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HomeMy WebLinkAbout2008-08-25 Council minutes~~,®~ C[TY C)F [OVtIA C[TY ~ ~~~~~~~ ~ ~ RA ~~ Date: August 25, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, August 25, 2008, 6:55 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG: Gunn and Swedlund Staff: Lombardo, Helling, Dilkes, Karr, O'Malley, Davidson, Kuecker, Trueblood, O'Brien (A complete transcription is available in the City Clerk's Office) PLANNING 8~ ZONING ITEMS "b,c,d' PCD Director Davidson presented information on the following items: b) APPROVING VACATION OF THE NORTHTOWNE PARKWAY RIGHT-OF-WAY AND PARTIAL RELEASE OF PUBLIC ACCESS EASEMENT WITHIN HIGHLANDER DEVELOPMENT, THIRD ADDITION, IOWA CITY, IOWA. (VAC08-00002) c) AUTHORIZING CONVEYANCE OF VACATED NORTHTOWNE PARKWAY RIGHT OF- WAY LOCATED IN HIGHLANDER DEVELOPMENT, THIRD ADDITION TO SOUTHGATE BP PROPERTIES. d) AMENDING TITLE 15, LAND SUBDIVISIONS, BY REPEALING TITLE 15 IN ITS ENTIRETY AND REPLACING IT WITH A NEW TITLE 15, LAND SUBDIVISIONS. (PASS AND ADOPT) COUNCIL APPOINTMENTS Airport Zoning Brd of Adjustment - readvertise, no applicants Airport Zoning Commission - readvertsie, no applicants Housing & Community Development Commission -Mike McKay Police Citizens Review Board -Janie Braverman and Abigail Yoder Youth Advisory Commission -Patrick Daimitani AGENDAITEMS 1. (Agenda item # 18 -resolution awarding the vehicle towing and storage services ... to Big 10 University Towing ...) In response to Council Member O'Donnell, Asst. City Mgr. Helling stated generally there is only one company that meets the specifications. Council Member Hayek stated he would be abstaining due to a conflict. Council Work Session August 25, 2008 Page 2 2. (Agenda item # 6 - ... deciding the appeal ... decision of the Historic Preservation Commission ... 803 E. College Street) PCD Director Davidson and Urban Planner Kuecker present for discussion. Council Member Hayek requested information on the source of the rule on majority vote prior to the hearing the next evening. 3. (Agenda items # 7 - # 11 - ... instituting proceeding ... $18,500,000 General Obligation Capital Loan Notes.....$27,000,000 Sewer Revenue Refunding Capital Loan Notes ... $10,300,000 Sewer Revenue Refunding Capital Loan Notes ... $8,000,000 Water Revenue Refunding Capital Loan Notes ... $11,000,000 Water Revenue Refunding Capital Loan Notes) Finance Director O'Malley present for discussion. 4. (Agenda item # 15 -resolution ... real estate contract ... Hawkeye Area Community Action Program (HACAP) ... 1926 and 1946 Broadway ...) In response to questions from Council Member Correia, City Manager Lombardo stated staff would be present at the formal meeting to provide the information. 5. (Agenda item # 19 -resolution approving submission ... Hazard Mitigation Grant Program benefits for the purpose of acquiring flooded properties) PCD Director Davidson present for discussion. (continued later on the agenda) FACILITIES MASTER PLAN [reference IP#2 of 8/21 info packet] City Manager Lombardo and Asst. City Manager Helling presented information on proceeding with a Facilities Master Plan, and preparation of an RFP soliciting firms and costs associated with the project. Majority of Council agreed to proceed as outlined. STAFF ACTION: Proceed with development of RFP. (Lombardo and Helling) YEAR END FINANCIAL REPORT Finance Director O'Malley and City Manager Lombardo presented information and distributed two handouts: • Budget to Actual Comparison for the Fiscal Year Ended June 30, 2008 • General Fund Balance History and Projection -Version August 25, 2008 METROPOLITAN COALITION/LEGISLATIVE PRIORITIES [reference IP#3 of 8/21 info packet] Council Member Wilburn and Mayor Bailey reported on the Metropolitan Coalition meeting held in Iowa City in July. Broad areas identified included: o Flood related issues (avenues for funding or policies to stream line the process; economic infrastructure) o Alternative revenues o Goal is to identify five or six specific pieces of legislation Next meeting scheduled second week in September at the state League meeting Council Work Session August 25, 2008 Page 3 CITY DESIGNATED NO SMOKING AREAS [reference agenda item #16] City Atty. Dilkes and Parks & Recreation Director Trueblood presented information on the proposed ordinance. After discussion a majority of Council directed staff to make the following changes in the ordinance prior to first reading: 1. allowing smoking in private vehicles in Municipal Parking Ramps 2. re Mercer Park -prohibit smoking around softball/baseball complex, and tennis courts, and clarify intent was not to make entire park non-smoking AGENDA ITEMS (continued from earlier on the agenda) 6. Continued discussion of # 5 above (Agenda item # 19 -resolution approving submission ... Hazard Mitigation Grant Program benefits for the purpose of acquiring flooded properties) In response to Council Member Hayek, Council agreed to highlight portions of the City Atty. memo regarding subsequent owners of property not being eligible for the pre-flood market value price buyout, and the issue related to duplication of benefits. The City Atty. noted the City website would also be updated with the memo. INFORMATION PACKET DISCUSSION (IP5 of 8/21 packet - At A Glance newsletter) City Manager Lombardo requested feedback on his communication and urged Council Members to let him know if information needs were not being met. Council Members suggested the communication be incorporated into the City website as well. COUNCIL TIME In response to Council Member Correia's questions on parking in the City Hall lot during Farmers Markets and signage, Parks & Recreation Director Trueblood reported Parks & Recreation is unable to store the temporary signs and easels or have the personnel to ensure they are placed. City Manager Lombardo stated he was considering an expansion of the Market. Council added the expansion of the Market discussion to their pending list, and directed staff to explore better signage for parking needs this year. 2. In response to Mayor Bailey's concerns on alcohol advertisement, City Atty. Dilkes stated all complaints are investigated, noting there are no price restriction in City ordinances, and a letter sent to establishments, 3. In response to Council Member Wright, City Clerk Karr stated staff was researching a technology plan for Council and would report back. 4. Mayor Bailey reported she had received two complimentary tickets to the Summer of the Arts finale and acceptance would violate the gift law. She stated she asked the City Clerk to return them and explain the gift law; and encouraged others who might have received them to do the same or personally return them with the explanation of the law. Council Work Session August 25, 2008 Page 4 SCHEDULE OF PENDING DISCUSSION ITEMS The following items were added to the pending list: Farmers Market expansion Litter/gum/cigarette butts downtown UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Food Fest, August 27 (Taste of Iowa City) Evaluations of City Council Appointees (City Clerk to schedule after calling each Member) Untied Way Kickoff, September 3 DISCUSSION OF MEETING SCHEDULES None Meeting adjourned 8:35 PM.