, the maximum of which is approximately 25%. These slopes would qualify for a s nsitive areas review by the Staff. The steep slopes do make it difficult to create useable open space in the front and rear yards. They also make creating a maneuverable drive more difficult. Staff does not anticipate traffic difficulties arising from this development. Under the current zoning there are approximately 49 vehicle trips per day. Under the ne zoning, with 11 households, there would be approximately 77 trips. In light of the traffic on Benton Str et, that is a minimal increase. Currently there are no sidewalks along Michael Street. With a subdivisi n, the developer would be required to install sidewalks. The current right-of-way on Michael Street is 1 feet; the current requirement is for 50 feet. The applicant would be required to dedicate an additional .5 feet of right-of-way. Staff sees merit in the proposed rezoning and redevel~ amenities that households are looking for. The redevel that are attractive to long-term tenants and owner-c development in a fairly sensitive neighborhood, Sts demonstrating how the redevelopment would fit into the r more money on design without some indication that t' concern that Staff has are: the maneuverability of the di and the challenges they bring, the large scale of the build Went. The current homes lack some of the vent gives the opportunity to provide homes spied units. However, because it is infill would like to see a more detailed plan hborhood. The applicant is hesitant to spend could be approved. The primary areas of way, lack of useable open space, the slopes ,and the lack of landscaping. Kuecker shared two elevations that the applicant su of the site into consideration at all. however, the drawings do not take the slope Freerks asked if there was any verification that the incre se in right of way would make the lots smaller than the minimum for the zone. Kuecker said that there ould have to be a reconfiguration of the plan because some of the lots are right at 3,000 and some are bigger, so there may need to be some shifting around. Eastham asked if an exception would be needed or if the applicant could make them the proper size by moving things around. Miklo said that Staff was n sure at this point. Kuecker shared some photographs demonstrating the ch nge in the grade. Miklo pointed out that the street would be too narrow for on-street parking, which akes the maneuverability of the drive in back even more critical. Kuecker shared photographs of other ouses nearby in the neighborhood. Miklo said he would like to emphasize that Staff does se some merit in up-zoning to RS-12. The plan submitted shows the maximum number of units that coul be developed here under RS-12. If this was not an infill development and was a fairly flat piece of land then Staff would not have as many issues with this. Given the grade, the street and the challenges of fitt ng into the neighborhood, Staff's impression is that the six units are just too much to fit into the space. tall has advised the applicant to look at doing four or possibly five units, but the applicant questions w ether that would be financially feasible. Miklo said Staff is not comfortable endorsing the plan that is bef re the Commission. Freerks said that she questioned how this plan helps s pport the stabilization and revitalization of the neighborhood that is cited in the Southwest District Plan; a feature of the plan that had a lot of time and effort invested into it. What kind of precedent might thi set for other neighborhoods if a project that seemed to run counter to the imperatives of the Southwes District Plan was approved? Miklo said this was a good question and one that Staff ha: the current size and condition of the housing units that ar was what the neighborhood was like. Miklo said that the poorer condition. He said that the City would not want to their house run down that a benefit in the form of rezon could be argued that the size and condition of the current struggled with as well. In this case, Miklo said e there is a factor. Freerks countered that this se particular houses were some of the ones in send the message that if a property owner lets ng would be granted. However, Miklo said, it units actually have a destabilizing effect on the Planning and Zoning Commission July 14, 2008 -Informal Page 3 neighborhood, and that newer construction with more neighborhood (something Staff has not yet seen in this ca: the status quo. Miklo acknowledged that it was possible the fix them up, but Staff discussions deemed it less likely tl properties than in a new townhouse. In this market, Mik could attract residents at the hospital or graduate student current renter population and less likely to move out every for the neighborhood, the neighbors do not necessarily a said, this would be an opportunity to help stabilize this corn in great shape and do not invite investment. Miklo said the the neighborhood in that this property does have RM-20 di property owner in the neighborhood has said that if thi rezoning to be granted as well. Miklo said that he did not situation. Freerks said that there was a bit of a "creep" efi there would be RS-12 across the street from RS-8 anc Technically, Miklo said, these would be single-family housir were owner-occupied or rental would not really be a part of amenities that is designed to fit into the >e) could be more stabilizing than maintaining ~t someone would invest in these properties to iat an owner-occupant would invest in these to said, it was possible that new townhomes ~, a population that is less transient than the year. While Staff is looking for some stability 3ree with Staff's perspective. In short, Miklo 'r rather than having houses there that are not it this case is different than other properties in -ectly to the north of it. Miklo said that another rezoning is granted then she expects her necessarily agree with that assessment of the ect, in that if this rezoning was approved then the same argument could be made again. g units. Freerks agreed that whether the units the Commission's decision. Busard said that one of his concerns would be how to ma a these townhomes fit into the neighborhood. Busard said that he had a lot of questions regarding: par ing, green space, and the lack of a designer. Busard thinks that particular attention needs to be paid to he scale of the buildings to make sure they fit into the area. Freerks said that it seemed as though at this point the buil~ings clearly overpower the area. In terms of the expense, Miklo said, the topography mak average, fairly level lot, apre-drawn plan cannot simply slope into consideration is needed. Miklo said that while for spending money on a designer to design somethin detailed plans are needed. Miklo said that he suspected plan, and that it was for all of these reasons that staff meeting on the matter to get some of these questions o applicant know what the issues are and what needs to be > the project difficult. Because this is not the implemented; a design that takes the steep aff sympathizes with the applicant's concerns that could potentially not be allowed, more sere would be neighborhood opposition to the elieved it would be good to have the public the table so that both the neighbors and the e next step. Eastham said that in reading the Southwest District Plan he came upon a passage stating that results from a survey done in 2000 said that one-third of II single-family homes in the Miller-Orchard neighborhood were in need of major repairs. Eastham as ed if that survey had- been updated. Miklo said that he did not know but would check on it. Eastham aid the reason he was interested in this was because it would speak to what the state of housing in the general area is. Eastham also asked Staff to determine what the current t tal living area of the present houses, and what that of the proposed townhomes would be. Eastham said he did not see the proposed total living area in the computations provided, and that he would also be int rested in knowing the bedroom configurations. Miklo said Staff could provide some estimates. Eastham asked what code provisions would be cited in gi ing the Commission control over the design of this development. Miklo said there would not be anyth ng in the code, that the question was one of zoning. The conditions placed on the design would be au horized by the state code which gives cities the right to place conditions on zonings above and beyond th code in order to address a public need. In this case, the public need would be to fit into the topography a d the neighborhood. Eastham said he was trying to understand the land-u~ general and this neighborhood in particular, and to dete area. As Eastham understands it, the types of housing include or not include RS-12 zoning. His understanding RS-12 zoning is in the Rohret south sub-area; almost s designation. Eastham asked if townhomes had been allo~ family/duplex designation. He asked, is there precedent fi scenario for the Southwest District Plan in line if RS-12 zoning is contemplated for this atlined in the Plan's appendix could arguably it is that the only area specifically calling for of the other areas have single-family/duplex 'd in any of the other sub-areas in that single- fulfilling this request? Planning and Zoning Commission July 14, 2008 -Informal Page 4 Miklo responded that he did not believe there was a precec done before the RS-12 zone was modified to encourage t family lots. That is why there is some discrepancy betweer zoning. Miklo said given this gray area, this makes it all tl Council and the neighborhood be comfortable allowing towr ent. However, he said that the plan had been ~wnhomes and other attached smaller single- ~ the way that plan was written and the current ie more important that the Commission, Staff, houses in this neighborhood. Freerks asked if the Commission felt that these townhom s were appropriate infill in this neighborhood, and if the Commission would feel the same for any other area of town. Freerks said she did not know that she would. Eastham said he was not committed either way, but was trying to determine a reasonable zoning that would preserve the single-family nature of the area (not ecessarily detached) under current economic conditions. Freerks said she sees the other side of the oin in looking at this proposal. She sees the focus on the Plan's mandate to stabilize, revitalize and a courage rehabilitation of the existing housing stock. Eastham agreed that that could be a sticking point. Eastham asked what programs have been available for successfully rehabilitating single-family, owner- occupied, existing housing stock. Busard asked to what extent conditions could be placed n this project. Greenwood-Hektoen said the conditions would have to be directly related to public nee s generated by the rezoning. Busard asked if building scale or landscaping could be addressed in terms f how the buildings fit into the neighborhood. Typically on a sensitive infill site like this, Miklo said, St. planned development. This project is just shy of the rep development. With a planned development, Miklo said, tF planned development is going to look like on the outside, variation would have to come back before Planning and ~ this case, Staff sees a Conditional Zoning Agreement (CZ Eastham asked if there could be a condition to have the a though it doesn't meet the requirements. Miklo said it cou ff would recommend that the developer do a uired one-acre minimum for doing a planned City is given a very specific plan of what the how it is landscaped, etc., and any significant ~ning or City Council in order to change it. In ~) as serving in lieu of a planned development. ea developed as a planned development even ~ not. Eastham asked if additional submissions by the applic nt were expected before the formal meeting. Miklo said he did not think so, that the applicant was si ply requesting direction at the meeting. Miklo said that the applicant has indicated that in order for the roject to be financially feasible he would need the full 11 units. Miklo said the applicant also has the op ion of developing under the current zoning. In terms of the issues that the Commission has discussed a d the compatibility of the development with the neighborhood, Miklo said he believed that getting them on the table in a public forum would be beneficial. Weitzel said the neighbors have communicated that they elieve these proposed units are intended to be affordable housing. Weitzel asked Miklo if this was true. eitzel asked if the Commission could take into account that the current units are affordable and require t at the units replacing them also be affordable. Weitzel said that neighborhood was also concerned about student rentals. Miklo said he had no indication as to the population living in the current units. He woui caution against getting too involved in those matters for the purposes of a rezoning. Eastham said that he hated to be contrary, but that i looking at the Big Ten Rental proposal the Commission actually made the decision on that propos d rezoning in part based upon the proposed occupancy of the units. There, Miklo said, either zoning as going to allow the five-bedroom units; it was the number of bedrooms, not who was occupying them, that was at issue. Eastham said that there was a discussion about bedrooms, but that there was also a dis ussion about the number of bedrooms per unit, and the fact that it was a design primarily marketable to undergraduate students. Eastham said that it was discussed that this design was specifically not ma ketable to families or professionals. Freerks recalled that the concern was one of a lack of variety in units. Miklo agreed that the Commission had gotten into it somewhat with those units, but that he wo Id caution against doing that in this case. He said that requirements for owner-occupied versus rental would not be appropriate, but that number of bedrooms was one way of swaying that in certain dire tions. Some of the initial applications on this Planning and Zoning Commission July 14, 2008 -Informal Page 5 property were for RM-20; the applicant at that time said tt to make the project financially viable. Staff informed him and he eventually came around to the idea of RS-12 zon the Big Ten Rental discussions it was acknowledged tl occupancy of the units and then the Commission backed that it was appropriate to discuss those issues in land-~ market in the community. There are significant neighbor to balance the student needs with the needs of families ar the problem was that there was no telling who would actu would be living at a property could not be focused on Freerks said, it was reasonable to assume that a couple This is just one factor in many, Freerks said. Eastham sa some information on what types ofunit-design was attract it he needed to have 4-bedroom units in order iat that was not something they could support g. Greenwood-Hektoen said that even during rt the Commission should not delve into the ~ff of those discussions. Eastham said he felt ~e planning because there is a large student gods, Eastham said, where everyone is trying home-owners. Greenwood-Hektoen said that Ily rent a given unit and that this was why who y the Commission. In terms of affordability, vith a child could not afford a 5-bedroom unit. that he believed the Commission actually had e to a particular market. Miklo said that one issue that did come up with the applic nt was that it was the applicant's goal to make these units affordable. Staff asked the applicant if he wo Id be willing to put covenants on the property making it affordable over time or on a certain number of units, and he said that would be willing to discuss that. Then again, Miklo asked, if the applicant is trying to make this work financially, should the City get into that detailed level of telling him what he can charge f r his units? Eastham said that if the applicant were receiving tax breaks or public assistance those condi ions would be on the units. Busard said he wished to reiterate his concerns for the c expected any concept plan from the applicant. Miklo said hear from the public and the Commission at the formal me the appropriate zoning for the area and they would not cor spend the money to develop more detailed design plans. to possibility but not for the maximum number of units gig slope, then he would consider taking his design to the n usual way of doing things; generally, she said, people do later with a more concrete plan. Usually, Freerks said Commission even sees them. Miklo said he felt it was im because there are a lot of gray areas; there are some questionable things. Done correctly, the development cc what is there now; or, if it is done poorly, it could have a ~ there has been a public hearing will help the applicant any Miklo said. sign scale on the site, and asked Miklo if he iat he believed the applicant's intention was to ting. If the Commission indicates that RS-8 is rider an RS-12 plan, then the applicant will not there is some indication that RS-12 was open 'n the sensitivity of the neighborhood and the Kt level. Freerks stated that this was not the not first test the waters and then come back things are at a more fixed point before the ~rtant to both sides to have the public hearing positives to this application and also some ild be much better for the neighborhood than stabilizing effect. Giving some direction after Staff to know the best way of moving fonnrard, Busard said that he felt uncomfortable with a Conditional Zoning Agreement. He cited the original 1989 Wal-Mart example of a significant change from the origin I plan as part of his reason for this discomfort. Miklo said he believed the City was much better at conditi nal zoning at this point. Busard said he felt the Commission should pick the zoning that it felt most comf rtable with, not allow for the zoning applied for and assign so many conditions upon it that it was essentia ly reduced back to the original zoning. Freerks advised everyone to read the plan and the staff formal meeting. and think them over carefully prior to the Eastham noted that it would still be single-family, regard) Miklo said that the City may want to go back and re-exar different. At the time the plans were completed, Miklo sa he believes there is a gray area. If the plan is read liter< not be appropriate for this area. If one recognizes that encourage townhomes since the plan's adoption, then the at the time of the new Zoning Code's adoption there was structure and of how several of these neighborhoods wer said that he believed that was why the question is one of infill should be encouraged, or is what is there now, satisfactory. :ss of whether the zoning was RS-8 or RS-12. line some of their plans now that the zoning is 1, townhouse meant RM-12 zoning. Miklo said Ily, one might conclude that townhomes would me of the zoning codes has been rewritten to answer becomes less clear. Freerks said that nuch discussion about infill and the townhouse not appropriate fits for such structures. Miklo whether or not this is a neighborhood in which ~r what can be achieved in the RS-8 zone, Planning and Zoning Commission July 14, 2008 -Informal Page 6 Eastham asked if the applicant has looked into the possib lots, something that would be allowed under current zonin preference to do the townhomes. Weitzel asked if a serie that was a possibility. Freerks added that duplexes could said that he believed in this case it would be zero-lot lin Eastham asked if there was arear-drive requirement fo believed that was correct for narrower lots. Weitzel said structure on a hill. Miklo said that the drawings did not a would be stepped. Even with steppes though, Miklo added. way in which this rezoning would affect all other plans a consideration. Eastham said that if the Commission was r that actually can be used in other parts of the community neighborhood. Freerks said that she could not yet recon housing stock with a plan like this. Eastham said that Fre if rehabilitating a fifty year old house that had an expect Miklo added that of these five houses, some of them wer concern is that the basic structures of some of the buil rehabbing. He said that it did keep the building afford another light, Freerks commented. Miklo said that the C close look at the structures, and noted that the one on the lity of doing single-family detached on narrow Miklo said he believed it was the applicant's of duplexes had been considered. Miklo said e created that fit into the neighborhood. Miklo ~s, but that it would certainly be a possibility. duplexes in an RS-12 zone. Miklo said he that his concern was about having one large ~urately reflect the elevations as the buildings there are still concerns. Freerks said that the id its further ramifications must be taken into pally good they would come up with something and will actually help in terms of stabilizing the pile the mandate to try to rehabilitate existing rks had an interesting question, and wondered d life-span of fifty years was really workable. actually built better than the others. Miklo's ings are not adequate to really do too much ble, however. One negative is a positive in ~mmission was welcome to go by and take a orner units was presently empty. There were no further questions, and the meeting was adj~urned at 6:49 p.m. c O .N y .~ U~ a~ o c ~ •~ d O ~ N d p ~ = N ~~ C 'd C y =r ~Q a ~_ U R O M ~ ~ ~ X X X X ' x a> •' X X X X X X ~p p ~ X X X p X ~ X X X X X ; X X X X X ~ X X X X X X X O ~ ; M X X X X X X X ' o N X , X X X X X ~ ' ' M ~ W X X T O ~ X X X ' N T X j X X X X ~ X ~ ~ O T T r ~- r M ~- N T 0 T 00 O r- T M ~- ~ . ~ W 0 0 0 0 0 0 0 0 0 O ~ L ~ Y 7 ~ = C ~ d a~ ° t0 ~ .. ~ ~' o ~ s E d ~ m m w w Y a cn v~ 3 z oo -; ci a ui 3 o ~ ~ '~ ~ ; X X X W_ O W_ O ; ~ ; ~ X M ; X X X X X ; ; X ~ ~ ~ ~ X X X X ~ ~ X ~ w ; X X X X ! ; X in O , X ; X X X x x x ~ ~ , N D ~ X X X ~ ~ X N X ~ X X X O O O ~ O ~- ~ M N 0 00 T M `, ~ r 0 .-- 0 r .- 0 ~ r O r 0 r I--W 0 0 0 0 0 Y ~ O r ~ O O ~ C w as N O a N N y R ~ t ._ 'd E m m w ~ Y a c i~ cn 3 Z OO ~ U Q LLI ~ C F- F- a~ N U X W }, c ~ ~ ~ ~ ~~ ~~Q a Q u >, n i i W YXOO IP19 MINUTES PLANNING AND ZONING COMMISSION JULY 17, 2008 - 7:30 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Charlie Eastham, Wally Plahutnik, - n Freerks, Elizabeth Koppes, Weitzel, Josh Busard MEMBERS EXCUSED: None STAFF PRESENT: Bob Miklo, Ch OTHERS PRESENT: Ike Akabogu, An Josh Neuman, A a Kuecker, Sarah Greenwood-Hektoen Buss, Mark Cannon, Mary Knudson-Dion, Kohl RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Chai PUBLIC DISCUSSION OF ANY ITEM NOT ON THE There was none. REZONING ITEMS: ~n Ann Freerks. DA: REZ08-00005/SUB08-00005: Discussion of an application Medium Density Single Family (RS-8) zone to High Density residential subdivision for approximately .88 acres of props & 723 Michael Street. The 45-day limitation period is Aug Kuecker reported that the applicant is requesting a rezonir Medium-Density Single-Family to RS-12 High-Density Sinc site into 11 single family attached townhomes. Kuecker s~ unit structure, and athree-unit structure. Kuecker describe small, single-family homes from the mid-1950's, which are property, Kuecker said, are several Medium-Density Multi- zoning is RS-8 Medium-Density Single-Family Residential previously submitted a request for rezoning for the two Mic change to RM-20 Medium-Density Multi-Family Residentia inconsistency with the Comprehensive Plan and the South stay small-lot, single family residential. submitted by Ike Akabogu for a rezoning from Single Family (RS-12) zone and an 11-lot rty at 442, 446, & 452 Benton Street and 719 st 7, 2008. of the five properties listed from RS-8 ~-Family Residential in order to redevelop the i there would be a six-unit structure, atwo- I the existing buildings on the property as urrently rental properties. To the north of the amity structures, but on all other sides, the Kuecker stated that the applicant had ael Street properties, which he wished to That application was denied due to pest District Plan, which designate this area to The current zoning of RS-8 could allow these five propertt s to be subdivided into six or seven single family detached units, with potential for a duplex on the co ner lot. The new RS-12 zoning has a minimum lot area of 3,000 square feet, and would allow a aximum of 11 attached single family units to be built. The Comprehensive Plan and the Southwest Dis rict plan note that any redevelopment of this area should be sensitive to the existing neighborhood. Un er RS-12 zoning, the units are on individual lots, and are single family residential. During the planning process, the citizens of the neighborhood expressed concern about the loss of smaller houses and ffordable single-family homes in the Planning and Zoning Commission July 17, 2008 -Formal Page 2 neighborhood. As a result, the Plan states that there shout Miller Orchard neighborhood by encouraging rehab of exist maintain the balance between owner-occupied and rental t be an effort to stabilize and revitalize the ig housing stock in the area. This will help to Busing. Kuecker stated that although the proposed rezoning is not add new single-family units to the housing stock. There h~ residents that the increased density resulting from this proj the neighborhood. Staff does see some merit in the redev~ homes do not have basements; all of the homes are quite homebuyers or more long-term tenants as a new townhom any redevelopment does need to be sensitive to the neigh) approved, there should be conditions attached which ensu neighborhood appropriately. habilitating existing housing stock, it would been concerns expressed by current ;t would detract from the efforts to stabilize ~pment of this corner: three of the existing call, and may not be as attractive to may be. However, Staff also believes that rhood, and Staff believes that if this is this new development is integrated into the This proposed development would be a 2-unit and 3-unit st ucture along Benton Street, with asix-unit structure on Michael Street. Staff believes that with some ttention to detail such as landscaping, window placement, trim, porches, rooflines, etc., the larger structur s could be made more compatible with adjacent, detached single-family homes. However, plans ave not yet been submitted that illustrate that these buildings will fit in with the site and the neighborhood. Additionally, the challenge which the steep slopes provide has not been adequately addressed, and S aff feels that resident access to the building could be an issue because of this. The maneuverability of he driveway and the parking in the area are a concern as a result of these steep slopes. Staff's primary oncern with a 6-unit structure along Benton Street is that it would result in very little open space for the residents. The five units along Michael Street have a greater setback that would allow for a nice front yar . The applicant did submit some elevation drawings showin the general concept for the exterior of the townhomes. The drawings are preliminary and would be a ended to allow for additional design work to ensure that the structures fit into the neighborhood and the site. For example, the current drawings do not show the way in which the buildings would move up th hill along Michael Street. Because there are steep slopes in the area, Kuecker said, here would be a need for a Sensitive Areas review of the site. However, the review would be perform d by Staff, not the Commission. Estimated vehicular trips would rise from approximately 49 trips per day, to approximately 77 trips per day if 11 units were built. Staff believes that given the traffic al ng Benton Street, this increase is minimal. Currently Michael Street does not have a sidewalk. With t is new development, the subdivision code would require the applicant to put in sidewalks along his si a of the street, thereby improving the pedestrian nature of Michael Street. Because the street is very narrow with apaved-width of only 20 feet, there will be no on-street parking available to residents. Kuecker stated that the current homes lack some of the ba is amenities that homeowners are looking for. The proposed redevelopment could create homes that Ion er-term tenants or owner-occupied homeowners desire; however, because of the sensitive na ure of the neighborhood, Staff would like to see a more detailed plan that demonstrates how the devel pment would fit in with the neighborhood, before recommending it for approval. The applicant has asked the Commission to give some ind cation as to whether this project would be recommended to City Council for rezoning, and what cond tions would be necessary to achieve the approval. Some of the issues that Staff has with this project as it rel tes to the Comprehensive Plan are: 1) the vehicular access and the parking, 2) the lack of open spac 3) the steep slopes and how they are handled, 4) the scale of the building as it relates to the nei hborhood, and 5) landscaping, and how it is used to help this development blend in. Kuecker stated that at the informal meeting the Commissi n had requested answers to a few questions they had regarding the application. The first concerned th 2000 Housing Commission Survey in which one-third of all homes in the area reported being in need o major repair. Commissioners had asked if Planning and Zoning Commission July 17, 2008 -Formal Page 3 this survey had been updated, and, if so, what the current tatistic was. Kuecker said that the survey was updated in 2007, and that while no official report was done, Staff that had administered the survey reported that one-third or more homes in the area still were in need of major repair. The Commission had also requested information on fundin that might be available to rehab homes in the neighborhood. Kuecker reported that there is a locally fun ed source called G.R.I.P., General Rehabilitation and Improvement Program, (formerly known as T.A.R. P.) available. So far, Kuecker said, there has only been one successful project north of Benton Street in the neighborhood, and several on Douglass Street and Douglass Court. Kuecker said that th re have been many applications submitted for properties in the neighborhood, but for various reasons, no others have been successfully seen through to the end product. Kuecker stated that a second funding ource was the federally funded CDBG (Community Development Block Grant) and HOME (HOM Investment Partnership programs) which cover repairs only and often are conditional upon occupan y, or are low-interest loans. All of these funding sources are only available to owner-occupied units not to rental units. Kuecker said that the Commission had expressed an interE five properties is, and what the total living area of the props in all five houses combined is 3,904 square feet. By lookin applicant, and not considering the units as two-floor struct~ of the proposed property could be estimated at just over 1( for the fact that there are two levels planned, that takes the living area, Kuecker said, increases quite a bit with this pla st in what the current total living area of the sed properties would be. The total living area 3 just at the footprint submitted by the res, Kuecker said that the total square footage ,000 square feet. Kuecker said if you allowed number to over 20,000 square feet. Total Kuecker noted that the Commission had been interested in discovering what the code said as it pertains to placing conditions on the design in a rezoning. Kuecker said that in the Iowa Code, there is a section that sates that additional conditions can be applied on a re oning, but that those conditions must be reasonable and satisfy a public need(s), which are directly auked by the requested change. In this case, Kuecker continued, the conditions would have to ensure th t the redevelopment was an asset to the neighborhood and not a detriment. Miklo added a couple of points at the end of Kuecker's pre: average square footage of the existing units, which, she re along Benton Street, and 1,076 and 812 for the existing un concern Staff had for having six units on Michael Street. V' could be designed to fit in with the neighborhood, because design of the property, the six units on Michael Street coup perhaps there should be fewer units in that area, maybe or said, 11 units is the maximum that the zone allows. Howe character of the neighborhood, Staff does not feel that six ~ side. entation. He asked Kuecker to give the died was 672 square feet (without basements) is on Michael Street. Miklo reiterated the hile Staff believes the units on Benton Street ~f the steep slopes of the street itself and the represent a problem. Staff is concerned that ly four. If the RS-12 zoning is approved, Miklo er, because of the topography, and the nits could properly fit on the Michael Street Staff shared some photographs of what they deemed well- esigned, well thought-out townhomes and duplexes. Given the Comprehensive Plan's goal of impro ing and stabilizing the area, these examples of recent in-fill development fit in with the character and quali y of design, and the breaking up of large buildings into smaller components which Staff would reco mend. Miklo asked the Commission to give Staff and the applicant direction as to how best to proceed after their public hearing. Weitzel asked if historic significance could be a concern in redeveloping this area, and asked if there was a survey for this neighborhood. Miklo replied that he did n t believe there was. Eastham asked if his understanding that the proposed unit had approximately 20,000 feet of living space was correct. Kuecker said that it was. Eastham asked if tall knew what reinvestment/redevelopment had occurred in the area over the last ten years. Miklo sai that there has been some development on Orchard Street, and he believed there was a house built o Hudson or Miller recently, but that they do not currently have an exact figure. Miklo said that Staff could ertainly check building permits to get a more conclusive picture. Eastham asked if Kuecker knew the d Ilar amounts of assistance that had been Planning and Zoning Commission July 17, 2008 -Formal Page 4 received in reinvestment assistance such as CDBG and H ME funds in the Miller Orchard neighborhood. Kuecker said she did not have the numbers on hand, but c uld get them for the Commission. She said that she knew that one home north of Benton had received approximately $40,000. Eastham requested more specific details and information regarding reinvestme t funding that had gone to neighborhood homes. Freerks opened the public hearing and invited the applicant to speak. Ike Akabogu, the applicant, stated that when he and his wii on Benton Street, they saw it as an opportunity to give bacl many blessings. Akabogu said that the properties they hac his wife have spent thousands of dollars trying to do work c properties are not the kind of properties that you can just s~ better without having to raise the rent. Akabogu said that tl the rents low and the units affordable, but that it just was n~ and his wife had been participating over the last few years owning their own homes, and Akabogu said that this was tl in their heart to do. Redeveloping these sites, Akabogu c eventual homeownership to other low-income families in th way that they are, Akabogu said, would work against the id community aesthetically. saw the opportunity to buy rental properties to the community that had given them so purchased kept deteriorating, and that he and i them. However, Akabogu said, the end money on and expect it to keep getting ey were very conscious of wanting to keep t working financially. Akabogu said that he i a program that takes families from renting to sir goal and their mission, and what they have ntended, would give the opportunity of community. Letting the properties sit the ~a of working together to improve the Akabogu said that he has met with the neighborhood to ge said that he is not trying to force something on the neighbo went to, he felt he was basically yelled at and shut down r~ they thought would work. Akabogu said that he and his wi~ everyone and makes the city a more beautiful place. He s. $114,000 by building the 6-plex on Michael Street. Akaboc he would have no problem going for it, but, Akabogu said, they must do what the bank says, which in this case, is bus their input, as well as with Staff. Akabogu hood, but that on the last two meetings he :her than anyone giving ideas of things that want to do something that works for yid as it is, the numbers show him losing u said that if this was part of his charity work, seeding money to pay back the bank, they feel Bing at least a 6-plex on that site. Akabogu said that Staff has informed him that a more full nd complete plan must be submitted before approval could be recommended. He said that what hew s hoping to get from the Commission was direction. If the Commission could see a way that the rez Wing might work, then he could spend the money necessary to get more detailed plans developed. Eastham asked Akabogu about the square footage per uni . Akabogu said that currently the estimates are for 1,800 square feet per unit. However, he said, that umber is going to change because as they draft and work with the building, changes that need to be ade will come up. Akabogu said that the square footage will definitely be almost double what is offe ed by the current units. Each unit will have a basement, which, Akabogu said, is a common request wh n renting to families. Busard asked if the 1,800 square feet figure included the t~asement, and if the basement would be a livable space. Akabogu said that the basement will be fins hed into a family room. Weitzel said that with such a size, the average unit size wi Akabogu's pledge that he.wishes to keep the units afforda planned to do so, given the large size and cost of the unit: past is refer families to organizations that can really help tl families have been able to learn how to save and to make their own. Akabogu said that to him, this is more about the he is not a developer and has never developed before, an I be dramatically increasing. Considering >le to families, Weitzel asked how Akabogu Akabogu said that what he has done in the em. He said that through these organizations, better money, eventually purchasing homes of work he does for Almighty God. He said that I that this was a chance to give back to people. Busard asked Akabogu if it was correct that the bank had old him that in order to get a loan he had to have a minimum of 6-units. Akabogu stated that this was orrect. Eastham asked if this meant that Akabogu must have 11 units altogether in order to receive his loan. Akabogu said that this was correct, and that the bank was looking at it from a perspective of h w could this project make money for the bank. Right now, Akabogu said, the numbers for him are $114,0 0 in the negative, and the bank needs him to Planning and Zoning Commission July 17, 2008 -Formal Page 5 show how he is going to make it work financially. Akabogu term ambition, and that he is counting on spending signific2 of the new buildings' lives in order to counteract the high cc id that he is looking at the project as a long- y less on maintenance in the first few years of building. Plahutnik asked Akabogu if his ongoing plans to have tens included these particular units. Akabogu said that it did. P square feet, a relatively low cost for housing in the current approximately $270,000-$275,000 per unit, a price that wo income families. Akabogu said that the 1,800 square feet 1 was yet set in stone. Akabogu said that if the units were $; not sell them to anybody; he said this would erase the who Eastham asked if Akabogu had a sale price in mind. is first rent and then buy his units specifically ahutnik said that even at roughly $150 per iarket, which would price the units at Id presumably be out of the range of low- ~ure was subject to change, and that nothing 75,000 he would not want them and he would purpose for him of making it low-income. Freerks interjected, saying that while she believed Eastha 's question was important, it was not really the biggest issue in terms of rezoning. She acknowledged tha it was something that needed to be looked at, but felt that it needed to be looked at in the context of it bei gone of the many things that are considered in a rezoning. Greenwood-Hektoen said that she agreed ith Freerks and that financial feasibility is not one of the primary factors in a rezoning decision. Eastha said that his thinking in this line of questioning was that financial feasibility does have an effect on size an scale. Freerks said that she did not believe that this could be answered at this time. Greenwood-Hekt en said that it is not a condition of the applicant's plan that the housing be affordable. She said t at while he is representing orally that it would be affordable housing, that is not really what the Commissi n is considering at this point. Eastham asked if it could be a condition of rezoning. Miklo said that Staff would have to look at it. Freerks said that it is for the applicant to decide how much he wishes to rent his units for. Akabogu said that the numbers could still change from tha~1,800 square feet figure. He said that as they work on the designs, this is something that he will work thr ugh with Staff. Busard asked if Akabogu had considered designing the pr ject to have more open space. Akabogu said that he has talked with the project's engineer regarding the slope of the land and that one option they had discussed is trying to add more dirt to better level the lot in o useable open space. Busard asked if Akabogu had thought about a shared open space with the arger community. Akabogu said that something like that could be looked at, but that, again, bec use he did not yet know if the project was a possibility, he had not spent the additional money on desig needed to consider such possibilities. Busard also asked about parking, and what the applicant's plans for parking entailed. Akabogu said that there were two car garages for each unit and that in the co rse of this project he would be widening Michael Street and installing sidewalks. Freerks asked if other members of the public would like to peak about this application. Anna Buss, 525 W. Benton Street, a neighbor and propert been developed for this neighborhood a few years ago, ar into developing that plan. She stated that if the Commissi project, she and her neighbors would thank the Commissi that Akabogu had implied that his properties were too old are older. Buss said that Akabogu had stated that his pro wondered if perhaps he was penny-wise and pound foolisl lot of money to maintain, but that nevertheless maintenan~ although Akabogu had pointed out that he was a doctor, s since she was 19, and is now 58. Buss said that she eva how he is able to maintain his rental permits with his props owner in the area said that a master plan had I that a lot of time and taxpayer money went n decided to amend the plan in favor of this n from the bottom of their billfolds. Buss said > maintain; Buss said that all of her properties erties cost too much to maintain; Buss and said that all of her properties also cost a is done on a very regular basis. Buss said e had been in the rental property business sates properties for a living, and she wonders ties in such a disparaged condition. Buss said that Akabogu has 38,160 square feet which he i proposing to develop. Directly across the street from Akabogu's proposed development site, Buss o ns 51,000 square feet ready to be developed the minute the area is rezoned to accommodate Akabogu' project. Buss said that she has talked to her neighbors, and that all of them have expressed interest in edeveloping their land if Akabogu's rezoning went through. Buss said that she had pulled up the numb r of rental permits that were issued for her Planning and Zoning Commission July 17, 2008 -Formal Page 6 neighborhood and found the following: on Miller Avenue, 9 all of the 7 without rental permits were owner-occupied; on the remaining are not all owner-occupied. Buss pointed ou on Miller Avenue just after Benton Hill Park, and that if the immediately. Buss said that if Akabogu successfully got hi property owners would be coming before the Commission 1 wanted a rezoning such as this for years and that she wane that she was basically shot down because of the Compreh~ ~f 16 houses had rental permits, although not -ludson, 18 of 33 houses have rental permits, that there were 9 acres of undeveloped land area was rezoned this would all be developed property rezoned, all of the neighborhood's ~ ask for rezoning too. Buss said that she has :d to put duplexes all down Miller Avenue, but nsive Plan. Buss said that she owns five lots on J Street that she has figures she has calculated for development, she sees no ~ proposed units. She said that if Akabogu could find a burl doubted was possible, six units of 1,800 square feet each he builds 11 units, Buss said, the price is $2,475,000. Bu 1,200 square feet per unit, the price would go down to $91 Buss said she would defy Akabogu to even find a builder square foot. Buss said that affordable housing does not e with the builders to get the prices down. >nsidered developing, and that based on the y Akabogu can maintain affordability with his ~r to work for $125 per square foot, which she ould be $1,350,000, or $225,000 per unit. If said that if Akabogu reduced the units to ,000 for six units or $1,650,000 for 11 units. io would do the development for $125 per st in this town because the City will not work Buss said Akabogu bought his properties knowing full well he condition they are in. She said he bought them knowing that he intended to develop there, and that t e properties are in the condition they are in because he has not taken care of them. Buss said that ev ry one of the properties she owns on Miller and Hudson are older than Akabogu's, and all are well kep up. She said that her newest properties in that area were built in the 1950's, and that she would bet t at any one of the Commissioners would live in any of her homes in a heartbeat. Buss said that if there ar no modern amenities in Akabogu's units, it is because he has not put them in. She said that she has no problem renting the three homes she has that do not have basements. Buss said that if you keep your p operty up, then one tenant to the next will rent them. Buss invited questions from the Commission. Koppes asked Buss if she owned any property on Michael Street. Buss replied that she looks at Michael Street all of the time. She stated that her residence was a 525 West Benton, and asked Koppes what part of the statement "across the street" she did not under tand. Buss said she owned a number of properties in the immediate area but none on Michael Stre t. Plahutnik asked if he was correct in his understanding that Buss lived right amongst all of her properties. Buss said that she did not for several years, but that shed es now after having remodeled this property. Buss said that all that is necessary to do to have propertie that look good is to put the right amount of money in the right places with the right people doing thew rk. Eastham asked Buss how long she had been investing in er rental properties. Buss replied that she purchased her first rental home in 1988. Buss said that fo a time she had owned everything on Miller except for two houses, but that she had sold a few of thos homes because the City was not going to let her do what she wanted with them. Buss said she knows II of the people who bought those homes and that she has informed them of what is coming, and that all of them are willing to band together to do something new and wonderful if this rezoning goes throug . Mark Cannon, 706 Miller Avenue, said that he had attends 1970's and that after having lived elsewhere for a number Cannon said that he returned to Iowa City because he kne city, and that it was this spirit he wished to invoke in these to Akabogu if he had felt yelled at in his meetings with Heil had not been the intent. Cannon said that he is not again a very nice one from an aesthetic standpoint, and that botl in jeopardy. Because of these deficiencies in his neighbor all. His concern, however, is that this development will inc detrimental effects. Cannon said that he is certain that ally the University of Iowa in the 1960's and f years, he returned to Iowa City in 1992. ~ that it was a progressive and forward-looking iscussions. Cannon expressed his apologies iborhood residents, and assured him that this change. He said that his neighborhood is not the commercial and residential zones in it are ood, Cannon said, he is not against change at ease the density of the neighborhood with ving townhomes in the area will encourage Planning and Zoning Commission July 17, 2008 -Formal Page 7 student-living and absentee landlords. Cannon, who is co miffed to the neighborhood and who wants to see the neighborhood grow and be attractive, believes that it will become his job to call the police every Thursday, Friday, Saturday and Sunday night to quell parti s. Cannon said that he believes that if the Commission takes an honest look at neighborhoods that a dominated by students they will acknowledge that this is a reasonable assumption of what ould happen. While Cannon is not against students, having come here himself to study, he feels that reas with high student populations need to be managed carefully and well, and that that would probably n t be the case in this area. Further, Cannon said, there is no way that these units can be low-income; t e cost threshold is just too high. Part of the frustration of the neighbors, Cannon said, is that when que tions such as the amount of rent he intended to charge were asked in the meetings with Akabogu, hew uld often reply that he had not yet thought about that sort of thing. Cannon asked what kind of securi that gave neighbors in believing that these units would actually be low-income -something that Cann n says he would welcome. Cannon reiterated that he is not against change, but that if~the neighborhood oves in that direction then a lot of out-of-the- box, progressive thinking must be done to make this an en icing, stable neighborhood. Mary Knudson-Dion, 725 W. Benton Street, said she wishe Knudson-Dion thanked Akabogu for holding discussions w the discussions had been collegial and productive. Knuds~ neighborhood and its proximity to downtown, Oaknoll and 1 is an interesting but fragile one. She stated that a few yea on and that a goal of this plan was to preserve and stabiliz she believes that the increase in high-density housing that goal. She said that high-density is already a concern in thi neighborhood more transient. She is afraid that approving there are more units in the neighborhood that are renter-oc that more and more proposals will be put in for rezoning, t~ duplexes and higher density units. This sort of activity wog stabilizing a neighborhood. Knudson-Dion expressed cone people that might attract. If the costs are high, she believe than families. While she is not against students, she does neighborhood who want to preserve its richness and to wa i to express her objections to the proposal. h the neighborhood and stated that she felt n-Dion said that she likes the diversity of her ie stadium. She noted that the neighborhood s ago the Southwest District Plan was worked this neighborhood. Knudson-Dion said that tomes with this proposal runs counter to that neighborhood and that this tends to make the :his plan will create a slippery slope because ;upied than owner-occupied. She believes ~ning the neighborhood into predominately d not fit in with. the idea of preserving and ern for the cost of the units and what type of > more students will be attracted to the units roant to make sure there are people in the ~h it grow. Knudson-Dion expressed a concern for the lack of green s ace in the plan, particularly along Michael Street. If families will be living in the units then it is critical o have green space for children and adults to enjoy. The design is also a concern for Knudson-Dion, as it does not appear to fit in with the overall neighborhood design. The rest of the neighborhood consi is of single units with a lot of yard, and Knudson-Dion would like to see that continue. So often, Knudson-Dion said, neighborhoods are in a posi ion of simply reacting to things as they come along. One positive thing to have come out of these discu sions is that the neighborhood has decided to proactively set forth a plan of what they want for their neig boyhood. Josh Newman is the former owner of one of the properties townhomes. The home, Newman said, is identical to the c Newman described the homes as pre-fab houses built in tt but out of a composite frame with '/4 inch plywood as the o home, as he did for three years, was very unpleasant. Nei are deteriorating. He recalled that when large trucks woul~ windows would actually rattle. Newman stated his support Akabogu wishes to replace with the her two that Akabogu owns on Benton Street. e 1950's that are built not with 2x4's or 2x2's, iter walls. Newman said that living in the iman said the homes are in terrible shape and drive by on Benton Street the walls and for Akabogu's proposal. Freerks asked how many square feet Newman had in the Dome he had lived in. Newman replied that the house had 686 square feet. Ann Kohl, 709 Giblin Drive, has lived in the neighborhood or almost 35 years. Kohl said that when she purchased her home there was a nice grassy slope behin her house, but now there is a three-story apartment building. Now she has a brick wall and three st rtes of windows staring down at her backyard. Planning and Zoning Commission July 17, 2008 -Formal Page 8 While Kohl believes Akabogu has good intentions, she feel: said she is asking the Commission to vote against a higher apartments in the area already. She believes the plan Akal good intentions. A smaller project that would not require a choice in Kohl's opinion. > his plan is simply too big for the area. Kohl density because she feels there are too many ~ogu has presented is unworkable, despite his ;hange in zoning would be a much better Freerks asked if there was anyone else who wished to ac forward, Freerks invited those wishing to speak a second Buss stated that she was very good at organizing her fello~ has objected to hiring someone to represent their interests think about that. Buss suggested that if Akabogu wanted k down the current homes and put up small single family uni the Commissioners to come sit in her yard and watch the t wanted more little kids on Benton Street. Buss said there Akabogu had no clue at this point what he intended to do. plans, but cannot find a builder to get her the price she neE she is also areal-estate broker and that her specialty is se noway these homes can be affordable housing. Buss sai~ Commission rezoned it, the land would be worth more that Akabogu's rezoning goes through there will be 100,000 sq also will demand a rezoning. If he gets it, Buss said, we w their time. Akabogu again addressed the Commission. Akabogu said lots being discussed are next door to an RM-20 zone, whit contended that rezoning his property to an RS-12 only hell community. Akabogu took issue with Buss expressing con dwellings. Akabogu requested that the Commission ask B were occupied by students. Freerks requested that comma on the topic at hand. Akabogu said that he was trying to sl the majority of people to whom he rents are families. The knowledge reassures the community. Akabogu said that h to keep the neighborhood peaceful. However, Akabogu s~ apartment buildings in an RM-20 zone, units which a family the Commission resolves his application in the way he is a properties. That, he said, is his goal. Freerks invited anyone else to speak. No one came a the Commission. As no one came to the podium. -landlords, and no one that she has called Buss said that the Commission might want to :tter, more affordable housing, he should tear s or duplexes to replace them. Buss invited affic, and to then ask themselves if they really sere many things to consider and that Suss said she has floor plans and building is to redevelop her property. Buss said that ing apartment homes. She stated that there is that if Akabogu tore down his houses and the the houses sitting on it. Buss said that if are feet in the immediate area whose owners ant it too. Buss thanked the Commission for he wished to remind the Commission that the i has an apartment building on it. Akabogu s to blend the apartment buildings into the ;ern that students would live in these iss what percentage of her homes in the area ants be directed to the Commission and remain ow that his drive is to rent to families, and that tudents are not his target and he hopes this wishes to work together with the community d, all around these properties are huge could not possibly buy. Akabogu said that if ;king, families will actually be able to buy his and the public hearing was closed. Freerks stated that a motion needed to be entertained prio~to holding discussion and that her suggestion would be to defer the matter because there are so many is ues to address. Eastham moved to defer items REZ08-00005 and SU608- 0005, an application submitted by Ike Akabogu for a rezoning from Medium Density Single Famil (RS-8) zone to High Density Single Family (RS-12) zone and an 11-lot residential subdivision for app ximately .88 acres of property at 442, 446, & 452 Benton Street and 719 & .723 Michael Street, until the ommission's next meeting on August 7, 2008. Weitzel seconded. Freerks called for discussion from the Commission. Freerks advised Akabogu that this was somewhat differen from the way the Commission usually goes about things because generally a proposal is relatively fir by the time the Commission sees it. In this case, Freerks said, she understood that the applicant wan ed the Commission's feedback prior to going to the expense of creating more concrete plans. Miklo offered to help frame the discussion. The question, ~lliklo explained, is one of going from RS-8 to Planning and Zoning Commission July 17, 2008 -Formal Page 9 RS-12. If the Commission feels there is some merit to purs there conditions the Commission wants to require in terms units, etc. Staff's concern for the property on Michael Stree many. Staff has looked to see if given the lot area and the because of the minimum lot width and dimensions of the R; design. Miklo said that he does not see how the lots could to create more open space, and for Staff, that is a concern. creative idea that the applicant could come up with to show but he did not see that happening. That, Miklo told the Cor there be a condition on the number of units? Once those b design and parking and open space can be addressed. wing that rezoning, the next question is: are ~f the amount of open space, the number of t, Miklo said, is that six units may be too >lope it would be possible to fit six in, but >-12 zone, this is probably the most realistic ~e arranged any differently in an RS-12 zone Miklo allowed that there may be a very six units more comfortably located on the lots, emission, would be their next question: should g questions are addressed, the details about Freerks noted that those questions would be addressed if Miklo said that it was possible the Commission would detE for these properties and that there is no need for further d Eastham asked what the RS-8 zoning actually permits. Be area, it only allows duplexes on corner lots. Staff's calcula single-family lots on this property. That would be single-fa development would be a subdivision and because Michael need to be taken from the lots in order to make the Michae was some question as to whether a seventh lot could be ci enough for a duplex. Eastham asked if that would be one would be at most one duplex. This type of redevelopment subdivision. Busard asked if it was required to have a dup not. Kuecker clarified that if the corner lot was asingle-far single-family units on the property; if it was found that therE duplex, then there would be room for seven total units on t Commission felt the application had merit. ine that there is currently appropriate zoning ~ssion. ;ause the RS-8 zone requires a larger lot ons were that you could definitely get six lily homes, not duplexes. This type of itreet is substandard, more lot area would Street right-of-way wider. Miklo said there gated or perhaps a lot that would be big uplex or two duplexes. Miklo replied that it could require no rezoning, but would require ;x on a corner and Miklo responded that it was ily then there would only be room for six was sufficient space to make the corner lot a e property. Plahutnik noted that staff documents state that both the S uthwest District Plan and the Comprehensive Plan indicate that the property should remain single-family r duplex residential. Plahutnik asked if rezoning the property to RS-12 would mean that the prope y would not be single-family or residential duplex. Miklo replied that RS-12 is single family. The Sou hwest District Plan does not show townhouses here, Miklo acknowledged, but added that since that plan as adopted the zoning code has been amended to allow attached townhouses in the RS-12 zone to be built more easily. Miklo said he felt it was a gray area as to whether the townhouses match the omprehensive Plan. Freerks recalled that when the Commission worked on the code the intention w s more for new development, not necessarily for infill. Miklo said that the main intent was to create new reas where it would be easier to build townhouses. Under the previous code, it was very difficult to build townhouses without doing a planned development. If one reads the Southwest Plan literally, th n townhouses were not anticipated in this area; however, small-lot single-family was anticipated, and this, Miklo said, creates a gray area. Miklo said that there are two ways to approach it: 1) if the Commission felt it was a good project and really wanted to make it work, the Comprehensive Plan could be amended to show townhouses in this area; or, 2) because it is a gray area, RS-12 zoning could be adopt d without amending the Comprehensive Plan if the commission determined it was in compliance with the i tent of the plan to promote small lot single family and duplexes in this neighborhood. Freerks said th t she keeps returning to the Southwest District Plan because she knows how much time and community i put went into that document, and she has grave concerns about the precedent that rezoning this pro erty could set. She said that she has real concerns about the implications of making a change like this. Freerks stated that she was not saying that the properties could not be redeveloped, but that she is no sure this particular redevelopment matches the Comprehensive Plan. Further, she-said she was not s re the units could be affordable, even if the full 11 units requested in the rezoning were allowed. Freerks aid she was concerned how this rezoning would trickle around the corner and across the street, and hat that would mean for the neighborhood as a whole and the stated goal of the Southwest District Plan o preserve it. Koppes agreed with Freerks that up-zoning this property s erred to be in conflict with the Comprehensive Plan. Koppes stated that 1,800 square feet is a huge unit noting that her house is only 900 square feet. Koppes said that if affordable housing was the goal, the u its could be down-sized. Planning and Zoning Commission July 17, 2008 -Formal Page 10 Eastham said he has been striving to keep an open mind a what the Comprehensive Plan says about the area. Easth development would help to achieve stabilization in this nei would be to change the Comprehensive Plan so that townh area and not another. Freerks replied that she was not pre he understood that and was just thinking his way through t said, is how to do redevelopment, if redevelopment is nece within the confines of the existing zoning. Eastham said th that may be possible for this area. Other statements sugg because owners are investing in their properties, somethin about this area. Eastham said he wanted to focus on the f area are rental and a third or more are judged as being in investment is going on, Eastham said, not enough to convi stabilization. Eastham said that he thought the proposal fo was probably not going to work for these five lots for all of plan did not allow for adequate green space and vehicle a to him, speak to neighborhood stabilization. The scale of t come down. Townhome developments, Eastham said, are that are well-designed at a little bit higher density. Freerk townhouses were right for that neighborhood. Eastham sa maintain an open mind. Eastham said that Staff had aske the matter, but that Staff had also stated that six units woul that what Staff was saying was that Staff is having a difficu that they are open to being convinced by the applicant; aft applicant, a plan that could properly demonstrate 11 units that he would have a difficult time envisioning a plan in whi whether they were townhomes or detached single family h Eastham said he was willing to entertain as a possibility so lots, although he was not committed to the idea. gout the application and how it pertains to m said it seemed to him that if townhouse iborhood, then one possible way to proceed ruse development was allowed in this specific pared to look at the whole Plan. Eastham said e process. The larger question, Eastham ~sary for stabilization of this neighborhood, ~t he had heard comments suggesting that sted that stabilization may be occurring Eastham said he really had not heard before ct that half or more of the properties in that red of major repair. So while some ce him that it is at the level that could achieve 11 units currently before the Commission ie reasons Staff had suggested. He said the ;ess, and that 1,800 square foot units did not, e plans and the per-unit size would need to actually supposed to allow for smaller units stated that she just was not sure that ~ they may or not be, and that he was trying to the Commission to provide clear guidance on i not work on Michael Street. Miklo clarified t time seeing six units on Michael Street, but r several weeks of discussions with the s feasible has not materialized. Eastham said ;h six units could work on Michael Street, mes, because of the topography of the area. newhere between seven and nine units on the Busard said that it seemed like the Commission kept retur ing to the current zoning in their discussions. Busard stated that even if the area was rezoned to an RS- 2, all of the conditions the Commission had discussed basically take it back to an RS-8 again. Weitzel said that he did not see it that way, but that he felt here were topographic problems and financial constraints on the applicant that make it un-doable in his o inion. Weitzel said he was not convinced that the zoning was worth it. Freerks said she felt the Commission needed to look at th basics. First and foremost, she said, the Commission is being asked to rezone something. The pro erty could be rezoned and the applicant could sell it the next day. That may not be the applicant's intenti n, but it is a possibility the Commission must take into account. That is why, Freerks said, the first step s to go back to the Comprehensive Plan and determine what zoning, not what plan, is appropriate forth area. Busard said he that he just was not comfortable rezoning n area and then placing condition after condition upon it. Weitzel pointed out that the Commissio is allowed to do that. Busard said he agreed that the Commission was allowed to do that, but that he fel it put them in danger of being developers rather than a Planning & Zoning Commission if extensive onditions were applied to each rezoning. Freerks maintained that conditions were part of the flexibili y the Commission had and that sometimes they were necessary and others they were not appropriate at all. Plahutnik said, Akabogu had submitted a plan, but had no asked the Commission to redesign the plan. Frankly, Plahutnik said, he did not get paid enough to dos In making his decisions, Plahutnik looks at what the applicant stands to gain with a vote of yes, and in this instance, the value of the property is increased enormously. Plahutnik also looks at what the c mmunity stands to gain because he feels that it is his job as a Commissioner to act on behalf of the com unity. The positive that the community stands to gain is the removal of a handful of undesirable houses. This positive must be weighed against a whole Planning and Zoning Commission July 17, 2008 -Formal Page 11 series of negatives that could result for the community. In his case, Plahutnik said, the applicant stands to greatly gain, but the community does not fare so well. T is makes his decision relatively easy, he said. Plahutnik said he is not looking to re-design the property to make it work for the applicant because that is not his job. Miklo wished to clarify a couple of points. In terms of the C for small-lot single-family in this area. The RS-12 zone car does not require townhouses. The difficulty for the applicai townhouse design the rezoning would not be of any great k clear that RS-12 can fit into what the Comprehensive Plan townhouses can fit is a gray area, making it a judgment cal not have enough information in his packet in terms of the a Miklo said it would be a goal to provide more detail at the n ~mprehensive Plan, Miklo said, the Plan calls be developed as small-lot single-family; it t, Miklo said, was that without doing the ~nefit. Miklo said he just wished to make it urrently calls for here; the question of whether for the Commission. Plahutnik said he did ~plicant's design to make that determination. ~xt meeting. In terms of conditions, Miklo said if this was a newer neigh be no need for the conditions being discussed. The reaso its infill nature and its topography. The sensitivities of this feels could be ameliorated with conditions. If this was a nE and some RS-12 zoning, the conditions would not be nece existing properties would not be as great. Koppes asked ~ applied to the next RS-12 that came up for the area. In tei would have to be examined on a case by case basis. He to an RM-20 does open up some possibilities for some tra would then be an RS-12 across the street from someone zoning. Miklo said he did not know if they should be specs application would have to be reviewed on its own merits. area was a part of taking an application on its own merits. ~orhood and a flat piece of land, there would s for concern with this project are because of ieighborhood present challenges that Staff N subdivision with some RS-5, some RS-8, ~sary because the concern with fitting in with Miklo would expect similar conditions to be ns of the next RS-12, Miklo said that each aid he feels that the fact that this area is next sitional zoning. Freerks stated that there id this could all result in a trickle effect of up- ating on the next application because any Koppes said that considering the surrounding Eastham said that one of the most interesting things to ha a come up in the meeting was the idea that the people of this area are intending to sit down and think abo t what they want in terms of redevelopment and for neighborhood stabilization. Freerks said she was of sure that the resident had discussed redevelopment. Eastham said he would certainly be intere ted to see what the neighborhood came up with. Freerks said that she considered that plan to be the outhwest District Plan in many ways, as there was a great deal of community investment in that docume t. Weitzel stated that his discomfort in rezoning came in part from the fact that there was a lot of tanning and effort that was involved in creating the Southwest District Plan, and into the zoning code that as amended since that time. Weitzel said he would be more comfortable if there was a neighborhood m etng to find out if the neighborhood in general was in favor of townhouses, before doing anything that wo Id result in revisions to the intentions of plan. Weitzel said he has no problem with redeveloping the pro rty but that attached property comes along with a rezoning to an RS-12. Miklo noted that it would be ossible to condition RS-12 to detached houses only, although he did not know that there would be any me it to doing that in this case. Freerks asked if that condition would then be applied to the whole neighbor ood-and, if so, how does that fit in with the whole Southwest District Plan, which calls for stabilizing a fisting housing stock. She stated that she had a lot of concerns here, and that if she were to tip her hand he would have to say that she did not see how this would necessarily work out in terms of rezoning. iklo asked if there was any particular information the Commission would like Staff or the applica t to bring to the next meeting. Weitzel stated that the plan was very preliminary and it was subsequently difficult to make judgments on some of the details. However, he could say that for him open space w s still a problem, as was the scale of the units, driveway access and parking. If units had to be removed t address these issues, Weitzel said, then the Commission would need to ensure that happened. Koppes asked Miklo to provide the Commission with the minutes from the last rezoning to occur on Michael Street. Freerks stated that there had been a motion and a second~for deferral and asked if further discussion was needed prior to a vote. No further discussion was request d. The motion to defer carried on a 6-0 vote. Planning and Zoning Commission July 17, 2008 -Formal Page 12 CONSIDERATION OF MEETING MINUTES: June 30 and July 3, 2008: Koppes moved to approve the minutes. Weitzel seconded. The motion carried 6-0. OTHER: Miklo introduced Christina Kuecker, a new staff member w o started full-time in May. Kuecker will be working half time with the Historic Preservation Commissio and half time on Planning and Zoning issues. Kuecker has Bachelor of Architecture from Iowa State Univ rsity and a Master's in Urban and Regional Planning from the University of Iowa. Busard announced that he had to travel for work the week f the next informal and formal meetings, August 4th and 7th. ADJOURNMENT: Weitzel motioned to adjourn. Koppes seconded. All voted in favor of adjournment, 6-0. The meeting was adjourned at 9:05 p.m. ~N N .~ E 0 U "a c ~ •= m o ~ N ~o ~ ~ N ~~ ~~ 'c m _: ~a a ~_ V tp O x x x x x ~ x i X X X X ~ i ~ X T X X X X X X X X X X ~ ~ X r' X X X X X X X ~ X X X p ~ ~ X ~ v x x x x x x o , x ! x x x x x x 0 N x x x x x x o M ' O ~ X X X X X O N r x I ~ X x X x O X ~ ~ O r ~ ~- ~ ~ M ~ N ~ O r OO O ~ r M r , ~ W 0 0 0 0 0 0 0 0 0 C C a~ ° ~ ~ ~ o ~ z '£ 'm ~ m op w w Y a <n v~ 3 Z m -i U Q LL1 3 0 F- 1- Z H W W ~ ' X X X W_ W_ i i X O O M X X X X X X X X X X ~ ~ X ~ o x x x x ', ', x ~ x ; x x x x x x O X X X O O X X ~ X X X w O w O w O ~ O ~ ~ M N O 00 ~ M ` , ~- ~- 0 r 0 ~ ~ ~ ~- 0 O r r F- W 0 0 0 0 0 0 L ~ Y ~ ~ ~ d O O ` !0 U~ w N d ° ~ ~ r ._ .d E m m w ~i ~ c a ai N 3 z m ~ ci d ui 3 c ~ ~ a~ U X W c ~ N ~ N ~ ~ ~ ~~Q a Q u >. n i i W YXOO IP20 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, JULY 24, 2008 EMMA J. HARVAT HALL MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Pam Michaud, Ginalie Swaim, Al MEMBERS ABSENT: Jim Ponto, Victor Tichy PRELIMINARY lsay Bunting Eubanks, William Downing, Trimble STAFF PRESENT: Christina Kuecker OTHERS PRESENT: Helen Burford, Ken Duffey, Kirstin VanGilder, Mike W< Duffey, John Martinek, Kevin Monson, CALL TO ORDER: Chairperson Bunting Eubanks cared the meeting to order at 6:02 p.m. Wombacher introduced himself as one of the two owners of 03 East College Street. He said that neither he nor the co-owner of the property could attend'the July ] 0 h Commission meeting regarding this property. Wombacher asked for reconsideration of the Commission's ecisions and said he did not intend to do things in an improper order. He said that this property was s close to demolition as possible, because he knew of someone else who was planning to buy it. Womba her said he bought the property, because he believes in what the Commission is doing. He said that he 1'kes restoration and likes antiques. Wombacher said that the porch was not up to standards. He said he rebuilt the porch, exposed all the decorative shingles underneath the siding, and took out the etal posts on the back porch and replaced them with cedar decorative posts. Wombacher said he knows that the eaves on the house were a big thing; he said they were extremely rotted and actually quite unsafe. He said he did extend out and sh uld have known they can't be that way. Wombacher said that unfortunately the contractor said that a cannot go straight out and just cover over the gutters. He said there is ice damming in the winters, and thi is a flat surface. Wombacher said that it would have been a lot cheaper, and e would have loved to have done that. He said that the way it is, he spent $36,000 just redoing the roof and eaves. Wombacher said that to have them go back now, they've got it all back on, and put up flat, yes, it ould be done, but what expense, he did not know, because his current contractor will not do it, and eve then there will be the same problems with the ice dams. Wombacher said that one could not have that and still be structurally sound to the property. Wombacher stated that they did put in a vinyl window in fr nt, because there was a canopy window. He said he took off the vertical siding, because it is not of the p riod. Wombacher said he got the siding the best he could to match front and back of the carriage house. He said he would take that window out and maybe would use the suggestion of making it look like carri ge doors. Wombacher said he wanted to ask for reconsideration on th eaves, because it is just unfeasible. He said that when one looks at the property that is rotting and in dis epair, one hasn't seen very much of the total work involved -very little of the cost of repairing the buildi g is seen from the outside. Kuecker said that in order to reconsider the motion, one oft a commissioners who voted against it must make a motion to reconsider. She said that if a motion to re onsider passes, all that can be discussed is the merits of a reconsideration. Kuecker said the application w uld then need to be put on the next meeting's agenda to give notice, as for any other application. Wombacher said that if he is allowed to keep this as it is, he would put a frieze board under it. He said he had always intended to put the decorative brackets back up. Historic Preservation Commission July 24, 2008 Page 2 MOTION: Baldridge moved that the Commission recon ider the denial of a certificate of appropriateness for an application for 803 East College treet that resulted in the requirement that the roof be returned to its original configuration. Swaim seconded the motion. Swaim said she voted for the option of leaving it as it is now with the frieze board and the brackets in place. She said she wished it could be the way it was, but given the circumstances of ice dams and the expense that was already invested, she continues to think that option s the best one. Swaim said it is very hard to make these decisions when something has already been don .She said the fact that the owners followed all the other guidelines suggests that something wasn't clearly nderstood about the project. Baker said she also has great sympathy for the situation and he fact that this is, has been, and will be a huge expense. She said her concern is that there are other p ople who have done very expensive work who have come before the Commission, and the Commission has required them to change the work back. Baker said this is a slippery slope -that by agreeing to reconsider t is one, it opens up the floodgates to reconsider all of them. She said it is a dangerous precedent to set. Swaim said that the difficulty here involves a communicatio gap. She said that the owner and staff person do talk quite a lot in these situations but wondered if there is a beefed-up procedure that could be used. Swaim said that some of these situations are falling into that area where it's not clear. She added that so many of the other features of the house are being restored th t she felt one could live without this one. Baldridge said that part of it is a failure of education. He sai the ability to reach the populace is difficult. Baldridge said the Commission needs to carry out its respon ibility to inform the community of what needs to be done with historic structures. Wombacher asked if there is a way to notify buyers at the ti e of purchase. Kuecker said that when the property is in a historic district, it is a zoning consideration nd should therefore come up at the time of sale. Trimble said the permit that was issued said that it would be exactly the same, so it is not necessarily a lack of education in this case. Wombacher said that he was stran ed for some time in Cedar Rapids and had discussions with Kuecker on the phone. He said the questio that was asked of his partner is, is there any exterior change, and his answer was no, because they didn't look at that as being a change to it. Wombacher said that if it were kept flat, the only other way as they were going to put rafters to fill in the L part, which would be the same to him. He said he wasn't hanging the pitch of the roof, just extending it. Wombacher said that once the carpenter got into it, that's w at he did, because that's what he saw as the only way to correct it. He had no intent of taking the chimn y out and had gotten a bid of $3,400 to retuckpoint the chimneys. Wombacher said his intent was t retuckpoint the chimneys, but the one of the workers leaned on it and literally took it down, and the othe one was split all the way up. He said that when they dismantled it, they dismantled it brick by brick; t ere was just sand in between. Wombacher said it was after the fact, three days later, that h~ found out they had taken it down. He said it was a safety factor for them. Kuecker said that on the original application for the roof, un er exterior appearance: changes, it says none. She said the certificate of no material effect for the roof was issued based on that information -that there would be no change. Swaim said there is another layer of communication betwee the owner, the staff person, and then there's the contractor and the builder. She stated that the chance of everything getting conveyed down to the builder is another place where everything seems to be vagu or pragmatic. Wombacher said that he is trying to fix this up. He said he as pages of things to be done from the building department, and all of a sudden, the thing is not available fo a rental permit when it was a rental before, because so much has happened since they bought it, becaus the past inspectors obviously passed it to get rental permits. Wombacher said that from windows to sto s to the fire protection to doors and hardware, Historic Preservation Commission July 24, 2008 Page 3 that it passed all those years, and all of a sudden they're getti g two pages of stuff inside again. Wombacher said it's not the Commission's issue, but they ar getting it from both sides. Ken Duffey stated that he has been a general contractor for 4 years, doing primarily residential remodeling and new construction. He said regarding ice dams, that he h s seen an increasing amount in the last several years. Duffey said he is really familiar with built-in gutters, nd if there is one design in a house of any age that is more prone than others to water incursion, it's built-in gutters. Duffey said that some of the things that have changed in the ecent past that this is may be a little different than okaying other projects because of cost or whatever brin s up a new current issue, which is mold. He said that when one has water incursion, one gets mold almos immediately. Duffey said that from his experience, the built-in gutters pretty much guarantee that is going to happen to a house. He said that can be seen in Cedar Rapids, where the FEMA trailers are being returned because of mold. Duffey said that he has won historic preservation awards for some of the work he has done. He said that there are just some things that have to be updated because o conditions that come up, especially mold. Downing said the Commission has allowed the covering up f built-in gutters frequently. He said when that has happened, they were covered up, but the roof still w snot changed. Downing said that the profile of the roof can be maintained with a standard shingle over it Trimble said since she has been on the Commission every tie someone comes before the Commission and wants to get rid of the built in gutters they allow it. She said they have never changed the roof. Wombacher said that shingles cannot go past a certain grade they will not be guaranteed. Downing said that one could shingle on a 3:12 with an asphalt shingle. He said that this house is probably more like an eight or ten:twelve. Wombacher said that is where they are aying he will get ice damming, because it goes under the shingle. Downing said that his house goes from athree -twelve to a twelve -twelve at the breaking point. He said one can do that because shingles fle . Wombacher said it was a misunderstanding then, and he wises he would have known that. He said it would have been a lot cheaper. and Trimble voting no. CERTIFICATES OF APPROPRIATENESS: 629 Oakland Avenue. Kuecker stated that this property contains abungalow-style ouse. She said the owners want to put a porch addition on the rear of the house. Kuecker showed where th porch would be located, saying that the stairs and door would be removed and a new window would be pl ced in the location of the door. She said that the other door would become functional again. Kuecker showed the elevations of the proposed porch. She aid it would be a screened-in porch, using wood frame and metal screening. Kuecker said she conside ed putting this on the consent items agenda but was hesitant to do so because it is an addition. Kuecker said the owners would use a wood construction, wi h all the details including the brackets, barge board, rafter tails, and trim to match what is currently on th house. She stated that the siding at the gable end will be wood siding to match the siding on the house. uecker said that the piers and the skirt will match the front porch, and the front stairs will be made of w od with a wood handrail to meet the guidelines. She said that staff recommends approval of the roject as proposed in the application. Kuecker pointed out that the piers on the back porch will be shorter than the ones on the front porch to allow for the screening. She added that they will be clad in rick to match the foundation and the piers on the front porch. Historic Preservation Commission July 24, 2008 Page 4 Swaim asked about the concrete piers sided with stucco-t~ report. Kuecker said that was a mistype left over from an fiber cement board mentioned in the staff ~tion for a different property. MOTION: Swaim moved to approve a certificate of Avenue as proposed. Trimble seconded the motion. 502 'h Clark Street. riateness for the project at 629 Oakland ~tion carried nn a vote of 7-0. Kuecker stated that at its last meeting, the Commission disc ssed the location of the garage proposed for this property. She said the applicant wanted an exception fr m the guidelines in order to site the garage to front of the primary structure. Kuecker said that the reason he Commission approved the exception was because of the unique situation of this property in that there s no street frontage, and there is an entire another house in front of where the garage would be located Kuecker said the owner is now back with the design of the g rage and the paving that would be needed for the driveway. She said that because there was an exception o the guidelines granted, the Commission is allowed to discuss the paving and the makeup of the paving. Kuecker stated that six months ago, the applicant received a proval for an addition, re-siding of the house, and reconstruction of the front porch. She showed the front and east sides of the garage as proposed, as well as the south and west sides. Kuecker said the siding, windows, and trim would match w at was previously approved for the house. She referred to information in the packet that describes the gara a door design. Kuecker said that the only deviation from the previous appli ation is that the owner had proposed just a 20 by 22-foot garage and is now proposing an eight by twelve arden room/tool shed/bump out. She said that even though it was not previously approved in the site plan, 't does not detract from the original intent of the application. Kuecker said that at the previous meeting, the Commission lso asked the applicant to minimize the amount of paving. She said that the applicant and staff worked toge her and came up with a new proposal for paving. Kuecker said the sidewalk would be brick or paver of some sort. She said staff is recommending a decorative brick edge around the driveway, and if a path i needed between the two stairs, recommends making it some sort of stepping stone design to mitigate the amount of concrete that would be needed in the front yard of this property. i Kuecker stated that staff is recommending approval of this pplication as presented in the application, with a specific site plan and with the requirement that there be o e and one-half feet of open space between the edge of the garage and the sidewalk as shown, to allow fors me planting on that side. Martinek said he was at the meeting to represent McDonou h Structures and was available to answer questions. He said the applicant is very willing to accomm date staff regarding the concrete and decorative plantings. Swaim asked if there was any thought toward making the d 'veway narrow in the middle to give it sort of an hourglass shape and then making it wider as it gets close to the two doors. Kuecker said there is a chance it could get a little bit thinner, but cars will be backi gout of the garage and will need enough room to be navigable. ~ Michaud asked how long the driveway would be. Martinek said that it is about 28 feet to the curb and 45 feet total. Baldridge asked about the purpose of staff's original sugges ion about having a permeable surface in the driveway. Kuecker said the Commission had discussed tha at the last meeting, but what the City Building Department will allow has not been explored. She added th t it would be more expensive. Baldridge said Historic Preservation Commission July 24, 2008 Page 5 that the County plans to use such a substance for one of its feasibility of that. lots, and he had wondered about the MOTION: Michaud moved to approve a certificate of a propriateness for the application for 502 '/: Clark Street as presented in the application and site plan, with the requirement that 1.5 feet of paving be removed from the east side of the garage to all w for a landscaped area, as shown on the plan prepared by staff. Baker seconded the motion. Th motion carried on a vote of 7-0. 9 South Linn Street. Kuecker stated that this property is one of the City's Nation 1 Register and local landmark buildings. She said it was listed on the National Register of Historic Places in 1982 for architectural significance and for its association with the lives of George and Harriet Van Patt n. Kuecker said the applicant is proposing several changes tot e building in order to make the building ADA compliant for a new tenant. She said that in order to do that the applicant does not want to alter the front of the building at all and wants to make as many of the chan es to the rear and side of the property, keeping the impact on the only visible side to a minimum. Kuecker said the first alteration is the construction of a raml a wood gate that would'be removed, with a ramp to be consi Kuecker said another alteration would be to open up the por elements of the porch. She said the applicant is requesting t than a wood porch floor. Kuecker stated that the Commissi~ primarily in cases where moisture may be a problem, and in of the proximity of neighboring buildings. on the south side of the property. She showed ucted up to what is now an enclosed porch. h and restore the floors and some of the other be able to install a synthetic porch floor rather has allowed synthetic porch flooring, his case, moisture could be a problem because Kuecker said there are several window wells along that sam pathway that are quite deteriorated. She said that the applicant would like to fill those in with a synthetic aterial. Kuecker said that one of the window wells is still a window, but most of them have been filled in with wood. She said that because of the proximity of the other two buildings, no light gets into these but because of the paving between the two buildings, moisture does get in. i Kuecker said the applicant is also proposing to install a wro~ght iron gate for security purposes and also a gate on the north side, where the dumpster enclosure would e removed. Kuecker said that staff is recommending approval of this ap lication as presented, subject to the conditions that the porch decking material be approved by staff; the gat design be approved by staff; and the rear door, which would be made bigger to meet ADA requireme ts, be subject to staff approval. Monson thanked Kuecker for getting the project on the agenda past the due date for the meeting. Monson said that the ramp itself and the deck are actually o shared property. He said that the property line is actually centered between two buildings, and he wou d have to receive approval of the adjacent landowner to make certain he also approves of this. Monson said there also may need to be another gate. He sai that to the north there is a narrow pathway that leads to Iowa Avenue that needs to be closed off. Mon on said that it is not on his property, so he will have to coordinate with a neighboring property owner. Monson pointed out that there are windows on the north tha he would be closing up. He said that on that narrow path there are some foundation openings that he wo ld like to close up. Monson said his intent is just to close them up slightly via the back of the face of the rick detailing and the window openings will still be there. Monson stated that after he submitted this application he be an to have roof problems, and now he will have to replace the roof. He said the building has a membr e roof that it is obviously not original to the building. Monson said that the roof is not visible, so he did of know if he would have to submit another Historic Preservation Commission July 24, 2008 Page 6 application. Kuecker responded that it would require certificate of no material effect. application but might be eligible for a Downing asked where the dumpsters would be moved if the are removed. Monson said that his goal is to confer with The Yacht Club owner and share a dumpster wit that building as well as with the Vogel House. Michaud asked if there were any drawings for the restoratio of the porch. Monson said that he had not yet produced drawings. He stated that it is a very unusual porch and may have extended beyond the base of the brick at one point. Monson said that it has since been trunca ed, and the wood trim and the enclosures are not original. He said his intent is to restore the metal and re air it, but he did not know how it would deal with the back, because it is not original and never had the pr per overhang. Swaim said the porch is therefore not being repaired to look sit currently does, and Monson confirmed this, saying he is not yet certain how it will look. Swaim sai that is something the Commission would need to know before giving approval for this. Monson said is intent is to restore the columns that were metal columns, taking out the infill that has been added and oing back to the original. He said his hope is not to add new fabric at all but actually restore the original a d take out the additive pieces that were not originally there. Monson said the floor would be brought up, because it would be the platform for the ADA access ramp. He said that the porch does not have a wood floor in it; it is oncrete, and there a cellar access. Downing asked where the lot line is to the west. Monson showed the west lot line on a map of the property. Baldridge asked Monson if he had looked at the fire plans at the Historical Society, because they would show the extent of the original porch. Monson replied that a has not seen those. He said he feels the porch was added on sometime in the 1900s. Bunting Eubanks said that the Commission could approve a porch design to be approved by staff or the chair and staff MOTION: Swaim moved to approve a certificate of appropriateness for the application for 9 South Linn Street with the following conditions: the porch dec ing materials, the gate design, and the door are to be approved by staff; the windows on the north si a are to be filled in as those on the south side will be; and the porch design is to be approved by st ff and the chair. Baker seconded the motion. Michaud stated that on her house, the original porch was L- 1920. She suggested that the original L-shaped or extended maps. and it was then built into a square by footprint would be on the earlier fire The motion carried on a vote of 7-0. 330 South Summit Street. Kuecker said that this property is on the northeast corner of ummit and Court Streets, and the applicant is proposing an addition to the rear of the property to accomm date the needs of the owner on the first floor. She said that the current owner did restore the front porch t match some historic photographs of the property. Kuecker said that the owner is a proponent of hilt ric preservation and has done other work on the property that meets the guidelines. Kuecker showed the location for the proposed addition. Sh showed the site plan for the addition and the east elevation. Kuecker said that the proposed addition has three and one-half to twelve hip roof, and the siding will be fiber cement board siding and trim to match t e profile of the existing wood siding and trim on the house. Kuecker stated that the new windows are inte ded to match the existing windows on the Historic Preservation Commission July 24, 2008 Page 7 house, and the foundation of the addition would be foundation. concrete block to match the existing Kuecker showed the south elevation and the north elevation. She said the guidelines do allow for additions to historic homes, provided the addition is compatible with t e design of the historic building and does not detract from the structure. Kuecker said that staff has some concerns about the pitch of the addition roof looking a bit strange with the pitch of the existing roof. She added that a steep pitch is not very practical for aone-story addition, and a shallower pitch may be more ppropriate. Kuecker said the guidelines also state that additions that are ear the front of the property must be set back at least 18 inches from the front plane. She said that althou this is on the rear of the house, it is on the front facade of Court Street, so in order for it to fully compl with the guidelines, it would need to be set back at least 18 inches from the Court Street facade of the h use. Kuecker said that as part of the addition project, the rear por h would be removed, and a new rear porch would be constructed on the addition. She said the specific ions for the balustrades, handrails, and columns were not given, but based on the drawings, they ar fairly simple, as are what is currently on the porch. ~ Kuecker said that in general, staff finds that the application eets the guidelines for additions. However, she added that the Longfellow Neighborhood design guideli es regarding site and scale state that, "On Summit Street only, the rear wall of the primary structures ust not extend deeper than 125 from the front street." Kuecker said this restriction is intended to preserve he openness of rear yards. Kuecker showed where approximately 125 feet from Summit Street would be located, based on the drawing and the assessors' site, which would leave the applicant only about eve feet in which to construct the addition. Kuecker said staff feels that if the intent of the guideline wa to preserve the openness of the rear yards, an exception may be warranted in this case. She referred to an erial photograph showing that this lot is by far the widest and one of the deepest lots on this side of Summi Street, and the addition would not deter from the openness of the backyard in this case. Kuecker said that even with the addition, this lot would have 4,000 more square feet of open space than any other lot on t e east side of the street between Burlington and Bowery Streets. Kuecker said that staff recommends approval of a certificat of appropriateness for this addition with a few conditions: that the roof pitch be altered to be more shallow in order to be more compatible with the existing house, that the final roof design be subject to staff a proval, that the Court Street facade of the addition be set back 18 inches from the existing elevation, a d that the windows and doors be wood or metal clad wood to match the existing windows and doors a d be subject to staff approval. Greg Duffey said that on the south side of the house from C urt Street, one can barely see the house because of the vegetation. He said that they would like ton t have the 18-inch offset there Greg Duffey said that if one looks at the floor plan, that is the narrow pa of the house with the bathroom and hall. He said he was not certain how well that would work to change that. Greg Duffey said that also, along the south side, there is an xisting screened porch that is much farther, and there is also a bay window. He said the addition is well back 18 inches from the porch or the bay window. Greg Duffey said he would prefer to have just a di ferent trim board at that location to delineate the structures. Ken Duffey said that the porch roof could possibly be chan ed to a lower pitch. He said that he has done preservation work and remodeling on a lot of the old houses in town, and it is not at all uncommon to have lower pitched roofs on additions and what often started out s porches to begin with. Ken Duffey said it is not at all uncommon to have several different roof lines on ouses of this age and style. Ken Duffey said the architect has indicated that the roof slo e would be lower than this anyway, because he is trying to miss the windows above, and there was a correc ion in that. He said it will be lower than that no matter what. Historic Preservation Commission July 24, 2008 Page 8 Michaud asked if the window on the right side is double-hung window that was not drawn in well: or casement. Ken Duffey said that it is a Baldridge said that he would not like to see the pitch of the r of any flatter than it is so that it misses the window. Greg Duffey said that is what he would prefer too, from a practical standpoint. Baldridge said that is true even from an architectural standpoint. Regarding the setback from the house, Swaim stated that the e is shrubbery there now that might not always be there, and then the area would be quite open. She said that without a setback, it begins to look unnaturally long for a house of that era. Swaim said given t e sense of Queen Annes having lots of little add-ons, it would seem appropriate to have it be a little bit n rrower. She said that this is such a glorious house and did not think a change in the trim board would be ufficient to distinguish the addition. Greg Duffey asked if he set it back 18 inches in a change to he east a couple of feet and then came back out to that house line if it would be acceptable. Ken Duffey uggested installing another bay window as an offset. Greg Duffey said that the 18-inch is the narrow part f the house. He said there is a bathroom, a hallway, a laundry room and a kitchen right across that area. Ken Duffey said that the house has horizontal demarcation the flare there will be the roofline here, which will be kind ~ said that one could see some of the porch and the second-sty about 12 feet back. He said that when one looks at this and thing, it's about ten feet from the corner of the house to the and putting the one-story addition actually meets what the multi-faceted Queen Anne style, in that there is one story, t roofs. He said that he could make a good argument that an needs to be. 1 the way around the two-story part. He said ' a continuation to tie it together. Ken Duffey y sleeping porch, and then there is a bay area hen sees the south elevation and the whole ay. Ken Duffey said that where he is tying on ~mmission is talking about as far as being the o stories, a bay, and two differently pitched 8-inch setback would make this busier than it Bunting Eubanks said the issue is being able to tell where th historic structure is and where the new addition is. She said that even with a little alcove, if one loo s straight on, one won't be able to see the difference; it will look just like an extension of the house. unting Eubanks said that is why there is a setback requirement, for a clear delineation between the old tructure and the new structure. Swaim said that having all one plane without some change i it would result in the shadow and scale being wrong. She said the house has a very square look because o the porch that extends around. Swaim said that extending it even longer will not do justice to it, althou h she understands the needs for the planned space on the interior. Greg Duffey asked if the addition could be bumped out a li le bit to delineate it. He said he could put a little bay in there. Kuecker said the guidelines say that the dition has to be set back. Ken Duffey said as he understands it, that guideline is there o there are not big block facades on the fronts of buildings. He said he understands and agrees with that. reg Duffey said that if one is going strictly by the regulation, then this is way beyond the 18-inch setback om the front of the building. Swaim said that is because the front faces Summit. Greg Duffey responded hat the front of the building on Court Street is twelve feet beyond where this is at. He said that from a stri t regulatory standpoint, that would easily meet that criterion. Kuecker said there is a distinction between the front of the uilding and the porch. Greg Duffey said that the bay is definitely part of the building, and the bay is well eyond the 18 inches. He said that he did not know if he is to meet a strict regulation or a guideline, and i this is not a strict regulation, which he thinks he has already met, then he would need some sort of guidan eon the guideline. Bunting Eubanks said the concern is that an addition is deli Bated, that it is set back so that one knows where the addition is versus the original structure. Greg Du fey asked if going from two and one-half stories to one story and having a different roof pitch does n t delineate this. Bunting Eubanks said that it might affect the status of the property if the addition is not one appropriately. Kuecker confirmed this. Historic Preservation Commission July 24, 2008 Page 9 Kuecker read from the guidelines, "An addition at or near th at least 18 inches from the front plane of the historic buildini roof line or by other means." fi•ont of an existing building•must be set back It must be differentiated by a change of the Greg Duffey asked if the guideline says the addition has to b set back at the point of the addition, and Kuecker reiterated that it has to be set back from the front pl ne of the historic building. Greg Duffey said that makes him believe that this is set back 18 inches from t e bay on the side. Bunting Eubanks said the guideline needs to be followed to ake sure the status of the building is protected. Ken Duffey agreed that the family would certainl want to maintain that. He said it is a question of interpretation. Michaud asked for clarification regarding the elevations. K~n Duffey stated that they are mislabeled and corrected the error. Bunting Eubanks asked if the interior needs could be met if he addition was one foot deeper but set back 18 inches. Greg Duffey said probably not, because it's son rrow already. He said they probably will require the width to get everything they need. He said that it possibly could be done. Greg Duffey said what is driving this is getting the living quarters all on the first flo r Michaud asked if just the bedroom could be made 18 inches narrower. Greg Duffey said that it is already not a very large bedroom. He said that it is 14 by 11. Baldridge said that because of the configuration of the hous on Summit Street with the width of the porch and the extension of the bay window, this would meet the g idelines, in his opinion. Michaud agreed that the porch is so much of a statement, with the sleeping porch above it, that a case could be made that it is well within that, but one would have to have a vertical delin ation. Greg Duffey asked if possibly just the trim could be done, ith all .the considerations of the setback from the front, if that would be acceptable. He said they want thi to remain a historic house. Baker said there was a property with a similar scenario. Sh said the house had a bump out, and the solution was to accept that as the front plane, and the owner put in a vertical trim board. Baker said her only concern in saying this could be done here is the questi of whether this would negate the property as an individually historic structure. Bunting Eubanks said tha might be a question for the State Historical Office. Ken Duffey said that some of the houses he has worked on ave a certain style, and this house already has a portico on the north side. He said he has seen houses with a wing wall that comes down with an archway through it into the garden. Ken Duffey asked if something 1 ke that would be appropriate here. Swaim replied that she didn't think that would match the st le of that era. She said that it would be more of a cottage look than this house would have. Ken Duffey ask d if something added to that side of the house in the gardening arena would be acceptable to add some str cture attached to the house to delineate that. The consensus of the Commission was that it would not. Michaud asked about the porch. Greg Duffey responded Bunting Eubanks referred to a closet in the plans and said tl one could have the desired bedroom space with the setback. house but would give the setback with the bedroom size bei would be about four feet more out and then the porch. She would have the setback. Ken Duffey said something about interior space for sunligh blank wall probably wouldn't look as good on that side of tl exterior. the new porch would be ten feet by six feet. ~t if one could swing that back on the side, then She said that would be going longer for the g the same. Bunting Eubanks said that it tid it would look the same profile wise but with windows on exterior walls. He said that a e house as the one with windows in it from the Historic Preservation Commission July 24, 2008 Page 10 Swaim asked if the applicant would like to do more brains she would like to know how the status of the house would that she thought the Commission could get a fairly prompt answer to the homeowner as soon as possible. Wing with staff. Bunting Eubanks said that affected by a potential decision. Kuecker said view from the State offices in order to get an Swaim said that she would have to have a more intellectual nderstanding of the setback guideline and how it works with the Department of the Interior Standards. Bal ridge said that if the Commission is going to submit this to a higher authority., there will need to be precis dimensions of the porch and bay, etc. He said that he would also like to have clarified what the influe ce of the side yard facing the street is, as opposed to the front of the house. Baldridge asked if, becau e this is a corner lot, that 18-inch requirement affects any of the two facades or is it just the front of the ho se. MOTION: Baker moved to defer consideration of a cert ficate of appropriateness for an application for 330 South Summit Street to the Commission's Augus 14"' meeting in order to get clarification regarding what the setback requirements are and how th status of this property as a contributing structure would be affected. Swaim seconded the motion. Ken Duffey asked, should this not change the historic status f the building, the Commission would be okay with the plans. Bunting Eubanks agreed that would be acceptable to her. The motion carried on a vote of 7-0. Kuecker asked if the Commission wanted to discuss the Su mit Street setback issue, regarding the 125 feet from Summit Street guideline that restricts the rear wall to b ing within 125 feet of Summit Street. She said that if the Commission feels that is something that need to be upheld, then the application altogether would not be approvable. Swaim asked if that would include the porch. Kuecker said hat it refers to the rear wall and would not include the porch. She stated that currently, the rear wall of he house is at about 120 feet from Summit Street. Swaim said that did not concern her, because this is uch an enormous lot. Baker agreed. The consensus of the Commission was that the addition would b approvable if the status of the property is not changed by the addition. Greg Duffey asked if there is a way to expedite the process i order to get the project started. He added that the owner will be out of town for the next meeting. Gre Duffey asked if the Commission could approve a motion so that if the State approves this, it would ass through the Commission and he could get started on the project. Swaim said she would be comfortabl with staff and the chair making that decision after the State Historic Preservation Office weighs in on the status of the building. MOTION: Swaim moved to reconsider the previous mo ion to postpone consideration of a certificate of appropriateness for the application for 330 South Summit Street. Baldridge seconded the motion. The motion carried on a vote of 7-0. MOTION: Swaim moved to allow staff and the Chair t approve a certificate of appropriateness for an application for 330 South Summit Street, with correc ed dimensions, subject to staff consultation with the State Historic Preservation Office regarding th continued status of the building. If there is any remaining uncertainty, the application will come ba k to the Commission for a final decision. Baldridge seconded the motion. The motion carried on vote of 7-0. CONSIDERATION OF MINUTES FOR JULY 10, 2008. Downing said that in the motion regarding 530 East Wash should be changed to "Washington." Street on page two, the word "College" MOTION: Swaim moved to approve the minutes of the amended. Trimble seconded the motion. The motion ca mission's July 10, 2008 meeting, as OTHER: Historic Preservation Commission July 24, 2008 Page 11 Bunting Eubanks said that she sent a letter to Tim Toomey thank him for his service on the Commission. Bunting Eubanks said that a grant was received. Kuecker st ted that the RFPs were sent out to five different consultants. She said that the deadline to have the back is August 20`h so that the Commission can review the proposals at the second August meeting and lect a consultant. Bunting Eubanks said another issue brought up earlier in the meeting is communication with the community. She said that is important, and, especially if on is not a builder, a lot of the information can be confusing to homeowners. Bunting Eubanks asked what the status is on the streamlinin of the new guidelines. Kuecker responded that they are being worked on. Bunting Eubanks suggested sing some kind of card with the website address that Commission members could take to their neigh orhood meetings. Burford suggested that the Commission put together a pamp let to list the benefits of historic preservation. She said that what happened on Iowa Avenue could be used s an example. Burford said that Cedar Rapids hardly had any designated, p otected areas. She said that it makes a huge difference to the property owner in terms of dealing with res oration and insurance. Downing agreed that homes in Cedar Rapids that had a designation get priority an also get additional funding. Bunting Eubanks said that people need to understand that th re is easy access to the regulations. Kuecker said that the letter sent to affected property owners does not ist the benefits of historic preservation but mostly just reminds homeowners that they are in a district. Bunting Eubanks said that every homeowner in town gets a ater bill, and there is a pamphlet included with that bill that includes information that could be utilized Trimble said she feels that it is also very important to get this information to contractors. Swaim said that she would be willing to work on something that looks more like a brochure, as opposed to a letter from the City. She suggested mailing it to realtors a d contractors as well. Baker suggested getting this information on the agenda of th Board of Realtors meeting. Burford said the information could be included on the assessors' information as well. She said that the designation does not attach to the abstract, which is exactly where it should be. Baker asked if there is a way of finding out whether other hi toric preservation commissions already have information regarding the benefits of being in a historic dist ict. Swaim said that the benefits cannot always be quantified, but there are many intangible benefits. Bunting Eubanks added that the Preservation Plan has a wonderful introduction detailing what is great ab ut historic properties. Bunting Eubanks asked anyone with ideas regarding how to to Kuecker. the communication issue to e-mail them Regarding Manville Heights, Baldridge referred to a c Shore Drive. Kuecker responded that that was the boi the survey area. She said there may be more than one completed. >nt stating that the west boundary is Rocky established in the Historic Preservation Plan as is district in that area after the survey is ADJOURNMENT: The meeting was adjourned at 8:03 p.m. Minutes submitted by Anne Schulte c O .y N .~ U c 0 c~ d N d a v ~L N 0 V as ~ v o C ~ ~ N 'C C Q w^ N ti X X ~ X X X ~ X ~ i X i i o X X w w X X X w X ; ; o o O ~ ` X X w X X X w w X w ; c o ~ O 0 0 O X X ~ X X ~ X ~ ~ X X o X O X X X X X X X _o ~ X W O ; ~ W p X X X W ~ W ~ X X ; M ~ X ~ X X X O X ~ X X X N N ; ~ X w O X X X X w O ; W 0 W 0 X ~ X X X ~ X X X X x 0 v, € `~ •- rn ao o ~ rn o rn ~ rn o ao Fes- w rn N rn N rn N rn N rn N rn N rn N rn N rn N rn N rn N rn N M M M M M M M M M M M M a~ ~ ~ ~ C c ~ '~ to ~ ~ o E >. °~ Q ~ E '° d x c o 3 ~+ ~ c a ~ ~ o •• c ~ ~, u E o , ~ ~I m 7 U X W ~. ~ c ~ a> N ~ N ~ ~ Q .. ~ Q II ~ II II W YXOO 08-07 -08 IP21 "No quorum was present for the June 26 meeting, July 7, re-scheduled to July 8" to July 7. No quorum was present for the MINUTES DRAFT Youth Advisory Commission July 8, 2008 Lobby Conference Room, City Hall Members Present: Green, Han, Malatek, Weeks Members Absent: Segar, Nelson Others Present: City Council Liaison Wilburn, Clerk Karr Recommendations to Council: Removing the lo~a City residency restriction and opening up the high school age positions for all those currently nrolled in West, City, Regina, and Tate. Call to Order: Nelson and Segar were absent. Grey Han seconded. Approved 4-0. 8:05 P.M. Approve Minutes: Green moved to approve the mi approved 4-0. nominated Malatek as temporary chair, Han seconded. The minutes were Update on Website: Karr reminded the Commissic the website. Youth Empowerment Grant: There were no new Grant. Summer of the Arts Update: Weeks informed the success. Han added that painting flags and writing but mummy-making was not, most likely because c for not being able to make it to the booth. Karr stag donated to the Salvation Army for flood relief, and under the allotted budget. Malatek suggested that i document the event and post on the website. Make up of 2008 Subcommittees: Green joined Planning for 2008: Item was skipped until a Staff Update: Karr noted the usefulness of a phone numbers created a public record, and voiced concE contact information on their own, so as to have a w times, and ensure quorums. Karr wondered whethE transmit information such as upcoming meeting not that it would be best for information to be sent both suggested amending the bylaws to include either a for absences. Green opined that it would be easier i.e. the second Monday of each month. Wilburn age allow people to check their schedules several moni cancellations. to submit pictures and release forms for lications for the Youth Empowerment commission that the event had been a ieroglyphics had been a popular activity, the heat and the wind. Wilburn apologized i that the excess toilet paper had been ided that the cost for the event was well the future the Commission take pictures to recruitment subcommittee. with more Commission members present. tree, but added that putting out cell phone ~ns. The Commission agreed to share iy to contact each other, check meeting email was the most effective way to ces and materials. The Commission agreed ~y mail and electronically. Malatek ~ incentive for attendance or a consequence o attend meetings if there were a set time, ;ed, adding that a set meeting time would ~s ahead, thus avoiding last minute Youth Advisory Commission July 8, 2008 Page 2 Review of Present Bylaws: The Commission d Member Weeks: suggestions submitted by Commission Article III -Membership 1) Start terms at the beginning of the school year, r~ loss of Commission members to college or career h this would work well with 9-month terms with a three October and going until May or June; and the end c Karr noted that this change would require a change Commission. her than January first, in order to avoid the If-way through their terms. Karr added that month hiatus, starting in September or the term could be the Global Village event. ~ the resolution establishing the 2) Changing the age requirements to grade require ents in order solidify the trend the Commission has taken with three college-age mem ers and four high schoolers, and to make it easier to recruit new members from the schools. Ha and Malatek pointed out that more exposure for the Commission at the school and co munity levels is still needed. 3) Requiring at least one high-school age Commissi order to represent both (a balance) of the most com to questions Weeks clarified that Regina, Tate, and to guarantee them spots would lead to disproportior Regina, Tate, and home school students would still would not be guaranteed spots. Majority suggested currently in Iowa City high schools or high school ec diversity between schools. n member from West High and City High in ion high school experiences. In response ome schooled were left off the list because to representation of those experiences - e able to serve on the Commission, but revision to read as follows: Persons ivalent, with consideration given to the 4) Removing the Iowa City residency restriction and opening up the high school age positions for all those currently enrolled in West, City, Regina, and Tate. The majority of the Commission felt: o that a resident of Coralville attending West the same youth experience; o YAC is a unique Commission in the commt, o to exclude uniquely qualified members bass control over (as students) seems self-defea o That home school students living in Coralvi meet requirements to be on the Commissio drastically from that of a student of an Iowa Members expressed support for the proposal. Coy reviewed the City policy to appoint Iowa City residE discussion, Council Member Wilburn offered to apK and get a feel of how they might feel about such a at their next meeting. igh and a resident of Iowa City have much ity; I solely on a residency which they have no ~g; and ~, North Liberty, Hills, etc, would still not since their youth experience varies :ity-based school. cil Member Wilburn and City Clerk Karr is to City Boards and Commissions. After each the City Council at their next meeting range, and report back to the Commission 5) Having a quorum be the majority of filled position, rather than a majority of all positions. The Commission was not in favor of this proposal. 6) Scheduling a regular meeting and an alternate time each month. City Clerk Karr outlined the procedure to amend the by-laws as follows: a,) Commission action/recommendation to Cou cil b) Council referral to the Council Rules Commi tee c) Formal action by City Council at formal mee ing Youth Advisory Commission July 8, 2008 Page 3 The City Clerk was directed to prepare a mock up ~ next meeting. Public Discussion: None Announcements/Invitations: Wilburn suggested schools to attend one of the Commissions upcomir Meeting Schedule: The next meeting was schedu Adjournment: Motioned by Han, seconded by We 9:17 pm. Minutes prepared by Weeks. the by-laws for further discussion at the ~t he contact representatives from the meetings for August 20th at 7:30 PM. Approved 4-0. Meeting was adjourned at YOUTH ADVISORY OMMISSION ATTENDANCE ECORD YEAR 20 8 (Meeting D te) NAME TERM 1/16 2/25 4/21 5/14 6/26 7/7 7/8 EXP. 12/31 /09 O/E O/E O/E X O/E X X Hannah Green 12/31 /09 X X O/E O/E X X X Michelle Han 12/31 /08 X X X X X O/E O/E Michael Nelson David Segar 12/31 /08 X X X O/E O/E O O/E Lin Weeks 12/31/08 X X X X X X X Danielle 12/31/09 --- --- X X O O/E X Malatek 12/31 /09 --- --- --- --- --- --- --- Vacant KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member