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HomeMy WebLinkAbout2008-10-02 Info Packet~ - i +''~-tr~ ®~ ~~ --t..s~ CITY OF IOWA CITY www. icg ov.o rg CITY COUNCIL INFORMATION PACKET October 2, 2008 OCTOBER 4 COUNCIL RETREAT IP1 Memorandum from the City Clerk: Schedule for Retreat with Department Directors IP2 Council Meetings and Work Session Agenda OCTOBER 6 SPECIAL WORK SESSION IP3 Memorandum from the City Manager: 2008 Flood Update MISCELLANEOUS IP4 Iowa League of Cities: Flood Recovery Update September 26, 2008 IP5 Letter and application from the City Manager's office: Community Event and Program Funding FY10 IP6 Letter from Rod Sullivan to Drew Shaffer: Thank you for the broadcast of the Johnson County Board of Supervisors IP7 Invitation: Hope Church -Dinner, Silent Auction & Live Auction October 11, 2008 IP8 Invitation: ICAD Annual Meeting October 21, 2008 Iowa League of Cities: Flood Recovery Update, October 3 [Distributed at 10/6 Work Session] Invitation: National Alliance on Mental Illness of Johnson County (NAMIJC) -October 10, 2008 [Distributed at 10/6 Work Session] DRAFT MINUTES IP9 Human Rights Commission: September 23, 2008 IP10 Historic Preservation Commission: September 11, 2008 IP11 Economic Development Committee: September 9, 2008 IP12 Youth Advisory Commission: September 15, 2008 ~ - i ~®~~~ CITY COUNCIL INFORMATION PACKET -n.~ CITY OF IOWA CITY www.icgov.org October 2, 2008 OCTOBER 4 COUNCIL RETREAT IP1 Memorandum m the City Clerk: Schedule for Retreat with epartment Directors IP2 Council Meetings nd Work Session Agenda OC BER 6 SPECIAL WOR SESSION IP3 Memorandum from the City i0~anager: 2008 Flood U MI'SCELLANE~OUS IP4 Iowa League of Cities: Flood Recove pda a September 26, 2008 IP5 Letter and application from the City Mana er's office: Community Event and Program Funding FY10 IP6 Letter from Rod Sullivan to Drew Shaff Tha you for the broadcast of the Johnson County Board of Supervisors IP7 Invitation: Hope Church -Dinner, Si nt Auction & Li a Auction October 11, 2008 IP8 Invitation: ICAD Annual Meeting O tober 21, 2008 RAFT MINUTES IP9 Human Rights Commission;/ September 23, 2008 `~ IP10 Historic Preservation Co mission: September 11, 2008 ~\ IP11 Economic Developmen Committee: September 9, 2008 '~ IP12 Youth Advisory Com fission: September 15, 2008 ~~®~ ~ ~~~~~~~ ~~~~~ -•ti..s~ CITY OF IOWA CITY MEMORANDUM Date: October 1, 2008 To: Mayor and City Council `f From: Marian K. Karr, City Clerk ~~ Re: Schedule for Retreat with Department Directors Attached is the agenda for the retreat scheduled for Saturday, October 4, at the Highlander Conference Center (Quality Inn & Suites). A continental breakfast will be available starting at 8:30 AM and through out the morning, with a break scheduled for 10:30, and a buffet lunch at 12:15. At the Mayor's request copies of the attached Comprehensive Plan have been included for information purposes. Attachments: Agenda for October 4 Comprehensive Plan U:retreat.doc Orientation to Strategic Plan Development City of Iowa City Council Retreat October 4, 2008 Proposed Agenda 1. Welcome and Meeting Purpose -Mayor Bailey and City Manager Lombardo 2. Introduction/Connections -Lynn Montei and All 3. Our Context - An Exercise: Iowa City As We Know It -Lynn Montei 4. Community Based Strategic Planning -What's It About? -City Manager Michael Lombardo and Lynn Montei 5. Crossroads Conversation -Lynn Montei and All 6. Desired Outcomes -Lynn Montei and All 7. Processes, Participants and Roles -Lynn Montei 8. Who are Our Stakeholders? -Lynn Montei and All 9. Questions, Doubts, Opportunities, Advice -All 10. Next Steps and Close COMPREHENSIVE PLflN 1997 IOWfl Cfil( CITY COUNCIL MflYOR NflOMI J. NOVICR MflYOR PRO TEM ERNIE LENMflN LORRY BORER RflREN KUBBY DEE NORTON DEflN TNORNBERRY DEE VflNDERNOEF IOWfl Cfil( PLONKING ~ ZONING COMMISSION GEORGE STflRR, CNflIRPERSON flNN BOVBJERG, VICE-CHOIR LEO SUPPLE, SECRETORY BENJflMIN CNflIT PflM ENRNflRDT RICNflRD GIBBON PHILIP SKIVE CfIY MflNflGER STEPHEN J. flTIIINS DEPORTMENT OE PLONKING ~ COMMUNfIY DEVELOPMENT KflRIN ERflNKIIN, DIRECTOR JEFF DflVIDSON, flSSISTflNT DIRECTOR ROBERT MINlO, SENIOR PLflNNER IOWA CITY: BEYOND 2000 1994 TASK FORCE MEMBERSHIP ARTS, CULTURE & HUMAN DEVELOPMENT Facilitator -Susan Craig Peggy Doerge Christine K. Pacek Harold Engen Cheryl J. Schlote Clark Houghton Eldon Snyder Jody Hovland Charles T. Traw Mike Huber ECONOMIC WELL-BEING Facilitator -Stephen Atkins William Gerhard Loren Schmitt Vicki Lensing Mark Smith Derek Maurer Tom Werderitsch Mary New - Cheryl Whitney Lynn E. Rowat ENVIRONMENTAL PROTECTION Facilitator -Melody Rockwell Kerry M. Fitzpatrick Nancy Seiberling Michael Garvin Frieda Shannon Marc Libants Robert M. Sierk Gertrude MacQueen Ron Vogel Mark Phillips HOUSING Facilitator -Marianne Milkman Paula Brandt Charles Eastham Robert C. Carlson Mark F. Kamps Jason Chen Betty Kelly Carolyn Corbin Eric A. Nilausen Susan Dulek LAND USE AND URBAN PATTERN Fac W. Michael Blair John S. Casko Gertrud Champe Casey Cook Steven L. Droll ppddi r\taskforc\94meml ist. dac -ilitator -Karin Franklin Nancy Ostrognai Douglas S. Russell Robert J. Saunders Dee Vanderhoef PARKS, RECREATION & OPEN SPACE Facilitator -Terry Trueblood Eric L. Engh Dee W. Norton Richard Hoppin Janelle R. Rettig Kevin Houlahan Maris Snider Jean Kistler Kendall Bill Snider Deb Liddell Facilit James R. Berry Richard Blum Ann Bovbjerg Anna Buss Margery Hoppin PUBLIC SAFETY ator -Chief R.J. Winkelhake Mitchell T. Jones Terrence L. Neuzil Gregory M. Smith Steven L. Stimmel SOCIAL SERVICES Facilitator -Marge Penney Sara Mehlin Anolik Carrie Norton Lowell Brandt Jennifer Olson Barbara Curtin Jim Swaim Jay Mendenhall Linda A. Whitaker TRANSPORTATION Facilitator -Jeff Davidson Linda Heneghan Gregory Kovaciny Del Holland Brian McClatchey Howard Horan Liz Miller Catherine Johnson Frederic W. Yocum, Jr. Tim M. Clancy i ~_ i I ~ `I -~. a~s.,_ -_ CITY OF IOWA CITY TFlBLE OF COMBJIS City Vision Statement .......................................................1 Introduction to Comprehensive Plan ............................ .... 3 Iowa City: The Community .......................................... .... 7 Iowa City Growth Policy ............................................... ..13 A Community of Neighborhoods .................................. ..19 Economic Well-Being .................................................... ..27 Social Fabric .................................................................. .. 31 Iowa City Beyond 2000: Implementation Strategies.. ..35 Introduction to Planning Districts ................................. ..57 Central Planning District ......................................... ..61 Downtown Planning District ................................... ..69 Northeast Planning District ..................................... ..77 North Planning District ............................................ ..85 Northwest Planning District .................................... ..95 Southwest Planning District .................................. 105 South Central Planning District ............................. 1 15 South Planning District .......................................... 125 Southeast Planning District ................................... 135 North Corridor Planning District ............................ 143 Appendix A: Land Use Map Appendix B: Vacant Residential Land Inventory Appendix C: Iowa City/Johnson County Fringe Area Agreement Appendix D: Sensitive Areas Inventory Map Appendix E: Employment Ranking Appendix F: Acres of Land by Zone Appendix G: Neighborhood Open Space Supplemental Appendices (these appendices are bound separately): Appendix H: Iowa City Historic Preservation Plan Appendix I: JCCOG Arterial Street Plan Appendix J: Iowa City Economic Development Policies cm viSioN STfl1EMfNT Iowa City is an attractive, energetic city with a vital downtown, a healthy economy, safe neighborhoods, and diversity in its people. As Iowa City grows, we will strive to preserve the character and identity of the communitywhile guiding the creation of compatible new areas; protecting the environment; encouraging diversity in the population, in housing, and in jobs; and offering opportunities for human development to Iowa City's citizens. Iowa City will be an inclusive, accessible and safe community to all its citizens, em- bracing persons with disabilities and all races, cultures, life-styles, ages, and socio-economic groups. 3 ir~o~ucnoN TO THE COMPRFNfNSIVE PLflN Why have a Comprehensive Plan? The character and future of a community are set by the imagina- tion,vision and commitment of the people who live and work there. Part of this commitment involves planning for the future. This com- prehensive plan presents a vision for Iowa City, provides a strat- egy for realizing the vision, and sets policies for the growth and development of specific geographic areas of the city. A comprehensive plan must address the multiple facets of a com- munity and integrate those facets into a workable whole. Some- timesindividual policies may seem to conflict if viewed in isolation. The comprehensive plan should resolve these conflicts as indi- vidual policies are viewed in the context of the whole community. A comprehensive plan focuses on agreed upon community goals and values. The process of formulating the plan is as important as the plan itself. Through a process which accommodates the diver- sity of a community such as Iowa City, principles and policies are adopted that are used as the basis for laws and practices that govern the city. The comprehensive plan can be used to defend laws and practices if they are challenged. The comprehensive plan provides a guide for decision-making so that the decisions we make today do not jeopardize our vision for the future. This enables us to address the needs of the present without compromising the ability of future generations to meet their needs. As we endeavor to improve the quality of life in Iowa City, the basic principles of the vision are kept before us in the compre- hensive plan. 4 The Process To create the community vision of the comprehensive plan, citizen task forces were organized in the spring of 1994 to address each facet of the community. The task forces were asked to envision Iowa City in the future -beyond the year 2000 -within the con- text of each assigned area. The goal of this. process was to de- vise aplan for Iowa City which grew from the vision of Iowa City's people. The vision statements created by these task forces are the basis of this plan. In this process, the following physical facets of the community were examined by a specific task force: • housing • land use and urban pattern • transportation • the environment • parks, recreation, and open space The social fabric of the community was addressed by the following task forces: • arts, culture and human development • social services • public safety • economic well-being The city has been organized into ten geographically designated planning districts. The community direction articulated in the vi- sion statements for each of the above areas will be applied to each planning district. The key concepts which can be derived from the vision statements and which define Iowa City's character are diversity, neighbor- hood integrity, opportunity, and accessibility. These concepts should be interpreted under the broadest possible definition and applied to Iowa City comprehensively. The comprehensive plan accepts that growth and development will occur in Iowa City, and should be managed such that the community vision is achieved. Adoption of Iowa City's Comprehensive Plan rests with the City Council. The City Council's action is the culmination of a process which began at the grass roots level with the citizens of Iowa City indicating what the vision for the future should be, included input I N 0 I ~ CTI 0 N from the City's neighborhood organizations on this vision, and pro- ceeded through discussion by various City Boards and Commis- sions. TO ~ L Format of the Plan The overriding approach of the comprehensive plan is the premise L C 0 M P R FN FN I V F that Iowa City is a community of neighborhoods. As we look to the future, we will build places to live, work and play, that are safe, clean and attractive; and physically and financially accessible to P ~ fl N the people who makeup Iowa City. To support the quality of life we 5 N 0 I ~ CTI 0 N desire, the community will need a sound economy with a variety of industries, goods and services to sustain us. The comprehensive plan relates how we will achieve these things. The comprehensive plan includes sections dealing with the concept of neighborhood, C a community growth policy, and directions for the economic well- [ being of the city. C 0 M P R FN FN I V F The comprehensive plan has little use if there is no clear strategy of action to carry it out. The sections which follow the policy state- ments of the plan detail implementation strategies for each facet of the community. These strategies are applied to each of the ten P ~ fl N planning districts. Each year an action plan will be developed to ensure that there is a strategy for making Iowa City's vision for the future become a reality. 7 mwfl cm: ~E coMMUNm overview Iowa City is the county seat of Johnsen County, and most Hatable for being the home of The University of [awa and The University of lows Hospitals and Clinics. The University is Mecated in the center of the community and is by far the area`s largest employer. With approximately 3t},ttOf} students, the University contributes greatly to the economy and culture of Iowa City. C)ther major employers include the Veterans Administration and Nfercy hospitals, Ameri- canCollege Testing {ACT}, National Computer Ser- vices (NCS}, and manufacturing plants such as Procter and Gamble, United 1'achnolagies, and Qral B laws City's local economy is also strengthened by many locally owned and operated businesses in the commercial retail sector. See Appendix t= for a table of local employers. History The Iowa City area was first populated by the Sac ar-d Fox Indian tribes. The first. settlers of Euro- pean descent arrived i the Iowa City area in the late 1820's and eventually estatylished the town of Napoleon around 183E3. lows City was platted end chosen as the capitol of the Iowa Territory in 1839. in that year, construction began on a capitol building ~C)Id Capitol}, which is now located at the center of The University of Iowa campus end is a fatal point far the city. The University was founded in 1847 but did riot begin classes until 1355 due to a leak of funds. In 1857 the stets capital was maned Pram laws City to pes Moines. Oid Capi- tol now serves as a museum on The University of Iowa campus. lows City has a retard of preserving its heritage. In 1582 the City CC~uncil created the Iowa City Historic Preservation Commission. The Commiss~on prodUGed one of taws°s first local h~Storic preser- vationplans which was adopted by the City Ct~uncil. The Historic Preservation Plan Appendix N is an element of lows City's Co- prehensive Plan. Today Iowa City encompasses approximately 24 square miles. The activity and employment focal point remains The University of laws and downtown. Iowa City undertook significant urban re- newal downtown in the 1970's and early 1980'x. Construction of several major development projects were carrtpleted during this time, including 41d Capital Mali, the Plaza Centre One office build- ing, the laws City Public Library, the Holiday Inn, two City parking structures, and the subaqua/Cal- ~ _._ lege Street pedestrian Plaza. t In addition to new construction, several historic buildings have been rehabilitated within downtown. As a result, downtown contains an eclectic mix of both historic and modern structures. C7ownto~rn remains the activity can#r of Iowa City; howev;~r, similar to downtowns throughout the country; its role as the community`s primary retail center has been diminished by outlying commercial strip shop- ping centers and "big box'" retail developments. A proposal to build a regions[ mall in northwest Caralville may further challenge the economic vi- tality of downtown Iowa City, However, the uniue- ness of downtown laws City and its many locally- owned and operated businesses provides a strong base for further economic development. Papulatir~n Pra~ecfions laws Cifilr saw an Increase in population and rest- ~~~ "'~ ~~~ dentist development in the decade between 19;0 '~ ~~ ';~ ~, and 1990, trends which did not occur in most of ' the rest of the State of laws. From 1980 to 199u, laws City experienced moderate growth at a rate of approximately 9207 people per year. Frain 1990 to 1990, the growth in the City's popu~latian is loss clear. A special census was ordered in 199~i. The results of that census are puzaling when can- trasted to the building activity in the ci#y. The can- ~ , sus showed an increase of only 68 people per year . > .~."~'~_:` over the six years since the count in 199(7, Turin; ~ n~ rr ~ ~~ ~ ~ ~ , this same period permits were issued for 2550 '' ~~ ___~ ,d'.; ' . r ~ _ rC-tl~ l~rt Bur~~l ~~~ .gads an dwelling units. The inconsistencies between the r`r~~t ~~r ~~~t~l~r~~et~rtc~rt.,+~r~~cv~:; building activity and the population count are diffi- cult taexplain and consequently very difficult. to use as a basis far projections. For the purpose of this plan and until we have the population figures from the 2000 census, a slow rate of growth is assumed. Slow is defined as approximately 100 peapla per year. Universify cif fcrwa `~,, *'.-.--mss ~;~ ~~ ~~~ IOWfl C(11': TNf COMMUNfIV The University of Iowa e4~n~p41s covers approximately 1500 acres west and north of downto~~rn Iowa City. Rlanning for the campus Urban ~~ ~~e .rat ~; ~, _, ~;ts sup' G~ ; the cc~r~ srucrran cif tine Nolid~ylnn :gf~r~~.~nt:y.~:rangca` the ap~ear~rtce ©t donta~n in the 197C?s and "80s 9 ~, K i ,~ - -, ,. a ~~ _ . ~ l ~- M -~ 11111 ; • `. r ;, _ s ~' i< .'I ~ ii.. ;, . :~~~ y= ~,' s Mlarty of laws Crt} "s i,:sr ~,~.~ fr-u~ldln~s, such as this dvr :lire on V~laodtawn Avenge are protected by historic preservation regulations. IOWfl CITY: ~E coMMUNm is under the auspices cf the State of Iowa, and the University is exempt from the City's deueloprnent and zoning regulations. The City of lawn City and the Uniuersity work cooperatively in planning and developing projects to assure that mutual interests are ad- dressed. hteghbonc~sods Try the Werth, east and west of downtown are alder residential neigh- barhoods which include many historic structures. These alder neighborhoods prauide mix of housing types, including reaming houses for students, apartments, and srnle family homes. As distance increases from the Uniuersity, the density of housing decreases and the predominance of owner-occupied single fam- ily homes increases. The City has made a commitment to pre- serving its historic neighborhoods, and adopted measures such as historic district. overlay zoning as preservation foals. The Iowa City f-litoric Preseruation PE~an prouides further details an neigh- borhood preservation efforts. South of downtown are mixed use areas, including commercial, light Industrial and residential. The Gity has adapted the Near ~cuthside Redevelopment Plan to address. the neighborhood south cf Burlington Street. Areas further south and southeast are zoned for intensive commercial and light industrial uses. ~artherfram downtown the city is ringed by new residential subdi- visions. These are generally single family in character. However, areas of higher density residential dwellings have developed along Mormon Trek ~ouleuard, Scott boulevard, and south of Highway 6 during the ~ 98~0's and ~ g90°s. The City has established the C7ffice of Neighborhood Services to facilitate the exchange of information between the Cify and neigh- borhaads. The City has assisted in the designation of several formal neighbr~rhood associations, Shawn on the following map. Although frequently these gaups are established when the neigh- borhoad coalesces around a contrauersial issue, they are encour- aged to remain in place to enhance cammunicatlan between the City and the neighborhood, The City's goal is to have all residen- tlalareas within the City affiliated with a designated neighborhood organization. The Future With steady population growth throughout the ~C}th century, la1va City has evolved from a town into a small city. While this growth has been the envy of many other communities in the state of Iowa that have declined in population, the transition from town to city has brought numerous growth related issues. These include: The encroachment. afmulti-family residential struc- tures into formerly single family neighborhoods. Traffic congestion on inner city neighborhood streets from outlying residential and commercial development. 10 • The transition from on-street and surface parking to structured parking downtown. • The pricing of certain income levels out of the Iowa City housing market. • The University of Iowa growth issues. • Concerns about development in environmentally sensitive areas. • Meeting the demand for services and facilities for a growing population. These and a multitude of other issues make the comprehensive plan for Iowa City of critical importance as we steer our way into the 21st century. iowfl cm: mE coMMUNm r ~~~~ ' ""'®'~~ City Council Meeting Schedule and IP2 -•.~..a~.._ CITY OF IOWA CITY Work Session Agendas October 1, zoos www.icgov.org • SATURDAY, OCTOBER 4 Quality Inn and Suites 9:OOa-2:OOp Community Planning Initiative with Department Heads • MONDAY, OCTOBER 6 Emma J. Harvat Hall 5:15p Special Formal -Separate Agenda Posted Executive Session -Collective Bargaining 5:30p Special Council Work Session • Flood Update (reference agenda item #9 and IP3] Dinner Council Appointments Provided Agenda Items ^ Information Packet Discussion -September 25 and October 2 ^ Council Time • Schedule of Pending Discussion Items ^ Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, OCTOBER 20 Emma J. Harvat Hall 5:30p Council Work Session • TUESDAY, OCTOBER 21 Emma J. Harvat Hall 7:OOp Formal Council Meeting • MONDAY, NOVEMBER 3 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary • TUESDAY, NOVEMBER 11 Veterans' Day -City Offices Closed • MONDAY, NOVEMBER 17 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, NOVEMBER 18 Emma J. Harvat Hall 7:OOp Formal Council Meeting ~ i ~~r~''~~ ' "'"'®'~~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas October 1, 2008 www.icgov.org • THURSDAY, NOVEMBER 27 Thanksgiving -City Offices Closed • FRIDAY, NOVEMBER 28 Holiday -City Offices Closed • MONDAY, DECEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, DECEMBER 2 Emma J. Harvat Hall 7:OOp Formal Council Meeting • WEDNESDAY, DECEMBER 10 North Liberty 4:30p Joint Meeting • TUESDAY, DECEMBER 16 Emma J. Harvat Hall 5:30p Special Work Session 7:OOp Formal Council Meeting Continue Special Work Session if necessary _ _:,,~,®~ CITY OF [(~V~lA CITY 1P3 ~~~~~~~ ,~®,~~ A ~ D ~ ~ ~E~~R Date: October 2, 2008 To: City Council From: Michael Lombardo, City Manager Re: 2008 flood event update The following information will update you on several items related to the 2008 flood recovery. At the conclusion I will outline several discussion points for your October 6 work session and formal meeting. • The Jumpstart Iowa Program • Supplemental CDBG funding status • Hazard Mitigation Grant Program (HMGP) status • Overall flood mitigation strategies Jumpstart Iowa The Governor's Rebuild Iowa Office announced Monday the schedule of funding distribution for the newly established Jumpstart Iowa program. The Jumpstart Iowa program was established to provide funding for residential and business property damaged during the flood of 2008. A total of $40 million has been made available statewide for two separate programs: the Jumpstart Iowa Homeowner Assistance Program and the Jumpstart Iowa Small Business Assistance Program. Funds must be used for housing rehabilitation, down payment assistance, or interim mortgage assistance. The Small Business Assistance portion of the program is designed to provide funding for working capital and the acquisition of energy-efficient equipment. Jumpstart funds do not have income requirements. The Jumpstart Iowa Program will be administered through Councils of Governments and CDBG entitlement cities. Iowa City is an entitlement city and will receive direct funding in the following amounts: • Homeowner Assistance Program $ 686,197 • Small Business Assistance Program $1,479,632 October 2, 2008 Page 2 The program requires that best efforts be made to distribute these funds by October 1. We would like to outline our recommendations for distributing these funds and have you approve that process at your October 6 meeting. The application period will be very short, from October 7 to October 14. Housing Assistance Program Iowa City will receive $686,197 in funding for housing assistance under the Jumpstart Iowa Program and an additional $1.2 million in CDBG funding. The goal of the program is to provide financial assistance to homeowners for down payment assistance of up to $50,000 plus reimbursement of up to $10,000 for the purchase of energy-efficient furnaces, boilers, appliances, windows, and insulation. Individuals in an area slated for buyout may qualify for interim mortgage assistance of up to $1,000/month to maintain mortgages for a period not to exceed 12 months. Housing repair/rehabilitation assistance for homeowners not slated for HMGP "buyout" may also be provided to make repairs up to $50,000 plus the reimbursement of up to $10,000 to purchase energy efficient equipment. Homeowners for this assistance are not eligible for assistance under either the Down Payment Assistance or Interim Mortgage Assistance provision. Small Business Assistance Program The Jumpstart Iowa program also includes a Small Business Assistance program for which we are slated to receive nearly $1.48 million. CDBG funds in the amount of $739,000 are also available, for a total business assistance pool of $2.2 million. The goal of the program is to provide financial assistance to small businesses that sustained physical damage or economic loss due to the 2008 floods. Once we submit a letter of intent and execute a grant agreement with the Iowa Department of Economic Development, the State will immediately send us a check for 25% of our total allocation. We have until April 2009 to obligate these funds to allowable activities. Businesses are eligible for assistance if they received disaster loan funds from SBA or a conventional financial institution. Businesses can receive funding in an amount equal to 25% of the dollar amount of their disaster loan, up to a maximum of $50,000. October 2, 2008 Page 3 Hazard Mitigation Grant Program (HMGP) Our long range flood hazard mitigation strategy is coming together slowly, as the determination of assistance through the HMGP or "FEMA buyout program" becomes clearer. Based on our discussions with the State, we now believe it is realistic that approximately 30-45 homes in the Parkview Terrace and Taft Speedway neighborhoods may receive FEMA buyout assistance funding. At this time, we are fairly certain that the Idyllwild neighborhood will not receive funding through the HMGP. We believe this because the State Office of Homeland Security has informed us that they consider Idyllwild to be a single property. Treated as such using the BCA software provided by FEMA, it is not possible to achieve the minimum 1.0 benefit/cost ratio required by program. Our current estimate of homes that may receive HMGP buyout funds is based on the number of properties located in the floodway or 100-year floodplain and meeting the criteria for the BCA waiver. We have not been able to make the benefit/cost ratio calculations work to the degree that any other properties submitted on the NOI achieve the minimum 1.0 benefit/cost ratio. Calculating the benefibcost ratio Calculating abenefit/cost ratio greater than 1.0 is required to receive HMGP buyout funds. The benefit/cost ratio is a measure of cost effectiveness in reducing flood hazard risk. It does not assess damage to a structure. Structural damage assessment is not a factor in the benefit/cost analysis. FEMA-provided software was used to calculate benefit/cost ratios for the most at-risk properties in the Parkview Terrace, Taft Speedway, and Idyllwild neighborhoods. This software, which is available to all through FEMA, uses a series of data inputs such as first floor elevation, total floor area, replacement cost, and purchase price to determine if the benefits of purchasing an individual structure outweigh the costs. Staff in our Engineering Division has received training on how to use the software will be available at your October 6 meeting to answer any questions that you may have on how the benefit/cost analysis is conducted. The conclusion of our analysis and calculations using the software is that only one property, 930 Park Road, has abenefit/cost ratio of greater than 1.0. Other examples of benefit/cost ratios ranged from .02 to .06 in Idyllwild, .17 to .19 on Taft Speedway, and .01 to .36 in Parkview Terrace. These benefit/cost ratios preclude the properties from receiving HMGP funding. October 2, 2008 Page 4 We also attempted to vary the software inputs to see how it affected the benefit/cost analysis - doing things such as reducing the finished floor elevation four feet lower than actually exists. Even exaggerating the inputs greatly, achieving abenefit/cost ratio greater than 1.0 was not possible. BCA Waiver The BCA Waiver is a waiver of the benefit/cost ratio requirement. It is granted to properties where the structure is within the floodway or 100-year floodplain, and the damage assessment is at least 50% of the pre-flood market value for the building exclusive of land costs. We will have survey work completed by your October 6 meeting which will give us a number of properties that meet this criteria. Based on direction from the State, the properties that meet the BCA waiver are most likely to receive HMGP funding (because no other properties meet the BCA) and should be included on the application. Because most structures in Idyllwild are not in the 100-year floodplain and given that the State treats this as one property, it is evident that Idyllwild is not eligible for the benefit/cost waiver and HMGP funds. Local Hazard Mitigation Plan It should also be noted that to receive HMGP .funding a community must have an approved Local Hazard Mitigation Plan. Along with many other flood-effected communities, Iowa City must request a waiver to this requirement in order to receive HMGP funds. Local Hazard Mitigation Plan were made mandatory after Hurricane Katrina. Our plan is currently being prepared and may be completed by the time we receive HMGP funds. We will request this waiver. Our HMGP grant application is due to the State January 30, 2009. Supplemental CDBG An initial allocation of Supplemental CDBG funds (i.e.; supplemental to our annual entitlement amount) has been provided for housing assistance in the amount of $1.2 million. We are proposing to add this to Jumpstart Iowa funding and create a single $1.9 million pool of funds for the following projects: • Flood-related housing rehab (80%) • Down payment assistance (10%) • Interim mortgage assistance (10%) October 2, 2008 Page 5 The CDBG funds include income restrictions; the Jumpstart funds do not. From our total combined fund of $1.9 million, we would be able to award funds to both income qualified and unqualified projects. Community Development Division staff will be present October 6 to answer any questions. Jumpstart Iowa housing rehabilitation funds can not be used for properties that are intended to receive assistance through the HMGP buyout program. They may receive down payment assistance and mortgage assistance however. The properties are not eligible for CDBG by virtue of being located in the 100-year floodplain and we propose that such a property would not be eligible for Jumpstart rehabilitation assistance as well. We want to be prepared, however, to deal with a situation where properties that are bypassed for Jumpstart Iowa funding and then do not end up receiving HMGP buyout funds. In the event that homes that are buyout candidates do not end up receiving funds through HMGP, we recommend accessing a $20 million State pool of CDBG funds which are earmarked for housing buyouts. Overall Flood Hazard Mitigation Strategy Our overall flood hazard mitigation strategy continues to be to pursue buyout funds for properties which will be returned to open space along the river. This is complicated by the fact that the buyout program is strictly voluntary. There are homes within the areas designated for buyout where the private property owners do not wish to be bought out and we will have to work around that in terms of our overall strategy. We would emphasize that this is a long term strategy, and homeowners who do not wish to be bought out at this time may change their minds in the future. We wish the news was better than it appears to be in terms of the amount of funding that will be available for neighborhood flood protection measures. Since we will not have enough funding to fulfill all requests, we intend to prioritize using the same criteria as we do for our entitlement CDBG and HOME funds. We also propose that all properties receiving Jumpstart and CDBG funds be required to carry Federal flood insurance. The strategy for the remaining portions of these neighborhoods that are not bought out is to implement flood protection measures which will protect the neighborhoods and allow homes to be restored. We anticipate additional allocations of supplemental CDBG funds that may be October 2, 2008 Page 6 used for this endeavor. Iowa City also currently receives an annual entitlement of CDBG funds (approximately $700,000) that could be used for flood relief for those that meet CDBG guidelines and eligibility requirements. Our goal remains to further protect the portions of the Parkview Terrace and Idyllwild neighborhoods that are not eligible for HMGP buyout. We wish to assist them with rehabilitation and see them returned to viable neighborhood status. We have been conducting preliminary engineering analysis on broader flood hazard protection strategies such as levies and flood walls to further protect these neighborhoods. The preliminary cost estimates are on the order of $20-35 million; considerable more work needs to be done to determine if this will be a viable option. Administrative Expenses There are administrative expenses which can be funded through the Jumpstart Iowa program. This includes 5% of the Homeowner Assistance program and 2% of the Small Business Assistance program. We will use these funds and CDBG administrative funds to pay for the expense of our temporary Flood Recovery Coordinator which we are in the process of hiring. Once hired, that person will be responsible for administering these programs, under the direction of Community Development Division staff. We anticipate the Flood Recovery Coordinator will be in place for at least one year and perhaps longer. Conclusion Please be prepared to consider the following decision points at your October 6 work session. 1. Do you concur that the HMGP grant application should be limited to those properties that meet the benefit/cost threshold or receive the BCA Waiver? 2. The HMGP is strictly voluntary. Do you concur that such properties be included on the buyout grant application that meets the benefit/cost requirement or waiver criteria, even if the property owner states they are not interested in buyout funds? 3. Do you concur that properties included in the HMGP application should not be granted Jumpstart housing rehabilitation funds even if they do not want to participate in the buyout program? October 2, 2008 Page 7 4. Do you agree that HMGP eligible properties that do not receive funding from the State and non-HMGP eligible properties that fill in a gap between HMGP eligible properties should be funded through supplemental CDBG buyout funds? 5. Do you concur with the percentage splits that are proposed between the three Jumpstart programs (80% for rehab., 10% for interim mortgage assistance, 10% for down payment assistance?) 6. Shall flood insurance be required for properties receiving Jumpstart or CDBG funding? 7. Shall CDBG eligibility guidelines be followed for the Jumpstart program? 8. Do you concur with staff's recommendation for guidelines for the small business assistance program guidelines? Your formal meeting agenda will include an item approving the Jumpstart Iowa program agreement with the State. Bring any questions or comments to the October 6 meeting. cc: Dale Helling, Assistant City Manager Eleanor Dilkes, City Attorney Jeff Davidson, Planning and Community Development Director Rick Fosse, Public Works Director Doug Boothroy, Housing and Inspections Services Director Ron Knoche, City Engineer Steve Long, Community Development Coordinator Wendy Ford, Economic Development Coordinator Tim Hennes, Senior Building Inspector Tracy Hightshoe, Community Development Planner Sue Dulek, Assistant City Attorney Crystal Smith, Civil Engineer Julie Tallman, Development Regulations Specialist ppd di r/mem/j um psta rt9-08. doc IP4 FLOOD RECOVERY UPDATE Issue #7 September 26, 2008 Iowa League of Cities As disaster recovery efforts move forward, the League will provide updates R I AC TI h'1 e I I h C' on the Rebuild Iowa Advisory Commission (RIAC) and the Rebuild Iowa Office (RIO), as well as provide important information to flood and storm September 2: 45-day damaged cities. This flood recovery update contains information the report presented to Governor's Jumpstart Iowa Recovery Initiative and the RIAC. Governor. $85 Million Federal Flood October 1: Rebuild Iowa i i on ss Advisory Comm Recovery Plan for Iowa Approved meeting. l Buildin i Hi t t S g ca or e s ta September 23, the U.S. Department for Housing and Urban Development 600 E. Locust St., Des approved millions in Community Development Block Grants (CDBGs) to Moines. 3`d Floor, help Iowa recover from storms and flooding. Classrooms A and i3 The grants can be used to: 8:30 a.m. - 3:30 p.m. • rehabilitate homes damaged by the floods. No later than November • help finance construction of new multi-family housing units to 17: Long term report due provide permanent housing for those displaced by the floods. to Governor. • provide infrastructure for new housing construction sites. • make infrastructure improvements to lessen the impacts of future flooding. • subsidize community housing buy-out programs. D e a d l l n e f O r The state submitted an "action plan" to HUD, outlining four areas where Disaster Assistance:. the money will be spent. Those include $60 million on housing, $10 million in economic development, over $10.7 million on public infrastructure, and October 31: Last day to over $4.2 million on state administration costs. apply for individual assistance grants. To see the full plan, visit: http•//www iowalifechan~in~ com/community/downloads/disasterrecoverya Contact Information: ctionplan.pdf Individuals can register by telephone or online at www.fema.gov. To Jumpstart Iowa Money Allocated register by phone, call toll-free 800-621-FEMA The Jumpstart Iowa Recovery Initiative announced by Governor Culver last (3362) or TTY 800-462- week, allocates $40 million in state funding as forgivable loans to 7585. businesses and homeowners impacted by the flood to help "bridge the gap" until federal money arrives. Or visit the RIO website at www.rio.iowa.pov/ Although Congress moved forward with federal disaster recovery legislation Wednesday, federal money may not make it to Iowa until after the first of the year. The Jumpstart Iowa Initiative's two programs, the Jumpstart Iowa Homeowner Assistance Program and Jumpstart Iowa Small Business Assistance Program will distribute funding through Councils of Governments (COGS) and cities as this chart provided by the Governor's office indicates: Council of Government Allocation of Allocation of Jumpstart Jumpstart Small Housin Dollars Business Dollars North Iowa Area COG $1,729,889 $480,124 Boone, Calhoun, Cerro Gordo, Floyd, Franklin, Hamilton, Hancock, Hardin, Humboldt, Jasper, Kossuth, Marshall, Mitchell, Pocahontas, Polk, Poweshiek, Story, Tama, Webster, Winnebago, Worth and Wright. Iowa Northland Regional COG $2,126,234 $1,334,193 Al/amakee, Black Hawk, Bremer, Buchanan, Butler, Chickasaw, Clayton, Fayette, Grundy, Howard and Winneshiek. East Central Intergovernmental $2,174,839 $1,126,361 Association Cedar, Clinton, Delaware, Des Moines, Dubuque, Hen ,Jackson, Lee, Louisa, Muscatine and Scott. East Central Iowa COG $1,575,277 $1,949,452 Benton, Johnson, Jones, Linn and Washington Southern Iowa COG - ($965,000) $964,718 $96,517 Adair, Adams, Appanoose, Clarke, Davis, Decatur, Jefferson, Keokuk, Lucas,Madison, Mahaska, Marion, Monroe, Ringgold, Taylor, Union, Van Buren, Wapello, Warren and Wayne. Southwest Iowa Planning Council $541,088 $8,624 Audubon, Buena Vista, Carroll, Cass, Clay, Crawford, Dallas, Dickinson, Fremont, Greene, Guthrie, Harrison, Isa, Mills, Monona, Montgomery, Osceola, Page, Plymouth, Pottawattamie, Sac, Shelb and Woodbu Cedar Falls $928,591 $618,862 Cedar Rapids $7,930,468 $12,303,794 Des Moines $658,711 $146,596 Iowa Cit $686,197 $1,479,632 Waterloo $683,989 $455,846 TOTAL $20 million $20 million To find out more about the Jumpstart Iowa Recovery Initiative, visit http://www.rio.iowa.gov/ . RIAC Meetings to Resume in October The 15-member Rebuild Iowa Advisory Commission will reconvene in Des Moines October 1, to begin the second phase of its charge to assess and plan for Iowa's flood and storm recovery. The RIAC's upcoming meetings will focus on long-term ideas for recovery. The recommendations generated during these meetings will be put into a report for the Governor by no later than November 17. The Commission's first report on immediate recommendations was presented to the Governor in September. Executive order 7 created the RIAC and outlines its duties. The Order requires RIAC to submit reports to the Governor--one with immediate recommendations, and one with longer term ideas for recovery. To read Executive Order 7 visit: http•//rio iowa gov/assets/Executive%200rder%20No%207.pdf ~~sl IOWA LEAGUE °f CITIES 317 Sixth Ave. Suite 800 Des Moines, IA 50309-4113 Phone: 515-244-7282 Fax: 515-244-0740 www.iowaleague.org 3 ~ r j ~...®~r~ ~m~~ ,~ • '~aa~~~ CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER Michael A. Lombardo City Manager m ichael-lombardo@iowa-city.org Dale E. Helling Assistant City Manager dal e-hel I ing@iowa-city. org Kathryn L. Johansen Administrative Assistant to the City Manager kathryn-Johansen@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 IP5 DATE This letter and application sent to FY09 recipients. See attached list. NAME ORGANIZATION ADDRESS CITY, STATE, ZIP Dear NAME: Attached you will find an application for Community Event and Program Funding for FY10. Please complete the application and return it to the City Manager's office on or before November 1, 2008. If you have any questions, please feel free to contact Kathi Johansen at 319 356-5010. Sincerely yours, Dale E. Helling Assistant City Manager Enclosure cc: City Council Phone: (319) 356-5010 i r 1 ®oar APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING ~~~"'~;~~ FY2010 (July 1, 2009 -June 30, 2010) Ci~r o IOWA CITY Name of event/program: Date(s) of event/program: Did you receive funding from the City for this event/program last year? Yes o No 0 If yes, how much -July 2008 (FY09) $ Amount requested from City of Iowa City -July 2009 (FY10) $ Location of event/program: Name of organization: Contact person: Day Phone: Mailing address: street city Zip Estimated number of individuals expected to attend: Describe the event/program and all activities that will occur: How does this program/event benefit the Iowa City area? If this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Amount Total Budget for Event/Program $ List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ Total Funding for Program $ `ust puauc ana pnvate organ¢auons, sale vi Heins, Cw. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2008, to be considered for FY10 funding. Please submit to: Michael Lombardo, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. FYO9 Community Event and Program Funding Recipients Bike to Work Week Mr. Brian Loring PO Box 2491 Iowa City, IA 52244 Evert Conner Rights and Resource Center for Independent Living Keith Ruff/Karen Kubby 730 S. Dubuque Street Iowa City, IA 52240 Extend the Dream Foundation Tom Walz 401 S. Gilbert Street Iowa City, IA 52240 Johnson County Local Food Alliance James Nisly PO Box 93 Iowa City, IA 52244-0093 Iowa City Community String Orchestra Ronda Marshall 1339 Cedar Street Iowa City, IA 52245-3001 Habeas Corpus Mark McCusker & Nora Garda 26 E. Market Street Iowa City, IA 52245 Johnson County Historical Society Irving Weber Days Shaner Magalhaes 860 Quarry Road Coralville, IA 52241 Iowa City/Coralville Jaycees Kevin Meller 325 E Washington Street Iowa City, IA 52240 Riverside Theatre Sara O'Leary 213 N. Gilbert Street Iowa City, IA 52245 Summer of the Arts Mary Duncan PO Box 3128 Iowa City, IA 52244-3128 ~O~1S U~1 ~t~unty .._,~ BOARD OF SUPERVISORS ~aa3aa- IP6 Rod Sullivan, Chairperson Drew Shaffer City of Iowa City Cable TV Division 410 E. Washington St. Iowa City, IA 52240 Dear Drew: c -°, ~` i. -~. .... - ~; o ?„ " ~~ ..., t' 'e •.-'3 ."'1 -V I want to thank you for your efforts and the efforts of your staff in allowing for meetings of the Johnson County Board of Supervisors to be broadcast on City Channel 4. I recognize that your employees are putting in a tremendous amount of work to make this possible. I appreciate the job you do, and I am really pleased to live in a community that places such a high premium on civic engagement. In addition, the cooperation you have shown Johnson County goes well beyond the typical levels to a full fledged partnership. We are very indebted to you for your help and expertise. Keep up the outstanding work. Sincerely, Rod Sullivan, Chair Johnson County Board of Supervisors Cc: Michael Lombardo e -;~ .-"~ r {- ;; 913 SOUTH DUBUQUE STREET, SUITE 201 • IOWA CITY, IOWA 52240-4207 • PHONE: (319) 356-6000 • FAX: (319) 356-6036 ~::~ 141 ~i e~i Hope Church 2929 Courtreet Octpber 1~„20 5.0o am iq~r~ S~~i r ~R ~" ~ w~ 1t1 n ~~ l'~ ~ ~ `;y :~~~ 1 ~~~j~ t~~ (( ~ -„~,~~ M~!` f' ,~x ~ ~;: _ ,~'- . '~:~ ~~ 1. .~ T ~__ t ~ -~-~ , .,~~ ... ~ ~~ ~ .~ ~ -- - .-=~=~ ,~ .~:~ z nr, ~ ~ ~ ~ ~ ~ i. b. +: .~ .~ ^ ~ ~~ _ ,, t ~ E ~ ' - k` r ~~,,.,,.~,1 ~ ~~ ~ _~: ~, yt~. ~~ ~'~- ~" .~ ,~ ,. . 4 a ~._ ._ ~ ,. ~~ ~,~,.~. ~. ,, ,.- ~.r- - ~~ ; ~~ ~ ~ ~' ,., ._ 1j ~ - ~ 1 --J~- } ` t; ~ i~ f r I ~ ~~ .^ a `_ .~ # ~ -~ 3 J 7jI tj/ (n y l s ~ i ` / i~ "~~ ~ ~ ~ ~, f - ~-, ~f-,* v ~' ~'4 '~ ~ ~, '. - ,vC ,r j ~~.®~~ ~m~' ,~®,~~~ CITY OF IOWA CITY MEMORANDUM ~P$ Date: September 29, 2008 To: Mayor and City Council ~~ From: Marian K. Karr, City Clerk e~~C-~ Re: ICAD Annual Meeting Please let me know if you are interested in attending. 2008 Annual Lunch Meeting Dr. Karim Abdel-Malek will be our featured speaker at the ICAD Group Annual Meeting, Tuesday, October 21, 2008. You're invited to join us for lunch and an informative program from Noon to 1:30 p.m. at the Coralville Marriott, 300 East 9th Street, Coralville. FLOOD RECOVERY UPDATE October 3, 2008 Iowa League of Cities Issue #9 As disaster recovery efforts move forward, the League will provide updates RIAC Timeline: on the Rebuild Iowa Advisory Commission (RIAC) and the Rebuild Iowa October 1: RIAC long term Office (RIO), as well as provide important information to flood and storm recovery meeting. damaged cities. This flood recovery update contains information on the October 6-24: Task Force RIAC meeting and the Jumpstart Iowa Recovery Initiative. meetings • October 7: League to Conduct Damage Survey Infrastructure and The Iowa League of Cities will survey city damages caused by floods and Transportation All cities are asked to fill out the on-line survey by clicking on this storms Task Force meeting . link: www.iowaleague.org To request a paper copy, email Shannon October 8: Economic and Paseka at shannonpaselca~~%io~~aleague.org or call 515-244-7282. Workforce Development Task The information will be used to support lobbying efforts this coming Force meeting legislative session. The League recently adopted flood recovery legislation October 9: as its top legislative priority for 2009. Agriculture and RIAC Discusses Long Term Recovery Environment Task Force meeting The Rebuild Iowa Advisory Commission met in Des Moines Wednesday, October 13: Public to begin a more long term recovery focus. The meeting served as a Health Care Task precursor to a series of task force meetings focused on specific topics to Force meeting take place during October. October 14: Housing Task Force The same nine Task Forces that earlier, focused on immediate recovery meeting will now discuss five and ten year flood and storm recovery ideas. needs October 15: , These will be submitted in a single report from the larger RIAC to the Education Task Governor by November 17. Force meeting • October 20: Facilitators asked Commissioners to direct the Task Forces to answer three cultural Heritage questions: and Records 1) How do you think the state is doing on RIAC's immediate Retention Task recommendations contained in the 45-day report? force meeting 2) Starting from "subsequent recommendations" contained in the October 22: commission's 45-day report, what else needs to be addressed for Floodplain long term recovery in each topic area? Management and 3) Did we miss anything? Hazard Mitigation Task Force meeting Commissioners identified floodplain management and hazard mitigation, October 24: Long- land use and watershed planning, infrastructure and flood insurance, as term Recovery important topics for this round of discussions. Planning Task Force meeting Governor Chet Culver addressed the Commission, and At the meeting October 31: Target date for , discussed federal aid as well as the Jumpstart Iowa program. He noted that task force report to the RIAC flood recovery legislation will be an important part of the upcoming November 6-7: RIAC long term recovery meeting ; legislative session. He stressed that a bipartisan effort and agreement will November 13: Target date be essential. Culver said although federal and state aid is now flowing to for RIAC teleconference to finalize long term recovery report 1 By November 17: Long term recovery report due to Governor Iowan's he reserves the right to call a special session if he sees delays in federal funding coming through. The Commissioners also heard updates from other officials on case management, housing and business recovery. To read the RIAC's 45-day report containing immediate recommendations visit: http://rio.iowa.gov/resources/riae 45-day_report_09-2001;.pdf State and Federal Money to Flow Through Jumpstart Iowa Initiative Iowans seeking assistance after the floods can apply for assistance through the Jumpstart Iowa Recovery Initiative. $40 million in state money has been allocated to two programs, aimed at housing and business recovery. "Money is going out the door as we speak," said Governor Culver at Wednesday's RIAC meeting. Millions in federal money will also be directed to the Jumpstart Iowa program, Governor Culver said. A significant portion of the $85 million in Community Development Block Grant (CDBG) dollars recently approved by HUD, will flow through the Jumpstart Iowa program, after the state money is used. The Jumpstart Iowa housing program will receive $35 million, and $10 million will go to the Jumpstart Iowa small business program. State money is easier to deploy than federal money, Mike Tramontina, agency director of the Iowa Department of Economic Development said. Strict income standards, building considerations and environmental restrictions must be met to spend the federal dollars. In particular, the state must be able to show that 50 percent of the federal funds are going to families with incomes under 80 percent of the area median income, he said. Iowa is taking a risk now in allowing people with up to 100 percent of the area median income apply. This might be scaled back to the 80 percent mark in the future, Tramontina said. In addition, money has been divided for distribution among six COGS and five cities, based on estimated need. If the money in one area is not being used, it will be redistributed to areas with more need, Tramontina said. More federal money will be coming to Iowa from the remainder of the $300 million in CDBG money approved in June. $200 million remains unallocated and the Governor predicts Iowa will receive $150 million of that money. In addition, Congress recently passed a $22.9 billion disaster aid package; however, what percentage of this money Iowa will receive is still unclear, Culver said. Officials expect Iowa to continue to receive infusions of federal dollars for flood and storm recovery over the next two to four years. To receive funds through the Jumpstart Iowa housing program homeowners, can get loans to make a down payment on a new house, repair their current home, or maintain a mortgage while waiting for a potential buyout from FEMA. The maximum award is a $50,000 loan, plus an additional $10,000 for energy efficient appliances. These loans are forgivable, if the homeowner stays in the house for 10 years. The Jumpstart Iowa Small Business Assistance Program will provide forgivable loans to small businesses. The funds can be used to help pay down their SBA loans from the federal government, and will provide funding to promote sustainable rebuilding efforts. The loans will be forgiven if the business opens its doors within 12 months of receiving funds. Money has been allocated for distribution through Councils of Governments (COGS) and direct recipient cities of Cedar Falls, Cedar Rapids, Des Moines, Iowa City and Waterloo. 2 To find out about the programs and how to apply visit www.jumpstart.iowa.gov, or call 1-866-849-0323. Targeted FEMA Program Helps Ten Although many communities sustained damage during the floods of 2008, a short list of Iowa cities has been identified to take part in a special FEMA program. Ten cities have agreed to participate in the Community Long-Term Recovery Program. The Program consists of FEMA teams working alongside community leaders to help cities plan and create a vision for rebuilding after disasters. In Iowa, these efforts will also include experts from the University of Northern Iowa. The program was used in Greensburg, Kansas, a city destroyed by a tornado in 2007. No other cities will be added to the short list of cities participating in the program, said Homeland Security and Emergency Management's, Susan Dixon. FEMA did a systematic review of both the impacts and capacity for recovery in communities across the state before choosing the ten cities. To find out more, visit: http:!iwww.fema_gov/rebuff d/itcr/index.shtm Iowa Communities 10 Iowa Cities Participating in FEMA Community Long-Term Recovery Program: • Cedar Falls • Cedar Rapids • Coralville • Iowa City • New Hartford • Oakville • Palo • Parkersburg • Waterloo • Waverly Sustainability Group Offers Assistance to Communities The groups listed below are willing to provide time and expertise to develop strategies for rebuilding specific to your community and to engage in a more detailed discussion of sustainable re-building: American Institute of Architects, Iowa Chapter (AIA) College of Design, Iowa State University Environmental Law and Policy Center (ELPC) Institute of Public Affairs, University of Iowa Iowa Department of Economic Development (IDED) Iowa Environmental Council (IEC) U.S. Green Building Council, Iowa Chapter (USGBC) To learn more about this opportunity contact: Kerri Johannsen, Environmental Law and Policy Center 515.244.1194 x208 or email kjcrhannsen(ci~elpc.org ~~;;`~l IOWA LEAGUE °f CITIES 317 Sixth Ave. Suite 800 Des Moines, IA 50309-4113 Phone: 515-244-7282 Fax: 515-244-0740 www.iowaleague.org 3 Page 1 of 1 Marian Karr From: Regenia Bailey [bailey@avalon.net] Sent: Friday, October 03, 2008 8:48 PM To: Marian Karr Subject: FW: Invitation from NAMI-JC re: safe affordable housing Attachments: Invitation to Council Members.doc Marian, Please include the attachment, as well as the a-mail indicating that this is by invitation only, in Council correspondence. Regenia D. Bailey 430 Church Street Iowa City, IA 52245 319.351.2068 (h) 319.321.1385 (mobile) 866.802.2854 (fax) ----Original Message----- From: peggy-namijc@mchsi.com [mailto:peggy-namijc@mchsi.com] Sent: Friday, October 03, 2008 2:32 PM To: regenia-bailey@iowa-city.org; amy-Correia@iowa-city.org; matt-hayek@iowa-city.org; ross-wilburn@iowa- city.org; mike-Wright@iowa-city.org; mike-odonnell@iowa-city.org; Connie-champion@iowa-city.org Subject: Invitation from NAMI-JC re: safe affordable housing Mayor Bailey and Council Members: Attached is an invitation to attend a discussion with key players in a collaborative initiative to provide safe affordable housing. I hope at least one of you can attend. This is a closed meeting for only invited participants. Thank you. Peggy Loveless 10/6/2008 319-337-5400 National Alliance on Mental Illness of Johnson County www.namgc.org P.O. Box 3087 Iowa City, Iowa 52244-3087 Dear Iowa City Council Member, Helen Dailey Co-President The National Alliance on Mental Illness of Johnson County (NAMI JC) thanks you for roclaiming the first week of October Mental Illness Awareness Week (MIAW). As NyleJessen Co-President p part of MIAW, NAMI JC will be sponsoring a number of events. We hope you can attend them all, but there is one event not open to the public that we particularly Peggy Loveless would like you to attend. Here are some background and schedule information for uicePresident this event. Jane Benda We know that safe housing and supported employment are pressing unsolved Co-Secretary problems for people with mental illness. Costs are a real concern. We have a viable solution that is a win-win situation. This solution is based on the Fairweather Lodge Frank]uvan Model and the implementation of this housing and employment model in Minneapolis Co-Secretary is called Tasks Unlimited. Gary Fabian NAMI JC, Shelter House, and the VA are collaborating to bring this model to Iowa Treasurer City. However, the model includes multiple homes (there are 18 in Minneapolis!) so it can be available for all who qualify, and we will eventually be asking for local June Judge support. We invite you to attend a meeting with the Director of Tasks Unlimited, John Trepp, Malinda Lamb and representatives from NAMI, Shelter House, the VA and other organizations/agencies who will be connected with this project where we will discuss Thomas Saterfeil implementing this solution in Iowa City. It will take place on Friday, October 10, 2008 at the VA Medical Center, Room 9-W431 at 10 a.m. Frank Schmidt John Trepp will also be presenting a more general overview of the model to the public on Thursday at 6 p.m. in the Chapel at the VA Medical Center. To get a Martha Shaw complete picture, we hope you can also attend that presentation. Orville Townsend Facts on the Fairweather Lodge Model can be found at htt~//theccl.o~/Fairweather.htm. DlRecroRS: Facts about Tasks Unlimited are at htt~//www.tasksunlimited.org/ . Mary Issah Director of Operations Please let me know if you need any further information about these events. Della McGrath Thank you. Director of Development Peggy Loveless Vice President National Alliance on Mental Illness of Johnson Count '®! An Agency of United Way of Johnson County IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, September 23, 2008 LOBBY CONFERENCE ROOM, CITY HALL IP9 Members Present: Kate Karacay, Corey Stoglin, Joy Kross, Newman Abuissa, Eric Kusiak, Dell Briggs, Florence Ejiwale, Yolanda Spears. Staff Present: Stefanie Bowers. Call to Order Abuissa called the meeting to order at 7:00 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the August 26 2008 meeting Minutes approved 8-0. Award Breakfast The 2008 Human Rights Award honorees have been selected. Connections Kickoff Kross was given material to pass out at the Connections Kickoff on-0ctober7th. Building Blocks to Employment Job Fair This event will be held on October 7th at the Eastdale Plaza.: Commissioners Briggs, Karacay, Kusiak, Ejiwale and Abuissa volunteered to assist. National Hunger and Homelessness Awareness Week Lubaroff, Kross, Briggs and Kusiak formed asub-committee to develop programs for this week. They will report to the full Commission at the next meeting. Human Trafficking Presentation Karacay will do a presentation on Human Trafficking. The tentative date for the program which will include a panel discussion is February 2009. Karacay has spoken with one potential panelist and will contact others to participate. Mr. Eze Presentation Abuissa and Ejiwale will assist with this presentation. 60 Years of Human R~hts: Is the U.S. Still a Leader Kusiak and Karacay will attend this program the Commission is co-sponsoring on October 2nd. Film Series Commissioners hope to show a film on immigration in the near future. Reports of Commissioners Abuissa reported on a sample game disk that was inserted in a local newspaper and expressed concern over the stereotypes and hatred such things can create. Stoglin reported that this will be his last meeting until October 2009 as he is being deployed to Afghanistan. Kusiak updated Commissioners on the recent University of Iowa Center for Human Rights Board meeting. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:08 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2008 rMoor; nr. nat-al NAME TERM EXP. 1/22 2/26 3/25 4/22 5/20 6/24 7/22 8/26 9123 10/28 11/25 12/23 Florence Ejiwale 1/1/09 X X X X X X X 0 X Kate Karacay 1/1/09 X X X O X X X X X Martha Lubaroff Newman Abuissa 1/1/09 1/1/10 O X X X X X X X O O X X X X- X X _ ' '0 X I Joy Kross 111/10 X O X X O X X X X Eric Kusiak 1/1/10 X X O X X O X X X Dell Briggs 1/1/11 0 X X O X O X 0 X Yolanda Spears 1/1/11 X O X X X X X O X Corey Stoglin 1/1/11 X X X O X X X O X T IT - ~ S KEY: X =Present NMNQ - No meetir~~g, no quorum O =Absent NM = ~~~ mcctinQ IP10 MINUTES HISTORIC PRESERVATON COMMISSION THURSDAY, SEPTEMBER 11, 2008 EMMA J. HARVAT HALL Preliminary MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, Pam Michaud, Jim Ponto, Alicia Trimble, Frank Wagner MEMBERS ABSENT: William Downing, Ginalie Swaim, Viktor Tichy STAFF PRESENT: Christina Kuecker OTHERS PRESENT: Helen Burford, Robert Kellogg, Cindy Parsons, John Rummelhart CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 702 East Washington Street. Kuecker said that this is an application concerning an apartment building at the corner of Dodge and Washington Streets. She said the owners want to remove the fiber board siding that has atwelve-inch reveal and replace it with six-inch reveal fiber cement board siding. Kuecker said this is anon-historic, non-contributing structure in the College Hil] Conservation District. She said staff recommends approval of the project as presented in the application. Kuecker said Michaud pointed out to her that it is likely that there is an old house underneath this. She said that Sanborn maps show that the bay had been covered at some point and possibly removed at some point. Kuecker stated that staff believes there have been such significant alterations that there would be no way to recover the old house. Parsons, the owner, showed photographs of properties her company owns at 1130 and 1128 East Washington Street that have the same kind of siding, in order to give Commission members an idea of how this building would look. Michaud asked if it would be appropriate to some how distinguish the original house bay. Parsons said that corner boards would be necessary wherever the wall bends MOTION: Ponto moved to approve a certificate of appropriateness for the application for 702 East Washington Street as proposed. Baker seconded the motion. The motion carried on a vote of 7-0. Ponto said he thinks the six-inch reveal will look nice, and Bunting Eubanks agreed. 706 East College Street. Kuecker said that this property is on the corner of Dodge and College Streets. She said the house was built in 1867, was remodeled in 1906 for use as a fraternity, and was subsequently divided into apartments. Kuecker said the applicant proposes to remove the steel siding to access the original wood siding, remove a limited amount of wood siding to insulate the house from the exterior, replace the wood siding, and then restore the wood siding. She said there is a chance that there is not wood siding underneath the metal siding, and the applicant would like the option to put fiber cement board siding on the house, if wood siding is not present or is severely deteriorated. Historic Preservation Commission September 11, 2008 Page 2 Kuecker said staff recommends approval of this application as presented, with the condition that if the applicant finds that the wood siding is not present or is unable to be used, fiber cement board will need to have staff approval. Rummelhart, the future owner of the house, said that one corner appears to have some pretty good original siding. He said he would like to get insulation in there yet this fall. Rummelhart said he wants to be able to go around arid get the openings needed to foam from the exterior. He said if there is good wood, he would want to strip all of the steel off the house yet this fall. Rummelhart said that if there is not wood siding under the steel, then he'll be in a pinch on protecting the exterior so that he'll probably just open up what he needs and then temporarily cover those areas until spring. Rummelhart said that when he insulated the house next door, the house then used 60% less fuel, so it is paramount to this house and the whole program to insulate. Wagner said that either way, Rummelhart plans to take the steel siding off. Rummelhart confirmed this. Wagner said this will look better whether it is wood or fiber cement board. Rummelhart said he hopes the wood is underneath, because he would rather try to work with that. MOTION: Baker moved to approve a certificate of appropriateness for the application for 706 East College Street, as proposed, with the condition that if the applicant finds that the wood siding is not present or unable to be restored, the use of fiber cement board must be approved by staff. Baldridge seconded the motion. The motion carried on a vote of 7-0. 503 Grant Street. Kuecker said this is a contributing property in the Longfellow Historic District and is located at the corner of Grant Court and Grant Street. She showed an image of the front of the house. Kuecker said there are several projects proposed, including the addition of two shed dormers, alterations to the front porch, extension of the rear roof line, alteration to the rear porch stairs and landing, and alteration of the window pattern in the gable end. Regarding the alteration to the front porch, Kuecker said the proposal is to remove the curved awning and wrought iron posts, remove the stairs, and relocate the door to be more centered on the front, raise the awning to the roofline, add wood columns, and reconstruct the concrete stairs with stone sides. Kuecker stated that the alteration to the rear porch is to remove the roof overhang that seems incongruent with the lines of the house and extend the actual roof line straight down to become the new overhang. She said that instead of the post, it would be held up by brackets similar to what already exist on the house. Kuecker said there would no longer be columns there. She said the rear stair would be reconstructed to have a platform outside of the door, and then the stairs would come down. Kuecker said the alteration to the gable end windows is to remove the single window and replace it with two smaller windows to allow more light into the upper area that the owner is trying to make more livable. Kuecker said the last alteration would be the addition of the shed dormers, one on the front and one on the back. She stated that the roof would have the same overhang and rafter ends as the existing roof. Kuecker added that the windows would be the same style, double hung, with the middle window being slightly bigger for egress. She said they would be metal-clad wood windows, and the siding would match the siding on the rest of the house. Kuecker said the guidelines allow the addition of dormers as long as the proportion, size, and scale are compatible with the existing architectural style of the house. She said staff was concerned that perhaps a clipped gable end dormer would be more appropriate in this situation, but the applicant indicated that with that sort of dormer, the living space he is trying to create would not be achievable. Kuecker said staff does not feel that the shed dormer is incompatible but felt a clipped dormer would be more compatible. Kuecker said that overall, staff believes these changes are not incongruent with the architectural style of this house. She said staff recommends approval of the certificate as presented in the application with the Historic Preservation Commission September 11, 2008 Page 3 conditions that the dormer roofs have the same overhang and rafter tails as the existing roof; the dormer siding and trim match the existing siding and trim in dimension and profile; that the divided light pattern in the windows is created by using true divided lights or muntin bars adhered to both sides of the glass but not by using snap in muntin bars; porch skirting being placed under the rear landing and stairs; and the handrails adhering to 4.10 Balustrades and Handrails of the Iowa City Historic Preservation Handbook. Bunting Eubanks said it is her understanding that the proposed design will result in the front porch looking more as it did originally. Kuecker confirmed this. She said it is likely that his house was amail-order catalogue house. Kuecker said she did not find this exact house in any of the catalogues, but a lot of the houses had the awning overhang higher, close to the roof, and had wood columns rather than the wrought iron columns. Baldridge asked why the door was not in the center. Kellogg, the owner, said he thought it had to do with the interior space and moving the door close to the stairs and exterior wall. MOTION: Baldridge moved to approve a certificate of appropriateness for the application for 503 Grant Street, as presented, but subject to the five stipulations recommended by staff. Trimble seconded the motion. The motion carried on a vote of 7-0. CONSIDERATION OF_MINUTES FOR AUGUST 28, 2008 MOTION: Michaud moved to approve the minutes of the Commission's August 28, 2008 meeting, as written. Baldridge seconded the motion. The motion carried on a vote of 7-0. DISCUSSION OF PUBLIC FORUMS: Kuecker said the Commission will need to narrow down the work plan item regarding holding district forums or meetings. She said the Commission may want to decide which district to start with, if some should be combined, if there should be a community-wide forum, potential dates to hold the forum, and what should be discussed. Kuecker said round-table discussions starting with some of the smaller districts have been suggested. She said that staff would do most of the legwork of getting a room reserved, getting invitations out, etc., but she would like to ensure that at least four to five commissioners would be available for each forum to be held. Bunting Eubanks asked if it would be possible to hold some kind of virtual forum. She said if people could tune in from their TVs to see some type of presentation, perhaps about the new guidelines or some other subject such as contractor advice, and then call in a phone number if they had questions, they might be more likely to participate than if they have to leave their homes after a full day of work. Wagner said it seems like an interesting way to present the concept to the public and get the whole City behind this. Bunting Eubanks said that if people want to attend in person, they are still able to do that. She suggested about an hour-long presentation, with half an hour to 45 minutes of Commission time and then 15 minutes or longer if necessary for questions. Bunting Eubanks said the forums could perhaps highlight a couple of properties, have statistics regarding what historic preservation has done for the City, examine typical problems for historic properties and how they were resolved, show winners of the historic preservation awards, and/or discuss the Salvage Barn and the cost effectiveness of reusing materials. Bunting Eubanks suggested February as a potential time period to hold the forum. She said that people are just starting to think about spring/summer projects, and there isn't a heavy workload for the Commission at that time. Ponto suggested having the forum be part educational, part meeting the Commission, and also include bringing in Friends of Historic Preservation, so people know that organization exists. Bunting Eubanks suggested having five-minute segments each on a different topic and then 15 minutes at the end for questions. Historic Preservation Commission September 11, 2008 Page 4 Bunting Eubanks said that if there are problems that the Commission is dealing with a lot, then some segments could exist out there and be useful even years down the road. Kuecker said she would look into the resources that the City has and see how to get going with this. Burford said her only question would be whether this would meet the State regulations for notification. Kuecker said she would also check into that. Ponto said he would not want to have this be restricted to just people in historic districts. Bunting Eubanks agreed and stated that she would like to have it be really public, just as the meetings are. She said there are a lot of topics to be addressed, as previously mentioned, and also suggested including the Wetherby House and tornado recovery. Bunting Eubanks said she had discussed with some people finding volunteers to lead walking tours but had not yet called the school. She said that the Commission will probably have to find a teacher who would want to make that part of their curriculum. Wagner said that the template for the walking tours is available. Kuecker said that the Commission was invited to the dedication of the new sorority house on Governor Street. ADJOURNMENT The meeting was adjourned at 6:40 p.m. Minutes submitted by Anne Schulte O ~N N .~ E 0 c a d N L a 0 rn -a 0 d m ~ ~ o = o ~ N .a C a X X ~ X X X ~ O X X N X w ~ X X X w O X w O ~ ~ W O X ao O ~ X X X X X X X ~ ~ X N x x x x x W x W x ,, o o , x x ~ o o x x x o x i x x ~ w O x x x w 0 w o X w O ' cc N X X X X ~ X ~ ~ X X ~ ~ o x ; x x o x x x x x ~ ~ x o o x x x o o x x M x o x x x o x x x x N x w o x x x x w o w o w o ; x X X X O X X X x X w .- ~ ~ ~ O ~, ~~, .- .- rn o oo o o .- ~ ~ rn o o ~ rn o ~ .- rn o o .- rn o oo o rn rn rn rn rn rn rn rn rn rn rn rn rn H W N M N M N M N M N M N M N M N M N M N f`'> N M N M N M ~ ~ C C ~ ' Y ~ 'O ~ ~, ~ y ~. C ~ N ~ d ~ _ R !a t O ~+ •- ~ ~ z m m m o° w' ~ a° v3i ~ ~ ~ 3 3 N !n U X W C ~ ~ ~ rn .. d Q Q ~ II II W Yxoo draft -10=03=~8- IP11 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE SEPTEMBER 9, 2008 CITY HALL, LOBBY CONFERENCE ROOM, 9:00 A.M. Members Present: Regenia Bailey, Connie Champion, Matt Hayek Staff Present: Wendy Ford, Jeff Davidson Others Present: Miles Shultz, ED Intern, Tim Geshay and Ron Kim (Davidson Hotel Representatives) RECOMMENDATIONS Champion moved to accept the staff's recommendations for the Sheraton Hotel requests as discussed, seconded by Hayek. Motion carried 3-0. CALL MEETING TO ORDER: Chairperson Regenia Bailey called the meeting to order at 9.08 A.M CONSIDER APPROVAL OF THE MINUTES OF THE AUGUST 5, 2008 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Hayek moved to approve the minutes of the August 5, 2008 meeting as presented; seconded by Bailey. Champion abstained as she was not present at this meeting. Motion carried 2-0, with Champion abstaining from the vote. STAFF TIME: Ford introduced the Intern for the Economic Development Division, Miles Shultz. She added that he has been instrumental in helping move the plans for the Towncrest Urban Renewal Plan along. They have chosen the place to have their community meetings, and plan to invite residents and business owners in the Towncrest area to this meeting on October 15'. Ford added that Bob Miklo and/or Karen Howard will be working in partnership with Economic Development in presenting a program asking for input in this area and what the residents and businesses would like to see in their area as far as change. Davidson reminded the Committee that some time ago they had directed staff to take a slightly more aggressive position with the southeast industrial area, and they are doing just this. He added that nothing specific has occurred yet, but they are in negotiations at present. He hopes to have more specific details soon for the Committee. Ford added that ICAD has hosted three or four wind energy companies' visits and that those companies would be a good fit for the southeast industrial area. CONSIDER SHERATON HOTEL REQUEST: Ford noted that Members have a memo in their packet recapping what happened at the May meeting when the Sheraton Hotel request was first reviewed. At that time the Hotel requested 80 parking spaces at market rate. They also asked that the City vacate the public easement that goes through the interior of the hotel, and to provide some funding for the enhancements to the Dubuque Street walkway on the exterior easement there. Ford added that the parking spaces were approved at that time, and that the Committee stated it would entertain other options for things that would make mutually beneficial remodeling to the hotel possible. Ford stated that the Sheraton Hotel representatives have been working diligently on alternatives, especially since the Committee stated it wanted to maintain the public easement through the hotel. The new request asks for the ability to control the vestibule -the walk through portion of the interior of the hotel - Economic Development Committee Meeting September 9, 2008 for public safety reasons. This will alleviate the congregation of people in this area, especially late night and especially during the weekend and guests feeling unsafe in these large congregations of people. The Hotel believes these congregations of people should not encumber their customers. The Hotel is asking to be able to control this vestibule, and to lock this area between 10:00 P.M. and 6:00 A.M. In exchange for this request, the Hotel would like to have the share in the costs of enhancing the exterior easement and have it become the nighttime access from 10:00 or 11:00 P.M. to 6:00 A.M., instead of the interior passageway. The Hotel also is asking fora 50/50 cost sharing of the enhancements to the exterior walkway. Ron Kim, from the Sheraton, spoke to the Committee, stating that the issues are described in the memo. He added that they would like to create a safer environment in the vestibule area. Ford added that third element of the Hotel's request is that they would also like to shrink the existing interior easement to a width that is consistent with its narrowest point. This would enable the Hotel to make the desired changes to their lobby. Ford noted that staff looked at these requests from many angles, and because of the public safety aspects, they are recommending the vestibule area be locked from 11:00 P.M. to 6:00 A.M. This lock-off would be contingent upon the enhancements proposed to the exterior walkway. Members then discussed their feelings about having this area locked during the nighttime. Davidson then asked the Hotel representatives about their time frame for these projects. Ron Kim explained how their timeline will work, and how Davidson Hotels manages these types of projects. He added that the exterior project, which will be in conjunction with the City's design requirements, will take more time to conceptualize. He said they would prefer to move ahead with the interior work first, rather than wait for the joint project on the exterior to come together. Champion stated that she believes they have a good plan, but she questioned how the Hotel plans to discourage groups of people in this area when it is open during the daytime. Thom Geshay noted, among other things, they plan on moving the ATM from this area. Hayek asked about the request of reducing the public access easement from 25 feet to 12, adding that on the plans presented it doesn't appear that they are accomplishing that. The hotel representatives further explained how they came up with their current proposal, and what they hope to achieve with these projects. Discussion ensued, with staff further explaining the City's design aspirations for the exterior area. Hayek asked for further clarification of the plans being presented, noting that he was at first concerned by the size reduction in the interior walkway. Davidson explained that the City uses a minimum of 12 feet when it is designing downtown walkways. Sidewalks and walkways are typically 16 feet, but in places, can be reduced to 12 feet. Bailey asked if the others are comfortable with this, and Champion stated that she has no problem with it. The discussion turned to the need for glass walls in this walkway which will help alleviate a "tunnel" feel of this area. They plan to have a more open area in their lobby, and Geshay further explained what they envision. Hayek noted that he still has concerns about the 12 foot width. He said. would rather see 14 to 16 feet, noting concerns about the sense of flow through this area, but that he would defer to staff's recommendation. Bailey asked for a comparable area in the downtown, and Davidson noted the block of Washington Street where the Englert is, and the various sidewalk cafes and trees, as having a 12-foot pedestrian walkway. Bailey asked if the Committee Members were okay with this request, and both Hayek and Champion stated they were. Next, the cost sharing of the exterior enhancements was discussed. Champion asked if they could use TIF for something like this. Davidson asked that the Committee let staff take a look at their options. The Committee also agreed to the 11:00 P.M. lockup time for the walkway. The Members felt the 11:00 was better than the 10:00, due to patrons being at various events downtown until around 10:00 or 10:30 P.M. Davidson asked that Members look at the current recommendation by staff and let him know if they want to add anything to this. Otherwise, this proposal will go to the full Council Economic Development Committee Meeting September 9, 2008 for their review. Champion moved to accept the staff's recommendations as discussed, seconded by Hayek. Motion carried 3-0. Ron Kim stated that they are very pleased to have some local involvement in this project. He added that access is very important here, and he noted that they have vandalism at their location, time to time, but they especially have parking issues. He stated that he believes these changes will be very positive. Ford stated that she will plan to have this recommendation ready for Council's review at their September 22"d meeting. Davidson suggested the hotel reps have a brief presentation for this work session with City Council. Champion asked how they plan to get public input on this issue. Davidson stated that he will check with the City Attorney's office, but it may be that they need a hearing on the formal amendment of this easement agreement. Bailey noted that the downtown merchants will be the primary concern in getting the word out. COMMITTEE TIME: None. ADJOURNMENT: Hayek moved to adjourn the meeting at 9:45 A.M., seconded by Champion. Economic Development Committee Meeting September 9, 2008 Council Economic Development Committee ATTENDANCE RECORD 2008 NAME TERM EXP. ci, Lv cfl w rn w ~ ? N c~ o rn o w "' cn C° Regenia 01102110 X X x X X X X X X Bailey Matt 01102110 X X X X X X X X X Hayek Connie 01102110 X X x x X X X 0/E X Champion Key: X =Present O =Absent O/E = Absent/Excused IP12 MINUTES Youth Advisory Commission September 15, 2008 Harvat Hall, City Hall, 7:30PM Members Present: Diamitani, Green, Han, Nelson Members Absent: Malatek Others Present: City Council Liaison Wilburn, City Clerk Karr Recommendations to Council: Adopt revised By-Laws. Call to Order: Motioned by Nelson, seconded by Han. Approved 4-0. 7:35PM DRAFT Approve minutes: Green moved to approve the minutes. Han seconded. The minutes were approved 4-0. Introduction of new Member: Patrick Diamitani introduced himself to all present and begins his term as a member. Election of new Secretary: In resignation of Weeks, there was an election for a new secretary. Green nominated Han for the position, and the motion was seconded by Nelson. Han was elected 4-0. Review and approve annual report: Nelson moved to approve the report. Han seconded. The annual report was approved 4-0. Update on website: Kan asked that members submit updates for the website as needed. Nelson then discussed the face book advertisements and pointed out the upward trends in the total number of clicks and impressions made and asked if the traffic in the Youth Advisory Commission website could be checked as well. He added that because of a drastic jump in the cost of the advertisements, however, it would be advisable to cut spending in face book. Youth Empowerment Grant: Members suggested new ways for the Youth Empowerment Grant to be used that would increase participation of local youth including: holding a public discussion meeting where there would be active participation from interested youth in the area; a political event where students could discuss current politics. Karr and Wilburn reminded the commission that the above mentioned items were not included in the agenda and should be added to the next meeting agenda for further discussion. Diamitani suggested that he would ask the West High Student Senate members if any students would be interested. He also mentioned that he would encourage members to apply for the Youth Empowerment Grant, adding that ongoing projects with a sponsor could also apply for aid. Karr will provide information on the grant to Diamitani. Make up of 2008-09 Subcommittees: With Segar's resignation and with the addition of a new member, there were changes made to the make up of the subcommittees. Diamitani and Green volunteered to join the Summer of the Arts committee. Green also said she would be able to help with the Recruitment Committee. No other changes were made. Public Discussion: none Youth Advisory Commission September 15, 2008 Page 2 Continued Review of present By-Laws: Members agreed that the changes made to Article III, Membership that clarified the eligibility of future commission members were satisfactory. Han noted that Article V, Section A, outlining the election of officers should also be modified to fit the new schedule as well. Karr voiced that the two most logical choices for the changed date for the elections of new officers would be either the end of the calendar year or late in the school year. Han. suggested the month of March, and majority agreed. No other suggestions concerning further review of the By-laws were made. The By- laws will be forwarded to the City Council for approval. Goals and Planning for 2008: Discussion continued from the brief discussion from the Youth Empowerment Grant. It was agreed that a heading of Youth Input would be added to the agenda for the next meeting. Green also suggested that organization of a discussion session about the election or current politics in general for interested youth could also be discussed during that time. Student Citizenship Awards: Diamitani asked for clarification on exactly what the Student Citizenship Awards were. Karr gave a brief explanation on what it was and what commission members would be doing at the presentation of the awards. Karr added that it would be best to have at least two members - one primary and one back up -who would be present at the presentation of the awards to ensure that there would be a commission member present. The following 2008 schedule was agreed upon: Roosevelt Elementary -October 6 -Nelson Weber Elementary -October 21 - Diamitani/Nelson Mark Twain Elementary -November 3 - Green/Han Shimek Elementary -November 18 - Green/Han Lincoln Elementary -December 2 - Han/Nelson Horace Mann Elementary -December 16 -OPEN It was agreed to wait until further appointments are made to the Commission to discuss 2009 dates. Staff Update: Council Liaison Wilburn reported on a session at the State League of Cities meeting on Youth involvement and a booklet entitled "Building Effective Youth Councils" distributed at the session. City Clerk Karr will include copies of the publication in the next packet. Wilburn also shared an invitation from a Council Member in Davenport to have a joint meet of Iowa City and Davenport Youth Commissions. Announcements/Invitations/Events/Opportunities: None Meeting Schedule: Green suggested that a meeting before the usual one month period should be held to allow for further planning of a youth input meeting and other possible programs for further participation from youth. It was suggested that a meeting be scheduled Wednesday, September 24, at 7:30 PM or Monday, September 29, at 7:30 PM for further discussion of a youth forum. Nelson may participate via phone for the September meeting. A potential youth forum date of October 7 was mentioned. Meeting adjourned 8:50 PM. Prepared by Han E~ K ~ ~ O II II CII II IIII II o c C C ~ ~ ~ ~ ~~ C K ~ db ~d r ~d z~ x~ c~x z ~ ~ ~, ~, ~~ . ~~ ~ ~¢ ~~ ~ ~~ r ~~ ~• ~ N N N N N N N ~~ w w w w w w w ~ O O O o 0 0 0 ~a ~ ~ ~ ~ ~ ~ I I yC ~C yC ~C ~ t~ o , N i i ~' ~' ~' ~' ~ ~ W ~ 7 7 ~/- F~ ~/- F~ ~ ~/- F~ ~ F~ F~ ~C ~C ~'C ~C ~ ~ FN-+ i ~ ~ ~ ~ ~ ~ ~ ~ i ra '/- 7 a ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o ~ ~ E ~ ~ ~ y y _ ~ ~d ~~ ~ z d o~ ~~ 0 H x d 0 z The Iowa City Youth Advisory Commission By-Laws Article I -Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II -Purpose The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. • The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III -Membership Shall consist of seven [7] members appointed by the City Council. Members shall be initially appointed for staggered terms as outlined in Res. # 05-371. Thereafter, members shall be appointed for two year terms beginning October 1 of each school year (requires change in resolution as well), and seats shall be filled accordingly to the requirements, as set below: • Four [4] persons ag°., fifFaen_co~ion+ccn ~~ ~ 1?~ currently enrolled in an Iowa City high school or high school equivalent, with consideration given to the diversity between schools (requires change in resolution as well). • Three [3] persons ages eighteen-twenty-one [18-21] All ages shall be calculated on the date of the filing of applications, and all members shall be residents of Iowa City. Article IV -Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Youth Advisory Commission By-Laws Page 2 Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Section C: Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. Section D: The date/location/time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Section E: Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Section F: Meeting shall be held, monthly, but not limited to. Article V -Elections Section A: Elections of new officers to a term will occur at the first meeting of the Commission after the first of March. Section B: Officers will be elected by a majority vote of the commission. Section C: Terms of all officer positions shall be for one [1] year, but all persons are eligible for re-elections. Article VI -Officers Officers of the Commission shall consist of, but not limited to, Chair, Vice-Chair, and Secretary. Article VII -Duties Section A: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. Section B: The Vice-Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Youth Advisory Commission By-Laws Page 3 Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice-Chair in their activities; shall work hand-in-hand with the City Clerk. Article VIII -Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two-thirds [2/3] of the Commission may recommend dismissal to the City Council. Article IX -Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X -Amendments Section A: These by-laws may be amended when necessary by two-thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. These By-Laws of the Iowa City Youth Advisory Commission were approved at the meeting of the Commission on September 15, 2008; and approved by the City Council at their meeting -----------.