HomeMy WebLinkAbout2008-09-18 Info Packet~ - i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
September 18, 2008
SEPTEMBER 22 SPECIAL FORMAL
IP1 Memorandum from the City Attorney and the City Clerk: Evaluations
SEPTEMBER 22 SPECIAL WORK SESSION
IP2 Council Meetings and Work Session Agenda
IP3 Memorandum from JCCOG Executive Director: Iowa City Metro Area Affordable
Housing Market Analysis
IP4 Memorandum from the City Manager: Community-Based Strategic Plan Development
IP5 Summary of Pending Work Session Items
IP6 Memorandum from the City Manager: Pending Discussion Items and Meeting Schedule
MISCELLANEOUS
IP7 Email from Mayor Bailey: Annual ICAD Luncheon October 21, 2008
IP8 Email from the Corridor Business Journal: Commercial Real Estate Trends Luncheon
September 23, 2008
IP9 Memorandum from the City Attorney: Absence
IP10 Memorandum from the Community Development Coordinator: Submission of the NOI
IP11 Email from Kristopher Ackerson to residents of Coralville, Iowa City, North Liberty, Tiffin,
University Heights, and Johnson County: Metro Bikeway Master Plan Workshops
At a Glance newsletter: September 15, 2008
E-mail from Douglas Elliott: Prairiewood Ecological Conference, September 25-27
[Distributed at 9/22 Work Session]
Iowa League of Cities: Flood Recovery Update [Distributed at 9/22 Work Session]
Invitation: PATV Chili Cook-Off, September 25
DRAFT MINUTES
IP12 Housing and Community Development Commission: August 21, 2008
IP13 Planning and Zoning Commission: September 4, 2008
September 18, Information Packet (continued) 2
IP14 Police Citizens Review Board: September 9, 2008
IP15 Airport Commission: September 11, 2008
IP16 Telecommunications Commission: August 25, 2008
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
September 18, 2008
SEPTEMBER 22 SPECIAL FORMAL
IP1 Memorandum from the City Attorney and the City Clerk: Evaluation
SEPT MBER 22 SPECIAL WORK SES ION
IP2 Council Meetings and W rk Session Agenda
IP3 Memorandum from JCCO Executive Director:
Housing Market Analysis
IP4 Memorandum from the City Mana er: Community•
IP5 Summary of Pending Work Sessio Items
IP6 Memorandum from the City Manager: nding Dis
MISCEL~L.AN@~(
Iowa /City Metro Area Affordable
Strategic Plan Development
ion Items and Meeting Schedule
US
IP7 Email from Mayor Bailey: Annual ICAD Lunc on October 21, 2008
IP8 Email from the Corridor Business Journ Co mercial Real Estate Trends Luncheon
September 23, 2008
'`~
,A
IP9 Memorandum from the City Attorney: bsence
IP10 Memorandum from the Community evelopment Coordihator: Submission of the NOI
IP11 Email from Kristopher Ackerso to residents of Coralvilld, Iowa City, North Liberty, Tiffin,
University Heights, and Johnso County: Metro Bikeway Mister Plan Workshops
DRAFT MINUTES
IP12 Housing and Communit Development Commission: August 2~1, 2008
IP13 Planning and Zoning ommission: September 4, 2008
IP14 Police Citizens Rev' w Board: September 9, 2008
IP15 Airport Commissi n: September 11, 2008 ,
IP16 Telecommunic ions Commission: August 25, 2008
(Orginally submitted in September 4 information packet) IP1
~_
r CITY C7F i01NA CITY
. ~ -,~®.~- A N D
-~ EN1DR
M
~~
DATE: September 3, 2008
TO: Mayor and City Council
FROM: Eleanor M. Dilkes, City Attorney
Marian K. Karr, City Clerk ~y~,~.
RE: Evaluations
Mayor Bailey has requested the following items be distributed in preparation of our evaluations
scheduled Monday evening:
^ Employment Agreements for City Attorney and City Clerk
^ Administrative and Confidential Pay Plan for FY09
^ Salary History for City Clerk and City Attorney
Union employees for all three unions (AFS ee was'not aathe top)of the grange 3% cost of living
increase and a merit increase if the employ
u/evaluationOB.doc
Employment Agreement
THIS AGREEMENT, is made and entered into this _~ day of October -~
_ lggq by and between the City of Iowa City, State of Iowa, a municipal corporation
hereinafter called "Employer," and Eleanor M. Dilkes, hereinafter called "Employee".
WHEREAS, Pursuant to previous action by Employer, Employee is the City Attorney for the City
of Iowa City; and
WHEREAS, Employer and Employee desire to set forth in writing the terms and conditions of
Employee's employment as City Attorney.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties
agree as follows:
Section 1: Duties
Pursuant to Article II of the City Charter, Employer hereby agrees to employ said Eleanor M.
Dilkes as City Attorney for the City of Iowa City to perform the functions and duties specified in
Title I, Chapter 7, City Code, and to perform other legally permissible and proper duties and
functions as the Council shall from time to time assign.
Section 2: Term
A. This agreement shall be for an indefinite time.
B. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the
Council to terminate the services of Employee at any time, subject only to the provisions set
forth in Section 4, Paragraphs A and B, of this agreement.
C. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the
Employee to resign at any time from her position with Employer, subject only to the
provisions set forth in Section 4, Paragraph C.
Section 3: Suspension
Employer may suspend the Employee with full pay and benefits at any time during the term of
this agreement, but only if:
1. A majority of Council and Employee agree; or
2. After a public hearing, a majority of Council votes to suspend Employee for just cause
provided, however, that Employee shall have been given written notice setting forth any
charges at least ten days prior to such hearing by the Council members bringing such
charges.
Section 4: Termination and Severance Pay
A. In the event Employee is terminated by the Council during such time as Employee is willing
and able to perform her duties under this agreement, then in that event Employer agrees to
pay Employee a lump sum cash payment equal to three months aggregate salary, provided,
however, that in the event Employee is terminated because of her conviction of any illegal
act involving personal gain to her, then, in that event, Employer shall have no obligation to
pay the aggregate severance sum designated in this paragraph.
2
B. In the event Employer at any time during the term of this agreement reduces the salary or
other financial benefits of Employee in a greater percentage than an applicable across-the-
board reduction for all City employees, or in the event Employer refuses, following written
notice, to comply with any other provision benefiting Employee herein, or the Employee
resigns following a suggestion, whether formal or informal, by the Council that she resign,
then, in thauc on or such refusaat comply within thedmeanedgta bd context of the severance
of such red
pay provision.
C. In the events oneomeonth notice/ n advance,eu ness'the parties otherwise agree ployee shall
give Employ
Section 5: Disability
If Employee is permanently disabled or is othenrise unable to perform her duties because of
sickness, accident, injury, mental incapacity, or health for a period of twelve successive weeks,
including any accrued sick leave, Employer shall have the option to terminate this agreement,
subject to the sevfoa an accrued I sicke eaves aca~ion, compensat ryht'me,vand othe~ya crued
be compensated y
benefits.
Section 6: Salary
Employer agrse811t20PaYa ableo ineinstalments at the same tpme as otherr temployeesaof the
salary of $ P Y
Employer are paid.
In addition, Employer agrees to review said base salary and/or other benefits of Employee and
adjust said salary and benefits in such amounts and to such extent as the Council may
determine that it is desirable to do so on the basis of an annual salary review of said Employee
made at the same time as similar consideration is given other employees generally.
Section 7: Performance Evaluation
The Council shall review and evaluate the performance of the Employee at least once annually,
with the method of evaluation to be in accordance with provisions of applicable law.
Section 8: Hours of Work
It is recognized that Employee must devote a great deal of time outside the normal office hours
to business of the Employer, and to that end Employee will be allowed to take compensatory
time off as she shall deem appropriate during said normal office hours.
Section 9: Outside Activities
Employee shall not spend more than ten hours per week in teaching, counseling, or other non-
Employer connected business without the prior approval of the Council.
Section 10: Vacation, Sick, and Military Leave
vacation and sick leave
A. Employee shall accrue, and have credited to her personal account,
at the same rate as other general employees of Employer. Additional vacation time may be
credited to Employee upon the mutual agreement of Employer and Employee.
3
Section 11: Disability, Health, and Life Insurance
A. Employer agrees to make required premium payments for insurance policies for such life,
accident sickness, disability income benefits, major medical and dependent coverage group
insurance covering Employee and her dependents as Employer may now or hereafter have
in effect for its administrative employees.
B. Employer agrees to provide dentalp, hospitalization, su 9e Irem'dumsrtheeeon elqual todthat
insurance for Employee and her de endents and to pay p
which is provided all other employees of Employer.
Section 12: Dues and Subscriptions
Employer agrees to budget and pay for the professional duties and subscriptions of Employee
necessary for her continuation and full participation in national, regional, state, and local
associations and organizations necessary and desirable for her continued professional
participation, growth, and advancement, and for the good of the Employer.
Section 13: Professional Development
Employer hereby agrees to budget for and to pay the travel and subsistence expenses of
Employee for professional and official travel, meetings, seminars, courses, continuing education
and occasions adequate to continue the professional development of Employee and to
adequately pursue necessary official and other functions for Employer.
Section 14: Indemnification
Employer shall defend, save harmless, and indemnify Employee against any tort, professional
liability claim or demand or other legal action, whether groundless or otherwise, arising out of an
alleged act or omission occurring in the performance of Employee's duties as City Attorney.
Employer will compromise and settle any such claim or suit and pay the amount of any
settlement orjudgement rendered thereon.
Section 15: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under
any law or ordinance.
Section 16: Other Terms and Conditions of Employment
A. The Council, in consultation with the Employee, shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the performance
of Employee, provided such terms and conditions are not inconsistent with or in conflict with
the provisions of this agreement, the City Charter or any other law.
B. All provisions of the City Charter and Code, and regulations and rules of the Employer
relating to vacation and sick leave, retirement and pension system contributions, holidays
and other fringe benefits and working conditions as they now exist or hereafter may be
amended, also shall apply to Employee as they would to other employees of Employer, in
addition to said benefits enumerated specifically for the benefit of Employee, except as
herein provided.
C. Employee shall be entitled to receive the same vacation and sick leave benefits as are
accorded department heads, including provisions governing accrual and payment therefor
on termination of employment.
4
Section 17: No Reduction of Benefits
Employer onalor othertfinancial benefits of Employee, except to the degree of such a eduction
compensat ,
across-the-board for all employees of the Employer.
Section 18: Notices
Notices pursuant to this agreement shall be given by deposit in the custody of the Unites States
Postal Service, postage prepaid, addressed as follows:
1) Employer: Mayor
410 E. Washington Street
Iowa City, IA 52240
2) Employee: Eleanor M. Dilkes
410 E. Washington Street
Iowa City, IA 52240
Alternatively, notices required pursuant to this agreement may be personally served in the same
manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of
personal service or as the date of deposit of such written notice in the course of transmission in
the United States Postal Service.
Section 19: General Provisions
A. The text herein shall constitute the entire agreement between the parties.
B. This agreement shall be binding upon and inure to the benefit of the heirs at law and
executors of Employee.
C. This agreement shall become effective commencing July 1, 1999.
D. If any provisions, or any portion thereof, contained in this agreement is held unconstitutional,
invalid or unenforceable, the remainder of this agreement, or portion thereof, shall be
deemed severable, shall not be affected and shall remain in full force and effect.
IN WITNESS WHEREOF, the City of Iowa City, Iowa has caused this agreement to be signed
and executed in its behalf by its Mayor, and duly attested by its City Clerk, and the Employee
has signed and executed this agreement, both in duplicate, the day and year first above written.
CITY OF IOWA CITY, IOWA
g•
ayor
gy, `7. c~
Eleanor M. Dilkes
ATTEST:
By: ~ . 9
'ty Clerk
eleanorlepVdilkea.doc
AMENDMENT TO EMPLOYMENT AGREEMENT
Eleanor M. Dilkes, City Attorney for the City of Iowa City, and the City Council of the City of Iowa City
do hereby amend the employment agreement between them dated October 12, 1999 as follows:
Section 11 of said Agreement is hereby amended by adding the following paragraph
"C" thereto:
Section 11: Disability, Health and Life insurance
A. Employer agrees to make required premium payments for insurance policies for such
life, accident sickness, disability income benefits, major medical and dependent
coverage group insurance covering Employee and her dependents as Employer may
now or hereafter have in effect for its administrative employees.
B. Employer agrees to provide dental, hospitalization, surgical and comprehensive
medical insurance for Employee and her dependents and to pay the premiums
thereon equal to that which is provided alt other employees of Employer.
C, Notwithstanding anything herein to the contrary, and/or the reduction of
Employee's hours by mutual agreement to less than 1.0 FTE, Employer shall
provide medical insurance to Employee and her dependents and pay the
premium thereon equal to that which is provided to full-time employees of
Employer.
CITY OF 10 TY, 10
BY:
YOR
ATTEST: ~ ~~-
DEPUTY I ERK
By. ~~~~
Eleanor M. Dilkes
eleanorJagUCtyatt-eglSecl l amend.doc
Employment Agreement
THIS AGREEMENT, is made and entered into this 12th day of Qcto er
lggg _ by and between the City of Iowa City, State of Iowa, a municipal corporation
hereinafter called "Employer," and Marian K. Karr, hereinafter called "Employee".
WHEREAS, Pursuant to previous action by Employer, Employee is the City Clerk for the City of
Iowa City; and
WHEREAS, Employer and Employee desire to set forth in writing the terms and conditions of
Employee's employment as City Clerk.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties
agree as follows:
Section 1: Duties
Pursuant to Article tl of the City Charter, Employer hereby agrees to employ said Marian K. Karr
as City Clerk for the City of Iowa City to perform the functions and duties specified in Title I,
Chapter 7, City Code, and to perform other legally permissible and proper duties and functions
as the Council shall from time to time assign.
Section 2: Term
A. This agreement shall be for an indefinite time.
B. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the
Council to terminate the services of Employee at any time, subject only to the provisions set
forth in Section 4, Paragraphs A and B, of this agreement.
C. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the
Employee to resign at any time from her position with Employer, subject only to the
provisions set forth in Section 4, Paragraph C.
Section 3: Suspension
Employer may suspend the Employee with full pay and benefits at any time during the term of
this agreement, but only if:
1. A majority of Council and Employee agree; or
2. After a public hearing, a majority of Council votes to suspend Employee for just cause
provided, however, that Employee shall have been given written notice setting forth any
charges at least ten days prior to such hearing by the Council members bringing such
charges.
Section 4: Termination and Severance Pay
A. In the event Employee is terminated by the Council during such time as Employee is willing
and able to perform her duties under this agreement, then in that event Employer agrees to
pay Employee a lump sum cash payment equal to three months aggregate salary, provided,
however, that in the event Employee is terminated because of her conviction of any illegal
act involving personal gain to her, then, in that event, Employer shall have no obligation to
pay the aggregate severance sum designated in this paragraph.
2
B. In the event Employer at any time during the term of this agreement reduces the salary or
other financial benefits of Employee in a greater percentage than an applicable across-the-
board reduction for all City employees, or in the event Employer refuses, following written
notice, to comply with any other provision benefiting Employee herein, or the Employee
resigns following a suggestion, whether formal or informal, by the Council that she resign,
then, in that event, Employee may, at her option, be deemed to be "terminated" at the date
of such reduction or such refusal to comply within the meaning and context of the severance
pay provision.
C. In the event Employee voluntarily resigns her position with Employer, then Employee shall
give Employer one month notice in advance, unless the parties otherwise agree.
Section 5: Disability
If Employee is permanently disabled or is otherwise unable to perform her duties because of
sickness, accident, injury, mental incapacity, or health for a period of twelve successive weeks,
including any accrued sick leave, Employer shall have the option to terminate this agreement,
subject to the severance pay requirements in Section 4, Paragraph A. However, Employee shall
be compensated for any accrued sick leave, vacation, compensatory time, and other accrued
benefits.
Section 6: Salary
Employer agrees to pay Employee for her services rendered pursuant hereto an annual base
salary of $59,009.60, payable in installments at the same time as other employees of the
Employer are paid.
In addition, Employer agrees to review said base salary and/or other benefits of Employee and
adjust said salary and benefits in such amounts and to such extent as the Council may
determine that it is desirable to do so on the basis of an annual salary review of said Employee
made at the same time as similar consideration is given other employees generally.
Section 7: Performance Evaluation
The Council shall review and evaluate the performance of the Employee at least once annually,
with the method of evaluation to be in accordance with provisions of applicable law.
Section 8: Hours of Work
It is recognized that Employee must devote a great deal of time outside the normal office hours
to business of the Employer, and to that end Employee will be allowed to take compensatory
time off as she shall deem appropriate during said normal office hours.
Section 9: Outside Activities
Employee shall not spend more than ten hours per week in teaching, counseling, or other non-
Employer connected business without the prior approval of the Council.
Section 10: Vacation, Sick, and Military Leave
A. Employee shall accrue, and have credited to her personal account, vacation and sick leave
at the same rate as other general employees of Employer. Additional vacation time may be
credited to Employee upon the mutual agreement of Employer and Employee.
Section 11: Disability, Health, and Life Insurance
A. Employer agrees to make required premium payments for insurance policies for such life,
accident sickness, disability income benefits, major medical and dependent coverage group
insurance covering Employee and her dependents as Employer may now or hereafter have
in effect for its administrative employees.
B. Employer agrees to provide dental, hospitalization, surgical and comprehensive medical
insurance for Employee and her dependents and to pay the premiums thereon equal to that
which is provided all other employees of Employer.
Section 12: Dues and Subscriptions
Employer agrees to budget and pay for the professional duties and subscriptions of Employee
necessary for her continuation and full participation in national, regional, state, and local
associations and organizations necessary and desirable for her continued professional
participation, growth, and advancement, and for the good of the Employer.
Section 13: Professional Development
Employer hereby agrees to budget for and to pay the travel and subsistence expenses of
Employee for professional and official travel, meetings, seminars, courses, continuing education
and occasions adequate to continue the professional development of Employee and to
adequately pursue necessary official and other functions for Employer.
Section 14: Indemnification
Employer shall defend, save harmless, and indemnify Employee against any tort, professional
liability claim or demand or other legal action, whether groundless or otherwise, arising out of an
alleged act or omission occurring in the performance of Employee's duties as City Clerk.
Employer will compromise and settle any such claim or suit and pay the amount of any
settlement or judgement rendered thereon.
Section 15: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under
any law or ordinance.
Section 16: Other Terms and Conditions of Employment
A. The Council, in consultation with the Employee, shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the performance
of Employee, provided such terms and conditions are not inconsistent with or in conflict with
the provisions of this agreement, the City Charter or any other law.
B. All provisions of the City Charter and Code, and regulations and rules of the Employer
relating to vacation and sick leave, retirement and pension system contributions, holidays
and other fringe benefits and working conditions as they now exist or hereafter may be
amended, also shall apply to Employee as they would to other employees of Employer, in
addition to said benefits enumerated specifically for the benefit of Employee, except as
herein provided.
C. Employee shall be entitled to receive the same vacation and sick leave benefits as are
accorded department heads, including provisions governing accrual and payment therefor
on termination of employment.
4
Section 17: No Reduction of Benefits
Employer shall not at any time during the term of this agreement reduce the salary,
compensation, or other financial benefits of Employee, except to the degree of such a reduction
across-the-board for all employees of the Employer.
Section 18: Notices
Notices pursuant to this agreement shall be given by deposit in the custody of the Unites States
Postal Service, postage prepaid, addressed as follows:
1 }Employer: Mayor
410 E. Washington Street
Iowa City, IA 52240
2) Employee: Marian K. Karr
410 E. Washington Street
Iowa City, IA 52240
Alternatively, notices required pursuant to this agreement may be personally served in the same
manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of
personal service or as the date of deposit of such written notice in the course of transmission in
the United States Postal Service.
Section 19: General Provisions
A. The text herein shall constitute the entire agreement between the parties.
B. This agreement shall be binding upon and inure to the benefit of the heirs at law and
executors of Employee.
C. This agreement shall become effective commencing July 1, 1999.
D. If any provisions, or any portion thereof, contained in this agreement is held unconstitutional,
invalid or unenforceable, the remainder of this agreement, or portion thereof, shall be
deemed severable, shall not be affected and shall remain in full force and effect.
IN WITNESS WHEREOF, the City of Iowa City, Iowa has caused this agreement to be signed
and executed in its behalf by its Mayor, and duly attested by its City Attorney, and the Employee
has signed and executed this agreement, both in duplicate, the day and year first above written.
CITY OF WA CITY, IOWA
B
Mayor
By: ' r
ian K. Karr
ATT T:
By:
City Attorney
Ap oved as to
City Attorney
e~~~a~~~.da
AMENDMENT TO EMPLOYMENT AGREEMENT
Marian K. Karr, City Clerk for the City of Iowa City, and the City Council of the City of Iowa City do
hereby amend the employment agreement between them dated October 12, 1999 as follows:
1. Section 10 of said Agreement entitled "Vacation, Sick and Military Leave" is amended as
follows:
Section 10.A
Employee shall accrue, and have credited to her personal account, vacation and sick
leave at the same rate as other general employees of Employer. Additional vacation time
may be credited to Employee upon the mutual agreement of the Employer and
Employee. i h8~ houl~s oe accru d vacation ti meuto the employee's pension p afncattthe
convert p
employee's current base rate.
CITY OF I TY, IcOWA~
BY: "~
MAYOR
ATTEST:
DE CITY CL K
ay:
Man n K. Karr
Approved by
7-~., 'd~
City Attorney's Office
elearor/apVctyd erica g~Sec1 OA.dac
ADMINISTRATIVE/CONFIDENTIAL PAYPLAN - FY09 (JUNE 28, 2008)
PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
rs
4
5 STEP 8
5 yrs
5 STEP 9
6.5 yrs. STEP 10
7.5 yrs. MAX
8 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs.
3
50% .
.
y
3
50% .
.
3.50% 3.50% 3.50%
12.00% 3.50% 3.50% . .
23
Document Specialist
$15.87
$17.79
$18.39
$19.03
$19.69
$20.39
$21.09
$21.86
$22.61
22.73
Spec
S 20
251
$38 582.40
$39 $40,955 20 $42,411.20 $43,867 20 $45,468.80 $47,028.80 $47,278.40
pecial st
Licens $33,009 60 $37,003.20 .
, ,
24
Admin Secretary
$17.17
$19.22
$19.92
$20.59
$21.31
$22.06
$22.83
$23.66
$24.49
24.
t 433 60
$41 20
827
$42 $44,324.80 $45 884.80 $47,486.40 $49,292.80 $50,939.20 $51,750.40
Records SupeN SOr $35,713.60 $39,977.60 , .
,
Sr Document Specialist
Operations Clerk -ITS
25
Personnel Assistant
PC Technician
Deputy City Clerk
Program Assistant - PW
26
Adm Asst to Cty Mngr
Budgt Mngmnt Anlyst
Emrgncy Comm. Supr
Legal Assistant
Occ. Safely 8 Trng Spec
Personnel Generalist
Sr Programmer/Analyst
Cable Production Coordinator
Section 8 Coord
Public Hsg. Coord
Management Analyst
$18.56 $20.79
$1,484.80 $1,663.20
$38,604.80 $43,243.20
$20.10 $22.56
$1,608.00 $1,804.80
$41,808.00 $46,924.80
$21.54 $22.29 $23.07 $23.88 $24.70 $25.59 $26.52 $27.23
$1,723.20 $1,783.20 $1,845.60 $1,910.40 $1,976.00 $2,047.20 $2,121.60 $2,178.40
$44,803.20 $46.363.20 $47,985.60 $49,670.40 $51,376.00 $53,227.20 $55,161.60 $56,638.40
$23.33 $24.15 $24.98 $25.85 $26.73 $27.71 $28.65 $29.75
$1,866.40 $1,932.00 $1,998.40 .$2,068.00 $2,138.40 $2,216.80 $2,292.00 $2,380.00
$48,526.40 $50,232.00 $51,958.40 $53,768.00 $55,598.40 $57,636.80 $59,592.00 $61,880.00
' After Step 10, employees are eligible fora 2 % Increase per year until they reachFY09admi 2 xls Page 1
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX.
PAYGRADE: 6 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. d.5 yrs. 5.5 yrs. 6.5 yrs. 7.5 yrs.
50%
3
5.50% 5.50% 5.50% 3.50% 3.50% 3.50% 3.50% 3.50% .
27
Animal Control Supr
$21.77
$22.99
$24.24
$25.56
$26.51
$27.42
$28.36
$29.36
$30.40
$31.45
$32.55
7
ef 20
19 80
0164
$53 140.80
$55 $57,033 60 $58,988.80 $61,068.80 $63,232 00 $65,416.00 04.00
$67,
Assist Supt- Water $45,281.60 $47,819.20 .
$50 4 .
, ,
Assist Supt - StreetslSolid Waste
Document Serv Supr
Library Coord-Develpmnl
Parking Operations Supr
Transit Operations Supr
Web Developer
Assist Supt -Landfill
Computer Syst Analyst -Police
PC Desktop Analyst
Cemetery Supr
Rec. Maint. Supr
Equipment Shop Supevisor
Database Administrator
Asst. Controller
Architectural ServlEnergy Coord
Library Admin Coordinator
Library Building Manager
28
Revenue & Risk Mgr
$23.54
$24.87
$26.20
$27.63
$26.62
$29.63
40
70
$30.66
80
452
$2
$31.73
538
40
$2
$32.84
627.20
$2
$34.00
$2,720.00
$35.64
$2,851.20
Human Rights Coord $1,883.20 $1,989.60 $2,096.00
00
496 $2,210.40
40
470
$57 $2,289.60
60
529
$59 .
$2,3
$61,630.40 .
,
$63,772.80 .
,
$65,998.40 ,
$68,307.20 $70,720.00 $74,131.20
Purchasing Agent $48,963.20 $51,729.60 .
$54, .
, .
,
29
Cabie TV Admin $25.50 $26.94 $28.43 $30.00 $30.99 $32.15 $33.22 $34.41 $35.65 $36.87 $38.94
Police Sergeant $53,040.00 $56,035.20 $59,134.40 $62,400.00 $64,459.20 $66,872 00 $69,097 60 $7?,572.80 $74,852.00 $$6,689.60 $80,995.20
Sr Bldnglnspector
Sr Engineer
Sr Housing Inspector
Special Projects Administrator
Assistant City Attorney
• After Step 10, employees are eligible fora 2 h increase per year until they reach~r~,latl'tnirl[.XIS Page 2
PAYGRADE:
30
Battalion Chiet
Community Dev Coord
Library Coordinator
Police Lieutenant
Wastewater Suprintndnt
Senior Center Coord
Senior Planner
Supt of Parks & Forestry
Supt of Streets
Water Superintendent
Housing Administrator
Equipment Supr
Sr Systems Engineer
Economic Development Coord
Parking Manager
Transit Manager
31
JCCOG Director
Personnel Administrator
Police Captain
Recreation Suprintndnt
ITS Coordinator
Deputy Fire Chiet
First Assistant City Attorney
32
City Engineer
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 6
7 ~EP 4 5 rs7 5 5E
s8 8 5 yrs9 57.5 yrs.
6 mo. 12 mo. 18 mo. 2.5 yrs. s
Y Y
50%
3 yr
50%
3
3.50%
3.50%
5.50% 5.50% 5.50% 3.50% 3.50% . .
$27 59 $29.16 $30.73 $32.43 $33.60 $34.77 $35.93
40
74 $37.22
977
60
$2 $38.52
081.60
$3 $39.86
$3,188.80
$2,207.20 $2,332.80 $2,458.40 $2,594.40 $2,688.00
00
8 $2,781.60
60
321
$72 .
$2,8
734.40
$74 .
,
$77,417.60 ,
$80,121.60 $82,908.80
$57,387.20 $60,652.80 $63,918.40 $67,454.40 $69,88
. .
, ,
MAX.
$42.55
$3,404.00
$88,504.00
$29.93 $31.55 $33.26 $35.13 $36.36 $37.64 $38.95 $40.29 $41.66 $43.17 ' $46.52
$2,394.40 $2,524.00 $2,660.80 $2,810.40 $2,908.80 $3,011.20 $3,116.00 $3,223.20 $3,332.80 $3,453.60 $3,721.60
$62,254.40 $65,624.00 $69,180.80 $73,070.40 $75,628.80 $78,291.20 $81,016.00 $83,803.20 $86,652.80 $89,793.60 $96,761.60
$32.35 $34.15 $36.04 $38.01 $39.37 $40.73 $42.16 $43.61 $45.11 $46.72 $50.80
$2,588.00 $2,732.00 $2,883.20 $3,040.80 $3,149.60 $3,258.40 $3,372.80 $3,488.80 $3,608.80 $3,737.60 $4,064.00
$67,288.00 $71,032.00 $74,963.20 $79,060.80 $81,889.60 $84,718.40 $87,692.80 $90,708.80 $93,828.80 $97,177.60 $105,664,00
'After Step 10, employees are eligible fora 2 % increase per year until they reachSn 09atlmin2 z~s Page 3
EXECUTIVE PAYPLAN - FY09 (JUNE 28, 2008)
MINIMUM MAXIMUM
33
Fire Chief $35.03 $55.51
HIS Director $2,802.40 $4,440.80
Library Director $72,862.40 $115,460.80
Prkng 8 Transit Director
Parks & Rec Director
PCD Director
34
Assist City Manager $37.94 $60.71
Finance Director $3,035.20 $4,856.80
Police Chief $78,915.20 $126,276.80
Public Works Director
FY09admin2.xls
Page 4
Sept. 2008
City Council Appointments
Salary History for City Clerk & City Attorney
A7"fl( CLERK
• 9197 Incumbent Hire Date: 4183
Incumbent Hire D ate.
Salary Addt'1 Salary Addt'I
Benefit Benefit
1997 New Appointment 4%
$70,000 1 $52,284.54
1998 5.7% 5.2%
$74,000 $55,000
1999
6.5% 0
7.28 0
$78,811 $59,009
2000 6.59% 6.76%
$84 011 $63,003
2001 3.25% 6.5%
$52.041 2, 4,5
$67,100 3
FTE $86,736
2002 3.25% COL 3.25% COL
3.5% merit 5 3.5% merit 3
$55,623.36 $71,718.40
FTE $92,705.60
2003 3% 3%
$57,295.68 5
$73,860.80 3
FTE $95,492.80
2004 2.65% 2.65%
$58,818.24 5,6
$75,816.00 3
FTE $98,030.40
2005 2.75% 2.75%
$60,440.64 5,6
$77,896.00 3
FTE $100,734.40
2006 8.0% $.0%
$65,270.40 5,6
$84,136.00 3
FTE $108,784.00
2007 6.0% 6.0%
$69,189.12 5,6
$89,190.40 3
FTE $115,315.20
1 -New hire
2 -Pension plan payment
3 -Cash value of 80 hours accrued vacation paid directly to pension plan
4 - 60% FTE effective October 3, 2000
5 -Full health premium
6 -Disability
ckdcbelariss2008.doc
~ i - -
~~®~1
~ ~~~~ ,~,~ IP2
~_„_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas September 18, 2008
www.icgov.org
• MONDAY, SEPTEMBER 22 Emma J. Harvat Hall
5:30p Special Formal (separate agenda posted)
^ Executive Session (Pending Litigation, Evaluation -City Attorney & City Clerk)
6:45p Special Work Session
Or upon completion Council Appointments
Of Special Formal ^ Affordable Housing (Reference IP3)
^ Snow Removal Policies
^ Multi-Family/Commercial Refuse Pickup Hours
• Community-Based Strategic Plan Development (Reference IP4)
^ Agenda Items
^ Information Packet Discussion
• Council Time
• Schedule of Pending Discussion Items (Reference IP5)
• Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules (Reference IP6)
• TUESDAY, SEPTEMBER 23 Emma J. Harvat Hall
5:30p Special Formal (separate agenda posted)
^ Executive Session (Review -City Manager)
7:OOp Special Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• SATURDAY, OCTOBER 4 Quality Inn and Suites
9AM-2PM Community Planning Initiative with Department Heads
• MONDAY, OCTOBER 6 Emma J. Harvat Hall
5:30p Special Council Work Session
7:OOp Special Formal Council Meeting
Continue Special Work Session if necessary
• MONDAY, OCTOBER 20 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, OCTOBER 21 Emma J. Harvat Hall
7:OOp Formal Council Meeting
• MONDAY, NOVEMBER 3 Emma J. Harvat Hall
5:30p Special Council Work Session
7:OOp Special Formal Council Meeting
Continue Special Work Session if necessary
~ - t
- ~~
~; ~+~~ ~
"'"'®'~~ City Council Meeting Schedule and
~~
CITY OF IOWA CITY Work Session Agendas September 18, Zoos
www.icgov.org
• TUESDAY, NOVEMBER 11
Veterans' Day -City Offices Closed
• MONDAY, NOVEMBER 17 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, NOVEMBER 18 Emma J. Harvat Hall
7:OOp Formal Council Meeting
• THURSDAY, NOVEMBER 27
Thanksgiving -City Offices Closed
• FRIDAY, NOVEMBER 28
Holiday -City Offices Closed
• MONDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, DECEMBER 2 Emma J. Harvat Hall
7:OOp Formal Council Meeting
• WEDNESDAY, DECEMBER 10 North Liberty
4:30p Joint Meeting
• TUESDAY, DECEMBER 16 Emma J. Harvat Hall
5:30p Special Work Session
7:OOp Formal Council Meeting
Continue Special Work Session if necessary
_,_.-.~-
r
r~~
Date: September 17, 2008
To: City Council
From: John Yapp, JCCOG Executive Director 7y~-~`~
Re: Iowa City Metro Area Affordable Housing Market Analysis
J~~O IPS
m e m o
In December 2007, The Iowa City Metro Area Affordable Housing Market Analysis was
released. This study, which includes information and data from Coralville, Iowa City, North
Liberty, Tiffin andrUniversity Heights, was commissioned to examine existing and future needs
for housing among lower income households. The study results led to nine recommendations;
an executive summary of the study is attached.
Earlier this year, the JCCOG Board formed a joint affordable housing taskforce with one elected
representative from each municipality, the Iowa City Community School District and Johnson
County. Andy Johnson, Director of the Housing Trust Fund of Johnson County and Jeff Schott,
a facilitator with the University of Iowa's Institute of Public Affairs, began to meet individually
with the representatives to determine priorities and areas of common interest related to
affordable housing programs and policies. This effort stalled in June due to the floods, which
affected time availability and more importantly affected the amount of affordable housing stock
in the region. It is our goal to reassess affordable housing issues in light of the flood impacts,
complete individual meetings, and hold a group meeting in October.
The nine recommendations produced by the study include:
1. Work to change the perception of higher density, multi-family affordable housing
2. Revise public policies to create an environment in which affordable housing
opportunities can be created without obstacles
3. Adopt a mandatory inclusionary housing ordinance to meet the significant unmet need
for affordable housing
4. Potential redevelopment areas in Iowa City present opportunities for new affordable
housing and neighborhood revitalization
5. Prioritize the preservation of existing affordable housing units
6. Treat affordable housing developers as a special class of developer
7. Seek State Housing Enterprise Zone designation
8. Dedicate specific sources of revenue to finance affordable housing development over
the long term
9. Create an environment for collaboration and cooperation
At your September 22 work session, please be prepared to discuss which of these
recommendations are higher priorities for you as a Council in terms of directing staff to devote
time and resources to, and which you would like to engage the other municipalities in
collaborating on. We will be able to report this information back to the JCCOG Affordable
Housing Taskforce members for their group discussion.
Cc: Michael Lombardo
WyccogadmUAEMOS Wfford-Housing. doc
Iowa City Metro Area Affordable Housing Market Analysis
Part I EXECUTIVE SUMMARY
OVERVIEW
Iowa City is consistently ranked as one of America's best places to live. Over the past
several years, the city has been awarded the following noteworthy recognitions:
• Sterling's Best Places to Live - 5`I' nationally
• Money Magazine - 3rd best Place in the Nation to Retire
• Forbes/Milken Institute -Best Small Metro Areas and Best Places to Launch a
Small Business Career
• Sterling's Best Places -Low Stress Level
• Expansion Management Magazine - 4`~ best public schools in the nation; 5-star
Quality of Life; Best Places to Expand Business
• American City Business Journal -Quality of Life.
Iowa City and the University of Iowa have been inextricably tied together since the
inception of both. The city was created in 1839 as the first permanent location of Iowa's
seat of government and the university followed soon after in 1847. Today, the two
institutions are nearly synonymous as a result of their influences on each other. Student
enrollment of almost 30,000 together with 18,000 employees makes the university the
single, largest entity in a region that extends well beyond the city.
The livability of Iowa City and the quality of higher education at the University of Iowa
have attracted tens of thousands of students, faculty and staff for decades. As enrollment
has risen, so has the demand for housing. The increasing student and faculty population
has placed a premium on housing not only in Iowa City, but in neighboring jurisdictions
as well. For over fifty years, residents have been seeking more affordable housing
outside of Iowa City. Following World War II, veterans attending college classes on the
G.I. Bill searched for housing in Coralville where it was considered more affordable and
taxes were lower. A similar scenario exists today where lower income households
struggle to find decent and affordable housing in a very tight and expensive housing
market.
PURPOSE OF STUDY
The City of Iowa City, in collaboration with the cities of Coralville, North Liberty, Tiffin
and University Heights (collectively referred to as the Iowa City metro area), have
prepared this Affordable Housing Market Analysis to examine existing and future need
for housing among lower income households.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
Iowa City Metro Area Affordable Housing Market Analysis
To assist with the preparation of this document, the City of Iowa City selected the firm of
Mullin & Lonergan Associates, Inc., a housing and community development consulting
firm with offices in Pittsburgh, Harrisburg and Philadelphia, Pennsylvania.
The purposes of the Affordable Housing Market Analysis are to:
• Identify demographic and economic trends that affect the demand for housing
• Define the supply and demand characteristics of the housing market as a whole
• Analyze the demand for affordable housing
• Determine if there are any barriers to affordable housing
• Recommend actions and initiatives aimed at expanding the supply of affordable
housing.
This study does not include an analysis of student housing. While university students
significantly impact the regional housing market, the primary purpose of this study is to
determine the need for affordable housing for non-student households.
WHAT IS AFFORDABLE HOUSING?
For this study, lower income households are defined as those with an annual income at or
below 80% of the area median household income. Affordable housing for renters is
defined as paying no more than 30% of gross household income for housing expenses
including rent and utilities, regardless of income level. Affordable housing for home
owners is defined as paying no more than 50% of gross household income for housing
expenses including mortgage, utilities, insurance and taxes, regardless of income level.
The primary goal of this study is to determine whether there is an adequate supply of
affordable sales and rental housing to meet the needs of households at or below 80% of
median household income in the Iowa City metro area.
(MAJOR FINDINGS
Household growth is outpacing population growth.
During the 1990s, population in the Iowa City metro area increased at a rate of 13.6%
while households grew by 22.8%. This trend parallels national trends in high growth
areas and is indicative of smaller households and smaller family size. Iowa City's
modest population increase of 4.2% was easily surpassed by a 14.7% increase in
household growth. North Liberty and Tiffin both experienced very high household
growth rates. The exception to this trend is Coralville, which experienced a higher
population growth rate (46.2%) and a lower household growth rate (39.9%). This is
indicative of a higher rate of married-couple families with children and a larger average
household size. While the population of University Heights fe115.3% during the 1990s,
households declined by less than 1%. This reflects an aging population where children
have moved out of their parents' homes.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
4
Iowa City Metro Area Affordable Housing Market Analysis
New residents continue to migrate to the Iowa City region.
New residents are relocating to Johnson County from contiguous counties and across the
nation. In fact, more people are moving into Johnson County than are moving out. In
2000, more than 35,000 persons migrated to Johnson County from their previous
residence in 1995, while almost 33,000 persons migrated out. This resulted in a net
inflow of almost 3,000 persons.
Housing prices have outpaced income.
Real median household income in Iowa City decreased 4.5% from $42,694 in 2000 to
$40,772 in 2007. In contrast, the median sales price of housing increased 8.2% from
$134,000 in 2001 to $165,000 in 2006, after adjusting for inflation. Demographia, an
international public policy firm specializing in urban policy and demographics, in 2000
ranked the Iowa City urbanized area as the 67`" most expensive housing market out of
451 markets across the U.S.
Many cost burdened households are active members of the region's
workforce whose salaries are not keeping pace with housing costs.
More than half of all employed persons work in industries with the lowest entry level
wages in Johnson County. Approximately 12.8% of workers are employed in industries
with entry level wages of less than $15,000 annually. Another 40% work in industries
with entry level wages between $15,000 and $20,000 annually. These lower wage
workers are essential to the continued expansion of the region's economy and they
contribute significantly to the demand for affordable sales and rental housing in the Iowa
City metro area.
Approximately 29% of all households in the study area have household incomes of less
than $25,000. This is equivalent to 11,344 households (including student households)
having household incomes of about 52% of the Johnson County median household
income. Excluding households where the householder is younger than 25 years of age
(i.e. student households) lowers this figure to 6,792 households, representing 17% of all
households in 2007. Another 10,863 households (28%) have incomes between $25,000
and $49,999, which is equivalent to about 104% of the County median household
income.
In 2006, the median sales price of housing ranged from a low of $152,900 in the North
Liberty/Tiffin area up to a high of $180,000 in Coralville. Based on these prices, a
household would require a minimum income of $50,650 in order to afford a home selling
for the median sales price within the study area. This income amount is equivalent to
106% of the median household income of $47,940 for all of Johnson County in 2007.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
Iowa City Metro Area Affordable Housing Market Analysis
Household growth is expected to add more than 2,600 households by 2012
with most growth occurring at higher income levels.
In its scope, the Affordable Housing Market Analysis considers the five year period from
2007 through 2012. More specifically, the study considers how the growth of households
within that time frame will impact the demand for affordable housing. Claritas
projections report a net total of 2,618 new households in the Iowa City metro area by
2012 with most of these households projected to be in the $100,000 and higher income
range.
Continued household growth and higher median household income fuel the
demand for new housing. However, the Iowa City metro area is producing
many more higher-priced housing units than moderately priced units.
Since 2000 nearly 7,500 housing units have been added to the Iowa City metro area
housing inventory. Between 2005 and 2006, the number of single family housing units
that sold for less than $100,000 in the Iowa City area decreased from 186 units to 155
units. Meanwhile, the number of single family housing units that sold for more than
$200,000 increased from 751 units to 764 units. Between 2000 and 2006 the average
construction cost for a single family housing unit in Iowa City rose 30% from $148,588
to $226,676, after adjusting for inflation. A total of 1,703 new construction single family
and condominium units sold for less than $140,000 between 2000 and 2006.
The suburban areas remain the centers of growth in the region.
More than 90% of the population increase since 2000 has occurred in the municipalities
surrounding Iowa City and University Heights. Spurred by new residential and
commercial development, the population of Coralville has increased 21.3% from 15,123
to 18,337. This is equivalent to an annual average increase of 459 residents over the past
seven years. The population of North Liberty has increased 49.3% from 5,367 to 8,014,
averaging 378 new residents annually. Tiffin, with a 2000 population of 975, is also
experiencing significant growth; the population increased 50.1% to 1,463 in 2007.
For the first time, Iowa City's population declined in 2002, falling to 62,894 from 62,947
in 2001. After a couple of years of modest growth, the population increased to 63,046 in
2005 before declining to 62,971 in 2007. Consequently, the overall growth rate of Iowa
City since 2000 is estimated to be 1.2%. University Heights has continued to lose
population since 2000, falling from 987 to 874 residents. This count is approaching pre-
1970 population levels.
Fueled by the growth in the areas outside of Iowa City, Johnson County's population has
continued to increase at an average annual rate of 1,043 persons since 2000. With the
Coralville • Iowa City • North Liberty • Tiffin • University Heights
6
Iowa City Metro Area Affordable Housing Market Analysis
exception of Iowa City and University Heights, growth in the study area exceeded the
County rate of 6.6% and the State rate of 1.0% during the same period.
Existing demand for affordable housing exceeds projected demand.
The demand for affordable housing is comprised of both existing demand and projected
demand. Existing demand for affordable housing is based on the number of households
in the study area that are experiencing housing problems. Projected demand is based on
the increase in the number of lower income households expected to reside in the study
area regardless of housing condition. The combination of existing demand plus projected
demand provides an estimate of the overall demand for affordable housing units.
To estimate existing housing demand, households with housing problems were identified
utilizing 2000 data from HUD's State of the Cities Data System. Housing problems
included the following two characteristics: (1) renter households who were cost burdened
and paying more than 30% of gross income on housing and home owners who were cost
burdened and paying more than 50% of gross income on housing, and (2) households
who were living in dwelling units with physical deficiencies (overcrowded conditions
and/or without complete plumbing or kitchen facilities).
Across the study area, a total of 400 lower income households were living in physically-
deficient units. Cost burden was identified as a housing problem for 8,396 renter
households with only 1,868 ofthese identified as Family Households. Among owner
households, 827 were cost burdened. As a result, the existing housing demand is 3,095
units (400 households living in physically-deficient units plus 1,868 cost burdened family
renter households plus 827 cost burdened owner households).
The total projected affordable housing demand for the Iowa City metro area consists of
2,355 dwelling units. This number consists of 924 units affordable to extremely low
income households, 571 units affordable to very low income households and another 860
units affordable to low income households. As a result, existing demand for affordable
housing exceeds projected demand by a ratio of 1.3 to 1.
Projected housing construction activity is not expected to address
affordable housing need.
It is projected that an additional 5,136 housing units will be created between 2007
through 2012. The net change in the existing housing stock in the study area between
2000 and 2006 was 7,488 housing units for an average annual production rate of 1,070
units. A lower annual production rate is projected for 2007 through 2012 as a result of
the current problems in the housing mortgage industry. While lending institutions may
tighten their mortgage standards, this may be off-set by the vibrant and diversified
economy in the Iowa City region. However, tighter mortgage standards will have a more
Coralville • Iowa City • North Liberty • Tiffin • University Heights
Iowa City Metro Area Affordable Housing Market Analysis
significant impact on lower income households than middle and higher income
households.
Based on these trends and assumptions, it is projected that an additional 5,136 housing
units (approximately 856 units annually) will be created from 2007 through 2012. Of
these:
• 3,082 units (60%) will be single family owner-occupied units
• 2,054 units (40%) will be multi-family renter-occupied housing units.
Furthermore, it is projected that the private housing market will continue to favor higher
income households, owners and student renters over lower income households and family
renters.
Experienced affordable housing developers in the region are struggling
against many barriers to create new affordable housing units for lower
income households.
Barriers to affordable housing are obstacles that impede the development of affordable
housing units. Different types of barriers-public policies, market factors, physical
constraints, etc.-require different strategies to ameliorate their impact on the affordable
housing market. The barriers identified in the Iowa City metro area include the
following:
• Public Policy Barriers
o There is an absence of developable land zoned for multi-family housing and
available for purchase in Iowa City. Undeveloped land that is already zoned
for multi-family housing is largely controlled by developers that bring the
land to market on a gradual basis. Consequently, if a nonprofit developer
wishes to build multi-family units, he must apply for a rezoning and endure
the public hearing process, where neighborhood opposition can defeat the
project.
o State and federal funding resources have continuously declined over the past
several years with fewer resources made available to finance affordable
housing projects.
• Market Barriers
o The high cost of land and construction places new housing development
beyond the reach of most affordable housing developers.
o In high growth areas such as the Iowa City area, market rate developments
offer higher profit margins to builders and developers, thereby reducing the
supply of labor and number of firms interested in affordable housing.
o Market rate transactions offer fewer challenges (to builders and developers)
and higher commissions (to Realtors) than do affordable housing
developments.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
8
Iowa City Metro Area Affordable Housing Market Analysis
o There is a relative scarcity of single family detached homes available for sale
for less than $200,000.
o "Street" rents for student housing are higher than HUD Fair Market Rents,
which is a disincentive for private landlords to participate in the Section 8
Housing Choice Voucher Program.
o The student rental market is very lucrative. Leases for newer student
apartments include aper-bedroom monthly rent which greatly exceeds what a
working family with children could afford to pay.
o There is a relative lack of available vacant housing units that are affordable
and available for purchase and/or rehabilitation for lower income households.
This situation places more pressure on affordable housing developers to
construct new units, a more costly alternative.
o There is a relative lack of vacant non-residential structures available for
purchase and conversion into rental housing.
o Restrictive covenants on single family detached homes constructed in planned
subdivisions that require minimum square footage of dwelling units, minimum
number of garage bays and other design standards prohibit homes from being
rented and eliminate the possibility of affordable housing units being built
within many of these new communities.
o Nearly half of the privately assisted housing inventory is at risk for conversion
to market rate housing.
o The vibrant housing market in Iowa City has caused property values to
increase and housing units to be highly marketable. As a result, there are
relatively few areas that are suitable for redevelopment initiatives, which
could help to create new affordable housing opportunities.
• Physical Barriers
o The high cost of lead-based paint abatement greatly increases the cost of
rehabilitation of older housing units.
o Sensitive environmental features such as steep slopes and wetlands are driving
up the cost of housing construction on vacant parcels.
• Other Barriers
o There is a need for increased capacity within nonprofit organizations that
develop affordable housing. Nonprofit organizations typically operate on
shoe-string budgets. Without ready access to pre-development assistance,
nonprofit developers are very limited in their ability to explore the feasibility
of a project. The number of experienced staff dedicated exclusively to
housing development indicates how much time and effort a developer can
devote to creating new housing. A staff of several full-time employees
working exclusively on locating sites and developing financing packages, as
well as overseeing construction, enables a developer to focus on its mission to
build housing.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
Iowa Citv Mcara Area AHor~aY~le Housing Market An
o The ability to successfully make the transition from renting to home
ownership can be daunting. Learning how to budget, allowing for home
maintenance, keeping a credit history in good shape-all of these elements are
key components of home ownership counseling which must be available to
first time homebuyers to help them achieve long-term stability and avoid
default or foreclosure.
Total affordable housing need for 2007-2012 is estimated to be 2,739 units.
Affordable housing need is determined by identifying the unmet affordable housing
demand. The total affordable housing demand in the study area for 2000-2012 was
calculated to be 5,450 housing units. The total affordable housing supply for the same
period is estimated to be 2,711 units, leaving an unmet need of 2,739 affordable housing
units.
FI"t.'~'~~ 1
_ ~.
AFFORDABLE HOUSING DEMAND
Total
Exis4ng Demand for Affordable Housing (2000) _
Households with Housing Problems
_. _ _... 3,095
Future Demand for Affordable Housing (2000-2012)
New Lower Income Households (H*~.=uau~q student households where possible)
_.. 2,355
Total Affordable Housing Demand b,4b0
AFFORDABLE HOUSING SUPPLY Total
Supply of Affordable Housing Unts Created L t __:., _~_QO and 2012
2000-2006 New ConstructioNRehabilitated Ur,~;a
_. __ '
New COnstrucbon single family and condo urnrs tmarket rate units) _ 1 703-
Habitattor Humanity (6 units/year x 7 years) 42..
Iowa City TARP Program (8 unils/year x 7 years)
~ .._. _. 56iii
_
Longfellow Manor
___._ 12
The Peninsula 17
Melrose Ridge ._
~ - _. - ~--- ~ 18i
.The Housing Fellowship„ - ,,, 15!.
Concorde Terrace
_~
... 30:
..... Lexington Place _
-.
.. _. 30I
Extend the Dream Foundation ,. ___ _ „ ,. 3~
WhisperingGardens __.
._ ...... .. ...... 12
.
MECCA 12',
Successful Living _ ,... 29,
HACAP _.. _. _. _... .... 22,.
2007-2012 New ConstructioNRehabilitated Units
New construction single family and condo units (market rate unds) 514'.
Habitat for Humanity (5 undslyearx 6 years) 30;
Builders of Hope
_.. ..
... ............
.. 6
HACAP
... 6!
Iowa Cdy TARP Program (8 unns/year x 6 years) 48i
Iowa City Housing Authonty (Longfellow Place) _. _ _
_... _. 6
The Housing Fellowship (Berry Court)
.___ _ 14
The Housing Fellowship (Home S Neighborhood Scattered Sites). ,
__. 24'
Bums and Bums (Jefferson Po~nn 60
~
Total At(ordable Housing Suppty ~,711
AFFORDABLE HOUSING NEED -lm'' Total.,:
Total Demand minus Total Supply 2,739
-uii ~ fit~rrf C /rloi ~~(y :if ~ -~i ~ icy: r`i ~1i?p ~i l r ASSO~;i3liC,n
r ~lhri ~ i ,m~=rg i ^ssoc +tF•5. InC.
Coralvifle • Iowa City • North Liberty + Tien • University Heights
~~ Q
Iowa City Metro Area Affordable Housing Market Analysis
RECOMMENDATIONS
1. Work to change public perception of higher density, multi-family
affordable housing.
There is a perception amongst some that higher density, multi-family housing proposals
consisting of affordable housing opportunities are not appropriate for single family
neighborhoods. While this rationale may be justified in some instances, multi-family
housing fronting along major thoroughfares, located at street intersections, and in
transition areas between residential and non-residential uses are appropriate. And,
contrary to public belief, well-designed and well-managed affordable housing
developments do not decrease surrounding property values. Recommended strategies
include:
• Engage in public education and outreach to help residents understand that there
are costs associated with an undersupply of affordable housing such as lower
achievement scores among school-age children, increased traffic congestion,
increased commuting times and distance, increased need for road maintenance,
less time for volunteer and other civic activities, etc.
• Put a human face on workforce housing needs such as a local school teacher,
nurse, or police officer. Illustrate that many people who fill vital community
occupations cannot afford to purchase or rent a home today.
• Affordable housing developers can help change negative perceptions through
quality design that is compatible with existing surrounding neighborhoods. Every
effort should be made to insure that all affordable housing iswell-designed,
integrated into the neighborhood and effectively managed. Residents are
sensitive to affordable housing being located in their neighborhoods due to the
fear that affordable housing units will decrease property values. In reality,
affordable housing developments that are well-designed, smartly-integrated and
effectively managed have been shown to enhance property values rather than
diminish them.
• Publicize this report to educate the public on the area's affordable housing needs.
2. Revise public policies to create an environment in which affordable
housing opportunities can be created without obstacles.
Increase the amount of land zoned for multi-family housing. Most, if not all, of
the land currently zoned for multi-family housing in Iowa City is either developed
or not on the market. Affordable housing developers are unable to make projects
work financially on the few parcels that may be available because (1) the land is
too expensive, or (2) it is not zoned to an adequate density. Proactive, selective
rezoning of land within Iowa City by elected officials to expand the location of
zoning districts that permit multi-family housing by right will eliminate the
Coralville • Iowa City • North Liberty • Tiffin • University Heights
11
Iowa City Metro Area Affordable Housing Market Analysis
opportunity for NIMBYists to object to development proposals on a case-by-case
basis.
• Zone concurrently with all annexation actions. Iowa City should continue to
enforce its policy of zoning land upon annexation into the city, and Coralville,
North Liberty and Tiffin should be encouraged to do the same. Multi-family
housing should be given a high priority during these procedures.
3. Adopt a mandatory inclusionary housing ordinance to meet the
significant unmet need for affordable housing.
The Iowa City metro area is fortunate to have several highly motivated nonprofit and for-
profit affordable housing developers. While these organizations are highly capable, they
lack the resources required to put a major dent in the region's unmet affordable housing
need. Clearly, additional mechanisms are needed to expand the production of affordable
housing. One way of expanding production is to capitalize on the region's dynamic real
estate market by using market-rate development to create the supply of affordable
housing. Inclusionary zoning is a "carrot and stick" approach to expanding affordable
housing.
Such an ordinance could provide financial and other incentives to developers in exchange
for the provision of a percentage of housing units set aside for households with incomes
at or below 80% of the area median income. For an inclusionary ordinance to be
effective, there must be specific incentives offered in exchange for specific measures to
be undertaken by a developer. For example, the ordinance might require a developer to
set aside at least 5% of all single family housing units in a project to be sold for no more
than $135,000 each. For amulti-family development plan consisting of a minimum
number of units, a specified percentage of the units (usually 5% to 10%) would be
required to be set aside for households under a specified income threshold.
4. Potential redevelopment areas in Iowa City present opportunities for
new affordable housing and neighborhood revitalization.
Chapter 403 of Title IX of the Code of Iowa allows a city to establish urban renewal
areas to assist in the removal and redevelopment of blighted and substandard properties.
Cities can also undertake urban renewal activities that promote new economic,
commercial, and housing developments. These initiatives typically include the
acquisition and demolition of structures, utility and infrastructure installation, new infill
housing, rehabilitation or conservation of properties, and other development assistance
utilizing tax increment financing (TIF). Obtaining the designation of a Neighborhood
Revitalization Strategy Area (NRSA) from HUD may be appropriate also.
The redevelopment of residential areas near employment centers and public
transportation access can help families decrease housing and transportation costs and
Coralville • Iowa City • North Liberty • Tiffin • University Heights
12
Iowa City Metro Area Affordable Nousing Market Analysis
their commuting time to work. Increasing higher density housing in these areas can
increase public transit readership as well.
5. Prioritize the preservation of existing affordable housing units.
In terms of rental housing, the priority need is to preserve the existing supply of
affordable units. Preservation of existing assisted rental housing has been recognized as a
national problem as older affordable housing units begin to reach contract expiration or
the end of their restricted use period. In fact, most states have included aset-aside of
federal Low Income Housing Tax Credits within their Qualified Allocation Plan (QAP)
to specifically address the preservation of existing affordable housing stock.
Owners of aging affordable rental housing developments with expiring use restrictions or
subsidies are being faced with decisions regarding the future use of their property.
Potential loss of existing rent subsidies, conversion to market rate housing, and/or
deterioration of older and less marketable units, are just a few of the concerns that owners
need to address.
In the Iowa City metro area, nearly half of the entire assisted rental housing stock is
facing or will be faced with expiring rent subsidies and/or restrictions through 2011.
That's nearly 600 units of the existing 1,278 rental units. The disposition of these units
will likely fall into three major categories, including conversion to market rate, investing
in moderate to substantial rehabilitation, or maintaining the status quo. With the large
number of affordable units set to expire by 201 1, it is critical that officials promote
preservation of these units as a community priority and collaborate with development
owners to ensure these units remain in the affordable housing stock.
Another affordable housing resource in Iowa City that is worthy of preservation is the
existing supply of mobile home parks. As a matter of public policy, Iowa City has
historically placed emphasis on the rehabilitation of existing mobile homes. The City
requested and received special permission from HUD to rehabilitate mobile home units
with CDBG and HOME funds. A strategy is needed to protect this public investment in
mobile homes and mobile home parks.
6. Treat affordable housing developers as a special class of developer.
Nonprofit housing developers cannot compete on a level playing field with for-profit
developers in the absence of incentives. Nonprofits typically do not have ready access to
capital and are dependent upon highly competitive public resources to finance their
affordable housing projects. Incentives provided by a municipality can foster a higher
level of commitment from and a stronger desire to produce more affordable housing units
by local nonprofits.
• Streamline the permitting process for projects involving affordable housing.
Coralville • Iowa City • North Liberty • Tiffin • University Heights
13
Iowa City Metro Area Affordable Housing Market Analysis
• Participate in the cost of financing infrastructure improvements for projects
involving affordable housing.
• Waive local fees for nonprofit organizations that develop affordable housing.
Encourage the development of new housing tax credit projects. New production is
needed to expand the supply of affordable housing. Local units of government should
play a proactive role in identifying sites for new affordable housing, including surplus
property that is municipally-owned. Development teams would then be encouraged to
prepare and submit proposals. Local government should be prepared to work with the
development team to define an appropriate blend of expectations and incentives that will
result in a high quality project.
7. Seek State Housing Enterprise Zone designation.
Developers and contractors building or rehabilitating housing in a State Enterprise Zone
may be eligible to receive certain state tax incentives. The developer or contractor must
build or rehabilitate at least four single family homes or at least one multi-family building
containing three or more units in a certified Enterprise Zone. The housing must meet
HUD Housing Quality Standards and local housing codes. Tax incentives include a
refund of state sales, service or use taxes paid during construction and an investment tax
credit of up to a maximum of 10% of the investment directly related to the construction
or rehabilitation of the housing.
8. Dedicate specific sources of revenue to finance affordable housing
development over the long term.
Lobby Iowa legislators to fully finance the State Housing Trust Fund. This program
helps ensure decent, safe and affordable housing for Iowans. The Local Housing Trust
Fund Program provides grants for communities, counties and organizations to create a
local housing trust fund. The Project-Based Housing Program aids the development and
rehabilitation of single family and multi-family housing. Johnson County received a total
of $132,000 in 2007 from the State Fund. While funding of the program is projected to
increase, the demand for funds from applicants far exceeds available amounts.
Identify a dedicated revenue stream to capitalize the Housing Trust Fund of Johnson
County. In order to use the trust as a tool to address the region's unmet affordable
housing need, it must be adequately capitalized through a recurring revenue stream. For
example, local officials may wish to consider doubling recording fees on deeds and
mortgages. The increase in recording fee revenues would automatically flow to the Trust
Fund.
__
Coralville • Iowa City • North Liberty • Tiffin • University Heights
14
Iowa City Metro Area Affordable Housing Market Analysis
9. Create an environment for collaboration and cooperation.
Conduct workshops with local government planners and builders to:
• Sensitize participants to affordable housing issues and solutions
• Reach for high quality development that addresses a defined demand
• Advocate for housing and transportation policies to be planned together
• Publish public education materials to inform residents of the need for and the
impact of affordable housing on the region
• Participate in a roundtable discussion of best practices.
Encourage partnerships between nonprofit and for-profit developers. Partnerships
between for-profit and nonprofit developers can take on many different forms. Often the
local non-profit has the vision and neighborhood relationships necessary to facilitate the
creation of affordable units. However, most of the area nonprofits lack available human
and financial resources required to successfully compete for program funds. Joint
venture arrangements between nonprofits or for-profits will often provide the solution to
close the divide between a goal and the means to accomplish the goal. In addition to
human and financial resources the for-profit partner can impart valuable experience and
expertise to their nonprofit partner.
Establish a cooperative relationship with the University of Iowa to expand workforce
housing and revitalize neighborhoods. Institutions of higher learning have a vested
interest in expanding the supply of affordable housing and providing home ownership
education to address the home ownership needs of faculty, support staff and lower wage
employees. Universities frequently own land and can bring other resources to the table,
such as research and financing, to facilitate the production ofnon-student housing and
neighborhood revitalization. HUD's Office of University Partnerships supports expanded
home ownership and neighborhood revitalization initiatives through programs such as the
Community Outreach Partnership Center (COPC).
Coralville • Iowa City • North Liberty • Tiffin • University Heights
15
~~®~ CITY OF ICJ WA CITY ~P4
~ ~~~~~~~
®~~-~ RA N D U M
~~~a
Date: September 18, 2008
To: City Council
From: Michael Lombardo, City Manager
Re: Community-Based Strategic Plan Development
Based on prior conversations that began with the interview process, my belief was that we had
a common understanding and broad agreement as to the efficacy and intent to engage the
broader community in a strategic planning process. Recent conversations with the Mayor and
others have revealed possible confusion and uncertainty regarding the purpose of this effort and
ultimately what it is we seek to accomplish.
Through these conversations, several good questions were asked regarding the community
based strategic planning initiative and how it might relate to the City's Comprehensive Plan
adopted in 1997. This memo seeks to provide some additional clarity and with the additional
discussion at the Monday work session hopefully provide a level of comfort and commitment for
moving forward.
Strategic planning is an organization's process of defining its strategy, or direction, and making
decisions on allocating its resources to pursue this strategy, including its capital and people. A
strategic plan establishes a broad community vision and, in part, serves to define community
values, hopes, and aspirations. It is about consensus building and identifying critical issues and
problems that impact the community and articulating a process for overcoming such problems.
A comprehensive plan (also commonly called a master plan) also articulates a broad vision,
goals and objectives in an effort to guide public and private development and land use. It makes
general policy statements about the community's planning objectives and guides zoning
decisions.
During the October 4 retreat, we will work together to develop a deeper and common
understanding of the distinction between the strategic planning process proposed and other
planning initiatives, and also have an opportunity to discuss the extent to which we would seek
to update elements of the comprehensive plan, either as part of the strategic planning process
or at a future date and time. Keep in mind that October 4 is about orientation and coming to
agreement on the outcomes that we would like to achieve through a community based strategic
planning initiative and not about developing organizational goals.
I have also appended last week's handout to this memo for reference. I look forward to
discussing this further with you Monday evening.
Community-Based Strategic Planning
Purpose
• An opportunity for a broad cross-section of Iowa City residents to work with the City
Council and Staff to provide input into defining who we are and what, as a community,
aspire to be. In essence, defining the point on the horizon we are trying to get to.
• Develop a consensus among the community for priorities and identify challenges and
other issues to be overcome.
• Identifying clear, achievable goals and develop strategies for accomplishing same.
• Creation of effective action plans to achieve goals.
• Develop a document that can be used to guide decision-making by the city council and
other groups in the community
• Develop methods to measure how well the City is achieving the goals set out by the
plan.
By-Product
• Ability to evaluate City policies, codes and organizational structures to ensure that they
support the broader vision created as a result of this process.
• Ability to allocate resources in a purposeful way to accomplish intended outcomes.
• Ability to track progress toward desired outcomes and develop a framework for
community discussions.
The Purpose of the October 4 Retreat is to:
• Help Council (and department heads) grasp the deeper meaning of a broader planning
effort, including what it will look like, its benefits and anticipated outcomes
• Prepare Council and Department Directors for their role and participation
• Provide a conceptual framework for the process to generate excitement and
enthusiasm
• This session should be seen as an orientation and briefing meant to lay the
groundwork for the broader initiative.
Some ideas are:
• Facilitate an introduction that sets context (Iowa City, its uniqueness, its potential)
• Engagement in an interactive dialogue that reveals some shared but unmet aspirations
for the City (and the organization?)
• A briefing on the benefits of alignment (coherence) across the system, and the
potential we know can be realized
• Discuss desired outcomes for the initiative
• Brief on aspects of the dynamic process, their role and the roles of others, description
of the extensive use of stakeholder involvement and do a stakeholder inventory (by
category or group)
• invite questions
How does this fit with other planning initiatives?
The developing joint river corridor planning effort with the UI and Coralville is more
project-based and will very focused on specific approaches to safeguarding the
communities from future flood devastation. It contrasts with this community planning
initiative in that the later provides a broad vision and framework for future services,
projects, programs and collaboration with other entities (community non-profits, business
sector, neighboring municipalities, educational facilities and beyond)
The next broad planning initiative is one that is a developing concept with ICMA and "the
corridor" to examine next generation industry and workforce development. Again this is a
broader initiative with a different focus than acommunity-based strategic planning
initiative.
Other initiatives such as Affordable Housing study and the Downtown Niche Analysis
identify specific unmet needs and certainly will be incorporated into the broader umbrella
of this proposed initiative. The community strategic plan develops the framework,
establishes priorities, and outlines action plans for addressing these needs.
Process for selecting a facilitator?
We can certainly develop an RFP for a scope of services and put it out to bid, and under
most circumstances this would be the approach that I would suggest. However, this type
of initiative works best when the process is tailored to the specific character and desired
outcomes of the jurisdiction and when you have a facilitator who is a good fit with the
community.
I have called several colleagues and asked for suggestions and have called a few to
discuss their process and approach to community based strategic planning. I believe that
I have found a very good facilitator to lead us through this process, which is allowable
under our procurement policy for professional services of this kind.
IP5
SUMMARY OF PENDING WORK SESSION ISSUES
9/18/08
Flood Plain Issues
Violence Against Women Task Force Recommendations
Inclusive Community Update
Metropolitan Coalition /Legislative Priorities
Central District Plan
Housing Inspection Fees
Parks Master Plan
Local Option Sales Tax
Relocation of P.W. Facilities/Transit Building
Meet w/ Airport Commission (Aviation Commerce Park South Study)
Alley Inventory
Alcohol Ordinances and " 21" Issue
~~_,_--,®~ CITY OF ICJ WA CITY IP6
~ui,~,~~lr.~'S
. ,~®,~-~ N D ~ M
~D RA
~E
~~
Date: September 18, 2008
To: City Council
From: Michael Lombardo, City Manager
Re: Pending Discussion Items and Meeting Schedule
There are two items of interest I would like to review:
1) Pending Discussion Items - I would like to review and prioritize this list and would like
additional guidance in terms of what you are looking for. Are you seeking updates or
recommendations for change? Deeper discussion and prioritization of these issues
will be useful in assigning staff responsibilities and making the most out of our time at
work sessions.
2) Meeting Schedule - as it is difficult to plan and prepare for shifting meeting schedules, I
propose that we be more consistent with the City Charter and meet more routinely as
opposed to scheduling special meetings. Having regularly scheduled meetings on the
first and third Tuesdays of each month will ensure timeliness and provide consistency of
process.
IP7
Marian Karr
From: Marian Karr
Sent: Friday, September 12, 2008 10:45 AM
To: R Bailey
Subject: RE: Annual ICAD Luncheon
Tickets Available for Annual Meeting•
Reserve your seat now for the ICAD Group Annual Meeting. Join us for lunch on Tuesday, October
21, 2008, from Noon to 1:30 p.m. at the Coralville Marriott. Dr. Karim Abdel-Malek will be our
featured speaker.
The meeting is open to the public, but seating is limited. Reservations can be made for any size
group. There are ten settings per table. Tickets are $26 per person. Please call our office at (319)
354-3939 to reserve tickets or a table or register online by clicking here.
~enia
Regenia D. Bailey
430 Church Street
Iowa City, IA 52245
319.351.2068 (h)
319.321.1385 (mobile)
866.802.2854 (fax)
9/12/2008
IP8
Marian Karr
From: Corridor Business Journal ~ohnl@corridorbiznews.com]
Sent: Friday, September 12, 2008 2:39 PM
To: Marian Karr
Subject: RSVP today for the Comm. Real Estate luncheon
If you're f7avir~c~ trouble vlev~~ing tf~iis e~raii, you may see_t on(,ne.
ti~fia~ 1~?d3 ~C} c? ~Xdt'f?ij
'~ Q ~ ~ ~ Q ~ ~ ti+eww.corr~c~arhiznews.cam
~~~~ ~~ ~~ (I11.AH.UL1111~Ir~~ti~i;ll'fi~~31 ii 1~1)fdEt1t~11~Pl ~I~IA~II+n ~IIS UI~VUI(Iltil ~k?~5tiklpll
Presented EJy
~s,~l W'..t i i~t9~~..~.
I_~
Make your reservation today for Tuesday, Sept. 23, 2008
9/12/2008
Page 2 of 2
Commercial Real Estate Trends luncheon
Keynote Speaker: Heidi Lee, Whitney National Bank -New Orleans
Commercial Real Estate Disaster Lessons from New Orleans,
Gulf Port, Miss., and Pensacola, FL.
Local panel discussions
Tuesday, Sept. 23, 2008
11:30 AM -1:15 PM
Cedar Rapids Marriott
RSVP to Erin Asher at (319) 887-2251 ext. 302 by Sept. 18
erin@corridorbiznews.com
$25 for Corridor Business Journal subscribers
$30 for non-subscribers
Mark your calendar for these upcoming CBJ events:
. Forty Under 40 Awards Dinner -Oct. 28, 2008
. Economic Forecast Luncheon -Jan. 14, 2009
. Healthcare Summit -Feb. 13, 2009
. Women of Influence Awards Dinner -Mar. 12, 2009
Subscribe to the weekly print edition of the Corridor Business Journal by
calling (319) 887-2251 or by clicking on the following secure Internet link:
https~//secure websiteenc~tion com/corridorbiznews/aspx/subscribeprint.aspx
845 Quarry Rd., Suite 125 - Coralville, Iowa 52241
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9/ 12/2008
r IP9
~Y.._.,~~r~ C1TY OF IOWA CITY
~E~C~R
Date: September 18, 2008
To: City Council ^~
~"
From: Eleanor M. Dilkes, City Attorney
Re: Absence
I will be out of the office from September 23, 2008, through September 30, 2008. First
Assistant City Attorney Sarah Holecek will attend the Council Meeting on September 23. My
staff will know how to reach me.
cc: Michael Lombardo
Dale Helling
Marian Karr
Sarah Holecek
elea nor/mem/absence8-05. doc
~~®,~ CITY OF IOWA CITY ~P10
~. _ ~~~~~ A N D U M
]~/I E M 4 R
~~
Date: September 17, 2008
To: City Council
From: Steve Long, Community Development Coordinator
Re: Submission of the NOI
On September 12, 2008, the City submitted its Notice of Interest (NOI) for the Hazard Mitigation
Grant Program to buy out flood damaged properties. The NOI confirmed that the City is
interested in acquiring residential properties in the Idyllwild, Park View Terrace, Taft Speedway
and Showers Addition neighborhoods. Total cost of the proposed buyout is $62,391,191.
The next step of the process is a review by the State of Iowa to determine whether or not the
proposed buyout meets FEMA's established funding priorities and guidelines. This review is
expected to be completed by mid-October. If it is determined that the NOI warrants further
consideration, the City will be asked to complete an application with more detailed information
on the damaged properties. This application will likely be due in December. City staff has
already started work on this application.
It may take another six months after the submission of the HMGP application before the City will
know which properties qualify for the buyout funds
The NOI is attached and it is also available on the City's Flood Recovery Resource Center web
page at www.icgov.orq/buyout.
Please feel free to contact me at steve-long@iowa-city.org or at 356.5250 if you have any
questions.
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Consolidated Substantial Damage Determination Listing for HMGP
As authorized agent for the City of Iowa City, I certify that the following identified structures have been
determined to be substantially damaged as defined in the Code of Federal Regulations, Volume 44, Part
59.1.'
In accordance with FEMA policy2, the identified structures (1) are located in a FEMA identified regulatory
floodway or floodplain AND (2) were declared substantially damaged by the local authority having such
jurisdiction in accordance with criteria promulgated by the National Flood Insurance Program.
Signa of Chief Executive cer
September 12, 2008
Date
Regenia D. Bailey
Mayor
Printed Name of Chief Executive Officer Title of Chief Executive Officer
Property Owner's Name(s) Property Address
1. DIANNE M WERGER TRUSTEE 605 EASTMOOR DR
2. IOWA CITY HOUSING AUTHORITY 608 EASTMOOR DR
3. MARK C MOODY 8 ELIZABETH
FETTWEIS 612 EASTMOOR DR
4. RONALD WAYNE ZIEGLOWSKY 613 EASTMOOR DR
5. TIMOTHY 8~ DANA ANDING 700 EASTMOOR DR
6. MAX HILTON 701 EASTMOOR DR
7. DAVID LIPCAMON 704 EASTMOOR DR
8. DEBRA J GENZ 7056 EASTMOOR DR
9. SCOTT & KAREN MILLER 708 EASTMOOR DR
10. THOMAS JOHN SASS 709 EASTMOOR DR
11. HARRY SMITH 712 EASTMOOR DR
' Substantially damaged means that the costs to restore the structure to pre-damage condition equals or
exceeds the 50% of market value of the structure before the damage occurred (44 CFR 59.1).
s FEMA Policy Memo: Beneht/Cost Policy Guidance on the Purchase of Structures Located in Regulatory
Riverine Floodways and Floodplains in the Hazard Mitigation Grant Program, September 27, 1996.
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters tv property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
12. JERRY ANTHONY 8~ ANNA JOSEPH 713 EASTMOOR DR
13. JAMES HAYDEN 716 EASTMOOR DR
14. ELIZABETH ANN FITZPATRICK 717 EASTMOOR DR
15. STEPHEN 8~ RUTH SLEZAK 719 EASTMOOR DR
16. JULIE ENGLANDER 720 EASTMOOR DR
17. MELANIE KLAWITER 723 EASTMOOR DR
18. JOSEPH & MARY THERESE STORM 800 EASTMOOR DR
19. CHERYL 8 ORVILLE PARNELL 801 EASTMOOR DR
20. DANIEL & LAURA BROFFITT 804 EASTMOOR DR
21. BRIAN FANNING 805 EASTMOOR DR
22. CAROL ERBAN 808 EASTMOOR DR
23. REBECCA HALL 809 EASTMOOR DR
24. CAROLYN ROSE WHITE 813 EASTMOOR DR
25. KAREN TERRA 816 EASTMOOR DR
26. ELIZABETH MAHER REVOCABLE
TRUST 817 EASTMOOR DR
27. TONY DEAN THOMPSON 820 EASTMOOR DR
28. LYNN MARIE BRENNEMAN 821 EASTMOOR DR
29. LORE BAUR-MCGUIRE 8 STEVEN
MCGUIRE 825 EASTMOOR DR
30. DANIEL & HOLLY BERKOWITZ 612 GRANADA CT
31. FRANK PIERSOL 613 GRANADA CT
32. MATTHEW, GREGORY 8~ ANGELA
SCHILLER 616 GRANADA CT
33. NANCY LANE-GIPSON 500 MANOR DR
34. OFER SIVAN 8~ AMBER NEVILLE 504 MANOR DR
35. MARC ABBOTT S LOREEN 508 MANOR DR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
HERWALDT-ABBOTT
36. DONALD & DOROTHY CRUM 512 MANOR DR
37. DONALD 8~ DOROTHY CRUM 518 MANOR DR
38. NANCY BEYER 8~ CHARLES
HENDERSON 520 MANOR DR
39. JAE RETZ 8~ ROBERTA TILL-RETZ 600 MANOR DR
40. MARJORIE KATHRYN RARE 605 MANOR DR
41. JO ANN GIBBON CARDER 608 MANOR DR
42. THOMAS NOVAK 8 LOUISE WOLF-
NOVAK 609 MANOR DR
43. GREG 8 JODY DAVIS 613 MANOR DR
44. PHILIP 8~ RACHELLE CARSON 616 MANOR DR
45. JEREMY COFFIN 8~ OLENA BEZUGLA 700 MANOR DR
46. DANIEL KERANEN 8 WENDY HAN 701 MANOR DR
47. GEORGE 8~ MARY WANDLING 704 MANOR DR
48. CLIFFORD PIRNAT 8~ SHARON MAERZ 705 MANOR DR
49. THOMAS FAST 8 JENNIFER CARPE 708 MANOR DR
50. RICHARD 8~ JUNE WATSON 709 MANOR DR
51. HELEN QUIGLEY 717 MANOR DR
52. G BRUCE 8 BEVERLY GARTNER 721 MANOR DR
53. ALLEN OHMES 8~ DAWN TRUSTEES
MARINO-OHMES 724 MANOR DR
54. LINN NOBLE REVOCABLE TRUST 725 MANOR DR
55. JUSTIN & JILL FISHBAUGH 729 MANOR DR
56. ROBERT IRWIN 731 MANOR DR
57. GERALD 8~ LINDA CAMPION 732 MANOR DR
58. NICOLA D'ANGELO 735 MANOR DR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained focally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
59. CASEY MAHON 539 NORMANDY DR
fi0. MORRIS DAILEY & KEIKO OTSU 601 NORMANDY DR
61. MICHAEL 8~ JACQUELYN SIMPSON 604 NORMANDY DR
62. BRIAN 8~ RENE MOORE 608 NORMANDY DR
63. TERRY HORA 8 PATRICIA CONRAD 609 NORMANDY DR
64. DONNA CRAWFORD 613 NORMANDY DR
65. THOMAS FURLONG 700 NORMANDY DR
66. SOON RYAUG 8~ BRADLEY KALDAHL 701 NORMANDY DR
67. LAURIE MCCORMICK & ELIZABETH
PEARCE 703 NORMANDY DR
68. SOON RYANG 704 NORMANDY DR
69. STEPHEN 8~ REBECCA KOCH 708 NORMANDY DR
70. MARJORIE SINGER 709 NORMANDY DR
71. KEO HOANG 8 PAUL MEASELLS 712 NORMANDY DR
72. DONALD S NORMA SMITH 713 NORMANDY DR
73. ANDRE LEOPOLD LAFOSSE 716 NORMANDY DR
74. DONNARAE MACCANN 717 NORMANDY DR
75. ARTHUR DEVINE JR 720 NORMANDY DR
76. LARRY 8~ JANICE OMANN 721 NORMANDY DR
77. ROGER 8~ MARGO DERRICK 729 NORMANDY DR
78. ELIZABETH GRAF & ANDREW
SHERBURNE 800 NORMANDY DR
79. HOMER DALE 801 NORMANDY DR
80. JOHN POTTS 804 NORMANDY DR
81. JOYE DAVIS MCKUSICK 805 NORMANDY DR
82. DEBORAH KNAPP 808 NORMANDY DR
83. TED 8 REBECCA TANBERG 809 NORMANDY DR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
84. KEO HOANG 8 PAUL MEASELLS 813 NORMANDY DR
85. THOMAS & ZELDA OBLINGER 816 NORMANDY DR
86. JACK 8 PATRICIA SALLADAY 817 NORMANDY DR
87. STEPHEN 8 KATHRYN LEWIS 820 NORMANDY DR
88. LINDA SCHROCK 821 NORMANDY DR
89. JEFFREY 8 LUCILE MEHRING 824 NORMANDY DR
90. DAVID 8~ BRENDA JACKSON
CARMODY 825 NORMANDY DR
91. CRAIG RALPH 8 KATHLEEN LOUISE
DAVIS 829 NORMANDY DR
92. NORMAN 8 RUTH WILLIAMS 832 NORMANDY DR
93. MARGARET KOCH 833 NORMANDY DR
94. JONATHAN 8 MIRIAM OZEROFF 836 NORMANDY DR
95. LONNY 8 JULIE DAVIS 837 NORMANDY DR
96. CHARLES RAY NEWSOM 839 NORMANDY DR
97. FRANK STRUB 840 NORMANDY DR
98. ALLAN 8 DONNA WENDLER 841 NORMANDY DR
99. DREW 8~ JUDITH DILLMAN 845 NORMANDY DR
100. GLENN 8~ JOYCE PATTON 849 NORMANDY DR
101. DREW & JUDITH DILLMAN 853 NORMANDY DR
102. DAVID 8 HILLARY BIANCUZZO 85T NORMANDY DR
103. PAMELA KEEL 8~ JOSHUA RODEFER 861 NORMANDY DR
104. MAURINE BRADDOCK 865 NORMANDY DR
705. CHRISTOPHER 8 CATHRYN OHANLAN 869 NORMANDY DR
106. MARK NORTON 873 NORMANDY DR
107. LOTS HUGHES 877 NORMANDY DR
108. DAVID FINLEY 881 PARK PL
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
109. MARY JO WALKER & CRAIG JARVIE 882 PARK PL
110. HARRY 8~ PAULETTE HINCKLEY 886 PARK PL
111. EDWARD 8 EILEEN PERKINS 889 PARK PL
112. MARCIA WELCH 893 PARK PL
113. JUDITH POLUMBAUM 901 PARK PL
114. DWIGHT 8~ MELINDA SEEGMILLER 820 PARK RD
115. WILLIAM 8 SUSAN JONES 930 PARK RD
116. OCIE 8~ JANET TRIMBLE 103 TAFT SPEEDWAY ST
117. GERALD 8 LOIS GERARD 111 TAFT SPEEDWAY ST
118. MARK 8~ ELIZABETH PHELPS 115 TAFT SPEEDWAY ST
119. JOEL 8 CATHERINE WILCOX 119 TAFT SPEEDWAY ST
120. JAMES WHITE 121 TAFT SPEEDWAY ST
121. CAROLINA 8~ LYLE SEYDEL 125 TAFT SPEEDWAY ST
122. ROSE MARIE SCOTT 131 TAFT SPEEDWAY ST
123. RUTH 8 GUY SMITH JR 205 TAFT SPEEDWAY ST
124. HELEN REICH 229 TAFT SPEEDWAY ST
125. WILLIAM & JOAN GILPIN 301 TAFT SPEEDWAY ST
126. GARY 8~ SUSAN DAVISSON 305 TAFT SPEEDWAY ST
127. MIRIAM NEWMAN 11 CAMBORNE CIR
128. ROBERT & IRENE SCHNEIDER 17 CAMBORNE CIR
129. LEONARD TERRY 21 CAMBORNE CIR
130. LEONE VANDER WOUDE 27 CAMBORNE CIR
131. NANCY ANDREASON 8 TERRY GWINN 32 CAMBORNE CIR
132. NANCY ANDREASON ~ TERRY GWINN 38 CAMBORNE CIR
133. JEAN b MARY JO DAVIDSON 42 CAMBORNE CIR
134. NILS VARNEY 48 CAMBORNE CIR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
135. BARBARA BURGER 12 COLWYN CT
136. LONI PARROTT 14 COLWYN CT
137. GLORIA GELMAN 18 COLWYN CT
138. ROBERT 8 JACQUELINE BENSON 22 COLWYN CT
139. JESSICA LYNN MCALLISTER 24 COLWYN CT
140. TIM ROBERT 8 PATRICIA KUHNS 26 COLWYN CT
141. MARY KEOUGH LYMAN 28 COLWYN CT
142. TIMOTHY VOGEL 31 COLWYN CT
143. IDYLLWILD DEV II INC 33 COLWYN CT
144. IDYLLWILD DEV II INC 35 COLWYN CT
145. CHARLES EASTHAM 8~ KAREN FOX 37 COLWYN CT
146. NANCY JO HALEY 41 COLWYN CT
147. HARVEY 8~ LOIS MILLER 47 COLWYN CT
148. SOUTHINE 8 NAY BACCAM 11 PENTIRE CIR
149. LORAS 8~ KAREN NEUROTH 13 PENTIRE CIR
150. ROBERT 8~ DORIS RITTENMEYER 15 PENTIRE CIR
151. MAZEN ALBAGHDADI 17 PENTIRE CIR
152. SALLY MATHIS-HARTWIG 21 PENTIRE CIR
153. RONALD 8 SYBIL BEDNARZ 25 PENTIRE CIR
154. JOELLEN SHOEMAKER 2T PENTIRE CIR
155. JOYCE CHILES 33 PENTIRE CIR
156. EUGENE & LOIS COON REVOCABLE
TRUST 37 PENTIRE CIR
157. SUBHASHCHANDRA 8~ ARUNA PATEL 42 PENTIRE CIR
158. SUSAN MICHAELSON 44 PENTIRE CIR
159. DALE SIMON 46 PENTIRE CIR
160. L JAY 8 MARY STEIN 48 PENTIRE CIR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
Consolidated Substantial Damage Determination Listing for HMGP
161. AMY BECKER 52 PENTIRE CIR
162. MICHAEL 8 VIRGINIA CRAWFORD 54 PENTIRE CIR
163. EARL NELSON 56 PENTIRE CIR
164. SUSAN PAPPAS 58 PENTIRE CIR
165. KENNETH HAGEN St SHARON
MATHIEU 114 PENTIRE CIR
166. ALAN 8 DEBRA KEYES 116 PENTIRE CIR
167. WALLACE CHAPPELL REVOCABLE
TRUST 118 PENTIRE CIR
168. MARGARET CLANCY 131 PENTIRE CIR
169. R VIRGINIA STAMLER 137 PENTIRE CIR
170. DAVID 8 J LAVON KIRKPATRICK 141 PENTIRE CIR
171. TERRY 8~ ANGELA TEGAN 143 PENTIRE CIR
172. THOMAS 8 MARSHA TONER 145 PENTIRE CIR
173. FLORENCE DAVIDSEN TRUST 147 PENTIRE CIR
NOTE: This form does not negate the community's responsibility to formally declare the structure
substantially damaged and to notify the property owner of the determination. Letters to property owners
must be maintained locally for audit purposes.
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09-18-08
IP11
Marian Karr
From: Kristopher Ackerson
Sent: Tuesday, September 16, 2008 4:45 PM
Subject: Metro Bikeway Master Plan
Attachments: image002.jpg; image002.jpg; image002.jpg; Workshop Poster9-08.pdf; image001.png
Bikeway Master Plan Workshops
Dear residents of Coralville, Iowa City, North Liberty, Tiffin, University Heights, and
Johnson County,
We want your input! Please join neighbors, elected officials, and
city staff in discussing opportunities to improve bicycle facilities and
programs in your community. Your input will be incorporated into
the upcoming Metro Bikeway Master Plan, which will help guide
future bicycle developments.
J
You are invited to attend one of two workshops to discuss potential bicycle enhancements
for your community -refreshments and door prizes will be provided:
September 30th, 2008 - 7pm-8:30pm
North Ridge Pavilion, 2250 Holiday Road, Coralville
Focus area: Coralville, North Liberty, Tiffin, Johnson County
October 8th, 2008 - 7pm-8:30pm
Iowa City/Johnson Co. Senior Center, 28 S. Linn Street, Iowa City
Focus area: Iowa City, University Heights, University of Iowa, Johnson County
What is the Metro Bikeway Master Plan?
Since 1968, six bicycle and trail plans have been created by the communities in the Iowa
City urbanized area. This year, the communities in the urbanized area agreed a new
regional bicycle plan will provide much needed inventory of existing facilities and
opportunities to improve bicycle access -many stemming from past enhancements. The
plan will address opportunities to improve bicycling through education, encouragement,
enforcement, and on-street enhancements.
As the metropolitan planning organization for the area, the Johnson County Council of
Governments (JCCOG) was asked to develop the plan.
Please include this notice in upcoming newsletters and mailing lists, or forward to friends
who may be interested in attending. We look forward to seeing you at a workshop!
Kristopher
9/ 16/2008
Page 2 of 2
Kristopher Ackersan
Assistant Transpartatian Planner
Jahnson County Council of Governments
410 E. Washington St. Iowa City. 1A 52240
319.356.5247 (w}. 319.621.5882 (c).
www.jccng.arg
What is JCCOG?
The Johnson County Council of Governments (JCCOG) is a Metropolitan Planning Organization for the Iowa City
Urbanized Area, which under the guidance of a public policy board, provides leadership, expertise, and services
to member communities and agencies in Johnson County, Iowa. Assistance is provided to JCCOG member
agencies in three specific program areas: transportation, human services, and assistance to small communities.
JCCOG further coordinates forums for discussion of county-wide planning issues.
9/16/2008
F ~~ ~ Fa~~ ~t 6: ,:ern _~'. ~+A~v'fs,. ,-'fir r..,~d ~,,.-, ~ 'IV.9 t ~ 'y!r`'•^ '~y •r,.,~',_~ ~ M~~ra,£~M~°f ~~t~S ~~~.~ i ,~„ ~f _~r~~ ~ .
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You're invited to participate! Please join. us and share
your input, or come to Learn. more .about cycling in
your commun y. 'Door prizes and refreshments will be
provided.
ternber 30 Z0~8 - ,~~ :00 PM
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Kristopher Ackerson, JCCOG Assistant Transportation Planner
356-5247 or kristopher-ackerson@iowa-city.org <<%~~
" From the Office
of the City Manager
Michael Lombardo
319-356-5010
michael-lombardo@iowa-city.org
September 15, 2008
Dear Council members:
Here's some need-to-know information for the week...in case you have, or are asked, questions...
l Last week I attended the Iowa League of Cities annual conference in Council Bluffs. The conference
provided a great opportunity to meet colleagues state wide and begin forming professional relationships
with other city managers and elected officials. Following are some of the sessions that I attended and
brief notes on what I took away from the training:
The Business of Collaboration: Local Economic Development -the stated purpose of the session
was to "learn more about organizing a successful local economic development organization or
authority, developing strategic alliances...creating aspecific economic development plan with
goals that can be implemented and measured..." The session was somewhat thin on details
regarding process, but did raise good questions in my mind about the current structure and
approach to economic development in Iowa City. I would like to meet with the economic
development committee and staff to discuss some of these issues and possible ways in which we
can determine how effective our efforts are.
Successful Community Event Planning -Iowa City's Summer of the Arts, Mission Creek, and
other festivals make it one of the liveliest places to be throughout the year. I have been meeting
with people from a broad cross section of the community to discuss additional ideas for festivals
and events that might further increase community entertainment options and help solidify and
promote our standing in the realm of arts and culture. The training provided good insights into
important aspects of planning such events and what it takes to bring good ideas to life.
~ Next Tuesday, September 23 at 11:30, is the Corridor Business Journal annual luncheon at the Marriott
Hotel in Coralville. I have reserved a table for interested Council members and staff. Please let Kathi or
I know as soon as possible if you plan to attend.
y Linda Kopping and I spent some time touring the Senior Center. I am impressed with the amount of
activity and services that they provide in a relatively contained space. With the
closing of the Cottage Bakery, Linda and her staff are exploring options for a limited cafe/coffee service to
better serve her members and the public who utilize the facility.
~ Some of the meetings and events that I will be providing updates on in the near future include, the
administration at Mercy Hospital, the League of Women Voters, leadership at Proctor & Gamble and
Oral-B, ICAD Business Services Committee, the Chamber of Commerce, the University of Iowa, and
continuation of a Parks & Recreation tour.
~ ~~~,
From the Office
of the City Manager
Michael Lombardo
319-356-5010
michael-lombardo@iowa-city.org
~- On October 2 and 3, we will be conducting a review and analysis of our enterprise accounting system
and computing capabilities, as well as, a review of an impending CAD/Records Management System
project for the police and fire departments. I will provide insight and analysis into these two project
areas with information on how we will be proceeding.
Departmental Updates:
Parks
• Focusing on high use areas and shelters to get them in service as soon as possible. Staff has removed
about 2,500 cubic yards of sand and will be seeding within the next 10 to 12 days.
• Working to get ball diamonds seeded this fall to establish turf for next season.
• Coordinating with volunteers to hand shovel sand away from trees in preparation of a large scale contract
to remove sand from City Park.
• Getting quotes for electrical repair work to the Shakespeare Theater and shelter.
Water Division
• Inspecting and repairing stop boxes on each water service in the Parkview Terrace subdivision.
• Getting proposals to repair the paving on the well house access roads that also serve as trails in Water
Works Prairie Park.
• Pinpointing locations of underwater river crossings in preparation of inspection by a diver.
• Negotiating a contract with H.R. Green to study and recommend mitigation measures to reduce the
vulnerability of our water sources to future floods.
Wastewater Division
• Repairing and replacing controls and instrumentation at the north wastewater treatment facility.
• Designed and ordered materials for a backup system to prevent sewage from flowing into the Iowa River
near Iowa Avenue if the remaining pipe of the inverted siphon fails.
• Inspection and cleaning of all storm sewer outlets along the Iowa River.
Streets Division (taking a quick break from flood recovery)
• Working to complete a year's worth of pavement repairs in the month remaining before we being leaf
vacuuming.
• Taking delivery of 2000 tons of salt for this winter.
Engineering and Public Works Administration
• Working with the U of I to determine the feasibility of including a new inverted siphon sewer crossing with
their chilled water project to replace the crossing that was damaged by the flood.
• Researching best methods and State/Federal requirements for cleaning debris from the river from bank
top to bank top.
Page 1 of 1
Marian Karr
From: Gina Peters [gina.peters@ecicog.org]
Sent: Thursday, September 18, 2008 3:32 PM
Cc: John Yapp; Adam Lindenlaub; Barbara Beaumont; Becky Shoop; Bernita Rozinek; Carol Spaziani;
Casie Kadlec; Chad; Christine Taliga; Marian Karr; City Clerk Nancy Beuter; City Clerk Susie
Siddell; City Clerk Tawnia Kakacek; City of Ely; City of North Liberty; Executive Assistant Mike
Sullivan; Janelle Rettig; Kelly Hayworth; Mike Goldberg; B. Pearson
Subject: Prairiewoods Ecological Conference
At the September 2, 2008, Johnson/Linn County Public Leadership Group meeting, Co-chair Linda Langston
asked that information regarding the Prairiewoods Ecological Conference be distributed to the Group. The
conference takes place September 25-27, 2008, at the Prairiewoods Franciscan Spirituality Center in Hiawatha.
Additional information can be found at their website at:
http_//www.prarewoods_org/scripts/ecolo...gical conference.asp
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
www_.ecico_g_org
9/22/2008
FLOOD RECOVERY UPDATE Issue #7
September 19, 2008
Iowa League of Cities
As disaster recovery efforts move forward, the League will provide updates on the
Rebuild Iowa Advisory Commission (RIAC) and the Rebuild Iowa Office (RIO),
as well as provide important information to flood and storm damaged cities. This Jumpstart'lowa
flood recovery update contains information the Governor's Jumpstart Iowa Plan.
Housing Program
Culver Announces Flood Recovery Plan Timeline
At a press conference last Friday, September 12, Governor Culver announced the September 12: Governor
creation of a flood recovery initiative aimed at "bridging the gap between the announces' program.
immediate needs of Iowans and the first installment of Community Development
Block Grant Funding." September 16: IFA Board
The "Jumpstart Iowa Initiative" will focus on housing and businesses. Money from approves emergency
rules.
various state sources will support two programs.
Week of September 25:
The Jumpstart Small Business Assistance Program will provide forgivable loans to Governor announCeS
small businesses, if a business opens its doors within six months of receiving allocations to COGs!cities
funds. The funding is aimed at helping businesses pay down their SBA loans from and State makes awards
the federal government, and promoting sustainable rebuilding efforts. Funds will be to COGs/cities.
disbursed through local programs operated by selected cities and Councils of
Government (COGS).
The $20 million in funding for the Small Business program will come from a Jumpstart Iowa
combination of funds: $10 million from the Iowa Values Fund, and $5 million each Business Assistance
from the Iowa Power Fund and fiscal year 2008 Community Development Block
Grants. Program Timeline
The Jumpstart Iowa Housing program, administered through the Iowa Finance September 12:
Authority, will provide a maximum award of a $50,000 loan, plus an additional Governor announces
$10,000 for energy efficient appliances, all of which will be forgiven if the program.
homeowner stays in the house for 10 years. The program will help homeowners
make a down payment on a new house, repair their current home, or maintain their September 18: DED
mortgages while waiting for a potential FEMA buyout. Board approves
emergency rules.
Funding totaling $20 million for the Housing program will come from a variety of
sources, including: $2.5 million from the Power Fund Program, $12 million from Week of September 25:
River Enhancement Community Attraction and Tourism Program (BEGAT), $1 Governor announces
million from DAS Property Acquisition, $1.9 million from Community Attraction allocations to COGs/cities
and Tourism Program, $1.6 million from DAS Routine Maintenance, and $1 and State makes awards
million from DNR Low-Head Dam Program. to GOGs/Cities.
To find out what types of aid are available and who is eligible, under each
Jumpstart Iowa program, visit the RIO website at httpa/ria.io~^~a.govt, or link to
details on the two recovery programs at:
httpalrio.ia~wa.govh~esoureeslju~zipstart__sm business.pdf
http:Urioaowa.gav/resoua•cest,jumpstart_housing.pdf.
Due to Floods, RECAT Funding Unavailable This Year
$12 million, allocated during the last legislative session to the River Enhancement Attraction and Tourism
grant fund (RECAT) has been marked by the Governor to be diverted toward flood recovery efforts.
According to the Culver's Jumpstart Iowa program, the funds
will be used to provide fmancial assistance to individual
homeowners affected by flooding or storms.
The RECAT grant program was created by the Iowa
legislature last session, to support projects that promote and
enhance recreational opportunities on and near rivers or lakes
within cities.
The $12 million was the entire amount allocated to RECAT ~ visianiowa(c~iowalifechanging.com
for fiscal year 2009, so the program will not accepting
applications, at this time. If fiscal year 2010 funds are confirmed during the next legislative session, the
DED could begin accepting applications to the RECAT fund in May of 2009 for fiscal year starting July 1,
2010.
Similarly, the remaining $1.9 million in the CAT fund has been reallocated to flood recovery. No new
applications are being taken this year.
League Adopts Disaster Recovery as Priority
In preparation for the 2009 legislative session, the League's legislative priority process was completed at
the Annual Conference business meeting last Friday, when the general membership voted to adopt five
legislative priorities.
The number one priority for the upcoming legislative session will be disaster recovery legislation. The
priority language states that the League will, "Advocate progressive flood and storm recovery policies and
programs that help cities rebuild for the future."
The priority discernment process began earlier this summer, when the League's Legislative Policy
Committee met to discuss ideas for priorities. The committee narrowed the set of ideas through a survey
process, and met again via webinar to finalize priority language. The Committee and the Board of Directors
approved the priorities before they were proposed to the general membership at the conference. The
legislative priorities are:
Disaster Recovery Legislation
Advocate progressive flood and storm recovery policies and programs that help cities rebuild for the future.
TIME-21 Funding
Increase funding for the TIME-21 fund to reach or exceed the $200 million minimum needed annually, to
maintain Iowa's roads and bridges.
City Revenue Options and Property Taxes
Diversify funding options for cities by authorizing new alternative revenue options and lessen city
dependence on property taxes.
Economic Development Initiatives
Maintain or increase funding for economic development programs and encourage policies aimed at
improving city economic development.
Drinking Water and Wastewater Infrastructure
Address city drinking water and wastewater infrastructure funding needs.
To find out more about the
RECAT or CAT programs,
contact Alaina Santizo, Vision
Iowa/CAT Program Manager:
Phone: 515.242.4827
Fax: 515.242.4809
E-mail: Alaina Santizo at
2
Flood Recovery Panel Speaks at League's
Annual Conference in Council Bluffs
A panel of leaders in flood response and recovery spoke and answered questions Thursday, September, 12
at the Iowa League of Cities annual conference in Council Bluffs.
General Ron Dardis, Chairman of the Governor's RIAC Commission addressed attendees first,
commending Iowan's courage and hard work in the wake of disaster. General Dardis also gave an update
on the RIAC Conunission report.
Chuck Ruoff and Jim Woodard, representatives from FEMA, gave a brief update on federal funding and
fielded questions regarding procedures for small businesses.
Mayor Pro Tem from Palo, Paula Gunter, gave a timeline of flooding and evacuations in Palo. She took
questions from the audience on emergency planning.
Mayor Jim Fausett of Coralville also updated on flooding in his city, and efforts Coralville is undertaking
now to mitigate flooded areas and prevent flooding in the future. He also touched on the RIAC, as he
represents the League on the Commission.
A.J. Mumm, Director of the Polk County Emergency Management Agency, an expert in hazard mitigation,
rounded out the panel.
~~°;~l
IOWA
LEAGUE
317 Sixth Ave. Suite 800
Des Moines, IA 50309-4113
Phone: 515-244-7282
Fax: 515-244-0740
www.iowaleague.org
°f CITIES
Page 1 of 1
Marian Karr
From: Public Access Television [contact@patv.ty]
Sent: Monday, September 22, 2008 6:02 PM
To: Council
Subject: PATV Chili Cook-Off this Thursday!
Council members, we hope to see you this Thursday!
The PAN Chili Cook-Off is this Thursday! Join us on September 25 from
5:30-9PM at Old Brick Church, 26 E. Market Street in Iowa City. Vote for
your favorite chili, provided by local restaurants and PAN producers.
Video screening and musical entertainment!
PAN appreciates the support of the following generous sponsors:
New Pioneer Co-op, Waterfront HyVee, Midtown 2, The Wedge downtown,
Guido's, EI Ranchero, The Red Avocado, Pit Smokehouse, Motley Cow, The
Cottage, The Sanctuary, and John's Grocery.
Check out our promo at www..~atv.tylblog
Proceeds benefit PAN Channel 18. For info call 319-338-7035 or email
contact a~patv,ty.
9/22/2008
IP_12
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 21, 2008 - 6:30 PM
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Jerry Anthony, Steve Crane, Andy Douglas, Charles Drum, Holly Hart,
Brian Richman
Members Absent: Rebecca McMurray, Michael Shaw, Marcy DeFrance
Staff Present: Tracy Hightshoe
Others Present: None
RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action):
None.
CALL TO ORDER:
Chairperson Jerry Anthony called the meeting to order at 6:38 p.m.
APPROVAL OF THE JULY 17, 2008 MINUTES:
Richman motioned to approve the minutes; Hart seconded. The motion carried 6-0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
Hightshoe noted that after six years of service, Jerry Anthony was resigning his seat on the Housing
and Community Development Commission, and that this would be his last meeting. Several
Commission members thanked Anthony for his outstanding service and dedication to the
Commission. Anthony thanked them for their comments and said that he had really enjoyed being on
the Commission. Anthony accepted a certificate of appreciation from the city.
Anthony announced that the University of Iowa is hosting a national symposium on the foreclosure
crisis on October 10`h and 11`h. He said there would be academics, representatives from federal
agencies, and non-profit organizations coming to the symposium from all over the country. The
event, to be held at Hotel Vetro, is to feature 16-18 speakers. The inaugural speaker will be Jim
Leach. Anthony said that all are welcome at the event, and invited Commissioners to join him there.
Crane commented that it sounded like a good event.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 21, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Page 2 of 8
Douglas informed the Commission that FAIR!, a group he has been working with, undertook a
survey in order to compliment the housing study the City had asked for. FAIR! decided to ask low-
income people directly what their housing needs and concerns are. Douglas shared a rough draft of
the survey results for the Commissioners to review at their leisure. He noted that there are some
recommendations and conclusions that can be found on page 8 of the document, and that all of the
data and a summary of handwritten comments can be found in the appendix. Douglas said that Garry
Klein, a driving force behind the survey, welcomed any feedback from the Commission. Klein also
offered to give a presentation on the survey to the Commission.
Hightshoe offered to put the survey on another agenda if further discussion was desired. Anthony
commented that the document was a very good one and noted that the number of respondents was
astonishing. He suggested the tables be changed to bar charts or graphs to make the document more
accessible. Hightshoe said she would put the document on the September agenda.
Hightshoe announced that the state of Iowa put dedicated money into the housing trust fund in the
amount of $3,000,000 for FY2009 and the next three years from the Rebuild Iowa Infrastructure
Fund. The dedicated ongoing revenue source is the state's real estate transfer tax. In FY09 a
percentage of the revenues collected from the state's real estate transfer tax will also be transferred to
the Housing Trust Fund. Hightshoe said she did not know how much money this would translate
into for Iowa City, but noted that it was far better to have a dedicated revenue source than waiting to
see if an appropriation is made each year.
Drum asked if each county received its own revenues, or if all of the revenue was put into one fund
statewide. Anthony replied that the revenue was all directed to the state who then allocated the funds
based on a competitive process. Hightshoe noted that to compete for the funding, a county or a
multi-county group must have a housing trust fund. Anthony stated that the Johnson County
Housing Trust Fund has been at the forefront in campaigning for a statewide dedicated source of
revenue; Anthony noted that he believed Senator Dvorsky had actually proposed this bill.
NEW BUSINESS:
• Discuss Community Development Block Grant Supplemental Funding:
Anthony asked if there was an update on the exact amount available or the process involved in
receiving and administering these funds. Hightshoe responded that the State called a meeting last
week and that she and Steve Long had driven to Des Moines to attend it. While there, they learned
that there is no timeline in place, no monetary amounts set, and no allocation process determined.
The state of Iowa received $85 million; however, they do not know how they will be allocating these
funds. Most of the communities there were represented by regional COGs (Council of
Governments), and then there were also the larger municipalities of Iowa City, Cedar Rapids, and
Waterloo. Each described what they would be applying for in terms of hazard mitigation grant
funds, and the need was overwhelming, Hightshoe said. Waverly had 50 homes right in the flood-
way. Cedar Rapids had 1,000 in the one-hundred year floodplain and several thousand outside of the
floodplain.
The State is considering that when the $85 million is released to the State, the COGS will apply for it
and the entitlement cities such as Waterloo, Iowa City, Cedar Rapids will get an as-yet-undetermined
set amount. A proposed guide was for 60% of the money to go towards housing, 25% to public
infrastructure/mitigation public assistance, 10% to business and the remainder for administration
(5%). Hightshoe said that the hope is that the first round of money will be spent quickly so that there
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
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is time for another allocation request from Congress. It looks relatively definitive that the first round
of money will be for housing rehabilitation. In October, Hightshoe said, the State expects to get a
second round of supplemental CDBG funding; they are hoping for between $150-200 million.
Hightshoe said that, once again, not much is known about this funding; if dedicated solely to Iowa or
for the region. It is also unknown how those funds would be allocated. Hightshoe said she expects
that the guidelines for spending the initial $85 million will be quite strict, and then the next allocation
will be geared more toward allowing communities to spend it in the way they need to. When she
asked for a specific timeline for this process, Hightshoe was told that the State did not know what to
expect. Hightshoe said that the State planned on taking a survey of what the cities and COGS would
like to use the money for. She noted that Iowa City was able to hire the Homebuilders Association to
assess flood damage to homes for $150 per home, whereas smaller communities cannot afford to do
this and will have to rely heavily on their COGS. The State plans to get the survey out, get the
response and formulate guidelines. They are still uncertain about how they will distribute the funds
across the state.
Anthony asked if there had been any talk of some of this $85 million coming directly to the
entitlement communities. Hightshoe said all funding will go to the State first, and then the State
will determine the amount the communities get. Hightshoe said basically the City is on hold for this
funding. She noted that the availability of the CDBG funds through HUD and the Hazard Mitigation
funds through FEMA have different timetables, thus it is difficult to plan. Hazard mitigation funds
can only be used to buy-out the properties, guaranteeing that no structure will be built upon that site
and it will be allowed to be inundated with water. With supplemental CDBG, the City could buy a
property and then do flood mitigation control or rezone the land to a use where flooding does not
displace residents or where structures can be cleaned/repaired/replaced without huge expense. With
CDBG supplemental there is a lot more flexibility, whereas with hazard mitigation it can only be
bought and then turned into park land. Richman asked Hightshoe if she knew what the timing on the
hazard mitigation funds might be. Hightshoe said she could talk more about that when they covered
the "Flood Update" item on the agenda.
Anthony surmised that basically the City does not know how much money they will receive or when
they will receive it. Hightshoe acknowledged that this was the case. Drum asked for clarification on
whether supplemental CDBG funds could only be used for hazard mitigation. Hightshoe said this
was not the case, and that the $85 million being discussed would likely go to housing rehabilitation.
Hightshoe said different waivers were being considered for the supplemental CDBG funds including:
possible variations of income waivers, variations on lead-based paint abatements, possibly waiving
the prohibition against using these funds on government buildings. Crane asked if the money could
be used for buy-outs. Hightshoe said that it could and noted that it was almost preferable to use
CDBG money for buy-outs because it is so much more flexible than hazard mitigation grant money.
Hightshoe said that although nothing could be guaranteed, hazard mitigation may be targeted to those
homes in the 100-year floodplain, for properties right by the river, and then the hope would be to get
the supplemental CDBG funds to go to the next level of homes. She reiterated that the City did not
know how much money it would receive.
Anthony said that he had learned at a meeting he had attended that if a hazard mitigation grant
application is approved by the Federal Emergency Management Agency (FEMA), the City would
have to put in about $8 million as its share toward the buy-outs. One strategy to pay for that,
Anthony noted, would be to save back some of the CDBG funds for that purpose, rather than dipping
into the City coffers. Hightshoe acknowledged that the supplemental CDBG funds could serve as the
matching funds which the local community is required to provide. Hightshoe said that the $8-9
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Page 4 of 8
million figure assumed that the City bought out all the proposed flooded properties, and it is unlikely
that the City will be granted hazard mitigation money to buy out approximately 250 homes.
Crane asked what happened in the event that not all property owners wish to be bought out,
specifically in Idyllwild. Hightshoe said that this was a difficult issue and that the City Attorney's
office, the state of Iowa, and FEMA are all looking into it. Hightshoe noted that with Idyllwild, the
condominium association has voted to approve abuy-out, but not all homeowners within the
association wish to be bought out; three of the 92 homeowners do not wish to be bought out. To
further complicate matters, not all of the 92 homes are in the 100-year floodplain. Hightshoe said
that FEMA requires that buy-outs be entirely voluntary. Hightshoe said that there are a number of
such issues that have sent the matter to the legal department. Richman asked if some sort of eminent
domain rule could be applied to this case, adding that he was not suggesting that at all, but simply
wondering. Hightshoe said that FEMA requires abuy-out to be completely voluntary.
• Discuss Flood Response
Hightshoe noted that she and Long sent a survey out to every property owner affected by the flood in
the Parkview Terrace, Idyllwild and Taft Speedway neighborhoods. The City has received responses
from all but eight people. The survey asked participants if they would be interested in a buy-out.
Hightshoe said that a number of respondents created a third option to the "yes/no" question and
answered undecided. She noted that there had also been cases where people stated they were
interested and then later stated they were not and vice versa. Crane said that this sort of indecision
could probably be linked to the fact that people do not know when the money will be coming or how
much it will be; people do not know whether to rebuild or buy another place.
Hightshoe noted that there had been a number of questions posed to the City concerning whether or
not aproperty-owner would be eligible for a full buy-out if they demolish their property without the
City condemning it for health reasons. Hightshoe said that if the building is demolished, leaving
only the land, when FEMA does its benefit/cost analysis the owner would be negatively affected.
Hightshoe said that the City has been engaged in dialogue with the state about this; noting that if the
purpose is to get people out of the 100-year floodplain, it is futile to allow them to rebuild in the
same location. Another common question concerns people who have flood insurance. The question
is: if a property owner cannot or will not wait a year to find out about the buy-out program and uses
the flood insurance money to rehabilitate their property, will this be held against them in the buy-out
process. The answer is that as long as the owner can verify that they have rebuilt that structure, they
would be eligible for a full buy-out at the pre-flood assessed value.
Hightshoe shared a graphic which outlined which homes had expressed interest in pursuing a buy-
out, those who had expressed no interest in pursuing abuy-out, and those who identified themselves
as undecided.
Hightshoe said that the City has hired a consultant for flood mitigation issues, and City Council is
waiting on their findings. The results should assist the City plan on how to proceed and how to use
the CDBG and HMGP the City may receive. Anthony noted that the same consulting firm has been
hired by Cedar Rapids.
Anthony expressed hope that the City does come up with a hazard mitigation plan moving forward.
The City is ineligible for certain FEMA funds due to the lack of a hazard mitigation plan. Hightshoe
noted that half of the state of Iowa does not have one. FEMA has given the affected communities a
one-year timeframe to formulate their hazard mitigation plans and have them approved by FEMA.
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Crane asked if there had been talk about buy-out values: if they would be based on tax assessment or
appraisal. Hightshoe said it is a case-by-case situation. If a recent appraisal had been done on a
home, then that would be an acceptable verification of value. If a house is assessed at a much lower
value than comparable properties in the neighborhood, then that would be examined. If someone
sells their home in its damaged state, then the new homeowner is only eligible for buy-out funds in
the amount of the current (flood-damaged) assessed value. That FEMA rule discourages predatory
land speculation after a disaster. The presence or absence of flood insurance does not affect the total
pay-out in a buy-out. Hightshoe acknowledged that the process is a frustrating one for all parties
concerned.
Crane noted that the homes that were flooded in the Cedar Rapids area were generally people of very
little financial means. Hightshoe noted that there is a diversity of incomes in the flood victims in the
Iowa City area.
Anthony stated that September 12`h is the deadline for cities to file a notice of intent for buy-out
participation. In terms of a timeline, Anthony said, FEMA will take at least two months to evaluate
those applications, then Iowa City would have two months to submit a formal application, after that it
could be three to four months more for the State to make a decision on the application. The State
actually gets the money from FEMA, and then the state Hazard Mitigation Office would decide how
to allocate it. Anthony said that FEMA gets out of the picture after the initial screening is done and
the amount of money that goes to the state is decided. Anthony noted that the formula used to decide
the amount of money a state gets is based on the amount of money that FEMA gives out initially. If,
for example, FEMA spends $50 million in the immediate wake of a disaster, then 130% of $50
million is the amount of money that will be available to the state for buy-outs. The more FEMA
spends from the start, the more money the state gets.
Richman asked who makes the allocation decisions at the state level. Anthony said that there is a
state Hazard Mitigation Office that makes the decision. That office has some criteria which they are
supposed to use to evaluate applications from communities. Anthony said these criteria are built into
a FEMA software called HAZUS that has adecision-making matrix that is supposed to be used by
the Office of Hazard Mitigation. Hightshoe noted that she will be attending training on this
benefit/cost analysis software to ensure that Iowa City receives maximum available assistance.
Anthony expressed interest in attending this training.
Crane asked if there would be any FEMA temporary housing provided in Iowa City. Hightshoe
replied that she was not aware of any. Anthony said he believed Johnson County was asking for
trailers. Anthony said that FEMA had initially given out temporary rental assistance, but that now
they are offering trailers and have cut off the rental assistance. The trailers are not, unfortunately,
wheelchair accessible.
Douglas asked if people responding to the survey gave reasons for not wanting to be bought out.
Hightshoe said that they did not, but said that in several cases, the units in question were not
damaged. The Commission briefly discussed the various properties that did and did not express
interest in a buy-out.
Anthony stated that the City itself spent a lot of money in the wake of this disaster, $5.5 million.
Hightshoe noted that the benefit/cost analysis does not take that into account. Anthony said that it
makes sense for the City to bring that number up in discussions, because if there is another flood,
then there will be another $5.5 million literally down the drain. Hightshoe noted that those properties
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purchased through a hazard mitigation grant can have nothing done to them: they cannot be elevated;
floodwaters cannot be blocked in any way.
OLD BUSINESS:
• Discuss Community Development Celebration:
Richman stated that he believed at the last meeting it had been decided that in lieu of a celebration
this year, the Commission would take out a newspaper ad thanking funded-agencies and their
volunteers for the work they do in the community. He said he believed Long was looking into
pricing.
• Announce HCDC Vacancy:
Hightshoe noted that the deadline for applications to fill the vacancy that will be left by Jerry
Anthony has been extended to September.
MONITORING REPORTS:
• Hawkeye Area Community Action Program (HACAP) -Transitional Housing (Richman)
Richman said that he had gotten in touch with HACAP. The Commission had awarded HACAP
$115,000 for FY08, all of which has been spent. HACAP purchased two units for a total of
$185,000. HACAP noted a fairly sizable increase in recent applications for transitional housing;
stating that their usual 20-25 person waiting list currently has 50 people on it. HACAP said that they
believed this was an economic issue, not necessarily flood-related. Tenants in current units are
having a more difficult time than usual staying employed.
Hightshoe stated HACAP purchased the first unit with 100% HOME funds; the second unit was
purchased with the remainder of HOME funds and the majority was financed by HACAP internally.
Hightshoe noted that HACAP applied for 100% financing with no repayment at the time the project
was approved. HACAP was then able to self-finance the majority of the second unit. HCDC may
want to reevaluate financing terms for all housing projects in the FY10 allocation round.
The Housing Fellowship - CHDO Operating Expenses FY08 Affordable Rental Housing, FY08
Homeownership (Anthony)
Anthony distributed a written report from the Housing Fellowship. Richman noted that the funding
agreement for the FY06 Homeownership project was amended to allow the Housing Fellowship to
use some money for developer fees. He asked if this was a change that was made through the City
Council. Hightshoe stated that it was an administrative change because the total was less than 20%.
She said that the developer fee was based on 8% of the rehabilitation value. The Housing Fellowship
managed the construction and rehabilitation of each home. THE is also finding that the admin. cost
of the land trust program is more expensive than anticipated. The agreement required three homes to
be purchased and placed in the community land trust program. THE purchased three homes and
placed them into the land trust. Approximately $23,000 was returned to the HOME line of credit as
THE was able to purchase homes less than anticipated, however it was not enough to acquire an
additional unit.
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Anthony stated that for the second set of projects, FY08 & FY09 Affordable Rental Housing, they
received funds from the Commission to acquire land with the plan of making aloes-income housing
tax-credit application; they have two years to commit this money and five years to spend it.
Hightshoe said that the FY08 money had been committed with the agreement to purchase two lots
and acquire four additional lots and the FY09 money will be used to acquire a 16 lot subdivision
called Mt. Prospect Addition, Part IX. An environmental review was completed and submitted to
the state Historic Preservation Office for comment. Even though a survey was done to the immediate
south of the lot which had no findings, the Historic Preservation Office is requiring the Housing
Fellowship to do a Phase 1 archaeological survey, without which they will not make a comment.
This stresses the timeframe; because for low-income housing tax-credits, site control is required.
THE prefers to purchase the property as opposed to an exclusive purchase option. Douglas asked
what the survey consisted of. Hightshoe and Crane explained that it consisted mostly of field work
such as excavation of sample areas and a report that summarizes the findings. It can be a four to five
week process.
• Other
Drum gave an informal update on the Mark Twain playground project. Drum said he lives very close
to the area, and actually helped put the playground equipment up with the other volunteers. He said
it was quite a project and a beautiful playground. He said that every night there are a large numbers
of children playing on the equipment, and that it had achieved its intended purpose. He said it is a
very nice structure, and that it is a lot of fun to hear the children playing on it in the evenings.
Hightshoe noted that there will be aribbon-cutting ceremony for the playground and the school has
asked if a representative from the Commission could be present to receive their thanks. Hightshoe
said that the Commission had granted the project $40,000, and then Twain matched those funds and
also received a $17,000 grant from Proctor & Gamble. This project was amultiple-year fundraising
project for Twain. Drum said that most of the volunteers assembling the structures were contractors
of some kind.
ADJOURNMENT:
Crane motioned to adjourn; Anthony seconded.
A vote was taken and the motion to adjourn carried 6-0. The meeting adjourned at 7:32 p.m.
Housing & Community Development Commission
Attendance Record
2008
Name Term
Expires AM
2/12 PM
2/12
2/20
3/13
3/27
4/17
5/15
7/17
8/21
Jer Anthon 09/01/08 O/E X X X X X X X X
Steve Crane 09/01/09 O/E X X X X O/E X O/E X
Marc De France 09/01/09 X X X X X O/E X X O
And Dou las 09/01/08 X X X O/E X X X 0/E X
Charlie Drum 09/01/10 X X 0/E X X X X O/E X
Holl Jane Hart 09/01/10 X X X X X X X X X
Rebecca McMurra 09/01/08 X X X X X X X X O/E
Brian Richman 09/01/10 O/E X O/E X X X X X X
Michael Shaw 09/01/09 X X X X X O/E X X O/E
Key.
X = Present
O = Absent
O/E = AbsenUExcused
NM = No Meeting
-- -- = Not a Member
IP13
MINUTES Preliminary
PLANNING AND ZONING COMMISSION
SEPTEMBER 4, 2008 - 7:30 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Josh Busard, Elizabeth Koppes,
Michelle Payne, Wally Plahutnik, Tim Weitzel,
MEMBERS EXCUSED: None
STAFF PRESENT: Bob Miklo, Karen Howard, Sara Walz
OTHERS PRESENT: Jeff Schabilion, Del Holland, Susan Futrell
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 7:30 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
COMPREHENSIVE PLAN ITEM:
A public hearing to consider adoption of the Central District Plan as an element of the Iowa City
Comprehensive Plan. The Central District extends from the boundary of the Downtown District
east to First Avenue and from Dodge Street and Hickory Hill Park on the north to Highway 6 on the
south. The plan establishes a vision, goals, and objectives for improving housing and quality of
life, streets and transportation, parks and open space, and commercial areas in the Central
District. Prior to the public hearing, urban planning staff presented a slideshow highlighting the
main goals and objectives of the plan.
Bob Miklo began the presentation by describing the Comprehensive Plan and the process used to
develop its elements. The Comprehensive Plan serves as a guide for future development relating to
planning and zoning, arts and culture, economic development, parks and recreation, and general land
uses. It is used by City departments, boards and commissions, property owners, and the City Council to
assist in making decisions about land use and community needs. Miklo described the plan as a guide to
community investment. The scope of the Comprehensive Plan is city-wide. When it was initially
developed in 1997, the city was broken into ten different sub-areas for which more detailed district plans
are prepared. The area in question this evening is the Central District Plan: the area bordering the
downtown area, excluding the downtown itself and University of Iowa campus, east to First Avenue. The
north boundary is generally Hickory Hill Park, and the south boundary is Highway 6. The area consists of
approximately 2,000 acres, which is 13% of the city's acres. One reason the Comprehensive Plan is so
important, is that it ultimately shapes public policy. The Iowa River Corridor Trail is one concrete example
of something that came to be as a direct result of the Comprehensive Plan's long-term vision. An effect
that manifested itself in the short-term as a result of the Comprehensive Plan was the kind of rebuilding
and the historic preservation that occurred after the 2006 tornado.
Planning and Zoning Commission
September 4, 2008 -Formal
Page 2
The Central District plan was developed with extensive public input which spanned a two year period.
After an initial large meeting with residents, civic groups, and property owners, the City met with a series
of focus groups to look at the details of the plan and give feedback. The input which resulted from this
public dialogue directly shaped most of the policies found in the Plan.
Karen Howard discussed "Housing and Quality of Life" issues addressed in the Central District Plan.
Howard noted that the neighborhoods surrounding the downtown area are known for their variety, their
sense of identity, and their charm. For the purposes of the Central District Plan, Howard said, the area
was divided into 3 sub-areas to acknowledge the distinctive identities in each of these neighborhoods.
The first neighborhood, Neighborhood A, is closest to downtown and is known for its mixed nature:
houses, apartment buildings, single-families, multi-families, older, newer, etc. Neighborhood B, which is
east of the downtown area, is known mostly as asingle-family residential neighborhood. Neighborhood
C, which is south of the railway and north of Highway 6 is known for being one of the most affordable
areas of the city.
Some of the highlights of the Central District Plan's housing and quality of life goals are a desire to:
stabilize older neighborhoods, with incentives if need be; maintain and reinvest in neighborhood
infrastructure; preserve a sense of history and identity; promote community partnerships.
Howard described "town and gown" issues, issues wherein there seems to be conflict between the long-
term residents and those here for their college years, as somewhat prevalent in the Central District area.
Some solutions offered for these issues include: encouraging on-site property management of apartment
buildings, encouraging pedestrian safety, and reducing alcohol abuse. Howard said that the dense multi-
family areas along South Van Buren and South Johnson resulted in very little open space and narrow,
overcrowded streets. Howard noted that University students living in this area have no place to recreate
in close proximity of their homes. Howard noted that other issues of concern are nuisance-type issues.
Howard said the Comprehensive Plan calls for working with the University and employers to promote
home ownership in the area. Although most of the area is already developed, Howard said, opportunities
for new housing should be considered in redevelopment areas
Sara Walz discussed the "Streets and Transportation" aspects of the Central District Plan. Walz said that
area residents had stated that some of the transportation assets of the Central District area are: the grid
street pattern, the systems of alleyways that makes such high density possible, accessible bus routes and
sidewalks with mature tree canopies. The primary problem for the area was in being able to balance the
needs of all of its users. Walz noted that several arterial streets run through this district, and while a
change to those streets might be beneficial to those passing through the area, the same change may
have negative unintended consequences for those living in the area. Changing such streets, Walz said,
changes the context of the neighborhoods through which they run: Other problems noted by residents
were the competition for off-street parking, and the aging infrastructure of some alleys and streets.
Walz said that a lot of public comment had been received and integrated into the streets and
transportation goals for the Central District plan. Residents strongly encouraged the development of safe
bicycle and pedestrian connections between major destination points. Concerns were expressed
regarding traffic at intersections, lighting issues, the need for public education on various transportation
issues, gaps in sidewalk construction, and the clearing of snow and debris from sidewalks.
Walz said there were a number of ways to address cyclists and the issues concerning their safety. She
said that the City wants people to feel comfortable cycling on the road and wants to make bicycle
commuting safer for people. Walz noted that a strong desire for bike lanes had been expressed. She
also noted that Iowa City had had bicycle lanes in the past and that they had been controversial and were
ultimately removed. Walz said that Market Street and Jefferson Street had potential as streets on which
bike lanes could be safe and effective.
Walz stated that there had been a desire expressed to continue to improve the public transit system. This
could be done by greater efforts at simplifying way-finding on the transit system, providing more public
education on the system, and creating more attractive and noticeable bus stops. Walz said that interest
had also been expressed in creating a commuter rail system and in expanding the free downtown shuttle
service.
Planning and Zoning Commission
September 4, 2008 -Formal
Page 3
Walz noted that there are not a lot of parks in the Central District, and that the Comprehensive Plan finds
the area to have a deficit of open space. Walz said that the supply of undeveloped land in the district is
quite small. Walz noted that in the highest density areas there is the smallest amount of open space.
Walz said that residents had expressed an interest in seeing the Chadek property on Friendship Street
developed into park land if it ever becomes available for sale. A strong desire to "reclaim" the riverfront
and to use riverfront property as green space and parkland had also been expressed by residents. Walz
noted that the old North Sewage Treatment Plant and the current City Carton Facility would be possible
areas to consider for future green space. Walz said that the plan proposes an open=space fee when
property is up-zoned. Normally, Walz said, this fee is only imposed on new subdivisions. In this case,
Walz said, it would be applied to in-fill development.
Walz said that awareness of existing parks could be fostered by a better system of signage, good maps,
and good pedestrian and bicycle connections to the parks. Parks can be promoted through public events
being held there. Walz also noted that residents wished to see alternative public spaces and green
elements enhanced, on both public and private property. She gave an example of an attractive sitting
area on Mercy Hospital property near the intersection of Bloomington and Gilbert Streets.
Improving access to and awareness of Ralston Creek was one stated goal of the plan. Walz said this
would involve a lot of public/private cooperation and would probably require the formation of an advocacy
group for that specific purpose.
Howard addressed the South Gilbert Street Commercial Corridor. At a business owners meeting, some
of the assets of the area were described: the area provides the opportunity for a wide range of
businesses, from industrial to retail to repair; the properties in the area are affordable; the area has good
access to arterial streets; the Iowa River provides an attractive view as well as a natural resource. Some
of the shortcomings of the area were: the traffic congestion and confusion in the area; the lack of
aesthetic appeal; the lack of a distinct identity for the area; the feeling that the area does not present itself
as safe or welcoming; the area lacks a connection to the surrounding residential areas. Howard said that
there were exciting prospects for future redevelopment of the area. She said that there has been
discussion of bringing Amtrak back to Iowa City and possibly using the old Railroad Depot just to the
north of the Central District as the railway station. The line would run from Chicago through Iowa City to
Des Moines. Currently, the matter is before the Iowa legislature where funding is being sought. Howard
said that there is also the possibility of the introduction of a passenger rail from Iowa City to Cedar Rapids
as a commuter link. Howard said that if passenger rail is reintroduced to the area it provides an
opportunity for Transit-Oriented Development (TOD), and may be an opportunity to reduce reliance on
cars. Some of the benefits to TOD are: a reduction in traffic congestion, a reduction in commute times,
affordability, and the creation of an active street life. In brainstorming ideas for redevelopment of the
South Gilbert Street Commercial Corridor, the focus group suggested: preserving the riverfront, TOD,
mixed housing, promotion of green building, zoning rules and guidelines to ensure maximum financial
benefits and a distinct identity.
Howard also discussed the Northside Marketplace area. This area is pedestrian oriented, and is one of
the most historic areas in the community. Historically, the area was the center of a local beer brewing
industry; one original brewery building, Brewery Square, remains today. There are many historic homes
in the area, some of which have been adapted for uses other than single family residential. Residents
said that the area's assets included: its close proximity to downtown and the University of Iowa campus,
its unique identity and scale, the presence of several locally-owned, long-time businesses, its strong
connection to the surrounding neighborhoods, and the availability of parking in the area. Some
shortcomings neighborhood business owners and residents expressed were: the area is hard for
newcomers and visitors to find, there is no active business association for the area, there is some
uncertainty over future redevelopment, some obsolete zoning (CB-2) governs portions of the area, and
there is a need for new standards for development. The Central District Plan seeks to preserve and
promote the unique aspects of the area. Development that maintains the character and scale of the
existing neighborhood is encouraged. The plan seeks to improve. access and awareness of the
neighborhood, suggesting such things as unique public art serving as a signage system. The plan
supports the use of alternative modes of transportation such as biking and walking, and calls for improved
public safety measures to be taken, such as installing pedestrian-scale lighting.
Planning and Zoning Commission
September 4, 2008 -Formal
Page 4
Howard concluded the presentation by explaining the process for the plan's adoption. First, the Planning
and Zoning Commission will review the document, discuss the plan in its next informal work session, and,
if it is ready, vote on the plan at its next formal meeting. Howard advised that the Commission need not
feel that there was any hurry, and could, of course, take as much time as they deemed necessary. Once
the Commission had passed the Central District Plan, the document would be sent to City Council, which
would then choose whether or not to adopt it. Howard advised that the actual implementation of the plan
would require extensive community collaboration and the cooperative work of many partners, both public
and private. Howard noted that copies of the plan are available to the public, adding that the public is
strongly encouraged to view and download the plan online if possible.
Freerks noted that the Commission would not be voting on the document tonight, and stated that the
usual procedure of Commissioners asking questions of Staff would be delayed in order to begin the
public hearing, since so many members of the public were present.
The public hearing was opened.
Jeff Schabilion, 431 Rundell Street, stated that he lives in the Longfellow Neighborhood. He stated that
he was impressed with the level of detail in the plan and that he is quite encouraged that Iowa City is
planning for the future and is involving people in that process every step of the way. Schabilion stated
that this process has made him very proud to be a part of this community.
Del Holland, 1701 East Court Street, said that he lives in the Creekside Neighborhood. He too stated his
support for the Central District Plan, and said that he was particularly pleased with the pedestrian and
bike access issues that were addressed by it. He said that he has a neighborhood friend who has been
commuting to the University by bike for years and has always been too afraid to ride her bicycle on the
street. He approves of the motion the plan makes toward making people feel safer riding and walking on
the streets of Iowa City.
Sue Futrell, 311 Fairchild Street, stated that she had participated in one of the sessions held with the
public during the public input stage of the plan's development. She said that she had looked at the plan
online and that she is overall very pleased with it. She said that the plan seems to closely reflect the
needs and wishes expressed at her near-Northside Neighborhood meeting. She said that she likes the
focus on harmonizing the mixed uses of the Northside Neighborhood, and is excited about the new ideas
for redevelopment of the South Gilbert area.
Freerks asked if there were further comments from the public. No one came forward. Plahutnik thanked
the speakers for their positive feedback, but advised the rest of the public that now was the time to offer
feedback or concerns if they had any. No one else wished to speak.
Freerks closed the public hearing.
Howard noted that she had distributed an a-mail to the Commission from a northside resident expressing
concern about the speed of cars on Brown Street.
Commissioners discussed some aspects of the potential development of the South Gilbert area, asking if
turn-around times for trains or parking accommodations for commuters had been considered. Staff
responded that those sorts of details could not really be worked out until the commuter train and Amtrak
line came closer to becoming a reality.
Discussion on this matter was closed.
REVIEW OF ANNUAL REPORT:
Miklo explained that this review gives asnap-shot to the City Council of what the various Boards and
Commissions have accomplished over the course of the year. One thing that Miklo wanted the
Commission to consider was the work program for the coming year.
Planning and Zoning Commission
September 4, 2008 -Formal
Page 5
Koppes asked if the North Corridor District Plan and Northwest District Plan were on the list for
completion. Koppes said she would like to see these two plans added to the list. Miklo said he would add
them to the Commission's work program, but they would not be able begin them for a few years given the
other projects on the list.
After some discussion, it was agreed to remove the sign issue from the list, and to add the two remaining
district plans, the CB-2 standards, the floodplain review, and the CB-10 zone.
CONSIDERATION OF MEETING MINUTES: AUGUST 18 and AUGUST 21. 2008:
Eastham motioned to accept the minutes. Plahutnik seconded. The minutes were approved on a vote of
7-0.
OTHER:
Staff and Commission members welcomed Michelle Payne to the Commission for her first formal meeting
as a Commissioner.
Eastham stated that he had attended the latest City Council meeting concerning the new Wal-Mart. He
said the Council expressed concern as to whether or not provisions of the conditional zoning agreement
the Commission had recommended for the development were actually enforceable. Eastham said that he
had had the same concerns, but that it had seemed to the City Attorney that it was in fact enforceable.
He said this was something to think about as future conditional zoning agreements are drawn up.
It was agreed that informal work sessions would be moved to a 7 p.m. start-time for the next two
meetings.
ADJOURNMENT:
Weitzel motioned to adjourn. Eastham seconded. The meeting was adjourned on a 7-0 vote.
Iowa City Planning & Zoning Commission
Attendance Record
2008
cnouini IIACCT11Jr_
Name Term
Ex ices
112
1/17
3/20
4/3
4117
5/1
5N5
6/5
6119
7/3
7117
8/7
8121
814
Busard
J 05/11 -- -- -- -- -- -- -- -- -- --- -- -- -- -- -- -- X o/E X o/E X X
.
C. Eastham 05/11 X X x X X X X X X X X X X X
A. Freerks 05/13 X X X X X X X X X X X x X X
E. Ko es 05/12 X X X X X X X X X X X X O/E X
Pa ne
M 05/10 -- -- -- -- -- -- -- -- - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- OIE X
.
W Plahutnik 05/10 X X X X X O/E X 0/E X X X X X X
T. Weitzel 05/13 -- -- -- -- -- -- -- -- -- -- X X X X x X X X X
i~icnouini I~ACCTIW(:
Name Term
Ex fires
217
2121
4/14
5/12
612
6/30
7/14
8/18
J. Busard 05/11 -- -- -- -- -- -- -- -- -- -- X X X
C. Eastham 05/11 X X X X X X X X
A. Freerks 05/13 X X X X X X X X
E. Ko es 05/12 X X X X X X O/E X
M. Pa ne 05/10 -- -- -- -- -- -- -- -- -- -- -- -- -- -- X
W. Plahutnik 05/10 O/E O/E X X X X O/E X
T. Weitzel 05/13 -- -- -- -- -- -- X X X X O/E
Key:
X =Present
O =Absent
O/E = Absent/Excused
DRAFT
IP14
POLICE CITIZENS REVIEW BOARD
MINUTES -September 9, 2008
CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Janie Braverman, Donald King, Greg Roth, Abbie Yoder
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle
OTHERS PRESENT: Captain Richard Wyss of the ICPD; and public, Caroline Dieterle, Kendall
Dingwall
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Report on Complaint #08-04
(2) Accept PCRB Report on Complaint #08-05
INTRODUCTION OF NEW BOARD MEMBERS
Janie Braverman and Abbie Yoder introduced themselves and gave a little
background about themselves to the Board and the public.
CONSENT
CALENDAR Motion by King and seconded by Roth to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 08/19/08
• ICPD General Order 99-05 (Use of Force)
• ICPD General Order 01-02 (Informants)
Motion carried, 5/0.
Braverman questioned the wording on ICPD General Order #99-05 (Use of Force),
page 4, section V, number 3a. The wording used at the end of (a) is "and", making it
seem as though both (a) and (b) are needed, instead of using "or" which is used on
page 3, section IV, number 1. Wyss will take back that information and have it
reviewed.
Roth inquired to Wyss as to whether there had been any change in policy regarding
Pursuits as a result of a 2007 US Supreme Court decision in Scott vs Martin. The
ruling dealt with potential liability towards the police departments if they didn't end a
pursuit and injury occurred in cases where a PIT (Pursuit Intervention Techniques)
maneuver or other procedures were used. Wyss clarified that a PIT maneuver is
when the officer intentionally makes contact with the rear end of the vehicle in pursuit
causing it to spin out. Roth said he would forward the information to Wyss so that he
could review and also pass along to Captain Johnson.
Braverman inquired as new Board members if they would be getting all General
Orders. Larson explained that they are all available on the City website along with
the Standard Operating Guidelines and that the Board receives them as they are
updated and reviewed by the Police Department as part of their Accreditation
process.
PCRB
September 9, 2008
Page 2
Braverman also asked if the Board was a member of NACOLE (National Association
for Civilian Oversight of Law Enforcement) since it was referenced at the bottom of
the packet index sheet. Pugh explained that the Board had previously been a
member, but it was decided that since there had been an increase in the articles,
which weren't really pertinent to the Boards functioning or business, decided to
discontinue the membership and suggested putting a link to NACOLE's website on
the Board's packet cover sheet. Pugh stated that membership could be revisited if
the Board feels that it would be beneficial.
OLD BUSINESS Future Forums -Tuttle confirmed with the Board their intention of having the forum
videotaped, whether it was for archival purposes or so that it could be run on the
Public Access Channel for those would were not able to attend. Larson confirmed
that it was for the purpose of being run on the Public Access Channel. Tuttle
informed the Board that there was also going to be transcriptions done of the forum
for archival purposes. Roth inquired whether the Board would like a Power Point
presentation for the Complaint Filing Process, it was agreed that Roth would do one.
NEW BUSINESS Nominating Committee -The Board agreed to have Roth and King serve on the
nominating committee.
PUBLIC
DISCUSSION Wyss asked how long the Board would like his presentation to be, it was agreed
around 10-15 minutes. Roth commented that the Board needs to be sure that forum
remains a PCRB forum and not a place where the public is bringing their complaints
regarding the Police Department. Dieterle confirmed the purpose of the forum.
BOARD
INFORMATION None.
STAFF
INFORMATION Tuttle asked if the Board had reviewed the member contact information and if there
were any changes or corrections. Tuttle also made clear to the new members that
any information on the member contact sheet was public information.
EXECUTIVE
SESSION Motion by King and seconded by Yoder to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 5/0.
PCRB
September 9, 2008
Page 3
Open session adjourned at 5:47 P.M.
REGULAR
SESSION Returned to open session at 7:07 P.M.
Motion by Yoder, seconded by King to move the November 11th meeting to
November 18th
Motion carried, 5/0.
Motion by King, seconded by Roth to move the October 14th meeting to October 28th.
Motion carried, 5/0.
Motion by Yoder, seconded by Roth to forward the Public Report as amended for
PCRB Complaint #08-04 to City Council.
Motion carried, 5/0.
Motion by King, seconded by Roth to forward the Public Report as amended for
PCRB Complaint #08-05 to City Council.
Motion carried, 5/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• October 14, 2008, 5:30 PM, Lobby Conference Rm (RESCHEDULED TO 10/28)
• October 28, 2008, 5:30 PM, Lobby Conference Rm
• November 11, 2008, 5:30 PM, Lobby Conference Rm (RESCHEDULED TO 11118)
• November 18, 2008, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by King and seconded by Braverman.
Motion carried, 5/0. Meeting adjourned at 7:16 P.M.
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POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
September 9, 2008
To: City Council
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Complainant `{'
Michael Lombardo, City Manager
Sam Hargadine, Chief of Police "~; ~
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From: Police Citizen's Review Board ~ .~
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Re: Investigation of PCRB Complaint #08-04
This is the Report of the Police Citizens Review Board's (the "Board") review of the
investigation of Complaint PCRB #08-04 (the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Boazd's job is to review the
Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the
Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City
Code directs the Board to make "Findings of Fact", it also requires that the Boazd recommend that
the Police Chief reverse or modify his fmdings only if these findings are "unsupported by
substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police
Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on May 1, 2008. As required by
Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for
investigation.
The Chiefs Report was due on July 30, 2008, and was filed with the City Clerk on July 30, 2008.
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The Board met to consider the Chiefs Report on August 19, 2008 and September 9, 2008. The
Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the
record with no additional investigation".
FINDINGS OF FACT
On February 1, 2008 at approximately 0200 hours, the Complainant was arrested for his
involvement in an altercation in the 500 block of Gilbert Street.
Later in the day, the Complainant picked up a complaint form from the Police Department. At
1:56PM on May 1, 2008, the City Clerk received the Police Citizen's Review Board Complaint
form and on May 5, 2008 it was assigned for investigation. C V
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ALLEGATIONS ~' -~ ` `-~ _
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The Complainant's allegations are: _-< r-- ~_ ~ i'1
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1. EXCESSIVE USE OF FORCE/IMPROPERLY APPLIED HANDCUFFS ~ %~ a
The Complainant alleged that the handcuffs were applied too tight, and he asked Offi ~'ers at
least twice to loosen the cuffs. He also alleged that the arresting Officers "slammed" him
over the patrol car. These allegations are made against Officers A & B.
2. INADEQUATE INVESTIGATION OF THE INCIDENT
The Complainant alleged that Officer A did not assess the situation, but rather insisted that
he lie on the ground, that he and his siblings were not allowed to give their side of the story,
and his sister was not allowed to give a statement. The Complainant also alleged that at no
time did the officer tell him what he was being charged with, even after his persistent
asking.
3. UNPROFESSIONAL BEHAVIOR/INAPPROPRIATE INTERACTION WITH A CITIZEN
The Complainant alleged that Officer C displayed disrespectful and rude behavior. He also
alleged that Officer C got in the back seat of the patrol car to get face to face with him,
arguing about the situation,- screaming at him numerous times, and mocking his medical
condition.
4. INTERFERENCE WITH A MEDICAL EMERGENCY
The Complainant alleged that his actions were due to excessively high blood sugar, and that
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Officer C waited almost 45 minutes before getting him medical attention. He also alleges
that Officer C took the phone that the Emergency Treatment Center (ETC) nurse was using
to talk to his mother about his condition and put it in his pocket.
POLICE DEPARTMENT INVESTIGATION
The Iowa City Police Department did an investigation of the allegations (PCRB 08-04) filed by the
Complainant on May 1, 2008. The investigation report was filed with the City Clerk's Office on
July 30, 2008 and reviewed by the Board at the August 19, 2008 and September 9, 2008 meetings.
To investigate the four allegations, the police department interviewed the officers involved and
reviewed police in-car video/audio logs from all of the officers present at the scene. Reports and
witness statements from that evening were reviewed. Interviews were conducted .with the
Complainant, the Emergency Room nurse, the Triage Nurse and the attending physician.
Investigator called the Complainant's brother and sister and left messages in an attempt to sclleSiule
interviews. The messages were not answered, and further attempts to contact these witnesses~~ere
not answered. `= ~~
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BOARD FINDINGS =; ~ ; -
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Allegation #1 G r'
The Boazd finds allegation #1 to be NOT SUSTAINED due to the following: ~ `~
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- The in-caz camera systems do not record the Complainant ever telling Officers that the
handcuffs were too tight.
- The in-car camera systems record that the Complainant is leaned against the side of the patrol
car near the trunk by the Officers.
- The Officer stated that the handcuffs were properly applied, double locked, and removed at the
hospital for medical treatment.
- The injuries that the Complainant experienced were consistent with properly applied handcuffs
where the person struggles, leans back on, or tries to manipulate the cuffs.
Allegation #1's Conclusions
The handcuffs were applied in a manner that while handcuffed behind his back and seated
in a patrol car, the Complainant was able to move around to the extent that he was able to retrieve
his cell phone from his pocket and make multiple calls or texts.
Officer A was attempting to gain control of a volatile situation involving at least four people. In
order to gain control of the situation Officer A is attempted to stop the subjects from fighting and
elimate their opportunity to flee. Officer A had no immediate back-up, and his decision to order the
subjects to the ground was necessary and reasonable.
Allegation #2
The Board finds allegation #2 to be NOT SUSTAINED due to the following:
- The in-car camera system records Officer A arriving on the scene and ordering the subjects and
the Complainant to the ground to gain control.
- Officer A is directed to the Complainant by another subject and is told to "tell him to stop."
- The in-car camera system records officers discussing the circumstances of the incident with
those witnesses present and among themselves.
- Officer D's recorder documents his speaking with the Complainant's sister at the scene.
- Officer B's recorder documents him talking with the Complainant's sister and other witnesses.
- Officers A & B tell the Complainant that he is under arrest because he didn't get on the ground
when told to do so.
Allegation #2 Conclusion
When attempting to break up fights in progress, an Officer will usually begin with the person who
appears to be the primary aggressor. Officer A arrived on the scene and was directed to the
Complainant by another subject. The subject told Officer A to "tell him to stop." This lead Officer
A to reasonably conclude that the Complainant was the primary aggressor.
Allegation #3
The Board finds Allegation #3 to be NOT SUSTAINED due to the following:
- At no time during the entire incident does any in-car camera system record any Officer
mocking the Complainant's medical condition.
- In-car camera system records Officer C getting in the back seat of the patrol car with the
Complainant to explain what is going on.
- The Complainant won't allow any discussion, screaming over Officers' attempts to tell him
what is going on with his medical supplies.
- The Complainant is told by Officer D what is happening with retrieval of his medical supplies,
but he becomes more argumentative.
Allegation #3 Conclusion
Officers tell the Complainant that they believe he has diabetes, but the Complainant responds that
he doesn't believe them. He continues to demand answers but won't listen when Officers explain
anything to him.
Allegation #4 L ~,
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The Board finds Allegation #4 to be NOT SUSTAINED due to the following: ~= ~. f-ti
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- At no time does the Complainant indicate that he is having a medical emergency; he did express
that he needed his medical kit available to him.
- The Complainant informed Officers that he had checked his blood sugar prior to leaving his
apartment to come help his sister and his blood sugar it was low.
- The Complainant left the house without doing anything about his blood sugar level, but had a
snack immediately before the altercation.
- Officer C asked the Complainant if he wanted an ambulance and he replied that he wanted one.
Officer C asked the Complainant if he wanted an ambulance based on Complainant's reference
to past medical history and not because Officer C observed any signs or indicators of medical
distress.
- The Complainant would not cooperate with EMT personnel.
- The Complainant was taken to UI ETC where he was uncooperative with the nursing staff also.
- The Complainant denied that he had chest pain, fever, nausea, vomiting, abdominal pain, which
are all systematic of diabetic reaction needing medical attention.
Allegation #4 Conclusion
The Complainant appeared more interested in having his medical kit available to him than needing
immediate medical attention. The Complainant stated that his brother had been arrested before and
they would not let him have access to his medical kit and he did not want that to happen to him.
The attending physician was interviewed and asked if he felt that based on the Complainant's
behavior, the officer should have recognized that the Complainant was in need of immediate
medical attention. The physician indicated he did not think so.
Board Comments
The board noted that while the criminal complaint against the Complainant stated that the
Complainant "admitted to drinking, but denied it later" such admission was not noted anywhere
in the Chief's report or supporting documentation submitted to the board.
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POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
September 9, 2008
To: City Council
Complainant
Michael Lombardo, City Manager
Sam Hargadine, Chief of Police
Officer(s) involved in complaint
From: Police Citizen's Review Board
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Re: Investigation of PCRB Complaint #08-OS
This is the Report of the Police Citizens Review Board's (the "Board") review of the
investigation of Complaint PCRB #08-OS (the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the
Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the
Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City
Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that
the Police Chief reverse or modify his findings only if these findings are "unsupported by
substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police
Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on June 5, 2008. As required by
Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for
investigation.
The Chiefs Report was due on September 3, 2008, and was filed with the City Clerk on August 19,
2008.
The Board met to consider the Chiefs Report on August 19, 2008 and September 9, 2008. The
Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the
record with no additional investigation".
FINDINGS OF FACT
On June 1, 2008 at approximately 9:30 P.M., Officer A responded to a report of glass breaking and
two individuals arguing in the 100 block of S. Scott Blvd. Officer A met with both individual and
ascertained that an argument originating indoors had continued outdoors where a ass cu~s~was
dropped on the pavement. ~ ~ :'
ALLEGATIONS ~, --
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The complainant alleges Officer A made inappropriate comments about the complainar~ pending
marriage and military service. D ~ ~
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POLICE DEPARTMENT INVESTIGATION
The police department reviewed the sixteen (16) minute in-car recording between Officer A and
both individuals involved. The in-car recording shows the interaction between Officer A and both
individuals as cordial. Officer A asks the complainant to clean up the broken glass and speaks with
the parties who initiated the call for service. Those parties subsequently advised the officer that the
argument escalated more than indicated by the complainant.
The in-car recordings do not provide any evidence that Officer A makes any negative comments
about the two individuals getting married or the complainant's military service. The majority of the
interaction between Officer A and the complainant appears off camera; however toward the end of
the service call neither Officer A nor the complainant displays any body language indicating a
hostile interaction.
Interviews were scheduled with both individuals involved for June 19, 2008. Both individuals
cancelled the interviews on June 19, 2008. The interviews were rescheduled for June 25, 2008.
Neither individual appeared for this interview, nor has any attempt to cancel or reschedule the
interviews been recorded.
BOARD FINDINGS
The allegations submitted by the complainant have been found to be NOT SUSTAINED. The
evidence provided by the Police Department contradicts the original claim that Officer A acted in
an inappropriate manner, but showed rather that the officer acted in a professional and courteous
manner.
2
IP15
MINUTES DRAFT
Iowa City Airport Commission
September 11, 2008
Iowa City Airport Terminal - 5:45 PM
Members Present: Greg Farris, Janelle Rettig, Howard Horan, Randy Hartwig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Phillip Woolford, Dave Larson, Harrel Timmons,
Minnetta Gardinier, Diane Lamb, Jeff Graham, John Shive, Brian
Douglas
RECOMMENDATIONS TO COUNCIL:
DETERMINE QUORUM:
The meeting was called to order at 5:49 P.M.
APPROVAL OF MINUTES FROM THE AUGUST 14, 2008 MEETINGS:
Farris asked if anyone had any comments or changes to the August 14 minutes. Hartwig
stated that he had a couple items. He asked if the name shouldn't be "Mike Hall" on the
minutes, instead of "Hull." He also pointed out under Public Discussion, where the topic
was about the activities of the crop dusters, that it is not illegal for them to not have
radios. He didn't feel that this was clear here. Hartwig also noted on page 4, paragraph
F, Runway 7/25, that he would like to clarify this, as well. He believes there is some
information out there that the runway would be done by the first football game. He
wanted to highlight that the date is for October. Dulek asked Tharp to check the
recording from the meeting to see what date was stated, in order to correct the minutes as
discussed. Hartwig also noted on page 3, where it states that Dane introduced Larson,
that it was the other way around. Horan moved to approve the minutes of the August
14, 2008 meeting as amended; seconded by Staley. Carried 3-0; Farris abstaining
and Rettig not present.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
Iowa City Airport Commission
September 11, 2008
Page 2 of 8
a. Aviation Commerce Park -Tharp reported that he spoke to Peggy Slaughter
earlier today. She did not have any updates for the Commission, but did relay
that she is going back to some of the larger developers who had shown
interest. Hartwig stated that the ITC building is coming along nicely, and he
believes they take possession soon.
b. Request for permission to sublease Hangar #16 -Farris noted that Members
should have a letter regarding this sublease request. Hartwig noted that he
appreciates that Forrest Holly asked permission from the Commission. He
added that he has no problem with the request, but added that he would like to
make sure that the person who will be subleasing knows that if Forrest Holly
does not continue his lease, once it expires it would go to the next person on
the waiting list, and not the subleasee. Horan and Staley both agreed with
this. Staley moved to approve the sublease as presented, seconded by
Horan. Carried 4-0, Rettig absent.
Hartwig moved to discuss Item 4.c. until after Item 4.f.; Staley seconded. Carried 4-
0, Rettig absent. Tharp noted that he had received a phone call earlier from Mr. Larson,
stating that he would be at tonight's meeting.
c. Dane/Carson Land Sale Request -
(Rettig arrived at the meeting.)
d. University of Iowa Aircare Facility -Staley noted for the record that he would
recuse himself from this item due to a conflict of interest. He then introduced
Diane Lamb, Risk Manager for Aircare. Lamb introduced Jeff Graham,
Aviation Site Manager and Lead Mechanic, and John Shive, Lead Mechanic.
She began with a review of what Aircare is, noting that it was the first
hospital-based program in the State. Their first flight was April 1 of 1979. In
1988, a second helicopter was added to the program, and is housed in
Waterloo. An average of 1,000 patient transports are performed each year.
The majority of them terminate here in Iowa City, according to Lamb. Lamb
further explained what aircraft they currently use, noting that she put some
information in the handout for the Members' review on this. She noted that
she also included some maps, showing Members the response area that they
cover. Lamb stated that presently their hangar facility is located on the
Oakdale Campus of the University.
Lamb continued her presentation, stating that what they would be looking for
in a new hangar would be more floor space, one that could handle three
helicopters, would be optimal. They also need some storage room for parts, as
all of the maintenance is performed here. An office area and crew quarters are
also a necessity. Emergency power was also noted as being very important, as
2
Iowa City Airport Commission
September 11, 2008
Page 3 of 8
are security and fire protection. Lamb continued, stating that in bringing this
presentation to the Commission, they hope to open some discussion about
bringing such a hangar to the Airport and working with the Commission to get
to this goal.
Tharp asked what the timeline is for this, and Lamb stated it would be two
years, that there is a lot of construction going on at the Oakdale Campus, and
things are beginning to move rapidly. Therefore, it is important that they get
this issue resolved soon. Rettig asked Lamb for some clarification on their
operations. Members then began a discussion, stating that location would be
the most likely starting point, and they would need to see what is feasible.
Lamb stated that everything is open at this point, whether the University
would own or lease, and items such as this. Rettig explained how the FAA
grants and funding play into the Airport's operations and how they would
most likely need to handle something like this. She added that for the Airport
to be able to build such a hangar within two years would be problematic, in
her view, as they would have to borrow the money in order to build.
The discussion turned to the cost of an 80 X 80 building, which is estimated to
be around $750,000 (without any extras such as an office), and would easily
be in the million dollar range with added amenities, such as fuel storage, crew
quarters, emergency power, etc. Horan stated that he understands what Rettig
is saying, but he questions the City putting something like this in their bond
process with a 12-year payback. He believes having this operation at the
Airport would be a great idea.
Hartwig stated that he believes they should identify areas within the Airport
that would work well for such a hangar. Members agreed that having the
Aircare operation at the Airport would be a great idea, and they noted that
they need to find out the best way to go about achieving this goal. Hartwig
suggested a subcommittee be formed to begin this process. Farris noted that
location and funding are definitely major beginning points, and he agreed that
a subcommittee should be formed. Horan and Hartwig both volunteered to be
on the subcommittee, and will work with Tharp on this. Members continued
to discuss the best way to begin on this endeavor. Horan suggested that
Aircare also come up with some sort of package to present, now that the
discussion has started. Rettig pondered if the two different departments at the
University couldn't come up with a way to share hangar space, some way to
achieve what both need.
e. Airport Safety -Traffic Pattern Operations -Hartwig spoke to this item,
stating that he believes they need to discuss this thoroughly so they get
everyone's input. The net effect of this would be that there would be as much
traffic as possible to the south of the Airport, versus being over the heavier
populated areas. Farris brought up that Burlington has a pattern like this.
3
Iowa City Airport Commission
September 11, 2008
Page4of8
Hartwig noted that Ames does, as well. Jet Air spoke to this item, as well,
giving their perspective on a right turn departure. Rettig asked how they
would go about changing this pattern, and Tharp responded with the FAA's
regulations. The discussion continued, with Members raising their concerns.
Graham spoke about the air traffic around the U of I Hospitals and the need to
make this as safe as possible, too. Rettig stated that she would like to give
patrons of the Airport a chance to speak to this before they make any final
decisions. Tharp explained the steps that they would follow if they decide to
go through a public input process on a pattern change. Staley asked if
someone could point out on the map what the exact change would be, and
Tharp did this for those present. Farris suggested that Tharp look into this
issue further and put together a schedule of steps they would need to take.
Rettig moved to begin the process of considering aright-turn departure,
seconded by Horan. Carried 5-0.
£ FAA/IDOT Projects -Earth Tech -David Hughes
i. Runway 7/25 -Hughes stated that this project is going well. They
have two more lanes to pave, and hope to have this done mid- to
late next week, depending on weather. After the concrete cures,
they can do the asphalt-filling portion of the project. October 20t"
is the projected completion date for this. The FAA was in town
yesterday, and did a site visit with Hughes on the project.
ii. South Aviation Development Study -Hughes stated that they have
received comments from the FAA on this. They are reviewing
these, and Hughes hopes to discuss these in more detail at a
conference next week. He noted that there is a presentation with
City staff on the 18th at 1:30 to go over these comments. He
further explained what they would need to get done before
anything could take place in the South Aviation area. Hartwig
asked Hughes when the upcoming FAA conference is in Kansas
City. Hughes responded that next Tuesday and Wednesday are the
conference dates.
iii. South Taxilane Rehab -Hughes stated that they do have a
contractor for this, and he is awaiting parts before he can start.
This will tie the drainage into the storm sewer system.
iv. 2008 Pavement Rehab -Hughes stated that they did receive three
bids, one for asphalt and two for concrete. The low bid was higher
than the engineer's estimate. In talking to the State, however,
Hughes stated they might be able to obtain more funds for this.
Hartwig asked what the timeframe is for this, noting his concern
for the construction season ending if the weather gets bad. He
asked if the State would agree to a springtime start, but Dulek
noted that they couldn't award a contract now and have the job
done next year. Discussion continued, with Hughes stating what
the numbers are: project application $175,050, with the grant
4
Iowa City Airport Commission
September 11, 2008
Page 5 of 8
being 40% of this. This requires $12,000 plus from the State, in
order to complete this. The City then needs to have 15% or around
$3,000. Members continued to discuss their options on this matter,
and it was noted they could award this contingent on the financing.
Rettig moved to Consider Resolution #A08-30 Accepting Bids
and Awarding Contract, Contingent Upon Financing;
seconded by Horan. Carried 5-0. Hartwig suggested that Tharp
put something together for the tenants so they know what is going
on, as well.
v. Jet A Fuel System / AvGas Upgrade -Hughes stated they are
awaiting some final OEM manuals on this, and once received, they
should be ready to close this out.
vi. Terminal Apron Rehab -All closeout documents have been
received, and Hughes is recommending approval of accepting this
work. Rettig moved to Consider Resolution #A08-31 Accepting
the Terminal Apron Rehab Work, seconded by Hartwig.
Carried 5-0.
vii. Obstruction Mitigation -Hughes stated the contractor is behind on
his contract days with the hangar removal. He has been notified of
this. Horan asked further about this, and Hughes responded.
Hughes added that MidAmerican is still working on their
relocation efforts.
viii. Building H -Hughes stated that they spoke with some electrical
contractors, and they do not feel they should put this out to bid
again quite yet. Rettig noted that she wants to be clear in regards
to an email she received, that she feels they have done everything
they can to build this hangar. Due to the current conditions,
however, and the University's cap on what they can pay, there is
no way that the Airport can proceed with the bid they received.
Rettig noted that she would like to see them stay at the Airport, but
she again stated that the bids were too high and they had to reject
them for that reason. Hughes suggested getting this project under
contract sometime in February.
(Item 4. c. Dane/Carson Land Sale Request)
c. Tharp stated that he does not have any further information on this, but he
thought Mr. Larson might. Mr. Larson stated that he has nothing further for
the Commission. Tharp noted they still need FAA release before they can do
this, and would need a full proposal in order to do this. Rettig asked if there
are any safety concerns for this area, and Hughes replied. Discussion
continued, with Members agreeing that a current appraisal needs to be done.
There is a May 2007 appraisal available, and Dulek noted that they could
check with the FAA to see if they can use this.
Iowa City Airport Commission
September 11, 2008
Page 6 of 8
g. Airport "Operations"; Strategic Plan-Implementation; Budget; Management -
Rettig asked Tharp about a couple line items, and he explained what the
charges were for. She noted that she believes they need to have a monthly
mechanical budget to cover these types of things. Tharp stated that City staff
is willing to meet with them in a work type session to explain these types of
things, and to allow Members to ask whatever questions they may have.
Tharp asked if Members would like for him to do this. He then asked that
Members email him as soon as possible so that he can set up a meeting with
City staff to cover budget questions. The discussion turned to the FY10
budget packets, which are due by October 2°a. Farris noted that they can
either review this at a working session, or they can have a subcommittee go
through and report to the Commission as a whole. Members decided to set up
a subcommittee to review the budget. Rettig and Farris volunteered to take on
this task with Tharp. Rettig stated that if others have capitol improvement
issues to let them know before they do the budget review so they can keep
these things in mind. Rettig noted some of the differences from budgeted to
final in the budget numbers.
h. Engineering Consultant Selection -Tharp stated that they need to have a new
contract in place for the next Federal grant cycle. They either do a 5-year
plan, or they do this process for every FAA project, each year. After some
discussion, Tharp noted that the FAA is agreeable to the 5-year plan being
discussed. Hartwig noted that he believes there is a benefit to the 5-year,
versus a yearly. Tharp added that they could either set up a subcommittee to
review this, or have the entire Commission review for this consultant
selection. Hartwig stated that he would be in favor of Tharp and Farris doing
a review. Rettig spoke about a scoring method on these qualifications, and
whether the FAA has this sort of thing. Tharp noted that under Selection
Process, Item #2, there is a list of 20 or so selection criteria they can work
from. Members continued to discuss how they would like to proceed with this
and what specifications they may have. Tharp noted that they need to have
something in place by the end of November for a recommendation. Horan
moved to approve the process for Request for Qualifications, seconded by
Rettig. Carried 5-0. The subcommittee will consist of Hartwig, as well as
City staff.
FBO Staff Report -Timmons addressed Members, stating that once again the
Iowa City Airport is going to be on the national horizon. It is the 90`" year of
the U.S. Air Routes and the U.S. Post Office and a large group out of
California have put together a group of the old original airplanes that actually
flew these routes. They are flying from New York to San Francisco, and are
stopping at selected routes along the way. Possibly due to the connection with
the Stearman group, the Iowa City Airport is one of the stops. At each stop, a
lot of news media have shown up, and tomorrow, he stated, they plan to be in
Iowa City, weather permitting. Timmons stated that they have started to see
6
Iowa City Airport Commission
September 11, 2008
Page7of8
an increase in business, though things are still down from where they had
been. Additionally, he briefly addressed the Building H issue, and also the
importance of fuel sales at the Airport. The University Aircare issue was
discussed too at some length with respect to fuel sales.
Subcommittees' Reports -Farris noted the various subcommittees that they
set up this evening. He also addressed the viewing area, noting that the shelter
is up and shingled. He stated that they hope to address the concrete pad and
sidewalk needs with other concrete projects at the Airport. Farris then talked
about the "Take Flight" exhibit at the Children's' Museum, and a possible
partnership with them on a special project.
k. Commission Members' Reports -Hartwig spoke to the Air Mail flights. He
also mentioned the biplanes over the weekend, and noted that there were a lot
of people going up for flights. Hartwig also spoke to the runway completion
and having some kind of official opening ceremony for this. Farris asked if
anyone wanted to volunteer to plan this. Hartwig suggested they think about
the first take off and first landing too. Rettig noted that the Natural Resources
Commission was in Bellevue today, and several attendees flew in on a Cessna.
She also noted that today is September 1 It", and that there are still security
risks in general aviation and that awareness should continue to be maintained.
Horan stated that the pancake breakfast enjoyed a beautiful day. Farris
apologized for missing last month's meeting and thanked Rettig for chairing
the meeting. He also thanked Horan for the meeting he participated in. Farris
noted that he was at the City Council meeting this past Tuesday and he spoke
to them about the Airport's projects. He spoke about the AIP tour yesterday,
and stated it was mostly a cursory review.
Staff Report -Tharp spoke to the meeting that he and Horan took part in with
the State. He hopes to have a final report soon. Rettig then asked about the
roofing projects, and Tharp stated that he did obtain a second bid on this. The
final cost is right now about half of what they originally estimated. However,
he has been made aware of a couple spots that need some repair still. The
Hertz roof has been completed, and the drywall will be repaired next,
according to Tharp.
SET NEXT REGULAR MEETING FOR: October 9, 2008 at 5:45 P.M. Rettig noted
that she might not make this meeting due to a prior engagement.
ADJOURN: Hartwig moved to adjourn the meeting at 8:18 P.M., seconded by
Rettig. Carried 5-0.
7
Iowa City Airport Commission
September 11, 2008
Page 8 of 8
Airport Commission
ATTENDANCE RECORD
YEAR 2008
lMeetinu Datesl
NAME TERM
EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24
Randy Hartwig 3/1/09 X X X X X X X X O/E X X Meeting
cancelled
Greg Farris 3/1/13 X X X X X X X X X X X Meeting
cancelled
John Staley 3/1/10 X X X X X X X O/E O/E X X Meeting
cancelled
Howard Horan 3/1/14 X X --- X X X X X X X X Meeting
cancelled
Janelle Rettig 3/1/12 X X X X X X X O/E X X X Meeting
cancelled
(CONT.)
TERM.
EXP. 8/14 9/11
Randy Hartwig 3/1/09 X X
Greg Farris 3/1/13 O/E X
John Staley 3/1/10 X X
Howard Horan 3/1/14 X X
Janelle Rettig 3/1/12 X X
KEY: X =
O =
O/E _
NM =
Present
Absent
Absent/Excused
No meeting
Not a Member
8
IP16
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, AUGUST 25, 2008--5:30 P.M.
DRAFT
CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Robert Kemp, Gary Hagen
MEMBERS ABSENT: Brett Gordon
STAFF PRESENT: Mike Brau, Bob Hardy, Dale Helling
OTHERS PRESENT: Beth Fisher, Josh Goding, Lee Grassley, Michael McBride, Susan Rogusky
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hagen said that he recently needed a repair call and utilized an automated phone service in which he was
informed that he needed to be home between 8 a.m. and 5 p.m. and inquired why Mediacom couldn't call
him when the technician was available. Grassley said technicians like to schedule in large windows to
allow for flexibility in cases where the cause of the problem is not known and the time needed for repair
could be quite variable. Subscribers can request a repair window between 8 a.m.-12 p.m. or 1 p.m.-5 p.m.
Grassley said Mediacom has a consultant looking into their repair service to see how improvements can
be made. Grassley reported that Mediacom has been engaged in ongoing negotiations with the Big 10
Network regarding carriage on their systems and an announcement may be coming very soon. Mediacom
is realigning the analog platform, which will release bandwidth. Channel position changes will likely be
made in November. Grassley said Mediacom will continue with dual transmission of analog and digital
unti12012 and the access channels will not need to make any adjustments before that time. Mekies asked
if Mediacom is tracking individual Internet subscribers web use and if so, how that information if being
used. Grassley said that Mediacom does not track the sites users visit.
APPROVAL OF MINUTES
Kemp moved and Hagen seconded a motion to approve the July 28, 2008 minutes. The minutes were
unanimously approved.
ANNOUNCEMENTS OF COMMISSIONERS
Hagen said he recently read an article regarding FCC Chair Martin's interest in pursuing free national
broadband.
SHORT PUBLIC ANNOUNCEMENTS
None
CONSUMER ISSUES
Hardy reported that there were five complaints over the last month. A technical complaint regarding
varying audio levels on the access channels has not been resolved. Mediacom is looking into the
problem. Hagen said that he recently needed a repair call and utilized an automated phone service in
which he was informed that he needed to be home between 8 a.m. and 5 p.m. and inquired why
Mediacom couldn't call him when the technician was available. Grassley said technicians like to
schedule in large windows to allow for flexibility in cases where the cause of the problem is not known
and the time needed for repair could be quite variable. Subscribers can request a repair window between
8 a.m.-12 p.m. or 1 p.m.-5 p.m. Grassley said Mediacom has a consultant looking into their repair service
to see how improvements can be made. It cost $97 to roll a truck for a repair call.
MEDIACOM REPORT
Grassley reported that Mediacom has been engaged in ongoing negotiations with the Big 10 Network
regarding carriage on their systems and an announcement may be coming very soon. Mediacom is
realigning the analog platform, which will release bandwidth. Channel positions changes will likely be
made in November. The local access channels will not be affected. More high definition channels will be
added. Hoerschelman asked about the lawsuit with KGAN regarding Mediacom's carriage of WHBF,
another CBS affiliate. Grassley said KGAN will likely prevail and WHBF will be dropped and replaced
with 2high-definition channels. Mekies asked about the impact of the transition to digital transmission
on the local access channels. Grassley said Mediacom will continue with dual transmission of analog and
digital until 2012 and the access channels will not need to make any adjustments before that time. Mekies
asked if Mediacom is tracking individual Internet subscriber's web use and if so, how that information if
being used. Grassley said that Mediacom does not track the sites users visit. Hoerschelman noted that
Washington, Iowa was getting a local access channel for the first time and commended Mediacom for
providing that service. Grassley said West Burlington and Wyoming, Iowa also will be starting to
program a local access channel. Hoerschelman noted an article in the meeting packet about another cable
operator being sued by a subscriber because he was not permitted them to purchase a set top converter
and asked if Mediacom has any plans to permit subscribers to purchase set top converters. Grassley said
Mediacom has no plans at this time to permit subscribers to purchase converters. Technology changes
quickly and Mediacom has a financing system for converters that permits to replace rather than repair
converts. The costs of converter boxes are high. A digital video recorder is $700. It is not economically
feasible at this time.
UNIVERSITY OF IOWA REPORT
McBride reported that UI TV has started their fall programming season. Daily Iowan TV is now back on
the air. The weekly Kirk Ferentz press conference is carried live at 12:30 on Tuesdays. With students
back there will be a lot of new programming from the Student Video Producers. UI TV experienced no
equipment damage in the flood.
KIRKWOOD COMMUNITY COLLEGE
Kirkwood provided a written report. The Kirkwood Channel began airing a new GPS telecourse that was
produced by Kirkwood's Agriculture program and the Media Services department. The Kirkwood
Channel and Heritage Agency on Aging produced several two to three minute mini-packages or public
service announcements regarding the flood and the resources or aid that's available to the elderly that had
flooding problems. Video recording and pre-production work has begun on 14 three minutes videos that
will promote and market Kirkwood's High School Career Academy programs, which gives high school
students hands-on work experience in various careers. The Kirkwood Channel continues to produce
"The Involvement Report" on a monthly basis in partnership with the Heritage Agency on Aging.
PATV REPORT
Goding reported that the Live and Local show has a number of programs lined up with representatives of
a number of organizations including the Bicyclist of Iowa City, Goodwill, FEMA, and Beat for Peace.
DVDs of the regional Alliance for Community Media conference are available at PATV studios. The
next episode of the Bike In Theater will feature some of the winning entries of the Land Locked Film
Festival. The next Open Channel will be Saturday August 30 from 5-6 p.m. PATV staff shot video at
three different grade schools for the school district's PBS training program, which promotes good
conduct. PATV is working on getting an international intern. PATV staff will serve as judges for the
Western Access Video Awards video contest. The next guidelines workshop will be Sunday Sept. 7 at 10
a.m. Other workshops are by appointment. The next board meeting will be Sept. 18 at 7 p.m. PATV will
hold a chili cook-off fundraiser Sept. 25 at Old Brick.
SENIOR CENTER REPORT
Rogusky reported that 2 new student employees have been hired. One of the edit bays is being repaired.
The collaborative effort between with the University of Iowa Intermedia Department continues to be
working quite well.
LIBRARY REPORT
Fisher reported that library's fall programming has begun. The International Mondays programs have
begun, as have the International Writing Project's author talks on Fridays. The library channel is working
to get program information listed on the digital tier on-screen program schedule.
IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT
No representative was present.
CITY MEDIA UNIT REPORT
Hardy reported that the Community Voice program has been producing a number of shorter programs.
The third mayor's program, At Home Iowa City, was recently shot. Other subjects taped are the Zombie
Walk fundraiser, Rummage in the Ramp, the Fiddlers Picnic and MECCA's Recovery Month activities.
The Community Television Service recently shot a panel discussion with health care providers from
Mercy Hospital on breast cancer. The Video Voter Project program will be conducted again for the
school board election and the November general election. Programs sponsored by FAIR!, the United
Way, and the AARP are planed by the Community Television Service. A series of programs sponsored
by the Iowa City Housing Authority on how to get into home ownership is also planned. The results from
the school board election will be covered live on channel 5. The City Cable TV Office website has been
redesigned. Hagen asked if the access channels will need to make any equipment purchases for the
transistion to digital transmission. Hoerschelman said Mediacom has indicated that they will be utilizing
dual transmission technologies unti12012 so no changes would need to be made until then. Hardy said
that equipment manufacturers will no longer be making analog equipment.
TRIENNIAL REVIEW
Hoerschelman said the impact of the transition to digital transmission will need to be addressed during the
Triennial Review. As the move is made to digital the amount of spectrum utilized by the access channels
for video programming decreases and it may be that that spectrum could be used in other ways. It was
agreed that each of the four committees (technical, financial, programming, and service) will meet
independently with staff at a time mutually agreeable to all committee members. Brau will work with the
technical and financial committees and Hardy will work with the service and programming committees.
ADJOURNMENT
Hagen moved and Kemp seconded a motion to adjourn. The motion passed unanimously. Adjournment
was at 6:32 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
01/01/03 to CURRENT
Meeting Date Kimberly
Thrower Saul Meikes Brett Castillo Terry Smith Jim Pusack
6/2/03 x x x x x
7/28/03
8/25/03
9/22/03
10/27/03 x
x
x
x x
x
x
x x
x
x
x x
x
x
x x
o/c
o/c
olc
11 /24/03 x x o/c x x
12/15/03 olc o/c x x x
1/2/04 x o/c x x x
1 /26/04 x x x x x
2/23/04 x o/c x o/c x
3/22/04
4/ 26/04 x
x x
x x
x x
x x
O/C
5/24/04 x x O/C x x
6/28/04 x x x o/c x
7/26/04
8/26/04
9/27/04
10/25/04
11/04
12/20/04
1 /24/05 o/c
did not meet
X
Did not meet
X
X x
did not meet
X
Did not meet
X
X x
did not meet
X
Did not meet
X
X x
did not meet
X
X
Did not meet
X
X x
did not meet
X
X
Did not meet
X
X
2/28/05 X X X X
Ga Ha en
3/8/05 X X X X X
3/25/05
4/25/05 X
x O
olc X
X X
X X
X
5/23/05 X o x vacanc X
James
Ehrmann X x Bebe
Balant ne x
6/27/05 X x X X X
X Michael
Chritians
7/25/05 O X X X X
9/26/05 0 X X 0 X
10/31 /05 X X o/c X X
11 /28/05 X X X X X
1/23/06 o/c X X O X
2.27/06 X X X 0 X
3/27/06 o/c X X John
Weaterson
X X
4/24/06 X X X X X
5/22/06 0 x x/o 0 X
6/26/06 0 X Vacant 0 X
Nick Parker
7/24/06 x x x X
8/24/06 X x M. Wietin o/c X
9/25/06 x x x 0/c X
10/23/06 x X x o/c X
10/30/06 x x x vacant X
11 /27/09 x x x X
12.18/06 X X X X
Brett
Gordon
1 /22/07 X X X X X
2/26/07 X X X X X
3/26/07 Vacant x o/c x X
4/23/07 Vacant X X X X
Hoerschelma
n
521 /07 X X o/c X x
6/26/07 x x x x X
7/23/07 x x x x X
9/24/07 X X o/c o/c X
10/22/07 x x o/c o/c x
11 /26/07 x x x x X
12/18/07 X X o/c X X
1 /28/08 X x o/c x X
3/3/08 X X X X X
3/24/08 Bob Kem
x x o/c X X
4/28/08 X X X X X
6/3/08 X X X X X
6/23/08 X X X X 0/C
7/28/08 X X X X X
8/25/08 X X X o/c x
(X) =Present
(O) =Absent
(O/C) = Absent/Called (Excused)