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HomeMy WebLinkAbout2008-09-25 Info Packet~ i ~ni~lrl~ x ~~~~~~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET September 25, 2008 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Letter from JCCOG Traffic Engineering Planner to Residents of Kimball Road between North Governor Street and Whiting Avenue: Speed Humps on Kimball Road IP3 Memorandum from the JCCOG Human Services Coordinator: FY08 Fourth Quarter performance review of health and human services agencies that receive Aid-to- Agencies funding from the City of Iowa City IP4 Email from Charlie Eastham: Council priorities of Affordable Housing Market Analysis recommendations DRAFT MINUTES IP5 Parks and Recreation Commission: August 13, 2008 ~ _, 1 09-25-08 ~~®a'1 `~~--.~'~~ Cit Council Meeting Schedule and IP1 ..~...._-r---~ y CITY OF IOWA CITY Work Session Agendas September 25, Zoos www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • SATURDAY, OCTOBER 4 Quality Inn and Suites 9AM-2PM Community Planning Initiative with Department Heads • MONDAY, OCTOBER 6 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary • MONDAY, OCTOBER 20 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, OCTOBER 21 Emma J. Harvat Hall 7:OOp Formal Council Meeting • MONDAY, NOVEMBER 3 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary • TUESDAY, NOVEMBER 11 Veterans' Day -City Offices Closed • MONDAY, NOVEMBER 17 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, NOVEMBER 18 Emma J. Harvat Hall 7:OOp Formal Council Meeting • THURSDAY, NOVEMBER 27 Thanksgiving -City Offices Closed • FRIDAY, NOVEMBER 28 Holiday -City Offices Closed • MONDAY, DECEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, DECEMBER 2 Emma J. Harvat Hall 7:OOp Formal Council Meeting ~ = 1 ~-~~®~~ ~- ~III~~ i' """'®'~~ City Council Meeting Schedule and -.~...._ CITY OF IOWA CITY Work Session Agendas September 25, zoos www.icgov.org • WEDNESDAY, DECEMBER 10 4:30p Joint Meeting North Liberty • TUESDAY, DECEMBER 16 5:30p Special Work Session Emma J. Harvat Hall 7:OOp Formal Council Meeting Continue Special Work Session if necessary IP2 ~~®~t • ''''M'®~~~ -++a..~ CITY OF IOWA CITY September 22, 2008 410 East Washington Street Iowa City, Iowa 52240- 1826 (3 i 9) 356-5000 (319) 356-5009 FAX www.icgov.org Residents of Kimball Road between North Governor Street and Whiting Avenue Re: Speed Humps on Kimball Road Dear Resident: In the spring of 2007, the City worked with your neighborhood to develop a traffic calming project in response to neighborhood concerns about traffic speeds on the 500-700 blocks of Kimball Road between North Governor Street and Whiting Avenue. The approved project resulted in the installation of several speed humps in the fall of 2007. As part of the City Council approved Traffic Calming Program, afollow-up survey is required to be completed one year after the installation of traffic calming devices. The residential dwellings being surveyed are identical to those who received the original traffic calming survey. One survey postcard is allowed per household. We would like to know if the neighborhood would like the speed humps to remain in place or have them removed. A follow-up traffic study has been completed. Before the speed humps were installed, 85tH percentile speeds ranged between 28 mph to 44 mph at the four locations where measurements were taken. One year after the speed humps were installed, 85th percentile speeds were between 23 mph to 27 mph. Volumes have decreased from between 1,227 - 1,412 vehicles per day to between 847 - 978 vehicles per day. This demonstrates that the speed humps have been very effective at reducing speeds and volumes on Kimball Road. Please fill out the enclosed postage paid survey postcard and return to the City of Iowa City with a postmark no later than October 4th, 2008. If you have any comments or questions, please contact me at 356-5254 or darian-nagle-gamm@iowa-city.org. ' cerely, rian Na le-Gamm `~ J Traffic Engineering Planner ~ _- ~"~' r N cc: City Council - I City Manager ~ ~_ Jeff Davidson -, ~`~ ~? John Yapp ~ >.~~ Rick Fosse `~`' Ron Knoche Marcia Klingaman Matt Johnson jccogtp/Itrs/Kimba II-resu rvey908.doc a,~z i 1 '~~ IP3 r~~~ Date: September 23, 2008 To: Iowa City City Council From: Linda Sever, JCCOG Human Services Coordinator JCCOG m e m o Re: FY08 Fourth Quarter performance review of health and human services agencies that receive Aid-to-Agencies funding from the City of Iowa City Last year the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator to collect and review quarterly performance information reported by the agencies that receive funding from Coralville and Iowa City. Each quarter JCCOG issues a summary report assessing agency performance; this is the fourth quarter report for FY08. The quarterly reporting includes the mission statement of the agency; a brief description of services provided; and 2 - 3 measurable goals/objectives that the agency can be assessed on throughout the fiscal year. Also, agency board minutes and financial reports are submitted each quarter. The fourth quarter report is later than usual because several of the agencies were involved with flood-related direct service and support delivery (in addition to regular agency activities) and requested an extension to submit their reports. For FY09, we will be back on schedule. Attached you will find the fourth quarter FY08 assessment of each human service agency that receives funding from the City of Iowa City. In FY09, we will continue to provide quarterly reports, including summaries of goals and objectives for each agency. If you have any questions or need additional information, please contact me at 356-5242 or linda-severson@iowa-city.org. cc: Michael Lombardo, City Manager Jeff Davidson, Planning & Community Development Director John Yapp, JCCOG Executive Director jccog hs/mem/FY08-4thgtagencyreview. doc Agency: American Red Cross (Grant Wood Area Chapter) FY08 Funding: Iowa City: $5,500 Coralville: $1,500 Mission: The mission of the American Red Cross is to assist victims of disasters and to help people prevent, prepare for, and respond to emergencies. Goals and Progress: 1. The American Red Cross is focusing on increasing blood collections and actively seeking a permanent site in Johnson County that will be used as a new office/blood donor center site. Progress: • The American Red Cross Badger-Hawkeye Blood Region hosted 6 blood drives in Johnson County; collected 167 units of blood • One of the six blood drives was hosted by a new organization • Anew American Red Cross Blood Center is anticipated to open later this year in Downtown Iowa City. 2. The American Red Cross is focusing on providing CPR, first aid, AED and other lifesaving courses that continue to be needed in Johnson County for personal and/or professional development. Progress: a. The Parks & Recreation Departments of Coralville, Iowa City and North Liberty held a total of four Babysitter's Training classes with 38 participants attending during the fourth quarter. b. The American Red Cross continues to cultivate relationships with the Parks & Recreation Departments and assists in meeting their immediate needs while still promoting the option of upgrading their instructors to teach specialty courses. c. The agency continues to increase the number of Authorized Providers (of lifesaving courses) in Johnson County, a 7.4% increase. (Two more were added in Johnson County this quarter). Number of People Served: This Quarter: Iowa City: 1,023 Coralville: 452 YTD: 3,329 1,114 Update: In FY08-Q4, the Red Cross assisted over 1500 people with their immediate needs following a disaster and/or helped them in becoming prepared for emergencies with our community disaster education program. • In June 2008, over 600 clients affected by the flooding were assisted with shelter, food and clothing • Red Cross opened and staffed two emergency shelters in Johnson County. Each shelter held over 40 people a night during the flood For FY09 the National American Red Cross is transitioning to a new web-based reporting system which will provide additional information pertaining to client profiles for future reporting. j ccoghs/FY08agencyreview. doc Agency: Big Brothers Big Sisters of Johnson County FY08 Funding: Iowa City: $37,000 Coralville: $4,760 Mission: To advocate for a strong community through positive adult/youth relationships by providing opportunities for youth to develop a sense of self worth and responsibility. Goals and Progress: 1. To match at-risk youth residing in Johnson County with adult volunteers in long-lasting professionally supported mentoring relationships. Progress: BBBS continued to match kids in both the School-Based and Community-Based mentoring programs. This quarter sees a lot of closings as the school year ends and transitions take place. Number of People Served This Quarter: Iowa City: 214 Coralville: 34 YTD: 860 190 The BBBS Board of Directors is continues to work on a long-term strategic plan with their focus on the following areas: development, resource acquisition, and quality programming. The plan is currently in the final stages and going to the Board for approval. To become a volunteer at BBBS, at least one year of service is required. The current average match length is over 2.5 years. This quarter many anniversaries were celebrated and ranged from 2 to 11 years. jccoghs/FY08agencyreview.doc Agency: Community Coordinated Childcare (4Cs) FY08 Funding: Iowa City: $2,000 Coralville: $2,140 Mission: 4Cs Child Care Resource & Referral promotes the well-being of children by assisting families, child care providers, employers and others with their child care needs. They address challenges to the community's child care system and serve as a resource for the development of new programs. Goals and Progress: 2. 4Cs will increase availability and quality of child care environments through our child care provider support services. Progress: 4Cs has 148 child development home providers listed this quarter. 4Cs provided training for 2,887 child care providers in this year. 4Cs provided 256 hours of free training for child care providers this year. 3. 4Cs will increase resources, opportunities to learn, and community collaboration through family and community support services. Progress: • 4Cs has provided 1,169 child care referrals to families in Johnson County this year. • 4Cs has been involved in 15 formal community collaborations this quarter. 4. 4Cs will increase the well-being of children, resources to parents, and family resiliency for children and families served by our 4Cs Home Ties Child Care Center. Progress: • 4Cs Home Ties Child Care Center has provided child care for 33 children this quarter. Number of People Served This Quarter: Iowa City: 790 Coralville: 114 YTD: 4,929 733 Updates: • 7 child care providers are working on their child development associate credentials and 6 anticipate submitting their applications by August 1, 2008. • A single mother with 5 children brought her 2 youngest children to Home Ties while she worked. She was able to secure permanent child care after her 3 months were complete. • Transportation continues to be an issue for Home Ties parents once they move out of shelters and Home Ties transportation is no longer provided. j ccoghs/FY08agencyreview. doc Agency: Crisis Center of Johnson County FY08 Funding: Iowa City: $39,730 Coralville: $7,000 Mission: The Crisis Center provides basic emotional and material support through trained volunteers and staff in an accessible, nonjudgmental, and caring environment. The Crisis Center responds immediately, effectively, and compassionately-as it has since its establishment in 1970. Goals and Progress: 1. 85% of clients communicate satisfaction with services or express appreciation for services (telephone hotline) Progress: a. 97% of clients communicate satisfaction with services or express appreciation for services. (telephone hotline) 2. Provide 7,000 crisis intervention counseling contacts through 24-hour hotline services. (1,750/Quarter) Progress: a. Provided 2,296 crisis intervention counseling contacts on hotline this quarter, and 5,892 contacts YTD. 3. Provide households and individuals with food assistance during 30,000 client contacts. (7,500/Quarter) Progress: a. Provided food assistance during 8,808 client contacts this quarter, and 27,873 client contacts YTD. 4. Evaluate the needs and concerns of 4,000 households and provide on-going support. (1,000/Quarter) Progress: a. Evaluated 641 household needs through help at hand case management this quarter, and evaluated 3,347 households YTD. 5. 95% of households that identify food as a need, indicate that they are better equipped to meet their food needs. Progress: a. Will be evaluated in FY09. Number of Households Served (does not include crisis hotline contacts) This Quarter: Iowa City: 4,017 Coralville: 771 YTD: 15,069 2,984 Update: The Crisis Center has been a main source of support for people impacted by the 2008 flood. This has caused an increased workload for staff, as well as crowded work quarters due to the additional number of case workers needed to assist those affected by the flood. j ccoghs/FY08agencyreview. doc Agency: Domestic Violence Intervention Program (DVIP) FY08 Funding: Iowa City: $51,000 Coralville: $4,000 Mission: DVIP's mission is to end domestic violence in our communities through support, advocacy, shelter, and education. Goals and Progress: 1. Adult and Youth clients of DVIP will be able to identify a safety plan. Progress: a. 93% of adult (219 of 238) and 82% of youth (36 of 45) participants completed a safety plan outcome measure form. 2. Adult and Youth clients of DVIP will be able to identify abusive behaviors. Progress: a. 96% of adult (228 of 238) and 79% of youth (35 of 45) participants completed a power and control wheel outcome measure form. 3. Adult clients will be able to identify two new resources they didn't know about before contacting DVIP. Progress: a. 93% of adult clients (219 of 238) were able to list at least two new resources they learned about while at DVIP. Number of People Served: This Quarter: Iowa City: 201 Coralville: 43 YTD: 918 158 Update: DVIP was forced to evacuate the shelter during the recent floods. Many women and children went to shelters within a 100-mile range of the program. Several women commented that staying in other areas of Iowa impacted how much they appreciated DVIP's work and direct approach to racial disparity and classism. This past quarter the website was updated and includes Spanish translation for almost the entire website. Though avoiding the June flood, DVIP has flooded twice in July due to saturated grounds and overworked equipment. This has impacted staff as well as caused the loss of much of the downstairs shelter workspace. Repair work has been delayed due to backlogs facing many companies in the area. jccoghs/FY08age ncyreview. doc Agency: Elder Services, Inc. FY08 Funding: Iowa City: $59,500 Coralville: $2,000 Mission: Elder Services, Inc. (ESI) is anon-profit agency that assists persons over 60 residing in eastern Iowa to live independently and be productive members of the community. Goals and Progress: 1. Ensure that all frail older adults and persons with disabilities served by the case management program are receiving appropriate services and assistance to enable them to remain in their home. Progress: a. During the fourth quarter of FY08, Elder Services maintained a case management staff of 3.10 FTEs. b. The response time to assess an older adult increased to 12-13 days this quarter. That number will be lowered in the first quarter of FY09 when Aging and Disability Resource Center (ADRC) options counselors start. c. The average length of time an older adult was in case management for the fourth quarter was 27 months. 2. Elder Services will increase the number of older adults, children, and persons with disabilities they serve in their programs. Progress: a. An additiona198 Iowa City residents were served during the quarter. Number of People Served This Quarter: Iowa City: 98 Coralville: 28 YTD: 1,198 186 Example of Elder Services' Work: An 80 year-old woman spent most of last winter in a nursing home. She returned to her home, but struggled in the transition. The Elder Services case manager helped her apply for Elderly Waiver case management, arranged home delivered meals and nursing services from Mercy Home Health Care. At this time she is doing well in her home and has no plans to return to the nursing home. Update: Case managers contacted all older adults in flooded areas served by Elder Services and also contacted all at-risk older adults in Johnson County to ensure that all needs were being met. Several older adults had to be moved from their homes. Services were monitored closely so that very frail older adults still received needed services. jccoghs/FY08agencyreview.doc Agency: Iowa Center for AIDS Resources and Education (ICARE) FY08 Funding: Iowa City: $9,220 Coralville: $1,210 Mission: to enrich the quality of life for persons living with and affected by HIV/AIDS. Through the distribution of information and services, we aim to foster the self-empowerment necessary to live productively and positively in the face of HIV/AIDS. Goals and Progress: 1. To improve quality of life for individuals living with HIV/AIDS. The objective is to provide case management services to secure needed resources for individuals living with HIV/AIDS. The targeted outcome is that 60 or more individuals living with HIV/AIDS will receive case management services in FY08. Progress: 52 clients received case management services this quarter and a total of 67 during FY08. ICARE continues to provide Ryan White and HOPWA services to Johnson County residents. 2. To improve health for individuals with HIV/AIDS. The objective is to provide services that reduce barriers to treatment for HIV/AIDS. The targeted outcome is that 85% of clients receiving case management services will adhere to medical treatment regimen for HIV/AIDS. Progress: 95% of ICARE clients were adherent with their medication this quarter. Follow-up is regularly provided regarding medication compliance and to address any problems. 3. To reduce transmission of HIV/AIDS. The objective is to provide information regarding HIV/AIDS to community members through education and prevention activities. Progress: 50 people were reached through 10 educational activities. During the past year 328 people were reached in educational groups. Information was provided to people at the ICARE pancake breakfast and information was provided to people at the annual HIV conference and the state conference on substance abuse treatment. Number of People Served This Quarter: Iowa City: 14 Coralville: 6 YTD: 54 23 Update: Tama, Benton, Linn, Jones and Delaware Counties were added to the list of housing opportunities for people with AIDS, (HOPWA) counties. Currently, services are provided in 22 Eastern Iowa counties. In an example of ICARE's work, ICARE has been working to support a client who was diagnosed with AIDS related to cancer. She was assisted in making end-of--life preparations and expressed her wishes to family, friends, and doctors. In another example, ICARE is working with three HIV positive pregnant women. Women are educated on how the virus is transmitted and the importance of medication compliance. ICARE also ensures the women are addressing other needs related to pregnancy and becoming a parent. During the floods this June ICARE helped an effected client find a safe and secure place to live and provided emergency financial assistance to cover lost wages. ICARE also assisted several clients with obtaining new prescriptions after medications were left at home during evacuations. In 2007, 127 people were diagnosed with HIV in Iowa. This is the highest number recorded in the state since they began tracking diagnoses in 1998. Data shows the need for increased education for groups most affected by HlV/AIDS. ICARE is actively seeking financial resources to expand education services. jccoghs/FY08age ncyrev iew. doc Agency: Iowa City Free Medical Clinic FY08 Funding: Iowa City: $7,000 Coralville: $2,000 Mission: The Iowa City Free Medical Clinic is a private nonprofit corporation, providing quality health care to the underserved of Johnson County. Goals and Progress: 1. Assist 200 clients (minimum) with ongoing support services such as ensuring the client has the appropriate medication, equipment, education and follow-up appointments with the primary physician and any necessary specialist. Case Manager will screen and enroll new clients in the case management programs. Progress: • 341 patients were served by the case management program this quarter. 2. 90% of diabetic patients will receive a glucometer and testing supplies. Progress: a. 52 glucometers and/or diabetic test strips were given to patients (175 in FY08). 3. 100% of FMC patients who use tobacco will be advised of the merits of tobacco cessation and offered enrollment in the FMC Tobacco Cessation Program (TCP). Progress: a. All patients seen were informed about merits of tobacco cessation. 4. 25 patients will be enrolled in TCP. Progress: a. 12 patients are currently enrolled in the tobacco cessation program. (46 in FY08) 5. 70% of eligible women will be referred for free annual mammograms through the Visiting Nurses Association. Progress: a. 19 mammograms were provided by the Breast and Cervical Cancer Early Detection Program (BCCECP) (59 in FY08) b. 1 mammogram was provided through Mercy Hospital (for women not eligible for BCCECP) (13 in FY08) 6. To provide vouchers for medications, eyeglasses, hearing aids and cancer prevention for 300+ FMC clients. Progress: • 55 vouchers were written for medication, eyeglass or hearing aid assistance in this quarter. Number of People Served This Quarter: YTD: Iowa City: 622 Coralville: 164 2,320 645 jccoghs/FY08agencyreview.doc 10 Agency: Johnson County (Iowa) Consortium for Youth Employment FY08 Funding: Iowa City: $16,000 Mission: The purpose of the Consortium for Youth Employment is to engage in community collaboration to enhance the lives of Johnson County youth (ages 15 - 18) toward a successful and productive adulthood through providing employment skill training, work supports, and on-the job paid internships. Goals and Progress: 2. Provide pre-employment training. Progress: - For FY08, 28 youth were enrolled in pre-employment classes, with 25 completing the class 2. Provide 100-hour paid internships Progress: - For FY08, 19 youth were placed in internships - 9 youth are in the process of completing 75 or more internship hours - For FY08, 16 youth were in private employment Number of People Served Iowa City Coralville This Quarter: 13 1 YTD: 20 3 Update: Three youth completed internship placements and were offered private employment at their internship site during the fourth quarter. In some cases, summer internships are challenging because of out-of--town visits to family and vacations even though a student finishes pre-employment class. jccoghs/FY08agencyreview.doc 1 1 Agency: Mayor's Youth Empowerment FY08 Funding: Iowa City: $19,570 Coralville: $3,000 Mission: Provide support and advocacy to youth and their families who face barriers to independence. Goals and Progress: 1. During July 2007 through June 2008, provide job readiness services to 80 at-risk youth in Iowa City and Coralville through the MYEP Youth Employment Services (YES) program. Progress: • MYEP was able to serve 31 new at-risk individuals in the Iowa City/Coralville area. • A1131 individuals were served on a one-to-one basis. 2. During July 2007 through June 2008, present 6 job readiness workshops for at-risk youth in Iowa City and Coralville Progress: a. During this quarter, MYEP held 2 job readiness workshops for at-risk youth. The topic for the workshop was resume writing skills, including appropriate choices to include as references. That brings the total for FY08 to 6 workshops. 3. During July 2007 through June 2008, assist 40 at-risk youth in Iowa City and Coralville secure and maintain employment for 2 months or longer. Progress: a. During this quarter, 6 of the at-risk youth maintained employment for at least two months during the quarter. (Placements include: Army Corps of Engineers, McDonalds, Key-Daw, and MYEP) b. One youth is competitive/non-subsidized which means the worksite is paying the wage. 4. During July 2007 through June 2008, present to 2 new employers per quarter regarding the MYEP Youth Employment Services (YES) program. Progress: a. MYEP presented to 2 new business entities during this quarter. (McDonalds and TM One) 5. During July 2007 through June 2008, develop 6 new worksites for subsidized and non-subsidized employment for at-risk youth in Iowa City and Coralville Progress: a. No progress reported at this time. Number of People Served This Quarter: Iowa City: 28 Coralville: 3 YTD: 70 17 Example of Mayor's Youth Empowerment Work: A young woman was referred from the Iowa City Community School District in the Bridges program. She started at MYEP in a clerical setting and has done a wonderful job. Although there continue to be struggles with her attendance, she has expanded her employment skills and become more marketable in the competitive job market. Challenges: Many youth look for a steady stream of income during the summer months while they are out of school. There are never enough funds to support all of these youth. The biggest challenge continues to be financial constraints. jccoghs/FY08agencyreview.doc 12 Agency: Mid-Eastern Council on Chemical Abuse FY08 Funding: Iowa City: $29,745 Coralville: $500 Mission: To enhance the health of individuals and communities through community-based substance abuse, mental health, and other health services. Goals and Progress: 1. A minimum of 70% of clients will be discharged having successfully completed services. Progress: • For the period of April 2008 through June 2008, 66% of clients were discharged having successfully completed services. - Continue to explore ways to assist clients including accessing childcare or transportation and adjusting treatment schedules to meet their needs. 2. Less than 15% of residential clients will leave residential treatment services against clinical advice. Progress: • For the period of April 2008 through June 2008 the rate for residential clients leaving treatment services against clinical advice was 18%. - Assist in arranging family visits or phone calls for support, as well as making referrals to outpatient treatment programs. Number of People Served: Iowa City: 824 Coralville: 284 (Year to Date July'07-June'08) 2,297 830 Updates: MECCA decreased the wait time for an initial evaluation from up to two weeks to an average of three days. The process will continue to be refined and applied to outpatient treatment in order to decrease wait time. Challenge: MECCA has seen an increase of clients reporting problems with opiate use. There are few local doctors who can prescribe the medication to treat this problem, and it costs $10/day. The closest clinics are in Cedar Falls and Rock Island, IL. jccoghs/FY08agencyreview.doc 13 Agency: Neighborhood Centers of Johnson County FY08 Funding: Iowa City: $60,000 Coralville: $1,500 Mission: Neighborhood Centers of Johnson County is dedicated to building a better future for people in neighborhoods through programs and activities that educate, strengthen families and created a sense of community. Goals and Progress: 1. Children will develop social, emotional, aesthetic and artistic, physical and intellectual skills along a development continuum designed to strengthen skills to improve their chances of achieving success in school and life. Progress: • In FY08, 89 children (birth through 3) participated in child development programs • In FY08, children showed gains in all areas on the creative curriculum including: social- emotional, physical, cognitive and language. • Baseball and softball enrichment programming for youth living in the Broadway Neighborhood was added for 14 boys and 3 girls. • Full and part-day summer camp experiences were provided for 150 youth daily, including: swimming, arts/crafts, field trips, biking and more. 2. Adults will strengthen their networks of support, work towards developing life skills necessary for achieving their personal goals and meeting their diverse needs. Progress: • Pheasant Ridge offered area women expanded health programming this quarter including health and wellness nights, regular exercise classes, and health-related discussion groups. The exercise classes were quite innovative because so many women wore burkas-the windows were covered and males (even children) were not allowed. • For FY08, 87 families participated in interactive activities which included parent groups, home- based parent visits, and early intervention activities designed to strengthen parenting skills and increase knowledge. Number of People Served: This Quarter: Iowa City: 963 Coralville: 41 YTD: 3,631 123 Update: Four years ago, a woman and her two year-old son enrolled in Neighborhood Centers programming. Both became fluent English language learners and users. After two years of studying, tutoring, and coaching, this woman passed her GED exam making both her and her son proud, as well as accomplishing a great dream. jccoghs/FYOSagencyreview.doc 14 Agency: Rape Victim Advocacy Program (RVAP) FY08 Funding: Iowa City: $11,300 Coralville: $3,000 Mission: The Rape Victim Advocacy Program (RVAP) provides confidential and accessible advocacy, support and information to victim/survivors of sexual abuse and their loved ones. RVAP presents sexual abuse prevention and educational programming, and works to create safe communities by promoting social change. Goals and Progress: 1. Increase the number of support groups offered to victim/survivors Progress: • Redesigned the curriculum for the support group for adult sexual assault survivors • Support groups using survivors' stories from Voices of Courage by Mike Domitrz will be conducted in the fall and spring 2. Increase services to the Spanish-speaking community Progress: • Provided "Know Your Rights" training in Spanish at four locations • Facilitated 10 sessions of group counseling with Latina survivors at DV1P • Created new Spanish brochure about RVAP services • Added links to other resources in Spanish and added information under "Recursos en Espanol" section of the website. 3. Increase services to people with disabilities Progress: Curriculum for an advanced skills group for people with disabilities was written and submitted to staff at Systems Unlimited Inc. It was approved and the group began in July. Karen Siler provided training to University of Iowa's Realizing Educational and Career Hopes (REACH) program staff on sexual violence prevention and responding to reports of sexual assaults from their students. FY04 generated 10 callers with known disabilities. In FY07 and FY08 that number increased to 42 callers each year. Number of People Served: This Quarter: YTD: Iowa City: 574 Coralville: 200 3,598 1,258 jccoghs/FY08agencyreview.doc 15 Agency: Shelter House Community Shelter and Transition Services FY08 Funding: Iowa City: $35,000 Coralville: $4,000 Mission: Shelter House provides shelter, basic and transitional resources, while encouraging self- sufficiency, to any person in our community experiencing homelessness. Goals and Progress: 1. Increase client residential stability Progress: • Of adult clients exiting the shelter during the quarter, 47 or 46% exited to more permanent housing placements during the quarter. (children not included in any outcome information) • From the Successful Training with Access to Resources (STAR) Program 10 adults or 63% of all adults exiting the period during the same reporting period secured more permanent housing at the point of exit. • There continues to be an increasing number of adults exiting with SSI and SSDI benefits. 2. Increase client income Progress: • Of adult clients exiting the shelter during the quarter, 84 or 82% of adults exciting (103 adults) exited from the program with an income source. • 16 adults or 100% of all STAR adult participants exiting the program did so with an income. 3. Increase client participation in the workforce Progress: • Of adult clients exiting the shelter during the quarter, records indicate that only 44 or 43% exited the program with employment income. • From the STAR Program 5 adults or 31 % of all clients are participating in the workforce at exit. Number of People Served: This Quarter: Iowa City: 153 Coralville: 30 YTD: 433 76 Update: • The Iowa Supreme Court issued a favorable decision so Shelter House is now able to move forward on a new and improved facility • There is an ongoing and critical need for affordable workforce housing. Lack of such housing causes, many families in particular, to move in with friends and extended family in order to exit shelter and establish affordable housing. jccoghs/FY08agencyreview.doc 16 Agency: United Action for Youth FY08 Funding: Iowa City: $65,000 Coralville: $3,500 Mission: To assist youth and families in helping themselves to a healthy future. We do this by offering youth development, counseling, and prevention programs that make use of young people's talents, creativity and energies. Goals and Progress: 1. Teen parents will increase parenting skills in a way that enhances early childhood development. Progress: In FY08 146 teen parents and 198 of their children were served. The parents received 1,847 hours of skill building activities. • 92% of children had no developmental delays • 100% of participants delivered normal birth-weight babies • 100% of the children were current with their immunizations • 2% of parents in the program had a subsequent birth compared to the Iowa average of 22% 2. Young people will experience success in school with additional community support that reduces barriers to learning. Progress: 76% of high school students and 65% of junior high students participating in the academic mentoring program increased their attendance rate to 90% or maintained an attendance rate of 90% or higher. 3. Increase the youth development opportunities available to young people. Progress: 13 youth completed the Community Youth Leadership Program, which is a partnership between Iowa City Area Chamber and UAY. • 4 band shows (youth musicians) totaling 150 participants • 2 art shows with a total of 67 participants • 5 days of Bike to Work Week with a total of 40 participants • 8 Festival of Flowers youth workshops with a total of 49 participants Number of People Served: This Quarter: Iowa City: 128 Coralville: 15 YTD: 1,201 156 Update: A pregnant 17 year-old was referred to the UAY Teen Parent Program in October 2005. She was an undocumented immigrant from Guatemala who came to this country at age 5. She was not eligible for Title 19 because she did not have legal documentation. UAY was able to provided pre-natal services. Her application for permanent resident status is currently pending with INS. She graduated high school in May of 2007 and dreams of attending college. Through her ongoing involvement with UAY, she has developed the parenting and independent living skills to be an engaged, nurturing parent who works had to make positive choices for herself and her son. jccoghs/FY08agencyreview.doc 1 g IP4 Marian Karr From: Charlie Eastham [eastham@mchsi.com] Sent: Thursday, September 18, 2008 11:01 PM To: THF; Jeffery L Ford; AI Axeen; Christine Wolfe; Dick Kalusner; Glorine Berry; Jeff Nielsen; John Bovey; John Gianola; Kevin Hanick; Lauren Bentler; Rick Oehler; Royceann Porter; Sally Jablonski; Steve Atkins Cc: Council Subject: Council priorities of Affordable Housing Market Analysis recommendations Attachments: Memo from John Yapp regesting Council AHMA priorities.pdf The Housing Fellowship Board and Staff, On Monday, September 22, the Iowa City Council will discuss how they wish to prioritize the recommendations set out in the Affordable Housing Market Analysis. Please see the attached memo for details. This discussion will take place at the Council's work session which is scheduled to begin about 6:45. There is an executive session starting at 5:30 and the work session will be held when that is over. All Council meetings are held in the Council chambers at the Civic Center. I hope most of you will be able to join me to listen to the Council discussion. This meeting will give us an indication of the intent of Council in applying and supporting the recommendations of the Market Analysis and hence may influence our decision making as we implement our strategic plan. Please let me know if you have questions and looking forward to seeing you this coming Monday evening. Charlie Eastham, President The Housing Fellowship Board of Trustees 9/ 19/2008 IP3 ~~ m e m o r~~ Date: September 17, 2008 To: City Council From: John Yapp, JCCOG Executive Director ~y~~ Re: Iowa City Metro Area Affordable Housing Market Analysis In December 2007, The Iowa City Metro Area Affordable Housing Market Analysis was released. This study, which includes information and data from Coralville, Iowa City, North Liberty, Tiffin and~University Heights, was commissioned to examine existing and future needs for housing among lower income households. The study results led to nine recommendations; an executive summary of the study is attached. Earlier this year, the JCCOG Board formed a joint affordable housing taskforce with one elected representative from each municipality, the Iowa City Community School District and Johnson County. Andy Johnson, Director of the Housing Trust Fund of Johnson County and Jeff Schott, a facilitator with the University of Iowa's Institute of Public Affairs, began to meet individually with the representatives to determine priorities and areas of common interest related to affordable housing programs and policies. This effort stalled in June due to the floods, which affected time availability and more importantly affected the amount of affordable housing stock in the region. It is our goal to reassess affordable housing issues in light of the flood impacts, complete individual meetings, and hold a group meeting in October. The nine recommendations produced by the study include: 1. Work to change the perception of higher density, multi-family affordable housing 2. Revise public policies to create an environment in which affordable housing opportunities can be created without obstacles 3. Adopt a mandatory inclusionary housing ordinance to meet the significant unmet need for affordable housing 4. Potential redevelopment areas in Iowa City present opportunities for new affordable housing and neighborhood revitalization 5. Prioritize the preservation of existing affordable housing units 6. Treat affordable housing developers as a special class of developer 7. Seek State Housing Enterprise Zone designation 8. Dedicate specific sources of revenue to finance affordable housing development over the long term 9. Create an environment for collaboration and cooperation At your September 22 work session, please be prepared to discuss which of these recommendations are higher priorities for you as a Council in terms of directing staff to devote time and resources to, and which you would like to engage the other municipalities in collaborating on. We will be able to report this information back to the JCCOG Affordable Housing Taskforce members for their group discussion. Cc: Michael Lombardo WyccogadmVNEMOSWfford-Housing. doc MINUTES PARKS AND RECREATION COMMISSION August 13, 2008 IP5 DRAFT MEMBERS PRESENT: Craig Gustaveson, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Watson MEMBERS ABSENT: David Bourgeois, Margie Loomer, John Westefeld STAFF PRESENT: Terry Trueblood, Mike Moran, Terry Robinson GUESTS PRESENT: Lois Hawkins, Melissa Serenda RECOMMENDATIONS TO COUNCIL: None. OTHER FORMAL ACTION TAKEN Moved by Raaz, seconded by Watson, to approve the July 16, 2008 minutes as written. Unanimous. CONSIDER REQUEST FROM EMPLOYEES OF RR DONNELLY TO SUPPORT FUNDING FOR A TRAIL ALONG SOUTH RIVERSIDE DR FROM HWY 6 THROUGH STURGIS FERRY PARK: Trueblood referred Commission Members to the letter and petition enclosed in their packets from RR Donnelley. In this letter, they are requesting that funding be made available for the expansion of the trail system along South Riverside Drive from Highway 6 through Sturgis Ferry Park. Employees Lois Hawkins and Melissa Serenda were present to discuss this proposal with the Commission. RR Donnelly is located on Riverside Drive just north of Pinehurst and employs 250 people. According to the staff present, there is regular foot and bicycle traffic along the "path" that currently exists and they feel that it would make a tremendous difference to have a paved path to walk or ride along, joining the outlying businesses and residences on the south side to the rest of the city. They further stated that many of their employees live in Iowa City and would use this trail to get to work everyday if it were to be extended towards the frontage road to their building. This could also provide increased access to Sturgis Ferry Park. They also noted that they have recently adopted Sturgis Ferry Park and feel that a trail would enhance this as a park rather than a parking lot for the boat ramp. Trueblood included in the Commission packets a copy of the currently approved capital improvement projects for parks and trails, as well as projects that have been requested but have not been funded as of yet. Item #40 on the unfunded list reads as follows: "IA River Trail Benton/Sturgis: "Continue the River Trail project from Benton St. along the west bank, through Parks and Recreation Commission August 13, 2008 Page 2 of 5 Sturgis Ferry Park, and construct apedestrian/bicycle bridge over the Iowa River to connect with the existing trail on the east bank near Napoleon Park." Trueblood noted that he had suggested that RR Donnelly representatives attend tonight's meeting to present their case prior to the Commission meeting where members will discuss CIP priorities. Pacha asked Trueblood if he could find out the costs for this project excluding the bridge. Trueblood stated that he could break the cost into four phases. Pacha also reviewed the CIP priority process with RR Donnelly staff who was also encouraged to keep in touch with Trueblood. Trueblood will bring cost estimates to the Commission at the next regular meeting. FURTHER DISCUSSION OF PROPOSAL TO LOCATE CELL PHONE MONOPOLE IN WILLOW CREEK PARK: The representatives from Iowa Wireless are looking to come to the October Commission meeting. Trueblood asked that there be some more preliminary discussion about this project, including discussion of what the Commission sees as a minimum acceptable price. The City Attorney is in the process of reviewing their proposed agreement. Trueblood stated that Iowa Wireless was proposing a payment of $750/month. He let them know that this would probably not be acceptable. He reminded Commission that when looking at a past proposal for City Park, the Commission discussed a fee of $20,000 per year. Discussion ensued. Reisetter asked if this proposal will accommodate other users. Trueblood noted that it is stated in the policy that this is a requirement. O'Leary asked why this particular location in the park was chosen. Trueblood reported that they wanted to put it in a location furthest from the residential areas surrounding the park. O'Leary asked Robinson what his recommendation would be for a location. Robinson stated he thinks it would be better placed in the back of the park, further stating that it could be better hidden in this location, however, residents who live on Cambria Court may not favor this location. Trueblood asked Commission members if they are still willing to consider this request. Gustaveson said that he would agree to further discussion of placing the pole further back in the park. Reisetter supports the idea of revenue coming into the City, as long as we get what the fair market value is assessed to be. Raaz suggested letting staff discuss and chose the location and the Commission will discuss the costs, etc. DISCUSSION OF SEPTEMBER MEETING/JOINT TOUR WITH CORALVILLE: This tour is scheduled for Monday, September 15 from 4 to 7 p.m. This tour will take the place of the September meeting unless issues arrive that require attention. We will be meeting at the Coralville City Hall parking lot. Please email any ideas you may have regarding places to tour. Parks and Recreation Commission August 13, 2008 Page 3 of 5 MASTER PLAN UPDATE: The next step in the Master Plan Process is the presentation of the "final draft." This presentation is scheduled for Wednesday, September 24 at 5 p.m. in Meeting Room B at the Recreation Center. REPORT ON FLOOD-RELATED ACTIVITIES: Robinson has received quotes on the cost for sand and silt removal from City Park. FEMA needs a measurement of what is to be removed from City Park. At that time we were thinking of hauling sand to four different locations. In Trueblood's research of the 1993 flood, it cost roughly $50,000 to load/haul 12,000 tons of sand from City Park, for which FEMA reimbursed the City. FEMA is now saying that they will not provide funds for projects bid on a time and materials basis. Trueblood met with a member of the FEMA the debris team this past weekend, and this individual indicated that he did not know how they would accurately measure the amount of sand to be removed. At a subsequent meeting, however, FEMA estimated that 22,000 tons of sand would need to be removed at a cost of $866,000. A City Engineering survey crew will be doing some measuring at City Park and will give their estimates. Trueblood noted that it will be necessary to do some sand removal in-house in order to get the seeding started and the amusement ride area uncovered. Pacha asked what effects the sand has on the trees. Robinson stated that it will smother some of the trees. Robinson further noted that there were 300+ trees lost in the 1993 flood, but only 15 or so in this flood to date. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: O'Leary reported that he biked through City Park recently to get some sense for what the damage to City Park is like. He also talked about the littering issue on the Pedestrian Mall, especially in regard to the increase in cigarette butts since the new smoking policy went into effect. Robinson reported that CBD staff, while going the same number of times per week to clean, they are finding that it is taking a lot more time to do so as there is so much more to be cleaned up. O'Leary suggested that perhaps an idea would be to hand out notices to let people know that next year there will be a fine enforced for littering in the Pedestrian Mall. Gustaveson noted that there are already fines in place for littering but that enforcement has to be consistent in order for it to work. He also informed Commission that the Downtown Association is hoping to raise money through aself-imposed district tax and will earmark a portion of that money to hire a police officer that would be stationed in the downtown area only. Raaz asked if most of the trails in Iowa City are open. Trueblood stated that they are open. Raaz also inquired about any current capital improvement projects going on other than those that are flood restoration related. Trueblood reported that the Recreation Center roof project bids have come in, and the project will start soon. The Mercer Park Aquatic Center roof project is complete. He also reported that the bidding process is underway for the Waterworks Prairie Park Parks and Recreation Commission August 13, 2008 Page 4 of 5 fishing pier project. The Court Hill Trail project is under construction. Wetherby splash pad has not begun yet as they are still in the process of raising the funds necessary for this project. CHAIRS REPORT: A staff person from Vision Iowa suggested that even though we have received $365,000 in private donations towards the Sand Lake Recreation Area, they are encouraging more private funding be acquired for this project. The City Manager is in agreement because this is likely what it will take to leverage a proposed $2,000,000 grant request. Therefore, the Parks and Recreation Foundation will be holding a special meeting on September 4 at noon in Meeting Room B of the Recreation Center to discuss options. As the Foundation has not been involved in an official fund raising process without the assistance of a consultant, Pacha asked Commission members to forward him names of any local professional fund-raisers they might be familiar with. He also noted that the next Vision Iowa meeting is scheduled for September 10. Trueblood is planning to attend and any Commission members that are interested in going, please let him know. DIRECTORS REPORT The CIP Committee met and talked about the possible need to delay some of the capital improvement projects as some of these funds may need to be rerouted to flood restoration. Nothing definite yet. The pool art for the Recreation Center has arrived and the dedication ceremony is scheduled for Thursday, September 18 at noon. ADJOURNMENT Moved by Gustaveson, seconded by Reisetter to adiourn at 6:40 q.m. Unanimous. Parks and Recreation Commission August 13, 2008 Page 5 of 5 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2008 NAME TERM EXPIRES o, `? o N ~ ~ c~ N ~ o ~ = ~ ~ o ~ o ~ ,.,, o David Bour eois 1/1/11 O/E O/E O/E X X X X O/E Craig Gustaveson 1/1/11 X X O/E X O/E X O/E X Margaret Loomer 1/1/12 X X X X O/E O/E X O/E Ryan O'Lear 1/1/10 X X X X X X X X Matt Pacha 1/1/09 X X X X O/E X X X Jerry Raaz 1/1/12 X X X O/E O/E X X X Phil Reisetter ]/ 1 /09 X O/E X X X O/E O/E X John Watson 1/1/11 O/E O/E X X X O/E X X John Westefeld 1/1/10 O/E X X X X X X O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum