HomeMy WebLinkAbout2008-10-06 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
Iowa City
City Council Agenda
Special Formal~~.
October 6, 2008 - 7:-A$ p.m.
City Hall - Harvat Hall
410 E. Washington Street
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ITEM 1. CALL TO ORDER. ,~-~'ll~~~~
ROLL CALL. S ~y, ~ .~
ITEM 2. OUTSTANDING STUDENT CITIZ
a) Jessie Harder
b) Layla Siddig
ITEM 3. PROCLAMATIONS.
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ENSHIP AWARDS -Roosevelt Elementary ~ ,^d
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a) Community Mental Health Month -October 200 )
b) White Cane Safety Day -October 15, 2008 ~.-~ ~1~P`~ ~"~~ ~ r
ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS~PRESEN~ED OR
AMENDED.
a) Approval of Council Actions, subject to corrections, as recommended by the
City Clerk.
1. September 22, Special Council Formal Official and Complete
2. September 22, Special Council Work Session
3. September 23, Special Council Formal Official and Complete
4. September 23, Special Council Formal Official and Complete
b) Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
1. Housing and Community Development Commission: August 21, 2008
2. Library Board of Trustees: August 28, 2008
3. Parks and Recreation Commission: August 13, 2008
4. Telecommunications Commission: August 25, 2008
5. Human Rights Commission: August 26, 2008
6. Planning and Zoning Commission: September 4, 2008
7. Civil Service Commission: September 16, 2008
October 6, 2008 City of Iowa City Page 2
c) Permit Motions and Resolutions as Recommended by the City Clerk.
New:
Class E Liquor License for Sauce, Inc., dba Sauce, 108 E. College St.
Renewal:
2. Class C Beer Permit for HWZ, LLC, dba RJ'Z Express, 2 Escort Ln.
3. Class C Liquor License for Hilltop Tavern, Ltd., dba Hilltop Lounge,
1100 N. Dodge St.
4. Special Class C Liquor License for, David Zaghloul dba Cafe Z, 1705 S
First Avenue Suite A.
5. Class C Liquor License for Caffrey, Inc., dba DC'S, 124 S. Dubuque St.
6. Class E Liquor License for Jason Caylor dba Liquor Downtown, 315 S.
Gilbert St.
7. Class E Liquor License for Los Portales Mexican Restaurant, Inc., dba
Los Portales, 1402 S. Gilbert St.
d) Resolutions.
pct- ~ ~ 1. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS
REGARDING TWO MORTGAGES FOR THE PROPERTY LOCATED
AT 985 LONGFELLOW COURT, IOWA CITY, IOWA.
Comment: On October 1, 2007, the owner of 985 Longfellow Court
executed a Second Mortgage in the amount of $35,000 to secure a
loan from the City for said amount as part of the Affordable Dream Home
Program. On October 1, 2007, the owner of 985 Longfellow Court also
executed a Third Mortgage in the amount of $1,000 to secure a loan from
the City for said amount as part of Iowa City's Down Payment Assistance
Program. The owner of 985 Longfellow Court also executed a Resale and
Occupancy Agreement with the City on October 1, 2007, for the property
at 985 Longfellow Court. The owner sold the home to another income-
eligible buyer. The loans were fully paid on October 1, 2008, and the
owner has met all the obligations contained in the Resale Agreement. It is
now the City's responsibility to release these liens.
~ g- ~q ~ 2. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO THE RESALE AND
OCCUPANCY AGREEMENT REGARDING THE PROPERTY
LOCATED AT 985 LONGFELLOW COURT, IOWA CITY, IOWA.
Comment: On October 1, 2008, the Iowa City Housing Authority,
through its Affordable Dream Home Program, provided an income-
eligible family a $36,250 loan, which is secured by a second mortgage,
to assist them in the purchase of the single-family home located at 985
Longfellow Court. In the event that the family sells the home within
fourteen years, the Resale and Occupancy Agreement requires that the
owners sell the property to an income-eligible family and that the City
receive a percentage of the appreciated value of the property.
October 6, 2008 City of Iowa City Page 3
Og' aRS 3. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN
REGARDING A MORTGAGE AND AN AMENDMENT TO MORTGAGE
FOR THE PROPERTY LOCATED AT 1319 PRAIRIE DU CHIEN
ROAD, IOWA CITY, IOWA.
Comment: The owner of the property located at 1319 Prairie du Chien
Road received assistance through the City of Iowa City's Housing
Rehabilitation Program. The loan has been paid off; thus the lien needs
to be released.
vgr ~ 4. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS
REGARDING A MORTGAGE. AND AN AMENDED MORTGAGE FOR
THE PROPERTY LOCATED AT 1705 FLATIRON DRIVE, IOWA CITY,
IOWA.
Comment: The owner of the property located at 1705 Flatiron Drive
received assistance through the City of Iowa City's Down Payment
Assistance. The terms of the loan have been satisfied; thus the liens
need to be released.
e) Correspondence.
1. Esther Drew: Snow Ordinance
2. Arvind Thakore: Iowa Police Station
3. Garden at 523 Church St.: Tim Holman, Josh Kaine, Judith
Pascoe, Claire Sponsler [staff correspondence included]
4. Kelly Hepner: Rent prices [staff response included]
5. Garry Klein: Iowa Policy Project Report-Building Strong
Foundations
6. Karen Kubby: Discussion on Affordable Housing
ITEM 5. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council Information"
item. ~~ P~) ~
END OF CONSENT CALENDAR.
October 6, 2008 City of Iowa City Page 4
ITEM 6. PLANNING AND ZONING MATTERS. (Item "c" will proceed as outlined in
the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte
communications.")
a) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR OCTOBER 21,
2008, TO CONSIDER ADOPTION OF THE CENTRAL DISTRICT PLAN AS
AN ELEMENT OF THE COMPREHENSIVE PLAN.
Comment: At its September 18 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of the Central District Plan. The
Central District extends from the boundary of the Downtown District east to First
Avenue and from Dodge Street and Hickory Hill Park on the north to Highway 6
on the south. The plan establishes a vision, goals, and objectives for improving
housing and quality of life, streets and transportation, parks and open space,
and commercial areas in the Central District.
Action: ~ '
b) AMENDING ARTICLE 14-5B, SIGN REGULATIONS, ARTICLE 14-9C, SIGN
DEFINITIONS, SECTION 14-4B-1, MINOR MODIFICATIONS, AND ARTICLE
14-3C DESIGN REVIEW, TO ALLOW LIMITED USE OF FREESTANDING
SIGNS IN THE CENTRAL BUSINESS SERVICE (CB-2) ZONE, ADD A
DEFINITION AND STANDARDS FOR ENTRANCEWAY SIGNS, AND
CLARIFY REGULATIONS REGARDING SIGNS ON RENTAL PROPERTIES
Comment: At its August 21 meeting, by a vote of 5-0 (Payne and Koppes
absent), the Planning and Zoning Commission recommended approval. Staff
recommended approval in a memo dated August 15. Please note that a
revised ordinance is included in this packet. No substantive changes have
been made, but this revised version contains necessary cross references to the
"minor modification" and "design review" section of the zoning code.
Correspondence included in Council packet.
1. PUBLIC HEARING (DEFERRED FROM 9/23)
Action: ~P (~ ~~C~
2. CONS E AN ORDINANCE (FIRST CONSIDERATION)
Action:
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October 6, 2008
City of Iowa City Page 5
c) CONDITIONALLY REZONING APPROXIMATELY 3.87 ACRES OF
PROPERTY LOCATED SOUTH OF DODGE STREET AND WEST OF SCOTT
BOULEVARD FROM RESEARCH DEVELOPMENT PARK (RDP) TO
COMMERCIAL OFFICE (CO-1) (REZ08-00008)
Comment: At its August 21 meeting, by a vote of 5-0 (Payne and Koppes
absent), the Planning and Zoning Commission recommended approval. Staff
recommended approval in a staff report dated August 21. Approval of this
rezoning will allow development of a banking facility on the southwest corner of
the intersection of Dodge Street and Scott Boulevard.
PUBLIC HEARING (DEFERRED FROM 9/23)
Action: ~~ Px ~~
2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:
O $' 3aO d) CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF LYTHAM
CONDOMINIUMS, IOWA CITY, IOWA. (SUB08-00008)
Comment: The preliminary plat was approved by the City Council on July 15.
Staff recommends approval of the final plat subject to approval of legal papers
and construction drawings. It is anticipated that legal papers and construction
drawings will be approved prior to the October 6 City Council meeting.
Approval will allow the development of Lytham Condominiums a 2-lot, 9.48-acre
residential subdivision located south of Melrose Avenue as an
extension of Olive Court, Learner Court and Maritetta Avenue. (Note: with the
adoption the new subdivision regulations, final plats are no longer reviewed by
the Planning and Zoning Commission.)
Action:
October 6, 2008 City of Iowa City Page 6
ITEM 7. APPROVING AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST AN AGREEMENT FOR WALKWAY IMPROVEMENTS AND
FUTURE PARTIAL RELEASE OF PEDESTRIAN ACCESS EASEMENT ON
210 SOUTH DUBUQUE STREET, IOWA CITY, IOWA.
Comment: The current owner of the Sheraton has requested that the City permit it to
close the pedestrian access easement through the hotel between the hours of 11 p.m.
and 6 a.m., as well as permitting it to narrow the easement's width. These changes to
the current easement agreement have been requested to facilitate improvements to
the Sheraton's lobby and restaurant area, through which the access easement cuts.
In exchange for the partial release of the interior easement, the Sheraton will pay for
50% of the costs associated with making improvements to the exterior access
easement running along the west side of its building. The Economic Development
Committee considered this request at its September 9, 2008 meeting, which it
passed 3-0. Correspondence included in Council packet.
a) PUBLIC HEARING
Action:
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h) CONSIDER A RESOLUTION
Action:
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ITEM 8. CONSIDER AN ORDINANCE AMENDING TITLE 6, ENTITLED "PUBLIC HEALTH
AND SAFETY," CHAPTER 10, ENTITLED, "SMOKEFREE PLACES," TO
CORRECT THE DIAGRAM THAT ILLUSTRATES WHERE SMOKING IS
PROHIBITED IN CITY PLAZA. (FIRST CONSIDERATION)
Comment: The City recently prohibited smoking in certain places including the
eastern portion of city plaza. In order to make it clear where smoking is
prohibited, the ordinance contains a diagram of city plaza. The diagram shows a small
section of private property along the building line of Plaza Towers and the Sheraton
Hotel as being part of city plaza. This ordinance substitutes a new diagram with the
corrected property line along the southern boundary of city plaza.
Action
October 6, 2008
ITEM 9.
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ITEM 10.
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City of Iowa City
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~NSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST TO AGREEMENTS WITH THE STATE FOR
JUMPSTART IOWA HOUSING ASSISTANCE AND SMALL BUSINESS
ASSISTANCE PROGRAMS.
Comment: The Governor has announced a total of $40 million in Jumpstart Iowa
Recovery Initiative funds available statewide for flood assistance. Iowa City will receive
$686,197 in Jumpstart Housing Assistance funds and $1,479,632 in Jumpstart Small
Business Assistance Program funds. The City needs to sign agreements with the state
for the use of these funds. Correspondence included in Council packet.
Action:
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CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND
IOWA CITY COMMUNITY SCHOOL DISTRICT TO USE A PORTION OF CITY
STREETS AND PUBLIC RIGHTS-OF-WAY FOR THE INSTALLATION, OPERATION
AND MAINTENANCE OF A FIBER OPTIC NETWORK.
Comment: This agreement allows the Iowa City Community School District to
install, operate, and maintain a buried conduit system containing fiber optic cable within
City of Iowa City public rights-of-ways. Fiber optic is already in place at some locations
within Iowa City and this agreement memorializes the authorization for the continued
placement and provides for the possible expansion of the system.
Action:
ITEM 11. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
u~~ 3oa- CONSTRUCTION OF THE WATER TREATMENT PLANT AUTOMATIC SOURCE
TRANSFER PROJECT.
Comment: Bids for this project were opened on Thursday, September 25th and the
following bids were received:
Price Industrial Electric, Hiawatha, IA $ 126,200.00
Baker Electric, Des Moines, IA $ 137,950.00
Esco Group, Marion, IA $ 148,500.00
Engineer's Estimate $ 110,000.00
Public Works and Engineering recommend award of the contract to Price Industrial
Electric of Hiawatha, Iowa. The project will be funded by Water revenues.
Action: ~lP ~ t~~ l ~.~. ~ G~ ~ ~ l' ~~ {Z' /~ ,
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October 6, 2008 City of Iowa City Page
ITEM 12. CONSIDER A RESOLUTION SUPPORTING THE DEVELOPMENT BY ANISTON
Og~3D~ VILLAGES LIMITED PARTNERSHIP BY COMMITTING TO A LOAN OF
'$282,000 FUNDED BY ISSUANCE OF BONDS AND AUTHORIZING THE MAYOR
TO SIGN A LETTER OF SUPPORT TO FULFILL THE THRESHOLD
REQUIREMENTS OF THE LOW INCOME HOUSING TAX CREDIT APPLICATION.
Comment: The Housing Fellowship, as general partner, has formed the Aniston
Village Limited Partnership to purchase 20 lots and construct 22 single-family units
(two of the structures will be zero-lot line homes) of affordable rental housing. The
Housing Fellowship set up the limited partnership because this project will be financed
in part with tax credits, and tax credits can only be awarded to for profit entities. As
part of its application for tax credits, Aniston Village Limited Partnership would like a
commitment by the City of a 16-year loan of $282,000. As a condition of the loan, the
housing units will need to remain affordable for 16 years. Although the loan is not
needed until 2010, the commitment by the City is needed now. The interest rate will be
determined at the time the bonds are issued. This is very similar to the loan the City
provided to Berry Court Limited Partnership in Resolution No. 07-182. Staff
memorandum included in Council packet.
Action:
ITEM 13. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE
FINANCE DEPARTMENT BY DELETING ONE FULL-TIME PC DESKTOP ANALYST
o ~'' O ~- POSITION, PAYGRADE 27; DELETING ONE FULL-TIME PC/COMMUNICATIONS
TECHNICIAN POSITION (PAYGRADE 25); ADDING ONE FULL-TIME SYSTEMS
ENGINEER POSITION, PAYGRADE 28; AND ONE FULL-TIME VOICE AND DATA
NETWORK ANALYST POSITION, PAYGRADE 28.
Comment: ITS has re-assessed staffing needs and strategy to better serve customers.
Changes outlined would reflect dollar amount in the current budget of approximately
$8,000. Staff memorandum included in Council packet.
Action:
ITEM 14. CONSIDER A RESOLUTION AMENDING THE AFSCME PAY PLAN BY
RECLASSIFYING THE POSITION OF BODY REPAIR MECHANIC FROM GRADE 10
y g, 30~ TO GRADE 12.
Comment: The AFSCME Classification Committee has reviewed the position of
Body Repair Mechanic as provided by the AFSCME Collective Bargaining
Agreement, and has determined that the duties performed by this position are
comparable to those of positions in Grade 12 of the Pay Plan. Therefore, it is
recommended that the position of Body Repair Mechanic be reclassified from
AFSCME grade 10 to grade 12.
Action: ~'h~~~~ ~~~l.~l~~~l~~
October 6, 2008 City of Iowa City Page 9
ITEM 15. CONSIDER A RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR
o ~'3o b FISCAL YEAR 2009 FOR THE CITY ATTORNEY AND CITY CLERK.
Comment: City Council held an executive session on September 22 to evaluate the
City Attorney and City Clerk. A 6.75% increase was made in the compensation paid
to each individual as a result of the evaluation.
Action: /~.` ~E%ILI~t~
ITEM 16. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years
of age unless specific qualifications are stated.
a) Airport Zoninq Brd of Adjustment -One vacancy to fill an unexpired term,
effective upon appointment, plus afive-year term ending December 31, 2011.
(Carl Williams resigned) (3 males and 0 females curre,~ntly serv_e)y.
b) Airport Zoninq Commission -One vacancy to fill asix-year term January 1,
2006 -December 31, 2011. (Term expires for Mark Anderson) (3 males and 0
females currently serve).
c) Youth Advisory Commission -One vacancy to fill an unexpired plus a two year
term, effective upon appointment, ending December 31, 2010.
One (1) person -Age 15 to 17 on the date of filing
(2 males and 3 females currently serve)
(Lin Weeks resigned
ITEM 17. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be
18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Previous:
a) Youth Advisory Commission -One vacancy to fill an unexpired plus a two year
term, effective upon appointment,
ending December 31, 2010.
One (1) person -Age 15 to 17 on the date of filing
(2 males and 3 females currently serve)
(David Segar resigned)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 15, 2008.
October 6, 2008 City of Iowa City Page 10
b) Board of Adiustment -One vacancy to fill afive-year term January 1, 2009 -
January 1, 2014. (Term expires for Karen Leigh) (2 males and 2 females
currently serve).
c) Airport Zoning Brd of Adiustment -One vacancy to fill afive-year term January
1, 2009 -December 31, 2013. (Term expires for Dennis Keitel) (2 males and 0
females currently serve).
d) Appeals, Board of -Two vacancies to fill five-year terms January 1, 2009 -
December 31, 2013, one for a Mechanical Professional. (Term expires for Chad
Champion, Tim Fehr) (4 males and 1 female currently serve).
e) Human Rights Commission -Three vacancies to fill three-year terms January
1, 2009 -January 1, 2012. (Term expires for Kate Karacay, Martha Lubaroff,
Florence Ejiwale) (4 males and 2 females currently serve).
f) Parks & Recreation Commission -Two vacancies to fill four-year terms
January 1, 2009 -January 1, 2013. (Term expires for Philip Reisetter, Matthew
Pacha) (6 males and 1 female currently serve).
g) Public Art Advisory Committee -Two vacancies to fill three-year terms January
1, 2009 -January 1, 2012. (Term expires for Patrick Carney, DaLayne
Williamson) (1 male and 2 females currently serve).
h) Senior Center Commission -Two vacancies to fill three-year terms January 1,
2009 -January 1, 2011. (Term expires for Robert Engel, David Gould) (3 males
and 2 females currently serve).
i) Youth Advisory Commission -One vacancy to fill a two-year term,
January 1, 2009 -December 31, 2010.
One (1) person -Age 18 to 21 on the date of filing
(Term expires for Michael Nelson)
(1 male and 3 females currently serve)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 29, 2008.
ITEM 18. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 19. CITY COUNCIL INFORMATION.
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October 6, 2008 City of Iowa City Page 11
ITEM 20. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager. ' ~
b) City Attorney. ' ~
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c) City Clerk. ~ ~
ITEM 21. ADJOURNMENT - CONTINUE SPECIAL WORK SESSION IF NECESSARY
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