Loading...
HomeMy WebLinkAbout2008-10-06 Bd Comm minutes4b 1 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 - 6:30 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Jerry Anthony, Steve Crane, Andy Douglas, Charles Brian Richman Members Absent: Rebecca McMurray, Michael Shaw, Marcy DeFrance Staff Present: Tracy Hightshoe Others Present: None RECOMMENDATIONS TO COUNCIL (become effective only after None. CALL TO ORDER: Chairperson Jerry Anthony called the meeting to order at 6:38 p.m. APPROVAL OF THE JULY 17, 2008 MINUTES: Richman motioned to approve the minutes; Hart seconded. The motion PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Hightshoe noted that after six years of service, Jerry Anthony was resigning hi; and Community Development Commission, and that this would be his last mee Commission members thanked Anthony for his outstanding service and dedica Commission. Anthony thanked them for their comments and said that he had r the Commission. Anthony accepted a certificate of appreciation from the city. Anthony announced that the University of Iowa is hosting a national symposiu crisis on October 10`h and 11'h. He said there would be academics, representati agencies, and non-profit organizations coming to the symposium from all over event, to be held at Hotel Vetro, is to feature 16-18 speakers. The inaugural st Leach. Anthony said that all are welcome at the event, and invited Commissie Crane commented that it sounded like a good event. APPROVED Holly Hart, Council action): 6-0. seat on the Housing ;ing. Several ion to the ;ally enjoyed being on on the foreclosure ~s from federal e country. The ker will be Jim ,rs to join him there. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL Page 2 of 8 Douglas informed the Commission that FAIR!, a group he has been working wi survey in order to compliment the housing study the City had asked for. FAIR! income people directly what their housing needs and concerns are. Douglas sha the survey results for the Commissioners to review at their leisure. He noted the recommendations and conclusions that can be found on page 8 of the document.. data and a summary of handwritten comments can be found in the appendix. D~ Klein, a driving force behind the survey, welcomed any feedback from the Com offered to give a presentation on the survey to the Commission. Hightshoe offered to put the survey on another agenda if further discussion was commented that the document was a very good one and noted that the number c astonishing. He suggested the tables be changed to bar charts or graphs to make accessible. Hightshoe said she would put the document on the September agen~ Hightshoe announced that the state of Iowa put dedicated money into the hour amount of $3,000,000 for FY2009 and the next three years from the Rebuild I. Fund. The dedicated ongoing revenue source is the state's real estate transfer percentage of the revenues collected from the state's real estate transfer tax wi the Housing Trust Fund. Hightshoe said she did not know how much money into for Iowa City, but noted that it was far better to have a dedicated revenue see if an appropriation is made each year. Drum asked if each county received its own revenues, or if all of the revenue statewide. Anthony replied that the revenue was all directed to the state who based on a competitive process. Hightshoe noted that to compete for the funs multi-county group must have a housing trust fund. Anthony stated that the J Housing Trust Fund has been at the forefront in campaigning for a statewide ~ revenue; Anthony noted that he believed Senator Dvorsky had actually propo NEW BUSINESS: Anthony asked if there was an update on the exact amount available or the pro. receiving and administering these funds. Hightshoe responded that the State c< week and that she and Steve Long had driven to Des Moines to attend it. Whil that there is no timeline in place, no monetary amounts set, and no allocation p The state of Iowa received $85 million; however, they do not know how they funds. Most of the communities there were represented by regional COGs (C~ Governments), and then there were also the larger municipalities of Iowa City, Waterloo. Each described what they would be applying for in terms of hazard funds, and the need was overwhelming, Hightshoe said. Waverly had 50 homf way. Cedar Rapids had 1,000 in the one-hundred year floodplain and several t floodplain. i, undertook a Iecided to ask low- ed arough draft of t there are some and that all of the uglas said that Garry nission. Klein also lesired. Anthony 'respondents was the document more g trust fund in the va Infrastructure x. In FY09 a also be transferred to is would translate ~urce than waiting to put into one fund ~ allocated the funds a county or a son County icated source of this bill. ass involved in Iled a meeting last there, they learned ocess determined. ill be allocating these uncil of ~edar Rapids, and nitigation grant right in the flood- iousand outside of the The State is considering that when the $85 million is released to the State, the OGS will apply for it and the entitlement cities such as Waterloo, Iowa City, Cedar Rapids will get as-yet-undetermined set amount. A proposed guide was for 60% of the money to go towards housi g, 25% to public infrastructure/mitigation/public assistance, 10% to business and the remainder for administration (5%). Hightshoe said that the hope is that the first round of money will be spe t quickly so that there }IOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL Page 3 of 8 is time for another allocation request from Congress. It looks relatively definiti e that the first round of money will be for housing rehabilitation. In October, Hightshoe said, the Sta e expects to get a second round of supplemental CDBG funding; they are hoping for between $15 -200 million. Hightshoe said that, once again, not much is known about this funding; if dedic ted solely to Iowa or for the region. It is also unknown how those funds would be allocated. Hightsh a said she expects that the guidelines for spending the initial $85 million will be quite strict, and th n the next allocation will be geared more toward allowing communities to spend it in the way they n ed to. When she asked for a specific timeline for this process, Hightshoe was told that the State id not know what to expect. Hightshoe said that the State planned on taking a survey of what the cit es and COGS would like to use the money for. She noted that Iowa City was able to hire the Homeb ilders Association to assess flood damage to homes for $150 per home, whereas smaller communitie cannot afford to do this and will have to rely heavily on their COGS. The State plans to get the sur ey out, get the response and formulate guidelines. They are still uncertain about how they will distribute the funds across the state. ', Anthony asked if there had been any talk of some of this $85 million coming di ectly to the entitlement communities. Hightshoesaid all funding will go to the State first, nd then the State will determine the amount the communities get. Hightshoe said basically the C ty is on hold for this funding. She noted that the availability of the CDBG funds through HUD and t e Hazard Mitigation funds through FEMA have different timetables, thus it is difficult to plan. Haz rd mitigation funds can only be used to buy-out the properties, guaranteeing that no structure will b built upon that site and it will be allowed. to be inundated with water. With supplemental CDBG, t e City could buy a property and then do flood mitigation/control or rezone the land to a use where ooding does not displace residents or where structures can be cleaned/repaired/replaced without huge expense. With CDBG supplemental there is a lot more flexibility, whereas with hazard mitiga ion it can only be bought and then turned into park land. Richman asked Hightshoe if she knew hat the timing on the hazard mitigation funds might be. Hightshoe said she could talk more about th t when they covered the "Flood Update" item on the agenda. Anthony surmised that basically the City does not know how much money the will receive or when they will receive it. Hightshoe acknowledged that this was the case. Drum as d for clarification on whether supplemental CDBG funds could only be used for hazard mitigation. ightshoe said this was not the case, and that the $85 million being discussed would likely go to h using rehabilitation. Hightshoe said different waivers were being considered for the supplemental C BG funds including: possible variations of income waivers, variations on lead-based paint abatemen s, possibly waiving the prohibition against using these funds on government buildings. Crane aske if the money could be used for buy-outs. Hightshoe said that it could and noted that it was almost referable to use CDBG money for buy-outs because it is so much more flexible than hazard mi igation grant money. Hightshoe said that although nothing could be guaranteed, hazard mitigation may be targeted to those homes in the 100-year floodplain, for properties right by the river, and then the hope would be to get the supplemental CDBG funds to go to the next level of homes. She reiteratedlthat the City did not know how much money it would receive. '~ Anthony said that he had learned at a meeting he had attended that if a hazard itigation grant application is approved by the Federal Emergency Management Agency (FE A), the City would have to put in about $8 million as its share toward the buy-outs. One strategy o pay for that, Anthony noted, would be to save back some of the CDBG funds for that purp se, rather than dipping into the City coffers. Hightshoe acknowledged that the supplemental CDBG f nds could serve as the matching funds which the local community is required to provide. Hightshoe aid that the $8-9 I HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL ~~ Page 4 of 8 I, million figure assumed that the City bought out all the proposed flooded propert es, and it is unlikely that the City will be granted hazard mitigation money to buy out approximately 50 homes. Crane asked what happened in the event that not all property owners wish to be ought out, specifically in Idyllwild. Hightshoe said that this was a difficult issue and that t e City Attorney's office, the state of Iowa, and FEMA are all looking into it. Hightshoe noted tha~ with Idyllwild, the condominium association has voted to approve abut'-out,. but not all homeowne s within the association wish to be bought out; three of the 92 homeowners do not wish to b bought out. To further complicate matters, not all of the 92 homes are in the 100-year floodplai .Hightshoe said that FEMA requires that buy-outs be entirely voluntary. Hightshoe said that the a are a number of such issues that have sent the matter to the legal department. Richman asked if ome sort of eminent domain rule could be applied to this case, adding that he was not suggesting that at all, but simply wondering. Hightshoe said that FEMA requires abut'-out to be completely vol~ntary. • Discuss Flood Response ', Hightshoe noted that she and Long sent a survey out to every property owner a ected by the flood in the Parkview Terrace, Idyllwild and Taft Speedway neighborhoods. The City h~s received responses from all but eight people. The survey asked participants if they would be inter~ted in a buy-out. Hightshoe said that a number of respondents created a third option to the "yes/ o" question and answered undecided. She noted that there had also been cases where people stated they were interested and then later stated they were not and vice versa. Crane said that thus sort of indecision could probably be linked to the fact that people do not know when the money v~ill be coming or how much it will be; people do not know whether to rebuild or buy another place. Hightshoe noted that there had been a number of questions posed to the City concerning whether or not aproperty-owner would be eligible for a full buy-out if they demolish their property without the City condemning it for health reasons. Hightshoe said that if the building is de olished, leaving only the land, when FEMA does its benefit/cost analysis the owner would ben gatively affected. Hightshoe said that the City has been engaged in dialogue with the state about his; noting that if the purpose is to get people out of the 100-year floodplain, it is futile to allow the to rebuild in the same location. Another common question concerns people who have flood ins rance. The question is: if a property owner cannot or will not wait a year to find out about the buy- ut program and uses the flood insurance money to rehabilitate their property, will this be held again t them in the buy-out process. The answer is that as long as the owner can verify that they have rebu'lt that structure, they would be eligible for a full buy-out at the pre-flood assessed value. Hightshoe shared a graphic which outlined which homes had expressed interes in pursuing a buy- out, those who had expressed no interest in pursuing abut'-out, and those who 'dentified themselves as undecided. ~, Hightshoe said that the City has hired a consultant for flood mitigation issues,~nd City Council is waiting on their findings. The results should assist the City plan on how to pr ceed and how to use the CDBG and HMGP the City may receive. Anthony noted that the same consulting firm has been hired by Cedar Rapids. ~~,, Anthony expressed hope that the City does come up with a hazard mitigation lan moving forward. The City is ineligible for certain FEMA funds due to the lack of a hazard miti ation plan. Hightshoe noted that half of the state of Iowa does not have one. FEMA has given the of ected communities a one-year timeframe to formulate their hazard mitigation plans and have them pproved by FEMA. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL Page 5 of 8 Crane asked if there had been talk about buy-out values: if they would be based I n tax assessment or appraisal Hightshoe said it is a case-by-case situation. If a recent appraisal had~been done on a home, then that would be an acceptable verification of value. If a house is assessed at a much lower value than comparable properties in the neighborhood, then that would be exam ned. If someone sells their home in its damaged state, then the new homeowner is only eligible f rbuy-out funds in the amount of the current (flood-damaged) assessed value. That FEMA rule dis ourages predatory land speculation after a disaster. The presence or absence of flood insurance do snot affect the total pay-out in a buy-out. Hightshoe acknowledged that the process is a frustrating One for all parties concerned. Crane noted that the homes that were flooded in the Cedar Rapids area were ge erally people of very little financial means. Hightshoe noted that there is a diversity of incomes in th~ flood victims in the Iowa City area. '! Anthony stated that September 12`" is the deadline for cities to file a notice of i ent for buy-out participation. In terms of a timeline, Anthony said, FEMA will take at least tw months to evaluate those applications, then Iowa City would have two months to submit a formal a plication, after that it could be three to four months more for the State to make a decision on the appli ation. The State actually gets the money from FEMA, and then the state Hazard Mitigation Offi e would decide how to allocate it. Anthony said that FEMA gets out of the picture after the initials reening is done and the amount of money that goes to the state is decided. Anthony noted that the f rmula used to decide the amount of money a state gets is based on the amount of money that FEMA Ives out initially. If, for example, FEMA spends $50 million in the immediate wake of a disaster, th n 130% of $50 million is the amount of money that will be available to the state for buy-outs. he more FEMA spends from the start, the more money the state gets. !, Richman asked who makes the allocation decisions at the state level. Anthony aid that there is a state Hazard Mitigation Office that makes the decision. That office has some c iteria which they are supposed to use to evaluate applications from communities. Anthony said thes criteria are built into a FEMA software called HAZUS that has adecision-making matrix that is sup osed to be used by the Office of Hazard Mitigation. Hightshoe noted that she will be attending tra ning on this benefit/cost analysis software to ensure that Iowa City receives maximum avail ble assistance. Anthony expressed interest in attending this training. Crane asked if there would be any FEMA temporary housing provided in Iowa City. Hightshoe replied that she was not aware of any. Anthony said he believed Johnson Cou ty was asking for trailers. Anthony said that FEMA had initially given out temporary rental assi tance, but that now they are offering trailers and have cut off the rental assistance. The trailers are not, unfortunately, wheelchair accessible. Douglas asked if people responding to the survey gave reasons for not wanting to be bought out. Hightshoe said that they did not, but said that in several cases, the units in que ion were not damaged. The Commission briefly discussed the various properties that did and did not express interest in a buy-out. i Anthony stated that the City itself spent a lot of money in the wake of this disa ter, $5.5 million. Hightshoe noted that the benefit/cost analysis does not take that into account.. nthony said that it makes sense for the City to bring that number up in discussions, because if the e is another flood, then there will be another $5.5 million literally down the drain. Hightshoe not d that those properties HOUSING AND COMMUNITY DEVELOPMENT COMMISSION '~ AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL Page 6 of 8 purchased through a hazard mitigation grant can have nothing done to them: the cannot be elevated; floodwaters cannot be blocked in any way. OLD BUSINESS: • Discuss Community Development Celebration: I~~, Richman stated that he believed at the last meeting it had been decided that in li u of a celebration this year, the Commission would take out a newspaper ad thanking funded-agen~ies and their volunteers for the work they do in the community. He said he believed Long w~s looking into pricing. ~I, • Announce HCDC Vacancy: Hightshoe noted that the deadline for applications to fill the vacancy that will b~ left by Jerry Anthony has been extended to September. MONITORING REPORTS: Richman said that he had gotten in touch with HACAP. The Commission had $115,000 for FY08, all of which has been spent. HACAP purchased two units $] 85,000. HACAP noted a fairly sizable increase in recent applications for tra stating that their usual 20-25 person waiting list currently has 50 people on it. believed this was an economic issue, not necessarily flood-related. Tenants in having a more difficult time than usual staying employed. Hightshoe stated HACAP purchased the first unit with 100% HOME funds; tl purchased with the remainder of HOME funds and the majority was financed Hightshoe noted that HACAP applied for 100% financing with no repayment was approved. HACAP was then able to self-finance the majority of the seco want to reevaluate financing terms for all housing projects in the FY10 alloca 1 ne riou~in~ r ei~~w~uiu - . Homeownership (Anthony) Anthony distributed a written report from the Housing Fellowship. Richman agreement for the FY06 Homeownership project was amended to allow the 1- use some money for developer fees. He asked if this was a change that was r Council. Hightshoe stated that it was an administrative change because the tc She said that the developer fee was based on 8% of the rehabilitation value. managed the construction and rehabilitation of each home. THE is also findi of the land trust program is more expensive than anticipated. The agreement be purchased and placed in the community land trust program. THE purchas placed them into the land trust. Approximately $23,000 was returned to the f THE was able to purchase homes less than anticipated, however it was not er additional unit. yarded HACAP r a total of itional housing; CAP said that they rrent units are second unit was HACAP internally. the time the project unit. HCDC may n round. ~ted that the funding ising Fellowship to Je through the City 1 was less than 20%. e Housing Fellowship that the admin. cost quired three homes to three homes and ME line of credit as igh to acquire an HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 21, 2008 LOBBY CONFERENCE ROOM, CITY HALL Page 7 of 8 Anthony stated that for the second set of projects, FY08 & FY09 Affordable Re tal Housing, they received funds from the Commission to acquire land with the plan of making a I~w-income housing tax-credit application; they have two years to commit this money and five years ~to spend it. Hightshoe said that the FY08 money had been committed with the agreement to purchase two lots and acquire four additional lots and the FY09 money will be used to acquire a 1 lot subdivision called Mt. Prospect Addition, Part IX. An environmental review was complete and submitted to the state Historic Preservation Office for comment. Even though a survey was one to the immediate south of the lot which had no findings, the Historic Preservation Office is requirhng the Housing Fellowship to do a Phase 1 archaeological survey, without which they will not make a comment. This stresses the timeframe, because for low-income housing tax-credits, site control is required. THE prefers to purchase the property as opposed to an exclusive purchase option. Douglas asked what the survey consisted of. Hightshoe and Crane explained that it consisted r>f -ostly of field work such as excavation of sample areas and a report that summarizes the findings. Itl can be a four to five week process. • Other Drum gave an informal update on the Mark Twain playground project. Drum skid he lives very close to the area, and actually helped put the playground equipment up with the other'Ivolunteers. He said it was quite a project and a beautiful playground. He said that every night them' are a large numbers of children playing on the equipment, and that it had achieved its intended purppse. He said it is a very nice structure, and that it is a lot of fun to hear the children playing on it irk the evenings. Hightshoe noted that there will be aribbon-cutting ceremony for the playground and the school has asked if a representative from the Commission could be present to receive their'thanks. Hightshoe said that the Commission had granted the project $40,000, and then Twain matched those funds and also received a $17,000 grant from Proctor & Gamble. This project was a multiple-year fundraising project for Twain. Drum said that most of the volunteers assembling the structures were contractors of some kind. ADJOURNMENT: Crane motioned to adjourn; Anthony seconded. ', A vote was taken and the motion to adjourn carried 6-0. The meeting adjourned at 7:32 p.m. Housing & Community Development Commission Attendance Record 2008 Name Term Expires AM 2/12 PM 2/12 2/20 3/13 3/27 4/17 5/15 7/17 8/21 Jer Anthon 09/01/08 O/E X X X X X X X X Steve Crane 09/01/09 O/E X X X X 0/E X 0/E X Marc De France 09/01/09 X X X X X O/E X X X O/E O X And Dou las 09/01/08 X X X O/E X X X X X O/E X Charlie Drum 09/01/10 X X O/E X X X X X Holl Jane Hart 09/01/10 X X X X X X X X X X O/E Rebecca McMurra 09/01/08 X X X X X X X Brian Richman 09/01/10 O/E X O/E X X X O/E X X O/E Michael Shaw 09/01/09 X X X X Key: X = Present O = Absent O/E = AbsenUExcused NM = No Meeting -- -- = Not a Member Iowa City Public Library BOARD OF TRUSTEES 4~~ FINAL. APPROVED Minutes of the Regular Meeting August 28, 2008 Members Present: Tom Dean, William Korf, Lmzee McCray, Mary New, Meredith Rich-Chappell, Michael Cohen, Tom Martin, Leon Spies Members Absent: John Kenyon Staff Present: Barb Black, Maeve Clark, Debb Green, Susan Craig, Heidi Laulritzen, Patty McCarthy, Elyse Miller Guests Present: None. Call to Order. President Dean called the meeting to order at 5:01 pm. Public Discussion. None. Approval of Minutes. The minutes of the Regular Meeting of the Library Board of Trustees of July 2{1, 2008 were reviewed. A motion to approve the minutes was made by New and seconded by Korf. Motipn carried 6/0. Unfinished Business. None. New Business. Library Annual Report. The FY08 Library Annual Report was reviewed. Cohem asked who received copies of the annual report. Craig said that it goes to Library Board of Trustee, Friends Foundation Board members, City Council, Board of Supervisors, City Manager, City Clem', the Mayors of Hills and University Heights and a few other Iowa libraries. New and Martin said they were proud to be associated with the organization. Dean said that the Library does a great job Keeping up with best practices. Craig attributes this to our continuous planning process. We are alv}iays asking what we can do to improve things. New pointed out the quick reaction to community needs'b e.g., the flood information we provided on our website during the flood this summer. McCray~ wondered where we recycle hard bound books. Clark said that City Carton is now recycling these.',They recycle the paper and the spines. This year the Library paid $71,000 to the City instead of the $;50,000 budgeted for the bond abatement from the rental property. On behalf of the Board Craig will a~,k the City's Finance Director how much sooner the bond will be paid off since we've contributed mlore to it. Rich-Chappell entered at 5:04 pm. Spies entered at 5:09 pm. Friends Foundation Letter of Understanding. The FY2009 Memo of Understanding between the Iowa City Public Library Friends Foundation Board of Directors and the Iowa City FPublic Library Board of Trustees was reviewed. McCarthy said that every year the Foundation agrees ~o pay a certain amount of money for materials and other support of the Library. The Friends Foundatioh approved $90,000 for FY09. Staff Reports. Demonstration of Encore software. Barb Black demonstrated Encore, a product from Innovative Interfaces that amalgamates the Library's holdings into a Google-ized environrhent. This standalone application will allow patrons to search all of the materials in the Library at once, as well as online databases and present the results in a user friendly way. A new version, Encode 2.0 will be available shortly. We are in the process of deciding whether to wait or to implement the current release. Black estimates that it will be mid-October, early November when we can realistically] expect Encore to be functional. Black said that Encore will not be a complete substitute for our catalog but it will be an enhancement. Our catalog is able to do some things that Encore will be unable to perform, such as limiting a search to what's available for current checkout, etc. The new software will provide improved access to the online databases to which we subscribe. Departmental Reports: Children's. Dean asked about the Children's Hancher program. Green explained that it is on hiatus this year due to the flooding at Hancher. The program we were partnering was one of the events that Hancher was unable to accommodate in another venue. It is hoped that we will continue this next year. Systems. Technical Services. Craig pointed out the manga reclassification project and reiterated how fortunate we are to have real, flexible catalogers who can identify a need for our collection, like adding a country number to more easily identify materials for our patrons. Development Office. McCarthy said that next Friday, Dottie Ray will begin the 50th year of her radio program. There will be a special luncheon for her; Craig and McCarthy will attend. Craig is putting forward a proclamation to the Mayor that Sept 5 be declared Dottie Ray Day in honor of her 50 years of local broadcasting. The Book End will have expanded hours beginning next week. All local branches of the Midwest One Bank will be collecting books for the Library again this year. ILA Conference October 15-17 2008 in Dubuque. All Board members are members of ILA and are encouraged to attend the conference in Dubuque this year. The Library will hive one car going up for the day on Thursday. Reader Report. The August Reader Report was included in the packet. This is a monthly Gazette newspaper column to which ICPL selectors contribute on a rotating basis. Readings. New asked about the Cedar Rapids Public Library (CRPL). Craig said that it is believed that they'll be out of their building for two to three years. The entire adult collection is gone and the children's materials are in freezer trucks to prevent further deterioration of these materials. There were more than 30,000 books checked out at the time of the flood. Basically, the CRPL will be starting over. FEMA will not subsidize the rent for the space the Library occupies as it is not considered an essential service, which is an added financial hardship on the City of Cedar Rapids. McCray asked about CRPL staff. Craig said that they have been assigned to other worksites in the City and now some are working at the Marion Public Library. Their staff are doing a lot of outreach and they plan to do even more because it is one way in which they can deliver library services to their patrons. Green pronounced that their public catalog was up for the first time last week. New wondered if there are more Cedar Rapidians using our library. Lauritzen believes this is the case. Financial Reports. Receipts Year End 2008. Expenditures Year End 2008. Gifts and Bequests Year End 2008. President's Report. No report. Announcements from Members. Martin reported on the Iowa Library Commission two-day meeting held in Pella. The State Library has been told to request level funding in their budget request. The Commission is working with Library Boards to get information to Iowa legislators and has provided some talking points for discussions with them. The State Library will be having town meetings across the state in September. ICPL is hosting one on September 23, 2008 from 9:30-3:00. An accreditation issue came before the Commission from the Bettendorf Public Library. Their Library Board hired a new Director who did not have a Masters degree in Library and Information Science which Iowa library standards require in all communities over 20,000 people. The Library sought a waiver of this requirement from the State Library Commission but it was denied. This means that they may lose their accreditation, and in turn, funding from the State. It was decided at the meeting that the Attorney General's office will formulate a process whereby libraries can come to ask for waivers, etc. of the State Commission. Martin said an important takeaway from the Pella meeting is that the Board of Trustees of a library is ultimately responsible for the Library. Committee Reports. None. Communications. None. Disbursements. Visa expenditures for July 2008 were reviewed. A motion to approve the disbursements for July 2008 was made by Cohen and seconded by Spies. Motion carried 8/0. Set Agenda Order for September Meeting. Budget Adjournment. A motion to adjourn the meeting was made by Korf and seconded by Rich-Chappell. Motion passed 8/0. Dean declared the meeting adjourned at 6:21 pm. Respectfully submitted, Elyse Miller N N H O '0 D a ~ 00 m ~ ~ (.~ W -U Q •y N •~ oa U `o v `v 0 m a~ O O N W Z Q V ao \ x x x x x x W ~ O C O N ao 0 0 N r Q M N O O x x x x x x x x X N O~ O N X x W O X x X X X x 00 ~ N W ~ x x x O X x x O O O ~ N X W ~ X X X W O X 1C 1C O ~O 0 W ~ X x x x O x x x N O N Q N X x X x W ~ x X W p W O N x x x x x x x X M v C N W ~ O X X X X X O X X D N ~ O G1 ^ X ~C X X ~C X X X X W N ~ p ~ ~ Q p O O O O ~ O O r W ~ ~ ~ ~ ~ D ~ 0 U 0 0 ~ ~- U ~ 3 ~, a~ m ~ ~ ~ o ~ o Z ~U Q ~ Y ~ N U Z U ~ ~ r- O -~ m p I- C _, ~ ~ ~ N ~ N U ~ w ~ N ~ ,- .- ~ N c ~ C vi ~ ~ N ~ ~ p ~~ N ~ Q Z ~ ~ Q II II II II II w ~ ~ xOOz~ >- w ~aa~-ate 4b 3 FINAL MINUTES PARKS AND RECREATION COMMISSION August 13, 2008 MEMBERS PRESENT: Craig Gustaveson, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Watson MEMBERS ABSENT: David Bourgeois, Margie Loomer, John Westefeld STAFF PRESENT: Terry Trueblood, Mike Moran, Terry Robinson GUESTS PRESENT: Lois Hawkins, Melissa Serenda RECOMMENDATIONS TO COUNCIL: OTHER FORMAL ACTION TAKEN Moved by Raaz, seconded by Watson, to approve the July 16, 2008 minutes as written. Unanimous. CONSIDER REQUEST FROM EMPLOYEES OF RR DONNELLY TO SUPPORT FUNDING FOR A TRAIL ALONG SOUTH RIVERSIDE DR FROM HWY 6 TO STURGIS FERRY PARK: Trueblood referred Commission Members to the letter and petition enclosed in their packets from RR Donnelley. In this letter, they are requesting that funding be made available for the expansion of the trail system along South Riverside Drive from Highway 6 to Sturgis Ferry Park. Employees, Lois Hawkins and Melissa Sereneda, were present to discuss with this proposal with the Commission. RR Donnelly is located on Riverside Drive just north of Pinehurst and employs 250 people. According to the staff present, there is regular foot and bicycle traffic along the "path" that currently exists and they feel that it would make a tremendous difference to have a paved path to walk or ride along, joining the outlying businesses and residences on the south side to the rest of the city. They further stated that many of their employees live in Iowa City and would use this trail to get to work everyday if it were to be extended towards the frontage road to their building. This could also provide increased access to Sturgis Ferry Park. They also noted that they have recently adopted Sturgis Ferry Park and feel that a trail would enhance this as a park rather than a parking lot for the boat ramp. Trueblood included in the Commission packets a copy of the currently approved capital improvement projects for parks and trails, as well as projects that have been requested but have not been funded as of yet. Item #40 on the unfunded list reads as follows: "IA River Trail Benton/Sturgis: "Continue the River Trail project from Benton St. along the west bank, through Parks and Recreation Commission August 13, 2008 Page 2 of 5 Sturgis Ferry Park, and construct apedestrian/bicycle bridge over the Iowa River to connect with the existing trail on the east bank near Napoleon Park." Trueblood noted that this particular proposal would fall under this section. Trueblood asked RR Donnelly staff to attend tonight's meeting to present their case prior to the Commission meeting where members will discuss CIP priorities. Pacha asked Trueblood if he could find out the costs for this project excluding the bridge. Trueblood stated that he could break the cost into four phases. Pacha also reviewed the CIP priority process with RR Donnelly staff who was also encouraged to keep in touch with Trueblood. Trueblood will bring cost estimates to the Commission at the next meeting. FURTHER DISCUSSION OF PROPOSAL TO LOCATE CELL PHONE MONOPOLE IN WILLOW CREEK PARK: The representatives from Iowa Wireless are looking to come to the October Commission meeting. Trueblood asked that there be some more preliminary discussion about this project, including discussion of what the Commission sees as a minimum acceptable price. The City Attorney is in the process of reviewing their proposed agreement. Trueblood stated that Iowa Wireless was proposing a payment of $750/month. He let them know that this would probably not be acceptable. He reminded Commission that when looking at a past proposal for City Park, the Commission discussed a fee of $20,000 per year. Discussion ensued. Reisetter asked if this proposal will accommodate other users. Trueblood noted that it is stated in the policy that this is a requirement. O'Leary asked why this particular location in the park was chosen. Trueblood reported that they wanted to put it in a location furthest from the residential area. O'Leary asked Robinson what his recommendation would be for a location. Robinson stated he thinks it would be better placed in the back of the park, further stating that it could be better hidden in this location, however, residents who live on Cambria Court may not favor this location. Trueblood asked Commission members if they are willing to consider this request. Gustaveson said that he would agree to further discussion of placing the pole further back in the park. Reisetter supports the idea of revenue coming into the City, as long as we get what the fair market value is assessed to be. Raaz suggested letting staff discuss and chose the location and the Commission will discuss the costs, etc. DISCUSSION OF SEPTEMBER MEETING/JOINT TOUR WITH CORALVILLE: This tour is scheduled for Monday, September 15 from 4 to 7 p.m. This tour will take the place of the September meeting unless issues arrive that require attention. We will be meeting at the Coralville City Hall parking lot. Please email any ideas you may have regarding places to tour. Parks and Recreation Commission August 13, 2008 Page 3 of 5 MASTER PLAN UPDATE: The next step in the Master Plan Process is the presentation of the "final draft." This presentation is scheduled for Wednesday, September 24 at 5 p.m. in Meeting Room B at the Recreation Center. REPORT ON FLOOD-RELATED ACTIVITIES: Robinson has received quotes on the cost for sand and silt removal from City Park. FEMA needs a measurement of what is to be removed from City Park. At that time we were thinking of hauling sand to four different locations. In Trueblood's research of the 1993 flood, it cost roughly $50,000 to load/haul 12,000 tons of sand from City Park, for which FEMA reimbursed the City. FEMA is now saying that they will not provide funds for time and materials. Trueblood met with the debris team this past weekend. The debris team was not sure how to measure the amount of sand to be removed. At a FEMA meeting that Terry Robinson attended, FEMA estimated that 22,000 tons of sand is to be removed at a cost of $866,000. A City Engineering survey crew will be doing some measuring at City Park and will give their estimates. Trueblood noted that it will be necessary to do some sand removal in-house in order to get the seeding started. Pacha asked what effects the sand has on the trees. Robinson stated that it will smother some of the trees. Robinson further noted that there were 300+ trees lost in the 1993 flood, and up to 15 in this flood to date. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: O'Leary reported that he biked through City Park recently to get some sense for what the damage to City Park is like. He also talked about the littering issue on the Pedestrian Mall, especially in regard to the increase in cigarette butts since the new smoking policy went into effect. Robinson reported that CBD staff, while going the same number of times per week to clean, they are finding that it is taking a lot more time to do so as there is so much more to be cleaned up. O'Leary suggested that perhaps an idea would be to hand out notices to let people know that next year there will be a fine enforced for littering in the Pedestrian Mall. Gustaveson noted that there are already fines in place for littering but that enforcement has to be consistent in order for it to work. He also informed Commission that the Downtown Association is hoping to raise money through aself-imposed district tax and will earmark a portion of that money to hire a police officer that would be stationed in the downtown area only. Raaz asked if most of the trails in Iowa City are open. Trueblood stated that they are open. Raaz also inquired about any current capital improvement projects going on other than those that are flood restoration related. Trueblood reported that the Recreation Center roof project bids have come in; however, the project has not started. The Mercer Park Aquatic Center roof project is complete. He also reported that a public hearing has been set to discuss the. Waterworks Prairie Park fishing pier project. Wetherby splash pad has not begun yet as they are still in the process of raising the funds necessary for this project. Parks and Recreation Commission August 13, 2008 Page 4 of 5 CHAIRS REPORT: A staff person from Vision Iowa suggested that even though we have received $365,000 in private donations towards the Sand Lake Recreation Area, they are encouraging more private funding be acquired for this project. The City Manager is in agreement. Therefore, the Parks and Recreation Foundation will be holding a special meeting on September 4 at noon in Meeting Room B of the Recreation Center to discuss options. As the Foundation has not been involved in an official fund raising process, Pacha asked Commission members to forward him names of any professional fund-raisers that they might be familiar with. He also noted that the next Vision Iowa meeting is scheduled for September 10. Trueblood will be attending and any Commission members that are interested in going, please let him know. DIRECTORS REPORT The CIP Committee met and talked about the possible need to delay some of the capital improvement projects as some of these funds may need to be rerouted to flood restoration. The pool art for the Recreation Center has arrived and the dedication ceremony is scheduled for Thursday, September 18 at noon. ADJOURNMENT Moved by Gustaveson, seconded by Reisetter to adiourn at 6:40 p.m. Unanimous. Parks and Recreation Commission August 13, 2008 Page 5 of 5 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2008 NAME TERM p~ p N oo e+1 ~D M O oo N C EXPIRES ~ .r N N '" M ~ ~ N ~ o ~p ~ l~ ~ 00 ~ O~ p .r .~-i .N. David Bour eois 1/1/11 O/E O/E O/E X X X X O/E Craig Gustaveson 1/1/11 X X O/E X O/E X O/E X Margaret Loomer 1/]/]2 X X X X O/E O/E X O/E Ryan O'Lear 1/1/10 X X X X X X X X Matt Pacha 1/1/09 X X X X O/E X X X Jerry Raaz 1/1/12 X X X O/E O/E X X X Phil Reisetter 1/1/09 X O/E X X X O/E O/E X John Watson 1/1/11 O/E O/E X X X O/E X X John Westefeld 1/1/10 O/E X X X X X X O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum 41.E IOWA CITY TELECOMMUNICATIONS COMMISSION FINAL MONDAY, AUGUST 25, 2008--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Robert Kemp, Gary Hagen MEMBERS ABSENT: Brett Gordon STAFF PRESENT: Mike Brau, Bob Hardy, Dale Helling OTHERS PRESENT: Beth Fisher, Josh Goding, Lee Grassley, Michael McBride, Susan Rogusky RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Hagen said that he recently needed a repair call and utilized an automated phone service in which he was informed that he needed to be home between 8 a.m. and 5 p.m. and inquired why Mediacom couldn't call him when the technician was available. Grassley said technicians like to schedule in large windows to allow for flexibility in cases where the cause of the problem is not known and the time needed for repair could be quite variable. Subscribers can request a repair window between 8 a.m.-12 p.m. or 1 p.m.-5 p.m. Grassley said Mediacom has a consultant looking into their repair service to see how improvements can be made. Grassley reported that Mediacom has been engaged in ongoing negotiations with the Big 10 Network regarding carriage on their systems and an announcement may be coming very soon. Mediacom is realigning the analog platform, which will release bandwidth. Channel position changes will likely be made in November. Grassley said Mediacom will continue with dual transmission of analog and digital until 2012 and the access channels will not need to make any adjustments before that time. Mekies asked if Mediacom is tracking individual Internet subscribers web use and if so, how that information if being used. Grassley said that Mediacom does not track the sites users visit. APPROVAL OF MINUTES Kemp moved and Hagen seconded a motion to approve the July 28, 2008 minutes. The minutes were unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS 1-lagen said he recently read an article regarding FCC Chair Martin's interest in pursuing free national broadband. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy reported that there were five complaints over the last month. A technical complaint regarding varying audio levels on the access channels has not been resolved. Mediacom is looking into the problem. Hagen said that he recently needed a repair call and utilized an automated phone service in which he was informed that he needed to be home between 8 a.m. and 5 p.m. and inquired why Mediacom couldn't call him when the technician was available. Grassley said technicians like to schedule in large windows to allow for flexibility in cases where the cause of the problem is not known and the time needed for repair could be quite variable. Subscribers can request a repair window between 8 a.m.-12 p.m. or I p.m.-5 p.m. Grassley said Mediacom has a consultant looking into their repair service to see how improvements can be made. It cost $97 to roll a truck for a repair call. MEDIACOM REPORT Grassley reported that Mediacom has been engaged in ongoing negotiations with the Big 10 Network regarding carriage on their systems and an announcement may be coming very soon. Mediacom is realigning the analog platform, which will release bandwidth. Channel positions changes will likely be made in November. The local access channels will not be affected. More high definition channels will be added. Hoerschelman asked about the lawsuit with KGAN regarding Mediacom's carriage of WHBF, another CBS affiliate. Grassley said KGAN will likely prevail and WHBF will be dropped and replaced with 2high-definition channels. Mekies asked about the impact of the transition to digital transmission on the local access channels. Grassley said Mediacom will continue with dual transmission of analog and digital until 2012 and the access channels will not need to make any adjustments before that time. Mekies asked if Mediacom is tracking individual Internet subscriber's web use and if so, how that information if being used. Grassley said that Mediacom does not track the sites users visit. Hoerschelman noted that Washington, Iowa was getting a local access channel for the first time and commended Mediacom for providing that service. Grassley said West Burlington and Wyoming, Iowa also will be starting to program a local access channel. Hoerschelman noted an article in the meeting packet about another cable operator being sued by a subscriber because he was not permitted them to purchase a set top converter and asked if Mediacom has any plans to permit subscribers to purchase set top converters. Grassley said Mediacom has no plans at this time to permit subscribers to purchase converters. Technology changes quickly and Mediacom has a financing system for converters that permits to replace rather than repair converts. The costs of converter boxes are high. A digital video recorder is $700. It is not economically feasible at this time. UNIVERSITY OF IOWA REPORT McBride reported that UI TV has started their fall programming season. Daily Iowan TV is now back on the air. The weekly Kirk Ferentz press conference is carried live at 12:30 on Tuesdays. With students back there will be a lot of new programming from the Student Video Producers. UI TV experienced no equipment damage in the flood. KIRKWOOD COMMUNITY COLLEGE Kirkwood provided a written report. The Kirkwood Channel began airing a new GPS telecourse that was produced by Kirkwood's Agriculture program and the Media Services department. The Kirkwood Channel and Heritage Agency on Aging produced several two to three minute mini-packages or public service announcements regarding the flood and the resources or aid that's available to the elderly that had flooding problems. Video recording and pre-production work has begun on 14 three minutes videos that will promote and market Kirkwood's High School Career Academy programs, which gives high school students hands-on work experience in various careers. The Kirkwood Channel continues to produce "The Involvement Report" on a monthly basis in partnership with the Heritage Agency on Aging. PATV REPORT Goding reported that the Live and Local show has a number of programs lined up with representatives of a number of organizations including the Bicyclist of Iowa City, Goodwill, FEMA, and Beat for Peace. DVDs of the regional Alliance for Community Media conference are available at PATV studios. The next episode of the Bike In Theater will feature some of the winning entries of the Land Locked Film Festival. The next Open Channel will be Saturday August 30 from 5-6 p.m. PATV staff shot video at three different grade schools for the school district's PBS training program, which promotes good conduct. PATV is working on getting an international intern. PATV staff will serve as judges for the Western Access Video Awards video contest. The next guidelines workshop will be Sunday Sept. 7 at 10 a.m. Other workshops are by appointment. The next board meeting will be Sept. 18 at 7 p.m. PATV will hold a chili cook-off fundraiser Sept. 25 at Old Brick. SENIOR CENTER REPORT Rogusky reported that 2 new student employees have been hired. One of the edit bays is being repaired. The collaborative effort between with the University of Iowa Intermedia Department continues to be working quite well. LIBRARY REPORT Fisher reported that library's fall programming has begun. The International Mondays programs have begun, as have the International Writing Project's author talks on Fridays. The library channel is working to get program information listed on the digital tier on-screen program schedule. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT No representative was present. CITY MEDIA UNIT REPORT Hardy reported that the Community Voice program has been producing a number of shorter programs. The third mayor's program, At Home Iowa City, was recently shot. Other subjects taped are the Zombie Walk fundraiser, Rummage in the Ramp, the Fiddlers Picnic and MECCA's Recovery Month activities. The Community Television Service recently shot a panel discussion with health care providers from Mercy Hospital on breast cancer. The Video Voter Project program will be conducted again for the school board election and the November general election. Programs sponsored by FAIR!, the United Way, and the AARP are planed by the Community Television Service. A series of programs sponsored by the Iowa City Housing Authority on how to get into home ownership is also planned. The results from the school board election will be covered live on channel 5. The City Cable TV Office website has been redesigned. Hagen asked if the access channels will need to make any equipment purchases for the transistion to digital transmission. Hoerschelman said Mediacom has indicated that they will be utilizing dual transmission technologies unti12012 so no changes would be rquired until then. Hardy said that equipment manufacturers will no longer be making analog equipment. TRIENNIAL REVIEW Hoerschelman said the impact of the transition to digital transmission will need to be addressed during the Triennial Review. As the move is made to digital the amount of spectrum utilized by the access channels for video programming decreases and it may be that that spectrum could be used in other ways. It was agreed that each of the four committees (technical, financial, programming, and service) will meet independently with staff at a time mutually agreeable to all committee members. Brau will work with the technical and financial committees and Hardy will work with the service and programming committees. ADJOURNMENT Hagen moved and Kemp seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:32 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusack Date Thrower 6/2/03 x x x x x 7/28/03 x x x x_ x 8/25/03 X X X X O~C 9/22/03 X_ X_ X X O~C 10/27/03 x x x x o/c 11 /24/03 x x o/c x x 12/15/03 o/c o/c X X x 1 /2/04 x o/c x X x 1 /26/04 x X X X X 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/ 26/04 x_ x x x O/C 5/24/04 X X O/C x x 6/28/04 X X X o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X_ X_ X X_ X 10/25/04 X X 1 /04 Did not meet Did not meet Did not meet Did not Did not meet 1 meet 12/20/04 X_ X X X X 1 /24/05 X X_ X_ X X 2/28/05 X X X X Gar~Hagen 3/8/05 X_ X X_ X X 3/25/05 X O X X X 4/25/05 x o/c X X_ X 5/23/05 X o x vacanc X James Ehrmann X x Bebe Balantyne x 6/27/05 X_ x X X X X Michael Chritians 7/25/05 O X X_ X X 9/26/05 0 X X 0 X 10/31 /05 X_ X_ o/c X X 11 /28/05 X X X_ X X 1 /23/06 o/c X_ X O X 2.27/06 X_ X X_ 0 X 3/27/06 o/c X X John X Weaterson X 4/24/06 X X X X X 5/22/06 0 X x/o 0 X 6/26/06 0 X Vacant 0 X Nick Parker 7/24/06 x x x X 8/24/06 X_ x M. Wietin o/c X 9/25/06 X X X O/C X 10/23/06 x X_ x o/c X 10/30/06 x x x vacant X 11 /27/09 X X_ X X 12.18/06 X X_ X X Brett Gordon 1 /22/07 X_ X X_ X X 2/26/07 X X X X_ X 3/26/07 Vacant x_ o/c x X 4/23/07 Vacant X X X X Hoerschelm an 521 /07 X X o/c X x 6/26/07 X X X_ X_ X 7/23/07 X X X X X 9/24/07 X X o/c o/c X 10/22/07 x x o/c o/c x 11 /26/07 X X X X X 12/18/07 X X o/c X X 1 /28/08 X X o/c X X 3/3/08 X X X_ X X 3/24/08 Bob Kemp X X_ O/C X X 4/28/08 X X_ X X X 6/3/08 X X X_ X_ X 6/23/08 X X X X 0/C 7/28/08 X X X X_ X 8/25/08 X X X o/c X 9/23/08 X X X X X (X) =Present (O) =Absent (O/C) = Absent/Called (Excused) IOWA CITY HUMAN RIGHTS COMMISSION FINAL 4b 5 TUESDAY, August 26, 2008 LOBBY CONFERENCE ROOM, CITY HALL Members Present: Kate Karacay, Martha Lubaroff, Joy Kross, Newman Abuissa, Eric Kusiak. Staff Present: Stefanie Bowers. Call to Order Karacay called the meeting to order at 7:01 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the July 22, 2008 meeting Minutes approved 5-0. Annual Report The Annual Report for FY 08 was approved on a vote of 5-0. Connections Kickoff Commissioners Lubaroff and Kross will represent the Commission at the annual event on October 7th. Leadership Program Karacay reported there was no new information to update the Commission on concerning this possible program. Building Blocks to Employment Building Blocks to Employment will be held on October 7th. The tentative location is at Eastdale Plaza. The next subcommittee meeting will be held on September 9th. National Hunger and Homelessness Awareness Week Lubaroff and Kross will develop programs to bring attention to this issue. A possible activity is to co- sponsor Repair the World with the Synagogue. Human Trafficking Presentation Karacay will do a presentation on Human Trafficking. The tentative date for the program which will include a panel discussion is January 2009. Mr. Eze Presentation Abuissa will present Mr. Eze on September 24th at 7 p.m. at the Iowa City Public Library. He will also moderate the discussion after the presentation. Human Rights Breakfast Wallace D. Loh will be the keynote speaker at the Breakfast. His presentation should be no longer than 10 minutes. UNA Fall Forum The Commission voted to co-sponsor a Foreign Policy Forum with the UNA in November. Karacay will communicate with UNA directors regarding further details. Reports of Commissioners Abuissa and Kross both agreed on the need to bring attention to sexual harassment. Karacay and Kross discussed the program Women in Iowa. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:05 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2008 (Meeting Date) NAME TERM EXP. 1/22 2/26 3/25 4/22 5/20 6/24 7/22 8/26 9/23 10/28 11/25 12/23 Florence Ejiwale 1!1/09 X X X X X X X O Kate Karacay 1/1/09 X X X O X X X X Martha Lubaroff 1/1109 O X X X O X X X Newman Abuissa 1/1/10 X X X X O X X X Joy Kross 1/1/10 X O X X O X X X Eric Kusiak 1/1/10 X X O X X 0 X X Dell Briggs 1/1/11 O X X O X O X O Yolanda Spears 1/1/11 X O X X X X X O Corey Stoglin 1/1/11 X X X O X X X O KEY: X =Present NMNQ - No meeting, no quorum O =Absent NM = No meeting 4b(6) MINUTES APPROVED PLANNING AND ZONING COMMISSION SEPTEMBER 4, 2008 - 7:30 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Josh Busard, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel, MEMBERS EXCUSED: None STAFF PRESENT: Bob Miklo, Karen Howard, Sara Walz OTHERS PRESENT: Jeff Schabilion, Del Holland, Susan Futrell RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. COMPREHENSIVE PLAN ITEM: A public hearing to consider adoption of the Central District Plan as an element of the Iowa City Comprehensive Plan. The Central District extends from the boundary of the Downtown District east to First Avenue and from Dodge Street and Hickory Hill Park on the north to Highway 6 on the south. The plan establishes a vision, goals, and objectives for improving housing and quality of life, streets and transportation, parks and open space, and commercial areas in the Central District. Prior to the public hearing, urban planning staff presented a slideshow highlighting the main goals and objectives of the plan. Bob Miklo began the presentation by describing the Comprehensive Plan and the process used to develop its elements. The Comprehensive Plan serves as a guide for future development relating to planning and zoning, arts and culture, economic development, parks and recreation, and general land uses. It is used by City departments, boards and commissions, property owners, and the City Council to assist in making decisions about land use and community needs. Miklo described the plan as a guide to community investment. The scope of the Comprehensive Plan is city-wide. When it was initially developed in 1997, the city was broken into ten different sub-areas for which more detailed district plans are prepared. The area in question this evening is the Central District Plan: the area bordering the downtown area, excluding the downtown itself and University of Iowa campus, east to First Avenue. The north boundary is generally Hickory Hill Park, and the south boundary is Highway 6. The area consists of approximately 2,000 acres, which is 13% of the city's acres. One reason the Comprehensive Plan is so important, is that it ultimately shapes public policy. The Iowa River Corridor Trail is one concrete example of something that came to be as a direct result of the Comprehensive Plan's long-term vision. An effect that manifested itself in the short-term as a result of the Comprehensive Plan was the kind of rebuilding and the historic preservation that occurred after the 2006 tornado. Planning and Zoning Commission September 4, 2008 -Formal Page 2 The Central District plan was developed with extensive public input which spanned a two year period. After an initial large meeting with residents, civic groups, and property owners, the City met with a series of focus groups to look at the details of the plan and give feedback. The input which resulted from this public dialogue directly shaped most of the policies found in the Plan. Karen Howard discussed "Housing and Quality of Life" issues addressed in the Central District Plan. Howard noted that the neighborhoods surrounding the downtown area are known for their variety, their sense of identity, and their charm. For the purposes of the Central District Plan, Howard said, the area was divided into 3 sub-areas to acknowledge the distinctive identities in each of these neighborhoods. The first neighborhood, Neighborhood A, is closest to downtown and is known for its mixed nature: houses, apartment buildings, single-families, multi-families, older, newer, etc. Neighborhood B, which is east of the downtown area, is known mostly as asingle-family residential neighborhood. Neighborhood C, which is south of the railway and north of Highway 6 is known for being one of the most affordable areas of the city. Some of the highlights of the Central District Plan's housing and quality of life goals are a desire to: stabilize older neighborhoods, with incentives if need be; maintain and reinvest in neighborhood infrastructure; preserve a sense of history and identity; promote community partnerships. Howard described "town and gown" issues, issues wherein there seems to be conflict between the long- term residents and those here for their college years, as somewhat prevalent in the Central District area. Some solutions offered for these issues include: encouraging on-site property management of apartment buildings, encouraging pedestrian safety, and reducing alcohol abuse. Howard said that the dense multi- family areas along South Van Buren and South Johnson resulted in very little open space and narrow, overcrowded streets. Howard noted that University students living in this area have no place to recreate in close proximity of their homes. Howard noted that other issues of concern are nuisance-type issues. Howard said the Comprehensive Plan calls for working with the University and employers to promote home ownership in the area. Although most of the area is already developed, Howard said, opportunities for new housing should be considered in redevelopment areas Sara Walz discussed the "Streets and Transportation" aspects of the Central District Plan. Walz said that area residents had stated that some of the transportation assets of the Central District area are: the grid street pattern, the systems of alleyways that makes such high density possible, accessible bus routes and sidewalks with mature tree canopies. The primary problem for the area was in being able to balance the needs of all of its users. Walz noted that several arterial streets run through this district, and while a change to those streets might be beneficial to those passing through the area, the same change may have negative unintended consequences for those living in the area. Changing such streets, Walz said, changes the context of the neighborhoods through which they run. Other problems noted by residents were the competition for off-street parking, and the aging infrastructure of some alleys and streets. Walz said that a lot of public comment had been received and integrated into the streets and transportation goals for the Central District plan. Residents strongly encouraged the development of safe bicycle and pedestrian connections between major destination points. Concerns were expressed regarding traffic at intersections, lighting issues, the need for public education on various transportation issues, gaps in sidewalk construction, and the clearing of snow and debris from sidewalks. Walz said there were a number of ways to address cyclists and the issues concerning their safety. She said that the City wants people to feel comfortable cycling on the road and wants to make bicycle commuting safer for people. Walz noted that a strong desire for bike lanes had been expressed. She also noted that Iowa City had had bicycle lanes in the past and that they had been controversial and were ultimately removed. Walz said that Market Street and Jefferson Street had potential as streets on which bike lanes could be safe and effective. Walz stated that there had been a desire expressed to continue to improve the public transit system. This could be done by greater efforts at simplifying way-finding on the transit system, providing more public education on the system, and creating more attractive and noticeable bus stops. Walz said that interest had also been expressed in creating a commuter rail system and in expanding the free downtown shuttle service. Planning and Zoning Commission September 4, 2008 -Formal Page 3 Walz noted that there are not a lot of parks in the Central District, and that the Comprehensive Plan finds the area to have a deficit of open space. Walz said that the supply of undeveloped land in the district is quite small. Walz noted that in the highest density areas there is the smallest amount of open space. Walz said that residents had expressed an interest in seeing the Chadek property on Friendship Street developed into park land if it ever becomes available for sale. A strong desire to "reclaim" the riverfront and to use riverfront property as green space and parkland had also been expressed by residents. Walz noted that the old North Sewage Treatment Plant and the current City Carton Facility would be possible areas to consider for future green space. Walz said that the plan proposes an open-space fee when property is up-zoned. Normally, Walz said, this fee is only imposed on new subdivisions. In this case, Walz said, it would be applied to in-fill development. Walz said that awareness of existing parks could be fostered by a better system of signage, good maps, and good pedestrian and bicycle connections to the parks. Parks can be promoted through public events being held there. Walz also noted that residents wished to see alternative public spaces and green elements enhanced, on both public and private property. She gave an example of an attractive sitting area on Mercy Hospital property near the intersection of Bloomington and Gilbert Streets. Improving access to and awareness of Ralston Creek was one stated goal of the plan. Walz said this would involve a lot of public/private cooperation and would probably require the formation of an advocacy group for that specific purpose. Howard addressed the South Gilbert Street Commercial Corridor. At a business owners meeting, some of the assets of the area were described: the area provides the opportunity for a wide range of businesses, from industrial to retail to repair; the properties in the area are affordable; the area has good access to arterial streets; the Iowa River provides an attractive view as well as a natural resource. Some of the shortcomings of the area were: the traffic congestion and confusion in the area; the lack of aesthetic appeal; the lack of a distinct identity for the area; the feeling that the area does not present itself as safe or welcoming; the area lacks a connection to the surrounding residential areas. Howard said that there were exciting prospects for future redevelopment of the area. She said that there has been discussion of bringing Amtrak back to Iowa City and possibly using the old Railroad Depot just to the north of the Central District as the railway station. The line would run from Chicago through Iowa City to Des Moines. Currently, the matter is before the Iowa legislature where funding is being sought. Howard said that there is also the possibility of the introduction of a passenger rail from Iowa City to Cedar Rapids as a commuter link. Howard said that if passenger rail is reintroduced to the area it provides an opportunity for Transit-Oriented Development (TOD), and may be an opportunity to reduce reliance on cars. Some of the benefits to TOD are: a reduction in traffic congestion, a reduction in commute times, affordability, and the creation of an active street life. In brainstorming ideas for redevelopment of the South Gilbert Street Commercial Corridor, the focus group suggested: preserving the riverfront, TOD, mixed housing, promotion of green building, zoning rules and guidelines to ensure maximum financial benefits and a distinct identity. Howard also discussed the Northside Marketplace area. This area is pedestrian oriented, and is one of the most historic areas in the community. Historically, the area was the center of a local beer brewing industry; one original brewery building, Brewery Square, remains today. There are many historic homes in the area, some of which have been adapted for uses other than single family residential. Residents said that the area's assets included: its close proximity to downtown and the University of Iowa campus, its unique identity and scale, the presence of several locally-owned, long-time businesses, its strong connection to the surrounding neighborhoods, and the availability of parking in the area. Some shortcomings neighborhood business owners and residents expressed were: the area is hard for newcomers and visitors to find, there is no active business association for the area, there is some uncertainty over future redevelopment, some obsolete zoning (CB-2) governs portions of the area, and there is a need for new standards for development. The Central District Plan seeks to preserve and promote the unique aspects of the area. Development that maintains the character and scale of the existing neighborhood is encouraged. The plan seeks to improve access and awareness of the neighborhood, suggesting such things as unique public art serving as a signage system. The plan supports the use of alternative modes of transportation such as biking and walking, and calls for improved public safety measures to be taken, such as installing pedestrian-scale lighting. Planning and Zoning Commission September 4, 2008 -Formal Page 4 Howard concluded the presentation by explaining the process for the plan's adoption. First, the Planning and Zoning Commission will review the document, discuss the plan in its next informal work session, and, if it is ready, vote on the plan at its next formal meeting. Howard advised that the Commission need not feel that there was any hurry, and could, of course, take as much time as they deemed necessary. Once the Commission had passed the Central District Plan, the document would be sent to City Council, which would then choose whether or not to adopt it. Howard advised that the actual implementation of the plan would require extensive community collaboration and the cooperative work of many partners, both public and private. Howard noted that copies of the plan are available to the public, adding that the public is strongly encouraged to view and download the plan online if possible. Freerks noted that the Commission would not be voting on the document tonight, and stated that the usual procedure of Commissioners asking questions of Staff would be delayed in order to begin the public hearing, since so many members of the public were present. The public hearing was opened. Jeff Schabilion, 431 Rundell Street, stated that he lives in the Longfellow Neighborhood. He stated that he was impressed with the level of detail in the plan and that he is quite encouraged that Iowa City is planning for the future and is involving people in that process every step of the way. Schabilion stated that this process has made him very proud to be a part of this community. Del Holland, 1701 East Court Street, said that he lives in the Creekside Neighborhood. He too stated his support for the Central District Plan, and said that he was particularly pleased with the pedestrian and bike access issues that were addressed by it. He said that he has a neighborhood friend who has been commuting to the University by bike for years and has always been too afraid to ride her bicycle on the street. He approves of the motion the plan makes toward making people feel safer riding and walking on the streets of Iowa City. Sue Futrell, 311 Fairchild Street, stated that she had participated in one of the sessions held with the public during the public input stage of the plan's development. She said that she had looked at the plan online and that she is overall very pleased with it. She said that the plan seems to closely reflect the needs and wishes expressed at her near-Northside Neighborhood meeting. She said that she likes the focus on harmonizing the mixed uses of the Northside Neighborhood, and is excited about the new ideas for redevelopment of the South Gilbert area. Freerks asked if there were further comments from the public. No one came forward. Plahutnik thanked the speakers for their positive feedback, but advised the rest of the public that now was the time to offer feedback or concerns if they had any. No one else wished to speak. Freerks closed the public hearing Howard noted that she had distributed an a-mail to the Commission from a northside resident expressing concern about the speed of cars on Brown Street. Commissioners discussed some aspects of the potential development of the South Gilbert area, asking if turn-around times for trains or parking accommodations for commuters had been considered. Staff responded that those sorts of details could not really be worked out until the commuter train and Amtrak line came closer to becoming a reality. Discussion on this matter was closed. REVIEW OF ANNUAL REPORT: Miklo explained that this review gives asnap-shot to the City Council of what the various Boards and Commissions have accomplished over the course of the year. One thing that Miklo wanted the Commission to consider was the work program for the coming year. Planning and Zoning Commission September 4, 2008 -Formal Page 5 Koppes asked if the North Corridor District Plan and Northwest District Plan were on the list for completion. Koppes said she would like to see these two plans added to the list. Miklo said he would add them to the Commission's work program, but they would not be able begin them for a few years given the other projects on the list. After some discussion, it was agreed to remove the sign issue from the list, and to add the two remaining district plans, the CB-2 standards, the floodplain review, and the CB-10 zone. CONSIDERATION OF MEETING MINUTES: AUGUST 18 and AUGUST 21.2008: Eastham motioned to accept the minutes. Plahutnik seconded. The minutes were approved on a vote of 7-0. OTHER: Staff and Commission members welcomed Michelle Payne to the Commission for her first formal meeting as a Commissioner. Eastham stated that he had attended the latest City Council meeting concerning the new Wal-Mart. He said the Council expressed concern as to whether or not provisions of the conditional zoning agreement the Commission had recommended for the development were actually enforceable. Eastham said that he had had the same concerns, but that it had seemed to the City Attorney that it was in fact enforceable. He said this was something to think about as future conditional zoning agreements are drawn up. It was agreed that informal work sessions would be moved to a 7 p.m. start-time for the next two meetings. ADJOURNMENT: Weitzel motioned to adjourn. Eastham seconded. The meeting was adjourned on a 7-0 vote. Iowa City Planning & Zoning Commission Attendance Record 2008 FARMAI MFFTIN(: Name Term Ex ires 112 1117 3/20 413 M17 511 5115 615 6119 713 7117 817 8121 914 J. Busard 05/11 -- -- -- -- -- -- - -- -- --- -- -- -- -- -- -- X O/E X O/E X X C. Eastham 05/11 X X X X X X X X X X X X X X A. Freerks 05/13 X X X X X X X X X X X X X X E. Ko es 05/12 X X X X X X X X X X X X O/E X M. Pa ne 05/10 - -- -- -- -- -- -- -- - -- -- -- -- -- -- -- -- - -- -- -- -- -- -- O/E X W Plahutnik 05/10 X X X X X O/E X O/E X X X X X X T. Weitrel 05/13 -- -- -- -- -- - - -- -- -- X x X X x X x X x INFr1RMAl MFFTINr: Name Term Ex ires ~ y21 4/14 5/12 6/2 8/30 7/14 8/18 J. Busard 05/11 -- -- -- -- -- -- -- -- -- -- X X X C. Eastham 05/11 X X X X X X X X A. Freerks 05/13 X x X X X X X X E. Ko es 05/12 X X X X X X O/E X M. Pa ne 05/10 -- -- -- -- -- -- -- -- -- -- -- -- -- -- X W. Plahutnik 05/10 O/E O/E X X X X O/E X T. Weitrel 05/13 -- -- -- -- -- -- X X X X O/E Key: X =Present O =Absent O/E = AbsenUExcused ~~~ 4b 7 MINUTES -FINAL City of Iowa City Civil Service Commission September 16, 2008 - 8:15 AM City Manager's Conference Room -City Hall Call to Order: Meeting called to order at 8:17 AM Members Present: Lyra Dickerson, William Cook Members Absent: Elizabeth Cummings Staff Present: Karen Jennings, Jane Molony, Andy Rocca, Matt Johnson Others Present: Recommendations to Council (become effective only after separate Council action): None Approval of Minutes/Consent Calendar: The first item of business was Entry Level Police Officer testing. Dickerson moved that the process be accepted as outlined in the memo provided to the Commission. Cook seconded and all were in favor. In old business Chief Rocca provided an update on the pending CPAT (Candidate Physical Ability Test) legislation. The legislative implementation originally slated for July 1, 2008 for firefighter candidates was repealed. However, the City is preliminarily moving to participate in a transportability study to determine if CPAT is applicable to the duties performed by the Iowa City Fire Department. The City is also joining a consortium being organized by the City of Davenport to explore the feasibility of sharing costs to administer the test locally. If a plan is put in place it would be brought before the commission for approval. In new business Jennings informed Cook and Dickerson a new commissioner, Elizabeth Cummings, has been appointed. Dickerson commended the Police and Fire Departments for the excellent job they did during the flood and asked Chief Rocca and Captain Johnson to inform their staff of the Commission's appreciation not only for their efforts during the flood but their ongoing commitment to provide excellent service to residents on a daily basis. Dickerson moved to adjourn, Cook seconded and the meeting was adjourned at 8:21 AM. Board/Commission: Civil Service Commission ~ ATTENDANCE RECORD YEAR 2008 -- - ---Z _ _ _ 1 (Meeting Date) NAME TERM EXPIRES 04/09/08 9/16/2008 Lyra Dickerson 4/5/10 X X Bill Cook 4/6/09 X X Elizabeth Cummings 4/4/12 O - - - --_ KEY: X = Present _.......... O = Absent - ' O/E = Absent/Excused -- _ NM - --- = = No Meetin Not a Member -- - I ~ ~I -